HomeMy WebLinkAboutVIII-14 Approve Pay Estimate No. 2 (Final) for the Downtown Tree Grate Replacement Project - JL Theis, Inc. ($19,098.43) City Council Memorandum
To: Mayor Fasbender & City Council Members
From: John Caven – Assistant City Engineer
Date: May 31, 2023
Item: Approve Final Payment – Downtown Tree Grate Replacement Project
COUNCIL ACTION REQUESTED
Council is requested to adopt the attached resolution approving final payment to JL Theis on the Downtown Tree
Grate Replacement Project.
BACKGROUND INFORMATION
The project and punchlist was completed on May 30, 2023.
FINANCIAL IMPACT
The final construction cost is $146,660.00 which is approximately 10% less than the award of contract. This places
the project within the approved 2023 Budget amount.
STAFF RECOMMENDATION
Staff is recommending that the City Council adopt the attached resolution approving final payment for the
project.
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT
FOR PROJECT DOWNTOWN TREE GRATE REPLACEMENT PROJECT
WHEREAS, pursuant to a written contract signed with the City of Hastings on September 19, 2022, JL Theis has
satisfactorily completed the Downtown Tree Grate Replacement Project.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk
and Mayor are hereby directed to issue a proper order for the final payment of $19,098.43 on the above said
project for such contracts, taking the contractor receipt in full.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 26TH DAY OF JUNE, 2023.
Ayes:
Nays:
Mary Fasbender, Mayor
ATTEST:
Kelly Murtaugh, City Clerk
SEAL
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City of Hastings
Pay Voucher
Vendor #: 002399 Date:6/9/2023
Vendor name: J L THEIS Department:ENG
Remittance Address:860 QUAKER AVE #102 Ordered by:ENG
JORDAN, MN 55352 Authorized by:
(Signature Required)
Invoice #
Project
#
Inv
Date
Invoice
Sub Total
Invoice Grand
Total Account #
2 6/1 19,098.43 19,098.43 101-301-3200-6530
-
-
-
-
-
-
-
-
-
-
Voucher Total:19,098.43
Signed: IN BUDGET:YES
City Administrator (over $5,000)NO
Description (40 Characters)
PAY EST #2 DOWNTOWN TREE
GRATE REPLACEMENT PROJECT
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Quantity Unit Price Amount Quantity Amount Quantity Amount
1 MOBILIZATION LS 1 $11,688.00 11,688.00$ 0 $0.00 1.0 $11,688.00
2 SAWING CONCRETE PAVEMENT (FULL DEPTH) LF 200 $8.00 1,600.00$ 0 $0.00 200 $1,600.00
3 REMOVE CONCRETE WALK SF 2230 $5.00 11,150.00$ 537 $2,685.00 2,080 $10,400.00
4 EXCAVATION - COMMON CY 75 $65.00 4,875.00$ 0 $0.00 70 $4,550.00
5 SUBGRADE PREPARATION SY 295 $5.00 1,475.00$ 0 $0.00 228 $1,140.00
6 AGGREGATE BASE CLASS 5 CY 43 $75.00 3,225.00$ 7 $525.00 45 $3,375.00
7 4" CONCRETE WALK SPECIAL SF 1525 $22.00 33,550.00$ 361 $7,942.00 1,398 $30,756.00
8 12" CONCRETE WALK SPECIAL SF 705 $28.00 19,740.00$ 176 $4,928.00 682 $19,096.00
9 SALVAGE & REINSTALL SITE FURNISHINGS EA 11 $650.00 7,150.00$ 0 $0.00 11 $7,150.00
10 SALVAGE & REINSTALL GFCI RECEPTACLE PEDESTAL EA 23 $800.00 18,400.00$ 0 $0.00 12 $9,600.00
11 TRAFFIC CONTROL SL 1 $7,900.00 7,900.00$ 0 $0.00 1 $7,900.00
12 SALVAGE & REINSTALL SIGN EA 3 $565.00 1,695.00$ 0 $0.00 2 $1,130.00
13 TREE GRATE FRAME EA 23 $750.00 17,250.00$ 0 $0.00 23 $17,250.00
14 SALVAGE & REINSTALL TREE GRATE EA 23 $750.00 17,250.00$ 0 $0.00 23 $17,250.00
15 TEMPORARY EROSION CONTROL LS 1 $3,000.00 3,000.00$ 0 $0.00 1 $3,000.00
16 BOULEVARD TOPSOIL BORROW CY 13 $75.00 975.00$ 0 $0.00 3 $225.00
17 MULCH MATERIAL TYPE 6 CY 4 $100.00 400.00$ 5.5 $550.00 5.5 $550.00
BID TOTAL: 161,323.00$
SUB TOTAL: $16,630.00 $146,660.00
ORIGINAL BID
COMPLETED
This Period To Date
Request For Payment
Date: May 31, 2023
Project: Downtown Tree Grate Replacement Project
Contractor: JL Theis
Request Number: 2
Payment Period: 5/1/23-5/31/23
ITEM
NO.DESCRIPTION UNIT
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PAYMENT SUMMARY:
Pay Estimate Number Retainage Payment
1 $2,468.43 $127,561.57
2 $0.00 $16,630.00
TOTALS TO DATE: $2,468.43 $144,191.57
Total Completed to Date:
Less Retainage:
Less Previous Payment:
Total Amount Due:
$0.00
$127,561.57
$19,098.43
$146,660.00
4/1/23 - 4/30/23
Period
5/1/23 - 5/30/23
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