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CITY OF HASTINGS
CITY COUNCIL AGENDA
Monday, May 1, 2023 7:00 p.m.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. DETERMINATION OF QUORUM
V. APPROVAL OF MINUTES
Approve Minutes of the City Council regular meeting on April 17, 2023.
VI. COMMENTS FROM THE AUDIENCE
Comments from the audience may include remarks about items listed on the Consent Agenda.
VII. COUNCIL ITEMS TO BE CONSIDERED
VIII. CONSENT AGENDA
The items on the Consent Agenda are items of routine nature or no perceived controversy to
be acted upon by the City Council in a single motion. There will be no discussion on these
items unless a Councilmember so requests, in which event the items will be removed from the
Consent Agenda to the appropriate Department for discussion.
1. Pay Bills as Audited
2. Resolution: Approve One-Day Gambling Permit for YMCA of the North
3. Resolution: Approve One-Day Gambling Permit for Hastings Family Service
4. Resolution: Approve Outdoor Tent Fireworks Sales Application by TNT Fireworks at
Walmart #1472, 1752 North Frontage Road
5. Special Event Designation: IDEA Hastings Pride Festival
6. Resolution: Amend Special Use Permit – Operation Date – Rise Up Recovery (303 5th
Street E)
7. Accept Permanent Utility Easement Agreements – Hiawatha Broadband Communications
–Pleasant, Dakota Hills, South Pines, Tuttle, Riverwood, Greten, and Cannon Parks
8. Approve 2022 Budget Amendments and Fund Closures
9. Resolution: Approve Sale Date for General Obligation Improvement Bonds
10. Approve Budget Amendment for Dakota County’s Vermillion River Regional Greenway
Project
11. Authorize Budget Amendment: Street Maintenance Material Account
12. Approve Purchase Contract with Custom Fire for a Replacement Tender for the Fire
Department
13. Proclamation: Building Safety Month
14. Approve Memorandum of Understanding with International Association of Fire Fighters,
Local No. 5113
15. Approve Joint Powers Agreement 2023-2028 with Dakota County Electronic Crimes Unit
IX. AWARDING OF CONTRACTS AND PUBLIC HEARING
These are formal proceedings that give the public the opportunity to express their concern, ask
questions, provide additional information, or support on a particular matter. Once the public
hearing is closed, no further testimony is typically allowed and the Council will deliberate
amongst itself and with staff and/or applicant on potential action by the Council.
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X. REPORTS FROM CITY STAFF
These items are intended primarily for Council discussion and action. It is up to the discretion
of the Mayor as to what, if any, public comment will be heard on these agenda items.
A. Public Works
B. Parks and Recreation
C. Community Development
D. Public Safety
E. Administration
1. 2nd Reading: City Code Amendments: Chapters 110.17 & 34.03, Lawful Gambling &
Fees
XI. UNFINISHED BUSINESS
XII. NEW BUSINESS
XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS
XIV. ADJOURNMENT
Next Regular City Council Meeting: Monday, May 15, 2023 7:00 p.m.
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Hastings, Minnesota
City Council Meeting Minutes
April 17, 2023
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, April 17, 2023 at
7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota.
Members Present: Mayor Fasbender, Councilmembers Folch, Fox, Haus, Leifeld, Lund, and Pemble
Members Absent: None
Staff Present: City Administrator Dan Wietecha
Assistant City Administrator Kelly Murtaugh
City Attorney Korine Land
Community Development Director John Hinzman
Public Works Director Ryan Stempski
Police Chief David Wilske
Presentation, Dakota County Assessor’s Office, Joel Miller
Approval of Minutes
Mayor Fasbender asked if there were any additions or corrections to the minutes of the workshop and
regular City Council meeting on April 3, 2023.
Minutes were approved as presented.
Comments from the Audience
Pete Likes, 3000 4th St E, commented on the floodwater levels and the Governor’s visit. Offered a
question about jurisdiction to provide access to certain areas and whether emergency vehicles can access the
homes via the alternate route during flooding.
Ray Kane, American Legion & Beyond the Yellow Ribbon, a non-profit organization serving
Veterans, Service Members and their families with a goal to establish a community network of fundamental
services to support and empower those individuals, presented on the proposed gambling ordinance
amendments. Currently 36% of funds go to taxes for the State of MN. Concerns about the 10% Charitable
Contribution and the 75% trade area requirement. The Legion makes sizable donations to the Hastings
Veteran’s Home via the Dept of Veteran’s Affairs—so it may not look like it is given in Hastings. Donations
to BYR goes to Cottage Grove/Mn Valley does not get credited because not in City. The increase in spending
in the trade area would negatively impact overall giving beyond the trade area. Many Hastings residents
access the Veteran’s Hospital and local VA Home. Concern about the changes impacting the mutual
helpfulness, which is one of their pillars.
Afton Benson, CEO of Climb Theatre, Inver Grove Heights, currently at Pub 55 and The Bar. Doing
a pilot residency program at Hastings Middle School. A 75% trade area spending would be crippling. Have
been doing gambling in town for over 10 years and contributed about $30,000 last year through programming
in the schools. Strongly urged Council to not change the current ordinance.
Consent Agenda
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Councilmember Pemble motioned to approve the Consent Agenda, pulling Item 6 and moving it to
the Administration section, seconded by Councilmember Fox.
7 Ayes, 0 Nays
1. Pay Bills as Audited
2. Resolution No. 04-08-23: Accept Donation from SC Toys to the Parks and Recreation
Department
3. Resolution No. 04-09-23: Accept Donation from Hastings Family Service to the Parks and
Recreation Department
4. Resolution No. 04-10-23: Approve Outdoor Music – Tent Event with Liquor License
Amendment for Las Margaritas
5. Special Event Designation: Animal Ark 3K with Temporary Liquor License
6. 1st Reading: City Code Amendments: Chapters 110.17 & 34.03, Lawful Gambling & Fees
Public Hearing: New Parklet Application – Quarry Taphouse
Hinzman provided an overview of the request. Sara Stenger of Quarry Restaurant LLC dba Quarry
Taphouse, 106 2nd Street East submitted an application for a Parklet. City Departments reviewed the proposal
and amended liquor license and recommends approval. Council is asked to hold a public hearing for the
request. Property owners within 350 feet of the property were mailed notice of the request and scheduled
public hearing.
Mayor Fasbender opened the public hearing at: 7:42 pm
Mayor Fasbender closed the public hearing at: 7:43 pm
No Council discussion.
Councilmember Folch motioned to approve as presented, seconded by Councilmember Haus.
7 Ayes, 0 Nays.
City Code Amendments – Escrows and Fees
a. Public Hearing\2nd Reading\Adoption: City Code Amendment – Chapter 34.03
b. Public Hearing\2nd Reading\Adoption: City Code Amendment – Chapter 154
c. 2nd Reading\Adoption: City Code Amendment – Chapter 155
Hinzman reviewed the proposed ordinance amendments to Chapters 34.03, 154, and 155 regarding
Escrows and Fees. Council considered the first reading of the above actions at the April 3, 2023 meeting.
Proposed amendments accomplish deleting duplicate information already provided in ordinance, establish
more specific requirements for escrows including use and replenishment of funds, final payments and return
of unused funds to the applicant, and establish a uniform escrow for annexation, environmental assessment,
site plan, and preliminary plat actions. Council is asked to consider the second reading of these actions and
adopt the amendments as written.
Mayor Fasbender opened the public hearing at: 7:47 p.m.
Mayor Fasbender closed the public hearing at: 7:47 p.m.
No Council discussion.
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Councilmember Lund motioned to approve as presented, seconded by Councilmember Leifeld.
7 Ayes, 0 Nays.
Resolution No. 04-11-23: Receiving Bids and Awarding Contract for Project 2023-1, 2023
Neighborhood Infrastructure Improvements
Stempski reviewed the request to adopt the resolution to award a contract for the 2023 Neighborhood
Infrastructure Improvements. The City received eight bids for this project on April 7. Stempski summarized
the bids received, indicating the process of post-bid contractor qualification review. The qualification review
for BCM Construction, Inc. determined their proposal score exceeded the minimum score necessary to be
considered qualified to perform the project. Stempski noted that BCM Construction, Inc. completed a
neighborhood project for the City of Hastings in the past (2018-1), which was completed on time, met quality
requirements, and was on budget. Council is asked to move forward in adopting the resolution to award the
contract to BCM Construction, Inc. in the total amount of $3,368,721.25, which includes Bid Alternate No. 1.
Council discussion on bid alternates. Stempski reviewed Bid Alternate No. 1 which contains a bridge
widening on Pleasant Drive indicating there may have been a misunderstanding from other bidders.
Councilmember Fox motioned to approve as presented, seconded by Councilmember Pemble.
7 Ayes, 0 Nays.
Resolution No. 04-12-23: Receiving Bids and Awarding Contract for the 2023 Mill & Overlay Program
Stempski reviewed the request to adopt the resolution to award a contract for the 2023 Mill &
Overlay Program. The City received five bids for this project on March 23. Stempski summarized the bids
received, indicating the State Aid street portion of the program is paid for by State Aid funding up to
$250,000, the local residential non-State Aid streets will be paid by Mill & Overlay up to $450,000, and the
ADA sidewalk improvements will be paid by Repair and Maintenance up to $25,000. Council is asked to
move forward in adopting the resolution to award the contract to Park Construction Company in the total
amount of $723,626.75, which includes Bid Alternate No. 1.
No Council discussion.
Councilmember Fox motioned to approve as presented, seconded by Councilmember Leifeld.
7 Ayes, 0 Nays.
2nd Reading: City Code Amendment – Chapter 155 – Solar Energy Systems
Hinzman reviewed the City Code Amendment Chapter 155 – Solar Energy Systems. Hinzman
indicated the amendment establishes rules for Solar Energy Systems. The City does not currently have any
regulations pertaining to installation of solar energy systems. The creation of the ordinance may encourage
further installation of systems which may be financially beneficial to homeowners and solar farm operators.
Hinzman indicated the Planning Commission reviewed the amendment and voted to recommend approval
with minor clarifications. City Council considered the first reading at the April 3, 2023, meeting and is
requested to consider the 2nd reading and adoption of the ordinance amendment.
Council discussion on acreage requirement, Xcel Energy restrictions and consideration of solar
systems for historic structures and historic preservation. Hinzman indicated the proposed acreage requirement
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is similar to other cities and shared the process of items that go before the Historic Preservation Commission,
indicating if an individual chose to appeal, then the items would go before City Council. Council discussed
the importance of maintaining the historical district and discussed what limiting glare means. Hinzman
indicated glare information would be required as part of the application and shared newer products seem to
have less glare.
Councilmember Fox motioned to approve as originally presented, seconded by Councilmember
Folch.
7 Ayes, 0 Nays.
Community Investment Fund
Wietecha reviewed the recommendations for Community Investment Funding. As part of the 2023
Budget, the City Council continued the Community Investment Fund and allocated $100,000.00 in funding
for 2023. The CIF is focused on partnerships and civic engagement with a goal of creating and supporting
vibrant, community-supported, public projects and efforts. Wietecha indicated a review of applications was
completed with the Finance Committee of Council. The Committee and staff unanimously recommend
funding for 7 of the 8 applications received. Wietecha reviewed the projects that were recommended for
funding. Wietecha further reviewed the financial impact and additional discussion regarding the applications.
Council discussion on the value of the matching component of the projects to demonstrate the
commitment on the part of the organizations and continue to encourage the projects. Past projects were very
positive additions to the community. Council discussion on the project that was not funded. The YMCA
submitted a proposal to create athletic fields on Allina Clinic-owned property near the YMCA. This project
did not meet the requirements that the project needed to be on public land. Council discussion on other
partnership opportunities with the YMCA for recreational opportunities.
Councilmember Pemble motioned to accept report as presented, seconded by Councilmember Folch.
7 Ayes, 0 Nays.
1st Reading – City Code Amendments: Chapters 110.17 & 34.03, Lawful Gambling & Fees
Item pulled from the Consent Agenda.
Council discussion on public comments heard earlier in the meeting with questions regarding the
reasons for change, comparison to other cities, and understanding the charitable contribution fund. Council
questioned about whether the Veteran’s home contributions by the American Legion could count towards the
trade area spending. City Attorney Land indicated that if the organization can show good faith effort at
spending in Hastings, it would qualify. Administrator Wietecha shared the reasons for the ordinance
amendments, provided data from other cities, and explained what charitable contribution funds could be used
towards. Clerk Murtaugh clarified that the ten percent (10%) for the charitable contribution fund would be
considered part of the seventy-five percent (75%) spent within the City’s trade area. Murtaugh further
clarified that the remaining sixty-five percent (65%) would be required to be spent within the City’s defined
trade area.
Chris Anderson & Ray Kane, American Legion Post 47 asked for further clarification on the
Charitable Contribution Fund. Mr. Kane expressed concern to how these changes may cause certain hardship.
Council discussion on 15 years since the ordinance was last amended. The Administration Committee
reviewed the proposed amendments and discussed options for the City provided by State Statute. Council
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discussion on the importance of keeping funds in the community and that Council and organizations may
need to better understand the 10% Charitable Contribution Fund. Discussion about the option to table.
Council discussion on regulations from surrounding communities and clarification for next steps after the 1st
reading.
Councilmember Lund motioned to table 1st Reading of the ordinances, seconded by Councilmember
Pemble.
3 Ayes, 4 Nays (Fox, Folch, Haus, Leifeld) Motion failed.
Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Fox.
7 Ayes, 0 Nays
Announcements
• Councilmember Folch provided No Wake follow-up and conversation with Deputy Sheriff Joe Leko.
Dakota County is monitoring the access points with traffic information. Stakeholders meeting
scheduled for April 26 at 6 pm. Because of flood conditions, the St Croix is at No Wake and there
will be a 30-day temporary No Wake on the Mississippi River tomorrow.
• Councilmember Folch—Xcel looking at installation of EV charging stations through new program.
• Hastings Area Earth Day Birding Festival at Carpenter St. Croix Valley Nature Center on Saturday,
April 22. Guided birding field trips, bird banding demonstrations, raptor presentation. Pre-registration
preferred.
• Adult Softball and Sand Volleyball Leagues are forming now. Please go to the City website to
register.
• The 3rd Annual Sound the Siren Food for Kids food drive takes place April 17-28. The food drive is a
friendly competition between the City of Hastings Police Department and the Dakota County
Sheriff’s Office. The community is encouraged to donate kid-friendly, single-serving, non-perishable
food items. When the cars are filled, the sirens will sound!
• Volunteer with the Hastings Parks & Recreation Department and plant a tree in celebration of Arbor
Day. Our City Forester will provide a demonstration prior to planting. Friday, April 28 at Greten
Park, pre-registration appreciated.
Meetings
• Heritage Preservation Commission Meeting on Tuesday, April 18, 2023 at 7:00 p.m.
• Parks and Recreation Commission Meeting on Wednesday, April 19, 2023 at 6:00 p.m.
• Public Safety Committee Meeting on Monday, April 24, 2023 at 7:00 p.m.
• Planning Commission Meeting on Monday, April 24, 2023 at 7:00 p.m. - Cancelled
• City Council – Strategic Planning Retreat on Friday, April 28, 2023 at 8:00 a.m.
• City Council Regular Meeting on Monday, May 1, 2023 at 7:00 p.m.
Councilmember Leifeld motioned to adjourn the meeting at 9:05 PM, seconded by Councilmember
Fox. Ayes 7; Nays 0.
_____________________________ ______________________________
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City Council packets can be viewed in searchable format on the City’s website at
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Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Connie Lang – Accountant
Date: 04/27/2023
Item: Disbursements
Council Action Requested:
Staff requests:
Council review of March 2023 CC payments.
Council review of weekly routine disbursements issued 04/25/2023.
Council approval of routine disbursements, capital purchases and employee reimbursements to be issued
05/02/2023.
Background Information:
Disbursements for routine items are made weekly. Disbursements for capital purchases and employee
reimbursements are made twice a month, subsequent to Council approval.
Financial Impact:
March 2023 CC Payments $ 27.707.52
Disbursement checks, EFT issued on 04/25/2023 $ 61,602.83
Disbursement checks, EFT to be issued on 05/02/2023 $ 112,323.71
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: ● Council Reports
VIII-01
Date Vendor Amount Account # Description
03/14/2023 League Of Minnesota Ci 480.00 101-102-1021-6323 LMC Annual Conference - Fox03/16/2023 League Of Minnesota Ci 280.00 101-102-1021-6323 LMC Annual Conference - Pemble
03/20/2023 Dakota Pines Golf Club 140.16 101-102-1021-6450 City Council Workshop 3/20/2023
03/20/2023 Walgreens #5048 4.49 101-102-1021-6450 City Council Workshop 3/20/2023
03/24/2023 Vzwrlss My Vz Vb P 35.01 101-105-1051-6321 Verizon Air Card03/06/2023 Maddens On Gull Lake 386.54 101-105-1051-6323 MCMA Conference - lodging03/10/2023 League Of Minnesota Ci 495.00 101-105-1051-6323 MCMA Annual Conference
03/06/2023 Univer Of Ga706-542-66 150.00 101-105-1051-6433 ICMA Credentialing - multirater assessment
03/02/2023 Sq Daily Dispatch 575.00 101-107-1052-6319 Recruitment ad for firefighters03/27/2023 Facebk Usrbdr77p2 42.22 101-107-1061-6331 City Update and Econ Development Coord Facebbok ads03/17/2023 Pioneer Press Circ 12.00 101-107-1061-6433 Monthly newspaper subscription
03/23/2023 Minnesota Assoc Of Gov 85.00 101-107-1061-6433 Annual professional development membership fee
03/13/2023 Vmo Vimeo.Com 84.00 101-107-1061-6450 Storage for uploading fire department videos
03/13/2023 Eig Constantcontact.Co 42.75 101-107-1061-6450 Monthly enewsletter software service03/24/2023 Vzwrlss My Vz Vb P 42.69 101-107-1071-6321 Verizon Air Card
03/01/2023 Minnesota Government F 70.00 101-120-1201-6433 Bertrand's Membership Renewal
03/05/2023 Amazon.Com H54yq2uh0 A 224.75 101-140-1401-6217 Foldup utility cart for pickup
03/10/2023 Menards Cottage Grove 33.11 101-140-1401-6217 Misc. bungee cords, hangers, brackets03/07/2023 Amzn Mktp US H58e15hd1 14.70 101-140-1403-6353 Aerators for the sinks in city hall and fire department
03/25/2023 Amzn Mktp US H73g05a52 107.00 101-140-1404-6211 vacuum parts
03/02/2023 Amzn Mktp US Hd36z7781 128.99 101-140-1406-6353 sink faucet replacement..
03/07/2023 Amzn Mktp US H58e15hd1 14.70 101-140-1406-6353 Aerators for the sinks in city hall and fire department03/18/2023 Vzwrlss My Vz Vb P 87.28 101-150-1501-6321 Cell Phones
03/13/2023 Airbnb Hmksfw4f4h 510.64 101-150-1501-6323 Lodging - APA Conference - Philadelphia - Hinzman
03/01/2023 American Planning A 702.00 101-150-1501-6433 American Planning Association - Annual Dues - Hinzman
03/02/2023 Cub Foods #1635 34.45 101-150-1501-6450 Refreshments - Commissioner Training Session03/02/2023 Jimmy Johns - 696 - Ec 105.82 101-150-1501-6450 Dinner - Commissioner Training Session
03/19/2023 Dropbox Vntqxfc6hkzh 199.00 101-160-1061-6310 annual fee for photo storage
03/01/2023 Cdw Govt #hc27568 18.70 101-160-1601-6217 20 backup tape cases
03/17/2023 Comcast St. Paul 84.90 101-160-1601-6308 Internet03/18/2023 Vzwrlss My Vz Vb P 13.12 101-160-1601-6321 Cell Phones03/20/2023 Centurylink Lumen 88.68 101-160-1601-6321 911 Service
03/24/2023 Vzwrlss My Vz Vb P 40.01 101-160-1601-6321 Verizon Air Card
03/08/2023 Monoprice, Inc. 44.15 101-160-4400-6571 TV wall mount and tray for parks conference room AV upgrades.03/17/2023 Walmart.Com 8009666546 538.00 101-160-4400-6571 75" TV for Parks meeting room AV upgrades03/09/2023 Wal-Mart #1472 38.80 101-201-2010-6201 Thumb Drive (256GB) for records to download large case file onto.
03/18/2023 Innovative Office Solu 11.83 101-201-2010-6201 Office supplies SO-4057800 Shipment 1 of 2 for order
03/22/2023 Innovative Office Solu 158.09 101-201-2010-6201 Office supplies SO-4057800 Shipment 2 of 2 for order
03/25/2023 Kwik Trip 24900002493 21.41 101-201-2010-6217 Exchanged Propane Tank for Blackstone03/04/2023 Zero9 Solutions Llc 61.95 101-201-2010-6218 Handcuff Case for Uniform - Beuch uniform allowance
03/18/2023 Vzwrlss My Vz Vb P 1,310.34 101-201-2010-6321 Cell Phones
03/24/2023 Vzwrlss My Vz Vb P 678.96 101-201-2010-6321 Verizon Air Card
03/07/2023 Minnesota Chiefs Of Po 260.00 101-201-2010-6323 MN Chief Award Banquet Tickets for Ofc. Schmitz Family03/07/2023 Minnesota Chiefs Of Po 130.00 101-201-2010-6323 MN Chief's Award Banquet for Ofc. Wood family
03/07/2023 Minnesota Chiefs Of Po 525.00 101-201-2010-6323 MN Chiefs (ETI) Conference fee
03/07/2023 Minnesota Chiefs Of Po 590.00 101-201-2010-6323 MN Chiefs Conference
03/08/2023 National Registry Emt 25.00 101-201-2010-6323 EMT training for Cross03/09/2023 Minnesota Chiefs Of Po 525.00 101-201-2010-6323 ETI Conference in Duluth
03/16/2023 Glock Professional Inc 250.00 101-201-2010-6323 Glock Armorer registration fee for Sgt. Bauer
03/16/2023 Glock Professional Inc 250.00 101-201-2010-6323 Geoff Latsch Glock Armorer School
03/16/2023 Glock Professional Inc 250.00 101-201-2010-6323 Registration fee for Glock Armorer school for Officer Jacobson03/17/2023 In The Ctk Group 500.00 101-201-2010-6323 Evidence Based Interview & Interrogation- Latsch
03/20/2023 Vrbo Hadqn9b4 446.57 101-201-2010-6323 Lodging payment for MN Chiefs Conference (ETI)
03/23/2023 Wm Supercenter #1472 22.58 101-201-2019-6230 q-tips for weapon cleaning
02/27/2023 Atlas Pet Supply - Sti 104.99 101-201-2219-6231 Dog food Atlas- Stillwater 03/02/2023 Department Of Labor An 1,283.55 101-230-2301-2015 Jan Bldg Permit Surcharge03/10/2023 Department Of Labor An 2,540.51 101-230-2301-2015 February Bldg Permit Surcharge
03/21/2023 Fleet Farm 6500 182.23 101-230-2301-6201 file scanning items
03/18/2023 Vzwrlss My Vz Vb P 41.14 101-230-2301-6321 Cell Phones03/24/2023 Vzwrlss My Vz Vb P 225.06 101-230-2301-6321 Verizon Air Card03/01/2023 Rascals Bar & Grill 95.00 101-230-2301-6323 lunch dak county education seminar provided by this department
03/02/2023 Department Of Labor An 45.00 101-230-2301-6323 spring training
03/04/2023 Travel Guard Group Inc 17.48 101-230-2301-6323 spring conference
03/04/2023 Crsi 995.00 101-230-2301-6323 spring conference03/04/2023 Biltmore Hotel Coral G 337.87 101-230-2301-6323 spring conference
03/04/2023 Allianz Travel Ins 27.00 101-230-2301-6323 airline ticket insurance
03/04/2023 Delta 00623687287101 188.90 101-230-2301-6323 spring conference
03/05/2023 Suncntry P2divl 178.90 101-230-2301-6323 spring conference03/21/2023 U Of M Contlearning Ol 120.00 101-230-2301-6323 ESC training
03/26/2023 Expedia.Com 165.87 101-230-2301-6323 CRSI national conference
03/10/2023 Minnesota Safety Counc 652.00 101-240-2020-6450 MN Safety Council Membership
03/18/2023 Vzwrlss My Vz Vb P 41.14 101-300-3100-6321 Cell Phones03/24/2023 Vzwrlss My Vz Vb P 40.01 101-300-3100-6321 Verizon Air Card
03/14/2023 Kwik Trip 24900002493 73.26 101-301-3200-6212 Fuel
02/22/2023 Sp Acegatoer -97.99 101-301-3200-6217 Credit for fraudulent charge from last statement
03/18/2023 Vzwrlss My Vz Vb P 32.54 101-301-3200-6321 Cell Phones02/28/2023 Minnesota Nursery And -450.00 101-301-3200-6323 Credit for Shade Tree Short Course
03/02/2023 Tennis Sanitation Llc 141.83 101-401-5001-6311 Garbage/recycle
02/28/2023 Amzn Mktp US Hd4fu2a71 89.99 200-401-4440-6214 party wagon supplies
03/01/2023 Amzn Mktp US Hd6bc3hx2 123.66 200-401-4440-6214 party wagon supplies03/05/2023 Amzn Mktp US H58fw82p0 223.18 200-401-4440-6214 supplies for pw 03/22/2023 Menards Cottage Grove 892.18 200-401-4440-6214 corn hold boards, movie screen cart
03/14/2023 Graffiti Solutions, In 381.16 200-401-4440-6216 graffiti remover
03/22/2023 Northern Tool Equip-Mn 26.98 200-401-4440-6217 needle nose
March 2023 Credit Card Charges
VIII-01
03/21/2023 Amzn Mktp US Hc2fn2yu1 26.65 200-401-4440-6240 Clipper Blade
03/22/2023 Menards Cottage Grove 59.05 200-401-4440-6240 small tools
03/18/2023 Vzwrlss My Vz Vb P 73.68 200-401-4440-6321 Cell Phones
03/24/2023 Vzwrlss My Vz Vb P 75.02 200-401-4440-6321 Verizon Air Card03/01/2023 Mn Recreation And Park 30.00 200-401-4440-6323 mrpa workshop03/06/2023 Mn Recreation And Park 25.00 200-401-4440-6323 mrpa workshop
03/06/2023 U Of M Contlearning Ol 25.00 200-401-4440-6323 forestry pest workshop
02/28/2023 Northern Tool Equip-Mn 378.96 200-401-4440-6353 repairs and maintenance to equip 03/21/2023 Northern Tool Equip-Mn 69.99 200-401-4440-6353 hose03/06/2023 Amzn Mktp Us -27.00 200-401-4440-6356 im not certain what this return amount is for?
03/09/2023 Amzn Mktp US Hg2cs9ct1 111.59 200-401-4440-6356 graffiti remover
03/11/2023 Amzn Mktp US Hg6s902m0 45.97 200-401-4440-6356 mesh
03/11/2023 Amzn Mktp US Hg1270260 85.88 200-401-4440-6356 gate latch03/13/2023 Amzn Mktp US Hg14j0p02 29.99 200-401-4440-6356 yards of line
03/14/2023 Fleet Farm 6500 196.02 200-401-4440-6356 tarp and bin
03/24/2023 Amzn Mktp US H732z9wg0 30.96 200-401-4440-6356 clean up supplies
03/26/2023 Amzn Mktp US H77we9k91 304.87 200-401-4440-6356 supplies for clean up - they split the payment on amazon 03/15/2023 Spotify 10.70 200-401-4440-6433 music for programs and events
03/07/2023 Pop Up Party Rental 350.19 200-401-4440-6494 inflatable for rap programming
03/20/2023 Pop Up Party Rental 390.85 200-401-4440-6494 inflatables for NNO
03/17/2023 Amzn Mktp Us -460.05 200-401-4447-6350 Return credit for Relief valves03/08/2023 Sp Swimoutlet.Com 139.20 201-401-4240-6214 rolling equipment cart for water fitness supplies
03/12/2023 Amazon.Com Hg97q3y70 A 131.94 201-401-4240-6214 Dumbbells for Water Fitness
03/07/2023 Whentowork Inc 216.00 201-401-4240-6319 6 month for when to work for HFAC
03/08/2023 Safe Food Training 75.00 201-401-4240-6319 Mandatory Food Safety Certification03/16/2023 Anchor Industries Inc 1,582.00 201-401-4240-6352 Guts and cables for funbrellas
03/22/2023 Amzn Mktp US H76lj93p1 11.63 210-170-1704-6450 Lock for display
03/22/2023 Amzn Mktp US H78h20401 39.76 210-170-1704-6450 Wheels
03/02/2023 Wm Supercenter #1472 333.74 213-210-2100-6211 Station cleaning supplies03/25/2023 Amzn Mktp US Hy0hx0ok0 193.96 213-210-2100-6211 Car wash soap03/23/2023 Kwik Trip 24900002493 28.02 213-210-2100-6212 Fuel for saws UTV, snow blower
03/16/2023 Menards Cottage Grove 70.09 213-210-2100-6217 Supplies for drill
03/22/2023 Hometown Ace Hardware 10.70 213-210-2100-6217 Paper key tags03/23/2023 Wm Supercenter #1472 115.18 213-210-2100-6217 Station supplies - water and coffee03/24/2023 Amzn Mktp US H74hl7zb2 82.15 213-210-2100-6217 Sqwincher
03/17/2023 National Registry Emt 140.00 213-210-2100-6218 Medic patches for uniforms
03/23/2023 National Registry Emt 140.00 213-210-2100-6218 EMT patches
03/18/2023 Vzwrlss My Vz Vb P 97.62 213-210-2100-6321 Cell Phones03/24/2023 Vzwrlss My Vz Vb P 500.14 213-210-2100-6321 Verizon Air Card
03/11/2023 Amazon.Com Hg0sr5nd2 A 21.51 213-220-2200-6221 Stowaway with adjustable dividers for all ambulances and engine 1
03/17/2023 Napa Store 3279077 -22.36 213-220-2200-6221 Credit - return of wrong oil for medic 1
03/17/2023 Napa Store 3279077 34.95 213-220-2200-6221 Oil for medic 103/17/2023 Napa Store 3279077 22.36 213-220-2200-6221 Wrong oil for medic 1
02/28/2023 National Registry Emt 104.00 213-220-2200-6323 Registration fee to retake EMT exam
03/18/2023 J2 Efax Corporate Svc 123.59 213-220-2200-6433 Service for faxing EMS reports to receiving hospitals.
03/18/2023 Vzwrlss My Vz Vb P 82.28 600-300-3300-6321 Cell Phones03/24/2023 Vzwrlss My Vz Vb P 250.07 600-300-3300-6321 Verizon Air Card
03/24/2023 Vzwrlss My Vz Vb P 35.01 600-300-3300-6321 Verizon Air Card
03/09/2023 Best Western St Cloud 232.00 600-300-3300-6323 Lodging for PW Conference - Joe S
03/01/2023 Amzn Mktp US Hd6ob98b1 161.34 615-401-4103-6217 Ceiling tarps to collect leaks03/02/2023 Kaivac 119.03 615-401-4103-6217 Kaivac Spray Gun
03/14/2023 Twin City Filter Servi 88.92 615-401-4103-6217 West Rink Dehumidifier Filters
02/27/2023 Hsem Tier 2 Reporting 0.54 615-401-4103-6433 Service Fee
02/27/2023 Hsem Tier 2 Reporting 25.00 615-401-4103-6433 Hazardous Materials annual report fees
TOTAL 27,707.52
VIII-01
04-24-2023 02:16 PM Council Report APRIL 25TH PYMTS, 2023 PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL GENERAL USS MN V MT LLC HUBERS SOLAR GARDEN SUNSCR 9,670.94
USS MN VII MT LLC WILDCAT SOLAR GARDEN 1,366.06
WILDCAT SOLAR GARDEN 6,125.42_
TOTAL: 17,162.42
ADMINISTRATION GENERAL INNOVATIVE OFFICE SOLUTIONS, LLC OFFICE SUPPLIES 181.93
SECRETARY OF STATE - NOTARY NOTARY COMMISSION 120.00_
TOTAL: 301.93
CITY CLERK GENERAL MARTIN-MCALLISTER CONSULTING MARCH 31 INVOICE 625.00
I/O SOLUTIONS, INC. FAX ANSWER SHEETS 190.00_
TOTAL: 815.00
FINANCE GENERAL AMERICAN ACCOUNTS & ADVISERS, INC. COLLECTION FEE 112.48_
TOTAL: 112.48
FACILITY MANAGEMENT GENERAL GILBERT MECHANICAL CONTRACTORS, INC. CH LOW BOILER PRESSURE ALA 1,745.71
HOMETOWN ACE HARDWARE FC DROP CLOTH 13.49
FC SHOVEL & SALT PELLETS 47.48
FC GARAGE DOOR HINGE & ROL 35.14
ELECTRO WATCHMAN, INC FD KEYPAD REPLACED & ELECT 1,578.85
FERGUSON ENTERPRISES INC FC SUPPLIES 13.83
STATE SUPPLY CO PD CHILLER PUMP SEAL/GASKE 125.15
TERRYS HARDWARE, INC. CH GOOBEGONE AND SCRAPER 22.98
PD PUNCH AND SCREWS 28.05
PD PLUGS 12.98_
TOTAL: 3,623.66
COMMUNITY DEVELOPMENT GENERAL DAKOTA COUNTY PROPERTY RECORDS RECORDING-2 VARIANCES 92.00_
TOTAL: 92.00
I.T. GENERAL OFFICE OF MN.IT SERVICES WAN/USAGE MARCH 2023 515.15_
TOTAL: 515.15
POLICE GENERAL ENTERPRISE FM TRUST APRIL CAR LEASE 442.97
APRIL CAR LEASE 409.04
APRIL CAR LEASE 398.71
APRIL CAR LEASE 520.24
APRIL CAR LEASE 541.29
APRIL CAR LEASE 398.71
SHRED RIGHT APRIL SERVICE FEE 17.73
GUARDIAN SUPPLY LLC NEW OFFICER HIRE-GORNEY 1,814.67
GORNEY - NEW HIRE HOLSTER 159.99
GORNEY - VEST FOR NEW HIRE 359.00
NASRO SRO TRAINING OFFICER FREEM 550.00
HASTINGS VEHICLE REGIS. TITLE 2 EXPLORERS-1417 &14 25.00
TITLE 2 EXPLORERS-1417 &14 25.00_
TOTAL: 5,662.35
PUBLIC WORKS STREETS GENERAL DRESSER TRAP ROCK, INC. FA 2 CHIP 2,138.80
RCM SPECIALTIES, INC. 242 GALL. EMULSION-TICKET 890.56
SPIN CITY LAUNDROMAT, LLC. LAUNDER RAGS 25.00
CONFLUENCE DEVELOPMENT, LLC SERVICES 36.96
SERVICES 36.51
SERVICES 108.76
SERVICES 483.00
VIII-01
04-24-2023 02:16 PM Council Report APRIL 25TH PYMTS, 2023 PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
SERVICES 10.85
SERVICES 225.09
SERVICES 139.78
HI-LINE ELECTRIC COMPANY, INC. FITTINGS/SCREWS 204.81
FORCE AMERICA BATTERIES/HOSE 212.16
HASTINGS FORD HOSE ASSEMBLY 78.10
NUSS TRUCK & EQUIPMENT OIL PAN, GASKET, RETAINER, 1,039.63_
TOTAL: 5,630.01
PUBLIC WORKS STR. LIGH GENERAL CITY OF ST PAUL SIGNALS 31.81
LABOR & EQUIPMENT-SIGNALS 864.00_
TOTAL: 895.81
PARKS & RECREATION PARKS ENTERPRISE FM TRUST APRIL CAR LEASE 753.40
APRIL CAR LEASE 753.40
MIDDLETOWN CREATIVE EVENTS FLYER 93.75
TRACIE VANKEULEN FACE PAINTING-SUMMER KICK 415.00
FACE PAINTING-PARTY IN PAR 415.00_
TOTAL: 2,430.55
PARKS & RECREATION AQUATIC CENTER STATE SUPPLY CO POOL, BOILER RELIEF VALVES 389.64
TERRYS HARDWARE, INC. POOL, MISC PARTS 36.43_
TOTAL: 426.07
FIRE FIRE & AMBULANCE MARTIN-MCALLISTER CONSULTING MARCH 31 INVOICE 800.00
SHRED-N-GO, INC. SHREDDING SERVICE 81.89
MN FIRE SERVICE CERT.BRD HAZMAT OPS 1,249.50
VOLUNTEER BENEFIT ASSN. RENEWAL INS. POLICY-27 POC 274.00_
TOTAL: 2,405.39
AMBULANCE FIRE & AMBULANCE McKESSON MEDICAL-SURGICAL GOV. SOLUTIO MEDICAL SUPPLIES 14.03
MEDICAL SUPPLIES 104.90
BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 15.99
MEDICAL SUPPLIES 501.85
MEDICAL SUPPLIES 104.32
LINDE GAS & EQUIPMENT INC. OXYGEN 91.23_
TOTAL: 832.32
LEDUC LEDUC HISTORIC EST ELECTRO WATCHMAN, INC LD SECURITY PANEL CHG & KE 2,161.10_
TOTAL: 2,161.10
ECONOMIC DEVELOPMENT HEDRA CAMPBELL KNUTSON, P.A. LEGAL SERVICES -GENERAL MA 112.50
ANDERSON ENGINEERING OF MN LLC ALTA SURVEY-114 W 5TH ST 3,200.00
TERRYS HARDWARE, INC. RAMSEY ST DRANO 12.99_
TOTAL: 3,325.49
PUBLIC WORKS 2023 IMPROVEMENTS BARR ENGINEERING CO. 2023 SERVICES 4,207.50_
TOTAL: 4,207.50
PUBLIC WORKS WATER JOHN HENRY FOSTER MN, INC. WTP FILTERS 430.26
FULL SERVICE BATTERY, INC. 2 BATTERIES 76.00
HOMETOWN ACE HARDWARE ADAPTER AND COUPLE 4.12
CABLE TIES AND GLOVES 21.22
VALVE GATE BRASS 12.59
BALL VALVE 14.39
ENTERPRISE FM TRUST APRIL CAR LEASE 667.67
VIII-01
04-24-2023 02:16 PM Council Report APRIL 25TH PYMTS, 2023 PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
ELECTRO WATCHMAN, INC MAINTENANCE SHOP FALSE ALA 337.50
FALSE ALARM AT SOUTH DOORS 272.50
MOSENG LOCKSMITHING LOCK WORK/RE-KEYING 145.86
TERRYS HARDWARE, INC. PHOTO BATTERY 14.97
D BATTERIES 19.99_
TOTAL: 2,017.07
PUBLIC WORKS WASTEWATER ENTERPRISE FM TRUST APRIL CAR LEASE 676.08
WINCAN, LLC ANNUAL VINCAN LICENSE RENE 5,050.00_
TOTAL: 5,726.08
PUBLIC WORKS STORM WATER UTILIT BARR ENGINEERING CO. 2023 SERVICES 2,347.50_
TOTAL: 2,347.50
PARKS & RECREATION ARENA ELECTRO WATCHMAN, INC FIRE ALARM SERVICE CALL 337.50
TERRYS HARDWARE, INC. PLUMBING PARTS 23.11_
TOTAL: 360.61
PUBLIC WORKS HYDRO ELECTRIC K.R. WEST CO. INC. OIL SAMPLES 392.56
VIII-01
04-24-2023 02:16 PM Council Report APRIL 25TH PYMTS, 2023 PAGE: 4
* REFUND CHECKS *
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL WATER OPENDOOR PROPERTY LLC US REFUNDS 13.61
HOWRY PROPERTIES US REFUNDS 1.67
THIBEDEAU, JOHN US REFUNDS 10.77
MN HOMES GUYS US REFUNDS 28.34
KITZMANN, JUDITH US REFUNDS 33.72
SURA, SHIRLEY A US REFUNDS 65.09
PARAMOUNT INVESTMENT GRP LLC US REFUNDS 6.58_
TOTAL: 552.34
=============== FUND TOTALS ================
101 GENERAL 34,810.81
200 PARKS 2,430.55
201 AQUATIC CENTER 426.07
213 FIRE & AMBULANCE 3,237.71
220 LEDUC HISTORIC ESTATE 2,161.10
407 HEDRA 3,325.49
483 2023 IMPROVEMENTS 4,207.50
600 WATER 2,176.85
601 WASTEWATER 5,726.08
603 STORM WATER UTILITY 2,347.50
615 ARENA 360.61
620 HYDRO ELECTRIC 392.56
--------------------------------------------
GRAND TOTAL: 61,602.83
--------------------------------------------
TOTAL PAGES: 4
VIII-01
04-27-2023 11:27 AM Council Report MAY 2ND PYMTS, 2023 PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL GENERAL STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 795.07
MAY 2023 LIFE INS PREMIUM 57.59
VISION SERVICE PLAN INSURANCE CO. APRIL 2023 VISION PREMIUM 204.64
APRIL 2023 VISION PREMIUM 18.30
METROPOLITAN LIFE INSURANCE CO. MAY 23 DENTAL PREMIUM 3,235.76
MAY 23 DENTAL PREMIUM 213.75
METROPOLITAN COUNCIL ENVIRONMENTAL SER MARCH 23 SAC 9,840.60_
TOTAL: 14,365.71
COUNCIL & MAYOR GENERAL CENTURY LINK PHONES 7.96
STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 34.30_
TOTAL: 42.26
ADMINISTRATION GENERAL CENTURY LINK PHONES 168.98
STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 4.90
TOSHIBA AMERICA BUSINESS SOLUT LEASE 371.04
GRAPHIC DESIGN ENVELOPES FOR CH 452.00
NINE EAGLES PROMOTIONS NAME TAG-PEMBLE 10.00_
TOTAL: 1,006.92
CITY CLERK GENERAL CENTURY LINK PHONES 23.87
STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 14.70
MAY 2023 LIFE INS PREMIUM 4.17
GALLUP, INC. WORKPLACE SURVEY 4/23 - 4/ 2,916.00_
TOTAL: 2,958.74
FINANCE GENERAL CENTURY LINK PHONES 63.66
STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 19.60
DAKOTA COUNTY PROPERTY RECORDS 2023 TRUTH IN TAXATION 2,262.70_
TOTAL: 2,345.96
FACILITY MANAGEMENT GENERAL CENTURY LINK PHONES 113.28
STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 4.17
TOTAL MECHANICAL SERVICES, INC. PD BOILER TOGGLE SWITCH 800.75
DALCO CH VACUUM REPAIR PARTS 195.04
JANITORIAL SUPPLIES 346.02
JANITORIAL SUPPLIES 346.04
DAKOTA COUNTY TREAS-AUDITOR MARCH 2023 FUEL 74.77
FERGUSON ENTERPRISES INC CH FITTING AND GLOVES 16.40
W.W. GRAINGER, INC. FD FLUSH VALAVE 207.78
TERRYS HARDWARE, INC. CS TIMER, LED RETRO LIGHTS 71.37
FC SUPPLIES 14.72
FC DOOR AND LOCK LUBRICANT 13.95
SUPPLIES 39.98_
TOTAL: 2,244.27
COMMUNITY DEVELOPMENT GENERAL CENTURY LINK PHONES 23.87
STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 4.90_
TOTAL: 28.77
I.T. GENERAL CENTURY LINK PHONES 23.87
STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 14.70_
TOTAL: 38.57
POLICE GENERAL SCHOWALTER, BRYAN MN CHIEFS PER DIEM 118.50
LOGIS/LOCAL GOVERNMENT INFORMATION SYS MAY 2023 STATEMENT 3,338.00
VIII-01
04-27-2023 11:27 AM Council Report MAY 2ND PYMTS, 2023 PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
DAKOTA COUNTY FINANCIAL SERVICES MARCH 2023 FLEET PARTS 61.67
MARCH 2023 FLEET LABOR 475.22
MARCH 2023 FLEET GEOTAB TE 331.50
KYLE LINSCHEID DULUTH ETI-CHIEFS PER DIEM 118.50
SCHILLER CONSTRUCTION SERVICES HPD KITCHEN REMODEL-1ST PY 7,000.00
CENTURY LINK PHONES 183.96
NET TRANSCRIPTS, INC. CASE 21-000335 30.66
DAVID WILSKE DULUTH ETI-CHIEFS PER DIEM 118.50
STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 166.55
TOSHIBA AMERICA BUSINESS SOLUT LEASE 272.53
NAVIGATE 360, LLC ALICE INSTRUCTOR -FREEMAN 749.00
DAKOTA COUNTY TREAS-AUDITOR MARCH 2023 FUEL 4,061.22
SOUTH EAST TOWING OF HASTINGS INC TOW BILL IC23000347 175.00
APRIL LOT RENT 195.00
STREICHERS RIFLE MAGAZINES 165.89
.223 RIFLE AMMO 1,687.68_
TOTAL: 19,249.38
BUILDING & INSPECTIONS GENERAL CENTURY LINK PHONES 39.79
PHONES 7.96
STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 19.60
MAY 2023 LIFE INS PREMIUM 4.90
DAKOTA COUNTY TREAS-AUDITOR MARCH 2023 FUEL 122.22_
TOTAL: 194.47
PUBLIC WORKS GENERAL CENTURY LINK PHONES 39.79
STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 14.95
TOSHIBA AMERICA BUSINESS SOLUT LEASE 49.81
DAKOTA COUNTY TREAS-AUDITOR MARCH 2023 FUEL 41.32_
TOTAL: 145.87
PUBLIC WORKS STREETS GENERAL CENTURY LINK PHONES 139.65
STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 17.15
TOSHIBA AMERICA BUSINESS SOLUT LEASE 49.81
DALCO JANITORIAL SUPPLIES 346.02
POMP'S TIRE SERVICE, INC. MOUNTING, REPAIRS, VALVE S 73.00
TRAFFICALM SYSTEMS, LLC TRAFFIC SIGN 2,946.00
BIRK, JOSEPH MN DEPT AG TEST FEE/PARKIN 173.00
BOYER FORD TRUCKS/DBA ALLIANCE CARTRIDGE, AIR SPRING, ETC 107.14
DAKOTA COUNTY TREAS-AUDITOR MARCH 2023 FUEL 6,295.22
ENVIRONMENTAL EQUIPMENT WATER VALVE ASSEMBLY 144.44
ZIEGLER, INC. BRACKET-LAMP 156.01_
TOTAL: 10,447.44
PUBLIC WORKS STR. LIGH GENERAL SPRING CITY ELECTRIC MFG CO STREET LIGHT POLE, BOLT KI 1,400.00_
TOTAL: 1,400.00
PARKS & RECREATION GENERAL HOFFMAN-MCNAMARA TREES FOR ARBOR DAY PLANTI 2,081.00
RIVERTOWN TREE SERVICE LLC BLVD TREE REMOVAL 7,808.25
TREES REMOVED -ROADSIDE PA 1,500.00_
TOTAL: 11,389.25
NON-DEPARTMENTAL PARKS MANSFIELD OIL COMPANY 820 GALLONS OF DIESEL 2,899.83
STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 295.16
VISION SERVICE PLAN INSURANCE CO. APRIL 2023 VISION PREMIUM 12.20
METROPOLITAN LIFE INSURANCE CO. MAY 23 DENTAL PREMIUM 624.57
VIII-01
04-27-2023 11:27 AM Council Report MAY 2ND PYMTS, 2023 PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
_______________
TOTAL: 3,831.76
PARKS & RECREATION PARKS CINTAS CORPORATION NO 2 FLOOR MATS AT JMF AND TOWE 114.68
CENTURY LINK PHONES 225.62
HOMETOWN ACE HARDWARE TOILET BOWL CLEANER 3.59
GLASS CLEANER 3.05
PAINT SUPPLIES GARBAGE CAN 92.63
PAINT SUPPLIES GARBAGE CAN 59.37
NAPA AUTO PARTS WASHER NOZZLE-FORD TRUCK 18.02
WASHER NOZZLE/TUBE-FORD TR 10.81
2013 FORD REPAIRS 16.48
ISG ROADSIDE TENNIS COURTS 2,495.00
STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 53.90
TOSHIBA AMERICA BUSINESS SOLUT LEASE 130.07
GRAPHIC DESIGN LEVEE PARK EVENTS GUIDE 121.00
SUMMER KICK OFF BANNERS 337.00
PARTY IN THE PARK BANNER 337.00
MAKE MUSIC DAY BANNERS 337.00
BIKE TRAIL MAPS 214.00
NINE EAGLES PROMOTIONS CLOTHES-KUMMER 80.00
SHERWIN-WILLIAMS PAINT FOR GARBAGE CANS 312.56
TERRYS HARDWARE, INC. BOLTS FOR 5910 3.44
CLIPS FOR 5910 3.58_
TOTAL: 4,968.80
PARKS & RECREATION AQUATIC CENTER INNOVATIVE OFFICE SOLUTIONS, LLC FOLDERS/LABELS 28.63
OFFICE SUPPLIES 79.64
OFFICE SUPPLIES 107.30
RIVER CITY STITCH STAFF UNIFORMS 4,128.99
CENTURY LINK PHONES 161.03
TERRYS HARDWARE, INC. SUPPLIES 41.10_
TOTAL: 4,546.69
NON-DEPARTMENTAL CABLE TV STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 1.70
VISION SERVICE PLAN INSURANCE CO. APRIL 2023 VISION PREMIUM 3.12
METROPOLITAN LIFE INSURANCE CO. MAY 23 DENTAL PREMIUM 18.40_
TOTAL: 23.22
CABLE CABLE TV STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 0.74_
TOTAL: 0.74
NON-DEPARTMENTAL HERITAGE PRESERVAT STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 8.40_
TOTAL: 8.40
HERITAGE PRESERVATION HERITAGE PRESERVAT CENTURY LINK PHONES 7.96
STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 1.23_
TOTAL: 9.19
NON-DEPARTMENTAL FIRE & AMBULANCE STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 472.68
VISION SERVICE PLAN INSURANCE CO. APRIL 2023 VISION PREMIUM 70.50
METROPOLITAN LIFE INSURANCE CO. MAY 23 DENTAL PREMIUM 738.71_
TOTAL: 1,281.89
FIRE FIRE & AMBULANCE LOGIS/LOCAL GOVERNMENT INFORMATION SYS MAY 2023 STATEMENT 330.00
STEVENS, JAMIE CONFERENCE/MILEAGE/OTHER 175.54
CONFERENCE/MILEAGE/OTHER 162.00
VIII-01
04-27-2023 11:27 AM Council Report MAY 2ND PYMTS, 2023 PAGE: 4
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
CONFERENCE/MILEAGE/OTHER 15.00
CENTURY LINK PHONES 402.56
STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 18.87
TOSHIBA AMERICA BUSINESS SOLUT LEASE 187.47
GOT BRAKES LLC REPAIR TO UTILITY VEHICLE 598.51
EMERGENCY TECHNICAL DECON REPAIR TO TURN OUT GEAR 85.00
ASPEN MILLS UNIFORMS-GAYLOR 190.10
UNIFORMS-MCGRAW 333.33
UNIFORMS-SUCHY 382.58
UNIFORMS-VIALL 72.30
UNIFORMS-USSATIS 289.90
UNIFORMS-HECK 305.61
UNIFORMS-WAGNER 205.29
UNIFORMS-LATCH 148.64
UNIFORMS-MCGRAW 621.95
DAKOTA COUNTY TREAS-AUDITOR MARCH 2023 FUEL 1,915.67
DEREK LATCH PER DIEM CONFERENCE/MEALS 162.00
PER DIEM CONFERENCE/MEALS 15.00
TERRYS HARDWARE, INC. SMALL ENGINE SUPPLIES 26.97_
TOTAL: 6,644.29
AMBULANCE FIRE & AMBULANCE STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 79.14
BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 203.03
MEDICAL SUPPLIES 110.78
DAKOTA COUNTY TREAS-AUDITOR MARCH 2023 FUEL 674.83
LINDE GAS & EQUIPMENT INC. OXYGEN 224.76
OXYGEN 165.43
ZOLL MEDICAL CORP ELECTRODES 646.60_
TOTAL: 2,104.57
NON-DEPARTMENTAL LEDUC HISTORIC EST STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 2.88
METROPOLITAN LIFE INSURANCE CO. MAY 23 DENTAL PREMIUM 6.42_
TOTAL: 9.30
LEDUC LEDUC HISTORIC EST STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 0.74_
TOTAL: 0.74
PARKS & RECREATION PARKS CAPITAL PROJ ISG LAKE ISABEL PARK REDEVELOP 1,402.50_
TOTAL: 1,402.50
NON-DEPARTMENTAL HEDRA STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 13.54
METROPOLITAN LIFE INSURANCE CO. MAY 23 DENTAL PREMIUM 42.75_
TOTAL: 56.29
ECONOMIC DEVELOPMENT HEDRA STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 3.68
MN POLLUTION CONTROL AGCY VOL INVESTIGATIVE CLEANUP 375.00_
TOTAL: 378.68
INVALID DEPARTMENT TIF 9 BLOCK 28 ANDERSON ENGINEERING OF MN LLC ALTA SURVEY-418 VERMILLION 3,100.00_
TOTAL: 3,100.00
NON-DEPARTMENTAL WATER STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 75.02
VISION SERVICE PLAN INSURANCE CO. APRIL 2023 VISION PREMIUM 5.70
METROPOLITAN LIFE INSURANCE CO. MAY 23 DENTAL PREMIUM 127.22_
TOTAL: 207.94
VIII-01
04-27-2023 11:27 AM Council Report MAY 2ND PYMTS, 2023 PAGE: 5
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
PUBLIC WORKS WATER JOE SPAGNOLETTI TECHNICAL ASPECTS PW COURS 721.00
CENTURY LINK PHONES 131.70
VALLEY-RICH CO., INC. WATER LINE REPAIRS- 13,744.95
CORE & MAIN LP REMOTE WIRE 462.45
STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 27.88
TOSHIBA AMERICA BUSINESS SOLUT LEASE 49.81
DAKOTA COUNTY TREAS-AUDITOR MARCH 2023 FUEL 926.25
FERGUSON ENTERPRISES INC METER PARTS - 3 RIVERS MOB 65.08_
TOTAL: 16,129.12
NON-DEPARTMENTAL WASTEWATER STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 56.62
VISION SERVICE PLAN INSURANCE CO. APRIL 2023 VISION PREMIUM 5.56
METROPOLITAN LIFE INSURANCE CO. MAY 23 DENTAL PREMIUM 100.41_
TOTAL: 162.59
PUBLIC WORKS WASTEWATER STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 19.50
TOSHIBA AMERICA BUSINESS SOLUT LEASE 49.81
MCES VACTOR PERMIT FEE 425.00
WATER TREATMENT PLANT PERM 475.00_
TOTAL: 969.31
NON-DEPARTMENTAL STORM WATER UTILIT STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 91.16
VISION SERVICE PLAN INSURANCE CO. APRIL 2023 VISION PREMIUM 5.56
METROPOLITAN LIFE INSURANCE CO. MAY 23 DENTAL PREMIUM 151.04_
TOTAL: 247.76
PUBLIC WORKS STORM WATER UTILIT STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 16.07_
TOTAL: 16.07
NON-DEPARTMENTAL ARENA VISION SERVICE PLAN INSURANCE CO. APRIL 2023 VISION PREMIUM 13.04
METROPOLITAN LIFE INSURANCE CO. MAY 23 DENTAL PREMIUM 208.19_
TOTAL: 221.23
PARKS & RECREATION ARENA CENTURY LINK PHONES 72.56
STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 9.80
TERRYS HARDWARE, INC. HARDWARE 49.83_
TOTAL: 132.19
NON-DEPARTMENTAL HYDRO ELECTRIC STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 1.82
METROPOLITAN LIFE INSURANCE CO. MAY 23 DENTAL PREMIUM 8.56_
TOTAL: 10.38
PUBLIC WORKS HYDRO ELECTRIC STANDARD INSURANCE COMPANY MAY 2023 LIFE INS PREMIUM 2.45_
TOTAL: 2.45
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04-27-2023 11:27 AM Council Report MAY 2ND PYMTS, 2023 PAGE: 6
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
=============== FUND TOTALS ================
101 GENERAL 65,857.61
200 PARKS 8,800.56
201 AQUATIC CENTER 4,546.69
205 CABLE TV 23.96
210 HERITAGE PRESERVATION 17.59
213 FIRE & AMBULANCE 10,030.75
220 LEDUC HISTORIC ESTATE 10.04
401 PARKS CAPITAL PROJECTS 1,402.50
407 HEDRA 434.97
413 TIF 9 BLOCK 28 3,100.00
600 WATER 16,337.06
601 WASTEWATER 1,131.90
603 STORM WATER UTILITY 263.83
615 ARENA 353.42
620 HYDRO ELECTRIC 12.83
--------------------------------------------
GRAND TOTAL: 112,323.71
--------------------------------------------
TOTAL PAGES: 6
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City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Emily King, Deputy City Clerk
Date: May 1, 2023
Item: One-Day Temporary Gambling Permit for YMCA of the North, Hastings Branch
Council Action Requested:
Approve the attached resolution approving the one-day temporary gambling permit for the
YMCA of the North, Hastings Branch.
Background Information:
The YMCA of the North submitted an application for a one-day temporary gambling permit for
July 23, 2023 for Duck Races to be held at Vermillion Falls Park, 215 21st East Street. This event
is part of the Rivertown Days Celebration.
Financial Impact:
The $25.00 One-Day Temporary Gambling License fee has been paid.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
VIII-02
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 05 - - 23
RESOLUTION APPROVING THE APPLICATION BY
THE YMCA OF THE NORTH FOR A
TEMPORARY ONE-DAY GAMBLING PERMIT
WHEREAS, the YMCA of the North has presented an application to the City of Hastings
for a one-day temporary gambling permit on July 23, 2023 to be held at Vermillion Falls Park, 215
21st East Street, Hastings; and;
WHEREAS, the Minnesota Gambling Control Board requires a resolution be passed to
approve this request; and
WHEREAS, an application for a one day temporary gambling permit has been presented;
WHEREAS, the required fee of $25.00 has been paid.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings,
that the Mayor and City Clerk are authorized and directed to sign this resolution.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 1ST
DAY OF MAY, 2023.
ATTEST:
____________________________
Mary D. Fasbender, Mayor
____________________________
Kelly Murtaugh, City Clerk
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City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Emily King, Deputy City Clerk
Date: May 1, 2023
Item: Approve One-Day Temporary Gambling Permit for Hastings Family Service
Council Action Requested:
Approve the attached resolution allowing the one-day temporary gambling permit for the
Hastings Family Service.
Background Information:
Hastings Family Service submitted an application for a one-day temporary gambling permit to
hold a fundraising raffle as a part of a golf tournament on June 13, 2023.
Financial Impact:
The associated fee has been paid.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
VIII-03
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 05 - - 23
RESOLUTION APPROVING THE APPLICATION BY
THE HASTINGS FAMILY SERVICE FOR A
TEMPORARY ONE-DAY GAMBLING PERMIT
WHEREAS, the Hastings Family Service has presented an application to the City of
Hastings for a one-day temporary gambling permit on June 13, 2023 to be held at the Hastings
Golf Club, 2015 Westview Drive, Hastings; and;
WHEREAS, the Minnesota Gambling Control Board requires a resolution be passed to
approve this request; and
WHEREAS, an application for a one-day temporary gambling permit has been presented;
WHEREAS, the required fee of $25.00 has been paid.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings
that the Mayor and City Clerk are authorized and directed to sign this resolution and forward to
the appropriate agency, showing the approval of this application.
ATTEST:
____________________________
Mary D. Fasbender, Mayor
____________________________
Kelly Murtaugh, City Clerk
VIII-03
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Emily King, Deputy City Clerk
Date: May 1, 2023
Item: Approve Outdoor Tent Fireworks Sales License for TNT Fireworks
Council Action Requested:
Approve the attached resolution approving a Tent Fireworks Sales License at Walmart Store #1472, 1752
North Frontage Road.
Background Information:
The City has received and reviewed a Tent Fireworks Sales Application from TNT Fireworks, 4003
Helton Drive, Florence, AL 35630, for sales in the Walmart parking lot with proposed dates of sale from
June 20, 2023 through July 5, 2023.
Issuance of the licenses are contingent on passing an inspection by the Hastings Fire Inspector.
Financial Impact:
The associated fees have been paid.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
VIII-04
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 05 - -23
RESOLUTION APPROVING TENT FIREWORKS SALES LICENSE
FOR TNT FIREWORKS AT WALMART
WHEREAS, TNT Fireworks has submitted an application for Tent Fireworks Sales License in
the Walmart parking lot; and
WHEREAS, approval and issuance of the licenses are contingent on passing the fire inspection.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, that the
Tent Fireworks Sales License for TNT Fireworks is approved.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA THIS 1ST
DAY OF MAY 2023.
________________________________
Mary D. Fasbender, Mayor
ATTEST:
_______________________________
Kelly Murtaugh, City Clerk
VIII-04
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Paige Marschall Bigler, Recreation Program Specialist
Date: May 1, 2023
Item: Special Event Designation – IDEA Pride Parade & Event
Council Action Requested: Designate the Pride Parade and activities coordinated by IDEA on
Saturday, June 3rd and approve a one day on-sale liquor license as part of the event.
Background Information: IDEA is requesting to hold a Pride Parade starting at Kennedy Elementary
and finishing at Levee Park, on Saturday, June 3, 2023 from 11:00 a.m. – 9:00 p.m. This is a free event
and open to the public. IDEA expects 1,000 attendees. Activities include: vendors, games, live music and
other family friendly activities. City Staff are supportive of the event with the following conditions:
• Event staff must properly sign all parking lots and streets utilized:
o 'No Parking' signage posted 24 hours in advance on Tyler Street, from 10th Street to 2nd
Street East
o 'No Parking' signage posted 24 hours in advance on Lock and Dam Road
o 'No Parking' signage posted 72 hours in advance for parking off Tyler St. near riverfront
• Could sign these 9 spots as Handicap
o 'No Parking' signage posted 72 hours in advance within east side of Levee Parking lot
o The parking lot north of Art Space could be signed as 'vendor parking'
• Event organizers are responsible for the placement and removal of barricades along the parade
route.
• Volunteers must be identified as event staff/volunteer for attendee questions on-site.
• Portable bathrooms are required to be contracted by event organizer. Levee Park bathrooms will
be closed for the event to alleviate overuse and the need for a volunteer to restock and clean.
Parks staff will sign restrooms as closed.
• Event organizers are required to work with a waste hauler for trash and recycling containers on-
site. Containers must follow best management practices: paired trash with recycling and labeled.
• Tent or additional “structures” used within the park will need to be anchored with weights.
• Event organizer must receive written permission from ISD 200/Kennedy Elementary to stage
parade in their parking lot
• Event organizer must receive written permission from land owner for use of lot near Levee Park
• All vendors must obtain proper permits or licenses from the Deputy City Clerk. Vendors must
submit their applications at least 10 business days in advance of the event.
• Vendors must be positioned at least 10 ft. off the south side of the Mississippi River Trail for safety
• No unauthorized vehicles on City trails or sidewalks.
• Alcohol consumption area must be cordoned off in some fashion.
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• Access to and egress from the alcohol service area must be staffed with security personnel at all
times during service hours. Security personnel need not be uniformed but must wear something
that identifies them as security. Security personnel may be volunteers of the event.
• Security personnel are expected to immediately report to the Hastings Police Department any
safety issues, disorderly conduct, or behavior that may affect the safety of the event staff,
attendees, or surrounding community.
• Identification checks must be made to ensure with the Minnesota alcohol consumption possession
statutes.
• Wristbands required to verify compliance with age requirements.
• Event Organizers are required to hire security to be onsite for the full event timeframe.
• Hastings Police Department Officers (2) will be assigned to this event from 10:00 AM – 2:00 PM.
Event organizers will be responsible for payment of staff time. These rates are charged according
to City Ordinance 34.04 (a) which lists a rate of two times the hourly rate paid to the staff person
who is performing services.
• Proof of insurance for the temporary liquor sales must be received by the Deputy City Clerk prior to
the event.
• Hastings Police staff will connect with event volunteers one week prior to the event date.
• All event supplies and equipment will be removed by event organizers directly following the end
of the event.
• Event organizers agree the site will be left in at least the condition it was pre-event.
• Any other reasonable conditions as determined by staff to ensure a successful event.
Financial Impact:
This event, although requesting designation as a Special Event, will also be subject to a
Park Rental Fee in accordance with the City’s fee schedule for exclusive use of areas.
• Levee Park Rental – Tax Exempt: $300.00
Advisory Commission Discussion:
n/a
Council Committee Discussion:
n/a
Attachments:
▪ IDEA Pride Parade - Special Event Permit Application
▪ IDEA Pride Parade – Route
▪ IDEA Pride Parade – Activity Layout
▪ IDEA - Temporary liquor license
VIII-05
SPECIAL EVENT PERMIT APPLICATION
ADHERE TO COVID-19 GUIDELINES.The User represents & confirms that all requirements of the City and State of Minnesota
related to COVID-19, including, but not limited to, Governor’s Executive Order & State Agency Guidance, have been included in the
User’s COVID-19 Preparedness Plan which will be implemented and enforced while using any Facility in accordance
this Agreement. User is responsible for monitoring & updating their COVID-19 Preparedness Plan should the requirements of the
City or State of Minnesota be altered, updated, or otherwise changed.
General Event Information
Event Name:
Name of Event Coordinator: Home Phone:)(
Work Phone:)(
Cell Phone:( )
E-mail:
Mailing Address: Website:
On Site Contact Name: On Site Contact Cell Phone:( )
Date(s) Requested:
Day of WeekDate Time Total Hours
m/pm to am/pm
am/pmam/pm to
am/pmam/pm to
Is this event:PrivateOpen to the public Will this be an annual event?Yes No
Has this event been held in another City?Yes No
If yes, when was it held and where?___________________________________________________________________________
Will an admission fee be charged?NoYes Will donations be accepted?Yes No
What will proceeds from the event be used for?
Anticipated Attendance:Per DayTotal
Will there be a tent(s) at the event?Yes No If yes, how many and how big?
Event Location Information
Location of the event (including the starting line, finish line and staging/disbanding areas):
List of any City parks/facilities to be used for the event:
Number of vehicles expected at the event:
Describe where participants will park:
/Business Hosting Event:
Name of Organization
Fundraiser
Other:
Type of Event (mark all that apply):Downtown Event Race/Run/Walk Concert/Performance
1000
4 tents about 12x14
Pride Festival
Marta Tierney
808-0126
admin@ideaorganization.org
www.ideaorganization.orgPO Box 794 Hastings MN 55033
Marta Tierney
Saturday 12 hours
IDEA
TBA
651
651 651-808-0126
IDEA
10pm
Festival
June 3
June 3rd 10 am
fPublic parking areas such as the public lot on 4th st. Maps will be available online, on our flyers and day oevent
The Pavillion, Riverwalk, Levee Park. and parade route. See map attached.
gThe parade will start the event off which will start on Tyler St. It will then head down towards Downtown Hastings. The Festival will be at Levee park usinThe Pavillion Stage and area outline in the map. Event will end at 9pm and clean up will be done by 11pm.
VIII-05
If the event will take place on private property, has approval been obtained from the property owner(s)?
Yes No
Please include a site plan for the event location that show the location of the starting line, finishing line, staging areas, tents,
vendors, parking areas, sound amplification equipment and any other areas that will be setup as part of the event.
Recycling and Trash are required for collection at all events with waste. Recycling and Trash must follow the Best Management
Practices including: paired and labeled containers. Questions? Please contact our City Recycling Coordinator 651-480-6182
Will your event generate waste? If yes, we recommend contacting a Hauler for bins and waste pick-up.
Yes No
Event Route Information
Does the event propose to require the use of any public right of way (crossing or traveling within)?
List all public right of way that will be used during the event:
City Streets ______________________________________________________________________________________________
________________________________________________________________________________________________________
Trails/Sidewalks __________________________________________________________________________________________
________________________________________________________________________________________________________
County Roads___________________________________________________________________________________________
State Road ___________________________________________________________________________________________
Other Right of Way_______________________________________________________________________________________
Have you received approval for the use of any County or State right-of-way?Yes No Not applicable
Please include a detailed map showing the proposed route. The route map must show what roadways, trails and sidewalks will
be used and the direction the participants will travel. All street names must be clearly labeled.
Event Safety Information
Number of volunteers assisting with the event:
Will alcohol be served or sold at the event?No Yes (a temporary beer or liquor license is required)
Will there be a raffle or other regulated gambling activity at the event?No
Will the event include the sale of any food or beverages?No Yes (health department permits are required, please provide a
list of your approved food vendors):_____________________________________________________________________________
Yes No
(The City of Hastings reserves the right to require street closings)
__________________________________________________________________________________________________________
If yes, please describe: _______________________________________________________________________________________
Does the route require the closing or partial closing of any streets, intersections or crossings?Yes No
__________________________________________________________________________________________________________
If yes, please summarize: _____________________________________________________________________________________
Is the promoter aware of any problems that may arise during the event?Yes No
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
If yes, please summarize: _____________________________________________________________________________________
Have arrangements been made for emergency medical services?Yes No
__________________________________________________________________________________________________________
If yes, please summarize: _____________________________________________________________________________________
Do you have a contingency plan if volunteers don’t show up?Yes No
Yes (a temporary gambling permit is required)
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
Will the event include the sale of any products or services?No Yes (please provide a list of your approved event vendors):
See map
we will have marshalls, volunteers, and hired security
Medical tent will be on site
Vendor permits will be sent/approved by Emily as in years prior
Food trucks will be on site
at least 20
Intersection of Tyler will be temp. closed as the parade is passing through
x Part of event will be using private property. Owner aware and consented.
x
VIII-05
W, Hastings MN 55033. Call 651-480-6182 with any questions.
3/2023
VIII-05
IDEA is excited to be hosting the 3rd Annual PRIDE Festival in Hastings on June 3rd from 11AM to 9
PM. The event will kick off with a Parade starting on Tyler and 10th St E (see map) heading down to
Downtown Hastings. The parade is open to the public to walk or watch. No Parking signs for vehicles
will be posted along route 24 hours before the event. No parking signs in downtown parking lot by the
levee will be posted 72 hours in advance. After the parade a welcome Celebration will follow in
Downtown Hastings. Entertainers, Music, and much more will be at the Pavillion. Private property
will allow us to host activities, games, and events. The local businesses will offered a partnership in
the festival. The event will be split up to quadrants with board members leading each quadrant and
volunteers helping. Security will be hired for the event and have two HPD officers. Trash bins and
portal bathrooms will be on site for the event. Officers will be at the event from 10am to 3pm. IDEA
and staff will clean up area after the event.
VIII-05
VIII-05
VIII-05
City Council Memorandum
To: Mayor Fasbender and City Council
From: John Hinzman, Community Development Director
Date: May 1, 2023
Item: Resolution: Amend City Council Approval - Special Use Permit - State Licensed
Residential Facility - Rise Up Recovery - 303 5th Street E
Council Action Requested:
Consider approval of the attached resolution amending the Special Use Permit for Rise
Up Recovery to require operation of the facility by July 1, 2023. The current resolution
required operation by March 7, 2023 (one year after Council approval). Approval of the
Special Use Permit requires six of seven councilmembers.
Background Information:
On March 7, 2022, City Council granted Special Use Permit approval to Rise Up
Recovery to operate a State Licensed Residential Facility (Providence House) containing
board and lodging with special services for substance use disorder recovery.
▪ Pre-treatment (short term emergency) - Individuals awaiting enrollment into a
treatment program.
▪ Post-treatment - Individuals enrolled within a treatment program.
Providence House would operate as an “at-will” facility, accepting residents that choose
to enter a treatment program. They would not accept those ordered by a court to receive
treatment.
Rise Up Recovery Status Update:
Rise Up continues to make upgrades to the building and plans to begin operation during
the first week of May. Over the past year they have installed new water and sewer
services to the home, fire sprinkler, alarm system, replaced 90% of plumbing remodeled
bathrooms and made numerous ADA accommodations for wheelchairs.
Advisory Commission Discussion:
N\A
Council Committee Discussion:
N\A
Attachments:
• Resolution: Amended Special Use Permit
• City Council Staff Report – March 7, 2022
VIII-06
HASTINGS CITY COUNCIL
RESOLUTION NO._________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
AMENDING RESOLUTION NO. 03-10-22 GRANTING A SPECIAL USE
PERMIT FOR OPERATION OF A STATE LICENSED RESIDENTIAL
FACILITY FOR RISE UP RECOVERY AT 303 5TH STREET E
Council member ___________________________ introduced the following
Resolution and moved its adoption:
WHEREAS, On March 7, 2022, the City Council adopted Resolution No. 03-10-22
granting Special Use Permit approval to Rise Up Recovery to operate a State Licensed
Residential Facility (Providence House) containing board and lodging with special services
for substance use disorder recovery on property legally described as all of Lot 5 and the
West Half of Lot 6, Block 31, TOWN OF HASTINGS, Dakota County, Minnesota; and
WHEREAS Approval of the Special Use Permit was subject to certain conditions
including Condition No. 16. “Approval is subject to a one-year Sunset Clause; operation
must occur within one year of City Council approval or approval is null and void;” and
WHEREAS Rise Up Recovery failed to commence operation within one year of City
Council approval; and
WHEREAS, Rise Up Recovery has continued to make improvements to the property
and has installed new water and sewer services to the home, fire sprinkler, alarm system,
replaced 90% of plumbing remodeled bathrooms and made numerous ADA
accommodations for wheelchairs and anticipates operation in the near future.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HASTINGS AS FOLLOWS:
That the City Council hereby strikes Condition No. 16 of Resolution No. 03-10-22 and
replaces it with the following language:
16) Approval is subject to operation by July 1, 2023, or approval is null and void.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HASTINGS that all other conditions of Resolution No. 03-10-22 remain in
effect.
VIII-06
Council member ______________________ moved a second to this resolution and upon
being put to a vote it was adopted by the Council Members present.
Adopted by the Hastings City Council on May 1, 2023, by the following vote:
Ayes:
Nays:
Absent:
ATTEST: __________________________
Mary Fasbender, Mayor
_________________________________
Kelly Murtaugh,
City Clerk (City Seal)
I HEREBY CERTIFY that the above is a true and correct copy of resolution
presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on
the 1st day of May 2023, as disclosed by the records of the City of Hastings on file
and of record in the office.
________________________________
Kelly Murtaugh, City Clerk
(SEAL)
This instrument drafted by:
City of Hastings (JH)
101 4th St. E.
Hastings, MN 55033
VIII-06
City Council Memorandum
To: Mayor Fasbender and City Council
From: John Hinzman, Community Development Director Date: March 7, 2022 Item: Resolution: Special Use Permit - State Licensed Residential Facility - Rise Up Recovery - 303 5th Street E
Council Action Requested:
Consider approval of the attached resolution approving a Special Use Permit to operate a State Licensed Residential Facility (Providence House) containing board and lodging with special services for substance use disorder recovery. The facility would be located within a home located at 303 East 5th Street purchased from Dennis Sullivan and Martha
Sullivan.
Approval of the Special Use Permit requires six of seven councilmembers. Background Information:
Rise Up would offer the following housing to individuals in conjunction with their
counseling facility located at 507 Vermillion Street (located two blocks from 303 5th Street E):
Pre-treatment (short term emergency) - Individuals awaiting enrollment into a
treatment program
Post-treatment - Individuals enrolled within a treatment program. Providence House would operate as an “at-will” facility, accepting residents that choose to enter a treatment program. They would not accept those ordered by a court to receive
treatment. Rise Up seeks to house 15 individuals at the home. Staff and Planning
Commission recommendation is for 10 individuals. Financial Impact: Financial impact is mixed. The housing and treatment of individuals for substance abuse
may reduce the financial impact of crime within the City; operation of the facility may
increase the number of police and emergency service calls at the location. Advisory Commission Discussion: The Planning Commission voted 6-1 (nay Matzke) to recommend approval of the Special
Use Permit, at the February 28, 2022 meeting. Commissioners discussed potential
revocation if rules are not adhered to, staffing of facility, what happens if an individual chooses to leave, and fit for the neighborhood. Tiffany Neuharth and Dr. Jeremiah Fairbanks provided comment; no other comments were received at the meeting. The
VIII-06
Commission held a public hearing on February 14, 2022, tabling action pending further
information. Several comments have been received from the public. Please see the attached Planning Commission Staff Report for further information. Council Committee Discussion:
N\A Comments from the Public: Several comments from the public have been received and are included as an attachment to the Planning Commission Staff Report including one comment received since the
Planning Commission recommendation. Attachments:
• Resolution: Special Use Permit
• Planning Commission Staff Report - February 28, 2022
VIII-06
HASTINGS CITY COUNCIL RESOLUTION NO._________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING A SPECIAL USE PERMIT FOR OPERATION OF A STATE LICENSED RESIDENTIAL FACILITY FOR RISE UP RECOVERY AT 303 5TH STREET E
Council member ___________________________ introduced the following Resolution and moved its adoption: WHEREAS, Rise Up Recovery has petitioned for a Special Use Permit to operate a
State Licensed Residential Facility (Providence House) containing board and lodging with special services for substance use disorder recovery on property presently owned by Martha Sullivan and Dennis Sullivan generally located at 303 5th Street E, legally described as all of Lot 5 and the West Half of Lot 6, Block 31, TOWN OF HASTINGS, Dakota County, Minnesota; and
WHEREAS, on February 14, 2022, a public hearing and review of the Special Use Permit was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter, and city ordinance; and WHEREAS, Planning Commission review was continued to the February 28, 2022, and the Commission voted to recommend approval of the request subject to certain conditions of approval; and WHEREAS, The City Council has reviewed the request and recommendation of the
Planning Commission. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS:
That the City Council hereby approves the Special Use Permit as presented subject to the following conditions:
VIII-06
1) Maintaining a State License for Board and Lodging with Special Services.
2) Maintaining a Rental Housing License from the City of Hastings.
3) Facility must be supervised by a Licensed Alcohol and Drug Counselor.
4) Facility must provide staffing seven days a week, 24 hours a day by certified
recovery\support individuals such as Certified Peer Recovery Support Specialists.
5) No more than 10 residents may be housed. Housing shall be limited to medically
stabilized pre-treatment (short term emergency) individuals and those enrolled in
a qualified post-treatment program.
6) Residents must participate in peer recovery support services.
7) Facility shall maintain rules for conduct and expectations for residents served
including the immediate dismissal of residents possessing illicit drugs, alcohol,
and mood altering chemicals.
8) Pre-treatment residents shall reside and remain at the Providence House until a
treatment placement is made unless accompanied by a member of the post-
treatment program to attend recovery meetings only.
9) Residents shall be respectful of neighbors and shall refrain from going indoors or
on the front steps of any residence outside of the Providence House property.
10) Outdoor smoking shall be limited to a designated area out of the public view that
limits impact to surrounding residences.
11) Residents shall not gather in outdoor areas unless accompanied by staff.
12) Resident intake shall be by appointment only with no walk up intake services.
13) Transportation arrangements must be made for residents discharged from the
treatment program.
14) The number of vehicles for residents of the facility is limited to six.
15) Operation must maintain the peace, tranquility, and livability of the surrounding
neighborhood.
16) Approval is subject to a one year Sunset Clause; operation must occur within one
year of City Council approval or approval is null and void.
Council member ______________________ moved a second to this resolution and
upon being put to a vote it was adopted by the Council Members present. Adopted by the Hastings City Council on March 7, 2022, by the following vote: Ayes:
Nays: Absent: ATTEST: __________________________ Mary Fasbender, Mayor
_________________________________ Kelly Murtaugh, City Clerk (City Seal)
VIII-06
I HEREBY CERTIFY that the above is a true and correct copy of resolution
presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on
the 7th day of March, 2022, as disclosed by the records of the City of Hastings on file and of record in the office.
________________________________
Kelly Murtaugh, City Clerk (SEAL) This instrument drafted by:
City of Hastings (JH)
101 4th St. E. Hastings, MN 55033
VIII-06
To: Planning Commissioners
From: John Hinzman, Community Development Director
Date: February 28, 2022
Item: Continued: Rise Up Recovery - Special Use #2022-14 - State Licensed Residential Facility
- 303 5th Street E
Planning Commission Action Requested
Recommend action on the Special Use Permit request of Rise Up Recovery to operate a State
Licensed Residential Facility (Providence House) containing board and lodging with special services
for substance use disorder recovery. The facility would be located at 303 East 5th Street. Rise Up
would purchase the building from Dennis Sullivan and Martha Sullivan.
February 14th Planning Commission Meeting
The Planning Commission held a public hearing and considered the request at the February 14,
2022 meeting voting 7-0 to table the request pending further information. During the public
hearing two individuals provided comment pertaining to the fit of the facility within the
neighborhood and specific operational questions. Several comments were also received prior to
the meeting and are attached to this report including those that were received after the Planning
Commission Meeting.
Information Requested by Planning Commission
During the February 14th meeting, the Planning Commission requested further details on operation
of the facility. Providence House would operate as an “at-will” facility, accepting residents that
choose to enter a treatment program. They would not accept those ordered by a court to receive
treatment. Rise Up has provided the following documents attached to this report outlining
operations:
• Letter from Dr. Jeremiah Fairbanks a family medicine and addiction medicine physician in
Hastings who serves on the board of Rise Up Recovery
• Housing Intake Agreement
• Intake Checklist
• Screening Form
• Service Initiation Policy
Planning Commission Memorandum
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• American Society of Addiction Medicine (ASAM) Risk Rating Severity Matrix
• Top 11 Permissions over Apologies outlining expectations and behavior
• Certified Peer Specialist Services Qualifications
• Behavioral Emergency Procedures
• Opioid Overdose Response Utilizing Naloxone (Narcan)
• Service Termination Guidelines
• Return to Use/Discharge Policy and Procedures
• Tobacco Guidelines
• Urine Analysis (UA) and Breathalyzer Policy
Following are responses to specific questions:
• Definition of short term, long term, and pretreatment of residents:
o Rise Up would offer the following housing to individuals in conjunction with their
counseling facility located at 507 Vermillion Street (located two blocks from 303
5th Street E):
Pre-treatment (short term emergency) - Individuals awaiting enrollment
into a treatment program
Post-treatment - Individuals enrolled within a treatment program.
• Operation of similar facilities operated by Rise Up in Burnsville and Lakeville:
o Rise Up Recovery operates two additional women’s recovery homes. One is
located in Burnsville, MN (14632 Greenridge Ln Burnsville, MN 55306) and the
other is located in Lakeville (7513 Upper 167th St. W Lakeville, MN 55044). Both
homes are located in the heart of residential neighborhoods. They are each 4
bedrooms. The Burnsville residence is licensed as a Board and Lodge facility that
houses 6 women and received Housing Support Funding from Dakota County. Just
last week they received plan approval from MDH for their licensure application for
the Lakeville home. They are pursuing licensure as a Board and Lodge Facility for
that home as well which will increase its current occupancy from 4 to 6. Both of
these homes provide post-treatment housing for women in recovery from
substance use disorder. They provide peer recovery support services on site. The
only difference is that we do not offer pre-treatment housing in either home at
this time due to size.
• Information on other similar types of operation elsewhere:
o Rise Up has noted they propose to offer pre-treatment and post-treatment
services similar to other facilities. Staff has contacted two facilities with similar
operations. Doc’s Recovery operates in Rochester with a 14 bed facility as part of
a larger operation within a former college campus that is separated from a
residential neighborhood. Beyond Brink operates in Mankato with 13 beds
located in a mostly industrial area with some homes in the vicinity. Both facilities
noted pre-treatment stays are generally 2-10 days. Post-treatment stays vary in
their length of time. Housing is staffed by a Peer Recovery Specialist.
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• Level of recovery\treatment of individuals served:
o Rise Up will provide outpatient community based substance use disorder service.
The individuals served are medically stable and some may be in early recovery and
using emergency housing beds as a means of stabilization and opportunity to get
connected with the services they need elsewhere; they will also have longer term
recovery housing and these individuals will have been in recovery for a number of
weeks to months and be stabilized. Many will be working or attending school and
doing volunteer work in our community. They will be in a mentorship role to the
individuals coming into the program for recovery stabilization services. They do
not provide treatment services at this time, but have partnerships with various
treatment providers to meet these needs. One of those programs is called Care
Crossings located out of Stillwater, MN.
• Employee staffing at proposed facility including their required expertise and duties.
o There is a Licensed Alcohol and Drug Counselor overseeing the home, a Certified
Peer Recovery Specialist Approved Supervisor providing supervision to the
employees and it will be staffed by Certified Peer Recovery Specialists. They are
experts in peer recovery and have lived experience with recovery and recovery
resources in our community. The home will be staffed continuously by Certified
Peer Recovery Specialists with oversight from the Director who is Licensed Alcohol
and Drug Counselor.
• Daily schedule of activities – What happens in an average day, staffing, movement of
residents, and services:
o The nature of peer recovery support is to get participants actively engaged in
recovery and community so the goal is to have each participant living a productive
life not limited to working, volunteering, working a program of recovery including
meeting attendance. Many residents will be brought by peer recovery staff to
appointments and assisted with job related activities. It could be several trips per
day.
• Expectations of resident’s behavior:
o Residents will need to abide by certain rules associated with use of phones,
curfew, smoking, visitors, belongings, group attendance, meeting attendance,
chores and cleanliness, accountability, and respect to others.
• Limitations on the number of cars allowed by residents:
o The number of vehicles for residents will be limited to six and none of the pre-
treatment short-term emergency residents will be allowed to have vehicles.
• Will there be a certain number of beds allocated for emergency housing beds vs longer
term recovery?
o Uncertain at this time. They plan to allocate a minimum of 4 beds for pre-
treatment housing but depending upon the need they may have a couple of more.
They find tremendous value in having flexibility to meet the community needs
which change from season to season.
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Analysis of Operations
Rise Up has developed a very thoughtful and detailed plan of operations detailing rules and
expectations for those served and consequences for those that may not follow the rules. The
demand and needs for both pre-treatment and post-treatment of individuals has been
documented. The treatment of those suffering from substance abuse can often involve a level of
volatility. Do the operational procedures and rules established by Rise Up along with conditions
established under a Special Use Permit mitigate any operational concerns.
Staff has shared concerns that the pre-treatment housing of individuals is subject to further
restrictions of movement and activities which may be indicative of a greater chance of volatility and
violation of rules. With the close proximity of 303 5th Street E to immediate neighbors the chances
for disturbance may increase. The proximity of the house appears much closer to immediate
neighbors than Doc’s Recovery (former college campus) and Beyond Brink (mostly
industrial). Would eliminating pre-treatment housing from the site be less impactful on the
neighborhood and more consistent with other post-treatment and sober houses in residential
areas.
Rise Up has stated the level of structure, support, and supervision, along with the requirement of
medical stability upon admission, and Rise Up’s operation as an “at-will” voluntary program (not
accepting court mandated treatment) reduces the risk of rule violation and volatility. The structure
provided at Providence house would be greater than other facilities that presently operate in
Hastings. They believe the housing of pre-treatment, short term emergency individuals is essential
and would provide for the greatest need within Hastings and is critical to their operation.
Recommendation
Approval of the Special Use Permit is recommended subject to the following conditions:
1) Maintaining a State License for Board and Lodging with Special Services.
2) Maintaining a Rental Housing License from the City of Hastings.
3) Facility must be supervised by a Licensed Alcohol and Drug Counselor.
4) Facility must provide staffing seven days a week, 24 hours a day by certified
recovery\support individuals such as Certified Peer Recovery Support Specialists.
5) No more than 10 residents may be housed. Housing shall be limited to medically
stabilized pre-treatment (short term emergency) individuals and those enrolled in a
qualified post-treatment program.
6) Residents must participate in peer recovery support services.
7) Facility shall maintain rules for conduct and expectations for residents served including the
immediate dismissal of residents possessing illicit drugs, alcohol, and mood altering
chemicals.
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8) Pre-treatment residents shall reside and remain at the Providence House until a treatment
placement is made unless accompanied by a member of the post-treatment program to
attend recovery meetings only.
9) Residents shall be respectful of neighbors and shall refrain from going indoors or on the
front steps of any residence outside of the Providence House property.
10) Outdoor smoking shall be limited to a designated area out of the public view that limits
impact to surrounding residences.
11) Residents shall not gather in outdoor areas unless accompanied by staff.
12) Resident intake shall be by appointment only with no walk up intake services.
13) Transportation arrangements must be made for residents discharged from the treatment
program.
14) The number of vehicles for residents of the facility is limited to six.
15) Operation must maintain the peace, tranquility, and livability of the surrounding
neighborhood.
16) Approval is subject to a one year Sunset Clause; operation must occur within one year of
City Council approval or approval is null and void.
BACKGROUND INFORMATION
Comprehensive Plan
The property is guided Medium Residential within the 2040 Comprehensive Plan. The proposed
use is consistent with the Comprehensive Plan.
Zoning
The property is zoned R-2 Medium Density Residence. State licensed residential facilities serving
7-16 persons is allowed via a conditional (special) use permit per Minnesota State Statutes
462.357, Subd. 8.
Existing Condition
The 13,851 s.f. lot contains a 3,302 s.f. home containing six bedrooms. The home was constructed
in 1880 and has been used as a single family home for a number of years.
Adjacent Zoning and Land Use
The following land uses abut the property:
Direction Use Comp Plan District Zoning District
North Apartment and Single Family Home
Medium Residential
Low Residential
R-2 Medium Density
Residence
East Duplex Medium Residential R-2 Medium Density
Residence
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South 5th Street
Single Family Home
Medium Residential
Low Residential
R-2 Medium Density
Residence
West Ramsey Street
Guardian Angels Townhomes Mixed Use R-4 High Density
Residence
Notification of Adjacent Owners
All property owners within 350 feet of the site were provided notification of the meeting. At the
time of this report ten comments have been received with eight individuals in support of the
approval and two individuals opposed. All comments have been attached.
SPECIAL USE PERMIT REVIEW Request
Rise Up Recovery requests the following:
“Provide board and lodge facility with special services for substance use disorder recovery, up
to 15 beds for adult men. Facility will be staffed 24/7 - we are a Christian organization, will
ensure historical integrity is upheld and keep the home held to a high community standard.”
Minnesota State Statutes
Minnesota State Statutes 462.357, Subd. 8. - Official Controls: Zoning Ordinance - Permitted
Multifamily Use allows a state licensed residential facility serving between 7 and 16 persons to be
permitted. Municipalities may require a special use permit to assure proper maintenance and
operation of the facility.
State Licensed Residential Facility
Rise Up would apply for a state Boarding and Lodging License with Special Services upon
acquisition of the property.
Use of the Home
Rise Up proposed to use the existing home as follows:
Full bathrooms – 3
Living Room Main level - 26 x 14
Sitting Room – 19 x 12
Dining Room – 15 x 14
Kitchen Main level – 25 x 14
Upstairs Kitchen – 14 x 12
Laundry – 10 x 8
Bedroom 1 main level – 14 x 11 (2 occupants)
Bedroom 2 main level – 14 x10 (2 occupants)
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Bedroom 3 upper level – 14 x 14 (3 occupants)
Bedroom 4 upper level – 19 x 13 (4 occupants)
Bedroom 5 upper level – 14 x 12 (2 occupants)
Bedroom 6 upper level – 14 x 12 (2 occupants)
Yard and Grounds
The site contains backyard area with a covered porch and detached garage. A six foot
privacy fence is located along the east side near the driveway. The remaining backyard
is surrounded by shrubbery and a picket fence.
Rental License
Prior to operation of the facility the owner would need to secure a rental license from
the City that would include inspection by the Building Official and Fire Marshal.
Parking
Parking is provided as follows:
Parking Calculation Parking Requirement Provided
Lodging - 1 per room 6 spaces 6 spaces (3 garage,
3 driveway)
Occupancy Limit
No more than 10 individuals enrolled in qualified treatment programs shall occupy the
dwelling. The occupancy limit is based two people per bedroom for five of the six
bedrooms with the final bedroom reserved for staff.
ATTACHMENTS
• Site Location Map
• Site Pictures
• Application
• Rise Up Operational Information
o Letter from Dr. Jeremiah Fairbanks a family medicine and addiction medicine
physician in Hastings who serves on the board of Rise Up Recovery
o Housing Intake Agreement
o Intake Checklist
o Screening Form
o Service Initiation Policy
o American Society of Addiction Medicine (ASAM) Risk Rating Severity Matrix
o Top 11 Permissions over Apologies outlining expectations and behavior
o Certified Peer Specialist Services Qualifications
o Behavioral Emergency Procedures
o Opioid Overdose Response Utilizing Naloxone (Narcan)
o Service Termination Guidelines
o Return to Use/Discharge Policy and Procedures
o Tobacco Guidelines
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o Urine Analysis (UA) and Breathalyzer Policy
• Comments
LOCATION MAP
SITE LOCATION
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SITE PICTURES
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To whom it may concern,
My name is Jeremiah Fairbanks and I am writing this in support of Rise Up Recovery’s proposed
Providence House. I am a family medicine and addiction medicine physician in Hastings and additionally
work as a telehealth addiction medicine physician through Allina system wide. I am board certified in
both Family Medicine and Addiction Medicine and am a Fellow of the American Society of Addiction
Medicine (FASAM). I have been published in medical journals with high impact factors on topics of
addiction medicine and have presented on both a state and national level educating both addiction
medicine and family medicine providers on the nuances of addiction medicine. Suffice to say I am
considered by many to be an expert in the field of addiction medicine. As an addiction medicine expert,
I am expected to have an intimate understanding of withdrawal evaluation and management and am
further expected to be an expert reference for withdrawal management to other providers in the
Emergency Department, Hospital or ICU if needed.
I say all of this to address an understandable concern brought forward in a meeting with the city of
Hastings regarding the proposed Providence House. The question that was asked was “would
Providence House be prepared to adequately assess safety from a withdrawal standpoint for those
presenting to this location”. This question is entirely appropriate given that withdrawal from some
substances can result in severe complications including death. I have had the distinct pleasure of
working with the team at Rise Up Recovery and its president, Tiffany Neuharth, serving on the board of
directors since September 2021. During this time I have gotten to know Tiffany and I can say with great
certainty that based on her training/licensure and background that Tiffany is well equipped to make
safety evaluations at Providence House. I have reviewed the proposed withdrawal management/safety
assessment policy for Providence House and it is very consistent with standard of care from a medical
prospective. Furthermore, being on the board of directors myself, I am to be utilized as a resource on
call for any complicated situations or questions regarding safety.
More than attesting to the competency of the staff of the proposed Providence House with safety
evaluations, as a physician in the community who helps manage substance use disorders on a regular
basis I want to stress how large of a void in comprehensive substance use disorder management that
Providence House would fill. I cannot emphasize enough how important rapid access to care is when an
individual with substance use disorder is in the action phase of change. Studies and personal experience
have shown this over and over again. Having a safe supportive place to go is imperative and an entity
the community of Hastings seems to be lacking. Not only would Providence House help fill this need but
would help with downstream effects of active substance use disorders in our community including but
not limited to financial strain, family separations, exacerbations of mental health conditions and housing
instability. It is my sincere hope that the benefit of Providence House is as clear to you as it is to me.
Furthermore I could think of nobody better than Tiffany Neuharth to oversee this project. Given this
tremendous potential benefit of Providence House in comprehensive substance use disorder
management and the project being led by a competent, hardworking and compassionate team I am
quite certain the worth of Providence House will become evident quickly on both an individual and
community wide basis.
Thank you so much for your time and consideration. I am always happy to answer questions or provide
additional clarification.
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Sincerely,
Jeremiah Fairbanks, DO
(651)707-3989
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Rise Up Recovery’s Providence House Housing Agreement pg. 1
Rise Up Recovery’s Resident Guidelines & Expectations
Providence House Program
The following resident guidelines have been adopted by Rise Up Recovery staff in order
to promote a safe, sober, encouraging and recovery-friendly living environment to all residents.
The principles of our program guidelines include: respect and honor for yourself and others,
responsibility and accountability for your actions and choices, and an overall commitment to your
personal recovery.
General house information, expectations, and responsibilities are as follows:
1. Recovery is Our Collective Focus
We have a “Recovery First” mentality and value system. Rise Up Recovery and Providence House exists
to promote the hope of recovery, and residents residing in our programs will be encouraged and held
accountable to a personal recovery commitment. We believe recovery is possible. We are here to
support, encourage and empower you. Residents are personally responsible for their own recovery and
should lean on staff and peer support as needed. Rise Up Recovery is a peer-based environment,
founded, led and staffed by individuals with lived experience in recovery. Peer recovery support is the
process of using personal lived experience in recovery to help others by offering feedback, support, and
help setting personal recovery goals.
Your willingness to use your strengths to work towards recovery goals is the key to a
successful recovery, and we want to help you. By staying at Providence House, you’re committing to
keeping recovery the focus of your journey, and understand we will offer accountability, feedback and
encouragement in this collective goal of the residents in our program. We are an at-will program,
meaning that anyone residing at Providence House is here by choice and we do not take “court-
ordered” individuals into our program. If you at any time want to leave or find alternative programming,
we will assist you in that process.
2. Alcohol and/or Drug Possession or Usage Strictly Prohibited
Above all else, Rise Up Recovery is a recovery-oriented environment. Possession of illicit drugs, alcohol,
or mood-altering chemicals is strictly prohibited on the premises of Rise Up Recovery and Providence
House and in all vehicles owned by the organization. Possession of or use while a resident at Rise Up
Recovery’s Providence House is grounds for immediate dismissal – a no tolerance policy will be
followed. If you are found to have used or brought any mood-altering substances on Rise Up Recovery
or Providence House property, you will be immediately discharged and escorted to an alternative
program including but not limited to family member’s house, emergency room, emergency shelter,
detox facility, treatment program, or alternative sober housing.
3. Gambling
Gambling of any kind on the premises is strictly prohibited.
4. Random UA/Drug Tests
Rise Up Recovery administers random UA/breathalyzer/drug screenings throughout a resident’s time in
programming to ensure the environment is safe and substance-free. Tests may be random, at the
organization’s request and may or may not be monitored. Refusing to test is grounds for immediate
discharge from the program.
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Rise Up Recovery’s Providence House Housing Agreement pg. 2
5. Medications and Medical Care
All medications must be turned in to staff upon admission to be documented by Rise Up Recovery Staff.
Residents are expected to be medically compliant and follow-through with any medications prescribed
by a physician, in accordance with their written prescription. Rise Up Recovery is not a medical facility
and is not responsible for medication tracking or administering prescriptions. Rise Up Recovery will
provide locked medication storage and random medication reminders and/or support residents in
connecting with medical services. If there are ongoing concerns about a resident’s medication
compliance, Rise Up Recovery will assist the resident in contacting their physician, nurse or health
advocate for ongoing support.
6. Visiting Hours and Visitors
Weekly visiting hours are listed below and are limited to approved immediate family members only.
Residents must confirm their visitors by Friday at noon and their visitors must check-in upon arrival and
check-out upon departure in the staff office. All visitors must check in their keys, jackets, purses and sign
a confidentiality form. No visitors are allowed in resident rooms; common areas only. Residents may not
visit with their visitors in visitor cars. Eligible visitors may not be under the influence of any substances
during their visit.
• Saturday from 1:00 to 5:00 p.m.
• Sunday from 1:00 to 5:00 p.m.
7. Resident Rooms
Residents are allowed only in the room they are assigned unless they are roommates. Residents are
responsible for the neatness and condition of their rooms at all times, which includes beds to be made,
personal belongings neatly arranged and the room free of clutter or garbage. Residents are not allowed
to hang objects on the walls or in the windows. Weekly room checks will occur to ensure the cleanliness
of the facility; residents will be notified if their room needs further cleaning. Staff reserves the right to
enter resident rooms at any time, or inspect rooms to ensure belongings, upkeep and behavior meets
the guidelines of Rise Up Recovery.
8. Telephone
A house phone for incoming and outgoing calls is provided for resident use in the kitchen of the house.
Residents may talk in common areas. The resident phone line is (xxx)xxx-xxxx. This number
should be given only to those individuals you wish to talk to during your stay at Providence House. This
phone will not be available to residents during morning meditation, daily groups, or meals. There are to
be no incoming or outgoing calls for residents after 10:00 p.m. or before 6:00 a.m. each day, unless
under emergency circumstances. The resident phone will be answered by residents and triaged to
residents; staff will not manage this phone.
No information can be disclosed about a past, present, or future resident. There is a 10-minute time
limit on all phone conversations, and appropriate dialogue must be used. Being rude, yelling, swearing,
or using phone during restricted times may lead to loss of phone privileges.
9. Housekeeping and Maintenance
The grounds and home of Providence House are community spaces that we collectively take pride in and
work together to maintain. Residents are responsible for weekly housekeeping assignments for the
house, which will be posted weekly. Residents are responsible for finding coverage for their chore when
they have another obligation. We place high value being good neighbors and good stewards of this
beautiful home; please take care of it accordingly. The resident leader will check chores weekly and
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Rise Up Recovery’s Providence House Housing Agreement pg. 3
there is opportunity to earn rewards for jobs well done. Make sure you sign off on your chore when it is
completed.
10. Tobacco
Rise Up Recovery is a smoke-free facility and smoking is only permitted at designated areas outdoors.
Smoking or vaping indoors is considered to be a serious disrespect to the organization and facility, and a
resident may be asked to leave the program if this occurs.
Use of the proper receptacles is required for cigarettes, and no cigarette butts are to be
found on the grounds as a commitment to respect of the community, the culture and
personal responsibility. Upkeep and respect for the grounds and neighborhood is to be adhered to at all
times. There is no smoking between the hours of weekdays Sunday through Thursday: 10pm – 6am,
weekends Friday - Saturday: 11pm – 6am.
11. Mail
Mail will be retrieved from the mailbox by staff only. After a resident moves out or is discharged from
Providence House, all mail will be returned to the sender. It is a resident’s responsibility to contact USPS
and senders with a change of address after they move out of the facility or to make alternate
arrangements for the receipt of mail.
12. Personal Property – Residents
All personal property must be inspected upon its arrival to Providence House to ensure the fidelity and
safety of our program and residents. Personal property including cash, jewelry, or other valuables is the
responsibility of each resident. Rise Up Recovery is not responsible for damage, theft or loss of personal
property. Room and storage space is limited. Residents will be expected to limit personal belongings
brought to the house and acquired during their stay. There is a 2 bag limit! Abandoned personal
property will be held for 30 days after the date the resident last resided at the facility, and then recycled
or donated.
Weapons, explosives, drug paraphernalia, or pornographic materials are prohibited and possession of
any such items is grounds for discharged from the program. Television sets are not allowed in resident
rooms in the primary program to encourage communal living and engagement with peers. Personal
tablets and laptops must be checked into the staff office overnight. A community laptop is kept in the
staff office for resident use and can be checked out for 30 minutes at a time and must be used in the
dining room only. Computer use is limited to job applications, job searches, legal or medical business.
Residents must consult staff to request other use privileges, including arranged computer use for
educational purposes.
13. Property – Rise Up Recovery
Rise Up Recovery works to provide a safe, healing environment for all residents. It is expected that
residents will respect the facility and furnishings by refraining from any abusive or destructive actions.
Intentional destruction of the property or furnishings will be grounds for discharge from the program.
Residents are also required to respect their neighbors and their property. Residents are asked to refrain
from rearranging furniture or moving furniture from one room to another unless approved by the
Providence House team.
14. Linens and Laundry
Clean sheets, pillowcases, mattress protectors and towels will be provided for each new
resident admission. For resident stays that are longer than 1 week, linens are to be cleaned weekly.
Laundry is available on the main floor of the house and residents are responsible for their personal
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Rise Up Recovery’s Providence House Housing Agreement pg. 4
laundry. There is a laundry sign up sheet. Please sign up and stick to the allotted time frame to ensure
everyone has access to the laundry facilities. Laundry detergent and dryer sheets are provided in the
staff office. Residents are responsible for promptly removing their personal items from the laundry
areas and the neatness of the area. All resident laundry must be removed from the machines by lights
out each night to allow for staff laundry usage. If linens become damaged or ripped during your stay,
please consult a staff member for a replacement.
15. Kitchen, Meals and Snacking
All meals are provided by Rise Up Recovery, including self-service breakfast and lunch in the kitchen, and
a hot meal prepared each night by residents on a rotating basis. Residents at Rise Up Recovery’s
Providence House are expected to participate in setting the weekly menu and helping prepare meals on
a regular basis. Eating, snacking, or drinking beverages is limited to the dining areas. No eating or
drinking beverages is allowed in resident rooms or shared living spaces, aside from drinking water. It is
the resident’s responsibility to keep the dining area clean and to adhere to personal hygiene and food
safety while handling food or in the shared kitchen area.
16. Weekly House Meeting
There is a weekly house meeting at (to be determined) in the dining/living area of the house. All
residents are expected to attend and contribute to the next week’s meal planning. Residents who are
unable to attend the weekly house meeting must attend the 15-minute make-up meeting on (to be
determined but the following morning) If they are unable to attend either meeting, they must meet
directly with a member of the Providence House staff to receive updates, announcements, etc.
After the weekly house meeting, weekly room checks will be conducted by a member of
our staff. Staff will notify residents via room check slips what may need further cleaning. Rooms are
expected to be clean, free of garbage, and in respectful condition each week. Residents can earn
rewards by receiving clean room slips!
17. Program Orientation
Pre-Treatment Limitations
The goal of the pre-treatment program is to provide a safe, sober environment for residents seeking
placement in a residential treatment facility. Our goal is to provide connection and support while
treatment coordination occurs. For residents in the pre-treatment program, participating in all
scheduled groups, meetings and programs at the Providence House premises is required. Pre-treatment
residents are expected to remain on the Rise Up Recovery’s Providence House grounds until a treatment
placement has been made.
Post-Treatment Orientation
In the post-treatment program, the first 2 days after admission are considered the orientation phase, in
which all residents must participate in all activities and stay on the Rise Up Recovery’s Providence House
grounds, following limited phone schedules and utilizing this time to get to know peers, the Rise Up
Recovery program, and guidelines. Once the orientation phase is completed, residents in the post-
treatment program are expected to prioritize recovery, aftercare requirements and developing a
consistent recovery plan, including meetings, outpatient treatment, mental health appointments, peer
recovery support services and other recovery supports recommended by a resident’s clinician or
referring treatment provider.
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Rise Up Recovery’s Providence House Housing Agreement pg. 5
18. Program Participation
All residents must adhere to the daily schedule and punctually attend all program activities, including
morning meditation, morning groups, evening groups, extracurricular activities, volunteer and service
work in our commiunity, and gratitude meetings. Pre-treatment residents and those in the orientation
phase are required to attend all program functions, and residents in the post-treatment program must
attend a minimum of one group or scheduled function per day. Rise Up Recovery hosts peer recovery
groups Monday through Friday at 9:00 a.m. and various recovery-related meetings in the evenings
between the hours of 6:00 and 8:00 p.m. Pre-treatment residents are expected to attend all groups;
post-treatment residents must attend at least one group per day.
Residents must attend a minimum of 3 recovery support meetings per week – including either AA/NA,
Celebrate Recovery, Made in Christ, Smart Recovery, etc., in addition to attending peer-led recovery
groups at Rise Up Recovery. Residents should have a sponsor or recovery coach, who are expected to
have a minimum of one year sobriety. All residents are expected to participate in daily or weekly peer
recovery support services provided on site by Rise Up Recovery staff. Residents will have the
opportunity to attend church service on Sunday at New Life Evangelical Free Church at 10:45am.
19. Employment
Post Treatment Residents: Once recovery programming is established, residents may begin searching for
employment, attending school, or working. If a resident in the post-treatment program has obtained
employment and is working overnight, program staff must be notified for awareness of a resident
working hours outside of normal curfew and sleeping hours. For residents working overnight,
participation in Rise Up Recovery programming is required, including the attendance of either one
morning or evening group per day, whichever the resident chooses. Employment must be conducive to
recovery. Peer group attendance and weekly one on one sessions with a peer recovery specialist are
required; a resident’s work schedule must accommodate house expectations. Once employment is
secured, employment details need to be given to program staff for financial requirements of the
Housing Support program, in addition to providing Rise Up Recovery Recovery House with a general
understanding of the resident’s work schedule in order to coordinate alternate ways for the resident to
stay engaged in Rise Up Recovery programming outside of work obligations.
20. Leaving The House
Pre-treatment residents:
Pre-treatment residents are expected to reside and remain at Rise Up Recovery’s Providence House until
a treatment placement is made, however they may leave the house with a member of the post-
treatment program to attend recovery meetings only. Time away from Providence House is limited to 1
hour for recovery meetings, and staff must be made aware of, and approve of, the activity.
Post-treatment residents:
Post-treatment residents who have completed the orientation phase are free to leave the house outside
of curfew hours, but must maintain participation in the required peer recovery groups, meetings and
activities at Rise Up Recovery’s Providence House. When leaving the house, each resident is required to
sign in and out on the log located in the entryway. Accurate information is to be entered on the log,
including the estimated return time. Residents are responsible for notifying staff of any change in plans
while away for safety and accountability. The (TBD) door is the only door to be used by residents; the
secondary door is an emergency exit only. Curfew is 10:00 p.m. Sunday through Thursday Lights out and
phones, tablets, and devices turned in at 10:30 p.m.
Curfew is 11:00 p.m. Friday and Saturday Lights out and phones, tablets, and devices turned in at 12:00
a.m.
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Rise Up Recovery’s Providence House Housing Agreement pg. 6
21. Overnight Pass
Residents may request an overnight pass, where they are allowed to be away from the house during
sleeping hours, after 60 days at Rise Up Recovery’s Providence House. Two non-consecutive overnights
are allowed within a one-month period. Approval from staff is required, and if the overnight occurs on
the weekend, approval must be obtained by Friday at noon. For overnight requests relevant to a medical
or family emergency, please contact staff for approval and support.
22. Resident Illness
Residents must notify staff if they are having any symptoms of illness or feel sick and must refrain from
touching common surfaces and equipment in the kitchen. They are to stay in their room and use the
bathroom nearest their room, and are to coordinate other arrangements for meals with staff to reduce
the spread of germs or illness to peers. On the second day of illness or if symptoms worsen, residents
will be referred to urgent care or to contact their primary physician.
23. Dress Code
Appropriate attire is required at all times. Sexually explicit/revealing clothing or clothing with
drug/alcohol/paraphernalia/sex/gang-related inscription or styles is prohibited. You will be asked to
change immediately if any of the above clothing is worn. Staff will confiscate said attire until your time
of discharge when any confiscated clothing items will be returned.
24. Television
No televisions are allowed in resident rooms while in the Providence House (pre-treatment and post-
treatment programs) to encourage community with peers. Two community televisions are available to
residents, but must be turned off during morning meditation, morning group, evening meal and evening
groups. Access to television should occur only after personal recovery commitments and program-
related requirements have been met, including groups, chores, etc. Televisions will be turned off at
lights out to observe quiet sleeping hours overnight. Pirated movies, inappropriate content (violent,
explicit, promoting use of drugs and alcohol) are not allowed, in order to keep the environment
inclusive, safe and recovery-oriented.
25. Automobiles
Vehicles are not allowed for residents in the pre-treatment program. Post-treatment residents cannot
use their car during the orientation phase (2 days), unless the resident has occupational obligations and
receives approval from staff. After the orientation phase, residents must register their vehicle by
completing an automobile agreement with Rise Up Recovery, and by presenting (1) a valid driver’s
license, (2) title card, (3) proof of insurance and (4) proof of current license plates. We have a maximum
of 6 vehicles to be on the property per City of Hastings Special Use Permit. Ability to have car on site for
Post-treatment residents is based on seniority.
A resident’s vehicle cannot be loaned to another resident. Vehicle repairs are not permitted on Rise Up
Recovery’s Providence House property. Residents must respect the traffic regulations and speed limits
of the City of Hastings, and be respectful of our neighbors. No loud music from vehicles is allowed. If
noise becomes an issue, restrictions will be enforced including and not limited to loss of vehicle
privileges.
26. Bicycles
Bikes must have proper equipment. Reflectors are recommended for night riding. Bikes must be stored
at the bike rack closest to the facility. Rise Up Recovery recommends securing bikes to the bike rack with
a lock; we are not responsible for stolen or lost bicycles.
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Rise Up Recovery’s Providence House Housing Agreement pg. 7
27. Contact Among Residents
Respectful conduct with peer residents at Rise Up Recovery is required at all times. Rise Up Recovery
residents that leave against staff advice or at staff request are restricted from contacting current house
residents to ensure the safety of the program and environment.
28. Neighbors
Respectful conduct with other members of Hastings community and our neighborhood is required at
all times, including those living next door to and in surrounding neighborhood of Rise Up Recovery
Recovery’s Providence House. Rise Up Recovery residents are encouraged to have healthy, supportive
relationships with peers and neighbors, but are asked to do so in communal spaces only and refrain
from going indoors or on the front steps of any house or residence outside from the Rise Up Recovery
Providence House buildings. Neighbors must refrain from coming onto the Rise Up Recovery House
living premises, including the outdoor area by the houses and entryways. Any issues identified by
residents should be routed to Rise Up Recovery House staff directly.
29. Violent or Threatening Behavior
Violent, threatening or discriminatory behavior towards other residents or staff will not be tolerated and
may be grounds for removal from the program to ensure safety of all residents, staff and guests. This
includes blatant or abusive language concerning race, class, sexual preference, age, or religion, and any
other profane language.
30. Resident Confidentiality
Residents and staff are expected to honor the confidentiality of all residents and peers. This may include
any verbal, written, photographing, or other identity outside the house unless specifically authorized to
do so. There may be instances when a member of our staff is taking photos or videos for marketing,
documentation or fundraising-related purposes. Residents reserve the right to be included or not, and
to offer consent to utilize these assets for these purposes.
31. Resident Conduct
Negative situations, environments, bars or any other harmful places or situations to a person’s recovery
are not allowed. Residents in the pre-treatment program are only allowed on the Rise Up Recovery and
Providence House premises or approved program locations (meetings, medical appointments, legal
appointments – accompanied by a staff member or post-treatment or step-up resident).
32. Resident Conduct continued
Any conduct that is detrimental to the safe and peaceful environment of Rise Up Recovery Recovery’s
Providence House, i.e. loud, vulgar, obnoxious language and behavior, glorifying and talking about
old alcohol and drug using days is not allowed and in extreme circumstances, may be grounds for
discharge.
33. Audio/Video Surveillance
For the safety and accountability of all residents and staff, outdoor and common areas have continuous
audio and video recording. The use of these are only to ensure the safety of all residents, staff,
neighbors and Rise Up Recovery property. Recordings will not be listened to or used to settle minor
disputes. Signs are posted where audio/video surveillance is occurring. Posted signs constitute consent
by residents and visitors. Surveillance is ONLY in the common areas and bedrooms/bathrooms are not
recorded for privacy purposes. Audio/video recordings are kept confidential and viewed only by Rise Up
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Rise Up Recovery’s Providence House Housing Agreement pg. 8
Recovery’s Providence House staff and Program Director as needed. By signing below, you acknowledge
that you have been informed of Audio/Video Surveillance and consent to its policy and procedure.
Resident Initials___________________ Staff Initials______________________ Date:_______________
34. Cellphones
Cellphones are allowed at Rise Up Recovery, but they must be turned in by lights out. If a resident does
not turn their cell phone in, a staff member will retrieve it. Residents in the pre-treatment program, and
post-treatment residents in the 2-day orientation phase, can access their phone two times per day only,
from 8:00 to 9:00 a.m. and 4:00 to 5:00 p.m. It is the resident’s responsibility to retrieve their phone if
they choose, and is not a staff responsibility to remind you. Outside of these hours, a public
phone is available in the dining room for resident use. Phones are limited in the pre-treatment program
to limit contact with negative or triggering situations, and to keep a resident’s focus on recovery-
oriented goals, as well as promote connection and communication with peers and peer recovery
specialists. Phones are limited in the post-treatment orientation phase to allow residents to get to
know one another and get established with the culture, program and peers at Rise Up Recovery’s
Providence House. Following is a copy of the cellphone agreement, outlining the rules and limitations of
having a cellphone. This contract needs to be signed with program staff upon admission acknowledging
understanding and agreement with cell-phone rules/expectations.
Cellphone Contract:
a. I will register my phone number with Rise Up Recovery.
b. I can only have one cell phone while a resident at Rise Up Recovery.
c. During group times, I need to turn my cell phone off for respect and privacy.
d. I am responsible for charging my own cell phone.
e. I will respect the confidentiality of my peers and staff at Rise Up Recovery. I cannot take
pictures or recordings while I am in the house.
f. Post-treatment residents can check out cell phone after 5:00 a.m. and must check it in with
staff by lights out each night.
g. Pre-treatment residents can check out cell phone from 8:00am-9:00 am and 4:00pm-5:00pm.
h. Lack of following these rules is a display of disrespect to the policies and culture of the
program, and may prohibit continued residency at Rise Up Recovery.
Resident Initials___________________ Staff Initials______________________ Date:_______________
35. Respectful Move-Out
If a resident is asked to leave, decides to leave, or successfully completes the program, they are
expected to leave the program peacefully. We understand our culture may not be a fit for everyone, we
are open to feedback, and are available to help you find another living arrangement if you feel there is a
better fit. Recovery is our ultimate goal. We welcome the ability to help you find the arrangement that is
the best fit for your recovery goals.
36. Additional Guidelines
Rise Up Recovery’s Providence House staff will clarify the items included or omitted from the above
expectations, responsibilities, and privileges, and will notify residents if and when changes have been
made. The Rise Up Recovery’s Providence House staff will function as a team. Any changes in the
guidelines, along with addressing discrepancies, will be addressed by staff and leadership.
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Rise Up Recovery’s Providence House Housing Agreement pg. 9
I have read the Rise Up Recovery’s Providence House guidelines and understand the program of Rise Up
Recovery’s Providence House. My questions about these guidelines have been answered to my
satisfaction, and I will follow them to the best of my ability. I understand that not doing so may result in
my being asked to exit the program.
_________________________________________ _____________________
Resident Signature Date
________________________________________ _____________________
Staff Signature Date
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Providence House Intake Checklist
Tasks To Be Completed by Intake Coordinator and Providence House
Staff Members prior to admission
Completed By
(Staff initials)
Date
Completed
1. Set up interview with applicant.
2. Complete Admission Screening Form with applicant and
initial each area indicated.
3. Forward Completed Screening questionnaire to Director for
Intake approval for Pre-treatment Housing program.
4. If medical detox is deemed necessary by assessor or director,
provide referral to detox facility and require written or verbal
verification from doctor of medical stability before
proceeding with admission.
5. Check BCA website and run background check.
6. Check bed availability on Behave EHR (electronic health
record) if beds are full, place applicant on waiting list.
7. Schedule for admission and coordinate with Providence
House Staff.
8. Input applicant information into Behave.
9. Obtain copy of DL, Insurance Card and ID if possible BEFORE
Admission
10. Print off GRH Paperwork.
To Be Completed by Providence House Staff Upon Intake Completed By
(Staff Initials)
Date
Completed
1. Greet new resident (set the tone for respect and honor),
offer a snack and water.
2. Help them carry in belongings, bring ALL belongings into
staff office to be thoroughly checked.
3. Obtain a UA as soon as resident is able. Record results.
4. With two staff, thoroughly check new resident’s belongings
for any prohibited items. Check in and log valuables
including phone, and any other electronics. Log medications
and provide lock-box to resident with their medications
secure.
5. Complete onboarding paperwork with resident in Behave
for PRS services. Obtain all necessary ROI’s.
6. Have resident complete GRH paperwork and send into
county along with copy of resident ID.
7. If they need an assessment, get assessment appointment
scheduled within 24-48 hours.
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8. Orient to program, go over resident agreement and ensure
news resident acknowledges understanding and agrees
both verbally and written.
9. Provide resident with copy of Housing Agreement and
orientation packet including group schedule.
10. Provide a tour of the house, show smoking areas, laundry,
kitchen, and show resident to their room and bathroom.
11. Provide new resident with towels, linens and any other
needed toiletries.
12. Introduce them to their “Big Brother” and other residents.
13. For all pre-treatment residents, document visual and verbal
checks every 2 hours. Same for first 48 hours of those in
orientation phase of post-treatment program.
14. Meet with pre-treatment housing residents daily for check
in and to assist with treatment coordination services.
15. Within 3 days of admission, meet with each new resident
and complete the Permission over Apologies form.
16. Complete Recovery Wellness Plan with each resident within
first 5 days of admission.
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Rise Up Recovery’s Providence House
Phone Screening Form
PART ONE - RECOVERY AND PERSONAL HISTORY
Date of Phone Screening: ____________ Completed By: ______________________________
Program: _____ Pre-Treatment _____ Post-Treatment
Personal Information:
Name: ________________________________________________________________________
Date of Birth: __________________ County of Residence: ______________________________
Gender: _____ Male _____ Female _____ Non-Binary
Current Living Situation and address:
___________________________________________________________________________-
______________________________________________________________________________
Referral and Personal Information
Date Housing Needed: _________________________
Transitioning From: ______________________________________
Most Recent Rule 25 or SUD Assessment___________________________________________
Place of Most Recent Assessment_________________________________________________
Demographic Information
Sexual Orientation: _____ Heterosexual _____ Homosexual _____ Bisexual _____Asexual
Cultural background:____________________________________________________________
Spoken and Written Language: ___________________________________________________
Employment:__________________________________________________________________
Highest level of education: _______________________________________________________
Substance Use and Recovery History
What is your substance of choice?
______________________________________________________________________________
______________________________________________________________________________
What is your last date of use? _____________________________________________________
Any withdrawal symptoms?_______________________________________________________
Is the individual an intravenous (IV) drug user? _____ No _____ Yes
Have you been to treatment for substance use, mental health or compulsive gambling? If so,
how many times? Where did you go last time?
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Any substantial periods of abstinence? When?
_____________________________________________________________________________
What are things that typically cause you to return to using substances after longer periods of
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abstinence?
______________________________________________________________________________
______________________________________________________________________________
Have you engaged in any unsafe behaviors while under the influence? ____ Yes ____ No
______________________________________________________________________________
Family History
What is your marital status? Any children?
______________________________________________________________________________
Is your family supportive of your recovery or treatment process? ____ Yes ____ No
What family members are supportive?
__________________________________________________________________
Do you want your family involved in your recovery process? ____ Yes ____ No
Any family history of substance use or mental illness in your family?
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Do you have a history of any physical, sexual or emotional abuse? ____ Yes ____ No
Physical Health History
Any physical concerns or physical health diagnoses?
_____________________________________________________________________________
Do you take any medications for your physical health? Last time you you’re your medication?
______________________________________________________________________________
______________________________________________________________________________
Do you have a primary care provider? ____ Yes ____ No
Name and location of provider (if available)
_____________________________________________________________________________
Mental Health History
Any mental health concerns or diagnoses?
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Any mental or learning disabilities?
______________________________________________________________________________
Do you take any medications for your mental health?
______________________________________________________________________________
Do you have refills for your medications?
_____________________________________________________________________________
When is the last time you took your mental health medications?
______________________________________________________________________________
Do you see a therapist or psychiatrist? If so, name and last time you were seen?
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______________________________________________________________________________
Recovery Support & Other Details
Do you currently have any support system for your recovery? If so, who?
______________________________________________________________________________
______________________________________________________________________________
What is your legal history? Any criminal charges or upcoming court dates?
______________________________________________________________________________
______________________________________________________________________________
Are you on probation? ____ Yes ____ No
Name and county of probation officer (if applicable)
____________________________________________________
PART TWO - ADMISSION SCREENING TO RISE UP RECOVERY’S PROVIDENCE HOUSE
Do you have any sexual offenses? ____ Yes ____ No explain:____________________________
Do you have a vehicle that you plan on having while at Providence House? ____ Yes ____ No
Do you have a valid driver’s license? ____ Yes ____ No ____ N/A
Do you have valid car insurance? ____ Yes ____ No ____ N/A
Are you able to walk up and down stairs? ____ Yes ____ No
Do you have any dietary restrictions? ____ Yes ____ No
If so, note here:
______________________________________________________________________________
______________________________________________________________________________
Explain the following things at the end of the phone interview:
Funding
Rise Up Recovery’s Providence House is a nonprofit funded through grants and donations. We
are also funded in part through the Housing Support Program and billable peer support
services. We will help fill out paperwork when you arrive to set you up with these benefits. We
will also need a copy of your insurance card. If you are not covered through Housing Support,
self-payment for rent may be required. The nightly rate for our pre-treatment program is $35
and the monthly rent for our long-term program is $954.
_________ Individual verbally acknowledges and understands (staff initials)
[PRE-TREATMENT ONLY] – GUIDELINES
Our pre-treatment program is designed to help offer safe, supportive housing and peer support
while you wait for treatment. We are not a medical facility and do not provide detoxification
services. Residents are required to be medically stable and not in need of medically monitored
detoxification services. Residents in our pre-treatment program are expected to stay at Rise Up
Recovery’s Providence House 24/7 until their treatment admission, outside of RUR’s sponsored
events, or recovery meetings with peers. You are also required to turn in your phone upon
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admission, but can access it for two hours per day, in the morning and in the evening. There is a
community phone available 24/7 if needed, and we help you in coordinating your plans for
treatment including transportation to treatment.
*Do you have any questions?
________ Individual verbally acknowledges and understands; all questions have been
answered (staff initials verifying verbal consent)
________ N/A
[POST-TREATMENT ONLY] – GUIDELINES
Rise Up Recovery’s Providence House is a recovery community. We offer 24/7 peer recovery
support and are staffed by people with lived experience in recovery. We also have guidelines to
ensure the safety of the environment. A few of the most important guidelines include:
Phones - Residents must turn in their phones, tablets, and laptops in the evening.
Curfew - We have a nightly curfew that residents are expected to respect.
Belongings - All belongings will be checked upon admission.
Group Attendance - We have daily peer recovery groups that residents are expected to
attend.
Meeting Attendance - We require a minimum of 3 recovery support meetings each
week.
Chores & Cleanliness - All residents participate in keeping their room and the house
clean including cooking.
Accountability and Respect - We are a respect and recovery-oriented community.
*Do you have any questions?
_______ Individual verbally acknowledges and understands; all questions have been
answered
_______ N/A
How are you feeling about coming to Rise Up Recovery’s Providence House? (Or about going
to treatment or continuing your recovery?)
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Staff Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
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1
Policy No. 5
Est. Date 08/01/2021
TREATMENT SERVICES INITIATION POLICY
Rise Up Recovery is a Recovery Community Organization providing substance use disorder treatment/recovery services and housing services to adult males and females residing in Minnesota, due to the accessibility and its familiarity with continuing care services. Rise Up Recovery offers flexible
programming to fit each person’s needs and allows each person to continue to engage in employment, education, family and community obligations while receiving its services and/or referrals, or otherwise learning about their substance use disorder and its effect on their lives. Rise Up Recovery’s Office Site and
Community Center is located in the City of Hastings, Minnesota in a professional/retail zoned neighborhood. It’s housing program, Providence House is located 2 blocks away in a residential neighborhood.
Rise Up Recovery does not discriminate against anyone during admission, discharge, or in the provision of program services in accordance with Minnesota Statutes. Discrimination on the basis of race, creed, color,
national origin, religion, disability, and marital status, status in regard to public assistance, familial status or sexual preference is strictly prohibited. CRITERIA FOR SERVICE INITIATION Rise Up Recovery utilizes the Minnesota Dimension Criteria to determine admission service initiation for treatment. • Dimension 1-Risk levels of 0, 1 and 2 (if receiving ambulatory services through approved
provider). • Dimension 2, 3, 4, 5, and 6- Risk levels of 0, 1, and 2. • Risk levels of 3 and 4 may or may be admitted at the discretion of the clinical supervising staff.
The following person will be admitted if any one of the following criteria is met: • A person has been assessed or will be assessed within 3 business days as having substance use
disorder and/or mental illness and requires peer recovery support and housing support services. • A person has been assessed as chemically dependent or a chemical abuser and meets placement criteria per Rule 25. The client placement authorization will verify the appropriate level
of care. • A person has financial resources and a qualified assessment [a chemical dependency evaluation] indicates the need for peer recovery support and housing support services. The following person will be admitted if any one of the following criteria is met: • A person has a chemical dependency evaluation and possibly an ASUDS (Adult Substance Use and Driving Survey) indicates the need for recovery community organization education/treatment services. A prescreening assessment has been completed as deemed high likelihood of person having substance use disorder in need of peer recovery support services and stable recovery housing. • A person has been assessed as and meets placement criteria per Rule 25. The client placement
authorization will verify the appropriate level of care. • A person has financial resources and a documented referral from the court and is not in need of a higher level care.
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2
PREFERENCE • Preferential service initiation status will be given as follows in accordance with Chapter 245G
and Code of Federal Regulations, title 45, part 96.131. 1. Pregnant injecting drug users; 2. Pregnant substance abusers;
3. Injecting drug users; and 4. All others.
Documentation of assessment/evaluation in each client's file will indicate service initiation criteria is met, and that placement is appropriate. Assessment/evaluation with be completed within 3 business days of admission. *Rise Up Recovery will not initiate services for individuals who do not meet the service initiation criteria. CATEGORIES OF PLACEMENT Rationale for:
1. Voluntarily Court Referred Placement: • Treatment as a condition of probation/parole • To regain custody of children
• To regain driver’s license/license plates 2. Legally Ordered Treatment: Rise up Recovery Does NOT accept Legally Ordered Residents. Residents MUST BE voluntary for consideration of admission.
• Emergency/court hold order • Court Commitment – Chemical Dependency • Criminal Court Order
• Civil Court Order • Physician Emergency 3. Voluntary Placement:
• Lose custody of children • To avoid loss of relationship • To maintain employment • To retain professional license • To secure safe sober housing and prevent homelessness • Other
REFERRAL SOURCES Court Services
• Commitments/pre-petition screening • Treatment or discharge evaluation ordered as a referral of probation/parole. • Law enforcement/corrections referral
• Federal Probation Self-Referral
• Client is self-pay or has insurance to cover Recovery Community Organization treatment services. • Family/relatives/friend/neighbor.
Community Providers/Professional Services • School • Employee Assistance Plan/Employer
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3
• Clergy • Information and referral agencies
• Rule 25 assessors Health Care Facility
• Mental health center • Crisis center • Another substance use disorder treatment facility
• Medical facility/hospitals • HIV/Aids support programming Referral Agencies will be contacted regarding: • Admission of person into treatment • Verification of funding approval • Input into the Individual Treatment Plan • Input in continue care planning
The Director may authorize admissions. If additional screening for medical stability and withdrawal risk assessment is required, Dr. Jeremiah Fairbanks, OD will be consulted as needed. Director, Tiffany
Neuharth, will handle such consultation. The Director may give the directive to other staff to carry out her instructions via telephone if she is off the premises at the time.
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ASAM Risk Rating Severity Matrix
None / 0 Low / 1 Moderate / 2 High / 3 Severe / 4
Dimension 1 Fully functioning, no
signs of intoxication or
withdrawal present.
Mild to moderate
ability to tolerate or
cope with withdrawal
Difficulty tolerating or
coping with withdrawal
Poor ability to
tolerate or cope
with withdrawal
Incapacitated with
severe signs and
symptoms
Acute Intoxication and/or
Withdrawal Potential
Dimension 2 Fully functioning and
able to cope with any
physical discomfort
or pain
Mild to moderate
ability to tolerate or
cope with physical
discomfort or pain
Difficulty tolerating or
coping with physical
discomfort or pain
Poor ability to
tolerate or cope
with physical
discomfort or pain
Incapacitated with
severe medical
problems
Biomedical Conditions
and Complications
Dimension 3 Good impulse control
and coping skills
Adequate impulse
control and coping
skills
Difficulty managing
symptoms, frequent
symptoms and needs
Poor ability to
control impulses,
lack of coping skills
to control harm to
self and/or others
Severe psychiatric
symptoms, high risk
of harm to self
and/or others
Emotional, Behavioral,
or Cognitive Conditions
and Complications
Dimension 4 Willing, engaged in
treatment
Willing able to
explore change
Reluctant to agree to
treatment, low
readiness
to change
Unaware of need to
change, not engaged
in treatment
No immediate action
needed if there's
low motivation
to change but no
imminent risk of
harm to self/others
Immediate action
needed if there is high
risk of harm to self
or others
Readiness to Change
Dimension 5 Low or no potential for
relapse, good coping skills
Minimal relapse
potential, fair ability to care for self
Impaired ability to
recognize relapse signs, able to self manage with
prompting
Little ability to
recognize relapse signs, poor coping
skills to avoid relapse
No immediate action
needed if poor skills to avoid relapse but
no risk of harm to
self
Immediate action needed if member
has no skills to cope
with addiction and
there is risk of harm
to self
Relapse, Continued Use, or Continued Problem
Potential
Dimension 6 Supportive
environment
and/or able to cope in environment
Able to cope, even
if support is not adequate
Nonsupportive
environment, client can cope with clinical help
Nonsupportive
environment, client having problems
coping with with
clinical help
No immediate action
needed if member is in a nonsupportive or
hostile environment
but is able to cope
Immediate action
needed if member is
in a nonsupportive,
hostile environment
and isn't safe
Recovery Environment
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Providence House Top 11 Permissions over Apologies
Reminder of Key Guidelines in the Housing Program
Name: ______________________________ Program I’m In: _________________________
______ Phones: I understand that residents can have one phone during their time at
Providence House House. Pre-treatment residents can access their cell phone (2) times daily,
from 8:00 to 9:00 a.m. and 4:00 to 5:00 p.m. It is the resident's responsibility to check out their
phone if they choose. For post-treatment residents, all phones, tablets and computers must be
checked into the staff office by lights out each night.
______ Curfew: I understand that residents in the pre-treatment program are to remain at
Providence House for the entirety of their stay until admission into a residential treatment
program. Pre-treatment residents can only leave the premises for recovery meetings with a
peer in the post-treatment program or staff. The curfew for post-treatment residents is Sunday
through Thursday at 10:00 p.m. and Friday and Saturday at 11:00 p.m.
______ Smoking: I understand there is no smoking, vaping or chewing tobacco use in the
house, and only in designated smoking areas. I understand I am to be a good steward of
Providence House property and grounds by only placing cigarette butts and garbage in
receptacles and garbage cans. I acknowledge that there is NO smoking between the hours of
10pm – 6am Sunday through Thursday and 11pm – 6am Friday and Saturday. We want to be
good neighbors and I agree to be mindful of noise and respectful in conversation while in
designated smoking areas.
______ Visitors: Visiting hours are Saturday and Sunday from 1:00 to 5:00 p.m. and must
meet in common areas. Visitors are limited to immediate family members only and are not
allowed on the premises if they are under the influence of mood altering chemicals. All visitors
must sign in upon arrival and sign out upon departure. All visitors are expected to adhere to
program rules and expectations.
______ Belongings: I understand my belongings will be checked upon admission. All new
belongings purchased or obtained during my time at Providence House need to be checked
in with staff prior to taking them to my room.
______ Group Attendance: I understand that pre-treatment residents must attend all
scheduled meetings and activities during their stay at Providence House and that post-
treatment residents must attend a minimum of one meeting or activity at Providence House
per day.
______ Meeting Attendance: I understand I am expected to attend a minimum of 3 AA/NA or
other recovery support group meetings per week, or another recovery support meeting I agree
upon with program staff.
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______ Chores & Cleanliness: I understand I am expected to do my weekly chores as assigned
and contribute to the clean upkeep of the grounds and my room. I will keep my room clean and
free of clutter and understand the general cleanliness of my room will be checked weekly.
______ Accountability: I understand that accountability at Providence House is intended to
keep all residents safe by ensuring a substance-free, recovery-oriented environment. I
understand I will be given random UAs and that my room may be inspected.
______ Respect to Others: I understand I must treat my peers with respect, including
respecting their belongings, their recovery, their progress, their privacy and their space. I
understand that progress for one person may not look the same as the next and I am to be
respectful of the process of recovery in each resident’s life.
______ Recovery-Oriented: I understand that Providence House is a recovery community
and that I will only get out of it what I put into it. I understand it is my responsibility to treat
my peers with respect, to focus solely on my recovery and to put my recovery first.
I understand these are the guidelines of my voluntary admission into Providence House and
agree to respect and comply with these requirements during my time in the program. I
understand that not doing so may result in a loss of privileges or discharge from the program.
____________________________________ _______________________________________
Resident Signature Staff Signature
______________________________ ________________________________
Date Date
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FROM Minnesota Certification Board’s website: https://www.mcboard.org/peer-recovery/
Definition of Peer Recovery Specialist
Peer Recovery Specialists help a person become ready and willing to seek treatment (if needed)
and enter recovery by helping the person explore their options for recovery or treatment. Peer
Recovery Specialists ask questions, offer insight, and help service recipients as they become
whole, resourceful, and capable of choosing what is best for them.
Peer Recovery Specialists use a strengths-based approach helping service recipients find and
utilize their values, assets, and strengths while supporting them in achieving success. They
recognize that it is normal for recovering service recipients to have gaps in their skills or
development. The role of the specialist is to help service recipients recognize and fill these gaps
with the skills needed. Peer Recovery services focus on the present and future and are based
on partnership with the recipient.
The role of Peer Recovery Specialists can be viewed on a continuum of services and falls
between the role of recovery support individuals/recovery sponsor and the substance abuse or
mental health counselors. The role of the Peer Recovery Specialist has emerged from the
recognition of a need to reconnect substance abuse and mental health treatment to the larger
continuum of recovery management. The peer is not a sponsor or a therapist but rather a role
model, mentor, advocate, and motivator.
Requirements for Certification of Peer Recovery Support Specialist
• Initial Training: 46 hours of training provided by approved training program
• Opioid Use Disorders Training: The initial 46 hours of training will include information
on the principals and the characteristics of substance use and opioid use disorder,
evidence-based approaches to their treatment, and understanding of Medication
Assisted Treatment (MAT) and the potential for rejection of MAT as part of treatment by
some cultural communities. This will provide certified peer recovery specialists with
critical information that will help them to be effective in the work with peers.
• Approved Education Providers: The initial 46 hours of training must be provided by an
approved training provider. This will help to ensure that applicants will receive quality
training that is consistent with the standards of the credential. MCB will offer a list of
approved providers on its website.
• Supervision Requirement: MCB has simplified it’s supervision requirements for the
CPRS credential. Under the new requirements, if you are employed as a Peer Recovery
Specialist by a Department of Human Services licensed facility or a Recovery Community
Organization (RCO) (as defined by Minn. Stat. § 254B.01, subd. 8), you will be supervised
by a licensed professional at that facility and MCB will have no additional requirements
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for supervision. If you are practicing as a Peer Recovery Specialist outside of a
Department of Human Services licensed facility or a Recovery Community Organization,
you must be working under the supervision of an MCB approved supervisor or Certified
Peer Recovery Specialist Reciprocal (CPRSR) and maintain logs of your supervision.
• Exam: Must have a passing score on the IC&RC Peer Recovery exam.
• Increased Continuing Education. MCB has increased the hours of continuing education
necessary during each two-year recertification period from 20 hours to 30 hours. This
change will help to keep certified peer recovery specialists apprised of the vast amount
of information necessary to be successful in their roles. You will be expected to
demonstrate 30 hours of continuing education (including a minimum of 6 hours in
professional ethics and responsibilities) at the time of your recertification.
Taken from IC&RC (International Certification Reciprocity and Consortium)
Training Domains of CPRS:
Domain 1: Advocacy - Associated Tasks:
• Relate to the individual as an advocate.
• Advocate within systems to promote person-centered recovery/wellness support services.
• Describe the individual's rights and responsibilities.
• Apply the principles of individual choice and self-determination.
• Explain importance of self-advocacy as a component of recovery/wellness.
• Recognize and use person-centered language.
• Practice effective communication skills.
• Differentiate between the types and levels of advocacy.
• Collaborate with individual to identify, link, and coordinate choices with resources.
• Advocate for multiple pathways to recovery/wellness.
• Recognize the importance of a holistic (e.g., mind, body, spirit, environment) approach to
recovery/wellness.
Domain 2: Ethical Responsibility - Associated Tasks:
• Recognize risk indicators that may affect the individual's welfare and safety.
• Respond to personal risk indicators to assure welfare and safety.
• Communicate to support network personal issues that impact ability to perform job duties.
• Report suspicions of abuse or neglect to appropriate authority.
• Evaluate the individual’s satisfaction with their progress toward recovery/wellness goals.
• Maintain documentation and collect data as required.
• Adhere to responsibilities and limits of the role.
• Apply fundamentals of cultural competency.
• Recognize and adhere to the rules of confidentiality.
• Recognize and maintain professional and personal boundaries.
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• Recognize and address personal and institutional biases and behaviors.
• Maintain current, accurate knowledge of trends and issues related to wellness and recovery.
• Recognize various crisis and emergency situations.
• Use organizational/departmental chain of command to address or resolve issues.
• Practice non-judgmental behavior.
Domain 3: Mentoring and Education - Associated Tasks:
• Serve as a role model for an individual.
• Recognize the importance of self-care.
• Establish and maintain a peer relationship rather than a hierarchical relationship.
• Educate through shared experiences.
• Support the development of healthy behavior that is based on choice.
• Describe the skills needed to self-advocate.
• Assist the individual in identifying and establishing positive relationships.
• Establish a respectful, trusting relationship with the individual.
• Demonstrate consistency by supporting individuals during ordinary and extraordinary times.
• Support the development of effective communication skills.
• Support the development of conflict resolution skills.
• Support the development of problem-solving skills.
• Apply principles of empowerment.
• Provide resource linkage to community supports and professional services.
Domain 4: Recovery/Wellness Support - Associated Tasks:
• Assist the individual with setting goals.
• Recognize that there are multiple pathways to recovery/wellness.
• Contribute to the individual’s recovery/wellness team(s).
• Assist the individual to identify and build on their strengths and resiliencies.
• Apply effective coaching techniques such as Motivational Interviewing.
• Recognize the stages of change.
• Recognize the stages of recovery/wellness.
• Recognize signs of distress.
• Develop tools for effective outreach and continued support.
• Assist the individual in identifying support systems.
• Practice a strengths-based approach to recovery/wellness.
• Assist the individual in identifying basic needs.
• Apply basic supportive group facilitation techniques.
• Recognize and understand the impact of trauma.
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Policy No.
Est. Date
Behavioral Emergency Procedures
Purpose:
To establish guidelines for how Rise Up Recovery staff will respond to a participant who exhibits
behaviors that are threatening to him/herself or others.
Policy:
Rise Up Recovery recognizes that, at times, a participant may require additional support to fully benefit
from treatment services. Staff members are expected to access and provide supports needed by the
participants served. Examples include, but are not limited to, environmental supports, verbal prompts,
written expectations, clarification of rules/responsibilities, and praise/encouragement. Even with these
supports in place, there will be times when a participant continues to show signs of fear, anger, and/or
pain, which may lead to agitation and/or aggression. Staff members are trained to recognize and respond
to such behaviors through the use of proactive and nonviolent interventions strategies such as
deescalation, changes to the physical environment, implementation of meaningful and engaging activities,
redirection, active listening, etc.
In the event a participant’s behavior escalates to the point that he or she becomes threatening to
him/herself or others, Rise Up Recovery staff members will implement behavioral emergency procedures.
These procedures will not be used to enforce facility rules for the convenience of staff, or be part of any
participant treatment plan. Additionally, at no time will the procedures established by this policy be used
for any reason other than to respond to specific, current behaviors that threaten the safety of the
participant or others. Behavioral emergency procedures will not include the use of seclusion or restraint.
In the event of an emergency where staff member must leave the premises to assist with transporting a
resident to hospital, detox, etc an on-call staff member will be contacted. If unable to reach on-call staff
member, program director will be contacted. Providence House will never be left unstaffed at any point in
time, for any reason.
Procedure:
1. Attempt to verbally deescalate the participant.
2. Remove all other participants from the area. Residents are to return to their bedrooms and
close the door until staff gives the all clear.
3. If threatening behavior continues or a crime has been committed, any staff person can
call 911.
4. The incident will be documented in the participant’s chart.
5. No seclusion, physical or chemical restraints will be used.
6. The Behavioral Emergency Procedures policy will be reviewed and approved prior to
implementation and on an annual basis thereafter. Additional reviews will be conducted
as necessary and appropriate measures and/or modifications will be implemented.
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Policy No.
Est. Date
Opioid OD Response Utilizing Naloxone (Narcan)
Purpose:
To establish a protocol and procedure for Rise Up Recovery staff in response to a suspected opioid
overdose.
Policy:
Opioid overdose can lead to respiratory depression and death if not managed appropriately. Opioid
receptor antagonists such as naloxone (Narcan) can be used to temporarily reverse the adverse side effects
of opioids.
All staff member is to be trained in administration of Naloxone within 2 weeks of employment. Any staff
member who has successfully completed training on opioid overdose response and naloxone (Narcan)
administration is authorized to administer naloxone to a person who is believed to be experiencing an
opioid overdose.
Procedure:
Each facility will keep a supply of Naloxone in its emergency supply kit where it can easily be accessed
by staff in the event of a suspected overdose. At minimum, each kit will contain either (2) 0.1ml
intranasal spray units of Naloxone Hydrochloride (concentration 4mg/0.1ml) or (2) 1cc vials of Naloxone
with (2) 3ml syringes with 25g 1" needles. Naloxone supply will be monitored monthly by the nurse
manager to ensure that stock is replenished when used or expired. Expired naloxone will be destroyed via
the facilities medication destruction policy.
Staff Training Requirements:
Staff must successfully complete opiate overdose response training prior to administering naloxone. The
training will be provided by a registered nurse and will include indications for use and proper
administration and response protocols. Upon completion of the training session, staff will be assessed by
the trainer on their understanding of the information and their comfort with the basic components of
overdose response.
Protocol for Administering Naloxone:
In the event of a suspected opioid overdose, call 911 and the initiate one of the following procedures:
Protocol utilizing intranasal naloxone:
o Retrieve (1) intranasal naloxone kit from the facility’s emergency supply kit
containing two 0.1ml intranasal spray units Naloxone Hydrochloride
(concentration 4mg/0.1ml).
o Open box and remove the 2 units.
o Peel back tab on one unit.
o Place thumb on plunger and first and middle fingers on outside of the plunger.
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o Tilt persons head back.
o Place the tip of the unit inside the nostril until your first and middle finger are
against nostril.
o Push plunger till plunger stops inside of the unit.
o Begin rescue breathing until the person experiencing the overdose beings to
breathe on their own and shows signs of responsiveness.
o Administer second dose (0.1ml) of naloxone if there is no response after
approximately 2-3 minutes.
o Remain with the person until emergency medical personnel arrive.
Protocol utilizing IM naloxone:
o Staff will retrieve (1) naloxone kit from the facility’s emergency supply kit. The
kit contains two 1cc vials of Naloxone Hydrochloride (concentration .4mg/ml)
and two 3m I syringes with 25g 1" needles.
o Pop off the orange cap from the vial of naloxone, exposing the rubber seal.
o Open one intramuscular syringe with needle.
o Draw the enter contents of the 1cc vial of naloxone into the syringe.
o Inject the naloxone into the muscle of the upper, outer shoulder or the front, outer
thigh.
o Begin rescue breathing until the person experiencing the overdose beings to
breathe on their own and shows signs of responsiveness.
o Administer second dose (lcc) of naloxone if there is no response after
approximately 2- 3 minutes.
o Remain with the person until emergency medical personnel arrive.
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1
Policy No.
Est. Date
Service Termination Guidelines
Residential
All service terminations regardless of status will follow the guidelines below:
• Documentation of incident and/or situation relating to discharge including discharge
status, how the resident left and where they went. This documentation will be made a part
of the resident’s chart.
• Resident will be advised of their rights and responsibilities and the reason for the
discharge status.
• Residents may file a grievance should they wish to contest their discharge status.
CONDITIONS AND PROCEDURES:
With Staff Approval (WSA)
Conditions for With Staff Approval discharges may include but are not limited to:
• Completion of individual treatment goals or steady progress towards completion of
treatment goals
• Progress toward a lower level of risk as defined by the Minnesota Matrix Placement
Dimension Rating and documented by the resident’s practitioner in resident record.
• Attendance and participation in lectures, groups, and other therapeutic activities.
• Development of a continuing care plan
• Expectations will be communicated to the resident by a licensed professional during
initial treatment session and documented in the progress notes and notes on the individual
treatment plan.
Procedures for WSA discharge
• Resident and treatment team meet to develop a continuing care plan.
• Contact referral source.
Provisional Discharge (PD)
Conditions for Provisional Discharge may include but are not limited to:
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• A committed resident can receive a provisional discharge after completing the above
requirements for WSA discharge.
Procedures for Provisional Discharge
Procedure to follow for residents discharged with staff approval, provisionally, or
transferred to another facility, who have been committed under the Minnesota
Commitment Act, Minnesota Statutes, Section 253b.16, subdivision 2
• The director or designee shall notify the appropriate agency.
• The resident's documented list of individuals referred to on commitment papers shall be
notified by certified mail with the following information:
– The proposed date of provisional discharge.
– The date, time and place of the continuing care planning meeting with the
treatment team to discuss follow-up plans.
– The fact that the resident will be present.
– This information shall be sent at least a week in advance of the meeting.
Additionally, the director or designee shall notify the resident’s spouse, or if there is no spouse,
then an adult child, or if there is none, the next of kin of the resident:
• Of the proposed discharge.
• The notice shall be sent to the last known address of the person to be notified by certified
mail with return receipt; and
• The fact the next of kin may attend that staff meeting and present any information
relevant to the discharge of the resident.
The above individuals will be notified with proper release of information documentation in
resident record.
Administrative Discharge (AD)
Conditions for Administrative Discharge may include but are not limited to:
• Loss Of Financial Support
• Ancillary service providers and treatment team agree on an alternative course of action
with resident.
• Medical Discharges
Procedures for Administrative Discharge
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Medical Discharge
• Contact appropriate medical resource.
• Resident and treatment team meet to discuss options.
• Contact referral source.
• Develop a follow-up plan, discharge summary and continuing care plan.
• Transportation will be arranged and/or provided.
Loss of Funding
• Resident and treatment team meet to discuss options.
• Develop a follow-up plan, discharge summary and continuing care plan.
• Contact referral source.
• Transportation will be arranged and/or provided.
Against Staff Advice (ASA) Discharge
Conditions for Against Staff Advice discharge may include but are not limited to:
• Resident leaves treatment prematurely.
Procedures for Against Staff Advice
• Resident and treatment team meet to develop a follow-up plan, discharge summary and
continuing care plan if able.
• Contact referral source.
• Provide resident referrals as appropriate for the client’s needs and offer to assist the client
to access the services.
At Staff Request (ASR) Discharge
Conditions for At Staff Request discharge may include but are not limited to:
• Resident who engages in sexual activity with another resident and chooses not to
discontinue such activity/relationship interactions while in treatment.
• Resident who engages in sexual harassment of other residents or staff.
• Resident who makes threats, or becomes violent with other residents or staff.
• Resident who violates program rules and resident responsibilities.
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• Resident who fails to make progress toward their treatment goals and refuse to participate
in the scheduled program.
• Resident who exhibits behavior that requires a higher level of care (return to substance
use or bringing substances on property or vehicles).
• Resident who is involved in the commission of a crime against a license holder, including
property, people, etc.
• Resident who smokes in prohibited areas.
Procedures for ASR discharge:
• When a resident is being discharged ASR, the resident’s file must include documentation
describing the reasons for the discharge, the alternatives considered or attempted before
discharging, and why the decision to discharge ASR is warranted.
• Terminations involving an individual is in need of a higher level of substance disorder
treatment will be referred to a facility that is capable of admitting them.
• Contact referral source and other significant professionals and emergency contacts
involved in current resident care.
• Provide resident referrals as appropriate for the client’s needs and offer to assist the client
to access the services.
• Best practice is to wait to inform the resident until transfer and transport arrangements are
made.
• Once the transfer and transport arrangements are made and the resident is informed, they
should be monitored by staff to ensure campus and resident safety.
Procedure to follow when resident is involved in the commission of a crime against a license
holder's employee or on a license holder's property, consistent with Code Of Federal
Regulations, Title 42, Section 2.12(c)(5).
• Call local County Sheriff
• Contact the Director or designee.
• Referral source will be informed immediately of resident’s departure.
Community Resources that may be utilized if resident is considered inappropriate for continued stay at a
Rise Up Recovery program.
• Referral Source
• Hospital/County Medical Centers
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• County Mental Health Center
• County Adult Social Services
• County Human Services
• County Crisis Unit
• United Way Information and Referral Services
• Other substance abuse programs
Discharge Authority
• The Treatment Director will authorize all At Staff Request discharges. Contact the Director for
approval and guidance, Directors may give the directive to other staff to carry out their
instructions for ASR termination of services via telephone if they are off premise at the time.
• The Director and a Licensed Counselor may authorize service terminations other than ASR.
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Rise Up Recovery’s Return to Use/Discharge Policy and Procedures
Above all else, Rise Up Recovery’s Providence House is a recovery-oriented environment. Possession of
illicit drugs, alcohol, or mood-altering chemicals is strictly prohibited on the premises of Rise Up
Recovery and Providence House and in all vehicles owned by the organization. Possession of or use
while a resident at Rise Up Recovery’s Providence House is grounds for immediate dismissal – a no
tolerance policy will be followed. If a resident is found to have used or brought any mood-altering
substances on Rise Up Recovery or Providence House property, they will be immediately discharged and
escorted to an alternative program including but not limited to family member’s house, emergency
room, emergency shelter, detox facility, treatment program, or alternative sober housing.
The following procedures will be immediately implemented for any resident reported to be impaired:
1) Rise Up Recovery’s Providence House staff who is notified of the possible impairment will
assess the following of the resident in question:
a) Is the resident’s behavior erratic or uncharacteristic?
b) Does the resident have slurred speech or unsteady gait?
c) Are the resident’s pupils dilated or constricted and/or eyes bloodshot?
d) Does the resident have an odor of alcohol or another substance?
e) If the resident is incapacitated and/or behavior is a danger to themselves or others,
staff is to follow emergency protocol including clearing the area of all other residents
who are to return to their rooms and shut their bedroom doors, and utilize motivational
interviewing and de-escalation techniques with resident to maintain peaceful
environment.
2) Providence House Staff member will ask the resident in question if they have used a
substance and/or consumed alcohol. A urine analysis and Breathalyzer will then be
administered.
3) If the resident tests negative for intoxicating substances and alcohol, a house meeting will be
called to discuss the behavior that lead to the concern. a) If the resident is visibly impaired, even
with a negative screen, Providence Housing staff and Program Director can determine the
resident to be impaired and discharge the resident to a higher level of care.
4) If the resident tests positive for mood altering substance or acknowledge the return to use
they will meet with program staff and program staff will assist in finding alternative placement.
5) Once the resident is deemed to be impaired the emergency contact is notified to assist in the
transition to a higher level of care. The plan is clearly communicated with the emergency
contact. The housing staff will provide transportation to the higher level of care if emergency
contact cannot. Resident is to be escorted to place of referral. Staff is to avoid having resident
leave without proper transportation to the best of their ability. Options for referral and
placement are in the following order:
a) Detox/Treatment Center/Recovery Program/Emergency Room
• Gate Recovery Center (PH: 833-338-6980, 6775 Cahill Avenue East Inver Grove
Heights, MN 55076) Ramsey County Detox Center (PH: 651-266-4009, 402
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University Ave E, St. Paul, MN 55130) Regina Medical Center Emergency
Department (PH: 651-404-1000, 1175 Nininger Rd, Hastings, MN 55033)
b) Safe Family Member or Friend
• Emergency Contact, Parents, Sponsor
c) Mental Health Crisis Center
• Nancy Page Crisis Center (PH: 612-870-3787, 245 South Clifton Ave,
Minneapolis, MN 55403) Diane Ahrens Crisis Residence (PH: 651-645-9424,
1784 Lacrosse Ave, St. Paul, MN 55119)
d) Hotel/Motel
e) Emergency Shelter
• Union Gospel Mission (PH: 651-292-1721, 435 University Ave E, St. Paul, MN
55130), Kingdom Pathways (PH: 651-387-8393, 1088 University Ave W, St. Paul,
MN 55104) The Salvation Army Harbor Light Center (PH: 612-767-3100, 1010
Currie Ave, Minneapolis, MN 55403), Adult Shelter Connect (PH: 612-248-2350,
215 S 8th St Minneapolis, MN 55402)
6) A room search will then be completed by Providence House staff to ensure no illegal or
dangerous substances have been brought into the residence. If substance is found, Director will
be contacted along with local police to help dispose of substance safely.
7)Providence House staff will document the incident and send the report to the Director.
8) If the resident completes the recommended higher level(s) of care, the resident may be
eligible to re-interview at Providence House. Resident must be stabilized and medically cleared
for readmission.
Discharges other than relapse related:
10) If a resident has displayed violent or threatening behaviors, they will be discharged
immediately and police may be contacted for assistance if necessary. Rise Up Recovery’s
Providence House staff will use every means of de-escalation and safety measures before
authorities are called but if staff feels threatened in any way, they are to immediately call for
law enforcement’s assistance. The resident will be asked to leave immediately and escorted by
either Providence House Staff or local law enforcement who will assist them with packing their
belongings. They will be escorted by either Providence House Staff, an approved emergency
contact or law enforcement to appropriate referral in this order:
a) Detox/Treatment Center/Recovery Program/Emergency Room
• Gate Recovery Center (PH: 833-338-6980, 6775 Cahill Avenue East Inver Grove
Heights, MN 55076) Ramsey County Detox Center (PH: 651-266-4009, 402
University Ave E, St. Paul, MN 55130) Regina Medical Center Emergency
Department (PH: 651-404-1000, 1175 Nininger Rd, Hastings, MN 55033)
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b) Mental Health Crisis Center
• Nancy Page Crisis Center (PH: 612-870-3787, 245 South Clifton Ave,
Minneapolis, MN 55403) Diane Ahrens Crisis Residence (PH: 651-645-9424,
1784 Lacrosse Ave, St. Paul, MN 55119)
c) Safe Family Member or Friend
• Emergency Contact, Parents, Sponsor
d) Hotel/Motel
e) Emergency Shelter
• Union Gospel Mission (PH: 651-292-1721, 435 University Ave E, St. Paul, MN
55130), Kingdom Pathways (PH: 651-387-8393, 1088 University Ave W, St. Paul,
MN 55104) The Salvation Army Harbor Light Center (PH: 612-767-3100, 1010
Currie Ave, Minneapolis, MN 55403), Adult Shelter Connect (PH: 612-248-2350,
215 S 8th St Minneapolis, MN 55402)
11) All resident’s belongings will be stored on premise for a period of 30 days. Residents are
required to pick up their belongings within that 30 day period. Belongings will not be stored for
longer than 30 days. After 30 days, belongs will be donated to local charity or recycled.
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Policy No.
Est. Date
Tobacco Guidelines
Rise Up Recovery programs and locations will adhere to the following practices as they apply to tobacco
use:
Tobacco, e-cigarette, or chewing tobacco use is strictly forbidden inside of any facility. Participants will
be encouraged not to use these products. However, they will be made aware of the designated smoking
area(s) at each facility:
• Outside in the vicinity of of the building. Refer to your location’s
written participant rules/expectations for specific guidelines.
• Smoking hours are Sunday – Thursday 6am – 10pm Fridays – Saturdays 6am – 11pm.
There is to be NO smoking or hanging out the house outside of these hours.
• Ashtrays are to be provided. Disposal and cleanup of all residual matter shall be
performed daily, at minimum.
• All tobacco product use and disposal must be undertaken in a safe and responsible
manner.
Tobacco use will not be tolerated at any time by anyone under-age.
There will be a tobacco store run with PRS 1x/week.
Any rolling of cigarettes must be done in common area and mess cleaned up thoroughly upon
completion.
Employee smoking is allowed in designated areas only.
Rise Up Recovery acknowledges the religious value of tobacco in some cultures. When a participant
indicates they use tobacco as part of spiritual ritual, Rise Up will incorporate this into the participant’s
treatment planning process outside of the treatment setting if such practice were to conflict with the
designated tobacco use areas.
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Policy No.
Est. Date
UAs and Breathalyzers
Purpose:
To detect alcohol or illicit drug use of a participant or a participant’s visitor(s) while on Rise Up Recovery
property and to ensure the safety of all residents while maintaining a culture and environment that is
recovery focused.
Policy:
Rise Up Recovery will test participants randomly an upon and suspected return to use for alcohol and
illicit drug use. Residents will be tested upon admission into both pre-treatment and post-treatment
housing programs. Testing will be done according to prescribed methods by breath, saliva or urine
analysis.
Results of testing may only be forwarded to external parties with a signed release of information.
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Comments
Rise Up Recovery Special Use Permit
Melissa Spicer - 2/12/22
Hello,
My name is Melissa spicer and I am writing to you in regards to rise up recovery possibly coming to
Hastings!
To say I am excited for Hastings to have this is not even enough to explain how I feel! I lost my brother
on January 20th 2022. He had many years as a drug addict. He fought dark demons. He seeked help
around the cities because there weren't many options around Hastings. However we lost him to his battle
and our hearts are forever shattered. This type of program is beyond important, especially for our families
in Hastings! Local places to reach out to for these people who don't know where to go. I would love
nothing more then to support this program as a family member who has lived the nightmare of addiction.
Sorry this is getting sent in so late and kind of informal but I just found out about this and I am all in to
support this!!!!!! We do not way any other families to ever have to feel this pain. My brother, their uncle
and my best friend. Addiction has a face... and they also have family.
Sincerely, Melissa spicer
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Susan Stanley - 2/12/22
Dear Mr. Hinzman and Tiffany
My name is Susan Stanley. I am a resident of Hastings, MN and 1 week ago my nephew committed suicide
by an overdose and he also had mental depression. He really needed help and sadly there really isn't any
place here to get that help. We need to make sure there's a place for people of all ages especially younger
adults and teenagers to get that help. I'm writing to you to ask that RISE UP Recoverys special permit
request be approved so they can open Providence House so they can help someone else's
nephew brother or son before it's to late. Rise Up Recovery is a valuable asset to our community that
shouldn't be denied their request
Please help RISE UP Recovery help our community save lives .
Respectfully
Susan Stanley
Sasha Sobaszkiewicz-Griner - 517 Ramsey St - 2/14/22 - Telephone Message Summary
Not in support of issuing the Special Use Permit. She is a stay at home mom with four kids, does not
support having up to 15 adult males in treatment. The transient nature of the facility does make her feel
safe. Does not fit into a residential neighborhood.
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Bridgette Norring - 2/9/22
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Hayley Norring - 2/12/22
Dear Mr. Hinzman,
My name is Hayley Norring. I am a resident of Hastings, MN.
On April 4th, 2020, my brother, Devin Norring lost his life to
fentanyl poisoning after he and a friend purchased what
they believed was a Percocet from a well known 'alleged'
Hastings drug dealer. I am devastated without my brother.
I recently purchased my own home here in Hastings not far
from RISE UP Recovery. I am also expecting my first child on
May 8th, 2022. My brother will never get to experience
these next few chapters of mine and my family's life. He'll
never get to see my new home. Devin will never get to meet
his niece. I know in my heart, Devin would've been an
amazing uncle because he was an amazing brother.
Devin and several other young adults that I went to school
with here in Hastings have also lost their lives these last 2
years to fentanyl poisonings. I have attended far too many
funerals because of fentanyl, Mr. Hinzman. We need to find
a way to stop people my age, all ages, from dying. I know if
my brother had lived, we'd be doing everything in our power to make sure he got the help he needed.
Sadly, that help is very limited here in Hastings, Mr. Hinzman. I am writing to ask that you approve RISE UP
Recovery's special permit request so that they can open Providence House so that they can help someone
else's brother before it is too late. With around the clock care those with substance use disorders will get
the proper care that th ey are deserving of and will give them a chance to live a life well deserved; a life my
brother was robbed of. They will be given the adequate tools and resources to help them live. RISE UP
Recovery is a valuable asset to our community that should not be denied their request.
Please help RISE UP Recovery help our community and my family save lives here, Mr. Hinzman.
Respectfully,
Hayley Norring
Devin Norring's Sister - Forever 19
Poisoned by Fentanyl
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Brenda Reedy - 2/9/22
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Dean Markuson - 2/7/22
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Doc’s Recovery House - 2/10/22
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Terri Whipple - 314 5th St E - 2/14/22
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Wilson Vave - 2/15/22
Letter of Support for Rise Up Recovery
To The City of Hastings Council Members,
I am writing to encourage you to consider the missions, values, and goals of Rise Up Recovery as of
keen interest for the City of Hastings and the future culture surrounding drug and alcohol abuse and
recovery. Specifically, I am encouraging you to approve their application for a Special-Use Permit for the 303
5th St. East property. I hope to convince you that the City Council of Hastings should be interested in the
success of Rise Up Recovery’s missions and goals, confident in the strategies for recovery employed by RUR,
and intentional in being agents of change surrounding the culture of drug and alcohol addictions.
The founders of Rise Up Recovery, Chad and Tiffany Neuharth, are passionate individuals who are in
long-term recovery themselves. They are both deeply involved in their community through church and
volunteering. Chad and Tiffany have been working on Rise Up Recovery since October, 2020. For Rise Up
Recovery to have gone so far in just one year is a testament, not just to the work ethic and passion shown by
them, but to the needs and desires shown through the support of the Hastings community. I hope you find
that it is appropriate that the City Council should reflect the community’s interest in the success of Rise Up
Recovery.
As you may know already, Rise Up Recovery is a not-for-profit recovery community organization
dedicated to creating meaningful connections that lead to a web of support from other recovering folks.
Their strategy is to create a culture that prevents drug and alcohol abuse, which is coupled with harm
reduction services, both of which are nested in a supportive recovery community. While creating a culture
takes time, Rise Up Recovery has already begun harm reduction services along with recovery support. One of
which is the Naloxone Access Point program, which is a partnership between Rise Up Recovery and the
Rummler Hope Network1 to provide Naloxone kits, as well as the training to administer the life-saving
antidote. The other program for harm reduction is the reason I’m writing today, the Providence House.
Rise Up Recovery (RUR) is actively applying for a Special-Use Permit for the 303 5th St. East property.
This house will be used for their Providence House program, a short-term emergency sober-housing program
that connects its residents to the care they need, which might be addiction treatment programs. In terms of
long-term recovery, it is crucial that the people who need immediate emergency sober housing are given
access to it, and the providers make that connection with them. Again, RUR’s strategy for helping people to
grow is through meaningful connections. It’s important to emphasize that the people going through the
Providence house are not simply going through a machine that will churn out a healthy and productive
member of society. It’s creating a community of people who have experienced these difficult, unspoken trials
of overdose, neglect, depression, etc. and empowering each other to rise up from the cycle of addiction.
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The recovery community is an intentional group of people who want to see their friends succeed.
After rehabilitation for its emergency housing guests, Rise Up Recovery wants to continue developing
connections. The dream is to see a community of short-term recoverees grow into long-term recoverees,
while also learning more about themselves apart from addiction. Opportunities to learn new skills will be
provided, helping them achieve their own personal goals of mental, physical, financial, and spiritual well-
being. So, even though Providence House is a harm reduction program, it is an integral part of the
preventative strategies for drug-overdose.
I would like to acknowledge the fact that Rise Up Recovery’s multidisciplinary strategies of
prevention, harm reduction, and recovery support are not new and experimental but researched and
evidenced-based. Please visit the U.S Department of Health & Human Services website2 for an
overwhelming number of advanced research into the strategies Rise Up Recovery is investing in. And take
note the four strategies they mention: Primary Prevention, Harm Reduction, Evidence-Based Treatment,
and Recovery Support. You will find that the programs Rise Up Recovery has dutifully and faithfully worked
towards align in these areas.
In conclusion, Rise Up Recovery is what the City of Hastings need. It’s reflected by the people who
have shown incredible support this past few months. It’s reflected by the told and untold stories of pain
and suffering from addiction. I won’t provide anecdotes to illustrate the need for your Special Use Permit
approval. If you’re listening to the people of Hastings, I’m sure the need is evident. I do hope this letter
gives you confidence in trusting Rise Up Recovery to meet those needs.
Sincerely,
Wilson Vave
________________________________________________________________________________
Emily Mellingen - 309 5th Street E - 2/28/22 with Staff Response - 3/2/22
Hi Emily,
Thanks for your email. Please see my responses in red below. I have also included Tiffany Neuharth of
Rise Up Recovery on this email for any information Rise Up may be able to provide. The Planning
Commission voted 6-1 to recommend approval of the Special Use Permit on February 28th. Approval
was subject to a number of conditions of operations. Access to the Planning Commission's report can be
found here. The City Council is scheduled to review the item on March 7th beginning at 7pm. The City
Council report will be posted here after by the end of the day Thursday. I will also include your
comments in the Council report. Please let me know if you have additional questions.
Emily Mellingen
309 5th st. E
Hastings, MN 55033
651-600-5481
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February 19th, 2022
John Hinzman
Community Development Director
101 4th St. E
Hastings, MN 55033
Dear Mr. Hinzman,
As a resident, constituent and home owner in Hastings historic district, I am writing to further convey
concerns regarding Rise Up Recovery's application for a special use permit. I did attend the public
hearing on February 14th, 2022 and appreciate the opportunity to ask questions regarding the proposed
special use permit. However, during the course of the public hearing I felt that I was left with more
questions than answers. This email is to convey my concerns and additional questions I have pertaining
to this application.
I first would like to reiterate that I have 10 years of experience as a nurse in the field of behavioral
health, addiction and corrections. I have dedicated my professional career to serving and advocating for
under served populations. I strongly believe that everyone, no matter their past deserves to be treated
with dignity and respect and should have a right to equal and fair housing opportunities.
Below are my listed concerns regarding Rise up Recovery;
1.) Rise up Recovery was established with its 501c3 being granted on 4/2021. This is clearly a very new
business. To my knowledge, Rise up Recovery does not have any professional affiliations in its field.
Cochran Recovery in Hastings has been in business since 1974 and is professionally managed by NUWAY,
who has been in business since 1966. They are accredited by the Joint Commission for Behavioral
Health, the United States largest healthcare accrediting body. They are also members of the National
Association of Addiction Treatment Providers. Meridian Behavioral Health is another provider that I
have experience working with, is another example of an established provider owning 10 residential
homes in the Twin Cities Metro area. They are also members of the National Association of Addiction
Treatment Providers as well as being accredited by CARF, the Commission on Accreditation of
Rehabilitation Facilities. Professional Associations as well as Accreditation are important aspects of
successfully running these types of facilities for several reasons, they establish performance,
professional and treatment standards as well as mitigate risk management and safety for the people
they serve. Acknowledged.
2.) Tiffany Neuharth the President of Rise up Recovery is also an LADC, Licensed Alcohol and Drug
Counselor. Is she the only person in the company that holds this certification? I am not aware of any
other LADC's within the company. This certification is mandatory to operating these types of facilities.
With this company operating two homes, one in Lakeville and one in Burnsville, how do they plan on
managing an additional home with 10 residents, with some needing emergent help? Recommendation
that facility be supervised by a LADC and recommendation that facility must provide staffing 24/7 by
certified recovery\support individuals such as Certified Peer Recovery Support Specialists were included
in the Planning Commission's recommendation for approval. This is really a large caseload for one LADC,
even with two. Consideration must also be given to the geographical distance between their facilities.
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3.) State Licensing. I personally have not been able to locate a License for this company. Has the Council
verified this? Facility must obtain a State License for Board and Lodging with Special Services as a
condition of approval. I do not believe Rise Up has obtained the licenses at this time.
4.) Their website www.riseuprecoverymn.com under the staff tab, board members lists a board
secretary, attorney by the name of Kevin Joyce. A Kevin Joyce is not listed in the State of MN MARS
system (Minnesota Attorney Registration System). This is a requirement to practice law in the State of
Minnesota. Acknowledged, I'm not certain if there is a requirement for an attorney to be on the board.
5.) Their staff listing also includes Dr. Jeremiah Fairbanks, which is great, however Rise up Recovery
stated they do not provide medical services. Acknowledged.
6.) During the public hearing, I had asked the question on their policy of eloped residents. Their
response was, “We will give them a ride anywhere anytime”. This response did not really answer the
question. In my experience, there have been many residents that elope without any warning. This also
lead to my question if the live staff were awake 24/7. Rise Up will be required to provide staff on site
24/7, it is my understanding that staff on duty would not be asleep. Requirement established to require
transportation arrangements must be made for residents discharged from the treatment program.
7.) During the public hearing Rise up Recovery stated that their model is a new model with regards to
the emergency shelter operations, however later in the hearing they gave names of several other
facilities that operate similar to their business model. This is a clear contradiction. Acknowledged. Rise
Up has cited Doc's Recovery in Rochester and Beyond Brink in Mankato as operations that offer both
pre-treatment (short term emergency) and post-treatment services.
8.) During the public hearing Rise up Recovery eluded to the fact that they are not a “zero tolerance”
sober facility. If residents of their facility are using or have recently used drugs or alcohol in the last 24-
48 hours, they are at risk of withdrawal and potentially in need of medically managed detox services.
Without the proper care team in place, this puts their residents health at risk, with also the potential to
overburden Regina ED with emergent detox services as well as legal risk incurred by Rise up Recovery.
Further, I believe it is a disservice to the longer term residents in a sober living home to be subjected to
chemical use as this is the very premise of sober housing and is a proven treatment strategy to
remaining abstinent. Acknowledged.
Additional questions;
1.) Will new residents of the home be drug tested upon admission? Providence House's intake checklist
includes obtaining a UA as soon as the resident is able. Will they have random drug testing? Providence
House's UA's and Breathalyzer Policy includes random testing. Will breath alcohol testing be conducted
after outings? Uncertain. These are all requirements that I have seen in my professional practice. In the
public hearing there was no mention of this. They eluded to the fact that people getting out of jail may
need a short place to stay as a rationale as to why they do not need medical services, insinuating that
they were in forced sobriety due to being incarcerated. This couldn’t be further from the truth. Drug use
happens in jails and correctional facilities, there is no guarantee. Acknowledged
2.) How will the medications Methadone and Suboxone be handled? Uncertain. These very common
narcotic medications for preventing withdrawal in opioid addicts and are heavily regulated. In the
community this means they must report to a medical facility for direct observation of medication
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administration 7 days a week. In treatment facilities they are able to get a few days at a time delivered
to the facility, however this requires supervision of a Registered Nurse and special consideration is given
to securing narcotic medications as well as administration by trained personnel under the supervision of
a Registered Nurse.
Further, if the peer recovery specialists are taking people to these medical facilities 7 days a week, I am
not seeing how they can provide adequate supervision with one or even two peer specialists. During the
public hearing, a lot of focus was placed on the addiction treatment aspect of things, such as how would
they manage to supervise a home with the peer specialist needed to bring someone somewhere in an
urgent or emergent matter. I would like the council to consider that there is much more to treating folks
in this realm other than urgent or emergent matters. Patients with these issues commonly have co-
morbid health issues requiring many medical appointments, dental appointments, court hearings,
supervised children visitation, trips to the store for necessities etc. It was common for the facilities I
have experience with to have a full time driver just for this. Acknowledged
I ask the council to consider the potential impacts a poorly executed business model with little
experience will have in our residential area. The services they aim to provide is commendable and
needed, however it must be done in a manner that is safe to the people they serve, well organized and
has clear established policy and procedure. The residents of 309 5th St E oppose this proposal for a
special use permit.
Thank you,
Emily Mellingen
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City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Cody Mathisen – Principal Engineer
Date: April 24, 2023
Item: Accept Permanent Utility Easement Agreements – Hiawatha Broadband Communications –
Pleasant, Dakota Hills, South Pines, Tuttle, Riverwood, Greten, and Cannon Parks
Council Action Requested:
Enclosed for Council consideration are 7 Permanent Utility Easement Agreements, officially granting
Hiawatha Broadband Communications access rights to install and maintain in perpetuity small areas of
Pleasant, Dakota Hills, South Pines, Tuttle, Riverwood, Greten, and Cannon Parks for their facilities.
Background Information:
Hiawatha Broadband Communications (“HBC”) has been installing a new fiber optic network throughout
the City to provide an alternative internet service option to residents since the summer of 2021. As part
of their ongoing project, HBC would like to use a small portion of 7 separate city parks to install utility
cabinets that will serve as the local hubs of their network.
The small portions of land that are being granted for these easements are all on the border of road
right-of-way, and will not impact any space within these parks that is currently used for recreation.
While the easements range in size, on average 20 feet by 25 feet, the cabinets that will actually be
installed in these spaces only have a footprint of approximately 3 feet by 5 feet, and will stand
approximately 4 feet off the ground.
On September 7th 2021, Council approved a resolution to grant a similar easement to HBC within
Pioneer Park for the construction of their primary central cabinet. The cabinets that will be installed at
the seven sites being considered with this resolution are considerably smaller than this central cabinet.
City Engineering and Parks Department Staff, as well as legal staff under the direction of City Attorney
Kori Land, have reviewed the easements and provided comments for HBC to address. All comments
have been addressed in the documents provided.
Financial Impact:
Due to the public benefit, the City is providing these easements at no cost to HBC.
HBC has paid fees for its network installation as part of both the City’s standard Right-of-Way permit
process and a separate escrow account to cover Staff time spent reviewing plans and inspecting the
installation.
Attachments:
(7) Permanent Utility Easement Agreements – Each Easement Contains 2 Exhibits:
o Exhibit A – Legal Description of Permanent Easement Area
o Exhibit B – Depiction of Permanent Easement Area
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City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Eitemiller, Finance Manager
Date: May 1, 2023
Item: 2022 Budget Amendment and Fund Closures
Council Action Requested:
Council is asked to approve a budget amendment and Fund closures. All of these will
have an effective date of December 31, 2022.
Background Information:
General Fund: The General Fund balance will increase by approximately $1 million,
with the major revenue changes noted as follows: Non-Departmental decreased from
budget $3,732,448. One significant factor was $2 million not being spent on the City
Hall Dome project. The $2 million is a reimbursable grant from the State of MN.
Another factor was the pace the City has spent the ARPA grant. Because $1,255,948 less
than planned was spent due to the pace of multiple projects, the City could not recognize
this as 2022 revenue. Because of accounting rules, the balance not spent was booked as
unearned revenue. These funds will still be spent as the projects advance to completion.
Building & Inspections’ revenue exceeded budget by $746,077, due to another year that
saw a significant increase in permit revenues issued. The Public Works Engineering
revenue is based on a percentage pertaining to the 2022 street project. Since the budget is
an estimate, it needs to be amended to the actual amount. The Public Works Streets
division slightly exceeded revenue compared to budget due to street opening permits.
The Parks department’s General Fund revenue exceeded budget due to tree removal
service revenues.
General Fund expenditures were $4.2 million under budget. By far, the most significant
portion of this variance was Facilities Management, which finished the year $3,036,489
under budget. This was due to delays in the City Hall Dome project, which was about
$2.2 million less than budgeted. This project will still need to be finished, planned in
2023-2024. Another significant budget variance is in the Finance department. Due to
scheduling issues, much of the Finance system project was delayed, resulting in a positive
budget variance of $316,857. This project will not fully begin until later in 2023, with an
expected completion date in 2024. The most significant variance remaining is in the
Public Works Street division, which finished 2023 $410,770 below budget. Most of this
variance was in capital equipment which was nearly $300,000 below budget because of
delays in receiving orders. The largest of these was $260,000 for a dump truck, which is
expected to be received in 2023. The remainder of savings was in personnel, and
services. Savings in personnel, services, and capital spread across all other departments,
comprises the remainder of this variance.
Special Revenue Funds: The Fire/EMS Fund had a negative budget position for 2022 of
$601,189.98. This was entirely due to lower ambulance revenues. Steps are being taken
that will hopefully improve revenues going forward.
Enterprise Funds: The only enterprise fund that had a negative variance in 2022 was the
Hydro Plant. This variance was $16,091. The reason was costs associated with the
Wildcat Solar Garden. Without these costs, the Hydro Plant would have had a positive
variance.
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Fund closures-
Request authorization to close the following funds:
2016 Equipment Certificates
Parks Facilities Bonds 2001
2010 General Obligations Bonds
2011 General Obligations Bonds
2020 Street Improvements
2021 Street Improvements
Before closing the 2021 Improvements fund, staff requests approval to transfer in funds from the
Budget Stabilization Fund. This was planned in the 2021 budget but wasn’t completed. This left the
2021 Improvements fund with a negative balance. Completing this transfer will resolve this situation.
For the other funds, any residual amounts remaining will be transferred to our Debt Redemption fund.
Financial Impact:
The budget amendment creates a significant positive position in the general fund of
$1,022,568. The final year-end position for the fund may vary slightly as adjusting entries
associated with our annual audit are made.
Advisory Commission Discussion:
None.
Council Committee Discussion:
None.
Attachments:
• 2022 Budget resolution, Fund closures
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 5-XX-23
A RESOLUTION AMENDING THE 2022 BUDGET AND FUND CLOSURES
AND TRANSFERS
WHEREAS, the Mayor and City Council adopted the 2022 budget on December 6,
2021; and
WHEREAS, there is a need to amend the budget and close funds;
WHEREAS, there is also the need to transfer any residual monies from funds closing;
WHEREAS, any residual dollars from the following funds will be transferred to the
debt redemption fund for future council direction;
NOW THEREFORE LET IT BE RESOLVED THAT, the budget is amended as
follows with an effective date of December 31, 2022:
Fund closures
2016 Equipment Certificates
Parks Facilities Bonds 2001
2010 General Obligations Bonds
2011 General Obligations Bonds
2020 Street Improvements
2021 Street Improvements
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General Fund
Revenues by Major Category:
2023 Budget Change Amended 4/1/23
w/rollovers
Non-Departmental 14,895,919 (3,495,415) 11,400,504
Investments 45,000 (237,033) (192,033)
City Clerk 103,750 2,207 105,957
Finance - - -
Facility Maintenance 33,880 (15,015) 18,865
Planning 17,000 7,837 24,837
I.T.- 612 612
Police 597,056 241,257 838,313
Building & Inspections 431,200 746,077 1,177,277
Safety 10,000 (19,990) (9,990)
Public Works-engineering 511,000 64,940 575,940
Public Works-Streets 611,000 21,226 632,226
Public Works-Street Lights 1,000 3,941 4,941
Parks & Recreation 75,500 41,878 117,378
Miscellaneous - - -
Transfers In 472,380 - 472,380
Total Revenues 17,804,685 (2,637,477) 15,167,208
Expenditures by Major Function:
Council & Mayor 115,157 15,064 100,093
Adminstration 330,496 12,915 317,581
City Clerk 651,097 95,897 555,200
Finance 1,066,765 316,857 749,908
Legal 236,500 7,626 228,874
Facility Management 3,614,684 3,036,489 578,195
Planning 244,460 (4,865) 249,325
I.T.807,158 94,741 712,417
Police 6,036,509 54,563 5,981,946
Building & Inspections 738,386 (27,498)765,884
Safety 2,700 (10,651)13,351
Public Works-Engineering 560,833 42,700 518,133
Public Works-Streets 2,022,652 410,770 1,611,882
Public Works-Street Lights 216,800 (41,828)258,628
Public Works-Sidewalks 25,000 21,075 3,925
Parks & Recreation 126,950 (56,482)183,432
Miscellaneous/Transfers Out 1,557,856 241,991 1,315,865
Total Expenditures 18,354,003 4,209,364 14,144,640
Revenues less Expenditures (549,318) (1,571,886) 1,022,568
Appropriated Fund Balance 549,318 1,571,886 (1,022,568)
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Adopted this 1st day of May 2023,
Mary Fasbender, Mayor
Attest:
Kelly Murtaugh, City Clerk
2023 Budget
Special Revenue Funds w/rollovers Change Amended 2/13/23
Revenues:
Fire/EMS 4,608,077 (568,828) 4,039,249
-
Total Revenues 4,608,077 (568,828) 4,039,249
Expenditures:
Fire/EMS 4,636,445 (3,994) 4,640,439
-
Total Expenditures 4,636,445 (3,994) 4,640,439
Revenues less Expenditures (28,368) (572,822) (601,190)
Appropriated Fund Balance (28,368) (572,822) (601,190)
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City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Eitemiller, Finance Manager
Date: May 1, 2023
Item: Set Sale Date for Issuance of Bonds
Council Action Requested:
Approve the sale date as June 5, 2023 for $4,450,000 General Obligation Improvement Bonds as
well as corresponding resolution.
Background Information:
These bonds are for the financing of the 2023 street improvement project. These obligations will
be sold by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60,
Subdivision 2(9). The rating of these bonds will take place the week of May 8.
Financial Impact:
Bond and interest payments are factored into the City’s debt structure.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Resolution
Finance Plan
Municipal Advisory Agreement
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76984980v1
EXTRACT OF MINUTES OF A MEETING
OF THE CITY COUNCIL
CITY OF HASTINGS, MINNESOTA
HELD: May 1, 2023
Pursuant to due call and notice thereof, a regular or special meeting of the City Council
of the City of Hastings, Dakota and Washington Counties, Minnesota, was duly held at the City
Hall on May 1, 2023, at 7:00 P.M. for the purpose in part of authorizing the competitive
negotiated sale of the $4,450,000 General Obligation Bonds, Series 2023A.
The following members were present:
and the following were absent:
Member _______________ introduced the following resolution and moved its adoption:
RESOLUTION NO. _______________
RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF
GENERAL OBLIGATION BONDS, SERIES 2023A
A. WHEREAS, the City Council of the City of Hastings, Minnesota (the "City"), has
heretofore determined that it is necessary and expedient to issue General Obligation Bonds,
Series 2023A (the "Bonds") to finance City's 2023 street reconstruction projects and utility
improvement projects; and
B. WHEREAS, the City has retained Northland Securities, Inc., in Minneapolis,
Minnesota ("Northland"), as its independent municipal advisor and is therefore authorized to sell
the Bonds by competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60,
Subdivision 2(9); and
C. WHEREAS, the City has retained Taft Stettinius & Hollister LLP, in
Minneapolis, Minnesota as its bond counsel for purposes of this financing.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings,
Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Northland to solicit proposals
for the competitive negotiated sale of the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at the time and place
specified in the Notice of Sale, in substantially the form attached hereto as Attachment A, for the
purpose of considering sealed proposals for and awarding the sale of the Bonds. The Finance
Manager, or designee, shall open proposals at the time and place specified in the Notice of Sale.
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76984980v1
2
3. Notice of Sale. The terms and conditions of the Bonds and the negotiation thereof
are in substantially in the form set forth in the Notice of Sale attached hereto as Attachment A
and hereby approved and made a part hereof.
4. Official Statement. In connection with the competitive negotiated sale of the
Bonds, the Finance Manager and other officers or employees of the City are hereby authorized to
cooperate with Northland and participate in the preparation of an official statement for the
Bonds, and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by member
_______________ and, after full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
Whereupon the resolution was declared duly passed and adopted.
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STATE OF MINNESOTA
COUNTIES OF DAKOTA AND WASHINGTON
CITY OF HASTINGS
I, the undersigned, being the duly qualified and acting Clerk of the City of Hastings,
Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of
minutes with the original thereof on file in my office, and that the same is a full, true and
complete transcript of the minutes of a meeting of the City Council duly called and held on the
date therein indicated, insofar as such minutes relate to the City's $4,450,000 General Obligation
Bonds, Series 2023A.
WITNESS my hand on May 1, 2023.
__________________________________
Clerk
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A-1
ATTACHMENT A
NOTICE OF SALE
$4,450,000*
GENERAL OBLIGATION BONDS, SERIES 2023A
CITY OF HASTINGS, MINNESOTA
(Book-Entry Only)
NOTICE IS HEREBY GIVEN that these Bonds will be offered for sale according to the following terms:
TIME AND PLACE:
Proposals (also referred to herein as "bids") will be opened by the City's Finance Manager, or designee,
on Monday, June 5, 2023, at 10:00 A.M., CT, at the offices of Northland Securities, Inc. (the City's
"Municipal Advisor"), 150 South 5th Street, Suite 3300, Minneapolis, Minnesota 55402. Consideration of
the Proposals for award of the sale will be by the City Council at its meeting at the City Offices beginning
Monday, June 5, 2023 at 7:00 P.M., CT.
SUBMISSION OF PROPOSALS
Proposals may be:
a) submitted to the office of Northland Securities, Inc.,
b) faxed to Northland Securities, Inc. at 612-851-5918,
c) emailed to PublicSale@northlandsecurities.com
d) for proposals submitted prior to the sale, the final price and coupon rates may be submitted to
Northland Securities, Inc. by telephone at 612-851-5900 or 612-851-4968, or
e) submitted electronically.
Notice is hereby given that electronic proposals will be received via PARITY™, or its successor, in the
manner described below, until 10:00 A.M., CT, on Monday, June 5, 2023. Proposals may be submitted
electronically via PARITY™ or its successor, pursuant to this Notice until 10:00 A.M., CT, but no
Proposal will be received after the time for receiving Proposals specified above. To the extent any
instructions or directions set forth in PARITY™, or its successor, conflict with this Notice, the terms of
this Notice shall control. For further information about PARITY™, or its successor, potential bidders may
contact Northland Securities, Inc. or i-Deal at 1359 Broadway, 2nd floor, New York, NY 10018,
telephone 212-849-5021.
Neither the City nor Northland Securities, Inc. assumes any liability if there is a malfunction of
PARITY™ or its successor. All bidders are advised that each Proposal shall be deemed to constitute a
contract between the bidder and the City to purchase the Bonds regardless of the manner in which the
Proposal is submitted.
* The City reserves the right to increase or decrease the principal amount of the Bonds. Any such increase or decrease will be
made in multiples of $5,000 and may be made in any maturity. If any maturity is adjusted, the purchase price will also be
adjusted to maintain the same gross spread.
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BOOK-ENTRY SYSTEM
The Bonds will be issued by means of a book-entry system with no physical distribution of bond
certificates made to the public. The Bonds will be issued in fully registered form and one bond certificate,
representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the
name of Cede & Co. as nominee of Depository Trust Company ("DTC"), New York, New York, which
will act as securities depository of the Bonds.
Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof
of a single maturity through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the City through U.S. Bank Trust Company, National Association,
St. Paul, Minnesota (the "Paying AgentRegistrar"), to DTC, or its nominee as registered owner of the
Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of
DTC; transfer of principal and interest payments to beneficial owners by participants will be the
responsibility of such participants and other nominees of beneficial owners. The successful bidder, as a
condition of delivery of the Bonds, will be required to deposit the bond certificates with DTC. The City
will pay reasonable and customary charges for the services of the Paying AgentRegistrar.
DATE OF ORIGINAL ISSUE OF BONDS
Date of Delivery (Estimated to be June 29, 2023)
AUTHORITY/PURPOSE/SECURITY
The Bonds are being issued pursuant to Minnesota Statutes, Chapters 444 and 475 and Section 475.58
Sub. 3b. Proceeds will be used to finance various street and utility improvement projects within the City
and to pay costs associated with the issuance of the Bonds. The Bonds are payable from net revenues of
the City’s sewer and water utilities and additionally secured by ad valorem taxes on all taxable property
within the City. The full faith and credit of the City is pledged to their payment and the City has validly
obligated itself to levy ad valorem taxes in the event of any deficiency in the debt service account
established for this issue.
INTEREST PAYMENTS
Interest is due semiannually on each February 1 and August 1, commencing February 1, 2024, to
registered owners of the Bonds appearing of record in the Bond Register as of the close of business on the
fifteenth day (whether or not a business day) of the calendar month next preceding such interest payment
date.
MATURITIES
Principal is due annually on February 1, inclusive, in each of the years and amounts as follows:
Year Amount Year Amount Year Amount
2024 $105,000 2028 $430,000 2032 $475,000
2025 390,000 2029 440,000 2033 495,000
2026 400,000 2030 455,000 2034 385,000
2027 415,000 2031 460,000
Proposals for the Bonds may contain a maturity schedule providing for any combination of serial bonds
and term bonds, subject to mandatory redemption, so long as the amount of principal maturing or subject
to mandatory redemption in each year conforms to the maturity schedule set forth above.
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INTEREST RATES
All rates must be in integral multiples of 120th or 18th of 1%. The rate for any maturity may not be
more than 2.00% less than the rate for any preceding maturity. All Bonds of the same maturity must bear
a single uniform rate from date of issue to maturity.
ESTABLISHMENT OF ISSUE PRICE
(HOLD-THE-OFFERING-PRICE RULE MAY APPLY – BIDS NOT CANCELLABLE)
The winning bidder shall assist the City in establishing the issue price of the Bonds and shall execute and
deliver to the City at closing an "issue price" or similar certificate setting forth the reasonably expected
initial offering price to the public or the sales price or prices of the Bonds, together with the supporting
pricing wires or equivalent communications, substantially in the form attached hereto as Exhibit A, with
such modifications as may be appropriate or necessary, in the reasonable judgment of the winning bidder,
the City and Bond Counsel. All actions to be taken by the City under this Notice of Sale to establish the
issue price of the Bonds may be taken on behalf of the City by the City's Municipal Advisor and any
notice or report to be provided to the City may be provided to the City's Municipal Advisor.
The City intends that the provisions of Treasury Regulation Section 1.148-1(f)(3)(i) (defining
"competitive sale" for purposes of establishing the issue price of the Bonds) will apply to the initial sale
of the Bonds (the "competitive sale requirements") because:
(1) the City shall disseminate this Notice of Sale to potential underwriters in a manner that is
reasonably designed to reach potential underwriters;
(2) all bidders shall have an equal opportunity to bid;
(3) the City may receive bids from at least three underwriters of municipal bonds who have
established industry reputations for underwriting new issuances of municipal bonds; and
(4) the City anticipates awarding the sale of the Bonds to the bidder who submits a firm offer to
purchase the Bonds at the highest price (or lowest cost), as set forth in this Notice of Sale.
Any bid submitted pursuant to this Notice of Sale shall be considered a firm offer for the purchase
of the Bonds, as specified in the bid.
In the event that the competitive sale requirements are not satisfied, the City shall promptly so advise the
winning bidder. The City may then determine to treat the initial offering price to the public as of the
award date of the Bonds as the issue price of each maturity by imposing on the winning bidder the Hold-
the-Offering-Price Rule as described in the following paragraph (the "Hold-the-Offering-Price Rule").
Bids will not be subject to cancellation in the event that the City determines to apply the Hold-the-
Offering-Price Rule to the Bonds. Bidders should prepare their bids on the assumption that the
Bonds will be subject to the Hold-the-Offering-Price Rule in order to establish the issue price of the
Bonds.
By submitting a bid, the winning bidder shall (i) confirm that the underwriters have offered or will offer
the Bonds to the public on or before the date of award at the offering price or prices (the "Initial Offering
Price"), or at the corresponding yield or yields, set forth in the bid submitted by the winning bidder and
(ii) agree, on behalf of the underwriters participating in the purchase of the Bonds, that the underwriters
will neither offer nor sell unsold Bonds of any maturity to which the Hold-the-Offering Price Rule shall
apply to any person at a price that is higher than the Initial Offering Price to the public during the period
starting on the award date for the Bonds and ending on the earlier of the following:
(1) the close of the fifth (5th) business day after the award date; or
(2) the date on which the underwriters have sold at least 10% of a maturity of the Bonds to the public
at a price that is no higher than the Initial Offering Price to the public (the "10% Test"), at which
time only that particular maturity will no longer be subject to the Hold-the-Offering-Price Rule.
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The City acknowledges that, in making the representations set forth above, the winning bidder will rely
on (i) the agreement of each underwriter to comply with the requirements for establishing issue price of
the Bonds, including, but not limited to, its agreement to comply with the Hold-the-Offering-Price Rule,
if applicable to the Bonds, as set forth in an agreement among underwriters and the related pricing wires,
(ii) in the event a selling group has been created in connection with the initial sale of the Bonds to the
public, the agreement of each dealer who is a member of the selling group to comply with the
requirements for establishing issue price of the Bonds, including but not limited to, its agreement to
comply with the Hold-the-Offering-Price Rule, if applicable to the Bonds, as set forth in a selling group
agreement and the related pricing wires, and (iii) in the event that an underwriter or dealer who is a
member of the selling group is a party to a third-party distribution agreement that was employed in
connection with the initial sale of the Bonds to the public, the agreement of each broker-dealer that is a
party to such agreement to comply with the requirements for establishing issue price of the Bonds,
including, but not limited to, its agreement to comply with the Hold-the-Offering-Price Rule, if applicable
to the Bonds, as set forth in the third-party distribution agreement and the related pricing wires. The City
further acknowledges that each underwriter shall be solely liable for its failure to comply with its
agreement regarding the requirements for establishing issue price of the Bonds, including but not limited
to, its agreement to comply with the Hold-the-Offering-Price Rule, if applicable to the Bonds, and that no
underwriter shall be liable for the failure of any other underwriter, or of any dealer who is a member of a
selling group, or of any broker-dealer that is a party to a third-party distribution agreement to comply with
its corresponding agreement to comply with the requirements for establishing issue price of the Bonds,
including, but not limited to, its agreement to comply with the Hold-the-Offering-Price Rule if applicable
to the Bonds.
By submitting a bid, each bidder confirms that: (i) any agreement among underwriters, any selling group
agreement and each third-party distribution agreement (to which the bidder is a party) relating to the
initial sale of the Bonds to the public, together with the related pricing wires, contains or will contain
language obligating each underwriter, each dealer who is a member of the selling group, and each broker-
dealer that is a party to such third-party distribution agreement, as applicable, (A) to comply with the
Hold-the-Offering-Price Rule, if applicable if and for so long as directed by the winning bidder and as set
forth in the related pricing wires, (B) to promptly notify the winning bidder of any sales of Bonds that to
its knowledge, are made to a purchaser who is a related party to an underwriter participating in the initial
sale of the Bonds to the public (each such term being used as defined below), and (C) to acknowledge
that, unless otherwise advised by the underwriter, dealer or broker-dealer, the winning bidder shall
assume that each order submitted by the underwriter, dealer or broker-dealer is a sale to the public, and
(ii) any agreement among underwriters or selling group agreement relating to the initial sale of the Bonds
to the public, together with the related pricing wires, contains or will contain language obligating each
underwriter or dealer that is a party to a third-party distribution agreement to be employed in connection
with the initial sale of the Bonds to the public to require each broker-dealer that is a party to such retail
distribution agreement to comply with the Hold-the-Offering-Price Rule, if applicable, in each case if and
for so long as directed by the winning bidder or the underwriter and as set forth in the related pricing
wires.
Notes: Sales of any Bonds to any person that is a related party to an underwriter participating in the
initial sale of the Bonds to the public (each such term being used as defined below) shall not constitute
sales to the public for purposes of this Notice of Sale. Further, for purposes of this Notice of Sale:
(1) "public" means any person other than an underwriter or a related party,
(2) "underwriter" means (A) any person that agrees pursuant to a written contract with the City (or
with the lead underwriter to form an underwriting syndicate) to participate in the initial sale of
the Bonds to the public and (B) any person that agrees pursuant to a written contract directly or
indirectly with a person described in clause (A) to participate in the initial sale of the Bonds to
the public (including a member of a selling group or a party to a third-party distribution
agreement participating in the initial sale of the Bonds to the public).
(3) a purchaser of any of the Bonds is a "related party" to an underwriter if the underwriter and the
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purchaser are subject, directly or indirectly, to (A) more than 50% common ownership of the
voting power or the total value of their stock, if both entities are corporations (including direct
ownership by one corporation or another), (B) more than 50% common ownership of their
capital interests or profits interests, if both entities are partnerships (including direct ownership
by one partnership of another), or (C) more than 50% common ownership of the value of the
outstanding stock of the corporation or the capital interests or profit interests of the partnership,
as applicable, if one entity is a corporation and the other entity is a partnership (including direct
ownership of the applicable stock or interests by one entity of the other), and
(4) "sale date" means the date that the Bonds are awarded by the City to the winning bidder.
ADJUSTMENTS TO PRINCIPAL AMOUNT AFTER PROPOSALS
The City reserves the right to increase or decrease the principal amount of the Bonds. Any such increase
or decrease will be made in multiples of $5,000 and may be made in any maturity. If any maturity is
adjusted, the purchase price will also be adjusted to maintain the same gross spread. Such adjustments
shall be made promptly after the sale and prior to the award of Proposals by the City and shall be at the
sole discretion of the City. The successful bidder may not withdraw or modify its Proposal once
submitted to the City for any reason, including post-sale adjustment. Any adjustment shall be conclusive
and shall be binding upon the successful bidder.
OPTIONAL REDEMPTION
Bonds maturing on February 1, 2032 through 2034 are subject to redemption and prepayment at the
option of the City on February 1, 2031 and any date thereafter, at a price of par plus accrued interest.
Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the
maturities and principal amounts within each maturity to be redeemed shall be determined by the City and
if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to
be prepaid shall be chosen by lot by the Bond Registrar.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but
neither the failure to print such numbers on any Bond nor any error with respect thereto shall constitute
cause for a failure or refusal by the successful bidder thereof to accept delivery of and pay for the Bonds
in accordance with terms of the purchase contract. The CUSIP Service Bureau charge for the assignment
of CUSIP identification numbers shall be paid by the successful bidder.
DELIVERY
Delivery of the Bonds will be within thirty days after award, subject to an approving legal opinion by Taft
Stettinius and Hollister, Professional Association, Bond Counsel. The legal opinion will be paid by the
City and delivery will be anywhere in the continental United States without cost to the successful bidder
at DTC.
TYPE OF PROPOSAL
Proposals of not less than $4,401,050 (98.90%) and accrued interest on the principal sum of $4,450,000
must be filed with the undersigned prior to the time of sale. Proposals must be unconditional except as to
legality. Proposals for the Bonds should be delivered to Northland Securities, Inc. and addressed to:
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Chris Eitemiller, Finance Manager
Hastings City Hall
101 4th Street East
Hastings, Minnesota 55033
A good faith deposit (the "Deposit") in the amount of $89,000 in the form of a federal wire transfer
(payable to the order of the City) is only required from the apparent winning bidder, and must be received
within two hours after the time stated for the receipt of Proposals. The apparent winning bidder will
receive notification of the wire instructions from the Municipal Advisor promptly after the sale. If the
Deposit is not received from the apparent winning bidder in the time allotted, the City may choose to
reject their Proposal and then proceed to offer the Bonds to the next lowest bidder based on the terms of
their original proposal, so long as said bidder wires funds for the Deposit amount within two hours of said
offer.
The City will retain the Deposit of the successful bidder, the amount of which will be deducted at
settlement and no interest will accrue to the successful bidder. In the event the successful bidder fails to
comply with the accepted Proposal, said amount will be retained by the City. No Proposal can be
withdrawn after the time set for receiving Proposals unless the meeting of the City scheduled for award of
the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been
made.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost
(TIC) basis. The City's computation of the interest rate of each Proposal, in accordance with customary
practice, will be controlling. In the event of a tie, the sale of the Bonds will be awarded by lot. The City
will reserve the right to: (i) waive non-substantive informalities of any Proposal or of matters relating to
the receipt of Proposals and award of the Bonds, (ii) reject all Proposals without cause, and (iii) reject any
Proposal which the City determines to have failed to comply with the terms herein.
INFORMATION FROM SUCCESSFUL BIDDER
The successful bidder will be required to provide, in a timely manner, certain information relating to the
initial offering price of the Bonds necessary to compute the yield on the Bonds pursuant to the provisions
of the Internal Revenue Code of 1986, as amended.
OFFICIAL STATEMENT
By awarding the Bonds to any underwriter or underwriting syndicate submitting a Proposal therefor, the
City agrees that, no more than seven business days after the date of such award, it shall provide to the
senior managing underwriter of the syndicate to which the Bonds are awarded, the Final Official
Statement in an electronic format as prescribed by the Municipal Securities Rulemaking Board (MSRB).
FULL CONTINUING DISCLOSURE UNDERTAKING
The City will covenant in the resolution awarding the sale of the Bonds and in a Continuing Disclosure
Undertaking to provide, or cause to be provided, annual financial information, including audited financial
statements of the City, and notices of certain material events, as required by SEC Rule 15c2-12.
BANK QUALIFICATION
The City will designate the Bonds as qualified tax-exempt obligations for purposes of Section 265(b)(3)
of the Internal Revenue Code of 1986, as amended.
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BOND INSURANCE AT UNDERWRITER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the
option of the successful bidder, the purchase of any such insurance policy or the issuance of any such
commitment shall be at the sole option and expense of the successful bidder of the Bonds. Any increase in
the costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the
successful bidder, except that, if the City has requested and received a rating on the Bonds from a rating
agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the
successful bidder. Failure of the municipal bond insurer to issue the policy after the Bonds have been
awarded to the successful bidder shall not constitute cause for failure or refusal by the successful bidder
to accept delivery on the Bonds.
The City reserves the right to reject any and all Proposals, to waive informalities and to adjourn the sale.
Dated: May 1, 2023 BY ORDER OF THE HASTINGS CITY COUNCIL
s Chris Eitemiller
Finance Manager
Additional information may be obtained from:
Northland Securities, Inc.
150 South 5th Street, Suite 3300
Minneapolis, Minnesota 55402
Telephone No.: 612-851-5900
EXHIBIT A
[FORM OF ISSUE PRICE CERTIFICATE – COMPETITIVE SALE SATISFIED]
The undersigned, on behalf of ______________________________ (the "Underwriter"),
hereby certifies as set forth below with respect to the sale of the General Obligation Bonds, Series 2023A
(the "Bonds") of the City of Hastings, Minnesota (the "Issuer").
1. Reasonably Expected Initial Offering Price.
(a) As of the Sale Date, the reasonably expected initial offering prices of the Bonds to the
Public by the Underwriter are the prices listed in Schedule A (the "Expected Offering Prices"). The
Expected Offering Prices are the prices for the Maturities of the Bonds used by the Underwriter in
formulating its bid to purchase the Bonds. Attached as Schedule B is a true and correct copy of the bid
provided by the Underwriter to purchase the Bonds.
(b) The Underwriter was not given the opportunity to review other bids prior to submitting
its bid.
(c) The bid submitted by the Underwriter constituted a firm offer to purchase the Bonds.
2. Defined Terms.
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(a) "Maturity" means Bonds with the same credit and payment terms. Bonds with different
maturity dates, or Bonds with the same maturity date but different stated interest rates, are treated as
separate Maturities.
(b) "Public" means any person (including an individual, trust, estate, partnership, association,
company, or corporation) other than an Underwriter or a related party to an Underwriter. The term
"related party" for purposes of this certificate generally means any two or more persons who have greater
than 50 percent common ownership, directly or indirectly.
(c) "Sale Date" means the first day on which there is a binding contract in writing for the sale
of a Maturity of the Bonds. The Sale Date of the Bonds is __________________.
(d) "Underwriter" means (i) any person that agrees pursuant to a written contract with the
Issuer (or with the lead underwriter to form an underwriting syndicate) to participate in the initial sale of
the Bonds to the Public, and (ii) any person that agrees pursuant to a written contract directly or indirectly
with a person described in clause (i) of this paragraph to participate in the initial sale of the Bonds to the
Public (including a member of a selling group or a party to a retail distribution agreement participating in
the initial sale of the Bonds to the Public).
The representations set forth in this certificate are limited to factual matters only. Nothing in this
certificate represents the Underwriter's interpretation of any laws, including specifically Sections 103 and
148 of the Internal Revenue Code of 1986, as amended, and the Treasury Regulations thereunder. The
undersigned understands that the foregoing information will be relied upon by the Issuer with respect to
certain of the representations set forth in the Nonarbitrage Certificate and with respect to compliance with
the federal income tax rules affecting the Bonds, and by Taft Stettinius & Hollister LLP, Bond Counsel in
connection with rendering its opinion that the interest on the Bonds is excluded from gross income for
federal income tax purposes, the preparation of the Internal Revenue Service Form 8038-G, and other
federal income tax advice that it may give to the Issuer from time to time relating to the Bonds.
Dated: June 29, 2023.
[FORM OF ISSUE PRICE CERTIFICATE – HOLD-THE-OFFERING-PRICE RULE APPLIES]
The undersigned, on behalf of ________________________________(the "Underwriter"), on
behalf of itself, hereby certifies as set forth below with respect to the sale and issuance of General
Obligation Bonds, Series 2023A (the "Bonds") of the City of Hastings, Minnesota (the "Issuer").
1. Initial Offering Price of the Bonds.
(a) The Underwriter offered each Maturity of the Bonds to the Public for purchase at the
respective initial offering prices listed in Schedule A (the "Initial Offering Prices") on or before the Sale
Date. A copy of the pricing wire or equivalent communication for the Bonds is attached to this certificate
as Schedule B.
(b) As set forth in the Notice of Sale and bid award, the Underwriter has agreed in writing
that, (i) for each Maturity of the Bonds, it would neither offer nor sell any of the Bonds of such Maturity
to any person at a price that is higher than the Initial Offering Price for such Maturity during the Holding
Period for such Maturity (the "hold-the-offering-price rule"), and (ii) any selling group agreement shall
contain the agreement of each dealer who is a member of the selling group, and any retail distribution
agreement shall contain the agreement of each broker-dealer who is a party to the retail distribution
agreement, to comply with the hold-the-offering-price rule. Pursuant to such agreement, no Underwriter
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(as defined below) has offered or sold any Maturity of the Bonds at a price that is higher than the
respective Initial Offering Price for that Maturity of the Bonds during the Holding Period.
2. Defined Terms.
(a) "Holding Period" means, for each Maturity of the Bonds, the period starting on the Sale
Date and ending on the earlier of (i) the close of the fifth business day after the Sale Date
(________________), or (ii) the date on which the Underwriter has sold at least 10% of such Maturity of
the Bonds to the Public at prices that are no higher than the Initial Offering Price for such Maturity.
(b) "Maturity" means Bonds with the same credit and payment terms. Bonds with different
maturity dates, or Bonds with the same maturity date but different stated interest rates, are treated as
separate Maturities.
(c) "Public" means any person (including an individual, trust, estate, partnership, association,
company, or corporation) other than an Underwriter or a related party to an Underwriter. The term
"related party" for purposes of this certificate generally means any two or more persons who have greater
than 50 percent common ownership, directly or indirectly.
(d) "Sale Date" means the first day on which there is a binding contract in writing for the sale
of a Maturity of the Bonds. The Sale Date of the Bonds is _______________.
(e) "Underwriter" means (i) any person that agrees pursuant to a written contract with the
Issuer (or with the lead underwriter to form an underwriting syndicate) to participate in the initial sale of
the Bonds to the Public, and (ii) any person that agrees pursuant to a written contract directly or indirectly
with a person described in clause (i) of this paragraph to participate in the initial sale of the Bonds to the
Public (including a member of a selling group or a party to a retail distribution agreement participating in
the initial sale of the Bonds to the Public).
The representations set forth in this certificate are limited to factual matters only. Nothing in this
certificate represents the Representative's interpretation of any laws, including specifically Sections 103
and 148 of the Internal Revenue Code of 1986, as amended, and the Treasury Regulations thereunder.
The undersigned understands that the foregoing information will be relied upon by the Issuer with respect
to certain of the representations set forth in the Nonarbitrage Certificate and with respect to compliance
with the federal income tax rules affecting the Bonds, and by Taft Stettinius & Hollister LLP, Bond
Counsel, in connection with rendering its opinion that the interest on the Bonds is excluded from gross
income for federal income tax purposes, the preparation of the Internal Revenue Service Form 8038-G,
and other federal income tax advice that it may give to the Issuer from time to time relating to the Bonds.
Dated: June 29, 2023.
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Finance Plan
City of Hastings, Minnesota
$4,450,000
General Obligation Bonds, Series 2023A
May 1, 2023
150 South 5th Street, Suite 3300
Minneapolis, MN 55402
612-851-5900 800-851-2920
www.northlandsecurities.com
Member FINRA and SIPC | Registered MSRB and SEC
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Northland Securities, Inc. Page 1
Contents
Executive Summary
Issue Overview
Purpose
Authority
Structure
Security and Source of Repayment
Plan Rationale
Issuing Process
Attachment 1 – Preliminary Debt Service Schedules
Attachment 2 – Estimated Levy Schedules
Attachment 3 – Related Considerations
Bank Qualified
Arbitrage Compliance
Continuing Disclosure
Premiums
Rating
Attachment 4 – Calendar of Events
Attachment 5 - Risk Factors
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Northland Securities, Inc. Page 2
Executive Summary
The following is a summary of the recommended terms for the issuance of $4,450,000 General
Obligation Bonds, Series 2023A (the “Bonds”). Additional information on the proposed finance
plan and issuing process can be found after the Executive Summary, in the Issue Overview and
Attachment 3 – Related Considerations.
Purpose Proceeds from the Bonds will be used to finance the City’s 2023
street and utility projects and to pay the costs associated with
the issuance of the Bonds.
Security The Bonds will be a general obligation of the City. The City will
pledge net revenues of the City’s water and sanitary sewer
utilities and ad valorem taxes for payment of the Bonds.
Repayment Term The Bonds will mature annually each February 1 in the years
2024 through 2034. Interest on the Bonds will be payable on
February 1, 2024, and semiannually thereafter on each February
1 and August 1.
Estimated Interest Rate True interest cost (TIC): 3.26%
Prepayment Option Bonds maturing on and after February 1, 2032, will be subject
to redemption on February 1, 2031, and any day thereafter at a
price of par plus accrued interest.
Rating A rating will be requested from Standard & Poor’s (“S&P”). The
City’s general obligation debt is currently rated “AA” by S&P.
Tax Status The Bonds will be tax-exempt, bank qualified obligations.
Risk Factors There are certain risks associated with all debt. Risk factors
related to the Bonds are discussed in Attachment 5.
Type of Bond Sale Public Sale – Competitive Bids
Proposals Received Monday, June 5, 2023 @ 10:00 A.M.
Council Consideration Monday, June 5, 2023 @ 7:00 P.M.
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Northland Securities, Inc. Page 3
Issue Overview
Purpose
Proceeds from the Bonds will be used to finance the City’s 2023 street (the “Street Reconstruction
Portion”) and utility (the “Revenue Portions”) projects and to pay costs associated with issuing
the Bonds. The Revenue Portions consist of a “Water Portion” and a “Sanitary Sewer Portion.”
The table below contains the sources and uses of funds for the bond issue.
Authority
The Bonds will be issued pursuant to the authority of Minnesota Statutes, Chapters 444, and 475
and Section 475.58, Subdivision 3b.
Street Reconstruction Portion
Under Section 475.58, Subdivision 3b., street reconstruction bonds can be used to finance the
reconstruction and bituminous overlay of existing city streets. Eligible improvements may
include utility replacement and relocation and other activities incidental to the street
reconstruction; the addition or reconstruction of turn lanes, bicycle lanes, sidewalks, paths, and
other improvements having a substantial public safety function; realignments and other
modifications to intersect with state and county roads; and the local share of state and county
road projects. Eligible improvements do not include the portion of project cost allocable to
widening a street or adding curbs and gutters where none previously existed.
Minnesota Statutes, Section 475.53 states that a city or county may not incur or be subject to a net
debt in excess of three percent (3%) of its estimated market value. Net debt is, with limited
exceptions, debt paid solely from ad valorem taxes, including street reconstruction bonds. The
City’s 2022/2023 Estimated Market Value is $2,751,290,300 and the City’s legal debt margin is
$82,538,709 ($2,751,290,300 x 0.03 = $82,538,709). The City currently has $3,440,000 applicable
towards its debt limit, prior to issuance of the Street Reconstruction Portion of the Bonds.
Before issuing street reconstruction bonds, the City must hold a public hearing on the street
reconstruction project and the proposed bonds, and then must pass a resolution approving the
Street Reconstruction Plan and issuance of street reconstruction bonds. The City held the required
public hearing and approved the Street Reconstruction Plan on February 21, 2023.
If a petition signed by voters equal to at least 5 percent of the votes cast in the last general election
requesting a vote on the issuance of bonds is received by the clerk within 30 days after the public
hearing, then the bonds may not be issued unless approved by the voters at an election. The
Street
Reconstruction Water
Sanitary
Sewer
Issue
Summary
Sources Of Funds
Par Amount of Bonds $3,395,000.00 $665,000.00 $390,000.00 $4,450,000.00
Total Sources $3,395,000.00 $665,000.00 $390,000.00 $4,450,000.00 Uses Of Funds
Deposit to Project Construction Fund 3,250,000.00 650,000.00 380,000.00 4,280,000.00
Deposit to Capitalized Interest (CIF) Fund 60,620.22 --60,620.22
Costs of Issuance 44,545.07 8,725.32 5,117.11 58,387.50
Total Underwriter's Discount (1.100%)37,345.00 7,315.00 4,290.00 48,950.00
Rounding Amount 2,489.71 (1,040.32)592.89 2,042.28
Total Uses $3,395,000.00 $665,000.00 $390,000.00 $4,450,000.00
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Calendar of Events provided in Attachment 4 indicates that the Bonds will be sold after the 30-
day petition period, which expired on March 23, 2023.
Water and Sanitary Sewer Portions
Under Chapter 444, general obligation utility revenue bonds may be issued to build, construct,
reconstruct, repair, enlarge, improve, or in any other manner obtain sanitary sewer, water and
storm sewer facilities, and maintain and operate the facilities inside or outside a city’s corporate
limits.
Structure
The Street Reconstruction Portion of the Bonds has been structured over 10 years, with relatively
level annual debt service payments beginning in 2025. The Revenue Portions of the Bonds have
been structured over 10 years, with relatively level annual debt service payments beginning in
2024.
The proposed structure for the bond issue and preliminary debt service projections for each
portion of the issue are illustrated in Attachment 1 and the estimated levies are illustrated in
Attachment 2.
Security and Source of Repayment
The Bonds will be general obligations of the City. The finance plan relies on the following
assumptions for the revenues used to pay debt service, as provided by City staff:
• Special Assessments. Although not pledged as security for the Bonds, the City is expected
to levy special assessments against benefited properties in the amount of $500,000 to reduce
the levy on the Street Reconstruction Portion of the Bonds. The assessments are structured
for level annual payments, with interest charged at a rate that is 1.50% over the True
Interest Cost of the Street Reconstruction Portion of the Bonds (currently estimated to be
4.75%). The assessments will be levied in 2023 for first payment in 2024.
• Utility Revenues. Net revenues of the City’s sewer and water utilities (operating funds)
will be pledged for payment of the Revenue Portions of the Bonds. The City will covenant
to adopt sanitary sewer and water rates and charges that are sufficient to produce net
revenues equal to at least 105% of the debt service requirements on the Revenue Portions
of the Bonds. In the event there is a deficiency in the amount of net revenues available for
payment of debt service, the City may levy taxes to cover the insufficiency, but only on a
temporary basis until rates are adjusted.
• Property Taxes. The remaining revenues needed to pay debt service on the Bonds are
expected to come from property tax levies. The initial projections show annual tax levies
averaging approximately $355,114 for the Street Reconstruction Portion are needed to
produce the statutory requirement of 105% of debt service, after accounting for
assessments, and sanitary sewer and water utility revenues. The full 105% levy will need
to be certified by the City; however, the levies may be adjusted annually based on actual
special assessment collections and additional monies in the debt service fund. The initial
tax levy will be made in 2023 for taxes payable in 2024.
Given the timing of the initial revenue from the tax levy, capitalized interest will be
included in the bond issue to cover the first interest payment due on February 1, 2024,
before the first tax collections are received for the Street Reconstruction Portion of the
Bonds.
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Plan Rationale
The Finance Plan recommended in this report is based on a variety of factors and information
provided by the City related to the financed project and City objectives, Northland’s knowledge
of the City and our experience in working with similar cities and projects. The issuance of General
Obligation Bonds provides the best means of achieving the City’s objectives and cost-effective
financing. The City has successfully issued and managed this type of debt for previous projects.
Issuing Process
Northland will receive bids to purchase the Bonds on Monday, June 5, 2023, at 10:00 AM. Market
conditions and the marketability of the Bonds support issuance through a competitive sale. This
process has been chosen as it is intended to produce the lowest combination of interest expense
and underwriting expense on the date and time set to receive bids. The calendar of events for the
issuing process can be found in Attachment 4.
Municipal Advisor: Northland Securities, Inc., Minneapolis, Minnesota
Bond Counsel: Taft Stettinius and Hollister LLP, Minneapolis, Minnesota
Paying Agent: US Bank Trust Company, National Association, St. Paul, Minnesota
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Attachment 1 – Preliminary Debt Service Schedules
Total Combined 2023A Bonds
*Based on Bank Qualified “AA” rates as of April 14, 2023, plus 0.50%.
Date Principal Coupon Interest Total P+I Fiscal Total
06/29/2023 -----
02/01/2024 105,000.00 3.100%79,271.80 184,271.80 184,271.80
08/01/2024 --65,678.75 65,678.75 -
02/01/2025 390,000.00 3.050%65,678.75 455,678.75 521,357.50
08/01/2025 --59,731.25 59,731.25 -
02/01/2026 400,000.00 3.000%59,731.25 459,731.25 519,462.50
08/01/2026 --53,731.25 53,731.25 -
02/01/2027 415,000.00 2.950%53,731.25 468,731.25 522,462.50
08/01/2027 --47,610.00 47,610.00 -
02/01/2028 430,000.00 2.900%47,610.00 477,610.00 525,220.00
08/01/2028 --41,375.00 41,375.00 -
02/01/2029 440,000.00 2.900%41,375.00 481,375.00 522,750.00
08/01/2029 --34,995.00 34,995.00 -
02/01/2030 455,000.00 2.900%34,995.00 489,995.00 524,990.00
08/01/2030 --28,397.50 28,397.50 -
02/01/2031 460,000.00 2.950%28,397.50 488,397.50 516,795.00
08/01/2031 --21,612.50 21,612.50 -
02/01/2032 475,000.00 3.050%21,612.50 496,612.50 518,225.00
08/01/2032 --14,368.75 14,368.75 -
02/01/2033 495,000.00 3.200%14,368.75 509,368.75 523,737.50
08/01/2033 --6,448.75 6,448.75 -
02/01/2034 385,000.00 3.350%6,448.75 391,448.75 397,897.50
Total $4,450,000.00 -$827,169.30 $5,277,169.30 -
Yield Statistics
Bond Year Dollars $27,030.56
Average Life 6.074 Years
Average Coupon 3.0601269%
Net Interest Cost (NIC)3.2412183%
True Interest Cost (TIC)3.2603632%
Bond Yield for Arbitrage Purposes 3.0553851%
All Inclusive Cost (AIC)3.5090199%
IRS Form 8038
Net Interest Cost 3.0601269%
Weighted Average Maturity 6.074 Years
Optional Redemption
02/01/2031 @100.000%
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Street Reconstruction Portion
Water Portion
Date Principal Coupon Interest Total P+I Fiscal Total
06/29/2023 -----
02/01/2024 --60,620.22 60,620.22 60,620.22
08/01/2024 --51,470.00 51,470.00 -
02/01/2025 295,000.00 3.050%51,470.00 346,470.00 397,940.00
08/01/2025 --46,971.25 46,971.25 -
02/01/2026 305,000.00 3.000%46,971.25 351,971.25 398,942.50
08/01/2026 --42,396.25 42,396.25 -
02/01/2027 315,000.00 2.950%42,396.25 357,396.25 399,792.50
08/01/2027 --37,750.00 37,750.00 -
02/01/2028 325,000.00 2.900%37,750.00 362,750.00 400,500.00
08/01/2028 --33,037.50 33,037.50 -
02/01/2029 335,000.00 2.900%33,037.50 368,037.50 401,075.00
08/01/2029 --28,180.00 28,180.00 -
02/01/2030 345,000.00 2.900%28,180.00 373,180.00 401,360.00
08/01/2030 --23,177.50 23,177.50 -
02/01/2031 350,000.00 2.950%23,177.50 373,177.50 396,355.00
08/01/2031 --18,015.00 18,015.00 -
02/01/2032 365,000.00 3.050%18,015.00 383,015.00 401,030.00
08/01/2032 --12,448.75 12,448.75 -
02/01/2033 375,000.00 3.200%12,448.75 387,448.75 399,897.50
08/01/2033 --6,448.75 6,448.75 -
02/01/2034 385,000.00 3.350%6,448.75 391,448.75 397,897.50
Total $3,395,000.00 -$660,410.22 $4,055,410.22 -
Date Principal Coupon Interest Total P+I Fiscal Total
06/29/2023 -----
02/01/2024 65,000.00 3.100%11,755.69 76,755.69 76,755.69
08/01/2024 --8,973.75 8,973.75 -
02/01/2025 60,000.00 3.050%8,973.75 68,973.75 77,947.50
08/01/2025 --8,058.75 8,058.75 -
02/01/2026 60,000.00 3.000%8,058.75 68,058.75 76,117.50
08/01/2026 --7,158.75 7,158.75 -
02/01/2027 65,000.00 2.950%7,158.75 72,158.75 79,317.50
08/01/2027 --6,200.00 6,200.00 -
02/01/2028 65,000.00 2.900%6,200.00 71,200.00 77,400.00
08/01/2028 --5,257.50 5,257.50 -
02/01/2029 65,000.00 2.900%5,257.50 70,257.50 75,515.00
08/01/2029 --4,315.00 4,315.00 -
02/01/2030 70,000.00 2.900%4,315.00 74,315.00 78,630.00
08/01/2030 --3,300.00 3,300.00 -
02/01/2031 70,000.00 2.950%3,300.00 73,300.00 76,600.00
08/01/2031 --2,267.50 2,267.50 -
02/01/2032 70,000.00 3.050%2,267.50 72,267.50 74,535.00
08/01/2032 --1,200.00 1,200.00 -
02/01/2033 75,000.00 3.200%1,200.00 76,200.00 77,400.00
Total $665,000.00 -$105,218.19 $770,218.19 -
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Sanitary Sewer Portion
Date Principal Coupon Interest Total P+I Fiscal Total
06/29/2023 -----
02/01/2024 40,000.00 3.100%6,895.89 46,895.89 46,895.89
08/01/2024 --5,235.00 5,235.00 -
02/01/2025 35,000.00 3.050%5,235.00 40,235.00 45,470.00
08/01/2025 --4,701.25 4,701.25 -
02/01/2026 35,000.00 3.000%4,701.25 39,701.25 44,402.50
08/01/2026 --4,176.25 4,176.25 -
02/01/2027 35,000.00 2.950%4,176.25 39,176.25 43,352.50
08/01/2027 --3,660.00 3,660.00 -
02/01/2028 40,000.00 2.900%3,660.00 43,660.00 47,320.00
08/01/2028 --3,080.00 3,080.00 -
02/01/2029 40,000.00 2.900%3,080.00 43,080.00 46,160.00
08/01/2029 --2,500.00 2,500.00 -
02/01/2030 40,000.00 2.900%2,500.00 42,500.00 45,000.00
08/01/2030 --1,920.00 1,920.00 -
02/01/2031 40,000.00 2.950%1,920.00 41,920.00 43,840.00
08/01/2031 --1,330.00 1,330.00 -
02/01/2032 40,000.00 3.050%1,330.00 41,330.00 42,660.00
08/01/2032 --720.00 720.00 -
02/01/2033 45,000.00 3.200%720.00 45,720.00 46,440.00
Total $390,000.00 -$61,540.89 $451,540.89 -
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Attachment 2 – Estimated Levy Schedules
Street Reconstruction Portion
Date Total P+I CIF 105% Levy
Less:
Special
Assessment
Revenue*Net Levy
Levy
Year
Collection
Year
02/01/2024 60,620.22 (60,620.22)---
02/01/2025 397,940.00 -417,837.00 64,339.14 353,497.86 2023 2024
02/01/2026 398,942.50 -418,889.63 64,339.14 354,550.49 2024 2025
02/01/2027 399,792.50 -419,782.13 64,339.13 355,443.00 2025 2026
02/01/2028 400,500.00 -420,525.00 64,339.13 356,185.87 2026 2027
02/01/2029 401,075.00 -421,128.75 64,339.14 356,789.61 2027 2028
02/01/2030 401,360.00 -421,428.00 64,339.15 357,088.85 2028 2029
02/01/2031 396,355.00 -416,172.75 64,339.14 351,833.61 2029 2030
02/01/2032 401,030.00 -421,081.50 64,339.14 356,742.36 2030 2031
02/01/2033 399,897.50 -419,892.38 64,339.15 355,553.23 2031 2032
02/01/2034 397,897.50 -417,792.38 64,339.14 353,453.24 2032 2033
Total $4,055,410.22 (60,620.22)$4,194,529.50 $643,391.40 $3,551,138.10
*Special assessment revenue is based on assessments totaling $500,000 assessed at a rate of 4.75% (1.50%
over the True Interest Cost, rounded to the nearest 0.05%), with equal annual payments spread over 10 years.
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Attachment 3 – Related Considerations
Bank Qualified
We understand the City (in combination with any subordinate taxing jurisdictions or debt issued
in the City’s name by 501(c)3 corporations) anticipates issuing $10,000,000 or less in tax-exempt
debt during this calendar year. Therefore, the Bonds will be designated as “bank qualified”
obligations pursuant to Federal Tax Law.
Arbitrage Compliance
Project/Construction Fund. All tax-exempt bond issues are subject to federal rebate requirements
which require all arbitrage earned to be rebated to the U.S. Treasury. A rebate exemption the
City expects to qualify for is the “small issuer exemption” because the City expects to issue less
than $5,000,000 of tax-exempt bonds, including any 501(c)3 conduit financings, in calendar year
2023.
Debt Service Fund. The City must maintain a bona fide debt service fund for the Bonds or be
subject to yield restriction in the debt service fund. A bona fide debt service fund involves an
equal matching of revenues to debt service expense with a balance forward permitted equal to
the greater of the investment earnings in the fund during that year or 1/12 of the debt service of
that year.
The City should become familiar with the various Arbitrage Compliance requirements for this
bond issue. The Resolution for the Bonds prepared by Bond Counsel explains the requirements
in greater detail.
Continuing Disclosure
Type: Full
Dissemination Agent: Northland Securities, Inc.
The requirements for continuing disclosure are governed by SEC Rule 15c2-12. The primary
requirements of Rule 15c2-12 actually fall on underwriters. The Rule sets forth due diligence
needed prior to the underwriter’s purchase of municipal securities. Part of this requirement is
obtaining commitment from the issuer to provide continuing disclosure. The document
describing the continuing disclosure commitments (the “Undertaking”) is contained in the
Official Statement that will be prepared to offer the Bonds to investors.
The City has more than $10,000,000 of outstanding debt and is required to undertake “full”
continuing disclosure. Full disclosure requires annual posting of the audit and a separate
continuing disclosure report, as well as the reporting of certain “material events.” Material events
set forth in the Rule, including, but not limited to, bond rating changes, call notices, and issuance
of “financial obligations” (such as USDA loans, Public Finance Authority loans and lease
agreements) must be reported within ten days of occurrence. Northland currently serves as
dissemination agent for the City. We will assist with getting your annual report filed in
compliance with full continuing disclosure regulations.
Premiums
In the current market environment, it is likely that bids received from underwriters will include
premiums. A premium bid occurs when the purchaser pays the City an amount in excess of the
par amount of a maturity in exchange for a higher coupon (interest rate). The use of premiums
reflects the bidder’s view on future market conditions, tax considerations for investors and other
factors. Ultimately, the true interest cost (“TIC”) calculation will determine the lowest bid,
regardless of premium.
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A premium bid produces additional funds that can be used in several ways:
• The premium means that the City needs less bond proceeds and can reduce the size of the
issue by the amount of the premium.
• The premium can be deposited in the Construction Fund and used to pay additional
project costs, rather than used to reduce the size of the issue.
• The premium can be deposited in the Debt Service Fund and used to pay principal and
interest.
Northland will work with City staff prior to the sale day to determine use of premium (if any).
Rating
A rating will be requested from Standard and Poor’s (“S&P”). The City’s general obligation debt
is currently rated "AA" by S&P. The rating process will include a conference call with the rating
analyst from S&P. Northland will assist City staff in preparing for and conducting the rating calls.
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Attachment 4 – Calendar of Events
The following checklist of items denotes each milestone activity as well as the members of the
finance team who will have the responsibility to complete it. Please note this proposed timetable
assumes regularly scheduled City Council meetings.
Date Action Responsible Party
February 7 Draft Street Reconstruction Plan distributed to City
staff
City Staff, Northland,
Bond Counsel
February 11 Notice of Public Hearing for Street Reconstruction Plan
Published no later than this date
City Staff
February 21 Public Hearing – Resolution Approving the Street
Reconstruction Plan and Issuance of the Bonds
Adopted (2/3 vote required)
City Council Action
March 6 Assessment Hearing Held City Council Action
February 2023 March 2023
Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 1 2 3 4
5 6 7 8 9 10 11 5 6 7 8 9 10 11
12 13 14 15 16 17 18 12 13 14 15 16 17 18
19 20 21 22 23 24 25 19 20 21 22 23 24 25
26 27 28 26 27 28 29 30 31
April 2023 May 2023
Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat
1 1 2 3 4 5 6
2 3 4 5 6 7 8 7 8 9 10 11 12 13
9 10 11 12 13 14 15 14 15 16 17 18 19 20
16 17 18 19 20 21 22 21 22 23 24 25 26 27
23 24 25 26 27 28 29 28 29 30 31
30
June 2023 July 2023
Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat
1 2 3 1
4 5 6 7 8 9 10 2 3 4 5 6 7 8
11 12 13 14 15 16 17 9 10 11 12 13 14 15
18 19 20 21 22 23 24 16 17 18 19 20 21 22
25 26 27 28 29 30 23 24 25 26 27 28 29
30 31
Holiday
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Date Action Responsible Party
March 23 General Information Certificate relating to the Bonds
sent to City for completion
Referendum Period Over
Northland
April 3 or April 17 Construction Bids Awarded City Council Action
April 6 City returns General Information Certificate to
Northland
City Staff
April 19 Final project costs and sources of repayment provided
to Northland
City Staff
April 21 Rating Request sent to S&P
Preliminary Official Statement Sent to City for Sign Off
Northland, City Staff
April 24 Set Sale Resolution and Finance Plan Sent to City Northland, Bond
Counsel
May 1 Set Sale Resolution Adopted and Review of Finance
Plan – 7:00 p.m.
Northland, Bond
Counsel, City Council
Action
Week of May 1 or
May 8
Rating Call with S&P Northland, City Staff,
Rating Agency
May 19 Rating Received Northland, City Staff,
Rating Agency
May 26 Awarding Resolution sent to City Northland, Bond
Counsel
June 5 Bond Sale at 10:00 a.m.
Bond Proposal Signed and Awarding Resolution
adopted – 7:00 p.m.
Northland, City
Council Action
June 29 Closing on the Bonds (Proceeds Available) Northland, City Staff,
Bond Counsel
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Attachment 5 - Risk Factors
Property Taxes: Property tax levies shown in this Finance Plan are based on projected debt service
and other revenues. Final levies will be set based on the results of sale. Levies should be reviewed
annually and adjusted as needed. The debt service levy must be included in the preliminary levy
for annual Truth in Taxation hearings. Future Legislative changes in the property tax system,
including the imposition of levy limits and changes in calculation of property values, would affect
plans for payment of debt service. Delinquent payment of property taxes would reduce revenues
available to pay debt service.
Special Assessments: Special assessments for the financed projects have not been levied at this
time. This Finance Plan is based on the assumptions listed earlier in this report. Changes in the
terms and timing for the actual assessments will alter the projected flow of funds for payment of
debt service on the Street Reconstruction Portion of the Bonds. Also, special assessments may be
prepaid. It is likely that the income earned on the investment of prepaid assessments will be less
than the interest paid if the assessments remained outstanding. Delinquencies in assessment
collections would reduce revenues needed to pay debt service. The collection of deferred
assessments, if any, has not been included in the revenue projections. Projected assessment
income should be reviewed annually and adjusted as needed.
Utility Revenues: The City pledges the net revenues of the sanitary sewer and water utilities to
the payment of principal and interest on the Sanitary Sewer Portion and Water Portion of the
Bonds, respectively. The failure to adjust rates and charges as needed and the loss of significant
customers will affect available net revenues. If the net revenues are insufficient, the City is
required to levy property taxes or use other revenues to cover the deficiency. Property taxes can
only be used on a temporary basis and may not be an ongoing source of revenue to pay debt
service.
General: In addition to the risks described above, there are certain general risks associated with
the issuance of bonds. These risks include, but are not limited to:
• Failure to comply with covenants in bond resolution.
• Failure to comply with Undertaking for continuing disclosure.
• Failure to comply with IRS regulations, including regulations related to use of the proceeds
and arbitrage/rebate. The IRS regulations govern the ability of the City to issue its bonds as
tax-exempt securities and failure to comply with the IRS regulations may lead to loss of tax-
exemption.
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MUNICIPAL ADVISORY SERVICE AGREEMENT
BY AND BETWEEN
THE CITY OF HASTINGS, MINNESOTA
AND
NORTHLAND SECURITIES, INC.
This Agreement is made and entered into by and between the City of Hastings, Minnesota (hereinafter
"Client") and Northland Securities, Inc., of Minneapolis, Minnesota (hereinafter "Northland").
WITNESSETH
WHEREAS, the Client desires to have Northland provide it with advice on the structure, terms, timing
and other matters related to the issuance of the General Obligation Bonds, Series 2023A (the “Debt”)
serving in the role of municipal (financial) advisor, and
WHEREAS, Northland is a registered municipal advisor with both the Securities and Exchange
Commission (“SEC”) and the Municipal Securities Rulemaking Board (“MSRB”) (registration # 866-
00082-00), and
WHEREAS, Northland will act as municipal advisor in accordance with the duties and responsibilities
of Rule G-42 of the MSRB, and
WHEREAS, the MSRB provides a municipal advisory client brochure on its website (www.msrb.org)
that describes the protections that may be provided by the MSRB rules, including professional
competency, fair dealing, duty of loyalty, remedies for disputes and how to file a complaint with an
appropriate regulatory authority, and
WHEREAS, the Client and Northland are entering into this Agreement to define the municipal
advisory relationship at the earliest opportunity related to the inception of the municipal advisory
relationship for the Debt, and
WHEREAS, Northland desires to furnish services to the Client as hereinafter described,
NOW, THEREFORE, it is agreed by and between the parties as follows:
SERVICES TO BE PROVIDED BY NORTHLAND
Northland shall provide the Client with services necessary to analyze, structure, offer for sale and close
the Debt. The services will be tailored to meet the needs of this engagement and may include:
Planning and Development
1. Assist Client officials to define the scope and the objectives for the Debt.
2. Investigate and consider reasonably feasible financing alternatives.
3. Assist the Client in understanding the material risks, potential benefits, structure and other
characteristics of the recommended plan for the Debt, including issue structure, estimated debt
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Municipal Advisory Service Agreement
2
service payments, projected revenues, method of issuance, bond rating, sale timing, and call
provisions.
4. Prepare a schedule of events related to the issuance process.
5. Coordinate with bond counsel any actions needed to authorize the issuance of the Debt.
6. Attend meetings of the Client and other project and bond issue related meetings as needed and as
requested.
Bond Sale
1. Assist the Client with the preparation, review and approval of the preliminary official statement
(POS).
2. Assist the Client and bond counsel with preparing and publishing the Official Notice of Sale if
required by law.
3. Prepare and submit application for bond rating(s) and assist the Client with furnishing the rating
agency(s) with any additional information required to conduct the rating review. Assist the Client
with preparing and conducting the rating call or other presentation.
4. Assist the Client in receiving the bids, compute the accuracy of the bids received, and recommend
to the Client the most favorable bid for award.
5. Coordinate with bond counsel the preparation of required contracts and resolutions.
Post-Sale Support
1. Assist the Client with the preparation of final official statement, distribution to the underwriter
and posting on EMMA.
2. Coordinate the bond issue closing, including making all arrangements for bond printing,
registration, and delivery.
3. Furnish to the Client a complete transcript of the transaction, if not provided by bond counsel.
There are no specific limitations on the scope of this agreement.
COMPENSATION
For providing these services with respect to the Debt, Northland shall be paid a lump sum of
$23,887.50. The fee due to Northland shall be payable by the Client upon the closing of the Bonds.
Northland agrees to pay the following expenses from its fee:
• Out-of-pocket expenses such as travel, long distance phone, and copy costs.
• Production and distribution of material to rating agencies and/or bond insurance companies.
• Preparation of the bond transcript.
The Client agrees to pay for all other expenses related to the processing of the bond issue(s) including,
but not limited to, the following:
• Engineering and/or architectural fees.
• Publication of legal notices.
• Bond counsel and local attorney fees.
• Fees for various debt certificates.
• The cost of printing Official Statements, if any.
• Client staff expenses.
• Airfare and lodging expenses of one Northland official and Client officials when and if traveling
for rating agency presentations.
• Rating agency fees, if any.
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Municipal Advisory Service Agreement
3
• Bond insurance fees, if any.
• Accounting and other related fees.
It is expressly understood that there is no obligation on the part of the Client under the terms of this
Agreement to issue the Debt. If the Debt is not issued, Northland agrees to pay its own expenses and
receive no fee for any municipal advisory services it has rendered pursuant to this Agreement.
CONFLICTS OF INTEREST
Northland, as your Municipal Advisor, mitigates conflicts through its adherence to its fiduciary duty
to the Client, which includes a duty of loyalty to the Client in performing all municipal advisory
activities for the Client. This duty of loyalty obligates Northland to deal honestly and with the utmost
good faith with the Client and to act in the Client’s best interests without regard to our own financial
or other interests. In addition, because Northland is a broker-dealer with significant capital due to the
nature of its overall business, the success and profitability of Northland is not dependent on
maximizing short-term revenue generated from individualized recommendations to its clients but
instead is dependent on long-term profitably built on a foundation of integrity, quality of service and
strict adherence to its fiduciary duty. Furthermore, Northland’s municipal advisory supervisory
structure leverages our long-standing and comprehensive broker-dealer supervisory processes and
practices, and provides strong safeguards against individual representatives of Northland potentially
departing from our regulatory duties due to personal interests. The disclosures below describe, as
applicable, any additional mitigations that may be relevant with respect to any specific conflict
disclosed below.
Northland serves a wide variety of other clients that may from time to time have interests that could
have a direct or indirect impact on the interests of the Client. For example, Northland serves as
Municipal Advisor to other Municipal Advisory clients and, in such cases, owes a regulatory duty to
such other clients just as it does to the Client under this Agreement. These other clients may, from time
to time and depending on the specific circumstances, have competing interests, such as accessing the
new issue market with the most advantageous timing and with limited competition at the time of the
offering. In acting in the interests of its various clients, Northland could potentially face a conflict of
interest arising from these competing client interests. In other cases, as a broker-dealer that engages in
underwritings of new issuances of municipal securities by other municipal entities, the interests of
Northland to achieve a successful and profitable underwriting for its municipal entity underwriting
clients could potentially constitute a conflict of interest if, as in the example above, the municipal
entities that Northland serves as underwriter or municipal advisor have competing interests in seeking
to access the new issue market with the most advantageous timing and with limited competition at
the time of the offering. However, none of these other engagements or relationships would impair
Northland’s ability to fulfill its regulatory duties to the Client.
The compensation for services provided in this Agreement is customary in the municipal securities
market, however, it may pose a conflict of interest. The fees due under this Agreement are in a fixed
amount established at the outset of the Agreement. The amount is usually based upon an analysis by
Client and Northland of, among other things, the expected duration and complexity of the transaction
and the Scope of Services to be performed by Northland. This form of compensation presents a
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Municipal Advisory Service Agreement
4
potential conflict of interest because, if the transaction requires more work than originally
contemplated, Northland may suffer a loss. Thus, Northland may recommend less time-consuming
alternatives, or fail to do a thorough analysis of alternatives. This conflict of interest is mitigated by
supervisory policies and procedures to ensure the scope of services within the transaction align with
other comparable engagements. By executing this Agreement, the Client acknowledges and accepts
the potential conflicts of interest posed by the compensation to Northland. Northland does not
participate in any payments to be retained, nor participate in any fee splitting agreements or
arrangements.
Northland is also a broker-dealer that engages in a broad range of securities-related activities to service
its clients, in addition to serving as a Municipal Advisor or Underwriter. Such securities-related
activities, which may include but are not limited to the buying and selling of outstanding securities,
including securities of the Client, may be undertaken on behalf of, or as counterparty to, the Client,
and current or potential investors in the securities of the Client. These other Northland clients may,
from time to time and depending on the specific circumstances, have interests in conflict with those of
the Client, such as when their buying or selling of the Client’s securities may have an adverse effect on
the market for the Client’s securities. However, any potential conflict arising from Northland effecting
or otherwise assisting such other clients in connection with such transactions is mitigated by means of
such activities being engaged in on customary terms through other business units of Northland that
operate independently from Northland’s Municipal Advisory business, thereby reducing or
eliminating the likelihood that the interests of such other clients would have an impact on the services
provided by Northland to the Client under this Agreement. Northland has policies and procedures in
place to ensure that Northland as a broker-dealer is not participating in bidding or determining market
prices for the Client’s transaction that is covered under this Agreement.
Northland Capital Holdings is the parent company of Northland Securities. A subsidiary of
Northland Capital Holdings is Northland Trust, Inc. Northland Trust provides paying agent services
to issuers of municipal bonds. The Client is solely responsible for the decision on the source of paying
agent services. Any engagement of Northland Trust is outside the scope of this Agreement. No
compensation paid to Northland Trust is shared with Northland Securities.
Northland is not aware of any additional material conflicts of interest that could reasonably be
anticipated to impair Northland’s ability to provide advice to or on behalf of the Client in accordance
with the standards of conduct for municipal advisors.
LEGAL AND DISCIPLINARY ACTIONS
There are no legal or disciplinary events reported by the Securities and Exchange Commission
contained in Form MA or Form MA-I. The Client can find information about these forms and accessing
information related to Northland at www.sec.gov/municipal/oms-edgar-links.
SUCCESSORS OR ASSIGNS
The terms and provisions of this Agreement are binding upon and inure to the benefit of the Client
and Northland and their successors or assigns.
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Municipal Advisory Service Agreement
5
TERM OF THIS AGREEMENT
This Agreement may be terminated by thirty (30) days written notice by either the Client or Northland
and it shall terminate sixty (60) days following the closing date related to the issuance of the Debt.
Dated this 1st day of May, 2023.
Northland Securities, Inc.
By:
Tammy Omdal, Managing Director
By:
Jessica Green, Managing Director
By: _________________________________
Clifton Schultz, Managing Director
City of Hastings, Minnesota
By: _________________________________
Its: _________________________________
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City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Jenkins, Parks & Recreation Director
Date: May 1, 2023
Item: Trail reconstruction and Overlay
Council Action Requested:
Approve proposed trail work being added to Dakota County’s Vermillion
River Regional Greenway project and approve budget adjustment to
complete the work.
Background Information:
Dakota County is nearly complete with the design and engineering work for
the Vermillion River Regional Greenway trail reconstruction project, where
multiple segments of this trail will be reconstructed. Along the route, there
are a few key areas where city owned trails are in dire need of reconstruction
or repairs, and adding these segments to the County’s larger project affords
the opportunity to realize very competitive pricing.
1. The trail along 22nd Street, adjacent to the Applebee’s parking lot from
Hwy 61 west to the intersection of the VRRG needs to be
reconstructed, and the estimated price for this is $9,520.00.
2. The trail along Hwy 61, bordering Applebee’s parking lot from 22nd
Street north to the business entrance needs a temporary repair to
improve usability and safety until MnDOT’s Hwy 61 reconstruction
project occurs. We are proposing to use a thin overlay on this trail
with and estimated price of $950.00.
Financial Impact:
This is an unplanned expense estimated at $10,470.00, and staff are
requesting a budget adjustment to complete this work. Adequate funding is
available in Park Dedication Fund Balance, and this is an appropriate source
of funding for this project.
Advisory Commission Discussion:
None
Council Committee Discussion:
None
Attachments:
▪ Trail map
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City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Ryan Stempski – Public Works Director
Date: April 26, 2023
Item: Authorize Budget Amendment, Street Maintenance Material Account
COUNCIL ACTION REQUESTED
Council is requested to approve a budget amendment to the Street Maintenance Material account in the
amount of $35,000.
BACKGROUND INFORMATION
With record snow fall this past winter, and the freeze/thaw cycle this season, Public Works crews are
seeing an abundance of potholes and pavement maintenance issues. While every spring we have to
contend with potholes, this year we have observed increased distresses on our streets. This budget
covers, hot mix, cold patch, spray patch, and our in-house skim patch to correct potholes.
FINANCIAL IMPACT
Additionally, the cost of bituminous required to perform pothole patching and corrective street work
has increased dramatically due to market conditions. Due to these increases, we simply cannot
purchase the same amount of material without increasing our budget. The additional $35,000 will
allow Public Works to complete the in-house paving project and address the increased demand for
pothole patching in 2023.
RECOMMENDATION
Staff is recommending the Council authorize a budget amendment of $35,000 to the Street
Maintenance Material Account.
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City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: John Townsend, Fire Chief
Date: April 26, 2023
Item: Tender Purchase Contract
Council Action Requested:
Approve purchase contract for tender and authorize pre-payment with Custom Fire.
Background Information:
The 2023 budget includes the purchase of a replacement tender. The approved budgeted amount is
$470,000.00. This agreement is to enter an agreement with Custom Fire to purchase this vehicle. The cost
with pre-payment is $453,000.00. The prepayment agreement reduced the total cost of this vehicle by
$22,653.00
Financial Impact:
Budgeted Item-$453,000.00
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: Motor Vehicle Purchase Contract
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City Council Memorandum
To: Mayor Fasbender & City Council Members
From: David D. Wilske, Chief of Police
Date: May 1st, 2023
Item: Dakota County Electronic Crimes Unit Joint Powers Agreement - 2023
Council Action Requested:
Approval of attached joint powers agreement extending and amending that which commenced
January 1, 2023 and runs through 2028.
Background Information:
The Hastings Police Department executed an agreement between the Dakota County’s Electronic Crimes
Task Force and the City of Hastings on December 15, 2014 in order to support and establish an
organization to coordinate efforts to investigate illegal activities related to the use of electronic devices,
the Internet, and materials transmitted or used in electronic form and the prosecution of those
conducting such illegal activities. This agreement involves twelve (12) agencies within Dakota County,
including the Dakota County Sheriff’s Office. Hastings Police Department’s involvement in the “Task
Force” assists us in conducting investigations involving technology such as cellular devices and
computers and more quickly complete computer forensics in these cases.
The Joint Powers Agreement was reviewed and approved as to form by Hastings City Attorney Kori Land.
Financial Impact:
$18,300.00 annually, commencing January 1, 2023, which was included in the 2023 budget.
Advisory Commission Discussion:
None
Council Committee Discussion:
Finance Committee
Attachments:
Joint Powers Agreement
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DAKOTA COUNTY ELECTRONIC CRIMES TASK FORCE
JOINT POWERS AGREEMENT
The parties to this Agreement are units of government responsible for the enforcement of criminal
laws in their respective jurisdictions. This Agreement is made pursuant to the authority conferred upon
the parties by Minnesota Statutes, Section 471.59.
NOW THEREFORE, the undersigned governmental units, in the joint and mutual exercise of their
powers, agree as follows:
1. Name. The parties hereby establish the Dakota County Electronic Crimes Task Force (“Task
Force”).
2. General Purpose. The purpose of this Agreement is to establish an organization to coordinate
efforts to investigate illegal activities related to the use of electronic devices, the Internet, and materials
transmitted or used in electronic form and the prosecution of those conducting such illegal activities.
3. Parties. The parties to this Agreement are the following units of government:
City of Apple Valley City of Mendota Heights
City of Burnsville City of Rosemount
City of Farmington City of South St. Paul
City of Hastings City of West St. Paul
City of Inver Grove Heights County of Dakota
City of Lakeville Dakota County Drug Task Force
(Individually or collectively “member(s)” or “party(ies)”)
4. Administrative Board.
4.1 Creation and Composition. A joint powers board, known as the Electronic Crimes Task Force
Administrative Board (“Board”), is established for the purposes contained herein with the powers and
duties set forth in this Agreement. The Board shall consist of one member from each of the law
enforcement units of government that participates in the Task Force, appointed by their respective police
chief or sheriff. Board members appointed by police chiefs and the sheriff must be full-time supervisory
peace officers of their jurisdiction or office. The police chief or sheriff may appoint an alternative member
to attend Board meetings if the appointed member is unavailable. Alternates must be full-time
supervisory peace officers from their jurisdiction or office. Board members shall not be deemed
employees of the Task Force and shall not be compensated by it. At the discretion of the Dakota County
Attorneys, the Dakota County Attorney’s Office shall serve the Board in an advisory capacity and shall
be designated legal counsel on behalf of the Board and Task Force. The fiscal agent shall maintain a
roster of current Board members and appointed alternates.
4.2 Terms. Board members and alternates shall serve at the pleasure of their respective police chief
or sheriff. In the event that any Board member shall be removed by the appointing agency, the vacancy
shall be filled by the appropriate appointing agency.
4.3 Officers. At its initial meeting in January 2018, the Board shall elect from its members (but not
alternates) a chair, a vice-chair and a secretary/treasurer, and such other officers as it deems necessary
to conduct its meetings and affairs. At is first meeting each calendar year, In January of each subsequent
year the Board shall meet and elect from its members a chair, a vice-chair, a secretary/treasurer, and
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such other officers as it deems necessary to conduct its meetings and affairs. Officers shall serve for a
term of one (1) year or until the officer ceases to be a board member, whichever is shorter.
4.4 Meetings. The Board shall meet in January of each year and shall have other regular and special
meetings at such times and places as the Board shall determine. Special meetings may be held on three
(3) days' notice by the chair or any two (2) board members; except that a special meeting to consider
adoption of or amendments to the Board's operating rules pursuant to Section 6.1 shall require ten (10)
days' notice. The presence of two-thirds (2/3) of the Board members at a meeting shall constitute a
quorum.
4.5 Voting. Each Board member shall be entitled to one vote. If a Board member is unable to attend
a meeting, the duly appointed alternative may attend and vote. Proxy voting is not permitted. The Board
shall function by a majority vote of the board members, or alternates, present.
5. Duties of the Administrative Board.
5.1 The Board shall formulate a program to carry out its purpose.
5.2 The Board shall coordinate intelligence between the members and the Task Force and cooperate
with other local, state, and federal law enforcement agencies to accomplish the purpose for which it is
organized.
5.3 The Board shall keep proper and adequate books of accounts showing all its receipts and
disbursements by date, source, and amount. It shall have prepared an independent audit of the books
and accounts of the Task Force and shall provide an audit report to its members if any member requests
a financial audit of the Task Force.
5.4 The Board shall keep proper minutes of all its proceedings.
5.5 The Sheriff’s Office shall provide annually a year-end review/expenditure report of the Task
Force’s activities.
5.6 The Board shall establish performance and quality control measures and periodically monitor
those measures, to include Task Force investigatory practices and policies.
6. Powers of the Administrative Board.
6.1 The Board may adopt and amend such bylaws that it may deem necessary or desirable for the
conduct of the business of the Board. Such bylaws shall be consistent with the terms of this Agreement
and any applicable laws or regulations.
6.2 The Board may enter into any contract necessary or proper for the exercise of its powers or the
fulfillment of its duties and enforce such contracts to the extent available in equity or at law. The Board
may authorize the chair of the Board to enter into and execute those contracts.
6.3 The Board may sue and be sued.
6.4 The Board may disburse funds in a manner which is consistent with this Agreement and with the
method provided by law for the disbursement of funds by the parties to this Agreement.
6.5 The Board may apply for and accept gifts, grants or loans of money or other property or assistance
from the United States Government, the State of Minnesota, or any person, association or agency for
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any of its purposes; enter into any agreement in connection therewith; and hold, use and dispose of such
money, property or assistance in accordance with the terms of the gift, grant or loan relating thereto.
6.6 The Board may cooperate with other federal, state and local law enforcement agencies to
accomplish the purpose for which it is organized.
6.7 The Board shall purchase and maintain public liability insurance coverage, with a limits consistent
with Minnesota Tort Caps of at least $1,500,000 per occurrence, under standard liability coverage forms,
and such other bonds and insurance as is deemed necessary for the protections of the Board, its
members, representatives, officers, agents and employees. The exercise of such authority by the Board
shall not be construed as a waiver or modification of the limitations, defenses and immunities of liability
contained in Minnesota Statutes, Chapter 466, Minnesota Statutes, Section 471.59, subd. 1a or other
applicable law. Insurance coverage procured through the League of Minnesota Cities Insurance Trust
will meet the requirements of this paragraph.
6.8 The Board may hold such other property as may be required to accomplish the purposes of this
Agreement and upon termination of this Agreement make distribution of such property as provided for in
this Agreement.
6.9 To the extent allowed by law, establish and collect fees, including user fees, for services
performed by the Task Force, the Board or its members.
6.10 The Board may create a policies and procedures manual for use by the Task Force and review
the same annually. If a policy or procedure adopted by the Board conflicts with a policy or procedure of
a member, that member’s policy or procedure shall apply to any agent assigned by that member to the
Task Force.
6.11 The Board may retain legal counsel to advise the Board and provide civil legal services.
6.12 The Board may recommend changes in this Agreement to its members.
7. Budgeting and Funding.
7.1 By April 30 of each year the Board shall prepare and adopt a budget for the following year and
may amend the same from time to time.
7.2 The members intend to fund the cost of operating the Task Force through member contributions
of funds, officers and staff and by obtaining grant funds and restitution, if available. For 2018, the cities
of Hastings, Farmington, Inver Grove Heights, Mendota Heights, Rosemount, South St. Paul and West
St. Paul and the Dakota County Drug Task Force each shall pay $18,000 to the Task Force fiscal agent
to be deposited in the Task Force account. Members may also contribute the services of a licensed peace
officer(s) and staff as determined by the Board. For 2018, the cities of Apple Valley and Burnsville shall
contribute the services of one full-time licensed peace officer and the city of Lakeville shall contribute the
services of a license peace officer as determined by the Board. For 2018, Dakota County shall contribute
the services of one full-time and one part-time (50%) licensed peace officers and two full-time staff and
shall commit to housing the Task Force within a County facility.
By April 1 of each subsequent year, prior to the adoption of an annual budget for the following year, the
Board will determine the amount of financial contribution and contribution of services by each member
so that the adopted budget will be adequately funded and organizational objectives met. Any member
may object to a proposed payment as excessive relative to the adopted budget. If a member’s objection
cannot be resolved, the Board may adopt a revised budget to accommodate the member’s objection or
an amendment to this Agreement approved by all members shall be executed by each member’s
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governing body. The Board shall determine the amount of financial contribution and/or contribution of
services by members and any new members.
7.3 If the Board incurs any liability for damages arising from the services performed under this
Agreement, the amount of damages shall be assessed equally amongst the members. Nothing herein
shall be construed as a waiver or modification of the limitations, defenses and immunities as fully
described in Section 10.
7.4 The Board shall adopt a budget based upon grant funds received, member financial contributions
and money made available from other sources. The Board may amend the budget as needed to reflect
revenue and expenditure changes.
7.5 Dakota County shall serve as the fiscal agent of the Task Force and shall account for all funds
received pursuant to this Agreement according to generally accepted accounting principles. The fiscal
agent shall forward reports on Task Force receipts and disbursements to the members on a regular basis.
Fiscal agent responsibilities shall include, but not be limited to: management of all funds, including
member contributions and grant monies, payment for contracted services and relevant bookkeeping and
recordkeeping. No payment on any invoice for services performed by any person providing services in
connection with this Agreement shall be authorized unless approved by the Board chair, vice-chair or
secretary/treasurer.
7.6 The members agree to contribute their financial contributions, grant funds and dedicated licensed
peace officers required to operate the Task Force.
7.7 All funds shall be accounted for according to generally accepted accounting principles. The
secretary/treasurer shall make a quarterly financial report of all expenditures and receipts, and current
fund balances to the Board.
7.8 The Board may not incur debt.
7.9 The Board’s obligation to reimburse members for any expense, furnish equipment, pay for staffing
and the like is contingent upon the receipt of grant funds for that purpose. If insufficient grant funds are
received, the Board may reduce the level of reimbursement, staffing and/or other expenditures.
8. Agents.
8.1 Each member shall inform the Board in December of each year of the identity of the licensed
peace officers to serve as Agents for the Task Force (“Agents”) for the following calendar year. The chief
law enforcement officer for that member shall have the responsibility for determining the identity of their
assigned officer(s). The number of licensed peace officer(s) per member allowed to serve as Agents for
the Task Force must be approved in advance by the Board.
8.2 Agents will be responsible for the investigation of illegal activities related to or involving the use
of electronic devices, the Internet, and materials transmitted or used in electronic form, including case
development and handling and processing of evidence. To the extent permitted by law, Agents will work
cooperatively with assisting agencies, including sharing information acquired by Agents pursuant to this
Agreement.
8.3 Agents are not employees of the Task Force. Agents shall remain employees of the member that
has assigned them to the Task Force and shall be compensated by that member. Each party to this
Agreement shall be responsible for injuries to or death of its own personnel. Each party shall maintain
workers’ compensation coverage or self-insurance coverage covering its own personnel while they are
providing assistance as a member of the Task Force. Each party to this Agreement waives its right to
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sue any other party for any workers' compensation benefits paid to its own employee or their dependents,
even if the injury is caused wholly or partially by the negligence of any other party, or its officers,
employees or agents.
8.4 The member appointing the Agent shall furnish the Agent with all standard department issued
equipment necessary to perform all functions of the Agent. Agents’ computers must meet Dakota County
standards. Each member shall be responsible for damages to or loss of its own equipment. Each
member waives the right to sue any other member for any damages to or loss of its equipment, even if
the damages or loss were caused wholly or partially by the negligence of any other member or its officers,
employees or agents.
8.5 The members shall maintain the officer positions hired to replace the officer assigned to the Task
Force, or maintain the full-time equivalent or half-time equivalent staffing assigned to the Task Force as
described in Sections 7.2 and 8.1.
9. Indemnification. The Task Force is a separate and distinct public entity to which the parties
have transferred all responsibility and control for actions taken pursuant to this Agreement. The Task
Force shall defend and indemnify the parties, and their officers, employees, and agents, from and against
all claims, damages, losses, and expenses, including attorney fees, arising from Task Force activities or
operations, and decisions of the Board.
Nothing in this Agreement shall constitute a waiver of the statutory limits on liability set forth in Minnesota
Statutes, Chapter 466, or a waiver of any available immunities or defenses.
To the fullest extent permitted by law, action by the parties to this Agreement are intended to be and shall
be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed a
“single governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, Section 471.59,
subd. 1a(a), provided further that for purposes of that statute, each party to this Agreement expressly
declines responsibility for the acts or omissions of another party.
Nothing herein shall be construed to provide insurance coverage or indemnification to an officer,
employee, or agents of any party for any act or omission for which the officer, employee, or agent is guilty
of malfeasance in office, willful neglect of duty, or bad faith.
Any excess or uninsured liability shall be borne equally by all the parties, but this does not include the
liability of any individual officer, employee, or agent which arises from his or her own malfeasance, willful
neglect of duty, or bad faith.
10. Insurance. The Board shall purchase general liability insurance for activities of the Task Force
as described in Section 2. Such insurance shall name each member as an additional insured. By
purchasing insurance, the members do not intend to waive, and this Agreement shall not be interpreted
to constitute a waiver by any member of limitations on liability or immunities provided by any applicable
Minnesota law, including Minnesota Statutes, Chs. 466 and 471. The cost of the general liability
insurance shall be paid from funds of the Task Force.
11. Task Force Supervisory Oversight. The Dakota County Sheriff’s Office will provide supervisory
oversight of Task Force operations including case assignments, record keeping, intelligence
management, management of all property seized, and the execution of stings, arrests, search warrants
and similar operations performed by the Agents.
The members of this Agreement are not liable for the acts or omissions of the other members of this
Agreement except to the extent to which they have agreed in writing to be responsible for acts or
omissions of the other members.
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12. Additional Parties. Any additional unit of government may become a party to this Agreement by
adopting a resolution declaring its intention to do so and by entering into this Agreement, as it may be
amended from time to time, provided that the parties have entered into an amendment pursuant to
Section 13 approving such additional member. Such amendment shall be substantially in form of Exhibit
A, attached hereto and incorporated by reference.
13. Amendments. Any amendment to this Agreement must be in writing and executed by all of the
parties.
14. Counterparts. This Agreement may be executed in two or more counterparts, each of which
shall be deemed an original but all of which shall constitute one and the same instrument. All counterparts
and amendments shall be filed with the fiscal agent.
15. Effective Date. This Agreement shall take full effect upon execution by the parties.on January 1,
2018. Members may execute this Agreement in counterparts and need not sign the same original
document. The signed Agreement shall be filed with the Board’s designated fiscal agent, who shall notify
all members in writing of its effective date. The fiscal agent shall also notify all parties of additional parties
added pursuant to Section 12 and parties withdrawing pursuant to Section 16.3.
16. Termination and Withdrawal.
16.1 Termination Date. This Agreement shall terminate upon the occurrence of any one of the following
events, whichever occurs first:
• When necessitated by operation of law or as a result of a decision by a court of competent
jurisdiction; or
• When a majority of members agree by resolution to terminate the agreement upon a date certain;
or
• On December 31, 20228, unless extended by agreement of all of the members.
16.2 Effect of Termination. Termination shall not discharge any liability incurred by the Board or by
the members during the term of this Agreement. Each member shall be liable for its own acts and for the
acts of the Board to extent provided by law. With the exclusion of technology equipment contributed and
owned by any member, upon termination of this Agreement all property of the Task Force shall be sold
or distributed to the members in proportion to their respective financial and staff contributions to the Task
Force since its inception. Parties who effectively withdraw from this Agreement will not be entitled to any
return of their financial contributions.
16.3 Withdrawal. Without the necessity of approval from the parties’ governing bodies, any party may
withdraw from this Agreement upon 60 days’ written notice to the Board. The Board shall notify the
members pursuant to Section 17 of the receipt of a withdrawal notice. Equipment acquired by an Agent
or member as a result of training or other activities paid or sponsored by the Task Force shall remain the
property of the Task Force upon withdrawal of that member from the Task Force.
16.4 Effect of Withdrawal. Withdrawal by any member shall not terminate this Agreement except as
provided in Section 16.1. Withdrawal shall not act to discharge any liability incurred by or chargeable to
the member prior to the effective date of withdrawal. Such liability shall continue until discharged by law
or agreement. No member shall be entitled to a refund of administrative or operating funds paid or
forgiveness of such funds owed to the Board.
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17. Notice. Notice of withdrawal shall be provided by first class mail to the following and to any
additional members added pursuant to Section 12:
Apple Valley Chief of Police Mendota Heights Chief of Police
7100 147th Street West 1101 Victoria Curve
Apple Valley, MN 55124 Mendota Heights, MN 55118
Burnsville Chief of Police Rosemount Chief of Police
100 Civic Center Parkway 2875 145th Street West
Burnsville, MN 55337 Rosemount, MN 55068
Farmington Chief of Police South St. Paul Chief of Police
19500 Municipal Drive 125 3rd Avenue North
Farmington, MN 55024 South St. Paul, MN 55075
Hastings Chief of Police West St. Paul Chief of Police
150 3rd Street East 1616 Humboldt Avenue
Hastings, MN 55033 West St. Paul, MN 55118
Inver Grove Heights Chief of Police Dakota County Sheriff
8150 Barbara Avenue Law Enforcement Center
Inver Grove Heights, MN 55044 1580 Highway 55
Hastings, MN 55033
Lakeville Chief of Police
9237 183rd Street Dakota County Drug Task Force
Lakeville, MN 55044 P.O. Box 21304
Eagan, MN 55121-0304
IN WITNESS WHEREOF, the undersigned governmental units, by action of their governing
bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota
Statutes, Section 471.59.
Approved by the City Council CITY OF APPLE VALLEY
Date:
By:
Date of Signature:
Attest:
Date of Signature:
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Approved by the City Council CITY OF BURNSVILLE
Date:
By:
Date of Signature:
Attest:
Date of Signature:
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Page 9 of 19
Approved by the City Council CITY OF FARMINGTON
Date:
By:
Date of Signature:
Attest:
Date of Signature:
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Approved by the City Council CITY OF HASTINGS
Date:
By:
Date of Signature:
Attest:
Date of Signature:
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Approved by the City Council CITY OF INVER GROVE HEIGHTS
Date:
By:
Date of Signature:
Attest:
Date of Signature:
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Approved by the City Council CITY OF LAKEVILLE
Date:
By:
Date of Signature:
Attest:
Date of Signature:
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Approved by the City Council CITY OF MENDOTA HEIGHTS
Date:
By:
Date of Signature:
Attest:
Date of Signature:
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Approved by the City Council CITY OF ROSEMOUNT
Date:
By:
Date of Signature:
Attest:
Date of Signature:
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Approved by the City Council CITY OF SOUTH ST. PAUL
Date:
By:
Date of Signature:
Attest:
Date of Signature:
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Approved by the City Council CITY OF WEST ST. PAUL
Date:
By:
Date of Signature:
Attest:
Date of Signature:
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DAKOTA COUNTY DRUG TASK FORCE
Approved by the Board
Date _____________________
By:
Date of Signature:
Dakota County Attorney's Office Approved as to form:
Dakota County Judicial Center
1560 Highway 55
Hastings, MN 55033
651-438-4438 By: /s/ Helen R. Brosnahan
Assistant County Attorney
Date of Signature: 4/24/18
KS-17-185-1
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COUNTY OF DAKOTA
By:
Approved by Dakota County Board Date of Signature:
Resolution No.: __18-028______
Dakota County Attorney's Office Approved as to form:
Dakota County Judicial Center
1560 Highway 55
Hastings, MN 55033
651-438-4438 By: /s/Margaret M. Horsch
Assistant County Attorney
Date of Signature: 1/22/18
KS-2017-185
CONTRACT\2017\KS17-185 DakotaCtyElectronicCrimesTaskForce JPA.docx
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EXHIBIT A
Amendment to Dakota County
Electronic Crimes Task Force
Joint Powers Agreement
Whereas, on or about January 1, 2018, the County of Dakota, the Dakota County Drug Task
Force and the cities of Apple Valley, Burnsville, Farmington, Hastings, Inver Grove Heights, Lakeville,
Mendota Heights, Rosemount, South St. Paul and West St. Paul (“Parties”) entered into a joint powers
agreement establishing the Dakota County Electronic Crimes Task Force (“Agreement”); and
Whereas, the Parties desire to amend the Agreement to add __________ as a party to the
Agreement; and
Whereas, __________ as a governmental unit of the State of Minnesota, through its duly elected
governing body, has adopted a resolution approving the Agreement and authorizing its __________ to
execute the same; and
Whereas, the Agreement provides that any amendments to the Agreement must be in writing and
executed by all of the Parties.
Now, therefore, in consideration of the mutual promises contained herein, the Parties agree to
amend the Agreement as follows:
1. Section 3 Parties to include __________ as a party to the Agreement.
2. Section 7.2 Budgeting and Funding to provide that ___________________ shall
contribute____________________________________ for the initial calendar year of
membership.
3. All other terms of the Agreement shall remain in force and effect unless otherwise
amended in accordance with the terms of the Agreement.
In Witness Whereof, the Parties have executed this Amendment to the Agreement on the dates
indicated below.
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City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Emily King, Deputy City Clerk
Date: May 1, 2023
Item: 2nd Reading: Ordinance Amendment – Chapters 110.17 - Lawful Gambling and
Chapter 34.03 - Fee Schedule
Council Action Requested:
Consider 2nd Reading and adoption of the amendments to Hastings City Code Chapters 110.17
and 34.03, regarding lawful gambling and related investigation fees.
Background Information:
The proposed amendments focus on keeping more of the lawful gambling net profits in the City
by increasing the Trade Area requirement and initiating a Charitable Contribution Fund.
Proposed amendments also increase the initial investigation fee and implement an annual
investigation fee for renewal of Lawful Gambling Premise Permits. Additional edits to this
ordinance are in an effort to reflect statutory changes.
The Administrative Committee of the Council met on Monday, April 10th to review proposed
amendments to the lawful gambling ordinance and licensing fees. The Administrative Committee
supported increasing the Trade Area expenditure requirement from 50% to 75%. The Charitable
Contribution of 10% of net profits, administered by the City, would be subtracted from that
amount. Recommendations were also made to increase the initial investigation fee from $150 to
$250 and implement an annual renewal investigation fee of $150. The proposed ordinance
amendment includes recommendations for an implementation date of July 1, 2023 for the Trade
Area requirement change and Charitable Contribution fund. License renewal and investigation
fees will be implemented January 1, 2024 with licenses for lawful gambling premise permits
effective for a one year period and terminate on December 31 of each year.
Based on Council discussion at the 1st Reading, additional information about lawful gambling is
included in this memo. A map of the Trade Area is included, showing that the trade area includes
the City of Hastings, and the Townships of Denmark, Marshan, Nininger, and Ravenna. The
impact of the recommended charitable contribution and increase in trade area expenditures are
demonstrated in the examples below:
Charitable Contributions - Example
Gross Receipts Prize Payout &
Allowable Expenses
Net Profit Charitable
Contribution*
$100,000 $85,000 $15,000 $1,500
*up to 10% allowed by Statute
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Trade Area Expenditures Example
Current (50% in trade area) Proposed (75% in trade area)
Gross Receipts $100,000 $100,000
Less Prize Payout &
Allowable Expenses
$ 85,000 $ 85,000
Equals Net Profit $ 15,000 $ 15,000
Sample Lawful Purpose
Expenditures
$ 10,000 $ 10,000
Trade Area Requirement $ 5,000 $ 7,500**
**Less $1,500 if 10% Charitable Contribution is in place.
Finally, Councilmembers have requested alternate versions of the proposed ordinance a)
removing the charitable contribution requirement be available and b) limited to just the license
application and renewal requirements. These are included in this packet as well.
Financial Impact:
Investigation revenue will increase, and funds derived from the Charitable Contribution Fund
can be used in accordance with State regulations.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
The Administrative Committee of Council met on April 10th and supported the proposed
ordinance amendments.
Attachments:
• Ordinance Amendment (three versions)
• Fee Schedule
• Trade Area Map
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO. ______________
AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA, AMENDING
HASTINGS CITY CODE CHAPTER 110.17 REGARDING LAWFUL GAMBLING
The City Council of the City of Hastings, Dakota County, Minnesota, does hereby ordain
as follows:
SECTION 1. AMENDMENT. The Code of the City of Hastings, County of Dakota,
State of Minnesota, Chapter 110.17, regarding lawful gambling shall be amended as follows:
110.17 Lawful Gambling
A. Purpose. The purpose of this section is to regulate and control the conduct of lawful gambling
(gambling) in the City of Hastings and to ensure that charitable gambling in the City is conducted
by organizations licensed or exempt from licensing under Minnesota Statutes and that the proceeds
from such gambling are used primarily for the betterment of the residents and businesses of the
community. profits derived therefrom in the City of Hastings (City) are devoted to worthy public
and private projects which benefit the community.
B. Definitions.
In addition to the definitions contained in the M.S. §349.12, as it may be amended from time to
time, the following terms are defined for purposes of this chapter:
Board. The State of Minnesota Gambling Control Board
Lawful Gambling. The operation, conduct, or sale of bingo, electronic gambling equipment, raffles,
paddlewheels, tipboards, and pull-tabs. These are the only forms of gambling (other than horse
racing, private social bets, and the State lottery) which may be conducted in the City. “Lawful
Gambling” does not include casino nights, razzle dazzle games, or other games such as slot
machine, roulette wheels, and crap games.
Net Profit. The gross receipts from the operation of gambling equipment and the conduct of raffles,
less reasonable sums expended for allowable expenses.
Organization. Any fraternal, religious, veterans’ or other nonprofit group which has at least fifteen
(15) active members and has been in existence for the most recent three (3) years preceding the
license application as a registered Minnesota nonprofit corporation or as an organization designated
as exempt from the payment of income taxes by the Internal Revenue Code. In addition, the
organization must not be in existence solely for the purpose of conducting gambling.
Premises Permit. A permit issued to a licensed organization for the purpose of lawful gambling at
a specific site within the City of Hastings.
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Trade Area. Pursuant to M.S. § 349.213, the city’s trade area is defined to be all areas within the
city’s corporate boundaries and the boundaries of all cities and townships contiguous to the city at
the time of expenditure. The City of Hastings and Townships of Denmark, Marshan, Nininger, and
Ravenna constitute the Trade Area.
B.C. Prohibition Of Gambling. No person shall conduct gambling within the city except those
organizations which have obtained a premise permit from the Gambling Control Board of
Minnesota and have complied with this section.
C.D. Lawful Gambling Permitted.
1. Lawful gambling is permitted in the city if the organization conducting the gambling meets
the following criteria:
1. Is licensed by the Minnesota Gambling Control Board;
2. Is a tax-exempt organization pursuant to 501(c) of the Internal Revenue Code or
has a 501(c) application pending with the Internal Revenue Service; and/or
3. Has been in continuous existence holding meetings as a non-profit corporation or
as a 501(c) tax-exempt organization for at least 3 or more consecutive years prior
to the approval of the license.
2. The maximum number of locations where lawful gambling may be conducted within the
city is 18. Council shall, by resolution, establish the maximum number of locations in the
city where one organization can conduct lawful gambling. Non-local organizations that are
conducting lawful gambling in the city on the effective date of this section, may continue
to do so. Once a non-local organization, however, stops conducting lawful gambling in the
city, it must thereafter, comply with the requirements of this section.
D.E. Approval Of Premises Permit. Initial Investigation and Local Approval of Premises
Permit.
1. Any organization applying to the City Council for a premises permit, renewal of a premises
permit, bingo hall license or renewal of a bingo hall license shall file the following
information with the City Clerk at the time of the application renewal:
1. A duplicate copy of the application documents submitted to the Minnesota
Gambling Control Board, along with all supporting documents;
1.2. City of Hastings Lawful Gambling Premises Permit Investigation, along with all
supporting documents;
2.3. A copy of the articles of incorporation and bylaws of the organization;
3.4. The names and addresses of all officers and directors of the organization and the
gambling manager;
4.5. A copy of the organization’s written procedures and/or criteria for distribution of
funds derived from lawful gambling, its standardized application form, and its
written fiscal control procedures;
5.6. A copy of the Internal Revenue Service’s tax-exempt letter;
6.7. The applicant’s organization’s federal and state employer identification numbers;
and
8. Other information the city deems necessary to carry out the purposes of this
section.
2. Renewal Investigations. All licenses issued shall be for a one (1) year period and terminate
on December 31 of each year, regardless of when the license was issued.
Investigations for the renewal of an existing license shall be made in a timely fashion and
shall be made on the forms required by the City and shall state whether everything in the
prior, original, master investigation remains true and correct, except as otherwise indicated.
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If, in the judgement of the City Council, good and sufficient cause is shown by any
organization for its failure to file for a renewal within the time provided, the Council may,
if the other provisions of this chapter are complied with, accept the renewal.
3. Upon receipt of the materials required by division (D)(1)(a) above, city staff shall
investigate the applicant request and make a recommendation for approval or denial of the
application premises permit. The City Council shall approve or disapprove a request an
application for a premise permit or bingo hall license by resolution. Copies of any other
reports or documents which are required to be subsequently filed by the organization with
the Gambling Control Board, including monthly financial statements, shall be filed
simultaneously with the City Clerk.
3.4. Notification of Material Changes. An organization holding a Premises Permit must notify
the City Clerk in writing within 10 days whenever any material change is made in the
information required by division (D)(1) above.
5. License and Permit Display. All permits issued under state law or this chapter shall be
prominently displayed during the permit year at the premises where gambling is conducted
and to show to law enforcement officers upon request.
4.6. Inspections. All licensed organizations are deemed to have consented to inspection of the
licensed premises by the City.
F. Investigation Fees. Organizations applying for or renewing a license to conduct lawful
gambling in the City of Hastings shall pay an investigation fee as established by ordinance.
This fee shall be paid at the time the application request is submitted to the City Clerk.
G. Contribution of Net Profits to Fund Administered by City.
1. Each organization licensed to conduct lawful gambling in the City pursuant to M.S. §
349.16, as it may be amended from time to time, shall contribute ten percent (10%) of its
net profits derived from lawful gambling in the City to a fund administered and regulated
by the City without cost to the fund.
2. The required payment under this section shall be made quarterly no later than 30 days
following the just ended quarter.
3. The funds must be disbursed by the City for (i) charitable contributions as defined in M.S.
§ 349.12, subd. 7a, or (ii) police, fire, and other emergency or public safety-related services,
equipment, and training, excluding pension obligations.
4. The City’s use of such funds shall be determined at the time of adoption of the City’s
annual budget or when the budget is amended.
5. Contributions made to the City in this section shall be included within the Lawful
Expenditure Requirement in Section H.
5.6. An organization that chooses to expend its net profits on disaster relief pursuant to M.S.
§349.15, Subd. 1a, is exempt from the requirements in Section G.1-4.
E.H. Lawful Expenditure Requirement.
1. Pursuant to the authority granted by M.S. § 349.213, as it may be amended from time to
time, any organization conducting lawful gambling within the city must spend at least 50%
75% of its expenditures for lawful purposes conducted or located within the city’s trade
area. For purposes of determining if the expenditures are expended within the city’s trade
area, the organization must show that the expenditures were ultimately received for a
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lawful purpose or activity and benefited by an organization or person that is specifically
located within the trade area. The city’s trade area is defined to be all areas within the city’s
corporate boundaries and the boundaries of all cities and townships contiguous to the city
at the time of expenditure.
2. The requirements imposed by this subdivision shall be effective for all expenditures for
lawful purposes made after 3-1-2008.
F.I. Exclusions and Exemptions. Exclusions for certain bingo games and raffles and exemptions for
certain organizations are governed by M.S. § 349.166, as it may be amended from time to time.
1. The following bingo and raffle activities are exempt from the lawful gambling
requirements of this section.
1. Bingo may be conducted without a premise permit if it is in connection with a civic
celebration and if it is not conducted for more than four consecutive days in a
calendar year. A civic celebration is an event that celebrates a recognized national
holiday or occasion celebrating an event proclaimed by the Hastings City Council.
2. Bingo may be conducted without a premise permit if it is conducted by an
organization that conducts 4 or fewer bingo occasions in a calendar year.
3. Bingo may be conducted without a premises permit within a nursing home, senior
citizens home, or by a senior citizen organization if the prizes for a single game do
not exceed $10, total prizes awarded at a single occasion do not exceed $200, no
more than 2 occasions are held each week, only members or residents are allowed
to play, no compensation is paid for persons conducting the bingo, and a manager
is appointed who is registered with the Gambling Control Board.
4. Raffle may be conducted without a premise permit if it is conducted by an
organization and if the value of all raffle prizes awarded in a calendar year does
not exceed $750; or if the raffle is conducted by a tax-exempt health or social
service organization under contract to the state or a political subdivision and the
prizes awarded are real or personal property donated by an individual, firm, or
other organization.
5. Lawful gambling may be conducted within the city without a premise permit if the
organization conducts a gambling on five or fewer days in a calendar year, does
not award more than $50,000 in prizes in a calendar year, receives prior City
Council approval and receives an exemption from the Gambling Control Board.
2. An application for an exemption from the provisions of this section, together with a fee
established by ordinance, shall be submitted to the City Clerk at least 30 days prior to the
date that an exempt gambling activity is to be conducted. The application shall contain the
following information:
1. The name and address of the organization;
2. The place where the gambling will occur;
3. The total value of prizes to be awarded; and
4.1. The dates the proposed exempt gambling will occur.
J. Within 30 days of filing any reports with the Gambling Control Board, the organization shall file a
copy of the same reports with the City Clerk. Records and Reports.
1. Every organization permitted to conduct lawful gambling in the City shall file with the
City Clerk copies of all records and reports required to be filed with the Minnesota
Gambling Control Board pursuant to M.S. § 349. The records and reports shall be due at
the same time they are due to the Board. The gambling manager of a licensed organization
shall be exclusively responsible for the timely filing of all reports and other documents
required by this chapter.
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2. Licensed organizations shall file an annual report with the City proving compliance with the
trade area spending requirements and charitable contribution fund imposed by sections G and
H of this chapter. The report shall be submitted within sixty (60) days of December 31 and
shall report proceeds received during the just ended calendar year.
K. Video Games Of Chance. Video games of chance as defined by M.S. § 609.75, subd. 8 Minnesota
Statutes are prohibited in the city.
G.L. Violations.
a. The City Council may revoke the premises permit where the organization has failed to meet
the reporting requirements.
a.b. Violation of this ordinance may impact future renewals.
SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section
412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire
ordinance is available without cost at the office of the City Clerk, the following summary is approved by
the City Council and shall be published in lieu of publishing the entire ordinance.
The text amendment adopted by the Hastings City Council on __________________, 2023
amends the City Ordinance to allow the City to require any organization conducting lawful
gambling within the city to spend at least seventy-five percent (75%) of its expenditures for lawful
purposes within the city’s trade area, with ten percent (10%) of said net profits to be delegated to
the City’s charitable contribution fund.
SECTION 3. EFFECTIVE DATE. The requirements imposed by this subdivision
shall be effective for all expenditures for lawful purposes made after 07/01/2023. The remainder of
this ordinance shall be in full force and effect from and after its passage and publication according
to law.
Passed this _____ day of _______________, 2023.
_____________________________
Mary D. Fasbender, Mayor
Attest:
___________________________
Kelly Murtaugh, City Clerk
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Published in the Hastings Journal on ______________________________, 2023.
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO. ______________
AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA, AMENDING
HASTINGS CITY CODE CHAPTER 110.17 REGARDING LAWFUL GAMBLING
The City Council of the City of Hastings, Dakota County, Minnesota, does hereby ordain
as follows:
SECTION 1. AMENDMENT. The Code of the City of Hastings, County of Dakota,
State of Minnesota, Chapter 110.17, regarding lawful gambling shall be amended as follows:
110.17 Lawful Gambling
A. Purpose. The purpose of this section is to regulate and control the conduct of lawful gambling
(gambling) in the City of Hastings and to ensure that charitable gambling in the City is conducted
by organizations licensed or exempt from licensing under Minnesota Statutes and that the proceeds
from such gambling are used primarily for the betterment of the residents and businesses of the
community. profits derived therefrom in the City of Hastings (City) are devoted to worthy public
and private projects which benefit the community.
B. Definitions.
In addition to the definitions contained in the M.S. §349.12, as it may be amended from time to
time, the following terms are defined for purposes of this chapter:
Board. The State of Minnesota Gambling Control Board
Lawful Gambling. The operation, conduct, or sale of bingo, electronic gambling equipment, raffles,
paddlewheels, tipboards, and pull-tabs. These are the only forms of gambling (other than horse
racing, private social bets, and the State lottery) which may be conducted in the City. “Lawful
Gambling” does not include casino nights, razzle dazzle games, or other games such as slot
machine, roulette wheels, and crap games.
Net Profit. The gross receipts from the operation of gambling equipment and the conduct of raffles,
less reasonable sums expended for allowable expenses.
Organization. Any fraternal, religious, veterans’ or other nonprofit group which has at least fifteen
(15) active members and has been in existence for the most recent three (3) years preceding the
license application as a registered Minnesota nonprofit corporation or as an organization designated
as exempt from the payment of income taxes by the Internal Revenue Code. In addition, the
organization must not be in existence solely for the purpose of conducting gambling.
Premises Permit. A permit issued to a licensed organization for the purpose of lawful gambling at
a specific site within the City of Hastings.
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Trade Area. Pursuant to M.S. § 349.213, the city’s trade area is defined to be all areas within the
city’s corporate boundaries and the boundaries of all cities and townships contiguous to the city at
the time of expenditure. The City of Hastings and Townships of Denmark, Marshan, Nininger, and
Ravenna constitute the Trade Area.
B.C. Prohibition Of Gambling. No person shall conduct gambling within the city except those
organizations which have obtained a premise permit from the Gambling Control Board of
Minnesota and have complied with this section.
C.D. Lawful Gambling Permitted.
1. Lawful gambling is permitted in the city if the organization conducting the gambling meets
the following criteria:
1. Is licensed by the Minnesota Gambling Control Board;
2. Is a tax-exempt organization pursuant to 501(c) of the Internal Revenue Code or
has a 501(c) application pending with the Internal Revenue Service; and/or
3. Has been in continuous existence holding meetings as a non-profit corporation or
as a 501(c) tax-exempt organization for at least 3 or more consecutive years prior
to the approval of the license.
2. The maximum number of locations where lawful gambling may be conducted within the
city is 18. Council shall, by resolution, establish the maximum number of locations in the
city where one organization can conduct lawful gambling. Non-local organizations that are
conducting lawful gambling in the city on the effective date of this section, may continue
to do so. Once a non-local organization, however, stops conducting lawful gambling in the
city, it must thereafter, comply with the requirements of this section.
D.E. Approval Of Premises Permit. Initial Investigation and Local Approval of Premises
Permit.
1. Any organization applying to the City Council for a premises permit, renewal of a premises
permit, bingo hall license or renewal of a bingo hall license shall file the following
information with the City Clerk at the time of the application renewal:
1. A duplicate copy of the application documents submitted to the Minnesota
Gambling Control Board, along with all supporting documents;
1.2. City of Hastings Lawful Gambling Premises Permit Investigation, along with all
supporting documents;
2.3. A copy of the articles of incorporation and bylaws of the organization;
3.4. The names and addresses of all officers and directors of the organization and the
gambling manager;
4.5. A copy of the organization’s written procedures and/or criteria for distribution of
funds derived from lawful gambling, its standardized application form, and its
written fiscal control procedures;
5.6. A copy of the Internal Revenue Service’s tax-exempt letter;
6.7. The applicant’s organization’s federal and state employer identification numbers;
and
8. Other information the city deems necessary to carry out the purposes of this
section.
2. Renewal Investigations. All licenses issued shall be for a one (1) year period and terminate
on December 31 of each year, regardless of when the license was issued.
Investigations for the renewal of an existing license shall be made in a timely fashion and
shall be made on the forms required by the City and shall state whether everything in the
prior, original, master investigation remains true and correct, except as otherwise indicated.
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If, in the judgement of the City Council, good and sufficient cause is shown by any
organization for its failure to file for a renewal within the time provided, the Council may,
if the other provisions of this chapter are complied with, accept the renewal.
3. Upon receipt of the materials required by division (D)(1)(a) above, city staff shall
investigate the applicant request and make a recommendation for approval or denial of the
application premises permit. The City Council shall approve or disapprove a request an
application for a premise permit or bingo hall license by resolution. Copies of any other
reports or documents which are required to be subsequently filed by the organization with
the Gambling Control Board, including monthly financial statements, shall be filed
simultaneously with the City Clerk.
3.4. Notification of Material Changes. An organization holding a Premises Permit must notify
the City Clerk in writing within 10 days whenever any material change is made in the
information required by division (D)(1) above.
5. License and Permit Display. All permits issued under state law or this chapter shall be
prominently displayed during the permit year at the premises where gambling is conducted
and to show to law enforcement officers upon request.
4.6. Inspections. All licensed organizations are deemed to have consented to inspection of the
licensed premises by the City.
E.F. Investigation Fees. Organizations applying for or renewing a license to conduct lawful
gambling in the City of Hastings shall pay an investigation fee as established by ordinance.
This fee shall be paid at the time the application request is submitted to the City Clerk.
F.G. Lawful Expenditure Requirement.
1. Pursuant to the authority granted by M.S. § 349.213, as it may be amended from time to
time, any organization conducting lawful gambling within the city must spend at least 50%
75% of its expenditures for lawful purposes conducted or located within the city’s trade
area. For purposes of determining if the expenditures are expended within the city’s trade
area, the organization must show that the expenditures were ultimately received for a
lawful purpose or activity and benefited by an organization or person that is specifically
located within the trade area. The city’s trade area is defined to be all areas within the city’s
corporate boundaries and the boundaries of all cities and townships contiguous to the city
at the time of expenditure.
2. The requirements imposed by this subdivision shall be effective for all expenditures for
lawful purposes made after 3-1-2008.
G.H. Exclusions and Exemptions. Exclusions for certain bingo games and raffles and exemptions
for certain organizations are governed by M.S. § 349.166, as it may be amended from time to time.
1. The following bingo and raffle activities are exempt from the lawful gambling
requirements of this section.
1. Bingo may be conducted without a premise permit if it is in connection with a civic
celebration and if it is not conducted for more than four consecutive days in a
calendar year. A civic celebration is an event that celebrates a recognized national
holiday or occasion celebrating an event proclaimed by the Hastings City Council.
2. Bingo may be conducted without a premise permit if it is conducted by an
organization that conducts 4 or fewer bingo occasions in a calendar year.
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3. Bingo may be conducted without a premises permit within a nursing home, senior
citizens home, or by a senior citizen organization if the prizes for a single game do
not exceed $10, total prizes awarded at a single occasion do not exceed $200, no
more than 2 occasions are held each week, only members or residents are allowed
to play, no compensation is paid for persons conducting the bingo, and a manager
is appointed who is registered with the Gambling Control Board.
4. Raffle may be conducted without a premise permit if it is conducted by an
organization and if the value of all raffle prizes awarded in a calendar year does
not exceed $750; or if the raffle is conducted by a tax-exempt health or social
service organization under contract to the state or a political subdivision and the
prizes awarded are real or personal property donated by an individual, firm, or
other organization.
5. Lawful gambling may be conducted within the city without a premise permit if the
organization conducts a gambling on five or fewer days in a calendar year, does
not award more than $50,000 in prizes in a calendar year, receives prior City
Council approval and receives an exemption from the Gambling Control Board.
2. An application for an exemption from the provisions of this section, together with a fee
established by ordinance, shall be submitted to the City Clerk at least 30 days prior to the
date that an exempt gambling activity is to be conducted. The application shall contain the
following information:
1. The name and address of the organization;
2. The place where the gambling will occur;
3. The total value of prizes to be awarded; and
4.1. The dates the proposed exempt gambling will occur.
I. Within 30 days of filing any reports with the Gambling Control Board, the organization shall file a
copy of the same reports with the City Clerk. Records and Reports.
3. Every organization permitted to conduct lawful gambling in the City shall file with the
City Clerk copies of all records and reports required to be filed with the Minnesota
Gambling Control Board pursuant to M.S. § 349. The records and reports shall be due at
the same time they are due to the Board. The gambling manager of a licensed organization
shall be exclusively responsible for the timely filing of all reports and other documents
required by this chapter.
J. Video Games Of Chance. Video games of chance as defined by M.S. § 609.75, subd. 8 Minnesota
Statutes are prohibited in the city.
H.K. Violations.
a. The City Council may revoke the premises permit where the organization has failed to meet
the reporting requirements.
a.b. Violation of this ordinance may impact future renewals.
SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section
412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire
ordinance is available without cost at the office of the City Clerk, the following summary is approved by
the City Council and shall be published in lieu of publishing the entire ordinance.
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The text amendment adopted by the Hastings City Council on __________________, 2023
amends the City Ordinance to allow the City to require any organization conducting lawful
gambling within the city to spend at least seventy-five percent (75%) of its expenditures for lawful
purposes within the city’s trade area.
SECTION 3. EFFECTIVE DATE. The requirements imposed by this subdivision
shall be effective for all expenditures for lawful purposes made after 07/01/2023. The remainder of
this ordinance shall be in full force and effect from and after its passage and publication according
to law.
Passed this _____ day of _______________, 2023.
_____________________________
Mary D. Fasbender, Mayor
Attest:
___________________________
Kelly Murtaugh, City Clerk
Published in the Hastings Journal on ______________________________, 2023.
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO. ______________
AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA, AMENDING
HASTINGS CITY CODE CHAPTER 110.17 REGARDING LAWFUL GAMBLING
The City Council of the City of Hastings, Dakota County, Minnesota, does hereby ordain
as follows:
SECTION 1. AMENDMENT. The Code of the City of Hastings, County of Dakota,
State of Minnesota, Chapter 110.17, regarding lawful gambling shall be amended as follows:
110.17 Lawful Gambling
A. Purpose. The purpose of this section is to regulate and control the conduct of lawful gambling
(gambling) in the City of Hastings and to ensure that charitable gambling in the City is conducted
by organizations licensed or exempt from licensing under Minnesota Statutes and that the proceeds
from such gambling are used primarily for the betterment of the residents and businesses of the
community. profits derived therefrom in the City of Hastings (City) are devoted to worthy public
and private projects which benefit the community.
B. Definitions.
In addition to the definitions contained in the M.S. §349.12, as it may be amended from time to
time, the following terms are defined for purposes of this chapter:
Board. The State of Minnesota Gambling Control Board
Lawful Gambling. The operation, conduct, or sale of bingo, electronic gambling equipment, raffles,
paddlewheels, tipboards, and pull-tabs. These are the only forms of gambling (other than horse
racing, private social bets, and the State lottery) which may be conducted in the City. “Lawful
Gambling” does not include casino nights, razzle dazzle games, or other games such as slot
machine, roulette wheels, and crap games.
Net Profit. The gross receipts from the operation of gambling equipment and the conduct of raffles,
less reasonable sums expended for allowable expenses.
Organization. Any fraternal, religious, veterans’ or other nonprofit group which has at least fifteen
(15) active members and has been in existence for the most recent three (3) years preceding the
license application as a registered Minnesota nonprofit corporation or as an organization designated
as exempt from the payment of income taxes by the Internal Revenue Code. In addition, the
organization must not be in existence solely for the purpose of conducting gambling.
Premises Permit. A permit issued to a licensed organization for the purpose of lawful gambling at
a specific site within the City of Hastings.
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Trade Area. Pursuant to M.S. § 349.213, the city’s trade area is defined to be all areas within the
city’s corporate boundaries and the boundaries of all cities and townships contiguous to the city at
the time of expenditure. The City of Hastings and Townships of Denmark, Marshan, Nininger, and
Ravenna constitute the Trade Area.
B.C. Prohibition Of Gambling. No person shall conduct gambling within the city except those
organizations which have obtained a premise permit from the Gambling Control Board of
Minnesota and have complied with this section.
C.D. Lawful Gambling Permitted.
1. Lawful gambling is permitted in the city if the organization conducting the gambling meets
the following criteria:
1. Is licensed by the Minnesota Gambling Control Board;
2. Is a tax-exempt organization pursuant to 501(c) of the Internal Revenue Code or
has a 501(c) application pending with the Internal Revenue Service; and/or
3. Has been in continuous existence holding meetings as a non-profit corporation or
as a 501(c) tax-exempt organization for at least 3 or more consecutive years prior
to the approval of the license.
2. The maximum number of locations where lawful gambling may be conducted within the
city is 18. Council shall, by resolution, establish the maximum number of locations in the
city where one organization can conduct lawful gambling. Non-local organizations that are
conducting lawful gambling in the city on the effective date of this section, may continue
to do so. Once a non-local organization, however, stops conducting lawful gambling in the
city, it must thereafter, comply with the requirements of this section.
D.E. Approval Of Premises Permit. Initial Investigation and Local Approval of Premises
Permit.
1. Any organization applying to the City Council for a premises permit, renewal of a premises
permit, bingo hall license or renewal of a bingo hall license shall file the following
information with the City Clerk at the time of the application renewal:
1. A duplicate copy of the application documents submitted to the Minnesota
Gambling Control Board, along with all supporting documents;
1.2. City of Hastings Lawful Gambling Premises Permit Investigation, along with all
supporting documents;
2.3. A copy of the articles of incorporation and bylaws of the organization;
3.4. The names and addresses of all officers and directors of the organization and the
gambling manager;
4.5. A copy of the organization’s written procedures and/or criteria for distribution of
funds derived from lawful gambling, its standardized application form, and its
written fiscal control procedures;
5.6. A copy of the Internal Revenue Service’s tax-exempt letter;
6.7. The applicant’s organization’s federal and state employer identification numbers;
and
8. Other information the city deems necessary to carry out the purposes of this
section.
2. Renewal Investigations. All licenses issued shall be for a one (1) year period and terminate
on December 31 of each year, regardless of when the license was issued.
Investigations for the renewal of an existing license shall be made in a timely fashion and
shall be made on the forms required by the City and shall state whether everything in the
prior, original, master investigation remains true and correct, except as otherwise indicated.
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If, in the judgement of the City Council, good and sufficient cause is shown by any
organization for its failure to file for a renewal within the time provided, the Council may,
if the other provisions of this chapter are complied with, accept the renewal.
3. Upon receipt of the materials required by division (D)(1)(a) above, city staff shall
investigate the applicant request and make a recommendation for approval or denial of the
application premises permit. The City Council shall approve or disapprove a request an
application for a premise permit or bingo hall license by resolution. Copies of any other
reports or documents which are required to be subsequently filed by the organization with
the Gambling Control Board, including monthly financial statements, shall be filed
simultaneously with the City Clerk.
3.4. Notification of Material Changes. An organization holding a Premises Permit must notify
the City Clerk in writing within 10 days whenever any material change is made in the
information required by division (D)(1) above.
5. License and Permit Display. All permits issued under state law or this chapter shall be
prominently displayed during the permit year at the premises where gambling is conducted
and to show to law enforcement officers upon request.
4.6. Inspections. All licensed organizations are deemed to have consented to inspection of the
licensed premises by the City.
E.F. Investigation Fees. Organizations applying for or renewing a license to conduct lawful
gambling in the City of Hastings shall pay an investigation fee as established by ordinance.
This fee shall be paid at the time the application request is submitted to the City Clerk.
F.G. Lawful Expenditure Requirement.
1. Pursuant to the authority granted by M.S. § 349.213, as it may be amended from time to
time, any organization conducting lawful gambling within the city must spend at least 50%
of its expenditures for lawful purposes conducted or located within the city’s trade area.
For purposes of determining if the expenditures are expended within the city’s trade area,
the organization must show that the expenditures were ultimately received for a lawful
purpose or activity and benefited by an organization or person that is specifically located
within the trade area. The city’s trade area is defined to be all areas within the city’s
corporate boundaries and the boundaries of all cities and townships contiguous to the city
at the time of expenditure.
2. The requirements imposed by this subdivision shall be effective for all expenditures for
lawful purposes made after 3-1-2008.
G.H. Exclusions and Exemptions. Exclusions for certain bingo games and raffles and exemptions
for certain organizations are governed by M.S. § 349.166, as it may be amended from time to time.
1. The following bingo and raffle activities are exempt from the lawful gambling
requirements of this section.
1. Bingo may be conducted without a premise permit if it is in connection with a civic
celebration and if it is not conducted for more than four consecutive days in a
calendar year. A civic celebration is an event that celebrates a recognized national
holiday or occasion celebrating an event proclaimed by the Hastings City Council.
2. Bingo may be conducted without a premise permit if it is conducted by an
organization that conducts 4 or fewer bingo occasions in a calendar year.
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3. Bingo may be conducted without a premises permit within a nursing home, senior
citizens home, or by a senior citizen organization if the prizes for a single game do
not exceed $10, total prizes awarded at a single occasion do not exceed $200, no
more than 2 occasions are held each week, only members or residents are allowed
to play, no compensation is paid for persons conducting the bingo, and a manager
is appointed who is registered with the Gambling Control Board.
4. Raffle may be conducted without a premise permit if it is conducted by an
organization and if the value of all raffle prizes awarded in a calendar year does
not exceed $750; or if the raffle is conducted by a tax-exempt health or social
service organization under contract to the state or a political subdivision and the
prizes awarded are real or personal property donated by an individual, firm, or
other organization.
5. Lawful gambling may be conducted within the city without a premise permit if the
organization conducts a gambling on five or fewer days in a calendar year, does
not award more than $50,000 in prizes in a calendar year, receives prior City
Council approval and receives an exemption from the Gambling Control Board.
2. An application for an exemption from the provisions of this section, together with a fee
established by ordinance, shall be submitted to the City Clerk at least 30 days prior to the
date that an exempt gambling activity is to be conducted. The application shall contain the
following information:
1. The name and address of the organization;
2. The place where the gambling will occur;
3. The total value of prizes to be awarded; and
4.1. The dates the proposed exempt gambling will occur.
I. Within 30 days of filing any reports with the Gambling Control Board, the organization shall file a
copy of the same reports with the City Clerk. Records and Reports.
3. Every organization permitted to conduct lawful gambling in the City shall file with the
City Clerk copies of all records and reports required to be filed with the Minnesota
Gambling Control Board pursuant to M.S. § 349. The records and reports shall be due at
the same time they are due to the Board. The gambling manager of a licensed organization
shall be exclusively responsible for the timely filing of all reports and other documents
required by this chapter.
J. Video Games Of Chance. Video games of chance as defined by M.S. § 609.75, subd. 8 Minnesota
Statutes are prohibited in the city.
H.K. Violations.
a. The City Council may revoke the premises permit where the organization has failed to meet
the reporting requirements.
a.b. Violation of this ordinance may impact future renewals.
SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section
412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire
ordinance is available without cost at the office of the City Clerk, the following summary is approved by
the City Council and shall be published in lieu of publishing the entire ordinance.
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The text amendment adopted by the Hastings City Council on __________________, 2023
amends the City Ordinance to allow the City to require any organization conducting lawful
gambling within the City to renew premises permits through a renewal investigation fee each
calendar year.
SECTION 3. EFFECTIVE DATE. The requirements imposed by this subdivision
shall be effective for all expenditures for lawful purposes made after 07/01/2023. The remainder of
this ordinance shall be in full force and effect from and after its passage and publication according
to law.
Passed this _____ day of _______________, 2023.
_____________________________
Mary D. Fasbender, Mayor
Attest:
___________________________
Kelly Murtaugh, City Clerk
Published in the Hastings Journal on ______________________________, 2023.
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ORDINANCE NO.
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA
AMENDING HASTINGS CITY CODE CHAPTER 34.03 – FEE SCHEDULE
The City Council of the City of Hastings, Dakota County, Minnesota does hereby ordain as
follows:
SECTION 1. AMENDMENT. The Code of the City of Hastings, County of Dakota, State of
Minnesota, Chapter 34.03 Fee Schedule – City Clerk
34.03 City Clerk
Gambling
Initial Investigation Fee $150.00 $250.00 One Time Initial Investigation
Renewal Investigation Fee $150.00 Annual (calendar year)
SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section
412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire
ordinance is available without cost at the office of the City Clerk, the following summary is approved
by the City Council and shall be published in lieu of publishing the entire ordinance.
The text amendment adopted by the Hastings City Council on
, modifies Section 34.03 - Fee Schedule of the City Code
regarding the amendment of initial investigation fees and adoption of an annual
investigation fee for renewals of Lawful Gambling Premise Permits.
SECTION 3. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and
after its passage and publication according to law.
Adopted by the Hastings City Council on this day of , 2023 by the
following vote:
Ayes:
Nays:
Absent:
Mary D. Fasbender, Mayor
ATTEST:
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Kelly Murtaugh, City Clerk
I hereby certify that the above is a true and correct copy of the Ordinance passed to and adopted by
the City of Hastings, County of Dakota, Minnesota, on the day of , 2023, as
disclosed by the records of the City of Hastings on file and of record in the office.
Published in the Hastings Journal on .
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