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Home My WebLink About20230515 - CC PacketSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL AGENDA Monday, May 15, 2023 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Presentation: Heritage Preservation Awards V. APPROVAL OF MINUTES Approve Minutes of the City Council special meeting of April 28 and regular meeting on May 1, 2023. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1. Pay Bills as Audited 2. Resolution: Accept Donation from the Ruth Gale and George W. Doffing Charitable Fund to the Parks and Recreation Department 3. Resolution: Approve In-Store Fireworks Sales for Walmart #1472, 1752 N. Frontage Road 4. Approve Memorandum of Understanding with Law Enforcement Labor Services, Local No. 249 5. Approve Memorandum of Understanding with Law Enforcement Labor Services, Local No. 462 6. Approve Teamsters Local #320 Fire Captains Union Contract 7. Approve Memorandum of Understanding with International Union of Operating Engineers, Local No. 49 8. Approve Pay Estimate No. 1 for the Downtown Tree Grate Replacement Project – JL Theis, Inc. ($127,561.57) 9. Water Service Repair Assessment Request – 1218 3rd Street East 10. Change Order: HVAC/Boiler Project 11. June and July Meeting Schedule 12. Withdraw from Suburban Rate Authority 13. Greg J. Homes of Hastings, Inc. v. City of Hastings Agreement 14. Doffing Trust Disbursement for Library Reading Program 15. 1st Reading Ordinance Amendment: Chapter 30.07 - Public Safety Advisory Commission IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Parks and Recreation 1. Hastings Civic Arena Roof & Refrigeration 2. Trails Wayfinding Signage Plan C. Community Development 1. Community Development Annual Report D. Public Safety E. Administration XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XIV. ADJOURNMENT Next Regular City Council Meeting: Monday, June 5, 2023 7:00 p.m. City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Justin Fortney, City Planner Date: May 15, 2023 Item: Annual Preservation Awards City Council Action Requested: Join the HPC in congratulating the property owners who will be presented with preservation award plaques. Background Information: Each year the HPC looks throughout the city, nominates, and votes for a number of good examples of properly maintained or restored properties. The HPC has enjoyed presenting these awards with the City Council for 21 years. A Century Home plaque will also be awarded to the community favorite turning 100, as determined by the Facebook poll, closing Friday May 12. An HPC Commissioner will ask the recipients to come to the podium for their plaques and then walk below the dais to stand with the City Council and other recipients. Recognized properties 651 5th St W - Stephen McMahon 207 2nd St W - Laurel Ryan Midcentury Modern 1102 Tyler St - Yander Sanchez & Kristin Sellman-Sanchez Stewardship Award 632 3rd Street W - Dianne Metcalf 413 2nd Street W - Fred Weiland Advisory Commission Discussion: The HPC selected these properties at its April meeting. Council Committee Discussion: None Financial Impact: None Attachments: Photos of recipients 207 2nd St W 651 5th St W Stewardship Awards 413 2nd Street W 632 3rd Street W Midcentury Modern 1102 Tyler St Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Hastings, Minnesota City Council Meeting Minutes April 28, 2023 The City Council of the City of Hastings, Minnesota met in a special meeting on Friday, April 28, 2023 at 8:00 am at the Hastings Golf Club & Events, 2015 Westview Dr., Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Folch, Fox, Haus, Leifeld, Lund, and Pemble Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh Communications Coordinator Dawn Skelly Community Development Director John Hinzman Finance Manager Chris Eitemiller Fire Chief John Townsend Parks & Recreation Director Chris Jenkins Police Chief Dave Wilske Public Works Director Ryan Stempski The City Council worked with facilitator Craig Rapp of Rapp Consulting Group toward developing a strategic plan for 2023-2025. Meeting adjourned at 4:00 pm. ____________________________ ______________________________ Mary Fasbender, Mayor Kelly Murtaugh, City Clerk Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Hastings, Minnesota City Council Meeting Minutes May 1, 2023 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, May 1, 2023 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Folch, Fox, Haus, Leifeld, Lund, and Pemble Members Absent: None Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Korine Land Community Development Director John Hinzman Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the regular City Council meeting on April 17, 2023. Minutes were approved as presented. Comments from the Audience Jeff Duvlea, 10695 180th Street East, inquired about how many organizations and whether documents are submitted from all organization, which would contain required information. Dan Constantine, 3536 Douglas Drive, Gambling manager with Climb Theatre, last year donated $30,000 through schools and to sports associations that make requests; as well as to individuals directly who have tragic losses. Other cities do not have a yearly review process. His request is to reject the proposed gambling amendments. Tom Wright, 550 7th Street West, American Legion and Gambling Manager—concerns about the increase of trade area spending. The City should be happy with 50% of the lawful expenditures in the trade area and the charitable contribution request seems like the City is acting as a charity. Question from Councilmember Leifeld about how other Legions function in other cities and how the balance of funds are utilized. Ray Kane, BYR President and Legion member, reviewed the other spending by the Legion (Mn Veterans Assistance Fund, Legionville, Boys/Girls State, etc.). Ray Kane, BYR President and Legion member, reviewed the other spending by the Legion (Mn Veterans Assistance Fund, Legionville, Boys/Girls State, etc.). Sasha Sobaszkiewicz-Griner, 517 Ramsey St, addressed Council regarding the Special Use Permit for Rise Up Recovery. Does not approve the house SUP in her neighborhood and discourages Council from re- approving it. Jessie Ritter, 1151 Southview Drive, representing the business community that hosts a premise permit. Indicated that businesses should get a say in the charitable contributions as they give generously to numerous organizations throughout the year. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Consent Agenda Councilmember Pemble motioned to approve the Consent Agenda as presented, seconded by Councilmember Folch. 7 Ayes, 0 Nays 1. Pay Bills as Audited 2. Resolution: Approve One-Day Gambling Permit for YMCA of the North 3. Resolution: Approve One-Day Gambling Permit for Hastings Family Service 4. Resolution: Approve Outdoor Tent Fireworks Sales Application by TNT Fireworks at Walmart #1472, 1752 North Frontage Road 5. Special Event Designation: IDEA Hastings Pride Festival 6. Resolution: Amend Special Use Permit – Operation Date – Rise Up Recovery (303 5th Street E) 7. Accept Permanent Utility Easement Agreements – Hiawatha Broadband Communications – Pleasant, Dakota Hills, South Pines, Tuttle, Riverwood, Greten, and Cannon Parks 8. Resolution: Approve 2022 Budget Amendments and Fund Closures 9. Resolution: Approve Sale Date for General Obligation Improvement Bonds 10. Approve Budget Amendment for Dakota County’s Vermillion River Regional Greenway Project 11. Authorize Budget Amendment: Street Maintenance Material Account 12. Approve Purchase Contract with Custom Fire for a Replacement Tender for the Fire Department 13. Proclamation: Building Safety Month 14. Approve Memorandum of Understanding with International Association of Fire Fighters, Local No. 5113 15. Approve Joint Powers Agreement 2023-2028 with Dakota County Electronic Crimes Unit 2nd Reading: City Code Amendments: Chapters 110.17 and 34.03, Lawful Gambling and Fees Murtaugh provided a brief overview of the proposed ordinance amendments and discussion from the City Council meeting on April 17th. Clerk Murtaugh provided a presentation on the topic then gave a summary of the proposed amendments. Clerk Murtaugh indicated three versions of proposed ordinance amendments have been presented before Council based on discussion from the meeting on April 17th. Councilmember Leifeld motioned to table the 2nd Reading and send back to the Administration Committee, seconded by Councilmember Haus. Council discussion on the proposed amendments to the ordinance. Council expressed appreciation for the alternate versions of the ordinance provided. Further discussion about support for alternate ordinance #2 which includes maintaining the trade area expenditures at 50%, eliminates the charitable contribution fund, and supports changes in investigation fees and language updates. Clerk Murtaugh provided clarification on each of the three versions of the ordinance amendment. Council shared the importance of reviewing our ordinances regularly. Council discussion on the motion to table the discussion of fees and the impact of the state-level discussions related to charitable gambling. Following discussion, Mayor Fasbender called for a vote on the current motion to table the 2nd Reading. 4 Ayes, 3 Nays. (Pemble, Lund, Folch) Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Announcements • Councilmember Folch expressed appreciation to staff for resident response in the help with the flooded areas on 4th street. • May is National Building Safety Month and National Historic Preservation Month. Next week is Municipal Clerk Appreciation Week. Please join me in a great and heartfelt thank you to our employees in these departments for their service to our community. • On Saturday, May 6, the Birds & Bison Bike Tour showcases three unique bike trails that offer stunning river views, two historic downtowns, bird watching, bison, and more. • Plan a DIY Parks and Trails Cleanup to keep Hastings clean, safe, and beautiful. Contact Paige at Parks & Rec to volunteer and pickup cleanup supplies. • On Saturday, May 13, Hastings residents can bring personal and confidential documents to the Public Works Facility for free paper shredding. Please, no documents from businesses. • Tuesday, May 16, we have our Police Week Open House. All are invited to this free event. Meetings • HEDRA Meeting on Thursday, May 4, 2023 at 6:00 p.m. • Utilities Committee Meeting on Monday, May 8, 2023 at 7:00 p.m. • Planning Commission Meeting on Monday, May 8, 2023 at 7:00 p.m. - Cancelled • Arts & Culture Commission Meeting on Wednesday, May 10, 2023 at 7:00 p.m. • City Council Workshop on Monday, May 15, 2023 at 5:30 p.m. • City Council Regular Meeting on Monday, May 15, 2023 at 7:00 p.m. Councilmember Leifeld motioned to adjourn the meeting at 7:46 PM, seconded by Councilmember Haus. Ayes 7; Nays 0. _____________________________ ______________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor City Council Memorandum To: Mayor Fasbender & City Council Members From: Connie Lang – Accountant Date: 05/11/2023 Item: Disbursements Council Action Requested: Staff requests: Council review of April 2023 CenterPoint, Xcel, Wex, Health Insurance payments. Council review of weekly routine disbursements issued 05/09/2023. Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 05/16/2023. Background Information: Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements are made twice a month, subsequent to Council approval. Financial Impact: April 2023 Centerpoint Payment $ 29,281.14 April 2023 Xcel Payment $ 45,100.15 April 2023 Wex Admin Fee Payment $ 286.00 April 2023 Health Ins Payment $ 169,379.00 Disbursement Checks & EFT on 05/09/2023 $ 718,734.25 Disbursement Checks, Hedra & EFT to be issued on 05/16/2023 $ 450,441.70 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: ● Disbursement Reports VIII-01 Dept Account Amount Police 101-140-1403-6345 89.46 City Hall 101-140-1404-6345 5,251.88 City Storage 101-140-1407-6345 1,719.34 Alt Learning Ctr 101-401-4143-6345 521.35 Parks 200-401-4440-6345 784.30 Jt Maint 200-401-4447-6345 2,387.84 Pool 201-401-4240-6345 265.74 Fire 213-210-2100-6345 3,031.11 Le Duc 220-450-4160-6345 1,469.87 Water 600-300-3300-6345 2,293.04 Water 600-300-3302-6345 750.91 Garage 601-300-3400-6345 1,747.73 Arena 615-401-4103-6345 8,968.57 Total 29,281.14 CENTERPOINT ENERGY April Payment VIII-01 Xcel Acct #Amount Account # 51-6960213-7 2,034.24 101-140-1403-6343 51-6960208-0 1,969.18 101-140-1404-6343 51-8110141-1 130.82 101-140-1407-6343 51-6960219-3 64.84 101-201-2016-6343 51-6960210-4 205.09 101-300-3100-6343 51-6960210-4 1,025.44 101-301-3200-6343 51-0011278454-9 148.64 101-302-3201-6343 51-0263715-0 545.22 101-302-3201-6343 51-6960218-2 15,098.66 101-302-3201-6343 51-6960215-9 1,865.18 200-401-4440-6343 51-0010048093-4 16.41 200-401-4440-6343 51-0011082067-5 339.35 200-401-4440-6343 51-6960220-6 993.82 200-401-4447-6343 51-6960209-1 260.85 201-401-4240-6343 51-6960214-8 1,082.06 213-210-2100-6343 51-7216831-9 525.44 220-450-4160-6343 51-6960216-0 10,528.59 600-300-3300-6343 51-6960210-4 820.35 600-300-3300-6343 51-6960216-0 3,551.17 600-300-3302-6343 51-6960217-1 559.38 601-300-3400-6343 51-6960211-5 -8,581.85 615-401-4103-5830 51-6960211-5 12,962.34 615-401-4103-6343 51-6960212-6 -5,326.10 620-300-3500-5830 51-6960211-5 -1,187.80 620-300-3500-5830 51-6960212-6 5,468.83 620-300-3500-6343 TOTAL 45,100.15 XCEL AUTOMATIC PAYMENTS Apr 2023 Payments VIII-01 Account Description-Dept.Account Amount Employer Paid HRA/HSA Admin Fee - Administration 101-105-1051-6131 8.25 Employer Paid HRA/HSA Admin Fee - City Clerk 101-107-1071-6131 10.59 Employer Paid HRA/HSA Admin Fee - Finance 101-120-1201-6131 16.50 Employer Paid HRA/HSA Admin Fee - Planning 101-150-1501-6131 2.75 Employer Paid HRA/HSA Admin Fee - IT 101-160-1601-6131 5.50 Employer Paid HRA/HSA Admin Fee - Police 101-201-2010-6131 90.75 Employer Paid HRA/HSA Admin Fee -Building Safety 101-230-2301-6131 11.00 Employer Paid HRA/HSA Admin Fee-Code Enforcement 101-230-2302-6131 2.75 Employer Paid HRA/HSA Admin Fee - Engineering 101-300-3100-6131 6.46 Employer Paid HRA/HSA Admin Fee - Streets 101-301-3200-6131 12.10 Employer Paid HRA/HSA Admin Fee - Parks 200-401-4440-6131 27.50 Employer Paid HRA/HSA Admin Fee - Cable 205-420-4201-6131 0.41 Employer Paid HRA/HSA Admin Fee - Historical 210-170-1702-6131 0.69 Employer Paid HRA/HSA Admin Fee - Fire 213-210-2100-6131 9.76 Employer Paid HRA/HSA Admin Fee - Ambulance 213-220-2200-6131 39.74 Employer Paid HRA/HSA Admin Fee - Econ. Develop.407-180-6003-6131 4.81 Employer Paid HRA/HSA Admin Fee - Water 600-300-3300-6131 12.65 Employer Paid HRA/HSA Admin Fee - Wastewater 601-300-3400-6131 8.94 Employer Paid HRA/HSA Admin Fee - Storm Water 603-300-3600-6131 7.98 Employer Paid HRA/HSA Admin Fee - Arena 615-401-4103-6131 5.50 Employer Paid HRA/HSA Admin Fee - Hydro 620-300-3500-6131 1.38 286.00 Wex Health, Inc - Admin Fees Apr-23 VIII-01 Description Account Amount Medical Insurance Withholding 101-000-0000-2185 14,087.97 COBRA Paid Insurance 101-000-0000-2185 6,703.89 Employer Paid Health Ins. - City Clerk 101-107-1071-6131 2,329.83 Employer Paid Health Ins. - Administration 101-105-1051-6131 723.81 Employer Paid Health Ins. - Communications 101-107-1061-6131 1,378.53 Employer Paid Health Ins. - Maintenance 101-140-1401-6131 1,695.27 Employer Paid Health Ins. - Finance 101-120-1201-6131 4,136.97 Employer Paid Health Ins. - Planning 101-150-1501-6131 992.67 Employer Paid Health Ins. - IT 101-160-1601-6131 3,777.41 Employer Paid Health Ins. -Building Safety 101-230-2301-6131 3,959.54 Employer Paid Health Ins.-Code Enforcement 101-230-2302-6131 1,621.80 Employer Paid Health Ins. - Engineering 101-300-3100-6131 2,249.73 Employer Paid Health Ins. - Streets 101-301-3200-6131 3,307.69 Employer Paid Health Ins. - Police 101-201-2010-6131 34,956.82 Medical Insurance Withholding 213-000-0000-2185 4,747.63 Employer Paid Health Ins. - Fire 213-210-2100-6131 4,003.05 Employer Paid Health Ins. - Ambulance 213-220-2200-6131 16,025.32 Employer Paid Health Ins. - Parks 200-401-4440-6131 11,067.70 Medical Insurance Withholding 200-000-0000-2185 2,085.18 Employer Paid Health Ins. - Swimming Pool 201-401-4240-6131 0.00 Medical Insurance Withholding 205-000-0000-2185 104.26 Employer Paid Health Ins. - Cable 205-420-4201-6131 243.27 Employer Paid Health Ins. --Heritage 210-170-1702-6131 180.95 Medical Insurance Withholding 220-000-0000-2185 128.22 Employer Paid Health Ins. - Leduc 220-450-4160-6131 299.16 Medical Insurance Withholding 407-000-0000-2185 578.33 Employer Paid Health Ins. - Econ. Dev.407-180-6003-6131 2,073.24 Medical Insurance Withholding 600-000-0000-2185 290.60 Employer Paid Health Ins. - Water 600-300-3300-6131 4,574.28 Medical Insurance Withholding 601-000-0000-2185 282.08 Employer Paid Health Ins. - Wastewater 601-300-3400-6131 3,293.83 Medical Insurance Withholding 603-000-0000-2185 629.62 Employer Paid Health Ins. - Storm Water 603-300-3600-6131 3,352.96 Medical Insurance Withholding 615-000-0000-2185 695.06 Employer Paid Health Ins. - Arena 615-401-4103-6131 2,424.81 Medical Insurance Withholding 620-000-0000-2185 0.00 Employer Paid Heatlh Ins. - Hydro 620-300-3500-6131 362.15 Employer Paid Health.Ins. - Retirees 701-600-6002-6131 30,015.36 TOTAL 169,379.00 Health Insurance Premium April 2023 VIII-01 05-11-2023 07:58 AM Council Report MAY 9TH PYMTS, 2023 PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL GENERAL TACTICAL SOLUTIONS TWO LIDAR DEVICES 4,455.00 HASTINGS AREA CHAMBER/COM LODGING TAX-6 OF 6 REPORTE 4,364.33_ TOTAL: 8,819.33 ADMINISTRATION GENERAL INNOVATIVE OFFICE SOLUTIONS, LLC OFFICE SUPPLIES 131.97 SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 22.10 FOTH INFRASTRUCTURE & ENVIRONMENT, LLC PROFESSIONAL SVC THRU 3/31 3,346.90_ TOTAL: 3,500.97 CITY CLERK GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 14.19 JUNE 2023 LTD PREMIUM 48.57 MINNESOTA OCCUPATIONAL HEALTH DRUG SCREEN 408.00_ TOTAL: 470.76 FINANCE GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 67.60 BERGANKDV LTD 2022 AUDIT-INTERIM BILLING 30,000.00_ TOTAL: 30,067.60 FACILITY MANAGEMENT GENERAL CRESCENT ELECTRIC SUPPLY COMPANY PHOTO CELLS X 2 25.66 PHOTO CELLS X 2 25.66 SUPPLIES 821.41 SUPPLIES 84.13 GILBERT MECHANICAL CONTRACTORS, INC. CH ACTUATOR FOR STOCK 165.53 CH REPLACED ACTUATORS 439.25 SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 12.89 RF GARAGE DOOR, LLC P.D. GARAGE DOOR SEALS, BE 625.00 DALCO CH FOAM SOAP 140.97 FACIAL TISSUES 78.09 FACIAL TISSUES 78.09 CH I-MOP REPAIR 582.90 BATHRICK'S APPLIANCE INC F.D. INSTALL 2 TUBE HEATER 10,400.00 TERRYS HARDWARE, INC. CH CLAMP AND CONNECTOR 3.08 SUPPLIES 5.16 SUPPLIES 38.98 C.H. LIGHT BULBS, SUPPLIES 43.20 ZIEGLER, INC. P.D. & F.D SERVICE 703.25 P.D. & F.D SERVICE 703.25_ TOTAL: 14,976.50 COMMUNITY DEVELOPMENT GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 19.89_ TOTAL: 19.89 I.T. GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 53.91_ TOTAL: 53.91 POLICE GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 651.12 MED COMPASS 2023 HEARING TESTS 850.00 MARIE RIDGEWAY LICSW LLC EMPLOYEE CHECK-IN 120.00 LEADSONLINE LLC 2023 HPD RENEWAL 2,345.00 HOLIDAY STATIONSTORES LLC PD - APRIL 2023 CAR WASHES 88.00 SJ SCHILLER CONSTRUCTION HPD KITCHEN REMODEL - 1ST 7,000.00_ TOTAL: 11,054.12 BUILDING & INSPECTIONS GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 67.72 JUNE 2023 LTD PREMIUM 15.22 KLETSCHKA INSPECTIONS, LLC ELECTRICAL INSPECTIONS 3,127.20 VIII-01 05-11-2023 07:58 AM Council Report MAY 9TH PYMTS, 2023 PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ PRECISION LANDSCAPING & CONSTRUCTION 2/1/23 SIDEWALK CLEARING 56.64 2/1/23 SIDEWALK CLEARING 1,292.80 ABATEMENT BRANCH ON SIDEWA 157.50_ TOTAL: 4,717.08 PUBLIC WORKS GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 44.70 FOCUS ENGINEERING, INC. APRIL 2023 MONTHLY BILLING 12,750.00 APRIL 2023 MONTHLY BILLING 2,610.00 APRIL 2023 MONTHLY BILLING 420.00 RF GARAGE DOOR, LLC PW GARAGE DOOR REPAIRS/MAI 420.00_ TOTAL: 16,244.70 PUBLIC WORKS STREETS GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 71.84 FOCUS ENGINEERING, INC. APRIL 2023 MONTHLY BILLING 1,170.00 DALCO FACIAL TISSUES 78.09_ TOTAL: 1,319.93 PARKS & RECREATION PARKS INNOVATIVE OFFICE SOLUTIONS, LLC OFFICE SUPPLIES 12.77 SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 157.07 HOMETOWN ACE HARDWARE CHAIN FOR SWING 53.87 PLUGS FOR CP ADAMS 102.47 SHOVELS 121.44 NAPA AUTO PARTS OIL FILTER FOR PAINTER 7.37 HOTSY MINNESOTA JMF-SOAP FOR PRESSURE WAS 588.01 DALCO JMF BAGS & SOAP 212.19 TERRYS HARDWARE, INC. SUPPLIES FOR SHELTERS 69.82 PAINTER BATTERY 24.99 GLUE 6.49 BATTERIES 24.99_ TOTAL: 1,381.48 NON-DEPARTMENTAL AQUATIC CENTER CITY OF HASTINGS HFAC START UP MONEY 600.00_ TOTAL: 600.00 PARKS & RECREATION AQUATIC CENTER RF GARAGE DOOR, LLC POOL OPENER INSTALL 495.00 FERGUSON ENTERPRISES INC POOL UNIONS FOR RELIEF VAL 139.64_ TOTAL: 634.64 CABLE CABLE TV SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 2.50_ TOTAL: 2.50 CABLE CABLE ACCESS HASTINGS ACCESS CORP. Q1 2023 ACCESS SUPPORT 82,340.37_ TOTAL: 82,340.37 HERITAGE PRESERVATION HERITAGE PRESERVAT SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 4.79_ TOTAL: 4.79 FIRE FIRE & AMBULANCE SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 64.42 NAPA AUTO PARTS ALTERNATOR FOR BRUSH 1 138.76 ANCOM COMMUNICATIONS INC. APX WIRELESS RSM W/DUC 288.00 ASPEN MILLS UNIFORMS-WOOD 210.42 UNIFORMS-BUCK 181.66 UNIFORMS-LATCH 243.34 UNIFORMS-NEUMAN 402.83 CUSTOM FIRE APPARATUS, INC. FREIGHTLINER M116 2-DOOR T 453,000.00 EMERGENCY APPARATUS MAINT SCAN TOOL 260.82 VIII-01 05-11-2023 07:58 AM Council Report MAY 9TH PYMTS, 2023 PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ I-STATE TRUCK CENTER REPAIR TO AERIAL LADDER TR 1,686.49 TERRYS HARDWARE, INC. GLOVES 24.96 STATION SUPPLIES FOR BOAT 53.36_ TOTAL: 456,555.06 AMBULANCE FIRE & AMBULANCE ALLINA HOSPITALS & CLINICS HEARTSAFE PCKGE FOR UTILIT 250.00 SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 257.10 MN DEPARTMENT OF HUMAN SERVICES AMBULANCE SUPPORT PAYMENT 56,575.00 BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 313.28 NORTHERN SAFETY TECHNOLOGY LED FLASHERS FOR MEDIC 3 127.60 LINDE GAS & EQUIPMENT INC. OXYGEN 1,421.13 OXYGEN 194.04 ZOLL MEDICAL CORP ELECTRODES 964.32_ TOTAL: 60,102.47 LEDUC LEDUC HISTORIC EST SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 2.28_ TOTAL: 2.28 PARKS & RECREATION PARKS CAPITAL PROJ PIONEER MANUFACTURING CO., INC. CIF PROJECT-SOCCER GOAL NE 2,816.45_ TOTAL: 2,816.45 ECONOMIC DEVELOPMENT HEDRA SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 16.58_ TOTAL: 16.58 PUBLIC WORKS 2022 IMPROVEMENTS MSA PROFESSIONAL SERVICES, INC. 2022-1 AS BUILT WORK 2,953.00_ TOTAL: 2,953.00 PUBLIC WORKS 2023 IMPROVEMENTS FOCUS ENGINEERING, INC. APRIL 2023 MONTHLY BILLING 2,640.00_ TOTAL: 2,640.00 DEBT 2013 GO IMPROVEMEN DAKOTA COUNTY PROPERTY RECORDS 2023 ASSESSMENT MAINTENANC 110.00_ TOTAL: 110.00 DEBT 14 IMPROVEMENT DAKOTA COUNTY PROPERTY RECORDS 2023 ASSESSMENT MAINTENANC 275.00_ TOTAL: 275.00 DEBT 2015 GENERAL OBLIG DAKOTA COUNTY PROPERTY RECORDS 2023 ASSESSMENT MAINTENANC 38.50_ TOTAL: 38.50 DEBT 2016 GENERAL OBLIG DAKOTA COUNTY PROPERTY RECORDS 2023 ASSESSMENT MAINTENANC 99.00_ TOTAL: 99.00 DEBT 2017 G O DEBT DAKOTA COUNTY PROPERTY RECORDS 2023 ASSESSMENT MAINTENANC 132.00_ TOTAL: 132.00 DEBT 2018 G O DEBT DAKOTA COUNTY PROPERTY RECORDS 2023 ASSESSMENT MAINTENANC 236.50_ TOTAL: 236.50 DEBT 2019 GO DEBT DAKOTA COUNTY PROPERTY RECORDS 2023 ASSESSMENT MAINTENANC 616.00_ TOTAL: 616.00 DEBT 2020A GO DEBT DAKOTA COUNTY PROPERTY RECORDS 2023 ASSESSMENT MAINTENANC 401.50_ TOTAL: 401.50 DEBT 2021A GO DEBT DAKOTA COUNTY PROPERTY RECORDS 2023 ASSESSMENT MAINTENANC 258.50_ TOTAL: 258.50 VIII-01 05-11-2023 07:58 AM Council Report MAY 9TH PYMTS, 2023 PAGE: 4 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ DEBT 2022A GO DEBT DAKOTA COUNTY PROPERTY RECORDS 2023 ASSESSMENT MAINTENANC 742.50_ TOTAL: 742.50 NON-DEPARTMENTAL WATER MISCELLANEOUS V OPENDOOR PROPERTY LL 05-250000-05 86.39 CLAWSON, DIANA 07-062000-06 5.79 MN HOMES GUYS 13-134100-06 121.66 KITZMANN, JUDITH 15-040000-01 15.79 BASIAGO, KATIE 15-152000-05 46.20 MILLER, ELLEN 16-292000-00 32.24 ANG, ALVIN/MA C 01-265000-05 125.21_ TOTAL: 433.28 PUBLIC WORKS WATER SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 74.09 FOCUS ENGINEERING, INC. APRIL 2023 MONTHLY BILLING 3,960.00 DAKOTA COUNTY PROPERTY RECORDS 2023 ASSESSMENT MAINTENANC 572.00 GRAPHIC DESIGN UTILITY BILLING STATEMENTS 297.34 UTILITY BILLING STATEMENTS 1,427.09_ TOTAL: 6,330.52 PUBLIC WORKS WASTEWATER SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 53.07 FOCUS ENGINEERING, INC. APRIL 2023 MONTHLY BILLING 1,800.00 DAKOTA COUNTY PROPERTY RECORDS 2023 ASSESSMENT MAINTENANC 5.50 GRAPHIC DESIGN UTILITY BILLING STATEMENTS 297.33 MN POLLUTION CONTROL AGCY BIRK - SA/SB EXAM REFRESHE 260.00_ TOTAL: 2,415.90 PUBLIC WORKS STORM WATER UTILIT SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 55.50 FOCUS ENGINEERING, INC. APRIL 2023 MONTHLY BILLING 4,260.00 GRAPHIC DESIGN UTILITY BILLING STATEMENTS 297.33_ TOTAL: 4,612.83 PARKS & RECREATION ARENA SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 32.82 BECKER ARENA PRODUCTS,INC RINK BOARD HARDWARE 62.28 ELECTRO WATCHMAN, INC ALARM PANEL SERVICE CALL 516.20_ TOTAL: 611.30 PUBLIC WORKS HYDRO ELECTRIC SUN LIFE ASSUANCE COMPANY OF CANADA JUNE 2023 LTD PREMIUM 6.51_ TOTAL: 6.51 NON-DEPARTMENTAL ESCROW - DEV/ENG/T FOCUS ENGINEERING, INC. APRIL 2023 MONTHLY BILLING 120.00_ TOTAL: 120.00 VIII-01 05-11-2023 07:58 AM Council Report MAY 9TH PYMTS, 2023 PAGE: 5 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ =============== FUND TOTALS ================ 101 GENERAL 91,244.79 200 PARKS 1,381.48 201 AQUATIC CENTER 1,234.64 205 CABLE TV 2.50 206 CABLE ACCESS 82,340.37 210 HERITAGE PRESERVATION 4.79 213 FIRE & AMBULANCE 516,657.53 220 LEDUC HISTORIC ESTATE 2.28 401 PARKS CAPITAL PROJECTS 2,816.45 407 HEDRA 16.58 482 2022 IMPROVEMENTS 2,953.00 483 2023 IMPROVEMENTS 2,640.00 573 2013 GO IMPROVEMENT BONDS 110.00 574 14 IMPROVEMENT 275.00 575 2015 GENERAL OBLIGATION 38.50 576 2016 GENERAL OBLIGATION 99.00 577 2017 G O DEBT 132.00 578 2018 G O DEBT 236.50 579 2019 GO DEBT 616.00 580 2020A GO DEBT 401.50 581 2021A GO DEBT 258.50 582 2022A GO DEBT 742.50 600 WATER 6,763.80 601 WASTEWATER 2,415.90 603 STORM WATER UTILITY 4,612.83 615 ARENA 611.30 620 HYDRO ELECTRIC 6.51 807 ESCROW - DEV/ENG/TIF-HRA 120.00 -------------------------------------------- GRAND TOTAL: 718,734.25 -------------------------------------------- TOTAL PAGES: 5 VIII-01 05-11-2023 11:38 AM Council Report MAY 16TH PYMTS, 2023 PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL GENERAL UNITED WAY OF HASTINGS RECOVERED STOLEN CHANGE 12.39_ TOTAL: 12.39 ADMINISTRATION GENERAL CRAIG RAPP LLC STRATEGIC PLANNING 10,796.40_ TOTAL: 10,796.40 CITY CLERK GENERAL GRAPHIC DESIGN NEWSLETTER-SUMMER 2,691.07_ TOTAL: 2,691.07 FACILITY MANAGEMENT GENERAL HOMETOWN ACE HARDWARE FC SUPPLIES 22.98 ECOLAB PEST ELIMINATION DIVISION PD PEST CONTROL 97.50 CS PEST CONTROL 91.00 FD PEST CONTROL 82.12 FERGUSON ENTERPRISES INC PARTS 101.12 PARTS 27.12 CH PARTS 49.23_ TOTAL: 471.07 I.T. GENERAL PARAGON DEVELOPMENT SYSTEMS INC O365 PROJECT 255.00 O365 PROJECT 3,126.25 O365 PROJECT 205.00 PLAN IT SOFTWARE, LLC SOFTWARE ANNUAL SUBSCRIPTI 800.00_ TOTAL: 4,386.25 POLICE GENERAL SHRED RIGHT MAY SERVICE FEES 17.73 RIVER BLUFF HUMANE SOCIETY ANIMAL CONTROL 80.00 PATRICK DIEDRICH PER DIEM BCA TRAINING 88.50 DAKOTA 911 DCC FEE/2023 JUNE 29,679.33 GRAPHIC DESIGN NOTARY STAMP-TAYLOR 29.30 MICHAEL SCHMITZ HOTEL FOR MN CHIEFS 219.66 STREICHERS 9MM AMMO 1,762.70 WOOD, NATHAN HOTEL FOR MN CHIEFS 219.66_ TOTAL: 32,096.88 BUILDING & INSPECTIONS GENERAL TRAVIS DUNN BOILER LICENSE FEE 50.00 HASTINGS FORD 2016 FORD INTERCEPTOR PART 33.98_ TOTAL: 83.98 PUBLIC WORKS GENERAL WSB & ASSOCIATES INC SOFTWARE DATA MGMT REVIEW 1,903.00 AGOL& ARCGIS MIGRATION 631.00 APWA MEMBERSHIP 2023 APWA MEMBERSHIP X 4 955.00 VALLEY SALES OF HASTINGS CAP ROTOR PAD KIT HUB SENS 725.44_ TOTAL: 4,214.44 PUBLIC WORKS STREETS GENERAL PRECISE MOBILE RESOURCE MGMT. LLC DATA PLAN 150.00 SPIN CITY LAUNDROMAT, LLC. LAUNDER RAGS 25.00 BENJAMIN BANITT WORK CLOTHING 179.94 ROBERT CLARK TREE TRIMMING CLASS 225.00 JL THEIS, INC. PAY EST#1- DOWNTOWN TREE G 127,561.57 BOYER FORD TRUCKS/DBA ALLIANCE ROTORS, GASKET KITS, ETC. 1,122.82 MACQUEEN EQUIPMENT, INC. HOSE 351.11 SCHUTT, MARK LICENSE FEE 36.00 TERRYS HARDWARE, INC. PROPANE REFILLS 45.98 CAULK-FLOOD PREP SAN. MH 35.88 CAULK-FLOOD PREP MH ON 1ST 125.58 3 TEST PLUGS 13.47 VIII-01 05-11-2023 11:38 AM Council Report MAY 16TH PYMTS, 2023 PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ TRAILER JACK & COUPLER 85.96 PROPANE FOR BLACKTOP PATCH 192.12 AUTO-CUT HEAD, ORANGE LINE 101.89_ TOTAL: 130,252.32 PUBLIC WORKS STR. LIGH GENERAL CITY OF ST PAUL SEMAPHORE PARTS TH 61/10TH 38.64 SEMAPHORE REPAIRS TH61/10T 864.00 SPRING CITY ELECTRIC MFG CO LIGHT POLE 4,006.00_ TOTAL: 4,908.64 PARKS & RECREATION GENERAL GRAPHIC DESIGN NEWSLETTER-SUMMER 1,345.53 HASTINGS SCHOOL DISTRICT #200 MAY 2023 SR. CTR. COST SHA 2,500.00_ TOTAL: 3,845.53 NON-DEPARTMENTAL PARKS MANSFIELD OIL COMPANY 703 GALLONS OF GAS 2,299.31_ TOTAL: 2,299.31 PARKS & RECREATION PARKS SCHLOMKA'S PORTABLE RESTROOMS & MOBILE APRIL SERVICES 2,620.00 SKIP'S SPRINKLER SYSTEMS, LLC VALVE COVER LIDS 168.00 HOMETOWN ACE HARDWARE SUPPLIES FOR GRAFITTI RMVL 72.45 BACKFLOW PREVENTER AND BRU 23.38 CLEVIS 17.08 ISG ROADSIDE TENNIS COURTS 13,902.50 KROMER PRO LLC VALVE FOR KROMMER PAINTER 125.86 MIDSTATE PLUMBING & HEATING INC PLUMBING REPAIRS TO VETS B 3,216.06 RIVERVIEW PROMOTIONS T-SHIRTS 246.00 MN CPR, LLC CPR SAFETY CAMP 100.00 APPLE VALLEY FORD REPAIRS TO DUMP TRUCK 1,105.54 GRAPHIC DESIGN A-FRAME SIGN INSERT 117.00 PARKS FLYERS 116.00 NEWSLETTER-SUMMER 1,345.53 TERRYS HARDWARE, INC. SUPPLIES FOR VETS ROOF REP 71.93 STARGOLD 149.99 ELBOW FOR IRRIGATION 1.98 LOPPER AND HOLDER FOR 5910 40.48 GLOVES 12.99 CANS AND HAND SOAP FOR LEV 71.97 VERMILLION ELEVATOR INC 25 GALLONS OF WEED KILLER 1,136.59_ TOTAL: 24,661.33 PARKS & RECREATION AQUATIC CENTER GRAPHIC DESIGN AQUATICS 282.00_ TOTAL: 282.00 FIRE FIRE & AMBULANCE IMAGE TREND, INC. SERVICE BRIDGE MONTHLY FEE 675.00 ELITE MONTHLY HOSTING FEE 289.83 CHAD JENSEN FDIC CONF. IN INDIANAPOLIS 293.50 ROBERT WARGO FDIC CONF. IN INDIANAPOLIS 293.50 NAPA AUTO PARTS STATION SUPPLIES 23.36 MIDWEST MACHINERY CO PARTS FOR CHAIN SAW 34.08 DAKOTA 911 DCC FEE/2023 JUNE 14,839.67 ASPEN MILLS UNIFORMS-MCGRAW 59.99 UNIFORMS-L. KNOLL 199.36 UNIFORMS-JENSEN 210.38 UNIFORMS-KNOLL 360.08 UNIFORMS-LATCH 348.61 HEIMAN FIRE EQUIPMENT INC HELMETS 1,330.60 VIII-01 05-11-2023 11:38 AM Council Report MAY 16TH PYMTS, 2023 PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ TERRYS HARDWARE, INC. SHOP SUPPLIES 5.27_ TOTAL: 18,963.23 AMBULANCE FIRE & AMBULANCE McKESSON MEDICAL-SURGICAL GOV. SOLUTIO MEDICAL SUPPLIES 1,315.41 EXPERT BILLING, LLC ELECTRONIC AMB BILLING-163 4,564.00 DANIELS HEALTH HAZ WASTE 197.29 BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 90.24 MEDICAL SUPPLIES 16.21 MEDICAL SUPPLIES 258.29 LINDE GAS & EQUIPMENT INC. OXYGEN 165.43_ TOTAL: 6,606.87 LEDUC LEDUC HISTORIC EST DAKOTA COUNTY HISTORICAL SOCIETY LEDUC-50% 1ST QTR TRUST RC 5,160.13_ TOTAL: 5,160.13 PARKS & RECREATION PARKS CAPITAL PROJ ISG ISABEL PARK D& E 5,345.00 WEBBER RECREATIONAL DESIGN INC ISABEL PARK TABLES 6,580.00_ TOTAL: 11,925.00 PUBLIC WORKS 2023 IMPROVEMENTS WSB & ASSOCIATES INC 2023-1 PLEASANT DR BRIDGE 8,384.00 PLEASANT DR BRIDGE 6,783.25_ TOTAL: 15,167.25 NON-DEPARTMENTAL WATER MISCELLANEOUS V MUNSEN, PATRICIA 05-254000-00 107.94 GREEN, JAMES 06-023000-04 86.28 KEHN, KEVIN 14-343000-00 149.31 DEUTSCH, BRIAN/ANN 16-364000-04 13.74_ TOTAL: 357.27 PUBLIC WORKS WATER MCPHILLIPS BROS ROOFING CO WTP ROOF REPAIRS 947.00 PW ROOF REPAIRS 1,031.00 WSB & ASSOCIATES INC WSB & ASSOCIATES INC 2,783.75 PFAS SUPPORT 415.00 KANE MECHANICAL LLC WELL #8 AC REPAIRS 2,765.30 GOPHER STATE ONE-CALL INC LOCATES-APRIL 387.45 TERRYS HARDWARE, INC. 3V 2032 BATTERIES 7.49_ TOTAL: 8,336.99 PUBLIC WORKS WASTEWATER IN CONTROL, INC. SCADA PHONE REPAIRS 330.00 CUMMINS SALES & SERVICE GENSET 18,865.36 JOSHUA SIRINEK MPCA TRAINING CERT. 45.97 MCES WASTEWATER SERVICES-JUNE 138,272.63_ TOTAL: 157,513.96 PUBLIC WORKS STORM WATER UTILIT LANDBRIDGE ECOLOGICAL, INC. 2022 SPIRAL BLVD RAINGARDE 2,683.00_ TOTAL: 2,683.00 PARKS & RECREATION ARENA HUEBSCH LAUNDRY CO. ENTRY RUG SERVICE 38.63 ENTRY RUG SERVICE 38.63 R & R SPECIALTIES, INC. BLADE SHARPENING 42.50 TERRYS HARDWARE, INC. SMALL TOOLS 53.45_ TOTAL: 173.21 MISCELLANEOUS INSURANCE FUND LEAGUE OF MN CITIES INS TRST WC CLAIM#00488721 1,898.18_ TOTAL: 1,898.18 VIII-01 05-11-2023 11:38 AM Council Report MAY 16TH PYMTS, 2023 PAGE: 4 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL ESCROW - DEV/ENG/T WSB & ASSOCIATES INC BILLING 393.00 BILLING 262.00_ TOTAL: 655.00 =============== FUND TOTALS ================ 101 GENERAL 193,758.97 200 PARKS 26,960.64 201 AQUATIC CENTER 282.00 213 FIRE & AMBULANCE 25,570.10 220 LEDUC HISTORIC ESTATE 5,160.13 401 PARKS CAPITAL PROJECTS 11,925.00 483 2023 IMPROVEMENTS 15,167.25 600 WATER 8,694.26 601 WASTEWATER 157,513.96 603 STORM WATER UTILITY 2,683.00 615 ARENA 173.21 705 INSURANCE FUND 1,898.18 807 ESCROW - DEV/ENG/TIF-HRA 655.00 -------------------------------------------- GRAND TOTAL: 450,441.70 -------------------------------------------- TOTAL PAGES: 4 VIII-01 City Council Memorandum To: Mayor Fasbender & City Council Members From: Paige Marschall Bigler, Recreation Programming Specialist Date: May 15, 2023 Item: Accept Donation from the Ruth Gale and George W. Doffing Charitable Fund Council Action Requested: Accept a $10,000 monetary donation from the Ruth and George Doffing Charitable Fund in support of the Music in the Park series for 2024. Background Information: Staff submitted a donation request to the Ruth and George Doffing Charitable Fund to support the growth of the Music in the Park series. Based off consistent community feedback, staff expanded the series, offering a total of twelve shows, June through August on Thursday evenings; with the exception of Rivertown Days week. Staff recommends consideration and acceptance of the monetary sponsorship. Financial Impact: Staff will continue to include donations as a revenue item as part of the budget process to offset programming costs. This donation is additive and should not replace the City’s separate allocation for Rotary Pavilion programming. Any unused dollars will be used for future Music in the Park events. Staff will also work to solicit $500 individual Music in the Park sponsorships from local and metro area organizations in support of the series, with the intent to secure quality bands. Advisory Commission Discussion: None Council Committee Discussion: None Attachments: None VIII-02 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 05 - - 23 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS, Ruth Gale and George W. Doffing Charitable Fund has presented to the City Parks and Recreation Department a donation of $10,000.00 and has designated that this donation be used for the Music in the Park Series for 2024. WHEREAS, The City Council is appreciative of the donation and commends the Ruth Gale and George W. Doffing Charitable Fund for its civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for the 2024 Music in the Park Series Adopted this 15th day of May, 2023 Attest: ________________________________ ________________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor VIII-02 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Emily King, Deputy City Clerk Date: May 15, 2023 Item: Approve In-Store Fireworks Sales Licenses for Walmart Supercenter #1472 Council Action Requested: Approve the attached resolution approving the application for In-Store Fireworks Sales at Walmart Supercenter #1472. Background Information: The City has received and reviewed an In-Store Firework Sales application from Walmart Supercenter #1472, 1752 N. Frontage Road for sales in-store with proposed sales dates of May 28, 2023 through July 28, 2023. Issuance of the license is contingent on passing an inspection by the Hastings Fire Inspector. Financial Impact: The associated fees have been paid. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-03 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 05 - - 23 RESOLUTION APPROVING IN-STORE FIREWORKS SALES LICENSES FOR WALMART SUPERCENTER #1472, 1752 N. FRONTAGE ROAD WHEREAS, Walmart Supercenter #1472 has submitted an application for In-Store Fireworks Sales License; and WHEREAS, approval and issuance of the license is contingent on a fire inspection. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, that the In-Store Fireworks Sales License for Walmart Supercenter #1472 is approved. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 15th DAY OF MAY, 2023. ATTEST: ______________________________ _______________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor VIII-03 VIII-04 VIII-04 VIII-05 VIII-05 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Dan Wietecha, City Administrator Date: May 15, 2023 Item: 2023 Fire Captains Contract Council Action Requested: Review and approve the 2023 union contract for Fire Captains. Background Information: It is recommended that the Council approve the 2023 collective bargaining agreement for the Minnesota Teamsters Public and Law Enforcement Employees Union, Local No. 320. The contract term is January 1, 2023 through December 31, 2023. Proposed changes include recently approved personnel policy updates and other negotiated items: • 3% cost of living adjustment • Final wage adjustment attributed to the Compensation & Classification Study • Juneteenth was added as a recognized City holiday. • Vacation accrual was adjusted. • Longevity tier was added. All other provisions of the contract remain unchanged. Financial Impact: Wage adjustments are included in the 2023 budget. Advisory Commission Discussion: N/A Council Committee Discussion: The Administration Committee (Leifeld*, Haus, Pemble) met on February 13. Attachments: Minnesota Teamsters Public and Law Enforcement Employees Union, Local No. 320 Collective Bargaining Agreement VIII-06 LABOR AGREEMENT between CITY OF HASTINGS and MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEES UNION, LOCAL #320 REPRESENTING FIRE CAPTAIN'S UNIT January 1, 2023 – December 31, 2023 VIII-06 TABLE OF CONTENTS Article I. Purpose of Agreement 1 Article II. Recognition 1 Article III. Definitions 1 Article IV. Employer Security 2 Article V. Employer Authority 2 Article VI. Union Security 3 Article VII. Employee Rights—Grievance Procedure 3 Article VIII. Savings Clause 5 Article IX. Seniority 5 Article X. Discipline 6 Article XI. Constitutional Protection 6 Article XII. Hours of Employment 6 Article XIII. Legal Protection 6 Article XIV. Overtime 6 Article XV. Holidays 7 Article XVI. Education Instructional Time 7 Article XVII. Vacation 8 Article XVIII. Sick Leave and Other Leaves of Absence Filling Shift 8 Article XIX. Severance Pay 8 Article XX. Insurance 9 Article XXI. Injured on Duty 10 Article XXII. Uniforms 10 Article XXIII. Wages 10 Article XXIV. Waiver 11 Article XXV. Post-Retirement Health Care Savings Account 11 Article XXVI. Duration 12 VIII-06 1 LABOR AGREEMENT between CITY OF HASTINGS and MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEES' UNION, LOCAL #320 FIRE CAPTAINS UNIT ARTICLE I. PURPOSE OF AGREEMENT This Agreement is entered into as of January 1, 2023 between the City of Hastings, hereinafter called the Employer, and the Minnesota Teamsters Public and Law Enforcement Employees' Union, Local #320, hereinafter called the Union. It is the intent and purpose of this Agreement to: 1.1 Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application; and 1.2 Place in written form the parties' agreement upon terms and conditions of employment for the duration of this Agreement. The Employer and the Union through this Agreement shall continue their dedication to the highest quality fire service and protection to the residents of Hastings. Both parties recognize this Agreement as a pledge of this dedication. ARTICLE II. RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative, under the Minnesota Statutes, Section 179A.31, Subd. 3, for all essential supervisory Fire Captains employed by the City of Hastings Fire & EMS Department, Hastings, Minnesota who are public employees within the meaning of Minn. Stat. 179.03 Subd. 14 excluding all other employees. 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE III. DEFINITIONS 3.1 Union: The Minnesota Teamsters Public and Law Enforcement Employees' Union, Local #320. 3.2 Employee: A member of the City of Hastings Fire & EMS Department. VIII-06 2 3.3 Union Member: A member of the Minnesota Teamsters Public and Law Enforcement Employees' Union, Local #320. 3.4 Department: The City of Hastings Fire & EMS Department. 3.5 Employer: The City of Hastings. 3.6 Fire & EMS Director: The Fire and Emergency Medical Services Director for the City of Hastings. 3.7 Union Officer: Officer elected by the Minnesota Teamsters Public and Law Enforcement Employees’ Union, Local No. 320. 3.8 Strike: Concerted action in failing to report for duty, the willful absence from one's position, the stoppage of work, slowdown, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensations or the rights, privileges or obligations of employment. 3.9 Day: A day is defined as twelve (12) hours for Fire Captain, unless otherwise specified. 3.10 Probationary Period: All new, regular employees will serve a twelve (12) month probationary period. ARTICLE IV. EMPLOYER SECURITY 4.1 The Union agrees that during the life of this Agreement, it will not cause, encourage, participate in or support any strike, slowdown or other interruption of or Interference with the normal functions of the Employer. 4.2 Any employee who engages in a strike may have their appointment or employment terminated by the Employer effective the date the violation first occurs. Such termination shall be effective upon written notice served upon the employee. An employee who is absent from any portion of his/her work assignment without permission, or who abstains wholly or in part from the full performance of their duties without permission from the Employer on the date or dates when a strike occurs is prima facie presumed to have engaged in a strike on such date or dates. An employee who knowingly strikes and whose employment has been terminated for such action may, subsequent to such violation, be appointed or reappointed or employed or re-employed, but the employee shall be on probation for two (2) years with respect to such civil service status, tenure or employment, or contract of employment, as they may have theretofore been entitled. No employee shall be entitled to any daily pay, wages or per diem for the days on which they engage in a strike. ARTICLE V. EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all manpower, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct, and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish, or eliminate. VIII-06 3 ARTICLE VI. UNION SECURITY 6.1 The Employer shall deduct from the wages of employees who authorize such a deduction in writing an amount necessary to cover monthly dues, or a "fair share" deduction, as provided in Minnesota State Statute 179.65, Subd. 2, if the employee elects not to become a member of the Union. Such monies shall be remitted as directed by the Union. 6.2 The Union may designate employees from the bargaining unit to act as a steward and an alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. 6.3 The Employer shall make space available on the employee bulletin board for posting Union notice(s) and announcement(s). 6.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, order, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this Article. ARTICLE VII. EMPLOYEE RIGHTS—GRIEVANCE PROCEDURE 7.1 Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Union Representatives. The Employer will recognize representatives designated by the Union as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employer in writing of the names of such Union representatives and of their successors when so designated, as provided by Section 6.2 of this Agreement. 7.3 Processing of a Grievance. It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such Employee duties and responsibilities. The aggrieved employee and a Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the employee and the Union representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work of the Employer. 7.4 Procedure. Grievances, as defined in Section 7.1, shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the employee's supervisor as designated by the Employer. The Employer-designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the Employer-designated representative's VIII-06 4 final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union and discussed with the Employer- designated Step 2 representative. The Employer-designated representative shall give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer-designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the Union and discussed with the Employer- designated Step 3 representative. The Employer-designated representative shall give the Union the Employer's answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the Employer-designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 4. If the grievance is still unresolved in Step 3, the UNION and EMPLOYER may agree, within ten (10) calendar days after the reply of the Step 3 Representative was due, to petition the Bureau of Mediation Services for assistance in settling through mediation. If either party determines during the mediation process that further mediation would serve no purpose, the UNION within ten (10) calendar days by written notice to the EMPLOYER, may request arbitration of the dispute. Step 5. A grievance unresolved in Step 4 and appealed to Step 5 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. 7.5 Arbitrator's Authority: A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Union, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representatives and VIII-06 5 witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 Waiver. If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof within the specified time limits, the Union may elect to treat the grievance as, denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Union in each step. ARTICLE VIII. SAVINGS CLAUSE The Agreement is subject to the laws of the United States, the State of Minnesota and the City of Hastings. In the event any provision of this Agreement shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provisions shall be voided. All other provisions of this agreement shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE IX. SENIORITY 9.1 "Total seniority" shall be determined by the employee's length of continuous full-time employment with the Fire & EMS Department. "Classification seniority" shall be defined as the length of cumulative service in a specific job classification with the EMPLOYER where "total seniority" remains unbroken. Classification seniority is used to determine the order of layoff when there is a specific reduction in a classification. The department shall maintain and post a current seniority list during this AGREEMENT. 9.2 During the probationary period, a newly hired or rehired employee may be discharged at the sole discretion of the Employer. During the probationary period, a promoted or reassigned employee may be replaced in his/her previous position at the sole discretion of the Employer. 9.3 Reduction of work force will be accomplished on the basis of total seniority. Employee shall be recalled from layoff on the basis of total seniority. An employee on layoff shall have an opportunity to return to work within two (2) years of the time of his/her layoff before any new employee is hired. 9.4 Vacations will be selected on the basis of classification seniority from October 17 to October 31 of the current year. This will be done annually and covers the period from January 1st of the following calendar year to December 31st of the following calendar year. Vacation selection will be approved by the employer no later than November 14th of the current year. After November 14th or post approval, all vacation requests will be first come first serve until the next vacation selection process. VIII-06 6 ARTICLE X. DISCIPLINE 10.1 The Employer will discipline employees for just cause only. Discipline will be in one of the following forms: a) oral reprimand; b) written reprimand; c) suspension; d) demotion; or e) discharge. 10.2 All discipline will be reduced to writing. 10.3 Written reprimands, notices of suspension, and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged by signature of the employee. The employee and the Union will receive a copy of such reprimands and/or notices. 10.4 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 10.5 Employees will not be questioned concerning an investigation of disciplinary action unless the employee has been given an opportunity to have Union representatives present at such questioning. ARTICLE XI. CONSTITUTIONAL PROTECTION Employees shall have the rights granted to all citizens by the United States and Minnesota State Constitution. ARTICLE XII. HOURS OF EMPLOYMENT 12.1 The regular workweek for Fire Captains shall consist of an average of fifty-three (53) hours in one (1) week. The regular workweek for Fire Marshal shall consist of forty (40) hours in one (1) week. 12.2 The Employer may from time to time, in its sole discretion, temporarily adjust a Fire Captain’s work schedule to forty (40) hours in one (1) week for purposes of alternate job assignment such as light duty or training. In the event of such temporary schedule, the Fire Captain’s wage shall be adjusted such that the temporary hourly rate of the forty (40) hour workweek is 1.325 times the hourly rate of the fifty-three (53) hour workweek. Such temporary schedule adjustment does not include furlough or other reduction in force. 12.3 Fire Captains scheduled to a fifty-three (53) hour workweek shall work normal shifts that are twenty-four (24) consecutive hours. 12.4 An employee who is not required to remain on the Employer's premises and is free to engage in their own pursuits, subject only to the understanding that the employee leave word at their home or with the Employer where they can be reached by the Employer, they are not working while "on call." When an employee is called out on a job assignment, only the time actually spent on making the call may be counted as hours worked. VIII-06 7 12.5 Shift changes will be allowed, with prior supervisor approval, at any time during the current posted master schedule. Shift trades will not result in overtime or create a forty-eight (48) hour shift. ARTICLE XIII. LEGAL PROTECTION All employees shall be given legal protection as provided for under Minnesota and Federal Statutes. ARTICLE XIV. OVERTIME All employees required to work at times other than their scheduled hours of employment will be paid at one and one-half (1½) times their regular hourly rate. If an employee is assigned to respond to the fire station at any time while not regularly scheduled to work, such pay shall be at the regular overtime rate. A minimum of one and one-half (1½) hours at overtime rate will be paid for ambulance and fire calls. Overtime will be distributed as equally as practicable. Hours scheduled to work on New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Veterans Day, Thanksgiving, the day following Thanksgiving, and Christmas will be paid at 1.5 times the regular hourly rate. Premium pay is earned for those hours worked on the actual holiday listed above. If an individual is called back for shift overtime on New Year’s Day, 4th of July, Thanksgiving Day, and Christmas Day, that employee will receive an additional 0.5 time on top of their premium pay. Use of vacation or sick time, during the work period defined by the City, does not count towards hours worked for calculating FLSA overtime eligibility. ARTICLE XV. HOLIDAYS Fire Captains shall be paid for seventy-two (72) hours holiday pay, paid by separate check no later than the first Friday after the first payday in December each year, regardless of the number of holidays actually worked. Holiday pay will be based on their individual hourly rate. Employees hired or separated from employment after January 1 of any calendar year shall earn holiday credit based on a pro-rated schedule of 1/12th of the total number of holidays granted in the paragraph above for each month or major fraction thereof worked. Fire Captains shall receive a credit for eighty-four (84) hours that shall be taken as additional vacation days. These days must be taking during the year in which they are earned. These hours may be taken in twelve (12) or twenty- four (24) hour increments. Vacation day usage shall not result in overtime. The following days are official holidays for any Fire Marshal employees: Holidays Date New Year’s Day January 1 Martin Luther King Birthday Third Monday in January Presidents’ Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4 Labor Day First Monday in September Veteran’s Day November 11 Thanksgiving Day Fourth Thursday in November VIII-06 8 Friday following Thanksgiving Day Fourth Friday in November Christmas Day December 25 Two (2) Floating Holidays ARTICLE XVI. EDUCATION INSTRUCTION TIME Mandatory instructional/educational time shall be paid at the individuals' overtime rate while not on duty. ARTICLE XVII. VACATION 17.1 For Captains, vacation shall be accumulated on the following twelve (12) hour day basis (effective June 5, 2023): YEAR OF SERVICE DAYS OF VACATION 0- 1 year (96 hours) After 1 120 hours After 2 years 120 hours After 3 years 132 hours After 4 years 132 hours After 5 years 144 hours After 6 years (144 hours) After 7 years (156 hours) After 8 years (168 hours) After 9 years (180 hours) After 10 years (192 hours) After 11 years (204 hours) After 12 years (216 hours) After 13 years (228 hours) After 14 thru 19 years (240 hours) After 19 years (300 hours) Years of Service Vacation Maximums (Approved by City Council 09-05-95) 0-5 Years 180 Hours Maximum 6-10 270 Hours Maximum 11+ years 450 Hours Maximum All regular full-time fire marshal(s) are eligible to accrue vacation according to the following schedule (effective June 5, 2023): Years of Service Annual Accrual Hours 0-1 88 VIII-06 9 Beginning of 2nd year 96 Beginning of 3rd year 104 Beginning of 4th year 112 Beginning of 5th year 120 Beginning of 6th year 128 Beginning of 7th year 128 Beginning of 8th year 136 Beginning of 9th year 136 Beginning of 10th year 144 Beginning of 11th year 144 Beginning of 12th year 152 Beginning of 13th year 160 Beginning of 14th year 168 Beginning of 15th year 176 Beginning of 16th year 200 Years of Service Maximum Accumulation 0 – 5 120 hours 6 – 10 180 hours 11+ 300 hours 17.2 All vacation pay shall be accrued, and in the event an employee's employment is terminated for any reason, the employee shall receive, upon their termination the vacation pay which they have coming at that time on a pro-rate basis. No more than four (4) consecutive weeks (212 hours for Fire Captains and 160 hours for Fire Marshal) vacation can be taken at one time. 17.3 In computing vacation pay, length of service shall be based upon the anniversary date of the day an employee commences employment as a full-time employee. ARTICLE XVIII. SICK LEAVE AND OTHER LEAVES OF ABSENCE 18.1 Sick Leave: Sick leave will be granted pursuant to Federal Regulations, State Statute and FMLA. All employees of the City shall be entitled to accumulate one (1) day of sick leave for each month of employment. The Employer may require a doctor’s certificate of any sick leave claim by a Fire Captain that exceeds three (3) consecutive 24-hour shifts. Prolonged Illness Bank Captains: Sick leave balances in excess of one hundred thirty (130) days (1560 hours) shall receive eight (8) hours of sick leave (to be placed in a prolonged illness sick leave bank) and four (4) hours of vacation for each month of employment. Marshal: Once 960 hours of sick leave has been accumulated, the leave accrual will be as follows: •½ of the accrual will be placed in a Prolonged Illness Bank. An employee may only use the prolonged illness bank after all other accumulated sick leave has been used. VIII-06 10 •½ of the accrual will be earned as additional vacation. All vacation is subject to the maximum accrual cap. 18.2 Personal Leave: All Fire Captains of the City shall be entitled to six (6) days (72 hours) personal leave per occurrence, which shall not accumulate. Fire Marshal is entitled to up to 40 hours per occurrence, which will not accumulate. Personal leave for purpose of this paragraph includes and is limited to: Death in the immediate family, death of spouse, parent, brother, sister, child, grandchild, grandparent, and spouse's parent, brother, sister, child, grandchild, grandparent. Immediate family also includes “step" family members of the employee or employee's spouse. 18.3 Jury Duty: Employees called and selected for Jury Duty shall receive their regular compensation and other benefits for their employment, less the amount received by them as a Juror. 18.4 Union Leave: The City agrees to grant the necessary time off without pay to any employee designated to attend a labor convention or to serve in any capacity on other official Union business. 18.5 Court Time: An employee who is required to appear in Court and/or for a Deposition during their scheduled off-duty time shall receive a minimum of two (2) hours pay at one and one-half (1½) time the employee's base pay rate. An extension or early report to a regularly scheduled shift for Court or Deposition appearance does not qualify the employee for the two (2) hour minimum. ARTICLE XIX. SEVERANCE PAY If an employee retires at age 65, or as otherwise provided by law, or is forced to retire due to physical condition not allowing them to continue gainful employment, or voluntarily employment with the City after due notice, with the consent of the City, but not if discharged or resigns by the request of the City, all and in each case after ten (10) years of service, he/she will receive fifty percent (50%) of unused sick leave and prolonged illness sick leave, based on his/her current hourly rate, as severance pay of the first 160 days of accumulated sick leave. Maximum payment: • Captain: up to a maximum of the first 160 days (1920 hours) of accumulated sick leave. • Fire Marshal: up to a maximum of 640 hours (50% of 1280 hours) of accumulated sick leave. ARTICLE XX. INSURANCE Health The City will agree to pay the cost of single health insurance coverage, if such coverage is elected by the employee. Eligible employees may not waive single coverage. The City will agree to contribute a percentage of premium as established by the City Council, towards coverage other than single as offered by the City and elected by the Employee. For 2021 the City will contribute 70% towards the premium of family plans and 65% towards the premium of employee plus spouse and employee plus child(ren) plans. Employees will be responsible for paying the remaining percentage of the premium, which will be done through payroll deduction. Life All regular employees will also receive a $50,000 Life Insurance Policy effective upon date of agreement of this contract with the full cost of the premiums to be paid for by the City. VIII-06 11 Long-Term Disability Also, the City will provide a long-term disability insurance policy with no cost to the employee, as follows: Eligibility: Each active, full-time employee who works a minimum of thirty (30) hours per week, except temporary employees. Qualifying Period: Benefits accrued with respect to any one period of total disability after the expiration of a qualifying period of three (3) consecutive months. Benefit Period: Monthly benefits are payable during the continuance of total disability as follow, but in no event are benefits payable beyond the attainment of age 65. a. Total disability due to sickness to age 65. b. Total disability due to an accident to age 65. Monthly Schedule Amount: Sixty percent (60%) of normal monthly earnings to a maximum benefit of $5,000. ARTICLE XXI. INJURED ON DUTY 21.1 Employees injured while on duty will receive full pay for a maximum of ninety (90) working days while unable to work due to such injury. The first three (3) working days lost due to an injury on duty will be charged to an employee's sick leave account as part of worker's compensation "waiting period". If a work-related injury continues past ten days, the first three days which have been charged to the employee's sick leave account will be reimbursed to the employee. An employee with no sick leave accumulation will not receive payment for the first three (3) working days lost. 21.2. Any compensation payable to the employee under Worker's Compensation insurance will be reported to the Employer. The Employer shaft make supplementary payments to the employee (not to be charged to the employee's accumulated sick leave) to make up the difference between Worker's Compensation and his/her normal rate of pay. 21.3 Any employee who claims an absence from work due to an injury sustained on the job shall provide, if requested by the Employer, a statement from the employee's attending physician as to the nature of the injury. 21.4 Any employee who claims an absence from work due to an injury sustained on the job is subject to an examination to be made on behalf of and paid for by the Employer by a person competent to perform the same and as is designated by the Employer. ARTICLE XXII. UNIFORMS The Employer agrees to supply dress uniforms, work uniforms and turn out gear as required. ARTICLE XXIII. WAGES VIII-06 12 23.1 Effective January 1, 2023 3.0% cost of living adjustment. Wages for the term of the contract will be adjusted as follows: January 1, 2023 Captain 3.0% COLA Hourly 24 months $37.76 12 months $35.70 Start $33.64 January 1, 2023 Fire Marshal 3% COLA Hourly Start $46.84 6 months $47.87 12 months $48.90 24 months $49.93 36 months $50.96 Retro pay is only paid to current City employees. 23.2 Longevity Longevity shall be payable as follows (effective June 5, 2023): 1% after five (5) years 2% after ten (10) years 3% after fifteen (15) years 4% after twenty (20) years ARTICLE XXIV. WAIVER 24.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 24.2 The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understanding arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and the Union each voluntarily and unqualified waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this Agreement or with respect to any term or condition of employment not specifically referred to or covered by this Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this contract was negotiated or executed. ARTICLE XXV. POST RETIREMENT HEALTH CARE SAVINGS ACCOUNT VIII-06 13 If the Union chooses to establish a Post Retirement Health Care Savings Account, the City agrees to management the administration of that account. Retirement Health Savings Plan (RHS) - The Union and the City agree to implement a RHS plan as agreed upon by the membership. It is understood there will be no charge to the current level of severance payout calculations. VIII-06 VIII-06 VIII-07 VIII-07 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Dan Wietecha, City Administrator Date: May 15, 2023 Item: Downtown Tree Grate Project Council Actions Requested: Approve Pay Estimate #1 in amount of $127,561.57 to JL Theis, Inc. Background Information: The downtown tree grates and pavers have had problems with settling (due to differing sub-surface materials) and resulting in offset joints. We worked with engineers Bolton & Menk to plan for a repair schedule that avoided having downtown a construction zone during the active and busy summer. Following a competitive bid process, the City Council awarded the contract to JL Theis, Inc. on September 19, 2022. JL Theis began the work in late April and has substantially completed it within a couple of weeks. We anticipate a walk-through and some minor warranty work. Financial Impact: $127,561.57, within budget Committee Discussion: N/A Attachments: Pay Voucher / Request for Payment / Payment Summary VIII-08 City of Hastings Pay Voucher Vendor #: Date:5/9/2023 Vendor name: J L THEIS Department:ENG Remittance Address:860 QUAKER AVE #102 Ordered by:ENG JORDAN, MN 55352 Authorized by: (Signature Required) Invoice # Project # Inv Date Invoice Sub Total Invoice Grand Total Account # 1 4/30 127,561.57 127,561.57 - - - - - - - - - - Voucher Total:127,561.57 Signed: IN BUDGET:YES City Administrator (over $5,000)NO NEW VENDOR W-9 ATTACHED Description (40 Characters) PAY EST #1 DOWNTOWN TREE GRATE REPLACEMENT PROJECT VIII-08 Quantity Unit Price Amount Quantity Amount Quantity Amount 1 MOBILIZATION LS 1 $11,688.00 11,688.00$ 1 $11,688.00 1.0 $11,688.00 2 SAWING CONCRETE PAVEMENT (FULL DEPTH) LF 200 $8.00 1,600.00$ 200 $1,600.00 200 $1,600.00 3 REMOVE CONCRETE WALK SF 2230 $5.00 11,150.00$ 1,543 $7,715.00 1,543 $7,715.00 4 EXCAVATION - COMMON CY 75 $65.00 4,875.00$ 70 $4,550.00 70 $4,550.00 5 SUBGRADE PREPARATION SY 295 $5.00 1,475.00$ 228 $1,140.00 228 $1,140.00 6 AGGREGATE BASE CLASS 5 CY 43 $75.00 3,225.00$ 38 $2,850.00 38 $2,850.00 7 4" CONCRETE WALK SPECIAL SF 1525 $22.00 33,550.00$ 1,037 $22,814.00 1,037 $22,814.00 8 12" CONCRETE WALK SPECIAL SF 705 $28.00 19,740.00$ 506 $14,168.00 506 $14,168.00 9 SALVAGE & REINSTALL SITE FURNISHINGS EA 11 $650.00 7,150.00$ 11 $7,150.00 11 $7,150.00 10 SALVAGE & REINSTALL GFCI RECEPTACLE PEDESTAL EA 23 $800.00 18,400.00$ 12 $9,600.00 12 $9,600.00 11 TRAFFIC CONTROL SL 1 $7,900.00 7,900.00$ 1 $7,900.00 1 $7,900.00 12 SALVAGE & REINSTALL SIGN EA 3 $565.00 1,695.00$ 2 $1,130.00 2 $1,130.00 13 TREE GRATE FRAME EA 23 $750.00 17,250.00$ 23 $17,250.00 23 $17,250.00 14 SALVAGE & REINSTALL TREE GRATE EA 23 $750.00 17,250.00$ 23 $17,250.00 23 $17,250.00 15 TEMPORARY EROSION CONTROL LS 1 $3,000.00 3,000.00$ 1 $3,000.00 1 $3,000.00 16 BOULEVARD TOPSOIL BORROW CY 13 $75.00 975.00$ 3 $225.00 3 $225.00 17 MULCH MATERIAL TYPE 6 CY 4 $100.00 400.00$ 0 $0.00 0 $0.00 BID TOTAL: 161,323.00$ SUB TOTAL: $130,030.00 $130,030.00 ORIGINAL BID COMPLETED This Period To Date Request For Payment Date: April 30, 2023 Project: Downtown Tree Grate Replacement Project Contractor: JL Theis Request Number: 1 Payment Period: 4/1/23 - 4/30/23 ITEM NO.DESCRIPTION UNIT City of Hastings Downtown Tree Grate Replacement Project Page 1 of 3 VIII-08 V I I I - 0 8 PAYMENT SUMMARY: Pay Estimate Number Retainage Payment 1 $2,468.43 $127,561.57 TOTALS TO DATE: $2,468.43 $127,561.57 Total Completed to Date: Less Retainage: Less Previous Payment: Total Amount Due: $2,468.43 $0.00 $127,561.57 $130,030.00 4/1/23 - 4/30/23 Period City of Hastings Downtown Tree Grate Replacement Project Page 3 of 3 VIII-08 City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director/City Engineer Date: May 15, 2023 Item: Water Service Repair Assessment Request – 1218 East 3rd Street COUNCIL ACTION REQUESTED Enclosed for Council approval is a request from Michael Frank for the City to pay the cost to repair the water service line at his property located at 1218 East 3rd Street and to assess the costs back to the property. The cost of the work in this case was $5,500. BACKGROUND The City Attorney has prepared an agreement and waiver of assessment appeal detailing out the conditions and terms of the assessment and protecting the City from an assessment appeal. The Council is requested to approve Mr. Frank’s request for the City to fund the water service repair and assess the cost back to the property under the condition that he first enters into an assessment agreement with the City. ATTACHMENTS  Resident Request  Assessment Agreement VIII-09 Bauer Services of Welch, LLC Aaron Bauer 26469 130th Ave DATE:April 26, 2023 Welch, MN 55089 FOR:Michael Frank 651-246-9153 INVOICE#04262023-4044 bauerservices@hotmail.com Michael Frank 1218 East 3rd Hastings, MN 55033 Attn: Joe Spagnoletti 651-480-6185 jspagnoletti@hastingsmn.gov AMOUNT Replace water service from curbstop to meter at 1218 East 3rd St. ~ Material and Labor $5,500.00 Total due $5,500.00 Thank You For Your Business! Please make check payable to Bauer Services. Please feel free to contact Aaron Bauer with any questions regarding this invoice at 651-246-9153 or at bauerservices@hotmail.com. DESCRIPTION VIII-09 VIII-09 V I I I - 0 9 VIII-09 VIII-09 VIII-09 VIII-09 City Council Memorandum To: Mayor Fasbender & City Council Members From: Justin Fortney, City Planner Date: March 15, 2023 Item: Notice of Pending Change Order - City Hall HVAC Project – Burnn Boiler and Mechanical LLC. COUNCIL ACTION REQUESTED Council is requested to consider the pending change order for concerns related to approval. BACKGROUND INFORMATION The City was appropriated two million dollars of State General Obligation Bond grant dollars for the City Hall repair project, part of this project included HVAC work to reduce City Hall humidity. This includes the replacement of the inefficient and obsolete boilers in City Hall. Replacement of the boilers will be difficult due to the large size of the modern boilers, necessitating partial and temporary removal of the concrete basement steps and boiler room wall, along with a myriad of building and fire safety code upgrades to the boiler and fuel oil storage rooms. During a preconstruction consultation with the contractor and project engineer, it was determined that a better design would be to remove all boilers, natural gas, and fuel oil from City Hall and replace the boilers in the Police Station with new larger efficient units that can heat both buildings. The existing boilers in the Police Station are scheduled for replacement in two years for an estimated 300k-500k. This configuration will be more energy efficient, reduce operational and maintenance duties, Increase the amount of discounted natural gas through our curtailment agreement, and reduce future boiler replacement expenses by half. The air-conditioning chiller on the roof of the Police Station is already tied into the City Hall HVAC system. Due to project timing, delay of the boiler fabrication the extra couple of weeks needed for design and change order development is not prudent. Staff is informing the Council of the concept change to resume boiler construction with the new sizing. Below is a rough estimate of the change order. The engineering design will likely add some smaller additions to the proposed budget. An official change order is anticipated for the June 5th City Council meeting. STAFF RECOMMENDATION Staff is recommending to upsize the boilers and design a change order to install two new boilers in the Police Station to heat both buildings. ATTACHMENTS - Change Order Estimate VIII-10 Preliminary Change Order Estimate The next lowest bid for the original contract, which was awarded to Burnn for $588,000 was Magnuson Construction for $754,484 Adds Boiler Upsizing $ 114,231 Additional Boiler Demo $ 10,000 Glycol $ 24,000 Excavation and Underground Piping $ 50,000 Backup Fuel Improvements $ 20,000 Total Adds $ 218,232 Total Deductions $ (61,200) New Contract Value $ 745,032 Addition to Contract $ 157,032 Original Contract $ 588,000 Deductions Fire Proofing Rooms $ (8,200) Crane Work Flue Install $ (52,000) Water Softener Relocation $ (1,000) Total Deductions $ (61,200) VIII-10 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: City Administrator Dan Wietecha Date: May 15, 2023 Item: June and July City Council Meetings Council Action Requested: Do not reschedule June 19, 2023 City Council Meeting. Background Information: Earlier this year, the State designated Juneteenth (June 19) as a legal holiday commemorating emancipation, effective August 1, 2023, meaning the first required observance is next year 2024, and public business cannot be conducted on the holiday. Since then, there have been indications that the State might amend the new law to make it effective for June 19, 2023. This year, June 19 happens to be a City Council meeting date, and we had planned on maintaining the existing meeting schedule. In light of potential changes in the law and preferring to have some advance notice to the schedule, I propose the following: 1. Reschedule the City Council meeting from June 19 to June 26. This would also result in cancelling or re-scheduling the Planning Commission meeting already scheduled for that evening. I plan on holding the City Council’s budget workshop the same evening. 2. In order to maintain a reasonable spacing between meetings, cancel the City Council meeting on July 3. Financial Impact: Not applicable Committee Discussion: On March 4, City Council approved recognizing Juneteenth for employees this year. On March 20, City Council approved maintaining the existing meeting schedule, including the City Council meeting already scheduled for June 19. Attachments: Not applicable VIII-11 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Dan Wietecha, City Administrator Date: May 15, 2023 Item: Suburban Rate Authority Council Actions Requested: Withdraw from Suburban Rate Authority JPA. Background Information: The Suburban Rate Authority (SRA) is a joint powers entity consisting of approximately 30 Twin Cities suburban cities with a total population over 1 million. The SRA was originally organized in 1963 to provide collective strength in negotiating franchises with the Minneapolis Gas Company. Hastings has been a member since at least the early 1970’s. Since then, the SRA has been active in matters concerning gas, electric, and telephone rate regulation and in legislation concerning the Public Utilities Commission. Of particular note, the SRA successfully negotiated/lobbied for power outage credits affecting municipal pumping stations in 2009-2014 and providing input on LED street lighting tariffs in 2015-2016. Such PUC decisions affect all utility customers, not just SRA members. The SRA has not quantified direct savings for its members, nor has it identified a causal influence on PUC decisions. Public Works Director Ryan Stempski and I do not see this as the best use of staff time, question the value of continuing our membership, and recommend withdrawing from the SRA in 2024. There is a June 15, 2023 deadline to provide notice of withdrawal in 2024. Financial Impact: Savings of 2024 membership dues of $2,440 Committee Discussion: N/A Attachments: N/A VIII-12 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: City Administrator Dan Wietecha Date: May 15, 2023 Item: Dismissing City’s Counterclaim Council Action Requested: Approve the negotiated terms, including dismissing the City’s counterclaim against Greg J Homes of Hastings, Inc. Background Information: In 2022, Greg J Homes of Hastings, Inc. filed suit against the City of Hastings alleging, among other claims, that the City had breached a 2020 Settlement Agreement regarding the development South Oaks 4th Addition. The City filed a counterclaim for $12,877.75 in unpaid expenses by the developer. The court dismissed several of the claims in late 2022. The remaining claim regarding the alleged breath went to trial May 1-2, 2023. The Court found in the City’s favor (that the City did not breach the Settlement Agreement) and dismissed the claim. We then discussed the City dropping the counterclaim and GJH waiving any appeal, contingent on City Council approval. City staff, legal counsel, and I all strongly recommend the City Council waive the City’s counterclaim and satisfy the contingency in the Stipulation. Mr. Jablonske still owns the South Oaks 4th property and we’d like to see him develop it in compliance with City ordinances. Financial Impact: Forgo $12,877.75 Committee Discussion: Not applicable Attachments: • Stipulation • Court Order VIII-13 VIII-13 VIII-13 VIII-13 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: City Administrator Dan Wietecha Date: May 15, 2023 Item: Doffing Trust Disbursement for Library Reading Program Council Action Requested: Approve Friends of Pleasant Hill Library request for $2,000 disbursement for reading program. Background Information: In 1990, Ruth Doffing executed a Charitable Remainder Unitrust establishing the City of Hastings as recipient of certain funds following Ms. Doffing’s estate upon her death. This would include land acquisition for a public library. In 1994 a new library was built and incorporated as a branch in the Dakota County Library System. Also in 1994, Ms. Doffing amended her intent for the Unitrust that the funds be used “to purchase things for the library that are not in their normal budget. It may be possible to keep the money invested and use the annual income for these purchases. The decision as to what should be purchased could be made by the Executive Board of the Friends of the Pleasant Hill Library.” Following Ms. Doffing’s death, the City received $85,535.35 in accordance with the 1990 Unitrust. In 2008 the City adopted a set of Guidelines for requests and use of the funds, including that the “Friends of Pleasant Hill Library must submit the request and include recommendations for approval.” The fund has a balance of $90,161 through December 31, 2022. The Friends of the Library has submitted a recommendation for a $2,000 disbursement for the library’s Summer Discovery reading program, an eligible expense under the Guidelines. Financial Impact: $2,000 from Doffing Trust Committee Discussion: Not applicable VIII-14 Attachments: • 5/9/2023 Recommendation from Friends of Pleasant Hill Library • 5/8/2023 Request from Dakota County Library System / Pleasant Hill Library • 10/16/2008 Doffing Fund Expenditure Guidelines VIII-14 VIII-14 VIII-14 VIII-14 City Council Memorandum To: Mayor Fasbender & City Council Members From: David D. Wilske, Chief of Police Date: June 5th, 2023 Item: City of Hastings Ordinance change to 30.07 – Public Safety Advisory Commission Council Action Requested: Approve language change to 30.07 Background Information: City Ordinance 30.07 covers the Public Safety Advisory Commission. Section C of this document outlines who can serve on the commission and requires one youth member age 14-18 years of age to serve. The Public Safety Advisory Commission has struggled in years past recruiting and acquiring a youth member to serve on the commission and made a motion to have this language removed. In addition, there was concern by commission members that sensitive information is discussed at commission meetings and they were concerned this information would not be kept confidential. The Public Safety Advisory Commission voted unanimously to have this language removed and not require a youth member serve on this commission. Financial Impact: None Advisory Commission Discussion: No applicable Council Committee Discussion: Not applicable Attachments: Updated language to City Ordinance 30.07 to reflect change VIII-15 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. ______________ AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA, AMENDING HASTINGS CITY CODE CHAPTER 30.07 REGARDING THE PUBLIC SAFETY ADVISORY COMMISSION The City Council of the City of Hastings, Dakota County, Minnesota, does hereby ordain as follows: SECTION 1. AMENDMENT. The Code of the City of Hastings, County of Dakota, State of Minnesota, Chapter 30.07, regarding the public safety advisory commission shall be amended as follows (strikethrough language is deleted): 30.07 Public Safety Advisory Commission A. Establishment. The Public Safety Advisory Commission is hereby established. B. Powers And Duties. The Commission shall be an advisory commission to the City Council pertaining to public safety programs of the City as shall be referred to the Commission by the Council or as the members of the Commission deem appropriate. In addition, the commission shall: 1. Carry out their stated mission to enhance the awareness of police and fire department capabilities and services; provide an opportunity for citizen involvement in police and fire services and to encourage exchange between the police and fire departments and the community. 2. Submit to the City Council annually a report of the activities of the commission during the previous year; and 3. Perform other functions as needed to carry out these duties and responsibilities as directed by the City Council and to act in an advisory capacity to the City Council. C. Composition. The commission will consist of up to seven regular members all of whom shall be residents, and non Council members and one youth member 14-18 years old, who shall attend one of the schools serving the Hastings community. All members are appointed by the City Council. D. Staff Advisor. The Chief of Police and Fire and EMS Director shall serve as advisors to the commission. E. Commission Chair. The Commission shall select a chair from among the membership. Should the chair resign, the vacancy shall be filled by the commission for the balance of the incomplete term. F. Term. The members of the initial Commission shall serve the following terms: Up to three shall serve one year terms and up to four shall serve two year terms. Thereafter, members VIII-15 of the Commission appointed by the Council shall serve for a term of two years, beginning January following the year of appointment. A person appointed to fill a vacancy due to resignation of a member or otherwise, shall complete the term of the person replaced. G. Meetings. The Commission will hold at least three meetings per year. It may make rules and guidelines and shall keep a record of its meetings, recommendations, and referrals, along with the vote of each commissioner. This record shall be a public record. A majority of appointed commissioners shall constitute a quorum. Each commissioner shall have one vote on issues before the Commission. H. Expenses. Commissioners shall serve without pay, but may be reimbursed for actual expenses is authorized by City Council. SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance. The text amendment adopted by the Hastings City Council on _________________, 2023 amends City Ordinance Section 30.07 to remove the requirement that a youth between the ages of 14-18 be appointed to the public safety advisory commission. SECTION 3. EFFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage and publication according to law. Passed this _____ day of _______________, 2023. _____________________________ Mary D. Fasbender, Mayor Attest: ___________________________ Kelly Murtaugh, City Clerk Published in the Hastings Journal on ______________________________, 2023. VIII-15 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Chris Jenkins, Parks & Recreation Director Date: May 15, 2022 Item: Hastings Civic Arena West Rink Roof and Refrigeration Council Action Requested: Review potential scenarios, and provide support and authorization for staff to move forward with a preferred option. Background Information: 1. The roof system on the west rink is now 25 years old, has served its useful life, is failing and we see an increase in water leaks inside the west rink year after year. With the assumption that the Hastings Civic Arena will remain where it is and serve the Hastings community and region for the next 30+ years, it is time to invest in a new roofing system. Installation of a modified built up roofing system on the west rink is the preferred and most beneficial outcome. This type of system allows the roofing insulation to meet current building codes, allows for proper drainage to be achieved, collected and routed to the west side of the building and diverted away from the main entrance of the building. It also allows the potential to install a solar energy system on top of the roof to help reduce energy costs at the facility. 2. The current refrigeration system is an R-22 system. That refrigerant is no longer in production, is difficult to acquire, and is far less efficient than newer refrigerants like ammonia. Replacement of this refrigeration system has been a discussion topic for multiple years, and during that time frame the cost of updating has continued to increase significantly. To replace this system in 2024 requires the City to make some decisions now. There are components that have 12-month lead times, and there are design and engineering tasks that also must be completed in advance to ensure the components are sized correctly and will operate within the overall system. X-B-01 Ultimately Council needs to decide on a path to move forward with both of these projects. There is potential to have the west rink roof replaced yet in 2023, however that window of opportunity is closing fast. Staff recommendation is: • Plan for and commit to a 2024 comprehensive project as it was proposed to the State Bonding Committee to include the refrigeration system, west rinks roof, lobby roof, varsity locker room roof, LowE ceiling in the west rink, interior lighting upgrades to LED, and solar system installation at a cost estimated around $5 million. • This would require an estimated $441,217.00 immediate investment in both the Motor Control Center for the refrigeration system, and refrigeration design work to appropriately size the MCC’s. • Staff to seek affordable, temporary roof repairs to minimize leaks. • A completed 2024 project would be funded through a combination of funding sources to include Arena fund balance. Other sources COULD include State Bonding, and would also require issuing debt. Alternate, less desirable options include: • Pull the trigger on the west rink roof in 2023 as a standalone project only at an estimated cost of $960,667.00. • As mentioned, there is the potential to replace the west rink roof in 2023 utilizing the Design Build process, however a decision needs to be made now to have that option. • A 2023 project would be funded with both Arena and Parks fund balance. This scenario would reduce the ability to use Parks fund balance for other projects in 2024 and beyond. • This option still leaves the need to update the refrigeration system, and if that is to occur in 2024, the $441,217.00 investment in the MCC and Design still needs to be made. • Plan for and commit to a 2024 West Rink Roof replacement project only, with today’s estimated cost of $960,667.00. • Delaying this to 2024 will certainly increase the cost, to what degree is unknown. • A 2024 project would be funded with both Arena and Parks fund balance. This scenario would reduce the ability to use Parks fund balance for other projects in 2024 and beyond. • This option still leaves the need to update the refrigeration system, and if that is to occur in 2024, the $441,217.00 investment in the MCC and Design still needs to be made. These are large and important projects to protect the city’s assets, improve energy efficiency, and ensure this facility is able to serve the community for X-B-01 Financial Impact: With any scenario there will be significant financial investment, and a need to rely on multiple sources of funding. Staff, with Council support, will continue to seek State Bonding funds for this project. On the positive side of the financial coin, there is potential to sell the recovered R-22 refrigerant currently used in our system. The revenue generated will depend upon the market rate at the time of recovery and any fees needing to be paid to recover that volume of refrigerant. Advisory Commission Discussion: N/A Council Committee Discussion: These projects have been discussed over the years at a variety of levels within council committee’s and council workshops. Council provided support for staff to apply for State Bonding in 2022 and again in 2023. Most recently, these projects were discussed at the April 3, 2023 City Council workshop, along with other potential projects. It was understood that these projects are necessary to preserve the asset that is the Hastings Civic Arena. Attachments: - West Rink roof plan and photos years to come. Staff are seeking Council support to move ahead with staff recommendation or guidance on which direction to move forward with. X-B-01 COMPANY:City of Hastings DATE: SCALE: TITLE: Roof Replacement Project legend Scupper Plumbing stack Roof Curb Roof drain SkylightS X XX Details City of Hastings Civic Center New Roof Drains Roofing contractor to supply and install six (6) new roof drains/strainers. 7 D3 7 D3 7 D3 7 D3 Perimeter Edge Detail (6/D2) Install new wood blocking to account for total insulation thickness. Install new 6'X6" wood cant strip. Install new head closure / closure metal onto the existing standing seam roof system. PROJECT NOTES: 1. NEW ROOF SYSTEM ON AREAS IDENTIFIED ABOVE SHALL BE AS FOLLOWS: 1) Existing & new insulation fastened as required. 2) ½” wood fiber recovery board. 3) Base sheet and flashing ply . 4) Single ply membrane. 2. All roof drains and primary scuppers shall receive 12' x 12' roof sump. 3. All roof penetrations shall have a min. of 8" flashing heights.4. All penetrations and perimeters shall receive new prefinished perimeter sheet metal. Owner to approve color. Perimeter detail Install minimum 6 courses of 2X6 lumber and 6X6 wood cant to accommodate new insulation and drainage modifications. LINE Item ADD:Install new ladder and steps with rails sloped and attached to new curbs. rane 7D3 Transition Detail – Flat roof to Standing Seam Roof New 6"X6" wood cant strip Fasteners 24" O.C. with neoprene washers Single Ply membrane Base Sheet Continuous Cleat. Extend 1.5" below wood nailer. Ice/Water Shield Insulation (new/existing) Deck (field verify) 8" Max. Panned Panel End Head Closure Hold Down Cleat Head closure trim with neoprene blocl. Set in sealant. Fasten clips to hat channels according to ASCE 7-05 Design Code. Flashing Ply X-B-01 COMPANY:City of Hastings DATE: SCALE: TITLE: Roof Replacement Project X-B-01 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Parks & Recreation Director Chris Jenkins Date: May 15, 2023 Item: Trail Wayfinding Signage Plan Council Action Requested: Hire HKGI to conduct Trail Wayfinding Signage Plan. Background Information: Development of trail signage has been a topic of several recent meetings (Parks Advisory Commission, Parks & Recreation Committee, and City Council Workshop) and has been seen as a priority. The baseline for this planning process can be found in the City’s People Movement Plan, which will serve as the start for this planning process. The plan will memorialize design standards, sign placement standards, sign information standards, and create a database of all trail signs and locations so future replacements are streamlined. After the planning is complete, staff will recommend budget items to implement the plan in prioritized steps. Sign installation will have an immediate positive impact for residents and visitors using Hastings’ Trail System and Dakota County Regional Trails. Staff recommends engaging with HKGI as the consultant for this process. HKGI is a well- respected firm in our region and was the consultant who developed our People Movement Plan in 2021. HKGI has proposed a fee of $28,700 to complete this planning process. Staff recommends beginning this process as soon as possible. Financial Impact: Budget Amendment $28,700 from Park Dedication Fund Committee Discussion: X-B-02 The Parks & Recreation Advisory Commission has discussed the need for this project over several meetings and voted its unanimous support at its April 19 meeting. This project was also part of the discussion at the Parks Committee of Council meeting on March 27 and the City Council workshop on April 3. Attachments: • HKGI Trail Wayfinding Signage Plan Proposal X-B-02 City of Hastings Trail Wayfinding Signage Plan Proposal 1 ] Creating Places that Enrich People’s Lives May 9, 2023 Chris Jenkins, Parks and Recreation Director City of Hastings Parks Department 920 West 10th Street Hastings, MN 55033 RE: City of Hastings Trail Wayfinding Signage Plan Proposal We understand that the city desires a city-wide wayfinding plan, specifically for trails, and for directing people to destinations in the community. The wayfinding plan includes identifying/connecting trails within the community, directing people around the community, and connecting trails with neighborhoods and destinations. The proposed project work plan is described below and includes a process of working closely with city staff to develop signage standards for typical trail conditions. It is desired that the sign design developed is simple and legible in order to minimize construction, installation, and maintenance costs. The first phase of signage is planned to be installed in the spring of 2024. WORK PLAN Task 1 – Project Kick off & Organization We will meet with city staff to review the project scope and desired deliverables. HKGi will develop city-wide base maps and collect precedent images of sign types and styles to review with staff. The kick off meeting will include a discussion of goals for trail signage, including discussion of development of a sign type hierarchy and sign concepts. We will review relevant recommendations from the Dakota County Greenway Wayfinding Guidebook: Greenways Wayfinding Signage Standards Manual (dakota.mn.us), and the Hastings People Movement Plan (2021). Task 1 Meetings and Deliverables:  Kick off meeting with staff  Review precedent sign images  Base maps & Existing Sign Inventory  Stakeholder Coordination meeting with electric bike company  Develop Preliminary Sign Type Hierarchy (3-4 sign types)  Identification of trail conditions/scenarios and decision points where signs are needed X-B-02 City of Hastings Trail Wayfinding Signage Plan Proposal 2 ] Task 2 – Develop Sign Concepts & Plan Document Based on feedback from staff, we will develop draft and preferred sign type hierarchy and sign concept designs. Material selection and placement will be recommended in order to develop high level cost estimates for budgeting. Emphasis will be placed on a simple post and sign panel style that may be installed by city staff. We will assemble the preferred sign type hierarchy, sign designs, maps, and costs into a plan document that will assist with trail signage implementation. Task 2 Meetings and Deliverables:  Final Sign Type Hierarchy  City-wide map identifying sign placement locations  Draft & Final Sign Concept Designs (which includes a standard sign type design for each situation, e.g. direct to community destination, trail intersection, mile markers)  Graphic design of sign panels including size, color, fonts, and graphics (directional text, maps, etc.)  Develop planning level cost estimates and prioritization  Trail Wayfinding and Signage Plan document (PDF)  Coordination and review meetings (2-3) FEE PROPOSAL Task Fee Task 1-Project Kick off and Organization $10,000 Task 2-Develop Sign Concepts & Plan Document $18,200 Expenses (mileage + printing) $500 Total $28,700 We look forward to the opportunity of helping the City of Hastings with such an important community project. Please call or email if you have any additional questions or need additional information. I can be reached at gabrielle@hkgi.com or 608-852-3370 (cell). Sincerely, Gabrielle Grinde, PLA Vice President HKGi X-B-02 City of Hastings Community Development 2022 Annual Report Presented to the City Council – May 15, 2023 X-C-01 The Community Development Department provides land use planning, zoning, economic development, redevelopment, historic preservation, building inspection, and code enforcement services to the City of Hastings. The department assists the City Council, Planning Commission, Hastings Economic Development and Redevelopment Authority (HEDRA), and the Heritage Preservation Commission. 2022 was a busy year for development! Highlights include: Expanded Housing - Approval 176 new residential units totaling $41.4 million in valuation. • Current 33 Apartments - 33rd Street near Coborns - Approval for two apartments totaling 211 units. Construction began on the first apartment building. • Heritage Ridge 4th Addition - General Sieben and Fallbrooke Drives - Approval of the final phase for development. Total development of 116 home sites. • The Quill - 211 10th St E - Opening of the 90-unit independent senior living facility. • Lake Isabel Flats - Construction began on the 89-unit apartment building at 3rd and Bailey Street by Stencil Group. • Vermillion Acres - 1190 Co Rd 47 - Construction began on the 75-unit senior housing facility consisting of assisted living and memory care units. • Suite Living - Approval to construct the 32 unit dependent and memory care facility at 33rd and Vermillion Streets • Villas at Pleasant - Northridge and Pleasant - Continued construction of villa style single family homes. Commercial and Industrial Development - Approval of 161 permits for commercial and industrial permits totaling $130.9 million in valuation. • Fleet Farm - Opening of the facility in the former Target building at Highway 55 & General Sieben Drive • Intek Plastics - 1000 Spiral Blvd - Approval, land sale, and state grants to construct a 60,000 s.f. addition to expand production and job growth. • Quality One Woodwork - 3005 Millard Avenue - Construction of a 50,000 s.f. addition to expand production and job growth. • The Confluence - Rehabilitation continues on the historic rehabilitation of the former Hudson Building. 2023 opening of the hotel, apartments, restaurant and banquet facility. • KFC - 1726 Vermillion St - Approval to construct a new restaurant. • Therapy Ops - 1312 South Frontage Rd - Approval to construct a new commercial therapy building. • Hastings Business and Industrial Park Marketing - Hired Rokos advisors to market vacant land within the park. • Jersey Mikes - 1217 Vermillion Street - Construction of a new sub shop • Simply Secure Storage - 2030 Spiral Blvd - Construction of storage units. Community Development John Hinzman, Community Development Director X-C-01 Supporting the Community - Assisting citizens and business owners in making Hastings greater • Revolving Loan Fund - Provided two loans for rehabilitation of 1250 South Frontage Road to provide expanded space for Spiral Foods Coop and to remodel the remaining building for new tenants. • Façade Improvement Grants - Disbursed over $44,000 in funding to 10 projects leveraging over $75,000 in additional private investment to make building improvements. • Administrative Citations – Establishing a more streamlined process for rectifying code violations. • Tax Increment Finance - Established a TIF District to assist with the construction of Lake Isabel Flats. • Micromobility Ordinance and Scooter - Adopted a micromobility ordinance and licensed Bird scooters to provide scooter rentals in Hastings. • Special Service District - Worked with downtown businesses to evaluate the establishment of a special service district for enhanced downtown services. • Makers Alleyway - Facilitated event to showcase local businesses and commercial use of the alleyway near Riverfront Park. • Riverfront Holiday Lighting - Executed a contract to provide holiday lighting. Growth within the Department - Making critical changes within the Community Development Department to continue future success. • Additional Building Inspector - Added Shawn Shorey as a third building inspector to address increased inspection needs. • Senior Building Tech - Promoted Alana Siebenaler to Senior Building Tech in recognition of her great work and expanded duties. • Housing Inspection - Worked with the Fire Department to create a new Housing Inspector position and to transfer duties from building and code enforcement. • Digital Building Files - Completed transfer of all paper building files to a digital format. • Employment Anniversaries - Congratulated Alana Siebenaler for five years of service, Justin Fortney for 15 years of service, and John Hinzman for 20 years of service. Planning for the Future - Being proactive to ensure future growth and development. • Over 700 New Homes - Approved or under construction since 2021. • Vermillion Street Reconstruction - Began planning for reconstruction of TH 61 in 2027. Strong resident and business owner participation through several open houses and an online survey. • 410 and 412 Vermillion Street - Purchased properties for future redevelopment of the 4th and Vermillion Block. • Business Outreach - Completed 6 Business Retention and Expansion visits and 131 Business Drop In’s. • Zoning Ordinance - Funds approved to overhaul the Zoning Ordinance in 2023. • Property Annexation - Review of plans to annex property near TH 316 and Michael Avenue for future single and multiple development. X-C-01 2022 Community Development Department X-C-01 Planning Commission The Planning Commission serves as an advisory board to the City Council on matters related to zoning and land use. Commissioners are appointed by the City Council and can serve up to six consecutive years. The Commission meets on the first and third Monday of the month at 7:00 pm in the City Council Chambers of Hastings City Hall. All meetings are televised and replayed on local cable access. Agenda items and meeting videos are available at the City’s website. In 2022 the Planning Commission reviewed 20 applications for new development and changes to the City Code. X-C-01 Lake Isabel Flats – 412 East 3rd Street Land use approvals to construct an 89 unit, four story market rate apartment building. Construction underway by Stencil Group. Activities Current 33 Apartments Land use approvals to construct two market rate apartment buildings totaling 211 units. Located near 33rd Street and Vermillion Street. Construction of the first building underway by Enclave Companies. Suite Living Senior Apartment Land use approvals for a 32 unit assisted and memory care facility near 33rd Street and Vermillion Street by Hampton Companies. Construction to begin fall of 2023. X-C-01 Heritage Ridge 4th Addition Final Plat approval of the last phase of the 116-lot single and villa home subdivision near General Sieben Drive and Fallbrooke Drive. Constructed by Creative Homes. KFC Site Plan approval to construct a new KFC restaurant at 1726 Vermillion Street. Building plan review is complete and construction anticipated shortly. KFC Site Plan approval to construct a new KFC restaurant at 1726 Vermillion Street. Building plan review is complete and construction anticipated shortly. Therapy OPS Site Plan approval of an occupational, speech, and physical therapy clinic near Pleasant and Westview Drives. Construction underway. United Heroes League Interim Use Permit to begin construction of hockey rink and parking near Ravenna Trail and Glendale Rd Rooming Houses and Parking The Planning Commission reviewed code amendments allowing for greater use of larger historic buildings and to provide flexibility for parking. X-C-01 Application Summary Table Ten-Year Summary Type of Application 2 0 1 3 2 0 1 4 2 0 1 5 2 0 1 6 2 0 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 A v g . Comp Plan Amendment 1 1 1 0 2 0 0 2 2 2 1.1 Final Plat 5 3 2 3 3 3 0 5 7 3 3.4 House Move 0 2 1 0 0 0 0 1 0 0 0.4 Minor Subdivision 5 5 4 0 2 2 2 1 1 1 2.3 Ordinance Amendment 1 4 3 4 2 5 4 2 8 5 3.8 Preliminary Plat 2 2 2 3 1 2 0 5 2 2 2.1 Rezoning 2 2 2 2 3 0 1 4 2 3 2.1 Site Plan 6 4 4 7 4 9 3 4 8 7 5.6 Special Use Permit 2 5 6 4 4 3 2 6 4 5 4.1 Variance 5 0 4 3 2 4 2 4 3 2 2.9 Annexation 0 0 1 0 0 0 0 1 1 0 0.3 Vacations 1 2 2 1 3 4 2 4 2 3 2.4 Home Occupation 1 1 0 2 2 0 1 0 1 0 0.8 Original Hastings Design Review 0 0 0 2 0 2 0 1 0 1 0.6 Heritage Preservation Review 16 23 17 16 27 19 19 11 9 17 Annual Totals 47 54 49 47 55 53 36 51 50 49 Construction Activity Residential Permits 2022 2021 Units Valuation Units Valuation Single Family 33 $7,784,130 34 $8,979,984 Townhome (2-10 units attached) 0 $0 0 $0 Multi Family(11+ units attached) 107 $33,083,833 90 $10,131,802 Manufactured Home 36 $574,500 5 $125,000 Totals 176 $41,442,463 129 $19,236,786 Commercial Permits 2022 2021 Units Valuation Units Valuation New Commercial\Industrial 4 $4,030,000 6 $4,285,000 Commercial\Industrial Remodel 69 $125,287,252 78 $4,559,202 Totals 73 $129,317,252 84 $8,844,202 X-C-01 Building Permits Permit Type 2022 2021 Permits Permits Interior Remodel 88 77 Basement Finish 12 15 Solar 25 13 Windows 169 183 Roofing 647 585 Siding 73 128 Decks and Ramps 50 31 Pergola Gazebo 0 1 Porches 2 7 Room Additions 1 3 Garages 11 10 Sheds (Zoning) 15 11 Fences (Zoning) 75 63 Swimming Fools 4 9 Fireplaces 18 19 Residential Plumbing - New 312 301 Residential Heating - New 332 259 Commercial Industrial Plumbing 22 18 Commercial Industrial Heating 35 27 Lawn Irrigation\RPZ's 31 20 Fire Sprinklers\Alarms 26 14 Demolition 11 6 Electrical 543 1533 Total Number of Permits 2646 3432 Total Valuation (in millions) $200.5 $45.4 Code Enforcement Actions Code Enforcement 2022 2022 Total Cases Citations Misc. Debris 29 8 Vehicles\Trailers 34 6 General Property Maintenance 10 1 Grass, Lawn, and Trees 26 Snow Removal 20 4 Fences\Accessory Buildings 10 Animals 10 1 General Sanitation\Trash 7 2 Structure Maintenance 2 2 Lawn Watering 4 Obstruction of ROW\Visibility 11 1 Noise 1 Illegal Business 2 Total Number of Cases 166 25 X-C-01 EXISTING LOT INVENTORY December 31, 2022 Single Family Subdivision - Final Platted Total Total Percent Lots Available Developed Eastenders 7 1 86% Featherstone Oaks 12 4 67% Heritage Ridge 1st - 3rd Additions 80 44 45% Riverwood 8th & 12th Additions 38 5 87% South Oaks of Hastings 2nd Addition 12 7 42% South Pines 8th & 9th Addition 44 14 68% South Pointe Addition 9 1 89% Villas at Pleasant 32 28 13% Wallin 10th, 12th, 14th, 16th, 18th, 19th Addtions 77 31 60% TOTAL 311 135 57% Annual Number of Permits (last 10 years)26.9 Townhome Subdivision - Final Platted - 2-10 units per building Total Total Percent Lots Available Developed Glendale Heights 3rd Addition 8 8 0% Riverwood 10th Addition 7 4 43% TOTAL 15 12 20% Annual Number of Permits (last 10 years)0 Apartments - Site Plan approval granted Total Units Confluence Apartments - Market Rate 18 Current 33 Apartments - Market Rate 211 Lake Isabel Flats - Market Rate 89 Suite Living - Senior Assisted and Memory 32 Awaiting Construction Tyler Street Landing - Market Rate 36 Awaiting Construction Vermillion Acres - Senior Assisted & Memory 75 TOTAL 461 Annual Number of units (last 10 years)38.2 Construction Status Open in 2023 Under Construction Under Construction Under Construction X-C-01 FUTURE DEVELOPMENT December 31, 2022 Planned Development - Pending Approval Single Multi Multi Family 2-10 Units 11+ Units Glendale Heights (Remaining) 40 Heritage Ridge (Remaining) 36 Riverwood (Remaining) 48 280 South Oaks (Remaining) 33 South Pines (Remaining) 90 Sunset West (Remaining)17 Total 176 48 320 Potential Development - No Approvals Given Single Multi Multi Family 2-10 Units 11+ Units Conzemius (West Pleasant Valley) - 160 ac 345 Solac (Featherstone Rd) - 4 ac 24 Eugene Bauer (Featherstone Rd) - 2 ac 5 Conzemius (Pleasant Dr - Featherstone - 1st) - 30 ac 45 135 Loren & Willard Bauer (Co Rd 46) - 69 ac 104 310 Walter Bauer (Co Rd 46 & Pleasant) - 30 ac 16 50 Frank Sieben (Highview) - 11ac 16 50 Conzemius\Finnegan - 160 ac 350 50 Siewert\KDWA Tower Site - 6 ac 48 Dakota Summit North - 20 ac 200 Downtown Riverfront East 38 Bauer\West General Sieben - 110 ac 330 Walden at Hastings (TH 316 & Michael) - 71 ac 55 122 290 Total 1266 789 528 X-C-01 ESTIMATED LAND SUPPLY December 31, 2022 Single Multi Family Multi Family Family 2-10 Units (Townhomes)11+ Units (Apt\Condo) Existing Lot Inventory Immediately Available 135 Lots 12 Lots Planned Lot Inventory Further City Approvals Needed 216 Lots 48 Lots 320 Units Potential Lot Inventory No Formal Approvals Granted 1282 Lots 789 Lots 528 Units TOTAL 1633 Lots 849 Lots 1309 Units 461 Units under construction X-C-01 0 20 40 60 80 100 120 140 160 180 200 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Hastings New Housing Permits single family mobile home 2-9 Units 10+ units Source: Metropolitan Council Source: Metropolitan Council X-C-01 Source: Metropolitan Council Source: Metropolitan Council Source: Metropolitan Council X-C-01 HEDRA The Hastings Economic Development and Redevelopment Authority (HEDRA) promotes and fosters economic development and redevelopment activities within the City of Hastings. HEDRA consists of five citizen members and two City Council Members. Commissioners are appointed by the City Council and can serve up to twelve consecutive years. The Commission meets on the 2nd Thursday of the month at 6:00pm in the City Council Chambers of Hastings City Hall. All meetings are televised and replayed on local cable access. Agenda items and meeting videos are available at the City’s website. X-C-01 Lake Isabel Flats – Transformation of the former UBC Lumberyard In 2006, the Hastings HRA purchased the former UBC Lumberyard near Tyler and 4th. A long-term vision of transforming the site from industrial\commercial to residential was developed and further defined during the 2020 Downtown Property Use Study. In 2022 a portion of the property was sold to Stencil Group for development of an 89-unit apartment building and development of Lake Isabel Flats has commenced. HEDRA also assisted with the creation of a Redevelopment Tax Increment Finance (TIF) District to provide additional revenue to the project. This is the largest apartment building to date in Downtown Hastings and will further add to the vitality of the neighborhood. X-C-01 Fleet Farm opens in former Target Building Renovation of the former Target Store located at TH 55 and General Sieben Drive into a new Fleet Farm is complete and the store is open for business! During the four years of vacancy, the City and HEDRA worked with several entities with differing plans for the site that included complete or partial demolition of the building and potential mixed-use development. Acquisition and development of the property by Fleet Farm was done privately with no assistance necessary the City or HEDRA. Reaching out to businesses: Drop-ins and BR&E In 2022, HEDRA Staff conducted 131 business drop in visits, casual, unscripted visits to learn more about how things are going and how we can help. HEDRA Commissioners and Staff conducted six Business Retention and Expansion (BR&E) visits that include questions on a variety of economic and job growth. Downtown Property Owner Survey Staff conducted a Downtown Property Owners Survey that indicated a tight market with no vacancies. The city could assist in: •Motivate rental of unused buildings •Encourage private investment through loans •Keep of streetscape appearance •Enforce residential rental licenses •Reduce number of non-retail 1st floor businesses X-C-01 Façade Improvement Grant Program HEDRA implemented a new Façade Improvement Grant Program in 2022. Targeted to Downtown and Vermilion Street businesses, the program provided a 1:1 grant match of private funding dedicated to improving the facades of local businesses. Over $44,000 was distributed to 10 projects which leveraged an additional $75,700 in new investment. The program has been renewed for 2023 and we look forward to further improvements! BEFORE 311 East 2nd Street – Hastings Family Service AFTER 311 East 2nd Street – Hastings Family Service Revolving Loan Fund – 1250 South Frontage Rd - Spiral Foods HEDRA provided $70,000 in loan assistance for the 1250 South Frontage Road building including a new commercial space for Spiral Foods and creation of two new commercial spaces for lease. X-C-01 Helping Businesses Grow Hastings has a strong history of business growth and development expanding from our historic and vibrant downtown. HEDRA seeks to ensure continued growth through our business assistance programs. The Confluence takes shape along the Riverfront: Hotel, Convention, Restaurant, and Apartments Renovation works continues to transform the former Hudson Manufacturing Building into a Downtown Destination with opening scheduled in 2023! FREE Entrepreneur Assistance Open to Business provides FREE one on one guidance and loans for existing and potential entrepreneurs in growing their business. Contact Natalie Mouilso at (952) 451.6390 for further information. 12 Hastings businesses received assistance in 2022 with $165,000 in gap financing awarded. Shovel Ready Industrial Park Land for Sale HEDRA executed a contract with Rokos Advisors to market over 50 acres of land within the Hastings Industrial Park for sale and development. Makers Market – Event Host The city provided space to artists, makers, crafters and small brands to sell their wares in conjunction with the Pavilion Riverfront Concert Series X-C-01 Commercial\Industrial Vacancies Residential Real Estate Market Activity Changes from 2022-2023 Source: Metropolitan Council X-C-01 Commercial\Industrial Vacancies January April July October January Change 2022 2022 2022 2022 2023 Downtown 2 2 2 3 1 -1 Highway 55 12 12 11 11 11 -1 Vermillion Street 15 11 10 12 10 -5 Industrial Park 3 3 3 3 3 0 TOTAL 32 28 26 29 25 -7 Residential Real Estate Market Activity Changes from 2021-2022 Hastings Dakota County Twin Cities New Listings -2.50% -7.80% -9.90% Closed Sales -7.30% -18.70% -19.10% Median Sales Price 5.40% 7.90% 7.40% Average Sales Price 5.50% 8.20% 8.00% Days on Market Until Sale 15.80% 19.00% 10.70% Source: St Paul Area Association of Realtors Historical Taxable Market Values X-C-01 Source: Metropolitan Council Source: Metropolitan Council Source: Metropolitan Council Source: Metropolitan Council X-C-01 HASTINGS HERITAGE PRESERVATION COMMISSION Annual CLG Report 2022 Fiscal Year (October 1, 2021 to September 30, 2022) 1. Local Designation of Preservation Sites (new in 2022). None. 2. Review of Building Permits for Designated Preservation Sites (all approved due to meeting the local design guidelines unless underlined) 1. 208 Sibley Street – New sign 2. 209 Sibley Street – maintenance/ repair issue 3. 119 8th Street E – New fence 4. 103 2nd Street East – New Sign and Awning- Committee Approved 5. 218 2nd Street East – New Storm Windows 6. 707 1st Street East – New garage concept proposal 7. 707 1st Street E – New garage 8. 209 Sibley Street – Replacement storefront windows, rear downspout, masonry maintenance 9. 219 Sibley Street – Masonry Maintenance 10. 315 Pine Street – Rehabilitation of Structure from fire 11. 120 7th St W – New Fence 12. 214 2nd St E – New Sign 13. 523 Sibley St – House rehab and garage addition 3. Review of Building Permits for OHDS Sites (zoning code review, recommendation to City Council) (all approved due to meeting the local OHDS guidelines unless underlined) 1. 502 6th St E - House Addition and Detached Garage 4. HPC Membership- New members (current not fiscal 2022, I see no reason to provide new outdated contact information Resigned members in 2022 Name Phone Appointed Term Trm. Exp. Cindy Toppin (Chair) 651-353-7143 (D) 9/17/2018 2nd 12/31/23 409 7th Street W 651-437-7753 (H) Ctoppin409@gmail.com Maggie McCoy 651-346-1929 1/1/2023 1st 12/31/23 1608 Forest Street mccoymaggie@msn.com Mark Borchardt (651) 246-7102 (C) 1/6/2020 (1st) 12/31/23 706 Vermillion Street (908) 427-2445 (W) magbor6655@gmail.com X-C-01 Krista Peterson 651-769-7831 1/1/22 1st 12-31/24 1380 Roosevelt Road pete0896@comcast.net Mark Simacek 437-1073 (H) 6/19/95 (9th) 12/31/24 1031 Southview Drive 755-3775 (C) marksimacek@gmail.com Dave Youngren 651-431-0697 (D) 1/1/2020 (1st) 12/31/24 109 ½ 2nd St. East david.youngren54@gmail.com Ashley Alitz Edell 651-210-3313 1/1/23 1st 12/31/25 224 7th St W aalitz19@gmail.com Rick Smith (Vice Chair) 651-307-0542 (C) 6/06/16 3rd 12/31/25 718 Vermillion Street 651-437-5772 (H) me@cys.me Patricia Bremer 507-358-7575 1/1/23 1st 12/31/25 413 Frederick Circle tricia_bremer@yahoo.com Emily Chouman 651-208-2298 10/18/2021(1st) 12/31/22 308 State Street Connie Blasing 651-437-9110 10/18/2021 (1st) 12/31/23 880 Lyn Way Katherine Sovik-Siemens 437-6765 (H) 09/16/96 12/31/22 615 W. 3rd Street 4. National Register Nominations There are sixty-four properties within National Register Districts or individually listed. 5. Inventory Information All national and local inventories and designation records are kept in City Hall, 101 E 4th St., Hastings. The Pioneer Room is a city-owned collection of local newspapers, books, maps, photographs, illustrations and a few artifacts pertaining to Hastings and its residents over the years. Cindy Smith, curator has maintained the role as volunteer on a reduced schedule along with the assistance of other volunteers. CLG grant survey, identification, and designation materials are available through Justin Fortney on the city staff. The historic sites inventory includes National Register and Local Preservation designations for the East Second Commercial Historic District (NR), West Second Residential Historic District (NR), thirteen individual NR sites, the Old Hastings Historic District (local), and the 1994 CLG survey of historic sites and places. X-C-01 6. Locally designated properties - See attached. 7. Training. HPC Commission Vice Chair Smith attended the Statewide Preservation Conference in Duluth. 8. Other activities. Due to the pandemic, the HPC did not hold any preservation awards or present any Century Home Plaques in the spring of 2021. Instead, they presented Preservation Awards in November, 2021 and had a Facebook pole to decide the winner of a Century Home plaque in May, 2022. X-C-01 X-C-01