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Home My WebLink About05-01-00 CITY OF HASTINGS Monday COUNCIL MEETING 7:00 P.M. DATE: May 1, 2000 I. CALL TO ORDER: II. ROLL CALL: III. DETERMINATION OF QUORUM: IV. APPROVAL OF MINUTES: Approval of Minutes of the Regular Meeting of April 17, 2000 and the Special Meeting of April 24, 2000 V. COUNCIL ITEMS TO BE CONSIDERED: VI. CONSENT AGENDA: The items on the Consent Agenda are to be acted upon by the City Council in a single motion. There will be no discussion of these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate department for discussion. 1. Pay All Bills As Audited 2. Roadside Park -Authorize Advertisement for Bids for Playground Equipment 3. First Reading and Order Public Hearing for an Ordinance authorizing the HRA to exercise housing powers on behalf of the City of Hastings 4. Request for Compensatory Time Carryover 5. 1999 Holiday Hours Carryover 6. Authorize Advertisement for Bids for 4th Street Water Tower Painting 7. Accept Proposal for Public Works Garage Cleaning 8. Resolution-Final Payment RKI-1997 Construction 9. Bass Street Vacation Petition-Order Public Hearing VII. AWARDING OF CONTRACTS & PUBLIC HEARING: 1. Wallin Park -- Grading & Seeding 2. Public Hearing - Chapter 10 Zoning Ordinance Amendment (Garden Centers) 3. Award of Contract—2000 Street & Utility Improvement Program VIII. -REPORTS FROM CITY STAFF: A. Public Works 1. Resolution— No Parking on Barker Street South of 3`d Street B. City Planner 1. Variance - Setback Variance (1303 3�d Street East) 2. Site Plan - Garage Move (720 3rd Street West ) 3. Site Plan - Jablonske Office Building (314 Vermillion Street) 4. 2"d Reading - Chapter 10 Zoning Ordinance Amendment (Garden Centers) C. Administrator 1. Classification and Compensation System Report 2. Liquor License Violation 3. Golf Course Project Discussion 4. Closed Door Session —To Discuss Lawsuit IX. COMMENTS FROM AUDIENCE: X. UNFINISHED BUSINESS: XI. NEW BUSINESS: XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS: XIII. ADJOURNMENT: Next Regular City Council Meeting on Monday, May 15, 2000 m Hastings, Minnesota April 17,2000 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, April 17, 2000 at 7:00 p.m. in the City Hall Council Chambers, 101 4th Street East, Hastings, Minnesota. Members Present: Councilmember Yandrasits, Riveness, Simacek, Johnson, Hicks, Moratzka&Mayor Werner Members Absent: None Staff Members Present: Dave Osberg, City Administrator; Tom Montgomery, Public Works Director; Marty McNamara,Parks&Recreation Director; Kris Jenson,Associate Planner GIS Technician; Darbie Johnson, Aquatic Center Manager; Jim McGree, Civic Arena Manager; Bill Mesaros, Inspections & Code Enforcement Supervisor; John Grossman, HRA Director; Shawn Moynihan, City Attorney; and Melanie Mesko,Administrative Assistant City Clerk Approval of Minutes Mayor Werner asked if there were any corrections or additions to the minutes of the regular meeting of April 3, 2000 and hearing none approved the minutes as presented. 7 Ayes;Nays,None. Consent Agenda Moved by Councilmember Johnson, seconded by Councilmember Riveness, to approve the Consent Agenda as presented. 7 Ayes;Nays,None. 1. Pay All Bills As Audited 2. Resolution No. 4-10-2000-Establish School Speed Limit Zone-01 Street between River& Prairie Streets 3. Approve Metropolitan Council Environmental Partnership Grant Agreement 4. Approve Personnel Policy-Travel Expenses 5. Approve Personnel Policy-Probationary Period 6. Approve Personnel Policy-Insurance Continuation 7. Resolution No. 4-11-2000-Community Roadside Enhancement Partnership Program 8. Resolution No. 4-12-2000-Setting Annual Tobacco License Fee 9. Resolution No. 4-13-2000-Approving Application for Transfer of Liquor License at the County Pub (formerly McCabe's Pub) 10. Resolution No. 4-14-2000-Approving HRA Revenue Bond for Arbor Oaks 11. Resolution No. 4-15-2000-Declare Excess Property-Aquatic Center Vacuum t Minutes of the Regular City Council Meeting on April 17,2000 Page 2 of 4 Arena Roof Project 2000 Moved by Councilmember Yandrasits, seconded by Councilmember Hicks, to award contract to Interstate Roofing & WPT, Inc., to replace the roof on the east rink of the Civic Arena at a low bid of$649,750.00. 7 Ayes;Nays,None. Water Tower Painting Design Public Works Director Tom Montgomery stated that staff had been requested to reconsider the lettering on the water tower on the west end of town. Moved by Councilmember Hicks, seconded by Councilmember Simacek, to amend the previous motion for the water tower painting from the April 3rd Council meeting. 6 Ayes;Nays, Johnson Moved by Councilmember Hicks, seconded by Councilmember Simacek, to approve the lettering of "Historic Hastings, Home of the Raiders"for the watertower. 6 Ayes;Nays, Johnson Vermillion River Watershed Management Organization Joint Powers Agreement Proposal Public Works Director Tom Montgomery stated that the VRWMO Subcommittee is recommending two changes to the Joint Powers Agreement: One, that the annual community appropriation be capped at $200,000; and Two, that an additional township board member and an additional large city board member be added to the VRWMO Board. Moved by Councilmember Yandrasits, seconded by Councilmember Simacek, to approve the funding mechanisms and the appropriation cap in the board membership as requested by the VRWMO Subcommittee. 7 Ayes; Nays,None. Staff was requested to forward feedback to the subcommittee that the JPA have language added to the agreement allowing for Council review and approval prior to any budgetary changes and staff was also instructed to send a letter to the legislature recommending that the statute be changed to allow City Staff to serve on Water Management Organization Boards. Resolution-No Parking on Barker Street South of 3rd Street Moved by Councilmember Yandrasits, seconded by Councilmember Riveness, to table this item to the May 1St Council meeting because not all of the residents were properly notified. 7 Ayes;Nays,None. Y Minutes of the Regular City Council Meeting on April 17,2000 Page 3 of 4 Spring Clean-Up Proposal Moved by Councilmember Johnson, seconded by Councilmember Yandrasits, to approve the bid by Waste Management and the inventory item fees for the April 29 Spring Clean Up as presented by staff. 7 Ayes;Nays,None. Arbor Oaks Preliminary/Final Plat Associate Planner Kris Jenson stated that the Planning Commission is recommending approval of the Arbor Oaks preliminary and final plats from their April 10'h Planning Commission meeting with the conditions listed in the Planners report of April 12, 2000. Mayor Werner offered a friendly amendment to the conditions of the project, instructing staff to reevaluate the level of notification and participation of the Council and the public during development projects. Moved by Councilmember Johnson, seconded by Councilmember Simacek, to approve the Arbor Oaks preliminary and final plats as recommended by staff and the Planning Commission and with Mayor Werner's friendly amendment. 7 Ayes; Nays,None. Staff was directed to reevaluate the participation and notification of both Council and the public in development projects and to come back to the Council with proposed changes to the process. First Reading and Schedule a Public Hearing-Zoning Code Amendments Associate Planner Kris Jenson stated that this code amendment is in response to requests by garden centers. Current code limits these events of temporary outdoor merchandising in commercial districts to sixty days a year. Both staff and the Planning Commission are recommending an amendment to the code to allow for garden centers, under special provisions, to operate for a maximum period of 120 days a year. The Council had discussions regarding the length of the zoning code amendments. Moved by Councilmember Riveness, seconded by Councilmember Yandrasits, to approve the First Reading and order the public hearing for May 1, 2000. Roll call vote was taken 5 Ayes;Nays,2 (Councilmembers Simacek&Moratzka voting against). Moved by Councilmember Hicks, seconded by Councilmember Johnson, to consider an amendment for a total of ninety days for garden centers, not to be permitted past June 30a'. Roll call vote was taken 5 Ayes; Nays, 2 (Councilmembers Simacek & Moratzka voting against). r Minutes of the Regular City Council Meeting on April 17,2000 Page 4 of 4 Aquatic Center Usage by HAST Program Don& Cathy Keller were present to talk about HAST's use of the Aquatic Center facility. The Council Parks & Recreation Committee will meet with HAST on May 1, 2000 at 5:30 p.m. to try to coordinate a schedule for use of the Aquatic Center pool. Adjournment Moved by Councilmember Riveness, seconded by Councilmember Yandrasits, to adjourn the meeting at 8:12 p.m. 7 Ayes;Nays,None. ATTEST Mayor City Clerk Hastings,Minnesota April 24,2000 The City Council of the City of Hastings, Minnesota met in a special City Council meeting on Monday, April 24, 2000 at 6:30 p.m. in the Community Room, Hastings City Hall, Hastings, Minnesota. Members Present: Councilmember Yandrasits, Riveness, Simacek, Johnson, Hicks, Moratzka&Mayor Werner Members Absent: None Staff Members Present: Dave Osberg, City Administrator Mayor Mike Werner opened the meeting which was a special meeting to receive the Golf Course Market Analysis prepared by THK Consulting. City Administrator Dave Osberg introduced Dan Conway from THK Consulting Services to present the Golf Course Market Analysis. After the presentation by Dan Conway, Mayor Werner opened the floor for questions from the City Councilmembers and from the audience. After significant discussion with Dan Conway, the City Councilmembers and the audience, the Mayor stated that this item would appear on the May 1, 2000 City Council meeting for further discussion. Moved by Councilmember Simacek, seconded by Councilmember Yandrasits, to accept the report. 7 Ayes;Nays,None. Moved by Councilmember Hicks, seconded by Councilmember Johnson, to adjourn the meeting at 8:36 p.m. 7 Ayes;Nays,None. ATTEST Mayor City Administrator I VI-1 Date: 04/27/2000 Time: 15:11:32 Operator: LYNNE BENSON Page: 1 City of Hastings FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount ------- ---------------------- ------------------------ -------- ------------ 0 MCES SAC CHARGES ******** 9,230.00 0 TRAJO, TIFFANY TRAC TOKENS RETURNED ******** 13.50 Total for Dept ** 9,243.50* 0 EMILY'S BOX LUNCHES-FIRE CHIEF I COUNCIL 27.64 Total for Dept 6011 27.64* 0 BT OFFICE PRODUCTS INT BINDERS ADMINIST 256.51 0 FARMER BROS CO. COFFEE ADMINIST 23.92 0 GRAPHIC DESIGN MAILING LABELS ADMINIST 85.20 0 IKON OFFICE SOLUTIONS CH COPIER 3/10-4/12/00 M ADMINIST 678.95 0 OSBERG, DAVID M. DINNER MTG 4/24 ADMINIST 33.00 0 PAULSON CHARLES REIMB-SEVERE WEATHER SIG ADMINIST 25.00 Total for Dept 6020 1,102.58* 0 HASTINGS STAR GAZETTE CHAPTER 10 ZONING ORD CITY CLE 137.30 0 ICMA ANNUAL ICMA DUES 7/00-6/ CITY CLE 343.04 0 INT'L PERSONNEL MGMT A DUES 5/00-4/01 CITY CLE 226.00 Total for Dept 6040 706.34* 0 BENSON, LYNNE M. APA MEETING REG/MILEAGE FINANCE 46.00 0 NORWEST INVESTMENT SER MARCH SAFEKEEPING FINANCE 49.00 Total for Dept 6050 95.00* 0 CRAMER BLDG SERVICE QUARTERLY SVC CONTRACT CITY FAC 250.00 0 DALCO VACUUM HOSES CITY FAC 70.29 0 DARLENE OHLHAUSER CLEANING-APRIL PD CITY FAC 1,118.25 0 LIFEWORKS SERVICES INC MARCH CLEANING SVCS CITY FAC 33.92 0 MAINTENANCE ENGINEERIN LIGHT BALLAST CITY FAC 63.26 0 MINNEGASCO,ACCT'S PAYA APRIL GAS CITY FAC 1,205.55 0 NORTHERN STATES POWER MARCH-APRIL ELECTRIC CITY FAC 1,199.22 0 ORKIN PEST CONTROL APRIL 2000 SERVICE CITY FAC 82.05 0 R & 0 ELEVATOR CO. INC MAY 2000 SERVICE CITY FAC 144.42 0 SCHILLING PAPER CO. IN TOWELS/CAN LINERS CITY FAC 97.33 0 SIGN SOLUTIONS INC NAMEPLATE SIGNS CITY FAC 156.00 0 TOWER CLEANING SYSTEMS APRIL 2000 CLEANING CITY FAC 1,150.20 0 W.W. GRAINGER, INC. BALLASTS CITY FAC 12.10 Total for Dept 6080 5,582.59* 0 MINNEGASCO,ACCT'S PAYA APRIL GAS CITY FAC 107.56 0 MN DEPT/LABOR & INDUST PRESSURE VESSEL EXEMPTIO CITY FAC 30.00 Total for Dept 6081 137.56* 0 WEILAND, MATTHEW CONFERENCE EXPENSES PLANNING 1,026.98 Total for Dept 6090 1,026.98* 0 AMOCO OIL CO GAS CHARGES POLICE 32.05 0 ASSOCIATED SALES & BAG POLY TUBING POLICE 87.94 0 BEST BUY CO., INC. COMPUTER ITEMS POLICE 53.60 0 BIRCHEN ENTERPRISES IN OIL CHANGE POLICE 1,167.14 0 BOISE CASCADE OFFICE P MISC OFFICE POLICE 71.17 Date: 04/27/2000 Time: 15:11:32 Operator: LYNNE BENSON Page: 2 City of Hastings FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount ------- ---------------------- ------------------------ -------- ------------ 0 BOUND TREE/NORTH AMERI GLOVES POLICE 72.25 0 BT OFFICE PRODUCTS INT SUPPLIES POLICE 9.25 0 DAKOTA CNTY TREAS-AUDI FUEL CHARGES 3/00 POLICE 1,532.15 0 EGGERT MICHAEL 1ST RESPONDER BOOKS/TRAI POLICE 696.30 0 HOESCHEN, JAMES B. BOOTS-HICKS POLICE 120.00 0 KUSTOM SIGNALS, INC. DIGITAL SPEED MONITOR SI POLICE 1,524.94 0 MCMENOMY, MICHAEL CHIEF'S CONF-EXP REIMBUR POLICE 315.49 0 MN BOARD OF PEACE OFFI LICENSE RENEWALS POLICE 1,035.00 0 ON SITE SANITATION SHOOTING RANGE RESTROOM POLICE 23.34 0 PAGENET OF MN PAGER SERVICE POLICE 407.14 0 PITNEY BOWES 3/30-4/30 SERVICE POLICE 371.00 0 REGINA MEDICAL CENTER LAB WORK-CIMMINO POLICE 42.00 0 STRATEGIES FOR BUSINES TRAINING- PETERSEN POLICE 85.00 0 SUPERIOR WIRELESS OF M NEXTELL PHONE POLICE 172.00 0 UNIFORMS'UNLIMITED PANTS-THOREN (RESERVE) POLICE 48.50 0 US INTERNET MONTLY FEE POLICE 59.95 0 US WEST COMMUNICATIONS PHONE TRACE SECURITY FEE POLICE 9.00 Total for Dept 6210 7,935.21- 0 AMOCO OIL CO FUEL FIRE 13.49 0 CAP.CITY REG.FIRE ASSN 2000 DUES FIRE 35.00 0 CITY OF OWATONNA CLASS - MESAROS FIRE 96.25 0 CLAREY'S SAFETY EQUIP FIRE BROOMS FIRE 223.35 0 CUSTOM FIRE APPARATUS PARTS FIRE 69.09 0 DAKOTA CNTY TREAS-AUDI FUEL CHARGES 3/00 FIRE 369.86 0 FAIR OFFICE WORLD FILE/HIGHLIGHTERS FIRE 167.50 0 HOESCHEN, JAMES B. BOOTS - MIKE SCHUTT FIRE 164.90 0 MINNEGASCO,ACCT'S PAYA APRIL GAS FIRE 893.63 0 NORTHERN STATES POWER MARCH-APRIL ELECTRIC FIRE 636.90 0 PETERSON, ROLF J. MILEAGE-FIRE SCHOOL FIRE 73.45 0 RIVERLAND COMMUNITY CO REGISTRATION-PETERSON FIRE 291.58 0 THOMAS D GREEN GLOVES FIRE 75.00 0 TWIN CITY GARAGE DOOR HINGE/ROLLER FIRE 17.33 Total for Dept 6220 3,127.33* 0 BOYER FORD TRUCKS ENGINE REPAIRS AMBULANC 104.49 0 DAKOTA CNTY TREAS-AUDI FUEL CHARGES 3/00 AMBULANC 323.60 0 EMERGENCY APPARATUS MA ENGINE REPAIRS AMBULANC 2,463.79 0 HOFFMAN, KURT OVERPMT CALL 990896-HOFF AMBULANC 669.70 0 KREMER SPRING & ALIGNM VEHICLE REPAIRS AMBULANC 587.50 0 LUNDVALL, DONALD OVERPMT CALL 20000237 AMBULANC 888.13 0 NORTH COUNTRY FORD TIRES AMBULANC 674.70 0 PRAXAIR DISTRIBUTION I OXYGEN AMBULANC 260.97 0 REGINA MEDICAL CENTER AMBULANCE SUPPLIES 3/28/ AMBULANC 948.60 Total for Dept 6230 6,921.48- 0 DAKOTA CNTY TREAS-AUDI FUEL CHARGES 3/00 BUILDING 83.81 0 GRAFIX SHOPPE LETTERING I.C.E. VEHICLE BUILDING 263.10 0 HEAD LITES CORPORATION SAFETY VESTS BUILDING 165.81 0 HOESCHEN, JAMES B. BOOTS - R. PETERSON BUILDING 132.60 Date: 04/27/2000 Time: 15:11:33 Operator: LYNNE BENSON Page: 3 City of Hastings FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount ------- ---------------------- ------------------------ -------- ------------ 0 NEXTEL COMMUNICATIONS CELL PHONE BUILDING 402.14 Total for Dept 6240 1,047.46- 0 AIRTOUCH PAGING PAGER SERVICE HOUSING 23.60 0 BIRCHEN ENTERPRISES IN REPAIR C.E. VEHICLE 804 HOUSING 931.43 0 DAKOTA COUNTY TREASURE ACCESS CLASS - R PETERSO HOUSING 60.00 Total for Dept 6245 1,015.03- 0 DAKOTA CNTY TREAS-AUDI FUEL CHARGES 3/00 ENGINEER 37.18 Total for Dept 6311 37.18* 0 ANDERSEN, E.F. & ASSOC PLAYGROUND SIGNS STREETS 177.86 0 DAKOTA CNTY TREAS-AUDI FUEL CHARGES 3/00 STREETS 1,466.49 0 ENVIRONMENTAL EQUIPMEN CURTAIN SET/TYMCO SWEEPE STREETS 694.00 0 MINNEGASCO,ACCT'S PAYA APRIL GAS STREETS 348.15 0 NINE EAGLES GOLF CO. SHIRTS - ORMAN STREETS 286.75 0 NORTHERN STATES POWER MARCH-APRIL ELECTRIC STREETS 309.91 0 RENTALL HASTINGS STARGON GAS STREETS 45.48 0 SHERWIN-WILLIAMS 3" PAINT BRUSHES STREETS 12.76 0 WESTERN HOIST INC. HOIST ADAPTORS STREETS 97.20 0 ZARNOTH BRUSH WORKS, I BROOMS FOR SWEEPER STREETS 899.39 Total for Dept 6312 4,337.99- 0 DAKOTA ELECTRIC ASSN MARCH ELECTRIC STREET L 757.98 0 NORTHERN STATES POWER MARCH-APRIL ELECTRIC STREET L 1,881.74 Total for Dept 6313 2,639.72- 0 ADOLPH KIEFER & ASSOCI SWIMSUITS AQUATIC 2,071.99 0 DELL DIRECT SALES L.P. LAPTOP COMPUTER AQUATIC 2,722.17 0 METROCALL PAGER SVC 4/22-5/21 AQUATIC 11.25 0 MINNEGASCO,ACCT'S PAYA APRIL GAS AQUATIC 105.91 0 RIVER VALLEY CLINIC HEP B VACCINE-BAUER/ERIC AQUATIC 152.00 0 ROCKY MOUNTAIN SUNSCRE SPF 30 GALLON REFILL AQUATIC 113.58 Total for Dept 6511 5,176.90* 0 AKINS, SHERRY PLANTING MATERIALS-VETS PARKS/RE 267.38 0 C.T. FARM & COUNTRY SPRAYER PARTS PARKS/RE 147.42 0 CRYSTEEL TRUCK EQUIPME BOSS CENTER SHOE PARKS/RE 49.20 0 FIRST NAT'L BANK SR CENTER MAY 2000 PARKS/RE 1,527.35 0 HOESCHEN, JAMES B. BOOTS - STEVENS PARKS/RE 169.60 0 KROMER CO. ADD'L SALES TAX PARKS/RE 50.00 0 LEEF BROTHERS, INC. TOWELS/MATS PARKS/RE 41.62 0 MINNEGASCO,ACCT'S PAYA APRIL GAS PARKS/RE 306.24 0 NAT'L RECREATION & PAR NATIONAL ANNUAL MEMBERSH PARKS/RE 350.00 0 NORTHERN STATES POWER MARCH-APRIL ELECTRIC PARKS/RE 484.29 0 TRUGREEN CHEMLAWN EARLYISPRING FERTILIZING PARKS/RE 2,369.63 s Total for Dept 6520 5,762.73- 0 S & S TREE SERVICE TREE REMOVAL 905 RAMSEY Reforest 3,868.88 Total for Dept 6612 3,868.88* Date: 04/27/2000 Time: 15:11:33 Operator: LYNNE BENSON Page: 4 City of Hastings FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount ------- ---------------------- ------------------------ -------- ------------ 0 GROSSMAN, JOHN REIMB MILEAGE/PARKING ADMINIST 89.38 Total for Dept 6631 89.38* 0 CITY OF FARIBAULT WORKSHOP-GROSSMAN HISTORIC 45.00 Total for Dept 6638 45.00* 0 IOS CAPITAL 4/26-5/25 LEASE PIONEER 197.03 Total for Dept 6641 197.03* 0 BRADLEY & DEIKE PA DIVERSIFIED AGREEMENTS D OTHER SE 400.00 0 KNUTSON,RICHARD INC PAY EST #9 - 98 CONSTRUC OTHER SE 82,212.44 0 TKDA ENGINEERS SPACE NEEDS STUDY OTHER SE 95.21 .Total for Dept 6700 82,707.65* 0 HOISINGTON KOEGLER GRO ROADSIDE PARK ROADSIDE 2,377.26 Total for Dept 6772 2,377.26* 0 HOFFMAN-MCNAMARA TREES TUTTLE P 1,040.51 Total for Dept 6782 1,040.51- 0 SNYDER, NICK REIMBURSE-FENCE MATERIAL VETS BIK 136.61 Total for Dept 6788 136.61* 0 CHAPIN CONSTRUCTION BL CONST AD - GRADE & SEED WALLIN P 204.60 0 HOISINGTON KOEGLER GRO WALLIN PARK WALLIN P 5,388.41 Total for Dept 6790 5,593.01- 0 MINN UC FUND 1ST QTR 2000 UNEMPLOYMEN UNALLOCA 6.52 Total for Dept 6920 6.52* 0 DAKOTA CNTY TREAS-AUDI FUEL CHARGES 3/00 WATER 539.11 0 DARLENE OHLHAUSER UTILITIES CLEANING APRIL WATER 255.60 0 GOPHER STATE ONE-CALL MARCH ONE CALL SERVICE WATER 122.50 0 GRAYBAR ELECTRIC BUTT SPLICE CONN WATER 298.20 0 HACH COMPANY FLUORIDE REAGENT WATER 148.02 0 HOESCHEN, JAMES B. BOOTS-DUBE/WYTASKE WATER 252.47 0 MINNEGASCO,ACCT'S PAYA APRIL GAS WATER 573.52 0 NORTHERN STATES POWER MARCH-APRIL ELECTRIC WATER 1,710.39 Total for Dept 7100 3,899.81- 0 CONNELLY INDUSTRIAL EL CHART PENS WASTEWAT 101.94 0 NORTHERN STATES POWER MARCH-APRIL ELECTRIC WASTEWAT 349.67 Total for Dept 7300 451.61* 0 AT&T WIRELESS SERVICES TRAC CELL PHONE TRANSIT 11.52 Total for Dept 7500 11.52* 0 HEALTH SVCS OF N. AMER QTR BILL TRANSIT DRUG TE TRANSIT- 94.50 Total for Dept 7501 94.50* Date: 04/27/2000 Time: 15:11:33 Operator: LYNNE BENSON • Page: 5 City of Hastings FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount ------- ---------------------- ------------------------ -------- ------------ 0 DAKOTA CNTY TREAS-AUDI FUEL CHARGES 3/00 TRANSIT- 648.31 Total for Dept 7502 648.31* 0 AUTREY SUPPLY CO GOAL LINE PAINT CIVIC AR 117.43 0 DALCO COMBIPLUS CLEANER CIVIC AR 89.88 0 DOMINO'S PIZZA PIZZA CIVIC AR 31.40 .0 M.G. MCGRATH, INC. BEAM REPAIR/SHEET METAL CIVIC AR 1,977.00 0 MIDTOWN FOOD CENTER MARCH CHARGES-ARENA CIVIC AR 28.57 0 MINNEGASCO,ACCT'S PAYA APRIL GAS CIVIC AR 2,156.41 0 MN DEPT OF PUBLIC SAFE HAZ CHEMICAL INVENTORY F CIVIC AR 25.00 0 NORTHERN STATES POWER MARCH-APRIL ELECTRIC CIVIC AR 3,410.15 0 TERRY'S ACE HARDWARE AMMONIA/SCRAPR CIVIC AR 18.59 Total for Dept 7700 7,854.43- 0 CONNELLY INDUSTRIAL EL CONDUCTOR CABLE HYDROELE 85.20 0 L & S INDUST. & MARINE REPAIR LOG BOOM/REINSTAL HYDROELE 7,748.00 Total for Dept 7900 7,833.20* Grand Total 172,778.45* May 1, 2000 APPROVED: City Administrator Finance Director Councilmember Simacek Councilmember Riveness Councilmember Johnson Councilmember Moratzka Councilmember Hicks Councilmember Yandrasits Mayor Werner V/-2 MEMORANDUM TO: Mayor City Council FROM: cNamara SUBJECT: Roa side Park Playground Equipment DATE: April 27, 2000 Staff is requesting authorization to solicit bids for the purchase of new playground equipment for Roadside Park. The schedule would be to advertise in May, award contract in June and install the equipment in July. The estimated expenditure for the equipment, which includes installation, is approximately$80,000. If you have any questions regarding this matter, please call. Thank you. V1--3 Memo To: Honorable Mayor&Council From: John Grossman,HRA Director Date: 4/25/2000 Subject: Ordinance authorizing the City HRA to exercise housing powers Please order a public hearing for this ordinance at the Council meeting of May 15, 2000. The purpose of this ordinance is to delegate to the HRA the authority to exercise the City's housing powers under Minnesota Statutes 462C.01 through 462.10. So far as we know,this action has not been taken in the past,and Mary Dyrseth, City's bond counsel, finds it is necessary if the HRA is to issue the 501.c.3. revenue bonds for the Common Bond senior project,Arbor Oaks. When a non-profit housing developer asks the City to issue conduit revenue bonds, and the HRA does so on behalf of the City,the bonds will be both tax exempt and bank qualified. That makes the bonds tax exempt for a bank's investment portfolio, and lowers the interest rate,a savings for the non-profit housing developer. BM\m=o.ord462C CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AUTHORIZING THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF HASTINGS TO EXERCISE, ON BEHALF OF THE CITY OF HASTINGS, THE POWERS CONFERRED BY MINNESOTA STATUTES, SECTION 462C.01 TO 462C.10. THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA ORDAINS: 1. The Housing and Redevelopment Authority in and for the City of Hastings (the "City- HRA") has been duly organized pursuant to Minnesota Statutes, Section 469. 001 to 469. 047, as amended, and has all of the powers and duties of a housing and redevelopment authority under the provisions of the Municipal Housing and Redevelopment Act, being Minnesota Statutes, Sections 469.001 to 469.047 . 2 . The legislature of the State of Minnesota has enacted Minnesota Statutes, Chapter 462C (the "Act") to regulate the planning and implementation of single family housing programs and multifamilyhousing development and has provided for the financing of such programs and developments pursuant to the terms of the Act. . 3. Pursuant to the Act, a city is authorized to develop and administer programs of making or purchasing mortgage or rehabilitation loans to finance the acquisition or rehabilitation of single family housing by low and moderate income persons and families anywhere within its boundaries, or making or purchasing loans to finance multifamily housing developments, upon certain conditions set forth in the Act. 4 . Pursuant to the Act, the City has the power to authorize a housing and redevelopment authority acting within the City to exercise, on behalf of the City, the powers conferred by Minnesota Statutes, Section 462C.01 to 462C. 10. 5. The City has heretofore adopted an ordinance authorizing the Dakota County Housing and Redevelopment Authority (the "County Housing Authority") the authority to exercise on behalf of the City, the powers in Minnesota Statutes, Section 462C. 01 to 462C.08, and now desires to authorizes 1161785.1 the City HRA to exercise the powers in Minnesota Statutes, Sections 462C. 01 to 462C.08 . 6. Accordingly, the City HRA is hereby authorized to exercise on behalf of the City of Hastings, all of the powers conferred by Minnesota Statutes, Section 462C. 01 to 462C. 10 . Adopted this day of 2000. Mayor City Clerk 1161785.1 V/-4 HASTINGS POLICE DEPARTMENT -MEMO TO: City Mayor Mike Werner City Council Members City Administrator Dave Osberg FROM: Chief Mike McMenomy DATE: April 26, 2000 SUBJECT: Request for Comp Time Carryover This memo will serve as an official request for Council approval to allow the carryover or the increase from 80 hours to 120 hours of comp time for our Officers involved in the Field Training Program of our newly hired Officers. The Bargaining Union Contract allows Officers to earn comp time for the hours they are doing Field Training with the newly hired, Officers. Due to the addition of so many new Officers during the first three months of this year, the available Field Training Officers have begun to reach the maximum of 80 hours of comp time allowed. Two of the newly hired Officers are done with Field Training but we still have two that have approximately six weeks left in training. As the Field Training Officers are already at the 80-hour comp time maximum I am requesting they be allowed to a temporary increase of their comp time earned up to 120 hours. This would avoid any possible Union grievance problems as their contracts with the City allow them to earn this time and they understand they still need to be involved in the program to complete the Field Training for our new Officers. The Field Training Officers affected by this request would be Sgt. Steve Scharfe, Sgt. ' James Galland, Officer Larry Evans, Officer Valerie Scharfe, and Officer Mark Kreun when he returns to work from injury status in two weeks. It would be my hope and intention that once the Field Training is completed we would have them attempt to take the excess time off as soon as possible, hopefully within two months of the completion of Field Training. 31 If the Council has any questions concerning this please feel free to contact me. � Thank You. MCM/mc VI-5 HASTINGS POLICE DEPARTMENT MEMO TO: Mayor Werner City Administrator Dave Osberg Hastings City Council Members FROM: Chief McMenomy DATE: 04/26/00 SUBJECT: Craig Puch — 1999 Holiday Hours The Council may recall that in November of 1999 1 requested Council approval to carry over holiday hours for four officers who, because of our manpower shortage at the end of 1999, were unable to use all of their allocated holiday time. Council approved this request for carry-over for the four officers to use up their holiday time in the first quarter of 2000. We were able to have three of the officers use up the time they had carried over in the first . quarter. Unfortunately we were not able to use up the holiday hours left by Officer Puch during that first quarter. Officer Puch did request time off the schedule during the first quarter but, unfortunately, for the time that he requested there were officers with more seniority also requesting that time off. Of the four officers we requested carry-over for, Officer Puch is the lowest person in seniority so was not able to get the requested time off. As you are aware we have hired four new officers during the first quarter of 2000 to get our manpower shortage up to strength. Our field training program does not allow these officers to cover regular shifts or fill another officer's shift for requested time off until they have completed their field training program. Two of the four officers we have recently hired have now completed their field training programs (in March) and the other two should be done in the next six weeks. I am requesting Council's permission to allow Officer Puch to use his 45 hours of left over holiday time from 1999 during the months of May and June. I have talked to the Finance Department and they advise that if Council does approve this request, they will put the time back on the record for Officer Puch so that he may be allowed to use it. Our May and June schedule appears to allow the 45 hours to be used by the end of June. I would also like to add that the time off Officer Puch had requested during the Spring break in the first part of March was for a family vacation to another state, but as mentioned earlier, another officer with more seniority had also requested time off for that time frame. I was forced to deny Officer Puch's request which caused him to cancel his family's Page 2 vacation plans. Officer Puch was understanding and accepting of this and I would like to see him be able to use his time that he was unable to use in 1999. Thank you for your consideration of this request. If you have any questions please feel free to contact me. MCM/dj VI-6 MEMO To: Honorable Mayor and City Council Members From: Tom Montgomery Subject: Authorize Advertisement for Bids- e St. Water Tower Painting Date: April 25, 2000 Council is requested to grant authorization to advertise for bids for the 4'St. water tower painting project. The project schedule calls for work to commence August 15'h and be generally complete by October 27h. The estimated cost is $140,000. VI-7 TO: Dave Osberg FROM: Jim Heusser DATE: April 26, 2000 RE: Award Cleaning Contract for Public Works Building Enclosed are the bids for cleaning of the public works building. I recommend staying with TD's Cleaning Service. This is a one year contract. Sincerely, Jim Heusser TD'S CLEANING Tom & Marlene Ohlhauser 16270190th St.E. Hastings,MN 55033 (651)437-1751 We run a small successful business. We are life time residents of Hastings. Our goal is to provide quality service to our accounts. We feel trustworthiness is very important in running a successful business. We offer both good quality service and trustworthiness, it's hard to put a price on a service like this. Thank you for giving us the opportunity to bid this cleaning job. If the two year cost of living increase proposal is not approved, a one year contract would be accepted. We hope to continue doing business with you. Thank Your, TD's Cleaning Tom & Darlene Ohlhauser 16270190th St. E. Hastings, MN 55033 (651) 437-1751 TD'S CLEANING Date: April 24, 2000 TO: Hastings Public Works Dept. Summited By Tom & Darlene Ohlhauser Company Name TD'S Cleaning Address (line 1) 16270 190th St. E. City, State, Zip Hastings, MN. 55033 Phone Number (651) 437-1757 We are pleased to submit the following bid: Job Description; Our estimated man hours would be determined by whatever it would take to do a professional job in any given day. The city may conduct back ground checks on our employees at anytime. Month) Billing for Hastings Public Works Dept. HOURS RATE TAX 6.5% TOTAL $300.00 $19.50 $319.50 OEM HIE Sam fluma-'_ ------------ al - _ Total Service Charges: $319.50 TD'S CLEANING Tom & Darlene Ohihauser 16270 190th St. E. Hastings,MN 55033 (651) 437-1751 Compagy History We have 21 years of experience in the cleaning business. Tom and I expanded our business into TD's Cleaning 15 years ago. We are a very "trustworthy" business. First National Bank-21 years Dennis - (651) 437-3106 Hastings Police Department- 6 years Mike McMenomy - (651) 437-4126 Hastings Street Department Building - 6 years Cal Reudy- (651) 437-4415 Hampton Bank Hastings -4 years Bernie Estenson - (651) 437-7760 Hampton Bank Cottage Grove - 1 year Doug Laumeyer - (651) 459-2100 EXEC U-CARE SERVICES, INC. *'Environmentally Conscious Providers of Building Maintenance" April 17, 2000 City of Hastings 101 —4t' Street E. Hastings,Minnesota 55033 Attn: Malissa RE: Janitorial Services Dear Jim, Thank you for your interest in our services. Enclosed please find a copy of the proposal sent to Mr. Osberg. In making the decision to employ our company,please consider the quality of workmanship;the quality of professionalism and that we have established ourselves in the industry and this area going on fifteen years. You may also be interested to know that we do not use temporary personnel from Employment Agencies and that our employees undergo a thorough background evaluation, medical examination and drug testing as part of qualifying for employment with our company. Thank you for calling on us. I would very much like the opportunity to sit down and go over this proposal with you. There is a great deal of information and I am of the opinion that if we have a meeting of the minds before the service is implemented, we will have greater success as we go forward. Respectfully, Roxanne Napper President Enclosures 437-CARE(2273) 866-CARE(2273) 460 Spiral Boulevard,# 1 541 West 98th Street, #330 Hastings,Minnesota 55033 Bloomington,Minnesota 55420 Clients Are Really Everything! U P Y , EXEC-U-CARE SERVICES, INC. HIGHLIGHTS L HISTORY • Exec-U-Care Services, Inc. was founded in Hastings in 1986, built on the premise that"Service Sells". • We are committed to providing the highest quality in building maintenance services possible to the commercial and business industry. • Exec-U-Care was the first building maintenance company to create and implement a formal Employee Training Program. IL TOTAL CLEANING AND MAINTENANCE PROGRAM • Exec-U-Care Services, designs a complete project work program to best suit your building's needs. • Services; Janitorial, General and Restorative Maintenance Hard Floor Care Restoration Carpet and Upholstery Cleaning Exterior Window Cleaning Shredding Confidential Documents Expediting Shipping and Receiving Light Maintenance Handyman Service Lawn Care and Snow Removal Establishing a Recycling Program Conference Set-up and Arrangement for group meetings Maintenance Consultation re: Client purchases • Quality Control is an integral part in maintaining the"high standards" Exec-U-Care Services sets and employs at each and every site. We are not the typical "spray n' wipe"type of service,and our quality shows! • Professional expertise is available using a networking system helping us troubleshoot and solve problems or challenges at your site in a timely manner. • We staff trained maintenance personnel to service your site upon special request. They handle a host of unique jobs and general maintenance requests. • Exec-U-Care Services is a well-rounded firm offering a host of services to suit our client needs. We design a "custom cleaning and maintenance program"based on customer specifications. M. ACCESSIBILITY • Our regular business hours are convenient to our customers and staff, as well as deliveries; 9:00 a.m. to 5:30 p.m., Monday through Friday, evenings and weekends available by appointment. • Twenty-four hour access via cellular phones, digital pagers, Motorola radios, regularly monitored voice mail message services, dedicated fax line, and three regular business lines. IV. PROFESSIONAL STAFF • Exec-U-Care Services' Human Resource staff follows a specific employment outline to prepare new personnel for their employment with our company. • Our training program is comprised of a number of different learning aids; audio, video, text, as well as hands on. We are confident when an employee goes out to a job site, it is only the layout he/she has to learn and not how to clean. • Our support staff is fully equipped and trained to service the client's needs first. • Maturity is an attribute we look for during the hiring process and find that the stability of our crews is instrumental in contributing to our success in serving our client's needs. V. BILLING PROCESS • An invoice is provided to your accounts payable department by Exec-U-Care Services promptly at the end of each service period. • Daily logs are kept for all work performed on your property. • Employees are required to check in and out at the site using our computerized Time Line, allowing our supervisors to better assist our employees with their sites. VL SAFETY • Exec-U-Care Services is in compliance with both the AWAIR Act and OSHA requirements. We also have individual job descriptions and a Job Safety Analysis on file for employee reference, as outlined in our Safety Training Program. • Exec-U-Care Services employees are required to attend regular safety meetings. • Our company is proud of our safety record and will continue to promote "Safety First". • Exec-U-Care Services is dedicated to preserving the environment and uses products with harsh chemicals only when absolutely necessary. We also use washable rags instead of the"typical"disposable paper toweling. • All items deemed to be a safety threat on your site are reported to your maintenance department or agent promptly and a record made in our site file. VII. EDUCATION • Throughout the industry Exec-U-Care Services has available, and takes advantage of, many continuing education courses covering the latest in materials, supplies, equipment, management, supervision, specialty skills and techniques, as well as methods of our business in general. • We are active members of BSCAI, an internationally known building contractor's association. • Our In-house Training Center allows us to provide hands-on training to new employees. We are therefore able to prevent damage or incidents to client property by untrained personnel. Exec-U-Care Services has established strict employment practices and does not solicit personnel from temporary agencies. VIII. REFERENCES • Exec-U-Care Services provides service to a host of commercial businesses and industries within the metro area. Complete names and phone numbers are listed in our brochure under References UL SECURITY • Exec-U-Care Services requires that all employees, upon gaining permanent employment: pass a drug test; medical screening; background examination; as well as complete our training program and agree to follow company policy and procedures. • Our employees are bonded and covered by worker's compensation. • It is customary with regard to Client confidentiality, that what an employee sees or hears at your site, stays there,period. If this policy is violated, they are terminated immediately. • Exec-U Care Services mandates that all employees wear their assigned uniform attire. • Security has been established to protect Client's files and keys. • The on-site supervisor or management, is available for conference at any time. Exec-U-Care Services, Inc. References Intek Plastics, Inc. Graphic Design 800 East Tenth Street Hastings, MN 55033 315 East Second Street Hastings, MN 55033 Contact: Tom Szalapski Contact: Paul Kranz ' 651-43 7-7700 651-437-6459 Seibm Polk, LaVerdiere Ne ort St. Paul Cold Stora e Jones & Hawn Law Firm 2233 Maxwell Avenue 999 Westview Drive St. Paul, MN 55055 Hastings, MN 55033 Contact: Drew Greenberg Contact: Lynne Webber 651459-5555 651-437-3148 Southview Country Club Country Side Implements 239 East Mendota Road 31760 65TH Avenue West Saint Paul, MN 55118 Cannon Falls, MN 55009 Contact: Mark McCahey Contact: Angie Bauer 651451-6856 507-263-4238 AC 011 =j� •DATE(M iRi j00/2M / 000 ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW. ROOMER (612)931-9999 FAX (612)931-0096 THS CERTIFICATE AS A MAXTER OF INFORMATIONooke, 3ohnson & Renslow ins. ONLY AM CONFERS NO RK*M UPON THE CERTFICATE 620 Smetana Drive HOLDER.TM CERTIFICATE DOES NOT AMEND.EMEND OR ,uite #370 COMPANIES AFFORDING COVERAGE COMPANY..................... ........... ... "......*' ' **'*** '' .......*......... ......... linnetonka, MN 55343 Meridian an MutuiT-InsuranceCo.idn: Ext A ....................................................................................................................................................................................................................................................................................................... Exec U Care Services Inc. COMPAW 31664 65th Avenue .........B I...................................................................................I........................................ PAW Cannon Falls, MN 55009 OOMC INSUREDS COPY .................................................................................................................................................. COMPANY D wal '71 1 FIRM: I 1 111111 . 1•0. TMS IS TO CERTIFY THAT THE POIMES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQU11REIWENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERW8. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAM. ............................................................................................................I.................................................................................................................................................................................... POLWYEFFS041VE Foucyg7j"MYM: Tot TYPE OF POLICY NUMBER DATE PHAMOrM DATE(MMM&M LIMITS !?� GEN UAGLITY jw:aArE i 1,000,000 ........................................................... X i GENERAL we ..................... ..........Aj!.Wf. .1 g A OOCM CLAM MAW t.MWDNAL&AOV*MW 5 500,00, .4 01/01/2000 101/01/2001 : ........ .......; ............................................ ................ . CPP4408763 OWNINS a CONTRACTOMS PROT EACH •OCCURRENCE . 50 ............................................. .............. ... .......9?.!W 100,WO FIRE DAMAGE&w am fi* $ ............................................................ ..................................................................................... MwEXP ww=wpwNw) 5,000 AUTOMOINLE LIABILITY .. ....ANY AUTO COMMMSOXILELUT $ 500 .............................................I........................... ALL OWNED AUTOS BODILY INJURYscHEouLED M SEDULED AUTOS 13AP4416425 01/01/200001/01/2003L .....ate!! ... wwn......................... ........ ......... : HIRED AUTOS BODILY INJURY NON40WNED AUTOS o'er-0d-Q ............................................. ....................................... ....... .................................................... PROPERTY DAMAGE OARAGE LIABILITY AM ONLY.EA ACCIDENT S ................................... ....... ....... .................................................. EAM ACCOM':S. ....................................................................................... AWAMUTE::S EXCESS UANUTY EACH OCCURRENCE . . 00 1,000. ....................... X ...................... ..................................... k : UMBREUAFORM 01/01/2000 01/01/2001 AGGREGATE 000 000 ................ OTHER THAN UMINMAAFORM VX)RI(Eft COMPENSATION AM -M EMPLOYERS'UANUTY i S ........ k EL EACH ACCIDIW 5001wo ........ WC7S:L6140-00 01/01/2000 01/01/2001 z.............................................. .................................... 7W PROPRIETOR! EL mssAw-Poucy uwr S PAmsRsexricunvE ........................ ...5 .................. ... .1000, OFFICERS AM =EM EL DISEASE-EA EMPLOYEE E S 500,000 OTHER ESCRIPTION OF OPERATIONMOMTKNOWASSOLCLAWSCIAL ITEMS -'gx - ........... ................ WOULD ANY OF THE ABOVE GEMMED POW=BE CANCELLED BEPORE THE EXPIRATION DATE THEREOF,ME WLM COMPANY WILL ENDEAVOR M MAL 10 bAY3WMrTEN N0ME7OTHE CEMWATE HOLM W0EDT0THE LEFT, BUT FAILURE TO MAIL SUCH WnCE SHAM IMPOSE NOODUGATMOR LLAINUTY OFANY KIND UPON TMCDWAW.ITS AOMMORREPRESMATrML AIM40RIZEDREFRESMATIVE AV Terry Mason 3M .gpaggge-m • Mn K City. of Hastines GENERAL Public Works MAINTENANCE Garage S HED T E Each Visit Upon Customer • Sweep Flooring Quarterly Request • Scrub Lobby Flooring • Oil Woodwork • Vacuum Carpeted Areas • Refrigerator Interior • Refill Dispensers • Clean Entry; Glass/Floors&Mats As Needed Customer • Clean Debris From • Clean Interior Windows Responsibility, Outside Entry Area • Track Supply Inventory • Purchasing Cleaning • Clean Restrooms Supplies and Equipment • Clean Lunchroom • Maintaining Equipment • Remove Rubbish • Remove Recycling • Disinfect Rubbish Cans Material • Spot Clean Walls/Doors • Burnish Tile Flooring • Clean Light Switchplates • Restore Hard Flooring • Clean Chair Matting • Clean Carpeted Areas • Vacuum or Shake Mats • White Board Cleaning 4/17/00 Weekly bi&ity2 • Dust Office Furniture • Dust Office Equipment • Dust Wall Pictures • Clean Desktops • Clean Cabinet Fronts • Clean File Cab. Fronts • Dust Overhead Cabinets Every Other Week • Edge Flooring • Remove Cobwebs Monthly • Clean Baseboards • Clean Vents • Vacuum Upholstery Quotation Exec-U-Care Services, Inc. Qum mer. 31664 - 65th Avenue 2302 Cannon Falls, MN 55009 Quote Date: April 17, 26W Quoted to: Pap: 1 City of Hastings 150 E Third Street Hastings, MN 55033 Customer ID Good Thru Payment Terms . Sales Rep CITY-HA. 5/31/,.00 Net 30 Days QUM* Deacdpdon Unk Pdoe Eamon 1.00 Day Eeneral Maintenance - 54.00 54.00 nitorial Services cording to the General intenance Schedule. aximum number of hours Df service - 3. Subtotal 54.00 Sates Tac Total 54.00 SERVICE CONTRACT Exec-U-Care Sertrices, Inc. Exec-U-Care Services,Inc hereby agrees to provide the following: JANITORIAL SERVICES, two times per week, approx. two hours per time (may increase seasonally) according to the General Maintenance Schedule and Quotation #2302. Includes; all managed and supervised labor to do a professional job with SATISFACTION GUARANTEED." *Does not include paper products,dispenser items,rubbish liners,strippers,seals and finishes,cleaning chemicals and equipment.These may be purchased at cost. For the client known as: City of Hastings Job location: Public Works Garage Bill to: 150 East Third Street Hastings,MN 55033 Client contact: Jim Heusser Phone: 651-437-4415 An invoice shall be provided by the contractor to the client per month. Payment will be expected by the contractor from the client no later than ten (10) days after receipt of said invoice. A late charge of 1'/percentage per month (18% annual percentage rate) shall be paid by the client to the contractor on any past due amount not received within ten (10) days after the last day of the month in which services were performed. All work to be performed in a workman-like manner according to standard practices. Any change orders must be requested in writing to the office of Exec-U-Care Services,Inc It shall be understood and agreed that during the term of this agreement, and for three months thereafter, the client will not directly or indirectly hire or solicit to hire any agent,of the contractor. The parties intend that the contractor in performing the services herein specified shall act as an independent contractor, and shall have control of the work and manner in which it is performed. The contractor shall select it's own agents and such agents shall be responsible to the contractor. Exec-U-Care Services, Inc. has secured Worker's Compensation, bonding, and liability insurance coverage's. Client acknowledges and agrees that Exec-U-Care Services, Inc. is not responsible nor liable for any damage on client's property due to neglect in maintenance and/or aging by the client or its agents and that Exec-U-Care Services,Inc.is responsible and liable for accidental damage only. THE ABOVE SPECIFICATIONS,TERMS,PRICE AND CONDITIONS ARE ACCEPTABLE. X X Agent for Exec-U-Care Services,Inc. Agent for City Of Hastings Date Signed Date Signed tdWd r CLEANING SYSTEMS � CUSTOMIZED CLEANING. PROPOSAL I' Tower Cleaning Systems Corporate Office 3200 MainStreet (612) 421-9597 March 28,2000 Suite 120 (800)219-2178 Coon Rapids, Minnesota 55448 (612) 421-9620 FAX website: www.toweronline.com Jim Heusser City of Hastings-Public Works 1014th Street East Hastings,Minnesota 55003-1955 CLEANING SYSTEMS Dear Mr.Heusser: Following is Tower Cleaning Systems'bid for the janitorial cleaning of City of Hastings-Public Works. Tower Cleaning Systems is a nation-wide janitorial cleaning company based out of Philadelphia, PA. The Minnesota office of Tower Cleaning Systems is locally owned and operated by President Tony McFarland and Vice President Wayne Hanson,who have been in the cleaning business together for over thirty years. You will find a vast difference between Tower Cleaning Systems and other janitorial companies. We are a service management organization dedicated to keeping your facility safe and clean. We start with comprehensive training; training that emphasizes attention to detail and the use of proper cleaning techniques. Through a combination of thorough in-class and on-the-job instruction we insure that your cleaners will be equipped to meet all of your cleaning needs in an efficient and professional manner. From detailed rest room cleaning to total hard floor and carpet care,your cleaner knows exactly how to do the job correctly. We also focus on strong communication,both internally and with our clients. This combination of technical cleaning skill and effective communication makes Tower Cleaning Systems the best choice for cleaning offices, medical clinics, banks, and all other facilities where details and professional image are a top priority. In addition to this careful training and communication,Tower provides intensive quality control. Your Customer Service Account Manager will do periodic inspections of your building,along with your cleaners, to make sure that the cleaning meets your service agreement and your expectations. Quality control phone calls and surveys will also be employed (at the frequency you select)to ensure that we are meeting your facility's needs on a day-to-day basis. Finally,your cleaners are not ordinary employees. They are small business owners(Franchisees)working under the strict guidelines and standards of Tower Cleaning Systems. They make an initial investment in order to become a part of Tower Cleaning Systems;they then receive a greater share of the profits from the buildings they service. Tower provides the management and service expertise and our highly motivated owners provide the labor. It's a dynamic combination that allows you to have the professionalism and capability of a large,experienced corporation while still retaining small business attention to detail,effective personal communication,and quick response to problems and concerns. The following bid was designed specifically to meet the needs of your facility. Please take some time to look this bid over and call me if you have any questions. I can be reached at(763)421.9597(office)or at(612) 756.1031 (cell). I look forward to addressing any questions you may have,and I look forward to doing business with you in the near future! Sincerely, - Dale Gibson Franchise Owner Tower Cleaning Systems DG 'rs ATLANTA, GA BOSTON,MA CHICAGO,IL DETROIT,MI HONOLULU,HI LAS VEGAS, NV LITTLE ROCK,AK LOS ANGELES,CA MIAMI,FL MINNEAPOLIS,MN NEW YORK,NY ORLANDO, FL PHILADELPHIA,PA PROVIDENCE,RI RUTHERFORD,NJ TAMPA,FL WASHINGTON,DC WILMINGTON,DE Tower Cleaning Systems Corporate Office 3200 MainStreet (612) 421-9597 March 28,2000 Suite 120 (800) 219-2178 Coon Rapids, Minnesota 55448 (612)421-9620 FAX website: www.toweronline.com Jim Neusser City of Hastings-Public Works 1014th Street East Hastings,Minnesota 55003-1955 Phone: (651)437.4127 CLEANING SYMMS Dear Mr.Heusser: Tower Cleaning Systems is pleased to present the following customized cleaning proposal for City of Hastings-Public Works: Vacuuming Twice weekly vacuuming will be performed on all high traffic common areas,i.e.hallways,stairways,copy rooms,floor mats,break areas. �. Twice weekly vacuuming to be performed on all other carpeted areas on a rotational basis to ensure that all areas are vacuumed in a one week period. This includes edges and corners with the hose attachment and spot vacuuming the occasional mess on an as needed basis. Trash Empty all waste baskets,garbage cans and other trash receptacles twice weekly. Can liners will be used in trash receptacles and replaced on an as needed basis. Remove all trash from the buildings to the trash dumpster. Hard Floors Hard floor common areas(i.e.,entry ways,hallways)are to be cleaned twice weekly(swept or dustmopped). Floors are to be mopped on an as needed basis(sloppy weather-daily)and a minimum of once a week. Bathrooms Bathrooms are to be thoroughly cleaned and disinfected twice weekly. Clean and disinfect toilet bowls,sinks,wipe down mirrors,countertops,partition walls and doors. Clean and disinfect all fixtures(faucets,soap dispensers,grab bars and flush handles on toilets and urinals). Bathroom floors are to be swept and mopped twice weekly. Once a week,thoroughly scrubbed,including baseboards and corners. Replenish toilet paper,paper towels and hand soap without leaving excess supplies in the restrooms. Break Areas All break areas are to be cleaned twice weekly. Wipe down all tables,chairs,countertops and sinks. Clean microwaves once a week. Drinking fountains tAll drinking fountains will be cleaned,disinfected and wiped with stainless steel polish twice weekly. 1.- Glass Cleaning Spot check and spot clean both sides of all interior glass,including all door glass,partition glass and opaqued windows. I ATLANTA, GA BOSTON,MA CHICAGO,IL DETROIT,Ml HONOLULU,HI LAS VEGAS,NV LITTLE ROCK,AK LOS ANGELES,CA MIAMI,FL MINNEAPOLIS,MN NEW YORK,NY ORLANDO,FL PHILADELPHIA,PA PROVIDENCE,RI RUTHERFORD, NJ TAMPA,FL WASHINGTON,DC WILMINGTON, DE Jim Heusser City of Hastings-Public Works Page three Office Furniture/Office Cleaing Fabric covered chairs in offices,waiting areas and meeting rooms should be vacuumed once a month. Wood furniture ® (i.e.desk,tables,chairs,files)will be dusted with endust only. 7 Desk tops will be polished,if possible due to desk top materials,on a weekly basis. Dust the tops of computer monitors and telephones. Vacuum fabric chairs and wipe chair bases quarterly. Sinks Sink in maintenance shop to be cleaned twice weekly General Cleaning Remove foreign matter,spills,stains,marks,gum or residue of any nature on any surface during cleaning operations on a nightly basis. Any stains that cannot be removed shall be reported to the Facilities Maintenance worker. Repairs Repairs to the building,fixtures,cleaning equipment,etc.will be performed by the Facilities Maintenance Worker. If the cleaning staff comes across broken,damaged,inoperative equipment,fixtures or lights,please notify the Facilities Maintenance Worker by simply placing a note in the Building Maintenance mailbox in either building. Reviews Cleaning reviews will be conducted every month between the Facilities Maintenance person and a representative of the cleaning contractor. The purpose of this is to facilitate communication with the contractor about the concerns of the city employee's. *NOTE: There are two restrooms and one entrance *NOTE: Estimated man hours to perform the outlined work is up to 2 hours per visit. Tower Cleaning Systems does perform background checks on all employees. PERSONAL VISITS: Monthly: 1. The Tower Cleaning Systems franchisee in charge of the cleaning contract for this facility will visit the client/contact one time per month.The Tower Cleaning Systems Minnesota Corporate office is then notified by the franchisee when this personal visit occurs. Tower Cleaning Systems'charge for supervision,services,equipment,and supplies for the performance of the work outlined in the above specifications shall be at the rate of- 2 times per week service: $295.00 per month 1. Supplies and Equipment,Pa er Su lies: P PP Tower Cleaning Systems ("Tower") will provide the employees, material, supplies, and equipment needed to complete all of the cleaning duties listed in this contract. These materials, supplies, and equipment include brooms, brushes, detergents, disinfectants, mops,polishes,scouring powders,wax strippers and finishes,vacuum cleaners and buffing machines. * Paper and stock supplies are not automatically provided by Tower. However,Tower will give City of Hastings-Public Works a list of the paper and stock supplies that Tower can provide for an additional cost. City of Hastings-Public Works may instead choose to buy paper and stock supplies from another vendor. Tower Cleaning Systems . (800) 219-2178 . (612) 421-9597 . (612) 421-9620 FAX . website: www. ower of i t o ine.com Jim Heusser City of Hastings-Public Works Pagefour ' 2. Tower's Liability: Tower Cleaning Systems will protect and defend City of Hastings-Public Works from the responsibility and cost for injury, death, or property damage which is caused entirely by the oversight, misconduct, or other fault of a Tower Cleaning Systems Franchisee, ' Supervisor,Manager or other associate and arising out of work done under this contract. This protection from responsibility will only benefit City of Hastings-Public Works if City of Hastings-Public Works gives Tower a written claim of loss or damage within twenty (20)days after the claim is reported to City of Hastings-Public Works. ' 3. City of Hastings-Public Works's Liability: If Tower Cleaning Systems is required to clean or wax floors at City of Hastings-Public Works while the building is being used by employees, customers, tenants, or other business visitors, City of Hastings -Public Works shall protect and defend Tower Cleaning ' Systems from the responsibility and cost for injury, death, or.property damage claimed by employees of City of Hastings - Public Works, customers, tenants, or other business visitors which might be caused by this work (with the exception of injury, death, or property damage that is caused entirely by the oversight, misconduct, or other fault of a Tower Cleaning Systems Franchisee, Supervisor,Manager,or other associate.) When Tower Cleaning Systems is responsible for providing such services as stripping,scrubbing,refinishing,burnishing,etc.,City of Hastings-Public Works'is responsible for removing all furnishings,appliances,etc.from the work area(s)prior to the commencement of services.Tower Cleaning Systems will not be held responsible for removing client property from work area(s)and will not be held I responsible for any damage incurred to client property as a result of failure to remove property from the work area.Tower Cleaning Systems reserves the right to cancel or postpone any services until all furnishings,appliances,etc.are removed from the work area(s). I' 4. Exclusions to Tower's Responsibility: Tower Cleaning Systems shall not be held responsible for any delay,loss,or damage caused by warfare,riots,strikes,boycotts,criminal acts,acts of omission by others,fire,water damage,natural calamity,or any other causes beyond the control of Tower. 5. Tower's Insurance: Tower will have and maintain the following insurance for City of Hastings-PubIic Works's protection: -Commercial General Liability -Automobile Liability -Excess Liability -Worker's Compensation -Employer's Liability -Janitorial Services Bond(#806702) 6. Terms Of This Contract: This is a one(1)year contract which will automatically be renewed,(with all of the same cleaning duties and terms)on the anniversary of the day when services began,unless City of Hastings-Public Works or Tower decide to end this contract. A thirty(30)day written i notice is needed to end this contract. With the proper thirty-day notice,this agreement will end at midnight on the anniversary date. Otherwise,this contract may be terminated for nonperformance. Either City of Hastings-Public Works or Tower may end this contract for nonperformance by following these steps°: II 1. The party who wishes to end this contract(the claimant-either Tower or City of Hastings-Public Works) must give the other party(the defendant)a written notice detailing the "nonperformance' which is causing the claimant to consider ending the contract. i 2. The defendant will have thirty(30)days to fix the problem to the satisfaction of the claimant. 3. If the"nonperformance"is corrected to the satisfaction of the claimant,this contract will remain in effect. 4. If the"nonperformance" is not corrected to the satisfaction of the claimant, the claimant must then give the defendant a written notice detailing why they feel that their needs are not being fairly met. This contract will then terminate thirty (30) days after the defendant has received this second notice. ° These steps can be waived, and this contract can be terminated immediately if both City of Hastings - Public Works and Tower Cleaning Systems agree to this. Tower Cleaning Systems o (800) 219-2178 . (612) 421-9597 . (612) 421-9620 FAX . website: www.toweronline.com Jim Heusser City of Hastings-Public Works Page five March 28,2000 The signature of the City of Hastings-Public Works representative who has authority to form this agreement with Tower Cleaning Systems and the company they represent indicates that City of Hastings-Public Works understands and agrees with all of the terms of this contract. Janitorial services for City of Hastings-Public Works,2 times per week service at a monthly rate of$295.00. A 6.5% Minnesota sales tax will be added to all monthly janitorial service prices. PLEASE INDICATE THE FOLLOWING: Paper Products through Tower? Start Date? ❑ YES ❑ NO Jim Heusser Date Dale Gibson Date City of Hastings-Public Works Tower Cleaning Systems Tower Cleaning Systems (800) 219-2178 (612) 421-9597 (612 ) 421-9620 FAX . website: www.toweronline.com ITower Cleaning Systems Corporate Office 3200 Main Street (612) 421-9597 IMarch 28,2000 Suite 120 (800) 219-2178 Coon Rapids, Minnesota 55448 (612) 421-9620 FAX Iwebsite: www.toweronline.com Jim Heuser City of Hastings-Public Works I1014th Street East Hastings,Minnesota 55003-1955 CLEANING SYSTEMS Dear Mr.Heusser: Paper and stock supplies are not included in our proposal price for City of Hastings-Public Works;however,Tower is able to provide paper and stock supplies for your facility at an extra cost. Following is a list of the standard paper and stock supplies that Tower would be happy to provide for your building. If there is a particular product that you don't see listed below,but that you would like to order for your facility,please call me.Tower is able to custom order nearly any supply product you may need—at very competitive rates. +Ti ENDDESCRIPTION PRICE o Scott Toilet Tissue 2 Ply 96/500 Sheet $42.77 Scott M-Fold Towel 180 4000/Cs $24.45 Scott C-Fold Towel 151 2400/Cs $24.31 Tuffskin Liner 38 X 60(22M) 60 Gal 150/Cs $38.71 Tuffskin Liner 24 X 33(8M) 12-16 Gal 1000/Cs $38.78 Tuffskin Liner 40 X 48(14M) 40-45 Gal 250/Cs $41.95 Pink Velvet Hand Soap 1 Gal 4/Cs $43.68 Deodorant Urinal Cakes 1 Box 12 count $12.00 TRASH stickers 1 Box 500 count $35.62 O A delivery charge will be added to the cost of supplies If you are(763)421.9597. Sincerely, ,q !�(/ Wayne Hanson Vice President/Manager of Purchasing Tower Cleaning Systems DG/jrs : TRASH �3 + : 1 Prevent —related miscommunication! + a 3 t ---------- (If —(If you would like something sitting outside of the wastebasket to be thrown away,clearly label it with a TRASH sticker like this one.) ATLANTA, GA BOSTON,MA CHICAGO,IL DETROIT,MI HONOLULU,HI LAS VEGAS,NV LITTLE ROCK,AK LOS ANGELES,CA MIAMI,FL MINNEAPOLIS,MN NEW YORK,NY ORLANDO, FL PHILADELPHIA,PA PROVIDENCE,RI RUTHERFORD,NJ TAMPA,FL WASHINGTON,DC WILMINGTON,DE Tower CleaningSystems Corporate office y 3200 Main Street (612) 421-9597 March 28,2000 Suite 120 (800) 219-2178 Coon Rapids, Minnesota 55448 (612) 421-9620 FAX website: www.toweron'line.com ; Jim Heusser City of Hastings-Public Works 1014th Street East Hastings,Minnesota 55003-1955 CLEANING SYSTEMS Dear Mr.Heusser: Listed below are three references for Tower Cleaning Systems.Please feel free to contact the following references between 9:00 AM and 5:00 PM Monday through Friday. Braas Company Contact:Mr. Terry Preston 7970 Wallace Road "iden Prairie,Minnesota 55344 hone: 952.937.8902 Intercim Contact:Mr.Jack Schmitz 501 Highway 13 Burnsville,Minnesota 55337-2877 Phone: 952.894.9010,ext. 180 Novaspect Contact: Ms. Marge Lewis 7565 Corporate Way Eden Prairie,Minnesota 55344 Phone: 952.975.1558 I can be of any,further service to you,or answer any questions you may have,please do not hesitate to contact me at /63.421.9597. Respectfully, Dale Gibson Franchise Owner Tower Cleaning Systems ATLANTA, GA BOSTON,MA CHICAGO,IL DETROIT,MI HONOLULU,HI LAS VEGAS, NV LITTLE ROCK,AK LOS ANGELES,CA MIAMI,FL MINNEAPOLIS,MN NEW YORK,NY ORLANDO, FL PHILADELPHIA,PA PROVIDENCE,RI RUTHERFORD,NI TAMPA,FL WASHINGTON,DC WILMINGTON,DE •,. , s�'�� f Y"�3y� `.v^ B �§¢`�i�`�` "`� w`�' tp.� �1^W z, of v a Y, The prices for some of Tower Cleaning Systems most frequently requested special clean up services are listed below: Blind Cleaning: quantity: cost: -using the ultrasonic method 1-25 $12.00 per unit $300.00 minimum 25-50 $10.00 per unit 50+ $8.00 per unit Carpet Cleaning: M.-ft•: cost: -pre-spot,shampoo,&extract 0-2,499 $.15 per sq.ft. $235.00 minimum 2,500-7,499 $.12 per sq.ft. 7,500-9,999 $.10 per sq.ft. 10,000+ $.09 per sq.ft. Scotchguard Treatment: $.08 per sq.ft. Static Treatment: $.04 per sq.ft. I Computer Room Floors: Black marks: $.15 per sq.ft. $390.00 minimum -raised Glue removal: $.25 per sq.ft. Computer Room Floors: sg•ft•: cost: -unraised(regular tile) 0-1,499 $.38 per sq.ft. $390.00 minimum apply antistatic finish 1,500-7,000 $.28 per sq.ft. 7,001+ $Z3 per sq.ft. Construction Clean Up* No windows included: $.12 per sq.ft. $450.00 minimum -*subject to variables Window cleaning included: $.20 per sq.ft. Grout Restoration(acid scrub): $.50 per sq.ft. $275.00 minimum Light Fixture Cleaning: $5.00 per fixture $360.00 minimum Scrub&Sanitize: igi ft.: cost: -no sealer or wax 0-1,499 $.15 per sq.ft. $235.00 minimum 1,5004,999 $.12 per sq.ft. 5,000+ $.09 per sq.ft. Scrub&Recoat or Finish: M ft.: cost: 0-1,499 $.20 per sq.ft. $235.00 minimum 1,5004,999 $.18 per sq.ft. 5,000+ $.15 per sq.ft. Strip&Finish Concrete Floor $.50-$2.50 per sq.ft. $300.00 minimum -acid clean&seal Strip&Seal M-Aa cost: -apply three coats of finish 0-1,499 $.35 per sq.ft. $295.00 minimum 1,500-7,000 $.25 per sq.ft. 7,001+ $.20 per sq.ft. Wall Washing: $.20 per sq.ft. $360.00 minimum Window Washing: $2.50 per window $ 75.00 minimum Tower Cleaning systems also offers the following services: Telephone, computer, and electronic cleaning and sanitizing* Emergency flood and fire damage restoration * Rest room sanitation * Lawn maintenance* Day Porter services* Ceiling cleaning * Spring cleaning(package discounts available) * Snow clearing and de-icing * Consultation and custom specification development * Call 1.800.219.2178 to arrange a quote appointment for any of these special services. Tower Cleaning Systems Approved Chemicals List approved for use in client's facilities b The following cleaning chemicals are the only chemicals pp Y Tower Cleaning Systems Owner/Operators and their employees. Any additional cleaning chemicals or specialty chemicals which are not included in this list must be approved by the Minnesota corporate office of Tower Cleaning Systems prior to use and must be accompanied by the product MSDS. The Minnesota corporate office of Tower Cleaning Systems reserves the right to revise this list as required to keep it updated and to ensure use of the highest quality cleaning products. MANUFACTURER/PRODUCT NAME: USE: DISTRIBUTOR(S): BUTCHER'S Bare Knuckles floor wax remover Butcher's/Savoie BUTCHER'S Blue Skies II Disinfectant Cleaner disinfectant cleaner Butcher's/Savoie BUTCHER'S High Noon urethane finish Butcher's/Savoie 'BUTCHER'S Hot Wirings general purpose cleaner Butcher's/Savoie _JTCHER'S Iron Stone acrylic seal Butcher's/Savoie BUTCHER'S KDS Bath Mate acid-free restroom cleaner Butcher's/Savoie BUTCHER'S KDS Lancer general purpose cleaner Butcher's/Savoie BUTCHER'S KDS Look glass cleaner Butcher's/Savoie BUTCHER'S Pearly Clinging Heavy general restroom cleaner Butcher's/Savoie Duty Washroom Spray Cleaner BUTCHER'S Rip Tide Foaming Shower shower room cleanser/deodorizer Butcher's/Savoie Room Cleaner and Deodorizer BUTCHER'S Speedball general purpose cleaner Butcher's/Savoie BUTCHER'S Sunbonnet Lemon Wax furniture polish Butcher's/Savoie DE VERE CHEMICAL CO. Lime Solvent hard water build-up/lime solvent Savoie ESSENTIAL Blue Concentrate All Purpose Cleaner neutral general cleaner Essential/Savoie ESSENTIAL Problem Wax Stripper floor wax remover Essential/Savoie K&E CHEMICAL CO. Klenztone stone/ceramic/masonry cleaner Savoie PRESTEX PX glass cleaner glass cleaner Prestex PRO•LINK Air Care odor eliminator Savoie/Pro•Link PRO•LINK Baseboard Stripper baseboard stripper/cleaner Savoie/Pro•Link 'R09LINK Carpet&Upholstery carpet and upholstery spot cleaner Savoie/Pro•Link RO•LINK Chewing Gum Remover gum remover Savoie/Pro•Link PRO•LINK Citrus Cleaner&Deodorizer general purpose cleaner Savoie/Pro•Link PRO•LINK Creme Cleanser hard surface general cleanser Savoie/Pro•Link PRO•LINK Dust Mop Treatment dust mop pre-treatment Savoie/Pro•Link PRO•LINK Liquid Enzymes enzymatic cleaner Savoie/Pro•Link PRO•LINK Stainless Steel Cleaner stainless steel cleaner/polish Savoie/Pro•Link PRO•LINK 20%Total Restroom Cleaner clinging phosphoric bowl/tile/ Savoie/Pro•Link porcelain cleaner PRO•LINK Vandalism Remover ink and graffiti remover' Savoie/Pro•Link RAMSEY Defoaming Crystals defoamer Ramsey/Savoie RAMSEY Delible Ink Stain Remover ink&graffiti remover Ramsey/Savoie RAMSEY Professional Spotter carpet spot cleaner Ramsey/Savoie RAMSEY Rinsoft carpet cleaner Ran-sty/Savoie RAMSEY Static Control anti-static carpet treatment Ramsey/Savoie RAMSEY Steamette Liquid Phosphate extraction carpet cleaner Ramsey/Savoie Free Extraction Cleaner RAMSEY Tannin Stain Remover carpet stain remover Ramsey/Savoie SHEILA SHINE INC. Sheila Shine Metal Polish metal polish Sheila Shine/Dalco WALTON-MARCH D.I.B.S. neutral cleaner Walton-March/Dalco WALTON-MARCH Flourish Bowl Cleaner toilet/fixture cleaner Walton-March/Dalco :: ...,.,.•>.,L• v•}•;;•:vr rr. ..;;•..�}.:•''v}}}}4;•ti}�%>'•;: :i:'i•}:<':•:;:5.`•:::•'}ii::>:ii::%t•'•::•}•>' ::::.:•r,. .L .. 4L ,•.::\t•..:•::•'v:: ;:3,•. v..r.•:`-:;g.,,}-fid .,C,.. :f.}•.:}•: ;. ,,..r..; .\• \ ,� }'fl#i:�:r .ti•�.^'tL.}}ir•{:...:.:...:::n;...vry.....;.....:.i}{.::};...:.yC:•r:%%•.�}}::i4:6Y}:i�vii:•:ti:i'n-?L:'•}i:}}:4}}•::::::.�: MORO .v:::::. }' •}:: i;: L.:n, A•} :;r::}}}}}•:.vi•:v:,.v:i:::tiiiiii:i:vkij}jiSi:{:'.••';r}? ::.}•.v. ?•: {• h}. +,.r<:.:�v.;::s?>::is}`r;}:{,:Lk::} i}}:':n.v:•x :?:}:•i,:t4<.:w IQr1U!DAT! Wind ":}. �......��......:}:.. ..... ..:.:�.:. .: .. .:.::?.}�::::. I �i��r. . ..... ...::.::. ..:.. :.:.......::.....:{.:.:..yi::l.;.:L.}.•:;.;y.v:.L.,.,.:.: fir :...v.:......::}. :•%•}: :.,:. •}•: ..,.:.Q ^.{.<:.:.L:, : �,`�:``+,i. �::: ::>:t° �+h�• 8 24 •••- � -. ..1999 ' :Ap•. {.v.i:%{.:r.}ix�:.it}:4r6:?v:L.. ..... .:$•}:•:i^:j}S:ii:}:v.n..:::.,L:.}+J.i...:.................. .. �oouC� THIS CERTIFICATE IS ISSUED AS A MUTTER OF INFORMATION ONLY AND J.N. Patton Associates, InC, CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE 1608 Walnut Street, Suite 902 POLICIES BELOW. }....................... ................................................................................. . Philadelphia, PA 19103 """"""""""""""""" (215) 985-5818 PAX(215) 985-5918 COMPANIES AFFORDING COVERAGE ..................................................................................................................................................................... cwmy LEI I A Reliance Insurance Company }..................................................................................................................................................................... q:wwm ..... .................................................................... LETTER Legion Insurance Company . ..................................................................................................................................................................... LETTER C Western Surety coMPANY Tower Cleaning Systems,Inc ;....................................................................... ............................................................................................... 1880 Markley Street caMPAHY D Norristown PA 19401 ...................................................................................................................................................................... COMPANY E LETTER :..- r...... ,'1,.r.,.v.r. :r1•rvv,i.. r. f..... ...... ...............:..4:....v{......................:...........,: .;.........:•::.,•?:?:•:L.,.+•:....:...r:4.}'}ctt,.}....... .;...-„ K ,,r.. .,: .: .,• t.},.. r:.•:::,:::...... ...r.C:.:. , .:•L•r:r.::••::•r.•:::::::::•i>i:}>:•}s•::.�::.�::. .. \Lta:.:x!!i,5!>t..S.+YL:'}•,r.4}fir�.t�k•}�'�aft•�?i�: ,#t ?b.. .i. }...,�..;..?;a:;..,:.t.,.,....::;•:.c:J:••.:•r:•v.:',::?.�}::y,...::.}r.?;L;?;r.?.,...;:�•..,f...t..}..:..2•:ti:?+�.:!:.::•: ...::...... 4:. `FOe.:sr.•}}}}:.;.''aka\avwsk•:k?w..,k::..x,.r{,•::.ax:•.:.}.:,;oL<,.;::}v.}.tao?krXt.xv?ri..::..a:•:>:::?a?::xn>::{x:Gt??2{)en::.`.:�`��li:c :::::< :;:•{',:;: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. .............................................................................. ................................................................................... POLICY MWM :POLICY 00MAT10N R i 7YPE OF NEURANCE POLICY NLNElER DATE pAMIDDIYY) E DATE(MMIDWY) LOM ....................................................................................................................................t................................5... �S GENERAL UA84M ? : ....... c ......:.... E �( COMMERCIAL.GENERAL LIABILITY TBD PR UCY5................................................I ................A7PAGG. .. ......x...000........... GENERAL AflGREGAIE i Q 0 0 1000,000 CLAIMS MADE ;........:oma ` 06/01/99 06101100: � .�0".":.a.A.°V `_••1,000,•000 OWNERS&CONTRACTORS PROT. e ? ? :�� }........: CH OCCURRENCE :s 1,0 0 0, 0 0 0 ...... .....}.............................0. . ...... ......... ........'....................................................... :EIRE DAMAGE(Arty one fire) s 5 Q MED EAufOlioBii E uiisllrir..............................{............................................................ '• E7PEMSE........o"°pe'"o")i$...................r"1'.. .0...... QO (ABY 00 :ANY Aro TBD LIMB IRD swaLE s 11000,000 }.. :.... ......... A11 OWNED AUTOS06/01/99 06/01/00 GODLY suuRY SCHEDULED AUTOS (Per Perm) : Xi HIRED AUTOS '>�....................................... .................................. X ODDLYNAM NON-OWNED AUTOS (Per ! >..... :GARAGE LIABLfiY .......................................... ................................... ;........; 2 f EPROPERTY DAMAGE Es :ii..E....X...C.....E..:S,..S........................................................>............................................... LIABILITY .. ................................. ..............................>............................................ ...g...........................EACH OCCURNCE :x1 ....... 0�•...•Q 0.x•0.0. X UMBRELLA roRaT TBD 0 6/01/9 9 0 6/01/0 0::AGGREGATE ""' '"""'" s 10,0 0 0,O O r OTHER THAN UMBRELLA FORM WORKER'S COYPENSATKNISTATUTORY LIMITS i .................. ................. •, .. WC14 2"M AND6/Ol/99 06/01/00EAc"AccloENr x $10.0,000 ` EYPLOYERB'LUBLTTr ` ' i OISENSE-POLICY LIMIT x 5 Q Q"'Ob ............... ............ .............................................. < ' :DT - + $ 100,000 oTQ . ................................................ ......................... "Janitorial Bond 5e4o>�21 10/01/98 ` 10/01/99 20,000 :..................................................................:....................rras....................................:.................................:.................................:...................................................................................... RCRER1pN OF OPERATTO UOCA Evidence of Insurance { :J rv}:?L•i::L.}i:•}:L•}:6}}}:?•}:•}}}}}:iii: ...h...:::r..4n.r.,.n4^C,,..}...1�:}.,.J� .dC{ .'': .\... 4 J..,,v,:••?v\,. ..^G. ..:F,.;. }...;. .\,•Y}.,.r:4..:}4krr.v,//n,'i::{ikk2ti.{•:j;%:}:;}::::�'}{:>�:$�iii:?�: . t�• u•G#,.'rfiAx•%Nf.•}b'�a7�•.$�'�'aY.,c�..•�y .,}.:ro:v.a•}u;�w:ctn r., tt,tiWRay.4:,>.,:::.t:xa:kvt::,l?::�Cf>.Y•.%2:C�r}:ttt•:2:ov:}:�:i:;;c';;: :.r,::,`•?a.'�3?kY:;fi»?}}:•rr•.,••:;•5r';.•`.:.•}:�}?•:}i}.?•:}:•:: SHOULD ANY THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION D EREOF, E ISSU �} COMPANY WILL ENDEAVOR TO MAIL 3O AY IWR OTiCE 0 THE CERTIFICATE HOLDER NAMED TO THE asured'8 COpy LEFT, BUT F W T M UCH N CE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF U Tj E C PANY, ITS AGENTS OR REPRESENTATIVES. . AURWR® T111F ' I ;:.4_;.::::.,•. ,}:a:.:,\y.'s*..SS.tt .'••`.;;":iY•;!, 8 #+ o:}:kY•..:t%: :.?o•• I - .....: ...,. ,.. .. .,.. 1. ..r.. .... ...Y.,i{:ti},:' ..0 •'•J ...n}•}:...} ..,,• }, :.;ti:. . �:} ..............�• ...........,•.v.4.:.:....�x.vv.v.A...n....{�:.:...v.v� ,{ 4'} £ u :•>�.,,.{r•. :...r ..:.: ?L>:•. ...,v..x.•rvx::vvv::xF� ..v.....,..t:.:..:.r.•::•.r::.::.it:.,•},„}}. ..:,.. .�`:....\ ?•},4.:%.a}.<:�}:;.;s::>).•�.'•::.•:.•-.:.::•i::}:. .�,',�.,�,..,�FiI�fI..••:.-,,,....• :%i�V 1r Bond No. F L, Capitol Indemnity Corporation Surety: Principal: (Full name and address) Capitol Indemnity Corporation P.O. Box 5900 Tower Cleaning Systems Madison,WT 53705-0900 3200 :lain St. N.W. Suite 120 Coon_Ravids. MN 55448 ' Obligee: (Principal's customer) Agency Name/Address/Code: Any and ail ++cromer4 CFG Insurance Services, Inc. ' 9800 Bren Rd. E. 3rd F1. Minnetonka, MN 55343 Effective Date: 8/.8/99 Expiration Date: 8/8/00 ' Nalici for one year) PENAL AMOUNT OF BOND(:Jot valid for more than 510,000): 10,000 lawful money of the United States,to be paid to the said obligee,for which payment well and truly to be made we bind ourselves and our legal representative,jointly and severally. ' In consideration of an agreed Premium Capitol indemnity Corporation hereby agrees to indemnify the above named obligee against loss of money or other property,real or personal,or in which the obligee has a pecuniary interest,or for which he obligee is legally liable,which the obligee shall sustain as the result of any fraudulent or dishonest act,as hereinaker defined,of an employee or empiovees of the principal acting alone or in collusion with others,and for which the principal is liable. Ti1E FORFGOING AGREEMENT IS SURiECT TO TETE FOLLOWING CONDITIONS AND LIMITATIONS: ' 1.TER\(OF BOND:The term of this bond begins at 12:01 A.M.,standard time,on the effective date at the address of the obligee above given,and ends at 12:01 A.M.,standard time,on the expiration date or the cancellation of this bond in its entirety,unless renewed by continuation certificate. 2.DISCOVERY PERIOD:Loss is covered under this bond only(a)if sustained through any act or acts committe4 by any employee of the ' principal while this bond is in force as to such employee,and(b)if discovered prior to the expiration or sooner cancellation of this bond in its entirety in any other manner,whichever shall fdrsi happen. 3.DEFINITION OF FIMPLOIT E:The word employee or employees,as used in this bond,shall be deemed to mean,respectively,one or more of the natural persons including owners and officers while in the regular or part time service of the principal in the ordinary course of the principal's business during the term of this bond,and whom the principal compensates a by salary ,or wages,and has the right to govern and direct in the Performance of such service,and who are engaged to such sentice within any of the States of the United States of America but not to mean brokers,factors,commission merchants,consignees,cvntraetors,or other agents or representative of the same general character. 4..Flt\i'DULENT OR DISHONEST ACT:A FRAUDULENT OR DISHONEST ACT OF AN EMPLOYEE OF TiiE PICH ACTRINCIPAL SHALL MEAN AINACT WHICH IS N()N-•\(C1'%il TI(rN OF LIABILITY. egardiesISHABLE UNDER TIIE 's of he nINAL umber ofE IN lvo arsstthis bond hall coon uelin force and theOCCnumber of premiums which shall he payable or paid,the liability of the surety under this bond shall not be cumulative in amounts from year to year or from ' period-to Period. t+,SAIN.(IF:If the obligec hall sustain any l(K-;or loses awared by the bond which exceed the amount of a>verafk provided by this hind, the obligLL shall be entitled to III recoveries,except from suretyship,insurance,reiasurnncd or other security and indemnity taken by or for the Ixnefit of the surer,by whonesdx ver made on account of such loss or losses under this bond until fully reimbursed,less the actual co>t of effecting the same.and any remainder shall he applied to the reimbursement of the surety. ' 7.(:.\\CFI,i..\TION.\S TO;\.%J'FJIPLOii;E.This bond shall be deemed canceled as to any employee:(a)immediately upon discovery by the principal or by aide partner or officer thereof not in collusion with such employee,of anv i'raudulent or dishonest act on the part of such etnplovevs;or(b)at 1[2:01 A.1L,standard time,upon the effective date specified in a written notice:served upon the principal or sent by mail.Such date,if the notice he served,shall he not less than thirty days,or as soon thereafter as permitted by applicable law.The mailing by surety of notice,as aforesaid,to the prineipal at its listed officL address shall he sufficient proof of notice. ' H,(:,\\CF:LLATION AS TO 130ND IN ITS ENTIRETY:This bond shall be deemed canceled in its entirety at 1_:01 A.JL,standard time, on the expiration date,or upon the effective date specified in a written notice to the obligee,or a written noticeseined by the principal upon the surety or by the surety upon the principal.Such date,if the notice he served,shall be not less than thirty dans.or acs soon there• after acs permitted by applicable law.The mailing by surety of notice,as aforesaid,to the principal and/or obliges:at its listed address shall k'sufficient lly earned. 9. RIOR FRAnotice.roof of iUD,DISI(NF„S I'V OR C premiumsemployee,,t NCFLi ATION No to the best of the knowledge of the principal or of am ' rtner or officer thereof not in collusion with such employee,has committed any fraudulent or dishonest act in the service of the principal or other- wise,if prior to the issuance of this bond any fidelity insurance in favor of the principal or any predecessor in interest of the principal and Lovering one or more of the principal's empfoyees shall have been canceled as to any of such employees by reason of(a)discovery of any fraudulent or dishonest act on the part of such employees,or(b)the giving of written notice of cancellation by the insurer issuing said fidelity I insurance,whether fidelity insurance or superseding fidelity insurance,the surety shall not be liable under this bond on account of such employees unless the surety shall agree in writing to include such employees within the coverage of this bond. 10.LOSS-NO At the earliest practical moment,and at all events not later than fifteen days after discovery of any fraudulent or dishonest act on the part of any employee of the principal by the obligee,the obligee shall give the surety written notice thereof and within four months after such discovery shall file with the surety affirmative proof of loss itemized and duly sworn to,and shall upon request of the surety,render every assistance,not pecuniary,to facilitate the investigation and adjustment of any lass.If anv limitation in this bond I for giving notice of filing claim is prohibited or made void by any law controlling the construction of this bond,such limitation shall be deemed to he amended;so as to be equal to minimum period of limitation permitted by such law. Signed with our hands and sealed with our seals th's,t e 8th day of Au Ust ,1[\D 1999 ower Cleaning'Systems Prindpall CAPITOL INDEMNITY CORPO TION r Surety cortao9 Countersigned By: ? SIM Licensed R Ag ,tf lfeable PrQsident '• ( esfctertt u IBFL 0003(02-95) CLIENT COPY CITY OF (HASTINGS 1997 STREET AND UTILITY IMPROVEMENTS PAYMENT REQUEST Application for Payment Number: 13 Period Ending: April 27, 2000 Contractor: Richard Knutson, Inc. 12585 Rhode Island Ave. South Savage, MN 55378 Approved by: Contractor Date Engineer Date Owner Date Total Completed to Date: $1,823,573.84 Less Retainage: $0.00 Less Previous Payment: $1,786,149.03 Total Amount Due: $37,424.81 PAYMENT SUMMARY: Pay Est. Period Retainage Payment 1 5/13-6/27, 1997 $0.00 $268,364.94 2 6/27-7/25, 1997 $0.00 $291,043.88 3 7/25-8/22, 1997 $48,945.71 $370,559.67 4 8/22-9/25, 1997 $25,243.49 $479,626.24 5 9/25-10/24, 1997 $5,577.37 $105,970.01 6 10/24-11/26, 1997- $2,456.89 $46,680.96 7 11/26-12/15, 1997 -$42,223.46 $45,634.57 8 12/15-5/4, 1998 -$20,000.00 $20,000.00 9 5/5-9/30, 1998 $0.00 $11,500.01 10 9/30-11/10, 1998 $0.00 $85,708.67 11 11/10-1/11, 1999 $0.00 $32,356.45 12 1/11-6/11, 1999 $0.00 28,703.63 13 1/11, 99-4/27, 200005 -$20,000.00 $37,424.81 TOTALS TO DATE: -$0.00 $1,823,573.84 00 n 27-Apr-00 CITY OF HASTINGS DAKOTA COUNTY,MINNESOTA Resolution No. RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR THE 1997 IMPROVEMENT PROGRAM WHEREAS,pursuant to a written contracted signed with the City of Hastings on May 19, 1997; RKI, Inc.has satisfactorily completed the 1997 Street and Utility Improvement Program. NOW,THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk and Mayor are hereby directed to issue a proper order for the final payment of$37,424.81 on the above said project for such contracts, taking the contractor receipt in full. ADOPTED BY THE CITY COUNCIL OF HASTINGS,MINNESOTA,THIS 1ST DAY OF MAY, 2000. Ayes: Nays: Michael D. Werner,Mayor ATTEST: Melanie Mesko, City Clerk SEAL VI-9 CITY OF HASTINGS 101 4th Street East • Hastings, MN 55033-1955 651-437-4127 • Fax: 651-437-7082 MEMORANDUM TO: Mayor Werner and City Council FROM: Matt Weiland, City Planner DATE: 4/28/00 SUBJECT: Request to vacate part of Bass St- Order Public Hearing Clarence Chapman and Elliene Swanson have submitted a petition to the City Of Hastings requesting the vacation of a portion of Bass St north of 3' St. E(Site Location Map enclosed). The vacated property is legally described as follows: The 66 ft of platted Bass St Right Of Way located adjacent to Lot 5, Block 120 and Lot 8, Block 121 Town of Hastings The main reason for the request is that the road has always been an unimproved city street and they would like to add this property to their property for future site development. They have been maintaining this property for many years. I would recommend the City Council order a public hearing to discuss this street vacation to be held on May 15th, 2000. If the City Council vacates this street, the applicant should be responsible for all recording fees required by Dakota County. Planning Comments: Every property owner in the city has a right to petition the city to vacate street r.o.w. property. However, the City is not obligated to vacate street property. This property has always been unimproved. Requested Action: Motion to Order a Public Hearing to be held May 15" , 2000 Hastings on the Mississippi i i j i j d .rte a.12 i 1 1 i 1� J Wahl OVA m m vow 1 71� m Ig �rgx W-',1 agrg t g UK EI'M mi LiNt, 'k, Stix 311 "AM ............ VII-1 MEMORANDUM TO: Mayor City Council FROM: c amara SUBJECT: Wallin Park DATE: April 27, 2000 Five bids were received for the Wallin Park Site Improvement project. The low base bid of$55,422 was offered by Site Development Services, Inc. (SDS). The low add-alternate of$5,202 was offered by the same Contractor. The landscape architect's estimate without contingency was$61,006 and$6,600 respectively. The base bid includes site grading, a small amount of storm sewer,turf seeding and prairie seeding. The alternate includes the incorporation of compost into the topsoil layer. Compost was written as an alternate to give the City flexibility with the bids should they come in high but given the marginal soil condition on the site, compost will prove beneficial in keeping grass healthy in future years. SDS,Inc., is a solid contractor with a positive track record on projects for the City of Hastings and other clients. Therefore, staff recommends awarding the contract for this project to SDS,Inc. for both the Base Bid and Alternate 1 in the amount of$60,624. Enclosed is the bid-tabulation.' If you have any questions, please feel free to call 480-2344. Bid Tabulation Wallin Park Site Improvements City of Hastings Hastings,Minnesota Landscape Arch.Est. SDS Inc. Engstrom Excavating DLR Excavating K.A.Witt Construction Friedges Landscaping ITEM DESCRIPTION QTY. I UNIT UNIT PRICE 1 BID AMOUNT I UNIT PRICE I BID AMOUNT UNIT PRICE BID AMOUNT UNIT PRICE I BID AMOUNT UNIT PRICE BID AMOUNT I UNIT PRICE BID AMOUNT Base Bid 1.0 Mobilization 1 LS $ 2,000.00 $ 2,000.00 $ 1,500.00 $ 1,500.00 $ 2,400.00 $ 2,400.00 $ 15,000.00 $ .15,000.00 $ 1,500.00 $ 1,500.00 $ 3,000.00 $ 3,000.00 2.0 Erosion Control 1 LS $ 1,800.00 $ 1,800.00 $ 2,660.00 $ 2,660.00 $ 1,950.00 $ 1,950.00 $ 3,750.00 $ 3,750.00 $ 2,275.00 $ 2,275.00 $ 2,100.00 $ 2,100.00 3.0 Common Excavation 9,860 CY $ 3.00 $ 29,580.00 $ 2.50 $ 24,650.00 $ 2.70 $ 26,622.00 $ 2.25 $ 22,185.00 $ 6.23 $ 61,427.80 $ 3.60 $ 35,496.00 4.0 Storm Sewer 1 LS $ 3,200.00 $ 3,200.00 $ 4,160.00 $ 4,160.00 $ 7,500.00 $ 7,500.00 $ 12,500.00 $ 12,500.00 $ 4,000.00 $ 4,000.00 $ 6,100.00 $ 6,100.00 5.0 Wood Fiber Blanket 630 SY $ 2.20 $ 1,386.00 $ 1.90 $ 1,197.00 $ 1.50 $ 945.00 $ 1.40 $ 882.00 $ 1.40 $ 882.001$ 1.50 $ 945.00 6.0 Prairie Seeding 3.1 AC $ 3,600.00 $ 11,160.00 $ 2,850.00 $ 8,835.00 $ 3,000.00 $ 9,300.00 $ 2,000.00 $ 6,200.00 $ 3,160.00 $ 9,796.00 $ 2,700.00 $ 8,370.00 7.0 Turf Seeding 10.8 AC $ 1,100.00 $ 11,880.00 $ 1,150.00 $ 12,420.00 $ 1,250.00 $ 13,500.00 $ 2,500.00 $ 27,000.00 $ 1,275.00 $ 13,770.00 $ 1,800.00 ; 19,440.00 TOTAL BASE BID AMOUNT $ 61,006.00 $ 55,422.00 $ 62,217.00 $ 87,517.00 $ 93,650.80 $ 75,451.00 Altemates 1.0 Grade 1 Compost 300 CU $ 22.00 $ 6,600.00 $ 17.34 $ 5,202.00 $ 22.00 $ 6,600.00 $ 50.00 ; 15,000.00 $ 20.00 $ 6,000.00 $ 80.001$ 24,000.00 BASE BID+ALTERNATE TOTAL $ 67,606.001 $ 60,624.001 1$ 68,817.00 $ 102,517.00 $ 99,650.80 ; 99,451.00 Landscape Addtea Hoisington"W Group Inc. Hoisington Koegler Group Inc. VlI-2 Vlll-B-4 To: Mayor Werner and City Council MEMORANDUM From: Matthew Weiland, City Planner Subject: Public Hearing (Zoning Text Amendment-SECTION 10.07. SPECIAL PROVISIONS.) Date: April 27, 2000 Background The City currently allows temporary outdoor merchandising events in all commercial districts. These events are limited to 60 days a year. This is not enough time for garden centers to operate. Garden centers usually run for 75-90 days (April -June). City Staff are proposing to amend SECTION 10.07. SPECIAL PROVISIONS of the City's Zoning code to allow Garden Centers with the provisions listed below. Planning Commission Recommendation: i The Planning Commission recommended approval of the zoning ordinance amendment at their 4/10/00 Planning Commission Meeting. Recommendation Motion to approve the following ordinance amending Chapter 10 SECTION 10.07. SPECIAL PROVISIONS ■ ORDINANCE NO. , SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING CHAPTER 10.0 OF THE HASTINGS CITY CODE HAVING TO DO WITH: SECTION 10.07. SPECIAL PROVISIONS BE IT ORDAINED by the City Council of the City of Hastings as follows: SECTION 10.07. SPECIAL PROVISIONS Chapter 10 of the Hastings City code is amended as follows: SECTION 10.07. SPECIAL PROVISIONS. Subd. 1. Temporary outdoor merchandising events may be allowed as an accessory use within the C-1, C-2, C-3, C-4 and C-5 zoning districts, subject to the requirements of this Section. For the purposes of this Section, "merchandising event" or"event" is defined to include the promotion and sale of goods and/or services, including but not limited to, inventory reduction or liquidation sales, distressed merchandise sales, seasonal sales and special event sales. The following standards shall apply to all temporary outdoor merchandising events in private parking . lots: a. A proposed event and any temporary structures to be used in that event must meet all applicable building, fire and electrical codes and adopted appendixes and city ordinances. b. One event shall not exceed consecutive calendar days. Any combination of events shall not exceed 60 calendar days per site per calendar year. For purposes of this Section, shopping centers shall be considered one site and one event shall not exceed 60 consecutive calendar days and any combination of events held at a shopping center shall not exceed 75 calendar days per calendar year. C. No merchandise shall be sold which would violate the City's zoning ordinances. d. Temporary structures may be used,provided they will not impair the parking capacity, emergency access or the safe movement of pedestrian and vehicular traffic on or off the site. All temporary structures shall be constructed with materials approved for weather- exposure durability and appearance. All temporary structures shall be removed within 24 hours after the end of the event. e. The site shall have adequate off-street parking will exist for the proposed event and adjoining buildings. In multitenant buildings, consideration will be given to the parking needs of the other tenants. In no event, can designated handicapped parking spaces or handicapped access be impaired by an event. f. All signs related to the event shall comply with the standards of the zoning district. g. Applicant must submit a completed application form to the Planning Department for review and approval. 1 Subd. 2. Seasonal Outdoor Garden Centers may be allowed as an accessory use within the C-1 G2, C-3, C-4, and C-5 zoning districts, subject to the requirements of this section For 12un2oses of this section, "garden center"is defined to include the promotion and sale of goods and/or services, including but not limited to plants vegetation landscaping materials and lawn care items. Garden centers will be permitted for a maximum period of NINETY(90) days and all garden centers permitted under this ordinance must cease operation on or before June 30 each year. Garden Centers are permitted upon application to the Planning_Department for review and approval subject to the following: a. Applicant must submit a completed application form to the Planning Department for review and approval. b. Applicant must submit a Site Plan with the application, indicating the following: 1. Location on the Property 2. Size of the Area 3. Method of containment area. Indicate the materials and design of the proposed Garden Center structure, any fencing on the site, and trash containment systems. 4. Pedestrian and traffic control safety measures. The sales area may not impede pedestrian and vehicular circulation patterns on the site. 5. Utility Plan. Indicate how water and electricity will be provided to the site. C. An inspection by the Fire Marshall of the Garden Center and surrounding site will be required prior to the Garden Center opening for business. SECTION 10.26. VIOLATION A MISDEMEANOR. Every person violates a section, subdivision,paragraph or provision of this Chapter when he performs an act thereby prohibited or declared unlawful, or fails to act when such failure is'thereby prohibited or declared unlawful, and upon conviction thereof, shall be punished as for a misdemeanor except as otherwise stated in specific provisions hereof. PASSED AND ADOPTED by the Hastings City Council on this 1 st day of May,2000 Attest: Melanie Mesko, City Clerk Mike Werner,Mayor 2 0-3 CITY OF HASTINGS DAKOTA COUNTY,MINNESOTA Resolution No. RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR THE 2000 STREET AND UTILITY IMPROVEMENT PROGRAM WHEREAS,pursuant to an advertisement for bids for the 2000 Street and Utility Improvement Program,bids were opened on April 27, 2000 and tabulated according to law, and the following bids were received: BIDDER BID PRICE RKI, Inc. $1,925,021.38 Ace Blacktop $1,972,880.15 Hesselton Construction $2,200,615.20 Arcon Construction $2,318,028.45 WHEREAS, it appears that RKI, Inc. is the lowest responsible bidder; NOW,THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk and Mayor are hereby authorized and directed to enter into a contract with RKI, Inc. in the amount of$1,925,021.38 for the 2000 Street and Utility Improvement Program. ADOPTED BY THE CITY COUNCIL OF HASTINGS,MINNESOTA,THIS 1ST DAY OF MAY,2000. Ayes: Nays: Michael D. Werner,Mayor ATTEST: Melanie Mesko, City Clerk SEAL VIII-A-1 v MEMO To: Honorable Mayor and City Council Members From: Tom Montgomery Subject: Barker St. No Parking Request Date. April 25, 2000 Action on the request to prohibit parking on Barker St. south of Yd St. was tabled at the April 17''meeting due to insufficient notice to the affected property owners. A new notice has been sent out to the property owners. Enclosed is a proposal from Jerry Hoeschen to widen the south end of Barker St. to create room for two on-street parking stalls as an alternative to prohibiting parking on the whole length of Barker Street. M 70 MAYOP, M'rf.E W 6k i)9P, AnJb APDL 2G,Z000 14,JS'1jA1GS C:�,Ty COU.4CTL 'ME1.1BE25 FROM :I-FMOME A'A GUEVrEJE Mof,ScHEA) AnlbP,Ev3 'McCOq & 8. A. If-fi`COY CvA)STRgC-ra:o.), �.JC, RE 6WE P ST4EE'r PA ZkrA)G tZBTRT:C'R"l:oA 6EA 2 IgAYo P. AAA Cvu.JCLL A1El'413E.P-S,, WE Rf-SPEC'rFuLLY -5uBMl�T �'NE F,JCLoSEL P2opoSEd ARAWsAG S1T.FE?' -rV rRO,$)-r. of 311y SRI?, r:7P, .S'f"lJ� fEF� .z5 PkoPo5AL PV2,41- BE�1EFsT' <L Tko.S� .r�/1/o�vEd 1�f1' 1 5 W1'LL 6.VV E 1-14E �Io E SC H EA,.5 ,4 '. - oAI,4 f.,i Z G 81�1�ES ��tR �2�V�.a,/A� �� t�l��Nou7' ff�l�.�'�.�/G •THE. Z.),VoGL-F-.s W,6 L MME :4,y9P1-E ACCCSS ?'o 7-#61P, 3)Ho,5SCNEas w,r-LL 9411E <F 1A;r4, -rP 10- -rU" IMOU .d Om< of-<,q9r L d P-V,16 c V AT-1710uT' "x-r" Eff�ok� 1)19"'6 Pl U,.-CIIOG S&IIS C,41� L,,F 1qAQXE6 CLF�4�1- T IFLZrWYI�/�9 r Vy 6ox)I- '0V E Z5 AV4 rQ410 S ilc E To I'H"F CST 5)-51'4 Ii6HT:�4 a V6 <NE MoAb Wz"Ll- EVABLE Srl'QE6-r Woky, (a. SWEEP�,?G, SnIowPLows.uG) '�"o B� ACCoH1l�L2S�tE�1 E4s�r E� Wf- 1148/44 Sou J�I 4L VAVCF. )':�k Pou Q Co,�S2L�E�AT2'ot? ARIA A51.�TAICF Tl� 7NSS 'rF Vou NiVE QuESQ :2& an) TN.� iLLoP hoWA) 'ro Look 47' TSF .S�9,415 n1 0i. CALL ME AT" 6/Z-q57-,P3/-5', 1" hTLL .Pa5E&)I` Foe THE MA y a k SSH 99 --, 99 O w c 00 LLJ � Z NCE ) 011 .00 • • HOESCREA) AwCfiAi%L 34qMAW0000 tQ®ltt i� Vlll--A-3 MEMO To: Honorable Mayor and City Council Members From: Tom Montgomery Subject: Resolution- No Parking on Barker St. South of 3rd St. Date: April 13, 2000 I have received requests from Marlene Nogle, and Mr. Frank, two of the three property owners abutting Barker St. south of 3`d St., to prohibit parking on the street alongside their properties. This section of street was reconstructed in 1998 as part of the East Hastings improvements with surmountable curb and gutter and an 18 ft. street width In 1998,Jerome & Genevieve Hoeschen built a home on their property at the south end of Barker Street. Enclosed is copy of an August 25, 1998 letter that was sent to the three property owners attempting to clarify a number of issues concerning property boundaries and street construction. In the letter, I had stated that no parking would be permitted on Barker Street. Barker St. is one of many 18 ft. wide paved alley sections that were constructed as part of the 1998 East Hastings improvements. A parked vehicle on one of these streets does not leave much room to drive around. However, the City has not posted No Parking signs on these streets as they typically only serve as access to one to three households. With the.exception of a 1/z block section of East 3rd St. and now Barker St.,parking issues have been self regulated by the abutting property owners. COUNCIL ACTION REQUESTED Council is requested to adopt the enclosed resolution prohibiting parking on Barker St. south of Yd Street. a1` Location x� BARKER � •. aii IL � �4i s rc�� c,•w�vr-mrt-zre�+� � La�'' 1� V��`� r � u 3RD ST E NOGL IOGL z �t FRAN cy L ? }i .Proposed "No Parking" .1 1 .1 120 Feet on Barker Street HIOES?. t Zs..�. 1 Barker .St.9 CITY OF HASTINGS DAKOTA COUNTY,MROMSOTA Resolution No. RESOLUTION PROHIBITING PARKING ON BARKER STREET SOUTH OF 3P-D STREET WHEREAS, on street parking on Barker Street south of 3rd Street has created complaints about restricted access to abutting properties; and WHEREAS,prohibiting parking on Barker Street south of 3rd Street should eliminate these access problems; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that City staff is hereby directed to place signage prohibiting parking on Barker Street south of 3rd Street. ADOPTED BY THE CITY COUNCIL OF HASTINGS,MINNESOTA, THIS 17TH DAY OF APRIL, 2000. Ayes: Nays: Michael D. Werner,Mayor ATTEST: Melanie Mesko, City Clerk SEAL CITY OF HASTINGS 10141 Street East•Hastings,MN 55033-1955 651-437-4127•Fax:651-437-7082 August 25, 1998 Marlene Nogle 1304 E. 3rd St. Hastings, MN 55033 Donald L. &Clarice E. Frank 1218 E. 3rd St. Hastings, MN 55033 Jerome &Genevieve Hoeschen 806 W. 6`h St. Hastings, MN 55033 Re: Barker St. Construction Vacated Alley& Street Dear Property Owners: I am writing in an attempt to clarify a number of issues that have arisen this summer concerning the vacation of a portion of Barker St. south of the alley, the vacation of part of the alley, the Barker St. street construction, and Jerry Hoeschen's house construction activities. I have enclosed with this letter a drawing illustrating the vacated alley and Barker St., and the drainage easement reserved by the City. A copy of the City Council resolution vacating Barker St. and the alley is included with the drawing. I have also enclosed a drawing of the Barker St. street construction, showing the street and its location within the right of way. The Barker St. and alley vacation drawing illustrates what was vacated by the City Council at the April 6, 1998 Council meeting. The 20 ft. wide alley right of way between the Frank and Hoeschen properties was vacated, with the north 10 feet of the alley right of way becoming the Frank's property, and the south 10 feet of the alley right of way becoming the Hoeschen's property. All of the 66 ft. wide Barker St. right of way south of the alley right of way was vacated, along with an additional section of west half of the Barker St. right of way 10 feet north of the south boundary of the alley right of way. The west 33 feet of the vacated Barker St. right of way becomes the Hoeschen's property and the east 33 feet of the vacated Barker St. right of way becomes Marlene Nogle's property. As part of vacating Barker St., the City reserved a 20 ft. wide drainage easement over the center of the vacated right of way. While the underlying property is owned by the Hoeschen's . and Marlene Nogle, the City has the right to construct and maintain a drainage swale within this area. In the near future, the City's Engineering Department will place stakes marking the location of this easement. There has been some fill placed within the drainage easement. This fill will be graded to construct a drainage swale along the center of the right of way from the south end of the street to Lake Hastings on the Mississippi Isabel to contain the water draining from the street to the 20 ft. wide drainage easement.The enclosed Barker St. street construction drawing shows the street was shifted to the west to avoid a large willow tree. A turnaround area has been constructed at the south end of the street. A small bituminous pad will be constructed on the east end of the turnaround to make it easier for street maintenance equipment to use the turnaround. No parking will be permitted on either side of the street or within the turnaround area. The construction of a home on the Hoeschen's property has generated a number of questions and complaints concerning grading and fill. On the north side of the property, fill has been placed that appears to dam the drainage from the Frank's property. As part of the Hoeschen's home construction, a 12 inch diameter culvert will be installed to carry drainage from the Frank's property under the Hoeschen's driveway to the drainage easement. On the east side of the Hoeschen's property, a silt fence has been installed to prevent further encroachment of fill operations onto Marlene Nogle's property. The silt fence will be taken out when the City's street construction contractor grades in the drainage swale. On the south side of the Hoeschen's property, Matt Weiland, the City's Zoning Administrator, will meet with the Hoeschen's contractor to delineate with tape, the southern boundary of permissible fill operations. The site plan for the Hoeschen's home has been approved and a building permit has been issued. Construction and grading activities will be monitored by the City's building inspectors. If you have any questions or concerns about the Barker St. construction, please contact the City Engineer, David Gurney. If you have questions or concerns about the vacating of Barker St., please contact Matt Weiland, the Zoning Administrator. If you have questions or concerns about the home construction, please contact the Building Department. All the appropriate City officials can be reached at City Hall, 437-4127. Sincerely, Thomas M. Montgomery, P.E. Public Works Director cc: Mayor&City Council Dave Osberg, City Administrator David Gurney, City Engineer Matt Weiland,Zoning Administrator Merlin Wilbur, Building Official CITY OF HASTINGS 101 4th Street East • Hastings, MN 55033-1955 651-437-4127 • Fax: 651-437-7082 April 21, 2000 Marlene Nogle 1300 E. 3rd St. Hastings, MN 55033 Michael&Terry Frank 1218 E. 3rd St. Hastings, MN 55033 Jerome& Genevieve Hoeschen 344 Barker St. Hastings, MN 55033 Re: Barker St. Parking Restrictions Dear Property Owners- The Hastings City Council tabled discussion of the request to prohibit parking on Barker St. south of 3rd St. at their April 17, 2000 Council meeting. This issue will be brought back to the Council for discussion at their May 1, 2000 meeting. The Council meeting will be held at 7:00 PM in the Council chambers at City Hall, 101 E. 4th St. on Monday, May 1, 2000. Sincerely, Thomas M. Montgomery, P.E. Public Works Director Hastings on the Mississippi CITY OF HASTINGS 101 4th Street East• Hastings, MN 55033-1955 651-437-4127 • Fax: 651-437-7082 April 13, 2000 Marlene Nogle 1304 E. 3rd St. Hastings, MN 55033 Michael&Terry Frank 1218 E. 3rd St. Hastings, MN 55033 Jerome & Genevieve Hoeschen 806 W. 6g'St. Hastings,MN 55033 Re: Barker St. Parking Restrictions Dear Property Owners: The Hastings City Council will be considering a request to prohibit parking on Barker St. south of 3rd St. at their April 17, 2000 Council meeting. Enclosed is a copy of my report to the Council on this issue. The Council meeting will be held at 7:00 PM in the Council chambers at City Hall, 101 E. 0 St. on Monday, April 17, 2000. Sincerely, 02-1 Thomas M. Montgomery,P.E. Public Works Director Hastings on the Mississippi r MEMORANDUM TO: Mayor Werner and City Council FROM: Matthew Weiland, City Planner DATE: April 270', 2000 SUBJECT: Variance- 1303 East 3"Street Kenneth Macheska is requesting approval of a variance to construct an addition to a non-conforming structure at 1303 East 3'Street. The addition is proposed for an existing garage which currently abuts the north property line. The applicant has submitted a land use application and supplemental information showing existing conditions and proposed conditions. City Code states that no nonconforming structure may be enlarged or altered so as to increase its nonconformity. Background Information: 1. Current Zoning: R-2 Medium Density Residential 2. Setback Requirements: The existing garages should be a minimum of three (3)feet from the. rear property line, in this case the north property line. There is a 20' setback from the Barker Street ROW as the garage faces the street. 3. Existing Conditions: See Site Plan. The existing garage is located on the north property line and is approximately 6 feet off the east property line. 4. Proposed Conditions: The applicant is proposing to add a 10'x 20'addition to the south side of the existing garage. See attached drawing for site location. 5. Adjacent Properties: The land use of the area surrounding the property is made up of primarily single family homes that are zoned R-2 . 6. Variance Criteria: A. That special conditions and circumstances exist which are peculiar to the land, structure, or building involved and which are not applicable to other lands, structures,or buildings in the same district. B. The literal interpretation of the City Code would deprive the applicants of rights commonly enjoyed by other properties in the same district under the terms of Chapter 10. C. That the special conditions and circumstances do not result from actions of the applicant. D. That granting the variance requested will not confer on the applicant any special privilege that is denied by Chapter 10 to other lands, structures, or buildings in the same district. NO non-conforming use of neighboring lands, structures, or buildings in the same district, and no permitted or nonconforming use of lands, or buildings in other districts shall be considered grounds for the issuance of a variance. The applicant has indicated that a variance is necessary due to several reasons. The addition is for the storage of lawn care and garden equipment, as well as a boat and trailer. The applicant has indicated that the proposed garage addition will not be used for motor vehicles. The Applicant also plans to re-side and re-roof the entire structure once the addition is complete. The existing structure was constructed around 1940. Planning Commission Recommendation: The Planning Commission recommended approval of the setback variance at their April 24" Planning Commission Meeting, subject to findings of fact listed below: 1. That the existing structure was constructed around 1940,prior to the adoption of the Zoning Code and is sound in construction and it would be a waste to demolish the structure. 2. That Barker Street and the alley in the area are not heavily traveled roadways. Applicants Action Requested: A motion to recommend approval to City Council of a 15'- corner side yard setback variance and a variance to increase the size of a nonconforming structure based on the findings that the applicant has satisfied the variance criteria.as follows: A. That special conditions and circumstances exist which are peculiar to the land, structure, or building involved and which are not applicable to other lands, structures, or buildings in the same district. B. The literal interpretation of the City Code would deprive the applicants of rights commonly enjoyed by other properties in the same district under the terms of Chapter 10. C. That the special conditions and circumstances do not result from actions of the applicant. D. That granting the variance requested will not confer on the applicant any special privilege that is denied by Chapter 10 to other lands, structures, or buildings in the same district. NO non-conforming use of neighboring lands, structures, or buildings in the same district, and no permitted or nonconforming use of lands, or buildings in other districts shall be considered grounds for the issuance of a variance. cc: Kenneth Macheska --------------- -------------------- ------------- ---------------------------- ------------------------ -------- -------------------- ---------------------------- -------------------- -------------------- ---------- ----------- YTIA Sn' Iv R XK-- R, W", K 71 ........... "Ira V ?4, -;YO 14, :1 100 zAf� �AS, 17, ------------------------- ---------- ----------------- C)o 'i L7# C/k Oaf CLQ Cr Id � Ja ' I i' i i i I LAND USE APPLICATION CITY OF HASTINGS 101 4th Street East,Hastings,MN 55033 Phone(651)437.4127 Fax(651)427.7082 Address of Property Involved: /303 e- c3 cS'-7- Legal Description of Property Involved: u ��, Applicant: /e , Name Official Use Only Name ��e�1j 1Vl;�G Date Recd Address1? c "- �7' File No. Fee Paid Phone wl'eSV- 507- y Recd by Ordinance# Section Owner(If different from Applicant): Name PAID Address APR 0 5 2000 Phone CiTI OF HASTINGS Request: Special Use: Rezone: Subdivision: Comp Plan Amend: Vacation: Site Plan: Other: Variance: X TOTAL: Description of Request(include site plan, survey, and/or plat if applicable): 6" UU d ature f A plicant Da a'L-t cC -C i ignature of Owner Date 65.77 ';65.77 65.77 66.00 66.00-- ,- 66.00 66.00 66.0Q! V111-B-2 r Memo To: Mayor Werner and City Council From: Matthew Weiland,City Planner Subject: Garage Move-720 3'St W(Lots 15 & 16,Block 12,Add. #13 to the City of Hastings) Date: April 25"',2000 CC: James Schoffrnan James Schoffman has requested permission from the City to move two pre-owned garages to Lots 15 and 16,Block 12,Addition#13 to the City of Hastings. Attached with this memo are copies of information regarding this request whichhas been submitted by the applicant. This item was being referred to the Planning Commission to consider aesthetic and functional compatibility of the garages for the site. The Commission was asked to review this proposal as the "Board of Design Control". Site Location Issues: IncRided with this proposal are photographs of the garages which are currently located in St.Paul,MN. The property is situated in one of the City's older neighborhoods and is surrounded by homes of mixed architectural style. There are also some mature trees on the lot. The garages will be detached and sited behind the new homes on the lots. The homes will be constructed on the site; only the garages are being moved in. The garages will be anchored to new concrete slab foundations. A principal concern in siting an existing structure in an existing neighborhood is whether the size and mass of the structure(s)are consistent with other structures in the area. Both are one car garages 14'x 20'in size. A paved surface driveway will be required from the street to the garage doors. The size and mass of the garages proposed to be moved in is consistent with other structures in the immediate vicinity of the site. Further,the fact that the garages will be located behind the homes is.consistent with the area. As part of the Building Permit application a Certificate of Survey providing more detailed measurements and elevations will be required if the applicant continues to pursue the project. Appearance& Condition of Garage to be moved: Included with the proposal are photographs of the exterior of the garages. Both garages are single car garages and will be painted to match the exterior of their respective new homes. New garage doors will be installed as well. Neighborhood Comments: Ms. Cathy Maynard,738 Yd Street West,is the neighbor to the west of the lot where the garages are proposed to be located. While she has no objections to the development of the property,her concern is that the proposed driveway on Lot 15 (the west lot)is located at the west property line. Her home is situated within a couple feet of that property line and the bedrooms in her home are located on the side of t City Council Page 2 April 25,2000 the home. She is concerned about the loss of privacy due to having a driveway located next to her home. The applicant stated that he was willing to work with the applicant,perhaps by removing some tree stumps along the property line which would facilitate the installation of a fence by Maynard. Role of the Board of Design Control: The Planning Commission acting as the"Board of Design Control"has the following responsibilities: 1. Call of Hearing: The Board is required to hold a hearing to consider the application papers. Notification of the hearing date and time must be given to the applicant and other persons deemed appropriate by the Board Secretary. 2. Hearing&Findings: Before or during the hearing,each member may view the premises upon which the hearing, each member may view the premises upon which the structure is located or to be located, and at the hearing the Board shall examine the application papers and hear the applicant. It may also hear any members of a citizen's committee and any other persons who request to be heard. The Board may adjourn from time to time,but within forty-eight(48)hours of the close of the hearing the Board shall, pursuant to a majority vote of all the members of the Board, file written findings of the fact that the exterior design,appearance and functional plan of such structure is or is not at variance or so dissimilar with the exterior design, appearance and functional plans of structures constructed or in the course of construction in the neighborhood of said proposed structures,which are in the same zoning district as the proposed structure,as to cause material depreciation generally to property in said neighborhood. The Board shall further make a recommendation that the application be accordingly granted or denied. The action of the Board will then be presented to the City Council at its next regular meeting. Further action with respect to the granting or refusing of a permit with respect to such application shall be held in abeyance pending order and direction of the Council. At the April 24"meeting the Board of Design Control(Planning Commission) recommended: Motion to recommend to City Council that they authorize issuance of moving&building permits to allow the garages included in a proposal from James Schoffinan to be moved to Lots 15 & 16,Block 12, Addition#13 to the City of Hastings subject to the following conditions: 1. Compliance with all applicable City Code requirements including,but not limited to: City Code Chapter 4(Construction Regulations)and City Code Chapter 18 (Property Maintenance Ordinance). 2. The applicants shall repaint the garages to match the new home constructed on the lot,as well as install new garage doors. 3. That all exterior site work on the structure and site be completed within 6 months from the date of permit issuance. This shall include paving the entire driveway, from the curb to the garage doors. 4. That the garage be sited in order to save as many trees as possible. 0.13 50.13 50.11:3 50.13 50.13 50.13 50.13 66.i8 fi 720 3rd St 60-1 ---------- 080 0 C) Garage Move CI CR 0) P02 1 4 8 054) (0053) (0052) 51) (0011 -----DU55Y 50.11 ------------------ 50.11 50.12 50.11 snil 1p, 50.11 49.80 0 66.�7 .97_____________------- % - --------- --- L -------------------- t 1:m r S ............ �© t ------- -------- Cl I I = Buildings.shp Gar 0 CO N. I Move 0 ,:1 P� C) C) Road.shp LO ;; :12 20 LO A )0 Struct.shp is (C D.6758 0- (00 (0( Water R Limits P7 4 40.73 501 50."§7 �Ag,JP m 49.73 49.73 1: 2 1 1 .7 L CD ------------------------------------------------ ---------------- -------- ----------- N 3RD ST W ------------------------------------------------------------ ----------------------------------------*------------------------------ --------------------------------I- -------------------------------- - --------- ----------------- i : w E - ------------------ ---------------- ----------------------------------------------------- ---------- ------------------------ ---------------------------- ...........------- -------- ------ ----------------- -------------------------- 66.63 66.63 �O 50.10 "50.10 50.10 '10 )91- C) 080-1 060-17" C) Site Lo, Oi LO U') Site Location 6 5 4 8 .......... ((065) (0 064) (0064) (0063) ()0 66) (0063) (0062) 50.= 50.09 50.10 50.09 50.09 50.09 50.09 66.63 10.63 CO 0) C:), --------- 13 14 15 :16 17 18 19 20 LO LO This is not a survey 1. t1 ) �' l�,'7 •� 9 � k,1' ri'a � :.t N 71t• .. w� .// 1` ` 5 ell '!—N,p v ,Y ^i.R�`�tv� �`� ••n\�� '+r1~-ryLZ+( 0 3 O = W i $ tn h 0 Z • o 4 2 a 7§Q a � ^ m Ln M Y tea,. o _ V 38 40 y` WT h ^' m q � m MAPSAM 40 ow 10 b m ............._ H A h V O N SITZ PLAN o Paw. 1 � N q 0 3 �r z o �4 Ln a d �y 2 _ f a -i m DO 3 ' 6 X � _. LOT 016 .. _._ .. m co �1 ^ v "Sim ,nuc SITE PL4N ft,.r w r a LAND USE APPLICATION CITY.OF HASTINGS 101 4th Street East,Hastings,MN 55033 Phone(651)437.4127 Fax(651)427.7082 Address of Property Involved: Legal Description of Property Involved: f �Lc:.> '�'.cJ". c'•� `C e�:,lG? fl:-:.y�y r ' Applicant: Official Use Only Name "� ��'k'S S� ?Q/4 Date Recd Address C;le . ,r? ,1 �,� �: File No. ' 2 Fee Paid *00 Phone Ce.,�.' ;, Recd by s Y7_7 •7 ; Cs Ordinance# rte,oe _ �s'- `}?- 9 Section Owner(If different from Applicant): Name Address Phone Request: P, Special Use: Rezone: Subdivision: Comp Plan Amend: Vacation: Site Plan: Other: Variance: TOTAL: Description of Request(include site plan, survey, and/or plat if applicable): r .r Signature-of AppliG2( f- Date Signature of Owner Date i !I oo,,. ! c �• 1 1 f. is?c�3�i�;+e�.tee?af•S �r e i 1j I� I I� rr71S14".Y ��i�•..fi �W�� '.'V /� t/ ...��r a i. t !' �..�v' .1 �16�fifl�� - �C)tU4��. i>Jf^(;j`e'(,;.��.:7��j ��'�'-,�fl.j^ ��- r-vti� !-'e.��•r i. j J✓J� �=.r-t� !fes-T ,�E%��:..rLA �i,r%. 1' • fivti s3 �G te r--�G CV 51 I Vlll-B-3 r Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Subject: Site Plan -Jablonske Office Building(314 Vermillion St) Date: April 27`x,2000 CC: Greg Jablonske Greg Jablonske has made application and requested site plan approval for a new 6,528 sq R office building located at 314-Vermillion St. This project is a redevelopment project. The property currently has the shell of the former Home Design building,which was damaged by fire a year ago. The applicant.would be razing most of the building, and constructing a new building and a new parking lot. This building would be divided into five leased office spaces. Included with this memo are the following: Site Plan,Application form and a Site Location Map. Background Information: 1. Comprehensive Plan Designation: The subject property is guided Mixed Use in the Comprehensive Plan. The office development is a consistent and permitted use for this land use designation. 2. Zoning: The property is currently zoned C-3 Community Regional Commerce. This zoning classification is consistent with the City's Comprehensive Plan. The proposed development would be a permitted use in this district. 3. Existing Conditions: The property currently has the shell of the former Home Design building on it which was damaged in a fire and is currently non-habitable. 4. Proposed Conditions: The applicant is proposing to construct a 6,528 sq R office building and a new parking lot. The building would be placed on the original foundation and would incorporate the front of the original building into it. The new parking lot will be located behind the building. The new parking lot will add landscaped boulevards around the property which will greatly improve the appearance of this site. Page 2 5. Adjacent Land Uses: The proposed development is surrounded by single family homes along Eddy Street to the west, Sigma Tires to the south and an office/retail building to the North. All these properties are also zoned C-3. Site Plan Proposed Uses and Lot Layout The proposed use of the lot and site layout are appropriate. The building will still be located at the sidewalk for Vermillion Street and lines up with the adjacent buildings in the area. The parking will continue to be in the rear of the building, with a new defined east/west drive aisle added. The addition of curbing and landscape boulevards will also enhance the property. The rear half of the property is being proposed to be completed as a part of a Phase II construction. Phase II is also proposing an office building with associated parking. This phase will also be required to go through site plan review. The building size will probably have to be lowered and additional parking needs will have to be addressed. Site Access: The building for the site will font HWY 61,but the main access will be off of 4'St W. A new curb cut will be installed off of 4t' St W to access the parking area which will also connect to the alley. The City may investigate the need to surface the alley as part of phase II of this project. Zoning Setback requirements: Proposed parking areas are in compliance with zoning ordinance parking lot setback requirements, except the following area: 1. There shall be two 10 ft landscaped and curbed boulevard areas installed at the south end of the parking lot fronting 4th St as required by City Code. Building Setbacks: The building setbacks are determined through site plan review for this zoning district. The setbacks are appropriate based on the existing conditions of this building and other buildings in the area. It is the opinion of Staff that the proposed building is rationally sited relative to the parking lots and the site itself. Number of Parking Spaces: The Zoning Ordinance requires a standard of 1 parking space per 300 sq. ft. of gross building area for office use. The gross building area is 6,528 sq ft. This would require between 22 parking spots. The site plan is indicating 23 parking spots which meets this condition. An additional 4 parking spaces, shown on the plan in the hatched area,will belong to the Sigma Tires shop and are not counted as a part of this project. That area will be reconstructed however, as a part of this project. Sanitary, Water, Storm Sewer and Gradin Pg tans: The office building will be using existing utility services already stubbed into the property. The Public works Director has reviewed the Page 3 proposed grading and utility plans and has given them preliminary approval with the following comments: 1. The grading plan needs to be revised to show existing and proposed contours. 2. The parking lot also needs to be redesigned to properly drain to the street. There should be at least a 1%grade to drain across bituminous. Lighting: The site lighting will consist of shielded lights on the southwest corner of the building. The lights will have cut off shields and will be aimed down at the parking lot. There are existing light poles along Eddy Street and one in the alley which will provide some light for this project.. Site Landscapes: The proposed landscaping plan includes the creation of landscaped boulevards along Fourth and Eddy Streets. These landscaped areas will greatly imptove the appearance of the site and its transition into the residential areas. The following items should be added to the landscape plan: 1. One tree shall be added to each landscaped boulevard on the north and south end of the parking lot as identified on the site plan. This would total 4 additional trees. 2. Foundation plantings should be required between the building and the sidewalk on the south side of the building. 3. One additional 2" diameter maple should be place along 4"' St. as identified on the site plan. Site Plan Issues: The sidewalk on the south side of the building should be increased to 5 ft. This will allow better and safer access. The sidewalks on the east and west side of the parking lots should also be increased to 7 ft to allow for car bumper overhang. Phase II Area : The applicant is proposing to establish the temporary boulevards around the phase II area and seal coat the existing parking lot until it is ready to be developed. The landscaping around the edged of the phase II parking will also be installed as part of phase I of the project. These boulevards should beat least 10 ft in width according to City Code. The fence along the south side of the parking lot can be taken down once the boulevards are established. This would be overflow parking for the office building. No vehicles will be stored in this area. Phase II would be a temporary situation that would be re-addressed in a year. If the area has not been developed within a year, then City will work with the applicant on different plans for the area. Building Elevations: The office building is designed with many architectural features that will allow it to compliment the area. The building will be using some of the existing elements of the Page 4 building along Vermillion Street. The remainder of the building is intended to be faced with Hearty Board, a concrete material, in light shades of brown. The building will also include a number of mission-style windows to break up the wall area. MNDOT (Minnesota Department of Transportation) This project also requires MNDOT review because it is adjacent to a state highway(HWY 61). The City is currently waiting for comments from MNDOT on the proposed site plan. MNDOT has review authority over property adjacent to their right of way. It is anticipated that MNDOT will not have any comments since the applicant is not requesting any new curb cuts to HWY 61. A condition of site plan approval will be to incorporate any of MNDOT's comments into the site plan. Summary: The proposed office development is a good redevelopment project. It is well designed and will enhance the area. The new building and new parking lot with associated landscaping will greatly improve the appearance of the area. It may also spur some redevelopment around the project area. Planning Commission Recommendation : The Planning Commission recommended approval of the Jablonske Office Site Plan at their 4/24/00 Planing Commission meeting based on the conditions listed below. Recommended Action: Site Plan Motion to Recommend to the approval of the Jablonske Office Site Plan subject to following: 1. That the proposed structure and accessory items including, but not limited to, the parking lot and landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to city code escrow requirements. 2. That the developer shall be required to obtain site plan approval for phase II of the project prior to obtaining a building permit. 3. That the developer modify the site plan to include the following elements subject to approval of the City Planner: Page 5 A. There shall be two 10 ft landscaped and curbed boulevard areas installed at the south end of the parking lot fronting 4th St as required by City Code. B. The sidewalk on the south side of the building shall be increased to 5 ft. C. The sidewalks on the east and west side of the parking lots shall be increased to 7 ft to allow for car bumper overhang. 4. That the developer modify the site plan to include the following elements subject to approval of Public Works Director: A. The grading plan needs to be revised to show existing contours. B. The parking lot also needs to be redesigned to properly drain to the street. There should be at least a I% grade to drain across bituminous. 5. That the developer modify the landscape plan to include the following elements subject to approval of the City Planner: .A. One tree shall be added to each landscaped boulevard on the north and south end of the parking lot as identified on the site plan. This would total 4 additional trees. B. Foundation plantings shall be required between the building and the sidewalk on the south side of the building. C. One additional 2" diameter maple shall be place along 4th St. as identified on the site plan. 6. That the Developer shall incorporate any MNDOTs comments into the site plan. 7. That the phase II area of the site plan shall have the landscaped boulevards established and that the parking lot shall be seal coated. There shall be no vehicle storage in this parking area. 8. That the Temporary boulevards in Phase II of the project area are a temporary situation that will be re-addressed in a year from building Page 6 permit issuance. If the area has not been developed within a year,the Developer will work with the City on different plans for the area. 9. That the Developer shall provide evidence that the land swap has been finalized with the adjoining property owner or the building shall be changed to meet building code requirements prior to the issuance of a building permit. 10. If there is a land swap deal arranged,it shall incorporate and access easement over the parking lot entrance to be recorded with the property. J LAND USE APPLICATION CITY OF HASTINGS 101 4th Street East,Hastings,MN 55033 Phone(651)437.4127 Fax(651)427.7082 Address of Property Involved: 314 Vegm)Lu©A) E-F�ece- ' Legal Description of Property Involved: Applicant: n Official Use Only Name arz�?y a H A• J A 6L *il ,iCc Date Rec'd Address f330 ✓ill t-upi� �+ File No. WAST"IV&S, 1) A/, S,SQSS Fee Paid Phone (o 1 _ 431 _ 3-10 o Recd by Ordinance# Section Owner(If different from Applicant): Name Address Phone Request: Special Use: Rezone: Subdivision: Comp Plan Amend: Vacation: Site Plan: Lew Other: Variance: �`~ TOTAL: D. D Description of Request(include site plan, survey, and/or plat if applicable): J 4Sijure f p i an Date Signature of Owner Date r V11-2 V111-B-4 To: Mayor Werner and City Council MEMORANDUM From: Matthew Weiland, City Planner Subject: Public Hearing (Zoning Text Amendment-SECTION 10.07. SPECIAL PROVISIONS.) Date: April 27, 2000 Background The City currently allows temporary outdoor merchandising events in all commercial districts. These events are limited to 60 days a year. This is not enough time for garden centers to operate. Garden centers usually run for 75-90 days (April -June). City Staff are proposing to amend SECTION 10.07. SPECIAL PROVISIONS of the City's Zoning code to allow Garden Centers with the provisions listed below. Planning Commission Recommendation: i The Planning Commission recommended approval of thezoning ordinance amendment at their 4/10/00 Planning Commission Meeting. Recommendation Motion to approve the following ordinance amending Chapter 10 SECTION 10.07. SPECIAL PROVISIONS ■ ORDINANCE NO. , SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS,MINNESOTA AMENDING CHAPTER 10.0 OF THE HASTINGS CITY CODE HAVING TO DO WITH: SECTION 10.07. SPECIAL PROVISIONS BE IT ORDAINED by the City Council of the City of Hastings as follows: SECTION 10.07. SPECIAL PROVISIONS Chapter 10 of the Hastings City code is amended as follows: SECTION 10.07. SPECIAL PROVISIONS. Subd. 1. Temporary outdoor merchandising events may be allowed as an accessory use within the C-1., C-2, C-3, C-4 and C-5 zoning districts, subject to the requirements of this Section. For the purposes of this Section, "merchandising event" or"event" is defined to include the promotion and sale of goods and/or services, including but not limited to, inventory reduction or liquidation sales, distressed merchandise sales, seasonal sales and special event sales. The following standards shall apply to all temporary outdoor merchandising events in private parking . lots: a. A proposed event and any temporary structures to be used in that event must meet all applicable building, fire and electrical codes and adopted appendixes and city ordinances. b. One event shall not exceed consecutive calendar days. Any combination of events shall not exceed 60 calendar days per site per calendar year.For purposes of this Section, shopping centers shall be considered one site and one event shall not exceed 60 consecutive calendar days and any combination of events held at a shopping center shall not exceed 75 calendar days per calendar year. C. No merchandise shall be sold which would violate the City's zoning ordinances. d. Temporary structures may be used,provided they will not impair the parking capacity, emergency access or the safe movement of pedestrian and vehicular traffic on or off the site. All temporary structures shall be constructed with materials approved for weather- exposure durability and appearance. All temporary structures shall be removed within 24 hours after the end of the event. e. The site shall have adequate off-street parking will exist for the proposed event and adjoining buildings. In multitenant buildings, consideration will be given to the parking needs of the other tenants. In no event, can designated handicapped parking spaces or handicapped access be impaired by an event. f. All signs related to the event shall comply with the standards of the zoning district. g. Applicant must submit a completed application form to the Planning Department for review and approval. 1 Subd. 2. Seasonal Outdoor Garden Centers may be allowed as an accessory use within the C-1 C-2, C-3, C-4, and C-5 zoning districts subject to the requirements of this section For pu1poses of this section, "garden center"is defined to include the promotion and sale of goods and/or services, including but not limited to plants vegetation landscaping materials and lawn care items. Garden centers will be permitted for a maximum period of NINETY (90) days and all garden centers permitted under this ordinance must cease operation on or before June 30 each year. Garden Centers are permitted upon application to the Planning Department for review and approval subject to the following: a. Applicant must submit a completed application form to the Planning Dgpartment for review and ap rp oval. b. Applicant must submit a Site Plan with the application indicating the following: 1. Location on the Property 2. Size of the Area 3. Method of containment area. Indicate the materials and design of the proposed Garden Center structure, any fencing on the site, and trash containments stems 4. Pedestrian and traffic control safety measures. The sales area mgy not impede pedestrian and vehicular circulation patterns on the site 5. Utility Plan. Indicate how water and electricity will be provided to the site C. An inspection by the Fire Marshall of the Garden Center and surrounding site will be required prior to the Garden Center opening for business SECTION 10.26. VIOLATION A MISDEMEANOR. Every person violates a section, subdivision,paragraph or provision of this Chapter when he performs an act thereby prohibited or declared unlawful, or fails to act when such failure is'thereby prohibited or declared unlawful, and upon conviction thereof, shall be punished as for a misdemeanor except as otherwise stated in specific provisions hereof. PASSED AND ADOPTED by the Hastings City Council on this 1st day of May, 2000 Attest: Melanie Mesko, City Clerk Mike Werner,Mayor 2 MEMORANDUM V111-C-1 DATE: April 27, 2000 TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator SUBJECT: Classification& Compensation System Study RECOMMENDED CITY COUNCIL ACTION It is recommended that the City Council take action approving the enclosed internal classification and pay structure for the City of Hastings Non-Union Employees. BACKGROUND At the City Council meeting on May 1, 2000 Rod Kelsey from the Consulting Firm of Riley, Dettmann & Kelsey will be present to discuss with the City Council the proposed classification and compensation system for the City of Hastings Non-Union Employees, as outlined on the enclosed attachments. As City Councilmembers are well aware,the City hired over one year ago the firm of Riley, Dettmann & Kelsey to prepare a classification and compensation system for the City of Hastings. This process has gone on for over twelve months, as City employees at all levels have had input in some fashion or another to the classification and compensation system study. A committee of employees has reviewed several stages of the study, department head meetings have been conducted to review information, and Rod Kelsey also conducted meetings with individual groups of employees at their respective departments. Mr. Kelsey will be present to review with the City Council each of these three documents, to be assured that the City Council has a full understanding of the information enclosed. Assuming the City Council approves the classification and compensation system, Staff will then take this information and determine an appropriate starting point for implementation of the compensation system for the non-union employees. In particular, the City Council will have to determine at a later date the exact starting position for each of the classifications that will need to be slotted in the attached pay structure. In addition, staff will need to work with non-union employees, the Administrative Committee and ultimately the entire City Council to determine mechanism for employees to move from one step to the next on the pay structure. The Initial discussions earlier by the Administrative Committee suggests that primary considerations for moving from one step to the next will include personal development plans, as well as performance measures. In summary, the City Council will hear a report from Rod Kelsey on the three documents attached, a asked to appr t internal classification hierarchy and proposed 2000 pay s e for e City o s ' s non-union employees. David M. Osberg City Administrato Attachments City of Hastings Minnesota PROPOSED INTERNAL CLASSIFICATION HIERARCHY > � r x x,,fypormat Fr® oaf: r .x , . p $Dec�swn Thinkin I ferac io: "t k ��.�. 'z -�� W,Ork� >�� z �asSt t ± ... . Lr;xM ,rs sem: x �; &Experience r }Making PrhoblemroSoly�ng,� k,Cpmmunicationsni►fopmeht ,. ; y`'` v �. " # n .... 05; Position Titles , � .Fac or =Rats F rr �,. >. .. :. a ... t�9, to I;ati Facto n ra in F to „? City Administrator 7E 262 5C+P 402 6D 228 5D 228 1 L 50 1170 Fire Chief 6E 198 5B+P 304 5D 198 5C+ 200 31- 65 965 Police Chief 6E 198 5B+P 304 5D 1985C+ 200 3L 65 965 FinanceDirector 6E 198 5B+P 304 5D 198 5C+ 200 1L 50 950 Public Works Director 6E 198 5B+P 304 5D 198 5C+ 200 1L 50 950 City Engineer 6D+ 185 4BP 198 5D 198 4+C+ 172 2L 58 811 Police Captain 6D 172 4BP 198 5D 198 4+C+ 172 3L 65 805 Parks and Recreation Dir. 6D 172 4BP 198 5D 198 4+C+ 172 1 L 50 790 City Planner 6+C+ 185 4BP 198 5D 198 4C+ 152 1 L 50 783 HRA Director 6D 172 413P 198 5D 198 4C+ 152 1 L 50 770 Adm.Asst./City Clerk 6C+ 161 4B+P 230 4+C+ 161 4C+ 152 1 L 50 754 Insp./Code Enforce. Supv. 5E 150 4BP 198 5D 198 4C+ 152 1 L 50 748 MIS Coordinator 5E 150 4B+P 230 4+D 185 4C 131 1L 50 746 Asst. Finance Director 6D+ 185 46P 198 4D 172 4C 131 1L 50 736 Asst. Fire Chief 5D+ 141 4BP 198 4D 172 4C 131 3M 86 728 Utility Superintendent 5E 150 4BP 198 4+C+ 161 4C 131 2L 58 698 Police Lieutenant 6D 172 46S 172 4C+ 152 4C 131 3L 65 692 Parks Superintendent 5E 150 4BP 198 4C+ 152 4C 131 2L 58 689 Street Supt. 5E 150 46P 198. 4C+ 152 4C 131 2L 58 689 Police Sergeant 6C+ 161 3BP 150 4C+ 152 4C 131 4L 75 669 Civic Arena Manager 5E 150 3BP 150 4C+ 152 4C 131 1 L 50 633 Sr. Engineering Technician 5D+ 141 313P 150 4C+ 152 3C 99 2L 58 600 Building Official 4D 114 3BS+ 141 4C+ 152 4C 131 1 L 50 588 Aquatics Manager 6C 150 3BS 131 3+C+ 141 3C 99 2L 58 579 Riley,Dettmann&Kelsey LLC 1 Developed for Calendar 2000 ' City of Hastings Minnesota ` PROPOSED INTERNAL CLASSIFICATION HIERARCHY in Pre te Decision„ N"N", N z E P ,: mk g k� eractiok w I , (, ". $ �zd #;•'6, ..... ti � ; �� 8<Experiences M�,�.. Makro Problem Solvm ��,,; Communi ataOnSnuiYonm® �a g 9 } Pgsition,Titles � � r,,, ,, ,r, �„ _Factork' Rating .;Factors, Rating r Factor^S��Rafing,x` F�actorr>��F?at�gfo.pFactor��R�#i,�g��.Polnts Building Inspector 3+D 107 36S 131 4C 131 4B 114 3M 86 569 Firefighter 4C+ 107 3AF 131 3C+ 132 3C 99 4M 99 568 Accountant 6C 150 3BS 131 4C 131 3C 99 1L 50 561 Assoc.,Planner/GIS 6B+ 141 3BS 131 3+C 123 3C 99 2L 58 552 Police Patrol Officer 6B 131 3AF 131 3C 114 3C 99 4L 75 550 Asst. Facilities Manager 5C+ 123 36S 131 3C 114 3B+ 93 2L 58 519 Engineering Aide 2 5C 114 3BS 131 3+C 123 3B 86 2L 58 512 Fire Secretary/Dispatcher 3D 99 3AP 114 3C+ 132 3+C 115 1L 50 510 Asst. Utility Supt. 3D+ 107 313S 131 3C 114 3C 99 2L 58 509 Code Enforcement Inspector 3C 86 3AS 99 3C 11.4 3B+ 93 3L 65 457 Parks Foreman 3D 99 26S 99 2+8+ 93 3C 99 3L 65 455 Police Secretary 3C+ 93 3AS 99 3C 114 3C 99 1 L 50 455 Streets Foreman 3D 99 2BS 99 2+B+ 93 3C 99 3L 65 455 Hydro Maint. Op. 3C 86 3AS 99 3B+ 100 3B 86 3L 65 436 HEO 3D 99 3AS 99 3B 86 3B 86 3L 65 435 Maintenance 2 3C+ 93 2AS 75 3C 114 2+B+ 86 3L 65 433 Parkkeeper 2/Forester 5B 99 2AS 75 3C 114 2A 58 3M 86 432 Secretary 3C+ 93 2AS 75 3C 114 3C 99 1 L 50 431 Facilities Maint. Operator 3C+ 93 2AS 75 3B+ 100 2B 75 2M 75 418 Engineering Aide 1 5B 99 2AS 75 3B+ 100 2B 75 3L 65 414 Transit Driver 3B 75 2AS 75 3B 86 2B 75 2L 58 369 Parkkeeper2 3B+ 81 2AA 65 2+13 81 1A 50 3M 86 363 LEO 3B+ 81 2AA 65 2+13 81 1A 50 3L 65 342 Parkkeeper 1 3B 75 1AA 50 2B 75 1A 50 3M 86 336 Police Receptionist 3B 75 1AA 50 2B 75 1A 50 1L 50 300 Riley,Dettmann&Kelsey LLC 2 Developed for Calendar 2000 City of Hastings, Minnesota PROPOSED 2000 PAY STRUCTURE City Administrator 5872 6117 6362 6607 6852 7097 7340 Police Chief 4926 5153 5336 5541 5746 5951 6157 Fire Chief 4926 5153 5336 5541 5746 5951 6157 Finance Director 4857 5059 5261 5463 5665 5867 6071 Public Works Director 4857 5059 5261 5463 5665 5867 6071 City Engineer 4458 4644 4830 5016 5202 5388 5572 Police Captain 4205 4380 4555 4730 4905 5080 5256 Parks and Recreation Director 4200 4375 4550 4725 4900 5075 5250 City Planner 4086 4256 4426 4596 4766 4936 5107 HRA Director 4026 4194 4362 4530 4698 4866 5032 Administrative Asst. / City Clerk 3942 4106 4270 4434 4598 4762 4928 Inspection /Code Enforcement Supv. 3924 4088 4252 4416 4580 4744 4905 MIS Coordinator 4048 4217 4386 4555 4724 4893 5060 Assistant Finance Director 3868 4029 4190 4351 4521 4673 4835 Assistant Fire Chief 3831 3991 4151 4311 4471 4631 4789 Utility Superintendent 3826 3986 4146 4306 4466 4626 4783 Street Superintendent 3816 3975 4134 4293 4452 4611 4770 Parks Superintendent 3816 3975 4134 4293 4452 4611 4770 Civic Arena Manager 3540 3687 3834 3981 4128 4275 4425 Building Official 3185 3317 3449 3591 3713 3845 3981 Aquatics Manager 3143 3274 3405 3536 3667 3798 3929 Building Inspector 3097 3226 3355 3484 3613 3742 3871 Accountant 3081 3209 3337 3465 3593 3721 3851 Associate City Planner/ GIS Technician 3018 3144 3270 3396 3522 3646 3773 Assistant Facilities Manager 2866 2986 3106 3226 3346 3466 3583 Fire Secretary/ Dispatcher 2825 2943 3061 3179 3297 3415 3531 Code Enforcement Inspector 2664 2775 2886 2997 3108 3219 3330 Police Secretary 2658 2769 2880 2991 3120 3213 3323 Secretary 2612 2721 2830 2939 . 3048 3157 3265 Police Receptionist 1855 1932 2009 2086 2163 2240 2319 * Non-union classifications only Developed for Calendar 2000 �J City of Hastings, Minnesota SURVEY DATABASE AND COMPARISONS OF PROPOSED MAX RATES AND METRO SURVEY PAY PATTERNS# .< Aro osed Pro osedF H stir s fl A. MeNtfo' urveYw �,P:ro osed Mazes hof der a:t=JE _, sM Rte 3 Bench .arlt%III : a D` idedb�S ` Y eY ,�� . a V. City Administrator 1170 7340 88080 7515 90180 98% Police Chief 965 6157 73884 6220 74640 99% Fire Chief 965 6157 73884 5441 65292 113% Finance Director 950 6071 72852 6123 73476 99% Public Works Director 950 6071 72852 6265 75180 97% City Engineer 811 5572 66864 5865 70380 95% Police Captain 805 5256 63072 5475 65700 96% Parks and Recreation Dir. 790 5250 63000 5526 66312 95% City Planner 783 5107 61284 5202 62424 98% MIS Coordinator 746 5060 60720 5066 60792 100% Asst. Finance Director 736 4835 58020 4738 56856 102% Utility Superintendent 698 4783 57396 5021 60252 95% Street Supt. 689 4770 57240 5021 60252 95% Parks Supt. 689 4770 57240 5021 60252 95% Civic Arena Manager 633 4425 53100 4032 48384 110% Aquatics Manager 579 3929 47148 4114 49368 96% Building Inspector 569 3871 46452 4071 48852 95% Accountant 561 3851 46212 4054 48648 95% Fire Secretary/ Dispatcher 510 3531 42372 3319 39828 106% Police Secretary 455 3323 39876 3035 36420 109% Secretary 431 3265 39180 2832 33984 115% Police Receptionist 300 2319 27828 2334 28008 99% # Non-union classification benchmarks. Riley,Dettmann&Kelsey LLC *Twin City Metro group six survey data projected 3%. Developed for Calendar 2000 VIU-C-2 FLUEGEL, MOYNIHAN & CLINTON, P.A. Attorneys At Law Donald J.Fluegel* 1303 South Frontage Road,Suite.5 Telephone 651-438-9777 Shawn M.Moynihan Hastings,MN 55033-2477 Fax 651-438-9775 Jack W.Clinton** Joan M.Fluegel April 26, 2000 Mayor Michael D. Werner and City Council Members Hastings City Hall 101 East Fourth Street Hastings, MN 55033 RE. Illegal Alcohol Sales Dear Mayor and City Council Members: As the police department recently informed you, on March 16, 2000 the Hastings Police Department conducted alcohol compliance checks on a number of alcohol licensed establishments in the city. Assisting the Hastings Police Department were two Hastings Police Department explorers who were between the ages of 18 and 20. Twenty-one different on-sale and off-sale liquor licensed establishments were checked. Three establishments failed the alcohol compliance check by selling to these underage individuals. -These three establishments are Liquor Locker,Holiday Gas Station and River's Grill &Bar. As the prosecutor for the city, I have prepared three separate Gross Misdemeanor formal complaints charging the clerks in each of these establishments with the illegal sale of alcohol to an underage individual. The criminal charges are working their way through the court system. The question for the council at this time is what action, if any, to take against the three establishments that failed the alcohol compliance'check. This is the first alcohol violation for Holiday Gas Station and River's Grill&Bar. This is the second violation, however, for Liquor Locker. In October 1999, a different employee of Liquor Locker sold alcohol to an underage individual as part of another alcohol compliance check. The owners of Liquor Locker were notified of the violation. No official action was taken against Liquor Locker at that time because Liquor Locker agreed to participate in a training seminar regarding the sale of alcohol. This seminar was held at the Hastings Police Department. Liquor Locker sent three different employees to that class. The last time the city council was asked to address a question like this was in June, 1998 involving Westview Liquor. In that instance, it was Westview Liquor's second violation in about 6 years. In June, 1998, the council passed a motion directing me to send Westview Liquor a letter stating that future violations could result in their license suspension. Although this is a second violation for Liquor Locker, this violation'occurred within five months of a prior violation at the same establishment. *Also admitted to practice in Wisconsin **Certified as a Real Property Law Specialist by Minnesota State Bar Association Mayor Michael D. Werner and City Council Members Illegal Alcohol Sales Page 2 April 26, 2000 Under City Ordinance Section 3.10, the city council may suspend the retail license of a licensed establishment for up to 60 days as a result of any violation regarding the'sale of alcohol. Before the city council can suspend a liquor license,it must give the license holder an opportunity for a hearing before the council. Mailed notice and published notice must be given to the licensee at least 10 days before the date of the hearing. This notice must state the time and place of the hearing and the nature of the charges against the licensee. It is the recommendation of Chief McMenomy and myself that the council direct that a warning letter be sent to Holiday Gas Station and River's Grill & Bar. This letter would warn those establishments that they will be checked again and that future violations will result in a license suspension. With regards to Liquor Locker, Chief McMenomy and I recommend that the city council consider a temporary suspension of Liquor Locker's license of at least one day up to three days. If the city council agrees that a temporary license suspension is appropriate, the procedural steps are as follows: 1. At the May ls`city council meeting, the city council should determine if it is willing to consider a temporary license suspension. 2. If the council is willing to consider a temporary license suspension, it should direct staff to set up the required hearing before the city council, giving the appropriate mailed notice and published notice. 3. Subsequently, the city council will hold the hearing,which is essentially a small trial where the Police Department, with my assistance, would present evidence of the violation to the city,council. Liquor Locker would be able to question the city's witnesses and present evidence of its own. 4. At the conclusion of the hearing, the city council would then be asked to decide whether or not a suspension should be imposed and if so, how long of a suspension. Very truly yours, FL UEGEL,MOYNIHAN& CLINTON, P.A. Shawn M. Moynihan City Attorney SMM:srk cc: David M. Osberg, City Administrator Mike McMenomy, Chief of Hastings Police Department Liquor Locker Holiday Gas Station Rivers Grill & Bar r Vlll-C-3 MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: April 27, 2000 SUBJECT: Golf Course Project RECOMMENDED CITY COUNCIL ACTION To continue with the discussion and consideration of the golf course project, Staff would recommend the following steps be taken: 1.) Request Springsted Financial Advisors to complete their analysis of the THK Golf Course Market Study, and to review financial information available from Colbert, Burns and McDonnell, to establish a financial feasibility report on the golf course 2.) Request Springsted Financial Advisors to appear at an upcoming City Council meeting to present-the findings of their report on the Industrial Park Utilization and Fiscal Analysis 3.) Extend until November 1, 2000 the "Letter of Intent or Exclusivity Between the City of Hastings, Minnesota and Colbert-Burns and McDonnell, LLC' (copy attached) BACKGROUND Springsted Financial Analysis: A financial analysis of the information presented by THK at the special City Council meeting on April 24, 2000, along with the construction estimates and financial pro formas. available from Colbert-Burns and McDonnell should be completed. This information, combined with an analysis and comparison of the financial data, included in the Industrial Park Utilization and Fiscal Analysis will provide the City Council a more thorough understanding of the fiscal impact of the construction of a golf course in the City of Hastings. In addition, I would recommend that the City Council take action extending the agreement to continue working with Colbert-Burns and McDonnell until November 1, 2000, which is essentially a six month extension. I would anticipate that Springsted could appear at one of the next two City Council meetings (May 15 or June 5)to present the Industrial Park Utilization and Fiscal Analysis report. The financial analysis on the golf course would be presented some time this summer, after having completed a thorough review of the THK report, and information available from Colbert-Burns and McDonnell. David M. Osberg City Administrat LETTER OF INTENT OR EXCLUSIVITY BETWEEN THE CITY OF HASTINGS, MINNESOTA AND COLBERT-BURNS & McDONNELL, LLC This Letter of Intent is made on October 18, 1999 between the City of Hastings, Minnesota and Colbert-Burns & McDonnell, LLC. OBJECTIVE: The City of Hastings has decided to exclusively use Colbert-Burns & McDonnell until May 1, 2000 as consultant for the design,financing, construction, development and management of an 18 hole championship golf course, clubhouse and maintenance facilities for the City of Hastings. The City of Hastings and Colbert-Burns & McDonnell agree that upon execution of this Letter of Intent, each will provide the other, information and data relating to the golf course. Excepting for public records that are subject to disclosure pursuant to the Minnesota Data Practices laws, the party receiving such information shall treat it as valuable, confidential and proprietary information and data of the other, and shall not disclose said information and data in whole or in part, to any third party, except if specifically authorized in writing by the other party. Said information and data shall be used by each party only for the purpose of, and to the extent necessary to further the purpose of this Letter of Intent. Restrictions as to the receiving party's disclosure and use of said information and proprietary information and data shall not extend to information and data: a.) known to the receiving party before receipt thereof from the other party; b.) disclosed to the receiving party in good faith a third party who has a right to make such disclosure. c.) Hereafter becoming a part of the public domain through no fault of the receiving party. d.) Public records that are subject to disclosure to Minnesota Law EXCLUSIVE DEALING The City agrees to exclusively use Colbert-Burns and McDonnell May 1, 2000 as consultant for the design,financing, construction, development and management of an 18 hole championship golf course, clubhouse and maintenance facilities for the City. The City shall not during this time solicit from other consultants, letters of interest or proposals, with respect to the proposed golf course the City and Colbert-Bums& McDonnell are considering under this agreement, without the prior written consent of Colbert-Burns & McDonnell. The City and Colbert-Bums & McDonnell agree that this agreement does not bind either party in any way to pursue the design, construction, development, management or financing of a golf course. Both parties retain full discretion in deciding whether or not to proceed with the design, financing, construction and management of the golf course, regardless of the results of any information received through May 1, 2000. In the event either party elects not to proceed with the design, construction, development, financing and management of the golf course, neither party shall have any financial obligation to other. RETURN OF CONFIDENTIAL INFORMATION AND DATA By May 1, 2000, if the parties do not execute a subsequent agreement to develop a golf course, each party will return to the other all copies of information and data identified as confidential and proprietary. GOVERNING LAW This letter of intent is subject to all laws and regulations of the State of Minnesota and all disputes shall be decided in Minnesota, under the laws of the State of Minnesota. Michael D. Werner Melanie Mesko Mayor City Clerk Jao6s Foil Director Colbert-Bums &McDonnell -city seal- Vlll-C-4 04/25/00 To Mayor Werner All City Councilmembers Dave Osberg, City Admin. Subject-Uncontrolled Dogs In the past couple of weeks I have received several phone calls from people that are living in the new Wallin Development. It is quite apparent from the complaints that a number of large dogs are being allowed to run uncontrolled throughout the neighborhood. I think because the neighborhood is not fully developed that people think they are out in the country and can just let the dogs roam at will. On Saturday,I drove on 151 St. and turned So. On Windham HiIIs. I drove South to the ponding basin which is approx.3/4 of a mile. This was at 11:30 in the morning. In that short drive I saw 7 dogs running uncontrolled. I could not believe it! I would guess there average weight to be 75 to 100 lbs. There were children playing everywhere. I know of two serious incidents involving some of these dogs and people that live in the neighborhood which I will relate. One man was knocked down by two black labradors that jumped on him and another I was told suffered abroken hip as. a result of an incident with a dog. These dogs are also going into new homes in various stages of construction and urinating and defecating because nobody is taking responsibility for them. The owners are maybe unaware of the liability their pets are subjecting them to. Another report I have received is that people that do not live in the neighborhood are driving to the ponding basin and are using it to train their dogs to retrieve. The neighbors do not like it because ducks and other game are using it for nesting purposes and the dogs are chasing them and disrupting things. Another driver is driving his pickup truck right onto the trail system to the ponding basin. Most of these incidents occur around 4:30 P.M.Until dark. Several of the neighbors are afraid to walk in the neighborhood because of all the dogs. One lady drives over to her old neighborhood because she feels safe there and she doesn't in her new neighborhood. I have had numerous complaints about people walking their dogs on the trail system,allowing them to relieve themselves and then leaving the mess for somebody else to clean up. Maybe it is time for the city to put the trail system OFF LIMITS to dogs as long as the owners refuse to be responsible. I along with the public would like to know who the Animal Control Officer is and how to contact him/her. Where are the animals taken to after they have been picked up? I would also like to see the current ordinance sent to committee to be updated if necessary. It has been a long time since it has been reviewed and I know that it could use some improvement. As you can see the problems are serious and many and they are occuring all over Hastings. Our citizens should not and do not have to put up with this problem. The city has a good ordinance in place right now but it is useless if we do not enforce it. Thank you very much and I am sure you all want to see this problem brought to a swift conclusion. Sincerely, d Riven 's---3rd ward cc Chief Mike McMenomy