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Home My WebLink AboutX-C-03 Site Plan - Regina Assisted Living Expansion (1008 1st Street West) City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Justin Fortney, City Planner Date: June 26, 2023 Item: Resolution – Site Plan – Regina Assisted Living – 2023-14– 1008 1st Street West. Council Action Requested: Review the request for sit plan approval and act on the attached resolution. A simple majority is required for action. Background Information: The applicants are proposing to remodel some interior spaces, add a small vestibule and mechanical chase to the roofline, create a new receiving area for deliveries, driveway, trash/ recycling area, and new employee parking lot. Please see the attached June 12, 2023 staff report for further information. Financial Impact: N\A Advisory Commission Discussion: The Planning Commission reviewed and unanimously recommended approval at their June 12, 2023 meeting with limited discussion. Council Committee Discussion: N\A Attachments: • Resolution • PC Staff Report X-C-03 HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING SITE PLAN APPROVAL TO BENEDICTINE REGINA ASSISTED LIVING LOCATED AT 1008 1ST STREET WEST. Council member ___________________________ introduced the following Resolution and moved its adoption: WHEREAS, Pope Design Group, has petitioned for Site Plan approval to construct parking lot and minor building modifications located at 1008 1st Street West, legally described as Part of lot 1, Block 1, Regina Memorial 3rd Addition, Dakota County, Minnesota; and WHEREAS, on June 12, 2022 review was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter, and city ordinance; and WHEREAS, The Planning Commission recommended approval of the request subject to the conditions hereunder; and WHEREAS, The City Council has reviewed the request and recommendation of the Planning Commission. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the Site Plan as presented subject to the following conditions: 1. Conformance with the plans submitted with the City Council Staff Report dated June 26, 2023 2. All disturbed areas on the property shall be protected to eliminate erosion control problems. 3. Approval of a building permit. X-C-03 4. Approval is subject to a one-year Sunset Clause; if significant progress is not made towards the proposal within one year of City Council approval, the approval is null and void. 5. The City Engineering Department must approve the utility, grading, drainage, and erosion control plan. 6. City right-of-way permits are needed for work in the right-of-way. 7. Submittal of a photometric plan showing acceptable light levels. 8. The City Forester must approve the proposed tree planting species and locations of the replacement trees. Council member ______________________ moved a second to this resolution and upon being put to a vote it was adopted by all Council Members present. Adopted by the Hastings City Council on June 26, 2023, by the following vote: Ayes: Nays: Absent: ATTEST: __________________________ Mary Fasbender, Mayor __________________________ Kelly Murtaugh, City Clerk (City Seal) I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 26th day of June, 2023, as disclosed by the records of the City of Hastings on file and of record in the office. ________________________________ Kelly Murtaugh City Clerk (SEAL) This instrument drafted by: City of Hastings (JJF) 101 4th St. E. Hastings, MN 55033 X-C-03 To: Planning Commissioners From: Justin Fortney, City Planner Date: June 12, 2023 Item: Site Plan – Regina Assisted Living – 2023-14– 1008 1st Street West. Planning Commission Action Requested Review the proposed site plan and make a recommendation to the City Council. Background Information The applicants are proposing to remodel some interior spaces, add a small vestibule and mechanical chase to the roofline, create a new receiving area for deliveries, driveway, trash/ recycling area, and new employee parking lot. Comprehensive Plan The property is guided Institutional within the 2040 Comprehensive Plan. Zoning The property is zoned P-I, Public Institutional. The uses of the site are consistent with the zoning designation. Existing Condition The areas to be modified are primarily used as open space and seating areas. Adjacent Zoning and Land Use The following land uses abut the property: Direction Use Comp Plan District Zoning District North Assisted living campus Institutional PI – Public Institutional East Assisted living campus Institutional PI – Public Institutional South Single family homes Low Density Residential R-2 Medium Density Residence West Assisted living campus Institutional PI – Public Institutional Planning Commission Memorandum X-C-03 Site Plan Review Vehicular Access and Circulation The existing parking lot will be reconfigured. The west parking lot entrance will be removed and a new one aligned further west across from Fraiser Street. The proposed driveway from the existing parking lot to the loading area is a one-way and intended mostly for trucks entering the loading area. Building Setbacks The construction is generally within the existing building footprint. Parking There are about 15 new parking spaces as a result of the proposal. Architectural Design There is only a small area to be added to the building, along with a chase rising to the roof. These will be sided with fiber cement pannels. The majority of the exsting building is brick, which is a class one material, but class two materials like fiber cement is an alowable material listed in the Design Standards. Landscape Plan With such a small building addition, this would be considered a minor site plan review. These reviews don’t require landscaping requirements, other than replacement of impacted landscaping. Additionally, the Hastings Tree Replacement Policy is also applicable. The proposal to remove nine significant trees requires the replanting of at least nine trees with a three-inch caliper or more, if the replacements are smaller. Lighting Plan The existing light poles of the east lot will be relocated for the new layout. The proposed parking lot and loading area will have some new lights included. They may not be more than .5 footcandles at the property line. This can be reviewed administratively Grading, Drainage, Erosion Control and Utility Plan Review The drainage, grading and erosion control plan has been reviewed by the City Engineering Department for compliance. ATTACHMENTS • Aerial Photos • Site Pictures • Architectural Elevations • Site Plan Documents X-C-03 X-C-03 Very small addition See elevations on the next page X-C-03 X-C-03 X-C-03 Tree Replacement Plan TREES TO BE REMOVED (TYP.), SEE CIVIL DEMOLITION PLAN. ALL REMOVED TREES TO COMPLY WITH HASTINGS TREE PRESERVATION REQUIREMENTS TREE PRESERVATION NOTES 1) REMOVAL OF HARDWOOD DECIDUOUS 8-20" DIAMETER TO BE REPLACED WITH THE FOLLOWING (TREES OVER 20" REQUIRE DOUBLE: A) ONE 3" DIAMETER TREE B) TWO 2.5" DIAMETER TREES C) THREE 1.5" DIAMETER TREES 2) REMOVAL OF SOFTWOOD DECIDUOUS 12-24" DIAMETER TO BE REPLACED WITH ONE OF THE FOLLOWING (TREES OVER 24" REQUIRE DOUBLE): A) ONE 3" DIAMETER TREE B) TWO 2.5" DIAMETER TREES C) THREE 1.5" DIAMETER TREES 3) PLANTED TREES SHOULD BE LOCATED AS CLOSE TO ORIGINAL LOCATIONS AS POSSIBLE. X-C-03