HomeMy WebLinkAboutVIII-08 Approve Pay Estimate No. 1 for the Downtown Tree Grate Replacement Project - JL Theis, Inc. ($127,561.57)
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Dan Wietecha, City Administrator
Date: May 15, 2023
Item: Downtown Tree Grate Project
Council Actions Requested:
Approve Pay Estimate #1 in amount of $127,561.57 to JL Theis, Inc.
Background Information:
The downtown tree grates and pavers have had problems with settling (due to differing sub-surface
materials) and resulting in offset joints. We worked with engineers Bolton & Menk to plan for a repair
schedule that avoided having downtown a construction zone during the active and busy summer.
Following a competitive bid process, the City Council awarded the contract to JL Theis, Inc. on
September 19, 2022. JL Theis began the work in late April and has substantially completed it within a
couple of weeks. We anticipate a walk-through and some minor warranty work.
Financial Impact:
$127,561.57, within budget
Committee Discussion:
N/A
Attachments:
Pay Voucher / Request for Payment / Payment Summary
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City of Hastings
Pay Voucher
Vendor #: Date:5/9/2023
Vendor name: J L THEIS Department:ENG
Remittance Address:860 QUAKER AVE #102 Ordered by:ENG
JORDAN, MN 55352 Authorized by:
(Signature Required)
Invoice #
Project
#
Inv
Date
Invoice
Sub Total
Invoice Grand
Total Account #
1 4/30 127,561.57 127,561.57
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Voucher Total:127,561.57
Signed: IN BUDGET:YES
City Administrator (over $5,000)NO
NEW VENDOR
W-9 ATTACHED
Description (40 Characters)
PAY EST #1 DOWNTOWN TREE
GRATE REPLACEMENT PROJECT
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Quantity Unit Price Amount Quantity Amount Quantity Amount
1 MOBILIZATION LS 1 $11,688.00 11,688.00$ 1 $11,688.00 1.0 $11,688.00
2 SAWING CONCRETE PAVEMENT (FULL DEPTH) LF 200 $8.00 1,600.00$ 200 $1,600.00 200 $1,600.00
3 REMOVE CONCRETE WALK SF 2230 $5.00 11,150.00$ 1,543 $7,715.00 1,543 $7,715.00
4 EXCAVATION - COMMON CY 75 $65.00 4,875.00$ 70 $4,550.00 70 $4,550.00
5 SUBGRADE PREPARATION SY 295 $5.00 1,475.00$ 228 $1,140.00 228 $1,140.00
6 AGGREGATE BASE CLASS 5 CY 43 $75.00 3,225.00$ 38 $2,850.00 38 $2,850.00
7 4" CONCRETE WALK SPECIAL SF 1525 $22.00 33,550.00$ 1,037 $22,814.00 1,037 $22,814.00
8 12" CONCRETE WALK SPECIAL SF 705 $28.00 19,740.00$ 506 $14,168.00 506 $14,168.00
9 SALVAGE & REINSTALL SITE FURNISHINGS EA 11 $650.00 7,150.00$ 11 $7,150.00 11 $7,150.00
10 SALVAGE & REINSTALL GFCI RECEPTACLE PEDESTAL EA 23 $800.00 18,400.00$ 12 $9,600.00 12 $9,600.00
11 TRAFFIC CONTROL SL 1 $7,900.00 7,900.00$ 1 $7,900.00 1 $7,900.00
12 SALVAGE & REINSTALL SIGN EA 3 $565.00 1,695.00$ 2 $1,130.00 2 $1,130.00
13 TREE GRATE FRAME EA 23 $750.00 17,250.00$ 23 $17,250.00 23 $17,250.00
14 SALVAGE & REINSTALL TREE GRATE EA 23 $750.00 17,250.00$ 23 $17,250.00 23 $17,250.00
15 TEMPORARY EROSION CONTROL LS 1 $3,000.00 3,000.00$ 1 $3,000.00 1 $3,000.00
16 BOULEVARD TOPSOIL BORROW CY 13 $75.00 975.00$ 3 $225.00 3 $225.00
17 MULCH MATERIAL TYPE 6 CY 4 $100.00 400.00$ 0 $0.00 0 $0.00
BID TOTAL: 161,323.00$
SUB TOTAL: $130,030.00 $130,030.00
ORIGINAL BID
COMPLETED
This Period To Date
Request For Payment
Date: April 30, 2023
Project: Downtown Tree Grate Replacement Project
Contractor: JL Theis
Request Number: 1
Payment Period: 4/1/23 - 4/30/23
ITEM
NO.DESCRIPTION UNIT
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PAYMENT SUMMARY:
Pay Estimate Number Retainage Payment
1 $2,468.43 $127,561.57
TOTALS TO DATE: $2,468.43 $127,561.57
Total Completed to Date:
Less Retainage:
Less Previous Payment:
Total Amount Due:
$2,468.43
$0.00
$127,561.57
$130,030.00
4/1/23 - 4/30/23
Period
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