HomeMy WebLinkAbout11-03-03CiTY OF HASTINGS
COUNCIL MEETING
7:00 P.M. DATE:
Monday
November 3, 2003
I. CALL TO ORDER:
II. ROLL CALL:
III. DETERMINATION OF QUORUM:
IV.
APPROVAL OF MINUTES:
Approval of Minutes for the Regular Meeting on October 20, 2003
V. COUNCIL ITEMS TO BE CONSIDERED:
VI.
CONSENT AGENDA:
The items on the Consent Agenda are to be acted upon by the City Council in a single motion.
There witl be no discussion of these items unless a Councilmember or citizen so requests, in which
event the items will be removed from the Consent Agenda to the appropriate department for
discussion.
1. Pay Bills As Audited
2. Resolution~Approve Gambling Permit--Hastings Hockey Boosters at
Hastings Civic Arena: December 3, 2003
3. Approve Amendment to Personnel Policy--Retirement
4. Order Public Hearing--Vacation of Right-of-Way #2003-74: Lake Street
South of East 4th Street (Kenneth Holtz)
5. First Reading/Schedule Public Hearing--Ordinance Amendment #2003-
72: City Code Section 10.28- Architectural Appearance Standards
6. Approve 2003/2004 Snow Removal Agreement
7. Approve Payment #2--City Hall Roof Repair: John A. Dalsin and Son:
($101,865.03)
8. Request for Unpaid Leave of Absence
9. Request for Unpaid Leave of Absence
10. Change Order #1--Riverwood South Oaks Improvements: Contractor's
Edge, Negotiated Unit Prices and Private Road Construction.
11. Resolution~Prohibiting Truck Traffic on 21`t Street from Eddy Street to
200 Feet East
12. Approve Relocation of Civil Defense Siren
13. Declare as Excess Property--Police Vehicles
14. Approve Renewal of LifeWorks Contract
VII.
AWARDING OF CONTRACTS & PUBLIC HEARING:
1. Public Hearing--Amended Special Use Permit #2003-75: Hastings
Gymnastics Center Expansior~--Lawrence Belk (2628 Millard Avenue)
VIII. REPORTS FROM CITY STAFF:
A. Public Works
B. Planning
IX.
X.
Xl.
Xll.
Resolutior~--Amended Special Use Permit/Site Plan #2003-75:
Hastings Gymnastics Center Expansion--Lawrence Belk (2628
Millard Avenue)
Second Reading/Ordinance AmendmentJResolution--
Rezoning/Preliminary Plat/Final Plat #2003-63: Schoolhouse
Square 2"d Addition--(9th and Vermillion Streets)
Resolution--Site Plan ~r2003-66: Green Mill/Dunn Brothers
Building~Schoolhouse Square 2nd Addition
Resolutior~Preliminary and Final Plat ~2003-69: Glendale
Heights 2"d Addition (Ryan Contracting)
Administration
1. Downtown Redevelopment Proposals
2. City Council Sub-Committee to Review Downtown
Redevelopment Proposals
3. City Hall Office Hours (December 24 and 26, 2003)
4. First Reading and Schedule Public Hearing--Annexation
Ordinance: Hastings Land LLC
5. Closed Door Session--Firefighters Union Agreement
COMMENTS FROM AUDIENCE:
UNFINISHED BUSINESS:
NEW BUSINESS:
REPORTS FROM CITY COMMITTEES, OFFICERS,
COUNClLMEMBERS:
Xlll. ADJOURNMENT:
Next Regular City Council Meeting on Monday, November 17, 2003
Hastings, Minnesota
October 20, 2003
The City Council of the City of Hastings, Minnesota met in a regular meeting
on Monday October 20, 2003 at 7:00 PM, in the City Hall Council Chambers at the
Hastings City Hall, 101 East 4th, Street, Hastings, Minnesota.
Members Present:
Acting Mayor Hicks, City Councilmembers Hazlet,
Riveness, and Yandrasits
Councilmember Schultz arrived at 7:05 p.m.
Members Absent:
Mayor Mike Werner and Councilmember Moratzka
Staff Members Present:
City Administrator David Osberg
Administrative Assistant/City Clerk Melanie Mesko Lee;
City Attorney Shawn Moynihan;
Public Works Director Tom Montgomery;
Planning Director John Hinzman;
Approval of Minutes
Acting Mayor Hicks asked if there were any corrections or additions to the
minutes of the regular meeting of October 6 and the special meeting on October 13.
Hearing none, the minutes were approved as presented.
Consent Agenda
Moved by Councilmember Yandrasits, seconded by Councilmember Hazlet, to
approve the Consent Agenda as presented.
4 Ayes; Nays, None.
1. Pay Bills As Audited
2. Approve Massage Therapy License Marcia Bur[
3. Approve Gambling Premises Permit Application--for Hastings Lions Club at the
Coliseum Sports Bar & Gdll, 1840 Vermillion Street
4. Authorize Extension of Agricultural Lease Hastings Industrial Park: Bill Bauer
5. Resolution--Final Plat #2003-34: Highview Estates: Frank Sieben (31't Street &
Highview Court)
6. Approve Development Agreement--Highview Estates: Frank Sieben (31`t Street &
Highview Court)
7. Approve Offedng Group Long Term Care Policy
8. Pay Request #1--John Dalsin & Sons: City Hall Roof Repair ($63,544.55)
9. CDBG Cooperation Agreement--FY 2002-2004
10. Pay Estimate #2--2003 Riverwood South Oaks Improvements: Contractor's Edge
($578,381.43)
11. Pay Estimate f~--2003 General Sieben Drive Extension: A-1 Excavating
($12,037.37)
12. Pay Estimate #8--2002 General Sieben Ddve Reconstruction and Marketplace West
Improvements: McNamara Construction ($6,521.25)
13. Approve 2004 Waste Abatement Application
Minutes of the Regular Meeting of October 20, 2003 Page 2 of 4
14. Approve Amendment to Personnel Policy--Insurance Benefits
'15. Request to Clear & Grade 31st Straet~lendale Heights
Copy of resolutions on file.
Public Hearing--2002 Improvements Assessment Hearing
Public Works Director Montgomery stated that the purpose of the hearing is for
residents to comment on the amount of the assessment proposed. Questions and
issues relating to construction items (sod, etc.) can be fonvarded to the Engineering
Department for resolution. Montgomery stated that assessments are based on the
benefit received from the improvement, not on the cost of the construction for the
improvement. Properties are assessed based on 90% of the estimated benefit
received. Montgomery also stated that the City is holding money back from the
contractor due to several outstanding issues, including sod repair.
Project 2002-1 & 2002-9: General Sieben Drive & Marketplace West
Improvements
Acting Mayor Hicks opened the public hearing at 7:05 p.m.
Montgomery stated that the property owner of Marketplace West, North
American Properties (NAP), is objecting to the assessment amount and that staff will
be meeting to work on a resolution to the issue. A formal objection, in compliance
with Minn. Stat. 429.061, was read into the record. Montgomery stated that Council
will be asked to table this item until staff can prepare a recommendation following a
meeting with NAP.
Hearing no further public comment, Acting Mayor Hicks closed the public
hearing at 7:15 p.m.
Project 2002-2:18th Street
Montgomery stated that the proposed assessment for this project is $46.96
per front foot.
Acting Mayor Hicks opened the public hearing at 7:16 p.m.
Dave Vortherms, 315 West 18th Street, stated a concern with a construction
issue.
Hearing no further public comment, Acting Mayor Hicks closed the public
hearing at 7:18 p.m.
Project 2002-3, 4, 5: Westwood Area
Montgomery stated that the proposed assessment for this project is $55.80
per front foot.
Acting Mayor Hicks opened the public hearing at 7:20 p.m.
Hal Teuber, 108 21st Street West, stated that he thought 21st would be a dead-
end street and it is not. Montgomery stated that until a property owner develops
certain parcels, the road will remain open. Teuber also stated that there is a lot of
truck and through traffic on the road. Council directed staff to evaluate the truck
traffic in that area.
Hearing no further public comment, Acting Mayor Hicks closed the public
hearing at 7:26 p.m.
Project 2002-6: Southview Drive
Montgomery stated that the proposed assessment for this project is $38.70
per front foot.
Acting Mayor Hicks opened the public hearing at 7:27 p.m.
Minutes of the Regular Meeting of October 20, 2003 Page 3 of 4
Walter Thomas, 1181 Southview Drive, stated that he does not feel a benefit
to the reconstruction. He also stated concern with impact of drainage into the
Vermillion River.
Mike Feidt, 1900 Ashland Street, questioned why the assessment amounts for
the Westwood area were different than the $outhview project. Montgomery stated
that the Westwood project included stormwater upgrades.
Mike Scully, 970 Southview Drive, questioned the costs for installing the
sidewalk and stormwater/sanitary sewer improvements. Montgomery stated that
those individual costs have not been broken down at this time because the
assessments are based on 90% of the estimated benefit received, not the cost of the
project. Scully also questioned why the County Club was not assessed.
Montgomery stated that in an agreement with the City, in exchange for an
assessment, the County Club donated an easement with a value approximately that
of the anticipated assessment. The easement allowed the City to construct the trail
on the north side of Southview, as opposed to the south side where trees may have
had to be removed.
Jane Scully, 970 Southview Drive, asked for clarification on how benefit is
determined. Montgomery stated that an assessor makes that determination.
Jon Cloutier, 1050 Southview Drive, stated that he felt it unfair that the County
Club is not being charged an assessment for the project.
Hearing no further public comment, Acting Mayor Hicks closed the public
hearing at 7:48 p.m.
Project 2002-8: Middle School Watermain Loop
Montgomery stated that the entire assessment cost for this project will be
assessed back to the school district, because this was a petitioned project. Acting Mayor Hicks opened the public hearing at 7:49 p.m.
Hearing no public comment, Acting Mayor Hicks closed the public hearing at
7:49 p.m.
Councilmember Yandrasits stated that the Country Club challenged the
proposed assessment, as is their right. In response, the City negotiated an
easement of comparable value in lieu of an assessment by the Country Club.
Yandrasits stated that this negotiation resulted in a trail and that the new assessment
policy which bases an assessment on benefit rather than construction costs has
resulted in lower assessments than in previous years.
Councilmember Schultz and Acting Mayor Hicks concurred that they felt the
policy is fair to homeowners.
Resolution Adopting 2002 Assessments
2002-1: General Sieben Drive
2002-2:18th Street
2002-3, 4, & 5: Eddy, 19th, Ashland Streets
2002-6: Southview Drive
2002-8: Middle School Watermain Loop
Moved by Councilmember Yandrasits, seconded by Councilmember Riveness
to approve the resolution as presented, with all assessments with the exception of
Minutes of the Regular Meeting of October 20, 2003 Page 4 of 4
Project 2002-9: Marketplace West Improvements. Staff to report back on proposed
resolution to 2002-9 assessment issue.
5 Ayes; Nays, none.
Public Hearing--Rezoning 2003-63: Schoolhouse Square 2nd Addition (9th and
Vermillion Streets)
Acting Mayor Hicks opened the public hearing at 7:55 p.m.
Hinzman stated that the public hearing is being held tonight, yet no action is
requested. Staff anticipates requesting City Council action at the November 3, 2003
Council meeting.
Hearing no further public comment, Acting Mayor Hicks closed the public
hearing at 7:55 p.m.
Public Hearing--Correction to Vacation of Alley #2003-68: Block 122 (Lea-
Bailey-2nd-3rd Streets)
Acting Mayor Hicks opened the public hearing at 7:56 p.m.
Hinzman stated that this vacation was approved in 2001, but an incorrect legal
description was recorded. This request simply corrects the legal description.
Hearing no further public comment, Acting Mayor Hicks closed the public
hearing at 7:57 p.m.
Resolution--Correction to Vacation of Alley #2003-68: Block 122 (Lea-Bailey-
2r~'3ra Streets)
Moved by Councilmember Yandrasits, seconded by Councilmember Hazlet to
approve the resolution as presented.
5 Ayes; Nays, none.
Copy of resolution on file.
Comments from the Audience:
Gary Stevens stated that a volunteer is needed to serve on the Flint Hills
Citizen's Advisory Council. Interested Hastings residents can cell Gary at 437-1599
or Flint Hills at 429-8391. Information will also be available at Hastings City Hall at
480-2350.
Adjournment
Moved by Councilmember Schultz, seconded by Councilmember Riveness to
adjourn the meeting at 8:00 p.m.
5 Ayes; Nays, None.
Mayor
ATTEST
City Clerk
Date: 10/29/2003 Time: 14:28:42 Operator: LYNNE BENSON
Department Vendor Name Description Amount
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
ADMINISTPJ%TION
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
FORTIS BENEFITS INS NOVEMBER LTD PREMIUM 14.83
Total for Department 107 14.83-
FINANCE
FINANCE
39.69
39.69*
148.50
25.47
173.97'
420.26
290.05
566.04
86.99
167.74
493.20
~8.80
VI-1
Date: 10/29/2003 Time: 14:28:42 Operator: L~NNE BEN$0N
Pa~e: 2
Entry - invoice Pay~nen~ - Department Report
Department Vendor Name Description Amount
PARKS AND RECREATION FORTIS BENEFITS INS
PARKS AND RECREATION HOFFMAN-MCNAMARA
Total for
NOVEMBER LTD PREMIL~M 8.32
2 ASH TREE5 247.08
Department 401 255.40*
Total for F~nd 101
131,608.60.
202.35
111.53
127.27
189.33
287.18
1,440.97
2,305.63*
Total for Fund 200
2,308.68*
24.02
37.28
9.75
175.17
246.22*
Total for Fund 201
246.22*
900.00
58.50
958.50*
Total for Fund 209
958.50*
Date: I0/29/2003 Time: 14:28:42 Operator: LYNNE BENSON
Page: 3
CITY OF HASTINGS
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
Total for Fu~d 210 107.32.
Total for Fund 213 10,315,15-
Total for Fund 401 17.00-
Total for Fund 402 105.00'
[ l[
Da~e: I0/29/2003 Time: 14:28:43 Operator: LYNNE BENSON
CIT~f OF FJ~STINGS
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
HOUSINO AND REDEVELO E}U~ERS & ASSOC RFP PROCESS SERVICES 5,668.04
Total for F~nd 404
11,534.67-
HOUSING AND REDEVELO EHLERS & ASSOC PROF SVCS TIP DIeT #3 225.00
Total for Department 500 225.00*
Total for Puled 405 225.00'
4.76
4.76*
Total for Fund 407
4.76*
BRX~GS & MORGAN 2003A C4D IMPROVEMENT BON 5,019.14
Total for Department 300 5,019.14-
Total for Fund 493
5,019.14'
Total for F~nd 600
12,841.29-
Total for FUnd 601
12,137.19-
42.07
Date: 10/29/2003 Time: 14:28:43 Operator: L~E BENSON
?age: 5
CITY OF FL~STINGS
Department Vendor Name Description Amount
MN BODY & EQUIPMENT WHCH LIFT PARTS/0IL T1/T 61.35
MOTOR PARTS SERVICE WIPER BLADES T-4 20.52
Total for Department 107 121.94-
Total for Fund 610 123.94'
PARKS ~ P, ECREATION FIRST LI~ BEVEPJ%GES CONCESSION SUPPLIES 234.75
PARKS A~ P~CREATION FORTIS BSMNFITS INS NOVEMNER L~ PREMIUM 58.04
PARKS A~FD RECREATION FRITZ CO. INC. CONC~SSION SUPPLIES 99.01
P~KS ~ P~ECREATION MI~GASCO/RELI;%NT E OC~BER GAR 72.44
Total for FUnd 615
3,497.5S*
Total for Fund 620
3,681.16,
Grand Total 194,731.13.
November 3, 2003
~.-hAA . \
":.'~V'\-'
Finance Director
Memo
To.' City Council
From.' Becky Ktine
Finance Department
Date; 10/28/2003
The attached Department Report itemizes vouchers that were paid on October 28, 2003.
Thank you.
Date: 10/28/2003 Time: 09:25:59 Operator: LYNNE BHNSON
Page
Fund: (A)
Dept Id: (A)
Program: (A)
Vendor #: (A)
Invoice #: (A)
Schedule Journal #: (R) 6777 - 6777
Bank #: (A)
Options: Print Ranges/Options: y
Page on Department: N
# Of copies: I
Department Vendor Name Description Amount
~DMINISTRATION
ADMINISTRATION
CITY CLERK
FINANCE
L.E.L.S. PAYROLL DEDUCTIONS 692.00
LOCAL UNION 49 PAYROLL DEDUTIONS 840.00
LOCAL 320 PAYROLL DEDUCTIONS 867.00
MINNESOTA NCEERS PAYROLL DEDUCTIONS 160.00
~ CHILD SUPPORT PMT CO~4ELL/ CASH 0014354526 230.73
DARTS
200.00
200.00*
STRATEGIC INSIGHTS C CIP LICENSE EXTENSION/UP 532.50
Total for Department 120 532.50*
10,838.33
10,838.31'
SDS 12-0681
ORKIN PEST CONTROL
NOSHING, JA~S A.
W~J/~TCO}9~3NITY
Total for
290.00
553.29
17.11
63,544.55
122.88
87.79
5.52
61.66
64,682.80*
Date: 10/28/2003 Time: 09:25:59 Operator: LYNNE EENSON
Pase:
CITY OF F~STINGS
Department Vendor Name Description Amoulat
............................................................................
POLICE
INSIGHT Pt~LIC SECTO MDT SERVER/ BACKUP TAPE 317.05
Total for Department 201 2,421.38.
PUBLIC WORKS A~ERSEN, E.F. & ASS SIGNS 116.83
PUBLIC WORKS BROWN TRAFFIC PRODUC LED LIGHTS 1,005.96
P~R/{S ;tNDP~ECREATION S & S ~7{EE SERVICE
Total for
NOV I~ 1,527.35
TREE REMOVAL 1,297.70
Department 401 2,825.05*
Total for Fund 101 92,025.17,
Total for Fund 200
1,178.98.
522.67
522.67*
Total for F~d 210 522.67,
64.00
192.67
256.67*
Total for Fund 212 1,691.79-
EQUIPMENT REVOLVING SPRINT C121002945 DSL ROUTER 150,00
Date: 10/28/2003 Time: 09:25:$9 Operator: LYNNE BENSON
Page: 3
CITY OF ~ASTINGS
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description
Total for Department 800
150.00'
Total for Fund 403 150.00,
PUBLIC WORKS
PL~LIC WORKS
Total for F~d 493
2,165.62,
PUBLIC WORIfS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
Total for Fund 609 8,140.86'
PUBLIC WORKS
PUBLIC WORKS
Total for Fu~%d 601 82.52*
DAKOTA COUNTY TREAS- DAKOTA CO FUEL SEPT UBGS 960.13
MINNESOTA NCPERS PAYROLL DEDUCTIONS 16.00
Total for Department 107 976.13-
Total for Fund 610 976.13.
Date: 10/28/2803 Time: 09:26:00 Operator: LYNNE BENSON
Page:
CITY OF }{ASTINGS
Department Vendor Name Description AmothTt
............................................................................
Total for FUnd 615
1,851.64,
PUBLIC WORKS
MINNESOTA NCPERS PAYROLL DEDUCTIONS
Total for Department
16.00
16.00'
Total for Fund 620 16.00-
PUBLIC WORKS
PUBLIC WORKS
DAKOTA COUN~ SOIL/W RIVERWOOD/ SITE INSP 52.00
D~J~OTA CO~ SOIL/W WALLIN PROPERTIES/ SITE 52.00
Total for Department 300 104.00-
Total for Fund 807 104.00'
Grand Total 108,844.98,
From:
Date:
Re:
Mayor Werner and City Councilmembers
Melanie Mesko Lee, Administrative Assistant/City Clerk
October 29, 2003
Resolution- Application for Gambling Premises-Hastings Hockey l~oosters
at Hastings Civic Arena
l~ecomm~.nd~d Ci~.y Council Action:
Approve the attached Resolution, authorizing the Hastings Hockey Boosters to conduct a
raffle on December 3, 2003.
Application has been received from the Hastings Hockey Boosters to conduct a raffle on
December 3, 2003 at the Hastings Civic Arena. The raffles total value of prizes is estimated
not to exceed $2,500.00. Per Hastings City Code, Section 5.80, Subd. 7B, a $10.00
application fee is required.
If Council should approve this application, the attached resolution will be sent to the Minnesota
Lawful Gambling Board showing the Cit37s approval to allow the raffle.
Should you have any concerns or questions, please do not hesitate to contact me.
Attachment'.
1. Resolution- Approving One-Day Raffle License for the Hastings Hockey Boosters at the
Hastings Civic Arena.
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 11- -03
EXTRACT OF MINUTES OF A MEETING
OF THE CITY COUNCIL OF THE
CITY OF HASTINGS, MINNESOTA
HELD: NOVEMBER 3, 2003
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Hastings, Dakota and Washington Counties, Minnesota, was duly held at the City Hall in said City on
the 3~a of November 2003 at 7:00 o cock p.m. for the purpose in part ofauthonzang Resolutaon No.
11- -03, authorizing the Hastings Hockey Boosters to conduct a raffle on December 3, 2003 at the
Hastings Civic Arena.
The following Councilmembers were present:
And the following Councilmembers were absent:
Councilmember
introduced the following resolution and moved its adoption:
RESOLUTION NO. 11- -03
RESOLUTION APPROVING THE REQUEST & APPLICATION
FOR THE HASTINGS HOCKEY BOOSTERS TO CONDUCT A RAFFLE
WItEREAS, the Hastings Hockey Boosters has presented an application to the City of
Hastings to conduct a raffle on December 3, 2003, at the Hastings Civic Arena; and
WltEREAS, the Minnesota Lawful Gambling Board requires a Resolution be passed
approving the request; and
WFIE~REAS, the application for Exemption from lawful Gambling license has been presented;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that
the Mayor and City Clerk are authorized and directed to sign this resolution and forward to the
IWmnesota Department of Gaming, Gambling Control Division, showing the approval of this
application for an Exemption from Lawful Gambling License.
The motion for the adoption of the foregoing resolution was duly seconded by
Coun¢ilmember Riveness and, after full discussion thereof and upon vote being taken thereon, the
following voted in favor thereof:
the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
M~ehae119. Werner, Mayor
ATTEST:
Melanie Mesko Lee, Administrative ~lssistant/CiO~ Clerk
($EXL)
FROM:
DATE:
RE:
Mayor Werner and City Councilmembers
Melanie Mesko Lee, Administrative Assistant/City Clerk
October 29, 2003
City Retirement Policy Amendment
Co~Jncil Action P~eque~ed:
Staff is requesting Council approval to amend the City's Personnel Section 10.05~
Retirement.
Bacl~round Information:
This policy was last approved by the City Council in January, 2000. Suggested changes am
related to the amount of notice required for a pre-1993 employee to remain eligible for
post-retirement with City-paid health insurance. Current policy requires a six-month
notification; recommended change is to require a fod~month notice. This does not change
the requirement for an employee to carry family coverage for a minimum of six months prior
to retirement if they want family coverage paid after retirement.
The other change allows, with approval, a retiring employee to take up to four weeks' worth
of vacation immediately preceding his/her retirement date. This would require approval by
both the employee's supervisor and the City Administrator.
There are also some minor changes that are more "housekeeping' in nature with regards to
the retirement policy. I've attached the recommended new policy foryour review. Shouldyou
have any questions, please do not hesitate to contact me.
Policy:
Approved by:
Effective Date:
REIIREMENT Section: 10.05
City Council Page: 1 of 3
Policy
Early Retirement
It shall be the policy of the City not to dismiss an employee solely
on the basis of age, except in cases where federal or state or other
rulings authorize such action. Retkement is defined as a voluntmy
separation from City employment when the employee is
immediately eligible, based on age and/or service requirements, for
payout from the Public Employee's Retirement Association
(PERA). Eligibility requirements, including age and length of
service, vary among City retirement programs.
Employees who intend to retire are encouraged to obtain forms and
benefit information fi.om their retirement program administrator
through PERA at least one year in advance of an estimated
retirement date.
In accordance with City Council approved policy adopted on
November 16, 1992, a non-union employee hired prior to January
01, 1993, who meets the following criteria: · Is retiring fi.om the City,
· Has ;;5~ at least ten years of full-time .employment
with the City of Hastings and
· Is at least 55 years &age,
shall be entitled to City paid health insurance for a maximum often
(10) years or until they reach the qualifying age of Medicare,
whichever comes first. Any eligible employee electing retirement
will only be eligible for City-paid health insurance (either single or
family coverage) if they provide si~ four months prior written
notification of their intent to retire. However, if due to medical or
personal reasons, the employee wishes to retire prior to the si~ four
month advance notification requirement and remain eligible for
City-paid health insurance ,,~.:T~,,.,.. ,-~ ,~ J'-,-o for a maximum often
(10~ years or until they reach the qualifying age of Medicare,
whichever comes first, the City Council may waive the si~ four -
month notification, and may determine with the employee an
appropriate retirement date. A request to retire prior to the s/~ four
month advance notification requirement must be submitted in
writing to the City Administrator for consideration.
10.05 Retirement Pa~e 2 of 3
Sick Leave Payout
Effective January 1, 2000, a retiree (hired prior to 1993) eligible for
paid health insurance coverage unt[! age 65 for a maximum of t
(I0) years or until they reach the auaiif,/ing age of Medicare,
whichever comes first who desires family coverage during
retirement will be required to be enrolled for family health insurance
coverage at least six (6) months prior to the date of retirement to be
eligible for the City-paid family health care coverage during
retirement. In the event an eligible retiree does not enroll in family
health coverage six (6) months prior to their retirement date, the
City will only pay the premium for single coverage, and the retiree
is responsible for the timely payment of the difference between the
single and family monthly premium. As noted above, a minimum
of four months written notification is required for City-paid post
retirement health insurance benefits to be paid for eligible
employees.
Regular full-time employees hired after January 01, 1993 are not
eligible for the paid early retirement health insurance benefits.
Employees hired after January 1, 1993 who are retiring, as well as
those employees who may have exhmmted their City-paid health
insurance benefit, may remain on Hastings' group health insurance
indefinitely, at their own expense. The employee shall pay the City
in advance on a monthly basis for the cost. The City will then remit
payment to the insurance company. When the former employee
reaches age 65, the City may transfer the former employee and
covered dependents to a non-active employee pool. This indefinite
continuation is made available under Minnesota Statute 471.61,
which is also known as Chapter 488.
If an employee retires at age 65, or otherwise provided by law, or is
forced to retire due a physical condition, including death, not
allowing Nm/her ~hc cmployc~ to continue gainful employment, or
if an employee voluntarily terminates employment with the City
after due notice, with the consent of the City, but not if discharged
or resigns by the request of the City, ail and in each case after ten
(10) years of service, they or their descendants will receive fift:y
percent (50%) of unused sick leave. Employees will be allowed to
draw from both the prolonged illness and sick leave banks upon
retirement as severimee-pay, sick leave pa/out up to a maximum
severav~e payout of 640 hours.
10.05 Retirement Pa~e 3 of 3
Vacation Time Payout
Compensation Time
Payout
Insurance Continuation
Termination Procedures
Under no circumstances will an employee receive more than 640
hours a: ..................+ ' '
.......... v.~j .... in sick leave payout.
Union employees should refer to their Union Contract for
additional information.
-,T" ,-,-,---,--,,~:':~- Any employee who retires from City employment --~'~-
notice, shall receive all unused vacation pay earned and accrued
provided that such unused vacation pay is approved by the City
Administrator upon the basis that such employment was not
terminated for unsatisfactory performance.
An employee who retires from City employment, unon aoproval of
the employee's supervisor and the City_ Administrator, may take up
to four weeks worth of vacation immediately Drecedinc, the
emoloyee's projected retirement date. Employees who are ill on
scheduled vacation shall be paid as a vacation and shall not be
entitled to use sick leave, exceot at the discretion of the City
Administrator for illness verified by a doctor's written statement.
The City will pay out all accrued compensated time, as authorized
by Section 6.15, for t~c,:c res~gmng employees ..... kr.;-e .... ~^~
Employees hired afrer January 1, 1993, who retire from the City
and who do not meet the PERA eligibility guidelines, or who are
over 65 years of age, will have the option of continuing medical
insurance under the provisions provided by COBRA law. Full
premiums must be paid by the retiree.
Refer to Section 10.30 for additional information on Insurance
Continuation.
The Supervisor should forward a Personnel Action Sheet to the
Administrative Assistant/City Clerk to authorize check-out
procedures. For further information on Termination Procedures, see
Section 10.20.
Memo
VI-4
To:
Mayor Werner and City Council
From:
John Hinzman, Planning Director
Date:
November 3, 2003
Subject:
Order Public Hearing - Vacation of Right of Way #2003-74 - Lake
Street, south of 4th Street - Kenneth Holtz
REQUEST
The City Council is asked to order a public hearing to vacate Lake Street south of 4th
Street, between Blocks 14 and 15, Barkers Addition. Kenneth Holtz, ownerofthe adjacent
eastern property has petitioned for the request.
The public hearing would be scheduled for the Monday, November 17, 2003 City Council
Meeting upon approval by the Council
VACATION REVIEW
Existing Condition
The existing right-of-way is unimproved and provides limited opptho, rtunity for future
connection to the south. Topography slopes down over 20 feet from 4 Street to the Lake
Isabel outlet to the Vermillion Slough. An accessory building constructed by the former
property owner to the east presently exists within the right-of-way.
Utilities
Municipal utilities do not exist in the right-of-way. It is unlikely private utilizes exist. City
Staff will contact private utility providers prior to the public hearing for comment.
ATrACHMENTS
· Location Map
· Application
I
LAND APPLICATION OCT 2 o 2003
CITY OF HASTINGS- PLANNING DEPARTMENT CITY OF HASTINGS
101 4th Street East, Hastings, MN 55033 Phone: 651.480.2350 Fax: 851.437.7082
Address or Property .[//. f'!_~L ~::~--'~.~ ~.-~ Z.~.,.~,...~L/L./.~,~.../
Name
Address
Owner (If different from Applicant):
Name
Address
Phone
Fax
Description of R~quest (include site plan su~y, and/or plat if app cab
J ~ ~ ~ -
Check applicable box(es); Note: All fees and escrow amoun~ due at time of application.
Final Plat $600 e~ Administrative Lot Split $50
Minor Sub. $500 Comp Plan' ~endment $500
Rezone $500 House Move $500
Spec. Use $500 Lot Line Adjustment $50
Variance $250 Vacate ROW/Easement $400
Annexation $500 plus legal exp
EAW $500 plus $1000 escrow
Prelim Plat $500 plus escrow:
- Under 10 acres: $3000 ($500 Planning + $2500 Engineering)
- Over 10 acres: $6000 ($1000 Planning + $5000 Engineering)
Site Plan $500 plus escrow:
- 0 - 5,000 s.f.: $1500 (Engineering)
- 5,000 - 10,000 s.f.: $2500 ($500 Planning + $2000 Engineering)
- 10,000 - 50,000 s.f.: $3250 ($750 Planning + $2500 Engineering)
- 50,000 s.f. +: $4000 ($1000 Planning + $3000 EngJnee~ng)
TOTAL:
Si. gna/ture of Applicant Date Signature of Owner
,,,' x_. /e
k"~Pplican, Name and Title PTeas~e.p~ln, Owner Name. l~,ease Print
Date
~fficial Use Only
File # c'-'-'~l~'~
Fee Paid ~ /~'!~,.)(2 f¢,.~ Receipt
I
Date Rec'd
App. Complete
Memo
VI-5
To:
From:
Date:
Subject:
REQUEST
Mayor Werner and City Council
John Hinzman, Planning Director
November 3, 2003
1st Reading\Schedule Public Hearing - Ordinance Amendment #2003-72 -
Chapter 10, Section 10.28 - Amhitectural Appearance Standards
The City Council is asked to consider first reading and schedule a public hearing to adopt
the attached amendment to Chapter 10, Section 10.28 - Architectural Appearance
Standards. The Ordinance establishes architectural appearance standards for
commercial, institutional, industrial, and multiple family buildings. The change is intended
to ensure the following:
· Use of high quality materials
· Breaking up the massing of large box buildings through variation of materials, heights,
offsets, etc.
· Conformance with surrounding buildings and the break up the massing of large
· Previde clearer direction on the design expectations to architects and developers.
RECOMMENDATION
The Planning Commission voted unanimously to adopt the ordinance at the October 27,
2003 meeting with limited discussion. No one spoke for or against the ordinance during
the public hearing.
PAST REVIEW
Economic Development Commission Review
The City Council and Economic Development Commission have identified the adoption of
Architectural Design Standards as a priority. The EDC has reviewed and recommended
approval of the amendment.
Architect Builder Comment
The draft ordinance was submitted to a few local architects and builders for review. The
following comments were received:
· Redra[t specific material requirements to be less prescriptive to allow for flexibility,
Standards should outline the city's desire, but not preclude innovative development of
buildings that may not meet specific materials requirements.
· Major focus should be on preventing large unbroken planes, and mixtures of materials
and adornments.
5th DRAFT
CITY COUNCIL - IsT READING
November 3, 2003
SECTION 10.28. ARCHITECTURAL STANDARDS
SUBD. 1. PURPOSE. The purpose of establishinq criteria for architectural desiqn and
exterior treatment of buildinqs is to ensure hi.qh standards of development that i~
~ompat b e with neiqhborin.q development an~ contributes to a community image of
permanence, stability, and visual aesthetics, while preventinq impermanent constructio.
and use of materials that are unsiqhtly, rapidly deteriorate, contribute to depreciation of
neiqhborhood property values, or cause urban bliqht. The standards are further intended
to ensure coordinated desi.qn of buildinq facades, additions, and accessory structures i,
order to prevent visual disharmony, and to reduce visual monotony throu.qh variation o1'
building materials, heights, offsets, chanqes in buildinq plane, and the like.
SUBD. 2. APPLICABILITY. Architectural Standards in this section shall apply to the
exterior construction of new commercial industrial, inst tut onal bu dings, and the like,
well as multiple family buildings exceedinq e .qht units, and as follows:'
a)
Existin.q Buildinqs. Buildinq additions and remodelinq of existing commercial,
industrial, and institutional buildin.qs shall also be subject to Architectural
Standards, however the affect of the architectural standards on the buildir~.q~
existin.q appearance shall be considered, to ensure visual harmony, and
consistency with the purpose of the Architectural Standards section.
b)
Herita.qe Preservation Sites and Heritaqe Preservation District. Buildinqs and
properties within the Heritaqe Preservation District, or designated as a Herita.qo
Preservation Site shall also be subject to conformance with Chapter 2.18, Heritaqo
Preservation Commission, of the City Code. In areas of discrepancy between
standards, the City Council shall decide on the applicability of the standard.
c)
Original Hastinqs Desian Guidelines. Buildin.qs and properties as identified in
the "Oriqinal Hastinqs Design Guidelines" (adopted by the City Council on May 5,
2003) must adhere to the requirements of the adopted .qu de nes in addition to
prov sons of this section. In areas of discrepancy between standards, the City
Council shall decide on the applicability of the standard.
SUBD. 3. GENERAL REQUIREMENTS
a) Buildin.q desi.qn and construction standards must be used to create a structure with
equally attractive sides. Primary emphasis shall be placed on the most visible side,.';
of a building.
I[
.Primary bu dln.q entrances must be clearly defined to promote visual interest and
architectural presence.
C) Large, un nterrupted expanses of a single building mater al shall not be permitted,
unless the use meets the purpose or intent of this section as determined by thn
Administrative Official.
d) No wall that faces a public ri.qht-of-way, parks, the public view from adjacent
properties or a residential use or district may have an uninterrupted lenqth
exceeding 100 feet without includinq at least two of the followinq:
1) Change in plane
2) Chanqe in texture or masonry pattern
3) Inclusion of windows
4) Equivalent chanqe or incorporation of a buildinq element that subdivides the wall
into smaller proportions.
e) All buildinqs on a lot, or as part of a unified development, shall be of compatibln
desiqn and materials. Emphasis shall be qiven on the position of buildings on the
site to .qive visual interest.
SUBD. 4. SPECIFIC REQUIREMENTS
a) Desiqn Creativity. Creativity and innovation in buildin.q desiqn is encoura.qed.
Desiqn creativity shall be a determining factor in deviatinq from the specific
materials standards listed in this section
b) Classes of Material. For the purposes of this section, acceptable exterior
materials are divided into Class 1, Class 2, and Class 3 cateqories as presented in
Table 10.28-1, as follows:
TABLE 10.28-1 Classes of Materials
Class I Class 2 Class 3
· Brick · EIFS or Drivit · Industrial grade concrete
precast panels
· Natural Stone · Masonry Stucco
· Smooth concrete
· Glass (includinq block, · Specialty Inte.qral Colored
windows, or opaque Concrete Block ('including · Scored concrete
mirrored panels) textured, burnished block,
rock face block) · Ceramic
· Seamless metal panels
(includinCl copper) · Architecturally textured · Wood
concrete precast panels
· Other materials not listed · Aluminum or Vinyl Siding
elsewhere as approved by - Tile (masonry, stone or
the Administrative Official clay) · Other materials not listed
elsewhere as approved by
· Other materials not listedthe Administrative Official
elsewhere as approved by
the Administrative Official
c) Required Combinations of Materials. Buildinqs must incorporate classes of
materials for each faqade in the following manner:
1) Office, Retail, Service, or institutional Buildings
a) Front facades, and side and rear facades visible from public ri.qht/s)-of-way,
the public view from adjacent properties, parts, or residential uses or districts
must b e composed o f a t least 65 percent of Class 1 or 2 materials, with
Class 1 materials comprising at least 25 percent of the total fa<;;ade.
b) Side and rear facades not visible from public ri.qht(s)-of-way, parks, public
view from adiacent properties or residential uses or districts may use any
combination of Class 1, 2, or 3 materials.
2) Industrial and warehouse buiidinqs, multi tenant office\industrial\warehouse, or
showroom\warehouse or other combination
a) Front facades must be composed of at least 75 percent of Class 1 or ?
materials, with Class 1 materials comprising at least 25 percent of the total
fa~;ade.
b)
Side and rear facades visible from public ri.qht(s)-of way, parks, public view
from adjacent properties, or residential uses or districts must be composed
of a least 25 percent of Class 1 or 2 materials.
c)
Side and rear facades not visible from public ri.qht(s)-of-way, parks, public
view from adjacent properties or residential uses or districts may use any
combination of Class 1, 2, or 3 materials.
3) Multiple Family Residential Buildinqs exceeding eiqht units
a)
Front facades, and side and rear facades visible from public riqht(s)-of-way,
the public view from adjacent properties, parts, or residential uses or districts
must be composed of at least 25 percent of Class 1 materials, and at least
25 percent of Class 2 materials.
b)
Side and rear facades not visible from public ri.qht(s)-of-way, parks, public,
view from adjacent properties or residential uses or districts may use any
combination of Class 1,2, or 3 materials.
(Section 10.29, inclusive, reserved for future expansion).
SECTION 10.30. ADMINISTRATION AND ENFORCEMENT.
SUBD. 1. The ~ Planning Director is hereby designated as the "administrative
official" for purposes of administration and enforcement of the Sections of the City Code
having to do with zoning matters, in particular Section 2.04 and Section 10.30,
SUBD. 2. DUTIES OF THE ADMINISTRATIVE OFFICIAL:
a) Provide zoning information.
b) Determine that all building and other related permits comply with the terms of this
Chapter and issue or deny such permits.
c) Receive, file and forward all applications for appeals, variances, special uses, or
other matters to the designated official bodies or person(s).
6
d) Maintain permanent and current records of this Chapter, including, but not f/mired
to, all maps, amendments and special uses, variances, appeals and applications
therefore.
e) ~ Notify affected property owners of required official and unofficial public hearings,
and publish notice of such hearings, all as required by this Chapter.
f) If the administrative official shall find that any of the provisions of this Chapter are
being violated, he/she shall notify in writing the person responsible for such
violations, indicating the nature of the violation and ordering the action necessary to
correct it.
g) The administrative official shall order discontinuance of illegal use of land,
buildings, or structures; removal of illegal buildings or structures or illegal additions,
alterations, or structural changes; discontinuance of any illegal work being done; or
shall take any other action authorized by this Chapter to ensure compliance with or
to prevent violation of its provisions.
h) Institute in the name of the City, with the cooperation of the City Attorney, any
appropriate actions or proceedings against a violator as provided by law.
VI-6
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Councilmembers
Dave Osberg, City Administrator
October 30, 2003
2003-2004 Snow Removal Agreement
Recommended City Council Action
It is recommended that the City Council take action approving the same snow removal
agreement as last year (attached) with Ross Albertson, for certain City and HRA
property located in the downtown area, including the City Hall and adjacent parking lots.
[
CITY OF HASTINGS
AGREEMENT FOR SNOW REMOVAL
2002-2003
This Agreement and fee schedule specify the work to be completed by Ross Albertson, 1332
Featherstone Road, Hastings, Minnesota, and the payments for the work to be made by the City of
Hastings. The terms of this Agreement shall begin on November 22, 2002 and continue until May 1,
2003.
1.)
2.)
3.)
4.)
5.)
Mr. Albertson shall be considered an independent contractor and shall provide evidence of
comprehensive, liability and collision moto~ vehicle insurance, on all vehicles that will be used
for snow removal operations, in mounts no less than that which is required by Law. The City of
Hastings and the City Housing and Redevelopment Authority shall be named as additional
insureds on the policy. The insurance, must include, at a minimum, public liability, personal
injury liability and motor vehicle insurance, all in the amounts of at least $1,000,000 per
occurrence, and per year. This shall include an endorsement identifying the City of Hastings and
the City Housing and Redevelopment Authority as an additional insured. Additionally, Mr.
Albertson will be required to provide an agreement, holding harmless and agreeing to indemnify
the City of Hastings and the City Housing and Redevelopment Authority, for damages that either
may suffer, due to the negligence of Mr. Albertson.
Contractor shall plow all snow, including sanding, de-icing and salt, from all sidewalks, steps and
parking lots described on the attachment, and identified on the attached map. This does include
the sidewalk on the north side of the Public Square, adjacent to the street, west of the main
sidewalk (which runs north/sguth leading to the City Hall.)
Any snowfall of 2" or more must be plowed from sidewalks and steps within 12 hours, and from
parking lots within 24 hours. Iced areas on sidewalks and steps must be cleared and sanded as
soon as possible, and in all cases within 12 hours.
Contractor shall provide all equipment and supplies, except for de-icer for concrete and calcium
chloride for all other areas, which is available at the Street Department. Contractor shall be
responsible for pick up at the Street Department.
If Mr. Albertson is disabled, or otherwise unable to perform these services, the agreement will be
canceled, and the retainer shall be pro-rated accordingly for the month in which services are
unable to be performed.
AREA ONE
SNOW REMOVAL AREAS AND FEES
Sidewalks adjacent to Oliver's Grove Park, abutting Second Street and Ramsey Street. Sidewalks
adjacent to the old grain elevator site, abutting Second Street and Tyler Street, and the sidewalks adjacent
to the Parking lot at Third Street and Tyler Street. Sidewalks adjacent to the municipally owned parking
lot. Sidewalks adjacent to the vacant lot and sidewalk at 3rd and Ramsey Street.
This area does include the steps behind the Johnson Hardware Parking Lot. In addition, clear snow and
ice buildup at the sidewalk adjacent to 222 Ramsey Street.
Snow Season Retainer:
Per Event Charge:
$1,100.00
$ 180.00
AREA TWO
The sidewalks on the south and west of the parking lot at Sibley and 4th Street, and the sidewalks on all
four sides of the block bounded by 3ra Street, 4th Street, Sibley Street and Vermillion Streets. This does
not include the Police Parking Lot (apron) in front of the garage doors.
Snow Season Retainer:
Per Event Charge:
$1,100.00
$ 165.00
AREA THREE
The sidewalks inside the four sides of the block bounded by 3rd Street, 4th Street, Sibley Street and
Vermillion Street. This includes all sidewalks leading to the doors of both the Police Station and City
Hall, and three sets of steps: a.) adjacent to Vermillion Street; b.) the entire step area on the north side of
City Hall; c.) adjacent to the Police Station.
Snow Season Retainer:
Per Event Charge:
$1,100.00
$ 150.00
The Snow Season Retainer shall be paid as follows:
a.) Execution of the Agreement:
b.) January 1, 2003
Michael D. Wemer, Mayor
Melanie Mesko Lee, City Clerk
$1,100.00.~ ~' I~[[t~(0r~'~
$1,100:0010:00~" ~'f~
Ross Albertson
(SEAL)
Transmittal
VI-7
DATE:
TO:
October 27, 2003
City of Hastings
101 4th Street East
Hastings, MN 55033-1955
PROJECT:
Hasdngs City Hail Roof Repair
ATTN:
David M. Osberg
COMMISSION 4~: 212003-00
Please remit payment directly to: John A. Dalsin & Sons, Inc. '
2830 20th Ave. So.
Minneapolis, MN 55407
WE ARE SENDING TO YOU
[] Shop Drawings [] Attached
[] Copy of Letter [] Plans
PURPOSE
[] For Your Approval
[] As Requested
[] Samples [] Specifications [] Prints
[] DiskYCD [] Other See Description
[] Approved [] Approved as Noted [] Not Approved [] For Your Use
[] For Review and Comment [] Revise and Resubmit [] Copies for Approval
VIA COURIER
[] Mail [] FedEx [] UPS [] Priority [] STD. [] 2~ Day [] 1 hr [] 2 hr [] 3 hr [] Same Day [] Hand Delivered
TY NUMBER DATE DESCRIPTION
10/31/03 Application and Certification for Payment No. 2
SENDER: Wally Danids
OS: arum
FILE
[] Transmittal and Copy to File
XC: Tom Howard (with one copy)
[] Transmittal Only to File
Z
IT
VI-8
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Councilmembers
Dave Osberg, City Administrator
October 30, 2003
Unpaid Leave of Absence
Recommended City Council Action
The City Council is asked to take action approving a two week unpaid leave of absence
for Lynn Benson, Accountant, of the Finance Department.
Backqround
Lynn Benson, an Accountant in the Finance Department has submitted a request for a
two week unpaid leave of absence, from March 1, 2004-March 12, 2004. Staff has
attached a copy of the current policy regarding unpaid leave of absence, which became
effective January 4, 2000. The current request before the City Council meets the
conditions spelled out in the policy but for one provision: "Prior to requesting a leave
under this section, an employee must first exhaust all available paid leave." The current
request before the City will not result in an exhaustion of all available paid leave. The
purpose of the request is to combine two weeks of vacation to allow for about a one
month absence from work, which has been approved by Finance Director Lori Webster.
As a result of the unpaid leave of absence, the City will save approximately $1,800.
Payment of 100% of the applicable insurance premiums during the unpaid leave of
absence will be the responsibility of the employee.
City A~
[ I[
Policy:
Approved by:
Effective Date:
UNPAln LEAVE OF ABSENCE
City Council
January 4, 2000
Section: 8.40
Page I of 2
Policy
Notice
Approval
Unapproved Leave of
Absence
The City of Hastings may grant an unpaid leave of absence to an
employee upon written request.
Prior to requesting a leave under this section, an employee must first
exhaust all available paid leave. The employee must request a leave
of absence in writing as far as in advance as possible of the date so
desired, and forward it to their immediate supervisor, who will then
direct the request to the department head or the City Administrator
with the superyisor's/departmant head's re.commendation.
An unpaid leave of absence requires the advance written approval of
the City Administrator. In the case of death or other ~ragedy, itmay
not be possible to request a leave well in advance so each request will
be judged individually by the City Adml-lstrator. The unpaid leave
of absence may be granted at the discretion of the City Administrator
based on consideration of the following factors:
l. Municipal service needs;
2. The employee's performance record and length of service;
3. The reason(s) for the request;
4. Any other releyant information; and
5. The supervisor and/or department heM's recommendation.
Any absence of an employee from duty, including any absence for a
single day or part of a day, that is not authorized by a specific grant
of leave of absence under the provisions of this policy, will be
dgemed to be absent without leave. Any such absence shall be
without pay and the employee will be subject to disciplinary action,
including discharge. Any employee who absents hlm.~elf/herself
themselves for any three (3) working days within a one (1) year
period without approved leave may be discharged.
Limits
Status of Benefits
Insurance Continuation
Cancellation of Leave
Page 2 of ?
The City Adrnin)strator may authorize regular employees to be absent
without pay for personal masons for a period, or periods, not to
exceed a total of t~n (I0) working days in any calendar year. Leaves
of absence without pay in exceed often (10) days in a calendar year,
must be submitted to, and approved by, the City Council.
Leave of absences will not be given for the purpose of enabling any
employee to work for another employer orto engage in any form of
self-employment. Any employee who obtains a leave o£absence by
misrepresenting the purpose therefore shall be discharged.
Benefits including vacation leave, holidays, sick leave or other forms
of indirect compensation will not accrue during an unpaid leave of
absence.
Step increase eligibility and review periods will be extended by the
length of the unpaid leave.
The employee may continue to be covered by applicable insurances,
but will be responsible for paying one hundred percent (100%) of the
premium costs in advance.
The City Administrator may cancel any unpaid leave of absence for
just cause at any time upon prior written notice to the employee
specifying a reasonable date for return for work.
Repeals: Section 34-Absence lVithout Leave
[ il ......................................................................
VI-9
FROM:
DATE:
RE:
Mayor Werner and City Councilmembers
Melanie Mesko Lee, Administrative Assistant/City Clerk
October 29, 2003
Laura Hoff--Request for Unpaid Leave of Absence
Laura Hoff has requested an unpaid leave of absence for treatment of a serious medical
condition, effective once her leave balances are exhausted. The City's Personnel Policy
states that any unpaid leaves of absence in excess often days must be acted upon by the
City Council. City staff recommends approval of an unpaid leave of absence.
Additionally, if this leave is approved, Ms. Hoff will be responsible for any insurance
continuation costs, through COBRA. Information regarding this continuation will be
immediately sent to Ms. Hoff, subject to Council's approval of the unpaid leave of absence.
If you have any questions, please let me know.
MEMO
VI-lO
To'
From:
Date:
Re:
Honorable Mayor and City Council
Tom Montgomery
October 30, 2003
Approve Change Order #1, Riverwood South Oaks Project
Enclosed for Council approval is Change Order #1 to the 2003 Riverwood South
Oaks improvement project. The change order is in two parts; part one entails negotiated
unit prices for 1-1/2 inch lawn irrigation services that were requested by the developer,
and unit prices for installing utility conduits at intersections and for watermain insulation.
The estimated cost for part one is $46,159. This cost will be included in the
developments' assessments.
Part two of the change order involves adding street, sanitary sewer and watermain
construction of a private drive off of Bohlken Dr. that will serve four lots in the South
Oaks 2na Addition. The developer has requested that the City add this work to our
construction contract. The estimated cost for part one is $91,493.59. This cost will also
be included in the developments' assessments. Them is no City expense or contribution
for either of these requested changes.
PRIVATE DRIVE
City of Hastings - Engineering Department
CHANGE ORDER #1
Contractor:
Address:
Location:
Contractors Edge, Inc.
16511 563 Avenue
Good Thunder, MN 56037
Hastings, MN 55033
City Project No.: 2003-2,3,4,5
Contract Name: 2003 City Improvements
In accordance with the terms of this contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions
1. Prices for new items have been agreed to as follows:
1 ½" Type K copper for sprinkler service lines - $13.67 LF
1 lA" Corporation Stop - $275.00 EA
1 ½" Curb Stop w/Box - $275.00 £A
2" Thick 4'X8' sheet of insulation - $46 EA
Install Private Utility Conduit - $4.88 LF, materials provided by Dakota Electric
Estimated Quantities and Cost'
15 - Curb Stops w/box ~ $275.00 ea -- $4125.00
15 - Corporations stops ~ $275.00 ea = $4125.00
15 - 60' Service lines (1.5" Type K Copper) ~ $13.67/LF = $12,303.00
5200LF of Private Utility Conduit ~ $4.88/LF = $25,376.00
5 Sheets Insulation ~ $46.00/Sheet -- $230.00
TOTAL ESTIMATEO COST - $46,159.00
Street, Sanitary Sewer and Watermain Improvements per bid unit prices for Bohlken Dr. Private
Dr. as detailed on attached estimate spreadsheet:
TOTAL ESTIMATEI) COST - $91,493.59
Total Estimated Cost, Change Order No. 1 - $137,652.59
Approved By:_
CityEngineer
Date:
Accepted By:
Contractors Authorized Representative
Date:
M:\CONSTRUCTION_PROJECTS~2003\WordDocs~RSO\#1 8.26.2003 Rev TMM.doc
i[
OFI- ASrr aS r I
2003 IMPROVEMENT PROGRAM - BID TABULATION
PRIVATE CUL-DE-SAC CONSTRUCTION
ESTIMATED COSTS
Contractor's Edge, Inc.
ESTIMATED QUANTITIES 16511 563 Avenue
Good Thunder, MN 56037
NOTE ITEM TOTAL UNIT
NO. DESCRIPTION UNIT QUANTITY PRICE COST
1 SUBGRADE PREP RS 3.4 $128.52 $436.9~
2 AGG BASE CL 5 (ROADWAY) TON 312 $7.5-~ $2~355.6(
3 BIT MATERIAL FOR TACK COAT GAL 38 $1.53 $58.1 ~1
4 BIT WEAR COURSE MV3 TON 77 $30.4~; $2~340.8C
5 BIT NON-WEAR COURSE MV3 TON 77 $29.33 $2,258.41
6 [34 MODIFIED CURB & GUTTER LF 548 $10.2(~ $5~589.6£
7 ~,DJUST FRAME & RING CASTINGS EA 1 $311.71 $311.71
8 SOD SY 183 $1.73 $316.5C
9 ¢" PVC SDR 26 - FOR SERVICES LF 170 $7.00 $1,t90.0~
10 5" PVC SDR 35 10'-12' LF 162 $14.57 $2,360.34
11 5" PVC SDR 35 12'-14' LF 4145 $15.35 $63~625.75
12 ¢" ON 8" PVC WYE EA 3 $39.87 $119.61
13 ~8" DIA MH EA I $1~506.97 $1,506.97
14 Y' DIP W/FITTINGS LF 246 $20.20 $4~969.21~
15 1"CORPORATION STOP EA 3 $72.75 $218
16 1" TYPE K COPPI:N LF 170 $7.61 $1~293.Y~1
17 1" CURB STOP AND BOX EA 3 $61.23 $183
18 6" GVAND BOX EA I $666.67 $666.6~
19 6" HYD 8'-0" BURY EA I $1r691.59 $1,691.6!'~
PROJECT TOTAL $91,493.53
MEMO
VI-11
To:
From:
Date:
Re:
Honorable Mayor and City Council
Tom Montgomery
October 30, 2003
Prohibit Truck Traffic on 21st St.
Enclosed for Council approval is a resolution prohibiting truck traffic on 21st St.
between Eddy St. and CSAH 47. At the October 20th assessment hearing, a resident
complained about the width of the newly constructed street, and the use of the street as a
short cut by many vehicles, including tracks. 21st Street was constructed to an 18 ft.
width and was designed to serve as an alley-type access for the three homes abutting 21st
Street. The road was not designed to support track traffic. In response to the resident's
complaint, staff has prepared the enclosed resolution prohibiting track traffic on 21st St.
for the Council's approval.
CITY OF~TIN~S
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
Resolution No.
RESOLUTION pROIflBITING TRUCK TRAFFIC ON 21ST ST. BETWEEN EDDY
STREET S2~D CSAH 47
WHEREAS, 21st St. between Eddy Street and CSAH 47 is an 18 ft. wide, narrow
residential street, and
WHEREAS, 21st Street was not designed to support truck traffic and large trucks using
this street will create unsafe conditions.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HASTINGS AS FOLLOWS;
City staff is hereby directed to place signage prohibiting truck traffic on 21st St.
between Eddy Street and CSAH 47.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 3nt
DAY OF NOVEMBER, 2003.
Ayes:
Nays:
ATTEST:
Michael D. Wemer, Mayor
Me/arde Mesko Lee, City Clerk
I I[
¥I-12
HASTINGS
POLICE DEPARTMENT
MEMO
TO:
FROM:
DATE:
SUBJECT:
.. Mayor Mike Werner
Hastings City Council Members
Chief McMenomy
October 29, 2003
Consent Agenda Item ~ Civil Defense Siren
At the previous council meeting we submitted a consent agenda item approval for
placement of civil defense siren in the new Century South housing development.
After this was approved by council we were contacted by the developer, Jim Johnson,
regarding the location approved for this siren. He requested moving the siren
approximately one and a half blocks east of the location previously approved by the
council. The new location for the siren, according to the developer, would blend in
aesthetically with the buildings and development in the area, and he had agreed to pay for
any cost incurred in new widng or running electricity to that site. There is electric hook up
currently at that location, and public work director Tom Montgomery reviewed this request
form the developer and had no objection to it also.
Consent agenda approval is requested for this new location of the civil defense siren.
MCM/mjc
504
36TH ST.
L
38O
3~
3575
$59 7
[ zL-I Z - - 3 8 1 - ~' ,:
zL 9 - Z C '- , '
.~, ,.~ 7),_3..?
5'1 7-
363 525
VI-13
HASTINGS
POLICE DEPARTMENT
MEMO
TO:
FROM:
DATE:
SUBJECT:
Mayor Mike Werner
Hastings City Council Members
Chief McMenomy
October 30, 2003
Consent Agenda Item - Excess Property Sale
This memo requests council approval to conduct a sealed bid for the sale of three vehicles.
The vehicles are three former squad cars that had been used by the police department, as
well as two of the squad cars were used by the building code enforcement division of the
City for the past few years. Listed below is a description of the three vehicles.
Description ViN
1992 Ford Crown Victoria 2FACP72W3NX195819
1998 Ford Crown Victoria 2FAFP71W7WX174665
2000 Ford Crown Victoria 2FAFP71W6YX176040
Plate City Property No.
9220
FHM793 9802
98390 0002
These vehicles are no longer being used by any city department and have been made
available for any other department. The maintenance and cost of keeping these vehicles
running exceeds the value to the City. These vehicles will be put up for sale by sealed bid.
If you have any questions concerning this consent agenda item please do not hesitate to
contact me. Thank you.
MCM/mjc
VI-14
MEMO
October 30, 2003
To: Mayor and City Councilmembers
From: Tom Kusant, Facilities Maintenance
Re: Lifeworks Service's Contract Renewal
The City has contracted with Lifeworks Services on an annual basis for light
cleaning services for years. The Lifeworks crews take care of dusting, glass cleaning,
wood polishing and recycling collections at City Hall and the Police Station. These
services are done very well by the Lifeworks personnel and at a much reduced cost than
paying the full time cleaning crews to do the same work. The money for this contract has
been budgeted, the estimatpd cost for services in 2004 is about $2000. This is up about
2.5% from 2003. It is with great pleasure that I recommend that the City of Hastings
renew their cleaning services contract with Lifeworks Services for 2004.
Tom Kusant, Facilities Maintenance
VII-1
Hastings Gymnastics Amend Special Use Permit/Site Plan
City Council Memo - November 03, 2003
Page 1
Memo
To'
Mayor Werner and City Council
From:
Kris Jenson Associate Planner
Date:
November 3, 2003
Subject:
Special Use Permit/Site Plan #2003-75 - Retail and Service
establishment in the I-1, Industrial Park District- Hastings Gymnastics -
2628 Millard Avenue
REQUEST
Lawrence Belk is seeking to amend the Special Use Permit approved by the Hastings City
Council in August of 2001. Mr. Belk is looking to add on to the existing building by approximately
4,000 square feet and expand the parking lot by 18 spaces.
RECOMMENDED ACTION
Staff recommends approval of the attached resolution.
BACKGROUND INFORMATION
Comprehensive Plan Classification
The use conforms to the 2020 Comprehensive Plan.
industrial.
The subject property is classified I,
Zoning Classification
The subject property is zoned I-1, Industrial Park. Retail and service establishments are an
allowable special use in the district.
Adjacent Zoning and Land Use
The following land uses abut the property:
Direction Existing Use Zoninq Comp Plan
North Industrial Industrial I-1 Industrial
East Industrial Industrial I-1 Industrial
South Industrial industrial I-1 industrial
West Park Pub - Institutional P - Public
Hastings Gymnastics Amend Special Use Permit/Site Plan
City Council Memo - November 03, 2003
Page 2
Existing Condition
The existing site has a 10,000 square foot facility and 46 space parking lot.
SITE PLAN REVIEW
Building Addition
The applicant is proposing to add 4,000 square feet at the rear of the existing building. The
building materials appear to be the same as the existing building.
Parking Lot Addition
The new parking area extends to the west, and will be setback from the rear property line 18
feet. It will have concrete curb surrounding the area, as the existing parking lot does.
Landscape Plan
The landscape plan shows a continuation of the plantings currently along the building to the
west edge of the building, and sod for the remainder of the site.
Grading and Drainage
Grading and Drainage plans are currently being reviewed, and approval of the plans must be
received prior to issuance of a building permit.
SPECIAL USE PERMIT REVIEW
Operations
The applicant proposes to continue to operate a gymnastics facility.
Parking and Circulation
A total of 46 spaces are currently available on the site. The parking ordinance does not clearly
address this specific type of use. Upon examination of other community's parking ordinances, it
appears that the number of spaces proposed is adequate.
Staff is recommending that a provision be added to the Special Use Permit for the property
owner to obtain a joint parking agreement with neighboring facilities for use of their parking
during larger events and meets. Part of this rationale is that the peak parking times for the
gymnastics center will be evenings and weekends, opposite of most industrial and office uses in
the area. The Applicant has indicated that he does have some parking agreements, and Staff
will verify those prior to issuance of a certificate of occupancy.
ATTACHMENTS
· Location Map
· Site Plan
· Application
HASTINGS CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING AN AMENDMENT TO A SPECIAL USE PERMIT
TO ALLOW A RETAIL/SERVICE ESTABLISHMENT
IN THE I-1 INDUSTRIAL PARK DISTRICT AT
2628 MILLARD AVENUE, HASTINGS, MN
Council member
moved its adoption:
introduced the following Resolution and
WHEREAS, Lawrence Belk has initiated consideration of an amendment to a
Special Use Permit to allow a retail/service establishment in the I-1 Industrial Park
District at 2628 Millard Avenue, legally described as Lot 3, Block 1, HASTINGS
INDUSTRIAL PARK NO. 2, Dakota County, Minnesota
WHEREAS, on November 3, 2003, a Public Hearing on this proposed special
use permit was held before the City Council of the City of Hastings, which hearing was
proceeded by published notice as required by state law, city charter and city ordinance;
and
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HASTINGS AS FOLLOWS:
That a special use permit to operate a retail/service establishment is hereby granted,
subject to the following conditions:
That Hastings Gymnastics Center obtains or provides evidence of a Joint Parking
Agreement with neighboring facilities to allow use of the neighboring sites during
large events or meets prior to a certificate of occupancy being issued.
That the exterior building materials of the addition be compatible with the existing
structure.
3. Adherence to Industrial Park Appearance Standards.
Any uncompleted site work (including landscaping) must be escrowed at 125
percent of the estimated value prior to issuance of a certificate of occupancy.
Approval is subject to a one year Sunset Clause; if significant progress is not
made towards construction of the proposal within one year of City Council
approval, the approval is null and void.
Grading and Drainage plans must be approved prior to the issuance of a building
permit.
BE IT FURTHER RESOLVED, that a copy of this resolution shall be filed with the
Dakota County Recorder's Office by the Hastings City Clerk.
Council member
being put to a vote adopted by
Ayes: __
Nays: __
Absent:
moved a second to this resolution and upon
present.
ATTEST:
Michael D. Werner, Mayor
Melanie Mesko Lee
Administrative Assistant/City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to
and adopted by the City of Hastings, County of Dakota, Minnesota, on the 3rd day of
November, 2003, as disclosed by the records of the City of Hastings on file and of
record in the office.
Melanie Mesko Lee
Administrative Assistant/City Clerk
(SEAL)
This instrument drafted by:
City of Hastings (kkj)
101 4th St. East
Hastings, MN 55033
0CT-20-2003 13:28 CITY OF HASTINGS 65143??082 P.02/02
LAND ¢131SI E APPLICATION
CiTY OF HASTINGS - PLANNING DEPARTMENT
101 4th Street East, Hastings, MN 55033 Phone: 651.480.2350 Fax: 651.437.7082
Address of Property:
Legal Description of Properly-
Applicant:
Address
Ph°ne~l ' ~ ~ ~ '--~ Phone
Fax - Fax
EmaiJ
Email
Description of Request (include site plan, su~ey, and/or plat if applicable):
Owner (if different from Applicant):
Nome
Address
Check applicable box(es):
Final Plat
Minor Sub,
Rezone
Spec. Use
Variance
Annexation
EAW
Prelim Plat
Site Plan
TOTAL:
Note: All fees and escrow amounts due at time of application.
$600 ~
$500 $50
$500 $500
$500 $500
$250 $50
$400
$500 plus legal expenses
$500 plus $1000 escrow
$500 plus escrow;
- Under 10 acrest $3000 ($500 Planning + $2500 Engineering)
- Over 10 acres: $6000 ($1000 Planning + $5000 Engineering)
$500 plus eSCrow:
- 0 - 5,000 s.f.: $1500 (Engineering/
- 5,000 - 10,000 s.f,: $2500 ($500 Planning + $2000 Engineering)
- 10,000 - 50,000 s.f,: $3250 ($750 Planning + $2500 Engineering)
- 50,000 s.f. +: $4000 ($1000 Plant'lng + $3000 Engineering)
Administrative Lot Split
Comp Plan Amendment
House Move
Lot Line Adjustment
Vacate ROW/Easement
Signature of Applicant Date
Signature of Owner
Date
Applicant Name and Title - Please Print
Owner Name - Please Print
Official Use Only
File # ~_.~T~,~ ?G Rec'd By:
Fee Paidt~~ Receipt
App. Complete '
TOTAL P.02
MILLAt~.D ~,V'ENUE
I~ITE I~ATIC~N
VIII-B-1
Hastings Gymnastics Amend Special Use Permit/Site Plan
City Council Memo - November 03, 2003
Page 1
Memo
To:
From:
Date:
Subject:
Mayor Wemer and City Council
Kris Jenson Associate Planner
November 3, 2003
Special Use Permi'dSite Plan #2003-75
establishment in the I-1, Industrial
Gymnastics - 2628 Millard Avenue
- Retail and Service
Park District- Hastings
Please see the Staff Report and attachments under the public hearings section 'of the
packet.
Memo
VIII-B-2
To:
Mayor Werner and City Council
From:
John Hinzman, Planning Director
Date:
November 3, 2003
Subject:
Ordinance Amendment\Resolution - Schoolhouse Square 2nd Addition
Rezoning\Preliminary Plat\Final Plat #2003-63 - Camegaran, LLC (9th
and Vermillion Streets)
REQUEST
Camegaran, LLC requests approval of the following actions related to SCHOOLHOUSE
SQUARE 2ND ADDITION, located on the former Hastings Middle School Site east of
Vermillion between 8~h and 10th Streets:
Rezone approximately 3.37 acres from R-2, Medium Density Residence to C-3,
Community Regional Commerce\Planned Residential Development. First reading of
the Ordinance Amendment to rezone propertywas considered on October 6, 2003.
The public hearing was held October 20, 2003. Action was delayed in order to be
considered with the Preliminary and Final Plat.
· Preliminary Plat and Final Plat to subdivide 5.95 acres into one commercial lot and
three outlots for future development.
The request is submitted in conjunction with a Site Plan for the construction ora 23,395 s.f.
commercial building on Lot 1, Block 1 containing a mixed use retail, office, and commercial
building containing a Green Mill Restaurant and Dunn Brothers Coffee.
RECOMMENDATION
The Planning Commission unanimouslyvoted to recommend approval of the request at the
September 22, 2003 meeting with limited discussion. Paul Swanstrom, owner of 807
Vermillion Street stated he had previously submitted a letter objecting to vacation of 9t~
Street, but is no longer in objection.
ATTACHMENTS
· Ordinance Amendment- Rezoning
· Resolution - Preliminary and Final Plat
· Location Map
· Plat
· Utility Plan
· Application
HISTORY
Development Plan
Development Plan approval was granted by the City Council on September 3, 2002. It
serves as a master plan for site development by outlining uses, density, parking,
landscaping, and architectural style. Individual components of the plan (townhomes, retail
building, and apartments) must now come back before Planning Commission and City
Council for formal platting and site plan approval, and reviewed to ensure conformance
with the development plan. As part of the development plan, the applicant entered into a
development contract with the City to ensure performance consistent with the Development
Plan.
Schoolhouse Square (1st Addition)
The first addition of Schoolhouse Square was approved by the City Council on December
16, 2002. The phase consisted of 12 units of rowhouse style townhomes and the creation
of one single family lot along 8~ Street.
Vacation of 9th Street
The City Council approved the vacation of 9t~ Street on October 6, 2003. 9~ Street has
been incorporated into the plat.
BACKGROUND INFORMATION
Comprehensive Plan Classification
The Comprehensive Plan designates the property as:
· C - Commercial - West Half, adjacent to Vermillion Street
· U-III, Urban Residential (8+ units per acre)- East Half along Ramsey Street
Zoning Classification
The property is zoned as follows:
· Proposed C-3, General Commerce- Lot 1, Block 1; and Outlot B
· R-5, High Density Residence- Outlots, A and C
· R-2, Medium Density Residence - Outlot D
The project was approved as a planned residential development, allowing deviations from
specific zoning provisions (setbacks, lot size, etc) as well as the ability to cluster units on a
portion of a property at a density equivalent to the entire parcel, in exchange for a higher
level of design.
nd
Rezoning\Preliminary Plat\Final Plat #2003-63 - Schoolhouse Square 2 Addition
City Council Memo - November 3, 2003
Page 3
Adjacent Zoning and Land Use
Direction Exisfinq Use
Zonin,q Comp Plan
North Eight Street
Single Family Res.
East Schoolhouse Sq 1st
Townhomes
South 10th Street
Walgreens
Single Family Res.
West Vermillion Street
Office
Single Family Res.
R-2 - Med Den Res. U-I\U-II
R-5 - High Den Res. U-III-UrbRes.
C-3 - Comm. Reg Comm. C- Comm.
R-2 - Med Den Res. U-II - Urb Res.
O-I - General Office U-I - Urb Res.
R-2 - Med Den Res.
Existing Condition
Former site of Hastings Middle School, also incorporates two homes located north east of
9t~ and Vermillion Streets. The exiting site slopes down over 30 feet from a high point along
the north central portion to a Iow point along the northeast corner. The western half of the
site is generally fiat and graded. The site excludes the 12 rcwhouse style townhomes
constructed as part of the first addition of Schoolhouse Square.
REZONING REVIEW
Request
The applicant proposes to rezone 3.37 acres from R-2 - Medium Density Residence to C-
Community Regional Commerce.
Analysis
The change is consistent with the Comprehensive Plan Land Use Map. The proposed
area abuts the Vermillion Street commercial corridor, and neighboring commercial uses to
the south. Care must be taken during review of the Site Plan to ensure adequate
separation for adjoining residential uses.
PRELIMINARY AND FINAL PLAT REVIEW
Request
Preliminary and Final Plat approval to subdivide 5.95 acres into one commercial lot, and
four outlots for future development.
Securing Palmer Property - 119 9th Street East
Camegaran has submitted an Exchange and Land Purchase Agreement for acquisition of
the property. The Palmers have agreed to execute the Final Plat mylars upon request of
the developer if the property exchange has not been executed. The agreement has been
submitted to the City Attorney for review and comment,
Lot Layout
Lot layout is acceptable and consistent with the City Code and approved Development
Plan.
Outlots
three outlots are planned for future development.
prohibited, until replatted as a lot and block of record.
Development of outlots would be
Streets
No new public streets are included as a part of this plat. All access drives would be
privately owned and maintained. A homeowners association must be established to ensure
maintenance and access to all property by the owners, and not the City.
Vehicular Access and Circulation
Access and circulation will be further reviewed as a part of Site Plan approval.
Lot 1, Block 1 abuts Vermillion Street. Access is planned via a right in\right out entrance to
Vermillion Street, as well as a private drive across the remaining outlots to access 10th
Street, north of Sibley Street.
Pedestrian Access and Circulation
Pedestrian access and circulation will be further reviewed as a part of Site Plan approval.
Grading, Drainage, Erosion Control, and Utility Plan
The City's consultant engineer has reviewed the Grading, Drainage, Erosion Control, and
Utility Plans. Approval of the Preliminary and Final Plat is subject to approval of the
Grading, Drainage, Erosion Control and Utility Plans by the Public Works Director, and
reimbursement for any fees involved in plan review.
Park Land Dedication
Cash in lieu of land in the amount of $2,640 (1.76 acres at $1500 per acre) shall be paid
for park land dedication prior to release of the final plat mylars for recording. Park
dedication includes only lots or record; future park land dedication will be required upon
platting of outlots into lots of record.
Interceptor Sewer Fee
Sewer interceptor fees in the amount of $3,432 (10.56 services at $325 per service) before
release of the final plat mylars. Future sewer inceptor fee payment will be required upon
development of remaining outlots.
Tree Preservation Plan
Atree preservation plan for the Site has been submitted. Staff is evaluating proposed tree
removal and will provide further information at the meeting.
Traffic
Traffic impacts will be further reviewed as a part of Site Plan approval.
Minnesota Department of Transportation Review
The Plat has been sent to the Minnesota Department of Transportation (MNDOT) for
review and comment. A condition has been added to satisfy any MNDOT requirements.
Residential Access Plan
Properties currently having access to 9t~ Street must have secured access through the site
to access Vermillion Street. Access must be maintained as well during construction of the
site.
Access Easements
Access easements must be submitted for approval to guarantee access to all lots and
outlots not directly adjacent to an improved right-of-way, prior to release of the Final Plat
mylars for recording.
Off Site Improvements
The following off site improvements shall be required as part of Preliminary and Final Plat
approval of SCHOOLHOUSE SQUARE 2ND ADDITION:
1)
Vermillion Street Median - The center median of Vermillion Street between 8~
Street and 10t' Streets must be reconfigured to close full access at 9t~ Street, and
eliminate the left turn lane to 9~ Street from southbound Vermillion Street. All costs
associated with reconstruction and reconfiguration of the median shall be the
responsibility of the developer.
2)
Right Turn Lane from Northbound Vermillion Street - A right turn lane access
into the site from northbound Vermillion Street must be constructed. All costs for
the improvement shall be the responsibility of the developer.
3)
Left Turn Lane from Southbound Vermillion to 10~ Street- The existing left turn
lane from southbound Vermillion Street to 10~ Street must be lengthened. All costs
shall be the responsibility of the developer.
4)
10th Street Improvements - Ramsey to Vermillion - 10th Street improvements
including a right turn lane from westbound 10t~ Street to Vermillion; left turn lane
from eastbound 10t~ Street into the site; and associated sidewalk, and signal
relocation, must be included as part of the improvements for site development.
The Planning Committee discussed the developer petitioning for the improvements,
and the City participating in 80 pement of the improvement cost, and assessing the
minimum 20 pement as required by the Chapter 429 Improvement Process.
ORDINANCE NO.
, SECOND SERIES
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING SECTION
10.01, SUBDIVISION 1 OF THE CITY CODE PERTAINING TO:
OFFICIAL ZONING MAP
BE IT ORDAINED by the City Council of the City of Hastings as follows:
Subdivision 1. The following legally described property generally located east of 9th and Vermillion
Streets is hereby rezoned from R-2 - Medium Density Residence to C-3 - Community Regional
Commerce:
The South 75 feet of Lot 6 and 7, Block 48, ADDITION NO. 13, Dakota County
Minnesota, and the East 10 feet of the South 75 feet of Lot 8, Block 48, and the East
I0 feet of Lot 13, Block 48, and all of Lots 14 and 15, Block 48.
ADOPTED BY THE CITY COUNCIL THIS DAY OF
,2003.
ATTEST:
Michael D. Wemer, Mayor
Melanie Mesko Lee, Administrative Assistant/City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and
adopted by the City of Hastings, County of Dakota, Minnesota, on the 3rd day of November, 2003,
as disclosed by the records of the City of Hastings on file and of record in the office.
Melanie Mesko Lee, Administrative Assistant/City Clerk
(SEAL)
This instrument drafted by:
City of Hastings (JWH)
101 4th St.
Hastings, MN 55033
HASTINGS CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING THE PRELIMINARY PLAT AND FINAL PLAT OF SCHOOLHOUSE
SQUARE 2Nn ADDITION A MIXED USE SUBDIVISION GENERALLY LOCATED
EAST OF VERMILLION STREET BETWEEN 8xl~ AND 10xn STREETS, HASTINGS,
MN
Council member
moved its adoption:
introduced the following Resolution and
WHEREAS, Camegaran, LLC has petitioned for preliminary plat and final plat approval of
SCHOOLHOUSE SQUARE 2ND ADDITION, a mixed use subdivision containing one commercial
lot and three outlots for future development on 5.95 acres generally located east of Vermillion Street
between 8th and l0th Streets legally described as follows:
Outlots A, B, C, and D, SCHOOLHOUSE SQUARE, Dakota County, Minnesota; and
Lot 6, Block 1, and Lot 7, Block 1, WM C. H ERNDON'S ADDITION TO THE TOWN OF
HASTINGS, except those parts lying with the plat of SCHOOLHOUSE SQUARE, Dakota County,
Minnesota; and
Vacated Ninth Street lying westerly of the southerly extension of the west line of the East 25 feet of
Lot 7, Block 1, WM. C. HERNDON'S ADDITION TO THE TOWN OF HASTINGS, Dakota
County, Minnesota, and easterly of the southerly extension of the west line of Outlot D,
SCHOOLHOUSE SQUARE, Dakota County, Minnesota.
WHEREAS, on September 22, 2003, a public hearing was conducted before the Planning
Commission of the City of Hastings, as required by state law, city charter and city ordinance; and
WHEREAS, the Planning Commission recommended approval of the Preliminary Plat
and Final Plat subject to the conditions contained herein.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HASTINGS AS FOLLOWS:
That the City Council hereby approves the preliminary plat and final plat of SCHOOLHOUSE
SQUARE 2N~) ADDITION subject to the following:
o
o
10.
11.
Securing ownership of all properties proposed as SCHOOLHOUSE SQUARE 2s°
ADDITION, or consent of all property owners to the satisfaction of the City Attorney.
Securing approval of the vacation of 9th Street within the proposed plat.
Cash in lieu of land in the amount of $2,640 (1.76 acres at $1500 per acre) shall be paid
for park land dedication prior to release of the final plat mylars for recording.
Sewer interceptor fees in the amount of $3,432 (10.56 services at $325 per service)
before release of the final plat mylars.
All disturbed areas on this property shall be stabilized with rooting vegetative cover to
eliminate erosion problems.
Development of the platted outlots shall be prohibited until replatted as lots of record.
Blanket drainage and utility easements shall be recorded against all outlots, unless they
are further delineated to the satisfaction of the Public Works Director.
Ail streets, drives and utilities within the plat of Schoolhouse SqUare 2nd Addition shall
be privately owned and maintained. The City of Hastings will not assume any
ownership or liability of infrastructure within Schoolhouse Square.
The center median of Vermillion Street between 8th Street and l0th Streets must be
reconfigured to close full access at 9th Street, and eliminate the left turn lane to 9th
Street fi'om southbound Vermillion Street. All costs associated with reconstruction and
reconfiguration of the median shall be the responsibility of the applicant.
A right mm lane access into the site from northbound Vermillion Street must be
constructed. All costs for the improvement shall be the responsibility of the developer.
The existing left tum lane from southbound Vermillion Street to l0th Street must be
lengthened. All costs shall be the responsibility of the developer.
12. l0th Street improvements including a right tum lane from westbound l0th Street to
Vermillion; left turn lane from eastbound l0th Street into the site; and associated
sidewalk, and signal relocation, must be included as part of the improvements for site
development.
13. A declaration of covenants, conditions and restrictions or the equivalent document shall
be submitted for review and approval by the City before release of the final plat mylars
to ensure maintenance of open space, common drives, and common utilities. The
declaration shall include, but is not limited to, the following:
(a)
A statement requiring the deeds, leases or documents of conveyance affecting
buildings, units, parcels, tracts, townhouses, or apartments be subject to the
terms of the declaration.
Co)
A provision for the formation of a property owners association or corporation
and that all owners must be members of said association or corporation which
may maintain all properties and common areas in good repair and which may
assess individual property owners proportionate shares of joint or common
costs. The association or corporation must remain in effect and may not be
terminated or disbanded.
(c) Membership in the association shall be mandatory for each owner and any
successive buyer.
(d) Any open space restrictions must be permanent and may not be changed or
modified without city approval.
(e) The association is responsible for liability insurance, local taxes and the
maintenance of the open space facilities deeded to it.
(t)
Property owners are responsible for their pro-rata share of the cost of the
association by means of an assessment to be levied by the association which
meet the requirements for becoming a lien on the property in accordance with
Minnesota Statutes.
(g) The association may adjust the assessment to meet changing needs.
14. Final approval of the grading, drainage and utility plans by the Public Works Director.
The owner assumes all risks associated with the grading and utility placement prior to
formal approvals.
15. The disturbed areas of the site shall be maintained to the requirements of the City's
property maintenance ordinance.
16. Further exactions may be required as a condition of replatting outlots.
17: That the final plat is subject to MNDOT approval and that the Developer shall
incorporate any MNDOT's comments into the final plat.
18. Access easements must be submitted for approval to guarantee access to all lots and
outlots not directly adjacent to an improved right-of-way, prior to release of the Final Plat
mylars for recording.
19. Execution of a development agreement to memorialize the conditions of the plat and to
establish any applicable escrow amounts to guarantee the completion of site plan
activities.
20. Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to
issuance of certificate of occupancy.
21. The Final Plat must be recorded with Dakota County within 90 days of City Council
Approval or the approval is null and void.
22. Approval is subject to a one year sunset clause. Approval is null and void if significant
work has not commenced within one year of City Council Approval.
Council member
vote adopted by
present.
moved a second to this resolution and upon being put to a
Ayes:
Nays: __
Absent:
ATTEST:
Michael D. Wemer, Mayor
Melanie Mesko Lee
City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and
adopted by the City of Hastings, County of Dakota, Minnesota, on the 3rcl day of November, 2003, as
disclosed by the records of the City of Hastings on file and of record in the office.
Melanie Mesko Lee
City Clerk (SEAL)
This instrument drafted by:
City of Hastings (JWH)
101 4th St. East
Hastings, MN 55033
~0
I IT
Z
LAND APPLICATION
CITY OF HASTII~IG$ - PLANNING DEPARTMENT
101 4th Street East, Hastings, MN 55033 Phone: 651.480.2350 Fax: 651.437'.7082
Legal Description of Proper[y:
Applicant:
Address ~ ~'~',
Phone (¢~'/ )-1",~ Y~ ( Phone
Fax 5~[ ~ /~O~ . , Fax
D~scri~tion of Request (include site plan, suwey, and/or plat if applicable):
Owner (If different from Applicant):
Name
Address
Check applicable box(es):
Note: All fees and escrow amounts due at time of application.
Final Plat $600 [~=']
Minor Sub. $500
Rezone $500
Spec. Use $500
VarianCe $250
Annexation $500 plus legal expenses
EAW $500 plus $1000 escrow
Prelim Plat $500 plus escrow:
Site Plan
Administrative Lot Split $50
Comp Plan Amendment $500
House Move $500
Lot Line Adjustment $50
Vacate ROW/Easement $400
- Under 10 acres: $3000 ($500 Planning + $2500 Engineering)
- Over 10 acres: $6000 ($1000 Planning + $5000 Engineering)
$500 plus escrow:
- 0 - 5,000 s.f.: $1500 (Engineering)
- 5,000 - 10,000 s.f.: $2500 ($500 Planning + $2000 Engineering)
- 10,000 - 50,000 s.f.: $3250 ($750 Planning + $2500 Engineering)
- 50,000 s.f. +: $4000 ($1000 Planning + $3000 Engineering)
TOTAL:
~ o.~ ~ . Date
~1,~ ,1,~
t //. °/~'"'/"~
Applicant Name and Title - Please Print
Signature of Owner Date
Owner Name - Please Print
4/23/2003
Date Rec'd
App. Complete
Official Use Only
Fide # ~--~CO> -_~
Fee Paid t'~¢~ )
Rec'd By: "~'~,'~7~,,'m~
Receipt #
Memo
VIII-B-3
To:
Mayor Werner and City Council
From:
John Hinzman, Planning Director
Date:
November 3, 2003
Subject:
Camegaran, LLC. - Site Plan Review #2003-63 - Green Mill\Dunn
Brothers Coffee Building - SCHOOLHOUSE SQUARE 2ND ADDITION -
Vermillion and 9t~ Streets
REQUEST
Camegaran LLC seeks Site Plan approval to construct a 23,395 s.f. commercial building on
Lot 1, Block 1, SCHOOLHOUSE SQUARE 2ND ADDITION (9th and Vermillion Street)
consisting of the following uses:
· Green Mill Restaurant- 7,650 s.f.
· Dunn Brothers Coffee - 1,970 s.f.
· General Retail - 5,880 s.f.
· General Office - 7,895 s.f.
Site Plan approval is sought only on the above building. All other buildings shown
on site are conceptual and will require formal Site Plan Review prior to construction.
The application is submitted in conjunction with a rezoning, Preliminary Plat, and Final Plat
for Schoolhouse Square 2~d Addition.
RECOMMENDATION
The Planning Commission recommended unanimous approval of the Site Plan at the
October 27, 2003 Meeting. Commissioners discussed service vehicle ingress and
egress, reduced parking, pedestrian access, and treatment of the Bell tower as
signage. No one from the public spoke at the meeting. Please see the attached
minutes for fur[her information.
ATI'ACHMENTS
· Location Map
· Site Plan
· Planning Commission Minutes - October 27, 2003
· Approved Development Plan
· Application
HISTORY
Development Plan
Development Plan approval was granted by the City Council on September 3, 2002. It
serves as a master plan for site development by outlining uses, density, parking,
landscaping, and architectural style. Individual components of the plan (townhomes, retail
building, and apartments) must now come back before Planning Commission and City
Council for formal platting and site plan approval, and reviewed to ensure conformance
with the development plan. As part of the development plan, the applicant entered into a
development contract with the City to ensure performance consistent with the Development
Plan.
Schoolhouse Square (1 st Addition)
The first addition of Schoolhouse Square was approved by the City Council on December
16, 2002. The phase consisted of 12 units of rowhouse style townhomes and the creation
of one single family lot along 8th Street.
Vacation of 9th Street
The City Council approved the vacation of 9th Street on October 6, 2003. 9~ Street has
been incorporated into the plat.
BACKGROUND INFORMATION
Comprehensive Plan Classification
The proposed commercial use is consistent with the C- Commercial District of the
Comprehensive Land Use Plan.
Zoning Classification
The proposed commercial uses are consistent with the proposed C-3, General Commerce
Zoning District. Retail, service and office uses are classified as "permitted uses" in the
district.
Planned Residential Development
The project was approved as a planned residential development, allowing deviations from
specific zoning provisions (setbacks, lot size, etc) as well as the ability to cluster units on a
portion of a property at a density equivalent to the entire parcel, in exchange for a higher
level of design.
Adjacent Zoning and Land Use
Direction Existin.q Use
Zoninq
Comp Plan
North Eighth Street
Single Family Res.
East Vacant
Future Condo Bldg
South Vacant
Future Retail Office
West Vermillion Street
Office
Single Family Res.
R-2- Med Den Res.
R-5 - High Den Res.
C-3 - General Comm.
O-I - General Office
R-2 - Med Den Res.
U-I\U-II
U-III - Urb Res.
C ~ Commemial
U-I - Urb Res.
Existing Condition
The site currently contains the following improvements:
· House and garage - 119 East 9~ Street - to be demolished
· Garage - 821 Vermillion Street - to be moved off site (hOme already moved)
· Garage - 122 East 8~ Street- to be moved off site or demolished
· 9th Street - Vacation approved by City Council - Street must be removed.
Former site of Hastings Middle School. The existing site is relatively fiat and treeless.
Proposed Improvements
A 23,395 s.f. commercial building together with access roads and parking is approved
for this phase. Future phases would include additional housing, and retail and office
space.
SITE PLAN REVIEW
Securing Palmer Property- 119 9th Street East
Camegaran has submitted an Exchange and Land Pumhase Agreement for acquisition of
the property. The Palmers have agreed to execute the Final Plat mylars upon request of
the developer if the property exchange has not been executed. The agreement has been
submitted to the City Attorney for review and comment.
Conformance with Approved Development Plan
The Site Plan has been reviewed against the approved Development Plan. The following
changes have occurred:
· Vermillion Street "Greenway" has been reduced in width, and density of landscaping.
· Further property acquired to the north; additional parking added to the north.
· Larger parking area added east of the building.
· Building reconfigured to have more frontage on Vermillion Street.
· Reduced landscaping throughout the site.
· Architectural Elevations are consistent and include much more brick, with the elimination
of EIFS (synthetic stucco).
Proposed Building Setbacks
The proposed building setback from Vermillion Street is acceptable. Remaining setbacks
from property lines are acceptable with the following modification:
1) The southern portion of the building, and drive-thru encroach onto the adjoining
outlot. Use of the drive-thru lane must be included in the joint access and parking
agreement on the site.
Existing Building Setbacks
The existing Radke garage at 815 Vermillion Street, and Teuber garage at 124 East 8th
Street are within the minimum 5 foot setback of the newly created property line. Under the
rules of the Planned Residential Development, variation from minimum setbacks is
allowed. The applicant proposes to create a private drive aisle for access to the Radke
and Swanstrom homes, the grade of the parking lot would be lower than the homes with a
retaining wall separating them. Separation to the Teuber property incorporates an 8 foot
wide landscape bed.
The reduced setbacks are acceptable with the following modifications:
1) Landscaping adjacent to the Radke and Teuber garages must be added\increased
in density to ensure a continuous plant mass and incorporate additional shade tree
plantings.
Vehicular Access and Circulation
Vehicular access and circulation has been reviewed in great detail.
acceptable with the following modifications:
The plan will be
1)
A stop sign must be incorporated for southbound traffic on the Sibley Street
extension at the intersection of the parking lot adjacent to 10th Street. This will
allow for free flow of vehicles entering the site to prevent overflow onto 10tb Street.
2)
The parking area along Vermillion Street must be designated for one way
southbound traffic only. Parking stalls adjacent to buildings must be designed for
angle parking. A drive-thru lane must be striped for the Dunn Brothers along the
western extent of the roadway. Signage may be placed in the drive-thru lane to
allow parking during non peak periods. The intersection of the Vermillion Street
drive aisle and the parking adjacent to 10~ Street must be modified to prevent
vehicles traveling northbound by bumping out the curb and erecting signage to
prohibit the movement.
3) Turning radius geometrics must be provided for the angle parking adjacent to
Vermillion Street to ensure adequate ingress and egress of parked vehicles with
traffic cued for the Dunn Brothers Drive-thru.
Pedestrian Access and Circulation
A sidewalk presently exists along Vermillion Street. The applicant proposes to reconfigure
and landscape sidewalk area. Pedestrian access is acceptable with the following change:
1) A crosswalk must be incorporated to bring Vermillion Street pedestrian traffic into
the Green Mill building.
2) The median between the Dunn Brothers and future bank drive-thru lanes must be
expanded to incorporate a sidewalk, and enhanced with plantings or fencing.
Parking
Parking is acceptable for the first phase; however parking for uses in future phases will
need to be further evaluated. Parking is provided as follows:
Use Parking Calculation Required
Spaces
Green Mill- 220 Seats 1:2 seats 110
Vermillion Street Retail (1st Floor) 1:200 s.f. 29
= 5,650 s.f.
Vermillion Street Office (2na Floor) 1:300 s.f. 19
= 5,535 s.f.
East Side Retail (1st Floor) 1:200 s.f. 11
= 2,200 s.f.
East Side Office (2na Floor) 1:300 s.f. 8
= 2,360 s.f.
TOTAL SPACES REQUIRED 177
TOTAL SPACES PROVIDED 170
Shared Parking
The proposal consists of many uses with differing peak demands for parking. Peak use for
office parking is opposite that of residential demand. Staff recommends acceptance of
parking at the above reduced levels based on the differing peak periods of demand.
Proof of Parking
The applicant has indicated a desire to designate some areas of the plan as proof of
parking. The parking would not be developed initially, but would be held as open space,
and only developed if needed. Staff agrees with the concept, however further information
is needed to make a determination on this issue.
Parking for Remaining Phases
Parking for proposed uses in the remaining stages of development appears to be deficient
by 24 spaces based on Zoning Ordinance requirements. The applicant has proposed to
calculate parking based on net building area as opposed to gross building area. The
Zoning Ordinance required parking to be based on gross area. Staffhas agreed in concept
to the principal for future parking calculation based on further review of impacts.
Off Street Loading
Off street loading facilities are acceptable. Two off street loading areas have been
provided at the north and south end of the site.
Waste Refuse Facilities
A waste refuse facility has been incorporated east of the Green Mill Restaurant for all
tenants of the building. The facility meets minimum requirements, however it is a distance
for use by the Dunn Brothers Coffee building. Waste refuse facilities for Dunn Brothers
should be included in planning of future commercial phases to eliminate the distance.
Landscaping
Site landscaping has been reduced from the Development Plan. Landscaping along with a
higher degree of architecture, and site amenities were given as justification for allowing
zoning deviations as a Planned Residential Development. The following changes should
be made to be more consistent with the approved Development Plan, and previous
submittals (e.g. 9/24/03 Landscape Plan):
1) Additional shade trees must be added to the site perimeter to break up shrub
plantings.
2) Additional shade trees and foundation plantings must be incorporated adjacent to
the building and parking lot islands.
Fencing and Walls
Decorative fences and stone walls have been incorporated around the site perimeter. The
improvements enhance the appearance of the site and are acceptable with the following
modifications:
1) Any fencing in the MN Dot right-of-way must receive MN Dot approval.
2) Fencing and walls must not encroach into the 25 foot site triangle requirement at
street intersections.
Architectural Elevations
Architectural elevations are primarily brick, and incorporate off setting building heights,
windows, and brick patterns to create an attractive building in character with other historic
buildings in Hastings.
Photometric Plan
A photometric lighting plan has been submitted.
property boundaries is acceptable.
Foot candle illumination adjacent to
Bell Tower Monument Sign
A 23 foot bell tower monument sign is proposed adjacent to the 10th and Vermillion Street
intersection. Monument signs in the C-3 district are limited to 10 feet in height and 100
square feet. Since construction of the bell tower is more substantial then a typical
monument base, and includes unique amhitectural components (school bell, seating, etc),
the sign is acceptable with the following modification:
1) All signage on the Bell Tower monument sign must not no higher than 10 feet from
ground level and no larger than 100 square feet.
Grading, Drainage, Erosion Control, and Utility Plan
The City's consultant engineer has reviewed the Grading, Drainage, Erosion Control, and
Utility Plans. Approval of the Site Plan is subject to approval of the Grading, Drainage,
Erosion Control and Utility Plans by the Public Works Director, and reimbursement for any
fees involved in plan review.
Minnesota Department of Transportation Review
The plan has been sent to the Minnesota Department of Transportation (MNDOT) for
review and comment. Although formal review comments have not been received they
have verbally stated the following:
1) There may be a need to incorporate a right turn lane from northbound Vermillion
Street to access the site.
A condition has been added to satisfy any MNDOT requirements.
Residential Access Plan
Properties currently having access to 9"~ Street must have secured access through the site
to access Vermillion Street. Access must be maintained as well during construction of the
site.
HASTINGS CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING THE SITE PLAN OF CAMEGARAN, LLC TO CONSTRUCT A MIXED
USE COMMERCIAL BUILDING ON LOT 1, BLOCK 1, SCHOOLHOUSE SQUARE 2ND
ADDITION, HASTINGS, MN
Council member
moved its adoption:
introduced the following Resolution and
WHEREAS, Camegaran, LLC has petitioned for approval to construct a +/- 24,000 square
foot mixed use building to include restaurant, office, and retail space on property legally described
as Lot 1, Block 1, SCHOOLHOUSE SQUARE 2m) ADDITION, Dakota County, Minnesota; and
WHEREAS, on October 27, 2003, review was conducted before the Planning
Commission of the City of Hastings, as required by state law, city charter and city ordinance; and
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HASTINGS AS FOLLOWS:
That the City Council hereby approves the site plan request of Camegaran, LLC as presented to
the City Council subject to the following conditions:
1) City Council approval of the Preliminary Plat, Final Plat, and Rezoning pertaining to
Schoolhouse Square 2na Addition.
2) AIl disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate
erosion problems.
3) Final approval of the grading, drainage and utility plans by the Public Works Director, and
reimbursement for any fees incurred in review of the development. The owner assumes all risks
associated with the grading and utility placement prior to formal approvals.
4) Landscaping adjacent to the Radke and Teuber garages must be addedkincreased in density to
ensure a continuous plant mass and incorporate additional shade tree plantings.
5) A crosswalk must be incorporated to bring Vermillion Street pedestrian traffic into the Green
Mill building.
6) All waste refuse facilities shall be contained in a fully enclosed building. Dumpsters outside of
buildings shall be prohibited.
7) Additional shade trees must be added to the site perimeter to break up shrub plantings.
8) Additional shade trees and foundation plantings must be incorporated adjacent to the building
and parking lot islands.
9) Any fencing in the MN Dot right-of-way must receive MN Dot approval.
10)Fencing and walls must not encroach into the 25 foot site triangle requirement at street
intersections.
11 ) All signage on the Bell Tower monument sign must not no higher than 10 feet from ground level
and no larger than 100 square feet.
12) Satisfaction of all MN Dot requirements and permits.
13) All parking areas must be constructed of bituminous surfacing and concrete curb and gutter.
14) Illumination levels are limited to 0.5 foot candles at the property line as required in the Zoning
Code.
15) All lighting shall be downcast and incorporate cut-offshielding to direct light onto parking areas,
and away from adjacent properties
16) All landscaped areas must be irrigated.
17) Any landscaping located within the City or MN DOT right-of-way shall be the sole
responsibility of the property owner and not the City of MN DOT.
18) All rooftop equipment shall be screened by a parapet wall.
19) A residential access plan shall be adopted to ensure adequate access to adjacent properties during
site construction.
20) The truck loading area adjacent to the Sibley Street entrance must be well delineated from the
main traffic flow of the entrance.
21) Joint access and easement covenants must be recorded against the property to ensure access and
parking of vehicles throughout the site.
22) A stop sign must be incorporated for southbound traffic on the Sibley Street extension at the
intersection of the parking lot adjacent to l0th Street. This will allow for free flow of vehicles
entering the site to prevent overflow onto 10th Street.
23) The parking area along Vermillion Street must be designated for one way southbound traffic
only. Parking stalls adjacent to buildings must be designed for angle parking. A drive-thrn lane
must be striped for the Dunn Brothers along the western extent of the roadway. Signage may be
placed in the drive-thru lane to allow parking during non peak periods. The intersection of the
Vermillion Street drive aisle and the parking adjacent to 10th Street must be modified to prevent
vehicles traveling northbound by bumping out the curb and erecting signage to prohibit the
movement.
24) Turning radius geometrics must be provided for the angle parking adjacent to Vermillion Street
to ensure adequate ingress and egress of parked vehicles with traffic cued for the Dunn Brothers
Drive-thru.
25) Any uncompleted site work (including landscaping) must be escrowed for prior to issuance of a
certificate of occupancy.
26) Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to recording
of the Final Plat mylars.
27) Approval is subject to a one year Sunset Clause; if significant progress is not made towards
construction of the proposal within one year of City Council approval, the approval is null and
void
Council member
vote adopted by
present.
moved a second to this resolution and upon being put to a
Ayes:
Nays: __
Absent:
ATTEST:
Melanie Mesko Lee
Administrative Assistant/City Clerk
Michael D. Wemer, Mayor
I HEREBY CERTIFY that the above is a tree and correct copy of resolution presented to and
adopted by the City of Hastings, County of Dakota, Minnesota, on the 3~d day of November,
2003, as disclosed by the records of the City of Hastings on file and of record in the office.
Melanie Mesko Lee
Administrative Assistant/City Clerk
This instrument drafted by:
City of Hastings (JWH)
I01 4th St. East
Hastings, MN 55033
(SEAL)
I II
5. Camegaran, LLC -- Site Plan Review #2003-63 - Green Mill/Dunn Brothers Coffee
Building - SCHOOLHOUSE SQUARE 2ND ADDITION - Vermillion and 9th Streets.
Director Hinzman presented background information on the project.
Commissioner Truax asked about the parking on the site and whether it is sufficient.
Director Hinzman stated that the intensity of the site has been reduced and the parking
appears to be adequate.
Commissioner Truax inquired as to the location of trash enclosures.
Director Hinzman stated that one is planned for near the Green Mill site and adjacent to the
loading area. A condition of approval would be that if other dumpster space becomes
necessary, they will be located within a building.
Commissioner Alongi stated that he liked the concept of proof or parking. He did wonder
though, if that would limit future options for the site.
Pat Regan, developer of the site, stated that he too likes the proof of parking idea because
he would prefer to eliminate some of the parking close to the residential areas to the north.
The dumpster area has enough room for two full size dumpsters - one for Green Mill and
the other for all other users.
Commissioner Truax stated that he liked the changes he saw.
Commissioner Twedt questioned the mention of a crosswalk in the staff report.
Director Hinzman stated that the crosswalk in question was from the sidewalk along
Vermillion Street into the development - a defined place for pedestrians access the
buildings.
Commissioner Twedt questioned whether one should be added at 9th Street, across
Vermillion Street.
Director Hinzman stated that adding a cross walk where there is no signal can be very
dangerous and problematic.
Commissioner Alongi questioned whether football fans attending games at Todd Field would
want to cross at 9th Street.
Director Hinzman stated the being the field is southwest of the site and there are crosswalks
at both 10th Street and Highway 55, so that will allow safe pedestrian crossing.
Commissioner Greil stated that in his experience, football traffic crossed Vermillion Street at
10th Street. He asked Mr. Regan what the anticipated policy would be for parking at
Schoolhouse Square during football games.
Mr. Regan stated that issue would have to be addressed at a later date, and that most likely
an association of the business owners would have to decide.
Commissioner Greil inquired if school groups could possibly be allowed to charge for
parking.
Mr. Regan said that could be a possibility, but that is still undecided at this point. Parking on
the site hasn't been a problem at this point. He showed a sketch to potentially swerve the
lanes on Vermillion Street to help keep the potential right turn lane from Vermillion Street
into the development within the existing roadway.
Chairman Anderson questioned how much greenspace was between the parking lot and the
roadway along Vermillion Street.
Jeff Wrede, architect o the project, stated that there is currently 9' from the parking edge to
the sidewalk.
Commissioner Greil asked about differentiating the bell tower from other signs, if we allow it
to be taller.
Director Hinzman stated that the view was that this was a different type of structure, and that
as long as any signage on the structure wasn't higher than 10' above grade, it could still
meet the intent of the ordinance.
Commissioner Greil stated that he would prefer to see a variance applied for and possibly
granted by the City Council to outline specific reasons why this tower is allowed and to limit
other requests by just anyone who wants to exceed the sign height limits.
Commissioner Schmitt asked if there was a limit on the number of sides a sign can have.
Director Hinzman stated that the code doesn't really address that situation.
Mr. Regan stated that they will be requesting approval of 2 simple monument signs - one at
each entrance. He will also be looking for variances from the sign code to allow projecting
signs as is currently permitted in the downtown historic district. As for stacking space for
Dunn Brothers drive-thru, they will need approximately 1-2 hours per morning. Mr. Regan
stated he preferred to have signage in the area of the parallel parking that would prohibit
parking in those spaces during specified morning hours. He also hopes to incorporate short
limestone walls along the exterior of the site, much like the LeDuc Mansion and Todd Field,
as an alternative to all landscaping. He feels that heavy landscaping will be subject to heavy
salting in the winter and may not fare well.
Commissioner Twedt noted that he was glad to see that the landscaping areas will be
irrigated.
Planning Commission Action:
Commissioner Truax moved and Commissioner Greil seconded a motion to
recommend approval of the site plan for Green Mill/Dunn Brothers Coffee Building at
Schoolhouse Square 2"d Addition to the City Council, with the following conditions:
The following items must be resolved prior to review by the City Council:
1) The southern portion of the building, and drive-thru encroach Onto the adjoining
outlot. Both the building and drive-thru must be fully contained on Lot 1.
2) The internal intersections with the Sibley Street extension must be modified as
indicated on the attached "Sibley Entrance Intersection Plan", attached.
3) Left turn movements to the parking lot north of 10th Street, from the 10th and Sibley
entrance must be prevented through the use of curbing to allow for a right out only
exit from the parking lot. The existing configuration will cause traffic to back up onto
10th Street with vehicles making the left turn movement.
Turning radius geometdcs must be provided for the angle parking adjacent to
Vermillion Street to ensure adequate ingress and egress of parked vehicles with
traffic cued for the Dunn Brothers Drive-thru
A drive-thru stacking lane must be delineated on future plans, and incorporated into
site development.
A turn lane will be required from north bound Vermillion Street to newly created dght-
in\right-out intersection to the satisfaction of MN Dot and the Public Works Director.
4)
6)
7
7)
The truck loading area at the north end of the site must be reconfigured to ensure
adequate ingress and egress, and separation from residences.
All revisions must be submitted no later than 4:00 pm on Tuesday, October 28~ to
be considered for placement on the November 3rd City Council meeting.
Approval of the site plan is recommended subject to the following conditions:
1) Addressing "Outstanding Items" comments of the October 27, 2003 Planning
Commission Report.
2) City Council approval of the Preliminary Plat, Final Plat, and Rezoning pertaining to
Schoolhouse Square 2nd Addition.
3) All disturbed areas on this property shall be stabilized with rooting vegetative cover
to eliminate erosion problems.
4) Final approval of the grading, drainage and utility plans by the Public Works Director,
and reimbursement for any fees incurred in review of the development. The owner
assumes all risks associated with the grading and utility placement prior to formal
approvals.
5) Landscaping adjacent to the Radke and Teuber garages must be added\increased in
density to ensure a continuous plant mass and incorporate additional shade tree
plantings.
6) A crosswalk must be incorporated to bring Vermillion Street pedestrian traffic into the
Green Mill building.
7) All waste refuse facilities shall be contained in a fully enclosed building. Dumpsters
outside of buildings shall be prohibited.
8) Additional shade trees must be added to the site perimeter to break up shrub
plantings.
9) Additional shade trees and foundation plantings must be incorporated adjacent to the
building and parking lot islands.
10) Any fencing in the MN Dot right-of-way must receive MN Dot approval.
11) Fencing and walls must not encroach into the 25 foot site triangle requirement at
street intersections.
12) All signage on the Bell Tower monument sign must not no higher than 10 feet from
ground level and no larger than 100 square feet.
13 Satisfaction of all MN Dot requirements and permits.
14 All parking areas must be constructed of bituminous surfacing and concrete curb and
gutter.
15 Illumination levels are limited to 0.5 foot candles at the property line as required in
the Zoning Code.
16 All lighting shall be downcast and incorporate cut-off shielding to direct light onto
parking areas, and away from adjacent properties
17 All landscaped areas must be irrigated.
18) Any landscaping located within the City or MN DOT right-of-way shall be the sole
responsibility of the property owner and not the City of MN DOT.
19) All rooftop equipment shall be screened by a parapet wall.
20) A residential access plan shall be adopted to ensure adequate access to adjacent
properties during site construction.
21 ) The truck loading area adjacent to the Sibley Street entrance must be well delineated
from the main traffic flow of the entrance.
22) Joint access and easement covenants must be recorded against the property to
ensure access and parking of vehicles throughout the site.
23) Any uncompleted site work (including landscaping) must be escrowed for prior to
issuance of a certificate of occupancy.
24) Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to
recording of the Final Plat mylars.
25) Approval is subject to a one year Sunset Clause; if significant progress is not made
towards construction of the proposal within one year of City Council approval, the
approval is null and void
Upon vote taken: Ayes: 7, Nays: 0. Motion passed.
6. Belk, Lawrence - Amehded Special Use Permit/Site Plan #2003-75 - Hastings
Gymnastics Center - 2628 Millard Avenue.
Planner Jenson presented background information on the item.
Planning Commission Action:
Commissioner Alongi moved and Commissioner Hollenbeck seconded a motion to
recommend approval of the Highview Estates Final Plat to the City Council, with the
following conditions:
Upon vote taken: Ayes: 5, Nays: 0. Motion passed.
7. Discuss Draft Architectural Standards
Director Hinzman reviewed a proposed ordinance to add architectural standards to the
zoning code. The purpose of bringing this forward at this time is to allow the Planning
Commission an opportunity to give feedback prior to bringing the ordinance to a public
hearing.
Commissioner Truax expressed concern about overlapping ordinances with HPC Guidelines
and the Original Hastings Design Guidelines, which were adopted over the summer. He was
also concerned that this type of ordinance could discourage businesses from locating in
Hastings due to cost concerns.
Commissioner Alongi inquired as to whether a survey was done of other communities, and if
so, how much of the ordinance was borrowed from other ordinances.
Director Hinzman stated that he collected a number of ordinances from other metro
il,ilI i,,m
. i11!
I I
ii
i J
!i
LAND ,,',13 APPLICATION
CITY OF HASTINGS - PLANNING DEPARTMENT
101 4th Street East, Hastings, MN 55033 Ph~one: 651.480,2350 Fax: 851.437.7082
Legal Description of PropeF[y:
Applicant:
Address
Phone
Email
Owner (If different from Applicant):
Name
Address
Phone
Fax
Email
Description of F~equest (include site plan, survey, ,and/or plat if applicable):
Check applicable box(es):
Note: All fees and escrow amounts due at time of application.
Final Plat $600 ~
Minor Sub. $500
Rezone $500
Spec. Use $500
Variance $250
Annexation $500 plus legal expenses
EAW $500 plus $1000 escrow
Prelim Plat $500 plus escrow:
Administrative Lot Split $50
Comp Plan Amendment $500
House Move $500
Lot Line Adjustment $50
Vacate ROW/Easement $400
Site Plan
- Under 10 acres: $3000 ($500 Planning + $2500 Engineering)
- Over 10 acres: $6000 ($1000 Planning + $5000 Engineering)
$500 plus escrow:
- 0 - 5,000 s.f.: $1500 (Engineering)
- 5,000 - 10,000 s.f.: $2500 ($500 Planning + $2000 Engineering)
- 10,000 - 50,000 s.f.: $3250 ($750 Planning + $2500 Engineering)
- 50,000 s.f. +: $4000 ($1000 Planning + $3000 Engineering)
TOTAL: .'"'~-'.d2Z¢ '~)_.
i Sicnature of Owner Date
Sig ~n-~re of Applica/~h ~Date
Applicant Name and 'F~e - Please Print
Owner Name - Please Print
Official Use Only
File# O"~ ~f~ Rec'd By:
Fee Paid t~? Receipt#
4/23/2003
Memo
VIII-B-4
To:
Mayor Werner and City Council
From:
John Hinzman, Planning Director
Date:
November 3, 2003
Subject:
REQUEST
Glendale Heights 2nd Addition -Preliminary and Final Plat #2003~69
- 31st Street and Spiral Bird east of Enterprise Avenue - Tom Ryan
Tom Ryan seeks Preliminary and Final Plat approval of Glendale Heights 2nd Addition
located on 79.59 acres owned by Samuel Hertog and William Crist, located along Spiral
Blvd and 31st Street east of Enterprise Avenue as follows:
· 48 Villa Homes (8 unit buildings)
· 39 Coach Homes (3-5 unit buildings)
· 22 Twin Homes
· 3 Common Ownership Lots
· 90utlots for future development
The request constitutes Phase I of the overall Glendale Heights Development Plan. The
concept plan was reviewed by the Planning Commission and City Council as part of the
platting of the first addition of Glendale Heights earlier this year.
RECOMMENDATION
The Planning Commission voted unanimously to recommend approval of the request at
the October 27, 2003 meeting. Commissioners discussed the Natural Resources and
Recreation Commissions decision last Summer to take cash in lieu of land for the
development; should it be re-examined? No one spoke for or against the ordinance
during the public hearing.
ATTACHMENTS
· Resolution
· Location Map
· Preliminary Plat
· Final Plat
· Application
BACKGROUND INFORMATION
History
Glendale Heights Ist Addition - Approved by the City Council on August 18, 2003. Plat
consisted of street right-of-way and outlots only. No buildable lots of record were created.
A concept plan for site development was presented for review and comment. The plan
was a major revision to the Original Glendale Heights Preliminary Plat reviewed in July of
2002.
Original Glendale Heights - 2002 Plan - Reviewed but never approved by the City
Council in 2002. The overall plan contained more apartment and single family units.
EnvironmentalAssessment Worksheet (EAW) -A mandatory EAW was conducted for
the site and road improvements. Notice was published in the EQB Monitorfor comment.
The city received comments from seven parties, primarily state and federal agencies. The
Council reviewed the EAW findings and comments at the July 1,2002 meeting, concluding
that an Environmental Impact Statement (ELS) would not be warranted, and directing staff
to provide responses to agencies, and incorporate comment in the development of the
preliminary plat. Conditions have been added to address sensitive bluff land and woodland
areas, as well as storm water runoff.
Comprehensive Plan Classification
The Plan is consistent with the Comprehensive Plan. The property is guided U-II, Urban
Residential (4-8 units per acre). The General Development Plan density of 7.3 units per
acre is consistent with the plan.
Zoning Classification
The Plan is consistent with the Zoning Ordinance. The property is zoned R-3 - Medium
High Density Residence. The applicant proposes to develop the property as a Planned
Residential Development to allow for clustering of units and preservation of open space.
Adjacent Zoning and Land Use
The following land uses abut the property:
Direction Existing Use Zonin.q Comp Plan
North Agriculture A - Agriculture R-Rural
East Shooting Range\
Aggregate Industries A - Agriculture R-Rural
South Agriculture Marshan Twp
West Vacant I - Industrial Park I - Industrial
City Park P-1 - Park P-Public
Existing Condition
The southern 1/3 and northeast corner of the site is wooded. The remainder of the site is
open agriculture. The eastern portion of the site is located on a bluff, approximately 100
feet above the elevation of the eastern adjoining land.
Proposed Condition
Development occurs most predominately in the open areas. Woodland areas are most
impacted by the Spiral Blvd connection to the east and the proposed 40 unit apartment
building on Outlot A.
Changes from Original Glendale Heights Plan
Total number of units and density has decreased from the 2002 Plan. Major changes
include the large reduction of apartment buildings, elimination of single family homes,
and the spreading of density to attached townhome buildings. The following changes
have been made since the 2002 Glendale Heights Plan:
2002 Glendale Heights 2003 Glendale Heights
Single Family Homes 45 0
Twin Homes 78 44
Coach Homes (2-4 units) 0 128
Villas (8 units) 0 128
Apartments 500 280
TOTAL UNITS 623 580
Gross Density 7.83 units per acre 7.3 units per acre
The area of the site impacted by development is slightly larger. The most significant
change is the addition of a 40 unit apartment building between Spiral and 31stStreets
instead of proposed open space\park.
PRELIMINARY AND FINAL PLAT REVIEW
Phasing Plan
The developer proposes to phase construction of the site as follows:
Unit Phase I Phase II Phase III Total
Apartments 40 80 160 280
Villas (8 unit bldgs) 48 40 40 128
Coach Homes (3-5 unit bldgs) 39 58 31 128
Twin Homes 22 22 0 44
TOTAL 149 200 231 580
All components with the exception of the 40 unit apartment building have been included
in the Preliminary and Final Plat of Glendale Heights 2nd Addition.
Planned Residential Development
Section 10.14, Subd.2 allows Planned Residential Developments (PRD)in the R-3
District. PRDs allow flexibility in the application of minimum lot size and setback
standards within the development, allow for a clustering of uses and preservation of
open space. The intent is to provide a process, which will encourage the following:
1) Variety: Within a comprehensive site design concept a mixture of land uses,
housing types and densities.
2) Sensitivity: Through the departure from the strict application of minimum lot
requirements and other performance standards associated with traditional zoning,
planned residential developments can maximize the development potential of land
while remaining sensitive to its unique and valuable natural characteristics.
3) Efficiency: The consolidation of areas for recreation and reductions in street
lengths and widths and other utility related expenses.
4) Density Transfer: The project density may be clustered, basing density on number
of units per acre versus specific lot dimensions.
The preservation of bluff woodlands through the clustering of units warrants the
implementation of the Planned Residential Development. Approval of the Planned
Residential Development would set a cap on the maximum density allowed for the
entire project at 8 units per acre.
Spiral Boulevard Extension
The site does not currently have road access. The City Council has awarded the contract
to extend Spiral Boulevard to provide access to the property. Spiral Boulevard would be
extended from Enterprise Drive to Glendale Road. The extension would provide a critical
access link to the County Road 54 - Ravenna Trail bridge across the Vermillion River,
providing an alternate to the Vermillion Street Bridge. Grading and construction activities
are currently underway. No building permits will be allowed prior to construction of the
roadway.
Access and Circulation
Spiral Boulevard and 31st Street will provide primary western access to Highway 316.
Primary eastern access will be from Spiral Boulevard to Glendale Road. Temporary cul-
de-sacs are proposed along the northern, southern, and western boundaries to provide
further connectivity in the future. A temporary street connection between Lauren Dove
Lane and Lore Lane is included to provide for internal circulation. All streets with the
exception of Lore Lane would be public and dedicated in the first phase of development.
Direct driveway access to Spiral Blvd and 31st Street is not proposed.
Access and cimulation is acceptable, subject to the following:
1)
A trail connecting Drew Drive with Enterprise Avenue shall be constructed by the
developer to provide secondary emergency access to the specifications of the
Public Works Director and Fire Marshall.
2) All private roads, including the temporary street connection between Lauren Dove
Lane and Lore Lane must be constructed to city specifications.
3) A temporary cul-de-sac may be required at the terminus of Drew Drive as
determined by the Public Works Director.
4)
Lea Jean circle must be re-configured. Existing configuration leaves part of the
"bulb" on adjacent property and does not provide adequate turn around. Since
construction is not part of the first phase of development, the city will re-examine the
configuration for future construction.
5) All street names are subject to review and approval of the Fire Marshall.
Cul-de-Sac Lengths
The following roads exceed the 500 foot cul-de-sac length requirement:
· North of Spiral Boulevard - All units north of Spiral Boulevard would be served by a
single read access. Drew Drive has been stubbed at the northwest corner of the plat for
future connection and development of a secondary access. The developer has widened
the Drew Drive at the intersection with Spiral Boulevard to accommodate two lanes in each
direction to improve emergency access. The cul-de-sac length is acceptable prOvided
construction of a temporary emergency access read linking Drew Drive to Enterprise
Avenue to the specifications of the Fire Marshall.
· Anna Way - The cul-de-sac would be approximately 1,100 feet in length. Provisions
have been made to connect the cul-de-sac upon future development to the south, however
the property is not within the city or Comprehensive Plan for development and is currently
owned by the State DNR. During review of the Concept Plan, the Planning Commission
st
and City Council reviewed alternative alignments to 31 Street to eliminate the cul-de-sac
length, but concluded they would more severely impact sensitive slope areas (the
proposed alignment of 31stStreet occurs in a pre-existing ravine - realignment would
create another ravine cut).
Because the property is developed as a Planned Residential Development - a formal
variance is not needed - however the Planning Commission and Council should reviewthe
reasons for the deviation to assess their medt. Staff recommends approval of the deviation
based on the existing site topography and to limit impact on sensitive slope areas.
Parking
Parking for the site is acceptable. Each unit would have a two stall garage and driveway
access to park two additional vehicles. Overflow on-street parking will be available on Lore
Lane, Drew Drive, Lauren Dove Lane, Anna Way, and Lea Jean Circle.
Lot Layout
Lot layout is acceptable. Care has been taken in developing a grading plan that limits
impacts to existing slopes and bluff land trees. All units will be platted as "lot boxes"
that incorporate the unit and limited surrounding land. The majority of land between
units will be held in an association controlled and operated by the owners of the
property.
Outlots
Nine outlots are included for future development. Development of outlots would be
prohibited, until replatted as a lot and block of record.
Site Plan Review
All buildings consisting of three or more units will be subject to Site Plan Approval by
the Planning Commission and City Council prior to construction. The orientation of
future apartment buildings should also be carefully planned to avoid direct western
views into the Industrial Park.
Pedestrian Access and Circulation
Pedestrian access and circulation is acceptable. Spiral Boulevard will contain a sidewalk
and trail; trails are also included on 31st Street, and Drew Drive. A sidewalk is proposed
along Lauren Dove Lane.
Tree Preservation & Landscape Plan
The Tree Preservation and Landscape
modifications:
Plan are acceptable
with the following
1)
Prior to City signature of the Final Plat mylars, a revised landscape plan shall be
submitted identifying the size, species, and method of installation for all required
boulevard and front yard trees, as well as cul-de-sac islands.
2) Tree Preservation fencing shall be installed prior to commencing any grading, and
shall be maintained throughout site development.
3) Replacement of removed trees shall be required at the amount specified in the Tree
Preservation Guidelines at the discretion of the City Forester.
4)
Lots 2-9, Block 2 shall be screened from Spiral Boulevard through erection of a
fence and landscaping; or exclusive planting of landscaping with a year round
opacity of 80 pement.
Hastings Industrial Park Buffer
A fifty foot building setback buffer must be maintained along the western boundary of the
plat adjacent to the Hastings Industrial Park.
Grading, Drainage, Erosion Control, and Utility Plan
The City's consultant engineer has reviewed the Grading, Drainage, Erosion Control, and
Utility Plans. Approval of the Preliminary and Final Plat is subject to approval of the
Grading, Drainage, Erosion Control and Utility Plans by the Public Works Director, and
reimbursement for any fees involved in plan review as well as resolution of the following
issues:
1) All structures along steep slopes shall be provided with roof gutters to direct flow
into interior stormwater storage basins.
2)
The association shall be fully responsible for maintenance of ravine slopes. A
clause must be included in the association documents to memorialize association
responsibility.
3) Severe grades and slopes must be reforested with naturally occurring trees and
shrubs to recreate the existing habitat and environment and stabilize the slopes.
4)
The emergency overflow for ponding basins must not be drained into ravine areas.
The ponding basin between Lauren Dove Lane and the north property line must be
reconfigured to avoid ravine overflow impact.
5)
All off site drainage must be controlled to detain as much run-off as possible on site.
In instances where runoff cannot be contained onsite special measures such as
filter dames, rock check dames and French drains must be used.
Temporary Easements
A temporary drainage, utility and access easement must be granted to facilitate
construction of the water line, and temporary road across outlot areas.
Homeowner Association\Covenants
A homeowner association and covenants must be established to ensure continued
maintenance of all outlots and common areas prior to release of the final plat mylars.
Park Dedication
The Natural Resources and Recreation Committee has recommended the following.
1) Cash in lieu of land shall be paid to satisfy park dedication requirements in the
amount of $196,200 ($1,800 x 109 units) prior to the release of Final Plat mylars
for recording.
Sewer Interceptor Fees
The following shall be paid for sewer interceptor fees
1) Sewer interceptor fees in the amount of $35,425 ($325 x 109 units) shall be paid
prior to release of the final plat mylars for recording.
HASTINGS CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING THE PRELIMINARY PLAT AND FINAL PLAT OF GLENDALE
HEIGHTS 2ND ADDITION A MULTIPLE FAMILY SUBDIVISION GENERALLY
LOCATED ALONG SPIRAL BOULEVARD, EAST OF THE HASTINGS INDUSTRIAL
PARK, HASTINGS, MN
Council member
moved its adoption:
introduced the following Resolution and
WHEREAS, Tom Ryan has petitioned for preliminary plat and final plat approval of
GLENDALE HEIGHTS 2m) ADDITION, a multiple family subdivision containing 109 residential
lots~, 3 common interest lots, and 9 outlots for future development on 79.59 acres generally located
along Spiral Boulevard, east of the Hastings Industrial Park legally described as Outlots A, B, and C
GLENDALE HEIGHTS, Dakota County, Minnesota; and
WHEREAS, on October 27, 2003, a public hearing was conducted before the Planning
Commission of the City of Hastings, as required by state law, city charter and city ordinance; and
WHEREAS, the Planning Commission recommended approval of the Preliminary Plat
and Final Plat subject to the conditions contained herein.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HASTINGS AS FOLLOWS:
That the City Council hereby approves the preliminary plat and final plat of GLENDALE HEIGHTS
2m) ADDITION subject to the following:
1) Recording of the Final Plat of GLENDALE HEIGHTS with Dakota County.
2) Development of the platted outlots shall be prohibited until replatted as lots of record.
3) All buildings consisting of three or more units will be subject to Site Plan by the Planning
Commission and City Council prior to construction
4) All disturbed areas on this property shall be stabilized with rooting vegetative cover to
eliminate erosion problems.
5) Final approval of the grading, drainage and utility plans by the Public Works Director, and
reimbursement for any fees incurred in review of the development. The owner assumes all
risks associated with the grading and utility placement prior to formal approvals.
6) All structures along steep slopes shall be provided with roof gutters to direct flow into
interior stormwater storage basins.
7) The association shall be fully responsible for maintenance of ravine slopes. A clause must be
included in the association documents to memorialize association responsibility.
8) Severe grades and slopes must be reforested with naturally occurring trees and shrubs to
recreate the existing habitat and environment and stabilize the slopes.
9) The emergency overflow for ponding basins must not be drained into ravine areas. The
ponding basin between Lauren Dove Lane and the north property line must be reconfigured
to avoid ravine overflow impact.
10) All off site drainage must be controlled to detain as much run-off as possible on site. In
instances where nmoffcannot be contained onsite special measures such as filter dames, rock
check dames and French drains shall be used.
11) The disturbed areas of the site shall be maintained to the requirements of the City's property
maintenance ordinance.
12) Further exactions may be required as a condition of replatting outlots.
13) A trail connecting Drew Drive with Enterprise Avenue shall be constructed by the developer
to provide secondary emergency access to the specifications of the Public Works Director
and Fire Marshall.
14) All private roads including the temporary street connection between Lauren Dove Lane and
Lore Lane must be constructed to city specifications.
15) A temporary cul-de-sac may be required at the terminus of Drew Drive as determined by the
Public Works Director.
16) Lea Jean circle must be re-examined. Existing configuration leaves part of the "bulb" on
adjacent property and does not provide adequate turn around. Since construction is not part
of the first phase of development, the city will re-examine the configuration for future
construction.
17) All street names are subject to review and approval of the Fire Marshall.
18) Prior to City signature of the Final Plat mylars, a revised landscape plan shall be submitted
identifying the size, species, and method of installation for all required boulevard and front
yard trees, as well as cul-de-sac islands.
19) Tree Preservation fencing shall be installed prior to commencing any grading, and shall be
maintained throughout site development.
20) Replacement of removed trees shall be required at the amount specified in the Tree
Preservation Guidelines at the discretion of the City Forester.
21) Lots 2-9, Block 2 shall be screened from Spiral Boulevard through erection of a fence and
landscaping; or planting exclusive planting of landscaping with a year round opacity of 80
percent.
22) A fifty foot building setback buffer must be maintained along the westem boundary of the
plat adjacent to the Hastings Industrial Park.
23) A temporary drainage, utility and access easement must be granted to facilitate construction
of the water line, and temporary road across outlot areas
24) A declaration of covenants, conditions and restrictions or the equivalent document shall be
submitted for review and approval by the City before release of the final plat mylars to ensure
maintenance of open space, common drives, and common utilities. The declaration shall
include, but is not limited to, the following:
(a)
A statement requiring the deeds, leases or documents of conveyance affecting
buildings, units, parcels, tracts, town_houses, or apartments be subject to the
terms of the declaration.
Co)
A provision for the formation of a property owners association or corporation
and that all owners must be members of said association or corporation which
may maintain all properties and common areas in good repair and which may
assess individual property owners proportionate shares of joint or common
costs. The association or corporation must remain in effect and may not be
terminated or disbanded.
(c) Membership in the association shall be mandatory for each owner and any
successive buyer.
(d) Any open space restrictions must be permanent and may not be changed or
modified without city approval.
(e) The association is responsible for liability insurance, local taxes and the
maintenance of the open space facilities deeded to it.
(f) Property owners are responsible for their pro-rata share of the cost of the
association by means of an assessment to be levied by the association which
meet the requirements for becoming a lien on the property in accordance with
Minnesota Statutes.
(g) The association may adjust the assessment to meet changing needs.
25) Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to
recording of the Final Plat mylars.
26) Preliminary Plat approval is subject to a one year Sunset Clause; if significant progress is
not made towards construction of the proposal within one year of City Council approval,
the approval is null and void
27) Execution of a development agreement to memorialize the conditions of the plat and to
establish any applicable escrow amounts to guarantee the completion of site plan
activities.
28) Payment of cash in lieu of land for park dedication in the amount of $196,200 ($1,800 x
109 units) prior to release of final plat mylars.
29) Payment of sewer interceptor fees in the amount of $$35,425 ($325 x 109 units) prior to
release of final plat mylars.
30)Any uncompleted site work (including landscaping) must be escrowed for prior to
issuance of a certificate of occupancy.
31) The Final Plat shall be recorded with Dakota County within 90 days of approval by the
City Council, or the approval is null and void·
Council member
vote adopted by
present.
moved a second to this resolution and upon being put to a
Ayes: __
Nays: __
Absent:
ATTEST:
Michael D. Wemer, Mayor
Melanie Mesko Lee
City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and
adopted by the City of Hastings, County of Dakota, Minnesota, on the 3rd day of November, 2003, as
disclosed by the records of the City of Hastings on file and of record in the office.
Melanie Mesko Lee
City Clerk (SEAL)
This instrument drafted by:
City of Hastings (JWH)
101 4th St. East
Hastings, MN 55033
~ O0 ~0~I ~00 ~00
0000 ~ ~000.'-0000
i(
TRAIL
STAGE
STAGE 2
STAGE
STAGE 1
2
STAGE 2
STAGE 1
STAGE 2
3, 2003 11:3C, ANf.
R'/AN ,...N RACT Nq CO
ATTENTIQ_N.!!
]RLriN' A. MOK DEVELOPMENT I1N I~IASTIlWGS MUST STO~ ~'RE!,
~'~d ~d~ d~elo~m~t F~ ~e ~ ~t~ ~low, Fl~e ~1 yo~ 1~ W~
1) Loc,"c~on -iocat~,x~ nort~h efand adjacent to ~e Stye Wfl~i~ ~ag~mt A
~c~erat~ at ~ Citi~ C~n~ ~mgmy aad a gla5~ p~
2) ~!~!_~oule~d will ~ e~nd~ m Glen~le R~ ~ ~ou~ a fO~
~ ~H ~ ~d u~l~g p~ ofwhat~ a ~ld road ~d ~e ~
3) S~e- ~e ~t~dM p~sc i5 ~r ail m~ff-fmi~ ~ ~ ~lMws:
a) ~h~e i: 140 ~m
b) To~ ors p~s~: 581 uni~ -280 apa~, 128 ~1~ (ei~t ~it
~O~ h~m (3 to 5 ~t b~]~), 44 ~ h~.
d cc~acilperson
xg, Stop tkis
,~ (WMA) rhet is
e~t ora chemical
ted ravine a~d 51~'
buildings'), 12g
oppose Glelldale ~geights 2'~ addifiom
~eH of ~e erosions ~om the~ ~d~l p~n~ on ~g~ mam~gs wh~ th~ ~d ~ ~om ~e
n~ ~ mew d~o~t ~ ~ e~ m~ ~os~ ~ ~ s~e
~1 ~ clo~ ~d d~d m~e o~. ~d ~ ~e ~its ~z ~I hi~m ~1~, m~-~i~
~ ~e ~pact on b-~.n h~Ith ~]l ~ even ~eater. W~ ~is the o~y pl~ they co~d put
shoed ~ ~mmon s~ ~ot to 5~ ~ ~d~ ~-5~ homes. ~is r~ ~o~d ~ kept
m~e ~at h~ mu~ ~]~iM =d it is a mv~ xo d~oy it so Sp~
ext~d~ to ~e ~ad ~ ~d~ ~ 5~ ~e ~d~ ~k more ~nv~nfly.?
r~v ~ b~Rt for all of th~ ~ a.e~ p~k ~d the r~l developme~ pr is it ~ a ~e to
~y ~ it ~at ~e C~ Co~cil h~ d~d~ ~ v~ ~ ~is issue ~e ~y ~m ~c ~h~l
Re~d~P ~ ~ tM~k ~one ~I ~ t~ pre--pied to pay a~on
~pp~ ~ us ~ ~ Gl~le He.ts? H~ ~ it t~t the roa~ ~e ~der e~cfion
devMopm~t ~ e~ ~ ~y approve? ~ ~e ~ n~t ~ ~e lint
~ve~ to d~oy M ~e n~e off.s?
Call your City Leaders today and let them lmow what you thinld
I~AYOR
Mike Warner
(6~t) 4~74t4~
J~t w~rd
daneEe Yandras~.s
Glendale Heights 2n~" Addition
,~10, 073
~e~.~t s 2"~
~e
VIII-C-1
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Councilmembers
Dave Osberg, City Administrator
October 30, 2003
Downtown Redevelopment Proposals
Recommended City Council Action
In order to meet the intent of the City Council action taken on Monday October 13,
2003, the City Council is asked to take action selecting two of the following four
Development teams for further consideration by sub-Committees of the City Council and
HRA:
MetroPlains
Imaging Development Group
Amcon Construction
Sherman Associates
Background
On Monday October 13, 2003 the City Council conducted a joint meeting with the HRA
for purposes of hearing presentations and conducting interviews with four firms who had
submitted proposals for the downtown redevelopment project. The proposals and
primary presenters from each Development team included:
Rob McCready, MetroPlains
Kurt Larson, Imaging Development Group
Jim Winkels, Amcon Construction
Loren Bruggeman, Sherman Associates
Once the interviews and presentations were completed, the City Council agreed that a
special sub-committee of the City Council would meet with a special sub-committee of
the HRA to make a final recommendation on the selection of the Development team.
Action elsewhere on the agenda will establish that sub-committee of the City Council.
Prior to the meeting between the City and NRA sub-committee's, the intent of the City
Council was to take action at the meeting November 3, 2003, narrowing the list of
Development teams to two. Ron Craft of the Downtown Business Association contacted
me on Tuesday October 28, 2003 and has asked for an opportunity to address the City
Council on the agenda topic relating to selection of the final two Development teams.
Attached is an analysis of the four proposals, to assist the City Council with narrowing
the field down to two development teams.
Assuming the City Council takes action, narrowing the field to two, the sub-committee's
of the City Council and HRA have scheduled a meeting for Tuesday November 4, 2003
at 7:30 AM for purposes of making a final recommendation of the one Development
team.
Riverfront Area
; !1¢I!~lili ,h Iiiilitill ~il
200
0 200 400 600 800
Legend
1000 Feet
Introduction
Hastings, Minnesota is a vibrant, historic river town in the Twin Cities
Metropolitan area~ This charming community is oriented along the
shores of the Mississippi R/ver, just twenty minutes from downtown St.
Paul, and 40 minutes from downtown Minneapolis. The City offers a
traditional main street, tree-lined Victorian neighborhoods, beautiful
scenery plus the diverse men/ties of a city. The Mississippi Riv~ park
and trail system is just footsteps away from an array of stores and
restaurants. We proudly welcome and encourage you to visit our
website at ci.hasfings.mn.us.
The City of Hastings and its Housing and Redevelopment Authority
' (HRA) are initiating the redevelopment of its downtown in order to
retain its small town charm and historic downtown features, while providing a business and shopping
environment which will draw visitors and appeal to its growing cosmopolitan population. This is the
mission of Improving on the Original: A Plan for the Heart of Hastings, a program undertaken to
reawaken the spirit and vibrance of downtown. The vision for the Heart of Hastings is to be an inspiring,
vital, and stable community always striving to protect its rivertown history, deepen its traditional character,
and enhance its environment.
There are three general areas the City and HRA axe
considering for redevelopment for this RFP: The
Levee Area, the Depot Area, and the 4t~ Street Site.
This redevelopment will expand the viable, existing
downtown core. The Plan for the Heart of Hastings
calls for reoriented, newly designed, and attractive
structures, which will maintain an individual identity,
yet complement the historic architectural theme.
To assist you with this proposal, the H~RA has schedul;d a e}~-ProPosal Conference for:
Friday, July 11,2003 at 10:30 a.m.
Hastings City Hall
:~01 4th Street East
651-437-4127
The Goals of the redevelopment are to:
Assure long term viability of the historic downtown area. · Provide uses that complement and support existin~g businesses.
· Provide new uses that draw people to the downtown area via land and river.
· Create structures that complement the historic character of downtown.
2. Connect downtown Hastings to the Mississippi river.
Hastings Downtown Redevelopment RFP Page 1
Maintain and enhance
public access to and
recreational use of the
river.
Coordinate redevelopment
with the Master Plan for
Original Hastings, which
calls for a continuous open
space link along the
Mississippi River between
Lock and Dam #2 and the
Hastings Marina.
3. Enhance downtown as the focus of the community's historic, river-town identity.
4. Enhance stability of adjacent residential neighborhoods.
5. Replace obsolete land uses in the downtown area.
The City is seeking a creative, qualified developer to acquire privately held sites and develop the targeted
area, with a mixture of retail, housing types, and/or restaurant and hospitality uses.
The intent of the redevelopment is to increase the intensity of commercial activity in downtown
Hastings and enhance access to and enjoyment of the Mississippi River by the general public.
Therefore, some retail use along the main street is strongly encouraged.
Three parcels are currently used as free public parking lots. Replacement of public parking will be key
in maintaining a commercially v/able downtown and public access to the River.
Some of the existing structures have historic character and may be rehabilitated as part of the
redevelopment.
The City is open to consideration of proposals that provide a team approach to redevelopment.
Developers may make proposals for one or more redevelopment areas. At this time, the City will not
consider developing a portion or parcel of one area without a comprehensive plan for improving the
whole area.
The City expects the private development firm to incorporate and support the principles demonstrated by the
Plan for the Heart of Hastings (copy is available from the City). In turn, the City is committed to a
public/private partnership and win/win relationship. The City has been planning and preparing for
redevelopment for several years. The Hastings HRA has alreatty acquired and cleared 5.08 acres of the 7.12
acre sites.
Hastings Downtown Redevelopment RFP
Page 2
VIII-C-2
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Councilmembers
Dave Osberg, City Administrator
October 30, 2003
Appoint Special City Council Sub-Committee to Review Downtown
Redevelopment RFP's
Recommended City Council Action
It is recommended that the City Council take action appointing City Councilmembers
Janette Yandrasits, Paul Hicks and Lynn Moratzka as a special City Council
Sub-Committee to review the Downtown Redevelopment RFP's, with a
Sub-Committee of the HRA, and to make a recommendation on the final selection of a
Development team, at the full City Council meeting on Monday November 17, 2003.
Background
On Monday October 13, 2003 the City Council conducted a joint meeting with the HRA
for purposes of hearing presentations, and conducting interviews with four firms who
had submitted proposals for the downtown redevelopment project. The proposals and
primary presenters from each Development team included:
Rob McCready, MetroPlains
Kurt Larson, Imaging Development Group
Jim Winkels, Amcon Construction Company
Loren Bruggeman, Sherman Associates
Once the interviews and presentations were completed, the City Council agreed that
a special sub-committee of the City Council, consisting of Ward One Councilmember
Janette Yandrasits; and At-Large Councilmembers Lynn Moratzka and Paul Hicks be
established, to meet with the HRA sub-committee to make a final recommendation on
selection of a Development team. The above action completes the intent of the
City Council. The sub-committees of the City Council and HRA are scheduled
to conduct a meeting on Tuesday morning November 4.
David M. Osberg ,,2'
VIII-C-3
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Councilmembers
Dave Osberg, City Administrator
October 30, 2003
Christmas Holiday City Hall Office Hours
Recommended City Council Action
It is recommended that the City Council take action authorizing the closing of City Hall
at 2:00 PM on Wednesday December 24, 2003 and all day on Friday December 26,
2003
Backqround
This year the mandatory Christmas Day Holiday results in City Hall being closed on
Thursday December 25, 2003. In the past, City Council action has resulted in City Hall
being closed on December 24 and/or December 26. While City Hall may have in fact
been closed on those particular days, no additional paid holiday benefit has been
granted. Employees either remain at work at City Hall, conducting work directed and
approved by their Supervisor, or employees are absent from work, using approved
leave to account for their absence from work. With City Council approval, Staff would
place a notice in the soon to be released City Newsletter and on the City Web-site,
notifying the public of the City Hall office hours on Wednesday December 24; Thursday
December 25 and Friday December 26.
VIII-C-4
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Councilmembers
Dave Osberg, City Administrator
October 30, 2003
First Reading and Schedule Public Hearing--Annexation Ordinance
Recommended City Council Action
It is recommended that the City Council take action approving the first reading of the
enclosed ordinance annexing certain property into the City of Hastings, and scheduling
a public hearing and second reading for the City Council meeting scheduled for Monday
December 15, 2003.
Background
At the City Council meeting on Monday April 21,2003 the City Council approved action
denying the second reading of an ordinance annexing this same parcel of property into
the City of Hastings, owned by Hastings Land LLC, based on reasons listed below. A
map of the area is also included in the packet.
a.)
Concern for increased traffic in the area
Demand on public infrastructure
Demand on City services
Concern with pending budget cuts from the State of Minnesota
Copies of the minutes from the April 21,2003 City Council meeting are attached as
reference.
Because more than four months have elapsed since the first reading of the Ordinance,
the entire process must start over, and be completed in its entirety. (See Attached
Charter Prevision)
Since the City Council meeting in which the second reading was denied, several of the
above issues have been addressed and/or resolved.
a.)
Typically traffic issues are addressed during the site plan review. The City
Council will recall that this area was identified as an area considered for
annexation as a part of the 2020 Comprehensive Plan.
b.)
There would be adequate wastewater capacity to serve this development,
consistent with the comprehensive plan. The existing wastewater treatment plant
has a capacity of 2.9 million gallons per day. The total estimated flows in 2002
were 1.83 mgd, and the planned 2020 usage, based on a population of 28,400 is
2.79 mgd. Please find attached a table of "Projected Wastewater Flows" from
the 1999 addendum to the 1993 Comprehensive Sewer Plan.
c.)
The demand on City services, particularly the Building Department is being
addressed with the proposed addition of another Inspector as part of the 2004
Budget.
d.)
At the time the second reading was being addressed, there was considerable
uncertainty surrounding the State of Minnesota and its budget woes, and the
potential impact on the City of Hastings. While the impact has been felt in both
the amended 2003 Budget, and the proposed 2004 Budget, the uncertainty is
gone, as the City Council, Finance Committee and City Staff have and will
continue to address the City Budgets.
Should the first reading be approved, notice of the public hearing must be published and
forwarded to Nininger Township officials.
City Ad~
AN ORDINANCE OF THE CITY OF HASTINGS EXTENDING ITS
CORPORATE LIMITS TO INCLUDE CERTAIN LAND
ABUTTING THE CITY WHICH IS OWNED BY
HASTINGS LAND LLC, a Delaware Limited Liability Company;
CAPITAL PROPERTY INVESTMENTS LLC, Its Manager;
James F. Vitt; Lonnie R. Pierce and Edward J. Dulak III
PREAMBLE
Hastings Land LLC, a Delaware Limited Liability Company; Capital Property
Investments LLC, Its Manager; James F. Vitt; Lonnie R. Pierce and Edward J. Dulak Ill,
have represented to the City of Hastings that they are the sole owners of property
described as follows:
That part of the Northeast quarter of the Southeast Quarter of Section 30,
Township 115, Range 17, Dakota County, Minnesota, according to the
Government Survey thereof, which lies South of a line described as:
Commencing at the Northeast Corner of said North Half; thence South along the
East line thereof 153.90 feet to the South right-of-way line of Trunk Highway No.
55; thence continuing South along said East line 603.00 feet to the point of
beginning of the line to be described, thence deflecting 90 degrees 00 minutes
O0 seconds right 1315.07 feet to the West line of said Northeast quarter of the
Southeast quarter and there terminating.
16.94 acres
That the property is unincorporated; it abuts the limits of the City of Hastings; is not
included with any other municipality; it is not included in any area that has already been
designated for orderly annexation pursuant to Minn. Stat. 414.0325; and is
approximately 16.94 acres in size.
Section 1. The City Council hereby determines and finds that the property described
above abuts the City of Hastings; that the area to be annexed is 60 acres or less; that
the property is not included in any area that has already been designated for orderly
annexation pursuant to Minn. Stat. 414.0325; that the City of Hastings received a
properly prepared petition for annexation signed by all of the owners of the property;
and that the petition for annexation complies with all of the provisions of Minn. Stat.
414.033.
Section 2. The property is urban or suburban in character and is in need of City
services, which can be provided by the City of Hastings.
Section 3.. The corporate limits of the City of Hastings are hereby extended to include
the property described above, and that same property is hereby annexed to and
included within the City of Hastings, as if the property had originally been a part of the
City.
Section 4. The City Clerk is hereby directed to file a certified copy of this Ordinance
with the Minnesota Office of Planing; Nininger Township; Dakota County and the
Minnesota Secretary of State.
Section 5. The Ordinance shall become effective upon its passage; seven days after
its publication; the filing of the certified copies as directed in Section 4; and upon
approval of this Ordinance by the Minnesota Office of Planning.
2003.
Adopted by the City Council of the City of Hastings, this
.day of
ayes:
nays:
Michael D. Werner
Mayor
MelanieMesko Lee
City Clerk
Certification
Melanie Mesko Lee, City Clerk of the City of Hastings, does hereby certify that
the foregoing Ordinance is a true and correct copy of the Ordinance that was adopted at
the Regular meeting of the City Council of the City of Hastings on
Melanie Mesko Lee
City Clerk
-seal-
CITY OF HASTINGS
CITY COUNCIL
PUBLIC HEARING NOTICE
Notice is hereby given that the Hastings City Council will conduct a public
hearing on Monday December 15, 2003 at 7:00 PM in the Council Chambers at the
Hastings City Hall, 101 East 4th Street; to consider the Adoption of an Ordinance of the
City of Hastings, Extending its Corporate Limits to Include Certain Land Abutting the
City, Which is Owned by Hastings Land LLC, A Delaware Company; Capital Property
Investments LLC, its Manager James F. Vitt; Lonnie Pierce and Edward J. Dulak II1. All
persons interested in commenting on the proposed Ordinance will be given an
opportunity to do so at the Public Hearing. A copy of the proposed Ordinance is
available for review at the Hastings City Hall during normal business hours.
David I~. Os6er~ '-
~:;l~ber 6 and November 13, 2003
Public Hearing-Annexation Ordinance: Hastings Land LLC
Mayor Werner opened the public hearing at 7:32 p.m. City Administrator
Osberg presented the information regarding the annexation petition and
ordinance. Several residents asked questions regarding the proposed
annexation, relating to density; setback and timeframe for development. The
public hearing was closed at 7:42 p.m.
Second Reading: Annexation Ordinance; Hastings Land LLC
Moved by Councilmember Yandrasits, seconded by Councilmember
Hazlet to approve the second reading of the Ordinance Annexing certain land
into the City of Hastings owned by Hastings Land LLC.
Ayes: Yandrasits, Hazlet and Riveness
Nays: Mayor Wemer, Moratzka, Schultz and Hicks
Motion Failed.
Moved by Councilmember Schultz, seconded by Councilmember Hicks to
deny the second reading of the Ordinance annexing certain land into the City of
Hastings, owned by Hastings Land LLC for the following reasons:
a.) Concem for increased traffic in'the area
b.) Demand on public infrastructure
c.) Demand on City services
d.) Concern with pending budget cuts from the State of Minnesota
Ayes: Mayor Wemer, Moratzka, Schultz and Hicks
Nays: Yandrasits, Riveness, Hazlet
Petition 31st Street Improvements
Moved by Councilmember Moratzka, seconded by Councilmember Hazlet,
To · st · ·
adopt staff's recommendation to reconstruct 31 Street abutting the Industrial
Park next year. A petition was received from area residents requesting
reconstruction in 2003, but the Engineering Department's workload for 2003
would have required the project to be designed and managed by a consulting
firm at a significant additional cost.
6 Ayes; Nays, None.
SECTION 4.04. ORDINANCES (NON-EMERGENCY). Every legislative act of the Council
shall be by ordinance. Prior to the first vote on an ordinance or on an amendment to an ordinance,
the proposed ordinance or amendment shall be submitted to the City Clerk in writing for distribution
to the Mayor and City Council.
Every ordinance or amendment to an ordinance shall be first voted upon at a regular Council
meeting; the second vote on said ordinance or amendment shall be at a subsequent regular or
adjourned meeting which shall occur not less than one week after the first vote. No ordinance or
amendment to an ordinance shall be passed until it has been favorably voted upon by the Council
two times as herein provided. The requirement that an ordinance or amendment to an ordinance be
favorably voted upon by the Council two times does require two consecutive favorable votes. An
ordinance or amendment to an ordinance shall not be amended so as to change its intent after it has
been voted upon once. Any proposed zoning related ord'mance or proposed amendment to a zoning
ordinance which does not pass either the first or second reading, shall be considered denied for
purposes of Minn. Stat. § 15.99. Any ~ronosed ordinance or nro~osed amendment to an ordinance
which has not passed its second vote within four months after its first favorable vote shall be,
,considered void and before said proposed ordinance or proposed amendment may be considereql
passed, there shall occur two consecutive affirmative votes thereon within a four-month period.
Ordinances and amendments to ordinances shall require the affirmative vote of a majority of the
~ntire Council to pass each vote (unless a greater percentage is required by this Charter, by State,
~tatute or by the subiect ordinance itself~ in which case each vote shall be passed by the designated
percentage).
Every ordinance or amendment to an ordinance shall be published or a notice of the passage
of said ordinance must be published before the ordinance or amendment takes effect. Publication of
the entire ordinance in a newspaper of general circulation in the City shall constitute publication for
this purpose. Publication may also be accomplished by publishing in a newspaper of general
circulation in the City, for at least two successive weeks, a notice that the ordinance has been passed
which notice shall specify in a general manner the subject matter of the ordinance and shall further
state that copies of the ordinance are available at the office of the City Clerk. Publication of a
codification of ordinances may be accomplished pursuant to Minnesota Statutes Annotated 415.021.
Every ordinance passed under this paragraph shall take effect seven (7) days after publication or at
such later date as is fixed therein.
PROJECTED WASTEWATER FLOW,~
Estimated Estimated Estimated
Population Corem/Ind. Comm/Ind. Total
Year Population Flows Acreage Flows Flows
2000 18,200 1.46 mgd 487.6 ac 0.37 mgd 1.83 mgd
2010 22,900 1.83 mgd 593.6 ac 0.45 mgd 2.28 mgd
2020 28,400 2.27 mgd 699.6 ac 0.52 mgd 2.79 mgd
These estimated flows are based on criteria of 2.7 persons per unit, 80 gallons per capita
per day ofwastewater flows generated from residential properties, and 750 gallons per acre
per day of wastewater flows generated fzom commercial and industrial properties.
The 1993 Sanitary Sewer Comprehensive Plan estimated per capita flows at 90 gallons
per day and commercial/industrial flow at 1500 gallons per acre per day. Use of the 1993
Sanitary Sewer Comprehensive Plan would seen to overestimate the City's wastewat~r flows.
Enclosed is Table 1 detailing a monthly history of wastewater flows at the Hastings
Treatment Plant from 1991. Table 1 shows 1999 average daily flow at 1.74 mgd. Using the
1993 Sanitary Sewer Comprehensive Plan criteria, 2000 average daily flows would be
estimated at 2.37 mgd. The lower flow numbers used in this addendum appear to more
accurately reflect both actual usage and MCES own flow projections.
Hastings WV/TP Capacity - In 1997, MCES upgraded the Hastings Wastewater Trealsnent
Plant's capacity to 2.9 mgd. Accordingly, no expahsion of the treatment plant will be
required to meet the City's growth needs tbxough 2020 as identified in the Comprehensive
Plan.
HASTINGS LAND LLC
October 27, 2003
City of Hastings
Attn: Dave Osberg
City Administrator
101 4t~ Street East
Hastings, MN 55033
RE: Annexation Petition
Dear Dave:
Enclosed please find the petition for Annexation for the 16.94 acres of property currently
in Nininger Township. Please pres~nt this for publication at the next City Council
meeting on November 3, 2003.
If you have any questions or need anything fiarther from me, please call me at (612) 313-
0124.
Sincerely,
HASTINGS LAND LLC
October 27, 2003
City of Hastings
Attn: Dave Osberg
City Administrator
101 4th Street East
Hastings, MN 55033
RE: Annexation Petition
Dear Mr. Osberg:
Hastings Land LLC hereby petitions for the annexation of 16.94 acres of land, as legally
described on Exhibit A, into the City of Hastings. Attached as Exhibit B is a survey
showing a depiction of the property to be annexed. Exhibit C attached is a complete
report of ownership of all parcels of land situate within a radius of 350 feet of the 16.94
acres to be annexed by the City of Hastings along with mailing labels for each owner of
such parcels.
IN WITNESS WHEREOF, the undersigned owner of the property described on
Exhibit A hereby agree to this Petition for Annexation as of this 27th day of October,
2003.
HASTINGS LAND LLC, a Delaware Limited Liability Company
By:
CAPITAL PROPERTY INVESTMENTS LLC
Its Manager
/~mes F. Vitt
HALTINGS5 hAND LLC
October 27, 2003
City of Hastings
Attn: Dave Osberg
City Administrator
101 4th Street East
Hastings, MN 55033
RE: Annexation Petition
Dear Mr. Osberg:
Hastings Land LLC hereby petitions for the annexation of 16.94 acres of land, as legally
described on Exhibit A, into the City of Hastings. Attached as Exhibit B is a survey
showing a depiction of the property to be annexed. Exhibit C attached is a complete
report of ownership of all parcels of land situate within a radius of 350 feet of the 16.94
acres to be annexed by the City of Hastings along with mailing labels for each owner of
such parcels.
IN WITNESS WHEREOF, the undersigned owner of the property described on
..... th er
Exhibit A hereby agree to this Petltlon for Annexation as of this 27 day of Octob ,
2003.
HASTINGS LAND LLC, a Delaware Limited Liability Company
By:
Its Manager
Lonnie R. Pierce, Its Member
CAPITAL PROPERTY INVESTMENTS LLC
Edward l:. Dulak, BI, Its Member
Tkat part of the Northeast quarter of the Southeast Quarter of Section 30,
Township 115, Range 17, Dakota County, Minnesota, according to the Government
Survey thereof, which lies South of a line described as: Coramencing at the
Northeast corner of said North Half; thence South along the East line
thereof 153.90 feet to the South right-of-way line of Trunk Highway No. 55;
thence continuing South along said East line 603.00 feet to the point of
beginning of.the line to be described; thence deflecting 90 degrees 00
minutes 00 seconds right 1315.07 feet to the West line of said Northeast
quarter of the Southeast quarter and there terminating.
EXHII~IT B:
(Survey)
EXHIBIT C:
(Ownership Report - Radius of 350 feet)
Robert Augustine
15250 66th St. Ct S.
Hastings, MN 55033
OWNS:
N',~ of SE% Ex Beg Pt on E line 153.9 f~
S of NE Cor (said pt being S RNV Hwy 55)
S 603 ff Def Rt 90° 495 ff Def Rt to S
RNV E on RNV to beg AND SW% of SE%
& SE% of SW% EX S 540 ff of E 400 ff
of SE% of SVV~,4, Section 30, Township
115, Range 17.
~orth_em ~ate. s P[gwerCo~-,.~ Pt of SE% beg at pt on E line 153.9 ff S
rop max L~ep[ ~ ~, of NE Cor (~ being S ~ H~ 55) S 603
414 Ni~ll~ Mall '~ ~ ff Def Rt 90* 495 ff Bef Rt 90~ to S ~
Minneapolis, MN 5~01 E on ~ to pt of beg,
OWNS:~ [~ Se~ion 30, Township 115, Range 17.
~a~'~astings Ma~e~la~ LLC { Lot 3 Block 1 '
~ Linda ~sser ~ Hastings Ma~e~la~ West
~4990 Landma~g~ 300 ~ - _~
~allas, ~ 75~729~ -~ ~
OWNS: ~'~
Cou
~J~ of H~tings ~
l ql E. 4th St.
Hastings, MN 55033
oWNs:
Charle~ F. & Joan M. Hicks
1829 l:~th St. W.
Hasting's, MN 55033
OWN:~J
Siewe~ Construction Co. Inc.
308 V~rmillion.~t.
Hastings, MN 55033
OWNS:
Outlot A,
Hastings Marketplace West
Lot 2, BIo~ 2, ~!e~ ~
Bailey Ridge .CIC No.353 ~
Lots 4, 5, 10 thru 25, Block 1,
Bailey Ridge CIC No.354
7
Vicki A. White
1821 13th St. W.
Hastings, MN 55033
OWNS:
Lot 4, Block 2,
Bailey Ridge CIC No.353
8
Timothy P. & Joyce A. Recer
1817 13th St. W.
Hastings, MN 55033
OWN:
Lot 5, Block 2,
Bailey Ridge CIC No.353
9
Geraldine P. Langer
1801 13th St. W.
Hastings, MN 55033
OWNS:
10 Brenda A. Riley
1826 13th St. W.
11 Richard J. & Judith G. Seidl
1824 13th St.~/.
Hastings, ~N 55033
OWN:~,,~~
12 ~o~dd E Pauls~°n~ k{~'(~~ . '
~832 13th St. W.
~asfings, MN 55033
O~NS:
13 L~chelle ~mon
St. W.
Hast~n~*, MN 55033
OWNS~
14 Thoma~ R. & Maw P. S~
15
16
Lot 7, Block 2,
Bailey Ridge ClC No.353
Lot 2, Block 1,
Bailey Ridge ClC No.354
Lot 3, Block 1,
Bailey Ridge CIC #354
Bailey Ridge CIC No 35
Lot 9, Block 1,
~ailey~Rid~e CIC No.354
& T tle
Lot 1, Block~
Sunset We§~
1800 l~th St. W.
Hastings, MN 55033
OWN:L~-
Paul W. Lawrence Outlot C, Sunset West
1125 Frontage Rd S AND Lots 1-4, Block 1, Lots 1-3 & 5,Block
Hastings, MN 55033 2, Lots 3 & 4, Block 3, Lots 8 & 9, Block 5
OWNS: and Lots 2 & 5, Block 6, Sunset West 2
Joseph M. Kimmes
Bumadette A. Kimmes
1820 14th St. W.
Hastings, MN 55033
OWN:
Lot 3, Block 5,
Sunset West
17 Terence & Janice Salo
1805 14th St. W.
Hastings, MN 55033
OWN:
18 Bruce A. & Dawn M. Kent
1815 14th St. W.
Hastings, MN 550~33
OWN:
19 Rick A. & Elain~/JH. Buechner
1825 14th St.~.
Hastings, ,lylN 55033
20 ~rro~ea~e~kO~'~
,Cynthia A. Maki Weathers
~1820 Tierney Dr.
I~stings, MN 55033
o'
21 E!ge~n..e E. & Nancy M. Halberg
18~i0 ~emey Dr.
Hastings, MN 55033
OWNSI
22 Micha~ H. & Robin S. Eisinger
1832 l~4th St. W.
Hastin~gs, MN 55033
OWN: ~
23
24
Kenneth & Alice Halverson
1926 14th St. W.
Hastings, MN 55033
OWN:
Donald L. Knutson
Mary Lou Zentzis
1417 O'Connell Dr.
Hastings, MN 55033
OWN:
Lot 1, Block 5,
Sunset West
Lot 2, Block 5,
Sunset West
Lot 3, Block 5,
Sunset West
Lot 4, Block 5,
Sunset West
Sdns~ West
Lot 5, BIo~~
8un~t
Lot 4, Block 2,
Sunset West 2
Lot 10, Block 5,
Sunset West 2
25
Gary A. & Shard A. Betz
1429 O'Connell Dr.
Hastings, MN 55033
OWN:
26 Rickie J. & Marcia A. Frascht
1888 Tierney Dr.
Hastings, MN 55i33~'~-~
OWN:
27 Dale & Jean M.~:3'hompson
1845 14th St.~W.
Hastings,~Ml~ 55033
OWN;~
1833 West 14th St.
~astings, MN 55033
~WN:
J~mes F. & ~indy L Oal~and
1 ~emey Dr.
Hasbn~]s, MN 55033
OWN: ~'
3O
31
32
Dean ~ & Becky J. Forschen
1858 Ti ~mey Dr.
Hastir MN 55033
OWN:
Kay D. Sharp
1874 Tiemey Dr.
Hastings, MN 55033
OWNS:
Scott A. & Amy J. Childers
1810 14th St. W.
Hastings, MN 55033
OWN:
Lot 11, Block 5,
Sunset West 2
Lot 1, Block 6,
Sunset West 2
Lot 3, Brock 5,
Sunset West 2
Lot 5, Brock 6,
Lot 7, Block.~6, _ - !
Sunset We~t 2
Lot 9, Block 6,
Sunset West 2
Lot 2, Block 6,
Sunset West
33
34
35
36
John T. & Mary C. Jennings
10243 Monterey St.
Bellflower, CA 90706
OWN:
Lot 3, Block 2,
Bailey Ridge ClC No.353
Alois N. & Mary T. Schiller Lot 6, Block 2,
1809 W. 13th St. Bailey Ridge ClC No.353
Hastings, MN
Elizabeth I. Pet~rson ~ Lot 6 Block 1
.1837. 13th St~VV. ~, Baile~/Ridge ~[C No.353
Ilasfings,~N 55033
OW,N.S~
~iewert Const~ctJiSn'co mc Lot 7 Block 1
~08 Vermdl~on St, Ba~ley R~dge CIC No.353
~..astings, MN 55033_
FEE OWNERS: _
& Mary Ellen KenneY~U~
Ngrbert
%iSiewert Const
3d8 Vermillion St.
H~sbngs, MN 55033
C ~N~T. RACT PURCHASERS: A~S~C~
OWNS
& T:t]e
State of Minnesota,)
:SS.
County of Dakota.)
37
Dakota County Abstract & 'rifle does hereby certify that the foregoing
exhibit consisting of entries numbered 1 to 36, both inclusive, constitutes a true
jd
and complete report of t;3a~apparant ownership of all parcels of land situate
~i:np~aodi~:fN~: i~i~f:SE~ of Sectioni0, TownShip 115, Range 17, which
lies South of a line described as:
Commencing at the~N~rtheast comer of said I~.%; thence So~h along the East I ne
thereof 153.90 feet'to the South right-of-way line of Trunk Highway No.55; thence
continuing South along smd East I~ne 603.00 feet to the point of beg~nmng of the line to be
describ, ed~t~hence deflecting 90°00'00" right 1~15.07 feet to the West line of said NE% of
the SE~ and there terminating,
as sho~vn by the recO~:]~,f'~' County Treasurer~o said County
D~ated at Hastings, Minnesota this 22nd day September, A. D. 2003 at
8 o clociA. M. ~,OUn~
Dakota County Abstract & Title,
by
An Authorized Signature.
MEMBER AMERICAN LAND TITLE ASSOCIATION
and ~*
MINNESOTA LAND TITLE ASSOCIATION
Dakota Coun Abstract & Title accepts n onsibility as to the accuracy of the
addresses in i lis~'eport'as-sai~addresse{ are taken from the records of the office of the
County Treasurer of said Dakota County and ara not necessarily the most current
addresses of said properb/owners.