HomeMy WebLinkAbout03-06-00 CITY OF HASTINGS
Monday
COUNCIL MEETING 7:00 P.M. DATE: March 06, 2000
1. CALL TO ORDER:
11. ROLL CALL:
111. DETERMINATION OF QUORUM:
IV. APPROVAL OF MINUTES:
Approval of Minutes of the Regular Meeting of February 22, 2000
V. COUNCIL ITEMS TO BE CONSIDERED:
VI. CONSENT AGENDA:
The items on the Consent Agenda are to a acted upon by the City Council in a single motion.
There will be no discussion of these items unless a Councilmember or citizen so requests, in
which event the items will be removed from the Consent Agenda to the appropriate department
for discussion.
1. Pay All Bills As Audited
2. Approve Code Enforcement Position Description &Authorize Advertising
3. Approve Fire Chief Position Description &Authorize Advertising
4. Resolution —Approve Gambling Premises Permit Renewal for Eagles Aerie
2212, 1220 Vermillion Street
5. Resolution —Approve a One-Day Raffle Permit for Jack J. Jorgenson
Charitable Trust on July 24, 2000
6. Resolution —Approve Liquor License for Sky Dragon Buffet, 1355 South
Frontage Road, Suite 440
7. Resolution —Approve Transfer of Liquor License at the Mississippi Belle, 101
2nd Street East
8. Resolution - Receive Feasibility Report& Order Public Hearing for March 20,
2000
9. Authorize Benefits Analysis for 2000 Improvements
10. Authorize Advertisement to Solicit Bids to Grade & Seed Wallin Park
11. 4th St. Water Tower Logo
VII. AWARDING OF CONTRACTS & PUBLIC HEARING:
A. Accept Quotes and Authorize Purchase, Sanitary Sewer Easement Cleaner
B. Public Hearing — Diversified Manufacturing
VIII. REPORTS FROM CITY STAFF:
A. Public Works Director
1. Water, Wastewater, and Connection Fees
B. City Planner
1. Resolution —Community Development Block Grant Reallocations
C. Administrator
1. Second Reading &Adoption of Revised Tobacco Ordinance
2. Resolution --Approve Diversified Manufacturing
IX. COMMENTS FROM AUDIENCE:
X. UNFINISHED BUSINESS:
XI. NEW BUSINESS:
XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS:
XIII. ADJOURNMENT:
Next Regular City Council Meeting on Monday, March 20, 2000
v
Hastings,Minnesota
February 22,2000
The City Council of the City of Hastings, Minnesota met in a regular meeting on
Tuesday, February 22, 2000 at 7:00 p.m. in the City Hall Council Chambers, 101
Street East,Hastings,Minnesota.
Members Present: Councilmember Yandrasits, Simacek, Johnson, Hicks, Moratzka&
Mayor Werner
Members Absent: Councilmember Riveness
Staff Members Present: Dave Osberg, City Administrator;
Shawn Moynihan, City Attorney;
Tom Montgomery,Public Works Director;
Matt Weiland, City Planner;
Don Latch,Fire Chief
Mark Holmes,Assistant Fire Chief;
Mike Schutt,Firefighter;
Melanie Mesko,Administrative Assistant/City Clerk
Approval of Minutes
Mayor Werner asked if there were any corrections or additions to the minutes of
the regular meeting of February 7, 2000 and hearing none approved the minutes as
presented.
Consent Agenda
Moved by Councilmember Simacek, seconded by Councilmember Yandrasits,to
approve the Consent Agenda as presented.
6 Ayes;Nays,None.
1. Pay All Bills As Audited
2. 1999 Transfers/Fund Closings
3. Approve Safety Glasses&Footwear Policies&Authorization Forms
4. Resolution No. 2-6-2000-Approve Renewal of Consumption&Display Permit-
Knights of Columbus, 3075 Vermillion St.
5. Resolution No. 2-7-2000-Approve Massage License for Michelle Caturia
6. Fire Relief Association Pension
7. Resolution No. 2-8-2000-Aprove Premises Permit Renewal Application for
VFW Post 1210, 320 East 2" St.
8. Resolution No. 2-9-2000-Appove Transfer of Rivers Grill&Bar Liquor License
9. Resolution No. 2-10-2000-Approve Transfer of Rivers Grill&Bar Amusement
License
10. Order a Public Hearing for March 6,2000 for MN Investment Fund Application
11. Pay Estimate#3-Ridgedale Electric,Traffic Signal at General Sieben Drive& TH
55 in the amount of$59,262.22
12. Recommendation to appoint Rob Hollenbeck to the HRA
4
Hastings Cily Council Minutes for Regular Meeting of 2/22/2000 Page 2 of 4
Consent Agenda(Continued)
13. At& T Wireless Antenna Lease Agreement
14. Council Chambers Video Equipment
15. Appointment to fill a vacancy on Industrial Park Board
Award Contract for Fire Truck
Fire Chief Don Latch recommended the Council approve the bid from Metro Fire
from Elk River for an E-One Cyclone II fire truck in the amount of$380,460.
Moved by Councilmember Hicks, seconded by Councilmember Moratzka,to
accept the bid for the fire truck as presented.
6 Ayes;Nays,None.
Public Hearing to Consider Amendments to Tobacco Ordinance
Public Hearing was opened at 7:03 p.m. City Administrator Dave Osberg outlined
some of the highlights of the proposed changes,including the restriction on vending
machine or self-service machines and the requirement for a yearly compliance check.
Hearing no public comment,the public hearing was closed at 7:05 p.m.
First Reading-Proposed Tobacco Code Amendments
Moved by Councilmember Yandrasits, seconded by Councilmember Simacek, to
approve Item C-2,the First Reading Proposed Tobacco Code Amendments.
6 Ayes;Nays,None.
Public Hearing-Street Vacation on Locust Street
Public Hearing was opened at 7:07 p.m. City Planner Matt Weiland stated that the
City had received a petition for vacation of a portion of Locust Street, located South of 4th
Street East; staff is recommending approval. Hearing no public comments,the public
hearing was closed at 7:09 p.m.
Resolution No.2-11-2000-Street Vacation-Locust Street
Moved by Councilmember Yandrasits, seconded by Councilmember Johnson,to
approve Resolution No. 2-11-2000 authorizing the street vacation on Locust Street.
6 Ayes;Nays,None. Copy of resolution on file.
Vermillion River Watershed Organization
Public Works Director Tom Montgomery stated that the Planning Commission is
recommending that the City Council support the Joint Powers Agreement and stay with
the existing funding formula of 50%land area and 50%tax capacity within the
VRWMO. The committee also suggested that Harold Christenson,the City's VRWMO
representative,periodically submit a report to the Council updating them on the status of
VRWMO activities.
Hastings City Council Minutes for Regular Meeting of 2/22/2000 Page 3 of 4
Vermillion River Watershed Organization (Continued)
Moved by Councilmember Yandrasits, seconded by Councilmember Moratzka,to
approve a VRWMO Joint Powers Agreement and Watershed Management Plan as
presented.
6 Ayes;Nays,None.
Site Plan Amendment-Fluegal's Lawn& Garden (Fence)
Moved by Councilmember Simacek, seconded by Councilmember Yandrasits,to
approve the site plan amendment to allow Fluegal's Lawn&Garden to construct a fence.
6 Ayes;Nays,None.
Resolution No.2-12-2000-2020 Comprehensive Plan
City Planner Matt Weiland stated that after over two years of work City Staff is
recommending that the Council approve a resolution approving the 2020 Comprehensive
Plan.
Moved by Councilmember Moratzka, seconded by Councilmember Simacek,to
approve the 2020 Comprehensive Plan as presented with staff to work on creating a user
friendly executive summary for residents.
6 Ayes;Nays,None.
Wellness Program-Corporate Membership
Moved by Councilmember Johnson, seconded by Councilmember Hicks,to
approve the Corporate Membership at the Wellness Center for the City of Hastings
employees.
5 Ayes;Nays, 1 Councilmember Yandrasits voting against. The motion was approved.
Approve Park Plans for Wallin Park&Roadside Park
Bruce Chamberlain,the City's Park Consultant,was present to discuss the
improvements recommended for Roadside Park. There are several phases proposed,
beginning with the replacement of existing playground equipment. There was also
discussion about ensuring adequate parking.
Moved by Councilmember Hicks, seconded by Councilmember Moratzka,to
accept the Park Development Plan for Roadside Park.
6 Ayes;Nays,None.
Council then discussed Wallin Park
Moved by Councilmember Moratzka, seconded by Councilmember Johnson,to
approve the Wallin Park Development Plan with staff to work on possibly relocating the
mailboxes for the neighborhood away from the entrance of the park as well as adding
painted crosswalks for safety reasons.
6 Ayes;Nays,None.
Hastings City Council Minutes for Regular Meeting of 2/22/2000 Page 4 of 4
Adjournment
Moved by Councilmember Yandrasits, seconded by Councilmember Johnson,to
adjourn the meeting at 8:05 p.m.
6 Ayes;Nays,None.
ATTEST
Mayor City Clerk
f VI-1
Date: 03/02/2000 Time: 13:54:31 Operator: LYNNE BENSON
Page: 1
City of Hastings
FM Entry - Invoice Payment - Approval of Bills
Check # Vendor Alpha Name Description Dept Amount
------- ---------------------- ------------------------ -------- ------------
0 BOLTON & MENK INC WALLIN 9TH GRADING INSP ******** 8,303.21
0 HASTINGS AREA CHAMBER/ JAN 2000 LODGING TAX ******** 4,176.87
Total for Dept ** 12,480.08*
0 PERSONNEL DECISIONS, I HR AUDIT CONSULTANT COUNCIL 2,500.00
0 SUBURBAN RATE AUTHORI 2000 MEMBERSHIP COUNCIL 800.00
Total for Dept 6011 3,300.00*
0 BOISE CASCADE OFFICE P PAPER ADMINIST 660.97
0 BT OFFICE PRODUCTS INT CASSETTE TAPES/LTRNG MAC ADMINIST 292.69
0 FARMER BROS CO. COFFEE ADMINIST 23.92
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM ADMINIST 42.12
0 IKON OFFICE SOLUTIONS 1/12-2/12 MAINT COPY MAC ADMINIST 337.92
0 SALVERDA, DONALD E 2000 MGMT PROG REG-OSBER ADMINIST 550.00
0 UNITED TELEPHONE SYSTE FEBRUARY PHONE ADMINIST -. 896.94
Total for Dept 6020 2,804.56*
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM CITY CLE 7.31
0 HASTINGS STAR GAZETTE R-O-W- LOCUST ST CITY CLE 20.70
Total for Dept 6040 28.01*
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM FINANCE 52.66
0 GOVT ACCT.STANDARD BR GASB SUBSCRIPTION FINANCE 150.00
0 KERN, DeWENTER, VIERE 12/31/99 AUDIT INTERIM B FINANCE 3,300.00
0 NORTHSTAR CHAPTER APA 2000 MEMBERSHIP FINANCE 50.00
Total for Dept 6050 3,552.66-
0 HOISINGTON KOEGLER GRO MASTER PARK PLANNING ADMINIST 267.68
Total for Dept 6072 267.68*
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM CITY FAC 12.31
0 LIFEWORKS SERVICES INC JAN 2000 JANITORIAL SVCS CITY FAC 47.30
0 MINNEGASCO,ACCT'S PAYA FEB GAS CITY FAC 2,309.04
0 NORTHERN STATES POWER FEB ELECTRIC CITY FAC 1,145.07
0 NORTHLAND CHEMICAL SUP GLASS CLEANER CITY FAC 52.82
0 ORKIN PEST CONTROL FEB SERVICE CITY FAC 76.68
0 R & 0 ELEVATOR CO. INC MARCH MAINTENANCE CITY FAC 144.42
0 REIS,INC STARTING FLUID CITY FAC 70.37
0 SCHILLING PAPER CO. IN TOWELS/TISSUE CITY FAC 176.53
0 SDS INC. SNOW PLOWING CITY FAC 1,350.00
0 TELECOMMODITIES, INC. DISPLAY PHONES CITY FAC 205.00
0 VIKING AUTOMATIC SPRIN REPAIR LEAKING PIPE CITY FAC 1,029.50
Total for Dept 6080 6,619.04*
0 MINNEGASCO,ACCT'S PAYA FEB GAS CITY FAC 389.48
Total for Dept 6081 389.48*
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM PLANNING 30.90
Total for Dept 6090 30.90*
0 BT OFFICE PRODUCTS INT LABELS POLICE 9.12
Date: 03/02/2000 Time: 13:54:31 Operator: LYNNE.BENSON
Page: 2
City of Hastings
FM Entry - Invoice Payment - Approval of Bills
Check # Vendor Alpha Name Description Dept Amount
------- ---------------------- ------------------------ -------- ------------
0 COLOR LAB INC.(PHOTO F FILM DEVELOPING POLICE 9.46
0 DAKOTA CNTY TREAS-AUDI NOV 99 FUEL POLICE 3,522.27
0 DAKOTA CO DRUG TASK FO CELS, PHONES-DRUG TASK FO POLICE 167.70
0 DAKOTA COUNTY SHERIFF 2000 DISPATCH SERVICE POLICE 63,458.00
0 EMERGENCY VEHICLE SUPP VEH SPOTLIGHT/REPAIRS POLICE 141.28
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM POLICE 430.37
0 HASTINGS FORD-JEEP-EAG REPAIR VEHICLE DOOR HAND POLICE 215.03
0 INTOXIMETERS, INC REPAIR LABOR POLICE 99.95
0 JACK'S UNIFORM EQUIPM POLICE RESERVE EQUIPMENT POLICE 101.15
0 LADEN'S BUSINESS MACHI SVC AGREEMENT/SHREDDER POLICE 120.00
0 MILLER & HOLMES, INC. CAR WASHES-1/22-2/11 POLICE 125.00
0 NEXTEL COMMUNICATIONS CELL PHONE SERVICE POLICE 718.17
0 NORNES, STEPHANIE MANUALS POLICE 66.18
0 PERSONNEL DECISIONS, I DESIGN INTERVIEWS-PD VAC POLICE 1,050.00
0 PITNEY BOWES MONTHLY DICTATION POLICE 371.00
0 RISCH, ROD MILEAGE-HEARING POLICE 182.54
0 TECH PARTNERS COMPUTER EQUIP POLICE 324.83
0 TOLLEFSON, DAN LUNCH-COURT POLICE 9.24
0 UNIFORMS UNLIMITED UNIFORM-WEID POLICE 997.80
0 UNITED TELEPHONE SYSTE FEBRUARY PHONE POLICE 1,579.69
0 US INTERNET INTERNET SVC POLICE 9.95
0 W.H. PENNEY CO. AMMUNITION POLICE 511.20
0 ZIEGLER, DAN MEAL REIMBURSEMENT POLICE 6.58
Total for Dept 6210 74,226.51*
0 NAT'L ASSN OF TOWN WAT MEMBERSHIP D.A.R.E. 25.00
Total for Dept 6218 25.00*
0 ALLYN HOFFMAN REPAIRS FIRE 98.11
0 DAKOTA CNTY TREAS-AUDI NOV 99 FUEL FIRE 986.74
0 EDDY BROTHER, CO. LEVER/CLIP/VALVE FIRE 151.30
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM FIRE 168.68
0 MINNEGASCO,ACCT'S PAYA FEB GAS FIRE 2,171.14
0 STATE FIRE SCHOOL TRAINING FIRE 574.00
0 UNITED TELEPHONE SYSTE FEBRUARY PHONE FIRE 386.70
Total for Dept 6220 4,536.67*
0 BERGER, MARGARET OVERPMT CALL 991254-BERG AMBULANC 94.24
0 DAKOTA CNTY TREAS-AUDI NOV 99 FUEL AMBULANC 865.60
0 HOLM, MARK OVERPMT CALL9910230HOLM AMBULTANC 1.25
0 NAT'L REGISTRY OF EMT' PARAMEDIC RE-REGISTRATIO AMBULANC 225.00
0 PRAXAIR DISTRIBUTION I OXYGEN SUPPLY AMBULANC 196.84
0 REGINA MEDICAL CENTER PHARMACY SUPPLIES AMBULANC 352.15
0 RIES, JOHN OVERPMT CALL 20000025 AMBULANC 345.03
0 SELECT BENEFITS, INC. OVERPMT CALL 991601-ANDE AMBULANC 111.12
Total for Dept 6230 2,191.23-
0 DAKOTA CNTY TREAS-AUDI NOV 99 FUEL BUILDING 187.49
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM BUILDING 51.56
0 G M A C 10 LEASE PMTS - 98 CUTLA BUILDING 4,942.01
Date: 03/02/2000 Time: 13:54:31 Operator: LYNNE BENSON
Page: 3
City of Hastings
FM Entry - Invoice Payment - Approval of Bills
Check # Vendor Alpha Name Description Dept Amount
------- ---------------------- ------------------------ -------- ------------
0 LAKE COUNTRY CHAPTER I APRIL 2000 SEMINAR BUILDING 135.00
0 MESAROS, WILLIAM ICBO MEETING FEES/PARKIN BUILDING 40.00
0 NEXTEL COMMUNICATIONS CELL PHONE SERVICE BUILDING 123.52
0 TSF WIRELESS - MINNESO WIRELESS PAGER SVC BUILDING 23.68
Total for Dept 6240 5,503.26-
0 AIRTOUCH PAGING PAGING SERVICE HOUSING 26.10
0 BT OFFICE PRODUCTS INT ID POUCH W/ CLIP HOUSING 12.49
0 INT'L CONF. BLDG OFFIC 98 INT'L MAINTENANCE COD HOUSING 27.00
0 MAHCO 2000 MEMBERSHIP HOUSING 50.00
Total for Dept 6245 115.59*
0 DAKOTA CNTY TREAS-AUDI NOV 99 FUEL ENGINEER 213.11
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM ENGINEER 57.91
0 GURNEY, DAVID 1/26-2/18 MILEAGE ENGINEER 107.59
0 LEAGUE/MN CITIES INS T SAFETY WORKSHOP-MIKISKA ENGINEER 20.00
0 MINNESOTA COMPUTER SUP HP DATA TAPES ENGINEER 2,395.90
0 NORTHSTAR REPRO PRODUC COLOR BOND/CHECK PLOT ENGINEER 122.34
0 SUPERIOR WIRELESS OF M POW CASE ENGINEER 10.65
0 VECTOR INTERNET SERVIC ISDN LINE MONTHLY SVC ENGINEER 168.95
Total for Dept 6311 3,096.45-
0 ANDERSEN, E.F. & ASSOC SIGNS STREETS 261.67
0 DAKOTA CNTY TREAS-AUDI NOV 99 FUEL STREETS 4,728.65
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM STREETS 121.93
0 HASTINGS FORD-JEEP-EAG U-JOINTS STREETS 72.91
0 KREMER SPRING & ALIGNM CORR FRONT END ALIGNMENT STREETS 407.45
0 LITTLE FALLS MACHINE I DRIVE SHAFT STREETS 49.73
0 MINNEGASCO,ACCT-S PAYA FEB GAS STREETS 910.71
0 NEXTEL COMMUNICATIONS CELL PHONE SVC STREETS 438.53
0 NORTHERN STATES POWER FEB ELECTRIC STREETS 333.47
0 SDS INC. SNOW PLOWING STREETS 1,728.00
0 UNITED TELEPHONE SYSTE FEBRUARY PHONE STREETS 205.45
0 UNIVERSITY OF MINNESOT WEED SCHOOL-BIRK STREETS 120.00
Total for Dept 6312 9,378.50-
0 COLT ELECTRIC INC. BALAST KITS STREET L 435.80
0 NORTHERN STATES POWER FEB ELECTRIC STREET L 1,235.41
Total for Dept 6313 1,671.21-
0 JOHNSON, DARBIE A.D. 1/11-2/18 MILEAGE AQUATIC 134.23
0 METROCALL PAGER SERVICE AQUATIC 11.25
0 MINNEGASCO,ACCT-S PAYA FEB GAS AQUATIC 185.70
0 NAT-L RECREATION & PAR AQUATIC CONF REGISTRATIO AQUATIC 625.00
Total for Dept 6511 956.18*
0 BAHLS SERVICE TIRE REPAIR PARKS/RE 24.16
0 BECKER ARENA PRODUCTS, HOCKEY NETS PARKS/RE 80.66
0 C. EMERY NELSON, INC. ELEMENT/V-BELT/OIL PARKS/RE 111.51
0 DLT SOLUTIONS, INC. ACAD LT 2000 PARRS/RE 419.25
Date: 03/02/2000 Time: 13:54:31 Operator: LYNNE BENSON
Page: 4
City of Hastings
FM Entry - Invoice Payment - Approval of Bills
Check # Vendor Alpha Name Description Dept Amount
------- ---------------------- ------------------------ -------- ------------
0 DOERER'S GENUINE PARTS CLAMPS/EX4 PARKS/RE 386.95
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM PARKS/RE 89.16
0 GERLACH SERVICE,INC. WINCH PARKS/RE 255.55
0 MCNAMARA, MARTY FRIENDS OF MISS RIVER MT PARKS/RE 10.00
0 MINNEGASCO,ACCT'S PAYA FEB GAS PARKS/RE 699.50
0 NATURAL PATH FORESTRY WORKSHOP-SMITH PARKS/RE 95.00
0 NORTHERN STATES POWER FEB ELECTRIC PARKS/RE 285.89
0 RIVER VALLEY CLINIC STEVENS-RANDOM DRUG TEST PARKS/RE 117.00
0 UNITED TELEPHONE SYSTE FEBRUARY PHONE PARKS/RE 168.36
Total for Dept 6520 2,742.99*
0 WESTFIELD INS. COMPANY COMM INS PACKAGE/YR PREM CULTURE/ 2,603.00
Total for Dept 6560 2,603.00*
0 DAKOTA CNTY TREAS-AUDI TAX INCREMENT FINANCE CH ADMINIST 2,783.00
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM ADMINIST 17.43
Total for Dept 6631 2,800.43-
0 SDS INC. SNOW PLOWING OPERATIO 1,377.00
Total for Dept 6632 1,377.00*
0 BT OFFICE PRODUCTS INT PAPER-PIONEER ROOM HISTORIC 109.64
Total for Dept 6638 109.64*
0 MIDWEST PHOTO SERVICE PROCESSNG FOR PAT YATES PIONEER 34.05
Total for Dept 6641 34.05*
0 BOLTON & MENK INC LOCK/DAM ROAD SURVEY/DES OTHER SE 15,569.95
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM OTHER SE 4.06
0 SEH ENGINEERS CONSULT-SIGNAL GSD/HWY 5 OTHER BE 364.90
0 TKDA ENGINEERS SPACE NEEDS STUDY OTHER BE 712.92
Total for Dept 6700 16,651.83*
0 HOISINGTON KOEGLER GRO ROADSIDE PARK ROADSIDE 2,904.49
Total for Dept 6772 2,904.49-
0 HOISINGTON KOEGLER GRO WALLIN PARK WESTWOOD 1,953.84
Total for Dept 6792 1,953.84*
0 FIRST NAT'L BANK PRINCIPAL MISCELLA 66,430.00
Total for Dept 6800 66,430.00*
0 THE DAVID AGENCY 2ND QTR AGENCY FEE INSURANC 3,000.00
Total for Dept 6923 3,000.00*
0 ACE HARDWARE CABLE TIES WATER 47.66
0 AMERICAN WATERWORKS AS AWWA CONFERENCE-HEUSSER WATER 495.00
0 CONTINENTAL SAFETY FIRE EXT SIGN WATER 54.74
0 DAKOTA CNTY TREAS-AUDI NOV 99 FUEL WATER 1,788.73
0 ECOLAB PEST ELIM.DIVIS PEST CONTROL WATER 71.67
Date: 03/02/2000 Time: 13:54:32 Operator: LYNNE BENSON
Page: 5
City of Hastings
FM Entry - Invoice Payment - Approval of Bills
Check # Vendor Alpha Name Description Dept Amount
------- ---------------------- ------------------------ -------- ------------
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM WATER 81.10
0 GOPHER STATE ONE-CALL JAN ONE CALL SERVICE WATER 61.25
0 GRAYBAR ELECTRIC FLUKE METER WATER 234.34
0 MINNEGASCO,ACCT'S PAYA FEB GAS WATER 1,133.72
0 MN DEPARTMENT OF HEALT METRO WATER SCHOOL WATER 300.00
0 MOTOR PARTS SERVICE CO BULBS WATER 10.55
0 MPWA UTILITY INSP SCHOOL WATER 200.00
0 NEXTEL COMMUNICATIONS CELL PHONE SVC WATER 390.16
0 NORTHERN STATES POWER FEB ELECTRIC WATER 380.35
0 REIS,INC REPAIR KIT WATER 7.84
0 TWIN CITY WATER CLINIC BACTERIA ANALYSIS WATER 96.00
0 UNITED BUILDING CENTER STYROFOAM WATER 21.14
0 UNITED TELEPHONE SYSTE FEBRUARY PHONE WATER 205.44
0 WATER PRO MXU BRACKETS WATER 130,543.69
Total for Dept 7100 136,123.38*
0 FLEXIBLE PIPE TOOL CO SEWER HOSE WASTEWAT 1,533.60
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM WASTEWAT 33.35
0 MACQUEEN EQUIPMENT, IN AIR TOGGLE SWITCH WASTEWAT 83.20
0 NORTHERN STATES POWER FEB ELECTRIC WASTEWAT 117.35
Total for Dept 7300 1,767.50*
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM TRANSIT 13.17
0 MCKAY'S AUTO SERVICE TRAMSMISSION RPR-T3 TRANSIT 4.40
0 MN BODY & EQUIPMENT CO REPAIR TRAC BUS TAILLIGH TRANSIT 6.75
0 NINE EAGLES GOLF CO. SWEATSHIRT/PARKA-MOES TRANSIT 96.00
0 UNITED TELEPHONE SYSTE FEBRUARY PHONE TRANSIT 51.71
Total for Dept 7500 172.03*
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM TRANSIT- 21.72
Total for Dept 7501 21.72*
0 DAKOTA CNTY TREAS-AUDI NOV 99 FUEL TRANSIT- 898.82
0 MCKAY'S AUTO SERVICE TRAMSMISSION RPR-T3 TRANSIT- 211.75
0 MN BODY & EQUIPMENT CO REPAIR TRAC BUS TAILLIGH TRANSIT- 108.22
Total for Dept 7502 1,218.79*
0 1ST LINE BEVERAGES INC BEVERAGES CIVIC AR 266.34
0 DALCO DOME TOP FOR TRASH CANS CIVIC AR 173.21
0 DIPPIN DOTS, INC. DIPPIN DOTS ICE CREAM CIVIC AR 650.00
0 FARMER BROS CO. COFFEE/COCOA/CIDER CIVIC AR 372.63
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM CIVIC AR 32.54
0 GARTNER REFRIGERATION REPLACE POWER HEAD CIVIC AR 600.57
0 INSPEC, INC. ENG SVC FOR BEAM INSPECT CIVIC AR 1,200.92
0 JOHNSON, MICHAEL PIZZAS CIVIC AR 184.00
0 MIDWEST COCA-COLA BTLG POP/WATER/POWER AID CIVIC AR 260.00
0 MINNEGASCO,ACCT'S PAYA FEB GAS CIVIC AR 5,401.14
0 NORTHERN STATES POWER FEB ELECTRIC CIVIC AR 6,967.94
0 OSMOSE, INC. WOOD ARCH PRESERVATIVE T CIVIC AR 29,907.00
0 R & R SPECIALITIES, IN BLADE GRINDS CIVIC AR 70.00
Date: 03/02/2000 Time: 13:54:32 Operator: LYNNE BENSON
Page: 6
City of Hastings
FM Entry- Invoice Payment - Approval of Bills
Check # Vendor Alpha Name Description Dept Amount
------- ---------------------- ------------------------ -------- ------------
0 SYSCO, MINNESOTA FRANKS/PRETZELS/NACHOS CIVIC AR 610.03
0 THERMOGAS CO OF HASTIN CYLINDER FILLS CIVIC AR 202.08
0 UNITED TELEPHONE SYSTE FEBRUARY PHONE CIVIC AR 165.28
Total for Dept 7700 47,063.68-
0 ACE HARDWARE BOLTS/NUTS HYDROELE 20.02
0 COLT ELECTRIC INC. HYDROELE 270.00
0 FORTIS BENEFITS INS CO FEB 2000 PREMIUM HYDROELE 13.50
0 HOSE, INC. QTR REMA BLACK W/HARDNER HYDROELE 156.40
0 KUSSKE MECHANICAL, INC 4 PIPE AND FITTINGS HYDROELE 222.10
0 MENARDS BUILDING SUPPLIES HYDROELE 314.24
0 QUALITY FLOW SYSTEMS 4" SUBMERSIBLE PUMP HYDROELE 4,842.56
0 ROTHER MACHINE INC. WELD BANDING STRIPS HYDROELE 143.78
0 SEARS AIR CONDITINER HYDROELE 202.22
0 UNITED TELEPHONE SYSTE FEBRUARY PHONE HYDROELE 46.16
Total for Dept 7900 6,230.98*
Grand Total 424,378.36*
March 6, 2000
APPROVED:
City Administrator
Finance Director
Councilmember Simacek
Councilmember Riveness
Councilmember Johnson
Councilmember Moratzka
Councilmember Hicks
Councilmember Yandrasits
Mayor Werner
9. VI-2
H 116A
TO: Mayor Werner and-City Councilmembero
FROM: Melanie Meoko,Administrative Asoiotant/City Clerk
DATE: February 29, 2000
RE: Approval of Code Enforcement ]nopector Position Description &5alary
5chedule
Keaueoted Council Action:
Approve the attached position description and Salary schedule and authorize advertising
for the position of Code Enforcement Inspector.
Background:
With the construction season fast approaching, otafF io req,ueoting approval of the
attached position description for Code- Enforcement lnopector. Thio position hao been
vacant oince late 1999 when Alam 5trand reolgned and-was previously titled "Building
Inspector,"the content of the description hao not changed other than the title. Staff io
also requesting-a pay otructure for thio-pooition in the range of$3,097—$3,871/month.
The otar, rate correopondo with-both the Council approved non-union oalary ochmfule for
2000 ao well ao the proposed compensation otudy, recommended by Kelsey.
if you have any queotiono, pleaoe do not hesitate to contact me.
CITY OF HASTINGS
101 4th Street East • Hastings, MN 55033-1955
651-437-4127 • Fax: 651-437-7082
City of Hastings
Position Description
Position Title: Code Enforcement Inspector
Department: Inspections &..Code..Enforcement
Reports To: Inspections & Code Enforcement Supervisor
Exempt-_ Yes
Normal Shift: 8:00 a.m. -4:30 p.m.
*Periodic evening meetings.and other responsibilities-may result
in additional hours not within normal shift times
Approved by
City CounciL•_. ---
SUMMARY
This-is an exempt_position responsible-for assisting,in-the compliance,enforcement,
and interpretation of City of Hastings building code. Position reports .to the
Inspections and Code Enfnraement. Supervisor_ This position will_include both
outside and indoor inspection and,administrative tasks. This is not an entry-level
position.
MAJOR AREAS OF RESPONSIBILITY
1. . Review plans for compliance-with City_and.State codes and-regulations.
2. Inspect buildings for compliance with building codes and approved plans.
3. Assist contractors,_property-owners,and the general public with City and
State building code interpretations.
4_. Prepare.and.maintain necessary records and reports.
5. Issue orders of correction for non-compliance with City code.
6_ Ability to_communicate with_the-public and City staff in a clear,courteous and
tactful manner.
REQUIRED QUALIFICATIONS:
1. High School Diploma or equivalent;
2. Minnesota Building Official Certification;
3. Minimum. 1_ year municipal code enforcement experience in plumbing,
mechanical, and building codes; and
4 Minnesota-Class-C-Dri-ver-s license,
Hastings on the Mississippi
City of Hastings Page 2
Position Description: Code Enforcement Inspector—Building
DESIRED QUALIFICATIONS:
1. 24 years municipaL code_ interpretation and enforcement related to
commercial and residential structures;
2. Advanced-courses-relating to.building.inspection technglogy;
3. MPCA On-Site Sewage Inspector Certification;
4_ Experience-with-computer softwars..and_.permit processing programs.
Application materials can be obtained by calling 651-437-4127. A completed application form may
be submitted to the Administrative Assistant/City C1erk,.101 Fourth Street East,Hastings,.MN.5,5033
for consideration. Applicants are encouraged to include supplemental information that demonstrates
previous-experience-The City.of Hastings_is_.an.FquaL Opportunity Employer.._
VI-3
_ --
TO: Mayor Werner and City CouncilmemberS
FROM: Melanie Mesko,Administrative Assistant/City Clerk
DATE: March 1,2000
RE: Approval of Fire Chief Position Description &5alary 5chedule
Requested Council Action:
Approve the attached position description and salary Schedule and authorize advertising
for the position of Fire Chief.
Background:
Chief Latch will be retiring the end of May, 2000,and Staff is requesting approval of the
attached position description for Fire Chief and authorization to begin advertisinq for the
position. 5taff iS also requesting a Pa-,structure for this position in the range of$4,926 -
$6,157/month. The Start rate corresponds With the proposed compensation study,
recommended by Kelsey.
if you have any questions, please do not hesitate to contact me.
POSITION DESCRIPTION
POSITION TITLE: Fire Chief/Ambulance Director/Emergency Manager
DEPARTMENT: Fire
STATUS: Regular,Exempt
ACCOUNTABLE TO: City Administrator
DATE APPROVED: March b,2000
POSITION SUMMARY
Performs a variety of technical, administrative, and supervisory work in planning,
organizing, directing and implementing fire prevention, suppression and emergency
medical services to prevent or minimize the loss of life and property by fire and emergency
medical conditions. Responsible for the overall management and supervision of the
ambulance service for the delivery of highly competent, specialized emergency medical
care and treatment. Serves as Emergency Manager for City.
SUPERVISI.ON.RECEIVED:
Works under the General Guidance and Direction of the City Administrator.
SUPERVISION EXERCISED:
Supervises the Assistant Fire Chief and Secretary directly, and other department staff,
officers or volunteers through subordinate officers.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Manages, plans, coordinates, supervises and evaluates the Fire and Ambulance
Departments.
Establishes policies and procedures for Fire and Ambulance Departments in order to
implement directives from the City Administrator or City Council.
Manages, directs, and supervises the Emergency Management Operations of the City.
Plans and implements Fire and Ambulance programs for the City in order to better carry
out the policies and goals including those set forth in the City's Affirmative Action Plan;
reviews Departmental performance and effectiveness; formulates programs or policies to
alleviate deficiencies.
City of Hastings
Position Description:lire Chief Page 2
Supervises and coordinates the preparation and presentation of an annual budget for Fire
and Ambulance Departments; directs the implementation of the Departments' budgets;
plans for and reviews specifications for new or replaced equipment.
Responds to alarms and may direct activities at the scene of major emergencies, as
required.
Directs and supervises the inspection of buildings and other properties for fire hazards and
enforces fire prevention ordinances.
Directs and supervises the operation of department in-service training activities.
Controls the expenditure of departmental appropriations.
Handles grievances, maintains Departmental discipline and the conduct and general
behavior of assigned personnel.
Prepares and submits reports to the City Administrator regarding the Departments'
activities and prepares a variety of other reports as appropriate including the annual report
of activities.
Plans departmental operation with respect to equipment, apparatus, and personnel;
supervises the implementation of such plans.
Assigns personnel and equipment to such duties and uses as the service requires; evaluates
the need for and recommends the purchase of new equipment and supplies.
Meets with elected or appointed officials, other Fire/Ambulance officials, community and
business representatives and the public on all aspects of the Departments' activities.
PERIPHERAL DUTIES:
Attends conferences and meetings to keep abreast of current trends in the field; represents
the City Fire/Ambulance Departments in a variety of local, county, state and other
meetings.
Performs the duties of command personnel as needed.
Serves as a member of various employee committees.
City of Hastings
Position Description: lire Chief Page.3
REQUIRED QUALIFICATIONS:
Necessary Knowledge, Skills and Abilities:
(A)Associate of Arts Degree;
(B) Thorough knowledge of modern fire suppression and prevention and
emergency medical services principles, procedures,techniques, and equipment;Working
knowledge of State and Federal laws and regulations; Considerable knowledge of
applicable laws, ordinances, departmental standard operating guidelines and regulations;
(C)Ability to train and supervise subordinate personnel;Ability to perform work
requiring good physical condition;Ability to communicate effectively orally and in writing;
Ability to exercise sound judgment in evaluating situations and in making decisions;
Ability to effectively give and receive verbal and written instructions;Ability to establish
and maintain effective working relationships with other employees, supervisors and the
public;
(D) Successful completion of recognized Minnesota Department of Education
Officer Training,Fire Tactics and Advanced Instructor Training;
(E) Three(3) credits from an accredited school or schools in each of the following
categories: Fire Science,Fire Prevention and Fire Administration; or
(F) An equivalent combination of knowledge, skills and abilities.
PREFERRED QUALIFICATIONS:
Education and Experience:
(A) 4-year degree in Public Administration,Political Science,Fire Science or
related field, and
(B) Seven(7)years of experience in fire or emergency medical service work, three
(3)years of which must have been equivalent to fire captain or higher, and
(C) Completion of the National Fire Academy Executive Officers Program, or
(D)An equivalent combination of education and experience.
a
City of Hastings
Position Description: lire Chief Page 4
SPECIAL REQUIREMENTS:
(A)Must be eighteen(18)years of age or older at time of hire;
(B)Must possess, or be able to obtain by time of hire a valid State Driver's
License without record of suspension or revocation in any state;
(C)No felony convictions or disqualifying criminal histories within the past seven
years;
(D) Ability to read and write the English language, and
(E) Ability to meet Departmental physical standards.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is frequently required to sit; talk or
hear; stand; walk; use hands to finger, handle or operate objects, tools, or controls; and
reach with hands and arms. The employee is occasionally required to climb or balance;
stoop,kneel, crouch, or crawl; and taste or smell.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift
and/or move up to 100 pounds. Specific vision abilities required by this job include close
vision, distance vision, color vision, peripheral vision, depth perception, and the ability to
adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Work is performed primarily in office vehicles, and outdoor settings; in all weather
conditions, including temperature extremes, during day and night shifts. Work is often
performed in emergency and stressful situations. Individual is exposed to hearing alarms
and hazards associated with fighting fires and rendering emergency medical assistance,
including smoke, noxious odors,fumes, chemicals, liquid chemicals, solvents and oils.
L
City of Hastings
Position Description:Dire Chief Page 5
The employee occasionally works near moving mechanical parts and in high, precarious
places and is occasionally exposed to wet and/or humid conditions, fumes or airborne
particles,toxic or caustic chemicals, risk of electrical shock, and vibration.
The noise level in the work environment is usually quiet in office settings, and loud at an
emergency scene.
SELECTION GUIDELINES:
Formal application; review of education and experience; appropriate testing and
interviews; oral interview; background check; physical agility; drug screening; final
selection and pre-employment medical examination. NOTE: Appointees will be subject
to completion of a standard probationary period.
The examples of duties are intended only as illustrations of the various types of work
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar;related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer
and the employee and is subject to change by the employer as the needs of the employer
and requirements of the job change.
VI-4
Mam ra d
To: Mayor Werner&Councilmembers
From: Melanie Mesko,Administrative Asslstartt/City Clerk
Date: March 1,2000
Re: Resolution- Application for Renewal of Premise Permit for Lawful Gambling
at Eagles Aerie#2?-1Z- Eagles Aerie,_1220 Vermillion 5treet
Council Action Requested:
Adopt the attached resolution which approves a Class B Lawful Gambling Premises Permit
Renewal Application at Eagles Aerie-#2212, located at 1220 Vermillion 5treet. The license
will expire on April 30, 2002.
Backgro�nd:
Application has-been received for a renewal of a premiee permit for lawful 3arnbl-ino at Eagles
Aerie #2212, located at 1220 Verm-fflioft 5treet. ThLo application is for a-C1ago B license,
which allows full-tabs,tipboards, paddlewheels and raffles.
Staff has provided all gambling license folders with a monthly reporting.form to be used for
reporting gambling expenditurme,and donationawithIii theCitys trade area._Gtaff is aria
working with the Eagles and has received most of the required reporting paperwork for 1999.
Attachments•
r revolution approving a Ciao B Caw&-Oaml7ling Premi5e5 Permit genewal
Application(Attached)
2. Renewal App/ication(On F1/e)
CITY OF HASTINGS
DAKOTA COUNTY,.MINNESOTA
RESOLUTION 03- -00
RESOLUTION OF THE.CITY COUNCIL-OF THE CITY OF HASTINGS
APPROVING THE RENEWAL OF A CHARITABLE GAMBLING
LICENSE-BY THE EAGLES-AERIE#2212
WHEREAS,the Eagles Aerie#2212 located at 1220 Vermillion Street has a current license
to conduct_Charitable_Gambling; and
WHEREAS,the license_expires_ApriL10,2000 and-the-Minnesota Gambling Roardrequires
a resolution, from the City Council to approve the applicant's license;
WHEREAS,-the premise_application.is forC:lass-Rwhichpermits raffles,paddlewhee4s, tip
boards, and pull-tabs; and
WHEREAS,.the Eaglm-Aerie,#2212_shall_compiy..with-alLapplicablelaws governing-lawful
gambling,including the requirement for 50% of lawful gambling expenditures to be used for lawful
purposes_with the_City of Hastings trade area.
NOW,_THEREFORE,BE_IL RES-OLVEII by the_City Council P the_City of Hastings that
the Mayor and Administrative Assistant/City Clerk are authorized and directed to sign this resolution
and.forward-it to the Minnesota_I2epartment of_Gaming,.Gambling Control Division,_ showing
approval of this application for a Premise Permit at the Eagles Aerie#2212.
ADOPTER BY THF CITY COUNCIL.OF HASTINGS,IVIINNESOTA THIS.& DAY
OF MARCH,2000.
Ayes:
Nays:
Absent:
Miehaet&Werner,Mayon
Melanie-Mesko,Adn�inistrali %-AssWant/City-Cler4
(SEAL)
V/-5
[errs .u=m = -
To: Mayor Werner and City Eouncilmembers
From: . Melanie Mcoko,Adminiatrative AeeistanVCity_Clerk
Date: March 1,2000
Re: Application for Gambling Premises Permit Jack J.Jorgensen Charitable
Trust-at Hastings Country Club,located at 2015 Westview Drive
Recommended Cray Council Action:
Approve the attached Resolution, waiving the 30r-day waiting period for the Jack J.
Jorgensen Charitable Trust_andauthor mg-the-Jbrgmoen Truat to conduct a_.raCfle.on:July
24, 2000.
l5a-c�ound•
Application has been received from the Jack J.Jorgensen Trust to conduct a raffle for their
organization on July 24, 2000-at the Hastings Country Club, located at 2-015 W6otvlew
Drive in Hasting5. The raffle's total value of prizes is estimated not to exceed $2,500.00.
If Council Should approve this application, the attached resolution will be sent to- the
Minnesota Lawful Gambling Board:showing the City's approval to allow the raffle and also
to waive the 30-day waiting period.
The Gambling Control Board allows up-to 5 licenses of this type to be issued to a nonprofit
organization peryear.
Should you have any concerns or questions, please do not hesitate to contact me.
Attachment.•
1. Resolution- Waiving the 30 day waiting period for the Jack J. Jorgensen Charitable
Tr.not at Hastings Country. Club,_located-at 2015 Weotview Drive
RESOLUTION NO.
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE
CT-TY OF HASTINGS,MINNESOTA
HELD: MARCH 6,2000
Pursuant-to-due-calland.notice_thereofra_regularmeeting.o£.the City Council-of-the-City of
Hastings, Dakota and Washington Counties, Minnesota,was duly held at the City Hall in said City
on-the.6th of March,2000,at-7--00 o'clock-P.M._for the-purpose-in-part of authorizing__Resolution
No. , waiving the 30 day waiting period for the Jack J. Jorgensen Charitable Trust, and
authorizill the_JackL Jorgensen CharitahlaTrustto.conductara$le_on July 2.4,2000 at-the Hastings
Country Club at 2015 Westview Drive.
The_fallawing Councilmemberswere..Msent:
and the following Councilmembers were absent.
Councilmemher introduced the_following_resolution.and_maved_its adoption:
RESOLUTION NO.
RESO 19TION WAAzPW-,-THE 30-DAY WAFTTNO PERIOD
FOR THE JACK J. JORGENSEN CHARITABLE TRUST
W HEREAST the Jacky Jorgensen Charitable_Trust_has-presented an application to the,City
of Hastings to conduct a raffle on July 24, 2000, at the Hastings Country Club, at 2015 Westview
Drive-in-Hastings; and
WHEREASrthe_Minnegota Lawfiil Gambling Hoard requires a.Resolution_be_passed to
waive the 30-day waiting period; and
WHEREAS,the application for Exemption_from i_a & .Gambling license.has.been_presented;
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Hastings that
the_Magor.and.City Clerk.are_.authorized and-directed-to sign_this.resolution_and forward-to the
Minnesota Department of Gaming, Gambling Control Division, showing the 30 day waiver and the
ann�rn_val-o£this..apPlication for an Exemption from Lawfu _Gambling License__
The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember, rand,a$eLf ddisais, vote being takenthereon,
the following voted in favor thereof-
and the
hereofandthe fol 1c►wingvoted against the_same:
Whereupon said resolution was declared duly passed and adopted.
Mkk�-D.- Werner,Maym -
ATTEST:
Meknie-Mesk&,A&Wnistrufeve-Assisftnt1 tf Gerk
(SEAL)...
VI-6
.. I. _.:: RI
To: Mayor Werner and City Councilmembers
From: Melanie Mesko, Administrative Assistant/City Clerk
Date: March 1, 2000
Re: Approval of On-Sale Liquor License at Sky Dragon Buffet, 1355 South
Frontage Road, Suite 440
Council Action Requested:
Approve the application for on-sale liquor licenses at the Sky Dragon Buffet, pending
successful background check and receipt of all necessary paperwork.
background:
ound:
Staff received an application from Mr.Zhou Quan Ni foram on-sale liquor licenses at the Sky
Dragon Buffet. A background check is being conducted, and Staff i5 awaiting final
paperwork.
Attachments:
1. Resolution
Application materials on file
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 03- -00
RESOLUTION APPROVING APPLICATION FOR
LIQUOR LICENSE AT SKY DRAGON BUFFET
WHEREAS, the Zhou Quan Ni has presented application to the City of Hastings for
a liquor license at Sun Moon Buffet, 1355 South Frontage Road, Hastings,Minnesota; and
WHEREAS, paperwork is being received and a background check is currently being
conducted by the Hastings Police Department.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hastings that the Mayor and Administrative Assistant/City Clerk are authorized and directed
to sign this resolution approving the liquor license at Sun Moon Buffet, 1355 South Frontage
Road, Suite 440 pending receipt of all final paperwork and successful completion of
background check.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS
6`h DAY OF MARCH, 2000.
Ayes:
Nays:
Absent:
Michael D. Werner,Mayor
Melanie Mesko, Administrative Assistant/City Clerk
(SEAL)
VI-7
IVIEMOKANC2UM
To: Mayor Werner and City Councilmembers
From: _ Melanie_Me!akor.Administrative_AO.5ir2tantLCity.Clerk
Date: March 1,2000
Re: Transfer_of On-5ale & 5unday Licenses at Mississippi Belle, 101 2nd Street
East
Council Action Requested:
Approve the transfer of on-sale liquor-& 5unday on-sake liquor licenses at the Mi55i55ippi.
Belle from Highwood. Foodservices; Inc_ to Mr. frank Amandola, pending successful
background check and receipt of all necessary paperwork.
Background:
Staff received an application from Mr. Frank Amandola.to transfer the current on-sale &
Sunday on-sale liquor licenses at the Missi55ippi Belle: A background check i5 being
conducted, and Staff is awaiting final paperwork.
Attachments:
1. Resolution
Application materials on file
CITY OF HASTINGS
DAKOTA COUNTY,MINNESOTA
RESOLUTION NO. 03- -00
RESOLUTION APPROVING-APPLICATION FOR TRANSFER-OF.
LIQUOR LICENSE AT MISSISSIPPI BELLE
WHEREAS,Mr. Frank Amandola has presented application to the City of Hastings-
to transfer the liquor license at the Mississippi Belles, 101 2' Street East, Hastings,
Minnesota; and
WHEREAS, staff is awaiting receipt of all necessary paperwork and a background
check is currently being conducted by the Hastings Police Department.
NOW, THEREFORE, BE IT RESOLVED by- the City Council of the City of
Hastings that the. Mayor and Administrative Assistant/City Clerk are authorized and_
directed to sign this resolution transferring the liquor license at the Mississippi Belle, 101
2nd Street East from Highwood Foodservices to Mr. Frank Amandola pending receipt..of
A final paperwork and successful completion of background check.
ADOPTED BY THE-CITY COUNCIL OF THE CITY OF HASTINGS-THIS Wh
DAY OF MARCH,2000.
Ayes:
Nays:
Absent:
Michael D.Werner, Mayor
Melanie-Mesko-, AdministrativeAssistant/City Clerk
(SEAL)
r VI-8
MEMO
To: Honorable Mayor and City Council Members
From: Tom Montgomery
Subject: Resolution-Receiving 2000 Improvement Program Feasibility Report and Ordering
Improvement Public Hearing for March 20, 2000
Date: March 2, 2000
The Feasibility Report on the proposed 2000 Street and Utility Improvement Program
will be handed out at the Council meeting on Monday night. Enclosed for Council approval is a
resolution accepting the feasibility report and ordering the improvement public hearing to be held
at the March 20,2000 Council meeting. A copy of the hearing notice is also enclosed.
CITY OF HASTINGS
Dakota County,Minnesota
Resolution No.
RESOLUTION RECEIVING REPORTS AND CALLING HEARING ON 2000 STREET
AND UTILITY IMPROVEMENTS
WHEREAS,pursuant to resolution of the City Council dated 10-18-1999, a report has been
prepared by the Public Works Director with reference to the"2000 Street and Utility
Improvement Program"for the following projects:
2000-1 General Sieben Dr. -West 4' St. to Featherstone Road
2000-2 W. 4t' St. - General Sieben Dr. to West Corp. limits
2000-3 6' Street-Bailly to East; 7t' Street-Bailly to East
2000-4 Featherstone Road to W. corp limits
2000-5 11' Street-Ashland to Pine Street
2000-6 10''' Street-Maple to Pine Street
2000-7 91 Street-Maple to Pine Street
2000-8 Forest Street- 111 to 12t' Street
2000-9 10' Street -Vermillion St. to Ashland Street
and said report was received by the City Council of Hastings,Minnesota.
NOW,THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS; that
1. The City Council will consider the improvements in accordance with the report and
assess the abutting property, and assess benefits for all or a portion of the cost of the
improvements pursuant to Chapter 429 of the Minnesota Statutes at an estimated cost of
the improvements of$3,005,963.39
2. A public hearing will be held on such improvements at 7:00 PM,Monday, March 20,
2000 at City Hall at 101 E. 4th Street, and the City Clerk shall give mailed and published
notice of such hearing and improvements as required by law.
M AFEASBLTY\2000\2000HEARE S.WPD
ADOPTED BY THE CITY COUNCIL OF HASTINGS,MINNESOTA,THIS 6`h DAY
OF MARCH,2000.
Ayes:
Nays:
Michael D. Werner, Mayor
ATTEST:
Melanie Mesko, City Clerk
SEAL
MAFEASBLTY\2000\2000HEARES.WPD
CITY OF HASTINGS
101 4th Street East - Hastings, MN 55033-1955
651-437-4127 - Fax: 651-437-7082
NOTICE OF PUBLIC HEARING
2000 STREET AND UTILITY IMPROVEMENT HEARING
7:00 PM,Monday, March 20, 2000
Hastings City Hall
To Whom It May Concern:
Notice is hereby given that the City Council of Hastings, Minnesota will meet in the City
Council Chambers, City Hall, 101 E. 4th ST., at 7:00 PM, Monday, March 20, 2000, to consider
making of the following described 2000 Street and Utility improvements.
PROJECT 2000-1, GENERAL SIEBEN DRIVE FROM 4TH ST.TO FEATHERSTONE ROAD
This improvement is proposed to include:
Street, storm sewer, sanitary sewer, sidewalk, and bituminous trail construction.
PROJECT 2000-2, 4T11 ST.FROM GENERAL SIEBEN DR.TO THE WEST CITY LIMITS
This improvement is proposed to include:
Street, storm sewer, sidewalk, and bituminous trail construction.
PROJECT 2000-3, 6-STREET-BAILLY TO EAST AND 7TH STREET-BAILLY TO EAST
This improvement is proposed to include:
Street&storm sewer construction, watermain, sanitary sewer& services.
PROJECT 2000-4, FEATHERSTONE ROAD FROM THE EAST FEATHERSTONE PROPERTY LINE TO THE
WEST CITY LIMITS
This improvement is proposed to include:
Street, storm sewer, sidewalk , and watermain construction . Sanitary sewer
extension west to Glenlou Way.
PROJECT 2000-5, 11TH ST.FROM ASHLAND TO PINE
This improvement is proposed to include:
Street, storm sewer, and sidewalk construction.
PROJECT 2000-6, 10TH ST. FROM MAPLE TO PINE ST.
This improvement is proposed to include:
Street and storm sewer construction.
Hastings on the Mississippi
PROJECT 2000-7, 9-ST.FROM MAPLE TO PINE ST.
This improvement is proposed to include:
Street and storm sewer construction.
PROJECT 2000-8, FOREST STREET FROM 11TH STREET TO 12TH STREET.
This improvement is proposed to include:
Street and storm sewer construction
PROJECT 2000-9, 10-STREET FROM VERMILLION STREET TO HIGHWAY 55..
This improvement is proposed to include:
Street, storm sewer, and sidewalk construction
LEGAL DESCRIPTIONS OF PROPERTY TO BE ASSESSED
The following properties are proposed to be assessed for these improvements:
Project 2000-1 & 2000-2 General Sieben Drive from 41' Street to Featherstone Road and 4"
Street from General Sieben Drive to the West City Limits
All or part of the following property abutting
Section 29 Twn 115 Range 117.N V2 of NW 1/4 Ex N 297 Ft of S 330 Ft of W 330 Ft&Ex
E 660 Ft
Project 2000-3 6'Street-Bailly to East and 7" Street Bailly to East ;
ADDITION LOTS AND BLOCKS
Town of Hastings Lots 2-8,Block 134;Lots 5 & 6,Block 130;.Lots 1-6,Block
135; Lots 3 & 4,Block 136.
Project 2000-4 Featherstone Road from the East Featherstone Property Line to the West City
Limits
ADDITION LOTS AND BLOCKS
Summit Point Lot 19,Block 2;Lot 2,Block 1 &Int in common area known
as Lot 1,Block 1
S 350 Ft of E 186.7 Ft of SE 1/4 of SW 1/4 Sec 20, T115,R17.
Pt SE 1/4 of SW 1/4 Com SE Cor WALSL 186.70 Ft to Beg Cont W AL S L 32.30 Ft N 315 Ft
N 35DI8M40S W 58.82 Ft N 452 Ft 841)12M10S E 247.22 Ft to E L S OD28M50S E AL E L 490
Ft to Pt 350 Ft No of SE Cor W Parr S L 186.70 Ft S OD28M50S E PARR E L 350 Ft to Beg. Sec
20T115R17
Pt of SW 1/4 Com SE Cor W 219 Ft to Beg Cont W 123 Ft R 90D 363Ft L 90D 190 Ft R 90D
237 Ft R 90 D 279 Ft R 90D 237 Ft L 35D18M40S 58.82 Ft R 35D18M40S 315 Ft to Beg., Sec 20
T115 R 17
Section 29 Twn 115 Range 117.N %2 of NW 1/4 Ex N 297 Ft of S 330 Ft of W 330 Ft&Ex E 660
Ft
Project 2000-5 11"Street from Ashland to Pine Street
ADDITION LOTS AND BLOCKS
Allisons Addition Lots 5-8,Block 17&V2 Vac Oak St.Adj.;Lots 5-8,Block 18
& Vac Oak St. Adj.; S %2 of Lots 5-8, Block 19; Lots 1-2,
Block 21;Lots 1 &2&N 54 Ft of Lots 3 &4,Block 22;Lots
1-4, Block 23; Lots 1-4, Block 24; Lots 1-4, Block 82; Lots
1 &2,Block 83.
Project 2000-610"' Street from Maple to Pine Street
ADDITION LOTS AND BLOCKS
Allisons Addition Lots 5 &6&So. 80 Ft of Lots 7&8,Block 13; So. %2 of Lots
5 & 6, Lots 7 & 8, Block 14;Lot 1 & %2 Vac Oak, Lots 2-4,
Block 17;N 86 Ft of Lot 1,All of Lots 2-4& %2 of Vac Oak,
Block 18.
Project 2000-7 91' Street from Maple to Pine Street
ADDITION LOTS-AND BLOCKS
Allison Addition Lots 5-8,Block 7;E 36 Ft of S 24 Ft of Lot 3,Lots 5-7,Block
8;Lot 8 Ex Pt in Parcel 267A R/W Plat 19-82,Block 8;Lots
1-4, Block 13; Lots 1 &2,Lot 3 Except S 35 Ft &N 120 Ft
of Lot 4, Block 14.
Project 2000-8 Forest Street from 11t1i Street to 12t1i Street
ADDITION LOTS AND BLOCKS
Town of Hastings Lots 4 & 5, Block 82; Lots 1 &2 and Lot 4,Block 83.
Project 2000-910th Street from Vermillion Street to Highway 55
ADDITION LOTS AND BLOCKS
Original Town of Hastings W 89 Ft of S 168 Ft of Block 69 &Com NE Cor S 189 Ft W
145 Ft to beg cont. W 30 Ft N 57 Ft E 30 Ft S 57 Ft to Beg,
Block 69;E 175 Ft of S 111 Ft of Block 69;Lots 5-8 and part
of vac.Alley adj.,Block 70;Lots 5-8,Block 71;Pt of Lots 2,
3, 6 & 7 & Alley Adj. Beg NE Cor Lot 2 W 89.69 Ft S
253.52 FtN 1051317M30S E23.25 FtN 97D46M13S E 66.49
Ft to E Line Lot 7 N 280 Ft to Beg, Block 77; Lots 1 thru 8,
Block 78 Ex pt of Lot 8 beg at a pt on S L 30 Ft W'ly of SE
corner thence run NE'ly to a pt of E L 50 Ft N'ly of SE cor&
there term to State of MN for Hwy(Todd Field),Block 78.
These improvements are to be considered pursuant to Minnesota Statutes,Chapter 429. The proj ects
are proposed to be assessed on an area basis or frontage basis against properties abutting or tributary
to said improvements. The areas as specifically described herein are subject to said assessments.
The total improvement costs are estimated to be$3,005,963.39 ofwhich$1,811,072.88 is estimated
to be assessed against abutting property owners.
The public hearing before the City Council is scheduled for Monday,March 20,2000 at the Hastings
City Hall, 101 E. 4th St., at 7:00 PM. Such persons who desire to be heard with reference to the
proposed improvements will be heard at such time and place.
Any citizen, prior to the date of the public hearing, may examine the exhibits and documents
pertaining to the above improvements at the Hastings City Hall, 101 E. 4th St. by contacting the.
Public Works Director, Tom Montgomery, at said address or calling him at 437-4127. Copies of
said exhibits and documents may be obtained by paying the cost for such materials.
Thomas M.Montgomery,Public Works Director
Publish Hastings Star Gazette:March 9th and 16th.
M AFEASB LTY\2000\2000HEARNO.W PD
VI-9
MEMO
To: Honorable Mayor and City Council Members
From: Tom Montgomery
Subject: Authorize Benefits Analysis for 2000 Improvements
Date: March 2,2000
Council is requested to authorize the City to contract with the appraisal firm of
Bettendorf,Rohrer,Knoche and Wall to prepare a benefits analysis for typical assessments for
the Roadside Park neighborhood affected by the proposed 9`h, 10`}', 11"and Forest St.
improvements, for the properties abutting Todd Field for the proposed 10th St. improvements,
and the east Oh & 7`h St. neighborhood for the proposed improvements of Oh&7'Streets east of
Bailey Street.
Proposed assessments for street and storm sewer work in the Roadside Park and 10'St.
neighborhoods are quite high, with a typical assessment for a 70 ft.wide lot ranging from$3,000
to $8,000. One double lot on the corner of Forest and 11th would be facing a estimated
assessment of$16,000. The 6"'&Vh St. neighborhood is also facing high estimated assessment
costs of close to $11,000 when including sewer and water extensions.
A booming economy,high oil prices and high raw material costs are driving up
construction costs. While Community Development Block Grant funds have been set aside to
offer assessment abatement,not all residents are going to meet low or moderate income limits.
Additional City participation will likely be required on these projects in order to meet the
benefits test-a property's value should increase by an amount equal to or greater than the
assessment levied against it. The proposed benefits analysis would provide a range for typical
assessments for each of the three neighborhoods that could be supported by increased property
value attributable to the street and utility improvement.
The estimated cost of the benefits analysis for the three neighborhoods is $10,000. This
cost can be funded through the 2000 construction program. In addition, it may be time to revisit
the assessment policy which was last revised about 15 years ago. The benefits analysis would
provide helpful information for evaluation of assessment alternatives.
The proposed benefits analysis would not be completed until late this summer. At the
March 20,2000 Council meeting, Council will be asked to approve construction of the proposed
2000 projects. While assessments for these projects will not be levied until the fall of 2001,
Council should recognize when considering action of these projects that additional City
participation will likely be required in order to meet the benefits test.
COUNCIL ACTION REQUESTED
Council is requested to authorize the City to contract with the appraisal firm of
Bettendorf,Rohrer,Knoche and Wall to prepare a benefits analysis for typical assessments for
the proposed 2000 Improvement Program at an estimated cost of$10,000.
PROPOSED 9TH, 101h & 11TH AND FOREST STREETS
STREET & STORM SEWER CONSTRUCTION
INFORMATION SHEET
February 17, 2000 Open House
Reconstruction Area: Oct. 2000 Complete construction
9`h Street from Maple St. to Pine St. Fall 2001 Assessment Hearing
10'hStreet from Maple St. to Pine St. Assessment Information:
11th Street from Ashland St. to Pine St. Assessments are spread over a 10 year
Forest Street from 1 Vh St. to 12" St. period and are collected by Dakota
Street Widths: County with your property tax. If the
Existing streets will be widened to meet Council proceeds with construction ofthis project, the first assessment payment
city standards. Street width will be 36 ft. would be due with your 2002 property
wide(except Forest which will be 32 ft. tax payment. Interest is charge against
wide) to accommodate on-street parking the remaining balance of your
needs on both sides of the street. All streets assessment. The interest rate is
will be constructed with concrete curb and determined by the interest rate the City is
gutter. charged for the bonds that are sold to
Sidewalks: finance the construction.
An 5 ft. wide concrete walk is proposed to Assessment Abatement:
The City has applied for Federal
be constructed on the north side of 11`h St. Community Block Grant(CDBG) funds
The walk will be located an average of 5 ft. for assessment abatement. Qualifying
behind the curb. low income households would have their
Storm Sewer: entire assessment funded by these
Storm sewer will be extended from 9t'& CDBG funds. Any funds remaining after
Maple to 9t'& Oak. Storm sewer will be meeting low income households
extended from Wh&Pine to 30' to the east. assessment needs will be divided evenly
Storm sewer will be extended from 11 1 h& among qualifying moderate income
Ashland to Walnut and from 11 1 h&Maple households.
to 11"&Oak. No storm sewer will be Comments:
We need your comments and any
installed on Forest. additional information you feel would be
Why These Streets? helpful in preparing the design. This will
These streets are substandard City streets, in help assure the most accurate design and
poor shape and lacking concrete curb and cost estimating
gutter for proper drainage. These projects Typical Assessments:
are to coincide with the Roadside Park We have completed enough of the design
reconstruction. process to properly estimate the
Proposed Project Schedule assessments for these improvements. See
March 20 Council holds public hearing to the attached sheet to for your appropriate
determine if project should be location and cost figures.
built.
May 2000 Begin construction
MAFEAS13LTY0000\a=tido1.%pd
Estimated Typical Assessments
We have completed enough of the design process to properly estimate the assessments for these
improvements.Based on the preliminary design we project assessments for a 70'wide lot as follows:
9t' Street
Street at$55.60/FF: $3,892
Storm at$40.35/FF: $2,825
Total Assessment: $6,717
10th Street
Street at$51.85/FF: $3,630
Storm at$00.00/FF: $0
Total Assessment: $3,630
11`t' Street
Street at $67.60/FF: $4,732
Storm at $45.71/FF: $3,200
Total Assessment: $7,932
Forest Street
Street at$37.33/FF: $2,613
Storm at$00.00/FF: $0
Total Assessment: $2,613
Costs for replacing utility services that were found to be defective or of improper construction
materials will be paid for on a 50% split by the City. These services will only be replaced on a
as-needed basis and only to the property line.
PROPOSED 6TH & 7th STREETS
STREET & UTILITY CONSTRUCTION
INFORMATION SHEET
February 17, 2000 Open House
Reconstruction Area: Why These Streets?
6th Street from Bailey St. to the east This is a resident petitioned project. In
7ffi Street from Bailey St. to the east addition,the City wants to eliminate gravel
Street Widths: roads, uncontrolled drainage and on-site
Existing gravel will be graded and paved. sewer systems wherever possible
Street width will be 28 ft. wide. The street Assessment Abatement:
will be constructed with concrete curb with The City has applied for Federal
Community Block Grant(CDBG)funds for
gutter. assessment abatement. Qualifying low
Storm Sewer: income households would have their entire
Storm sewer will be constructed as part of assessment funded by these CDBG funds.
this project with catchbasins and outlet on Any funds remaining after meeting low
6`h Street and a spillway on 7t' Street. income households assessment needs will
Sanitary Sewer & Watermain: be divided evenly among qualifying
Sanitary sewer and watermain lines and moderate income households.
services will be constructed as part of this Comments:
project on 7h Street only. These services We need your comments and any
exist already on 6" Street. additional information you feel would be
helpful in preparing the design. This will
Proposed Project Schedule help assure the most accurate design and
March 20 Council holds public hearing cost estimating
to determine if project should Typical Assessments:
be built. We have completed enough of the design
May 2000 Begin construction process to properly estimate the assessments
Oct. 2000 Complete construction for these improvements. Based on the
Fall 2001 Assessment Hearing preliminary design we project assessments
Assessment Information• for a 70' wide lot as follows:
Assessments are spread over a 10 year Street at$70.96/FF: $4,967
period and are collected by Dakota County Sewer,Water,Services: $6,000 (7th)*
with your property tax. If the Council Total Assessment: $4,967 (6`h)
proceeds with construction of this project, Total Assessment: $10,967 (Th)
the first assessment payment would be due
with your 2002 property tax payment. *The City has imposed a $6,000 limit
Interest is charge against the remaining although the costs for the new sewer main,
balance of your assessment. The interest watermain and utility services greatly
rate is determined by the interest rate the exceeds the limit. The utilities will be
City is charged for the bonds that are sold constructed to the property line.
to finance the construction.
M:\FEASBLTY\?o00Vmeetinfo2.wpd
PROPOSED 101h
STREET RECONSTRUCTION
INFORMATION SHEET
February 17, 2000
Reconstruction Area: Typical Assessments:
Tenth St-From Vermillion St. to We have completed enough of the design
Ashland Street. process to properly estimate the
assessments for these improvements.
Street Widths: Based on the preliminary design we
Existing streets will be widened to meet project assessment for a 70'wide lot as
city standards. Street width will be 36 ft. follows:
wide to accommodate on-street parking Street at$47.34/FF: $3,314
needs on both sides of the street. All Storm at $30.92/FF: $2,164
streets will be constructed with concrete Total Assessment: $5,478
curb with gutter.
Why This Street?
Sidewalks: This street is a substandard City street, in
A.5'-8' sidewalk will be constructed on the poor shape and lacking curb and gutter for
south side . Special provisions will be proper drainage. In order to address these
made to preserve the existing stone problems and to coordinate improvements
walls on both sides of the street. to Todd Field, the City proposes this
project.
Storm Sewer: Assessment Abatement:
Install storm sewer to correct drainage The City has applied for Federal
problems. Storm sewer will be extended Community Block Grant(CDBG) funds
from 10`h St&Ashland to 10`' & for assessment abatement. Qualifying low
Eddy St. income households would have their entire
assessment funded by these CDBG funds.
Proposed Project Schedule Any funds remaining after meeting low
March 20" Council holds public income households assessment needs will
be divided evenly among qualifying
hearing to determine if moderate income households.
project should be built.
May 2000 Begin construction Comments:
Oct 2000 Complete construction We need your comments and any
Fall 2001 Assessment Hearing additional information you feel would be
helpful in preparing the design. This will
Assessment Information• help assure the most accurate design and
Assessments are spread over a 10 year cost-estimating.
period and are collected by Dakota
County with your property tax. If the
Council proceeds with construction of this
project, the first assessment payment
would be due with your 2001 property tax
payment.
M AFEASBLTY\2000\meetinfo3.wpd
VI-10
MEMO
Date: March 1, 2000
To: Mayor City Councilmembers
From: M amara
Subject: Wallin Park
Staff is requesting authorization to solicit bids to grade and seed Wallin Park. Bids would be
solicited in March and awarded in April. From our neighborhood park meetings with residents of
Wallin Park, this was their priority for development. Plans would be to grade the park this
summer and to seed the Park around August 15'`.
If you have any questions regarding the proposed Park improvements, please call me. Thank you.
jt
VI-11
MEMO
To: Honorable Mayor and City Council Members
From: Tom Montgomery
Subject: 4"' St. Water Tower Logo
Date: March 2, 2000
At the October 4, 1999, at the request of the School District,the City Council created a
joint committee to review the School District's request for recognition of the new high school on
the City's water tower. Councilmember Simacek represented the City on the committee which
has proposed the wording"Hastings,Home of the Raiders"to be painted in blue and gold
lettering on the tank in place of the existing"Historic Hastings".
The tank is scheduled to be painted this year. Council is requested to approve the
proposed wording.
��`G�2 d
`�d�ee a� ��ce
,���de��
��.
Minutes of Regular City Council Meeting for October 4, 1999 Page 3 of 4
Moved by Councilmember Riveness, seconded by Councilmember Yandrasits,to approve the
a brief street vacation of Lea Street and 4t'Street East.
6 Ayes;Nays,None.
Second Reading of Amendment to City Code Section 9.95
rview of City Attorney Shawn Moynihan stated that the amendment is simply an updating of position
;as being titles.
Moved by Councilmember Simacek, seconded by Councilmember Moratzka, to approve the
eking the agreement granting certain City employees authority to issue criminal citations in lieu of arrest.
6 Ayes;Nays,None.
Stop Signs in Westwood Neighborhood
of a letter Public Works Director Tom Montgomery recommended approval of traffic signage of stop signs
Esta- .on in the Westwood neighborhood as outlined in his memo of September 30, 1999.
is hearing Moved by Councilmember Yandrasits, seconded by Councilmember Johnson, to approve
Resolution No. 10-8-99 for stop signs in the Westwood neighborhood.
allow the 6 Ayes;Nays,None. Copy of resolution on file.
)nal in the
Stop Signs on Sibley Street
would be Public Works Director Tom Montgomery requested Council to authorize installatiodof stop
S project. signs on 61 Street at the Sibley Street intersection and changing existing yield signs at 71 Street and
approve the Sibley Street to stop signs.
Project No. Moved by Councilmember Yandrasits, seconded by Councilmember Johnson, to approve
Resolution No. 10-9-99 for stop signs on Sibley Street.
approval of 6 Ayes;Nays,None. Copy of resolution file.
Request from School District-4" Street Water Tower Painting
s Public Works Director Tom Montgomery stated that the School District has indicated an interest
'two chilling in cooperating with the City to paint the 4�' Street water tower.
Moved by Councilmember Simacek, seconded by Councilmember Riveness, to create a
prove the bid committee to discuss this option.
6 Ayes;Nays,None.
Rivertown Commons Development Agreement
City Planner Weiland requested that the Council pull this item from the agenda to allow staff
;edale Electric additional time to discuss some items with the developer.
jnd associated Moved by Councilmember Johnson, seconded by Councilmember Yandrasits,to pull this item
from the agenda.
a, to approve 6 Ayes;Nays,None.
e Highway 55
Request for Waiver of Ambulance Charges
Joanne Widman, 28675 15' Avenue, Welch, MN, was present to request the waiver of
ambulance charges for her stepfather that were incurred September 2, 1997. Ms. Widman stated that
her family was not aware that they would be charged transport fees from their house to Regina Medical
Im the audienct Center and then from Regina to the VA Hospital. She requested a waiver of the remainder balance from
a$610.15 bill and a$736.45 bill; current balance due is$966.00. Ms. Widman requested the waiver
VIII-A-3
MEMO
To: Honorable Mayor and City Council Members
From: Tom Montgomery
Subject: West 4`'' St. Water Tower Painting/Logo
Date: September 28, 1999
Enclosed is a letter from School Superintendent, Wayne Haugen, suggesting the
possibility of painting a logo on the West 4`h St. water tower that would refer to the new High
School. The tower had be scheduled for repainting this year,however with the grading
operations surrounding the tank, this work has been put off until next year. Council is requested
to consider the formation of a committee that would develop a recommendation for a logo or
lettering on the new tank that would refer to both the City and the High School. The additional
cost for the logo would be expected to be covered by the school district.
The Basics& Beyond
Hastings Public Schools
INDEPENDENT SCHOOL DISTRICT 200
190 9th Street East
Hastings, Minnesota 55033-2141
Phone (651)437-6111
FAX (651)437-1928
Wayne G.Haugen
SUPERINTENDENT
September 16, 1999
Tom Montgomery
Public Works Administrator
City of Hastings
101 East 4th Street .
Hastings, Minnesota
Dear Tom:
It is my understanding that the City will be repainting the water tower located
on the soon to be new high school campus. Given the water tower's location, the
school district would be interested in pursuing, with the City, the possibility of
painting something on the tower to indicate Hastings High School. Perhaps a joint
city/school committee could discuss the specifics of such a proposal.
Please advise.
Sincerely yours,
vV
WGH:sm Wa e . Hauge
Superintendent of Schools
John Taylor Garry Jensen Loren Gratz Donald Kramlinger Barbara Ditty
BUSINESS MANAGER DIRECTOR DIRECTOR DIRECTOR DATA PROCESSING
CURRICULUM&INSTRUCTION SPECIAL SERVICES COMMUNITY EDUCATION COORDINATOR
r VII-A
i
MEMO
To: Honorable Mayor and City Council Members
From: Tom Montgomery
Subject: Accept Quote and Authorize Purchase- Sanitary Sewer Easement_Cleaner
Date: March 1, 2000
The 2000 Wastewater Fund budget included the purchase of an easement access sewer
jetting machine for$25,000. The easement access sewer jetting machine connects to the Vactor
jetting hose and acts like a long extension hose. This additional hose is mounted on an ATV like
vehicle that can maneuver through tight easements and across lawns without causing damage. A
picture of the machine is enclosed. The jetting controls are run off of the easement access sewer
jetting machine. There are a number of sanitary sewer mains that cannot be reached from the
streets. The only access to these sewer mains for cleaning is typically by running the sewer
cleaning equipment across a lawn. The sewer cleaning equipment is very heavy and often will
rut the lawn. A substantial sewer main also runs through the Hastings Country Club golf course.
Many sections of this sewer main are extremely flat and could be subject to blockage. Most of
the new development on the west end of the City flows through this sanitary sewer main. At
present,Utility Dept. crews cannot access these manholes without causing severe damage to the
golf course. The following bids were received for the easement cleaner:
Bidder Bid .Sales Tax Total
Flexible Pipe Tool Co. $15,900.00 $1,033.50 $16,933.50
ABM Equipment& Supply $16,008.00 $1,040.52 $17,048.52
COUNCIL ACTION REQUESTED
Council is requested to accept the low quote from Flexible Pipe Tool Company and
authorize the purchase of the easement cleaner.
L
EASEMENT MACHIW p-
N E
11 •
OHIO LOS ANGELES,
-
Ms. l
i
Al.
I ,r
1 J
Ali
�����$�i� � $�,_�� �� � �}}.;. I �.� _ .„,., } � ,1r?J.r y},r'+a} _: � i�.J• W�i^'',����,�5,c'"����*�`,�''Y.
v•ir� r� C _'^�, .K-.;:.k i it �rt�i .� -,fit kA �aI ^`�
sW £ c ,'
x :fir
ra;
..- .. ., .._ E {
.......... 114-1
E ;
,
� p
�� .y,.• F.: � y ,� s } i �: � �sty r�4 }f1� .fi�,y�a���,'a'f�r�'k< 5-e¢, ,c 6Y
t r s T`•,�'-�-`� 5� }Cy�"S ? !h y i -� } � ?r^if � 'iila � � _t-$ ��•a•���� ��5ir'
1 T ,Y r;,v; r t i y : •s ,,,�- -'E'y�S"i Fcr ' t w,
��e}
{ c :r .� � "�`"'�'•r..:'(��� 7 x t r r x�-''fro-.. �`=; �r� i ;,-�.��>.
�V'W y i
�•� •vh`r !t "4 �}fl^,: tto y9�^�{r��'�U ,t
T � - ri H��� � �'}'k r f'�t �+``°"y��'kq�`' V r �- t lµ�Y 3 s;.'h� t� - I■ - !nf�,..��'s4*r-
t `� r,._ �``�z'��'sL�!'3`i'fit e. �� s sj�. n •t a �'�.«�,'»��,
,rr �Tv.�'.�r-o^*.� .••�n,�•'ffmrn rzC i„Ti � r ^v "'�". x w � k`•�, 'u tl F `t• p�`ti�..
iS.tt � e� .�4'-Jr idl.t- �•s .xri� ''R�52.r. rin'�r'1,1' ,1 > � r�,�.� �4,�.� � �'Yj`��k {� 4 �.1"�2izt'�'x��.f'`,,-4r � .Y
�k�.(+'t(:�Y rpt tz.s`"xk.�'•�,'�1 i�A �P ..��tst,.r���,,,y�r�ry i��r tz��?yi�,t F_�.J:h r.-r � ���3t.�i x..t�,rF.�1 ryt r3 �§v..._.Esua�`,; 3�v�'_ .`r{•`..,,'�f�y...�,�"��i r�-°Z}�`.u�A�t e�
_ 5?.
� • • i 1
c a
A
• •• ♦$�l l }A1 y �a
t
VII-B & Vlll-C-2
4
March 1, 2000
TO: The Honorable Mayor& Council
FR: John Grossman, Industrial Park
RE: Public hearing and action on application to Minnesota Investment Fund
Mr. Motilall, President of Diversified Manufacturing has proposed to build an
82,000 sq.ft. manufacturing building at a cost of approximately $2,000,000 in the
Hastings Industrial Park. He asked the City to provide the land under the land
credit program, and to apply to the Minnesota Investment Fund (MIF) for a loan on
DMC's behalf. Council gave the proposal preliminary concept approval on
December 20, 1999.
The purpose of the MIF is to provide low interest loans for business expansion in
order to create new jobs - industrial, manufacturing and technology. The
Department of Trade and Economic Development (DTED) provides Minnesota
Investment Funds to the City; the City in turn lends them to the business. The
MIF allows the City to retain the first $100,000 and interest of the Diversified loan
payments.
Leonard P. Kirscht has been hired by the City to prepare the application and to
review Diversified Manufacturing Corporation's ability to qualify for the loan.
Mr. Kirscht will present his findings to the Council.
Diversified Manufacturing Corporation asks that the City apply to the state for
$199,000 for the construction of their new building in the Industrial Park and
$301,000 for the purchase of new equipment. The terms of the loan will be
$500,000 at 3% for 20 years.
Recommendations:
A. Motion to approve the attached resolution authorizing the City to make the
application to DTED for the Minnesota Investment Fund. This includes approval
of the Project Compliance form attached to the resolution, a required part of the
application.
B. Motion to approve the attached Hastings Economic Development Fund
Guidelines. The city's share of the loan payments are placed in the Economic
Development Fund to make future loans, assisting businesses with a portion of
their financing needs. These guidelines specify loan conditions and qualifying
criteria that will be applied to future applicants.
HASTINGS CITY COUNCIL
RESOLUTION NO.
RESOLUTION OF THE HASTINGS CITY COUNCIL AUTHORIZING AN
APPLICATION TO THE DEPARTMENT OF TRADE AND ECONOMIC
DEVELOPMENT FOR FUNDING RELATED TO DIVERSIFIED MANUFACTURING
CORPORATION.
Dated March 6,2000
Council Member introduced the following Resolution and moved its
adoption:
BE IT RESOLVED that the City of Hastings act as the legal sponsor for project(s) contained in
- the Business and Community Development Application to be submitted in March, 2000, and that
the Mayor and City Clerk are hereby authorized to apply to the Department.of Trade and
Economic Development for funding of this project on behalf of the City of Hastings; and
BE IT FURTHER RESOLVED that the City of Hastings has not incurred any costs and has not
entered into any written agreements to purchase property; and
BE IT FURTHER RESOLVED that the City of Hastings has not violated any Federal, State, or
local laws pertaining to fraud,bribery,kickbacks, collusion, conflict of interest or other unlawful
or corrupt practice; and
BE IT FURTHER RESOLVED that upon approval of its application by the State,the City of
Hastings may enter into an agreement with the State of Minnesota for the above-referenced
project(s), and that the City of Hastings certifies that it will comply with all applicable laws and
regulations as stated in all contract agreements and described on the Compliance Section
(attached) of the Business and Community Development Application;and
AS APPLICABLE, BE IT FURTHER RESOLVED that the City of Hastings has obtained
credit reports and credit information from Diversified Manufacturing Corporation and Rislikesh
Motilall. Upon review by the City of Hastings and the City's Representatives,no adverse
findings or concerns regarding, but not limited to,tax liens,judgements, court actions, and
filings with state, federal and other regulatory agencies were identified. Failure to disclose any
such adverse information could result in revocation or other legal action.
NOW THEREFORE BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby
authorized to execute such agreements, and amendments thereto, as are necessary to implement
the project(s) on behalf of the applicant.
Council Member made a second to the foregoing Resolution and
upon being put to a vote,the following council members voted in favor of said Resolution:
Ayes:
Nays:
Absent:
WHEREUPON,the Mayor declared the Resolution to be duly passed.
CITY OF HASTINGS
By
Michael D. Werner, Mayor
ATTEST:
Malanie Mesko
Administrative Assistant/City Clerk
CERTIFICATION
I, Melanie Mesko, Administrative Assistant/City Clerk, of the City of Hastings hereby certify
that the foregoing Resolution is a true and correct copy of the Resolution that was duly adopted
at a regular meeting of the City Council of the City of Hastings held March 6, 2000.
Melanie Mesko
Administrative Assistant/City Clerk
SEAL
PROJECT COMPLUNCE
1. Section 504 of the Federal Rehabilitation Act of 1973;the Americans with Disabilities Act(ADA),MN Statutes
1990,Chapter 363,Chapter 363 MN Human Rights Act-Require that all public facilities and programs be designed
and constructed to be accessible to the physically handicapped.
2. Title VI of the Civil Rights Act of 1964(P.L. 88-352)and subsequent regulations-It ensures access to facilities or
programs regardless of race,color,national origin or sex.
3. Executive Order 11246,as amended by Executive Orders 11375 and 12086 and subsequent regulations-prohibit
employment discrimination on the basis of race,color,religion,sex or national origin.
4. Executive Orders 11988 and 12148,Floodplain Management-Requires action to minimize the impact of floods on
assisted projects.
5. The Flood Insurance Purchase Requirements of Section 102a of the flood Disaster Protection Act of 1973,(P.L.
93-234)-Requires the purchase of flood insurance in communities where such insurance is available for
construction or acquisition projects in any area having special flood hazards.
6. Minnesota Statutes,Section 1161871 applies to this project. This statute requires of recipients of state assistance to
pay the prevailing wage rate to laborers and mechanics at the project construction site when state funds are provided
for construction in the amount of$200,000 or more.
7. Title VIII of the Civil Rights Act of 1968,as amended and executive order 12259-Requires equal opportunity in
housing and non-discrimination in the sale or rental of housing and actions to affirmatively further fair housing.
8. Age Discrimination Act of 1975 -Prohibits discrimination on the basis of age.
9. Minnesota Statutes Sections 471.87 and 471.88-Forbids public officials from engaging in activities which are,or
have the appearance of being,in conflict of interest.
10. Antitrust or unfair trade practices laws-Regulates and controls the sale of goods and services and prohibits
deceptive and unfair competition between businesses.
11. Executive Order 12549,Debarment and Suspension(43 CAR,Part 12 and Section 12.510)-Requires a certification
regarding Federal debarnient,suspension and other responsibility matters.
12. Minnesota Statutes 290.9705-Requires that 8 percent of each payment paid to out-of-state contractors for work in
Minnesota must be withheld on any contracts that exceeds or could reasonably be expected to exceed$100,000,
unless the requirement is waived.
13. Minnesota Statutes 1161991 applies to this project. This statute requires that a business receiving state assistance
for economic development or job growth purposes must create a net increase in jobs in Minnesota within two years
of receiving the assistance.
14. Minnesota Statutes, 11618731,Minnesota Investment Fund applies to this project.
15. Minnesota Investment Fund Rules Chapter 4300.
Certifies compliance as so stated in the accompanying
Michael D. Werner Local Government Resolution."
HASTINGS ECONOMIC DEVELOPMENT FUND GUIDELINES
CITY OF HASTINGS
101 East Fourth Street
Hastings,Minnesota 55033-1955
(651)4374127
INTRODUCTION
The purpose of the Hastings Economic Development Fund (HEDF) is to encourage economic
development by supplementing conventional financing sources available to existing and new
businesses. Through this program, administered by the City of Hastings and participating lending
institutions(s), loans are made to businesses to help them meet a portion of their financing_needs.
All loans must serve a public purpose by complying with four or more of the criteria noted in the
next section. It is the responsibility of the City to assure that loans meet the public purpose
standard and comply with all other HEDF policies as defined in this document. Along with
establishing the definition of public purpose, this document is designed to outline the process
involved in obtaining HEDF financing.
BACKGROUND
Revolving loan funds (RLF's), in particular, have become an increasingly popular business
financing tool because of their ability to leverage public and private dollars and recycle funds as
well as their flexible design and simple operation. RLF's provide funis with direct loans, loan
guarantees, interest subsidy and other financial assistance. As the RLF receives the principal and
interest from outstanding loans, the money is made available to another borrower. This recycling
of funds makes RLF's particularly valuable in light of the growing scarcity of development funds.
RLF's are designed to alleviate the high cost and short supply of capital for community businesses
by providing flexible loan terms. Typically, RLF's lower the rate, lengthen the term, or reduce the
risk of a loan. By increasing accessibility to capital,RLF's help firms expand, develop or remain in
the community. By providing critical subordinate financing for a loan package instead of 100
percent direct financing, RLF's are an effective tool for leveraging. RLF loans are typically
combined with other public or private dollars.
All activities funded through the RLF will meet one of the following objectives:
a. Benefit to low and moderate income persons;
b. Prevention or elimination of slums and blight;
C. Alleviate of urgent community development needs.
Projects funded by the RLF are intended to create or retain jobs that are taken by or available to low
and moderate-income persons.
DEFINITION OF PUBLIC PURPOSE
1. To provide loans for creditworthy businesses that creates new jobs.
2. To provide loans for creditworthy businesses that would increase the community tax base.
3. To assist new or existing industrial and commercial businesses to improve or expand their
operations.
4. To provide loans to be used as a secondary source of financing that is intended to
supplement conventional financing(bank financing).
5. To provide loans in situations in which funding gap exists.
6. To provide funds for economic development that could be used to assist in obtaining other
funds such as Small Business Administration loans, federal and state grants,etc.
THE HASTINGS ECONOMIC DEVELOPMENT FUND POLICIES
I. BUSINESS ELIGIBILITY
• Industrial businesses.
• Non competitive commercial businesses which enhance the community.
• Creditworthy existing businesses located within Hastings.
• Non-credit worthy start-up businesses with worthy feasibility studies at the
discretion of the City.
II. LOAN AMOUNT
• $10,000 loan per each job created, or $5,000 per every$20,000 increase in property
market valuation, or$5,000 per every$20,000 increase in personal property used for
business purposes,whichever is higher.
III. FINANCING METHOD
• COMPANION DIRECT LOAN Example: Equity 20%, HEDF 30%, and bank
50%. (All such loans may be subordinated to
the primary lender(s) if requested by the
primary lenders(s). HEDF loan is leveraged
and the lower interest rate of the HEDF
lowers the effective interest rate on the entire
proj ect).
• PARTICIPATION LOAN HEDF buys a portion of the loan. (The
HEDF is not in a subordinate position, no
collateral is required by the HEDF, and the
loan provides a lower interest rate).
• LOAN GUARANTEES HEDF guarantees a portion of the bank loan.
(Personal and real estate guarantees handled
separately).
IV. USE OF PROCEEDS
• Real property acquisition and development.
• Real property rehabilitation(expansion or improvements).
• Machinery and equipment.
• Working capital.
• Business buyouts, only in circumstances in which such assistance is deemed by the
City as essential to retain an existing Hastings company in the area.
V. TERMS AND CONDITIONS
• LOAN SIZE Minimum of $5,000 and maximum not to
exceed 50% of the remaining revolving loan
fund balance; for example, if the remaining
revolving loan fund balance is $50,000, the
maximum loan issuance is$25,000.
• LEVERAGE Minimum 60% of private/public non-HEDF
Maximum 30%public(HEDF)
Minimum 10% equity City loan
• LOAN TERM Personal property term not to exceed life of
equipment(generally 7-10 years). Real estate
property may be amortized up to 30 years.
Balloon payment at 10 years, as appropriate.
• INTEREST RATE Fixed rate not less than 4% below
Minneapolis prime rate. Prime rate per Wall
Street Journal on date of City loan approval
• LOAN FEE Minimum fee of$200, but not to exceed 1%
of the total loan project. Fees are to be
documented and no duplication of fees
between the lending institution and the
HEDF. Loan fee may be incorporated into
project cost. City retains the right to reduce
or waiver loan fee or portion of loan fee.
• PREPAYMENT POLICY No penalty for prepayment.
• DEFERRAL OF PAYMENTS 1. Approval of the City Council, or its
designate,by majority vote.
2. Extend the balloon if unable to
refinance, verification letter from two
lending institutions subject to Board
approval.
• INTEREST LIMITATION ON
GUARANTEED LOANS Subject to security and/or review by City.
• ASSUMABILITY OF LOAN None.
• BUSINESS EQUITY
REQUIREMENTS Subject to type of loan; City will determine
case by case, analysis under normal lending
guidelines.
• COLLATERAL Liens on real property in project
(mortgage deed).
• Liens on real property in business
(mortgage deed).
• Liens on real property held personally
(subject to City approval - homestead
exempt).
• Machinery and equipment liens
(except equipment exempt from
bankruptcy).
• Personal and/or corporate guarantees
(requires unlimited personal
guarantees).
The Hastings Economic Development Fund is operated as an equal opportunity program. All
applicants shall have equal access to HEDF funds regardless of race, sex, age, marital status, or
other personal characteristics.
ORGANIZATION
The City of Hastings administers the Hastings Economic Development Fund, or as necessary, a
loan committee that may be appointed by the mayor, subject to confirmation by the City Council.
PARTICIPATING LENDING INSTITUTIONS(S)
1. Participating lending institutions(s) shall be determined by the HEDF and applicant.
2. Participating lending institutions(s) shall cooperate with the City and assist in carrying out
the policies of the HEDF as approved by the City Council.
3. Participating lending institutions(s) shall analyze the formal application and indicate to the
City the level at which the lending institution will participate in the finance package.
LOAN APPLICATION ADMINISTRATIVE PROCEDURES
The City desires to make the HEDF loan application process as simple as possible. However,
certain procedures must be followed prior to the City consideration of a loan request. Information
regarding the program and procedures for obtaining a loan are as follows:
Cily Staff Duties:
The City Clerk shall carry out HEDF operating procedures as approved by the City and Council or
a designate, shall carry out HEDF procedures as approved by the City. Staff is responsible for
assisting businesses in the loan application process, and will work closely with applicants in
developing necessary information.
Application Process:
L Applicant shall complete a preliminary loan application. Staff will review application for
consistency with the policies set forth in the HEDF Guidelines. Staff consideration of the
preliminary loan application should take approximately one week.
Staff will ask applicant to contact a lending institution regarding financing needs and
indicate to applicant that further action by the City on the potential loan will require
indication of support from a lending institution.
2. If applicant gains initial support from lending institutions, and if the preliminary loan
application is approved, applicant is then asked to complete a formal application. If staff
does not approve the preliminary loan application, the applicant may request that City
consider approval of the preliminary application at the next regularly scheduled meeting of
the City Council.
3. If the preliminary loan application is approved, applicant shall complete a formal
application. Formal application shall include a business plan that will include its
management structure, market analysis, and financial statement. Like documentation
necessary for obtaining the bank loan associated with the proposal is acceptable. Attached
f
with each formal application is a written release of information executed by the loan
applicant.
4. Staff will meet with applicant and other participating lender(s) to refine the plan for
financing the proposed enterprise.
5. Staff shall analyze the formal application and financial statements contained therein to
determine if the proposed business and finance plan are viable. Staff may, at its discretion,
accept the findings of a banking institution regarding applicant credit and financial viability
of the project. After analysis is complete, staff shall submit a written recommendation to
the City. A decision regarding the application shall be made by the City Council within 45
days of the submittal of a completed formal application.
6. The City shall have authority to approve or deny loans; however, within 21 days of City
approval, the City Council may reverse a decision to approve a loan if it is determined by
Council that such loan was issued in violation of HEDF guidelines.
7. Prior to issuance of an approved loan, the City Attorney shall review all contracts, legal
documents, and intercreditor agreements. After such review is complete, the City shall
issue said loan.
ORIGINAL REVOLVING LOAN Fi_JNDING
It is anticipated that the revolving loan will initially be fiinded by Minnesota Investment Fund
Grant for the Diversified Manufacturing Corporation Expansion Project—2000.
REPORTING
Staff shall submit semi-annual summaries and/or annual report detailing the status of the Hastings
Economic Development Fund.
FUND GUIDELINES MODIFICATION
At a minimum, the City shall review the Fund Guidelines on an annual basis. No substantial
changes to the HEDF guidelines shall be instituted without prior notice to the City Council
LOAN ADMINISTRATION
1. Staff shall service city loan, shall monitor city position with regard to the loan, and shall
assure city compliance with intercreditor agreement.
2. All loan documents shall include an intercreditor agreement which must include the
following:
A. Definition of loan default, agreements regarding notification of default.
B. Agreements between lending institution and city regarding reproduction of.pertinent
information regarding the loan.
3. All loan documentation shall include agreements between borrower and lender regarding
release of privacy regarding the status of the loan.
OTHER REQUIREMENTS
The purpose of this determination is to ensure that the assistance provided to a for-profit business is
actually needed to make the project work and is not excessive in the amount of assistance.
In order to accomplish this determination, for-profit businesses applying to the HEDF shall provide
the following:
1. A detailed feasibility study both fiom a narrative and descriptive basis as well as financial _
projections for three years into the futures (i.e. cash flow proforma, projected balance sheets
and profit and loss statements, etc.).
2. A market analysis demonstrating the opportunity for the product, or increased supply of
product(if an expansion of an existing business).
3. A management plan and background of key management personnel.
4. The number of types of jobs to be retained and/or created.
5. Estimated increases to the tax base of Hastings.
6. Any other peripheral development which may occur as a result of the project.
The HEDF will also require information necessary to allow them to make the following
determinations.
A. Whether project costs are reasonable in comparison to similar projects or industry
standards.
B. Whether pro forma projections are reasonable when compared with historical date (if any)
or with industry standards (i.e. RMA, etc.).
C. Documentation of private and bank funds that are committed to project costs.
D. Terms of any loan proceeds that are part of Project.
E. Documentation that a financing"gap" exists and financial assistance is necessary.
F. Documentation that the rate of return is unsatisfactory and financial assistance is required to
improve said rate of return.
G. Demonstration that a location preference of Hastings versus some other community (in
State or out of State) exists and financial incentives are necessary to cause Project to
remain in or located to Hastings.
(Note that items E, F, and G, will be required to the extent they are the basis for the
request for assistance. Further, the HEDF may waive in certain instances, some of the
information and documentation required,and may, in certain instances, require additional
documentation or information for matters not covered above.)
A motion was made by Councilmember ,seconded by
to approve the HEDF Guidelines on March 6, 2000.
Voting For:
Voting Against:
Thereby the guidelines have been duly adopted by the City Council.
By
Michael D. Werner, Mayor
Attest:
Melanie Mesko
Administrative Assistant/City Clerk
Vlll-A-1
MEMO
To: Honorable Mayor and City Council Members
From: Tom Montgomery
Subject: Annual Utility Rate Review
Date: February 29, 2000
WATER RATES - CURRENT RATE: $1.30/1,000 GALLONS
NO CHANGE RECOMMENDED
Water rates are recommended to stay at$1.30/1,000 gallons. Assuming 2% annual
growth and water usage based on a five year average, estimated water revenues for 2000 are
$968,000. Excluding capital expenditures which are funded from WAC funds or replacements
which are funded from Water Fund balances (annual depreciation accumulation), and setting
aside$150,000 for depreciation,2000 expenses are estimated at$978,000. While expenses are
estimated to be$10,000 more than revenues,the estimated shortfall is small enough that rates do
not need to be raised.
WASTEWATER RATES • CURRENT RATE: $2.25/1,000 GALLONS
NO CHANGE RECOMMENDED
Wastewater rates are recommended to stay at$2.25/1,000 gallons. Averaging wastewater
usage over a five year period, estimated wastewater revenues for 2000 are$1,238,000.
Excluding capital expenditures for replacements and rehabilitation which are funded from
Wastewater Fund balances (annual depreciation accumulation), and setting aside$100,000 for
depreciation, 2000 expenses are estimated at$!,250,000. While expenses are estimated to be
$12,000 more than revenues,the estimated shortfall is small enough that rates do not need to be
raised.
WAC. SAC, & INTERCEPTOR SEWER CHARGES
Charges Current Rate Recommended Rate
WAC $1,115 $1,140
SAC $590 $605
Interceptor Sewer $300 $305
Council adopted a resolution in 1993 that updated utility connection fees and indexed
these fees to the American City and County magazine construction cost index. This index
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
Resolution No.
RESOLUTION INCREASING THE WATER ACCESS CHARGE,THE CITY SEWER ACCESS
CHARGE,AND THE INTERCEPTOR SEWER CHARGE
WHEREAS,the City of Hastings presently owns and operates the municipal water system and
the sanitary sewer collection system and sells this service to industrial, commercial, and
residential consumers, and
WHEREAS,the City of Hastings has completed an analysis of the charges of providing said
services, and
WHEREAS,the City of Hastings has determined that it is necessary to increase the cost of said -
services to prevent the City utilities from operating at a loss:
NOW,THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS;
1. The existing Water Access Charge(WAC) shall be increased from$1,115 to $1,1.40
effective upon the adoption of this resolution.
2. The existing City Sewer Access Charge (SAC) shall be increased from$590 to $605
effective upon the adoption of this resolution.
3. The existing Interceptor Sewer Charge shall be increased from$300 to $305 effective
upon the adoption of this resolution.
ADOPTED BY THE CITY COUNCIL OF HASTINGS,MINNESOTA,THIS 6TH DAY
OF MARCH,2000.
Ayes:
Nays:
Absent:
Michael D. Werner,Mayor
ATTEST:
Melanie Mesko, City Clerk
(SEAL)
increased 2.3% last year. Accordingly, staff is recommending increasing the connection fees as
shown above.
COUNCIL ACTION REQUESTED
Council is requested to adopt the enclosed resolution that would:
► increase WAC charge to $1,140
► increase SAC charge to $605
► increase Interceptor Sewer charge to $305
If adopted,the WAC, City SAC, and Interceptor Sewer Charge increases would go into
effect immediately for all new permit applications and final plat approvals.
VIII B-/
� J
Me o
To: Mayor Werner and City Council
From: Matthew Weiland, City Planner
Subject: Resolution-Reallocation and amendment of 2000 Community Development
Block Grants (CDBG)Programs
Date: 3/3/00
I am proposing a slight amendment to the Hastings 2000 CDBG Programs. This amendment
will not change the funding of any programs. It will only change the time at which money is
made available to the programs. The programs involved are the Senior Housing Site Acquisition
Program and the 1999 Street Assessment program. The reason for the change is to have more
money available at this time for the City to work with the Dakota County CDA on locating an
appropriate location for a new Senior Housing Project.
The proposed amendment is to reallocate$27,226.00 from the 1999 street assessment abatement
program to the Senior Housing Site Acquisition fund. This years (2000) CDBG program budget
would then be amended by eliminating funds to the Senior Housing Site Acquisition program
and would instead increase funds for street assessment abatement by that same $27, 226.00
reallocated to the Senior Housing Site Acquisition program. Funds will not be required for the
1999 Street assessment until next year, since the City Council will not vote on the final
assessment until fall 2000.
I am also proposing that the City pass a resolution reallocating funds the City committed to the
Hastings Housing Coalition Healthy families Center last year. This project has been set back for
a while, so I would also propose reallocating these funds until the project becomes feasible again.
At that time,the City could allocate future CDBG funds to the project. I would propose
reallocating these funds to the•Senior Housing site acquisition. The City will work closely with
the Dakota County HRA to build a new Senior Housing site in Hastings within the next 10 years.
The City also has$7,950.00 from a past City CDBG revolving loan program. I would propose
adding these funds to the Emergency Utility Replacement Fund. The following tables display
the breakdown of 2000 CDBG Funds, past projects, and proposed 2000 CDBG Programs with
new total funds.
1
j
HASTINGS CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING THE REALLOCATION OF PAST CITY OF HASTINGS C.D.B.G.FUNDS
AND AN AMENDMENT TO THE CITY OF HASTINGS C.D.B.G. PROGRAMS
FOR FISCAL YEAR 2000 DAKOTA COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
Council member introduced the following Resolution
and moved its adoption:
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HASTINGS AS FOLLOWS:
1. $10,000.00 of the Hastings C.D.B.G Hastings Housing Coalition Healthy
families Center program shall be reallocated to the Senior Housing Site
Acquisition program.
2. $27,226 of the Hastings C.D.B.G. 1999 Street Assessment Fund shall be
reallocated to the Senior Housing Site Acquisition program
3. The Hastings 2000 C.D.B.G. Program budget shall be amended by
increasing the amount to the street assessment program to $57,226.00.
And decreasing the amount to the Senior Housing Site Acquisition
program to $0.00.
Council member moved a second to this resolution and upon
being put to a vote it was unanimously adopted by all Council Members present.
Ayes:
Nays:
Absent:
ATTEST:
Michael D. Werner, Mayor
Melanie Mesko
Administrative Assistant/City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and
adopted by the City of Hastings, County of Dakota, Minnesota, on the 18th day of January, 2000,
as disclosed by the records of the City of Hastings on file and of record in the office.
Melanie Mesko
Administrative Assistant/City Clerk (SEAL)
i
This instrument drafted by:
City of Hastings
101 4th ST.
Hastings, MN 55033
Page2
Proposed 2000 CDBG Allocations
Housing Rehabilitation and Compliance Fund(Created 1998) $20,000.00
Assessment Abatement(E 6`'' St+ 7' St,Bailley St, W 96' St- 11I' St $57,226.00
Emergency Utility Replacement Fund $5,000.00
Senior Housing Site Acquisition(Created 1999) $0
Resource Center for Fathers and Families $0,000.00
Total $82,226.00
Past CDBG Funds (Reallocation
1994 Assessment Abatement to 2000 Assessment Abatement $6,232.00
1996 Assessment Abatement to 2000 Assessment Abatement $19,091.21
1999 Assessment Abatement to Senior Housing Site($27,226.00) $33,066.00
Old City CDBG Revolving Loan Fund to 2000 Emergency Utility $7,950.00
Replacement Fund (City has Money)
Hastings Housing Coalition family Center(Created 1999) to Senior $10,000.00
Housing Site Acquisition
Emergency Housing Rehab Fund(Created 1998)to 2000 Housing $45,000.00
Rehabilitation and Compliance Fund
Total $121,339.21
Page3
2000 CDBG Programs and Fund Totals
Housing Rehabilitation and Compliance Fund(Created 1998) $65,000.00
Assessment Abatement 1999-2000 $88,349.00
Emergency Utility Replacement Fund(Created 2000) $12,7950.00
Senior Housing Site(Created 1999) $70,332.00
Resource Center for Fathers and Families
splaw-
Total $203,605.21
Recommended Action:
Motion to approve the enclosed resolution approving the reallocation and amendment to
the Hastings 2000 Community Development Block Grant Program.
VIII-C-1
TO: Mayor Werner and City Councilmember5
FROM: Melanie Mooko,Administrative Assistant/City Clerk
DATE: March 1,2000
RE: -Tobacco Code Reviaiono---,2"a Hearing.&Adoption
Reaueeted Council Action:
Approve the Second reading and adopt the proposed changes to the tobacco code a5
presented.
Background:
There were no comments at,the public hearing on February-22,2000 and Staff 15 requeotinq.
adoption of the attached code.. Once approved by Council,a.copy of the approved code will
be Sent out to all license holders, along with license renewal information & paperwork.
if you have any queotiono, please do not hesitate to contact me.
r
TOBACCO ORDINANCE
ORDINANCE NO. -SECOND SERIES
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HASTINGS
AMENDING CITY CODE CHAPTER 5,SECTION 5.34"TOBACCO,"RELATING TO
THE SALE;POSSESSION,AND USE OF TOBACCO,TOBACCO PRODUCTS,AND TOBACCO
RELATED DEVICES IN THE CITY AND TO REDUCE THE ILLEGAL POSSESSION AND USE
OF SUCH ITEMS TO AND BY MINORS
Be it ordained by the City Council of the City of Hastings as follows:
Hastings City Code, Section 5.34,is hereby deleted in its entirety and is replaced with the following:
SECTION 5.34. TOBACCO.
Subd. 1. Purpose.
To further the official public policy of the State of Minnesota in regard to preventing young people from starting
to smoke as stated in Minnesota Statutes §144.391, this ordinance regulates the sale,possession, and use of
tobacco,tobacco products,and tobacco related devices for the purpose of enforcing and furthering existing laws.
Subd.2. Definitions and Interpretations.
Except as otherwise be provided or clearly implied by context,all terms shall be given their commonly accepted
definitions. The singular shall include the plural and the plural shall include the singular. The masculine shall
include the feminine and the neuter,and vice-versa. The term"shall"means mandatory and the terms"may"
means permissive. The following terms shall have the definitions given to them:
A. Tobacco or Tobacco Products. "Tobacco"or"Tobacco Products"shall mean any substance or item
containing tobacco leaf,including but not limited to,cigarettes;cigars;pipe tobacco;snuff;fine cut or
other chewing tobacco;cheroots; stogies;perique; granulated,plug cut,crimp cut,ready-rubbed,and
other smoking tobacco; snuff flowers; cavendish; shorts;plug and twist tobaccos; dipping tobaccos;
refuse scraps,clippings,cuttings,and sweepings of tobacco;and other kinds and forms of tobacco leaf
prepared in such manner as to be suitable for chewing,sniffing,or smoking.
B. Tobacco Related Device. "Tobacco Related Device"shall mean any tobacco product as well as pipe,
rolling papers,or other device intentionally designed or intended to be used in a manner which enable
the chewing,sniffing,or smoking of tobacco or tobacco products.
C. Self-Service Merchandising. "Self-Service Merchandising" shall mean open displays of tobacco,
tobacco products,or tobacco related devices in anymanner where any person shall have access to the
tobacco, tobacco products, or tobacco related devices, without the assistance or intervention of the
licensee or the licensee's employees. The assistance or intervention shall involve the actual physical
exchange of the tobacco,tobacco products, or tobacco related device between the customer and the
licensee or employee. Self-service merchandising shall not include vending machines,nor any case or
storage unit secured and unaccessible to the general public.
D. Vending Machine. "Vending Machine"shall mean any mechanical,electrical or electronic, or other
type of device which dispenses tobacco,tobacco products,or tobacco related devices upon the insertion
of money,tokens,or other form of payment directly into the machine by the person seeking to purchase
the tobacco, tobacco products or tobacco related device and includes vending machines equipped
manual,electric or electronic locking devices.
E. Individually Packaged. "Individually packaged" shall mean the practice of selling any tobacco or
tobacco product wrapped individually for sale. Individually wrapped tobacco and tobacco products
shall include,but not be limited to, single cigarette packs, single bags or cans of loose tobacco in any
1
form, and single cans or others packaging of snuff or chewing tobacco. Cartons or other packaging
containing more than a single pack or other container as described in this subdivision shall not be
considered individually packaged.
F. Loosies. "Loosies" shall mean the common term used to refer to a single or individually packaged
cigarette.
G. Minor. "Minor"shall mean any natural person who has not yet reached the age of eighteen(18)years.
H. Retail Establishment. "Retail Establishment"shall mean any place of business where tobacco,tobacco
products,or tobacco related devices are available for sale to the general public. Retail establishments
shall include,but to be limited to,grocery stores,convenience stores, and restaurants.
I. Movable Place of Business. "Movable Place of Business"shall refer to any form of business operated
out of a truck,van,automobile,or other type of vehicle or transportable shelter and not a fixed address,
store front or other type of structure authorized for sales transactions.
J. Sale. "Sale"shall mean any transfer of goods for money,trade,barter,or other consideration.
K. Compliance Checks. "Compliance Checks" shall mean the system the City uses to investigate and
ensure that those authorized to sell tobacco,tobacco products,and tobacco related devices are following
and complying with the requirements of this ordinance. Compliance checks may involve the use of
minors as authorized by this ordinance. Compliance checks shall also mean the use of minors who
attempt to purchase tobacco,tobacco products,or tobacco related devices for education,research and
training purposes as authorized by state and federal laws.
Subd.3. License.
No person shall sell or offer to sell any tobacco,tobacco products,or tobacco related device without first having
obtained a license to do so from the City of Hastings.
A. Application. An application for a license to sell tobacco,tobacco products,or tobacco related devices
shall be made on a form provided by the City. The application shall contain the full name of the
applicant,the applicant's residential and business addresses and telephone numbers,the name of the
business for which the license is sought,a copy of the educational materials the applicant intends to use
to educate employees and any additional information the City deems necessary. Upon receipt of
completed application,the City Clerk shall forward the application to the Council for action at a City
Council meeting. If the clerk determines an application is incomplete, the clerk shall return the
application to the applicant with notice of the information necessary to make the application complete.
B. Action. A background check on the applicant is required before an application will be forwarded to the
Council. The Clerk shall forward the application to the Police Department within a reasonable period
of time. The application and investigation results will be forwarded to the Council for action. If the
Council approves the license,the Clerk shall issue the license to the applicant. If the Council denies
the license,notice of the denial shall be given to the applicant along with notice of the applicant's right
to appeal the Council's decision.
C. Term.,All tobacco licenses shall expire on December 31 of each year,regardless of when the license
was originally issued. Thereafter,all licenses eligible for renewal,will be renewed for one year. All
tobacco licensees, despite when the license is issued,will be subject to an annual compliance check.
D. Revocation or Suspension. Any license issued under this ordinance may be revoked or suspended as
provided in the Violations and Penalties section of this ordinance.
E. Transfers. All licenses issued under this ordinance shall be issued only for the premises which the
license was issued and only for the person to whom the license was issued. No transfer of any license
to another person or location shall be valid without the prior approval of the City Council.
2
F. Movable Place of Business. No license shall be issued to a movable place of business. Only fixed-
location business shall be eligible to be licensed under this ordinance.
G. Display. All licenses shall be posted and displayed in plain view of the general public on the licensed
premise.
H. Renewals. The renewal of a license issued under this section shall be handled in the same manner as
the original application. The request for a renewal shall be made at least thirty days but no more than
sixty days before the expiration of the current license. The issuance of a license under this ordinance
shall be considered a privilege and not an absolute right of the applicant and shall not entitle the holder
to an automatic renewal of the license.
Subd.4. Fees.
No license shall be issued under this ordinance until the appropriate fee shall be paid in full. The fee for a -
license under this ordinance shall be set by Resolution by the City Council.
Subd.5. Basis for Denial of a License.
The following shall be grounds for denying issuance or a renewal of a license under this ordinance. Except as
may otherwise be provided by law,the existence of any particular ground for denial does not mean that the City
must deny the issuance or renewal of the license. If a license is mistakenly issued or-renewed to a person, it
shall be revoked upon discovery the person was ineligible for the license under this Section:
A. The applicant is under the age of 18 years.
B. The applicant has been convicted within the past five years of any violation of a Federal,State,or other
law,ordinance provision or other regulation relating to tobacco or tobacco products,or tobacco related
devices.
C. The applicant had a license to sell tobacco,tobacco products,or tobacco related devices revoked within
the preceding twelve months of the date of application.
D. The applicant fails to provide information required in the application,or provides false or misleading
information.
E. The applicant is prohibited by Federal, State, or other local law, ordinance or other regulation, from
holding such a license.
F. The applicant or license holder has outstanding fines,penalties or property taxes owed to the City.
Subd.6. Prohibited Sales.
It shall be a violation of this ordinance for any person to sell, offer for sale, give away, furnish or otherwise
deliver any tobacco,tobacco products,or tobacco related devices:
A. To any person under the age of eighteen(18)years.
B. By means of any type of vending machine,except as may otherwise be provided in this ordinance.
C. By means of self-service methods whereby the customer does not need to make a verbal or written
request to an employee of the licensed premise in order to receive the tobacco, tobacco product, or
tobacco related device and whereby there is not a physical exchange of the tobacco,tobacco product,
or tobacco related device between the licensee or the licensee's employee, and the customer. All
tobacco-related products shall be stored behind a counter.
D. By means of loosies as defined in Subd.2F of this ordinance.
3
E. Containing opium, morphine, jimpson weed, bella donna, strychnos, cocaine, marijuana, or other
deleterious, hallucinogenic, toxic, or controlled substances except nicotine and substances found
naturally in tobacco or added as part of an otherwise lawful manufacturing process.
F. By any other means,to any other person,or in any other manner or form prohibited by federal, state,
or other local law,ordinance provision or other regulation.
Subd. 7. Vending Machines.
It shall be unlawful for any person licensed under this ordinance to allow the sale of tobacco,tobacco products,
or tobacco related devices by the means of a vending machine unless minors are at all times prohibited from
entering the licensed establishment.
Subd. 8. Self-Service Sales.
It shall be unlawful for a licensee under this ordinance to allow the sale of tobacco,tobacco products,or tobacco
related devices by any means whereby the customer may have access to such items without having to request
the item from the licensee or the licensee's employee and whereby there is not a physical exchange of the
tobacco,tobacco products,or tobacco related device between the licensee or his or her clerk and the customer.
All tobacco,tobacco products,and tobacco related devices shall either be stored behind a counter or other area
not freely accessible to customers,or in a case or other storage unit not left open and accessible to the general
public. Any retailer selling,tobacco,tobacco products,or tobacco related devices at the time this ordinance is
adopted shall comply with this section within 60 days following the effective date of this ordinance.
Subd.9. Responsibility.
All licensees under this ordinance shall be responsible for their employees in regard to the sale of tobacco,
tobacco products, or tobacco related devices on the licensed premise, and the sale of such an item by an
employee shall be considered a sale`by the licensed holder. Nothing in this section shall be construed as
prohibiting the City from also subjecting the clerk to whatever penalties are appropriate under this ordinance,
State or Federal law,or other applicable law or regulation.
Subd. 10. Compliance Checks and Inspections.
All licensed premises shall be open to inspection to the City police or other authorized City official during
regular business hours. From time to time, but at least once per year, the City shall conduct unannounced
compliance checks to ensure compliance with the provisions of this Ordinance. Such compliance checks shall
utilize,with the written consent of their parents or guardians,minors over the age of 15 years but less than 18
years,to enter the licensed premise to attempt to purchase tobacco,tobacco products or tobacco-related devices.
Minors used for the purpose of compliance checks shall be approved and supervised by City designated law
enforcement officers or other designed City personnel. Minors used for compliance checks shall not be guilty
of the unlawful purchase or attempt to purchase tobacco,unlawful possession of tobacco,tobacco products,or
tobacco-related devices when such items are obtained as a part of the compliance check. No minor used in
compliance checks shall attempt to use a false identification misrepresenting the minor's age, and all minors
lawfully engaged in a compliance check shall answer all questions about the minor's age asked by the licensee
or his or her employee and shall produce any identification,if it exists,for which he or she is asked. Nothing
in this Section shall prohibit compliance checks authorized by state or federal laws for educational,research,
or training purposes,or required for the enforcement of a particular state or federal law.
Subd. 11. Illegal Acts.
Unless otherwise provided,the following acts shall be a violation of this ordinance.
A. Illegal Sales. It shall be a violation of this ordinance for any person to sell or otherwise provide any
tobacco,tobacco products,or tobacco related devices to any minor.
B. Illegal Possession. It shall be a violation of this ordinance for any minor to have in his or her possession
any tobacco,tobacco products,or tobacco related device. This subdivision shall not apply to minors
lawfully involved in a compliance check.
4
C. Illegal Use. It shall be a violation of this ordinance for any minor to smoke, chew,sniff, or otherwise
use any tobacco,tobacco product,or tobacco related device and it shall be a violation of this Ordinance
for any person to purchase or otherwise obtain such items on behalf of a minor. It shall further be a
violation for any person to coerce or attempt to coerce a minor to illegally purchase or otherwise obtain
or use any tobacco, tobacco.product or tobacco-related device. This subdivision shall not apply to
minors lawfully involved in a compliance check.
D. Illegal Procurement. It shall be a violation of this ordinance for any minor to purchase or attempt to
purchase or otherwise obtain any tobacco,tobacco product,or tobacco related device, and it shall be
a violation of this ordinance for any person to purchase or otherwise obtain such items on behalf of a
minor. It shall further be a violation to coerce or attempt to coerce a minor to illegally purchase or
otherwise obtain or use any tobacco,tobacco product,or tobacco related device. This subdivision shall
not apply to minors lawfully involved in a compliance check.
E. Use of False Identification. It shall be a violation of this ordinance for any minor to attempt to disguise
his or her true age by the use of a false form of identification, whether the identification is that of
another person or one on which the age of the person has been modified or tampered with to represent
an age older than the actual age of the person.
Subd. 12. Civil Enforcement.
The license holder shall be responsible for the conduct of its agents or employees while they are on the licensed
premises, Any violation of this Ordinance shall be considered an act of the license holder for purposes of
imposing a civil penalty,license suspension or revocation. Each violation,and every day in which a violation
occurs or continues, shall constitute a separate offense.
Subd. 13. Hearings and Appeals.
A. Notice. Upon discovery of a suspected violation,the alleged violator shall be issued,either personally
or by mail,a citation that sets forth the alleged violation and which shall inform the alleged violator of
his or her right to be heard on the accusation.
B. General. Following receipt of a Notice of Denial issued under Subd. 3 or Notice of Violation and
Penalty issued under this subdivision, or a Notice of Revocation, an applicant or license holder may
request a hearing before the City Council. A request for a hearing shall be made by the applicant or
license holder in writing and filed with the City Clerk within 10 days of the mailing of the Notice of
Denial or alleged violation. Following receipt of a written request for hearing,the applicant or license
holder shall be afforded an opportunity for a hearing before the City Council.
C. Findings. If after the hearing,the applicant is found ineligible for a license or is found to have violated
this Ordinance,the City Council may affirm the denial,impose a fine,issue a suspension or revocation,
or impose any combination thereof. The decision shall be in writing and shall set forth the reasons for
the findings of the City Council. Copies shall be provided to the applicant or license holder. Likewise,
if the City Council finds that no violation occurred or finds grounds for not imposing any penalty,such
findings shall be recorded and a copy provided to the applicant or license holder.
D. Decision. If the City Council determines that a violation of this Ordinance did occur, that decision,
along with the City Council's reasons for finding a violation and the penalty to be imposed under Subd.
14 of this Ordinance, shall be recorded in writing, a copy of which shall be provided to the accused
violator. Likewise, if the hearing officer finds that no violation occurred or finds grounds for not
imposing any penalty, such findings shall be recorded and a copy provided to the acquitted accused
violator.
E. Default. If the applicant or license holder has been provided written notice of the denial or violation
and if no request for a hearing is filed within the 10 day period,then the denial,penalty,suspension or
revocation imposed pursuant to this section shall take effect immediately by default. The City Clerk
shall mail the Notice of the denial, fine, suspension or revocation to the applicant or license holder.
5
F. Hearings. If a person accused of violating this section so requests, a hearing shall be scheduled,the
time and place of which shall be provided to the accused violator.
G. Hearing Officer. Such hearing shall be held before the City Council and shall be open to the public.
H. Appeals. Any appeal of the decision of the City Council must be filed with the District Court within
10 days of the mailing of the City Council's decision.
I. Misdemeanor Prosecution. Nothing in this section shall prohibit the City from seeking prosecution as
a misdemeanor for any alleged violation of this ordinance. If the City elects to seek misdemeanor
prosecution, no administrative monetary penalty shall be imposed. If the City elects to seek
misdemeanor prosecution, the City is not precluded from suspending or revoking the license of a
licensee as provided by Subd. 14.
J. Continued Violation. Each violation,and every day in a violation occurs or continues,shall constitute
a separate offense.
Subd. 14. Penalties.
A. Licensees. If any licensee, or an employee of a licensee, is found to have violated this section or a
Minnesota statute in conformity therewith,the licensee shall be assessed an administrative penalty of
$75 and the violating employee will be required to successfully complete a tobacco education program.
Licensees with a second offense within a 24 month period,shall be assessed an administrative penalty
of$200.
Licensees with a third violation within a 24 month period shall be assessed an administrative penalty
of$250. Licensees with three or more violations within a 24 month period shall have their tobacco
license suspended for not less than seven days.
B. Clerks and Other Individuals. Clerks and other individuals,other than minors regulated by subdivision
three of this subsection,found to be in violation of this ordinance,shall be charged an administrative
penalty of$50 for each violation.
C. Misdemeanor. Nothing in this section shall prohibit the City from seeking prosecution as a
misdemeanor for any violation of this ordinance,or from enforcing any other applicable state or federal
law or regulation in addition to or instead of any civil enforcement remedy that may be available under
this Ordinance.
Subd. 15. Exceptions and Defenses.
Nothing in this ordinance shall prevent the providing of tobacco,tobacco products,or tobacco related devices
as part of a lawfully recognized religious,spiritual,or cultural ceremony. It shall be an affirmative defense to
the violation of this ordinance for a person to have reasonably relied on proof of age as described by State law.
Subd. 16. Severability and Saving Cause..
If any provision of this section shall be found unconstitutional or otherwise invalid or enforceable by a court
of competent jurisdiction,that finding shall not serve as an invalidation or affect the validity and enforceability
of any other provision of this section.
VIOLATION A MISDEMEANOR. Every person violates a Section,Subdivision,Paragraph of this Ordinance
when they perform an act thereby prohibited or declared unlawful,or fails to act when such failure is thereby
prohibited or declared unlawful,or fails to act when such failure is thereby prohibited or declared unlawful,and
upon conviction thereof, shall be punished as a misdemeanor,except as otherwise stated in specific provision
hereof.
This Ordinance shall become effective upon passage and seven days after publication.
6
ADOPTED BY THE CITY COUNCIL THIS DAY OF ,2000.
Michael D.Werner,Mayor
ATTEST:
Melanie Mesko,Administrative Assistant/City Clerk
(SEAL)
VII--B & Vlll-C-2
March 1, 2000
TO: The Honorable Mayor& Council
FR: John Grossman, Industrial Park
RE: Public hearing and action on application to Minnesota Investment Fund
Mr. Motilall, President of Diversified Manufacturing has proposed to build an
82,000 sq.ft. manufacturing building at a cost of approximately $2,000,000 in the
Hastings Industrial Park. He asked the City to provide the land under the land
credit program, and to apply to the Minnesota Investment Fund (MIF) for a loan on
DMC's behalf. Council gave the proposal preliminary concept approval on
December 20, 1999.
The purpose of the MIF is to provide low interest loans for business expansion in
order to create new jobs - industrial, manufacturing and technology. The
Department of Trade and Economic Development(DTED) provides Minnesota
Investment Funds to the City; the City in turn lends them to the business. The
MIF allows the City to retain the first $100,000 and interest of the Diversified loan
payments.
Leonard P. Kirscht has been hired by the City to prepare the application and to
review Diversified Manufacturing Corporation's ability to qualify for the loan.
Mr. Kirscht will present his findings to the Council.
Diversified Manufacturing Corporation asks that the City apply to the state for
$199,000 for the construction of their new building in the Industrial Park and
$3015000 for the purchase of new equipment. The terms of the loan will be
$500,000 at 3% for 20 years.
Recommendations:
A. Motion to approve the attached resolution authorizing the City to make the
application to DTED for the Minnesota Investment Fund. This includes approval
of the Project Compliance form attached to the resolution, a required part of the
application.
B. Motion to approve the attached Hastings Economic Development Fund
Guidelines. The city's share of the loan payments are placed in the Economic
Development Fund to make future loans, assisting businesses with a portion of
their financing needs. These guidelines specify loan conditions and qualifying
criteria that will be applied to future applicants.
HASTINGS CITY COUNCIL
RESOLUTION NO.
RESOLUTION OF THE HASTINGS CITY COUNCIL AUTHORIZING AN
APPLICATION TO THE DEPARTMENT OF TRADE AND ECONOMIC
DEVELOPMENT FOR FUNDING RELATED TO DIVERSIFIED MANUFACTURING
CORPORATION.
Dated March 6,2000
Council Member introduced the following Resolution and moved its
adoption:
BE IT RESOLVED that the City of Hastings act as the legal sponsor for project(s) contained in
the Business and Community Development Application to be submitted in March, 2000, and that
the Mayor and City Clerk are hereby authorized to apply to the Department of Trade and
Economic Development for funding of this project on behalf of the City of Hastings; and
BE IT FURTHER RESOLVED that the City of Hastings has not incurred any costs and has not
entered into any written agreements to purchase property; and
BE IT FURTHER RESOLVED that the City of Hastings has not violated any Federal, State, or
local laws pertaining to fraud,bribery,kickbacks, collusion, conflict of interest or other unlawful
or corrupt practice; and
BE IT FURTHER RESOLVED that upon approval of its application by the State, the City of
Hastings may enter into an agreement with the State of Minnesota for the above-referenced
project(s), and that the City of Hastings certifies that it will comply with all applicable laws and
regulations as stated in all contract agreements and described on the Compliance Section
(attached) of the Business and Community Development Application; and
AS APPLICABLE,BE IT FURTHER RESOLVED that the City of Hastings has obtained
credit reports and credit information from Diversified Manufacturing Corporation and Rishikesh
Motilall. Upon review by the City of Hastings and the City's Representatives,no adverse
findings or concerns regarding, but not limited to, tax liens,judgements, court actions, and
filings with state,federal and other regulatory agencies were identified. Failure to disclose any
such adverse information could result in revocation or other legal action.
NOW THEREFORE BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby
authorized to execute such agreements, and amendments thereto, as are necessary to implement i
the project(s) on behalf of the applicant.
Council Member made a second to the foregoing Resolution and
upon being put to a vote,the following council members voted in favor of said Resolution:
Ayes:
Nays:
Absent:
WHEREUPON,the Mayor declared the Resolution to be duly passed.
CITY OF HASTINGS
By
Michael D. Werner, Mayor
ATTEST:
Malanie Mesko
Administrative Assistant/City Clerk
CERTIFICATION
I, Melanie Mesko, Administrative Assistant/City Clerk, of the City of Hastings hereby certify
that the foregoing Resolution is a true and correct copy of the Resolution that was duly adopted
at a regular meeting of the City Council of the City of Hastings held March 6, 2000.
Melanie Mesko
Administrative Assistant/City Clerk
SEAL
PROJECT COMPLIANCE
1. Section 504 of the Federal Rehabilitation Act of 1973;the Americans with Disabilities Act(ADA),MN Statutes
1990,Chapter 363,Chapter 363 MN Human Rights Act-Require that all public facilities and programs be designed
and constructed to be accessible to the physically handicapped.
2. Title VI of the Civil Rights Act of 1964(P.L. 88-352)and subsequent regulations-It ensures access to facilities or
programs regardless of race,color,national origin or sex.
3. Executive Order 11246,as amended by Executive Orders 11375 and 12086 and subsequent regulations-prohibit
employment discrimination on the basis of race,color,religion,sex or national origin.
4. Executive Orders 11988 and 12148,Floodplain Management-Requires action to minimize the impact of floods on
assisted projects.
5. The Flood Insurance Purchase Requirements of Section 102a of the flood Disaster Protection Act of 1973,(P.L.
93-234)-Requires the purchase of flood insurance in communities where such insurance is available for
construction or acquisition projects in any area having special flood hazards.
6. Minnesota Statutes,Section 116J.871 applies to this project. This statute requires of recipients of state assistance to
pay the prevailing wage rate to laborers and mechanics at the project construction site when state funds are provided
for construction in the amount of$200,000 or more.
7. Title VIII of the Civil Rights Act of 1968,as amended and executive order 12259-Requires equal opportunity in
housing and non-discrimination in the sale or rental of housing and actions to affirmatively further fair housing.
8. Age Discrimination Act of 1975-Prohibits discrimination on the basis of age.
9. Minnesota Statutes Sections 471.87 and 471.88-Forbids public officials from engaging in activities which are,or
have the appearance of being,in conflict of interest.
10. Antitrust or unfair trade practices laws-Regulates and controls the sale of goods and services and prohibits
deceptive and unfair competition between businesses.
11. Executive Order 12549,Debarment and Suspension(43 CAR,Part 12 and Section 12.510)-Requires a certification
regarding Federal debarment,suspension and other responsibility matters.
12. Minnesota Statutes 290.9705-Requires that 8 percent of each payment paid to out-of-state contractors for work in
Minnesota must be withheld on any contracts that exceeds or could reasonably be expected to exceed$100,000,
unless the requirement is waived.
13. Minnesota Statutes 116J.991 applies to this project. This statute requires that a business receiving state assistance
for economic development or job growth purposes must create a net increase in jobs in Minnesota within two years
of receiving the assistance.
14. Minnesota Statutes, 116J.8731,Minnesota Investment Fund applies to this project.
15. Minnesota Investment Fund Rules Chapter 4300.
Certifies compliance as so stated in the accompanying
.Michael D. Werner Local Government Resolution."
HASTINGS ECONOMIC DEVELOPMENT FUND GUIDELINES
CITY OF HASTINGS
101 East Fourth Street
Hastings,Minnesota 55033-1955
(651)437-4127
INTRODUCTION
The purpose of the Hastings Economic Development Fund (HEDF) is to encourage economic
development by supplementing conventional financing sources available to existing and new
businesses. Through this program, administered by the City of Hastings and participating lending
institutions(s), loans are made to businesses to help them meet a portion of their financing needs.
All loans must serve a public purpose by complying with four or more of the criteria noted in the
next section. It is the responsibility of the City to assure that loans meet the public purpose
standard and comply with all other HEDF policies as defined in this document. Along with
establishing the definition of public purpose, this document is designed to outline the process
involved in obtaining HEDF financing.
BACKGROUND
Revolving loan funds (RLF's), in particular, have become an increasingly popular business
financing tool because of their ability to leverage public and private dollars and recycle funds as
well as their flexible design and simple operation. RLF's provide firms with direct loans, loan
guarantees, interest subsidy and other financial assistance. As the RLF receives the principal and
interest from outstanding loans, the money is made available to another borrower. This recycling
of funds makes RLF's particularly valuable in light of the growing scarcity of development funds.
RLF's are designed to alleviate the high cost and short supply of capital for community businesses
by providing flexible loan terms. Typically, RLF's lower the rate, lengthen the term, or reduce the
risk of a loan. By increasing accessibility to capital,RLF's help firms expand, develop or remain in
the community. By providing critical subordinate financing for a loan package instead of 100
percent direct financing, RLF's are an effective tool for leveraging. RLF loans are typically
combined with other public or private dollars.
All activities funded through the RLF will meet one of the following objectives:
a. Benefit to low and moderate income persons;
b. Prevention or elimination of slums and blight;
C. Alleviate of urgent community development needs.
Projects funded by the RLF are intended to create or retain jobs that are taken by or available to low
and moderate-income persons.
DEFINITION OF PUBLIC PURPOSE
1. To provide loans for creditworthy businesses that creates new jobs.
2. To provide loans for creditworthy businesses that would increase the community tax base.
3. To assist new or existing industrial and commercial businesses to improve or expand their
operations.
4. To provide loans to be used as a secondary source of financing that is intended to
supplement conventional financing(bank financing).
5. To provide loans in situations in which funding gap exists.
6. To provide funds for economic development that could be used to assist in obtaining other
funds such as Small Business Administration loans,federal and state grants, etc.
THE HASTINGS ECONOMIC DEVELOPMENT FUND POLICIES
I. BUSINESS ELIGIBILITY
• Industrial businesses.
• Non competitive commercial businesses which enhance the community.
• Creditworthy existing businesses located witlun Hastings.
• Non-credit worthy start-up businesses with worthy feasibility studies at the
discretion of the City.
11 LOAN AMOUNT
• $10,000 loan per each job created, or$5,000 per every $20,000 increase in property
market valuation, or$5,000 per every$20,000 increase in personal property used for
business purposes,whichever is higher.
III. FINANCING METHOD
• COMPANION DIRECT LOAN Example: Equity 20%, HEDF 30%, and bank
50%. (All such loans may be subordinated to
the primary lender(s) if requested by the
primary lenders(s). HEDF loan is leveraged
and the lower interest rate of the HEDF
lowers the effective interest rate on the entire
project).
• PARTICIPATION LOAN HEDF buys a portion of the loan. (The
HEDF is not in a subordinate position, no
collateral is required by the HEDF, and the
loan provides a lower interest rate).
• LOAN GUARANTEES HEDF guarantees a portion of the bank loan.
(Personal and real estate guarantees handled
separately).
IV. USE OF PROCEEDS
• Real property acquisition and development.
• Real property rehabilitation(expansion or improvements).
• Machinery and equipment.
• Working capital.
• Business buyouts, only in circumstances in which such assistance is deemed by the
City as essential to retain an existing Hastings company in the area.
V. TERMS AND CONDITIONS
• LOAN SIZE Minimum of $5,000 and maximum not to
exceed 50% of the remaining revolving loan
fund balance; for example, if the remaining
revolving loan fund balance is $50,000, the
maximum loan issuance is$25,000.
• LEVERAGE Minimum 60%of private/public non-HEDF
Maximum 30%public(HEDF)
Minimum 10%equity City loan
• LOAN TERM Personal property term not to exceed life of
equipment(generally 7-10 years). Real estate
property may be amortized up to 30 years.
Balloon payment at 10 years, as appropriate.
• INTEREST RATE Fixed rate not less than 4% below
Minneapolis prime rate. Prime rate per Wall
Street Journal on date of City loan approval
• LOAN FEE Minimum fee of$200, but not to exceed 1%
of the total loan project. Fees are to be
documented and no duplication of fees
between the lending institution and the
HEDF. Loan fee may be incorporated into
project cost. City retains the right to reduce
or waiver loan fee or portion of loan fee.
• PREPAYMENT POLICY No penalty for prepayment.
• DEFERRAL OF PAYMENTS 1. Approval of the City Council, or its
designate,by majority vote.
2. Extend the balloon if unable to
refinance, verification letter from two
lending institutions subject to Board
approval
• INTEREST LIMITATION ON
GUARANTEED LOANS Subject to security and/or review by City.
• ASSUMABILITY OF LOAN None.
• BUSINESS EQUITY
REQUIREMENTS Subject to type of loan; City will determine
case by case, analysis under normal lending
guidelines.
• COLLATERAL Liens on real property in project
(mortgage deed).
• Liens on real property in business
(mortgage deed).
• Liens on real property held personally
(subject to City approval - homestead
exempt).
• Machinery and equipment liens
(except equipment exempt from
bankruptcy).
• Personal and/or corporate guarantees
(requires unlimited personal
guarantees).
The Hastings Economic Development Fund is operated as an equal opportunity program. All
applicants shall have equal access to HEDF funds regardless of race, sex, age, marital status, or
other personal characteristics.
ORGANIZATION
The City of Hastings administers the Hastings Economic Development Fund, or as necessary, a
loan committee that may be appointed by the mayor, subject to confirmation by the City Council.
PARTICIPATING LENDING INSTITUTIONS(S)
1. Participating lending institutions(s) shall be determined by the HEDF and applicant.
2. Participating lending institutions(s) shall cooperate with the City and assist in carrying out
the policies of the HEDF as approved by the City Council.
3. Participating lending institutions(s) shall analyze the formal application and indicate to the
City the level at which the lending institution will participate in the finance package.
LOAN APPLICATION ADMINISTRATIVE PROCEDURES
The City desires to make the HEDF loan application process as simple as possible. However,
certain procedures must be followed prior to the City consideration of a loan request. Information
regarding the program and procedures for obtaining a loan are as follows:
City Staff Duties:
The City Clerk shall carry out HEDF operating procedures as approved by the City and Council or
a designate, shall carry out HEDF procedures as approved by the City. Staff is responsible for
assisting businesses in the loan application process, and will work closely with applicants in
developing necessary information.
Application Process:
1. Applicant shall complete a preliminary loan application. Staff will review application for
consistency with the policies set forth in the HEDF Guidelines. Staff consideration of the
preliminary loan application should take approximately one week.
Staff will ask applicant to contact a lending institution regarding financing needs and
indicate to applicant that further action by the City on the potential loan will require
indication of support from a lending institution.
2. If applicant gains initial support from lending institutions, and if the preliminary loan
application is approved, applicant is then asked to complete a formal application. If staff
does not approve the preliminary loan application, the applicant may request that City
consider approval of the preliminary application at the next regularly scheduled meeting of
the City Council.
3. If the preliminary loan application is approved, applicant shall complete a formal
application. Fonmal application shall include a business plan that will include its
management structure, market analysis, and financial statement. Like documentation
necessary for obtaining the bank loan associated with the proposal is acceptable. Attached
with each formal application is a written release of information executed by the loan
applicant.
4. Staff will meet with applicant and other participating lender(s) to refine the plan for
financing the proposed enterprise.
5. Staff shall analyze the formal application and financial statements contained therein to
determine if the proposed business and finance plan are viable. Staff may, at its discretion,
accept the findings of a bar-Aung institution regarding applicant credit and financial viability
of the project. After analysis is complete, staff shall submit a written recommendation to
the City. A decision regarding the application shall be made by the City Council within 45
days of the submittal of a completed formal application.
6. The City shall have authority to approve or deny loans; however, within 21 days of City
approval, the City Council may reverse a decision to approve a loan if it is determined by
Council that such loan was issued in violation of HEDF guidelines.
7. Prior to issuance of an approved loan, the City Attorney shall review all contracts, legal
documents, and intercreditor agreements. After suc11 review is complete, the City shall
issue said loan.
ORIGINAL REVOLVING LOAN FUNDING
It is anticipated that the revolving loan will initially be funded by Minnesota Investment Fund
Grant for the Diversified Manufacturing Corporation Expansion Project—2000.
REPORTING
Staff shall submit semi-annual sunnmaries and/or arinual report detailing the status of the Hastings
Economic Development Fund.
FUND GUIDELINES MODIFICATION
At a minimum, the City shall review the Fund Guidelines on an annual basis. No substantial
changes to the HEDF guidelines shall be instituted without prior notice to the City Council
LOAN ADMINISTRATION
1. Staff shall service city loan, shall monitor city position with regard to the loan, and shall
assure city compliance with intercreditor agreement.
2. All loan documents shall include an intercreditor agreement which must include the
following:
A. Definition of loan default, agreements regarding notification of default.
B. Agreements between lending institution and city regarding reproduction of pertinent
information regarding the loan.
3. All loan documentation shall include agreements between borrower and lender regarding
release of privacy regarding the status of the loan.
OTHER REQUIREMENTS
The purpose of this determination is to ensure that the assistance provided to a for-profit business is
actually needed to make the project work and is not excessive in the amount of assistance.
In order to accomplish this deterniination, for-profit businesses applying to the HEDF shall provide
the following:
1. A detailed feasibility study both from a narrative and descriptive basis as well as financial
projections for three years into the futures (i.e. cash flow proforma,projected balance sheets
and profit and loss statements, etc.).
2. A market analysis demonstrating the opportunity for the product, or increased supply of
product(if an expansion of an existing business).
3. A management plan and background of key management personnel.
4. The number of types of jobs to be retained and/or created.
5. Estimated increases to the tax base of Hastings.
6. Any other peripheral development which may occur as a result of the project.
The HEDF will also require information necessary to allow them to make the following
determinations.
A. Whether project costs are reasonable in comparison to similar projects or industry
standards.
B. Whether pro forma projections are reasonable when compared with historical date (if any)
or with industry standards (i.e. RMA, etc.).
C. Documentation of private and bank funds that are committed to project costs.
D. Terms of any loan proceeds that are part of Project.
E. Documentation that a financing "gap" exists and financial assistance is necessary.
F. Documentation that the rate of return is unsatisfactory and financial assistance is required to
improve said rate of return.
G. Demonstration that a location preference of Hastings versus some other community (in
State or out of State) exists and financial incentives are necessary to cause Project to
remain in or located to Hastings.
(Note that items E, F, and G, will be required to the extent they are the basis for the
.request for assistance. Further, the HEDF may waive in certain instances, some of the
information and documentation required, and may, in certain instances, require additional
documentation or information for matters not covered above.)
A motion was made by Councilmember ,seconded by
to approve the HEDF Guidelines on March 6, 2000.
Voting For:
Voting Against:
Thereby the guidelines have been duly adopted by the City Council.
By
Michael D. Werner, Mayor
Attest:
Melanie Mesko
Administrative Assistant/City Clerk
February 27, 2000
Darbie Johnson
Hastings Aquatic Manager
Dear Ms. Johnson,
Last week the HAST(Hastings Area Swim Team) board met
to discuss possible use of the outdoor pool for practice this
summer. As you may already know, HAST is a nonprofit
competitive swim organization which was formed in 1970. There
are 50-60 swimmers participating with differing ability levels and
ages ranging from 1st grade through college. HAST strives to
help each child develop sound technical skills in swimming and
encourages good sportsmanship and cooperation. As with many
other local youth sports organizations, it naturally provides a
feeder program for the high school teams as well.
Our request is to be able to use the outdoor pool Mondays
through Fridays , 6:30AM-8:45AM, June 12th through August
8th. We have $1000 budgeted for this purpose and are hopeful
this will be workable for you. We would appreciate a reply by
April l st so that our summer schedule can be completed.
If you have any comments or questions please call 437-8338
and thank you in advance for your support of HAST.
Sincerely,
Jane Collins, HAST Board
I1�1 c 2-
y3
t
Parent Evaluation comments about the fields received following 1999:
gr�.
SEA:
0 � '
LAND: Need to drag field more often
At the end,the fields where not kept up so good
Fields were not raked-The infield did not fit.the sport Bases need to
be in at the start of the year.
Kennedy fields-very minimum upkeep, ponding of water,baselines
not marked.
Field was never dragged. No maintenance on Kennedy fields
whatsoever.
They could use trash cans and rake the fields more often.
No garrbage containers at the fields and no bleachers.
No garbage receptacles at Kennedy fields
More trees at Vets Park for spectators
Pr Could mow the grass more often
Mountain:
5 (jades
REC. 7,8;&9: Field-good
U-14: An outhouse closer to the field would be nice
P-NUT: Get these kids on ball fields, not frisbee fields
Infields are grass and very bumpy. Spread sand.
k&
PeeWee (1): Tuttle park needs work, We realize it is a new park so it will
. improve
We prefer shade
It would be nice if the infield was not grass
Benches for spectators, infields
PeeWee(2): Holes that need to be filled
Tuttle field is all bumps and crab grass
Tuttle needs a tree planted for future shade.
They need better toilet facilities
The field at Tuttle was not good at all
Satellite/bathroom should be on field side of street at Dakota Hills
Sunny Acres-baselines, home plate area improvement
Bathroom/Satelite should be on field side of the street at Dakota
Hills.
�r� 3
MINORS (3): Pioneer West needs to be watered regularly. It was
sandy in the base paths.
Need a sattelite at'Dakota Hills. Players where relieving themselves
behind the city building accross the street during games.
Pioneer Park was terrible, 3"-4"of dust on field every night-High
school fields need more attention
MINORS(4):
XWORS(5):
AWORS(6):
U-14:
AAA:
v'AVINv-Peri
WASTE MANAGEMENT
wzraz
2800 Millard Ave.
P.O.Box 187
Hastings,MN 55033-0187
(651)437-9201
(800)2474012
February 28,2000 (651)437-9661 Fax
RE: City of Hastings Survey
Marty McNamara
City of Hastings
101 East 4th Street
Hastings,MN 55033
Dear Marty,
As I had communicated with you previously, Waste Management hired the national
marketing firm Martiz Marketing Research Inc. from Fenton,Missouri to obtain the data for
the 1999 residential survey. Martin is a leader in collecting and analyzing data for many
companies throughout the United States. I have worked with them previously on other
projects and have found them very fair and accurate in their assembling and then the
dissecting of the information obtained through their call centers.
Enclosed is the survey which includes a summary of the scope of the project and how the
information was obtained. If I can be of further assistance, please do not hesitate to call.
Thank You!
Sincerely,
Randy Triplett
District Manager
Waste Management of Minnesota
Hastings, Minnesota
Residential Customer Satisfaction Study
Prepared by:
Maritz Marketing Research Inc.
Fenton, Missouri
February, 2000
WASTE MANAGEMENT OF MINNESOTA
HASTINGS, MINNESOTA
RESIDENTIAL CUSTOMER SATISFACTION STUDY
EXECUTIVE SUMMARY
The residents of Hastings, MN, are extremely satisfied with the waste removal and recycling services provided by
Waste Management of Hastings. The company received high overall satisfaction ratings (83%) for its waste
removal operations. High satisfaction levels were also expressed when respondents evaluated Waste Management
concerning several specific service areas.
The attribute which customers rated most favorably was the cooperation level of the company's drivers (92%).
Another service area which received high satisfaction scores from residents was the consistency of the pickup time
each week (90%). These two findings may help to explain the high level of overall satisfaction with the company.
Customers' impressions of how cooperative and consistent the drivers are greatly impacts their overall satisfaction
with Waste Management.
Another area in which Waste Management has performed well is its method of handling of customer complaints.
This process also plays a great role in determining customers' overall satisfaction with the company. Only eleven
respondents had ever contacted someone at Waste Management about a complaint. Out of this group, only two
customers were dissatisfied with the problem resolution provided by the company.
The yard-waste drop off service is another benefit which Waste Management provides for its Hastings customers.
The majority of residents (62%) indicate that this service is important to them as well.
Due to the high level of satisfaction with the services they have received from Waste Management, the majority of
respondents (81%) claim that they would like to see the company continue as the waste removal and recycling
provider for Hastings. An even greater number of respondents (95%) feel that they receive at least a fair value for
their money.
WASTE MANAGEMENT OF MINNESOTA
HASTINGS, MINNESOTA
RESIDENTIAL CUSTOMER SATISFACTION STUDY
INTRODUCTION
Objectives:
• Measure Hastings, MN, residents' current level of satisfaction with the solid waste removal and
recycling provided by Waste Management of Hastings.
• Fairly measure.residents' overall desire to keep Waste Management of Hastings as the service provider
for Hastings, MN.
• Capture comments which support Hastings residents' level of satisfaction with Waste Management's
service.
Methodology
• One hundred telephone interviews were conducted among a representative sample of Hastings, MN,
residents.
-Interviews were conducted between February 8th and 10th, 2000.
i
WASTE MANAGEMENT OF MINNESOTA
HASTINGS, MINNESOTA
RESIDENTIAL CUSTOMER SATISFACTION STUDY
INTRODUCTION(Cont'd)
Methodology (cont'd)
• Residents' current satisfaction regarding a number of issues was measured using a 5-point rating scale
with a "1" representing "Not at all satisfied" and a "5" representing "Extremely satisfied." Unless
otherwise stated, the satisfaction scores displayed throughout this report indicate the percentage of
customers who rated their satisfaction level as "4" or "5."
Sample
• Respondents were called from a random sample of phone numbers for Hastings, MN (zip code 55033).
• Respondents must be currently receiving regularly scheduled trash removal service.
• Buildings consisting of two or more families (e.g. apartment complexes) were excluded from the study in
order to speak to Hastings residents who are the most knowledgeable regarding their waste removal and
recycling services.
WASTE MANAGEMENT OF MINNESOTA
HASTINGS, MINNESOTA
RESIDENTIAL CUSTOMER SATISFACTION STUDY
Overall Satisfaction With Waste Removal Company
•
100% -
80% -
0
00%s0%O
CL
to
60% 50%
w
0
40%
49c
20% o
IL 1% 5%
0% I - E - 0 , t
1 2 3 4 5
Ranking
• The majority of Hastings residents (83%) indicate high levels of overall satisfaction regarding the solid waste
removal and recycling services provided by Waste Management.
• Dissatisfaction with Waste Management's solid waste removal and recycling services was only expressed by
6% of Hastings residents. Dissatisfaction was indicated by rating their overall satisfaction level with the
company as a "1" or "2" on a 5-point scale.
WASTE MANAGEMENT OF MINNESOTA
HASTINGS, MINNESOTA
RESIDENTIAL CUSTOMER SATISFACTION STUDY
Overall Satisfaction With Waste Removal Company (Cont'd)
Some comments given by Hastings' residents concerning their high satisfaction with Waste Management are:
- They're always here when they're supposed to be here. They take everything and leave no mess.
- I never have any problems, and I really like that they come at six in the morning.
- They take everything out with no problem. They're courteous when I call.
- The garbage man is real friendly, came and told me I forgot to take out the trash once.
- They are here on time and they take my extras. They work with me.
- They're always on time. They're reliable, and they always clean up after themselves.
- They're on time and come on the days they're supposed to. They take what we put out. We had a broken
can before and they got us a new one.
- Everything goes as it should. If I have something special, I call them and they'll pick it up.
- It's better than other companies I've had in other towns. There's no mess and they're usually on time.
- When I was remodeling my home, they brought extra bins. They always pick up the trash and give good
service. They get the bins when we forget to put them out.
- They're good guys and they do a good job.
- They pick up what we put out on time. They are decent people, friendly, clean cut, they talk to you.
- It's good service. They come and pick up the same day every week with the recycling service. They
pickup cardboard now, paper, glass.
f
WASTE MANAGEMENT OF MINNESOTA
HASTINGS, MINNESOTA
RESIDENTIAL CUSTOMER SATISFACTION STUDY
Satisfaction with Waste Management's Service Areas
Service Area Rated Top-Two Box Score
Cooperation of the drivers 92%
Consistency of the pickup time each week 90%
Consideration of personal property 88%
Safe driving practices of the company's drivers 88%
Completeness of the pickup 87%
Pickup area being left neat and clean 86%
Trucks being kept clean and well maintained 76%
How Important to You is the Yard Waste Drop-Off Service Which Waste Management Provides?
w 100%
d
80%
O
a
N
w 60%
O
40%-
a 23% 18%
d 20%
d
2%
IL 0%
1 2 3 4 5
Ranking
WASTE MANAGEMENT OF MINNESOTA ,
HASTINGS, MINNESOTA
RESIDENTIAL CUSTOMER SATISFACTION STUDY
Would You Like Waste Management to Continue as the Service Provider for your Garbage and Recycling?
Don't Know
8%
No 11%
Yes 81%
How Would You Rate the Value of the Service You Receive from Waste Management?
Excellent
Value poor Value
8% 5%
Good Value
33%
Fair Value
54%