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HomeMy WebLinkAbout04-03-00 CITY OF HASTINGS Monday COUNCIL MEETING 7:00 P.M. DATE: April 03, 2000 I. CALL TO ORDER: II. ROLL CALL: III. DETERMINATION OF QUORUM: IV. APPROVAL OF MINUTES: Approval of Minutes of the Regular Meeting of March 20, 2000 V. COUNCIL ITEMS TO BE CONSIDERED: VI. CONSENT AGENDA: The items on the Consent Agenda are to a acted upon by the City Council in a single motion. There will be no discussion of these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate department for discussion. 1. Pay All Bills As Audited 2. Authorize RFP for Public Works Building Cleaning Services 3. Authorize Parade— Road Closing 4. Item was removed from agenda 5. Resolution —Approve application for Raffle License for Hastings Senior High Track and Field Club 6. Resolution —Approve application for Gambling License for American Legion Post 47 7. Veterans Park Baseball Field —Scoreboard Purchase 8. Change Order- DeWar Arbitration Award, Booster Station and Well Pumphouse Improvement Project, M.C. Magney Construction 9. Resolution - Pay Estimate#11(Final), Booster Station and Well Pumphouse Improvement Project, M.C. Magney Construction, $36,766.04 10. Amendment to Dakota County Drug Task Force Agreement 11. Conduit Debt Policy VII. AWARDING OF CONTRACTS & PUBLIC HEARING: VIII REPORTS FROM CITY STAFF: A. Public Works 1. Resolutions - Order Improvements 2000 - 1 & 2, General Sieben Drive and 4th Street 2000 - 4, Featherstone Road 2000 - 5, 11th Street 2000 - 6, 10th Street from Maple to Pine Streets 2000 - 7, 9th Street 2000 - 8, Forest Street 2000 - 9, 10th Street from Hwy 61 to Ashland Street 2. Resolution -Approve Plans and Authorize Advertisement for Bids, 2000 Street and Utility Improvement Program B. City Planner 1. Preliminary Plat/Site Plan - Bailey Ridge 2. Site Plan -Arbor Oaks Assisted Living Project/Senior Housing C. Administrator 1. Policy on Retirement Health Insurance Benefit 2. Schedule Special Meeting for Golf Course Feasibility Report 3. City Hall and Police Department Cleaning Services 4. Guardian Angels School HPC Designation IX. COMMENTS FROM AUDIENCE: X. UNFINISHED BUSINESS: XI. NEW BUSINESS: XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS: XIII. ADJOURNMENT: Next Regular City Council Meeting on Monday, April 17, 2000 Hastings, Minnesota March 20, 2000 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, March 20, 2000 at 7:00 p.m. in the City Hall Council Chambers, 101 4th Street East, Hastings, Minnesota Members Present: Councilmember Yandrasits, Riveness, Hicks, Moratzka & Mayor Werner Members Absent: Councilmember Simacek & Johnson Staff Members Present: Dave Osberg, City Administrator; Shawn Moynihan, City Attorney; Matt.Weiland, City Planner; - Marty McNamara, Parks & Recreation Director; Jim McGree, Civic Arena Manager; Dave Gurney, City Engineer; John Grossman, HRA Director; Tom Montgomery, Public Works Director; and Melanie Mesko, Administrative Assistant/City Clerk Approval of Minutes Mayor Werner asked if there were any corrections or additions to the minutes of the regular meeting of March 6, 2000 and hearing none approved the minutes as presented. 5 Ayes; Nays, None Consent Agenda Moved by Councilmember Riveness, seconded by Councilmember Yandrasits, to approve the Consent Agenda as presented. 5 Ayes; Nays, None 1. Pay All Bills As Audited 2. Authorize RFP for City Hall & Police Station Cleaning Services 3. Approve part-time Parks Position 4. Re-Roof Civic Arena East Building 5. Approve application for Massage Establishment License for Westview Chiropractic 6. Retirement of TRAC Bus Driver Sharon Moes 7. Resolution No. 3-9-00-Approve Liquor License Amendment & Dance Permit for Papa Charrito's 8. Resolution No. 3-10-00-Approve Transfer of Liquor License at the Levee Cafe, 100 Sibley Street 9. Resolution No. 3-11-00-15 minute Parking Zone, 5th Street Hastings City Council Minutes for Regular Meeing of March 20, 2000 Page 2 of 4 Public Hearing-2000 Improvement Program Mayor Werner opened the Public Hearing at 7:05 p.m. Project No. 1-2000-1 & 2 General Sieben Drive & 4th Street Public Works Director Tom Montgomery said that this is a City initiated project that will require the votes of six Councilmembers for approval of project. As there are only five members present, Montgomery requested that after the public hearing the item be tabled to the April 31 Council meeting. Moved by Councilmember Yandrasits, seconded by Councilmember Riveness, to table Public Improvement 2000-1 &2 General Sieben Drive &4th Street Improvements to the April 3, 2000 Council meeting. 5 Ayes; Nays, None Project No. 2000-3 6th & 7th Street Improvements Public Works Director Montgomery stated that this is a petitioned project and will require a simple majority to approve the project following public comment. Several members of the neighborhood were present to express opposition to the cost of the project. Hearing no further public comments on Project 2000-3 611 & 7th Street Improvements, Mayor Werner closed the public hearing at 7:20 p.m. Moved by Councilmember Yandrasits, seconded by Mayor Werner, to approve amendment to Project 2000-3 proposed by Councilmember Hicks, seconded by Councilmember Moratzka, to use the formula for a reconstruction project to charge to homeowners rather than a new construction project. This formula has been used in other areas of east Hastings, Council included the understanding that this assessment formula would not be used for any other new construction projects around the City. 5 Ayes; Nays, None Project No. 2000-3,As amended 4 Ayes; 1 Nay(Mayor Werner voting against) Mayor Werner reopened the Public Hearing for: Project No. 2000-4 Featherstone Road Harold Featherstone of 1803 Featherstone Drive requested a 26 foot road rather than a 40 foot road as proposed. Public Works Director Tom Montgomery stated that the 40' width is proposed to accommodate parking on both sides of the road and increase the safety for pedestrians crossing the road from between parked cars. Moved by CouncilmemberYandrasits, seconded by Councilmember Hicks,to table Item 2000-4 Featherstone Road Improvements to the April 3, 2000 City Council meeting. 5 Ayes; Nays, None Project No. 2000-5 11th Street Improvements There were questions as to the need of the sidewalk. Public Works Director Tom Montgomery stated that these improvements are consistent with the city sidewalk plan adopted in 1986. Moved by Councilmember Moratzka, seconded by Councilmember Hicks, to table Project 2000-5 11th Street Improvements to the April 3, 2000 City Council meeting. Hastings City Council Minutes for Regular Meeing of March 20 2000 Page 3 of 4 Project No. 2000-6 10th Street Improvements between Pine & Maple Streets John Welch, 715 West 10th Street questioned why the City was not adding parking at Roadside Park for pool parking. Hearing no further public comments, Mayor Werner closed the public hearing at 8:02 p.m. Moved by Councilmember Riveness, seconded by Councilmember Yandrasits, to table Project No. 2000-6 10th Street Improvements between Pine & Maple Streets to the April 3, 2000 City Council meeting. Public Hearing was reopened at 8:03 p.m. Project No. 2000-7 9th Street Improvements from Maple to Pine Street Hearing no public comment the public hearing was closed at 8:04 p.m. Moved by Councilmember Hicks, seconded by Councilmember Moratzka, to table Project No. 2000-7 9th Street Improvements from Maple to Pine Street to the April 3, 2000 Council meeting. 5 Ayes; Nays, None Public Hearing was reopened at 8:05 p.m. Project No. 2000-8 Forest Street Improvements from 11th to 12th Street Hearing no public comment the public hearing was closed at 8:06 p.m. Councilmember Riveness and Councilmember Yandrasits stated that the homeowners in this area do not want the project completed. Moved by Councilmember Hicks, seconded by Councilmember Moratzka, to table Project No. 2000-8 Forest Street Improvements from 11th to 12th Street to the April 3, 2000 City Council meeting. 3 Ayes; 2 Nays, Councilmember Riveness &Yandrasits voting against. Subject is tabled. Public Hearing was reopened at 8:16 p.m. Project No. 2000-9 10th Street Improvements from Vermillion to Ashland Street Denn Kranz of 210 West 10th Street stated that he would. like that truck traffic be prohibited on 10th Street and he also questioned the need for a sidewalk. Council directed Staff to discuss with the School District regarding paying for the sidewalk and the possibility of reconfiguring the assessments as well as Staff to research the issues related to truck traffic on 10th Street. Hearing no public comment the public hearing was closed at 8:25 p.m. Moved by Councilmember Moratzka, seconded by Councilmember Yandrasits, to table Project No. 2000-9 10th Street Improvements from Vermillion to Ashland to the April 3, 2000 City Council meeting. 5 Ayes; Nays, None Concept Approval for Industrial Park Land Sale to Park Place Moved by Councilmember Hicks, seconded by Councilmember Riveness, to approve the Concept Approval as presented. 5 Ayes; Nays, None y Hastings City Council Minutes for Regular Meeing of March 20, 2000 Page 4 of 4 Special Use Permit-Commercial Asphalt (Hot Mix Plant) County Rd 54 Moved by Councilmember Yandrasits, seconded by Councilmember Riveness, to approve the special use permit for Commercial Asphalt to operate a hot asphalt plant subject to the conditions outlined in City Planner's memo of the March 20, 2000 City Council meeting. 5 Ayes; Nays, None Cable TV Funding Formula & Cable TV Studio Improvement Funding Moved by Councilmember Hicks, seconded by Councilmember Yandrasits, to approve the revised Cable TV funding formula and Cable TV studio improvement funding as presented. 5 Ayes; Nays, None Uncollected SAC Charges Moved by Councilmember Riveness, seconded by Councilmember Yandrasits, to approve the payment of uncollected SAC charges with Staff to try to collect interest on the amount and for the City Building Official to provide detailed documentation to the Council in writing or in person at the April 3, 2000 Council meeting. 5 Ayes; Nays, None Spring Clean Up Day Moved by Councilmember Yandrasits, seconded by Councilmember Riveness, to approve Spring Clean Up Day for Saturday, April 29, 2000. 5 Ayes; Nays, None Adjournment Moved by Councilmember Riveness, seconded by Councilmember Yandrasits, to adjourn the meeting at 8:36 p.m. 5 Ayes; Nays, None ATTEST Mayor City Clerk Vl-1 Date: 03/30/2000 Time: 14:52:18 Operator: LYNNE BENSON 7 Page: 1 City of Hastings FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount ------- ---------------------- ------------------------ -------- ------------ 0 DACO, INC. REIMB OVERPMT PERMIT 188-******** 1,672.82 0 MINNESOTA MUTUAL MARCH PREMIUM ******** 615.30 Total for Dept ** 2,288.12* 0 LABCORP OTS INC - MEMP DOT RAMDOM DRUG TESTING COUNCIL 140.00 0 MINNESOTA MUTUAL MARCH PREMIUM COUNCIL 52.50 0 RIVER VALLEY CLINIC DOT RANDOM DRUG/ALCOHOL COUNCIL 217.50 Total for Dept 6011 410.00* 0 BT OFFICE PRODUCTS INT PAPER ADMINIST 864.53 0 FARMER BROS CO. COFFEE ADMINIST 47.84 0 FORTIS BENEFITS INS CO MARCH PREMIUM ADMINIST 42.12 0 GOVT TRAINING SERVICE MCMA ANNUAL CONF-OSBERG ADMINIST 185.00 0 IKON OFFICE SOLUTIONS CH COPIER 3/12-4/12 ADMINIST 324.00 0 MATT PARROTT & SONS CO FM CHECKS ADMINIST 69.61 0 MINNESOTA MUTUAL MARCH PREMIUM ADMINIST 18.75 Total for Dept 6020 1,551.85* 0 FORTIS BENEFITS INS CO MARCH PREMIUM CITY CLE 7.31 0 HASTINGS STAR GAZETTE PUBLISH TOBACCO CODE CITY CLE 811.15 0 MESKO, MELANIE MILEAGE CITY CLE 29.58 0 MINNESOTA MUTUAL MARCH PREMIUM CITY CLE 5.00 Total for Dept 6040 853.04* 0 MESKO, MELANIE MILEAGE ELECTION 7.15 Total for Dept 6041 7.15* 0 FORTIS BENEFITS INS CO MARCH PREMIUM FINANCE 84.94 0 KERN, DeWENTER, VIERE INTERIM BILLING 99 AUDIT FINANCE 6,000.00 0 MINNESOTA MUTUAL MARCH PREMIUM FINANCE 30.00 0 MN SOCIETY OF CPA'S DUES RENEWAL-WEBSTER FINANCE 115.00 0 MN TREASURY MANAGEMENT CONF REG-STARK FINANCE 150.00 0 NORWEST INVESTMENT SER FEB 2000 SAFEKEEPING FEE FINANCE 40.75 0 SCANTRON SERVICE GROUP MAINT AGREEMENT-LASER PR FINANCE 605.00 0 STARK, CHARLENE 3/15 MILEAGE/MEAL FINANCE 32.60 0 WEBSTER, LORI A. CONFERENCE EXP FINANCE 33.65 Total for Dept 6050 7,091.94- 0 CHEMSEARCH AEROSOL COIL CLEANER CITY FAC 148.02 0 CORPORATE PRESENTATION SHIPPING-RETURNED MOTOR CITY FAC 8.00 0 DARLENE OHLHAUSER PD JANITORIAL SVC-MARC 2 CITY FAC 1,065.00 0 FORTIS BENEFITS INS CO MARCH PREMIUM CITY FAC 12.31 0 GERRY'S FIRE PROTECTIO FIRE EXTINGUISHER INSPEC CITY FAC 46.25 0 LIFEWORKS SERVICES INC FEB 2000 SERVICE CITY FAC 29.07 0 MINNEGASCO,ACCT'S PAYA MARCH GAS CITY FAC 1,720.50 0 MINNESOTA MUTUAL MARCH PREMIUM CITY FAC 7.50 0 •NAT'L BUSINESS FURNITU LITERATURE WALL RACK CITY FAC 176.85 0 NORTHERN STATES POWER MARCH ELECTRIC CITY FAC 1,229.07 0 ORKIN PEST CONTROL MARCH SERVICE CITY FAC 76.68 0 R & O ELEVATOR CO. INC APRIL ELEVATOR MAINT CITY FAC 144.42 0 SCHILLING PAPER CO. IN PAPER SUPPLIES CITY FAC 76.95 Date: 03/30/2000 Time: 14:52:19 Operator: LYNNE .BENSON Y Page: _ 2 City of Hastings FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount ------- ---------------------- ------------------------ -------- ------------ 0 SDS INC. PLOWING CONTRACT CITY FAC 366.00 0 TOWER CLEANING SYSTEMS MARCH JANITORIAL SVCS CITY FAC 1,150.20 0 U.S. FLAG ETIQUETTE ONE YEAR REGISTRATION CITY FAC 60.00 0 W.W. GRAINGER, INC. PUMP TUBING/DOOR STOPS CITY FAC 168.35 Total for Dept 6080 6,485.17* 0 AIR FILTERS UNLIMITED AIR FILTERS CITY FAC 166.43 0 DAKOTA ELECTRIC ASSN MARCH ELECTRIC CITY FAC 17.70 0 MAINTENANCE ENGINEERIN HALIDE LIGHT CITY FAC 81.64 0 MINNEGASCO,ACCT'S PAYA MARCH GAS CITY FAC 261.96 0 PROFIX GROUP, INC. REPAIR PD VFD CITY FAC 614.13 0 W.W. GRAINGER, INC. EXIT SIGNS CITY FAC 124.48 Total for Dept 6081 1,266.34* 0 FORTIS BENEFITS INS CO MARCH PREMIUM PLANNING 30.90 0 MINNESOTA MUTUAL MARCH PREMIUM PLANNING 17.25 Total for Dept 6090 48.15* 0 ACE HARDWARE SHIPPING SERVICE POLICE 15.85 0 BOISE CASCADE OFFICE P TAPE DISPENSER/STAPLER/P POLICE 105.37 0 BOUND TREE/NORTH AMERI MEDICAL SUPPLIES POLICE 302.16 0 BURNSVILLE PISTOL RANG RANGE TIME/TARGETS POLICE 75.15 0 CHIEF SUPPLY TRAFFIC VESTS POLICE 148.20 0 CITY OF HASTINGS PETTY CASH - POSTAGE POLICE 37.68 0 COLOR LAB INC.(PHOTO F PHOTOS POLICE 33.17 0 CY'S UNIFORMS, INC. MACE POLICE 28.64 0 DAKOTA COUNTY SHERIFF LEASE OF MDT UNITS POLICE 24,199.00 0 FAIR OFFICE WORLD STAMP POLICE 30.19 0 FORTIS BENEFITS INS CO MARCH PREMIUM POLICE 319.83 0 HASTINGS VEHICLE REGIS VEHICLE TABS-96 NEON POLICE 8.50 0 HELGET, MICHAEL T. TOWING POLICE 96.23 0 INVER GROVE HGTS, CITY FIRST RESPOND TRNG-RESER POLICE 150.00 0 JACK'S UNIFORM EQUIPM BADGES POLICE 354.75 0 KUSTOM SIGNALS, INC. RADAR UNIT MODIFICATION POLICE 187.23 0 LORMAN EDUCATIONAL SER SEMINAR-HICKS POLICE 199.00 0 MEDTOX LABORATORIES, I LAB WORK POLICE 31.00 0 MINNESOTA MUTUAL MARCH PREMIUM POLICE 195.00 0 MN CHIEFS OF POLICE AS CONF-MCMENOMY POLICE 305.00 0 NEXTEL COMMUNICATIONS CELL PHONE POLICE 718.39 0 PAGENET OF MN PAGER SERVICE POLICE 300.77 0 PITNEY BOWES MONTHLY DICTATION EQUIP POLICE 371.00 0 RES.LAW OFFICERS OF AM RES OFFICER MEMBERHIP-PO POLICE 25.00 0 SIRCHIE FINGER PRINT L LAB SUPPLIES POLICE 279.32 0 STREICHER'S AMMO-PRACTICE POLICE 819.41 0 SURVIVALINK CORP. DEFIB ELECTRODES POLICE 326.93 0 TECH PARTNERS COMPUTER MAINTENANCE POLICE 890.00 0 UNIFORMS UNLIMITED PANTS-RESERVE WHEELER POLICE 88.10 0 US INTERNET MONTHLY FEE POLICE 59.95 0 WAL MART STORE #01-147 KEYS POLICE 126.85 Total for Dept 6210 30,827.67* Date: 03/30/2000 Time: 14:52:19 Operator: LYNNE BENSON Page: 3 .City of Hastings FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount ------- ---------------------- ------------------------ -------- ------------ 0 MID-AMERICAN SPECIALTI CUSTOM NEON ERASERS CRIME WA 353.17 Total for Dept 6215 353.17* l 0 CLAREY'S SAFETY EQUIP FACESHIELD FIRE 346.90 0 COLOR LAB INC.(PHOTO F PHOTOS FIRE 21.20 0 DAKOTA COUNTY FIRE CHI REG-ARSON AWARENESS CLAS FIRE 180.00 0 DOERER'S GENUINE PARTS BULB/FILTER FIRE 109.40 0 FAIR OFFICE WORLD PAPER/ENVELOPES/BINDERS FIRE 125.49 0 FORTIS BENEFITS INS CO MARCH PREMIUM FIRE 146.68 0 GERRY'S FIRE PROTECTIO EXTINGUISHER SERVICE FIRE 203.99 0 MINNEGASCO,ACCT'S PAYA MARCH GAS FIRE 1,268.89 0 MINNESOTA MUTUAL MARCH PREMIUM FIRE 97.50 0 MN FIRE SERVICE CERT.B RECERTIFICATION FEES FIRE 90.00 0 MURRAY, THOMAS MILEAGE 3/19 FIRE 88.40 0 NORTHERN STATES POWER MARCH ELECTRIC FIRE 755.48 0 PAULSON CHARLES MILEAGE-DULUTH FIRE SCHO FIRE 117.00 0 PETERSON, ROLF J. MILEAGE 3/17-19-FIRE DEP FIRE 88.40 0 SELESKI, PAUL BUNKER PANTS FIRE 50.00 0 TOXALERT, INC. SERVICE/SENSOR PARTS FIRE 709.31 0 VAN WORMER, DIANA IV THERAPY INSTRUCTOR FE FIRE 200.00 0 WHITEWATER WIRELES INC BATTERY FIRE 124.26 Total for Dept 6220 4,722.90- 0 MCKAY'S AUTO SERVICE AMB REPAIRS-FUEL INJECTI AMBULANC 265.00 0 PARR EMERGENCY,INC AMB SUPPLIES AMBULANC 698.33 0 PRAXAIR DISTRIBUTION I OXYGEN SUPPLY AMBULANC 180.70 0 REGINA MEDICAL CENTER PHARMACY SUPPLIES AMBULANC 138.25 0 ZOLL MEDICAL CORP AMB SUPPLIES AMBULANC 715.30 Total for Dept 6230 1,997.58* 0 FORTIS BENEFITS INS CO MARCH PREMIUM BUILDING 51.56 0 MINNESOTA MUTUAL MARCH PREMIUM BUILDING 16.50 Total for Dept 6240 68.06* 0 HANSEN, KURT WALTER ANIMAL CONTROL/BOARDING ANIMAL C 756.20 Total for Dept 6270 756.20* 0 FORTIS BENEFITS INS CO MARCH PREMIUM ENGINEER 57.91 0 GURNEY, DAVID ANNUAL NSPF DUES ENGINEER 233.00 0 LASERSHARP, INC. TONER CARTRIDGE ENGINEER 105.44 0 MINNESOTA MUTUAL MARCH PREMIUM ENGINEER 30.50 0 MPWA SPRING CONFERENCE-GURNEY ENGINEER 30.00 0 NEXTEL COMMUNICATIONS 2 MONTHS CELL PHONE SVC ENGINEER 458.02 0 TAYLOR TECHNOLOGIES, I ONSITE SOFTWRE INSTALLAT ENGINEER 480.00 0 THE ITASCA GROUP, INC. PHONE SUPPORT CONTRACT-Q ENGINEER 300.00 0 VECTOR INTERNET SERVIC ISDN LINE MONTHLY SVC ENGINEER 117.00 0 WAL MART STORE #01-147 DIVIDERS ENGINEER 34.32 Total for Dept 6311 1,846.19* 0 ANDERSEN, E.F. & ASSOC SIGN STREETS 47.13 Date: 03/30/2000 Time: 14:52:19 Operator: LYNNE BENSON Page: 4 City of Hastings FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount ------- ---------------------- ------------------------ -------- ------------ 0 BRAD RAGAN TIRE INC. TRUCK TIRES STREETS 599.64 0 BROCK WHITE COMPANY SILT FENCE/EROSION CONTR STREETS 343.57 0 FORTIS BENEFITS INS CO MARCH PREMIUM STREETS 121.93 0 IMPERIAL INC TRK WASH BROOMS STREETS 24.86 0 KIMBALL-MIDWEST O-RING ASSORTMENT STREETS 71.93 0 MINNEGASCO,ACCT'S PAYA MARCH GAS STREETS 543.34 0 MINNESOTA MUTUAL MARCH PREMIUM STREETS 52.50 0 NEXTEL COMMUNICATIONS CELL PHONE-MARCH STREETS 419.59 0 NORTHERN STATES POWER MARCH ELECTRIC STREETS 315.04 0 PAGE, GREG WORK BOOTS STREETS 119.00 0 SDS INC. PLOWING CONTRACT STREETS 36Fj.00 0 SHERWIN-WILLIAMS PAINT ROLLERS STREETS 26.41 0 TESSMAN SEED INC GRASS SEED/EROSION BLANK STREETS 222.01 0 UNLIMITED SUPPLY INC WIRE STREETS 590.04 0 WESTERN HOIST INC. ADAPTOR FOR HOIST STREETS 209.61 Total for Dept 6312 4,072.60* 0 BAHLS SERVICE PARTS STREET L 137.56 0 GRAYBAR ELECTRIC ELECTRICAL SUPPLIES STREET L 589.98 0 NORTHERN STATES POWER MARCH ELECTRIC STREET L 1,945.41 0 PAUL MAHER LIFT TRUCK STREET L 315.00 Total for Dept 6313 2,987.95* 0 JOHNSON, DARBIE A.D. MILEAGE 3/16-20 AQUATIC 90.26 0 METROCALL PAGER SVC AQUATIC 11.25 0 MINNEGASCO,ACCT'S PAYA MARCH GAS AQUATIC 142.38 0 NORTHERN STATES POWER MARCH ELECTRIC AQUATIC 393.93 Total for Dept 6511 637.82* 0 FORTIS BENEFITS INS CO MARCH PREMIUM PARKS/RE 109.26 0 MINNEGASCO,ACCT'S PAYA MARCH GAS PARKS/RE 417.22 0 MINNESOTA MUTUAL MARCH PREMIUM PARKS/RE 67.50 0 NORTHERN STATES POWER MARCH ELECTRIC PARKS/RE 611.34 0 TECH PARTNERS PARKS/RE 2,028.81 Total for Dept 6520 3,234.13* 0 ALPHA VIDEO & AUDIO CAMERAS-COUNCL CHAMGERS CULTURE/ 13,950.00 0 AURAN, PAUL 1ST QTR MEETING COVERAGE CULTURE/ 500.00 0 BERRY, GARY INSTALL EQUIP-CHAMBERS CULTURE/ 3,975.00 0 HASTINGS ACCESS CORP. ACCESS SUPPORT CULTURE/ 35,000.00 0 HESKETT, JILL 1ST QTR MTG COVERAGE CULTURE/ 50.00 Total for Dept 6560 53,475.00* 0 BRADLEY & DEIKE PA LEGAL SERVICES. ADMINIST 12.50 0 FORTIS BENEFITS INS CO MARCH PREMIUM ADMINIST 17.43 0 MINNESOTA MUTUAL MARCH PREMIUM ADMINIST 6.75 0 ST. PAUL STAMP WORKS NAMEPLATES ADMINIST 51.24 0 WATERFRONT CENTER MEMBERSHIP ADMINIST 50.00 Total for Dept 6631 137.92* Date: 03/30/2000 Time: 14:52:20 Operator: LYNNE BENSON Page: 5 City of Hastings FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount ------- ---------------------- ------------------------ -------- ------------ 0 SDS INC. PLOWING CONTRACT OPERATIO 368.00 Total for Dept 6632 368.00* 0 DAKOTA CNTY TREAS-AUDI 3RD ST IMPROVEMENT ASSME PUBLIC I 1,153.18 Total for Dept 6636 1,153.18* 0 COLOR LAB INC.(PHOTO F PROJECTOR SCREEN HISTORIC 84.33 0 DAY-TIMERS, INC. REFILLS FOR PLANNER HISTORIC 38.85 0 MN HISTORICAL SOCIETY MEMBERSHIP HISTORIC 20.00 Total for Dept 6638 143.18* 0 BRADLEY & DEIKE PA LEGAL SERVICES OTHER SE 87.50 0 BRAUN INTERTEC GEOTECHNICAL EVAL-2000 S OTHER SE 8,255.00 0 FORTIS BENEFITS INS CO MARCH PREMIUM OTHER SE 4.06 0 HARDWOOD CREEK LUMBER HUBS/LATH OTHER SE 768.13 0 MINNESOTA MUTUAL MARCH PREMIUM OTHER SE 1.50 0 MN DEPARTMENT OF HEALT MDH PERMIT 2000 CONSTRUC OTHER SE 150.00 0 MN POLLUTION CONTROL A MPCA PERMIT 2000 CONSTRU OTHER SE 240.00 0 MN REAL ESTATE JOURNAL SUBSCRIPTION OTHER SE 75.00 0 NORTHSTAR REPRO PRODUC BLUEPRINT PAPER OTHER $E 52.44 0 TWIN CITIES BUSINESS M SUBSCRIPTION OTHER SE 19.95 Total for Dept 6700 9,653.58* 0 GREMMER & ASSOCIATES I MTG RE: POOL SWIMMING 217.92 Total for Dept 6795 217.92* 0 SPRINGSTED PUBLIC FINA REBATE CALC 97C ARENA BO MISCELLA 5,700.00 Total for Dept 6800 5,700.00* 0 MINN UC FUND UNEMPLOYMENT INS-4TH QTR UNALLOCA 2.63 Total for Dept 6920 2.63* 0 LEAGUE/MN CITIES INS T 2ND QTR PREM-WORK COMP INSURANC 21,300.25 Total for Dept 6923 21,300.25* 0 DARLENE OHLHAUSER PD JANITORIAL SVC-MARC 2 WATER 255.60 0 FORTIS BENEFITS INS CO MARCH PREMIUM WATER 81.10 0 GERRY'S FIRE PROTECTIO FIRE EXT ANNUAL SVC WATER 27.37 0 MINNEGASCO,ACCT'S PAYA MARCH GAS WATER 829.78 0 MINNESOTA MUTUAL MARCH PREMIUM WATER 38.75 0 MN DEPARTMENT OF HEALT OPERATOR RENEWAL-RUEDY WATER 23.00 0 NEXTEL COMMUNICATIONS FEB CELL PHONE SVC WATER 389.69 0 NORTHERN STATES POWER MARCH ELECTRIC WATER 2,282.71 0 PRAXAIR DISTRIBUTION I TORCH NOZZLE WATER 43.74 0 W.W. GRAINGER, INC. WATER COOLER WATER 394.47 0 ZGODA, JOHN PARKING WATER 6.00 Total for Dept 7100 4,372.21- 0 COLT ELECTRIC INC. ELECTRICAL REPAIR WASTEWAT 55.00 0 CONNELLY INDUSTRIAL EL CHART PENS/HOA SWITCH WASTEWAT 625.57 Date: 03/30/2000 Time: 14:52:20 Operator: LYNNE BENSON Page: 6 City of Hastings FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount ------- ---------------------- ------------------------ -------- ------------ 0 FORTIS BENEFITS INS CO MARCH PREMIUM WASTEWAT 33.35 0 MACQUEEN EQUIPMENT, IN AIR TOGGLE CONTROL WASTEWAT 44.01 0 MINNESOTA MUTUAL MARCH PREMIUM WASTEWAT 16.25 0 NORTHERN STATES POWER MARCH ELECTRIC WASTEWAT 558.77 Total for Dept 7300 1,332.95- 0 AT&T WIRELESS SERVICES TRAC CELL PHONE TRANSIT 11.52 0 FORTIS BENEFITS INS CO MARCH PREMIUM TRANSIT 13.17 0 MESKO, MELANIE MILEAGE TRANSIT 47.00 0 MINNESOTA MUTUAL MARCH PREMIUM TRANSIT 6.25 0 NEXTEL COMMUNICATIONS CELL PHONE PURCHASE TRANSIT 203.16 0 QUALITY COLLISION CENT REPAIR TRAC BUS TRANSIT 47.16 Total for Dept 7500 328.26* 0 FORTIS BENEFITS INS CO MARCH PREMIUM TRANSIT- 21.72 0 MINNESOTA MUTUAL MARCH PREMIUM TRANSIT- 15.00 Total for Dept 7501 36.72* 0 NEXTEL COMMUNICATIONS CELL PHONE PURCHASE TRANSIT- 30.89 0 QUALITY COLLISION CENT REPAIR TRAC BUS TRANSIT- 2,480.62 Total for Dept 7502 2,511.51* 0 ACE HARDWARE SHIPPING SERVICE CIVIC AR 76.49 0 DOMINO'S PIZZA 4 LARGE PIZZAS CIVIC AR 34.05 0 EMILY'S 2/19 ASST PASTRIES CIVIC AR 50.30 0 FORTIS BENEFITS INS CO MARCH PREMIUM CIVIC AR 32.54 0 ICE SKATING INSTITUTE MEMBERSHIP DUES CIVIC AR 275.00 0 MINNEGASCO,ACCT'S PAYA MARCH GAS CIVIC AR 5,329.93 0 MINNESOTA MUTUAL MARCH PREMIUM CIVIC AR 15.00 0 R & R SPECIALITIES, IN BLADE GRINDS CIVIC AR 107.50 0 SHERWIN-WILLIAMS PAINT/DROP CLOTH CIVIC AR 198.34 0 THERMOGAS CO OF HASTIN 7 CYLINDER FILLS CIVIC AR 105.43 Total for Dept 7700 6,224.58* 0 COLT ELECTRIC INC. MOTOR REPAIRS HYDROELE 302.75 0 FORTIS BENEFITS INS CO MARCH PREMIUM HYDROELE 13.50 0 HARRINGTON, RICHARD INSTALL VINYL-HYDRO OFFI HYDROELE 293.00 0 HCI PUBLICATIONS HYDRO REVIEW SUBSCRIPTIO HYDROELE 65.00 0 MINNESOTA MUTUAL MARCH PREMIUM HYDROELE 7.50 0 RIVER CITY PACKAGING, 201 STAINLESS STRAP HYDROELE 598.71 0 THE DAVID AGENCY 2ND 1/2 HYDRO INSURANCE HYDROELE 32,767.25 Total for Dept 7900 34,047.71* Grand Total 212,511.63* April 3, 2000 APPROVED: City Administrator Finance Director Councilmember Simacek Councilmember Riveness Councilmember Johnson Councilmember Moratzka Councilmember Hicks Councilmember Yandrasits Mayor Werner VI-2 MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: March 30, 2000 SUBJECT: Authorize Cleaning Services RFP for Public Works Building RECOMMENDED CITY COUNCIL ACTION The City Council is asked to action approving the attached Request for Proposals and authorize the solicitation of RFP's for cleaning services at the Public Works building. David M. Oslierg City Administrator .t CITY OF HASTINGS 101 4th Street East• Hastings, MN 55033-1955 651-437-4127 •Fax: 651-437-7082 Date: March 21, 2000 To: Building Service Contractors From: City of Hastings Re: Proposal/Price Sheet The City of Hastings will be accepting proposals for the cleaning agreement of the Public Works buildings. An agreement will be executed to take effect on or about April 17, 2000. Enclosed is a listing of the terms, duties, and requirements expected of the building service contractor, as well as the agreement specifics(Attachment A). For additional information on public works buildings, layout, operations, or questions about this request for proposal, please feel free to contact Tim Heusser or Cal Ruedy, at X651 37-3922 or(651)4374415. All proposals must be submitted by M day, April 11, 200 at 4:30 p.m. to David M. Osberg at Hastings City Hall. The City of Has ' reserves t to accept or reject any proposal, and to waive any irregularities. Thank you for your consideration. David Osberg, City Administrator Hastings on the Mississippi CITY OF HASTINGS 101 4th Street East• Hastings, MN 55033-1955 651-437-4127 •Fax: 651-437-7082 These items should be included with your proposal: Monthly cost to the City for cleaning Public Works buildings. (separate) A breakdown of estimated man hours to perform the outlined work. Whether or not your company performs background checks on your employees and if there would be any problems with the City conducting. (See#8 on Service Agreement). Company history,background, experience, client listing, references are all welcome and will be helpful to the City in making our final decision. Hastings on the Mississippi ATTACHMEENT A Vacuuming Twice weekly vacuuming will be performed on all high traffic common areas, i.e. hallways, stairways, copy rooms, floor mats, break areas. Twice weekly vacuuming to be performed on all other carpeted areas on a rotational basis to ensure that all areas are vacuumed in a one week period. This includes edges and comers with the hose attachment and spot vacuuming the occasional mess on an as needed basis. Trash Empty all waste baskets,garbage cans and other trash receptacles twice weekly. Can liners will be used in trash receptacles and replaced on an as needed basis. Remove all trash from the buildings to the trash dumpster. Hard Floors Hard floor common areas(i.e., entry ways, hallways) are to be cleaned twice weekly(swept or dustmopped). Floors are to be mopped on an as needed basis(sloppy weather-daily) and a minimum of once a week. Bathrooms Bathrooms are to be thoroughly cleaned and disinfected twice weekly. Clean and disinfect toilet bowls, sinks, wipe down mirrors, countertops, partition walls and doors. Clean and disinfect all fixtures(faucets, soap dispensers, grab bars and flush handles on toilets and urinals). Bathroom floors are to be swept and mopped twice weekly. Once a week,thoroughly scrubbed, including baseboards and comers. Replenish toilet paper, paper towels and hand soap without leaving excess supplies in the restrooms. Break Areas All break areas are to be cleaned twice weekly. Wipe down all tables, chairs, countertops and sinks. Clean microwaves once a week. Drinking fountains All drinking fountains will be cleaned, disinfected and wiped with stainless steel polish twice weekly. Glass Cleaning Spot check and spot clean both sides of all interior glass, including all door glass, partition glass and opaqued windows. Office Furniture/Office Cleaning Fabric covered chairs in offices, waiting areas and meeting rooms should be vacuumed once a month. Wood furniture(ie desk, tables, chairs, files)will be dusted with endust only. Desk tops will be polished, if possible due to desk top materials, on a weekly basis. Dust the tops of computer monitors and telephones. Sinks Sink in maintenance shop to be cleaned twice weekly General Cleaning Remove foreign matter, spills, stains, marks, gum or residue of any nature on any surface during cleaning operations on a nightly basis. Any stains that cannot be removed shall be reported to the Facilities Maintenance worker. Repairs Repairs to the building, fixtures, cleaning equipment, etc. will be performed by the Facilities Maintenance Worker. If the cleaning staff comes across broken, damaged, inoperative equipment, fixtures or lights, please notify the-Facilities Maintenance Worker by simply placing a note in the Building Maintenance mailbox in either building. Reviews Cleaning reviews will be conducted every month between the Facilities Maintenance person and a representative of the cleaning contractor. The purpose of this is to facilitate communication with the contractor about the concerns of the city employee's. VI-3 AMERICAN LEGION Hastings Nelson-Lucking Post 47 50 Sibley Street,Hastings,Minnesota . March 14,2000 651437-2046 Mr Michael McMenomy Chief of Police Ip 150 East Third Street Hastings Minnesota 55033 Dear Chief McMenomy: I am sending this letter on behalf of the Hastings American Legion Post 47. Post 47 is hosting the 2000 Annual American Legion Third District Convention in Hastings on May 19,20 and 21. The purpose of this letter is to apprise the City of Hastings of the fact we will be conducting a parade on Sunday May 21,at 1:00 in the afternoon. The parade will consist of 15 to 20 units and will begin under the Mississippi Bridge on second street and will go East on second street to Bailey. At Bailey Street the parade will make a right turn and will disband at that point. In the past,I spoke briefly with your predecessor and he instructed I send this letter to you. If you have any questions I can be reached at 651458-9794. Thank you. Respectfully, William D. Spencer,Convention Chairperson 651458-9794 VI-5 ._ . . . . ... . .......... _........ ......... .... ... Memorandum To: Mayor Werner and City Councilmembers From: Melanie Meoko,Administrative Aooiotant/City Clerk Date: March 29,2000 Re: Application for Gambling Premises Permit- Hastingo High School Track& Field Club—at 1660 West 15' Street Recommended City Council Action: Approve the attached Resolution,waiving the 30-day waiting period for the HaStingS High School Track & Field Club and authorizing the HaStingS High School Track &Field Club to conduct a raffle on April 22, 2000. Background: Application has been received from the HaStingS High School Track & Field Club to conduct a raffle on April 22, 2000 at 1660 West 15' Street in HaStingS. If Council Should approve thio application, the attached resolution will be Sent to the Minneoota Lawful Gambling Board Showing the City's approval to allow the bingo and also to waive the 30-day waiting period. 5hould you have any concerns or questiono, pleaoe do not hesitate to contact me. Attachment. 1. Reooiution- Waiving the 30 day waiting period for the Hastings High School Track & Field Club N Hastings Senior High. School 100011TH STREET WEST HASTINGS, MN 55033-2597 PHONE (612)438-0705 EXCELLENCE IS ATTITUDE FAX(612)437-7332 Richard G.Clymer,PRINCIPAL Vicki Davis,ASSISTANT PRINCIPAL Paul D.Vaith,ASSISTANT PRINCIPAL Michael D.Johnson,ASSISTANT PRINCIPAL Donald Miller,ATHLETIC DIRECTOR 3/18/2000 To Whom It May Concern: The Hastings Track and Field Club would like to conduct a Raffle in the month of April. The funds raised from this raffle will be used to purchase uniforms, equipment and other miscellaneous items. The recipients of the uniforms, equipment and miscellaneous items will be the Hastings Senior High School Boy's and Girl's Track and Field Teams. The Grand Prize will be two airline tickets through Carlson Wagonlit Travel. Numerous runner- up prizes will be donated from local businesses. If you have any questions please contact: Todd Levos—phone (651)437-8921 or work(612) 820-7757 Thank You, Todd Levos Hastings Senior High School Head Boy's Track and Field Coach COUNSELORS: Maydene Anderson Molly Fischer Neil Misegades Jeffrey Drake �.1? RESOLUTION NO. 4- -00 EXTRACT OF MUST ES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF HASTINGS,MINNESOTA HELD: APRIL 3, 2000 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Hastings, Dakota and Washington Counties,Minnesota,was duly held at the City Hall in said City on the 3'd of April,2000,at 7:00 o'clock P.M. for the purpose in part of authorizing Resolution No. 4-_-00, waiving the 30 day waiting period for the Hastings High School Track&Field Club, and authorizing the Hastings High School Track&Field Club to conduct a raffle on April 22n; 2000 at 1660 West 15'h Street,Hastings,Minnesota. The following Councilmembers were present: and the following Councilmembers were absent: Councilmember introduced the following resolution and moved its adoption: RESOLUTION NO. 4- -00 RESOLUTION WAIVING THE 30 DAY WAITING PERIOD FOR THE HASTINGS HIGH SCHOOL TRACK& FIELD CLUB WHEREAS,the Hastings High School Track&Field Club has presented an application to the City of Hastings to conduct a raffle on April 22'2000 at 1660 West 15th Streett in Hastings; and WHEREAS, the Minnesota Lawful Gambling Board requires a Resolution be passed to waive the 30-day waiting period; and WHEREAS,the application for Exemption from lawful Gambling license has been presented; NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and City Clerk are authorized and directed to sign this resolution and forward to the Minnesota Department of Gaming, Gambling Control Division, showing the 30 day waiver and the approval of this application for an Exemption from Lawful Gambling License. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember . and, after full discussion thereof and upon vote being taken thereon,the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Michael D. Werner,Mayor ATTEST: Melanie Mesko,Administrative Assistant/City Clerk (SEAL) VI-6 lvlemoranduM To: Mayor Werner&Councilmembere From: Melanie Meeko,Administrative Assistant/City Clerk Date: March 29,2000 Re: Resolution- Application for Renewal of Premise Permit for Lawful Gambling at American Legion Poet#47-50 Sibley 5treet Council Action Reaueeted: Adopt the attached resolution which approves a Claes B Lawful Gambling Premises Permit Renewal Application at the American Legion Post#47, located at 50 5ibley Street, pending receipt of all necessary paperwork. The license will expire on May 31, 2002. Background: Application has been received for a renewal of a premise permit for lawful gambling at the American Legion Poet#47, located at 50 Sibley 5treet. This application is for a Claes 5 license, which allows pull-tabs,tipboards, paddlewheels, and raffles. 5taff has been in contact with the American Legion regarding Ordinance No. 403, that became effective January 01, 1998, which states that 50% of all lawful gambling expenditures will need to be used for lawful purposes within the City's trade area. Attachments: 1 Resolution approving a Class B Lawful Gambling Premi5e5 f ermit Renewal Application(Attached) Renewal Application (On File) CITY OF HASTINGS DAKOTA COUNTY,MINNESOTA RESOLUTION NO. 4- -00 RESOLUTION APPROVING APPLICATION OF A PREMISE PERMIT APPLICATION FOR LAWFUL GAMBLING WHEREAS, the American Legion Post #47 has presented an application to the City of Hastings to conduct Lawful Gambling at 50 Sibley Street,Hastings,MN 55033; and WHEREAS,the premise application is for Class B which permits raffles, paddlewheels, tip boards, and pull-tabs; and WHEREAS,the American Legion Post#47 shall comply with all applicable laws governing lawful gambling, including the requirement for 50% of lawful gambling expenditures to be used for lawful purposes with the City of Hastings trade area. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and Administrative Assistant/City Clerk are authorized and directed to sign this resolution and forward it to the Minnesota Department of Gaming, Gambling Control Division, showing approval of this application for a Premise Permit at the American Legion Post#47 at 50 Sibley Street. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 3rd DAY- OF APRIL, 2000. Ayes: Nays: Absent: Michael D. Werner,Mayor Melanie Mesko, Administrative Assistant/City Clerk (SEAL) VI - 7 MEMO Date: March 28, 2000 To: Mayor and City Council From: di cNamara Subject: Veterans Park Baseball Scoreboard Parks staff supports the request of the Hastings Hawks to construct a scoreboard at the Veterans Park baseball field. The Hawks have raised all the funds to purchase and install the scoreboard. The Hawks will be purchasing the scoreboard from Daktronics, and Parks staff will be working with Daktronics and a local electrical contractor to install the scoreboard. Attached is a design of the scoreboard and a letter from the Hastings Hawks. Representatives from the Hastings Hawks will attend your meeting on Monday, April 3, 2000 to answer any questions you might have about the scoreboard. jt llalsti* ngS_Ilawks B A S E B A L L P.O. Box 4222 0 Hastings,MN 55033 0 E-mail:hastingsbaseball@juno.com March 27th, 2000 TO: Mr. Marty McNamara FR: Hastings Hawks Board of Directors RE: Scoreboard Project Dear Marty, • Our 1999 goal of constructing a concession stand/handicap accessible restroom facility is near completion. • We have secured all funds to complete our 2000 goal to purchase and install an electronic scoreboard. • The Hastings Hawks Baseball Organization will be financially responsible for the purchase and installation of a Daktronics Model BA-3724 scoreboard. • This project will be completed without financial assistance from the funding allocated by the NRRC. Thank you for your continued support and assistance in the development of the baseball facility at Veterans Athletic Complex. Sincerely, �`re �fa� �fau�� Ste'sand o�?�uVecfand KS GUEST � ddb ba&: tr�rm Ybw� iB dei&•& a m M.g, . :q ab n' fir , #& did a a Vol I � ��0 �a��: aC� s36�Xa& . � �iSa Aja.: � 9➢ . & fafz 4i • ' • 1 • ..-• ..wa+ .+ •vc G71 CJS �7C3 Y.��� A - 8 CHANGE WSR TOLTZ, RING, DWALL, ANDERSON AND ASSOCIATES, INCORKmATEo Rngineers-Architects-PlwMers Saint Paul, W +March 6 j X20 00 Comm. No. 11587-0 ChanQe Order No.� 3 To K. C- Man Construction Inc. for Construction of Hi h Service Booster Station and Well house I vem►ents Lor city of xavtinars, birmesotd You are hereby directed to make the following change to your Contract elated October 24 . 1998• The change and the work affected thereby is subject to all cont—Tact stipulations and Covenants. . This Change order will increase the contract sum by 24= Five Thousand Three Hundred Twenty Five and 04/100 Dollars t$35 04} Furnish and install four generates transfer switches and four generator receptacles as per the attached American Arbitration association ruling. $34,950.04 City's share of arbitration tees previously paid by contractor. 375.00 TbTAL CHRMS ORDIR NO. 3 35,325.04 Amount of Original Contract $ 695,600.00 Additions *Moved to date (No. 142 $'—' ,34 . Dw2uctions approved to date (Nos. Contract amount to date $ 708,948. AMMt of this Change Order 35,"STITS Revised Contract Amount $ 4,273. Approved City of HastiM, Kinnescta TOLTZ, , DUi/ALI,, 11NpER owner AND SOCIA LAS, INcO �► $y Approved N. C. Me Construe 'on, Inc. White - Owner Contractor Pink - Contractor 8 Blue - TRDA �� •.., b*1 2y2 0063 P.03/0E. AMERICAN.ARBn- AMN ASSQCIATIUN CONSTRUCTION INDUSTRY AnrrR MN TMUNAL In the Matter of the Arbitration between Re: 65B 110 00160 Sig Magaey Construction.Inc. VL City of Hastings ADMII+T MMATO- Jonathan x Scherer A'W'ARD of AUMATOR I,TRE UNDERSIGNED ARW=TOIt,having been desgteod in amrdaume with the arbitration agreement entered into by the parties, and dated June A 1999 and having been d*sworn► and bxdng duly beard the proofs cad allegations of the parties hereby, AWARD,as fonows: The City of Hastings ( ortdeat') shall pay to Magaey Construction, Inc. C`Claimautl the sum of Thirty Four Thousand Nine Ifundred Fifty Dollars and Four 0=($34,950.04)itemized as Nowa: Payment for Four Switaches and Four Receptacles $34,950.04 The admiaistt ve fees and expenses of the American AtbitmX ion Association rj. Association')totaling$1,150.00 shall be borne equally. Therefore,Respondent shau pay to Claimant tlu sum of $375.00 representing that portion of ClaimaWs share of admWSUxtive fen and vqmgw pmsonaly paid the Association. TMC compoasation and cp=es of the arbitrator totaiiAg $1,056.00 " be borne equaUY►need deducted from deposits previously advaaued the Association. 7be abova slams ane to be paid on orbefore 30 days fiom the date ofthis Awad. This Award is in hn settlement of aU claims SWMdtted to this Arbitration. All claims not expressly V=ted herein are,hereby dec ied. SIGIrlED: DA1�- � . VI - 9 � D A AND A VINO.DIJVALL. RPO RATE AND ASiOCIATii.INCORPORATED t liKiRMPS•AWANTECTB P AW4R6 0louM i�� SW PAUL.MINNUMA p/owdo MIM 031=4m VU-0149IM" March 23,2000 PON1t"brand fax tmnlff*W memo7 11 Mr.Thomas Montgomeryry Director of Public Works City of Hastings :y 1014th Street Bast Hastengs,Mit wk to 55033-1955 Re: High Service Booster Station and well Pumphouse Improvements Hastings.Mimesota Conuuission No. 11587-02 Dear Mr.Montgomery: Enclosed herewith are three(3)copies of Change Ordee No.3 in,the amount of$35,32S.04. This change order is for the generstor transfer switctki and receptacles per the arbitrators ruling.TWO are sent to you for City Approval. Also enclosed transmitted arc three(3)copies of Payment Certificate No,l l(FINAL)in the amount of$36,766.04. These arc sent to you for City approval and payment to the Contractor, M.C.MOM Construction,Inc. When payment is made,please have the Contractor sign aU throe certificates and return the blue copy to TKDA.The pink copy is for the Contractor aW the white copy is for City records. Finally,enclosed also are the Consent of Surety to Final PayAwt and the Minnesota Department of Revenue Forafs IC 134 for ft ContarrXor and his sub-contractors.These documents are required for final payment. If you have any questions,please call me at(651)292.4541. ' rely, �I avid L.Moom P.E. Enclosures .Cc- iMfi:'mw.lot;raaoa;:wlcopy:of.cliaaP of*..aud 010Maut eerdficate. An EgAW OppWwWW gwabyr bbl 2y2 0083 P.04!O8 TOlTZ,KING,OVVALL,ANVERSON TKOA AND ASSOCIATES,INCORPORATED ENGINEER CHITECTS•PLANNERS 1500 PIPER JAFFRAY PLAZA t 444 CEDAR STREET SAINT PAUL.MINNESOTA 55101-2140 PHONE:6 MSe-4400 FAXSIV292.0083 Comm. No. 11587-02 Cert,No. I I(FINAL) St.Paul,MN, March 23 '2000 To City of Hastings Minnesota Owner This Certifies that - M.C. Magney Construction.Ind. ,Contractor For High Service Booster Station and Well Pumphouse Improvements Hastings Minnesota Is entitled to Thirty Six Thousand Seven Hundred Sixty Sia and 04/100 Dollars (136.766.04) being 11th and final estimate for partial payment on contract with you dated October 20 19 98_ Received payment in full of above Certificate. TOLT4 MG,DWALL,ANDERSON AND ASSOCIATES,INC. ENGFNEE AR TlrCTS-PLANNERS M. C. Magney Construction,Inc David L. Moore, P.E. , 19 RECAPITULATION OF ACCOUNT CONTRACT PLUS EXTRAS PAYMENTS CREDITS Contract price plus extras 696,600.00 AA revious payments $ 707,507,00 Change Order No.1 11,907.00 Change Order No.2 441.00 Change Order No.3 35,325.04 „ AMOUNT OF THIS CERTMCATE 36,766.04 Totals 744,273,04 744,273.04 There will retrain unpaid on contract after payment of this Certificate _ 744,273.04 �— 744,273.04 An Equal Opponunity Employer APPLICATION AND CERTIFICATE POR PAYMENT AIA DOCUMEfV T®OWNER: NY G702 Page 1of t PROJECT: Cl*of Hastings High Service Booster 101 Fourth${reef EastStation and Well Purnphouse APPLICATION NO: 11 Final D[STR18UTION TO:HPERIOD TO: 3120100 X OWNER atilffn�ei'MN X33 Improvements FROM CONTRACTOR: VIA ARCHITECT: PROJECT NO: X ARCHITECT � "ney Construction,Inc. X CONTRACTOR 19245�7 TKDA S Associates,Inc. CONTRACT DATE: 10120/98 r Excelsior.ON 65331 150 Piper Jaffray Plaza CONTRACT FOR: St.Paul,MN 56101-2140 c CONTRA TQR'8 APPLICATION FOR PAYMENT Applieallon is made for payment,as shown t�elow, in conne�c5on with the -rho uM ion and contractor xk00%Cwtrs ed tohisArOlafthe fonmactars Contract. C4rstittt�lort Sheet,AIA Document G703, is attached. "f0n'"ci�and berrvefihewadcoovsrea eyfhis,�u,�ion for payRtent has been conVk;ted in actondanae with the ContracE DactxrArrts,that tip amounts have paid I. ORIGINAL.CONTRACT SUM....................... $ 696.6WOO by#wCantradwforworicterwhlchprayioUSCertificatesfor Payrrantrremissued ercents received from the Owner,and curr+snt 2. Net change by Change Otrders................�... $47 673.04 ` and Pd Gpelyrrrent shown trerein is 3. CONTRACT SUM TO DATE(line 1 4 2)........ $744.273.04 nowdue. 4. TOTAL COMPLETED&STORED TO DATE.. $744,273.04 CO CUT (Column 0 on G703) S. RETAINER: a — —%of Compfeted Work •M 3/201100 Mark C. (Columns Q+E on G703) $CAO a9neY Date: b._ _`06 of Stored Material $0.00 S000000000444 to POP 4 6400 tate of- f�Rs.+vu e � (Cdtirnn F on G703 Total RetalmVe(Line 5a+5b or COuMY - 7swomto ;� , '= PAMELA M. CRIEGO Total in COIUMrt I of G703..._.... , 8ubeofibed efore NOTARY PUBLIC-rAINNESOTA _$0.00 me this ' Aly COMM.ExPlrae den•31,2005 8. TOTAL EARNED LESS RETAINAGE.......... $744,273.04 �1� (Lina 4 less Lfne 5 Total)7. LESS PREVIOUS CERTIFICATES FOR [notary PubliPAYMENT p Ceaftffc»!e M Cammistry l Una 8 from prior )........... $707,507.00 8. CURRENT PAYMENT DUE......................... 9. BALANCE TO FINISH, INCLUDING 53rS,766.04 ARCHITECT'S CERTIFICATE FOR PAYMENT RETAINAGE............................. 30.00 In accordance with th Contract Uacur ants,based on M-3ft observations and the data Cr icing this wolcation,the Amhbd cerfrties to the Owner that to the best of ft (Llne3 less Line:B) � v Architecrs knoMedge,information and WISI Gra Work has progressed as indicated, the quft of the Work is in aroordanoe vvitRr Gra Contract Documents,and the E ER SUMMARY (TIONS DEDUCTIONS R alai eh>rrjles approved In Contactor is entitled to payment of the AMOUNT CERTIFIED. s rrrorrGrs Owner $12,348.00 .................................. ¢ E 7 otill approved this 1111onth (Attach emO801 Gon if amount certified differs front he amount i lniaal all u TOTALS $35.325.04 fig Ication and an the Continuation sheet that are changed to conform ET CFVINGES C e order tot arnwrit cert led.) z 547,673.04 m AW DOCUMSNT G702 Dahr 3,J� GM 1992 This Certificate Is not negvdabie. The AMOUNT CERTIFIED is payable only to t Contractor narneditwein. issuance payrnfergand aoceptarrcedpaytnenter+ewlttwent prejudlCe 10 any rights of the Owner or Contractor under this Contract. Schedule of Values Magney Construction, Inc. Page 2 Hastlagel9coster Station and Well Pumphouse Improvements Date of Application: Appltcatlon No. !0 Mar 20,2000 WO*Completed Through: Mar.20,2000 Completed ' Scheduled Previous This Mal 8 Stored Pct. Balance r _Ppec. Gescri tion Value Application A lication Stored To Oate 800 onding 8,Insurance $13,300 $13.3Q0 to Finish c 1000 Mobitization&GC's $0 $0 $13,300 100% $Q $34,900 $34,900 $0 $0 $34,900 100° c 2072 Demolition-Pumphouse No. 3 $2,200 $22W $0 $0 $2,200 100 $0 2072 Demolition-Pumphouse No.4 $3,400 $3,400 $0 $0 $3,400 100% 2072 Demolition-Pumphouse No. 5 $6,2Q0 $6,200 $0 $0 $6so 2072 Demolition-Pumphouse No.6 $1,800 .200 100% $Q 2200 Earthwork-Pumphouse No. 3 $1,800 $0 $W 81,800 i00go $Q $1.200 $1,200 $0 $0 $1,200 100% $0 2200 rthwork-Pumphouse No.4 $11,100 $11.100 $0 $0 $11,100 IOWA $0 2200 arthwork-Pumphouse No.5 $18,600 $18,600 $0 $0 $18.600 100 2510 t3iturninous Pavement $6,400 $6,400 $o 2665 aterrnain Piping-Pumphouse No.4 $8,500 $0 $0 $6.400 100% S0 2665 atermain Piping-Pumphouse No.5 unci. PVC $9,100 $8,500 $0 $0 $8. 100 100% $0 2665 atermain Piping-Pumphouse No.6 $9,100 $0 $0 $9,100 300% $0 $2,800 $2,800 $0 $0 $2,804 100 $0 2832 hair Link Fencing&Gates 81,200 $1,200 $0 $0 $1,20W 100°,6 2900 Landscaping $0 $1.700 $1,7110 3310 oncrete Work-Pumphouse No. 3 $1,400 $0 $0 , $1,700 100° $0 3310 oncrete Work-Pumphouse No.4 $1,400 $0 $0 $1.400 100% $Q $5,500 $5,500 $0 $t} $5.500 3310 ancrete Work-Pumphouse No. 5 100% $0 $9,400 X69,400 $0 $0 $9,400 100% 4200 asonry-Pumphouse No.3 $2,700 $2,700 $0 4200 Masonry-Pumphouse No.4 $14,900 $O $0 $2,700 100% $0 4200 Masonry-Pumphouse No. 5 $14,900 $0 SO $14,900 100% $Q 5500 Miscellaneous Metals $1S,6O0 $15,60W $0 $0 $15,600 100% E0 6100 arpentry-Pumphouse No. 3 $900 $900 $0 $0 $900 100% $0 $800 $800 $0 $0 $800 100% $0 6100 a rpentry&Trusses-Pumphouse No. 4 $5,100 $5,100 $0 $0 $5,100 100% $0 6100 arpentry&Trusses-Pumphouse No. 5 $8,400 $8.400 $0 $0 $8,400 100% 6100 arpentry&Trusses-Pumphouse No. 6 $4,100 $4,100 $0 $0 $4,100 100% $0 7210 nsutation-Pumphouse No.3 $700 $700 $W 721!0 nsufation-Pumphouse No.4 $600 $0 $0 $700 100% $6Q0 $0 7210 Insulation-Pumphouse No. 5 $1.100 $0 $0 $600 100% $0 v 7290Insulation-Purn house No. 6 $1'100 $0 $0 $1,100 100% $Q $400 $400 $0 $W $400 L 100% $Q R Q C: c,. z 6 Q' .x Schedule of Values Magney Construction, Inc. H81211"99 Booster Station and Weil Pumphouse Improvements Page 3 Application No.10 Date of Application: Mar.20 2000 Work Completed Through: Mar.20,2000 - r Completed ' Scheduled Previous This Matl 8 Stored Pct. Balance S C. Description Value A lication A lication Stored To Date Com I. to Finish 7240 IFS-Rurnphouse No.4 $11,800 E11,600 $0 $4 $11,600 900°� c 7240 IFS-Pumphouse No.5 $16,100 $16,100 $0 $0 7240 IFS-Pumphouse No. 6 $16,300 $0 $16.900 100% 7310 hingte Roofing/Sheet Metal-Pumphouse No. $900 $1 $900 $00 $0 $1 $900 100° $0 C 7610 Standing Seam Roof-Pumphouse No. 5 $17,900 $900 5900 100 $0 7610 tanding Seam Roof-Pumphouse No,6 $9,100 $17,900 $0 $0 $17,900 100% $0 7720 Unit Skylights-3 Pumphouses $2,9 00 $0 $0 $9,100 10096 $0 7980 Sealants-Ali Pumphouses $2,700 $2,700 $0 $0 $2,700 100% $0 8110 Doors, Frames,&Hardware- 17 Doors $1'200 $1'200 $0 $0 $1,200 100% $0 $18,700 $18,700 30 $0 $18,700 100° $0 8305 ccess Panels-Five Required $500 $500 $0 $0 $500 100 $410 urninum Windows-Pumphouse No. 3 $2,200 $2,200 $0 8800 lass&Glazing(at H.M. Liles) $300 $0 S0 $$300 100% $0 $300 9900 aintin g P $0 $0 $300 '100% $p - umphouse No.3 $4.500 $4,500 $0 So $4,300 100% $0 9900 Painting-Pumphouse No.4 $8,704 $8,700 $0 so $8,700 100% 9900 ainting-Pumphouse No. 5 $10,800 $10,800 $0 $4 9900 Painting-Pumphouse No.6 $6,100 $0 $10,800 100°/ $0 10210 Metal Wall Louvers $6,100 $0 $0 $6,100 1009, $0 15110 Interior O.f.P_S Valves-Pum house No.4 $6,400 $6,400 $0 $0 $6,400 1000/ $0 P $11,600 $11,600 $0 $0 $11,600 100% $0 15110 Interior D.I.P.&Valves-Pumphouse No. 5 $23,700 $23,700 $0 $0 $23,700 100%0 15110 nterior D.I.P. 8 Valves-Pumphouse No.6 $7,100 $7,100 $0 $Q 15130 eters&Gauges-Pumphouse No.4 $2,900 $0 $7,100 100% $0 15130 eters,&Gauges-Pumphouse No. 5 $2.900 $0 $0 $2,900 100% $0 15130 Meters&Gauges-Pumphouse Na. 6 $2'900 $2'x00 $0 $0 $2,900 100% $p 1517Q Motors-Power Unit for Pumphouse No. 6 $3,000 $3,000 $0 $0 $3,000 100% $p P $39,600 $39,600 $0 $0 $39,600 100% $0 15200 entrifugai Pumps-Pumphouse No. 5 $14,000 $14,000 $0 $0 $'!4,000 100% 15201 ell Pump Modifications-Pumphouse No.6 $14,840 $0 15202 Fluoridation Equipment-All Pumphouses $5,200 $14'800 $0 34 $14,800 140°/a $0 15400 Plumbing-Pumphouse No. 3 35,200 $0 $0 $5,200 10096 $1,600 $1,600 $0 $0 $1,600 1009'0 $0 15400 Plumbing-Pumphouse No.4 $2,400 $2,400 $0 $0 $0 v 15400 Piurnbing-Pumphouse No.5 $2 8� $2,400 900°'0 15400 lurnbirtg-Pumphouse No.6 $2'840 30 $0 $2,800 100% $p R $2,300 $2,300 $0 $0 $2,300 140 $0 15550 V.A.C. Ductwork-Pumphouse No. 3 $3,200 $3.200 $0 $4 $3,200 1009 CK 15550 H.V.A.C. Ductwork-P $3,300 $0 G Pumphouse No.4 $3,300 $0 $0 $3,300 100°rG $0cc 15550 V.A.C. Ductwork-Pum house No. 5 $3,300 $3,300 $0 $0 $3300 100% $0 m m Schedule of Values Magney Construction, Inc. Hastin98 Booster Station and Well Pumphouse Improvements Pa8e 4 N-30lcallon No.14 Date of Application: Mar.20,2000 Work Com feted Throu h: Mar.20,2000 ig S Scheduled Previous This Mal Pct. Balance Description _ Value Application q lication Stored Date C I. to Finish 15550 V.A.C, Ductwork-Pumphouse No. 6 $3,200 $3,200 - ' 15550 H.V.A.C. Dampers-Pumphouse No.3 $0 $0 100% $0 c 15550 H.VA.C. Dampers-Pumphouse No. 4 $2,000 $2'000 $© $0 1009E $0 c 15550 H.VA.C. Dampers-P $2,100 $2,100 $0 $0 $2,100 1009' $0 p Pumphouse No. 5 $2,100 $2,100 $0 $0 $2,100 100° c 15550 V.A.C. Dampers-Pumphouse No_6 $2,000 $2,000 $Q $0 15550 V.A.C. Inline Fans-Pumphouse No. 3 $2.700 $0 $2,000 100% 50 15554 V.A.C. Inline Fans-Pumphouse No.4 $2,700 $0 $0 $2,700 100% $0 15550 Y.A.C.HInline Fans-Pumphouse No. 5 $2'900 $2,900 $0 $0 $2,900 100° $0 15550 M.A.C. Inline Fans-Pumphouse No. 6 $3,100 $3,100 $0 $0 $3,100 100 $0 15550 H.V.A.C. Unit Heaters-Pumphouse No.3 $2,800 $2'800 $fl $0 $2,800 100% $0 $2'900 $2'900 $0 $0 $1,900 100% 15550 H.V.A.C. Unit Heaters-Pumpfiouse No.4 $0 15550 V.A.C. Unit Heaters-Pumphouse No. 5 $1,500 $1,500 $0 $0 $1,50fl 10096 $0 15550 V.A C. Unit Heaters-Pumphouse No.6 $2,900 $2'900 $0 $0 $2.900 100 $0 15550 H.V.A.C. Duct Insul.-Pumphouse No, 3 $1.500 $1,500 $0 $0 $1,500 100% $0 15550 H.V.A.C. Duct Insui.-Pumphouse No.4 $1'800 $1.800 $0 $0 $1,800 100% $0 15550 H.V.A.C. Duct Insui. - Pumphouse No. 5 $1'200 $1'200 $0 $0 $1,200 100% $0 15550 V.A.C. Duct Insui. -Pumphouse No. 6 $2,200 $2,200 $0 $0 $1,200 1004% $0 $1800 15530 H.V.A.C.-Air Balancing , $1,800 $0 $0 $1,800 100% $0 16000 #ectrical: Lighting-Pumpfiouse No.3 $800 $800 $0 $4 $800 100% $0 16000 Elecfiricai;Lighting-Pumphouse No. 4 $1,100 $2'200 $Q $0 $2,Zfl0 100 $0 16000 Electrical: Lighting-Rumphouse No, 5 $1,400 $1,4fl0 EO $0 $1.400 1(10 $p 16000 tectrical: Lighting-Pumphouse No.6 $1,900 $1,900 $0 $0 $1,900 100% $0 16000 Iectrical:Switch Gear-Pum $1.400 $1,400 $0 $0 $1,4phouse No.3 $1.200 $1'200 $0 $0 $1.400 100% $0 16000 Iectrical:Switch Gear-Pumphouse No. 4 00 100% $0 16000 fectricatSwitch Gear-Pumphouse No. 5 83,000 83.00$1,900 $0 0 $1,900 100% $0 16000 ectrical:Switch Gear-Pumphouse No.6 $83,000 $83'000 $0 $O $83,000 1009'° $0 16000 Electrical: Misc.Materials-Pu $20,000 $20,000 $0 $0 $20,000 100 $0 mphouse No, 3 $7,200 $7,200 $0 $0 $7,200 100% $0 16000 Electr€cal: Misc.Materials-Pumphouse No.4 $5,800 $5,800 16000 Electrical: Misc.Materials-Pumphouse No. 5 $9,800 $0 $0 $5,800 100% $0 16000 lectrical: Misc. Materials-Pumphouse No. 6 $4,800 $4'800 $0 $0 $4,800 100% $0 16000 Electrical: Labor-Pumphouse No. 3 $4'800 $0 $0 $4,800 100 $0 16000 Electrical: Labor-Pumphouse No.4 $11'500 $11,500 $0 $0 $11,500 100° $p 16000 lectrical; Labor-Pumphouse No. 5 $10,900 $10,900 $0 $0 $10,900 100% $19,800 $19,800 $0 $0 $0 R 16000 Electrical: Labor-Pumphouse No.6 $8,600 $8,600 $18 0 100% $0 $0 $0 $8,610fl0 100°,6 $0 .041 hange Order No. 1 $11,907 c,. .O.#2 hange Order No. 2 $11.907 $0 $0 $11,907 100% $p .0.�3 han a Order No. 3 _ $441 $0 $441 $0 $441 100% T $35,325 $0 $35,325 100� $0 $744,273 $fl $35,325 ° $0 m TOTALS ;708,507 $35,766 $0 $T44,273 100° °0 � $0 V/40 HASTINGS POLICE DEPARTMENT MEMO TO: Mayor Werner and City Council FROM: Chief McMenomy DATE: 03/29/2000 SUBJECT: Consent Agenda Item Attached please find an Amendment to the 2000 Joint Powers Agreement between the City of Hastings and the Dakota County Drug Task Force. This Agreement was previously approved and signed by Mayor Werner and the City Council. The attached amendment deals with the City of Savage joining the Dakota County Drug Task Force. The City of Savage apparently is not involved with any organized drug task force in their area and has worked with the Dakota County Task Force in the past. The Drug Task Force Board of Directors approved the addition of the City of Savage in the task force and each member City of the task force must approve the addition of the City of Savage into this group. If you have any questions, please feel free to contact me. Thank you. AMENDMENT TO 2000 JOINT POWERS AGREEMENT DAKOTA COUNTY DRUG TASK FORCE The parties to this Agreement are units of government responsible for the enforcement of controlled substance laws in their respective jurisdiction. This Agreement is made pursuant to the authority conferred upon the parties by Minn. Stat. § 471.59. WHEREAS, effective on or about January 1, 2000, the County of Dakota and the City of Apple Valley, City of Burnsville, City of Eagan, City of Farmington, City of Hastings, City of Inver Grove Heights, City of Lakeville, City of South St. Paul, and the City of West St. Paul entered into the 2000 Joint Powers Agreement (hereinafter "Agreement"), Dakota County Drug Task Force; and WHEREAS, the parties wish to amend said Agreement by allowing the City of Savage, Minnesota, to become a party to the Agreement, and a member of the Dakota County Drug Task Force; and WHEREAS,the City of Savage wishes to become a member of the Dakota County Drug Task Force. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree that the Agreement is hereby amended as follows: 1. Paragraph 3 of the Agreement shall be amended to read as follows: Members. The members of this Agreement shall consist of the following units of government: City of Apple Valley City of Inver Grove Heights City of Burnsville City of Lakeville City of Eagan City of South St. Paul City of Farmington City of West St..Paul City of Hastings City of Savage Dakota County 2. Paragraph 5.1 of the Agreement shall be amended to read as follows: The governing board of the task Force shall be a Board consisting of twelve members. The police chief or sheriff of each party shall appoint one board member to serve at the chief's or sheriff's pleasure. The Dakota County Attorney shall appoint one board member to serve at the County Attorney's pleasure. Board members appointed by the police chiefs and sheriff must be full-time supervisory peace officers of the jurisdiction or office that appoints the Board member. 3. Paragraph 5.3 of the Agreement shall be amended to read as follows: In January of each year, the Board shall elect from its members a chair, a vice-chair, a secretary/treasurer, and such other officers as it deems necessary to conduct its meetings and affairs. The Board may adopt rules and regulations governing its meetings. Such rules and regulations may be amended from time to time at either a regular or a special meeting of the Board provided that at least ten (10) days' prior notice of the meeting has been furnished to each Board member. The Board shall operate by a majority vote of all members present. A quorum of nine (9) members shall be required for all meetings. 4. Paragraph 8.1 of the Agreement.shall be amended to read as follows: Dakota County Five (5) Full Time Equivalent (FTE) City of Apple Valley One (1) FTE City of Burnsville One (1) FTE City of Eagan. One (1) FTE City of Farmington One Seventeen-Hundredth (.17) FTE City of Hastings One Half (.5) FTE City of Inver Grove Heights One (1) FTE City of Lakeville One (1) FTE City of South St. Paul One Half (.5) FTE City of West St. Paul One Half (.5) FTE City of Savage One Quarter (.25) FTE 5. Paragraph 13.3 of the Agreement shall be amended to read as follows: This Agreement may be terminated at any time by the written agreement of 6/11 of the members. 6. The remaining paragraphs of the Agreement shall remain in full force and effect until '. terminated in accordance with the provisions therein. This Amendment to the Agreement shall take full force and effect when. all eleven potential members, listed in paragraph 1 of this Amendment, sign it. All members need not sign the same copy. The signed Amendment shall be filed with the City of Burnsville, who shall notify all members in writing of its effective date. w 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed. Approved by the City Council CITY OF APPLE VALLEY By Date of Signature Attest Date of Signature Approved by the City Council CITY OF BURNSVILLE By Date of Signature Attest Date of Signature Approved by the City Council CITY OF EAGAN By' Date of Signature Attest Date of Signature Approved by the City Council CITY OF FARMINGTON By Date of Signature Attest Date of Signature Approved by the City Council CITY OF HASTINGS By Date of Signature Attest Date of Signature 3 Approved by the City Council CITY OF INVER GROVE HEIGHTS By Date of Signature Attest Date of Signature Approved by the City Council CITY OF LAKEVILLE By Date of Signature Attest Date of Signature Approved by the City Council CITY OF SOUTH ST. PAUL By - --------- Date of Signature Attest Date of Signature Approved by the City Council CITY OF WEST ST. PAUL By Date of Signature Attest Date of Signature Approved by the City Council CITY OF SAVAGE By Date of Signature Attest Date of Signature r - 4 Approved by Dakota County COUNTY OF DAKOTA Board Resolution No. By Don Gudmundson, Sheriff Date of Signature Dakota County Attorney's Office Approveoal to Form- Dakota County Judicial Center 1560 Highway 55 By Hastings, Minnesota 55033 Assistant County Attorney Telephone: (651) 438-4438 Date of Signature ? o Approved as to Execution by By Assistant County Attorney Date of Signature KJK99-146A Amdt 5 VI-11 MEMO To: Honorable Mayor and City council members From: Lori A. Webster,Finance Director John Grossman,HRA Director Subject: Conduit Debt Policy Date: March 30, 2000 You may recall that two years ago(the fall of 1998)the City issued conduit debt on behalf of Regina Medical Center and also on behalf of Augustana Homes of Hastings. Conduit debt is issued under the City's name on behalf of third parties. The City bears no responsibility for the repayment of conduit debt. In 1998,the City, after reviewing with the Finance Committee,adopted a fee structure and very informal policy guideline for these two issues. CommonBond has approached the City and the City HRA for Conduit Debt financing on the Arbor Oaks Assisted Living project. They desire to have the City HRA as the Conduit issuer for these Revenue Housing bonds in order to receive bank qualification. Due to the fact that this affects both the City and the HRA, staff has drafted a new policy,fee structure and application which should cover all Conduit Debt that may come to the City or HRA in the future. The policy is intended to serve both jurisdictions. The City HRA met on Monday,March 27,2000 to review and approve the policy. The Finance Committee of the City council was also invited to attend and offer their input. Council members,Paul Hicks and Lynne Moratzka were present. With only a few minor suggestions and changes,the HRA has approved the attached policy/application and it is now being presented to City Council for approval. One other item that was discussed and approved by the HRA, but is not intended to be a part of the written policy was the internal discussion of how the.50%fee would be utilized. Because this is a housing issue thru the HRA,it was decided the majority of the funds should remain in the HRA fund for discretionary use for housing needs. To offset administrative expenses the City will incur, 10%of this fee will go to the City. The Conduit Debt Policy and Application are attached for your review and approval. Recommended Council Action Approve the attached policy and application for City and City HRA Conduit Debt Issuance. CITY OF HASTINGS. MINNESOTA Guidelines and Procedures For Conduit Debt Issuance Minnesota Statutes 462C and 469.152 through 469.165 grants the City Council and/or the City Housing and Redevelopment Authority(collectively referred to as the City from hence forth)the power to issue pass-through, or conduit debt in recognition of local governments' need and responsibility to promote balanced economic and community development. Conduit debt is issued under the City's name on behalf of third parties. The City bears no responsibility for the repayment of conduit debt. The purpose of this policy is to help assure that such financing is used in a fiscally responsible manner. The City will consider applications for conduit debt financing on a case by case basis,taking into consideration the uses, purposes and criteria set forth in Minnesota Statutes. The City reserves the right to priortize uses of and applicants for tax exempt financing on the basis of community benefit. The City reserves the right to employ legal, accounting, appraisals,financial, engineering, architectural, and other consultants to review the proposed project and its financing. The cost of such consultants,together with other City expenses, shall be paid by the applicant, whether or not the City agrees to finance the project and whether or not the project is constructed. Administrative Procedures and Requirements (A) The applicant may obtain forms from the City of Hastings and shall submit completed application to the City 30 days prior to initial City Council review along with the application fee of$5,000. If the bonds are not sold this deposit will be refunded after applying any City costs incurred on the project. At closing,the deposit will be offset from other fees due the City. (B) The applicant shall assume all costs incurred by the City in examining legal and fiscal aspects of the project as well as ongoing monitoring and reporting of outstanding bonds. (C) The applicant and underwriters shall indemnify and hold harmless the City, its officers, employees, consultants and agents for any alleged or actual violation of any securities laws, state or federal,in connection with the issuance of bonds or notes for the project, findings that the issue was not tax-exempt, or penalties of any kind. The City may, at its option,require additional indemnification, letter of credit, a bond, or appropriate insurance to assure this"hold harmless"provision, should it deem necessary to do so. (D) The City will not be responsible for any continuing monitoring,reporting, disclosure, arbitrage calculations or rebate associated with the transaction and the documents must clearly reflect that the obligor is responsible for these matters. (E) The cover page of the bond shall carry in bold print the disclaimer: THE BONDS DO NOT CONSTITUTE AN INDEBTEDNESS, A PECUNIARY LIABILITY, A MORAL OR GENERAL OBLIGATION OR A LOAN OF THE CREDIT OF THE ISSUER, AND THE BONDS ARE NOT SECURED BY, AND ARE NOT A CHARGE, LIEN OR ENCUMBRANCE,LEGAL OR EQUITABLE,AGAINST THE ISSUER'S PROPERTY,FUNDS, GENERAL CREDIT OR TAXING POWERS. (F) The City may, in certain circumstances,require that the debt be rated. If the debt is rated, it must be rated at least investment grade("BBB" or"Baa-3")by a nationally- recognized bond rating agency, or be credit enhanced by a bank or insurance company to the same rating. If the debt is not rated,the City may, in certain circumstances, require the debt be issued in minimum denominations of$100,000. (G) Regulations remove the financial advantage for financial institutions to purchase tax exempt debt from issuers that issue more than$10 million in debt in a calendar year. The applicant will be required to enter into an agreement to reimburse the City for any additional interest costs the City might incur on debt issued for its own purposes should the conduit debt cause the City to exceed the $10 million bank-qualified limit. An independent calculation will be made on the present value of the interest margin between bank qualified and non-bank qualified debt for each applicant. (H) In consideration of the City's making such tax exempt financing available,the applicant shall, subject to applicable federal arbitrage regulations, pay the City an administrative fee at Bond Closing in an amount equal to one-half of one percent of the original principal amount of the debt. (I) Final approval shall not be granted by the City Council until the project has received approval with respect to zoning, site design,building design, and platting as applicable. The undersigned applicant understands the approval or disapproval by the City of Hastings for bond financing does not expressly or impliedly constitute any approval,variance, or waiver of any provision or requirement relating to any zoning,building, or other rule or ordinance of the City of Hastings, or any other law applicable to the property included in this project. A public hearing notice and resolution of preliminary approval must be presented,reviewed and approved by the City's attorney and/or bond counsel before submission to the City council. CITY OF HASTINGS, MINNESOTA APPLICATION FOR TAX EXEMPT- CONDUIT DEBT Return To: Finance Director OFFICE USE City of Hastings Date received: 101 E. 4th Street By: Hastings, MN 55033 Rec#: 651/437-4127 Rec Date: APPLICANT Organization requesting financing: Contact Person: Address: Telephone: Fax: Owner/CEO/Manager Developer and/or tenant if not same as above: Contact Person: Address: Telephone: Fax: TYPE OF PROJECT Type of revenue bond financing requested: 5016 housing industrial refunding for Uses of requested Financing: New Facility Expansion Rehabilitation Estimated project cost: 1) Land $ 2) Buildings $ 3) Equipment $ 4) Other(Refinancing) $ Total $ Application for Tax Exempt- Conduit Debt Page 2 Project description(size, use,market, etc, additional information may be attached.) Housing Project Information: Market Affordable Rent Units Rent Units Efficiency $ $ One Bedroom $ $ Two Bedroom $ $ Three Bedroom $ $ Parking (included in rent?) $ $ Laundry Utilities included in monthly rent: SITE INFORMATION Site address, legal description(attach map) Current property ownership Owner after acquisition Zoning and size of parcel Have applications for site plan review, and/or rezoning, subdivision,platting,variance or special use permits been submitted to the City? Does the applicant now have a purchase agreement, option or lease on the property? Application for Tax Exempt- Conduit Debt Page 3 BUSINESS INFORMATION Applicant's business form Corporation Sub(S) Corp Partnership LLP Sole proprietorship State and date of incorporation or organization: Federal Employer ID or SSAN Names and addresses of major stockholders or principals: (unless 501 C3) Has the applicant ever been in bankruptcy?If yes, describe circumstances Have you ever defaulted on any bond or mortgage commitment ?If yes, describe the circumstances: Will any public official of the City, directly or indirectly, benefit by the issuance of the City's tax- exempt financing for this project within the meaning of Minnesota Statutes, Section 412.311 or 741.877 ? If so, specify: Names of cities, lenders and bond trustees that applicant has worked with; give a name, address and phone of contact. Application for Tax Exempt- Conduit Debt Page 4. BOND ISSUE Amount of issue request: $ Proposed date of bond closing Length of Bond issue and proposed maturities: Names, addresses and phones: Fiscal consultant Underwriter Bond Counsel Corporate Counsel Accountant Name and address of suggested trustee and paying agent I hereby certify that all of the foregoing information provided is true and accurate to the best of my knowledge and contains no misrepresentations or falsifications, omissions or concealment of material facts and do hereby agree to all terms and conditions specified herein. Signature of Applicant Title Date MAV—exempLapp VIII-A-1 MEMO To: Honorable Mayor and City Council Members From: Tom Montgomery Subject: Resolutions Ordering Public Improvements Date: March 23, 2000 At the March 20 Council meeting,public hearings were held for improvement projects 2000-01 thru 2000-09. Action on Projects 2000- 01&02, and 2000-04 thru 2000-09 were tabled. Enclosed for Council consideration are separate resolutions ordering the improvements for projects 2000- 01&02, and 2000-04 thru 2000-09. - Staff was requested to provide additional information on Project 2000-09, 10th St. from Hwy 61 to Ashland St. in response to residents' complaints about truck traffic and opposition to sidewalk. TRUCK TRAFFIC: The following is the City Ordinance regulating truck traffic within the City: SECTION 7.01. TRUCKR0UTE. It is unlawful for any person to drive a tractor, agricultural, implement, truck(other than pick-up truck), automobile trailer, automobile to which a trailer is attached, in thru traffic, upon any street except those which have been designated and sign posted as truck routes. For the purpose of this Chapter "thru traffic"means originating without the City and with a destination without the City, as distinguished from "local traffic"which means traffic either originating or having a destination without the City. By this ordinance, only thru truck traffic is regulated. Any other trucks making deliveries within the City or with trips originating within the City are free to travel on all City streets. It is not possible to enforce this ordinance as worded without stopping all trucks to see if they have made deliveries within the City or are on their way to make such deliveries. There are two streets in town where Council has posted"No Truck" signs; 36th/Tiffany Dr./37th St. to prevent automobile delivery trucks from cutting through the Cari Park neighborhood, and Eddy St. between 10 & 15th Streets to prevent fuel delivery trucks from using Eddy Street. If Council wishes to prohibit all truck traffic on 10th St., the posting of"No Truck" signs would be recommended. SIDEWALKS: A sidewalk is proposed for the south side of 10' Street. Residents questioned the need for the walk and were concerned about the cost of the walk. The proposed walk is included on the recently adopted sidewalk and trail plan. 10' St. is a busy street with approximately 1,200 vehicles per day. Sidewalks are recommended on streets with this high of traffic count. In addition, the proposed sidewalk would serve as a connection to the Roadside Park tennis courts, r and to the signed and painted Hwy 55/Roadside Park pedestrian crossing. The cost of the sidewalk is about$9,000. Removing the walk from the plan would save homeowners between$500- $1,000 on their estimated assessments. Enclosed is a table showing the comparison of estimated assessments with and without sidewalk. COUNCIL ACTION REQUESTED Council is requested to approve the enclosed resolutions ordering the improvements of projects 2000- 01&02, and 2000-04 thru 2000-09. Project 2000-09, 10th 5t. from Hwq 61 to Ashland 5t. a Comparison of�stima�ed Assessments - With and Without Sidewalk Est.Asmt Est.Asmt OWNER LAST NAME OWNER FIRST NAME OWNER ADDRESS With Walk Without Walk CHANGE WALSH ANTHONY 999 EDDY ST. $6,965.54 $6,279.86 $685.68 KRANZ DANIEL&JENNIFER 210 W 10th ST $10,238.57 $9,230.69 $1,007.88 KULZER ROBERT&ELIZABETH 220 W 10th ST $5,119.28 $4,615.34 $503.94 KULZER ROBERT&ELIZABETH 220 W 10th ST $5,119.28 $4,615.34 $503.94 CRUSE ROBERT&SUSAN 300 W 10th ST $10,243.26 $9,234.92 $1,008.34 SAUNDERS ALLEN&DEBORAH 310 W 10th ST $10,243.26 $9,234.92 $1,008.34 KRANZ CHARLES 920 VERMILLION ST $6,848.15 $6,174.02 $674.13 IND SCHOOL DIST 200 9th & VERMILLION $36,065.87 $32,515.56 $3,550.31 TOTAL $90,843.22 $81,900.66 $8,942.56 CITY OF HASTINGS Dakota County, Minnesota Resolution No. RESOLUTION ORDERING THE IMPROVEMENT AND PREPARATION OF FINAL PLANS AND SPECIFICATIONS FOR PROJECT N0. 2000-1&2, GENERAL SIEBEN DRIVE AND 4TH STREET IMPROVEMENTS WHEREAS, a resolution of the City Council adopted the 6th day of March,2000, fixed a date for a Council hearing on the proposed street, sidewalk,bituminous trail, and storm sewer improvements for the General Sieben Drive extension from 4t'Street to Featherstone Road and for the realignment of 4' Street from General Sieben Dr. to the west City limits, and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 20th day of March, 2000, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW,THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the feasibility report dated March 6, 2000. 3. The Hastings City Engineer is hereby designated the Engineer for this improvement and he shall prepare the final plans and specifications for the making of such improvement. ADOPTED BY THE CITY COUNCIL OF HASTINGS,MINNESOTA,THIS Yd DAY OF APRIL,2000. Ayes: Nays: Michael D. Werner,Mayor ATTEST: Melanie Mesko, City Clerk (SEAL) CITY OF HASTINGS Dakota County,Minnesota Resolution No. RESOLUTION ORDERING THE IMPROVEMENT AND PREPARATION OF FINAL PLANS AND SPECIFICATIONS FOR PROJECT No. 2000-4. FEATHERSTONE ROAD IMPROVEMENTS WHEREAS,a resolution of the City Council adopted the 6th day of March,2000, fixed a date for a Council hearing on the proposed street, storm sewer,watermain, sanitary sewer and sidewalk improvements for Featherstone Road from the west property line of the Featherstone Ridge addition to the west City limits, and WHEREAS,ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 20th day of March,2000, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW,THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the feasibility report dated March 6, 2000. 3. The Hastings City Engineer is hereby designated the Engineer for this improvement and he shall prepare the final plans and specifications for the making of such improvement. ADOPTED BY THE CITY COUNCIL OF HASTINGS,MINNESOTA,THIS Yd DAY OF APRIL,2000. Ayes: Nays: Michael D. Werner,Mayor ATTEST: Melanie Mesko, City Clerk (SEAL) CITY OF HASTINGS Dakota County, Minnesota Resolution No. RESOLUTION ORDERING THE IMPROVEMENT AND PREPARATION OF FINAL PLANS AND SPECIFICATIONS FOR PROJECT No. 2000-5, 11TH STREET IMPROVEMENT PROJECT WHEREAS, a resolution of the City Council adopted the 6th day of March, 2000, fixed a date for a Council hearing on the proposed street, storm sewer and sidewalk improvements for 11"'St.between Ashland and Pine Streets, and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given,and the hearing was held thereon on the 20th day of March,2000, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW,THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the feasibility report dated March 6,2000. 3. The Hastings City Engineer is hereby designated the Engineer for this improvement and he shall prepare the final plans and specifications for the making of such improvement. ADOPTED BY THE CITY COUNCIL OF HASTINGS,MINNESOTA,THIS 3'd DAY OF APRIL,2000. Ayes: Nays: Michael D. Werner,Mayor ATTEST: Melanie Mesko, City Clerk (SEAL) CITY OF HASTINGS Dakota County,Minnesota Resolution No. RESOLUTION ORDERING THE IMPROVEMENT AND PREPARATION OF FINAL PLANS AND SPECIFICATIONS FOR PROJECT No. 2000-6, 10TH ST.IMPROVEMENTS BETWEEN MAPLE AND PINE STREETS WHEREAS, a resolution of the City Council adopted the 6th day of March,2000, fixed a date for a Council hearing on the proposed street improvements for 10'St.between Maple and Pine Streets, and WHEREAS,ten days mailed notice and two weeks published notice of the hearing was given,and the hearing was held thereon on the 20th day of March,2000, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW,THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS;that 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the feasibility report dated March 6,2000. 3. The Hastings City Engineer is hereby designated the Engineer for this improvement and he shall prepare the final plans and specifications for the making of such improvement. ADOPTED BY THE CITY COUNCIL OF HASTINGS,MINNESOTA,THIS 3rd DAY OF APRIL,2000. Ayes: Nays: Michael D. Werner,Mayor ATTEST: Melanie Mesko, City Clerk (SEAL) CITY OF HASTINGS Dakota County, Minnesota Resolution No. RESOLUTION ORDERING THE IMPROVEMENT AND PREPARATION OF FINAL PLANS AND SPECIFICATIONS FOR PROJECT No. 2000-7, 9TH ST. IMPROVEMENTS BETWEEN MAPLE AND PINE STREETS WHEREAS,a resolution of the City Council adopted the 6th day of March,2000, fixed a date for a Council hearing on the proposed street and storm sewer improvements for 9`'St.between Maple and Pine Streets,and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given,and the hearing was held thereon on the 20th day of March, 2000,at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW,THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the feasibility report dated March 6,2000. 3. The Hastings City Engineer is hereby designated the Engineer for this improvement and he shall prepare the final plans and specifications for the making of such improvement. ADOPTED BY THE CITY COUNCIL OF HASTINGS,MINNESOTA,THIS 3'd DAY OF APRIL,2000. Ayes: Nays: Michael D. Werner,Mayor ATTEST: Melanie Mesko, City Clerk (SEAL) CITY OF HASTINGS Dakota County,Minnesota Resolution No. RESOLUTION ORDERING THE IMPROVEMENT AND PREPARATION OF FINAL PLANS AND SPECIFICATIONS FOR PROJECT No. 2000-8, FOREST ST.IMPROVEMENTS BETWEEN 11TH AND 12TH STREETS WHEREAS, a resolution of the City Council adopted the 6th day of March,2000, fixed a date for a Council hearing on the proposed street improvements for Forest St.between 11"' and 12"' Streets, and WHEREAS,ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 20th day of March, 2000, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW,THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. Such improvement is necessary,cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the feasibility report dated March 6, 2000. 3. The Hastings City Engineer is hereby designated the Engineer for this improvement and he shall prepare the final plans and specifications for the making of such improvement. ADOPTED BY THE CITY COUNCIL OF HASTINGS,MINNESOTA,THIS 3"d DAY OF APRIL,2000. Ayes: Nays: Michael D. Werner,Mayor ATTEST: Melanie Mesko, City Clerk (SEAL) CITY OF HASTINGS Dakota County,Minnesota Resolution No. RESOLUTION ORDERING THE IMPROVEMENT AND PREPARATION OF FINAL PLANS AND SPECIFICATIONS FOR PROJECT No. 2000-99 10TH ST. IMPROVEMENTS BETWEEN Hwy 61 AND ASHLAND STREET WHEREAS, a resolution of the City Council adopted the 6th day of March, 2000, fixed a date for a Council hearing on the proposed street, storm sewer and sidewalk improvements for 10'St.between Hwy 61 and Ashland Street, and WHEREAS,ten days mailed notice and two weeks published notice of the hearing was given,and the hearing was held thereon on the 20th day of March, 2000, at which all persons desiring to be heard were given an opportunity to be heard thereon, -- NOW,THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the feasibility report dated March 6, 2000. 3. The Hastings City Engineer is hereby designated the Engineer for this improvement and he shall prepare the final plans and specifications for the making of such improvement. ADOPTED BY THE CITY COUNCIL OF HASTINGS,MINNESOTA,THIS 3'd DAY OF APRIL,2000. Ayes: Nays: Michael D. Werner,Mayor ATTEST: Melanie Mesko, City Clerk (SEAL) VIII-A-2 CITY OF HASTINGS DAKOTA COUNTY,MINNESOTA Resolution No. RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR THE 2000 STREET AND UTILITY.IMPROVEMENT PROGRAM AND ORDERING ADVERTISEMENT FOR BIDS WHEREAS,pursuant to resolutions adopted by the City Council on March 20 and April 3, 2000,the City Engineer has prepared plans and specifications for the 2000 Street and Utility Improvement Program consisting of the following approved projects: 2000- 1 &2, General Sieben Dr. and 0 St. 2000-3, 6"'&7"Streets 2000 -4,,Featherstone Road 2000 -5, 11`h Street 2000 -6, 10"' Street from Maple to Pine Streets 2000 -7, 9`Street 2000 - 8,Forest Street 2000 -9, 1& Street from Hwy 61 to Ashland St. NOW,THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; 1. Said plans and specifications prepared by the City Engineer are hereby approved: 2. The City Engineer shall prepare and cause to be inserted in the Hastings Star Gazette and in the Construction Bulletin an advertisement for bids for the construction of the previously approved 2000 Street and Utility Improvement Program in accordance with such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will opened and considered by the Council at 10:00 AM,Thursday, April 27, 2000 at Hastings City Hall, and that no bids will considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check,bid bond, or certified check payable to the City of Hastings for 5%of the amount of each bid. ADOPTED BY THE CITY COUNCIL OF HASTINGS,MINNESOTA,THIS 3rd DAY OF APRIL,2000. Ayes: Nays: Michael D. Werner,Mayor ATTEST: Melanie Mesko, City Clerk SEAL VIII-B-1 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Date: March 29rd, 2000 Subject: 1. Preliminary Plat Bailey Ridge 2. Site Plan Review Todd Siewert has requested approval of a preliminary plat and site plan for a new townhome development to be named Bailey Ridge. The development will consist of three eight-unit townhome buildings and 2 triplexes for a total of 30 units. This project will be approved as a planned residential development. The property proposed for development is 3.8 acres in size in size and is located on General Sieben Drive north of the Sunset West 2nd Addition (site location map enclosed). Included with this memo is a site location map, land use application,the preliminary plat and site plan . Background Information: Comprehensive Plan Classification: The subject property is classified U-II(Urban Residential 4- 8 residential units/acre)in the City's 2020 Comprehensive Plan. This plan has been approved by the City Council,but has not yet been approved by the Metropolitan Council. Approval of this project will be contingent on the Metropolitan Council approving the City's Comprehensive Plan or approving an amendment to the existing Comprehensive Plan. The proposed development density for the subdivision is @8 units per acre. This is a consistent use with the comprehensive plan. Zoning Classification: The subject property is currently zoned R-1 low density residence. The property will be rezoned to R-3 Planned Residential Development when the City's Comp Plan is approved by the Metropolitan Council. Planned residential developments and Townhomes are a permitted uses in this zoning'district. Approval of this project will be contingent on the rezoning of this property to R-3 Planned Residential Development. Planned residential developments allow development to mix housing types and spread densities over the entire site. This project 1 will have a high housing density while still retaining a large amount of open space. This allows a good balance for this site. Surrounding Properties: The subject property is adjacent to a mixed use development to the south consisting of single family and twin homes (zoned R-3), and vacant farm land to the West, and vacant commercial land to the North. Site Development Issues: The subject property is a vacant field which slopes down to a ponding basin. Preliminary Plat ADDroval Subdivision Ordinance Requirements: The submittal provided for the Bailey Ridge Subdivision meets subdivision ordinance requirements for a preliminary plat submittal. The applicant is currently proposing to plat 30 townhome lots and 2 common space lots for a total of 32 lots. 1. Site Access: Access to the subject property will be provided with a public road from General Sieben Dr. This road will be named 13`'' St W. There will be internal private drives located off of the public road within the development. A condition of preliminary plat approval should be that all private drives and related utilities be designed and constructed according to City policies as determined by the Public Works Director. Furthermore, it should be required that the applicant provide evidence that all private drives and utilities will be maintained by a homeowner's association,not by the City. 2. Site Grading& Storm Water Mana eg_ment: The Site will require a lot of grading because it is a hillside. This site has been graded to drain appropriately. There are catch basins and storm sewers proposed that will connect into the storm sewer into General Sieben Dr and there is a proposed storm sewer structure that will bring storm water to the bottom of the ponding basin. This structure will eliminate erosion problems. There is enough capacity in the storm sewers and ponding basin to handle the runoff from the property. 3. Park Dedication: Park dedication requirements would be $850.00 per unit or$25,500.00 for 30 units. There may be a park dedication credit on this property. The developer will have to show evidence to the City of the credit to receive reduced park dedication fees. The park dedication fee shall be agreed to upon in the development agreement. 4. Trail Connections: The applicants will be required to install a five foot sidewalk along 13`" St W as identified on the site plan. 5. Interceptor Sewer: The applicant shall be required to pay$305.00 per lot in interceptor sewer charges,prior to the city releasing the final plat hardshells. The interceptor sewer charge for this project totals $9,150.00 for 30 units. 2 6. Grading and Utilities: The Public Works Director has reviewed the grading and utility plans and has approved them with the following comment: 1. The developer should have a separate water meter and water line installed for all irrigation systems. 2. The developer shall submit full construction details for the public roads and utilities. 3. The Public Street shall be named 13"' St or another name as approved by the Public Works Director and the Fire Marshall. 7. Lot Layout. The project will plat lots under all the town home units with common space platted for the rest of the area. All the lots meet zoning size requirements based on planned residential development zoning for this development. Site Plan 1. Proposed Uses and Lot Layout The proposed uses for the site are appropriate for the site. It will create a good buffer and transition area between the commercial area to the north and the single family homes to the south. This project is also buffered from the commercial area by the ponding basin. The buildings are laid out well on the site in relation to the pond and the grade of the property. 2. Zoning Setback requirements: The buildings on the site meet all zoning setbacks as laid out for the planned residential development. 3. Number of Parking Spaces: All the townhomes are providing the required two parking spaces per unit. Guests will be able to park on the main public street. 4. Traffic Circulation Issues: Traffic Circulation within the site flows well. The private drives are short and allow the majority of the traffic in the development to pull out onto the main street without having to back up onto it. 5. Traffic Issues: There are no traffic issues for this project. General Sieben Dr was designed as a collector road to handle the traffic from these types of land uses. 6. Trail Connections: There is a sidewalk along the main public road of this development which connects to the trail along General Sieben Dr. 7. Site Landscaping: The proposed landscape plan includes a large amount and a wide spectrum of different trees and shrubs. The Landscape plan compliments the site and the buildings . The landscape plan is well done and will enhance the development. Only a 3 few minor additions to the landscaping plan are suggested The landscape plan shall be modified as follows as is subject to the approval of the City Planner: 1. Five(5) street trees shall be installed in the boulevard along 13"' St. 2. Three (3) existing front yard trees shall relocated back from the sidewalk. 3. One(1) additional front yard tree shall be added to the plan. 9. Retaining Wall: The plan is showing a retaining wall along the southwestern property line 1. The wall must have a decorative fence installed along the top of the wall with some landscaping on top of the wall or in front of the wall 10. Building Architectural Elevations and Qxound elevations: The buildings are well designed and very residential in nature. They will compliment the buildings in the area. The site plan needs to be modified to show pad elevations for all the buildings. Planning Consideration: This is a great location for this type of project. It is providing a housing type that the City is in need of. It is well laid out with a balance of high density development and open space. It will provide a good transition between the commercial areas and the single family areas. The site is well designed with good landscaping and an attractive buildings. It will enhance this area of the City. Planning Commission Recommendation: The Planning Commission recommended approval of the Bailey Ridge Preliminary Plat/Site Plan at their 3/27/00 Planning Commission Meeting,subject to the conditions listed below. Recommended Action: There are two separate items requiring City Council action on this project and they are listed below: Preliminar�Plat Motion to recommend approval of the Bailey Ridge Preliminary Plat subject to the following conditions: 1. That preliminary plat approval is contingent upon the Metropolitan Council approving the City's 2020 Comprehensive Plan or approving and amendment to the existing Comprehensive Plan. 2. That preliminary plat approval is contingent upon the rezoning of this property to R-3 Planned Residential Development. 4 3. That the applicant shall pay a park dedication fee of$850.00 per unit or $25,500.00 for 30 units. There may be a park dedication credit on this property. The developer will have to show evidence to the City of the credit to receive reduced park dedication fees. These fees shall be agreed to upon in the development agreement. 4. That the applicant shall pay a $305/lot-Interceptor Sewer Fee-which would total $9,150.00 for 30 units. 5. That the Developer shall obtain Site Plan approval from the City prior to issuance of any building permits for any future proposed developments on property. 6. The Public Street shall be named 13" St or another name as approved by the Public Works Director and the Fire Marshall. 7. That the developer shall provide evidence that all private drives and utilities will be maintained by a homeowner's association not by the City. 8. That the Developer shall enter into a Development Agreement with the City to memorialize conditions of preliminary plat and site plan approval and that the executed Agreement shall be recorded against the subject property prior to issuance of a grading permits. Bailey Ridge Site Plan Motion to Recommend approval of the Bailey Ridge Site Plan subject to following: 1. That the proposed structure and accessory items including,but not limited to,the parking lot and landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to city code escrow requirements. 2. That the developer shall modify the utility plan to include the following elements subject to the approval of the Public Works Director: 1. The developer shall have separate water meters and water lines installed for all irrigation systems. 2. The developer shall submit full construction details for the public roads and utilities. 3. That the developer modify the landscape plan to include the following elements subject to approval of the City Planner: 1. Five.(5) street trees shall be installed in the boulevard along 13d' St. 2. Three(3) existing front yard trees shall relocated back form the sidewalk. 3. One(1) additional front yard tree shall be added to the plan. 5 4. That the retaining wall on the site plan shall be modified in one of the following ways subject to the approval of the City 1. The retaining wall must have a decorative fence installed along the top of the wall with some landscaping on top of the wall or in front of the wall. 6 V Bailey Ridge F� x= Site Location Map Townhome Dev. �.� .E� L'�F "+�S-'� � �'7,,� xP r•/ ���.�5 at'L''�.�3 a?2t'x':gs€ r E t ;asp � .. �JN t, ppi Ota l m u. �iG �. •kH 3 'AP Legend Legend 3 s CI LImIt ® 1-Industrial 2020 comp plan city.shp t Tar et �a�., 7? =` K p. rw r y,t._ Iyr� tiE�t MXD-Mixed Use �' • O.Office P-Public Bailey Rid a Locatio " O W-Urban Resid 7-3 unils/per acre E O U-II-Urban Redd 48 ur9Weaa R-Rural r F,n 1 f n s di 4 F LLIII- Urban Re,d e un tsfacre ROW -Right of Way U; WAT-Water a �":• r Road.shp _3,10,4`r BuiMings.shp N z - �� . '• r t u4 j c� � �a � .�-� � ��.�-� � X11� � Ji �� LU m m m m m v 4_ =; _ {' `3 Site Location ,ss U-1 :{ V r iii d+ fmrssm v' B S e B p m m E 7 1A 1� Mq _..... .,::...,. -d r..,,'#" ' 'a•. 7. 9 a.4' t...f y �+t,,--�.i a t - Wit, s. 5 fi sr. /' ���t` ,Ty a at -- �j�s� U-' PR!71 ➢j f `pa f Y• T' s t X11 4 _• ii m:y...,. a .,.rv...,... ..x:r VP iFU2 This is not a survey I IR is R ra W, R {a 1�[�M8 R '�MDa r MO laa�0 R FN R YOa �Oi7 TOy�Yl 01 IIIA'all --� w.as a wv.aa •r awa ws an w as rr n.a7 .ae a.n wa .x.nm a an aoa a In Vaal I+ar-a•/. ar-+r xsR•4aa +ai-uio-rc•so s-+r wR•+aR ami-w-R•taa a-Irw-ec•aoa�/�iv eY010»Ae smear wR•sa ,- ,woaaac•ao r-+ro•ua -u-a •+.o Rr In wn \V,f / Y SI]A LOT 1 nvme weu'a,�i%a�g9 ,\ t \ / MUM RE 70 0 .• / sINV M.40 M 2 a 7 RE M.a R.w aalAa Wa1v aa+As W a•27 RE amo E•Rr NZ34 RNV 85378 aKry892.54 ai4 MR a •K 7FIE W&65 L KV a1a3.W MI mala — — ?* '�• / i/ // W. uv$0244 w a w 4 aN 4 IN a RE 0&75RE a•IA 7 J( j / L MY 803.37 a1V!81.31 f M.W!6347 w s 2 3 4 7 LOT 1 I/Q / 9 I I GRAPMC SCALE 3 /� /� �1 1 ara-as •. // y // y Engineering �� Ria A" REN90k 3-a-IOaD (\(\V��I (\'\`�'.1R JOHNSON & SCUFIELD INC. �F- City of Hastings BAILEY RIDGE Surveying M�•� • LAND SURVEYORS "�'tRC,°�°,`'�„`, Dakota County, Minnesota PRELIMINARY UTILITY PLAN aws RwOOA V Planning � �11�111 8380 +aro aa7.az sE. INtw W. a5m m w7-am-+em w,. 1203 Main Street, Red Wing, Mn 55066, 651-388-1558 Baa I �x � 87 x %ewa9 x 1j 'else x I x ' / _A mYl. aGt� �/ wr / `♦ xi d / •4e Nt ew 4 1(R 0 / x Qwt x X— / Xr x _ d Xr X X XON XMIJe X— Xw MEN w1..mm I i I GRAPHIC SCALE (rel eV�p R. EngineeringIAIM . JOHNSON & SCOFIELD INC. �■= City of Hastings BAILEY RIDGE Surve g . gee^ Dakota County, Minnesota PRELIMINARY GRADING AND DRAINAGE PLAN9rar I OF Planning LAND SURVEYORS 11PA Nqc 52 M a d,1d MW ft eW-ee/-lm e.X`�e�.... 1203 Main Street, Red Wing, Mn 55066, 651-388-1558 1U Wq. MW I BmmRe�t: I Fria.-ylP7h�M. --\ I � I x ou I �z 87 x / X 41 1- 1 3 Y By X eq,.eo .... s.�,y�(�r:, k ffi t ,/, v at spa '� t•:` �;' \ L 4 Yf13x .d ea,. L / / le X W X. X— Xe /� X— XWU Xe Xa.Y x�tw Pkntkiq SdiedoN L" Ca Name sip B D�ft Ah . BumY�q BuN /2 Po C Mdw Leat w CMrty #2 ht / L Cht... e RR p Ll- ht I 1 I R RN`rlhL�►lapis 2-B-B Ba,bany 02 Pot 5 BM,#HB Slo„,ae 5.B-B T TeaMey MiaMtea 02 Pot GRAPMC SCS (XFmI �J G G Engineering a � P" �e,,mc a woo F_ Surveying JOHNSON & SC❑FIELD INC. PALAND SURVEYORS se"°`t C°"'r""°" City of Hastings BAILEY RIDGEtDakoa County, Minnesota PRELIMINARY LANDSCAPE PLAN Planning '°° '""L>« sesT ' ar ' saEts uom xqa er ae. a Wd.w. moa rn eer-en-,eee 1203 Main Street, Red Wing, Mn 55066, 651-388-1558 i ! slam 1,o1R 1 1 I r' uupaitlFity aw'p°"'°.a,a O I NarN F.b tlr SwM 110.aD/Mt ( f 1 ! I 1 O \ f I 1 1 559'52'29"W 704.83 / \\ \ I I 1 Yy"�rya W § 2 3 LOT 1 4 5 Lor 1 10 t1 . �,;, BLOCK 1 12 LOT 1 ` A 6 7 'R 13 18 BEARINGS SHOYRI HEREON ARE BASED ON 14 15 20 19 / \ \\ // THE DAKOTA COUNTY COORDINATE SYSTEM Cg 8 9 'dw w 16 21 i « 17 22 1"' .� 24 23 / / \ LEGEND DENOTES FOUND IRON MONUMENT 25 /�vryM1 A j o DENOTES PLACED 11-918"IRON PPE HAVING A PLASTIC CAP BEARING LAND \ •a / ------ SURVEYOR LICENSE NUMBER 12785 �n OF IIAS➢NG4 WGT�M __121.2r I+of�i 'FcP / W-WAY PLAT NUMBER 1 IY w w 41. NOTE' - 2 b 3 b 4 b \\ $ ThlsZwy does not purport to 111mtrute undwWamd 5 $ \ le � uUU Pleas-it dty ae-bull plans for location 6 7 \\` �� / and Oze of underground uUUe& 1WW 1/4 W IM N l/e of ae BL C 2 I \ Ra,yr 17.OdaW Cwnl%Ilhw,ota \\ d w w w a -------\ LOT 1 / / �" Y/----- 5895 28 295.38 / e N w''M uuny b Alf / EXISTING DESCRIPTION: SUNSET I / / / That part of the South 415.00 feet of the North One Half of the Southwest SUNSET WEST / / / Quarter of Section 29, Township 115 North, Range 17 West, Dakota County, WEST 2 b / Minnesota, lying westerly of General Sieben Drive, as platted in CITY OF HASTINGS RIGHT OF WAY MAP NO. 1, on file,and of record Ih the office of the County Recorder, Dakota County, Minnesota. Subject to easement of record, if any. GRAPHIC SCALE ' Containing 189,655 square feet more or less. C zs zze) „ser men.urw nw,em- IATFST REN9ae 12-20-ee Engineering JOHNSON & SCOFIELD INC. PIP—dr- City of Hastings BAILEY RIDGE Surveying tmm• ®` �• Sleaert Constnlattan Y�g LAND SURVEYORS ,aew ,na ,,.., Dakota County, Minnesota PRELIMINARY PLAT slcT 1 1 SacTs Planning __—_ zIt xau,%naw sa..e awuna rw w-mz- «: 1203 Main Street, Red Wing, Mn 55056,651-388-1558 F" mw VIII-B-2 Memo To: Mayor Werner and City Council From: Matthew Weiland, City Planner Date: March 29th, 2000 Subject: 1. Site Plan Review-Arbor Oaks CommonBond Communities have requested site plan approval for a new senior housing project to be named Arbor Oaks. Arbor Oaks is proposed to consist of a 3 story, 67 unit assisted living building and 18 independent rental senior units spread around the site in 6 duplexes and two triplexes for a total of 85 units. The property proposed for development is 5.2 acres in size in size and is located on Bahls Drive north of Oak Ridge Manor(site location map enclosed). The developer will also be required to plat this property. Any recommendations for the site plan will be contingent upon the developer getting plat approval for this property. There was a lot of concern about this project from the surrounding neighbors in the single family homes located above this property. Their main concerns centered around impacts to their views and noise. There concerns will be addressed in this memo. Included with this memo is a site location map, land use application, and site plan . Background Information: Comprehensive Plan Classification: The subject property is classified U-III(Urban Residential 8 +residential units/acre). The proposed development density for the subdivision is @16 units per acre. This is a consistent use with the comprehensive plan. Zoning Classification: The subject property is currently zoned R-4 High Density Residence . Residential care facilities and townhomes are a permitted uses in this zoning district. A mixture of multi-family housing and townhomes are allowed in this district as part of a planned residential development. Surrounding Properties: The subject property is surrounded by townhomes and apartments to south and east zoned R-4 High Density Residence, and abuts single family homes along its western boundary zoned R-3 medium high density residence. 1 Site Development Issues: The subject property is predominantly comprised of a hillside. The hillside is mainly a field with a large grove of trees along the Bahls Drive street frontage. Preliminary Plat Issues Subdivision Ordinance Requirements: The developer has not yet submitted a preliminary plat. The developer is required to plat the property for this project to go forward. The following items are a summary of anticipated preliminary plat issues. The developer is proposing to plat only one lot. All the units on the property will be rental units. 1. Site Access: Access to the subject property will be provided from Bahls Drive. There will be a private drive constructed to internally serve the townhomes and the assisted living building. A condition of preliminary plat approval should be that this street and related utilities be designed and constructed according to City policies as determined by the Public Works Director. Furthermore, it should be required that the applicant provide evidence that the private street will be maintained by a homeowner's association or other entity and not by the City. 2. Site Gradiniz& Storm Water Mana eg ment: The Site will require a lot of grading because it is a hillside. This site has been graded to drain appropriately. There are catch basins and storm sewers proposed that will connect into the storm sewer in Bahls Drive. There is enough capacity in the storm sewers to handle the runoff from the property. 3. Park Dedication: The Arbor Oaks project was referred to the NRRC for comment. The developer has requested to receive some sort of credit for the land dedicated to open space or a lowering of park fees based on the fact this project is an affordable housing project. The NRRC recommended that the City require cash-in-lieu of land to meet park dedication requirements. The cash in lieu of land fee would be $850.00 per unit or $72,250.00 for 85 units. The City did require that the Dakota County HRA 32 unit Affordable Family Housing Project pay full park dedication fees. The park dedication fee shall be agreed to upon in the development agreement. 4. Trail Connections: The developer will be required to install a five foot sidewalk along the Bahls Drive street frontage as required by the City's Comprehensive Plan. The site plan shall be modified to illustrate this. The City should agree to prepare plans to complete the rest of this sidewalk within the next year. This should be agreed to in the development agreement. 5. Interceptor Sewer: The developer shall be required to pay$305.00 per lot in interceptor sewer charges,prior to the city releasing the final plat hardshells. The interceptor sewer charge for this project totals $25,925.00 for 85 units. 2 Site Plan 1. Prposed Uses and Lot Layout The proposed uses for the site are appropriate for the site and complement each other. There are many townhomes and apartment in the area, as well as Oak Ridge Manor directly to the South. The parking area is located in front of the 3 story building which will buffer the noise from the parking lot. The buildings are located well on the site for the grade of the site and for the private access Drive. The Location of the 3 story building will also allow it to be connected by a hallway to the Oak Ridge manor which will benefit the residents of both facilities. 2. Zoning Setback requirements: Proposed parking areas and the buildings on the site all meet zoning setbacks. The 3 story building is 70ft from the western property line at its closet point. The service entry garage is 125 ft back from the property line and lower than the homes above it. The private drive is 15 - 20 ft away from the rear property line. 3. Utilities: The Public Works Director has reviewed the grading and utility plans and has approved them with the following comment: 1. The Water main shall be connected to the Oak Ridge Manor water main providing a looped system. The utility plan shall be modified to illustrate this and is subject to the approval of the Public Works Director. 2. The developer should have separate water meters and water lines installed for all irrigation systems. 4. Number of Parking Spaces: The Zoning Ordinance requires at least 1 parking space for every two units of housing in the assisted living building,which would require 34 parking spaces for this 67 unit building. There are 36 parking spaces provided which will provide adequate employee and guest parking. Most of the residents of this project will not drive. The parking area is located in a good position relative to the building and the access drive. 5. Traffic Circulation Issues: Traffic Circulation within the site flows well. Most of the traffic will be going to the parking lot . The only traffic going further will be for the rental townhome units and service deliveries. The developer is anticipating only one service delivery a day. 6. Traffic Issues: There will no traffic issues within the site and Bahls Drive was designed to handle the amount of traffic associated with the higher density housing in the area. 3 Trail Connections: There is a well laid out trail plan serving the site internally. City staff would recommend the developer move the trails along the private drive back at least 5 ft from the curb to account for snow removal and safer pedestrian use. 7. Lighting: Any building lighting will have to have to be focused down with cut off shields. 8. Site Landscaping: The proposed landscape plan includes large amount and a wide spectrum of different trees and shrubs. There are also a significant amount of mature trees on the site which the developer are proposing to save. The existing trees will provide and excellent buffer for this site form the road. The Landscape plan compliments the site and the buildings as well as providing a good buffer along the eastern property line with the single family homes. This buffer will diffuse sound and provide a visual buffer. The landscape plan is well done and will enhance the development. Only a few minor additions to the landscaping plan are suggested. The landscape plan shall be modified as follows: 1. A tree protection system shall be illustrated around the existing trees. 2. 10 ft evergreen trees shall be placed directly behind the service entry. 3. Three evergreen trees identified on the land scape plan shall be relocated to the front property line. 4. Street trees shall be planted every 50 ft between the sidewalk and Bahls Drive. 9. Retaining Wall: The plan is showing a retaining wall 275 ft long retaining wall between the parking area for this site and the property to the south. The developer is currently investigating the possibility of doing some grading on the property to the south which would eliminate the need for this retaining wall. If the retaining wall is required, the following changes must be made. 1. The applicant shall break the retaining wall up into two sections with landscape plantings; or 2. The applicant shall plant evergreens in front of the wall. 3. The wall must have a decorative fence installed along the top of the wall. 10. Building Architectural Elevations and ground elevations The building is well designed and very residential in nature. It will compliment the buildings in the area. The site plan needs to be modified to show pad elevations for all the buildings. The 3 story building will appear to be a two story building from the rear. The lowest floor of the building will be 8 ft below the private drive road grade. The building will block the view of some of the homes located on the hill above this property(see neighborhood map). Those homes are roughly located at an elevation of 850 ft and the top of this building will be located at 871 ft. 4 11. Fire Safety Issues: The trails located in front of the three story building shall be increased in size to 10 ft trails to allow for emergency access if needed. The trail shall also be realigned to allow for emergency truck access off of the private drive. 12. Other Issues: The owner of the property will have to sign the plat be a party of the development agreement. The developer must also show the City an agreement between Arbor Oaks and Oak Ridge Manor to share the hallway connection between the two buildings. Neighborhood Concerns: A neighborhood meeting was conducted March 14`h, 2000 to discuss this project. The neighbors raised concerns about the impacts to their views,property values and impacts from noise. The neighbors raised the same comments and concerns at the public hearing with the Planning Commission. A copy of the minutes from the Planning Commission is enclosed. There are also three letters enclosed from neighbors of the project. Finally, there is also a map of the affected property owners and a map displaying property land values in the area based on Dakota County assessor data. . The letters requests the city and developers to address the following items: 1. Decibel Level Noise Study 2. Safety Factors related to traffic flow 3. Impact on Views 4. Protected Species impact Study 5. Property values 6. Water table problems The City does not have any ordinances or requirements that would require that these studies be done for this project. This project is not large enough to warrant any of these studies. The greatest impact this project will have is on the view of three to four properties on the hill. The City currently does not have any ordinances protecting views and the developers of this project have every right to take advantage of their own views. The height of the proposed 3 story building is permitted in this zoning district. This project would impact the views of these properties wherever it was be located on this site. There should not be much of a noise impact for this site. The service area is over 100 ft from property lines and is lower than the homes above it. The neighbors are closer to the neighbors across the street and around them than they are to this building. They are also located much closer to Hillside St than they are to the private drive. There will be more noise from their own neighbors and Hillside St than from this development. The developer only anticipates one delivery a day to the service area. The City will also work with the developers to ensure that all noisy mechanicals for the project are located away from the neighbors. The landscaping proposed along the western border will also buffer the private drive and service area and will help to diffuse the sound. This should be a condition of site plan approval. 5 The map displaying the Dakota County assessed land values of properties in the area does not display a correlation between property values and being located adjacent to high density housing. It should be noted that these values are only assesor's values and not market value. There is high density housing, office, and commercial uses surrounding this property. The neighbors also feel they did not have enough opportunity to provide input into the development process of this site. There was a neighborhood meeting held March 14`'', 2000 for comments and concerns. This meeting was held after the developer had worked with City staff to submit plans. The neighbors feel they should have been involved in the process earlier. This is a policy the city should discuss further. There is a fine line between neighborhood rights and concerns and the developers rights and concerns. The City must also weigh the benefits of projects over the whole community vs the negatives. Planning Consideration: This is one of the last vacant pieces of high density housing zoned property left in the City. This land has been guided for this type of development in the City's Comprehensive plan since at least 1982 and is already zoned for this type of development. There is a need for affordable assisted living units in the City and well as more senior housing as indicated int he City's Housing Plan. This need will continue to grow as the population ages. Demand for vacant land over the next few years will also make it more difficult to do this type of project. The City is dedicated to providing a variety of housing types in the City for all incomes and age levels. The design and use of this project will fit in well with the single family homes around it as the Oak Ridge Manor project has. This project is located adjacent to Oak Ridge Manor which will allow a connection to be made between the two which will benefit residents of both facilities. This will allow easier transitions for people needing more care as they get older. The site is well designed with good landscaping and an attractive building. It is unfortunate that some views will be impacted,but the benefits of this project far outweigh the negatives of it. Planning Commission Recommendation: The Planning Commission recommended approval of the Arbor Oaks Site Plan at their 3/27/00 Planning Commission Meeting, subject to the conditions listed below. Recommended Action: Arbor Oaks Site Plan Motion to Recommend approval of the Arbor Oaks Site Plan subject to following: 1. That the proposed structure and accessory items including, but not limited to;the parking lot and landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to city code escrow requirements. 6 2. Site Plan approval is contingent upon the developer platting the property. 3. That the proposed Arbor Oaks water main shall be connected to the Oak Ridge Manor water main providing a looped system. The utility plan shall be modified to illustrate this and is subject to the approval of the Public Works Director. 4. That the developer shall install separate water meters and water lines installed for all irrigation systems. 5. That the developer modify the landscape plan to include the following elements subject to approval of the City Planner: 1. A tree protection system shall be illustrated around the existing trees. 2. Ten (10) foot evergreen trees shall be placed directly behind the service entry. 3. Three evergreen trees identified on the land scape plan shall be relocated to the front property line. 4. Street trees shall be planted every 50 ft between the sidewalk and Bahls Drive. 6. That the applicant modify the site plan to include a 5 ft sidewalk located one ft of the property line along the Bahls Dr street frontage. 7. That the developer modify the site plan to move the trails along the private drive back at least 5 ft from the curb to account for snow removal and safer pedestrian use. 8. The retaining wall on the site plan shall be modified in one of the following ways subject to the approval of the City 1. The applicant shall eliminate the retaining wall and adjust the grading plan accordingly. 2. The applicant shall break the retaining wall up into two sections with landscape plantings; or 3. The applicant shall plant evergreens in front of the wall. 4. The wall must have a decorative fence installed along the top of the wall. 7 9. That the site plan shall be modified to illustrate that the trails in font of the 3 story building have been increased to 10 ft in size and that the trail has been realigned to allow emergency vehicle access off of the private drive. This shall be subject to the approval of the Fire Marshall. 10. That all exterior mechanicals on the building be located away from the neighbors surrounding the property. 8 Arbor Oaks t sSite Location Map ,.,R ',N■„�,�,,,� _ Assisted Living .� _ . Project ............ ........... .,, a � n Ne Mneiwippi Legend r , 7 s Y 2020 comp plan city.shp c-C—aciai WD-Mlzed Use _;. O-Orf e r P-Pudic s W-lhban Resid 1.3 unita/p«acre ` '^�i ;�� s`fi,4-`+H.AVa� t,w�',l£i+'�`}AYE �'t"•. 3 u+•i�" LLII-Urban Resid 4-8 urrits/eae .`rKs; t O R-Rural a x A p W II-Urban Resid 0s urdWacre � i '} r �x� Row-Rlpht o=way 4f war-wac« s� �t I ax a � �,: ` '}3!�� ��`{iadsa���'u t. •.:" Roman P aulldinpssllp T * Oaks Site UR Kill " 3 N .• � k ���s�}.£t z tAC ;g '. �`� t,z` • r n.. I i cis amfi S Fv" r�*• . s Rid Oak,°" a Manora �u -- Site a Lo cation iyi ii■ipi� � � 011 r` �wM t•JkEd•"Y +'Y b': 5.S ,+tM't ` • ---� This is not a survey JLIVI Dt. •r At J11JdULVVVGK O[ HSSUG. • J— U— V . 5•L.7r A7 V1G.VVV.V1GJ" V1G GV1 1VVV•lT V. V j,�9ND USE APPLICATION CITY OF HASTINGS Address of Property Involved: Bahl's Drive Legal Description of Property Involved: Attached to auulication;` PIN# 19-02900-011-83 Official Use only Applicant: Date Rec'd Name Arbor Oaks Assisted Li in File No. Address 328 Kellogg Boulevard West Fee Paid St.Paul,MN 55102— 1900 Rec'd by Telephone 01-290-6245 Ordinance No Owner(If Different from Applicant): Name: Address: Telephone: Request: Rezone: None Special Use: None Comp. Plan Amend: None Subdivision:None Site Plan: Approval Vacation:None Variance:None Other:None Description of Request(include site plan, survey, and/or plat if applicable): Planning Commission Approval - Signature of Applicant Date Signature o pplicant's Representative Date Signature of Owner Date Brad Farnham FarnhamNovak and Associates 2636 Humboldt Ave S Minneapolis,MN 55408 612-377-9900 X 500 CommonBond Name: Arbor Oaks Assisted Living and Cottages Address: 1100 Bahls Drive Hastings, MN CommonBond Communities, Minnesota's largest, nonprofit• provider -of affordable housing, proposes to develop a 5.3 acre site located on Bahls Drive just south of Highway 55 on the West Side of Hastings, Minnesota. The site is next to Oak Ridge Manor, CommonBond's housing community for seniors. in Hastings. This development will be finance with tax-exempt housing revenue bonds. CommonBond Communities was founded twenty-eight years; agot as the Community Development Corporation for the Archdiocese of St. Paul and Minneapolis to implement housing-and community development programs in .the Twin Cities Metropolitan Area. Over the years, CommonBond Communities has become highly skilled at providing affordable housing and support services to thousands of lower income seniors, families, and persons with special needs. Today, 4,500 people live in nearly 3,000 CommonBond managed housing units. These affordable rental units are located in forty housing communities in twenty- eight municipalities in and around the Minneapolis-St. Paul metropolitan.area. The proposed development will be a sixty-seven unit assisted living community, plus eighteen single-level cottages for seniors. The assisted living facility will be a three-story, elevator building with private one-bedroom and studio apartments, each with its own kitchenettes. The eighteen cottages will all have two bedrooms, but fourteen will be two bedrooms plus two bathrooms, while four will be two bedrooms plus one bathroom. Arbor Oaks Assisted Living will provide housing and supportive services for frail, elderly adults who need help with activities of daily living, administration of medication and limited medical care. Qualified residents of thirty-five units will receive Elderly Waiver assistance for basic services and meals, resulting in rents for the housing component that are affordable at fifty percent or less of medium income. The remaining units will be private pay. The senior cottages will rent at prevailing market rates. This housing will be ready to occupy early in 2001. Those interested in placing their name on an interest list can call (651) 290-6228. De • AAsT#N6,S* M1 ��. 1�1'j/� tTH E W U/tll ANv 1450 C / Ty Hf1ST-N1/GS 101 y� s� fA5r " Rt = Ptcrrsr T29 PRS per5,f g Pj_,A A#j A Rov4Mrs 1 /301,5 DC OKAY �I� W6/c.4ND l��l/ Sim � nre l►cr� hy, (�b� ��,t � ,I�. pva proud plans as nof �ccc4. YZo by p�,� apt �RIARczoo * i ' o�S�►''uctr r I� Or:". 54pty our V loW , f04 uvvt ct hot* A ITIrMlY UN4cr- F-Pntie[,f , Wt� WEIvtHD 04 vie" +k.4, propostA project 144 eu' as 4v1 `IliCJal f-AkoitS o � oar pro" rl5hts, without 1104it,:, trv' o� lots , WC Mtl itwe. �►r�os.e�t �lan� in �r v�o ��#��r bwad�� can+ 13uauac #u r*A. -stcvI j v► �I�Y'� as FMV +Uk- Code Wlrs. 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Sfi►ad�,l •ions C3rwh"'t Go�d�no�h ion Arbw o�k� M040 fIJf March 22, 2000 To: Matthew Weiland From: Roger Stradal, 1015 Hillside Street, Hastings,MN. 55033 SUBJECT: Arbor Oaks Assisted Living(Bahls Drive, south of Hwy 55) There are number of flaws in your actions and your plans. 1. You gave extremely short notice considering the impact of this project. 2. The maps you sent were essentially useless in determining the impact of your project. 3. You are ignoring the residents of HILLSIDE ST. and proper city planning by putting large high density buildings right next to single family units, something I thought this city had decided not to repeat some years ago, therefore reducing the value of my home and neighboring homes in the process of exalting your project. 4. You appear not to appreciate that my side of the street has about 100 years of cumulative residence time on Hillside Street and that we are a part of the community, a phrase that Common Bond Communities stresses on their Web page. 5. Your large building and the road that serves it is going to affect the groundwater flow in the upper portion of the hill with the potential of causing moisture problems in the adjacent homes. Sincerely Roger Stradal March 26, 2000 City of Hastings 101 4th Street East Hastings MN 55033-1955 Attention: Matthew Weiland City Planner We have a problem that needs to be resolved before the Arbor Oaks project proceeds any further. Our neighborhood homes are going to house families for many years to come. I think that consideration for the quality of our property and its view for future families needs to be considered. As we strive to improve the community of Hastings,lets keep in mind the good qualities we already have and preserve them. I believe that no consideration has been given to the neighbors of Hillside Street. This project is due to start in April and be completed in approximately eleven months. We were first given written information March 9,2000. Our input was neglected up until this point and any suggestions that were given at the informal open house meeting were dismissed. There are options to solving this problem that should be agreed to by all parties concerned. I feel you are the one-person to make this happen. Conflicts like this arise all the time, and how we solve them reflects on the quality of life within the community. Small groups of people sacrifice for the good of the whole. However,there are a lot of small groups that make up this community that need to be represented as if it were the whole. I know you will work hard for us and thank you in advance. I look forward to hearing from you. If 1.can help in anyway,please contact me. Please forward copies of this letter to the city council members before the Monday meeting. Sincerely, Jay Nicholls 651-437-8118 kc 11 f _ SPYS`�E yet F iU, tt a Arbor Oaks Site IRM 2 F-"3' t7" a r x• �srWvr �i r �- � 1 �� ��z•�se°5.. i } ia�� � tt�.��,4�}'�r �h jte�,•iur,,7 r �, _ ,.;;r ;.t' �. Blocked ViewPit •Arbor Oaks st s;�. v r � 'm . h � �} � tizf- �J'�•� � t z .�! e 'ti s�t 0. "y6 t � � •�,. � s - t i �,3�...}ugdu r �•c.t,`},�,�c'+ e,�� � r z�� ,I�f �'� PUNK, ; .� sa,.1'.. f e i v 4� ��� ai � �if, tCrf �vr-•._ �s is t S c2o f.. • y } ��7 ____!' ..;,, ;,,,�` ;:,,•, z ;4 ;t..r�� a. �'s ,.: . ' � [; t �. ,.T' si{I!''���L^r�.. a�sr. >d' Gz-�' I,ii.%Sas°4'�� af..+.t .':' t" ... 2�+, � ..:'i ... : -. ,.�...';.. �`'*"-... � �1.I.tr .. - • •-.v�-iti�, ���- � [� i 'S:SS�e�k�# "ttr,tnz. . .. �, t ' �....�:-. t � ?.. .-_ � � I `:Q.: ,>r� t �t;l: r'"1y�sj%..rti�"'�•.� ��.-"iy sEih;� $'� s'�?is��r�; ;�' >•.. .;'s75:? � h ,�>rriF.,.r: d y,�'7 'F ;{. � 2 t� { ! Oak Rid a Manor f N'r e r r� s2530 7 s ✓ 5 # -• { .- ,. x . - _ F it aHu..i t _ t _ r p s+° G �1y------------ 26 H u fE k ge�f Z1 F y�'7y 6 O 4 670 670 6700 5 30 s ® rJ 2 O ' 670 _2 70 770 � � rM m 70 EEL- 25 x ; 77-77 . i � t � 1k 1 ➢ IK i �3 ? t a � ' �;iiy}�t I� E+uxp• K t I�€s s ��` u ii�sa¢° ��"� � ��%� � �L�F°+ "�a" !1 L .�°��`Ff e �� i-"+ z,^, � i t�a � E S� •�� ,�,6s�i 1��yy c e r } Oaks Site 0 3 r � Y F•, J 'r.0 1t����4 ✓ft s7�� �,R3� ;i43# � y - � �;���:� .e,:�1V t �tr � x t g tai �' �� ':fY' s a e t���t: s�•�, racy' �E', t�, ����%'1 ', t 4: �u ; �;�, • x�;.��'` _ ter�x�'S #Ra �ts' t�'�` �i �;:n � �"��1 d�� �5 s(��• � Blocked View y�ty Arbor Oaks61 �u"g ,. : 7 a NOUO ,r "VAIRPT i I 31dt ... aY"a'� NNWA k r• z Oak Ridge Manor „a. TT S :. o- �,_is'.- . �.v�trt Ijij,�. •.z.YK � .. ''�je y ''tl. ^R`� 7$ �, 4" x E F a s `�ctS c � # i 1 �,,..�,.•,_„_,s^ tea,<::.:>� ��sa�},,P�3 k�E+atS'�-'—”' J 2 to } 5 a' y:-g rr oyr r� '"i aryC1 ) t 3� 'gt, 1`'vd t y -ikf#l�+i C1�d Ni ri i+��S S`F5��11p aPupJ 104 ,Ja '; '`. "t�'-'ar.."'UP - ` 2. That the developer shall modify the utility plan to include the following elements subject to the approval of the Public Works Director: 1. The developer shall have separate water meters and water lines installed for all irrigation systems. 2. The developer shall submit full construction details for the public roads and utilities. 3. That the developer modify the landscape plan to include the following elements subject to approval of the City Planner: 1. Five(5) street trees shall be installed in the boulevard along 13`' St. 2. Three(3) existing front yard trees shall relocated back form the sidewalk. 3. One(1) additional front yard tree shall be added to the plan. 4. That the retaining wall on the site plan shall be modified in one of the following ways subject to the approval of the City 1. The retaining wall must have a decorative fence installed along the top of the wall with some landscaping on top of the wall or in front of the wall. Upon vote taken,Ayes, 6;Nays, 0. Motion carried. 5. Public Hearing -Arbor Oaks Preliminary Plat Chairman Schultz stated that the Public Hearing for the Preliminary Plat needed to be canceled due to the Plat not being ready at this time. There are some minor property line differences that need to be cleared up before the hearing can be held. The public hearing has been rescheduled for April 10, 2000. Commissioner Strauss moved and Commissioner Stotko seconded the motion to cancel the Public Hearing for the Arbor Oaks Preliminary Plat and reschedule it for April 10, 2000. The vote was unanimous. 6. Site Plan Review-Arbor Oaks Planner Weiland presented background on the project, including clarifying why the public hearing was postponed. Some of the issues pointed out include that the height of the proposed structure is permitted in the R-4 district, the City has no regulations addressing views from property, that the Applicant has the right to take advantage of the views from the site, the proposed setbacks exceed the minimums required, and that the size of the project does not trigger thresholds for an EAW or other types of studies per state law. Commissioner Harrington inquired as to how trash would be handled. Kurt Velett, architect for the Arbor Oaks, indicated that all trash would be kept within the service area, and all compacting would be done within this area as well. There will be no outside trash areas. 3 Commissioner Anderson inquired about the mechanicals for the building, and where they would be located. Mr. Velett indicated that a mechanical room is located near the service entrance. The building uses hot water heat radiators for the units, wall air conditioning units for the individual units, and common areas will be serviced with central air. The exterior air conditioning unit would be similar to that for a typical single-family home, and located just west of the link between the buildings. Commissioner Anderson requested that the air conditioning unit be moved to the other side of the link to provide more buffering and screening to the neighbors to the west. Commissioner Greil inquired about the existing loop road for Oak Ridge Manor, and whether that would be maintained. Mr. Velett stated the road would be abandoned due to the construction of the link between the buildings. The service road which runs to the rear of the proposed Arbor Oaks project will connect with the rear of the Oak Ridge Manor project, and ballards and a chain across the fire road will be installed to prevent through traffic. Commissioner Anderson inquired whether this project will be fully sprinkled. Mr. Velett stated that it would be a fully sprinkled building. Commissioner Stotko inquired about the possibility of moving the building to a lower area of the hill. Mr. Velett stated that there are two reasons the building was located where it was. The first was the grade of the hill. The area where the building is proposed to be located is a flatter part of the hill and will require less grading and earth movement. The second reason is the link between the two buildings. Commissioner Greil inquired as to the reason for the link. Mr. Velett indicated that the link will facilitate movement between the two buildings and will be used for many reasons. Some include moving residents from the apartments to the assisted living areas, allowing residents of the apartments to volunteer in the assisted living areas, residents of the apartments visiting friends and/or family in the assisted living area, and easy access to the community room currently being constructed at Oak Ridge Manor. Commissioner Greil inquired whether the two facilities shared management. Mr. Doug Mayo, Director of Housing Development for.CommonBond Communities, explained that both Oak Ridge Manor and Arbor Oaks will be separate non-profit corporations,but that they will be managed by the same group Chairman Schultz inquired about Park Dedication Fees. Planner Weiland stated that was better discussed in regards to the Preliminary Plat. Commissioner Anderson asked about the maximum height in this zoning district, and what the nature of the townhomes on the site would be. Planner Weiland stated that any building over 40' in height would require a special use permit. The Code is otherwise set up to permit any height, provided that adequate setbacks are met,which this project does. The townhomes proposed for the project are market rate, for independent living seniors. They will be one level with 2 bedrooms. 4 Commissioner Harrington excused himself at 7:50 p.m. Chairman Schultz stated that if there were member of the audience who wished to speak regarding this matter, they should approach the podium and give their name and address prior to their comments. Roger Stradal, 1015 Hillside Street, stated that his main concern was with regards to the noise. He would prefer to see the entire development shifted down the hill and having the service entry at the front of the building. Delivery trucks backing up will make the beeping noise. The homes along Hillside Street were designed for the view and many of the young neighborhood children play in the area behind the homes. Says that CommonBond Communities should realize that communities go beyond the lot lines and that the residents at the top of the hill are a part of the community as well. Jay Nicholls, 1031 Hillside Street, inquired how long the development had been in the works. Planner Weiland stated approximately 6 months. Mr. Nicholls stated that he first learned of this project about March 9`h. He feels there should be more notification time for neighbors, so that the neighbors can provide input into the project at an earlier stage. He would prefer to see a straight line building at the bottom of the hill, close to Bahls Drive, with the townhomes further up the hill towards the neighbors. Paul Hellen, 1030 Hillside Street, stated that he felt the neighbors were given very short notice and that there was no discussion between the applicants and the neighbor's earlier in the process. He requested that the item (Arbor Oaks Site Plan review)be canceled, or at a minimum tabled, and the project sent back to the drawing board. Planner Weiland responded by stating that even if the building were pushed to the bottom of the hill near Bahls Drive, the views of the neighbor's on top of the hill would still be impacted, and the grades in that area are not suitable for the project. He also stated that it is not practical to involve the neighbors at the early stages of project development. Mr. Nicholls asked if the City felt that the neighbors wouldn't have good ideas,that only developers have good ideas. Planner Weiland stated that wasn't the case, but it would be unfair to developers to ask them to follow all the neighbors requirements. Mr. Nicholls responded that the applicant's would have been able to find an architect who could have designed the building at the bottom of the hill. He also stated that the average resident of Arbor Oaks would be there for approximately 18 months, according to the information he had, while the residents at the top of the hill had lived there for many years, and would be there for many more years. He also stated that a flat roof would be a better alternative to the peaked roof. Planner Weiland stated that the City has never required a developer to create multiple designs for a site, and it would not be practical to do so. Mr. Nicholls reiterated that the neighbors should be involved much earlier. 5 Planner Weiland stated that this land had been guided and zoned for high density housing since at least 1982, and that a project of this sort could have gone in at any time. Mr. Stradal stated that he was told at the time he purchased his home, that the City had gone away from large story buildings, or that any taller structures would be located at the bottom of the hill. Planner Weiland stated that the City has a need for Senior Housing, and that Staff recommends approving the plan as noted. Chairman Schultz inquired about the age requirements for the units. Mr.Mayo stated that while the units are geared for seniors,there may be a need for assisted living by someone who is not a senior. Commissioner Greil stated he felt the link between the buildings was an excellent idea and would be an asset to the site. He inquired about the elevations for the duplex/triplex townhome units. Planner Weiland stated that in this case the Commission is not required to review the elevations. Commissioner Strauss stated that she felt the site was best served by the parking lot being at the bottom of the hill, to buffer the noise of it from the neighbors. Commissioner Stotko stated that he was not prepared to vote on the matter and wanted some of the alternative considered, such as a flat roof. Commissioner Anderson inquired about how the height of the proposed Arbor Oaks compared to the existing Oak Ridge Manor. Mr. Velett said that Arbor Oaks would be one story lower than Oak Ridge Manor. Chairman Schultz asked what type of development would be allowed in this zoning district. Planner Weiland stated that the R-4 zoning district permits townhomes, apartments, condominiums, etc. which could be higher densities,with more traffic and noise. Commissioner Strauss stated she didn't feel comfortable voting on the site plan before the preliminary plat had been approved. Commissioner Anderson stated that he felt that the proposed project will be a good neighbor in the area and he has had personal experience with this type of situation. However, the proposed project meets the rules and requirements, they are keeping the utilities and parking lot away, and the applicant has the prerogative to develop the property. Planner Weiland stated that is the Commission chose to table the item, there must be specific reasons, or additional information they were looking for. He also indicated that the property was being platted as a one lot, and the reason the plat was not ready this evening was that there was a minor legality to be cleared up. 6 Bernard Decker, 1021 Hillside Street, stated that if this project was permitted to continue,he would be looking at a wall of cement. Mr. Mayo stated that the plat would not change the site plan,which was being required by the City. There was an error in platting an adjoining plat and this platting process will clear that up. Chairman Schultz reminded the Commission that the development meets the codes and they must base their decision on that basis. Planning Commission Action: Commissioner Strauss moved and Commissioner Stotko seconded a motion to table the Arbor Oaks Site Plan review to the next Planning Commission meeting. Upon vote taken,2 Ayes, 3 Nays. Motion Failed. Commissioner Strauss then withdrew her motion. Planning Commission Action: Commissioner Strauss moved and Commissioner Anderson seconded a motion to recommend to City Council the approval of the Arbor Oaks Site Plan subject to following: 1. That the proposed structure and accessory items including, but not limited to,the parking lot and landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to city code escrow requirements. 2. Site Plan approval is contingent upon the developer platting the property. 3. That the proposed Arbor Oaks water main shall be connected to the Oak Ridge Manor water main providing a looped system. The utility plan shall be modified to illustrate this and is subject to the approval of the Public Works Director. 4. That the developer shall install separate water meters and water lines installed for all irrigation systems. 5. That the developer modify the landscape plan to include the following elements subject to approval of the City Planner: 1. A tree protection system shall be illustrated around the existing trees. 2. 10 ft evergreen trees shall be placed directly behind the service entry. 3. Three evergreen trees identified on the land scape plan shall be relocated to the front property line. 4. Street trees shall be planted every 50 ft between the sidewalk and Bahls Drive. 6. That the applicant modify the site plan to include a 5 ft sidewalk located one ft of the property line along the Bahls Dr street frontage. 7 7. That the developer modify the site plan to move the trails along the private drive back at least 5 ft from the curb to account for snow removal and safer pedestrian use. 8. The retaining wall on the site plan shall be modified in one of the following ways subject to the approval of the City. 1. The applicant shall eliminate the retaining wall and adjust the grading plan accordingly. 2. The applicant shall break the retaining wall up into two sections with landscape plantings; or 3. The applicant shall plant evergreens in front of the wall. 4. The wall must have a decorative fence installed along the top of the wall. 9. That the site plan shall be modified to illustrate that the trails in font of the 3 story building have been increased to 10 ft in size and that the trail has been realigned to allow emergency vehicle access off of the private drive. This shall be subject to the approval of the Fire Marshall. 10. That all exterior mechanicals on the building be located away from the neighbors surrounding the property. Upon vote taken, 4 Ayes, 1 Nay, Motion Carried. 7. Updates and Other Business Planner Weiland stated that he received the resignation of Commissioner Donndelinger. A notice is being put in the newspaper asking for applicants to the Planning Commission. Adjournment: There being no further business the meeting was adjourned at 8:30 pm. 8 COMMONBOND COMMUNITIES - ARBOR OAKS, ASSISTED LIVING - HASTINGS, MN AWsftd 'COMMONS' BLDG. ENTRY,DINING,SERVICES %� �rol UNITS OF ASSISTED.LIVING �''�. IB WITS IN 6 DUPLEXES CommouBand 2 TRIPLEXES • � �� r I E 1 �!✓��� OO OO ELMSS SWf 30N GAAH3 i 13 \��i/t Ii •�j� I I i ARBOR OAKS' SITE SITE - PROPOSED BUILDING INFORMATION. SITE AREA APPROX.232024 W-533 ACRES BUILDING INFORh1ATION e j @ BUILDING A 61 WITS-ASSISTED LIVING OAK RIDGE MANOR BUILDING B COMMON AREAS,ENTRY,LOBBY/LOUNGE,DINING, $ S ° KITCHEN,SERVICE,OFFICES,RECEIVING 5 COTTAGES 18 WITS M 8 COTTAGES(6 DUPLEX,2 TRIPLEX) 9 TOTAL WITS: 85 WITS �? s CONZEMIUS PARK SHEET INDEX TI-THIS SHEET Al-ARCHITECTURAL 517E PLAN A2-SCHEMATIC BLDG.ELEVATIONS LI-LANDSCAPE PLAN, 311112 PLAN pEVEM v,. CO-EXISTING SURVEY . Cl-GRADING PLAN T1 C2-UTILITY PLAN I F - .... .... .........._..._................. ........__. CommouB ma Cowmiumidtl ------------------• ----------- o-------� &bw�Oab Anumd Lbig �ALiARDg —————— ---- ------ ---- I• 7; ACCESS/SERVICE/FIRELANE rn TTAG m I A B I TCHEN COMMONS ASSISTED LIVING 8 E I / I i BLDG A BLDG-BA B C TT / AGE I 67 UNITS MK II '. a STORIES 3 STORIES n �/ i IT4V` COMMONS Q f IL—S$"INSON GRAHAM /DINING c / i I '..,,........ IZI / I AI Hmcn INC. \ I I � ENTRY { I TT TT A B C A 8 I 5 = 10 4� y - i 9AG A B TTAG FA B If n '�J ./ All«RLCN.L.III.LAII SITE PLAN REVIEW nANa.IECTInAL sm PLAN ) /�, Al commanBona comms Albin O,e A®nd Ums CommonBond :r Al nl l�f�IrI¢5 0 Os 'firs ELMS$SrISNfoN CRMIlN m ARCHI"S INC. jig .«tL eow ASIA a�oins ® anc�as AD MB EH RE MM no.acmuerl �1I:I WHR ELEVATION ! 9.EVATION•REBS WM END' u u Llt orue�ro wxwacaiewsn sa ertao eaoc oars. . m rr�iLL orrir ciao f � Hill aut�ew p f Q $� S :::::::......:::....:.....:.:r.,... 1 suowa!llYIITIONS L———————————————— Wd ®®®® ®® wmm rm:oxcauw •oaoa mcoow« r�'acwiaL w r�'a�I-iar. SRF PLAN REVEW �80UIF1 ELEVATION. I EAST ELEVATM IA2 J —- ,.... Albor oab A>Imd Lnbg crn7xe ® I• LANDSCAPE.LEGEND V.ej SHADE TREES z ori•rx so Ail& GREEN ASH,HONEYLOCUST OREENSPIRE LINDEN. ♦♦ I �'i ® (j� I; {a f NORWAY MAPLE C O AI M U N I T 1 5 / o• ® ® I ORNAMENTAL TREES I I ISP SN I PINK SPIRE CRAB,SPRINGING SNOW CRAB.RED SPLENDOR CRAB / KITCHEN rn I I ld➢I EVERGREEN TREES F-Tar Mr.so I CQ?KNSASNSTED LIVMG C."AGE C01TA5E I I � BLACK HILLS SP CRCAUSTRIAN Ma- ® GREEN SPRUCE EtNAsa Swenson OeAnAY I i 7 LESS •T WRS a SHR B/PERENNIAL PLANTINGS Pi-p c➢Nr ARcmTzm IM D LEVELS •I TAUNTON YEW,SEA GREEN I�+rrar CQah011S . JUNIPER,SHRUB ROSE,SPIREA, /DINING' ®. I LUB9 d HOSTA.DAILLLY ""'�"'•1°'� I• Ira)r)nnar 1rAOILTOat EMRY I I' ®CO"AGE aotu>GH ♦♦ I I I ♦♦♦ , I I I 00 I I o C0TTA6E // ••� /' ! l j NOTES L ALL LTNDSCAPED O BE SODDEAAREAS N0T INDICATED AS PLANTING BEDS \• ' t /"Y �/ 2ARE . CONTRACTOR TO VERIFY PLANTS REQUIRED AS REFLECTED ON PLAPL \ \ ',(�••a^7�' '- / IT 3. ALL PLANTING BEDS TO BE EDGED WITH'ID.ACK DIAMOND;BY VALLEY VIEW,OR —SCM PLA ,qi. -•i' /,�1U APPROVED EQUAL VINYL EDGDIG. 4. ALL SHRUB HERS TO BE MULCHED V17H MM 4-DEPTH OF SHREDDED HNtDV000 NN.CH BR,/1/ s ON FILTER FABRIC. ALL PERENNIAL BEDS TO HAVE 2•DEPTH SHREDDED HARDWOOD MULCH•WITHOUT FILTER FABRIC. IntEti'DZaai�ieGP S. SINGLE TREE AND SHRUB PLANTINGS,AND EXISTING TREES TO REMAIN SHALL HAVE A/•DEPTH SHREDDED HARDWOOD MULCH RING AROUND EACH BASE. BECIDOUS PLANT MATERIAL SMALL HAVE XM PLAN REVIEW �1?%KMATIC LANDHOAPE PLAN /� A 3'DIAMETER RING,EVERGREEN PLANT MATERIAL SHALL WIVE A RING TO THE DRIP LINE. / u L1 .moo 1lul.aaa h.tw.fine i.Mov..•e r ApAdmORmacatlu m b Il.ar.p.lsaONC wrA. N4POSM.A PNOPWI'f \ earm r..w wnea v.e/ena are..s ar OuASOKed ' GOPHER STATE ONE CALL .wlP A M IY 11.N A R m A anal ie.nwwa R 1.aO0e r Mat W T.F=�;;:=- �� w�� l a� \ .Mosnunw suu srMw:e:roars Otsna intron V�m�.wrA�ni io.w M o.o.r rm-v,RP w mw�Cg._M eq .I /mss \ \ .K[Pwiaw,�waa.C,ao.o Pu;'M w�rv�wn:�rm Nw.-s. /1 w�1.v.s mnuwC4Wn'��iOi Ye..6w ~• I ———� — '9 9 \ gG * / \ \ \ ♦ ao:rui rc m.o n maa"a.°�wu°".sP�w M Commongond I �\ '� \ � .Meev.arraa wf.rs O.a aw.w r/Y®.IYIO �e�...are.wv>arnaa I � ♦ raa,:.....r NPM a.ea nr+�wa�ma. TMH CH a � I OI �• a/aP \ ��o"':a`""°:r..o°':vw�•ar°"°`+.mao I �'• ' \ \ '"'cA"r"Pw.w"r::,�.'"`s�m'wc>.aro.a.a,.a�.. 08,5 Sleniii St/v1SON GRAHAM aucxtnc INC. LEGEND Nr,rra� I im.___--SWOOgA3 Q611M0 OONidllli / i 6 Q \ � `�\ aagora raiPaSEa tOxtapi magi aux Niue,vagi -k: OMMS WT IMATK Z ,•: \ o-wb mesas Crsva stall smt a V v \ Fw_w 00101[5 P.aPaSm S,aM SCRs •\ ryP \ \\ 00ara ENSIra tit li1C IW VYr1 OOlati3 MPiOOIiA lla2 ipaVK lMli a \ M h � N P \ \ J, Wy�w1.W 11.fidb.YKYc I I `INP ♦ � \ BENCHMARK TNM-807.3 I ;a o I I t I ) \ / re A lNE ' RRAMQ a EROSI M CONTROL PLAN Magill MAA KTtalA_ C 1 vcsoci m SIMMMK O1c am. .tow II..1.aa1 Prol.vtmA s.+ae.M. oN Ae Noun e.IN.,,,n¢ CommouHoad Com�6n 1 \\ \ GOP."R SiAIE ONE CALL ybm OSb Amsord living T.N CD Ans eat-�S/-now R�41P! \ tti APNN2tat rrN t-21S2-vee IWrz P/IOPEDn 1 \ ao-\ D[1EDu uRm 11o1l4N 4 nama. \ l •� O.a a.watOt.RDR wa41C 0Yncb1 i��� ,� / \ �T.1)nlU.n KOrt OROanNO.v vra•.RRx _ R 1.[OaaP lv I9•.I)amNA:)Pf Ra(01.v R1ID. \ AR I�M.RJpR K OnR11 ANONR K abRaCa.WL N RD.mRRNa...Ra�.a,Dd..R.,KI�.,.aa,: CommonBond .>1Ra.a1N 1D,L Rte[K.ImtND)oNu IOII Ml NN 11RN F-------------------------� Y � \ � KROYI)WR rO3+iMUN1'1'1ED I ------------------------I NI.R NR.IaAm R N aaee..a.R x.•a.ac II I \ � •an o...NI1N lrc•lul IRN R Na..Is toRRN9N •xra a.¢..1LN Klwm..lARa a,)insaaa OI I A B A B \ �\ arcw:e.'1"Lilwi Irw am AnRa�aNIRNe NIIw R omiR BE .NL tR.Y:R lK 1RUNOA62 Ro ow.N.mu TN H.808.5 •rxa imwm.wa 'R amen myes w•a A BI E.elt.w r Q SAN-a ] E.Na90 4 \ R- I I D23.1 \ jr BLNIia SWDN30N GMNAM w N N0. 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APPao rz LeD: wwRa.e .1111/AUIL V&VEPRIEUMARY O'm EL.D27.w UTV"PLM Vi \ \ »"t, a. o" \\� 0 e......._.. r 4 PRELIMINARYw A peal REHSIONS CEm61G1 CUEM LOrA110N 94071R£ I scl+oEu a ruosM 4 EEN1 COMMON BOND COMMUNITIES HASTINGS, MINNESOTA TOPOGRAPHIC SURVEY S.M.I.PROJECT NO.63269-002 Viii-C-1 MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: March 30, 2000 SUBJECT: Personnel Policy Amendment—Retirement Health Insurance Benefit RECOMMENDED CITY COUNCIL ACTION It is the recommendation of the Administrative Committee that the City Council take action approving a change in the Personnel Policy—Retirement Health Insurance Benefit, to change the period of time in which pre-1993 non-union employees can remain eligible for retired health insurance. BACKGROUND The current Personnel Policy section regarding Retirement Health Insurance Benefit, reads, in part, as follows: In accordance with City Council approved policy adopted on November 16, 1992, a non- union employee hired prior to January 01, 1993, who is retiring from the City, with at least ten years of employment and is at least 55 years, shall be entitled to City paid health insurance until they reach the age of 65 years. The City will discontinue providing insurance when the employee reaches age 65. When the original policy on paid health insurance was adopted in the 1980's it was. apparently contemplated that paid health insurance would continue until "Medicare" age, which currently is 65 years old. Periodic discussions at the federal government have, and continue to suggest that the Medicare age may change, to perhaps 67 years of age. The Administrative Committee conducted a meeting on March 14, 2000 to discuss this issue. The Administrative Committee is recommending a change that would allow the continuation of paid health insurance until a person reaches Medicare age, but under no circumstances would the benefit exceed a period of ten years. Thus, the Personnel Policy would read as follows: A non- union employee hired prior to January 1, 1992, who is retiring from the City, with at least ten years of employment and is at least 55 years, shall be entitled to City paid health insurance until they reach the age of 65 yeaw, Medicare age. The City will discontinue providing insurance when the employee reaches age 65- Medicare age, or after having provided paid health insurance for a period of ten years, whichever comes first. Under no circumstance will the City provide paid health insurance for a period longer than ten years.This provision is effective April 4. 2000 and is not retroactive. Adoption of this provision allows the employee to remain on City paid health insurance until they reach Medicare age, yet provides the City protection recognizing that the m:aximrn benefit will n ceed ten years. David M. Osberg,,Gi ministrator Vlll-C-2 MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: March 30, 2000 SUBJECT: Special City Council Meeting RECOMMENDED CITY COUNCIL ACTION The City Council is asked to take action scheduling a special meeting for Monday April 24, 2000 to have a presentation of the Golf Course Market Analysis by THK Consultants and the report from Springsted on the Industrial Park usage, and analysis of the golf course study. BACKGROUND am attempting to confirm with all parties the availability and readiness for a meeting on April 24, 2000, so the City Council can hear a presentation on the golf course marketing analysis from THK and the report from Springsted on the usage of Industrial Park land, and their review of the golf course study. The date of April 24, 2000 has been confirmed with Dan Conway from THK. David M. Os erg City Administrator Vlll-C-3 CITY OF HASTINGS 101 4th Street East - Hastings, MN 55033-1955 651-437-4127 - Fax: 651-437-7082 TO : Mayor Werner and City Coucilmembers 29 March 2000 FROM : Tom Kusant,Facilities Maintenance RE : Awarding of City Hall cleaning contract Only one bid was recieved for the City Hall contract.It was from Tower Cleaning Services and is a continuation of last years contract at the same price level. In view of Tower's excellent service over the past year,I would highly recomend continuing our current contract with them. Sincerly,Tom Kusant Facilities Maintenance Hastings on the Mississippi HASTINGS CITY HALL CUSTODIAL&JANITORIAL SERVICES AGREEMENT This is an agreement made between the City of Hastings, a Minnesota Municipal Corporation(City) and Tower Cleaning Systems (Independent Contractor).It is agreed by both parties to this agreement as follows: 1.) Term: The duties, responsibilities and obligations of both parties to shall end on April 1, unless terminated earlier, as provided by this Agreement. Either party may terminate the Agreement for any, or no reason by providing to the other thirty(30)calendar days notice. 2.) Duties: During the term of this Agreement, the Independent Contractor agrees to perform all duties listed in Attachment A at the Hastings City Hall. The Independent Contractor shall be responsible for assuring that all duties are performed in a professional manner, and shall be responsible for training any of the Independent Contractors' employees approved by City as outlined in Section 8 of this Agreement. Those duties listed on Attachment A that are referenced as"Daily" indicate that these duties must be completed five days a week, Monday through Friday. K at any time, the Independent Contractor determines that cleaning service problems should be addressed, the Independent Contractor agrees to notify the Facilities Maintenance Worker; or in his/her absence, the City Administrator. 3.) Equipment: The City will provide the necessary equipment and supplies for the proper cleaning at the Hastings City Hall. 4.) Payment: In return for the Independent Contractor performing the duties outlined in this Agreement, the City agrees to pay Independent Contractor$1,080 per month. 5.) Independent Contractor: Tower Cleaning Systems and any or all of Tower Cleaning Systems employees understand and agree that they are Independent Contractors, not City Employees and are not eligible for any rights,or privileges beyond those outlined in this Agreement. 6.) Insurance: The Independent Contractor agrees to provide all necessary insurance for herself/himself and any of her/his employees, and further agrees and acknowledges that the City of Hastings will not be responsible or liable for any actions of the City or Independent Contractor resulting in injury to herseliNmself her/his employees or any other third persons, or any such persons property. The Independent Contractor agrees to provide a copy of a Certificate of Insurance, to they City,by May 1, 1999. 7.) Entire Agreement: This Agreement sets forth the entire understanding between all parties to this Agreement, and nothing else is assumed or implied. 8.) Assignment: The Independent Contractor must receive prior written permission from the City Administrator before any duties of this Agreement that are assigned to any party. This provision shall not prevent the Independent Contractor from employing individuals to complete the necessary duties as outlined in this Agreement, provided written permission is granted by the City Administrator prior to the duties being completed at the City Hall. This prior approval by the City is required solely because Independent Contractor's Employees will be working near sensitive and confidential information. The City therefore needs input as to who will be working in these sensitive areas of City Hall.. Michael D. Werner,Mayor Joyce)? Hottinger, City Clerk Date: 3/ ( 2m Date: / le,)q Tower Cleaning Services Date Independent Contractor Date SEAL ATTACHMIENT A Vacuuming Daily vacuuming will be performed on all high traffic common areas, i.e. hallways, stairways, copy rooms, floor mats,break areas. Week1X vacuuming to be performed on all other carpeted areas on a rotational basis to ensure that all areas are vacuumed in a one week period. This includes edges and comers with the hose attachment and spot vacuuming the occasional mess on an as needed basis. Trash Empty all waste baskets, garbage cans and other trash receptacles daily. Can liners will be used in trash receptacles and replaced on an as needed basis. Remove all trash from the buildings to the trash dumpster. Hard Floors Hard floor common areas(i.e., entry ways, hallways)are to be cleaned daily(swept or dustmopped). Floors are to be mopped on an as needed basis(sloppy weather-daily)and a minimum of once a week. Bathrooms Bathrooms are to be thoroughly cleaned and disinfected daily. Clean and disinfect toilet bowls, sinks, wipe down mirrors, countertops, partition walls and doors. Clean and disinfect all fixtures (faucets, soap dispensers, grab bars and flush handles on toilets and urinals). Bathroom floors are to be swept and mopped daily. Once a week,thoroughly scrubbed, including baseboards and comers. Replenish toilet paper, paper towels and hand soap without leaving excess supplies in the restrooms. Break Areas All break areas are to be cleaned daily. Wipe down all tables, chairs, countertops and sinks. Clean microwaves once a week. Drinking fountains All drinking fountains will be cleaned, disinfected and wiped with stainless steel polish daily. Glass Cleaning Spot check and spot clean both sides of all interior glass, including all door glass, partition glass and opaqued windows. Office Furniture/Office Cleaning Fabric covered chairs in offices, waiting areas and meeting rooms should be vacuumed once a month. Wood furniture(ie desk, tables, chairs, files)will be dusted with endust only. Desk tops will be polished, if possible due to desk top materials, on a weekly basis. Dust the tops of computer monitors and telephones. General Cleaning Remove foreign matter, spills, stains, marks, gum or residue of any nature on any surface during cleaning operations on a nightly basis. Any stains that cannot be removed shall be reported to the Facilities Maintenance worker. Repairs Repairs to the building, fixtures, cleaning equipment, etc. will be performed by the Facilities Maintenance Worker. If the cleaning staff comes across broken, damaged, inoperative equipment, fixtures or lights, please notify the Facilities Maintenance Worker by simply placing a note in the Building Maintenance mailbox in either building. Reviews Cleaning reviews will be conducted every month between the Facilities Maintenance person and a representative of the cleaning contractor. The purpose of this is to facilitate communication with the contractor about the concerns of the city employee's. CITY HALL BUILDING Community Room- Set up and takedown of tables and chairs for various meetings and functions is the responsibility of Facilities Maintenance. Cleanup of the Community Room after meetings will also be done by Facilities Maintenance. Council Chamber- Council Chamber is to be cleaned every Sunday or Monday to ensure the Council Chamber is ready for its Monday night meeting. Va-�-Vacuuming on Monday nights is to be completed by 6:30 p.m. so as to not interfere with Monday night meetings in the Council Chamber. POLICE DEPT. BUILDING- Training room floor is to be dustmopped and wet mopped weekly. Locker room showers are to be cleaned and disinfected on a daily basis. (Women shower as needed). Individual offices need only be vacuumed weekly. Group offices(i.e., patrol room, sargents room, front office)need to be vacuumed daily. Vlll-C-3 CITY OF HASTINGS 101 4th Street East • Hastings, MN 55033-1955 651-437-4127 • Fax: 651-437-7082 TO : Mayor Werner and City Councilmembers .29 March 2000 FROM : Tom Kusant,Facilities Maintenance RE :Awarding cleaning contract for Police Dept.Building Enclosed are copies of the bids for the Police Department Building from Tower Cleaning and TD's Cleaning. Having reviewed the bids,I would highly recomend awarding the contract to Tower Cleaning.My reasoning for this recomendation is as follows. As Head of Facilities Maintenance I am responsible for maintaining the city buildings in my care(City Hall,Police Dept. and Fire Hall)in good condition. Building cleaning is vital and is reflected in my departments budget as the largest yearly expenditure.At my urging last year,Tower Cleaning was awarded the City Hall cleaning contract and as a result I have been able to compare the performance of these two companies over the past year.In my opinion the difference has been significant. Tower Cleaning has demonstrated an extremely high level of professionalism in taking care of problem areas.They have provided excellent customer service in that they respond immediately to any areas of concern and they also have a policy of regular communications(ie,phonecalls,meetings,walk thru surveys)to ensure that they are aware of any issues,problems or concerns. I met with Chief McMenomy and reviewed both proposals with him and he has some concerns about security due to the amount of confidential information in the building as well as equipment used in law enforcement.In response to these concerns I would like to note that it is Tower Cleaning's policy to conduct background checks on their personel.It is also the city's policy to conduct background checks prior to hiring a cleaning crew,so a background check was done last year on the people cleaning City Hall.Lastly I would like to note that these same people have experience with law enforcement buildings because they have had the cleaning contract at the Cannon Falls Police Dept. for a couple years.I do not feel that security will be a problem,but obviously it will take a little time to achieve any kind of comfort level with any new cleaner. Again,I would strongly recommend that the contract be awarded to Tower Cleaning.It is my professional opinion that even though Tower's bid is higher than TD's bid,the city could only benifit from Tower's expertise and high level of professionalism. Sincerly,Tom Kusant Facilities Maintenance Hastings on the Mississippi Tom Kusant ' City of Hastings-Police Station Page five March 22,2000 REST ROOMS, CONTINUED: Monthly: 1. Vacuum and/or dust ceiling vents,lights,etc. 2. Spot clean walls,partitions,and doors 3. Wipe down all partitions,including top ledge PERSONAL VISITS: Monthly: 1. The Tower Cleaning Systems franchisee in charge of the cleaning contract for this facility will visit the client/contact one time per month.The Tower Cleaning Systems Minnesota Corporate office is then notified by the franchisee when this personal visit occurs. Tower Cleaning Systems'charge for supervision,services,equipment,and supplies for the performance of the work outlined in the above specifications shall be at the rate of. 5 times per week service: $1,285.00 per month Tower Cleaning Systems recommends an initial clean up for City of Hastings-Police Station,this initial clean up includes the following duties,all completed for the one time price of$390.00: 1. Detailed dusting,low,medium,and high 2. Spot clean walls,doors,and light switch plates 5. Partition glass cleaning Please initial below to accept these additional 4. Rest room sanitation,including clean up duties and charges: the following duties: a) scrub and disinfect walls and doors b) scrub and disinfect partitions c) scrub and disinfect all fixtures d) machine scrub floors Tom Kusant/City of Hastings-Police Station 5. Wash and disinfect trash receptacles 6. Detailed vacuuming,wall-to-wall,corners and edges 1. Supplies and Equipment,Paper Supplies: Tower Cleaning Systems will provide employees and materials,needed to complete all of the cleaning duties listed in this contract City of Hastings - Police Station will provide supplies and equipment to include brooms, brushes, detergents, disinfectants, mops, polishes,scouring powders,wax strippers and finishes,vacuum cleaners and buffing machines. * Paper and stock supplies are not automatically provided by Tower. However,Tower will give City of Hastings-Police Station a list of the paper and stock supplies that Tower can provide for an additional cost. City of Hastings-Police Station may instead choose to buy paper and stock supplies from another vendor. �! Tower Cleaning Systems . (800) 219-2178 . (612) 421-9597 . (612) 421-9620 FAX . website: www.toweronline.com TD'S CLEANING Tom &Darlene Ohlhauser 16270190th St.E. Hastings,MN 55033 (651)437-1751 CLEANING BID Hastings Police Department Mike McMenomy (Chief of Police) and I have discussed a two year proposal. In my proposal I am asking'for a cost of living increase. 5% first year = $50.00 per month 3% second year = $31.50 per month Cost of living increase is included in my bid. Monthly bill for Hastings Police Department = $1050.00 (2000-2001) 68.25 (6.5% sales tax) $1118.25 _ $1080.50 (2001-2002) 70.30 (6.5% sales tax) $1150.80 Our estimated man hours would be determined by whatever it would take to do a professional job in any given day. It would not be a problem with the city conducting background checks. I feel very confident in myself and my quality of work. At this time, I perform all cleaning duties on a daily basis. Do to an emergency, Lisa Lange (437-8530) may fill in for me. Vlll-C-4 , March 30, 2000 TO: The Honorable Mayor and Council FROM: John Grossman, for the Heritage Preservation Commission RE: Designation of Guardian Angels School as a Heritage Preservation Site Procedural note: To take up a tabled item for discussion requires a motion, second and majority vote. The Council, at the meeting of February 7, 2000, tabled the designation of the School to the Council Meeting of April 3, 2000. In February the Council considered both the Church and the School and designated Guardian Angels Church as a Heritage Preservation Site. The owner, Saint Elizabeth Ann Seton Parish,requests that the City Council not designate the school or at least delay the decision. See inclosed letter from Rev. McGlothlin dated March 9, 2000 with attached letter to the Parish and Purchase Narrative. The Heritage Preservation Commission's recommendation to designate stands as described in the attached memo dated February 2, 2000. Since that meeting, Sherman Associates has made and the church has accepted an offer. The HPC understands that Sherman Associates is expected to present more specific site and building use plans to the City in the next two months and the initial proposal includes remodeling the school for senior housing. The HPC prefers that the Council continue to table rather than vote against designation. Having the designation on the table would allow the Council to take it up without having to order a second public hearing. Designation hearings require a public notice published 20 days prior. The Council may want to defer a decision on designation until final site and building plans for the Guardian Angels block are presented by the developer. Preservation may be accomplished by a development which remodels the school in a way that respects its design. A new owner may not object to designation. RECOMMENDATION: Table the designation until the earlier of the following events: the Council votes to take it from the table; the Council meeting of July 17, 2000. GA.counclmemo n SAINT ELIZABETH ANN SETON PARISH 2035 Fifteenth Street West Hastings,Minnesota 55033-9294 (651)437-4254 • Fax(651)438-2948 9 March 2000 Mr. John Grossman HRA Director City of Hastings 101 Fourth Street East Hastings, MN 55033 Dear John: I would request of the City Council of Hastings that the Guardian Angel's School building not be designated as meeting the criteria for historical status by the City Council; or at least that the decision be delayed subject to the enclosed narrative of Sherman Associates, Inc. I make this request due to the sincere interest Sherman Associates have to use the total Guardian Angels block for the interest and good of the total Hastings Community. A designation of the school could hinder their planned use of the building. Thank you for your consideration. 71, Fr. Eugene4AcGlothlin, OSB ^ Pastor SAINT ELIZABETH ANN SETON PARISH March 3,2000 Dear parishioners, As promised,we would like to inform you that in keeping with our efforts to be good stewards of the gifts we've been given,the Pastoral Council, on behalf of the parish,has entered into a purchase agreement for the sale of the entire Guardian Angels block. The Finance Committee and Administration Commission, along with the Pastoral Council,evaluated two written offers and considered other options. Together,we concluded that we would accept the purchase agreement by Sherman Associates, Inc. Sherman Associates, Inc.'s intended use of the property fits with our criteria to sell the Guardian Angels block and is as follows: • The church building will become a senior/community gathering center. The exterior of the building will be preserved and restored to it's original architectural design. • The rectory will be donated by Sherman Associates, Inc. to a battered women's shelter who will relocate the building to a location in the Hastings area. This is consistent with Catholic principles of service. • The school will become 20 senior congregate care living units. This use addresses a long-term need of the community and preserves the building. • The remaining property of the block will be developed into 70 additional senior housing units,which will include a mix of market rate and affordable rentals. Having met the above criteria,the purchase agreement was signed with Sherman Associates, Inc. of Minneapolis on 2/29/00 for the sum of$800,000. If all contingencies are satisfied, it is Sherman Associates,Inc.'s stated intent to break ground by Fall, 2000. Enclosed please find the Purchase Narrative provided by Sherman Associates,Inc. Should you have further questions,feel free to contact a Pastoral Council member. Respectfully submitted, SEAS Pastoral Council Parish Office Faith Formation Center SEAS School 2035 Fifteenth Street W. 600 Tyler Street 600 Tyler Street Hastings, MN 55033 Hastings, MN 55033 Hastings, MN 55033 (651) 437-4254 (651) 437-9191 (651)437-3098 Fax (651)438-2948 Fax (651) 437-9785 Fax (651)438-3377 PURCHASE NARRATIVE ST. ELIZABETH ANN SETON PARISH Our first goal in the acquisition and redevelopment of the above referenced project is to preserve and restore the integrity of the historical exterior of the St. Elizabeth Ann Seton Church building. Such restoration will involve removal of the newer additions to the church building. We will then utilize this building as a Seniors' Gathering Center for the entire Hastings Community. Such center will be an asset to our project and to the entire Hastings seniors' community. We intend to move (relocate) the rectory building to, hopefully, another site within Hastings and donate the building to a battered women's shelter. Such relocation and donation will give the parish and community a sense of satisfaction that this still useful building is being recycled into a use that will help many within the community of Hastings. Our plan for the school building is to convert this building into congregate care units and the commons area for such congregate living units. We intend to maintain the fagade and roof structure of such building restoring its brick veneer and other charming elements. The exterior of the last upper level classroom addition, (facing East), may undergo some face lifting as that fagade least matches the rest of the building and is covered with asbestos impregnated siding. The interior of the school building.witl undergo significant remodeling to prepare it for its seniors use, however, we will do our best to also maintain many of,the interior architectural elements from the original school intact. Finally, we will be adding to the development by constructing a new structure, which will contain seventy (70) seniors' living units. These units will be both market rate rentals and affordable rentals and will be part of the total seniors' congregate living community developed on this block. We will attempt in the new building to match some of the architectural elements of the existing school building to tie together all pieces of this redevelopment. Me o To: The Honorable Mayor& City Council From: John Grossman for the Heritage Preservation Commission Date: February 2, 2000 Subject: Consider designation of proposed heritage preservation sites Summary: Designation as an Heritage Preservation Site, authorized by state statute and Section 2.18, Sub. 4 of the Hastings City Code, recognizes that the property has architectural and/or historic significance to the community. Preservation of the designated property is provided by the Heritage Preservation Commission(HPC)review and approval process provide by the ordinance for actions or changes which require a city permit. Commission decisions may be appealed to City Council. Properties: The following properties have been recommended by the Heritage Preservation Commission to the City Council for designation. The names used are the historic rather than current. The properties are owned by Saint Elizabeth Ann Seton Parish. ADDRESS NAME USE ZONED GUIDED LOTS 200 E. 4" St. Guardian Angels vacant R-II U-III 3 &4 School school Blk 30 216 E. 4"St. Guardian Angels church R-II U-III 1 &2 Church Blk 30 Legal: Both properties are situated on Block 30, Original Town of Hastings. See the map on the next page. The Commission recommends designation of the church and the school individually, by lots. The Commission specifically excepts the rectory and lots 5 through 8 from the designation. Saint Elizabeth Ann Seton Parish: The Parish was notified and was present at the Preservation Commission meetings. The Parish has adopted a position opposing the designation of both properties. Copies of the position paper and cover.letter are attached. Preservation Commission: Last year the Preservation Commission contracted a survey of properties outside of historic districts which met the criteria for designation. These survey and inventory forms used to document the historic and architectural significance of each property are attached for your information. The minutes of the December 1999 meeting at which the Commission considered the recommendation are attached. The Commission found that the church and school met the criteria of historic significance, location, condition, integrity and potential for use considered necessary for local designation. Planning Commission: The Planning Commission makes a recommendation to City Council as to the effect of the designation on the comprehensive plan or any planning consideration which may be considered relevant. The Commission found that there are no zoning or comprehensive plan issues incompatible with the designation of these properties as Heritage Preservation Sites. See attachment. State Historic Preservation Office: The SHPO makes a recommendation to City Council on all the properties considered for designation. They recommended that both the Church and School were appropriate candidates for local designation(attached letter September 71). National Register: To explore the possible.use of Federal Historic Tax Credits for remodeling the church and school for senior residences, staff asked the SHPO to give an opinion on whether they met the criteria for the National Register. Their answer was that they did not(letter August 6'). An effort to include the properties in a National Register Historic District was discouraged (letter October 7 '). The State Historic Preservation Officer, Britta Bloomberg, observed that the church and school do contribute to the historic fabric of the community and they are worth preserving. The National Register, of course has a higher standard of significance and integrity than local designation. Sale and redevelopment considerations. The Preservation Commission is following the Parish's efforts to sell the property. They believe that the Parish Council will do everything it can to preserve the church. They acknowledge that designation may raise concerns with potential developers. However,they believe that this is the best time for designation for the following reasons: • Once the Parish sells the property,they no longer control what happens to the buildings, regardless of what the original plan may have been. • It is better to take the public position that the buildings are important to the community now, than to surprise a developer with designation after the purchase. • Once designated, a developer can ask the HPC specific questions about changes to the property. This actually reduces the uncertainty, while the existing situation,with this recommendation on the table, creates uncertainty. • The HPC understands that reuse is necessary for preservation. Recommendation: (1)Motion to designate the former Guardian Angels church building,lots 1 & 2, Block 30, Town of Hastings, excepting the rectory, based on the findings of the HPC and the local designation nomination form and to record the designation on the title. (2) Motion to designate the former Guardian Angels school building, lots 3 &4 and adjacent vacated alley,Block 30, Town of Hastings, based on the findings of the HPC and the local designation nomination form and to record the designation on the title. 4TH ST E 5(64) 65.67 0 . G 5 cA4064 0 i c tmrtct+ C) 1 4 0 , 2 CO i O 020-29 REmty 35) - - - - --- - - - - - - - - 081-29� I 010-30; --� 'i (00 3) ' o o I CHUB$ H o ' i i i '. 6 0l 7 0 � 8 LO LO LO 0 2-29; � i (0034) 65. 9 65.69 66.18 66.18 6.18 6 .18 RT T . .6 5.64 6 6 .1 7 6 ❑ (0 66 I . 0 0 , 2 0 4 0 ; 2 ,n , 1 55) m m 0062) N i 0 (0063) 1_� I, 03035 I March 25,2000 STOP SIGN/ 19' ST. &OAK ST. Several residents have called Tom Montgomery and I with a request to have the STOP sign located on 19"St.to be removed and put back on Oak. St. where it was previously located. To make a good decision on exactly where it should be located,I felt more information was needed. I proceeded to call residents that would be impacted the most by the location Of any STOP sign. Below are the statictics gathered from approx.40 residents directly concerned about this particular STOP sign. Leave the STOP sign on 191'St. ------- 8 Put it back on Oak St. -------------------14 Install a 4 Way STOP -------------------15 There actually was 3 or 4 more votes for a 4 Way Stop at this intersection but I neglected to count them because when I started this survey I did not think it was a issue. After a few residents requested the 4 Way I thought it wise to keep track. . You can assume that approx. 17 or 18 residents prefer a 4 Way Stop. 1 ----- Resident did not drive 8 -----Residents had unlisted numbers 1 ------Had no opinion. 10 ------Did not answer phone nor call back Based upon the above and with agreement of the Council,I would recommend making the intersection of 19'h and Oak St. a 4 Way STOP. Thanks Very Much, Ed veness --- Yd Ward ccTom Montgomery Dave Osberg . TRUST PUBLIC Ior � � � LAND Conserving �� for People March 22, 2000 Mr. James Bennis Jr. 955 Highway 55 Hasting,Minnesota 55033 Dear Mr. Bennis: The City of Hastings is graced with two unique and important natural features—the Mississippi and Vermillion Rivers. Historically, these two rivers have been the building blocks of the community. The City of Hastings has been updating its comprehensive plan, and has adopted a philosophy of protecting this ecological framework in order to enhance community identity and livability. This philosophy translates into the establishment and protection of a series of broad interconnected greenways that follow the Mississippi and Vermillion River corridors as well as the drainage tributaries and bluff lands that connect them. I have enclosed a map highlighting the proposed greenway plan. Towards this vision, the City of Hastings, with assistance from the Minnesota Department of Natural Resources, is working toward the creation of a protected land -corridor along the entire Vermillion River. As you know, the river is protected by parkland to the east of the Highway 47 Bridge. A second phase would protect a one-mile long section along the south side of the river from Highway 47 west to just beyond Pleasant Drive. The Trust for Public Land Midwest Region 420 North Fifth Street Suite 865 Minneapolis,MN 55401 (612)338-8494 Fax(612)338-8467 a Mr. James Bennis March 22, 2000 Page—2- The purpose of this letter is to inform you about the Vermillion Greenway project and to seek your input and participation. The overall intention of this project is to work with willing landowners to protect this important corridor. Most of the proposed corridor would be owned by the City of Hastings with the State of Minnesota holding a perpetual conservation easement on the portions with the greatest ecological significance. Obviously this could have an impact on your property. It is our sincere hope that all potential parties could work together to make this a successful project for the property owners, the river, wildlife, and the larger community. Discussion regarding this project is also underway with your neighbor and adjacent property owners to the west. The Trust For Public Land has been retained by the City of Hastings and the Minnesota Department of Natural Resources to work on their behalf for development of the "Vermillion Greenway". The Trust For Public Land is a nonprofit organization whose mission is "conserving land for people". We are a national organization, and we have a regional office here in Nfinneapolis. We work with cities and various agencies in property acquisitions for all types of parks, open space, and wilderness areas. I would like to meet with you to discuss this exciting project. I have enclosed brochures describing our.mission and organization, and also the Metro Greenways program. Please call meat(612) 338-8494 extension 116 at your earliest convenience. I look forward to hearing from you. Sincerely, William M. Steigerwaldt Project Manager Enc: Vermillion Greenway map Metro Greenways brochure TPL brochures CC: Al Singer -DNR Metro Greenways Coordinator Marty McNamara—City of Hastings Park and Recreation Director TRUST F O R PUBLIC Inform � LAND ;nn Conserving Land ..�� for People March 22, 2000 Kirk and Cheryl Johnson 1000 County Road 47 Hasting, Minnesota 55033 Dear Mr. and Mrs. Johnson: The City of Hastings is graced with two unique and important natural features—the Mississippi and Vermillion Rivers. Historically, these two rivers have been the building blocks of the community. The City of Hastings has been updating its comprehensive plan, and has adopted a philosophy of protecting this ecological framework in order to enhance community identity and livability. This philosophy translates into the establishment and protection of a series of broad interconnected greenways that follow the Mississippi and Vermillion River corridors as well as the drainage tributaries and bluff lands that connect them. I have enclosed a map highlighting the proposed greenway plan. Towards this vision, the City of Hastings, with assistance from the Minnesota Department of Natural Resources, is working toward the creation of a protected land corridor along the entire Vermillion River. As you know, the river is protected by parkland to the east of the Highway 47 Bridge. A second phase would protect a one-mile long section along the south side of the river from Highway 47 west to just beyond Pleasant Drive. . : . . The Trust for Public Land Midwest Region 420 North Fifth Street Suite 865 Minneapolis,MN 55401 (612)338-8494 Fax(612)338-8467 s Kirk and Cheryl Johnson March 22, 2000 Page—2- The purpose of this letter is to inform you about the Vermillion Greenway project and to seek your input and participation. The overall intention of this project is to work with willing landowners to protect this important corridor. Most of the proposed corridor would be owned by the City of Hastings with the State of Minnesota holding a perpetual conservation easement on the portions with the greatest ecological significance. Obviously this could have an impact on your property. It is our sincere hope that all potential parties could work together to make this a successful project for the property owners, the river, wildlife, and the larger community. Discussion regarding this project is also underway with your neighbor and adjacent property owners to the west. The Trust For Public Land has been retained by the City of Hastings and the Minnesota Department of Natural Resources to work on their behalf for development of the "Vermillion Greenway". The Trust For Public Land is a nonprofit organization whose mission is"conserving land for people". We are a national organization, and we have a regional office here in Minneapolis. We work with cities and various agencies in property acquisitions for all types of parks, open space, and wilderness areas. I would like to meet with you to discuss this exciting project. I have enclosed brochures describing our mission and organization, and also the Metro Greenways program. Please call meat (612) 338-8494 extension 116 at your earliest convenience. I look forward to hearing from you. Sincerely, William M. Steigerwaldt Project Manager Enc: Vermillion Greenway map Metro Greenways brochure TPL brochures CC: Al Singer -DNR Metro Greenways Coordinator Marty McNamara—City of Hastings Park and or Director `