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Hastings, Minnesota
City Council Meeting Minutes
May 15, 2023
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, May 15, 2023 at
7:01 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota.
Members Present: Mayor Fasbender, Councilmembers Folch, Fox, Haus, Leifeld, and Pemble
Members Absent: Councilmember Lund
Staff Present: City Administrator Dan Wietecha
Assistant City Administrator Kelly Murtaugh
City Attorney Kori Land
Parks and Recreation Director Chris Jenkins
Community Development Director John Hinzman
City Planner Justin Fortney
Approval of Minutes
Mayor Fasbender asked if there were any additions or corrections to the minutes of the special
meeting of April 28, 2023 and regular City Council meeting on May 1, 2023.
Minutes were approved as presented.
Consent Agenda
Councilmember Pemble motioned to approve the Consent Agenda as presented, seconded by
Councilmember Fox.
6 Ayes, 0 Nays
1. Pay Bills as Audited
2. Resolution No. 05-07-23: Accept Donation from the Ruth Gale and George W. Doffing
Charitable Fund to the Parks and Recreation Department
3. Resolution No. 05-08-23: Approve In-Store Fireworks Sales for Walmart #1472, 1752 N.
Frontage Road
4. Approve Memorandum of Understanding with Law Enforcement Labor Services, Local No.
249
5. Approve Memorandum of Understanding with Law Enforcement Labor Services, Local No.
462
6. Approve Teamsters Local #320 Fire Captains Union Contract
7. Approve Memorandum of Understanding with International Union of Operating
Engineers, Local No. 49
8. Approve Pay Estimate No. 1 for the Downtown Tree Grate Replacement Project – JL
Theis, Inc. ($127,561.57)
9. Water Service Repair Assessment Request – 1218 3rd Street East
10. Change Order: HVAC/Boiler Project
11. June and July Meeting Schedule
12. Withdraw from Suburban Rate Authority
13. Greg J. Homes of Hastings, Inc. v. City of Hastings Agreement
14. Doffing Trust Disbursement for Library Reading Program
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15. 1st Reading Ordinance Amendment: Chapter 30.07 - Public Safety Advisory Commission
Hastings Civic Arena Roof & Refrigeration
Jenkins provided an overview of the request. Jenkins indicated the 25-year-old roof system on the
West rink of the Hastings Civic Arena is beginning to fail with an increase of leaks. He provided the
suggested plan for the roof replacement. Jenkins also shared the current refrigeration system (R22) is outdated
and less efficient than newer systems. Jenkins reviewed the components to the process of replacing the system
(using anhydrous ammonia) which would require the City to act on it now. Some of the components to the
system have a 12+-month lead time as well as design and engineering tasks that must also be completed in
advance. Jenkins provided staff recommendations seeking Council commitment now for install in 2024. The
upgrades would also include solar panels and LED lighting. Funding sources could include arena fund
balance, local bonding/debt issuance, state bonding funds, if approved.
Council discussion on needing to care for existing facilities and impact of the rooftop solar panels on
the energy efficiency of the arena. Clarification of the commitment request before Council, as well as the
alternate options. Discussion on local bonding for the rink roof replacement, refrigeration, as well as other
near future topics as a larger project. Further discussion of the Parks and Recreation Commission
recommendations related to a visioning study and stakeholder engagement and its potential impact to the
roofing project. Council discussion on the support for the roofing and refrigeration project as requested and
consequences to waiting on the roof to do a study and engage in a larger project. Council stressed the urgency
of the updates for the building and acknowledged additional needs of the facility. Council expressed the need
for a more comprehensive project and to include user perspective for major investments.
Councilmember Leifeld motioned to approve staff recommendations to replace the West Rink roof
and order replacement for refrigeration to be installed in 2024, seconded by Councilmember Pemble.
6 Ayes, 0 Nays.
Trails Wayfinding Signage Plan
Jenkins provided an overview of the request. Jenkins indicated the development of trail signage has
been a topic of discussion for the Parks and Recreation Commission, Parks and Recreation Committee, and
City Council Workshop which has been seen as a priority. Jenkins referenced the City’s People Movement
Plan which serves as a start to the planning process. The plan will memorialize design standards, sign
information and placement standards, in addition to the creation of a database of all trail signs and locations
for future replacements. Staff recommends engaging with HKGI as the consultant for the process, who
proposed a fee of $28,700.00 to complete the planning process.
Council discussion on support of this moving forward.
Councilmember Folch motioned to approve as presented, seconded by Councilmember Haus.
6 Ayes, 0 Nays.
Community Development Annual Report
Hinzman provided an overview of the Community Development Annual Report for 2022. Hinzman
reviewed housing, developments, community support, department growth, and planning for the future.
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Council expressed appreciation for the work of the department and effectiveness of developing
relationships with the businesses in town.
Announcements
• This week is National Police Week, and next week is recognized as both National EMS Week and
National Public Works Week. Please join me in a great and heartfelt thank you to our employees in
these departments for their service to our community.
• Tuesday, May 16, we have our Police Week Open House from 5 to 7 pm on Sibley Street in front of
the Police Station. All are invited to this free event.
• Cop on a Rooftop is Friday, May 19. Visit Dunkin Donuts to support the athletes of Special Olympics
Minnesota. This event is part of the Special Olympics Minnesota Law Enforcement Torch Run for
Special Olympics.
• City Offices will be closed Monday, May 29, in observance of Memorial Day. Memorial Day
services at 10 am at the Levee Park pavilion.
• On Tuesday, June 6, join us for the Summer Kick-Off to our 2023 Levee Park Events – live Congo
music, raptor show with Carpenter Nature Center, bounce house, climbing wall, face painting,
caricature artist, balloon artist, and more. All ages are welcome to this free event.
Meetings
• Heritage Preservation Commission Meeting on Tuesday, May 16, 2023 at 7:00 p.m.
• Parks and Recreation Commission Meeting on Wednesday, May 17, 2023 at 6:00 p.m. - Cancelled
• Public Safety Advisory Commission Meeting on Thursday, May 18, 2023 at 6:30 p.m.
• Planning Committee Meeting on Monday, May 22, 2023 at 7:00 p.m. - Cancelled
• Planning Commission Meeting on Monday, May 22, 2023 at 7:00 p.m.
• City Council Regular Meeting on Monday, June 5, 2023 at 7:00 p.m.
Councilmember Leifeld motioned to adjourn the meeting at 8:00 PM, seconded by Councilmember
Haus. Ayes 6; Nays 0.
_____________________________ ______________________________
Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor