HomeMy WebLinkAboutIX-03 Award Contract - Energy Savings Agreement with Apex Facility Solutions, LLC
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Jenkins, Parks & Recreation Director
Date: June 26, 2023
Item: Guaranteed Energy Savings Agreement with Apex Facility Solutions, LLC
Council Action Requested:
Approve Guaranteed Energy Savings Agreement with Apex Facility
Solutions, LLC for the Refrigeration Plant Replacement, West Rink Roof
Replacement, and Solar System Installation projects at the Hastings Civic
Arena.
Background Information:
Both of these projects have been identified as needed facility upgrades, and
Council has provided their commitment to completing both of these projects
in 2024.
The refrigeration plant replacement requires up front design and engineering
services to be completed, and the plants motor control center also needs to
be ordered well in advance of the project due to long lead times for specialty
equipment.
Minnesota Statute 471.345 subd. 13 allows the City to enter into a
Guaranteed Energy Savings Agreement such as what is proposed. Using
this statute does require the City to publish our intent to enter into this
agreement, which was completed in the June 22, 2023 edition of the
Hastings Journal. This agreement must also guarantee energy savings over
the 20-year life of the agreement, which it does.
Entering this agreement with Apex allows them to act as our general
contractor, solicit quotes from pre-qualified contractors for each individual
component of the project, which city staff will review and approve as
appropriate, and allows each of the major components of the project to be
added by amendment.
Once the design and engineering is completed, the first amendment will be
adding the purchase of the motor control center. Future amendments will
add the west rink roof and solar system.
IX-03
Financial Impact:
Refrigeration design and engineering costs are not to exceed $217,391.00.
This expense was previously authorized by City Council at their May 15th,
2023 regular meeting.
Once the design and engineering are completed, a not to exceed price for
the motor control center will be firmed up, and if in line with estimates, can
be ordered by amending this agreement.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
Attachments:
▪ Apex Facility Solutions, LLC agreement.
IX-03
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