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HomeMy WebLinkAbout20230605 - CC PacketSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL AGENDA Monday, June 5, 2023 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Promotions Lady Jones Alana Siebenaler New Employees Maddie Swanson Alex Menke Tanya Edmison Sean Glancey Karter Gorney Proclamation: LGBTQ+ Pride Month Proclamation: Make Music Day V. APPROVAL OF MINUTES Approve Minutes of the City Council workshop and regular meeting on May 15, 2023. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1. Pay Bills as Audited 2. Resolution: Accept Donation to the Parks and Recreation Department from the Bane Family for a Memorial Bench 3. Resolution: Accept Donation to the Hastings Fire Department from Judd and Jeanne Watson 4. Resolution: Approve Liquor License Renewals for the 2023 – 2024 Licensing Period 5. Special Event Designation – Hastings Golf Club – 4th of July Parade & Fireworks 6. Resolution: Special Event Designation & Temporary Liquor License – Rivertown Days 7. Resolution: Special Event Designation & Temporary Liquor License – Rivertown Live 8. Special Event Designation – Gobble Gait 9. Approve Amendment to Agreement for Professional Services with Expert Billing LLC 10. 2nd Reading Ordinance Amendment: Chapter 30.07 - Public Safety Advisory Commission 11. Authorize Signature: Joint Powers Agreement - State of Minnesota Hotel Inspections Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy 12. Resolution: Limited Use Permit with MnDOT for Trail Maintenance and Operation 13. Amend City Debt Policy 14. Authorize Signature: LOGIS Fiber Management Services Agreement 15. Memorandum of Agreement: Century College IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. Resolution: Issuance and Sale of GO Bonds, Series 2023A 2. Public Hearing: Sale of Property – Spiral Blvd. & Glendale Rd. 3. Resolution: Award Contract for the 2023 Sanitary Sewer Lining Program 4. Resolution: Award Contract for the Roadside Park Tennis and Pickleball Court Reconstruction Project X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works 1. Highway 61 a. MNDOT Presentation b. Resolution: TH 61 Pre-Scoping Assessment and Resolution of Support for the Project B. Parks and Recreation 1. Veterans Athletic Complex and Hastings Civic Arena Planning Studies C. Community Development 1. Resolution: Transfer Property – Industrial Park – HEDRA (3000 Lightbourn Ct) D. Public Safety E. Administration 1. Resolutions: State Bonding a. Civic Arena Refrigeration and Roof b. PFAS Treatment and Raw Water Piping c. Highway 61 Improvements 2. Interim Ordinance on Cannabis and Cannabinoids 3. Resolution: Approve Liquor License Renewal for Spiral Brewery for the 2023 – 2024 Licensing Period XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XIV. ADJOURNMENT Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Next Regular City Council Meeting: Monday, June 26, 2023 7:00 p.m. Proclamation Declaring June 2023 as LGBTQ+ Pride Month In the City of Hastings, Minnesota WHEREAS, we reaffirm our common beliefs, aspirations, and commitments to ensure that Hastings is a safe and caring community for all persons; and WHEREAS, the City of Hastings is committed to fostering acceptance of all its residents and preventing discrimination, social stigma, and harassment based on sexual orientation or gender identity; and WHEREAS, the City Council has adopted a set of strategic priorities that includes ensuring diversity, equity, and inclusion in City processes and operations and helping to make Hastings a welcoming community for all; and WHEREAS, the City of Hastings recognizes the importance of building protective factors for LGBTQ+ youth in our community; and WHEREAS, the City of Hastings appreciates the work done by IDEA Hastings and by THRIVE to advocate for diversity and equity during this month and throughout the year; and WHEREAS, we recognize there is still more work to be done to ensure our LGBTQ+ family members, friends, and neighbors are treated equitably and with dignity; and NOW, THEREFORE, BE IT RESOLVED, that I, Mayor Mary Fasbender and the Hastings City Council hereby declares the month of June 2023 as LGBTQ+ Pride Month in the City of Hastings. _________________________________ Mary D. Fasbender, Mayor Proclamation Declaring June 21, 2023 as “Make Music Day” In the City of Hastings, Minnesota WHEREAS, The City of Hastings has declared Wednesday, June 21, as Make Music Day; and WHEREAS, This is the seventh year the City of Hastings Parks and Recreation Department has celebrated Make Music Day. Make Music Day is a free celebration of music around the world on June 21st, beginning in 1982 in France, and is now held on the same day each year in more than 1,000 cities in 120 countries; and WHEREAS, the purpose of Make Music Day is to encourage and invite Hastings residents and visitors to celebrate by enjoying free performances, cultivating civic pride and a sense of community; and WHEREAS, Make Music Day 2023 will be held 7:00 a.m. – 9:00 p.m. at Hastings City Hall, Roadside Park, Oliver’s Grove Park and Levee Park; and the full schedule can be found on the City of Hastings webpage and social media platforms; and WHEREAS, in case of inclement weather, Make Music Day will be held at the Hastings Civic Arena; and WHEREAS, local and metro area bands and soloists will donate their performances and volunteers will donate their time to help provide sound support and emcee at each location. The City of Hastings is appreciative of these civic-minded performers and volunteers to help make this event possible; and NOW THEREFORE, BE IT RESOLVED, that I, Mayor Mary Fasbender and the Hastings City Council hereby declares June 21, 2023 as “Make Music Day” in Hastings, Minnesota. _________________________________ Mary D. Fasbender, Mayor Hastings, Minnesota City Council Workshop May 15, 2023 The City Council of the City of Hastings, Minnesota met in a workshop on Monday, May 15, 2023, at 5:30 p.m. in the Volunteer Room at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers, Haus, Folch, Fox, Leifeld, Pemble Members Absent: Councilmember Lund Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh Fire Chief John Townsend Mayor Fasbender called the workshop to order at 5:35 p.m., welcoming Councilmembers and staff to discuss the recommendations of the Fire Study that was completed in 2022. Chief Townsend presented the summary of items discussed with the Public Safety Committee. He presented the short- and long-term goals. Short-term goal recommendations include setting/adopting performance measures, better utilize records management system, space needs at fire station, size of duty crew, and additional staff needs. Council discussion on the records management system capabilities and the best location for a station, if moved, and the use of the data to help determine the best choice for existing space utilization or possible advantage of a different location. Council discussion on rolling out the performance metrics, how they are selected, and the impact of city growth on response time. Townsend reviewed the long-term goals. These include continued work with performance measures to guide staffing, space needs at fire station, monitor the POC staffing model, and size of duty crew. He then reviewed the barriers to the goals related to space needs for dorms, restroom/locker rooms, and exercise space. Funding will be needed for the cost of equipment, personnel, and space remodel. Townsend reviewed the culture/climate of the department that has been improving over the last few years with a variety of activities, equipment updates, mental health support, and personnel changes that have been put in place. Townsend reviewed the department priorities based on the study recommendations: Adopt performance measures, address space needs, reconfigure the records management system, fund additional fire staff, train/monitor paid on-call program, and continue the rightsizing of the fleet. Council discussion on the challenge in recruiting paid on-call firefighter/EMTs and benefits/difficulties of the current model. Further discussion on the resources needed to keep firefighters that are hired by the City. Further Council discussion on planning for space needs, options, and timing of potential space updates. Council discussion on specific requests for the Fire Department priorities in the short- and long-term, possibility of a space needs study. Council recommendations include investing in a space needs study, funding for two of the four 2023 approved positions (two were covered by 2023 levy, two with one-time funds), and adopt performance measures as guided by the study. The workshop adjourned at 6:51 pm. ____________________________ ______________________________ Mary D. Fasbender, Mayor Kelly Murtaugh, City Clerk Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Hastings, Minnesota City Council Meeting Minutes May 15, 2023 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, May 15, 2023 at 7:01 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Folch, Fox, Haus, Leifeld, and Pemble Members Absent: Councilmember Lund Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Kori Land Parks and Recreation Director Chris Jenkins Community Development Director John Hinzman City Planner Justin Fortney Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the special meeting of April 28, 2023 and regular City Council meeting on May 1, 2023. Minutes were approved as presented. Consent Agenda Councilmember Pemble motioned to approve the Consent Agenda as presented, seconded by Councilmember Fox. 6 Ayes, 0 Nays 1. Pay Bills as Audited 2. Resolution No. 05-07-23: Accept Donation from the Ruth Gale and George W. Doffing Charitable Fund to the Parks and Recreation Department 3. Resolution No. 05-08-23: Approve In-Store Fireworks Sales for Walmart #1472, 1752 N. Frontage Road 4. Approve Memorandum of Understanding with Law Enforcement Labor Services, Local No. 249 5. Approve Memorandum of Understanding with Law Enforcement Labor Services, Local No. 462 6. Approve Teamsters Local #320 Fire Captains Union Contract 7. Approve Memorandum of Understanding with International Union of Operating Engineers, Local No. 49 8. Approve Pay Estimate No. 1 for the Downtown Tree Grate Replacement Project – JL Theis, Inc. ($127,561.57) 9. Water Service Repair Assessment Request – 1218 3rd Street East 10. Change Order: HVAC/Boiler Project 11. June and July Meeting Schedule 12. Withdraw from Suburban Rate Authority 13. Greg J. Homes of Hastings, Inc. v. City of Hastings Agreement 14. Doffing Trust Disbursement for Library Reading Program Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes 15. 1st Reading Ordinance Amendment: Chapter 30.07 - Public Safety Advisory Commission Hastings Civic Arena Roof & Refrigeration Jenkins provided an overview of the request. Jenkins indicated the 25-year-old roof system on the West rink of the Hastings Civic Arena is beginning to fail with an increase of leaks. He provided the suggested plan for the roof replacement. Jenkins also shared the current refrigeration system (R22) is outdated and less efficient than newer systems. Jenkins reviewed the components to the process of replacing the system (using anhydrous ammonia) which would require the City to act on it now. Some of the components to the system have a 12+-month lead time as well as design and engineering tasks that must also be completed in advance. Jenkins provided staff recommendations seeking Council commitment now for install in 2024. The upgrades would also include solar panels and LED lighting. Funding sources could include arena fund balance, local bonding/debt issuance, state bonding funds, if approved. Council discussion on needing to care for existing facilities and impact of the rooftop solar panels on the energy efficiency of the arena. Clarification of the commitment request before Council, as well as the alternate options. Discussion on local bonding for the rink roof replacement, refrigeration, as well as other near future topics as a larger project. Further discussion of the Parks and Recreation Commission recommendations related to a visioning study and stakeholder engagement and its potential impact to the roofing project. Council discussion on the support for the roofing and refrigeration project as requested and consequences to waiting on the roof to do a study and engage in a larger project. Council stressed the urgency of the updates for the building and acknowledged additional needs of the facility. Council expressed the need for a more comprehensive project and to include user perspective for major investments. Councilmember Leifeld motioned to approve staff recommendations to replace the West Rink roof and order replacement for refrigeration to be installed in 2024, seconded by Councilmember Pemble. 6 Ayes, 0 Nays. Trails Wayfinding Signage Plan Jenkins provided an overview of the request. Jenkins indicated the development of trail signage has been a topic of discussion for the Parks and Recreation Commission, Parks and Recreation Committee, and City Council Workshop which has been seen as a priority. Jenkins referenced the City’s People Movement Plan which serves as a start to the planning process. The plan will memorialize design standards, sign information and placement standards, in addition to the creation of a database of all trail signs and locations for future replacements. Staff recommends engaging with HKGI as the consultant for the process, who proposed a fee of $28,700.00 to complete the planning process. Council discussion on support of this moving forward. Councilmember Folch motioned to approve as presented, seconded by Councilmember Haus. 6 Ayes, 0 Nays. Community Development Annual Report Hinzman provided an overview of the Community Development Annual Report for 2022. Hinzman reviewed housing, developments, community support, department growth, and planning for the future. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Council expressed appreciation for the work of the department and effectiveness of developing relationships with the businesses in town. Announcements • This week is National Police Week, and next week is recognized as both National EMS Week and National Public Works Week. Please join me in a great and heartfelt thank you to our employees in these departments for their service to our community. • Tuesday, May 16, we have our Police Week Open House from 5 to 7 pm on Sibley Street in front of the Police Station. All are invited to this free event. • Cop on a Rooftop is Friday, May 19. Visit Dunkin Donuts to support the athletes of Special Olympics Minnesota. This event is part of the Special Olympics Minnesota Law Enforcement Torch Run for Special Olympics. • City Offices will be closed Monday, May 29, in observance of Memorial Day. Memorial Day services at 10 am at the Levee Park pavilion. • On Tuesday, June 6, join us for the Summer Kick-Off to our 2023 Levee Park Events – live Congo music, raptor show with Carpenter Nature Center, bounce house, climbing wall, face painting, caricature artist, balloon artist, and more. All ages are welcome to this free event. Meetings • Heritage Preservation Commission Meeting on Tuesday, May 16, 2023 at 7:00 p.m. • Parks and Recreation Commission Meeting on Wednesday, May 17, 2023 at 6:00 p.m. - Cancelled • Public Safety Advisory Commission Meeting on Thursday, May 18, 2023 at 6:30 p.m. • Planning Committee Meeting on Monday, May 22, 2023 at 7:00 p.m. - Cancelled • Planning Commission Meeting on Monday, May 22, 2023 at 7:00 p.m. • City Council Regular Meeting on Monday, June 5, 2023 at 7:00 p.m. Councilmember Leifeld motioned to adjourn the meeting at 8:00 PM, seconded by Councilmember Haus. Ayes 6; Nays 0. _____________________________ ______________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor City Council Memorandum To: Mayor Fasbender & City Council Members From: Connie Lang – Accountant Date: 06/01/2023 Item: Disbursements Council Action Requested: Staff requests: Council review of April 2023 CC payments. Council review of weekly routine disbursements issued 05/23/2023 & 05/30/2023. Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 06/06/2023. Background Information: Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements are made twice a month, subsequent to Council approval. Financial Impact: April 2023 CC Payments $ 30.263.96 Disbursement checks, EFT issued on 05/23/2023 $ 134,929.51 Disbursement checks, EFT issued on 05/30/2023 $ 74,003.02 Disbursement checks, EFT to be issued on 06/06/2023 $ 202,466.97 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: ● Council Reports VIII-01 Date Vendor Amount Account Description 04/14/2023 League Of Minnesota Ci 280.00 101-102-1021-6323 LMC Annual Conference - Haus 04/25/2023 Vzwrlss My Vz Vb P 35.01 101-105-1051-6321 Verizon Air Cards 04/07/2023 Checkr, Inc Checkr.Com 40.71 101-107-1052-6307 Backgrounds 04/18/2023 Burnsville Chamber Of 25.00 101-107-1052-6319 Workforce workshop 04/27/2023 Facebk Jc74hpk6p2 197.49 101-107-1061-6331 City Update ads and now hiring ad 04/14/2023 Pioneer Press Circ 26.00 101-107-1061-6433 Monthly subscirption fee for Pioneer Press digital news. 04/25/2023 Vzwrlss My Vz Vb P 40.01 101-107-1071-6321 Verizon Air Cards 04/25/2023 Amazon.Com Hf95960b2 35.58 101-140-1401-6217 White board for office 04/23/2023 Menards Cottage Grove 52.67 101-140-1401-6217 Wood, screws, misc stock 04/22/2023 Amzn Mktp US Hf8kg7no0 93.02 101-140-1401-6217 Digital tape and case 03/31/2023 Menards Cottage Grove 84.84 101-140-1401-6217 Handheld torch, Tork screwdriver set. 04/15/2023 Amazon.Com Hj8cd46t2 76.05 101-140-1403-6353 Police department Little Giant Pump and checks 04/11/2023 Harbor Freight Tools 6 145.94 101-140-1403-6353 Police Dept. tools 04/26/2023 Amzn Mktp US Hf7he87j0 35.92 101-140-1404-6353 Coffee delimers and pump checks 04/24/2023 1000bulbs.Com 187.87 101-140-1404-6353 J.M emergency Lighting and C.H. emergency lighting / Exits. 04/13/2023 Amzn Mktp US Hj1do3vw1 28.99 101-140-1404-6353 City Hall drain line 04/11/2023 Amzn Mktp US Hj4k15mb0 169.97 101-140-1404-6353 City Hall Dehumidifier 04/03/2023 Amazon.Com Hy75t82i2 95.22 101-140-1404-6353 Condensate pumps 04/01/2023 Amzn Mktp US Hs8b70470 28.50 101-140-1404-6353 HVAC cooling tablets 03/31/2023 Amzn Mktp US Hy6dx6rh0 179.99 101-140-1404-6353 gate swing parts 04/21/2023 Vzwrlss My Vz Vb P 4.68 101-150-1501-6321 Verizon Cell Phones 04/04/2023 American 0010286367512 30.00 101-150-1501-6325 Baggage - Hinzman - American Planning Association Conference 03/27/2023 American 00144114015767 30.00 101-150-1501-6325 Baggage Fee - Hinzman - American Planning Assocation Conference 04/13/2023 Eig Constantcontact.Co 42.75 101-160-1061-6310 Monthly subscription fee for constant contact for the enewsletter 04/05/2023 Canva I03747-0787532 119.40 101-160-1061-6310 Monthly subscription for design service 04/11/2023 Monoprice, Inc. 75.89 101-160-1601-6217 500ft Cat6 spool for spare, network patch panel-PW garage/cameras 04/09/2023 Amazon.Com Hs9ph5d72 36.39 101-160-1601-6217 USB Flash Drives - 10 Pack 04/03/2023 Monoprice, Inc. 46.74 101-160-1601-6217 5x short and 3x long hdmi cables for new PC installs and spare 03/30/2023 Amzn Mktp US Hy4y27ld2 22.89 101-160-1601-6217 USB C hub + USB C to A adapters for Kelly 03/30/2023 Amzn Mktp US Hy1664xv1 9.99 101-160-1601-6217 USB Hub (spare) 04/16/2023 Comcast Cable Comm 84.90 101-160-1601-6308 internet 04/11/2023 Solarwinds 249.00 101-160-1601-6310 Dameware Annual Maintenance 04/25/2023 Vzwrlss My Vz Vb P 40.01 101-160-1601-6321 Verizon Air Cards 04/24/2023 Centurylink Lumen 88.68 101-160-1601-6321 Cable 04/21/2023 Vzwrlss My Vz Vb P 46.11 101-160-1601-6321 Verizon Cell Phones 03/29/2023 Amzn Mktp US Hy4179t91 60.01 101-160-1601-6571 YubiKey MFA Token 04/14/2023 Cdw Govt #hz65380 396.44 101-160-3100-6571 Wallmount Network Rack for Camera Project 04/26/2023 Innovative Office Solu 23.16 101-201-2010-6201 Office Supplies 04/05/2023 Innovative Office Solu 60.48 101-201-2010-6201 Office Supplies 04/04/2023 Innovative Office Solu 48.65 101-201-2010-6201 Office Supplies 04/22/2023 Cenex Fuel Exp09884321 81.99 101-201-2010-6212 Gas to fuel up two Squad cars, Pope County Officer Owens funeral. 04/15/2023 The Ups Store 4008 9.45 101-201-2010-6217 Spiral binding of two FTO manuals 04/08/2023 Amazon.Com Hs35l09i1 63.34 101-201-2010-6218 Glock 43X Holster - Linscheid uniform allowance 04/07/2023 Joes Sporting Goods An 64.41 101-201-2010-6218 Glock 45 Holster -Linscheid uniform allowance 04/03/2023 Mechanix Wear Llc 29.98 101-201-2010-6218 Gloves purchased with yearly uniform allowance. Sgt. Diedrich 03/30/2023 Adidas US Online Store 24.00 101-201-2010-6218 Socks purchased with yearly uniform allowance - Sgt. Diedrich 03/28/2023 Zero9 Solutions Llc -61.95 101-201-2010-6218 Returned a handcuff case which was wrong. Sgt. Beuch 04/26/2023 Barron County Waste To 117.00 101-201-2010-6311 Evidence Disposal Baron County Incinerator 04/25/2023 Vzwrlss My Vz Vb P 879.67 101-201-2010-6321 Verizon Air Cards 04/21/2023 Vzwrlss My Vz Vb P 1,350.52 101-201-2010-6321 Verizon Cell Phones 04/25/2023 Country Inn & Suites M 144.86 101-201-2010-6323 Stayed at Country Inn and Suites in Mankato for BCA training. 04/24/2023 Tst McS Garage - Mank 9.22 101-201-2010-6323 Food at training in Mankato as I spent the night there. 04/18/2023 Best Western St Cloud 220.74 101-201-2010-6323 Hotel for Knochenmus and Cross at SOTA Conference 04/18/2023 Best Western St Cloud 220.74 101-201-2010-6323 Hotel for Knochenmus and Cross at SOTA Conference 04/17/2023 Bca Training Education 75.00 101-201-2010-6323 DMT recertification 04/10/2023 Minnesota Sheriffs Ass 90.00 101-201-2010-6323 Gun Laws training through the MN Sheriff's Association 04/07/2023 Bca Training Education 375.00 101-201-2010-6323 BCA Crime Scene COurse 03/29/2023 Wpy Randy Means Associ 495.00 101-201-2010-6323 Internal Affairs two-day webinar training 03/27/2023 360 Communities 105.00 101-201-2010-6323 360 Communities Banquet 03/28/2023 Post Board Licensing 630.00 101-201-2010-6433 POST Renewal X 7: Linscheid, Rinowski, Knochenmus, Walser, Haedt, Jacobson, Diedrich 04/01/2023 Atlas Pet Supply - Sti 104.99 101-201-2219-6231 atlas dog food 04/13/2023 Department Of Labor An 777.49 101-230-2301-2015 March Bldg Permit Surcharge 04/11/2023 Amzn Mktp US Hs85n4y82 14.95 101-230-2301-6201 document preparation needs 04/07/2023 Amzn Mktp US Hs60a4h91 17.90 101-230-2301-6201 document preparation needs 04/25/2023 Vzwrlss My Vz Vb P 225.06 101-230-2301-6321 Verizon Air Cards 04/21/2023 Vzwrlss My Vz Vb P 41.11 101-230-2301-6321 Verizon Cell Phones 04/24/2023 Eb 10000 Lakes Summer 140.00 101-230-2301-6323 conference 04/20/2023 Biltmore Hotel Coral G 1,105.61 101-230-2301-6323 conference lodging 04/20/2023 Delta 00642576942442 30.00 101-230-2301-6323 baggage fee 04/05/2023 Eb 2021 Ibc Type E Oc 240.00 101-230-2301-6323 cont ed April 2023 Credit Card Charges VIII-01 04/16/2023 Canva I03757-18256147 119.99 101-230-2301-6433 document preparation needs 04/21/2023 Amzn Mktp US Hf4s33la0 59.10 101-300-3100-6204 Survey Flags and Power Inverter for Charging new GPS in Truck 04/12/2023 Frontier Precision Inc 67.50 101-300-3100-6204 Calibration of Transit Level Used in Engineering Department 04/25/2023 Vzwrlss My Vz Vb P 40.01 101-300-3100-6321 Verizon Air Cards 04/21/2023 Vzwrlss My Vz Vb P 41.11 101-300-3100-6321 Verizon Cell Phones 04/25/2023 Amzn Mktp US Hf41z11g1 27.59 101-300-3100-6353 walkway trip protection 04/13/2023 Wm Supercenter #1472 54.00 101-301-3200-6217 Purex, Coffee 04/21/2023 Vzwrlss My Vz Vb P 32.20 101-301-3200-6321 Verizon Cell Phones 04/18/2023 Menards Cottage Grove 48.29 101-301-3200-6356 Mailbox, post concrete 04/12/2023 Tennis Sanitation Llc 116.08 101-401-5001-6311 Recycle/Garbage 04/15/2023 Spotify 10.70 101-401-5001-6433 music for programming 04/02/2023 Amzn Mktp US Hs6ip93j0 279.98 200-401-4440-6201 Paige- room air purifier 03/31/2023 Kwik Trip 18600001867 40.04 200-401-4440-6212 fuel for cdl training 04/25/2023 Vzwrlss My Vz Vb P 75.02 200-401-4440-6321 Verizon Air Cards 04/21/2023 Vzwrlss My Vz Vb P 73.31 200-401-4440-6321 Verizon Cell Phones 04/21/2023 U Of M Contlearning Ol -140.00 200-401-4440-6323 Forest skills refund for Ashley 04/05/2023 U Of M Contlearning Ol 140.00 200-401-4440-6323 Training for Ashley 03/27/2023 Hk Grand Casino Hotel 356.00 200-401-4440-6323 cdl training for nick room stay 03/31/2023 Vcn Pinecolicensectr 51.50 200-401-4440-6323 leander for cdl 03/31/2023 Vcn Pinecolicensectr 51.50 200-401-4440-6323 nick for cdl 03/27/2023 Hk Grand Casino Hotel 356.00 200-401-4440-6323 cdl training room stay for Leander 04/21/2023 Applefordlincoln Avpar 143.88 200-401-4440-6354 Exhuast temp sensors 04/19/2023 Apple Ford Lincoln Avc 338.80 200-401-4440-6354 Brake control units 04/23/2023 Amzn Mktp US Hf1k16px0 383.09 200-401-4440-6356 vests, pickers and supplies 04/20/2023 Fleet Farm 6500 53.10 200-401-4440-6356 basket plugs 03/30/2023 Fleet Farm 6500 44.99 200-401-4440-6356 weed fabric 04/10/2023 Safe Food Training 75.00 200-401-4440-6433 Safe Food Training 04/21/2023 Ad Starr 1,429.16 200-401-4442-6214 adult softball supplies 04/21/2023 Wave - Minnesota Asa 300.00 200-401-4442-6319 adult softball sanctioning 04/24/2023 1000bulbs.Com 181.37 200-401-4447-6350 J.M emergency Lighting and C.H. emergency lighting / Exits. 04/14/2023 The Webstaurant Store 368.27 201-401-4240-6217 Shelving 04/06/2023 The Lifeguard Store, I 1,988.90 201-401-4240-6218 suits, whistles, lanyards, hip packs 03/28/2023 Bound Tree Medical Llc 771.96 201-401-4240-6219 gloves 04/17/2023 American Red Cross 300.00 201-401-4240-6319 Learn to Swim fee 04/12/2023 The Webstaurant Store 2,418.21 201-401-4240-6520 deck furniture 04/26/2023 Amzn Mktp US Hf66k7pn2 43.58 213-210-2100-6201 Office supplies 04/24/2023 Wm Supercenter #1472 29.49 213-210-2100-6201 Office supplies 04/24/2023 7-Eleven 34713 67.77 213-210-2100-6212 Fuel for travel to Indianapolis for conference 04/03/2023 Kwik Trip 24900002493 13.16 213-210-2100-6212 Fuel for small engines at station 04/13/2023 Wal-Mart #1472 98.07 213-210-2100-6217 Station supplies 04/13/2023 Tst Spiral Pizza 207.56 213-210-2100-6217 Food for Firefighters after fire call - IC #23192 04/11/2023 Terry S Hardware 9.42 213-210-2100-6217 Shipping service 04/19/2023 Pearle Vision 182.88 213-210-2100-6218 Safety eyeglass lenses for Kusant's SCBA mask 04/25/2023 Vzwrlss My Vz Vb P 500.14 213-210-2100-6321 Verizon Air Cards 04/21/2023 Vzwrlss My Vz Vb P 96.60 213-210-2100-6321 Verizon Cell Phones 03/27/2023 Terry S Hardware 32.34 213-210-2100-6322 Shipping postage 04/25/2023 Wpy Northland Fools 262.36 213-210-2100-6323 Fire training class for Heck 04/25/2023 Wpy Northland Fools 131.69 213-210-2100-6323 Fire training class for Kwiatkowski 04/20/2023 Minn Fire Svc Cert Boa 178.50 213-210-2100-6323 Test fee for Wendy Mainka 04/17/2023 Camp Ripley Billet Fun 68.00 213-210-2100-6323 Lodging for Camp Ripley training class 04/17/2023 Camp Ripley Billet Fun 68.00 213-210-2100-6323 Lodging for Derek at Camp Ripley training class 03/31/2023 Holiday Inn & Suites 216.24 213-210-2100-6323 Lodging for MN IAAI conference 03/31/2023 Holiday Inn & Suites 216.24 213-210-2100-6323 Lodging for MN IAAI conference 04/22/2023 West Marine #1307 829.00 213-210-2100-6354 Steering ram for rescue boat 1 04/20/2023 Valley Chevy Of Hastin 80.74 213-210-2100-6354 Vehicle repair to Staff Vehicle #1 04/06/2023 Apple Fordlincolnavser 1,925.09 213-210-2100-6354 Repair to Utility Vehicle #1 04/19/2023 J2 Efax Corporate Svc 139.75 213-210-2100-6433 Service used to fax EMS reports to receiving hospitals 04/03/2023 Apple Ford Lincoln Com 675.41 213-220-2200-6354 Repairs to Medic 1 04/23/2023 Tritech Forensics 754.04 221-201-2021-6450 10 sets of tourniquets and holders for Police Reserve Unit. 04/25/2023 Vzwrlss My Vz Vb P 250.07 600-300-3300-6321 Verizon Air Cards 04/25/2023 Vzwrlss My Vz Vb P 35.01 600-300-3300-6321 Verizon Air Cards 04/21/2023 Vzwrlss My Vz Vb P 82.22 600-300-3300-6321 Verizon Cell Phones 03/28/2023 Mnawwa 300.00 600-300-3300-6323 Water School - Bill Mc 04/20/2023 Cub Foods #1635 57.91 615-401-4103-6254 Hot Dogs and Buns 03/28/2023 Department Of Labor An 20.00 615-401-4103-6433 Annual Boiler license fee 04/06/2023 Hastings Ford 1,000.00 703-600-6006-6540 $1,000 down pymt to Hastings Ford - Fire Marshal's new pick-up 30,263.96 VIII-01 05-23-2023 10:54 AM Council Report MAY 23RD PYMTS, 2023 PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL GENERAL STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 795.03 JUNE LIFE INS PREMIUMS 57.59 MISCELLANEOUS V SHARON SWANSON SHARON SWANSON PD #08-0111 40.00 METROPOLITAN COUNCIL ENVIRONMENTAL SER APRIL 2023 SAC 4,920.30_ TOTAL: 5,812.92 COUNCIL & MAYOR GENERAL STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 34.30 LEAGUE OF MN CITIES 2023 LMC ANNUAL CONFERENCE 425.00_ TOTAL: 459.30 ADMINISTRATION GENERAL INNOVATIVE OFFICE SOLUTIONS, LLC OFFICE SUPPLIES 122.15 HASTINGS GOLF COURSE STRATEGIC PLANNING 517.82 STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 4.90_ TOTAL: 644.87 CITY CLERK GENERAL MARTIN-MCALLISTER CONSULTING PUBLIC SAFETY ASSESSMENT 625.00 I/O SOLUTIONS, INC. FAX ANSWER SHEETS 10.00 STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 14.70 JUNE LIFE INS PREMIUMS 4.17_ TOTAL: 653.87 FINANCE GENERAL STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 19.60_ TOTAL: 19.60 LEGAL GENERAL CAMPBELL KNUTSON, P.A. APRIL LEGAL FEES 12,916.21_ TOTAL: 12,916.21 FACILITY MANAGEMENT GENERAL HOMETOWN ACE HARDWARE CH BRASS CAPS, FLAG CLIPS, 27.84 STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 4.17 KANE MECHANICAL LLC CH LIEBERT THERMOSTATS/LAB 3,352.00 SUNSET WINDOW TINTING CH RECEPTION DESK WINDOW T 876.28 W.W. GRAINGER, INC. EXHAUST FAN BLADE 91.08 NINE EAGLES PROMOTIONS JUDGE - RAIN JACKET 140.00 TERRYS HARDWARE, INC. SUPPLIES 39.48 SUPPLIES 6.36 FC SUPPLIES, LOCK SPRAY 137.35_ TOTAL: 4,674.56 COMMUNITY DEVELOPMENT GENERAL STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 4.90_ TOTAL: 4.90 I.T. GENERAL OFFICE OF MN.IT SERVICES WAN/USAGE APRIL 23 515.15 PRO-TEC DESIGN, INC. SECURITY ISSUE 151.25 PARAGON DEVELOPMENT SYSTEMS INC O365 PROJECT 1,127.50 STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 14.70 COMPUTER INTEGRATION TECHNOLOGIES PW CAMERA PROJECT 780.00 DAKOTA COUNTY FINANCIAL SERVICES MAY IT SERVER LEASE 250.00 DELL DIRECT SALES L.P. 2 LAPTOP DOCKS 534.40 2 LAPTOP POWER SUPPLIES 75.58_ TOTAL: 3,448.58 POLICE GENERAL STALKER RADAR REPAIRS TO RADAR SQUAD 144 208.75 NET TRANSCRIPTS, INC. TRANSCRIPTION 85.41 ENTERPRISE FM TRUST CAR LEASE 442.97 CAR LEASE 409.04 CAR LEASE 398.71 VIII-01 05-23-2023 10:54 AM Council Report MAY 23RD PYMTS, 2023 PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ CAR LEASE 520.24 CAR LEASE 541.29 CAR LEASE 398.71 GUARDIAN SUPPLY LLC VEST REPLACEMENT-SCHOWALTE 1,519.00 CSO UNIFORMS-GLANCEY 814.90 DC SHOWALTER UNIFORM ALLOW 559.94 STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 171.45 DAKOTA ELECTRIC ASSN ELECTRIC 17.69 HASTINGS VEHICLE REGIS. 2019 FORD EDGE-REGIS. TABS 14.25 SOUTH EAST TOWING OF HASTINGS INC MAY 2023 LOT RENT 195.00_ TOTAL: 6,297.35 BUILDING & INSPECTIONS GENERAL STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 19.60 JUNE LIFE INS PREMIUMS 4.90 GRAPHIC DESIGN RECEIVED STAMP 115.08_ TOTAL: 139.58 PUBLIC WORKS GENERAL STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 14.95 GRAPHIC DESIGN PW MAPS 164.00_ TOTAL: 178.95 PUBLIC WORKS STREETS GENERAL RCM EQUIPMENT COMPANY LLC HOSES 798.98 RCM SPECIALTIES, INC. EMULSION TICKET 6048 408.48 VALLEY CHEVROLET OF HASTINGS, INC. PAD, UNIT 415 13.29 NAPA AUTO PARTS HOSE FITTERS & ADAPTERS 42.64 RV SILICON & ALUM BRIGHT 1 32.37 RETURN FITTINGS & ADAPTERS 42.64- WIPER BLADE 14.53 LIGHT BULB 1.25 SPIN CITY LAUNDROMAT, LLC. LAUNDER RAGS 25.00 STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 17.15 POMP'S TIRE SERVICE, INC. TIRES 601.08 BOYER FORD TRUCKS/DBA ALLIANCE PIN 24.32 BRAKES 441.18 SOLBERG AGGREGATE COMPANY CRUSHED LIMEROCK-FLOOD EXP 1,345.59_ TOTAL: 3,723.22 PUBLIC WORKS STR. LIGH GENERAL DAKOTA ELECTRIC ASSN ELECTRIC 3,022.40_ TOTAL: 3,022.40 PARKS & RECREATION GENERAL SHRED-N-GO, INC. COMMUNITY SHRED EVENT 1,365.00_ TOTAL: 1,365.00 NON-DEPARTMENTAL PARKS STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 295.20_ TOTAL: 295.20 PARKS & RECREATION PARKS TRI-STATE BOBCAT, INC. SIDE PANEL FOR CHIPPER 1,004.60 WILDSIDE GRAPHIX HAND DRYER SIGNS 227.50 REINDERS INC. SUPPLIES 1,185.00 SUPPLIES 2,700.00 RUMPCA SERVICES, INC. SEWER LINE JETTING AT JMF 395.00 HOMETOWN ACE HARDWARE BUNGEE STRAPS 6.99 SAND VOLLEYBALL SUPPLIES 21.92 ENTERPRISE FM TRUST CAR LEASE 753.40 CAR LEASE 753.40 ANNA RUDER VOLLEYBALL REF 125.00 VIII-01 05-23-2023 10:54 AM Council Report MAY 23RD PYMTS, 2023 PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ KROMER PRO LLC KROMER PRO LLC 251.73 MICHAEL A. PATRICK SOFTBALL UMP 224.00 MICHAEL E OBRIEN SOFTBALL UMP 196.00 THIERRY AUGE SOFTBALL UMP 112.00 STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 53.90 GERLACH, ANNA VOLLEYBALL REF 275.00 MCKENZIE LANGENFELD VOLLEYBALL REF 200.00 RIES FARMS LLC LOGS FROM FLOOD CLEAN UP 61.60 SOLBERG AGGREGATE COMPANY RIPRAP FOR RIVER 83.40 SOUTH EAST TOWING OF HASTINGS INC TRUCK TRANSPORT TO AV FORD 228.00_ TOTAL: 8,858.44 PARKS & RECREATION AQUATIC CENTER INNOVATIVE OFFICE SOLUTIONS, LLC SUPPLIES 40.88 HORIZON COMMERCIAL POOL SUPPLY START UP CHEMICAL 8,597.57 MERLES WATER CONDITIONING SERVICE CALL WATER SOFTNER 199.00_ TOTAL: 8,837.45 NON-DEPARTMENTAL CABLE TV STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 1.70_ TOTAL: 1.70 CABLE CABLE TV STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 0.74_ TOTAL: 0.74 NON-DEPARTMENTAL HERITAGE PRESERVAT STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 8.39_ TOTAL: 8.39 HERITAGE PRESERVATION HERITAGE PRESERVAT STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 1.23_ TOTAL: 1.23 NON-DEPARTMENTAL FIRE & AMBULANCE STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 472.68_ TOTAL: 472.68 FIRE FIRE & AMBULANCE NAPA AUTO PARTS OIL + FILTER FOR RESCUE BO 43.53 STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 18.87 ASPEN MILLS UNIFORMS-NEUMAN 186.85 UNIFORMS-NEUMAN 129.45 UNIFORMS-BIEGEL 209.58 NORTHERN SAFETY TECHNOLOGY LED'S FOR ENGINE 4 443.12_ TOTAL: 1,031.40 AMBULANCE FIRE & AMBULANCE ALLINA HOSPITALS & CLINICS Q2 MEDICAL DIRECTOR FEE/ED 3,300.00 STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 79.14 BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 25.10 MEDICAL SUPPLIES 15.90 MISCELLANEOUS V PAYMENT RESOLUTION SVC HENDERSON AMB RFD A22-0446 273.23 LINDE GAS & EQUIPMENT INC. OXYGEN 165.43 ZOLL MEDICAL CORP INFANT SENSORS 352.60 BATTERY 1,684.00_ TOTAL: 5,895.40 NON-DEPARTMENTAL LEDUC HISTORIC EST STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 2.88_ TOTAL: 2.88 LEDUC LEDUC HISTORIC EST STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 0.74_ TOTAL: 0.74 VIII-01 05-23-2023 10:54 AM Council Report MAY 23RD PYMTS, 2023 PAGE: 4 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL HEDRA STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 13.54_ TOTAL: 13.54 ECONOMIC DEVELOPMENT HEDRA STANTEC CONSULTING SERVICES INC. WOOD SEALING/PROJECT CLOSE 1,250.50 STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 3.68_ TOTAL: 1,254.18 NON DEPARTMENTAL PW Cold Storage Bu SIGNATION SIGN GROUP NEW PW SIGN 11,083.00_ TOTAL: 11,083.00 NON-DEPARTMENTAL WATER STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 75.03 MISCELLANEOUS V BASIAGO, KATIE 15-152000-05 103.80_ TOTAL: 178.83 PUBLIC WORKS WATER O'REILLY AUTOMOTIVE STEERING WHEEL COVER 16.99 HAWKINS INC CHLORINE CYLINDERS 60.00 CHLORINE CYLINDERS 80.00 CHLORINE 1,645.53 CHLORINE CYLINDERS 70.00 CHLORINE CYLINDERS 70.00 CHLORINE, FLUORIDE 3,802.82 CHLORINE CYLINDERS 90.00 CHECK VALVE, EJECTOR 504.00 ENTERPRISE FM TRUST CAR LEASE 667.67 CORE & MAIN LP 1.5" T2 METERS 5,712.00 STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 27.88 KANE MECHANICAL LLC WELL #4 SERVICE CALL 150.00 DAKOTA ELECTRIC ASSN ELECTRIC 113.02 HACH COMPANY FLUORIDE SPADNS 743.96 PINE BEND PAVING, INC. ASPHALT WEAR 910.80 ASPHALT WEAR 341.55_ TOTAL: 15,006.22 NON-DEPARTMENTAL WASTEWATER STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 56.61_ TOTAL: 56.61 PUBLIC WORKS WASTEWATER ENTERPRISE FM TRUST CAR LEASE 676.08 STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 19.50 DAKOTA ELECTRIC ASSN ELECTRIC 157.16 ELECTRIC 88.06_ TOTAL: 940.80 NON-DEPARTMENTAL STORM WATER UTILIT STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 91.15_ TOTAL: 91.15 PUBLIC WORKS STORM WATER UTILIT STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 16.07_ TOTAL: 16.07 PARKS & RECREATION ARENA USS MN V MT LLC HUBERS SOLAR GARDEN SUNSCR 9,692.72 STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 9.80 USS MN VII MT LLC WILDCAT APRIL SOLAR GARDEN 1,328.03_ TOTAL: 11,030.55 NON-DEPARTMENTAL HYDRO ELECTRIC STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 1.84_ TOTAL: 1.84 VIII-01 05-23-2023 10:54 AM Council Report MAY 23RD PYMTS, 2023 PAGE: 5 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ PUBLIC WORKS HYDRO ELECTRIC STANDARD INSURANCE COMPANY JUNE LIFE INS PREMIUMS 2.45 USS MN VII MT LLC WILDCAT APRIL SOLAR GARDEN 5,954.89 L & S ELECTRIC VIBRATION ANALYSIS-HYDRO S 3,560.00_ TOTAL: 9,517.34 MISCELLANEOUS INSURANCE FUND LEAGUE OF MN CITIES INS TRST LMC GL 000000276735 4,000.00_ TOTAL: 4,000.00 NON-DEPARTMENTAL ESCROW - DEV/ENG/T MISCELLANEOUS V KING&HILLER CONST KING&HILLER CONST: ESCROW 12,971.82_ TOTAL: 12,971.82 =============== FUND TOTALS ================ 101 GENERAL 43,361.31 200 PARKS 9,153.64 201 AQUATIC CENTER 8,837.45 205 CABLE TV 2.44 210 HERITAGE PRESERVATION 9.62 213 FIRE & AMBULANCE 7,399.48 220 LEDUC HISTORIC ESTATE 3.62 407 HEDRA 1,267.72 416 PW Cold Storage Building 11,083.00 600 WATER 15,185.05 601 WASTEWATER 997.41 603 STORM WATER UTILITY 107.22 615 ARENA 11,030.55 620 HYDRO ELECTRIC 9,519.18 705 INSURANCE FUND 4,000.00 807 ESCROW - DEV/ENG/TIF-HRA 12,971.82 -------------------------------------------- GRAND TOTAL: 134,929.51 -------------------------------------------- TOTAL PAGES: 5 VIII-01 05-30-2023 11:14 AM Council Report MAY 30TH PYMTS, 2023 PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL GENERAL VISION SERVICE PLAN INSURANCE CO. VISION SERVICE PLAN INSURA 204.64 VISION SERVICE PLAN INSURA 18.30 METROPOLITAN LIFE INSURANCE CO. JUNE 2023 DENTAL PREMIUM 3,133.16 JUNE 2023 DENTAL PREMIUM 213.75 MISCELLANEOUS V SYLVIA LOUISE DURAY DURAY16-001868, 23-000230 8.67 JOHN BUCK BUCK 09-012074, 09-012074- 6.00 DIANTE MATEO PRICE-ESP 13-003927, 13-002625-005 0.40 JACQUELYN KEEHN 13-001558, 23-000205-002/0 189.90 DANIEL MCCONNELL 13-000613, 13-000411-006 33.53 TIMOTHY OLSON OLSON:13-001558, 23-000205 6.00_ TOTAL: 3,814.35 ADMINISTRATION GENERAL FOTH INFRASTRUCTURE & ENVIRONMENT, LLC KICKOFF/ORGANIZING/WORK PL 2,237.90 MN CITY/CTNY MANGEMNT ASN MCMA MEMBERSHIP RENEWAL 206.24_ TOTAL: 2,444.14 CITY CLERK GENERAL THE JOURNAL LEGAL NOTICES - APRIL 2023 471.20_ TOTAL: 471.20 FINANCE GENERAL AMERICAN ACCOUNTS & ADVISERS, INC. COLLECTION FEE 30.00_ TOTAL: 30.00 FACILITY MANAGEMENT GENERAL GILBERT MECHANICAL CONTRACTORS, INC. CH PNEUMATIC PARTS REPLACE 438.25 SPIN CITY LAUNDROMAT, LLC. PD TOWELS AND MOPS 20.00 MOSENG LOCKSMITHING CH LOCK 344.45 TERRYS HARDWARE, INC. PD CABLE, SEALANT, DUCT CA 37.55_ TOTAL: 840.25 POLICE GENERAL CITY OF HASTINGS PD COMPLIANCE CHECK SHORT 10.00 NET TRANSCRIPTS, INC. TRANSCRIPTION FOR 21-00101 315.36 TRANSCRIPTION 148.92 GUARDIAN SUPPLY LLC GLANCEY - CSO UNIFORMS 239.97 GORNEY - WORK BOOTS 139.99 GREEN - CLASS A HAT 64.99 LRG TECHNOLOGIES, LLC SENTRY CAMERAS DOWNTOWN 29,868.00 CENTURY COLLEGE BLS PROVIDER CARDS X 28 182.00_ TOTAL: 30,969.23 PUBLIC WORKS STREETS GENERAL R J SAYERS DISTRIBUTING HOSE, SOCKETS, PLUG 237.95 VALLEY CHEVROLET OF HASTINGS, INC. CONTROL, CABLE KIT 360.39 HOMETOWN ACE HARDWARE TAPE, SWIVEL MOUNT LIGHT C 23.38 SEED 31.49 SEED 31.49 TRASH CAN WASHERS 15.82 NAPA AUTO PARTS CORE DEPOSIT, COPPER GASKE 184.73 CORE DEPOSIT CREDIT 49.50- FUEL HOSES 85.14 FUEL HOSE & REGULATOR 133.16_ TOTAL: 1,054.05 NON-DEPARTMENTAL PARKS VISION SERVICE PLAN INSURANCE CO. VISION SERVICE PLAN INSURA 12.20 METROPOLITAN LIFE INSURANCE CO. JUNE 2023 DENTAL PREMIUM 624.57_ TOTAL: 636.77 PARKS & RECREATION PARKS CITY OF ROSEMOUNT 2 QTR-SHARE SW&RECYCLING C 7,873.15 PATCHIN MESSNER VALUATION COUNSELORS PARK DEDICATION FUNDING SO 6,500.00 VIII-01 05-30-2023 11:14 AM Council Report MAY 30TH PYMTS, 2023 PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ _______________ TOTAL: 14,373.15 PARKS & RECREATION AQUATIC CENTER HOMETOWN ACE HARDWARE HOMETOWN ACE HARDWARE 23.38_ TOTAL: 23.38 NON-DEPARTMENTAL CABLE TV VISION SERVICE PLAN INSURANCE CO. VISION SERVICE PLAN INSURA 3.12 METROPOLITAN LIFE INSURANCE CO. JUNE 2023 DENTAL PREMIUM 18.40_ TOTAL: 21.52 HERITAGE PRESERVATION HERITAGE PRESERVAT TROPHIES PLUS PLAQUES 108.20_ TOTAL: 108.20 NON-DEPARTMENTAL FIRE & AMBULANCE VISION SERVICE PLAN INSURANCE CO. VISION SERVICE PLAN INSURA 70.50 METROPOLITAN LIFE INSURANCE CO. JUNE 2023 DENTAL PREMIUM 738.71_ TOTAL: 809.21 FIRE FIRE & AMBULANCE COLE PAPERS, INC. ECOLAB LAUNDRY DETERGENT 225.02 ASPEN MILLS UNIFORMS - FIRE 6,211.60 TERRYS HARDWARE, INC. FILLER CAP FOR BRUSH 1 16.92 STATION SUPPLIES - CLEANIN 23.99_ TOTAL: 6,477.53 AMBULANCE FIRE & AMBULANCE McKESSON MEDICAL-SURGICAL GOV. SOLUTIO MEDICAL SUPPLIES 139.07 MEDICAL SUPPLIES 35.86 BOUND TREE MEDICAL LLC MEDICAL SUPPLIES - FIRE 507.71 LINDE GAS & EQUIPMENT INC. OXYGEN 165.43_ TOTAL: 848.07 NON-DEPARTMENTAL LEDUC HISTORIC EST METROPOLITAN LIFE INSURANCE CO. JUNE 2023 DENTAL PREMIUM 6.42_ TOTAL: 6.42 NON-DEPARTMENTAL HEDRA METROPOLITAN LIFE INSURANCE CO. JUNE 2023 DENTAL PREMIUM 85.50- TOTAL: 85.50- ECONOMIC DEVELOPMENT HEDRA CAMPBELL KNUTSON, P.A. LEGAL SERV-SCHOOLHOUSE SQ 0.00 LEGAL SERV-SCHOOLHOUSE SQ 198.00_ TOTAL: 198.00 NON-DEPARTMENTAL WATER VISION SERVICE PLAN INSURANCE CO. VISION SERVICE PLAN INSURA 5.70 METROPOLITAN LIFE INSURANCE CO. JUNE 2023 DENTAL PREMIUM 116.54_ TOTAL: 122.24 PUBLIC WORKS WATER HAWKINS INC CHLORINE CYLINDER RENTAL 90.00 CORE & MAIN LP 3" METER, GASKET SET 2,481.46 ELECTRO WATCHMAN, INC PW OFFICE/SHOP ALARM MONIT 924.00 STORAGE BLDG - ALARM MONIT 720.00_ TOTAL: 4,215.46 NON-DEPARTMENTAL WASTEWATER VISION SERVICE PLAN INSURANCE CO. VISION SERVICE PLAN INSURA 5.56 METROPOLITAN LIFE INSURANCE CO. JUNE 2023 DENTAL PREMIUM 91.86_ TOTAL: 97.42 NON-DEPARTMENTAL STORM WATER UTILIT VISION SERVICE PLAN INSURANCE CO. VISION SERVICE PLAN INSURA 5.56 METROPOLITAN LIFE INSURANCE CO. JUNE 2023 DENTAL PREMIUM 146.76_ TOTAL: 152.32 VIII-01 05-30-2023 11:14 AM Council Report MAY 30TH PYMTS, 2023 PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL ARENA VISION SERVICE PLAN INSURANCE CO. VISION SERVICE PLAN INSURA 13.04 METROPOLITAN LIFE INSURANCE CO. JUNE 2023 DENTAL PREMIUM 208.19_ TOTAL: 221.23 PARKS & RECREATION ARENA ELECTRO WATCHMAN, INC ANNUAL ALARM INSPECTION 852.00 SHERWIN-WILLIAMS PAINT 195.96_ TOTAL: 1,047.96 NON-DEPARTMENTAL HYDRO ELECTRIC METROPOLITAN LIFE INSURANCE CO. JUNE 2023 DENTAL PREMIUM 6.42_ TOTAL: 6.42 NON-DEPARTMENTAL ESCROW - DEV/ENG/T KLM ENGINEERING, INC. ANTENNA DRAWINGS 5,100.00_ TOTAL: 5,100.00 =============== FUND TOTALS ================ 101 GENERAL 39,623.22 200 PARKS 15,009.92 201 AQUATIC CENTER 23.38 205 CABLE TV 21.52 210 HERITAGE PRESERVATION 108.20 213 FIRE & AMBULANCE 8,134.81 220 LEDUC HISTORIC ESTATE 6.42 407 HEDRA 112.50 600 WATER 4,337.70 601 WASTEWATER 97.42 603 STORM WATER UTILITY 152.32 615 ARENA 1,269.19 620 HYDRO ELECTRIC 6.42 807 ESCROW - DEV/ENG/TIF-HRA 5,100.00 -------------------------------------------- GRAND TOTAL: 74,003.02 -------------------------------------------- TOTAL PAGES: 3 VIII-01 06-01-2023 11:10 AM Council Report JUNE 6TH PYMTS, 2023 PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL GENERAL MISCELLANEOUS V MICHAEL RUPP MICHAEL RUPP:HPD 23-000214 10.00 JANET SCHULTZ JANET SCHULTZ:PD 14-001742 1.00 ROBERT MALLOY ROBERT MALLOY:PD 17-001674 300.00 DUFFS MEATS DUFFS MEATS: 19-001036-001 100.00 CVS PHARMACY CVS PHARMACY: 19-001032-00 80.00 HASTINGS AREA CHAMBER/COM APRIL LODGING TAX 4,522.80 MILLER & HOLMES, INC. 19-001033-001-HPD DISBURSE 88.50_ TOTAL: 5,102.30 COUNCIL & MAYOR GENERAL CENTURY LINK PHONES 8.08_ TOTAL: 8.08 ADMINISTRATION GENERAL CENTURY LINK PHONES 170.29 TOSHIBA AMERICA BUSINESS SOLUT JULY COPIER LEASE 387.69_ TOTAL: 557.98 CITY CLERK GENERAL CENTURY LINK PHONES 24.24 HEALTH STRATEGIES FD - EMPLOYEE TESTING 361.00 GRAPHIC DESIGN KIOSK SIGNS 556.00_ TOTAL: 941.24 FINANCE GENERAL CENTURY LINK PHONES 64.65 CHRIS C EITEMILLER TRAVEL REIMBURSEMENT 282.00 TRAVEL REIMBURSEMENT 50.00 WASHINGTON COUNTY ASSESSOR 2023 ASSESSMENT FEES 168.10_ TOTAL: 564.75 LEGAL GENERAL LEVANDER, GILLEN & MILLER, P.A. APRIL SERVICES 2,380.21 APRIL SERVICES 155.00 APRIL SERVICES 232.50 APRIL SERVICES 403.00 APRIL SERVICES 821.50 APRIL SERVICES 418.50 APRIL SERVICES 154.50_ TOTAL: 4,565.21 FACILITY MANAGEMENT GENERAL CENTURY LINK PHONES 113.72 ECOLAB PEST ELIMINATION DIVISION C.H. PEST CONTROL 155.35 ELECTRO WATCHMAN, INC ANNUAL SERVICE 954.00 ANNUAL SERVICE 1,020.00 ANNUAL SERVICE 690.00 PD FIRE/SECURITY MONITORIN 960.00 TERRYS HARDWARE, INC. PD & FD MISC SUPPLIES 26.66 PD & FD MISC SUPPLIES 15.67_ TOTAL: 3,935.40 COMMUNITY DEVELOPMENT GENERAL CENTURY LINK PHONES 24.24_ TOTAL: 24.24 I.T. GENERAL CENTURY LINK PHONES 24.24_ TOTAL: 24.24 POLICE GENERAL DAKOTA COUNTY FINANCIAL SERVICES APRIL 2023 FLEET SERVICES 3,330.08 SCHILLER CONSTRUCTION SERVICES PD KITCHEN REMODEL-2ND PAY 18,000.00 CENTURY LINK PHONES 186.17 PAUL YOUNG YOUNG - SAFETY BOOTS 165.00 VIII-01 06-01-2023 11:10 AM Council Report JUNE 6TH PYMTS, 2023 PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ GUARDIAN SUPPLY LLC NEW OFFICER DOMEIER UNIFOR 1,959.66 OFFICER DOMEIER BALLISTIC 1,509.00 GUARDIAN FLEET SAFETY, LLC SQUAD BUILD H2301/1417 15,412.94 TOSHIBA AMERICA BUSINESS SOLUT JULY COPIER LEASE 277.25 HASTINGS VEHICLE REGIS. PD - 2010 CHEV IMPALA TABS 29.75 MN DEPT OF PUBLIC SAFETY FIRE - FINGERPRINTS 33.25 SHERWIN-WILLIAMS PAINT FOR LUNCH ROOM 121.74 AXON ENTERPRISE LATSCH 495.00_ TOTAL: 41,519.84 BUILDING & INSPECTIONS GENERAL CENTURY LINK PHONES 40.40 PHONES 8.08_ TOTAL: 48.48 PUBLIC WORKS GENERAL FULL SERVICE BATTERY, INC. BATTERY - UNIT 101 44.95 CENTURY LINK PHONES 40.40 FOCUS ENGINEERING, INC. ENGINEERING SERVICES 5,670.00 ENGINEERING SERVICES 2,040.00 ENGINEERING SERVICES 900.00 TOSHIBA AMERICA BUSINESS SOLUT JULY COPIER LEASE 60.20 MN DEPARTMENT OF HEALTH SCHUETTE - CLASS D CERT FE 23.00_ TOTAL: 8,778.55 PUBLIC WORKS STREETS GENERAL VALLEY WELDING & MACHINE FLAT STEEL 59.00 RUBINS LAWNCARE, LLC MOWING CONTRACT 4,200.00 CENTURY LINK PHONES 140.46 FOCUS ENGINEERING, INC. ENGINEERING SERVICES 1,470.00 BENJAMIN BANITT BANITT 200.00 TOSHIBA AMERICA BUSINESS SOLUT JULY COPIER LEASE 60.20 WILLIAM MACE MACE - SEASONAL WORK BOOTS 79.50 EVAN KAISER KAISER - SEASONAL WORK BOO 54.98 BRAUN INTERTEC 2023 M & O TESTING 2,005.00 ENVIRONMENTAL EQUIPMENT FILTERS 184.74 KREMER SPRING & ALIGNMENT ALIGNMENT, SHOP SUPPLIES 167.94_ TOTAL: 8,621.82 PARKS & RECREATION GENERAL HOMETOWN ACE HARDWARE SUPPLIES FOR EAB 53.24 KID POWER WITH RACHAEL PERFORMANCE 6/5/23 565.00_ TOTAL: 618.24 NON-DEPARTMENTAL PARKS MANSFIELD OIL COMPANY 677 GALLONS OF DIESEL 2,217.06_ TOTAL: 2,217.06 PARKS & RECREATION PARKS CINTAS CORPORATION NO 2 MATS FOR JMF 123.58 CENTRAL TURF & IRRIGATION SUPPLY IRRIGATION SUPPLIES FOR VE 265.30 REINDERS INC. VETS FIELD - TURF ACE 560.00 CENTURY LINK PHONES 227.15 HOMETOWN ACE HARDWARE PAINT FOR FUEL TRUCK 17.98 CP ADAMS - CONCRETE 161.80 CLAMPS FR FLOWERS DOWNTOWN 53.70 INSECT REPELENTS 24.81 LEVEE - PLANTS 179.96 BOLTS 4.62 WHEEL FOR PRESSURE WASHER 25.19 ROADSIDE - PORTLAND 12.59 ROADSIDE - SUPPLIES 71.03 VIII-01 06-01-2023 11:10 AM Council Report JUNE 6TH PYMTS, 2023 PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ LEVEE - WEED PREVENTER & B 140.67 MIDDLETOWN CREATIVE MAKE MUSIC DAY FLYER 200.00 ANNA RUDER MAY SAND VOLLEYBALL REF 250.00 MICHAEL A. PATRICK MAY SOFTBALL UMPIRE 224.00 MUSCO SPORTS LIGHTING, LLC CONTROL LINK SERVICE FEE 950.00 THIERRY AUGE AUGE 196.00 TOSHIBA AMERICA BUSINESS SOLUT JULY COPIER LEASE 166.36 GERLACH, ANNA VOLLEYBALL REF 75.00 DANIEL JAMES PETERS MAY SOFTBALL UMPIRE 224.00 CANNON PEST MANAGEMENT TICK & MOSQUITO CONTROL - 1,800.00 MCKENZIE LANGENFELD MAY SAND VOLLEYBALL REF 300.00 RIES FARMS LLC DEBRIS REMOVAL & DUMP 51.92 ELECTRO WATCHMAN, INC VETS COMPLEX ALARM FEES 419.40 JMF ALARM ANNUAL FEE 654.00 GERTEN GREENHOUSES INC. LEVEE - PLANTS & PREEN 253.37 W.W. GRAINGER, INC. J.M ROOFTOP FILTERS 87.96 GRAPHIC DESIGN LEVEE PARK EVENTS GUIDE 143.00 MAKE MUSIC DAY FLYERS 116.00 PRECISION LANDSCAPING & CONSTRUCTION DOWNTOWN FLOWERS 9,984.25 ROTHER MACHINE INC. HOLDER BLADE MONDITY 352.84 HOLE PUNCH FOR HOLDER BLAD 195.00 TERRYS HARDWARE, INC. GLOVES FOR TREE INJECTION 14.49 REPAIR ON TANK SPRAYER 25.70 MISC SUPPLIES 23.93_ TOTAL: 18,575.60 PARKS & RECREATION AQUATIC CENTER CENTURY LINK PHONES 162.20 KANE MECHANICAL LLC POOL - SERVICE A/C 500.00_ TOTAL: 662.20 HERITAGE PRESERVATION HERITAGE PRESERVAT CENTURY LINK PHONES 8.08 MISCELLANEOUS V BARBARA HEIDEN PIONEER ROOM LAMINATION 20.35_ TOTAL: 28.43 FIRE FIRE & AMBULANCE CENTURY LINK PHONES 405.51 NAPA AUTO PARTS DEF FOR DIESEL TRUCKS 50.48 ENGINE 1 - ANTIFREEZE 31.47 TOSHIBA AMERICA BUSINESS SOLUT JULY COPIER LEASE 163.41 ASPEN MILLS JAMISON 191.13 KUSANT 137.68 VIALL 113.60 STAPLETON 140.01 HARKLERODE 376.56 MACQUEEN EQUIPMENT, INC. FF BOOTS 567.75_ TOTAL: 2,177.60 AMBULANCE FIRE & AMBULANCE McKESSON MEDICAL-SURGICAL GOV. SOLUTIO MEDICAL SUPPLIES 138.58 EXPERT BILLING, LLC ELECTRONIC AMB BILLING (17 4,956.00 BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 181.45_ TOTAL: 5,276.03 LEDUC LEDUC HISTORIC EST ECOLAB PEST ELIMINATION DIVISION L.D. PEST CONTROL 134.55 ELECTRO WATCHMAN, INC ANNUAL SERVICE 738.00_ TOTAL: 872.55 ECONOMIC DEVELOPMENT HEDRA CLEAN VAPOR LLC CLEAN VAPOR LLC 36,400.00 VIII-01 06-01-2023 11:10 AM Council Report JUNE 6TH PYMTS, 2023 PAGE: 4 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ ELECTRO WATCHMAN, INC ANNUAL SERVICE 1,080.00_ TOTAL: 37,480.00 INVALID DEPARTMENT TIF 9 BLOCK 28 LEVANDER, GILLEN & MILLER, P.A. APRIL SERVICES 26.00 APRIL SERVICES 1,262.50 APRIL SERVICES 1,307.50_ TOTAL: 2,596.00 PUBLIC WORKS 2023 IMPROVEMENTS STANDARD & POOR'S FINANCIAL SVC ANALYTICAL SERVICES 14,250.00 FOCUS ENGINEERING, INC. ENGINEERING SERVICES 1,770.00 CORE & MAIN LP BOLTS, BUTS 597.33_ TOTAL: 16,617.33 NON-DEPARTMENTAL WATER MN DEPARTMENT OF HEALTH 2ND QTR PYMT - MN TESTING 18,242.00_ TOTAL: 18,242.00 PUBLIC WORKS WATER VALLEY WELDING & MACHINE DRILL & TAP WATER VALVE 25.00 MCPHILLIPS BROS ROOFING CO ROOF REPAIRS AT PW 2,030.00 HAWKINS INC CHLORINE 1,415.28 WATER CONSERVATION SERVICES, INC. ANNUAL SYSTEM LEAK SURVEY 5,815.00 CENTURY LINK PHONES 132.38 FOCUS ENGINEERING, INC. ENGINEERING SERVICES 1,140.00 ENGINEERING SERVICES 2,490.00 CORE & MAIN LP 4 INCH METER 4,029.98 TOSHIBA AMERICA BUSINESS SOLUT JULY COPIER LEASE 60.21 WARNING LITES OF MINNESOTA SIGNAGE @ 2134 VERMILLION 386.10 CITY OF BLOOMINGTON BACT SAMPLING - APRIL 312.00 MCNAMARA WILLIAM MCNAMARA - CLOTHING 49.99 NINE EAGLES PROMOTIONS SIRINEK - T SHIRTS 76.00_ TOTAL: 17,961.94 PUBLIC WORKS WASTEWATER FOCUS ENGINEERING, INC. ENGINEERING SERVICES 630.00 TOSHIBA AMERICA BUSINESS SOLUT JULY COPIER LEASE 60.21_ TOTAL: 690.21 PUBLIC WORKS STORM WATER UTILIT FOCUS ENGINEERING, INC. ENGINEERING SERVICES 810.00_ TOTAL: 810.00 PARKS & RECREATION ARENA CENTURY LINK PHONES 73.02_ TOTAL: 73.02 PUBLIC WORKS HYDRO ELECTRIC L & S ELECTRIC MAINT CONTRACT, OIL SAMPLI 1,548.20_ TOTAL: 1,548.20 NON-DEPARTMENTAL ESCROW - DEV/ENG/T FOCUS ENGINEERING, INC. ENGINEERING SERVICES 180.00 LEVANDER, GILLEN & MILLER, P.A. APRIL SERVICES 50.14 APRIL SERVICES 271.50 APRIL SERVICES 539.00 VIII-01 06-01-2023 11:10 AM Council Report JUNE 6TH PYMTS, 2023 PAGE: 5 * REFUND CHECKS * DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL WATER LEAHY, GABRIELLE US REFUNDS 25.73 JUNIOR, ADAM US REFUNDS 87.19 METZGER, GERALD US REFUNDS 50.00 LYNCH, JANE US REFUNDS 9.42 OVERHAUG, JOSEPH US REFUNDS 51.30 BLESENER, KATHLEEN US REFUNDS 64.15_ TOTAL: 1,328.43 =============== FUND TOTALS ================ 101 GENERAL 75,310.37 200 PARKS 20,792.66 201 AQUATIC CENTER 662.20 210 HERITAGE PRESERVATION 28.43 213 FIRE & AMBULANCE 7,453.63 220 LEDUC HISTORIC ESTATE 872.55 407 HEDRA 37,480.00 413 TIF 9 BLOCK 28 2,596.00 483 2023 IMPROVEMENTS 16,617.33 600 WATER 36,491.73 601 WASTEWATER 690.21 603 STORM WATER UTILITY 810.00 615 ARENA 73.02 620 HYDRO ELECTRIC 1,548.20 807 ESCROW - DEV/ENG/TIF-HRA 1,040.64 -------------------------------------------- GRAND TOTAL: 202,466.97 -------------------------------------------- TOTAL PAGES: 5 VIII-01 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Paige Marschall Bigler, Recreation Program Specialist Date: June 5, 2023 Item: Accept a Donation from The Bane Family for a Memorial Bench Council Action Requested: Council is asked to accept a donation in the amount of $800.00, made to the Parks and Recreation Department and has designated that this donation be used for a memorial bench in a City Park or Trail. Background Information: The Bane Family has made this donation to be used a memorial bench in a City Park or Trail. Financial Impact: Increase the Parks and Recreation donation account by $800.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-02 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 06 - - 23 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS, The Bane Family has presented to the City Parks & Recreation Department a donation of $800.00 and has designated that this donation be used for a memorial bench in a City Park or on a City Trail; and WHEREAS, the City Council is appreciative of the donation and commends The Bane Family for their civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for a memorial bench to be placed in a City Park or on a City Trail; and Adopted this 5th day of June, 2023 ______________________________ Mary D. Fasbender, Mayor ATTEST: ____________________________ Kelly Murtaugh, City Clerk VIII-02 City Council Memorandum To: Mayor Fasbender & City Council Members From: John Townsend, Fire Chief Date: May 31, 2023 Item: Accept a Donation from Judd and Jeanne Watson Council Action Requested: Council is asked to accept a donation in the amount of $50.00, made to the fire department, and to adjust the fire donation account #213-210-2100-5815 in the same amount. Background Information: Judd and Jeanne Watson have made this donation, based on the exceptional and outstanding service they received by Fire Marshal Al Storlie and Fire Inspector Jamie Stevens, to be used towards the current needs of the fire department and ambulance service. Financial Impact: Increase fire donation account by $50.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: Resolution VIII-03 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 06- -23 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF DONATIONS TO THE HASTINGS FIRE DEPARTMENT WHEREAS, Judd and Jeanne Watson made a donation to be designated to the fire department; and WHEREAS, the City Council is appreciative of the donation and commends Judd and Jeanne Watson for their civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; That the donation is accepted and acknowledged with gratitude; and Adopted this 5th day of June, 2023. ________________________________ Mary Fasbender, Mayor Attest: ____________________________ Kelly Murtaugh, City Clerk VIII-03 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Emily King, Deputy City Clerk Date: June 5, 2023 Item: Approve Renewal of Liquor Licenses for 2023 – 2024 Licensing Period Council Action Requested: Approve the attached resolution approving liquor license renewals. Background Information: The City has received and reviewed applications for renewal of all liquor license categories for the July 1, 2023 – June 30, 2024 licensing period; all establishments are listed in the attached resolution. Approvals and issuance of licenses are contingent upon the submittal of all required documents, fees, and completion of a criminal history background investigation by the Hastings Police Department. Financial Impact: License revenue is included in the budget. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-04 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 06 - - 23 APPROVING RENEWAL OF LIQUOR LICENSES FOR 2023 – 2024 WHEREAS, the City has received and reviewed applications for renewal of liquor license categories; and WHEREAS, approval and issuance of licenses are contingent upon the submittal of all required documents, fees, and completion of criminal history background investigation by the Hastings Police Department. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the following licenses are approved for the July 1, 2023 – June 30, 2024 licensing period, unless revoked by City Council. On-Sale and Sunday Intoxicating Liquor Licensee DBA Address 2nd Street Depot Bar and Grill LLC 2nd Street Depot Bar and Grill 320 2nd Street E. Apple Minnesota Applebee’s Neighborhood Grill & Bar 2000 Vermillion Street Bierstube, Inc. Bierstube 109 11th Street West Burgers and Wings Inc. Dugarels 3475 Vermillion Street Due Olives LLC Lock & Dam Eatery 101 2nd Street East Eclectic Culinary Concepts Inc. Me & Julio 350 33rd Street West El Mexican Restaurant of Hastings LLC El Mexican Restaurant of Hastings 119 2nd Street East Jackson P. Reece LLC Hastings Public House 2015 Westview Drive LQCE LLC Pub 55 880 Bahls Drive MOPECA Inc. Las Margaritas Mexican Restaurant 2100 Vermillion Street Quarry Restaurant LLC Quarry Taphouse 106 – 108 2nd Street East On/Off-Sale and Sunday Intoxicating Liquor Licensee DBA Address Hastings Social LLC Hastings Tavern and Alley Cat Liquor 111 3rd Street East River Investments Inc. The Busted Nut Bar & Grill 118 2nd Street East Vermillion Bottle Shop Inc. The Bar Draft House 2101 Vermillion Street Club and Sunday Licensee DBA Address American Legion Post 47 Nelson-Lucking Post 50 Sibley Street FOE Aerie 2212 Spiral Bridge Eagles Club 1220 Vermillion Street VIII-04 On-Sale Wine and On-Sale 3.2% Licensee DBA Address F & C LLC Froth & Cork 110 4th Street East Pizza On 50th & France Carbone’s Pizza of Hastings 1290 North Frontage Road Off-Sale Intoxicating Liquor Licensee DBA Address Coborn’s Inc. Coborn’s Liquor 225 33rd Street West Jake’s Liquor Inc. Jake’s Discount Liquors & Wines 1609 Vermillion Street KTEK LLC ACE Liquor Store 1250 South Frontage Road Rondeau Enterprises LLC House of Wines & Liquor 1225 Vermillion Street Supervalu Inc. Cub Discount Liquors 1729 Market Blvd. Walmart Inc. Walmart Supercenter #1472 1752 North Frontage Road Off-Sale 3.2% Licensee DBA Address Hastings 2002 LLC Cub Foods 1729 Market Blvd. Kwik Trip Inc. Kwik Trip #249 1630 Vermillion Street Linn Retail Centers Inc. Hastings Holiday Station #3563 1500 Vermillion Street Northern Tier Retail LLC Speedway #4486 1390 South Frontage Road Northern Tier Retail LLC Speedway #4539 215 33rd Street West ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 5TH DAY OF JUNE 2023. ATTEST: ________________________________ _______________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor VIII-04 City Council Memorandum To: Mayor Fasbender & City Council Members From: Paige Marschall Bigler, Recreation Program Specialist Date: June 5, 2023 Item: Special Event Designation – Hastings Golf Club, 4th of July Parade & Fireworks Council Action Requested: Designate the 4th of July Parade and Fireworks coordinated by Hastings Golf Club/Hastings Public house on Tuesday, July 4th as a Special Event. Background Information: Hastings Golf Club and Hastings Public House request to hold a 4th of July Parade starting 6:30 at p.m. on 15th Street from west of General Sieben to Westview Drive and fireworks at 10:00 p.m. at Hastings Golf Club. This is a free event and open to the public. Hastings Golf Club expects 2,000 attendees for the event. City Staff are supportive of the event with the following conditions: • Event organizer will obtain a Fireworks permit application and submit to the Fire Marshal prior to the event. • Event organizers will coordinate temporary traffic control and post appropriate signage on parade route. • Traffic management plan submitted and reviewed by City Staff. • Third party traffic control vendor will be utilized for delivery, setup and takedown along parade route. • Way finding signs will be utilized for any detours that are needed due to parade. • Homes affected by parade routes will be contacted prior to event to make aware of road closures. • Event organizers will have ample volunteers on hand for parade staging and at all intersections that are closed to assist with issues/ingress and egress of emergency vehicles if needed. • 15th Street should remain open west of General Sieben Drive. • The crossroads on parade route will be opened as soon as end of parade passes. • Police reserves may be able to assist with traffic control, based on availability. • Event organizers to confirm staging area at SEAS Church, making sure there is minimal impact to General Sieben Drive. Advisory Commission Discussion: n/a Council Committee Discussion: n/a Attachments: ▪ Hastings Golf Club - Special Event Permit Application ▪ Hastings Golf Club – Parade Route/Traffic Management Plan VIII-05 VIII-05 VIII-05 VIII-05 VIII-05 City Council Memorandum To: Mayor Fasbender & City Council Members From: Paige Marschall Bigler, Recreation Program Specialist Date: June 5, 2023 Item: Special Event Designation & Temporary Liquor License – Rivertown Days Council Action Requested: Designate 2023 Rivertown Days as a Special Event coordinated by the Hastings Area Chamber of Commerce and Tourism Bureau from July 21 through July 23, 2023 and approve a three day on-sale liquor license as part of the Rivertown Days Community Celebration. Background Information: Rivertown Days has been a successful community event for over 40 years and the Hastings Area Chamber of Commerce & Tourism Bureau has made a request to have July 21 – 23 designated as a special event. The 2023 event layout is similar to 2022, without a car show on Sunday. Management Staff have been working with the Rivertown Days Committee and are supportive of the event. City Staff are supportive with the following conditions: • Traffic Management Plan submitted by a third-party vendor for City Staff review – detour route and trailblazing implemented including delivery, setup and takedown. • Traffic control vendor to provide metal fencing, similar to 2022. Fencing will run along Tyler St. from the Mississippi River up to 2nd Street. Additional fencing available to fill areas that are not blocked by a stage or entrance tent. An easily movable barricade near the small stage on Sibley St. to block foot traffic but allow EMT access if necessary. Barricades at ally behind Lock & Dam and one behind Hastings Social Tavern to deter alcohol beyond boundaries. • Signage at both ends of 2nd St., mid-block 2nd-3rd on Sibley and Ramsey be similar in size/visibility used for last summer’s downtown closures. ‘Road Closed Ahead’ signs at Vermillion/3rd, 4th/Sibley, 4th/Ramsey, and warning on Tyler both north and south of 2nd St. ‘No Right Turn’ sign on frontage road just prior to 2nd St. and ‘No Right Turn’ and ‘No Left Turn’ sign north and south of 2nd St. E. on Tyler Street. • Event coordinators ensure there are way finding signs on Tyler St. and behind the Legion to identify entrances. • Advance notification to traveling public required along 2nd St. on approaches to closure area (example: This road closed for event July 21st-23rd) • Accessible parking spots to be identified and posted by RTD Committee. • Security member positions in the alley behind Lock and Dam Eatery. • Police Department requests two golf carts for shuttling police reserves. • Access to and egress from the alcohol service areas must be staffed with private security personnel at all times during service hours. Security personnel need not be uniformed but must wear something that identifies them as SECURITY. Security personnel may be employees of the event’s liquor license or volunteer staff. VIII-06 • Security personnel are expected to immediately report to the Hastings Police Department any traffic safety issues, disorderly conduct, or criminal behavior that may affect the safety of the event staff, attendees, or surrounding community. • Identification checks must be made to ensure with the Minnesota alcohol consumption possession statutes. Beer tent hours will be 5:00 p.m. – 11:00 p.m. on Friday, and 1:00 p.m. – 11:00 p.m. on Saturday. Last call at 10:30 p.m. on Friday and Saturday. • Only alcoholic beverages allowed outside the bar/restaurant spaces from Chamber beer tent. List of beverages provided to Police Dept. prior to the event. • Alcoholic beverages are not permitted to leave Rivertown Days boundaries. • Proof of insurance for the temporary liquor sales must be received by City staff in advance of the event. • Tent inspection by the Fire/EMS Department to address proper safety items in advance of the event. • Stages taken down by event volunteers after event Saturday night to allow space for car show on Sunday. • Public Works Department staff check electrical outlets at Jaycee Park prior to RTD weekend for craft fair and food vendors. • Public works department to provide water access for food vendors and the carnival at Levee Park from hydrants. Public Works and RTD staff identify hydrants prior. • Public Works to mow and mark off the grassy area past the boat launch in Jaycee Park for additional parking. • Parks Department connect with Mosquito Control District to spray for mosquitos in Jaycee and Levee Park before RTD weekend. • Parks Department to mow private property adjacent to Levee Park the Monday of Rivertown Days weekend, prior to carnival set up. • Parks Department will provide delivery and pickup of picnic tables to Jaycee Park and Levee Park. • Parks Department will lock Levee Park restrooms and post closure signage. • Parks Department will check garbage/recycling for pickup throughout Jaycee Park, Levee Park and City owned receptacles in downtown area in the morning and afternoon, July 21-23. Event volunteers to empty garages/recycling in the evenings, July 21-22. • Any additional coordination with City Staff as requested to ensure a successful event. Financial Impact: Temporary on-sale liquor license fee of $75.00. City resources are committed to this event as part of the annual budget and the City is listed as one of the event sponsors. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Special Event Application and letter • Traffic Management Plan • Security Overview VIII-06 • Event layout • Temporary Liquor license application VIII-06 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 06 - -23 RESOLUTION APPROVING THE APPLICATION BY HASTINGS AREA CHAMBER OF COMMERCE & TOURISM BUREAU FOR A TEMPORARY ONE-DAY ON-SALE LIQUOR LICENSE WHEREAS, Hastings Area Chamber of Commerce and Tourism Bureau, submitted a three-day temporary on-sale liquor license application to serve liquor at the Rivertown Days event from July 21, 2023 through July 23, 2023; and; WHEREAS, the Minnesota Alcohol Enforcement Division requires a resolution be passed to approve the request; and; WHEREAS, an application for a temporary on-sale liquor license has been presented; and; WHEREAS, Hastings Area Chamber of Commerce & Tourism Bureau has paid the City’s license fee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the temporary on-sale liquor license for Hastings Area Chamber of Commerce & Tourism Bureau is approved. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA THIS 5TH DAY OF JUNE, 2023. ATTEST: ________________________________ _________________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor VIII-06 VIII-06 VIII-06 Special Event Application: Rivertown Days 2023 Attachment General Event Information: • Set up times & notes: o We are asking that 2nd Street close to through traffic from Eddy Street to Tyler Street at 5 a.m. Friday, July 21st, 2023 for event set up. This would include Sibley from the Levee Park parking lot to the ally north of 4th Street and Ramsey from the Levee Park parking lot to the back of the Post Office. Levee Park parking lot would also close to traffic. ▪ Barricades and detour signs will be placed by Warning Lites at 5 a.m. (Traffic management plan enclosed) ▪ Stages will begin set up by 7 a.m. ▪ Fencing will begin set up by 8 a.m. ▪ Food trucks arrive by 10 a.m. – scheduled electrical checks by 12 p.m. o Stipes Carnival will start setting rides in the privately owned land north of Hastings Family Service on Monday July 17th. Approval from Bob Abdo, private land owner has been obtained. (email attached) We are asking for the use of the city owned land north of Art Space Apartments for Carnival parking from Monday, July 17th – Sunday, July 23rd o A permit for the closure of Jaycee Park boat launch has been approved for Saturday, July 22nd & Sunday, July 23rd Signs will be posted at the entrance of Lock & Dam road the starting weekend of July 4th o Volunteers will begin marking booths for arts & crafts vendors on Thursday, July 20th. (Park will remain open to the public) o Food vendors will need to be set up for electrical inspection in Jaycee Park by 1 p.m. on Friday, July 21st. o Arts and crafts vendors will start setting up in Jaycee Park Friday, July 21st from 5 p.m. – 9 p.m. • Event Times: o 2nd Street retailers would like to do a sidewalk sale while the event is being set up from 9 a.m. – 5 p.m.. o Music, carnival & food trucks on 2nd street & Levee Park ▪ Friday, July 21st 5:00 – 11:00 p.m. (Ticket required) ▪ Saturday, July 22nd 9:00 a.m. – 11:00 p.m. (Ticket required starting at 1 p.m.) ▪ Sunday, July 23rd 9 a.m. – 4 p.m. (Ticket NOT required) VIII-06 • Community Church Service at the Pavilion at 10 a.m. • Carnival & food trucks from 11 a.m. – 4 p.m. • Hastings Signs competition at the Pavilion at 2:00 p.m. • Classic car show on 2nd Street – 11 a.m. – 4 p.m. o Arts & Crafts Show in Jaycee Park (Ticket NOT required) ▪ Saturday, July 22nd 9 a.m. – 5 p.m. ▪ Sunday, July 23rd 9 a.m. – 4 p.m. • Tear down: o Stages will be torn down Saturday night. Street barricades will replace the two stages on 2nd Street to keep the street closed and allow for the classic car show on Sunday. o The remaining event areas (arts & crafts, carnival, food trucks) will be cleared out Sunday starting at 4:30 p.m. • Admission: o Tickets are required for activities within the fenced in area on enclosed map (2nd street & Levee Park) for the following dates and times: ▪ Friday, July 21st, 2023 - 5:00 p.m. – 11:00 p.m. ▪ Saturday, July 22nd, 2023 – 1:00 p.m. – 11:00 p.m. o Price: ▪ Presale - $15 ▪ Gate - $20 ▪ Kids 12 & under are free to attend o Additional Admission Notes: ▪ There will be free family activities along with a sidewalk sale on 2nd St and in Levee Park from 9 a.m. – 1 p.m. Tickets will not be required at this time. ▪ Activities on Sunday, including a classic car show, community church service, access to the carnival and a singing competition are free to attend. No tickets required. ▪ The arts & crafts fair in Jaycee Park is free to attend. Saturday, July 21st from 9 a.m. – 5 p.m. and Sunday, July 22nd from 9 a.m. – 4 p.m. ▪ Events around town may charge their own admission. Event organizers are asked to submit these details to the Chamber of Commerce so they can be posted on the Rivertown Days website. They are also asked to obtain necessary permits from the city. • Tents: o All arts & crafts vendors will have a 10x10 tent that is required to be secured. This list will be submitted to the city clerk in early June. We anticipate 10 vendors in Jaycee Park and 30 on 2nd Street for the side walk sale. o There will be a 3 beer tents, each 10x10. o There will be 10x10 tents at the entrances under the Hwy 61 bridge and at 2nd Street & Ramsey Street. o Four food vendors will have 10x10 tents. VIII-06 • Traffic Management: o Please see enclosed traffic management plan created by Warning Lites. Staff of Warning Lites will deliver and pick up all detour, road closure signs & barricades. • Trash & Recycling: o See enclosed trash plan. • Security: o The chamber has hired P.T llc dba Beefcake Squad for security on Friday – Saturday night. See enclosed security overview. o Additional signage will be provided indicating where entrance and exits are per feedback from the Hastings Police Reserves. o An area of weakness for security is the carnival area. The Chamber asks that police reserves give special attention to patrolling this area. Guests must be pointed to an entrance to ensure they are IDed. • Rivertown Days Sanctioned Events around town will need to submit for their own permits. A list of sanctioned event applications will be provided to the city prior to the event. • Permit fees: o Arts & Crafts vendors are charged a $15 city permit fee. o Concession stands that have not already paid for a yearlong permit are charged a $25 city permit fee. VIII-06 2 2 1 1 Hastings Area Chamber of Commerce: Rivertown Days 2022 Friday, July 15-Sunday, July 17 -WL to deliver advance warning signage one week prior -Deliver remainder in place by Friday -WL to set up 5AM Friday 7/15 -Customer to take down Sunday 7/17 -WL to pick up Monday Equipment List 2-Road Closed for Event Date / Time 20-Type III Barricades 5-Road Closed 6-Road Closed to Thru Traffic 1-Detour Right Enclosed 1-Detour Left Enclosed 2-Large Double Arrow 2-Type II Trail Closed Barricades 2-Road Closed Ahead 2-Detour Ahead 6-Detour Up / strut 2-Detour Left / strut 2-Detour Right / strut 4-Ped/Bike Detour Up / strut 3-Ped/Bike Detour Right / strut 3-Ped/Bike Detour Left / strut 2-Stop Signs / strut 7-Parade Boards 215-Pedestrian Barricades* *seperate billing statement TIII-RCTTT TO PREVENT MOTORISTS FROM CUTTING THRU LOTS 4 DETOUR 1 DETOUR THIS ROAD CLOSED FOR EVENT 7/15 5AM- 7/17 5PM 52 20 8 8 30 40 10 47 Additional for customer use VIII-06 RTD 2023 Security Overview Friday, July 21st • 8 security guards: 4:30 p.m. – 12:00 a.m. o 1 at Stage 61 entrance o 1 at Stage 61 for band entrance o 1 at Ramsey & 2nd o 2 roaming ▪ Focus on beer tents o 2 at the alley behind Lock & Dam and Graphic Design (1 on each end of the alley) o 1 behind the Sibley Stage • 1 security guard overnight: 12 a.m. – 8 a.m. Saturday, July 22nd • 8 security guards 12:30 p.m. – 5 p.m. o 1 at Stage 61 Entrance o 1 at Stage 61 for band entrance o 1 at Ramsey & 2nd St o 1 behind the Sibley stage o 2 at the alley behind Lock & Dam and Graphic Design (1 on each end of the alley) o 2 roaming ▪ Focus on beer tents • 9 security guards 5 p.m. – 12 a.m. o 2 at Stage 61 Entrance o 2 at Ramsey & 2nd St o 1 behind the Sibley stage o 2 roaming o 2 at the alley behind Lock & Dam and Graphic Design (1 on each end of the alley) • 1 security guard from 12 a.m. – 8 a.m. P.T. security guards P.T. security guards P.T. security guards patrolling Command Center – Police reserves patrol carnival area VIII-06 12 Regular 2 Handicap 2 wash stations 2 Regular 3 Regular (Need by 7.17) 2 Regular Open the two in Depot Parking Lot Open 2 under the bridge VIII-06 Notes emailed to Danny – Jaycee Park: 5 regular, 2 Handicapped & 2 sinks • Needed by noon on 7.21 • These are placed near the walking path closer to the boat launch parking lot. • Cleaning- Sunday July 23rd before 8 a.m. Levee Park Parking Lot: 12 regular, 2 handicapped & 2 sinks • Needed by 10 a.m. on 7.21 – the street closed at 5 a.m. 7.21, you can arrive anytime after that. • These in the south west corner of Levee Park parking lot, same as last year. (see attached map) • Cleaning - Saturday 7.22 before 8 a.m. and at 1 p.m. Sunday, 7.23 before 8 a.m. • Please check sinks midday on Saturday Hastings Riverwalk Path, near the Pavilion: 2 regular • Cleaning Saturday 7.22 before 9 a.m. & Sunday 7.23 before 9 a.m. Vermillion Frontage road – 2 regular • Needed on 7.21 – the street closed at 5 a.m. 7.21, you can arrive anytime after that. • Cleaning - Saturday 7.22 before 8 a.m. & Sunday, 7.23 before 8 a.m. The dirt lot behind Art Space – 3 regular • Needed by Monday, 7.17 Can we open all the restrooms that are left downtown for car shows as well? VIII-06 City Council Memorandum To: Mayor Fasbender & City Council Members From: Paige Marschall Bigler, Recreation Program Specialist Date: June 5, 2023 Item: Special Event Request Designation & Temporary Liquor License – Rivertown Live Council Action Requested: Designate Rivertown Live as a Special Event coordinated by the Hastings Rotary Club on Saturday, September 9th from 4:00 p.m. – 11:00 p.m. and approve a one day on-sale liquor license as part of the Rivertown Live concert. Background Information: The Rivertown Live concert has been a successful annual event and the Hastings Area Rotary Club has made a request for this year’s event on Saturday, September 9th to be designated as a special event; including set-up at Levee Park beginning Thursday, September 7th at 8:00a.m. and take down completed by Sunday, September 10th. The event is a fundraising concert with three bands performing at the Rotary Pavilion stage and main stage backing up to Tyler St. within private property. Activities include premium ticket tent and sponsor tents, food trucks, and beer/cider/seltzer sales. The anticipated attendance is 2,500 people. Management staff have been working with the Rivertown Live Committee and are supportive of the 2023 event. City Staff are supportive based on the following conditions: • All items identified by the Rotary to be completed as indicated within their Site Plan. • Traffic Management Plan provided by a traffic control vendor, which shows all devices to be used and locations of devices, submitted by Rotary representative for City staff to review. • Written confirmation for use of land to house main stage and beer garden area provided by Rotary representative, from private property owner. • Rotary Club to provide an Insurance Certificate naming the City as an additional insured. • The City parking lot and the public spaces in front of the American Legion on Sibley Street, and Levee Park will be reserved for exclusive use of the event organizers beginning at 9:00 a.m. Saturday, September 9th through 9:00 a.m. Sunday, September 10th. • Medical service will be provided by Allina. Event organizers are to facilitate coordination between Allina and City Fire/EMS staff in advance of the event. This should occur and conditions be confirmed in writing a minimum of 1 week in advance of the event. City Fire/EMS staff will not be providing EMS service on site. • Water access can be provided via City hydrant with a meter. Coordination of water access between event organizers and City staff will occur the day before or the morning of the event. Those costs will be borne by the Hastings Rotary Club. • Event organizers must comply with the conditions outlined by the Police Chief (or designee) with respect to private security and City Police assistance for the event. These costs will be borne by the Rotary as in previous years. VIII-07 • Access to and egress from the alcohol service areas must be staffed with private security personnel at all times during service hours. Security personnel need not be uniformed but must wear something that identifies them as SECURITY. Security personnel may be employees of the event’s liquor license or volunteer staff. • Security personnel are expected to immediately report to the Hastings Police Department any traffic safety issues, disorderly conduct, or criminal behavior that may affect the safety of the event staff, attendees, or surrounding community. • Identification checks must be made to ensure with the Minnesota alcohol consumption possession statutes. Last call at 10:15 p.m. as identified by event organizers. • Wristbands will be used to verify compliance with age requirements. • Patrons will not be allowed to bring in their own alcoholic beverages. Bags will be checked at admission gates by event volunteers. • Alcoholic beverages are not permitted to leave Rivertown Live event boundaries. • Neighborhood notification will be provided by the Rotary. This distribution will include the date and times of the event/closures and will be done a week prior to the event. • All garbage generated on site will be disposed of by the Rotary’s contracted hauler, including City waste containers that are currently provided in the special event area. • Any tents or other items which would need to be secured must be done through use of weights (not stakes) and coordinated with our P&R Department liaison. • The City and Rotary will exchange contact information for any necessary communication on the day of the event itself. Rotary will be asked to provide a primary contact person(s) who will be able to make decisions regarding the event and logistics. • In lieu of payment of fees for the Rotary’s exclusive use of Levee Park, the parking lot, and Sibley Street north of the alley by the American Legion club, the City is listed as a sponsor of the event. • Any other reasonable conditions as determined by staff. Conditions based off previous years: • Server training required for beer tent volunteers. • City restroom facilities closed for event which will alleviate the need for volunteers to restock & clean throughout the event. Bathrooms closed signage posted by Parks Staff morning of event. • No Smoking signage posted by volunteers throughout the footprint of the event. • The alley behind Hastings Family Service needs to be barricaded at each end preventing foot traffic and those attempting to sit in the alley. They alleyway must have the ability to be accessed by emergency vehicles. • Permanently assigned security staff to cover the far east perimeter around musicians’ busses. • Permanently assigned security staff to cover the west perimeter by the legion and walking path along the water. • The entrance on Ramsey St. needs to be improved to streamline ingress and egress. Last year a bottleneck was created when individuals purchased tickets at the door. A separate table should be created for onsite sales so the entry line does not extend into 2nd St. • At the end of the event open all of Ramsey st. between the restroom facility and 2nd St. Last year a single line column was utilized for everyone to leave creating a bottle neck. • Do not open the fence on Tyler St. after the concert. This created an issue with crowd dispersal, stage teardown and bands leaving immediately. Financial Impact: VIII-07 The Rotary has requested complete waiver of any fees related to reserving Levee Park, the City’s parking lot, and Sibley Street north of the alley by the American Legion Club. If that is acceptable to the City Council, City staff recommends that the City of Hastings be listed as a primary sponsor of the event. This would include the City’s name and logo on advertisements for the event. This coordination would be done with the City's Communications staff. Fees are associated with this annual event, which will be charged back to the Hastings Area Rotary Club, in alignment with the City’s adopted fee schedule. Advisory Commission Discussion: Council Committee Discussion: Attachments: • Special Event Permit Application • Letter to City Council & Event Overview • Map of Event Layout • Traffic Management Plan • Security Plan • Temporary on-sale liquor license Application VIII-07 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 06 - -23 RESOLUTION APPROVING THE APPLICATION BY HASTINGS AREA ROTARY CLUB FOR A TEMPORARY ONE-DAY ON-SALE LIQUOR LICENSE WHEREAS, Hastings Area Rotary Club, submitted a one-day temporary on-sale liquor license application to serve liquor at the Rivertown Live event on September 9, 2023; and; WHEREAS, the Minnesota Alcohol Enforcement Division requires a resolution be passed to approve the request; and; WHEREAS, an application for a temporary on-sale liquor license has been presented; and; WHEREAS, Hastings Area Rotary Club has paid the City’s license fee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the temporary on-sale liquor license for Hastings Area Rotary Club is approved. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA THIS 5TH DAY OF JUNE, 2023. ATTEST: ________________________________ _________________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor VIII-07 SPECIAL EVENT PERMIT APPLICATION ADHERE TO COVID-19 GUIDELINES. The User represents & confirms that all requirements of the City and State of Minnesota related to COVID-19, including, but not limited to, Governor’s Executive Order & State Agency Guidance, have been included in the User’s COVID-19 Preparedness Plan which will be implemented and enforced while using any Facility in accordance this Agreement. User is responsible for monitoring & updating their COVID-19 Preparedness Plan should the requirements of the City or State of Minnesota be altered, updated, or otherwise changed. General Event Information Event Name: Name of Event Coordinator: Home Phone: ( ) Work Phone: ( ) Cell Phone: ( ) E-mail: Mailing Address: Website: On Site Contact Name: On Site Contact Cell Phone: ( ) Date(s) Requested: Date Day of Week Time Total Hours am/pm to am/pm am/pm to am/pm am/pm to am/pm Is this event: Open to the public Private Will this be an annual event? Yes No Has this event been held in another City? Yes No If yes, when was it held and where? ___________________________________________________________________________ Will an admission fee be charged? Yes No Will donations be accepted? Yes No What will proceeds from the event be used for? Anticipated Attendance: Total Per Day Will there be a tent(s) at the event? Yes No If yes, how many and how big? Event Location Information Location of the event (including the starting line, finish line and staging/disbanding areas): List of any City parks/facilities to be used for the event: Number of vehicles expected at the event: Describe where participants will park: /Business Hosting Event: Name of Organization Fundraiser Other: Type of Event (mark all that apply): Downtown Event Race/Run/Walk Concert/Performance VIII-07 If the event will take place on private property, has approval been obtained from the property owner(s)? Yes No Please include a site plan for the event location that show the location of the starting line, finishing line, staging areas, tents, vendors, parking areas, sound amplification equipment and any other areas that will be setup as part of the event. Recycling and Trash are required for collection at all events with waste. Recycling and Trash must follow the Best Management Practices including: paired and labeled containers. Questions? Please contact our City Recycling Coordinator 651-480-6182 Will your event generate waste? If yes, we recommend contacting a Hauler for bins and waste pick-up. Yes No Event Route Information Does the event propose to require the use of any public right of way (crossing or traveling within)? List all public right of way that will be used during the event: City Streets ______________________________________________________________________________________________ ________________________________________________________________________________________________________ Trails/Sidewalks __________________________________________________________________________________________ ________________________________________________________________________________________________________ County Roads ___________________________________________________________________________________________ State Road ___________________________________________________________________________________________ Other Right of Way _______________________________________________________________________________________ Have you received approval for the use of any County or State right-of-way? Yes No Not applicable Please include a detailed map showing the proposed route. The route map must show what roadways, trails and sidewalks will be used and the direction the participants will travel. All street names must be clearly labeled. Event Safety Information Number of volunteers assisting with the event: Will alcohol be served or sold at the event? No Yes (a temporary beer or liquor license is required) Will there be a raffle or other regulated gambling activity at the event? No Will the event include the sale of any food or beverages? No Yes (health department permits are required, please provide a list of your approved food vendors):_____________________________________________________________________________ Yes No (The City of Hastings reserves the right to require street closings) __________________________________________________________________________________________________________ If yes, please describe: _______________________________________________________________________________________ Does the route require the closing or partial closing of any streets, intersections or crossings? Yes No __________________________________________________________________________________________________________ If yes, please summarize: _____________________________________________________________________________________ Is the promoter aware of any problems that may arise during the event? Yes No __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ If yes, please summarize: _____________________________________________________________________________________ Have arrangements been made for emergency medical services? Yes No __________________________________________________________________________________________________________ If yes, please summarize: _____________________________________________________________________________________ Do you have a contingency plan if volunteers don’t show up? Yes No Yes (a temporary gambling permit is required) __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ Will the event include the sale of any products or services? No Yes (please provide a list of your approved event vendors): VIII-07 I have read and agree to all ordinances and rules associated with this special event permit. I certify that the answers are true and correct to the best of my knowledge. _______________________________________________________ ______________________________ Signature Date Please return completed form to Paige Marschall-Bigler at pmarschall@hastingsmn.gov or mail in to Parks Department 920 10th St W, Hastings MN 55033. Call 651-480-6182 with any questions. Date application submitted: _____________________________________________ Date application approved by CC:_________________________________________ Required resources: - Police Reservists:_________________________________________________ - Equipment:______________________________________________________ - City staff:________________________________________________________ Insurance information received:___________________________________________ Licenses/permits obtained:_______________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ Event Signage and Sound Information Please include a route map detailing where all DIRECTIONAL signage will be placed for the event. Please include a map detailing where all signs ADVERTISING the event will be placed. Will any sound amplification equipment be used at the event? Yes No If yes, please describe where in the event area the equipment will be used and what time the equipment will be used: Insurance Information Insurance coverage shall be maintained for the duration of the event with a minimum $1,000,000 combined single limit and a minimum $2,000,000 aggregate limit. If food or non-alcoholic beverages are sold or provided at the event the insurance policy shall also include an endorsement for product liability in an amount not less than $1,000,000. Proof of insurance coverage must be provided at least 5 days prior to the event. OFFICE USE ONLY VIII-07 4/19/2023 Mayor Fasbender and City Council Members: The Hastings Area Rotary Club is requesting Council approval to hold our 7th annual evening concert in Levee Park on Saturday, September 9, 2023. Our fundraising concert event would run from 4:00 PM to 11:00 PM. In addition to live music, our event will include food vendors and alcoholic beverage sales. We would utilize Levee Park and the adjacent downtown parking lot using the same layout as last year. (see the enclosed site layout and event plan). This year’s concert will feature performances by three bands. A regional band will play two sets at the Rotary Pavilion stage, alternating with two national acts performing on a main stage backing up to Tyler Street. As part of our request for use of the park and the parking lot, the Rotary Club is again asking the City to waive of the $300 rental fee for the Rotary Pavilion and surrounding park area, as the City has done for our five previous concert fundraisers. The Hastings Rotary Club is committed to continuing to grow this event and attract visitors to enjoy our community’s downtown area and beautiful riverfront amenities. All monies raised from this concert will be used to further the Rotary’s mission of service to the community. Sincerely, Tom Montgomery, 2023Rivertown LIVE! Co-Chair Hastings Area Rotary Club VIII-07 About Our Organization For over 35 years, Hastings Area Rotary Club members have supported community charitable organizations, funded community projects, and volunteered for community service events. The Rotary Club provides annual financial support to Hastings Family Service, the Lewis House shelter, United Way’s literacy program, and scholarships for Hastings High School seniors. In addition to envisioning, planning, and fundraising for the construction of the Rotary Pavilion, the Rotary club has funded:  conversion of the railroad bridge over the Vermillion River gorge to a pedestrian and bike crossing  installation of decorative bike trail signage  purchase of the viewing scope for the Mississippi River observation platform  re-decking of the Carpenter Nature Center ravine overlook Rotary member’s community service efforts include supporting and staffing over 70 annual Hastings Rotary Fishing events - taking seniors on outings on the Mississippi and St. Croix rivers. Our Rotary club has also started a Cycling Without Age chapter – providing seniors an opportunity to experience our City’s trail system from the seat of a tricycle. Other Rotary community service efforts have included our annual cleanup of Vermillion Falls Park; tree planting at the High School athletic fields; and play structure assembly at the Lewis House. VIII-07 2023 Rivertown Live Concert Plan Saturday, September 9th Concert: Saturday, 9/9, from 4:00 PM to 11:00 PM  Main Stage –Two national acts performing on the main stage to be installed at the east end of the park, backing up to Tyler Street  Rotary Pavilion Stage - A regional act performing two sets on the Rotary Pavilion stage, alternating with the main stage national acts  Activities - Sponsor tents, Premium Ticket seating, Food Trucks, Beer sales, sponsor displays  Schedule – Gates open at 4:00 PM; Concert finished before 11:00 PM Location: see attached concert layout and traffic plan o Levee Park o Ramsey St. from 2nd St. north to alley o Sibley St. adjacent to Downtown Parking Lot o Levee Park Alley between Tyler and Sibley St. o Downtown Parking Lot adjacent to Levee Park o Gravel Parking Lot east of Tyler Street Set Up Requirements: o Tuesday (9/5) – Post advance notice of parking restrictions (Hastings Public Works): o Downtown Parking Lot - lot closing from 9:00 AM Saturday 9/9 to 11:00 AM Sunday 9/10. o North end of Sibley St. (Legion parking) – no parking from 9:00 AM Saturday to 11:00 PM Saturday o Tyler St from 2nd St. north to river – no parking from 8:00 AM Thursday 9/7 to 9:00 AM Sunday 9/10. o Ramsey St. from 2nd St. north to alley - no parking from 9:00 AM Saturday 9/9 to 9:00 AM Sunday 9/10. o Tyler St. Gravel Parking Lot - lot closing from 9:00 AM Thursday 9/7 to 9:00 AM Sunday 9/10. o Thursday (9/7) o Close off on-street parking on Tyler Street at 8:00 AM o Beginning at 8:00 AM, setup main stage and Pavilion stage VIII-07 o Friday (9/8) o Post advance notice of Ramsey St. road closure and Levee Park trail closure o Beginning at 8:00 AM, set up seating, and start fencing in Levee Park. o Bring in port-o-potties and additional trash receptacles o Saturday (9/9) o Close off downtown parking lot and north end of Sibley Street at 9:00 AM Saturday September 10th. o Close Ramsey St. at 9:00 AM o Close Levee Park trail at 9:00 AM o Finish installing seating and the fencing around the perimeter as shown on the attached concert layout. o Setup Beer Garden and Food Vendors o Complete stage and sound setup o Install Sponsor, Volunteer, and Medical/Security Tents o Install required signage After Event Clean-up o Saturday night: o Empty trash receptacles into contracted Tennis dumpsters o Pick up trash and litter in park o Open up riverfront trail and street closures  Sunday – all cleanup to be completed by early evening o Take down event fencing o Additional clean-up as needed o Vendor to remove port-o-potties o Vendor to remove dumpster o Vendor to disassemble and remove stage o Chairs removed o Monday o Vendor to pick up traffic signage, port-o-potties, and fencing Other Event Details: o Alcohol Sales and Vendors o Patrons will not be allowed to bring their own alcohol to event – no coolers allowed, and bags will be checked at the admission gates. VIII-07 o Alcoholic beverages will not be permitted to leave the park. o Canned beer and hard cider/seltzer will be sold – limit two cans per purchase. o “Last Call” – no alcohol sold after 10:15 PM o ID’s to be checked to ensure compliance with alcohol consumption laws. Wrist bands will be used to verify compliance with age requirements. o Coordinate with Police Department on overserving prevention. o Proof of insurance for temporary liquor sales will be provided to City staff. o Event Security o Coordinated with Hastings Police Department. o Rotary will contract with ATB Security for 20 additional security personnel o Traffic Control o Will utilize the 2021 approved traffic management plan VIII-07 36 - 8’ Tables 15 - High top Tables Ash Tray Bucket of sand 1 Fencing Security VIP & Corporate Seating RTL 2023 Layout Pavilion Stage Leni Police Foodpsum Food Food Waste & Recycle Dumpsters 6 2 4 6 2 2 6 6 6 15 Generators Stage Generator Port-a-let 24 15 1 1 HC 1 1 HC BeerTrailer Beer #2 Beer #1 Ice BeerTrailer Talent Parking Talent Parking National Artists Parking lot Meet& Greet TicketsWill Call Volunteer GATE Water Merch Med Talent Food Holding area for all Deliveries Main Stage 36x40 Reserved SeatingEnterance ---------- ---------- G/A G/A G/A G/A G/A 30 Chairs Emergency EXIT VIII-07 R O A D C L O S E D R O A D C L O S E D A H E A D N o P a r k i n g Ra m s e y S t 2 n d S t E Ty l e r S t S i b l e y S t H w y 6 1 2 n d S t E H a s t i n g s S u p p l i e s E q u i p m e n t DETOUR TRA I L CLO S E D DE T O U R D E T O U R D r o p 1 3 5 P e d e s t r i a n B a r r i c a d e s D r o p 1 3 5 P e d e s t r i a n B a r r i c a d e s D r o p 8 J - b a r r i e r P i e c e s D E T O U R N o P a r k i n g N O D A T E D W N C K D R E V I S I O N S S H E E T N O . 1 O F 1 S H E E T S H a s t i n g s , M N C i t y o f H a s t i n g s D i s c l a i m e r - T h i s i s a p r o p o s e d t r a f f i c c o n t r o l d e v i c e l a y o u t . I t h a s n o t b e e n p r e p a r e d b y a P r o f e s s i o n a l E n g i n e e r a n d m u s t b e a p p r o v e d a n d a c c e p t e d b y t h e R o a d A u t h o r i t y . S a f e t y S i g n s L L C d o e s n o t a s s u m e a n y l e g a l l i a b i l i t y . 1 ) 0 6 / 0 4 / 2 0 2 1 D a v i d O s t e r g a a r d N R o t a r y C o n c e r t 2 ) 0 6 / 0 7 / 2 0 2 1 r e v i s i o n D a v i d O s t e r g a a r d D E T O U R DET O U R 3 ) 0 8 / 0 3 / 2 0 2 1 r e v i s i o n D a v i d O s t e r g a a r d T R A I L C L O S E D VIII-07 City Council Memorandum To: Mayor Fasbender & City Council Members From: Paige Marschall Bigler, Recreation Program Specialist Date: May 23, 2023 Item: Special Event Designation – Gobble Gait Council Action Requested: Designate the 2023 Gobble Gait as a Special Event. Background Information: Included is the Special Event application, letter and maps from the Gobble Gait Event Coordinator Mary Anderson and Brian Radke, outlining the requests being made as part of their 25th Annual Gobble Gait on Thursday, November 23, 2023. The event footprint similar to last year – including an 8k and 2k course. Staff recommends approval of the event with the following conditions: Street Closures: • Closure of 2nd Street from Tyler St. to Spring St. from 7:00 a.m. to 11:30 am • Closure of access to Northbound highway 61 and Southbound highway 61 to 2nd St. from 7:00 a.m. – 11:30 a.m. • Coned lane on west side of Pleasant St. between 4th St. and Hwy 42 • Closure of alleys located on N. 2nd St. from Sibley St. to Tyler St. 7:00 a.m. – 9:00 a.m. Parking: • Event Organizers to provide & post No Parking signs. • No Parking on 2nd St. from Tyler St. to Eddy St. • No Parking on Eddy St. from 2nd St. to 4th St. • No Parking on 4th St. from Eddy St. to Ashland St. Cones/Barricades: • Warning Lites to deliver equipment and placed by event volunteers and police staff. o 8 Type III barricades o 8 Road Closed signs o 4 Caution Run Event in Progress signs o 15 parade boards • 2nd St. W. & Eddy – moved east side of bridge after runners are through • 3rd St. W. & Frontage Road Off Vermillion St. • 4th St. W. & Eddy • Sibley St. & north alley (Lock & Dam Eatery area) • Ramsey St. & north alley (Hastings Family Service area) • Tyler St. & north alley • Sibley St. & 3rd St. • Ramsey St. & 3rd St. • Tyler St. & 2nd St. VIII-08 • Divide the roadway on Pleasant, from 4th to Nininger. • Public Works Department to provide traffic cones & deliver to Oliver’s Grove Park • Event organizer will coordinate with Public Works before the event. o Event volunteers will set the course and take down. Event organizers will return City cones to the Public Works Office. Other Conditions: • Event Coordinator to obtain County Special Event Permit • Event Coordinator to obtain Certificate of Insurance • Organizers will notify the neighbors of the event and the activities in some format. • Event organizer(s) and City staff will schedule a pre-event meeting prior to the event. • Route markings on pavement will be made in chalk, no paint. • Tent placement must be weighted for safety. • Event organizers request Public Works Department to salt roads and path on the course in the event of inclement weather. • Police Department provide and place electronic message board • Amplified Music at the identified locations including: o Downtown 2nd St. from 7:00 a.m. – 11:30 a.m. o Hastings YMCA from 8:00 a.m. – 11:30 a.m. o Lock and Dam Parking area near the dam 8:00 – 11:00 a.m. • Event organizers will supplement volunteers where police staff are unable to assist o Lead vehicle (PD) & end vehicle (Fire – if available) for 8k course o 2nd St. E/Railroad Tracks (Reserve) o 2nd & Tyler St. to assist East Hastings residents (Reserve) o 2nd and Eddy St. 7:00 a.m. – 11:30 a.m. (Reserve) o 4th & Eddy St. 8:15 a.m. – 9:30 a.m. (Volunteer) o 4th and Pleasant St. 8:30 a.m. until last runner (Volunteer) o County Road 42 and Madison St. 8:30 a.m. until last runner (2 Reserves) • Event organizers will coordinate with Fire & EMS Department o Emergency vehicle will be deployed from station if issue arises Financial Impact: City resources including personnel and equipment are allocated to assist in this event at a similar level as previous years. Additional requests would be billed to cover City costs. Advisory Commission Discussion: Council Committee Discussion: Attachments: • Gobble Gait Special Event Permit Application • Letter from Event Organizers • Map of 8K and 2K Course • Map from Warning Lites VIII-08 SPECIAL EVENT PERMIT APPLICATION General Event Information Event Name: Name of Event Coordinator: Home Phone: ( ) Work Phone: ( ) Name of Organization/Business Hosting Event: Cell Phone: ( ) E-mail: Mailing Address: Website: On Site Contact Name: On Site Contact Cell Phone: ( ) Type of Event (mark all that apply): Downtown Event /Run/Walk Date(s) Requested: Date Day of Week Time Total Hours am/pm to am/pm am/pm to am/pm am/pm to am/pm Is this event: Will this be an annual event? Has this event been held in another City? ___________________________ If yes, when was it held and where? ___________________________________________________________________________ Will an admission fee be charged? $________ Will donations be accepted? What will proceeds from the event be used for? Anticipated Attendance: Total __________ Per Day __________ Will there be a tent(s) at the event? If yes, how many and how big? _________________________ Event Location Information Location of the event (including the starting line, finish line and staging/disbanding areas): VIII-08 List of any City parks/facilities to be used for the event: Number of vehicles expected at the event: Describe where participants will park: If the event will take place on private property, has approval been obtained from the property owner(s)?  Yes  No Please include a site plan for the event location that show the location of the starting line, finishing line, staging areas, tents, vendors, parking areas, sound amplification equipment and any other areas that will be setup as part of the event. Event Route Information Does the event propose to require the use of any public right of way (crossing or traveling within)? List all public right of way that will be used during the event: ________________________________________________________________________________________________________ __________________________________________________________________________________________ ________________________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ _______________________________________________________________________________________ Have you received approval for the use of any County or State right-of-way? Does the route require the closing or partial closing of any streets, intersections or crossings? If yes, please describe: _______________________________________________________________________________________ __________________________________________________________________________________________________________ (The City of Hastings reserves the right to require street closings) Please include a detailed map showing the proposed route. The route map must show what roadways, trails and sidewalks will be used and the direction the participants will travel. All street names must be clearly labeled. Event Safety Information Number of volunteers assisting with the event: Do you have a contingency plan if volunteers don’t show up? If yes, please summarize: _____________________________________________________________________________________ __________________________________________________________________________________________________________ Is the promoter aware of any problems that may arise during the event? If yes, please summarize: _____________________________________________________________________________________ __________________________________________________________________________________________________________ Have arrangements been made for emergency medical services? If yes, please summarize: _____________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ Will alcohol be served or sold at the event? No (a temporary beer or liquor license is required) Will there be a raffle or other regulated gambling activity at the event? No gambling permit is required) Will the event include the sale of any products or services? (please provide a list of your approved event vendors): __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ Will the event include the sale of any food or beverages? , please provide a list of your approved food vendors):_____________________________________________________________________________ VIII-08 I have read and agree to all ordinances and rules associated with this special event permit. I certify that the answers are true and correct to the best of my knowledge. _______________________________________________________ ______________________________ Signature Date Please return completed form to Paige Marschall-Bigler at pmarschall@hastingsmn.gov or mail in to Parks Department 920 10th St W, Hastings MN 55033. Call 651-480-6182 with any questions. Date application submitted: _____________________________________________ Date application approved by CC:_________________________________________ Required resources: - Police Reservists:_________________________________________________ - Equipment:______________________________________________________ - City staff:________________________________________________________ Insurance information received:___________________________________________ Licenses/permits obtained:_______________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ Event Signage and Sound Information Please include a route map detailing where all DIRECTIONAL signage will be placed for the event. Please include a map detailing where all signs ADVERTISING the event will be placed. Will any sound amplification equipment be used at the event? If yes, please describe where in the event area the equipment will be used and what time the equipment will be used:_____________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ Insurance Information Insurance coverage shall be maintained for the duration of the event with a minimum $1,000,000 combined single limit and a minimum $2,000,000 aggregate limit. If food or non-alcoholic beverages are sold or provided at the event the insurance policy shall also include an endorsement for product liability in an amount not less than $1,000,000. Proof of insurance coverage must be provided at least 5 days prior to the event. OFFICE USE ONLY VIII-08 Event/Race Name: Hastings Gobble Gait Event Location: Downtown area 202 2nd St Hastings, MN 55033 Event Date: Thursday, November 23, 2023 Number of Participants: 3,000-4,000 Event Schedule: 7:00 am -Check in 8:30 am -2K & 8K Start Time Start/Finish Locations: On 2nd Street, just east of Sibley Street *8K starts first near Sibley Street and will go West *2K stars near Tyler Street and will go East Both finish at the 8K Start line Route Links: 2K -https://www.mapmyrun.com/routes/view/5106471358 8K -https://www.mapmyrun.com/routes/view/2322394849/ 2K 8K VIII-08 START FINISH Anderson Race Management: Hastings Gobble Gait 2023 Thursday, November 23 -WL to deliver in place by Wednesday -Placement per city & public safety request / requirements -City to provide cones and "No Parking" signs as needed -Customer / police to setup and takedown -Volunteers along course -WL to pick up after holiday weekend TOTAL EQUIPMENT LIST 8-Type III Barricades 8-Road Closed 4-Caution Run Event in Progress 17-Parade Boards VIII-08 22 1 1 2 2 2 2 1 2 Equipment List (this sheet only) 8-Type III Barricades 8-Road Closed 17-Parade Boards START FINISH City to provide cones and "No Parking" signs VIII-08 AREA OF DETAIL Equipment List (this sheet only) 4-Caution Run Event in Progress SEE INSERT 4TH ST W VIII-08 VIII-08 VIII-08 City Council Memorandum To: Mayor Fasbender & City Council Members From: John Townsend, Fire Chief Date: May 30, 2023 Item: Approve Amendment to Agreement for Professional Services Council Action Requested: Approve amendment to agreement with Expert Billing LLC. Background Information: The department has discontinued its agreement for ambulance billing services with Expert Billing. This amendment to agreement, continues the agreement for professional services with Expert Billing, to continue working current ambulance billing claims prior to the termination of agreement. Financial Impact: N/A Advisory Commission Discussion: N/A Council Committee Discussion: N/A Council Workshop: N/A Attachments: None VIII-09 VIII-09 VIII-09 VIII-09 VIII-09 City Council Memorandum To: Mayor Fasbender & City Council Members From: David D. Wilske, Chief of Police Date: June 5th, 2023 Item: City of Hastings Ordinance change to 30.07 – Public Safety Advisory Commission Council Action Requested: Approve language change to 30.07 Background Information: City Ordinance 30.07 covers the Public Safety Advisory Commission. Section C of this document outlines who can serve on the commission and requires one youth member age 14-18 years of age to serve. The Public Safety Advisory Commission has struggled in years past recruiting and acquiring a youth member to serve on the commission and made a motion to have this language removed. In addition, there was concern by commission members that sensitive information is discussed at commission meetings and they were concerned this information would not be kept confidential. The Public Safety Advisory Commission voted unanimously to have this language removed and not require a youth member serve on this commission. Financial Impact: None Advisory Commission Discussion: No applicable Council Committee Discussion: Not applicable Attachments: Updated language to City Ordinance 30.07 to reflect change VIII-10 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. ______________ AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA, AMENDING HASTINGS CITY CODE CHAPTER 30.07 REGARDING THE PUBLIC SAFETY ADVISORY COMMISSION The City Council of the City of Hastings, Dakota County, Minnesota, does hereby ordain as follows: SECTION 1. AMENDMENT. The Code of the City of Hastings, County of Dakota, State of Minnesota, Chapter 30.07, regarding the public safety advisory commission shall be amended as follows (strikethrough language is deleted): 30.07 Public Safety Advisory Commission A. Establishment. The Public Safety Advisory Commission is hereby established. B. Powers And Duties. The Commission shall be an advisory commission to the City Council pertaining to public safety programs of the City as shall be referred to the Commission by the Council or as the members of the Commission deem appropriate. In addition, the commission shall: 1. Carry out their stated mission to enhance the awareness of police and fire department capabilities and services; provide an opportunity for citizen involvement in police and fire services and to encourage exchange between the police and fire departments and the community. 2. Submit to the City Council annually a report of the activities of the commission during the previous year; and 3. Perform other functions as needed to carry out these duties and responsibilities as directed by the City Council and to act in an advisory capacity to the City Council. C. Composition. The commission will consist of up to seven regular members all of whom shall be residents, and non Council members and one youth member 14-18 years old, who shall attend one of the schools serving the Hastings community. All members are appointed by the City Council. D. Staff Advisor. The Chief of Police and Fire and EMS Director shall serve as advisors to the commission. E. Commission Chair. The Commission shall select a chair from among the membership. Should the chair resign, the vacancy shall be filled by the commission for the balance of the incomplete term. F. Term. The members of the initial Commission shall serve the following terms: Up to three shall serve one year terms and up to four shall serve two year terms. Thereafter, members VIII-10 of the Commission appointed by the Council shall serve for a term of two years, beginning January following the year of appointment. A person appointed to fill a vacancy due to resignation of a member or otherwise, shall complete the term of the person replaced. G. Meetings. The Commission will hold at least three meetings per year. It may make rules and guidelines and shall keep a record of its meetings, recommendations, and referrals, along with the vote of each commissioner. This record shall be a public record. A majority of appointed commissioners shall constitute a quorum. Each commissioner shall have one vote on issues before the Commission. H. Expenses. Commissioners shall serve without pay, but may be reimbursed for actual expenses is authorized by City Council. SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance. The text amendment adopted by the Hastings City Council on _________________, 2023 amends City Ordinance Section 30.07 to remove the requirement that a youth between the ages of 14-18 be appointed to the public safety advisory commission. SECTION 3. EFFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage and publication according to law. Passed this _____ day of _______________, 2023. _____________________________ Mary D. Fasbender, Mayor Attest: ___________________________ Kelly Murtaugh, City Clerk Published in the Hastings Journal on ______________________________, 2023. VIII-10 City Council Memorandum To: Mayor Fasbender & City Council Members From: John Townsend, Interim Fire Chief Date: June 5, 2023 Item: State of MN Hotel Inspection Agreement Council Action Requested: Enter into agreement with the State Fire Marshal for inspections of hotels. Background Information: The City of Hastings Fire Department has been conducting hotel inspections through an ongoing agreement. This agreement is renewed every three years. The Fire department will continue to conduct the required inspections in all schools and hotels. Financial Impact: None Advisory Commission Discussion: None Council Committee Discussion: None Attachments: • Hotel Inspection Agreement VIII-11 DPS/SFM Hotel Inspection JPA Template (January 2023) State of Minnesota Joint Powers Agreement Hotel Inspection SWIFT Contract Number: 227785 This Agreement is between the State of Minnesota, acting through its Commissioner of Public Safety on behalf of the State Fire Marshal division (“State”), and the City of Hastings, acting on behalf of the City of Hastings Fire Department 115 West 5th Street Hastings, MN 55033 (“Governmental Unit”). The State and Governmental Unit may be referred to jointly as “Parties.” Recitals WHEREAS, the State, under Minnesota Statutes §§ 471.59, subdivision 10, and 299F.46, subdivision 2, is empowered to enter into an agreement with any county, two or more contiguous counties, or city or other municipality to perform fire code inspections for hotels; and WHEREAS, the Fire Chief of the Governmental Unit hereby agrees a representative of the city’s fire department will conduct all hotel inspections within the Governmental Unit’s jurisdiction in accordance with Minnesota Statutes § 299F.46 and to assure uniform enforcement throughout the State of Minnesota; and WHEREAS, the Governmental Unit represents it is duly qualified and willing to perform the services set forth herein; NOW, THEREFORE, it is agreed: Agreement 1 Term of Agreement 1.1 Effective Date. January 16, 2023, or the date the State obtains all required signatures under Minnesota Statutes § 16C.05, subdivision 2, whichever is later. 1.2 Expiration Date. June 30, 2025, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 2 Agreement Between the Parties 2.1 All hotels within the Governmental Unit’s jurisdiction will be inspected by the Governmental Unit no less than once during this Agreement. 2.2 All hotels within the Governmental Unit’s jurisdiction will be inspected and enforced in accordance with the requirements of the Minnesota State Fire Code (“MSFC”) and MSFC interpretations of the State Fire Marshal. MSFC interpretations are available to the Governmental Unit on the State’s web page, https://dps.mn.gov/divisions/sfm/fire- code/Pages/interpretations.aspx. 2.3 All Governmental Unit inspectors employed for the purpose of this Agreement are required to: 2.3.1 Obtain and maintain a “Fire Inspector 1” certification issued by the Minnesota Fire Service Certification Board or similar nationally-recognized certifying organization during the “Term of Agreement.” VIII-11 DPS/SFM Hotel Inspection JPA Template (January 2023) 2.3.2 Attend the State Fire Marshal Hotel Inspection training program prior to conducting hotel inspections and not less than once for every agreement period thereafter. 2.3.3 Attend the State Fire Marshal Code update training program following adoption of each new code. 2.4 The State Fire Marshal will provide the required and necessary training for the Governmental Unit’s fire department personnel to conduct the hotel inspections with the exception of training for inspectors to pass the Fire Inspector Certification test. 2.5 Copies of the hotel inspection reports completed by the Governmental Unit, including required follow-up inspection reports, must be submitted to the State Fire Marshal within thirty (30) calendar days following any inspection. Submission of the reports by the Governmental Unit will be made in PDF format to the following State Fire Marshal electronic mailbox: fm.city.inspections@state.mn.us 2.6 Any variances to the fire code orders must be approved in writing by the State Fire Marshal. 2.7 Provide in writing/email to the State the names and credentials of Governmental Unit inspectors conducting inspections pursuant to this Agreement prior to conducting inspections. 3 Authorized Representatives The State’s Authorized Representative is the person below, or his/her successor: Name: Ryan Whiting, Supervisor Address: Department of Public Safety; State Fire Marshal 445 Minnesota Street, Suite 145 Saint Paul, MN 55101-5145 Telephone: 612.219.7125 Email Address: ryan.whiting@state.mn.us The State’s Authorized Representative shall have final authority for acceptance of the Governmental Unit’s services and if such services are satisfactory. The Governmental Unit's Authorized Representative is the person below or his/her successor: Name: John Townsend, Fire Chief, City of Hastings Address: 115 West 5th Street Hastings, MN 55033 Telephone: 651-480-6150 Email Address: jtownsend@hastingsmn.gov 4 Assignment, Amendments, Waiver, and Agreement Complete 4.1 Assignment. The Governmental Unit may neither assign nor transfer any rights or obligations under this Agreement without the prior written consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 4.2 Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. 4.3 Waiver. If the State fails to enforce any provision of this Agreement, that failure does not waive the provision or its right to enforce it. 4.4 Agreement Complete. This Agreement contains all negotiations and agreements between the State and the Governmental Unit. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. VIII-11 DPS/SFM Hotel Inspection JPA Template (January 2023) 5 Liability The State and Governmental Unit agree each party will be responsible for its own acts and behavior and the results thereof to the extent authorized by law and shall not be responsible or liable for the acts of any others and the results thereof. The State’s liability shall be governed by provisions of the Minnesota Tort Claims Act, Minnesota Statutes § 3.736, and other applicable law. The Governmental Unit’s liability shall be governed by provisions of the Municipal Tort Claims Act, Minnesota Statutes Chapter 466, and other applicable law. 6 State Audits Under Minnesota Statutes § 16C.05, subdivision 5, the Governmental Unit’s books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six (6) years from the end of this Agreement. 7 Government Data Practices The State and Governmental Unit must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by the State under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Governmental Unit under this Agreement. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause by either the Governmental Unit or the State. If the Governmental Unit receives a request to release the data referred to in this Clause, the Governmental Unit must immediately notify the State. The State will give the Governmental Unit instructions concerning the release of the data to the requesting party before the data is released. 8 Venue Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 9 Termination The State or the Governmental Unit may terminate this Agreement at any time, with or without cause, upon 30 days’ written notice to the other party. THE BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK VIII-11 DPS/SFM Hotel Inspection JPA Template (January 2023) IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby. APPROVED: GOVERNMENTAL UNIT Governmental Unit certifies that the appropriate persons have executed this Agreement on behalf of the Governmental Unit as required by applicable articles, bylaws, resolutions, or ordinances. BY: TITLE: _______________________________________________ DATE: _______________________________________________ BY: TITLE: DATE: BY: TITLE: DATE: _______________________________________________ DEPARTMENT OF PUBLIC SAFETY; STATE FIRE MARSHAL BY: __________________________ (with delegated authority) TITLE: _______________________________________________ DATE: _______________________________________________ COMMISSIONER OF ADMINISTRATION As delegated to the Office of State Procurement BY: DATE: _________________________________________ ADMIN ID Number: ___________________________________ VIII-11 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Chris Jenkins, Parks & Recreation Director Date: June 5, 2023 Item: MnDOT Limited Use Permit Council Action Requested: Adopt Resolution approving an updated Limited Use Permit for the Vermillion River Greenway Trail under Hwy 61 Vermillion River bridge. Background Information: The City has an existing Limited User Permit (LUP) for the trail segment passing under the Hwy 61 Vermillion River bridge since 2004, however MnDOT and federal requirements for LUP’s have changed. The updated LUP is, at its core, a language update to ensure compliance with current laws and requirements. Financial Impact: None Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: ▪Termination Letter ▪Resolution ▪Updated Limited Use Permit VIII-12 LUP Termination Letter Page 1 of 1 LU1018 5/19/2023 Metro District Right of Way Office Tel: 651-234-7500 1500 W. County Road B2 Roseville, MN 55113 Fax: 651-234-7708 May 19, 2023 Mayor Mary Fasbender City of Hastings Hastings City Hall 101 E 4th Str Hastings, MN 55033 Subject: C.S. 1913 (T.H. 61) LUP # 1913-013 Limited Use Permit for Non-Motorized Trail Termination Notice Dear Mayor Fasbender: This letter serves as MnDOT’s formal notice to terminate the Limited Use Permit referred to as #1913-013 by and between the State of Minnesota, Department of Transportation (MnDOT) and the City of Hastings. Since it’s issuance in 2004, Federal and State policy regarding Limited Use Permits has changed. To bring the City into compliance with current Federal and State regulations and policies, MNDOT will issue LUP # 1913-0119, included with this letter. Effective on issuance of Limited Use Permit # 1913-0119, MnDOT terminates Limited Use Permit and such permit is null and void effective on such date. If you have any questions or concerns, please contact me at: 651-234-7586 or e-mail Lisa.Dircks@state.mn.us. Sincerely, Lisa Dircks Limited Use Permit Coordinator VIII-12 Exhibit B City Resolution Page 1 of 2 LU1016 5/23/2023 CITY OF HASTINGS Dakota Count, Minnesota Resolution No. 06- -23 RESOLUTION TO ENTER INTO AND EXECUTE A LIMTED USE PERMIT WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR THE PURPOSE OF MAINTAINING AND OPERATING A NONMOTORIZED TRAIL WITHIN THE RIGHT-OF-WAY CROSSING BENEATH THE TH 61 VERMILLION RIVER BRIDGE WHEREAS, the City of Hastings requests to work cooperatively with MnDOT to maintain and operate a nonmotorized trail within the right of way of Trunk Highway 61 crossing beneath the Vermillion River bridge; and, WHEREAS, said trail is a 12ft. wide concrete trail with a safety rail through the MnDOT right of way beneath the Trunk Highway 61 Vermillion River bridge; and WHEREAS, the Minnesota Department of Transportation requires Limited Use Permits for trails within their rights-of-way: NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Mayor and the City Clerk are authorized to execute the Limited Use Permit and its amendments, and that the City of Hastings enter into Limited Use Permit No. 1913-0119 with the State of Minnesota, Department of Transportation for the following purposes: To provide for maintenance and use by the City of Hastings upon, along and adjacent to Trunk Highway No. 61 and the limits of which are defined in said Limited Use Permit. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 5TH DAY OF JUNE, 2023. ________________________________ Mary D. Fasbender, Mayor ____________________________ Kelly Murtaugh, City Clerk Attest: VIII-12 Exhibit B City Resolution Page 2 of 2 LU1016 5/23/2023 CERTIFICATION I certify that the above Resolution is an accurate copy of the Resolution adopted by the City Council of the City of Hastings, Minnesota at an authorized meeting held on the 5th day of June, 2023, as shown by the minutes of the meeting in my possession. Subscribed and sworn to before me this ________ day of _________________, 2023 Notary Public ________________________ My Commission Expires _______________ C.S. 1913 (T.H. 61) LUP # 1913-0119 VIII-12 LUP – Standardized LUP Form Page 1 of 6 LU1001 5/22/2023 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION LIMITED USE PERMIT C.S. 1913 (T.H. 61) County of Dakota LUP # 1913-0119 Permittee: City of Hastings Expiration Date: 05/19/2033 Coop./Const. Agmt #N/A In accordance with Minnesota Statutes Section 161.434, the State of Minnesota, through its Commissioner of Transportation, (“MnDOT”), hereby grants a Limited Use Permit (the “LUP”) to City of Hastings, (“Permittee”), to use the area within the right of way of Trunk Highway No. 61 as shown in red on Exhibit "A", (the “Area”) attached hereto and incorporated herein by reference. This Limited Use Permit is executed by the Permittee pursuant to resolution, a certified copy of which is attached hereto as Exhibit B. Non-Motorized Trail The Permittee's use of the Area is limited to only the constructing, maintaining and operating a nonmotorized trail ("Facility") and the use thereof may be further limited by 23 C.F.R. 652 also published as the Federal-Aid Policy Guide. The permittee agrees that this permit totally replaces and supersedes the previously issued Limited Use permit affecting the Area, specifically: Permit, #1913-013, was issued on January 29, 2004 on CS 1913 (TH 61). Upon issuance of this permit the earlier issued permits is cancelled. In addition, the following special provisions shall apply: SPECIAL PROVISIONS 1. TERM. This LUP terminates at 11:59PM on 05/19/2033 (“Expiration Date”) subject to the right of cancellation by MnDOT, with or without cause, by giving the Permittee ninety (90) days written notice of such cancellation. This LUP will not be renewed except as provided below. VIII-12 LUP – Standardized LUP Form Page 2 of 6 LU1001 5/22/2023 Provided this LUP has not expired or terminated, MnDOT may renew this LUP for a period of up to ten (10) years, provided Permittee delivers to MnDOT, not later than ninety (90) days prior to the Expiration Date, a written request to extend the term. Any extension of the LUP term will be under the same terms and conditions in this LUP, provided: (a) At the time of renewal, MnDOT will review the Facility and Area to ensure the Facility and Area are compatible with the safe and efficient operation of the highway and the Facility and Area are in good condition and repair. If, in MnDOT’s sole determination, modifications and repairs to the Facility and Area are needed, Permittee will perform such work as outlined in writing in an amendment of this LUP; and (b) Permittee will provide to MnDOT a certified copy of the resolution from the applicable governmental body authorizing the Permittee’s use of the Facility and Area for the additional term. If Permittee’s written request to extend the term is not timely given, the LUP will expire on the Expiration Date. Permittee hereby voluntarily releases and waives any and all claims and causes of action for damages, costs, expenses, losses, fees and compensation arising from or related to any cancellation or termination of this LUP by MnDOT. Permittee agrees that it will not make or assert any claims for damages, costs, expenses, losses, fees and compensation based upon the existence, cancellation or termination of the LUP. Permittee agrees not to sue or institute any legal action against MnDOT based upon any of the claims released in this paragraph. 2. REMOVAL. Upon the Expiration Date or earlier termination, at the Permittee’s sole cost and expense Permittee will: (a) Remove the Facility and restore the Area to a condition satisfactory to the MnDOT District Engineer; and (b) Surrender possession of the Area to MnDOT. If, without MnDOT’s written consent, Permittee continues to occupy the Area after the Expiration Date or earlier termination, Permittee will remain subject to all conditions, provisions, and obligations of this LUP, and further, Permittee will pay all costs and expenses, including attorney’s fees, in any action brought by MnDOT to remove the Facility and the Permittee from the Area. 3. CONSTRUCTION. The construction, maintenance, and supervision of the Facility shall be at no cost or expense to MnDOT. Before construction of any kind, the plans for such construction shall be approved in writing by the MnDOT's District Engineer. Approval in writing from MnDOT District Engineer shall be required for any changes from the approved plan. VIII-12 LUP – Standardized LUP Form Page 3 of 6 LU1001 5/22/2023 The Permittee will construct the Facility at the location shown in the attached Exhibit "A", and in accordance with MnDOT-approved plans and specifications. Further, Permittee will construct the Facility using construction procedures compatible with the safe and efficient operation of the highway. Upon completion of the construction of the Facility, the Permittee shall restore all disturbed slopes and ditches in such manner that drainage, erosion control and aesthetics are perpetuated. The Permittee shall preserve and protect all utilities located on the lands covered by this LUP at no expense to MnDOT and it shall be the responsibility of the Permittee to call the Gopher State One Call System at 1-800-252-1166 at least 48 hours prior to performing any excavation. Any crossings of the Facility over the trunk highway shall be perpendicular to the centerline of the highway and shall provide and ensure reasonable and adequate stopping sight distance. 4. MAINTENANCE. Any and all maintenance of the Facility shall be provided by the Permittee at its sole cost and expense, including, but not limited to, plowing and removal of snow and installation and removal of regulatory signs. No signs shall be placed on any MnDOT or other governmental agency sign post within the Area. MnDOT will not mark obstacles for users on trunk highway right of way. 5. USE. Other than as identified and approved by MnDOT, no permanent structures or no advertising devices in any manner, form or size shall be allowed on the Area. No commercial activities shall be allowed to operate upon the Area. Any use permitted by this LUP shall remain subordinate to the right of MnDOT to use the property for highway and transportation purposes. This LUP does not grant any interest whatsoever in land, nor does it establish a permanent park, recreation area or wildlife or waterfowl refuge. No rights to relocation benefits are established by this LUP. This LUP is non-exclusive and is granted subject to the rights of others, including, but not limited to public utilities which may occupy the Area. 6. APPLICABLE LAWS. This LUP does not release the Permittee from any liability or obligation imposed by federal law, Minnesota Statutes, local ordinances, or other agency regulations relating thereto and any necessary permits relating thereto shall be applied for and obtained by the Permittee. Permittee at its sole cost and expense, agrees to comply with, and provide and maintain the Area, Facilities in compliance with all applicable laws, rules, ordinances and regulations issued by any federal, state or local political subdivision having jurisdiction and authority in connection with said Area including the Americans with Disabilities Act (“ADA”). If the Area and Facilities are not in compliance with the ADA or other applicable laws MnDOT may enter the Area and VIII-12 LUP – Standardized LUP Form Page 4 of 6 LU1001 5/22/2023 perform such obligation without liability to Permittee for any loss or damage to Permittee thereby incurred, and Permittee shall reimburse MnDOT for the cost thereof, plus 10% of such cost for overhead and supervision within 30 days of receipt of MnDOT’s invoice. 7. CIVIL RIGHTS. The Permittee for itself, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree that in the event improvements are constructed, maintained, or otherwise operated on the Property described in this Limited Use Permit for a purpose for which a MnDOT activity, facility, or program is extended or for another purpose involving the provision of similar services or benefits, the Permittee will maintain and operate such improvements and services in compliance with all requirements imposed by the Acts and Regulations relative to nondiscrimination in federally-assisted programs of the United States Department of Transportation, Federal Highway Administration, (as may be amended) such that no person on the grounds of race, color, national origin, sex, age, disability, income- level, or limited English proficiency will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said improvements. 8. SAFETY. MnDOT shall retain the right to limit and/or restrict any activity, including the parking of vehicles and assemblage of Facility users, on the highway right of way over which this LUP is granted, so as to maintain the safety of both the motoring public and Facility users. 9. ASSIGNMENT. No assignment of this LUP is allowed. 10. IN WRITING. Except for those which are set forth in this LUP, no representations, warranties, or agreements have been made by MnDOT or Permittee to one another with respect to this LUP. 11. ENVIRONMENTAL. The Permittee shall not dispose of any materials regulated by any governmental or regulatory agency onto the ground, or into any body of water, or into any container on the State’s right of way. In the event of spillage of regulated materials, the Permittee shall notify in writing MnDOT’s District Engineer and shall provide for cleanup of the spilled material and of materials contaminated by the spillage in accordance with all applicable federal, state and local laws and regulations, at the sole expense of the Permittee. 12. MECHANIC’S LIENS. The Permittee (for itself, its contractors, subcontractors, its materialmen, and all other persons acting for, through or under it or any of them), covenants that no laborers', mechanics', or materialmens' liens or other liens or claims of any kind whatsoever shall be filed or maintained by it or by any subcontractor, materialmen or other person or persons acting for, through or under it or any of them against the work and/or against said lands, for or on account of any work done or materials furnished by it or any of them under any agreement or any amendment or supplement thereto. VIII-12 LUP – Standardized LUP Form Page 5 of 6 LU1001 5/22/2023 13. NOTICES. All notices which may be given, by either party to the other, will be deemed to have been fully given when served personally on MnDOT or Permittee or when made in writing addressed as follows: to Permittee at: Mayor City of Hastings 101 4th Street Hastings, MN 55033 and to MnDOT at: State of Minnesota Department of Transportation Metro District Right of Way 1500 W. County Road B2 Roseville, MN 55113 The address to which notices are mailed may be changed by written notice given by either party to the other. 14. INDEMNITY. Permittee shall indemnify, defend to the extent authorized by the Minnesota Attorney General’s Office, hold harmless and release the State of Minnesota, its Commissioner of Transportation and employees and any successors and assigns of the foregoing, from and against: (a) all claims, demands, and causes of action for injury to or death of persons or loss of or damages to property (including Permittee's property) occurring on the Facility or connected with Permittee's use and occupancy of the Area, except when such injury, death, loss or damage is caused solely by the negligence of State of Minnesota, but including those instances where the State of Minnesota is deemed to be negligent because of its failure to supervise, inspect or control the operations of Permittee or otherwise discover or prevent actions or operations of Permittee giving rise to liability to any person; (b) claims arising or resulting from the temporary or permanent termination of Facility user rights on any portion of highway right of way over which this LUP is granted; (c) claims resulting from temporary or permanent changes in drainage patterns resulting in flood damages; (d) any laborers', mechanics', or materialmens' liens or other liens or claims of any kind whatsoever filed or maintained for or on account of any work done or materials furnished; and (e) any damages, testing costs and clean-up costs arising from spillage of regulated materials attributable to the construction, maintenance or operation of the Facility. VIII-12 LUP – Standardized LUP Form Page 6 of 6 LU1001 5/22/2023 MINNESOTA DEPARTMENT OF TRANSPORTATION RECOMMENDED FOR APPROVAL CITY OF HASTINGS By_________________________________ Its Mayor And________________________________ Its City Clerk By:______________________________ District Engineer Date_____________________________ APPROVED BY: COMMISSIONER OF TRANSPORTATION By:______________________________ Director, Office of Land Management Date____________________________ The Commissioner of Transportation by the execution of this permit certifies that this permit is necessary in the public interest and that the use intended is for public purposes. VIII-12 770 775 780 785 790 795 800 805 7 7 0 7 7 5 7 8 0 7 8 5 7 9 0 7 9 5 8 0 0 8 0 5 788.1787.9787.6787.3787.0786.8 786.8 785.3 784.6 784.5 784.0 783.6 784.2 783.6 782.5 781.3 779.9 778.8 777.9 788.06787.78787.50787.22786.95786.88 786.58 785.19 784.54 784.24 783.94 783.85 784.18 783.47 782.48 781.42 780.03 778.82 777.92 49+5050+0051+0052+00 5 3 + 0 0 5 4 + 0 0 5 5 + 0 0 5 6 + 0 0 5 7 + 0 0 5 8 + 0 0 5 8 + 5 0 - 2 . 9 4 % - 0 . 6 0 % 0 . 2 0 % 1 . 0 0 % -0.56%-0.13% - 1 . 9 8 % - 2 . 7 9 % 0 . 0 4 % - 2 . 3 7 % - 2 . 1 4 % PVI STA=51+47.26EL=786.95 PVI STA=54+74.20 EL=783.79 PVI STA=55+14.20 EL=783.87 PVI STA=56+91.90 EL=781.65 PVI STA=57+56.18 EL=779.86 PVI STA=57+97.70 EL=778.87 PVI STA=58+42.29 EL=777.92 PVI S T A = 5 2 + 4 4 . 2 0 P V I E L = 7 8 6 . 8 2 L = 4 0 ' K = 1 4 . 2 4 PVC STA=52+24.20EL=786.85 PVT STA=52+64.20 EL=786.24 P V I S T A = 5 5 + 5 7 . 6 7 P V I E L = 7 8 4 . 3 1 L = 4 0 ' K = 1 3 . 4 2 PVC STA=55+37.67 EL=784.11 PVT STA=55+77.67 EL=783.91 H P S T A = 5 5 + 5 1 . 0 9 H P E L = 7 8 4 . 1 8 P V I S T A = 5 3 + 1 4 . 7 4 P V I E L = 7 8 4 . 7 5 L = 4 0 ' K = 1 7 . 1 0 PVC STA=52+94.74 EL=785.34 PVT STA=53+34.74 EL=784.63 E X I S T I N G G R O U N D E L E V A T I O N PROPOSE D P R O F I L E EX. ELEVATIONPROP. C/L ELEVATION 00+50 00+5100+52 0 0 + 5 3 0 0 + 5 4 0 0 + 5 5 0 0 + 5 6 0 0 + 5 7 0 0 + 5 8 V E R M I L L I O N R I V E R A P P L E B E E ' S E S T R I M 7 8 5 . 7 2 I N V I N V I N V I N V I N V I N V W S T R I M 7 8 6 . 7 7 I N V I N V I N V I N V I N V I N V X X X X 00+50 00+5100+52 0 0 + 5 3 0 0 + 5 4 0 0 + 5 5 0 0 + 5 6 0 0 + 5 7 0 0 + 5 8 00+50 00+5100+52 0 0 + 5 3 0 0 + 5 4 0 0 + 5 5 0 0 + 5 6 0 0 + 5 7 0 0 + 5 8 00+250 0 0 + 2 5 1 0 0 + 2 5 2 00+300 0 0 + 3 0 1 00+302 00+ 55.93+307 FEMA 100-YEAR FLOODPLAIN (TYP.) F E M A F L O O D W A Y ( T Y P . ) C O N S T R U C T I O N L I M I T S ( T Y P . ) R E C O N S T R U C T E X . T R A I L M A T C H E X . P R O F I L E . S E E S P U R T R A I L S P L A N S H E E T 3 8 M I L L / O V E R L A Y E X . T R A I L S E E S P U R T R A I L S P L A N S H E E T 3 8 BEGIN TRAIL REALIGNMENTSTA. 51+54.93 E N D T R A I L R E A L I G N M E N T S T A . 5 6 + 0 4 . 2 1 R E I N S T A L L ( 5 ) 9 F T S A L V A G E D F E N C E S E C T I O N S B I T U M I N O U S P A V E M E N T O V E R L A Y C O N C R E T E P A V E M E N T L E G E N D 0 f e e t s c a l e 3 0 6 0 3 0 1 5 Save: 5/10/2023 7:35 AM adegenhardt Plot: 5/11/2023 11:06 AM X:\AE\D\DAKOT\167782\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\VRG_DA167782PP_LP TO FP-1.dwgRev.#Designed By Drawn ByChecked By DescriptionDateSEH Project Revision IssueRev.#Description D a t e Revision Issue o f P R E L I M I N A R Y V E R M I L L I O N R I V E R G R E E N W A Y 4 0 SS29NMBWB 9 2 DAKOT 167882 I H E R E B Y C E R T I F Y T H A T T H I S P L A N W A S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N A N D T H A T I A M A D U L Y L I C E N S E D P R O F E S S I O N A L E N G I N E E R U N D E R T H E L A W S O F T H E S T A T E O F M I N N E S O T A . T R A I L P L A N & P R O F I L E V E R M I L L I O N R I V E R L I N E A R P A R K T O F A L L S P A R K V E R M I L L I O N R I V E R G R E E N W A Y H A S T I N G S , M N 5 8 9 0 4 X X - X X - X X B L A K E K . H A N S E N , P E D A T E L I C E N S E N O . P R O P . 1 5 " R C P C U L V E R T M A T C H E X . C O N C R E T E GENERAL NOTES:1.TRAIL RUNNING SLOPE SHALL NOTEXCEED 5.0% UNLESS OTHERWISESHOWN ON PLANS.2.TRAIL TARGET CROSS SLOPE SHALL NOTEXCEED 2.0%.3.CONTRACTOR SHALL BE RESPONSIBLEFOR CORRECTING ALL NON-COMPLIANTRUNNING AND CROSS SLOPES. V I I I - 1 2 770 775 780 785 790 795 800 805 7 7 0 7 7 5 7 8 0 7 8 5 7 9 0 7 9 5 8 0 0 8 0 5 777.9777.9777.8777.7779.5780.5 780.6 780.5 780.4 780.4 781.1 783.5 786.2 787.2 787.8 788.0 786.4 785.8 784.8 777.92777.94777.63777.88779.59780.33 780.20 780.00 779.81 779.88 780.93 783.23 785.75 787.21 787.76 787.81 786.71 785.59 784.46 58+5059+0060+0061+00 6 2 + 0 0 6 3 + 0 0 6 4 + 0 0 6 5 + 0 0 6 6 + 0 0 6 7 + 0 0 6 7 + 5 0 3.43% 0 . 3 0 % 5 . 4 5 % 0 . 9 1 % - 2 . 2 5 % 0.58% - 0 . 4 0 % 0.04%-2.40%0.90%PVI STA=59+36.33EL=777.96PVI STA=59+61.59EL=777.35PVI STA=59+92.78EL=777.63PVI STA=60+65.57EL=780.13PVI STA=61+07.45EL=780.37 PVI STA=62+64.92 EL=779.75 P V I S T A = 6 4 + 6 9 . 4 7 P V I E L = 7 8 7 . 0 2 L = 1 0 0 ' K = 2 2 . 0 4 PVC STA=64+19.47 EL=784.30 PVT STA=65+19.47 EL=787.48 P V I S T A = 6 5 + 8 8 . 1 4 P V I E L = 7 8 8 . 1 0 L = 4 0 ' K = 1 2 . 6 5 PVC STA=65+68.14 EL=787.92 PVT STA=66+08.14 EL=787.65 H P S T A = 6 5 + 7 9 . 6 8 H P E L = 7 8 7 . 9 7 P V I S T A = 6 3 + 4 0 . 1 7 P V I E L = 7 7 9 . 9 7 L = 1 0 0 ' K = 1 9 . 4 2 PVC STA=62+90.17 EL=779.82 PVT STA=63+90.17 EL=782.70 EX. ELEVATIONPROP. C/L ELEVATION E X I S T I N G G R O U N D E L E V A T I O N P R O P O S E D P R O F I L E 3 6 " 3 6 " 2 4 " 1 8 " 3 0 " 3 0 " 1 6 " 1 0 " STRIM 780.83INVINVINVINVINVINV ECTRL00+59 00+6000+61 0 0 + 6 2 0 0 + 6 3 0 0 + 6 4 0 0 + 6 5 0 0 + 6 6 0 0 + 6 7 V E R M I L L I O N R I V E R V E R M I L L I O N F A L L S P A R K V E R M I L L I O N F A L L S P A R K F E M A 1 0 0 - Y E A R F L O O D P L A I N ( T Y P . ) B E G I N T R A I L R E A L I G N M E N T S T A . 6 5 + 0 9 . 8 9 E N D T R A I L R E A L I G N M E N T S T A . 6 7 + 0 3 . 6 1 F E M A F L O O D W A Y ( T Y P . ) R E C O N S T R U C T E X . T R A I L M A T C H E X . P R O F I L E . S E E S P U R T R A I L S P L A N S H E E T 3 9 R E I N S T A L L S A L V A G E D B E N C H O N N E W C O N C R E T E S L A B R E I N S T A L L S A L V A G E D B E N C H O N N E W C O N C R E T E S L A B 1 2 . 0 ' B I T . T R A I L C O N S T R U C T I O N L I M I T S ( T Y P . ) PROTECT EX. FENCE P R O T E C T E X . L I G H T I N G BITUMINOUS PAVEMENTOVERLAYCONCRETE PAVEMENT LEGEND 0 f e e t s c a l e 3 0 6 0 3 0 1 5 V E R M I L L I O N R I V E R G R E E N W A Y 4 1 Save: 5/10/2023 7:50 AM adegenhardt Plot: 5/11/2023 11:08 AM X:\AE\D\DAKOT\167782\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\VRG_DA167782PP_LP TO FP-2.dwgSS30NMBWB 9 2 Rev.#Designed By Drawn ByChecked By DescriptionDateSEH Project Revision IssueRev.#Description D a t e Revision Issue o f P R E L I M I N A R Y DAKOT 167882 I H E R E B Y C E R T I F Y T H A T T H I S P L A N W A S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N A N D T H A T I A M A D U L Y L I C E N S E D P R O F E S S I O N A L E N G I N E E R U N D E R T H E L A W S O F T H E S T A T E O F M I N N E S O T A . T R A I L P L A N & P R O F I L E V E R M I L L I O N R I V E R L I N E A R P A R K T O F A L L S P A R K V E R M I L L I O N R I V E R G R E E N W A Y H A S T I N G S , M N 5 8 9 0 4 X X - X X - X X B L A K E K . H A N S E N , P E D A T E L I C E N S E N O . PROTECT EX.ELEC. CABINET.PARCEL BOUNDARY GENERAL NOTES:1.TRAIL RUNNING SLOPE SHALL NOTEXCEED 5.0% UNLESS OTHERWISESHOWN ON PLANS.2.TRAIL TARGET CROSS SLOPE SHALL NOTEXCEED 2.0%.3.CONTRACTOR SHALL BE RESPONSIBLEFOR CORRECTING ALL NON-COMPLIANTRUNNING AND CROSS SLOPES.MATCH EX. CONCRETEPROTECT EX. RIP RAP V I I I - 1 2 Page 1 of 6 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Chris Eitemiller, Finance Manager and Ashley Bertrand, Senior Accountant Date: June 5, 2023 Item: Amend City Debt Policy Council Action Requested: The Council is requested to authorize the Finance Department to amend the City’s Debt Policy. Background Information: The City’s debt policy was last updated in 2005. This policy has since served as the basis for how the City of Hastings issues and manages debt. The Government Finance Officers Association (GFOA) recommends all local governments adopt a comprehensive written debt management policy. Recommendations from their “Best Practice – Debt Management Policy” were integrated into this policy. City Finance requests this policy, as updated, be approved to comply with GFOA Best Practices. This policy is consistent with City practices at the time of its adoption. This policy will be reviewed from time to time to ensure it remains consistent with the City’s financial objectives. It can be amended in the future by the City Council. Financial Impact: N/A Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: City of Hastings Debt Policy VIII-13 Page 2 of 6 City of Hastings Debt Policy Scope: This policy is applicable to all debt issuances for the City of Hastings. Purpose: The City of Hastings chooses, by policy, to establish parameters and guidelines for the planning and implementation of its debt management program. • The City recognizes a long-term commitment to full and timely repayment of all debt as an intrinsic requirement for entry into the capital markets. • It is intended this policy include the following functions: o To facilitate the debt issuance process by making important decisions ahead of time. o To promote objectivity in decision making and limit the role of political influence. • It is intended this policy will be consistent with Minnesota Statutes. In case of a discrepancy, Minnesota Statutes shall have precedence over this policy. • The Government Finance Officers Association (GFOA) recommends all local governments adopt a comprehensive written debt management policy. Recommendations from their “Best Practice – Debt Management Policy” were integrated into this policy. • This policy is consistent with City practices at the time of its adoption. This policy will be reviewed from time to time to ensure it remains consistent with the City’s financial objectives. It can be amended in the future by the City Council. Legal Debt Limits: Minnesota Statutes, Section 475, prescribe the statutory debt limit that outstanding principal of debt cannot exceed 3% of estimated market value. This limitation applies only to debt that is wholly tax supported. The type of debt included is either general obligation (G.O.) debt of any size bond issue or lease revenue bond issues that are over $1,000,000 at the time of issuance. However, there are also several other types of debt that do not count against the limit. G.O. Tax Increment, G.O. Abatement, G.O. Special Assessment, G.O. Utility Revenue, and most Economic Development Authority (EDA)-issued debt are considered to have a separate revenue source other than just taxes and so are excluded from the legal debt limit calculation. EDA public project revenue bonds or lease revenue bonds with financing lease agreement with a city or county over $1,000,000 do count against the statutory debt limit. Local ordinance does not limit the City’s ability to issue debt. Policy Debt Limits: Uses of Debt: Debt will be used only for capital improvement projects and capital costs. The City will not utilize debt for cash borrowing, even though this is allowed by state statues. Capital Improvement Plan & Financial Planning: The City’s CIP shall contain debt assumptions which match this policy and requires a commitment to long-range financial planning which looks at multiple years of capital and debt needs. VIII-13 Page 3 of 6 Allowable Types of Debt: Special Assessment Bonds: The City shall consider issuing Special Assessment Improvement Bonds (General Obligation Improvement Bonds) to finance its annual Street Reconstruction Improvement Projects as included in its Street Reconstruction CIP. Revenue Bonds: Adequate financing feasibility studies should be performed for each revenue issue. The City should consider issuing Revenue Bonds when the pledged revenue source is appropriate, reliable, and sufficient to make the annual debt service payments throughout the life of the bonds. Tax Increment Bonds: The City shall use Tax Increment Bonds only when the development merits special consideration and/or when there is an established tax increment financing (TIF) revenue stream to support it and other City redevelopment efforts. General Obligation Ad Valorem Debt: The City will attempt to use special assessment, revenue, or other self-supporting debt when possible instead of general obligation ad valorem debt. Equipment Certificates: Minnesota Statutes allow cities to issue debt, known as Equipment Certificates or capital notes, to finance the purchase of certain capital equipment. • The City’s long-term financial plan has a goal of paying for the purchase and/or replacement of its capital assets with cash reserves and/or annual operating budget appropriations. • The City recognizes that financing the replacement of capital assets with Equipment Certificates results in higher costs and additional property tax levies. • Explicit consideration shall be given to the magnitude of capital needs and the mix of debt and cash reserves needed to support the capital program. • The City shall consider issuing Equipment Certificates when it is in the best interest of the City give the status of cash reserves, levy limits imposed by the State, and/or budget appropriations. Lease Purchase Debt: The City will consider this option when the cost of the lease purchase is lower than other options or if deemed appropriate due to time constraints or other conditions. Interfund Loans: The City shall use interfund loans for short-term cashflow needs when in the best interest of the City, consistent with the City’s other financial plans, and when repayment is reasonably assured. Other Types: Minnesota Statutes authorize other types of debt. The City may consider them if deemed appropriate due to the specific circumstances involved. Financial Limits: • The City Council, City Administrator and Finance Manager shall consider and have confidence that debt service payments will be met without jeopardizing the City’s ability to accommodate unexpected changes in its financial position. The City’s CIP may need to be adjusted to reflect the financial constraints imposed by these considerations and this Debt Management Policy. • Direct debt is the amount of general obligation principal or lease obligations supported by taxes which are outstanding for the City only. Indirect debt is the amount of the City’s share of debt of other taxing jurisdictions. Direct debt as a percentage of the City’s estimated market value shall not exceed 5%. • Total annual property tax levy for debt service to support general obligation bonds debt service should not exceed 20% of the overall annual property tax levy. Conduit Debt: VIII-13 Page 4 of 6 The City will review requests for issuance of conduit debt on a case by case basis. • The City Council will determine if the request will provide a general benefit to City residents and taxpayers. • The City will consider requests for conduit financing which will not impair the City’s credit rating. • All costs related to conduit financing will be borne by the applicants. • The City may ask for a fee upfront not to exceed 1% of the par amount of the issuance. • The City shall require any conduit issuers to perform arbitrage calculations at least every five years and send a copy of the calculations to the City in case of an IRS inquiry regarding the tax-exempt status of the conduit debt. Use of Variable Rate Debt & Derivatives: The City will not use variable rate debt or derivative-based debt. Debt Structuring Practices: Term: State law limits general obligation debt to 30 years in most circumstances. The City shall not exceed 25 years in term of debt. Term for Equipment Certificates: The city has a goal of paying for all capital equipment with a useful life of five years or less from cash reserves or annual operating budgets. State law does allow cities to issue debt (known as equipment certificates or capital notes) with a term of ten years or the useful life of the equipment if is at least 10 years. The city would prefer, within the bounds of the levy limits, to fund capital equipment on a pay-as-you-go basis. Capital equipment with a useful life greater than five years may be financed with debt, but the bond term should not exceed ten years. • The City’s collective debt shall amortize at 50% of its principal within 10 years. • The City shall usually issue debt with level principal and interest payments. • The City shall have a call date (pre-payment date) of no longer than 10 years on longer-term debt and 6 to 8 years on shorter term debt. Credit Enhancement: Credit enhancements are mechanisms which guarantee principal and interest payments. They include bond insurance and a line or letter of credit. A credit enhancement, while costly, will usually bring a lower interest rate on debt and a higher rating from the rating agencies, thus lowering overall costs. • During debt issuance planning, the Financial Advisor will advise the City whether or not a credit enhancement is cost effective under the circumstances and what type of credit enhancement, if any, should be purchased. • In a negotiated sale, bids may be taken during the period prior to the pricing of the sale. • In a competitive sale, bond insurance may be provided by the purchaser if the issue qualifies for bond insurance. • The City will consider credit enhancement when cost-effective and appropriate. Debt Issuance Practices: Rating Agencies: The City shall utilize one of the major international rating agencies for rating its debt issuances. • The City seeks to maintain, and if possible, improve its bond rating so its borrowing costs are minimized and its access to credit is preserved and/or enhanced. • The City will follow a policy of full disclosure in its relations with rating agencies. Evidence of good management and full disclosure are as follows: o Preparation of annual financial reports in accordance with generally accepted accounting principles (GAAP). o Receipt of the GFOA’s Certificate of Achievement for Excellence in Financial Reporting. • The Finance Manager is responsible for maintaining communications with the rating agency. o The rating agency will be informed of significant developments that could affect the City’s credit rating. o Financial information such as the City’s annual financial reports and annual budgets will be made available to rating agencies on a routine, periodic basis or as needed and/or requested. Method of Sale: The City will select a method of sale that is the most appropriate in light of financial, market, VIII-13 Page 5 of 6 transaction-specific and issuer-related conditions. • Competitive Bid: The City shall encourage the use of competitive sales for all issues. The terms of the sale will be set to encourage as many bidders as possible. By maximizing bidding, the City seeks to obtain the lowest possible interest rates on its bonds. Competitive sales will be used unless circumstances dictate otherwise, such as when the debt is so specialized in its nature that it will not attract sufficient bids or in other situations where the method of sale will not result in the best outcome for the City. • Negotiated Sale - A securities sale through an exclusive arrangement between the issuer and an underwriter or underwriting syndicate. At the end of successful negotiations, the issue is awarded to the underwriters. • Private placement sales may be used. If private placement to banks are utilized, the City will voluntarily report terms and financial conditions associated with the debt on EMMA and other appropriate websites for bondholders, rating agency, and public disclosure. Refunding: • The City may undertake refunding debt for a number of reasons, including to achieve savings on debt service costs and to restructure outstanding debt, or to change burdensome bond covenants. • Prior to beginning a refunding bond issue, the City will review an estimate of the savings achievable from the refunding. The City may also review a pro forma schedule estimating the savings, assuming that the refunding is done at various points in the future. • Current refunding bonds shall be utilized when present value savings of 3% of refunded principal is achieved or in concert with other bond issues to save costs of issuance. • Advance refunding bonds shall not be utilized unless present value savings 4% to 5% of refunded principal is achieved and unless the call date is within 4 years. The state law minimum is 3% of refunded principal. Bonds shall not be advance refunded if there is a reasonable chance that revenues will be sufficient to pre- pay the debt at the call date. • Special assessment or revenue debt will not be considered for specific outstanding bond issues, if the Finance Manager determines that pledged special assessments and/or other revenues will be collected soon enough and are sufficient enough to pay off the callable portion of the debt outstanding at that call date. Professional Services: • Bond Counsel: The City will retain an independent Bond Counsel for debt issues. Debt issued by the City will include a written opinion by Bond Counsel affirming that the City is authorized to issue the debt, stating that the City has met all state statutory requirements necessary for issuance, and determining the debt's federal income tax status. • Financial Advisor: The City will seek the advice of an independent Financial Advisor when necessary. The Financial Advisor will advise on the structuring of obligations to be issued, inform the City of various options, advise the City as to how choices will impact the marketability of City obligations and will provide other services as defined by contract approved by the City Council. • Costs incurred by the City, such as Bond Counsel and Financial Advisor fees, printing, underwriters' discount, and project design and construction costs, will be charged to the bond issue to the extent allowable by law. Debt Management Practices Investment of Bond Proceeds: • The City shall invest bond proceeds in a manner consistent with its Investment Policy. • Care will be exercised in an attempt to match investment maturities with expected cash disbursements. • Bond proceeds will not be commingled with operating funds to facilitate arbitrage compliance. Disclosure: The City shall comply with Securities and Exchange Commission (SEC) Rule 15c2-12 rule on primary and continuing disclosure. The Finance Manager is responsible for ensuring that these requirements are met. The City has contracted with its Financial Advisor to perform the services necessary to comply, such as providing annual financial information and notices of material events. Arbitrage Requirements: The City shall comply with federal arbitrage requirements. The Finance Manager shall maintain a system of record keeping and reporting to meet the arbitrage rebate compliance requirements. The City shall have an arbitrage rebate report prepared for each outstanding bond issue no less than every five years after its VIII-13 Page 6 of 6 date of issuance. The City has contracted with its Financial Advisor to perform the services necessary to monitor arbitrage and to prepare the necessary calculations. Debt Analysis/Review: A comprehensive analysis/review of all outstanding debt will be performed at least annually in conjunction with the annual budgeting process and determination of the annual property tax levies. • Debt levels and their related annual costs are important long-term obligations that must be managed within available resources. Effective debt management includes ongoing periodic reviews of the debt portfolio. • The Finance Manager will ensure that the City’s long-term financial planning models for debt are maintained on a current basis, at least annually, reflecting actual historical results, with reasonable forecasting assumptions. Maintaining and reviewing the model on a current basis will help to ensure it remains viable. • The main objective of these financial models is to provide the City Council and City Manager with current reliable data, reflecting current economic conditions, on which to base decisions and to ensure they remain viable. Residual Balances: The City will transfer any residual balances in matured debt service funds to the Dept Redemption Fund. Updates of Policy The Finance Manager will be responsible for reviewing and amending this policy as dictated by changes in related statutes and bring these updates to the City Council for approval. VIII-13 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Dave Hokstad, IT Manager Date: June 5, 2023 Item: LOGIS Fiber Management Services Agreement Council Action Requested: Council is requested to approve the LOGIS agreement to provide fiber network management services for the City of Hastings Background Information: For the past four years, LOGIS has provided fiber network management services for the City of Hastings through an agreement between LOGIS and the Dakota Broadband Board (DBB). The DBB is disbanding and the existing DBB-LOGIS fiber agreement terminates on July 30, 2023. A new agreement needs to be in place by then. Financial Impact: LOGIS will provide fiber network management services for $1,500/year. Membership in the Dakota Broadband Board, which included fiber network management services, cost $18,696/year. The fee for DBB Membership will no longer be paid after the DBB disbands on July 30, 2023. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • LOGIS Fiber Management Services Agreement VIII-14 Page 1 of 8 LOGIS Fiber Management Services Agreement THIS AGREEMENT is between the City of Hastings, a Minnesota Local Government under the laws of the State of Minnesota (the “City”), and Local Government Information Systems, a joint powers organization under the laws of the State of Minnesota, located at 5750 Duluth Street, Golden Valley, MN 55422 (“LOGIS”). WHEREAS, for the past four years LOGIS has provided fiber network management services for the county-wide fiber network through an agreement between LOGIS and the Dakota Broadband Board (DBB) joint powers entity of which the City is a member; and WHEREAS, the City’s fiber network assets are part of the county-wide fiber network that the DBB has been granted authority to manage on behalf of the majority DBB members, including the City; and WHERAS, the City anticipates the DBB will dissolve or will be substantially restructured in 2023, requiring the City to individually contract with a third party for certain management services for its fiber network assets; and WHEREAS, upon dissolution of the DBB the City will once again be solely responsible for managing its fiber network assets that are within its geographical boundary; and WHEREAS, the City requires continuing technical services to assist in the management of its fiber network assets; and WHEREAS, LOGIS has gained specific knowledge and expertise in managing the fiber network assets in Dakota County including the City’s fiber assets, and in constructing and updating the database catalogue of those assets, and is willing and capable of providing the management services as described in this agreement. THERFORE, the Parties agree as follows: 1. TERM AND COST OF THE AGREEMENT A. Term and Scope. LOGIS agrees to provide fiber network management services as described separately in the attached and incorporated Statement of Work (“Services”) to the City commencing on August 1, 2023, and terminating on July 31, 2026; unless terminated earlier in accordance with the Termination provisions of this Agreement listed in Section 13. The Parties acknowledge and agree that the City may add additional fiber network assets, to be immediately covered by this Agreement upon reasonable notice to LOGIS. This Agreement may be extended only upon the written mutual consent of the Parties for such additional period as they deem appropriate. VIII-14 Page 2 of 8 B. Cost and Payment. The City agrees to pay a fee based on the services described separately in the Statement of Work. Payment of interest on late payments is governed by the provisions of Minnesota Statutes, Section 471.425. i. Any changes in the scope of work identified in the incorporated Statement of Work that may result in an increase to the compensation due to LOGIS shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. ii. LOGIS shall submit itemized bills for services provided to the City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to the City. 2. COMMUNICATION AND COORDINATION OF SERVICES LOGIS and the City mutually agree to provide regular communications to ensure all terms and conditions outlined in this Agreement and all Services outlined in the Statement of Work are being performed to each party’s satisfaction. 3. USE OF INDEPENDENT CONTRACTORS LOGIS will select the means, method, and manner of performing the Services described in this Agreement and the accompanying Statement of Work. This includes the use of third-party contractors to maintain or construct the fiber assets covered under this Agreement. 4. INTELLECTUAL PROPERTY LOGIS hereby warrants that it will obtain the written consent of the owner and licensor to reproduce, publish or use any materials supplied to the City including, but not limited to; software, hardware, or documentation. LOGIS also warrants that any delivered material will not violate U.S. Copyright Law or any property right of another. If LOGIS determines that in the course of providing Services to the City it is violating a property right of a third party, LOGIS will promptly obtain the right to use such property or will provide other materials to the City that are free from intellectual property infringement. 5. INDEMNIFICATION AND INSURANCE A. Indemnification. With the exception of its proportionate obligations as a member of LOGIS, each Party to this Agreement shall be liable for the acts of their own officers, employees, and agents; and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other Party, its officers, employees, and agents. The Parties agree that the provisions of the Municipal Tort Claims Act, M.S. 466, and other applicable laws govern liability arising from the Parties’ acts or VIII-14 Page 3 of 8 omissions. Nothing in this Agreement is intended as a waiver of any liability limits or immunities to which the parties are otherwise entitled to under law. B. Insurance. For the mutual protection of all Parties in this Agreement, each Party agrees to maintain the following insurance coverages: i. Commercial General Liability coverage in the minimum amount of $2,000,000 on an occurrence basis. ii. Workers Compensation and Employer’s Liability coverage in the minimum amount of $1,500,000. 6. STANDARD OF CARE In performing its Services, LOGIS will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the same time the Services are provided. No warranty, express or implied, is made or intended by LOGIS’s undertaking herein or its performance of Services. 7. DELAY IN PERFORMANCE Neither City nor LOGIS shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming Party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes; lockouts; work slowdowns and other labor disturbances; sabotage; and judicial restraint. If such circumstances occur, the nonperforming Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. LOGIS will be entitled to payment for its reasonable charges, if any, due to the delay. 8. CITY’S REPRESENTATIVE The City designates its IT Manager to act as the City’s representative with respect to the Services to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City’s policy and decisions with respect to the Services covered by this Agreement. VIII-14 Page 4 of 8 9. DATA PRACTICES All Parties to this Agreement, including their officers, employees, and agents shall abide by the provisions in the Minnesota Government Data Practices Act M.S. Chapter 13, the Health Insurance Portability and Accountability Act, and all other applicable federal and state laws, rules, regulations, and orders relating to data privacy or confidentiality. 10. RECORDS RETENTION, AVAILABILITY, AND ACCESS Subject to the requirements of M.S. Section 16C.05, Subd. 5; all Parties to this Agreement agree that each Party, the State Auditor, the Legislative Auditor, or any of their authorized representatives, during normal business hours, and as they may deem reasonably necessary, shall have the right to examine, audit, and transcribe any documentation or records that involve transactions relating to this Agreement. The Parties further agree to maintain all pertinent materials during the term of this Agreement and for six years after its termination or cancellation. 11. SUCCESSORS, SUBCONTRACTORS, AND ASSIGNMENTS LOGIS shall not assign, transfer, subcontract, or pledge this Agreement or any associated monies without the prior written consent of the City. If granted, any permission to assign, transfer, subcontract, or pledge shall not relieve LOGIS of its liabilities and obligations under this Agreement. 12. MERGER AND MODIFICATION Both Parties agree that this Agreement supersedes all previous oral or written communications relating to the terms and conditions outlined in the Agreement and Statement of Work. Modifications to the Agreement or Statement of Work is valid only after both Parties have agreed to them in writing. 13. TERMINATION A. Termination for Convenience. This Agreement may be terminated by either Party, without cause, upon six (6) months written notice delivered to the other Party to the addresses listed in Section 14 of this Agreement. Upon termination under this provision, if there is no default by LOGIS, LOGIS shall be paid for Services rendered and reimbursable expenses until the effective date of termination. B. Termination Due to Default. Both Parties agree that if either Party fails to perform any provision in this Agreement or Statement of Work as to endanger the performance of the Agreement, it could be held in default and subject to cancellation. VIII-14 Page 5 of 8 If either Party concludes the other is in default, it shall provide a written notice detailing the circumstances of that conclusion. The defaulting Party shall have 30 days to cure the default. If the default is not cured, the non-defaulting Party may, upon written notice, cancel the Agreement and Statement of Work, and suspend all payments for work that was not completed; or suspend any Services that were underway. Both Parties agree that they remain liable for any damages sustained by the other as a result of the default. 14. NOTICES Any notice or demand, including events of default, shall be delivered in writing to the LOGIS Executive Director and the City Chief Administrative Officer accordingly. Notices shall be sent by U.S. Mail, return receipt requested, or by commercial overnight delivery service which provides acknowledgement of delivery, and shall be deemed delivered: if sent by U.S. Mail five (5) days after deposit if sent by commercial overnight delivery service, upon verification of receipt. Notices shall be communicated to the following addresses: If to City: City of Hastings 101 4th Street Hastings, MN 55033 Attention: City Administrator If to LOGIS: Local Government Information Systems 5750 Duluth Street Golden Valley, MN 55422 Attention: Executive Director 15. AMENDMENT This Agreement may be amended only by a written instrument executed by both Parties. 16. MINNESOTA LAWS GOVERN The Laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement, and the legal relations between the Parties and their performance. The venue and jurisdiction for any litigation between the two Parties will be initiated in the Dakota County district court where the City resides, and as necessary; with the Appellate and Supreme Court of the State of Minnesota. VIII-14 Page 6 of 8 CITY OF HASTINGS By: _________________________ Printed Name: Mary Fasbender Printed Title: Mayor Date: ________, 2023 By: __________________________ Printed Name: Kelly Murtaugh Printed Title: City Clerk Date: _______, 2023 VIII-14 Page 7 of 8 LOGIS By: __________________________ Printed Name: Christopher K. Miller Printed Title: Executive Director Date: _______, 2023 VIII-14 Page 8 of 8 LOGIS Fiber Management Statement of Work In accordance, with the LOGIS Fiber Management Services Agreement, this Statement of Work outlines the scope of services and costs for the City, and associated fee. Services include: ▪ Assigned Project Manager to serve as primary liaison between the member, LOGIS, and vendors. ▪ Planning and budgeting assistance regarding fiber upgrades & enhancements, replacements, and budget estimates ▪ Managing fiber installs, repairs, maintenance, and relocates. Vendor costs and project expenses will be billed to the member. ▪ Providing a lead role in the preparation of formal quotes or bids in accordance with MN Statutes, as well as general fiber-related procurement. ▪ LOGIS will manage the following vendor relationships: 1. Fiber 24-hour break-fix vendors 2. Fiber burial and installation vendors 3. Locate vendors 4. Splicing and testing vendors ▪ Provide change management oversight including project timelines, communications & notifications, and documentation. ▪ Organize, update, and maintain all available fiber documentation related to the member. ▪ Maintain a service-level standard of a 2-hour on-site response for fiber cuts/outages. ▪ LOGIS agrees to perform all actions, activities, and other undertakings pursuant to this Agreement in a reasonable and timely manner. Total 2023 Cost to City $1,500.00 VIII-14 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: John Townsend, Fire Chief Date: May 31, 2023 Item: Approve Memorandum of Agreement with Century College Council Action Requested: Approve memorandum of agreement with Century College. Background Information: The Century College paramedic program provides EMS education including clinical experiences with EMS services. The Hastings Fire and EMS department has been one of these clinical sites for many years. It is important to continue this service for both recruiting and supporting our own staff that utilize the Century College program. Financial Impact: N/A Advisory Commission Discussion: N/A Council Committee Discussion: N/A Council Workshop: Discussed department needs and operations at council workshops. Attachments: Agreement VIII-15 MnSCU_Paramedic/Emergency Medical Memorandum of Agreement Template Revised 12.2014 Page 1 of 8 STATE OF MINNESOTA MINNESOTA STATE COLLEGES AND UNIVERSITIES MEMORANDUM OF AGREEMENT BETWEEN CENTURY COLLEGE AND HASTINGS FIRE DEPARTMENT This Agreement is entered into between the Board of Trustees of the Minnesota State Colleges and Universities, on behalf of Century College, Minnesota (hereinafter "the College/University") and Hastings Fire Department, 115West 5th Street, Hastings, MN 55033 (hereinafter "the Facility"). The Agreement, and any amendments and supplements thereto, shall be interpreted pursuant to the Laws of the State of Minnesota. WITNESSETH THAT: WHEREAS, the College/University has established a Community Paramedic, Paramedic Fire, Paramedic, Emergency Medical Technician and Emergency Medical Services Interventions program for qualified students preparing for and/or engaging in emergency medical services careers; and WHEREAS, the Board of Trustees of the Minnesota State Colleges and Universities is authorized by Minnesota Statutes, Chapter 136F to enter into Agreements regarding academic programs and has delegated this authority to the College/University; and WHEREAS, the Facility has suitable clinical facilities in emergency medical services for the educational needs of the emergency medical services program(s) of the College/University; and WHEREAS, it is in the general interest of the Facility to assist in educating persons to be qualified or better qualified emergency medical services personnel; and WHEREAS, the College/University and the Facility are desirous of cooperating to furnish a clinical experience program for students of emergency medical services programs enrolled in the College/University. NOW, THEREFORE, It Is Mutually Agreed By And Between The Parties: I. COLLEGE RESPONSIBILITIES A. The College/University, which is accredited by the Higher Learning Commission, is responsible for offering one or more of the following programs: an AcuteCare Paramedic Program, Emergency Medical Services-Paramedic Programs, Paramedicine Program, and/or an Emergency Medical Technician Program. Each program is approved by the Minnesota Department of Health and/or the Emergency Medical Services Regulatory Board (EMSRB) and/or accredited by the North Central Association of Colleges and Secondary Schools. B. The College/University will supervise its students during the clinical experience program at the Facility through preceptors assigned by the College/University. The College/University will provide its emergency medical services faculty to effectively implement the clinical experience program at the Facility. The VIII-15 MnSCU_Paramedic/Emergency Medical Memorandum of Agreement Template Revised 12.2014 Page 2 of 8 College/University faculty so assigned will hold current paramedic or emergency medical technician certification valid in the State of Minnesota. C. The College/University faculty will be responsible for scheduling student clinical experience program hours, reviewing student evaluations written by preceptors, and grading each student. The College/University faculty will attend the Facility's orientation for clinical experience instructors as deemed necessary by the College/University and the Facility. D. The College/University will provide the Facility, at its request, with objectives for the clinical experience program. Implementation of those objectives will be accomplished by the College/University in cooperation with the Facility's designated representative. E. The College/University will provide the Facility with a list of the students who are participating in the clinical experience program, the units within the Facility where they are assigned, and the dates of each student's participation in the program. F. The College/University will inform its faculty and students of the Facility's policies and regulations which relate to the clinical experience program at the Facility. G. The College/University will inform its faculty and the students who are participating in the clinical experience program that they are encouraged to carry their own health insurance and are responsible for carrying their own professional liability insurance if professional liability insurance is not provided by the College/University. H. The College/University will maintain a record of students' health examinations and current immunizations and shall obtain student permission to submit data regarding their health status to the Facility. I. The College/University agrees and represents that it will require all students and faculty to have completed a background study conducted in accordance with Minnesota Statues Chapter 245C, Human Services Background Studies, as a pre-condition to participation in the clinical experience. College/University will not assign a student or faculty member to the Facility if his/her background study documents ineligibility to have direct contact with Facility's patients or residents under applicable law or regulations. If requested, College/University shall provide the Facility with documentation regarding the completion or results of the background study pursuant to the written consent of the subject. II. FACILITY RESPONSIBILITIES A. The Facility is responsible for the safety and quality of care provided to its patients by the students who are participating in the clinical experience program at the Facility. In order to effectively fulfill that duty, it is agreed that Facility has ultimate control over all persons involved in the program and may immediately terminate the participation in the program of any of the students enrolled in the program where an emergency exists involving health and safety; and in all other (non-emergency) instances, Facility shall consult with the College/University before taking any action to terminate the participation of a student. B. The Facility will provide the College/University with a copy of its policies and regulations which relate to the clinical experience program. C. The Facility will permit the College/University faculty and students to use its patient care and patient service facilities for clinical instruction according to a mutually-approved plan. D. The Facility will allow a reasonable amount of Facility staff time for orientation and joint conferences with College/University faculty, for planning with College/University faculty, and for such other assistance as shall be mutually agreeable. VIII-15 MnSCU_Paramedic/Emergency Medical Memorandum of Agreement Template Revised 12.2014 Page 3 of 8 E. When available, physical space such as offices, conference rooms, and classrooms of the Facility may, upon request, be used by the College/University faculty and students who are participating in the clinical experience program. F. The College/University faculty and students participating in the clinical experience program will be permitted to use Facility's library in accordance with the Facility's policies. G. When available, the Facility will, upon request of the College/University, make lockers, cloak rooms, or similar spaces available for College/University faculty and students during assigned clinical experience program hours. The Facility may require College/University faculty and students to share such spaces. H. The Facility assumes no responsibility for the cost of meals, uniforms, housing, parking or health care of College/University faculty and students who are participating in the clinical experience program. The Facility will permit College/University faculty and students who are participating in the clinical experience program to use any cafeteria on the same basis as employees of the Facility. The Facility will permit College/University faculty to use Facility parking spaces under the same policies governing Facility personnel. I. The Facility recognizes that it is the policy of the College/University to prohibit discrimination and ensure equal opportunities in its educational programs, activities, and all aspects of employment for all individuals, regardless of race, color, creed, religion, gender, national origin, sexual orientation, veteran's status, marital status, age, disability, status with regard to public assistance, or inclusion in any group or class against which discrimination is prohibited by federal, state, or local laws and regulations. The Facility agrees to adhere to this policy in implementing this Agreement. III. MUTUAL RESPONSIBILITIES A. The College/University and the Facility assume joint responsibility for the orientation of the College/University faculty to Facility policies and regulations before the College/University assigns its faculty to the Facility. B. Personnel of the College/University and the Facility will communicate regarding planning, development, implementation, and evaluation of the clinical experience program. The communication may include but not be limited to: 1. Communication to familiarize Facility personnel with the clinical experience program's philosophy, goals and curriculum; 2. Communication to familiarize the College/University faculty with the Facility's philosophy, policy and program expectations; 3. Communication to keep both parties and the parties' personnel who are assigned to the clinical experience program informed of changes in philosophy, policies and any new programs which are contemplated; 4. Communication about jointly planning and sponsoring in-service or continuing education programs (if appropriate); 5. Communication to identify areas of mutual need or concern; 6. Communication to seek solutions to any problems which may arise in the clinical experience program; and VIII-15 MnSCU_Paramedic/Emergency Medical Memorandum of Agreement Template Revised 12.2014 Page 4 of 8 7. Communication to facilitate evaluation procedures which may be required for approval or accreditation purposes or which might improve patient care or the College/University's emergency medical services curriculum. C. HIPAA. Solely for the purposes of defining the students’ and faculty roles in relation to the use and disclosure of the Facility’s protected health information, the College/University and faculty engaged in activities pursuant to this Agreement are members of the Facility workforce, as that term is defined in 45 CFR 160.103. The College/University students and faculty are not, and shall not be construed to be, employees of Facility. The College/University shall cooperate with Facility in complying with its obligations as a HIPAA covered entity, including, but not limited to, complying with its policies and procedures under the HIPAA Privacy Regulations, 45 CFR parts 160 and 164. Prior to placement at Facility, the College/University shall instruct its students and faculty to comply with Facility’s policies and procedures governing the use and disclosure of individually identifiable health information. D. Insurance Each party, at its sole expense and at all times during the term of this Agreement, shall secure and maintain the following insurances (or comparable coverage under a program of self-insurance) covering itself and its employees who perform any work, duties or obligations in connection with this Agreement. Commercial General Liability Insurance The College/University will maintain Commercial General Liability insurance in conformance with the Tort Claims limits set forth in Minn. Stat. 3.736, subdv. 4, with limits not less than $500,000 per person and $1,500,000 per occurrence for bodily injury and property damage. The Facility will maintain Commercial General Liability insurance with limits not less than $2,000,000 per occurrence and $2,000,000 annual aggregate for bodily injury and property damage. Commercial Automobile Liability Insurance The Facility will maintain Commercial Automobile Liability insurance, covering automobiles used in the clinical experience program, with a limit not less than $2,000,000 combined single limit for bodily injury and property damage. Professional Liability Insurance The College/University will maintain Professional Liability insurance for participating students (and faculty, if applicable) or cause any student participating in the program to maintain Professional Liability insurance, with limits not less than $2,000,000 each claim and $3,000,000 aggregate. The Facility will maintain Professional Liability insurance covering itself and its employees, agents or assigns with limits not less than $2,000,000 each claim and $3,000,000 aggregate. If insurance covered by claims-made policies is discontinued, then extended reporting period coverage must be obtained and evidence of such coverage shall be provided to the other party. Additional Conditions: An Umbrella or Excess Liability insurance policy may be used to supplement the Facility’s policy limits to satisfy the full policy limits required by the Agreement. Each party shall provide to the other party upon request certificates of insurance or self-insurance evidencing the required coverage. VIII-15 MnSCU_Paramedic/Emergency Medical Memorandum of Agreement Template Revised 12.2014 Page 5 of 8 If Facility receives a cancellation notice from an insurance carrier affording coverage herein, Facility agrees to notify the State of Minnesota within five (5) business days with a copy of the cancellation notice, unless Facility’s policy(ies) contain a provision that coverage afforded under the policy(ies) will not be cancelled without at least thirty (30) days’ advance written notice to the University. Each party, at its sole expense, shall provide and maintain Workers’ Compensation insurance as such party may be required to obtain by law. The College/University is self-insured for Workers’ Compensation purposes, and any such insurance extends only to employees of the College/University, not to students. IV. REQUIREMENTS OF STUDENTS A. Each student will be required, as a condition for participation in the clinical experience program, to submit the results of a health examination to the College/University and, if requested, to the Facility, to verify that no health problems exist which would jeopardize student or patient welfare. The health examination shall include an update of required immunizations. The health examination shall include a Mantoux test or chest x-ray and verification of immunity for rubeola and rubella. A list of those students with positive Mantoux or negative rubeola/rubella results may, at the request of the Facility, be provided to the Facility. B. Students participating in the clinical experience program are encouraged to carry their own health insurance. C. Students participating in the clinical experience program are responsible for carrying their own professional liability insurance if professional liability insurance is not provided by the College/University. V. EMERGENCY MEDICAL CARE AND INFECTIOUS DISEASE EXPOSURE A. Any emergency medical care available at the Facility will be available to College/University students and faculty members. College/University students will be responsible for payment of charges attributable to their individual emergency medical care at either the Facility or the College/University. Any charges or expenses attributable to emergency medical care of a College/University faculty member at either the Facility or the College/University which are not paid by the College/University will be the responsibility of the College/University faculty member. B. Any College/University student or faculty member who is injured or becomes ill while at the Facility shall immediately report the injury or illness to the Facility and receive treatment (if available) at the Facility as a private patient or obtain other appropriate treatment as he or she chooses. All hospital or other medical costs arising from such College/University student injury or illness shall be the sole responsibility of the student who received the treatment and not the responsibility of the Facility or the College/University. Any hospital or other medical costs arising from such College/University faculty member injury or illness shall, if not paid by the College/University, be the sole responsibility of the College/University faculty member who receives the treatment and not the responsibility of the Facility or the College/University. C. The Facility shall follow, for College/University faculty and students exposed to an infectious disease at the Facility during the clinical experience program, the same policies and procedures which the Facility follows for its employees. D. College/University faculty and students contracting an infectious disease during the period of time they are assigned to or participating in the clinical experience program must report the fact to their College/University and to the Facility. Before returning to the Facility, such a College/University faculty member or student must submit proof of recovery to the College/University or Facility, if requested. VI. LIABILITY VIII-15 MnSCU_Paramedic/Emergency Medical Memorandum of Agreement Template Revised 12.2014 Page 6 of 8 Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party and the results thereof. The College/University's liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, Section 3.732 et seq., and other applicable law. VII. TERM OF AGREEMENT This Agreement is effective on the later of July 5, 2023 or when fully executed, and shall remain in effect until July 4, 2028. This Agreement may be terminated by either party at any time upon one year written notice to the other party. Termination by the Facility shall not become effective with respect to students then participating in the clinical experience program. VIII. FINANCIAL CONSIDERATION A. The College/University and the Facility shall each bear their own costs associated with this Agreement and no payment is required by either the College/University or the Facility to the other party, except that, where applicable, the Facility shall pay the tuition and other educational fees of students it places in the clinical experience program. B. The Facility is not required to reimburse the College/University faculty or students for any services rendered to the Facility or its patients pursuant to this Agreement. IX. AMENDMENTS Any amendment to this Agreement shall be in writing and signed by authorized officers of each party. X. ASSIGNMENT Neither the College/University nor the Facility shall assign or transfer any rights or obligations under this Agreement without the prior written consent of the other party. XI. STATE AUDIT The books, records, documents, and accounting procedures and practices of the Facility relevant to this Agreement shall be subject to examination by the College/University and the Legislative Auditor. XII. VOTER REGISTRATION (When Applicable) The Facility shall provide nonpartisan voter registration services and assistance, using forms provided by the College/University, to employees of the Facility and the public as required by Minnesota Statutes, Chapter 201.162. XIII. AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE The Facility agrees that in fulfilling the duties of this Agreement, the Facility is responsible for complying with the Americans with Disabilities Act, 42 U. S. C. Chapter 12101, et seq., and any regulations promulgated to the Act. The College/University IS NOT responsible for issues or challenges related to compliance with the ADA beyond its own routine use of facilities, services, or other areas covered by the ADA. XIV. DATA PRIVACY The requirements of Minnesota Statute Section 13.05, subd. 11 apply to this contract. The Facility must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by the College/University in accordance with this contract, and as it applies to all data, created, VIII-15 MnSCU_Paramedic/Emergency Medical Memorandum of Agreement Template Revised 12.2014 Page 7 of 8 collected, received, stored, used, maintained, or disseminated by the Facility in accordance with this contract. The civil remedies of Minnesota Statutes Section 13.08, apply to the release of the data referred to in this Article by either the Facility or the College/University. In the event the Facility receives a request to release the data referred to in this Article, the Facility must immediately notify the College/University. The College/University will give the Facility instructions concerning the release of the data to the requesting party before the data is released. The parties additionally acknowledge that the Family Educational Rights and Privacy Act, 20 U.S.C.1232g and 34 C.F.R. 99, apply to the use and disclosure of education records that are created or maintained under thisagreement. XV.AUTHORIZED REPRESENTATIVES All official notifications, including but not limited to, cancellation of this agreement must be sent to the otherparty’s authorized representative. A.The College’s authorized representative for the purpose of administration of this agreement is: Name: Kim Schmitzer, EMS Program Director Address: 3300 Century Avenue North, White Bear Lake, MN 55110 Telephone: 651.779.5798 E-Mail: kim.schmitzer@century.edu B. The Facility’s authorized representative for the purpose of administration of this agreement is: Name: John Townsend, Fire Chief, City of Hastings Address: 115 West 5th Street, Hastings, MN 55033 Telephone: 651-480-6150E-Mail: Townsend@hastingsmn.gov XVI.OTHER PROVISIONS (attach additional page(s) if necessary, otherwise write “None” NONE VIII-15 MnSCU_Paramedic/Emergency Medical Memorandum of Agreement Template Revised 12.2014 Page 8 of 8 IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby. APPROVED: 1. FACILITY – By (authorized signature) Title Date 2. MINNESOTA STATE COLLEGES AND UNIVERSITIES Century College By (authorized signature) A.K. Khan Title: Vice President of Finance & Administration Date 3. AS TO FORM AND EXECUTION: By (authorized signature) Marilyn Smith Title: Associate Vice President Date VIII-15 To: Mayor Fasbender & City Councilmembers From: Chris Eitemiller, Finance Manager Date: June 5, 2023 Item: General Obligation Bonds, Series 2023A City Council Memorandum Council Action Requested: Adopt the resolution approving the issuance and sale of general obligation bonds to finance the 2023 Neighborhood Project. Background Information: The City has initiated proceedings to sell general obligation bonds to finance the 2023 Neighborhood Project. A portion of the bonds would be repaid through special assessments on benefitting properties. The City has retained financial advisor Northland Securities to assist in the bond sale. The bond sale is scheduled for June 5. Results of the bond sale as well as an updated resolution will be provided to the City Council prior to the City Council meeting that evening. Jessica Green of Northland Securities will attend the City Council meeting to review the results of the bond sale. Financial Impact: Debt service payments will be due 2025 through 2033, amounts will depend on debt structure and interest amount pending bond sale on June 5. Committee Discussion: Not Applicable Attachments:  Resolution Providing for Issuance and Sale of $4,450,000 General Obligation Bonds, series 2023A  2023A Bond Sale Summary Plan  S&P rating assessment document IX-01 127366147v1 EXTRACT OF MINUTES OF A MEETING CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA HELD: JUNE 5, 2023 Pursuant to due call and notice thereof, a regular or special meeting of the City of Hastings, Dakota and Washington Counties, Minnesota, was duly held at the City Hall on June 5, 2023, at 7:00 P.M., for the purpose, in part of authorizing the issuance and awarding the sale of $4,095,000 General Obligation Bonds, Series 2023A. The following members were present: and the following were absent: Member __________ introduced the following resolution and moved its adoption: RESOLUTION NO. ___________ RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $4,095,000 GENERAL OBLIGATION BONDS, SERIES 2023A, PLEDGING FOR THE SECURITY THEREOF NET REVENUES AND LEVYING A TAX FOR THE PAYMENT THEREOF A. WHEREAS, the City Council of the City of Hastings (the City) has heretofore determined and declared that it is necessary and expedient to issue $4,095,000 General Obligation Bonds, Series 2023A (the "Bonds" or individually a "Bond"), pursuant to Minnesota Statutes, Chapter 475; and 1. Section 475.58, Subdivision 3b, to finance street reconstruction improvements under the City's 2023 through 2027 Street Reconstruction Plan (the "Street Reconstruction Projects"); and 2. Section 444.075 to finance improvements to the municipal water system (the "Water System Improvements"); 3. Section 444.075 to finance improvements to the municipal sewer system (the "Sewer System Improvements"); B. WHEREAS, on February 21, 2023, following duly published notice thereof, the Council held a public hearing on the issuance of approximately $3,500,000 principal amount of bonds to finance the Street Reconstruction Projects and all persons who wished to speak or provide written information relative to the public hearing were afforded an opportunity to do so; and C. WHEREAS, no petition signed by voters equal to 5 percent of the votes cast in the City in the last municipal general election requesting a vote on the issuance of the street reconstruction bonds has been filed with the City Administrator within 30 days after the public hearing on February 21, 2023; and IX-01 127366147v1 2 D. WHEREAS, the City owns and operates a municipal water utility system (the "Water System") and a municipal sanitary sewer utility system (the "Sewer System" and, together with the Water System, the "System"), as separate revenue producing public utilities; E. WHEREAS, the net revenues of the Water System are pledged to the payment of the City's outstanding (1) "Water Revenue Refunding Portion" of General Obligation Refunding Bonds, Series 2013A, in the original principal amount of $5,805,000, dated February 21, 2013; (2) "Water Portion" of General Obligation Bonds, Series 2019A, in the original principal amount of $3,270,000, dated August 8, 2019; (3) "Water Portion" of General Obligation Bonds, Series 2020A, in the original principal amount of $3,180,000, dated October 1, 2020; (4) "Water Portion" of General Obligation Bonds, Series 2021A, in the original principal amount of $2,070,000, dated August 26, 2021; and (5) "Water Portion" of General Obligation Bonds, Series 2022A, in the original principal amount of $5,815,000, dated June 1, 2022 (collectively, the "Outstanding Water Bonds"); and F. WHEREAS, the net revenues of the Sewer System are pledged to the payment of the City's outstanding (1) "Sewer Portion" of General Obligation Bonds, Series 2020A, in the original principal amount of $3,180,000, dated October 1, 2020; (2) "Sewer Portion" of General Obligation Bonds, Series 2021A, in the original principal amount of $2,070,000, dated August 26, 2021 and (3) "Sewer Portion" of General Obligation Bonds, Series 2022A, in the original principal amount of $5,815,000, dated June 1, 2022 (collectively, the "Outstanding Sewer Bonds"); and G. WHEREAS, the net revenues of the System are pledged to the payment of the City's outstanding "Utility Portion" of General Obligation Bonds, Series 2018A, in the original principal amount of $3,820,000, dated July 18, 2018 (the "Outstanding Utility Bonds"); and H. WHEREAS, the City has retained Northland Securities, Inc., in Minneapolis, Minnesota ("Northland"), as its independent municipal advisor for the sale of the Bonds and was therefore authorized to sell the Bonds by private negotiation in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9) and proposals to purchase the Bonds have been solicited by Northland; and I. WHEREAS, the proposals set forth on Exhibit A attached hereto were received by the Finance Manager, or designee, at the offices of Northland at 10:00 A.M. on the date hereof, pursuant to the Notice of Sale established for the Bonds; and J. WHEREAS, it is in the best interests of the City that the Bonds be issued in book- entry form as hereinafter provided; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Hastings, Minnesota, as follows: 1. Acceptance of Proposal. The proposal of TD Securities (USA) LLC (the "Purchaser"), to purchase the Bonds, in accordance with the Notice of Sale, at the rates of interest hereinafter set forth, and to pay therefor the sum of $4,426,072.90, plus interest accrued to settlement, is hereby found, determined and declared to be the most favorable proposal received, is hereby accepted and the Bonds are hereby awarded to the Purchaser. IX-01 127366147v1 3 2. Bond Terms. (a) Original Issue Date; Denominations; Maturities; Term Bond Option. The Bonds shall be dated June 29, 2023, as the date of original issue and shall be issued forthwith on or after such date in fully registered form, shall be numbered from R-1 upward in the denomination of $5,000 each or in any integral multiple thereof of a single maturity (the "Authorized Denominations") and shall mature on February 1 in the years and amounts as follows: Year Amount Year Amount 2024 $95,000 2030 $425,000 2025 330,000 2031 440,000 2026 340,000 2032 460,000 2027 360,000 2033 485,000 2028 385,000 2034 380,000 2029 395,000 As may be requested by the Purchaser, one or more term Bonds may be issued having mandatory sinking fund redemption and final maturity amounts conforming to the foregoing principal repayment schedule, and corresponding additions may be made to the provisions of the applicable Bond(s). (b) Allocation. The aggregate principal amount of $3,125,000 maturing in each of the years and amounts hereinafter set forth are issued to finance the Street Reconstruction Projects (the "Street Reconstruction Portion"); the aggregate principal amount of $610,000 maturing in each of the years and amounts hereinafter set forth are issued to finance the Water System Improvements (the "Water Portion"); and the aggregate principal amount of $360,000 maturing in each of the years and amounts hereinafter set forth are issued to finance the Sewer System Improvements (the "Sewer Portion"): Year Street Reconstruction Portion Water Portion Sewer Portion Total 2024 - $60,000 $35,000 $95,000 2025 $250,000 50,000 30,000 330,000 2026 260,000 50,000 30,000 340,000 2027 275,000 55,000 30,000 360,000 2028 290,000 60,000 35,000 385,000 2029 300,000 60,000 35,000 395,000 2030 320,000 65,000 40,000 425,000 2031 335,000 65,000 40,000 440,000 2032 350,000 70,000 40,000 460,000 2033 365,000 75,000 45,000 485,000 2034 380,000 - - 380,000 IX-01 127366147v1 4 If Bonds are prepaid, the prepayments shall be allocated to the portions of debt service (and hence allocated to the payment of Bonds treated as relating to a particular portion of debt service) as provided in this paragraph. If the source of prepayment moneys is the general fund of the City, or other generally available source, including the levy of taxes, the prepayment may be allocated to any portions of debt service in such amounts as the City shall determine. If the source of a prepayment is excess net revenues of the Water System pledged to the Water System Improvements, the prepayment shall be allocated to the Water Portion of debt service. . If the source of a prepayment is excess net revenues of the Sewer System pledged to the Sewer System Improvements, the prepayment shall be allocated to the Sewer Portion of debt service. (c) Book Entry Only System. The Depository Trust Company, a limited purpose trust company organized under the laws of the State of New York or any of its successors or its successors to its functions hereunder (the "Depository") will act as securities depository for the Bonds, and to this end: (i) The Bonds shall be initially issued and, so long as they remain in book entry form only (the "Book Entry Only Period"), shall at all times be in the form of a separate single fully registered Bond for each maturity of the Bonds; and for purposes of complying with this requirement under paragraphs 5 and 10 Authorized Denominations for any Bond shall be deemed to be limited during the Book Entry Only Period to the outstanding principal amount of that Bond. (ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond register maintained by the Bond Registrar (as hereinafter defined) in the name of CEDE & CO., as the nominee (it or any nominee of the existing or a successor Depository, the "Nominee"). (iii) With respect to the Bonds neither the City nor the Bond Registrar shall have any responsibility or obligation to any broker, dealer, bank, or any other financial institution for which the Depository holds Bonds as securities depository (the "Participant") or the person for which a Participant holds an interest in the Bonds shown on the books and records of the Participant (the "Beneficial Owner"). Without limiting the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have any such responsibility or obligation with respect to (A) the accuracy of the records of the Depository, the Nominee or any Participant with respect to any ownership interest in the Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than the Depository, of any notice with respect to the Bonds, including any notice of redemption, or (C) the payment to any Participant, any Beneficial Owner or any other person, other than the Depository, of any amount with respect to the principal of or premium, if any, or interest on the Bonds, or (D) the consent given or other action taken by the Depository as the Registered Holder of any Bonds (the "Holder"). For purposes of securing the vote or consent of any Holder under this Resolution, the City may, however, rely upon an omnibus proxy under which the Depository assigns its consenting or voting rights to certain Participants to whose accounts the Bonds are credited on the record date identified in a listing attached to the omnibus proxy. IX-01 127366147v1 5 (iv) The City and the Bond Registrar may treat as and deem the Depository to be the absolute owner of the Bonds for the purpose of payment of the principal of and premium, if any, and interest on the Bonds, for the purpose of giving notices of redemption and other matters with respect to the Bonds, for the purpose of obtaining any consent or other action to be taken by Holders for the purpose of registering transfers with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as paying agent hereunder, shall pay all principal of and premium, if any, and interest on the Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to the principal of and premium, if any, and interest on the Bonds to the extent of the sum or sums so paid. (v) Upon delivery by the Depository to the Bond Registrar of written notice to the effect that the Depository has determined to substitute a new Nominee in place of the existing Nominee, and subject to the transfer provisions in paragraph 10 hereof, references to the Nominee hereunder shall refer to such new Nominee. (vi) So long as any Bond is registered in the name of a Nominee, all payments with respect to the principal of and premium, if any, and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, by the Bond Registrar or City, as the case may be, to the Depository as provided in the Letter of Representations to the Depository required by the Depository as a condition to its acting as book-entry Depository for the Bonds (said Letter of Representations, together with any replacement thereof or amendment or substitute thereto, including any standard procedures or policies referenced therein or applicable thereto respecting the procedures and other matters relating to the Depository's role as book-entry Depository for the Bonds, collectively hereinafter referred to as the "Letter of Representations"). (vii) All transfers of beneficial ownership interests in each Bond issued in book-entry form shall be limited in principal amount to Authorized Denominations and shall be effected by procedures by the Depository with the Participants for recording and transferring the ownership of beneficial interests in such Bonds. (viii) In connection with any notice or other communication to be provided to the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any consent or other action to be taken by Holders, the Depository shall consider the date of receipt of notice requesting such consent or other action as the record date for such consent or other action; provided, that the City or the Bond Registrar may establish a special record date for such consent or other action. The City or the Bond Registrar shall, to the extent possible, give the Depository notice of such special record date not less than fifteen calendar days in advance of such special record date to the extent possible. (ix) Any successor Bond Registrar in its written acceptance of its duties under this Resolution and any paying agency/bond registrar agreement, shall agree to take any actions necessary from time to time to comply with the requirements of the Letter of Representations. IX-01 127366147v1 6 (d) Termination of Book-Entry Only System. Discontinuance of a particular Depository's services and termination of the book-entry only system may be effected as follows: (i) The Depository may determine to discontinue providing its services with respect to the Bonds at any time by giving written notice to the City and discharging its responsibilities with respect thereto under applicable law. The City may terminate the services of the Depository with respect to the Bond if it determines that the Depository is no longer able to carry out its functions as securities depository or the continuation of the system of book-entry transfers through the Depository is not in the best interests of the City or the Beneficial Owners. (ii) Upon termination of the services of the Depository as provided in the preceding paragraph, and if no substitute securities depository is willing to undertake the functions of the Depository hereunder can be found which, in the opinion of the City, is willing and able to assume such functions upon reasonable or customary terms, or if the City determines that it is in the best interests of the City or the Beneficial Owners of the Bond that the Beneficial Owners be able to obtain certificates for the Bonds, the Bonds shall no longer be registered as being registered in the bond register in the name of the Nominee, but may be registered in whatever name or names the Holder of the Bonds shall designate at that time, in accordance with paragraph 10. To the extent that the Beneficial Owners are designated as the transferee by the Holders, in accordance with paragraph 10, the Bonds will be delivered to the Beneficial Owners. (iii) Nothing in this subparagraph (d) shall limit or restrict the provisions of paragraph 10. (e) Letter of Representations. The provisions in the Letter of Representations are incorporated herein by reference and made a part of the resolution, and if and to the extent any such provisions are inconsistent with the other provisions of this resolution, the provisions in the Letter of Representations shall control. 3. Purposes. The Street Reconstruction Portion of the Bonds shall provide funds to finance the Street Reconstruction Projects. The Water Portion of the Bonds shall provide funds to finance the Water System Improvements. The Sewer Portion of the Bonds shall provide funds to finance the Sewer System Improvements. The Street Reconstruction Projects, the Water System Improvements and the Sewer System Improvements are herein referred to together as the Project. The total cost of the Project, which shall include all costs enumerated in Minnesota Statutes, Section 475.65, is estimated to be at least equal to the amount of the Bonds. The City covenants that it shall do all things and perform all acts required of it to assure that work on the Project proceeds with due diligence to completion and that any and all permits and studies required under law for the Project are obtained. 4. Interest. The Bonds shall bear interest payable semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing February 1, 2024, calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates per annum set forth opposite the maturity years as follows: IX-01 127366147v1 7 Maturity Year Interest Rate Maturity Year Interest Rate 2024 5.00% 2030 5.00% 2025 5.00 2031 5.00 2026 5.00 2032 4.00 2027 5.00 2033 4.00 2028 5.00 2034 4.00 2029 5.00 5. Redemption. All Bonds maturing on February 1, 2032 and thereafter, shall be subject to redemption and prepayment at the option of the City on February 1, 2031, and on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and the principal amounts within each maturity to be redeemed shall be determined by the City; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected registered holder of the Bonds at least thirty (30) days prior to the date fixed for redemption. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar prior to giving notice of redemption shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of each such Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the City or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the City and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly authorized in writing) and the City shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new Bond or Bonds having the same stated maturity and interest rate and of any Authorized Denomination or Denominations, as requested by the Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. 6. Bond Registrar. U.S. Bank Trust Company, National Association, in St. Paul, Minnesota, is appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith. The Bond Registrar shall also serve as paying agent unless and until a successor- paying agent is duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12. IX-01 127366147v1 8 7. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of Authentication, the form of Assignment and the registration information thereon, shall be in substantially the following form: UNITED STATES OF AMERICA STATE OF MINNESOTA DAKOTA AND WASHINGTON COUNTIES CITY OF HASTINGS R-_______ $_________ GENERAL OBLIGATION BOND, SERIES 2023A Interest Rate Maturity Date Date of Original Issue CUSIP ______% February 1, 20__ June 29, 2023 REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: The City of Hastings, Dakota and Washington Counties, Minnesota (the "Issuer"), certifies that it is indebted and for value received promises to pay to the registered owner specified above, or registered assigns, unless called for earlier redemption, in the manner hereinafter set forth, the principal amount specified above, on the maturity date specified above, and to pay interest thereon semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing February 1, 2024, at the rate per annum specified above (calculated on the basis of a 360-day year of twelve 30-day months) until the principal sum is paid or has been provided for. This Bond will bear interest from the most recent Interest Payment Date to which interest has been paid or, if no interest has been paid, from the date of original issue hereof. The principal of and premium, if any, on this Bond are payable upon presentation and surrender hereof at the principal office of U.S. Bank Trust Company, National Association, in St. Paul, Minnesota (the "Bond Registrar"), acting as paying agent, or any successor paying agent duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment Date by check or draft mailed to the person in whose name this Bond is registered (the "Holder" or "Bondholder") on the registration books of the Issuer maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any interest not so timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular Record Date, and shall be payable to the person who is the Holder hereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given to Bondholders not less than ten days prior to the Special Record Date. The principal of and premium, if any, and interest on this Bond are payable in lawful money of the United States of America. So long as this Bond is registered in the name of the Depository or its Nominee as provided in the Resolution hereinafter described, and as those terms are defined therein, payment of principal of, premium, if any, and interest on this Bond and IX-01 127366147v1 9 notice with respect thereto shall be made as provided in the Letter of Representations, as defined in the Resolution, and surrender of this Bond shall not be required for payment of the redemption price upon a partial redemption of this Bond. Until termination of the book-entry only system pursuant to the Resolution, Bonds may only be registered in the name of the Depository or its Nominee. Optional Redemption. All Bonds of this issue (the "Bonds") maturing on February 1, 2032, and thereafter, are subject to redemption and prepayment at the option of the Issuer on February 1, 2031, and on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and the principal amounts within each maturity to be redeemed shall be determined by the Issuer; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected registered holder of the Bonds at least thirty (30) days prior to the date fixed for redemption. Prior to the date on which any Bond or Bonds are directed by the Issuer to be redeemed in advance of maturity, the Issuer will cause notice of the call thereof for redemption identifying the Bonds to be redeemed to be mailed to the Bond Registrar and all Bondholders, at the addresses shown on the Bond Register. All Bonds so called for redemption will cease to bear interest on the specified redemption date, provided funds for their redemption have been duly deposited. Selection of Bonds for Redemption; Partial Redemption. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers assigned to the Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of such Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the Issuer or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new Bond or Bonds having the same stated maturity and interest rate and of any Authorized Denomination or Denominations, as requested by the Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal amount of $4,095,000, all of like date of original issue and tenor, except as to number, maturity, interest rate, denomination and redemption privilege, issued pursuant to and in full conformity with the Constitution, Charter of the Issuer and laws of the State of Minnesota and pursuant to a IX-01 127366147v1 10 resolution adopted by the City Council on June 5, 2023 (the "Resolution"), for the purpose of providing money to finance various municipal improvement projects within the jurisdiction of the Issuer. This Bond is payable out of the General Obligation Bonds, Series 2023A Fund of the Issuer. This Bond constitutes a general obligation of the Issuer, and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the Issuer have been and are hereby irrevocably pledged. Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the office of the Bond Registrar, but only in the manner and subject to the limitations provided in the Resolution. Reference is hereby made to the Resolution for a description of the rights and duties of the Bond Registrar. Copies of the Resolution are on file in the office of the Bond Registrar. Transfer. This Bond is transferable by the Holder in person or the Holder's attorney duly authorized in writing at the office of the Bond Registrar upon presentation and surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the transferee (but not registered in blank or to "bearer" or similar designation), of an Authorized Denomination or Denominations, in aggregate principal amount equal to the principal amount of this Bond, of the same maturity and bearing interest at the same rate. Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds. Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in whose name this Bond is registered as the owner hereof for the purpose of receiving payment as herein provided (except as otherwise provided herein with respect to the Record Date) and for all other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond Registrar shall be affected by notice to the contrary. Authentication. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security unless the Certificate of Authentication hereon shall have been executed by the Bond Registrar. Qualified Tax-Exempt Obligation. This Bond has been designated by the Issuer as a "qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution, Charter of the Issuer and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the issuance of this Bond, have been done, have happened and have been performed, in regular and due form, time and manner as required IX-01 127366147v1 11 by law; that the Issuer has covenanted and agreed with the Holders of the Bonds that it will impose and collect charges for the service, use and availability of its municipal water utility system (the "Water System") at the times and in amounts necessary to produce net revenues, together with other sums pledged to the payment of the Water Portion of the Bonds, as defined in the Resolution, adequate to pay all principal and interest when due on the Water Portion of the Bonds; and that the Issuer will levy a direct, annual, irrepealable ad valorem tax upon all of the taxable property of the Issuer, without limitation as to rate or amount, for the years and in amounts sufficient to pay the principal and interest on Water Portion of the Bonds as they respectively become due, if the net revenues from the Water System, and any other sums irrevocably appropriated to the Debt Service Account are insufficient therefor; that the Issuer has covenanted and agreed with the Holders of the Bonds that it will impose and collect charges for the service, use and availability of its municipal sanitary sewer utility system (the "Sewer System") at the times and in amounts necessary to produce net revenues, together with other sums pledged to the payment of the Sewer Portion of the Bonds, as defined in the Resolution, adequate to pay all principal and interest when due on the Sewer Portion of the Bonds; and that the Issuer will levy a direct, annual, irrepealable ad valorem tax upon all of the taxable property of the Issuer, without limitation as to rate or amount, for the years and in amounts sufficient to pay the principal and interest on Sewer Portion of the Bonds as they respectively become due, if the net revenues from the Sewer System, and any other sums irrevocably appropriated to the Debt Service Account are insufficient thereforand that this Bond, together with all other debts of the Issuer outstanding on the date of original issue hereof and the date of its issuance and delivery to the original purchaser, does not exceed any constitutional, charter or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Hastings, Dakota and Washington Counties, Minnesota, by its City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its Mayor and its Clerk, the corporate seal of the Issuer having been intentionally omitted as permitted by law. IX-01 127366147v1 12 Date of Registration: BOND REGISTRAR'S CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds described in the Resolution mentioned within. U.S. BANK TRUST COMPANY, NATIONAL ASSOCIATION St. Paul, Minnesota, Bond Registrar By: Authorized Signature Registrable by: U.S. BANK TRUST COMPANY NATIONAL ASSOCIATION Payable at: U.S. BANK TRUST COMPANY NATIONAL ASSOCIATION CITY OF HASTINGS, DAKOTA AND WASHINGTON COUNTIES, MINNESOTA /s/ Facsimile Mayor /s/ Facsimile Clerk IX-01 127366147v1 13 ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM - as tenants in common TEN ENT - as tenants by the entireties JT TEN - as joint tenants with right of survivorship and not as tenants in common UTMA - ___________ as custodian for ______________ (Cust) (Minor) under the _____________________ Uniform (State) Transfers to Minors Act Additional abbreviations may also be used though not in the above list. ___________________________________________________________ ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ________________________________________________________________ the within Bond and does hereby irrevocably constitute and appoint _________________ attorney to transfer the Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated:_____________________ ______________________________ Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: ___________________________ Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges or any other "Eligible Guarantor Institution" as defined in 17 CFR 240.17 Ad-15(a)(2). The Bond Registrar will not affect transfer of this Bond unless the information concerning the transferee requested below is provided. Name and Address: ________________________________________ ________________________________________ ________________________________________ (Include information for all joint owners if the Bond is held by joint account.) IX-01 127366147v1 14 8. Execution. The Bonds shall be in typewritten form, shall be executed on behalf of the City by the signatures of its Mayor and Clerk and be sealed with the seal of the City; provided, as permitted by law, both signatures may be photocopied facsimiles and the corporate seal has been omitted. In the event of disability or resignation or other absence of either officer, the Bonds may be signed by the manual or facsimile signature of the officer who may act on behalf of the absent or disabled officer. In case either officer whose signature or facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of the Bonds, the signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. 9. Authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this resolution unless a Certificate of Authentication on such Bond, substantially in the form hereinabove set forth, shall have been duly executed by an authorized representative of the Bond Registrar. Certificates of Authentication on different Bonds need not be signed by the same person. The Bond Registrar shall authenticate the signatures of officers of the City on each Bond by execution of the Certificate of Authentication on the Bond and by inserting as the date of registration in the space provided the date on which the Bond is authenticated, except that for purposes of delivering the original Bonds to the Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue of June 29, 2023. The Certificate of Authentication so executed on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. 10. Registration; Transfer; Exchange. The City will cause to be kept at the principal office of the Bond Registrar a bond register in which, subject to such reasonable regulations as the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds and the registration of transfers of Bonds entitled to be registered or transferred as herein provided. Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration (as provided in paragraph 9) of, and deliver, in the name of the designated transferee or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount, having the same stated maturity and interest rate, as requested by the transferor; provided, however, that no Bond may be registered in blank or in the name of "bearer" or similar designation. At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount and stated maturity, upon surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the Holder making the exchange is entitled to receive. All Bonds surrendered upon any exchange or transfer provided for in this resolution shall be promptly canceled by the Bond Registrar and thereafter disposed of as directed by the City. IX-01 127366147v1 15 All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general obligations of the City evidencing the same debt, and entitled to the same benefits under this resolution, as the Bonds surrendered for such exchange or transfer. Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar, duly executed by the Holder thereof or his, her or its attorney duly authorized in writing. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of any Bond and any legal or unusual costs regarding transfers and lost Bonds. Transfers shall also be subject to reasonable regulations of the City contained in any agreement with the Bond Registrar, including regulations which permit the Bond Registrar to close its transfer books between record dates and payment dates. The Finance Manager is hereby authorized to negotiate and execute the terms of said agreement. 11. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond. 12. Interest Payment; Record Date. Interest on any Bond shall be paid on each Interest Payment Date by check or draft mailed to the person in whose name the Bond is registered (the "Holder") on the registration books of the City maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any such interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of the Regular Record Date, and shall be payable to the person who is the Holder thereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given by the Bond Registrar to the Holders not less than ten days prior to the Special Record Date. 13. Treatment of Registered Owner. The City and Bond Registrar may treat the person in whose name any Bond is registered as the owner of such Bond for the purpose of receiving payment of principal of and premium, if any, and interest (subject to the payment provisions in paragraph 12) on, such Bond and for all other purposes whatsoever whether or not such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by notice to the contrary. 14. Delivery; Application of Proceeds. The Bonds when so prepared and executed shall be delivered by the Finance Manager to the Purchaser upon receipt of the purchase price, and the Purchaser shall not be obliged to see to the proper application thereof. 15. Fund and Accounts. There is hereby established a special fund to be designated "General Obligation Bonds, Series 2023A Fund" (the "Fund") to be administered and maintained by the Finance Manager as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Fund shall be maintained in the IX-01 127366147v1 16 manner herein specified until all of the Bonds and the interest thereon have been fully paid. The Operation and Maintenance Account for the Water System and the Operation and Maintenance Account for the Sewer System (together, the "Operation and Maintenance Accounts") heretofore established by the City shall continue to be maintained in the manner heretofore and herein provided by the City. All moneys remaining after paying or providing for the items set forth in the resolution(s) establishing the Operation and Maintenance Accounts shall constitute and are referred to as "net revenues" until the Water Portion of the Bonds and the Sewer Portion of the Bonds have been paid. In such records there shall be established accounts of the Fund for the purposes and in the amounts as follows: (a) Construction Account. To the Construction Account there shall be credited the proceeds of the sale of the Bonds, less capitalized interest. From the Construction Account there shall be paid all costs and expenses of making the Project, including the cost of any construction or other contracts heretofore let and all other costs incurred and to be incurred of the kind authorized in Minnesota Statutes, Section 475.65. Moneys in the Construction Account shall be used for no other purpose except as otherwise provided by law; provided that the proceeds of the Bonds may also be used to the extent necessary to pay interest on the Bonds due prior to the anticipated date of commencement of the collection of taxes or net revenues herein levied or covenanted to be levied; and provided further that if upon completion of the Project there shall remain any unexpended balance in the Construction Account, the balance shall be transferred to the Debt Service Account. (b) Debt Service Account. There shall be maintained separate subaccounts in the Debt Service Account to be designated the "Street Reconstruction Projects Debt Service Subaccount," "Water System Improvements Debt Service Subaccount" and the "Sewer System Improvements Debt Service Subaccount." There are hereby irrevocably appropriated and pledged to, and there shall be credited to the separate subaccounts of the Debt Service Account: (i) Street Reconstruction Projects Debt Service Subaccount. To the Street Reconstruction Projects Debt Service Subaccount there shall be credited: (A) capitalized interest in the amount of $85,565.56 (together with interest earnings thereon and subject to such other adjustments as are appropriate) to provide sufficient funds to pay interest due on the Street Reconstruction Portion of the Bond on or before February 1, 2024; (B) all collections of taxes herein or hereafter levied for the payment of the Street Reconstruction Portion of the Bonds and interest thereon; (C) a pro rata share of all funds remaining in the Construction Account after completion of the Street Reconstruction Projects and payment of the costs thereof; (D) all investment earnings on funds held in the Street Reconstruction Projects Debt Service Subaccount; and (E) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Street Reconstruction Projects Debt Service Subaccount. The Street Reconstruction Projects Debt Service Subaccount shall be used solely to pay the principal and interest on the Street Reconstruction Portion of the Bonds and any other general obligation bonds of the City hereafter issued by the City and made payable from said subaccount as provided by law. (ii) Water System Improvements Debt Service Subaccount . To the Water System Improvements Debt Service Subaccount there shall be credited: (A) the net IX-01 127366147v1 17 revenues of the Water System not otherwise pledged and applied to the payment of other obligations of the City, in an amount, together with other funds which may herein or hereafter from time to time be irrevocably appropriated to the Water System Improvements Debt Service Subaccount , sufficient to meet the requirements of Minnesota Statutes, Section 475.61 for the payment of the principal and interest of the Water Portion of the Bonds; (B) any collections of all taxes which may hereafter be levied in the event that the net revenues of the Water System and other funds herein pledged to the payment of the principal and interest on the Water Portion of the Bonds are insufficient therefore; (C) a pro rata share of all funds remaining in the Construction Account after completion of the Project and payment of the costs thereof; (D) all investment earnings on funds held in the Water System Improvements Debt Service Subaccount; and (E) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Water System Improvements Debt Service Subaccount . The Water System Improvements Debt Service Subaccount shall be used solely to pay the principal and interest and any premium for redemption of the Water Portion of the Bonds and any other General Obligation Bonds of the City hereafter issued by the City and made payable from said subaccount as provided by law. (iii) Sewer System Improvements Debt Service Subaccount . To the Sewer System Improvements Debt Service Subaccount there shall be credited: (A) the net revenues of the Sewer System not otherwise pledged and applied to the payment of other obligations of the City, in an amount, together with other funds which may herein or hereafter from time to time be irrevocably appropriated to the Sewer System Improvements Debt Service Subaccount , sufficient to meet the requirements of Minnesota Statutes, Section 475.61 for the payment of the principal and interest of the Sewer Portion of the Bonds; (B) any collections of all taxes which may hereafter be levied in the event that the net revenues of the Sewer System and other funds herein pledged to the payment of the principal and interest on the Sewer Portion of the Bonds are insufficient therefore; (C) a pro rata share of all funds remaining in the Construction Account after completion of the Project and payment of the costs thereof; (D) all investment earnings on funds held in the Sewer System Improvements Debt Service Subaccount; and (E) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Sewer System Improvements Debt Service Subaccount . The Sewer System Improvements Debt Service Subaccount shall be used solely to pay the principal and interest and any premium for redemption of the Sewer Portion of the Bonds and any other General Obligation Bonds of the City hereafter issued by the City and made payable from said subaccount as provided by law. No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, except (1) for a reasonable temporary period until such proceeds are needed for the purpose for which the Bonds were issued and (2) in addition to the above in an amount not greater than the lesser of five percent of the proceeds of the Bonds or $100,000. To this effect, any proceeds of the Bonds and any sums from time to time held in the Construction Account, Operation and Maintenance Accounts or Debt Service Account (or any other City account which will be used to pay principal or interest to become due on the bonds payable therefrom) in excess of amounts which under then applicable federal arbitrage regulations may IX-01 127366147v1 18 be invested without regard to yield shall not be invested at a yield in excess of the applicable yield restrictions imposed by said arbitrage regulations on such investments after taking into account any applicable "temporary periods" or "minor portion" made available under the federal arbitrage regulations. Money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Bonds to be "federally guaranteed" within the meaning of Section 149(b) of the Internal Revenue Code of 1986, as amended (the "Code"). 16. Covenants Relating to the Street Reconstruction Portion of the Bonds. (a) Tax Levy. To provide moneys for payment of the principal and interest on the Street Reconstruction Portion of the Bonds there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: Levy Years Collection Years Amount See Attached Schedule in Exhibit B (b) Coverage Test. The tax levies are such that if collected in full they, together with and other revenues herein pledged for the payment of the Street Reconstruction Portion of the Bonds, will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Street Reconstruction Portion of the Bonds. The tax levies shall be irrepealable so long as any of the Street Reconstruction Portion of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3. 17. Covenants Relating to the Water Portion of the Bonds. (a) Sufficiency of Net Revenues; Coverage Test. It is hereby found, determined and declared that the net revenues of the Water System are sufficient in an amount to pay when due the principal and interest on the Water Portion of the Bonds and the Outstanding Water Bonds and a sum at least five percent in excess thereof. It is hereby found, determined and declared that the net revenues of the System are sufficient in an amount to pay when due the principal and interest on the Outstanding Utility Bonds and a sum at least five percent in excess thereof. The net revenues of the Water System are hereby pledged on a parity lien with the Outstanding Water Bonds and the Outstanding Utility Bonds and shall be applied for that purpose, but solely to the extent required to meet, together with other pledged sums, the principal and interest requirements of the Water Portion of the Bonds. As used herein the term net revenues means the gross revenues derived by the City from the operation of the Water System, including all charges for service, use, availability, and connection to the Water System, and all monies received from the sale of any facilities or equipment of the Water System or any by-products thereof, less all normal, reasonable, or current costs of owning, operating, and maintaining the Water System. Nothing contained herein shall be deemed to preclude the City from making further pledges and appropriations of the net revenues of the Water System for the payment of other or IX-01 127366147v1 19 additional obligations of the City, provided that it has first been determined by the City Council that the estimated net revenues of the Water System will be sufficient in addition to all other sources, for the payment of the Water Portion of the Bonds and such additional obligations and any such pledge and appropriation of the net revenues may be made superior or subordinate to, or on a parity with the pledge and appropriation herein. (b) Excess Net Revenues. Net revenues of the Water System in excess of those required for the foregoing may be used for any proper purpose. (c) Covenant to Maintain Rates and Charges. In accordance with Minnesota Statutes, Section 444.075, the City hereby covenants and agrees with the Holders of the Bonds that it will impose and collect charges for the service, use, availability and connection to the Water System at the times and in the amounts required to produce net revenues adequate to pay all principal and interest when due on the Water Portion of the Bonds. Minnesota Statutes, Section 444.075, Subdivision 2, provides as follows: "Real estate tax revenues should be used only, and then on a temporary basis, to pay general or special obligations when the other revenues are insufficient to meet the obligations." 18. Covenants Relating to the Sewer Portion of the Bonds. (a) Sufficiency of Net Revenues; Coverage Test. It is hereby found, determined and declared that the net revenues of the Sewer System are sufficient in an amount to pay when due the principal and interest on the Sewer Portion of the Bonds and the Outstanding Sewer Bonds and a sum at least five percent in excess thereof. It is hereby found, determined and declared that the net revenues of the System are sufficient in an amount to pay when due the principal and interest on the Outstanding Utility Bonds and a sum at least five percent in excess thereof. The net revenues of the Sewer System are hereby pledged on a parity lien with the Outstanding Sewer Bonds and the Outstanding Utility Bonds and shall be applied for that purpose, but solely to the extent required to meet, together with other pledged sums, the principal and interest requirements of the Sewer Portion of the Bonds. As used herein the term net revenues means the gross revenues derived by the City from the operation of the Sewer System, including all charges for service, use, availability, and connection to the Sewer System, and all monies received from the sale of any facilities or equipment of the Sewer System or any by-products thereof, less all normal, reasonable, or current costs of owning, operating, and maintaining the Sewer System. Nothing contained herein shall be deemed to preclude the City from making further pledges and appropriations of the net revenues of the Sewer System for the payment of other or additional obligations of the City, provided that it has first been determined by the City Council that the estimated net revenues of the Sewer System will be sufficient in addition to all other sources, for the payment of the Sewer Portion of the Bonds and such additional obligations and any such pledge and appropriation of the net revenues may be made superior or subordinate to, or on a parity with the pledge and appropriation herein. (b) Excess Net Revenues. Net revenues of the Sewer System in excess of those required for the foregoing may be used for any proper purpose. IX-01 127366147v1 20 (c) Covenant to Maintain Rates and Charges. In accordance with Minnesota Statutes, Section 444.075, the City hereby covenants and agrees with the Holders of the Bonds that it will impose and collect charges for the service, use, availability and connection to the Sewer System at the times and in the amounts required to produce net revenues adequate to pay all principal and interest when due on the Sewer Portion of the Bonds. Nothing herein shall preclude the City for levying taxes for the payment of the Sewer Portion of the Bonds as permitted by Minnesota Statutes, Section 115.46. 19. General Obligation Pledge. For the prompt and full payment of the principal and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the net revenues of the System appropriated and pledged to the payment of principal and interest on the Water Portion of the Bonds, together with other funds irrevocably appropriated to the Water System Improvements Debt Service Subaccount herein established, shall at any time be insufficient to pay such principal and interest when due, the City covenants and agrees to levy, without limitation as to rate or amount an ad valorem tax upon all taxable property in the City sufficient to pay such principal and interest as it becomes due. If the net revenues of the System appropriated and pledged to the payment of principal and interest on the Sewer Portion of the Bonds, together with other funds irrevocably appropriated to the Sewer System Improvements Debt Service Subaccount herein established, shall at any time be insufficient to pay such principal and interest when due, the City covenants and agrees to levy, without limitation as to rate or amount an ad valorem tax upon all taxable property in the City sufficient to pay such principal and interest as it becomes due. If the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds of the City which are available for such purpose, and such other funds may be reimbursed with or without interest from the Debt Service Account when a sufficient balance is available therein. 20. Continuing Disclosure. The City is the sole obligated person with respect to the Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"), promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the "Undertaking") hereinafter described to: (a) Provide or cause to be provided to the Municipal Securities Rulemaking Board (the "MSRB") by filing at www.emma.msrb.org in accordance with the Rule, certain annual financial information and operating data in accordance with the Undertaking. The City reserves the right to modify from time to time the terms of the Undertaking as provided therein. (b) Provide or cause to be provided to the MSRB notice of the occurrence of certain events with respect to the Bonds in not more than ten (10) business days after the occurrence of the event, in accordance with the Undertaking. (c) Provide or cause to be provided to the MSRB notice of a failure by the City to provide the annual financial information with respect to the City described in the Undertaking, in not more than ten (10) business days following such occurrence. IX-01 127366147v1 21 (d) The City agrees that its covenants pursuant to the Rule set forth in this paragraph and in the Undertaking is intended to be for the benefit of the Holders of the Bonds and shall be enforceable on behalf of such Holders; provided that the right to enforce the provisions of these covenants shall be limited to a right to obtain specific enforcement of the City's obligations under the covenants. The Mayor and Clerk of the City, or any other officer of the City authorized to act in their place (the "Officers") are hereby authorized and directed to execute on behalf of the City the Undertaking in substantially the form presented to the City Council subject to such modifications thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii) required by the Purchaser of the Bonds, and (iii) acceptable to the Officers. 21. Defeasance. When all Bonds have been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered holders of the Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with respect to any Bonds which are due on any date by irrevocably depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Bond Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms, by depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full, provided that notice of redemption thereof has been duly given. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date. 22. Compliance With Reimbursement Bond Regulations. The provisions of this paragraph are intended to establish and provide for the City's compliance with United States Treasury Regulations Section 1.150-2 (the "Reimbursement Regulations") applicable to the "reimbursement proceeds" of the Bonds, being those portions thereof which will be used by the City to reimburse itself for any expenditure which the City paid or will have paid prior to the Closing Date (a "Reimbursement Expenditure"). The City hereby certifies and/or covenants as follows: (a) Not later than sixty days after the date of payment of a Reimbursement Expenditure, the City (or person designated to do so on behalf of the City) has made or will have made a written declaration of the City's official intent (a "Declaration") which effectively (i) states the City's reasonable expectation to reimburse itself for the payment of the Reimbursement Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general and functional description of the property, project or program to which the Declaration relates and for which the IX-01 127366147v1 22 Reimbursement Expenditure is paid, or identifies a specific fund or account of the City and the general functional purpose thereof from which the Reimbursement Expenditure was to be paid (collectively the "Project"); and (iii) states the maximum principal amount of debt expected to be issued by the City for the purpose of financing the Project; provided, however, that no such Declaration shall necessarily have been made with respect to: (i) "preliminary expenditures" for the Project, defined in the Reimbursement Regulations to include engineering or architectural, surveying and soil testing expenses and similar prefatory costs, which in the aggregate do not exceed twenty percent of the "issue price" of the Bonds, and (ii) a de minimis amount of Reimbursement Expenditures not in excess of the lesser of $100,000 or five percent of the proceeds of the Bonds. (b) Each Reimbursement Expenditure is a capital expenditure or a cost of issuance of the Bonds or any of the other types of expenditures described in Section 1.150-2(d)(3) of the Reimbursement Regulations. (c) The "reimbursement allocation" described in the Reimbursement Regulations for each Reimbursement Expenditure shall and will be made forthwith following (but not prior to) the issuance of the Bonds, and not later than three years after the later of (i) the date of the payment of the Reimbursement Expenditure, or (ii) the date on which the Project to which the Reimbursement Expenditure relates is first placed in service. (d) Each such reimbursement allocation will be made in a writing that evidences the City's use of Bond proceeds to reimburse the Reimbursement Expenditure and, if made within 30 days after the Bonds are issued, shall be treated as made on the day the Bonds are issued. Provided, however, that the City may take action contrary to any of the foregoing covenants in this paragraph upon receipt of an opinion of its Bond Counsel for the Bonds stating in effect that such action will not impair the tax-exempt status of the Bonds. 23. Certificate of Registration. The Clerk is hereby directed to file a certified copy of this resolution with the County Auditors of Dakota and Washington Counties, Minnesota, together with such other information as each of the County Auditors shall require, and to obtain from each County Auditor their certificate that the Bonds have been entered in their Bond Register, and that the tax levy required by law has been made. 24. Negative Covenant as to Use of Bond Proceeds and Project. The City hereby covenants not to use the proceeds of the Bonds or to use the Project, or to cause or permit them to be used, or to enter into any deferred payment arrangements for the cost of the Project, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 25. Tax-Exempt Status of the Bonds; Rebate. The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section 103 of the Code of the interest on the Bonds, including without limitation (a) requirements relating to temporary periods for investments, (b) limitations on amounts invested at a yield greater than the yield on the Bonds, and (c) the rebate of excess investment earnings to the United States, if the Bonds (together with other obligations reasonably expected IX-01 127366147v1 23 to be issued and outstanding at one time in this calendar year) exceed the small issuer exception amount of $5,000,000. For purposes of qualifying for the exception to the federal arbitrage rebate requirements for governmental units issuing $5,000,000 or less of bonds, the City hereby finds, determines and declares that: (a) the Bonds are issued by a governmental unit with general taxing powers; (b) no Bond is a private activity bond; (c) ninety-five percent or more of the net proceeds of the Bonds are to be used for local governmental activities of the City (or of a governmental unit the jurisdiction of which is entirely within the jurisdiction of the City); and (d) the aggregate face amount of all tax exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities thereof, and all entities treated as one issuer with the City) during the calendar year in which the Bonds are issued and outstanding at one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section 148(f)(4)(D) of the Code. 26. Designation of Qualified Tax-Exempt Obligations. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City hereby makes the following factual statements and representations: (a) the Bonds are issued after August 7, 1986; (b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (c) the City hereby designates the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code; (d) the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will be issued by the City (and all entities treated as one issuer with the City, and all subordinate entities whose obligations are treated as issued by the City) during this calendar year 2023 will not exceed $10,000,000; (e) not more than $10,000,000 of obligations issued by the City during this calendar year 2023 have been designated for purposes of Section 265(b)(3) of the Code; and (f) the aggregate face amount of the Bonds does not exceed $10,000,000. The City shall use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designation made by this paragraph. 27. Official Statement. The Official Statement relating to the Bonds prepared and distributed by Northland is hereby approved and the officers of the City are authorized in IX-01 127366147v1 24 connection with the delivery of the Bonds to sign such certificates as may be necessary with respect to the completeness and accuracy of the Official Statement. 28. Severability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution 29. Headings. Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof. The motion for the adoption of the foregoing resolution was duly seconded by member _____________ and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. IX-01 127366147v1 25 STATE OF MINNESOTA COUNTIES OF DAKOTA AND WASHINGTON CITY OF HASTINGS I, the undersigned, being the duly qualified and acting Clerk of the City of Hastings, Minnesota, do hereby certify that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as such minutes relate to authorizing the issuance and awarding the sale of $4,095,000 General Obligation Bonds, Series 2023A. WITNESS my hand on June 5, 2023. _______________________________________ Clerk IX-01 127366147v1 A-1 EXHIBIT A PROPOSALS TABULATION OF BIDS CITY OF HASTINGS, MINNESOTA $4,450,000† GENERAL OBLIGATION BONDS, SERIES 2023A AWARD: TD SECURITIES (USA) LLC DATE OF SALE: MONDAY, JUNE 5, 2023 STANDARD & POOR’S UNDERLYING RATING AA+ BIDDER PURCHASE PRICE NET INTEREST COST TRUE INTEREST COST (TIC) TD SECURITIES (USA) LLC $4,806,727.75 $865,770.58 3.0523264% New York, NY ROBERT W. BAIRD & CO., INC. $4,775,772.90 $896,725.43 3.1754535% Milwaukee, WI PIPER SANDLER & CO. $4,806,791.90 $906,503.66 3.1930978% Minneapolis, MN BOK FINANCIAL SECURITIES, INC. $4,750,417.30 $922,081.03 3.2771455% Dallas, TX RAYMOND JAMES & ASSOCIATES, INC. $4,848,597.45 $952,930.33 3.3236706% Memphis, TN HILLTOP SECURITIES $4,729,388.73 $943,109.60 3.3620628% Dallas, TX LOOP CAPITAL MARKETS, LLC $4,693,949.45 $943,639.99 3.3818456% New York, NY UNITED BANKERS’ BANK $4,693,981.70 $978,516.63 3.5062477% Bloomington, MN † Par amount decreased from $4,450,000 to $4,095,000. For TD Securities (USA) LLC, the adjusted purchase price is $4,426,072.90, plus accrued interest from the date of issue to the date of delivery, and the adjusted TIC is 3.0552470%. IX-01 127366147v1 B-1 EXHIBIT B SCHEDULES Tax Levy Levy Year Collection Year - 415,065.00 2023 2024 412,440.00 2024 2025 414,540.00 2025 2026 415,852.50 2026 2027 411,127.50 2027 2028 416,377.50 2028 2029 415,327.50 2029 2030 413,490.00 2030 2031 414,540.00 2031 2032 414,960.00 2032 2033 $4,143,720.00 IX-01 Bond Sale Summary City of Hastings, Minnesota $4,095,000 General Obligation Bonds, Series 2023A June 5, 2023 150 South 5th Street, Suite 3300 Minneapolis, MN 55402 612-851-5900 800-851-2920 www.northlandsecurities.com Member FINRA and SIPC | Registered with SEC and MSRB IX-01 Page 2 PURPOSE: Proceeds from the Bonds will be used to finance the City’s 2023 street and utility projects and to pay the costs associated with the issuance of the Bonds. FINANCE PLAN: The Street Reconstruction Portion of the Bonds has been structured over 10 years, with relatively level annual debt service payments beginning in 2025. The Revenue Portions of the Bonds have been structured over 10 years, with relatively level annual debt service payments beginning in 2024. SECURITY: Special assessments, net revenues of the City’s water utility and sewer utility and ad valorem taxes. RESULTS: • Method of Sale: Competitive Sale. • City received 8 bids. • Bonds were purchased by TD Securities (USA) LLC, New York, New York. • Ratings: S&P “AA+” • Final Maturity: February 1, 2034 • Optional Call: February 1, 2031 Final on 06/05/2023 Finance Plan on 05/01/2023 Par Amount $4,095,000* $4,450,000 All Inclusive Cost (AIC) 3.30% 3.51% True Interest Cost (TIC) 3.06% 3.26% *The par amount of the Bonds was reduced by premium and unused discount on the Bonds. IX-01 Page 3 EXHIBIT A – BID TAB CITY OF HASTINGS, MINNESOTA $4,450,000† GENERAL OBLIGATION BONDS, SERIES 2023A AWARD: TD SECURITIES (USA) LLC DATE OF SALE: MONDAY, JUNE 5, 2023 STANDARD & POOR’S UNDERLYING RATING AA+ BIDDER PURCHASE PRICE NET INTEREST COST TRUE INTEREST COST (TIC) TD SECURITIES (USA) LLC $4,806,727.75 $865,770.58 3.0523264% New York, NY ROBERT W. BAIRD & CO., INC. $4,775,772.90 $896,725.43 3.1754535% Milwaukee, WI PIPER SANDLER & CO. $4,806,791.90 $906,503.66 3.1930978% Minneapolis, MN BOK FINANCIAL SECURITIES, INC. $4,750,417.30 $922,081.03 3.2771455% Dallas, TX RAYMOND JAMES & ASSOCIATES, INC. $4,848,597.45 $952,930.33 3.3236706% Memphis, TN HILLTOP SECURITIES $4,729,388.73 $943,109.60 3.3620628% Dallas, TX LOOP CAPITAL MARKETS, LLC $4,693,949.45 $943,639.99 3.3818456% New York, NY UNITED BANKERS’ BANK $4,693,981.70 $978,516.63 3.5062477% Bloomington, MN † Par amount decreased from $4,450,000 to $4,095,000. For TD Securities (USA) LLC, the adjusted purchase price is $4,426,072.90, plus accrued interest from the date of issue to the date of delivery, and the adjusted TIC is 3.0552470%. IX-01 Page 4 EXHIBIT B – SOURCES AND USES Street Reconstruction Water Sanitary Sewer Issue Summary Sources Of Funds Par Amount of Bonds $3,125,000.00 $610,000.00 $360,000.00 $4,095,000.00 Reoffering Premium 279,903.90 51,787.35 30,749.35 362,440.60 Total Sources $3,404,903.90 $661,787.35 $390,749.35 $4,457,440.60 Uses Of Funds Deposit to Project Construction Fund 3,250,000.00 650,000.00 380,000.00 4,280,000.00 Deposit to Capitalized Interest (CIF) Fund 85,565.56 --85,565.56 Costs of Issuance 43,698.48 8,529.95 5,034.07 57,262.50 Total Underwriter's Discount (0.766%)23,937.50 4,672.60 2,757.60 31,367.70 Rounding Amount 1,702.36 (1,415.20)2,957.68 3,244.84 Total Uses $3,404,903.90 $661,787.35 $390,749.35 $4,457,440.60 EXHIBIT C – PRICING SUMMARY Maturity Type of Bond Coupon Yield Maturity Value Price YTM Call Date Call Price Dollar Price 02/01/2024 Serial Coupon 5.000%3.100%95,000.00 101.097% ---96,042.15 02/01/2025 Serial Coupon 5.000%3.000%330,000.00 103.078% ---340,157.40 02/01/2026 Serial Coupon 5.000%2.850%340,000.00 105.326% ---358,108.40 02/01/2027 Serial Coupon 5.000%2.770%360,000.00 107.566% ---387,237.60 02/01/2028 Serial Coupon 5.000%2.730%385,000.00 109.726% ---422,445.10 02/01/2029 Serial Coupon 5.000%2.730%395,000.00 111.690% ---441,175.50 02/01/2030 Serial Coupon 5.000%2.730%425,000.00 113.601% ---482,804.25 02/01/2031 Serial Coupon 5.000%2.730%440,000.00 115.462% ---508,032.80 02/01/2032 Serial Coupon 4.000%2.810%460,000.00 108.079%c 2.929%02/01/2031 100.000%497,163.40 02/01/2033 Serial Coupon 4.000%2.940%485,000.00 107.160%c 3.130%02/01/2031 100.000%519,726.00 02/01/2034 Serial Coupon 4.000%3.040%380,000.00 106.460%c 3.273%02/01/2031 100.000%404,548.00 Total ---$4,095,000.00 -----$4,457,440.60 Bid Information Par Amount of Bonds $4,095,000.00 Reoffering Premium or (Discount)362,440.60 Gross Production $4,457,440.60 Total Underwriter's Discount (0.766%)$(31,367.70) Bid (108.085%)4,426,072.90 Total Purchase Price $4,426,072.90 Bond Year Dollars $25,491.50 Average Life 6.225 Years Average Coupon 4.5047260% Net Interest Cost (NIC)3.2059680% True Interest Cost (TIC)3.0552470% IX-01 Page 5 EXHIBIT D – DEBT SERVICE SCHEDULE Combined Date Principal Coupon Interest Total P+I Fiscal Total 06/29/2023 ----- 02/01/2024 95,000.00 5.000%112,772.22 207,772.22 207,772.22 08/01/2024 --93,375.00 93,375.00 - 02/01/2025 330,000.00 5.000%93,375.00 423,375.00 516,750.00 08/01/2025 --85,125.00 85,125.00 - 02/01/2026 340,000.00 5.000%85,125.00 425,125.00 510,250.00 08/01/2026 --76,625.00 76,625.00 - 02/01/2027 360,000.00 5.000%76,625.00 436,625.00 513,250.00 08/01/2027 --67,625.00 67,625.00 - 02/01/2028 385,000.00 5.000%67,625.00 452,625.00 520,250.00 08/01/2028 --58,000.00 58,000.00 - 02/01/2029 395,000.00 5.000%58,000.00 453,000.00 511,000.00 08/01/2029 --48,125.00 48,125.00 - 02/01/2030 425,000.00 5.000%48,125.00 473,125.00 521,250.00 08/01/2030 --37,500.00 37,500.00 - 02/01/2031 440,000.00 5.000%37,500.00 477,500.00 515,000.00 08/01/2031 --26,500.00 26,500.00 - 02/01/2032 460,000.00 4.000%26,500.00 486,500.00 513,000.00 08/01/2032 --17,300.00 17,300.00 - 02/01/2033 485,000.00 4.000%17,300.00 502,300.00 519,600.00 08/01/2033 --7,600.00 7,600.00 - 02/01/2034 380,000.00 4.000%7,600.00 387,600.00 395,200.00 Total $4,095,000.00 -$1,148,322.22 $5,243,322.22 - Yield Statistics Bond Year Dollars $25,491.50 Average Life 6.225 Years Average Coupon 4.5047260% Net Interest Cost (NIC)3.2059680% True Interest Cost (TIC)3.0552470% Bond Yield for Arbitrage Purposes 2.8266561% All Inclusive Cost (AIC)3.2982816% IRS Form 8038 Net Interest Cost 2.8175820% Weighted Average Maturity 6.257 Years Optional Redemption 02/01/2031 @100.000% IX-01 Page 6 EXHIBIT E – LOCAL ISSUANCE Date Issuer Description Amt (MM)Tax Type Industry Moody's S&P Fitch Enhanced Security Type 06/05/2023 NEW LONDON ECON DEV -A 12.13 N NEGT Appropriation No Revenue Bonds 06/05/2023 SIBLEY ETC CO ISD #2365 69.9 N NEGT School District AAA Yes G.O. Unlimited Bonds 06/05/2023 BLUE EARTH - A 5.025 Q COMP General Obligation A+No G.O. Unlimited Bonds 06/05/2023 HASTINGS-A 4.095 Q COMP General Obligation AA+No G.O. Unlimited Bonds 06/05/2023 MONTEVIDEO -A 1.59 Q COMP General Obligation AA-No G.O. Unlimited Bonds 06/05/2023 HERMANTOWN -A 1.6 Q COMP General Obligation AA No G.O. Unlimited Bonds 06/05/2023 SAVAGE -A 3.18 Q COMP General Obligation AAA No G.O. Unlimited Bonds 06/05/2023 NEW PRAGUE-A 3.71 Q COMP General Obligation AA No G.O. Unlimited Bonds 06/06/2023 LAKE ELMO -A 5.88 Q COMP General Obligation Aa1 No G.O. Unlimited Bonds 06/12/2023 BUFFALO -A 6.3 N COMP General Obligation APPLIED No G.O. Unlimited Bonds IX-01 Page 7 EXHIBIT F – MUNICIPAL MARKET CONDITIONS Bond Buyer Index as of June 1, 2023 2023 2022 2021 2020 2019 150 South 5th Street, Suite 3300, Minneapolis, MN 55402 Main 612-851-5900 / www.northlandsecurities.com Member FINRA and SIPC, Registered with SEC and MSRB IX-01 Page 8 3.67% 2.00% 2.25% 2.50% 2.75% 3.00% 3.25% 3.50% 3.75% 4.00% 4.25% 4.50% 4.75% 5.00% 5.25% 5.50% 5.75% 6.00% 6.25% 20 0 0 20 0 1 20 0 2 20 0 3 20 0 4 20 0 5 20 0 6 20 0 7 20 0 8 20 0 9 20 1 0 20 1 1 20 1 2 20 1 3 20 1 4 20 1 5 20 1 6 20 1 7 20 1 8 20 1 9 20 2 0 20 2 1 20 2 2 20 2 3 20 -Ye a r / G . O . / A A -Ra t e d Bond Buyer's Index 2000 to Present IX-01 Summary: Hastings, Minnesota; General Obligation Primary Credit Analyst: Joseph Vodziak, Chicago + 1 312 233 7094; joseph.vodziak@spglobal.com Secondary Contact: Andrew Bredeson, Englewood + 1 (303) 721 4825; andrew.bredeson@spglobal.com Table Of Contents Credit Highlights Outlook Related Research WWW.STANDARDANDPOORS.COM/RATINGSDIRECT MAY 22, 2023 1 IX-01 Summary: Hastings, Minnesota; General Obligation Credit Profile US$4.45 mil GO bnds ser 2023A due 02/01/2034 Long Term Rating AA+/Stable New Hastings GO Long Term Rating AA+/Stable Upgraded Credit Highlights • S&P Global Ratings raised its rating to 'AA+' from 'AA' on Hastings, Minn.'s general obligation (GO) bonds outstanding. • At the same time, S&P Global Ratings assigned its 'AA+' rating to the city's $4.45 million series 2023A GO bonds. • The outlook on all ratings is stable. • The upgrade reflects an improved Financial Management Assessment (FMA) score along with continuous improvement to economic metrics. Security Securing the bonds is the city's full faith and credit pledge and ability to levy unlimited ad valorem property taxes. The bond proceeds will finance street improvements throughout the city. Credit overview Historically, the city has maintained positive financial operations, which we believe is at least partially attributable to its financial management practices and policies. For the fiscal 2023 budget, management and department heads used long-term financial planning software to provide long-term forecasts so they can evaluate the future effects of current budgetary decisions. Officials intend to use this tool with every budget. With the adoption of a long-term financial forecast, our FMA has improved to strong from good; we believe use of this forecast will further support stability in financial operations. In addition, the tax base has been expanding. This growth has led to an improvement in our overall view of the local economy that we believe will persist. Hastings has numerous recently completed developments that are partially responsible for the tax base growth. Furthermore, home values have been increasing from high housing demand and several additional developments are underway or in early planning stages that we believe will spur further growth in the city. In our view, this growth potential somewhat offsets the comparatively weaker income and wealth metrics. The tax base growth is leading to strong property tax levy growth, which combined with the city's strong financial management practices and policies, should continue to support stable operating results. For fiscal 2022, the city reports it ended the year with a $1.2 million surplus. Audited results may differ once accruals are accounted for and depending on how unspent American Rescue Plan Act funding is recorded. For fiscal 2023, the city is budgeting for a slight draw on reserves for one-time capital costs. WWW.STANDARDANDPOORS.COM/RATINGSDIRECT MAY 22, 2023 2 IX-01 Hastings has a fund balance policy to hold 35%-45% of expenditures in reserves. We expect fiscal years 2022 and 2023 will record at least adequate budgetary performance and will result in reserves remaining at least near the upper limit of the policy range. The budgetary practice of funding capital requirements with excess reserves has reduced borrowing needs and supports a strong debt profile. The city has plans to issue additional debt but given its rapid debt amortization, we do not expect this to materially alter our view of the overall debt profile. As a result, we anticipate rating stability over the outlook horizon. The 'AA+' rating reflects our assessment of the city's: • Access to the broad and diverse Minneapolis-St. Paul MSA, which supports ongoing new residential development and steadily rising valuations. Given Hastings' location near the MSA and ability to annex adjacent land for additional development, we expect growth will continue; • Consecutive operating surpluses supporting very strong reserves that we believe will remain above the ceiling of the formal reserve policy, even with some potentially being spent on one-time capital needs. Many of the expenditures in the budget are capital related and allow for greater flexibility; • Very strong management, with conservative budgeting, strong financial policies and practices, and an institutional framework score we consider strong; and • Manageable debt and contingent liability profile, which we do not expect will materially weaken with additional debt plans. Environmental, social, and governance We view Hastings' physical environmental risk as elevated compared with the sector due to the city's location on the Mississippi River, which exposes it to elevated flood risk. However, flood walls and a large park adjacent to the river, plus the city's strong reserves, help mitigate potential risk in our credit analysis. We view Hastings' social and governance risks as neutral in our credit analysis. Outlook The stable outlook reflects our expectations that Hastings will maintain adequate operating results and keep reserves in line with its reserve policy over the two-year outlook horizon. Downside scenario If reserves fall and remain at lower levels either due to a budgetary imbalance developing or one-time spending, or should any of the city's financial and management practices weaken, we could take a negative rating action. Upside scenario We could consider a positive rating action if Hastings' income and market value per capita metrics improve to levels commensurate with those of higher-rated peers. WWW.STANDARDANDPOORS.COM/RATINGSDIRECT MAY 22, 2023 3 Summary: Hastings, Minnesota; General Obligation IX-01 Hastings, Minnesota -- key credit metrics Most recent Historical information 2021 2020 2019 Strong economy Projected per capita EBI % of U.S.108 Market value per capita ($)106,681 Population 24,188 23,971 23,810 County unemployment rate(%)3.1 Market value ($000)2,580,390 2,348,113 2,231,816 Ten largest taxpayers % of taxable value 5.9 Strong budgetary performance Operating fund result % of expenditures 5.8 11.4 2.9 Total governmental fund result % of expenditures 2.0 1.9 9.5 Very strong budgetary flexibility Available reserves % of operating expenditures 62.0 67.9 50.9 Total available reserves ($000)11,283 10,374 7,783 Very strong liquidity Total government cash % of governmental fund expenditures 111 102 103 Total government cash % of governmental fund debt service 831 701 586 Very strong management Financial Management Assessment Strong Strong debt & long-term liabilities Debt service % of governmental fund expenditures 13.4 14.6 17.6 Net direct debt % of governmental fund revenue 74 Overall net debt % of market value 2.4 Direct debt 10-year amortization (%)94 Required pension contribution % of governmental fund expenditures 4.6 OPEB actual contribution % of governmental fund expenditures 1.4 Strong institutional framework EBI--Effective buying income. OPEB--Other postemployment benefits. Data points and ratios may reflect analytical adjustments. Related Research Through The ESG Lens 3.0: The Intersection Of ESG Credit Factors And U.S. Public Finance Credit Factors, March 2, 2022 Ratings Detail (As Of May 22, 2023) Hastings GO bnds Long Term Rating AA+/Stable Upgraded Hastings GO bnds Long Term Rating AA+/Stable Upgraded WWW.STANDARDANDPOORS.COM/RATINGSDIRECT MAY 22, 2023 4 Summary: Hastings, Minnesota; General Obligation IX-01 Ratings Detail (As Of May 22, 2023) (cont.) Hastings GO bnds ser 2022A due 02/01/2033 Long Term Rating AA+/Stable Upgraded Hastings GO rfdg bnds Long Term Rating AA+/Stable Upgraded Hastings GO tax increment rev bnds ser 2016A due 02/01/2029 Long Term Rating AA+/Stable Upgraded Certain terms used in this report, particularly certain adjectives used to express our view on rating relevant factors, have specific meanings ascribed to them in our criteria, and should therefore be read in conjunction with such criteria. Please see Ratings Criteria at www.standardandpoors.com for further information. Complete ratings information is available to subscribers of RatingsDirect at www.capitaliq.com. All ratings affected by this rating action can be found on S&P Global Ratings' public website at www.standardandpoors.com. Use the Ratings search box located in the left column. WWW.STANDARDANDPOORS.COM/RATINGSDIRECT MAY 22, 2023 5 Summary: Hastings, Minnesota; General Obligation IX-01 WWW.STANDARDANDPOORS.COM/RATINGSDIRECT MAY 22, 2023 6 STANDARD & POOR’S, S&P and RATINGSDIRECT are registered trademarks of Standard & Poor’s Financial Services LLC. S&P may receive compensation for its ratings and certain analyses, normally from issuers or underwriters of securities or from obligors. S&P reserves the right to disseminate its opinions and analyses. S&P's public ratings and analyses are made available on its Web sites, www.standardandpoors.com (free of charge), and www.ratingsdirect.com (subscription), and may be distributed through other means, including via S&P publications and third-party redistributors. Additional information about our ratings fees is available at www.standardandpoors.com/usratingsfees. 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In no event shall S&P Parties be liable to any party for any direct, indirect, incidental, exemplary, compensatory, punitive, special or consequential damages, costs, expenses, legal fees, or losses (including, without limitation, lost income or lost profits and opportunity costs or losses caused by negligence) in connection with any use of the Content even if advised of the possibility of such damages. Copyright © 2023 by Standard & Poor’s Financial Services LLC. All rights reserved. IX-01 City Council Memorandum To: Mayor Fasbender and City Council From: Justin Fortney, City Planner Date: June 5, 2023 Item: Public Hearing - Disposition of a portion of City Owed Land: Northwest of Spiral Boulevard and Glendale Road PID 190350084010 City Council Action Requested Hold a public hearing pertaining to disposition of City owned property located northwest of Spiral Blvd and Glendale Road. Future action on a resolution establishing findings of fact for the disposition as well as sale of the property to Northern State Services, LLC (Richard Ries) is planned for the June 26th meeting. Background Information The City owns approximately 20 acres located west of Glendale Road that is bisected by Spiral Blvd. Approximately 3.42 acres is located north and west of Spiral Blvd, with the remaining acreage located south and east of Spiral Blvd. Northern State Services recently purchased a 19.37-acre parcel directly to the north and plans to split the property into two lots for residential homes. The property is zoned Agriculture which establishes a 10-acre minimum lot size. The properties are outside of the present and planned extension of the Metropolitan Urban Service Area (MUSA) which establishes the boundary for municipal sewer and water service. Northern State seeks acquisition to meet the minimum lot size of the Agricultural zoning district and to establish frontage along Spiral Blvd to utilize an existing driveway access. A purchase price of $60,960 has been offered based for the 3.42-acre parcel. The offer is consistent with the price per s.f. paid for the adjoining property. As part of the land purchase, the applicant agrees to plat the property which would establish dedicated right- of-way for Spiral Blvd that does not presently exist and is desired by the City. History The 3.42-acres proposed for sale is part of a larger parcel the city uses for some material storage and was a former dump site. The subject Property was separated from the parcel with the construction of Spiral Blvd. This remnant is sloped, unusable, and too small to be developed on its own. The city currently maintains it but has no use for it. Upon acquisition of the City parcel the two lots would meet the minimum requirements for a single-family home. There are no city utilities available currently and the location is IX-02 out of the Municipal Services Area. With the future wastewater treatment plant relocation, there may or may not be services accessible to these properties in the future. City ordinance would require connection to future city utilities if they become available. City Charter Provisions Section 7.04 of the City Charter establishes the following provisions for the sale of real property held by the City: No real property of the City shall be disposed of unless the Council shall first pass a resolution containing specific findings that the public interest requires that the property be disposed of, and only after public notice and hearing of such proposed disposition. The proceeds of any sales of such property shall be used, as far as possible, to retire any outstanding indebtedness incurred by the City in the purchase, construction or improvement of this property. If there is no such outstanding indebtedness, the Council may by resolution designate some other public use for the proceeds. Sales of real property owned by the City shall be conducted in commercially reasonable manners. Recommendation Staff supports disposition of the property finding that the public interest requires disposal and there is no present or anticipated use of the property. Staff further agrees with the sales price offered. Financial Impact: Sale of the property will generate $60,960 in revenue as well as an increase in the community’s annual tax base. City maintenance expenses for the property will cease. Advisory Commission Discussion: N/A Council Commission Discussion: N\A Attachments: • Proposed Plat – Draft • Aerial Map IX-02 City Property for disposition/ sale 3.42 acres NW of roadway IX-02 Richard Reis Property City Property for disposition/ sale IX-02 City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director Date: June 5, 2023 Item: Contract Award for 2023 Sanitary Sewer Lining Program COUNCIL ACTION REQUESTED Council is requested to adopt the attached resolution to award a contract for the 2023 Sanitary Sewer Lining Program project. BACKGROUND INFORMATION The City received four bids for this project on April 13th, 2023. A summary of the bids is listed below. Bidder Total Bid Musson Brothers Inc. – Waukesha, WI $559,602.50 Visu-Sewer, Inc. – Pewaukee, WI $576,999.00 Insituform Technologies – Chesterfield, MO $586,562.50 BLD Services – Kenner, LA $593,416.00 The Sanitary Sewer Lining Program budgets $350,000 every other year (odd years) to rehabilitate sanitary sewer pipe in need across the City. In 2023 another $182,000 was added to include the lining work required on the 2023 Neighborhood Infrastructure Project and to address defective areas identified during routine televising investigations along TH 61. This was done to avoid the cost of multiple mobilizations and for economies of scale during the bidding process. Unfortunately, we learned there has been over a 30% increase in costs for the petroleum-based products used in the lining program since 2021. Staff still believes this work needs to get done to address our aging sanitary sewer system in the most cost-effective manner. CONTRACTOR QUALIFICATION The City has confirmed qualifications of Musson Brothers Inc. on sewer lining projects in the industry. Staff also confirmed that Musson Brothers Inc. bid bond is valid. FINANCIAL IMPACT The sewer enterprise fund will cover the overage of the planned lining work, which increased from $350,000 to $378,000 due to cost of materials. Additionally, utility revenue bonds were increased to cover the cost of the 2023 Neighborhood Project work and additional rehabilitation work of defective lines along TH 61 (total of $182,000). STAFF RECOMMENDATION Staff is recommending that the City Council move forward in adopting the attached resolution awarding the contract to Musson Brothers Inc., in the amount of $559,602.50. ATTACHMENTS Resolution Receiving Bids and Awarding Contract Project Map IX-03 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR PROJECT 2023-2 2023 SANITARY SEWER LINING PROGRAM WHEREAS, pursuant to an advertisement for bids for Project 2023-2, the 2023 Sanitary Sewer Lining Program project, and bids were opened on April 13, 2023 and tabulated according to law, and the following bids were received: Bidder Total Bid Musson Brothers Inc. – Waukesha, WI $559,602.50 Visu-Sewer, Inc. – Pewaukee, WI $576,999.00 Insituform Technologies – Chesterfield, MO $586,562.50 BLD Services – Kenner, LA $593,416.00 and WHEREAS, it appears that Musson Brothers Inc. is the lowest responsible bidder. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract Musson Brothers Inc. 2. The total amount of the contract is hereby declared to be $559,602.50. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 5TH DAY OF JUNE, 2023. Ayes: Nays: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL IX-03 Hwy 55 H w y 6 1 15th St W P l e a s a n t D r 10th St E 18th St E S o u t h v i e w D r 2023 Sanitary Sewer Lining ProgramCity Project 2023-2 Sanitary Sewer Mains to be Lined - Area 2 µ P L E A S A N T D R 15TH ST W W E S T V I E W D R 21ST ST W 17TH ST W B R I T T A N Y R D S O U T H V I E W D R 20TH ST W 19TH ST W 18TH ST W 16TH ST W 23RD ST W 22ND ST W 25TH ST W VALLEY LN B R O O K E L N O L D B R I D G E L N HONEYSUCKLE LN HILLSIDE CT HILLTOP LN H I L L S I D E S T R I V E R S H O R E D R BROOKE CT R I V E R S H O R E C T HIGH POINT CT H i g h w a y 6 1 T Y L E R S T R A M S E Y S T V E R M I L L I O N S T 10TH ST E 18TH ST E S I B L E Y S T 15TH ST E 17TH ST E B A I L L Y S T 11TH ST E MCNAMARA AVE E D D Y S T 16TH ST E 15TH ST W 10TH ST W 14TH ST E 17TH ST E B A I L L Y S T V E R M I L L I O N S T E D D Y S T Sanitary Sewer Mains to be Lined - Area 1 OVERALL PROJECT AREA PROJECT AREA 1 PROJECT AREA 2 IX-03 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Chris Jenkins, Parks & Recreation Director Date: June 5, 2023 Item: Roadside Tennis & Pickleball Court Reconstruction Project Council Action Requested: Accept bit and award contract to Bituminous Roadways Inc. for reconstruction of the Roadside Tennis and Pickleball Courts for a total project cost of $393,333.00. Background Information: Hastings has had tennis courts along Hwy 55 (formerly Hwy 53) since at least 1937. This facility has grown and expanded and has been in it’s current configuration since the mid-1980’s. It has also been since the mid-1980’s since the asphalt has been replaced, and it is long past time to reconstruct this facility. The final product will include 3 full sized tennis courts and 8 full sized pickleball courts, modified ADA accessible entrance and a reconstructed parking lot. Project must be completed by October 15, 2023. The City engaged ISG, Inc. to complete the design and engineering and conduct bidding and construction administration. Bids were posted on Quest CDN on May 11th, and closed on June 1st, 2023. Six companies provided bids, with a range between $393,333.00 and $607,600.00 to complete the project. Staff recommend accepting the low bid and awarding the construction contract to Bituminous Roadways Inc. Bituminous Roadways has completed a number of projects for the Parks Department over they years, and have always been a responsible, reliable and honest contractor. Financial Impact: While not a budgeted expense, Council has provided support to complete this project with the intent to utilize Park Dedication funds. Balance in park dedication is $898,985.72. Advisory Commission Discussion: Parks & Recreation Commission has been supportive of this project. IX-04 Council Committee Discussion: Over the past 18 months or so, this topic has been discussed in Finance Committee, Parks Committee and in Council workshops. There has been support to complete the reconstruction project. Attachments: ▪ Design Concept ▪ Bid Form ▪ Bid Tabulation ▪ Letter of Recommendation IX-04 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. ______________ A RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR RECONSTRUCTION OF ROADSIDE PARK TENNIS AND PICKLEBALL COURTS WHEREAS, it appears Bituminous Roadways, Inc. is the lowest responsible bidder. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNIL OF THE CITY OF HASTINGS AS FOLLOWS: 1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with Bituminous Roadways, Inc. 2. The amount of the contract is hereby declared to be $393,333.00 ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 5TH DAY OF JUNE, 2023. Ayes: Nays: Absent: _______________________________ Mary D. Fasbender, Mayor ATTEST: _________________________________ Kelly Murtaugh, City Clerk IX-04 WHEREAS, pursuant to an advertisement for bids the Roadside Park Tennis and Pickleball Court Reconstruction Project, bids were opened on June 1, 2023, and; IX-04 Project No. 23-28807 Section 00 4100 - Page 1 of 2 Tennis Court Improvements - Hastings, MN SECTION 00 4100 BID FORM (BID SHALL BE ENTERED VIA QUEST CDN ONLINE BIDDING ONLY) TENNIS COURT IMPROVEMENTS ​​ HASTINGS, MN ISG NO.​​23-28807​​ Ladies and Gentlemen: The undersigned being familiar with the conditions; having made a field inspection and investigation I/we deem necessary; having studied the Plans and Specifications for the work, and being familiar with all factors and other conditions affecting the work and cost thereof, hereby propose to furnish all labor, tools, materials, skills, equipment, building permit, other fees and permits, sales tax, and all else necessary to completely construct the project in accordance with the Plans and Specifications as prepared by ISG,6465 Wayzata Boulevard, Suite 970, St. Louis Park, Minnesota 55426 for the prices as entered digitally I/We hereby certify that I am/we are the only person, persons, firm or corporation interested in this proposal as principals and that it is made without collusion with any person, firm or corporation. It is understood that the following Bid/Bids shall include all necessary materials, labor, supervision, machinery, equipment, tools, bracing, false work and other means of construction, including all necessary tests incidental to such installation. I/We guarantee all of the work performed under this contract shall be done in accordance with the drawings and specifications, in a good and workmanlike manner, and to redo or repair any work which may be rejected due to defective materials or workmanship, prior to the final acceptance of the project, by the Project ​​​Architect​​​and the ​​​Owner​​​. I/We propose to begin work and to prosecute the work so as to complete the same as indicated. BASE BID: See QuestCDN Online Bid. CONTRACT TIME:If this Bid is accepted, I/we will: Commence work as soon as possible after Receipt of Notice to Proceed and shall complete the Work by the time indicated per Section 00 7300 - Supplementary Conditions. BID SECURITY - CONTRACTS: A properly executed bid bond of a sum no less than five percent (5%) of the base bid amount as shown in QuestCDN or a certified check to no less than five percent (5%) of the base bid amount shown in QuestCDN. It is understood that bids may not be withdrawn for a period of 60 days after the date and time set for the opening of bids. It is understood that the Owner reserves the right to retain the bid security of the bidders for a period not to exceed 60 days after the date set for the opening of bids. IX-04 Project No. 23-28807 Section 00 4100 - Page 2 of 2 Tennis Court Improvements - Hastings, MN IX-04 This page intentionally left blank IX-04 IX-04 Letter of Recommendation JUNE 0 1 , 2023 Chris Jenkins Parks and Recreation Director City of Hastings 920 West 10th Street Hastings, MN 55033 651-480-6176 CJenkins@hastingsmn.gov Architecture + Engineering + Environmental + Planning ISGInc.com RE: Official Letter of Recommendation for Tennis Court Improvements – Hastings, MN Chris, On Thursday, June 01, 2023, bids were received for the Tennis Courts Improvements Project. A total of six (6) bids were received ranging from $393,333 to $607,600. The apparent low bidder is Bituminous Roadways, Inc. from Mendota Height, MN, with a bid price of $393,333. We have confirmed that the Bituminous Roadways, Inc. bid is complete and thorough. Therefore, we recommend approval of the Bituminous Roadways, Inc. bid. Sincerely, Mitchell Workmon Project Manager Mitchell.Workmon@ISGInc.com IX-04 City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director Date: June 5, 2023 Item: Consider Resolution of Support – MnDOT Highway 61 Recommended Scope of Improvements COUNCIL ACTION REQUESTED Council is requested to consider the attached resolution indicating support of the recommended project scope for improvements to Highway 61 by MnDOT, scheduled for construction in 2027. BACKGROUND INFORMATION The City and MnDOT have been working through a Highway 61 Pre-Scoping Assessment since March of 2022. The study has included a focus on engagement by conducting in-person and virtual public meetings, updates at City Council Meetings, booth at 2022 Rivertown Days, door-knocking efforts, DBA and Chamber Meetings, and business and property owner one-on-one meetings. Safety, mobility, access, vehicle speeds and pedestrian facilities were all predominant concerns expressed by the public. The corridor is considered to exhibit a critical crash rate by MnDOT. The travel time along Highway 61 from 4th Street to 36th Street was projected to increase from 5.2 minutes in 2022 to nearly 22 minutes in 2040 if no improvements are made. Additionally, there are really no safe crossing locations for bicycles and pedestrians. To address the concerns, the vision included elimination of parking, reduced public road access and driveway access, improved crossings, additional intersection control, and enhanced community space. After the third Open House, many comments were received from an engaged public. It was clear that post-meeting adjustments would be required. Therefore, MnDOT set up individual business meetings for all that requested them. These proved to be very productive meetings and balanced localized business access with safety and mobility along the corridor for all. FINANCIAL IMPACT MnDOT’s Vision Plan is approximately $25 Million for total project costs of the improvements. Replacement and/or rehabilitation of the aged City utilities along Highway 61 would be an additional $5 Million. MnDOT has $10 Million allocated toward this project already, therefore is seeking another $20 Million in outside funding, such as federal funds. MnDOT has expressed interest in partnering with the City and State elected officials to pursue funding in future legislative sessions and submitting for grant opportunities that may be applicable to this corridor and score well. The City would also have options for its portion of the cost share to utilize the State Aid for Local Transportation account, or allocate capital funds in future budget years. STAFF RECOMMENDATION The recommended concept has been analyzed and modeled based on data, reviewed by the public, business community, and technical professionals. After a thorough public engagement process, it addresses safety and mobility concerns while still balancing access needs along the corridor. Moving forward into design will put this concept into motion and allow MnDOT and the City of Hastings to aggressively pursue outside funding streams that would otherwise not be made available under standard MnDOT project prioritization structure. Therefore, staff recommends the Council adopt the attached resolution in support of the recommended scope and features for Highway 61. X-A-01(a,b) CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION IN SUPPORT OF THE RECOMMENDED SCOPE AND FEATURES FOR THE 2027 TRUNK HIGHWAY 61 IMPROVEMENTS WHEREAS, The Minnesota Department of Transportation (MnDOT) proposes to make certain improvements on a majority of Trunk Highway 61 located in the City of Hastings under State Project (S.P.) 1913-107 in the year 2027; and WHEREAS, MnDOT and the City facilitated an extensive public engagement process to gather feedback and concerns of the public for purposes of developing recommended design concepts that would best address their inputs, and WHEREAS, the predominant concerns expressed by the public were Access to Trunk Highway 61, Safety, Traffic Operations, Mobility, Vehicle Speeds, and Pedestrian Facilities; and WHEREAS, the public engagement, technical design, and analysis process have together yielded a recommended alternative concept that collectively addresses the aforementioned concerns to a significant and reasonable extent; and WHEREAS, The City of Hastings supports the inclusion, in this project letting, of improvements along Trunk Highway 61 located within the City Limits of Hastings that address the concerns expressed during the public engagement process; and WHEREAS, the Minnesota Department of Transportation Policy and Procedures for Cooperative Construction Projects with Local Units of Government, the City will have a participation in the cost for this work and the City share for this work; and WHEREAS, MnDOT has requested that the City formally indicate its intent to participate in the costs of the improvements in accordance with MnDOT’s “Policy and Procedures for Cooperative Construction Projects with Local Units of Government” dated February 24, 2016. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. The City of Hastings hereby supports the implementation of the recommended project scope and features for improvements along Trunk Highway 61 as herein described and presented by MnDOT. 2. Following approval by the Minnesota Department of Transportation of plans and specifications for the improvement of said trunk highway and City streets, before a contract is awarded for the construction of said improvements, the City shall enter into an agreement with the State which shall provide that the City shall pay its share of the cost of the requested improvements as determined by the State in accordance with the latest “Policies and Procedures for Cooperative Construction Projects with Local Units of Government” (a copy of which has been received by the City). 3. The City will work in partnership with MnDOT and State elected officials in pursuit of additional outside financial resources to assist with covering project funding gaps. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 5TH DAY OF JUNE, 2023 Ayes: Nays: Mary Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL X-A-01(a,b) City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Chris Jenkins, Parks & Recreation Director Date: June 5, 2023 Item: Planning Processes Council Action Requested: Support and approve planning processes for the development of both an Expansion and Redevelopment of Vet’s Athletic Complex, and Vison Planning for renovations and updating the Hastings Civic Arena. Approve any necessary budget adjustment to complete planning in 2023 if approved. Background Information: During multiple recent meetings (Parks Committee, Council Workshop, Parks & Recreation Commission), these planning processes have risen to the top of the priority list, and there is strong desire to strategically complete these processes. It is universally understood that these facilities are critical components of Hastings’ Parks & Trail System, are valued community assets, and developing plans for how these will serve our residents, business community and visitors into the future is important. The two planning projects under consideration are: • Veterans Athletic Complex: Expansion and redevelopment of Vet’s Athletic Complex has been a recognized community need since the development of the Parks System Plan (which also doubles as the Parks & Recreation chapter of Hastings’ Comprehensive Plan), which was completed in 2007. Most pointed is the fact that Hastings does not have adequate athletic facilities to support the youth and adult athletics in Hastings, and using athletic fields located in neighborhood parks is not sustainable or desirable (geographically spread out, no dedicated parking, no support facilities, lacking ability to host major tournaments, etc.). Quality athletic facilities are seen as a tool to attract and retain families with young children, and as an economic driver to increase activity at local businesses (restaurants, gas stations, grocery stores, hotels, shopping centers, etc.). Creating the vision for an expanded facility is the first, and most critical step in strategically planning for this facility to create positive, community wide impacts. • Hastings Civic Arena: Vision planning for renovating and updating the Hastings Civic Arena is also strongly supported, and it is understood that X-B-01 renovation and expansion of this facility (mostly in the lobby, restrooms, office space, storage, seating, locker rooms, etc. areas) is critical so the facility can serve our community and region for the next 30-50 years. Options for Council Consideration: Both planning processes are valuable and important, and Council has expressed a desire to complete both processes. Staff met with ISG, Inc. to discuss both projects in an effort to propose planning process that are meaningful, fiscally responsible, and provide the level of detail necessary to plan and budget for future projects. Below is an outline of each planning process proposed by ISG, Inc. 1. Vet’s Athletic Complex Expansion and Redevelopment Planning: 4-5 months for planning. ISG, Inc’s Design Package A, with a not to exceed cost of $58,000.00 will include: o Due Diligence and Base Mapping ▪ Base Map Using Public GIS Data ▪ Drone Imagery (For Renderings) ▪ Preliminary Zoning Review ▪ Preliminary Stormwater Review o Programming and Visioning (City staff and key stakeholders) ▪ Confirm Site Program ▪ Confirm Number of Fields, Parking, and Stormwater Requirements to Determine Space Needs ▪ Site Fit Test ▪ (2-3) Meetings o Master Planning and Preliminary Planning ▪ Master Plan Package (Draft Package + Final Package) ▪ Marketing 3D Renderings Package (3 Total) ▪ Preliminary Opinion of Costs ▪ (2-3) Meetings 2. Hastings Civic Arena Renovation and Updating Vision Plan: 3-4 months for planning. ISG, Inc’s Design Package A, with a not to exceed cost of $28,000.00 will include: o Due Diligence and Facility Assessment • Existing Plan Review • Onsite Building Review (Architecture + Space Planning Only) • (1) Meeting X-B-01 o Needs Analysis (City Staff and Key Stakeholders Involvement Only) • Confirm Current and Future Space Needs (Architecture + Space Planning) • Confirm renovations vs expansions • Concept Package (Draft + Final Package) • Preliminary Opinion of Costs • (2) Meetings These planning processes and packages are the launching point for a continued process that would include completing all of the design and engineering components necessary to bid and construct new facilities. Those future planning processes (Package B in the attachment), are estimated to cost between 7.0% and 8.5% of the project construction costs, and are in addition to this planning cost. The proposed process for both efforts is the baseline planning to begin contemplating future funding strategies and opportunities with an accurate representation of the facilities needed, desired, and able to fit within a given footprint, existing property or building. Council Direction: Staff are seeking Council’s direction, and suggest the following options to consider. These suggestions are listed in order of staff suggestion based on staff capacity, future project timing, and planning process durations. 1. Engage ISG, Inc. to begin the Vets Complex planning effort in 2023, and Arena planning effort in 2024. 2. Engage ISG, Inc. to begin the Arena planning effort in 2023, and the Vets Complex planning effort in 2024. 3. Engage ISG, Inc. to begin both planning processes in 2024. 4. Other. Financial Impact: If Council desires to begin a planning process in 2023, a budget adjustment is necessary. Park dedication funding can be used. If Council desires to begin a planning process or processes in 2024, an FY2024 budget allocation is necessary. Advisory Commission Discussion: The Parks & Recreation Commission has discussed the need for both of these planning processes at multiple meetings in 2023, and commission supports both. At the April 19th meeting, unanimous support was provided for both efforts. Council Committee Discussion: X-B-01 As a part of a larger discussion at the Parks Committee of Council meeting on March 27, 2023, these planning processes were discussed, along with their importance. Further discussion around the Parks 5-year plan, and what impacts might be realized if an athletic complex were funded, were also had at length. Ultimately, Committee supports the proposed planning efforts. Staff advised that the Commission would provide a recommendation, which was completed April 19, 2023. The same topic was the focus of the Council workshop on April 3, 2023, and a very similar conversation was carried. Ultimately it was understood that planning for these facilities is the first step in investigating the potential development or redevelopment of facilities. Attachments: ▪ ISG, Inc. proposal ▪ Samples of planning document outcomes X-B-01 Memorandum 6465 Wayzata Boulevard + Suite 970 + St. Louis Park, MN 55426 952.426.0699 + ISGInc.com Architecture + Engineering + Environmental + Planning To: Chris Jenkins - City of Hastings From: Mitch Workmon - ISG Date: 05.31.2023 Subject: Preliminary Consultant Design Fee Ranges for Veterans Athletic Complex and Hastings Civic Arena Veterans Athletic Complex: Design Package A ($42,000 - $58,000) • Due Diligence + Base Mapping o Base Map Using Public GIS Data o Drone Imagery (For Renderings) o Preliminary Zoning Review o Preliminary Stormwater Review • Programming + Visioning (City Project Manager + Minimal Key Stakeholders Involvement Only) o Confirm Site Program o Confirm Number of Fields, Parking, and Stormwater Requirements to Determine Space Needs o Site Fit Test o (2-3) Meetings • Master Planning + Preliminary Planning Phase (City Project Manager + Minimal Key Stakeholders Involvement Only) o Master Plan Package (Draft Package + Final Package) o Marketing 3D Renderings Package (3 Total Views) o Preliminary Opinion of Costs o (2-3) Meetings Veterans Athletic Complex: Design Package B (7.0% - 8.5% of Construction Costs) • Community and Stakeholder Engagement • Design and Engineering o Topographical Survey o Geotechnical Report o Schematic Design + SD Cost Estimate o Design Development + DD Cost Estimate o Construction Documentation + Specifications • Permitting • Bidding • Construction Administration X-B-01 Memorandum Page 2 of 2 952.426.0699 + ISGInc.com Hastings Civic Arena Design Package A ($22,000 - $28,000) • Due Diligence + Facility Assessment o Existing Plan Review o Onsite Building Review (Architecture + Space Planning Only) o (1) Meeting • Needs Analysis (City Project Manager + Minimal Key Stakeholders Involvement Only) o Confirm Current and Future Space Needs (Architecture + Space Planning) o Confirm Renovations o Confirm Expansions o Concept Package (Draft + Final Package) o Preliminary Opinion of Costs o (2) Meetings Hastings Civic Arena Design Package B (7.5% - 8.5% of Construction Costs) • Community and Stakeholder Engagement • Review of Systems: Mechanical, Plumbing, Electrical, Structural, Technology, AV, Security Systems) • Design and Engineering o Topographical Survey o Geotechnical Report (If Needed) o Schematic Design + SD Cost Estimate o Design Development + DD Cost Estimate o Construction Documentation + Specifications • Permitting • Bidding • Construction Administration X-B-01 This document was created by an application that isn’t licensed to use novaPDF. 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X-B-01 5 BASEBALL FIELDS 5 SOFTBALL FIELDS 10 BATTING CAGES 8 SOCCER FIELDS +1,000 PARKING CAPACITY 7 MULTI-PURPOSESUPPORT BUILDING SITE PLAN - Native Prairie Inspired Circulation + Landscape - Healthy Water + Environmental Systems - Elevated 360 Degree Viewing Platforms - Local Culture + Community Connection - Designated Drop Off / Pick Up Areas - Enhanced Fan + Player Experience - Accessible Pedestrian-First Design - Synthetic Turf Playing Surfaces - Weather Protection Structures - Integrated Smart Technology- Flexible Plaza Event Spaces - Year-Round Destination - Interactive Play Areas- Iconic Landmark w Benson road n W est p o r t ave n u e B ig S iou x rive r Great ShotS Sioux FallS reGional airport elmwood GolF CourSe N X-B-01 MAKE X-B-01 NO X-B-01 SMALL X-B-01 PLANS X-B-01 LETS‘SOAR X-B-01 City Council Memorandum To: Mayor Fasbender and City Council From: John Hinzman, Community Development Director Date: June 5, 2023 Item: Resolution: Approve Transfer of Real Property to HEDRA – 3000 Lightbourn Court City Council Action Requested Consider adoption of the attached resolution transferring a vacant one acre parcel located at 3000 Lightbourn Court to the Hastings Economic Development and Redevelopment Authority (HEDRA). A simple majority is necessary for action. Background Information HEDRA is working with Gregg Lowe on the sale and development of a 6,000 s.f. automobile repair facility on the site. HEDRA has scheduled a public hearing on June 15th to consider the sale to Mr. Lowe and to authorize signature of a development agreement. Action would also require future Site Plan and Special Use Permit review by the Planning Commission and City Council prior to sale of the property. Financial Impact: Sale of the property will generate $93,654 ($2.15 per s.f.) in revenue and place an existing tax exempt parcel on the tax rolls. Advisory Commission Discussion: HEDRA reviewed the concept plan and sales terms at the May 4, 2023 meeting and were supportive. Council Commission Discussion: N\A Attachments:  Resolution  Location Map X-C-01 HASTINGS CITY COUNICL RESOLUTION NO. A RESOLUTION APPROVING THE TRANSFER OF REAL PROPERTY TO THE HASTINGS ECONOMIC DEVELOPMENT AND REDEVELOPMENT AUTHORITY Council member _ ______________ introduced the following Resolution and moved its adoption: WHEREAS, the City of Hastings (“City”) is the fee owner of real property located at 3000 Lightbourn Court, Hastings and legally described as follows: Lot 8, Block 2, HASTINGS INDUSTRIAL PARK NO. 7, according to the recorded plat thereof, Dakota County, Minnesota Abstract Property PID: 19-32006-02-080 (the “Property”); and WHEREAS, the City established the Hastings Economic Development and Redevelopment Authority (“HEDRA”) as a municipal economic development authority to coordinate and administer economic and redevelopment plans and programs for the City; and WHEREAS, the Property is a developable property and the City desires to convey the Property to HEDRA for redevelopment purposes. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hastings as follows: 1. That the conveyance of the Property to HEDRA is in the public interest of the City and its people, furthers its general plan of economic development and furthers the aims and purposes of Minn. Stat. Sections 469.090 to 469.108; and the appropriate officials are authorized to take such action so as to effectuate such conveyance. 2. That said conveyance has no relationship to the City’s Comprehensive Plan and therefore the Hastings City Council has dispensed with the requirements of Minn. Stat. § 462.356, Subd. 2, that may require the Hastings Planning Commission to perform a Comprehensive Plan compliance review of said conveyance that may constitute a disposal of real property pursuant to § 462.356, Subd. 2. X-C-01 Council member _ moved a second to this Resolution and upon being put to a vote it was adopted by the Council Members present. Adopted by the Hastings City Council this 5th day of June 2023, with the following vote: Ayes: Nays: Absent: ______________________________ Mary Fasbender, Mayor ATTEST: _____________________________ Kelly Murtaugh, City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 5th day of June, 2023, as disclosed by the records of the City of Hastings on file and of record in the office. Kelly Murtaugh, City Clerk (SEAL) X-C-01 LOCATION MAP X-C-01 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: City Administrator Dan Wietecha Date: June 5, 2023 Item: State Bonding Requests Council Action Requested: Approve three resolutions required for applications for state bonding projects. Background Information: The process is underway for cities and other local governments to have projects considered by the governor to be part of the proposed 2024 capital budget for the State of Minnesota. The deadline for local governments to submit their project information is June 16. Although it may be difficult for a project to meet all the priority criteria, the state has indicated the following priorities for bonding projects: • Address life and safety issues. • Preserve existing infrastructure and repair existing facilities before starting new projects. • Provide at least a 50% match. • Are proposed following community engagement. • Have a local resolution of support from the governing body. • Integrate climate preparedness and/or clean energy. • Address and undo historical and systematic disparities and inequities, including those based on race, gender, veterans’ status, geography, and economic status. Acknowledging that our Capital Improvement and Capital Equipment Plans (CIP/CEP) have identified project expenses greater than readily available revenues, it is important that we seek alternate funds where available. The Management Team has reviewed our CIP/CEP and major projects anticipated in the next few years and recommends consideration of the following projects for application for state bonding assistance, in order of recommended ranking: • Arena Refrigeration System & West Rink Roof – City Council provided direction to staff to move forward with replacing the refrigeration system and the West Rink roof with solar array as a 2024 project at its May 15th regular meeting. The City has submitted this for consideration in the State’s 2022 and 2023 capital budget, and it has been on the X-E-01 (a-c) Governor’s recommended list the past two years. Current cost estimate is $4.5M; the request is for state bonding to cover 50%. • PFAS Treatment & Raw Water Lines – At its April 3rd meeting, the City Council hired WSB & Associates for a feasibility study to develop a recommended solution to address PFAS in our drinking water. The preliminary cost estimates id $61.7M. Sen. Seeberger and Rep. Hudella have proposed to carry legislation to fund this project in the next session and suggested that also entering it into the bonding requests would help with introducing the bill. We are not proposing a local match for this project. • Highway 61 – We have been working with MNDOT to plan for reconstruction of Highway 61 in 2027. From prior experience, a project may need to be applied several times before approval for state bonding, thus submitting this project now ahead of scheduled construction. Current cost estimate is $30M, including the highway and the City’s water and sanitary sewer utilities underneath it. MNDOT has $10M allocated toward the project, leaving a gap of $20M to be covered. We intend to pursue a variety of federal and state funding to cover this. Financial Impact: We propose a 50% local match (which would occur in future budget years) for the Civic Arena project. These projects are identified in the Capital Improvement Plan. Committee Discussion: Not applicable Attachments: • Resolution – Hastings Civic Arena Improvements • Resolution – PFAS Treatment of Municipal Water System • Resolution – Trunk Highway 61 Improvements X-E-01 (a-c) CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. ________ RESOLUTION IN SUPPORT OF APPLICATION FOR STATE BONDING FOR HASTINGS CIVIC ARENA IMPROVEMENTS WHEREAS, the Hastings Civic Arena ice arena is among the top arenas to play in within the State of Minnesota for its history and vintage style; WHEREAS, the Hastings Civic Arena is used by area residents for youth and adult recreational skating, Hastings High School boys and girls hockey teams, figure skating lessons, and regional hockey tournaments; WHEREAS, the US Environmental Protection Agency (EPA) is phasing out use of R-22 refrigerant, which is currently used for the Hastings Civic Arena’s ice refrigeration; WHEREAS, in in February 2017, the City conducted an energy efficiency study regarding alternatives to the R-22 refrigeration system and adding 160 kW roof-top solar array; WHEREAS, conversion to an ammonia-based refrigeration system will require building modifications; WHEREAS, a modified built-up roof is required for the solar installation; WHEREAS, conversion to an ammonia-based refrigeration system, replacement of the west rink roof, and installation of roof-top solar panels would enable the continued maintenance and use of the existing Hastings Civic Arena facility and utilize clean energy, with the project estimated at $4.5 million; WHERAS, the City of Hastings is authorized under Minnesota Statutes Section 471.345 subd.13, to enter into guaranteed energy savings agreements with a qualified provider not exceeding twenty years for the purpose of implementing comprehensive utility cost-savings measures to improve the energy efficiency of a municipal facility provided the cost of implementing the measures will not exceed the amount to be saved in utility operation and maintenance costs over a twenty year period and the qualified provider provides a written guarantee that the energy or operating cost savings will meet or exceed the cost of the system; WHEREAS, the City of Hastings ranks this request 1 of 3 requests for the 2024 Capital Budget; AND, WHEREAS, the State of Minnesota Capital Budget bonding projects requires a 50% local match; X-E-01 (a-c) NOW, THEREFORE, BE IT HEREBY RESOLVED by the Hastings City Council that it supports applying to the State of Minnesota 2024 Capital Budget for inclusion of the Hastings Civic Arena Improvements to upgrade the refrigeration system. Adopted this 5th day of June, 2023. _______________________________ Mary Fasbender, Mayor Attest: _______________________________ Kelly Murtaugh, City Clerk X-E-01 (a-c) CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. ________ RESOLUTION IN SUPPORT OF APPLICATION FOR STATE BONDING FOR PFAS TREATMENT OF MUNICIPAL WATER SYSTEM WHEREAS, the Minnesota Department of Health (MDH) has detected PFAS in the Hastings raw water supply; and WHEREAS, MDH has established health-based guidance values for six species of PFAS to calculate a Health Risk Index (HRI), which is recommended to be maintained below 1.0; and WHEREAS, all Hastings municipal wells have PFAS in them and four of the six have HRI’s between 0.5 and 1.0; and WHEREAS, recently the Environmental Protection Agency (EPA) proposed guidance that lowers the threshold of certain PFAS elements to detectable levels; and WHEREAS, the EPA and MDH guidance is expected to place all six municipal wells above the HRI, resulting in drinking water advisories issued across all of Hastings as early as 2023; and WHEREAS, it is estimated to cost $62 Million to mitigate PFAS from the Hastings drinking water supply; and WHEREAS, the City of Hastings water rates cannot afford this unforeseen cost to deliver safe drinking water to residents and businesses; and WHEREAS, the City of Hastings has not been included in the East Metro Settlement with 3M to date; and WHEREAS, the City of Hastings has not received funding support from outside sources; and WHEREAS, the City of Hastings is planning to include the private water system that serves the Hastings Veterans Home in its PFAS treatment; and WHEREAS, the City of Hastings has already invested in feasibility study and significant staff resources to understand and manage the impacts of PFAS; and AND, WHEREAS, the City of Hastings ranks this request 2 of 3 requests for the 2024 Capital Budget; X-E-01 (a-c) NOW, THEREFORE, BE IT HEREBY RESOLVED by the Hastings City Council that it supports applying to the State of Minnesota 2024 Capital Budget for inclusion of PFAS Treatment of Municipal Water Supply. Adopted this 5th day of June, 2023. _______________________________ Mary Fasbender, Mayor Attest: _______________________________ Kelly Murtaugh, City Clerk X-E-01 (a-c) CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. ________ RESOLUTION IN SUPPORT OF APPLICATION FOR STATE BONDING FOR TRUNK HIGHWAY 61 IMPROVEMENTS WHEREAS, Trunk Highway 61 (Vermillion Street) is an important route for vehicle and freight traffic as part of the National Highway System; and WHEREAS, TH 61 is a lower speed urban section in which multimodal mobility and safety are important considerations; and WHEREAS, previous planning efforts were acknowledged, including the Vermillion Street Corridor Study, People Movement Plan, and 2040 Comprehensive Plan; and WHEREAS, a Pre-Scoping Assessment has now been completed by MnDOT and the City of Hastings to refine understanding of needs through stakeholder engagement; and WHEREAS, a recommended alternative concept has collectively addressed the predominant concerns of access, safety, traffic operations, mobility, vehicle speeds, bicycle/pedestrian facilities, and opportunities for community identity/aesthetic improvements; and WHEREAS, the existing public utilities are aged, failing and in need of repair; and AND, WHEREAS, the City of Hastings ranks this request 3 of 3 requests for the 2024 Capital Budget; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Hastings City Council that it supports applying to the State of Minnesota 2024 Capital Budget for inclusion of the Trunk Highway 61 Improvements. Adopted this 5th day of June, 2023. _______________________________ Mary Fasbender, Mayor Attest: _______________________________ Kelly Murtaugh, City Clerk X-E-01 (a-c) City Council Memorandum To: Mayor Fasbender & City Councilmembers From: City Administrator Dan Wietecha Date: June 5, 2023 Item: Interim Ordinance on Cannabis and Cannabinoids Council Action Requested: First Reading of Interim Ordinance Prohibiting the Establishment of New Uses or the Expansion of Existing Uses, Sales and Operations Related to Cannabis Businesses and Intoxicating Cannabinoids (CBD) Sales, Testing, Manufacturing or Distribution and schedule public hearing for the June 26, 2023. Background Information: Following extended review and discussion by the Public Safety Advisory Commission, Public Safety Committee of City Council, and City Council, the City Council adopted zoning and licensing ordinances related to cannabis and hemp businesses on April 3, 2023. Subsequently, the Minnesota Legislature adopted House File 100, relating to adult-use of cannabis, which was signed by Governor Walz just last week. The new law is voluminous and complex. Staff recommends an interim ordinance in order to review the new legislation, study potential impacts of the new law, and consider possible changes to the City’s Zoning Ordinance and City Code. This interim ordinance would apply to both cannabis businesses and hemp businesses as defined in the legislation. Financial Impact: Not applicable Committee Discussion: City Council adopted zoning and licensing ordinances related to cannabis and hemp businesses on April 3, 2023. Attachment: • Interim Ordinance Prohibiting the Establishment of New Uses or the Expansion of Existing Uses, Sales and Operations Related to Cannabis Businesses and Intoxicating Cannabinoids (CBD) Sales, Testing, Manufacturing or Distribution X-E-02 ORD. NO. ________________ CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA AN INTERIM ORDINANCE PROHIBITING THE ESTABLISHMENT OF NEW USES OR THE EXPANSION OF EXISTING USES, SALES AND OPERATIONS RELATED TO CANNABIS BUSINESSES AND INTOXICATING CANNABINOIDS (CBD) SALES, TESTING, MANUFACTURING OR DISTRIBUTION WHEREAS, pursuant to Minnesota Statutes, Section 462.355 subdivision 4, many cities have adopted interim ordinances in order to study the impacts of certain uses and determine whether regulations are appropriate for the purpose of protecting the public health, safety and welfare of their citizens; and WHEREAS, the recently enacted House File 100, relating to legalization of adult-use cannabis, allows a local unit of government to adopt an interim ordinance to regulate, restrict, or prohibit the operation of a cannabis business within the jurisdiction or a portion thereof until January 1, 2025; and WHEREAS, the City desires to undertake a study to consider possible changes to the Zoning Ordinance and City Code that would address the types of uses that involve the sales, testing, manufacturing and distribution of cannabis and products that contain intoxicating cannabinoids (CBD) whether for medical, recreational or for other human or animal consumption purposes and may implement many of the suggestions from the study. The City Council of the City of Hastings, Dakota County, Minnesota, does hereby ordain as follows: SECTION 1. No business, person or entity may establish a new use or expand an existing use that includes or involves the sales, testing, manufacturing, or distribution of cannabis in any way, whether medical or recreational, or any products that contain intoxicating cannabinoids extracted from hemp (CBD) in any form, including lower-potency hemp edibles, for a period of up to six (6) months from the effective date of this ordinance or until ordinances regulating such uses become effective or until the Council rescinds this Interim Ordinance, whichever occurs first. The City reserves the right under law to extend this period if necessary for completion of its study. SECTION 2. City Staff is directed to conduct a study to gather information and make a recommendation to the Council to determine if the Zoning Ordinance and City Code need to be amended regarding these types of uses to better protect the citizens of Hastings, and if so, what regulations are appropriate. SECTION 3. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: X-E-02 The City will be undergoing a study regarding CBD and cannabis uses to determine if regulations surrounding zoning and licensing are appropriate. No new use may be established, and no existing use may be expanded until the City adopts regulations regarding these uses, or determines no regulations are necessary and rescinds the interim ordinance or for a period of six months, whichever occurs first. SECTION 4. EFFECTIVE DATE AND EXPIRATION DATE. This ordinance shall be in full force and effect from and after its passage and publication according to law and shall expire upon adoption of ordinances regulating such uses, until the Council rescinds or terminates the Interim Ordinance or six (6) months from its effective date, whichever occurs first. Adopted by the Hastings City Council on ________________, 2023, by the following vote: Ayes: Nays: Absent: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk (City Seal) X-E-02 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Emily King, Deputy City Clerk Date: June 5, 2023 Item: Approve Liquor License Renewal for Spiral Brewery for the 2023 – 2024 Licensing Period Council Action Requested: Approve the attached resolution approving liquor license renewal for Spiral Brewery. Background Information: The City has received and reviewed an application for a Taproom On-Sale and Sunday Sales, Brewer Off- Sale, and Small Brewer Off-Sale liquor license renewal for Spiral Brewery, 111 2nd Street East, for the July 1, 2023 – June 30, 2024 licensing period. Approval and issuance of the license are contingent upon the submittal of all required documents, fees, and completion of a criminal history background investigation by the Hastings Police Department. Financial Impact: The associated fees have been paid. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution X-E-03 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 06 - - 23 APPROVING LIQUOR LICENSE RENEWAL FOR SPIRAL BREWERY FOR 2023 – 2024 WHEREAS, the City has received and reviewed an application for a Taproom On-Sale and Sunday Sales, Brewer Off-Sale, and Small Brewer Off-Sale liquor license renewal for Spiral Brewery, 111 2nd Street East; and WHEREAS, approval and issuance of licenses are contingent upon the submittal of all required documents, fees, and completion of criminal history background investigation by the Hastings Police Department. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the liquor license renewal is approved for the July 1, 2023 – June 30, 2024 licensing period, unless revoked by City Council. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 5th DAY OF JUNE, 2023. ATTEST: ______________________________ _______________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor X-E-03