HomeMy WebLinkAboutX-B-01 Veterans Athletic Complex and Hastings Civic Arena Planning Studies
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Jenkins, Parks & Recreation Director
Date: June 5, 2023
Item: Planning Processes
Council Action Requested:
Support and approve planning processes for the development of both an
Expansion and Redevelopment of Vet’s Athletic Complex, and Vison
Planning for renovations and updating the Hastings Civic Arena. Approve
any necessary budget adjustment to complete planning in 2023 if approved.
Background Information:
During multiple recent meetings (Parks Committee, Council Workshop,
Parks & Recreation Commission), these planning processes have risen to
the top of the priority list, and there is strong desire to strategically complete
these processes. It is universally understood that these facilities are critical
components of Hastings’ Parks & Trail System, are valued community
assets, and developing plans for how these will serve our residents,
business community and visitors into the future is important.
The two planning projects under consideration are:
• Veterans Athletic Complex: Expansion and redevelopment of Vet’s
Athletic Complex has been a recognized community need since the
development of the Parks System Plan (which also doubles as the Parks
& Recreation chapter of Hastings’ Comprehensive Plan), which was
completed in 2007. Most pointed is the fact that Hastings does not have
adequate athletic facilities to support the youth and adult athletics in
Hastings, and using athletic fields located in neighborhood parks is not
sustainable or desirable (geographically spread out, no dedicated
parking, no support facilities, lacking ability to host major tournaments,
etc.). Quality athletic facilities are seen as a tool to attract and retain
families with young children, and as an economic driver to increase
activity at local businesses (restaurants, gas stations, grocery stores,
hotels, shopping centers, etc.). Creating the vision for an expanded
facility is the first, and most critical step in strategically planning for this
facility to create positive, community wide impacts.
• Hastings Civic Arena: Vision planning for renovating and updating the
Hastings Civic Arena is also strongly supported, and it is understood that
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renovation and expansion of this facility (mostly in the lobby, restrooms,
office space, storage, seating, locker rooms, etc. areas) is critical so the
facility can serve our community and region for the next 30-50 years.
Options for Council Consideration:
Both planning processes are valuable and important, and Council has
expressed a desire to complete both processes. Staff met with ISG, Inc. to
discuss both projects in an effort to propose planning process that are
meaningful, fiscally responsible, and provide the level of detail necessary to
plan and budget for future projects.
Below is an outline of each planning process proposed by ISG, Inc.
1. Vet’s Athletic Complex Expansion and Redevelopment Planning: 4-5
months for planning.
ISG, Inc’s Design Package A, with a not to exceed cost of $58,000.00
will include:
o Due Diligence and Base Mapping
▪ Base Map Using Public GIS Data
▪ Drone Imagery (For Renderings)
▪ Preliminary Zoning Review
▪ Preliminary Stormwater Review
o Programming and Visioning (City staff and key stakeholders)
▪ Confirm Site Program
▪ Confirm Number of Fields, Parking, and Stormwater
Requirements to Determine Space Needs
▪ Site Fit Test
▪ (2-3) Meetings
o Master Planning and Preliminary Planning
▪ Master Plan Package (Draft Package + Final Package)
▪ Marketing 3D Renderings Package (3 Total)
▪ Preliminary Opinion of Costs
▪ (2-3) Meetings
2. Hastings Civic Arena Renovation and Updating Vision Plan: 3-4 months
for planning.
ISG, Inc’s Design Package A, with a not to exceed cost of $28,000.00
will include:
o Due Diligence and Facility Assessment
• Existing Plan Review
• Onsite Building Review (Architecture + Space Planning Only)
• (1) Meeting
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o Needs Analysis (City Staff and Key Stakeholders Involvement
Only)
• Confirm Current and Future Space Needs (Architecture +
Space Planning)
• Confirm renovations vs expansions
• Concept Package (Draft + Final Package)
• Preliminary Opinion of Costs
• (2) Meetings
These planning processes and packages are the launching point for a
continued process that would include completing all of the design and
engineering components necessary to bid and construct new facilities.
Those future planning processes (Package B in the attachment), are
estimated to cost between 7.0% and 8.5% of the project construction
costs, and are in addition to this planning cost.
The proposed process for both efforts is the baseline planning to begin
contemplating future funding strategies and opportunities with an
accurate representation of the facilities needed, desired, and able to fit
within a given footprint, existing property or building.
Council Direction:
Staff are seeking Council’s direction, and suggest the following options to
consider. These suggestions are listed in order of staff suggestion based
on staff capacity, future project timing, and planning process durations.
1. Engage ISG, Inc. to begin the Vets Complex planning effort in 2023,
and Arena planning effort in 2024.
2. Engage ISG, Inc. to begin the Arena planning effort in 2023, and the
Vets Complex planning effort in 2024.
3. Engage ISG, Inc. to begin both planning processes in 2024.
4. Other.
Financial Impact:
If Council desires to begin a planning process in 2023, a budget adjustment
is necessary. Park dedication funding can be used.
If Council desires to begin a planning process or processes in 2024, an
FY2024 budget allocation is necessary.
Advisory Commission Discussion:
The Parks & Recreation Commission has discussed the need for both of
these planning processes at multiple meetings in 2023, and commission
supports both. At the April 19th meeting, unanimous support was provided
for both efforts.
Council Committee Discussion:
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As a part of a larger discussion at the Parks Committee of Council meeting
on March 27, 2023, these planning processes were discussed, along with
their importance. Further discussion around the Parks 5-year plan, and what
impacts might be realized if an athletic complex were funded, were also had
at length. Ultimately, Committee supports the proposed planning efforts.
Staff advised that the Commission would provide a recommendation, which
was completed April 19, 2023.
The same topic was the focus of the Council workshop on April 3, 2023, and
a very similar conversation was carried. Ultimately it was understood that
planning for these facilities is the first step in investigating the potential
development or redevelopment of facilities.
Attachments:
▪ ISG, Inc. proposal
▪ Samples of planning document outcomes
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Memorandum
6465 Wayzata Boulevard + Suite 970 + St. Louis Park, MN 55426
952.426.0699 + ISGInc.com
Architecture + Engineering + Environmental + Planning
To: Chris Jenkins - City of Hastings
From: Mitch Workmon - ISG
Date: 05.31.2023
Subject: Preliminary Consultant Design Fee Ranges for Veterans Athletic Complex and Hastings Civic Arena
Veterans Athletic Complex: Design Package A ($42,000 - $58,000)
• Due Diligence + Base Mapping
o Base Map Using Public GIS Data
o Drone Imagery (For Renderings)
o Preliminary Zoning Review
o Preliminary Stormwater Review
• Programming + Visioning (City Project Manager + Minimal Key Stakeholders Involvement Only)
o Confirm Site Program
o Confirm Number of Fields, Parking, and Stormwater Requirements to Determine Space Needs
o Site Fit Test
o (2-3) Meetings
• Master Planning + Preliminary Planning Phase (City Project Manager + Minimal Key Stakeholders Involvement Only)
o Master Plan Package (Draft Package + Final Package)
o Marketing 3D Renderings Package (3 Total Views)
o Preliminary Opinion of Costs
o (2-3) Meetings
Veterans Athletic Complex: Design Package B (7.0% - 8.5% of Construction Costs)
• Community and Stakeholder Engagement
• Design and Engineering
o Topographical Survey
o Geotechnical Report
o Schematic Design + SD Cost Estimate
o Design Development + DD Cost Estimate
o Construction Documentation + Specifications
• Permitting
• Bidding
• Construction Administration
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Memorandum
Page 2 of 2 952.426.0699 + ISGInc.com
Hastings Civic Arena Design Package A ($22,000 - $28,000)
• Due Diligence + Facility Assessment
o Existing Plan Review
o Onsite Building Review (Architecture + Space Planning Only)
o (1) Meeting
• Needs Analysis (City Project Manager + Minimal Key Stakeholders Involvement Only)
o Confirm Current and Future Space Needs (Architecture + Space Planning)
o Confirm Renovations
o Confirm Expansions
o Concept Package (Draft + Final Package)
o Preliminary Opinion of Costs
o (2) Meetings
Hastings Civic Arena Design Package B (7.5% - 8.5% of Construction Costs)
• Community and Stakeholder Engagement
• Review of Systems: Mechanical, Plumbing, Electrical, Structural, Technology, AV, Security Systems)
• Design and Engineering
o Topographical Survey
o Geotechnical Report (If Needed)
o Schematic Design + SD Cost Estimate
o Design Development + DD Cost Estimate
o Construction Documentation + Specifications
• Permitting
• Bidding
• Construction Administration
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