HomeMy WebLinkAboutIX-04 Award Contract for the Roadside Park Tennis and Pickleball Court Reconstruction Project
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Jenkins, Parks & Recreation Director
Date: June 5, 2023
Item: Roadside Tennis & Pickleball Court Reconstruction Project
Council Action Requested:
Accept bit and award contract to Bituminous Roadways Inc. for
reconstruction of the Roadside Tennis and Pickleball Courts for a total
project cost of $393,333.00.
Background Information:
Hastings has had tennis courts along Hwy 55 (formerly Hwy 53) since at
least 1937. This facility has grown and expanded and has been in it’s current
configuration since the mid-1980’s. It has also been since the mid-1980’s
since the asphalt has been replaced, and it is long past time to reconstruct
this facility.
The final product will include 3 full sized tennis courts and 8 full sized
pickleball courts, modified ADA accessible entrance and a reconstructed
parking lot. Project must be completed by October 15, 2023.
The City engaged ISG, Inc. to complete the design and engineering and
conduct bidding and construction administration. Bids were posted on
Quest CDN on May 11th, and closed on June 1st, 2023. Six companies
provided bids, with a range between $393,333.00 and $607,600.00 to
complete the project.
Staff recommend accepting the low bid and awarding the construction
contract to Bituminous Roadways Inc. Bituminous Roadways has
completed a number of projects for the Parks Department over they years,
and have always been a responsible, reliable and honest contractor.
Financial Impact:
While not a budgeted expense, Council has provided support to complete
this project with the intent to utilize Park Dedication funds. Balance in park
dedication is $898,985.72.
Advisory Commission Discussion:
Parks & Recreation Commission has been supportive of this project.
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Council Committee Discussion:
Over the past 18 months or so, this topic has been discussed in Finance
Committee, Parks Committee and in Council workshops. There has been
support to complete the reconstruction project.
Attachments:
▪ Design Concept
▪ Bid Form
▪ Bid Tabulation
▪ Letter of Recommendation
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. ______________
A RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT
FOR RECONSTRUCTION OF ROADSIDE PARK TENNIS AND PICKLEBALL COURTS
WHEREAS, it appears Bituminous Roadways, Inc. is the lowest responsible bidder.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNIL OF THE CITY OF
HASTINGS AS FOLLOWS:
1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract
with Bituminous Roadways, Inc.
2. The amount of the contract is hereby declared to be $393,333.00
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 5TH DAY OF JUNE,
2023.
Ayes:
Nays:
Absent:
_______________________________
Mary D. Fasbender, Mayor
ATTEST:
_________________________________
Kelly Murtaugh, City Clerk
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WHEREAS, pursuant to an advertisement for bids the Roadside Park Tennis and
Pickleball Court Reconstruction Project, bids were opened on June 1, 2023, and;
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Project No. 23-28807 Section 00 4100 - Page 1 of 2
Tennis Court Improvements - Hastings, MN
SECTION 00 4100
BID FORM
(BID SHALL BE ENTERED VIA QUEST CDN ONLINE BIDDING ONLY)
TENNIS COURT IMPROVEMENTS
HASTINGS, MN
ISG NO.23-28807
Ladies and Gentlemen:
The undersigned being familiar with the conditions; having made a field inspection and
investigation I/we deem necessary; having studied the Plans and Specifications for the work,
and being familiar with all factors and other conditions affecting the work and cost thereof,
hereby propose to furnish all labor, tools, materials, skills, equipment, building permit, other
fees and permits, sales tax, and all else necessary to completely construct the project in
accordance with the Plans and Specifications as prepared by ISG,6465 Wayzata Boulevard,
Suite 970, St. Louis Park, Minnesota 55426 for the prices as entered digitally
I/We hereby certify that I am/we are the only person, persons, firm or corporation interested in
this proposal as principals and that it is made without collusion with any person, firm or
corporation.
It is understood that the following Bid/Bids shall include all necessary materials, labor,
supervision, machinery, equipment, tools, bracing, false work and other means of construction,
including all necessary tests incidental to such installation.
I/We guarantee all of the work performed under this contract shall be done in accordance with
the drawings and specifications, in a good and workmanlike manner, and to redo or repair any
work which may be rejected due to defective materials or workmanship, prior to the final
acceptance of the project, by the Project Architectand the Owner.
I/We propose to begin work and to prosecute the work so as to complete the same as
indicated.
BASE BID: See QuestCDN Online Bid.
CONTRACT TIME:If this Bid is accepted, I/we will:
Commence work as soon as possible after Receipt of Notice to Proceed and shall complete the
Work by the time indicated per Section 00 7300 - Supplementary Conditions.
BID SECURITY - CONTRACTS: A properly executed bid bond of a sum no less than five
percent (5%) of the base bid amount as shown in QuestCDN or a certified check to no less than
five percent (5%) of the base bid amount shown in QuestCDN.
It is understood that bids may not be withdrawn for a period of 60 days after the date and time
set for the opening of bids. It is understood that the Owner reserves the right to retain the bid
security of the bidders for a period not to exceed 60 days after the date set for the opening of
bids.
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Project No. 23-28807 Section 00 4100 - Page 2 of 2
Tennis Court Improvements - Hastings, MN
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Letter of Recommendation
JUNE 0 1 , 2023
Chris Jenkins
Parks and Recreation Director
City of Hastings
920 West 10th Street Hastings, MN 55033 651-480-6176 CJenkins@hastingsmn.gov
Architecture + Engineering + Environmental + Planning ISGInc.com
RE: Official Letter of Recommendation for Tennis Court Improvements – Hastings, MN
Chris,
On Thursday, June 01, 2023, bids were received for the Tennis Courts Improvements Project. A total of six (6) bids were
received ranging from $393,333 to $607,600.
The apparent low bidder is Bituminous Roadways, Inc. from Mendota Height, MN, with a bid price of $393,333. We have
confirmed that the Bituminous Roadways, Inc. bid is complete and thorough. Therefore, we recommend approval of the
Bituminous Roadways, Inc. bid.
Sincerely,
Mitchell Workmon
Project Manager
Mitchell.Workmon@ISGInc.com
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