HomeMy WebLinkAbout20230417 - CC PacketSign up to receive automatic notification of Council agendas
At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350
City Council packets can be viewed in searchable format on the City’s website at
https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy
CITY OF HASTINGS
CITY COUNCIL AGENDA
Monday, April 17, 2023 7:00 p.m.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. DETERMINATION OF QUORUM
Presentation, Dakota County Assessor’s Office
V. APPROVAL OF MINUTES
Approve Minutes of the City Council workshop and regular meeting on April 3, 2023.
VI. COMMENTS FROM THE AUDIENCE
Comments from the audience may include remarks about items listed on the Consent Agenda.
VII. COUNCIL ITEMS TO BE CONSIDERED
VIII. CONSENT AGENDA
The items on the Consent Agenda are items of routine nature or no perceived controversy to
be acted upon by the City Council in a single motion. There will be no discussion on these
items unless a Councilmember so requests, in which event the items will be removed from the
Consent Agenda to the appropriate Department for discussion.
1. Pay Bills as Audited
2. Resolution: Accept Donation from SC Toys to the Parks and Recreation Department
3. Resolution: Accept Donation from Hastings Family Service to the Parks and Recreation
Department
4. Resolution: Approve Outdoor Music – Tent Event with Liquor License Amendment for
Las Margaritas
5. Special Event Designation: Animal Ark 3K with Temporary Liquor License
6. 1st Reading: City Code Amendments: Chapters 110.17 & 34.03, Lawful Gambling & Fees
IX. AWARDING OF CONTRACTS AND PUBLIC HEARING
These are formal proceedings that give the public the opportunity to express their concern, ask
questions, provide additional information, or support on a particular matter. Once the public
hearing is closed, no further testimony is typically allowed and the Council will deliberate
amongst itself and with staff and/or applicant on potential action by the Council.
1. Public Hearing: New Parklet Application - Quarry Taphouse
2. City Code Amendments – Escrows and Fees
a. Public Hearing\2nd Reading\Adoption: City Code Amendment – Chapter 34.03
b. Public Hearing\2nd Reading\Adoption: City Code Amendment – Chapter 154
c. 2nd Reading\Adoption: City Code Amendment – Chapter 155
3. Resolution: Receiving Bids and Awarding Contract for Project 2023-1, 2023
Neighborhood Infrastructure Improvements
4. Resolution: Receiving Bids and Awarding Contract for the 2023 Mill & Overlay Program
Sign up to receive automatic notification of Council agendas
At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350
City Council packets can be viewed in searchable format on the City’s website at
https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy
X. REPORTS FROM CITY STAFF
These items are intended primarily for Council discussion and action. It is up to the discretion
of the Mayor as to what, if any, public comment will be heard on these agenda items.
A. Public Works
B. Parks and Recreation
C. Community Development
1. 2nd Reading\Adopt Ordinance: City Code Amendment – Chapter 155 – Solar Energy
Systems
D. Public Safety
E. Administration
1. Community Investment Fund
XI. UNFINISHED BUSINESS
XII. NEW BUSINESS
XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS
XIV. ADJOURNMENT
Next Regular City Council Meeting: Monday, May 1, 2023 7:00 p.m.
City of Hastings
Parks & Recreation
920 W 10th Street ▪ Hastings, MN 55033 ▪ Ph: 651-480-6175 ▪ www.hastingsmn.gov
Civic Arena Aquatic Center
2801 Red Wing Blvd. 901 Maple Street
Hastings, MN 55033 Hastings, MN 55033
Ph: 651-480-6195 Ph: 651-480-2385
City Council Workshop Agenda
Monday, April 3, 2023 at 5:30pm
Hastings City Hall – Volunteer Room
Call to order: 5:38pm
Councilmembers present: Mayor Fasbender, Folch, Pemble, Leifeld, Lund, Fox.
Councilmembers absent: Haus
City Staff Present: City Administrator Wietecha, Parks Director Jenkins, Program Specialist Marschall Bigler
• 5 Year Park & Recreation Plan
o Introduction and quick review of 5 Year Park Plan
o Review of P&R Committee meeting and discussion from 3/27/23
o Determine priorities and next steps
Council discussed:
- the need for comprehensive trail signage and proper planning to implement,
- exploring the expansion and renovation of Vets Athletic Complex, and how working
towards this goal will significantly change the current 5-year plan
- vision planning for the Civic Arena, to ensure the facility is ready to serve the community
for the next 30-50 years and includes updates, creature comforts, etc.
- West Rink roof repairs, current roof is leaking, needs to be replaced… now or soon.
- refrigeration plant replacement, needs to happen even without state bonding funds, some
items need to be ordered a year in advance.
- neighborhood park planning, especially if athletic facilities are moved, and keeping tabs on
how neighborhoods are changing to determine recreational needs… not all neighborhood
parks need a playground.
- positive economic impact from athletic facilities
Staff will solicit quotes to complete a trail signage plan, athletic complex plan, and Arena
visioning plan and bring those to council for consideration. Staff will also propose a plan for the
west rink roof and refrigeration plant.
• Finance Options: To support the 5 Year Plan and priorities
o Fees in Lieu of Parkland – appraiser $6,500 and 5-6 weeks
o Local Option Sales Tax – 0.50% LOST = $720k annually
o Bonding
o Levy
Council discussed:
- Updating parkland dedication fee in lieu of land and parkland dedication calculation,
- Local Option Sales Tax potential and bonding potential,
- Levy increase to support specific projects,
- Potential fundraising and partnerships/sponsorships,
Staff will hire an appraiser to determine Fair Market Value for residential development land in
Hastings and will bring an updated parkland dedication and fee in lieu of land calculation and
ordinance to Council this summer.
• Any key decisions/timelines
o Arena:
▪ West Rink roof has significant leaking, has been repaired multiple times in last 10
years. - $800k job, $420k on hand in 615 Fund Balance
▪ Refrigeration control units may need to be ordered in advance. – 12 Month Lead
o Next steps with Fees In Lieu of Parkland
o Next steps with Local Option Sales Tax, Bonding
o Other?
Adjourn: 7:00pm
_____________________________ ___________________________
Mary D. Fasbender, Mayor Kelly Murtaugh, City Clerk
Sign up to receive automatic notification of Council agendas
At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350
City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
Hastings, Minnesota
City Council Meeting Minutes
April 3, 2023
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, April 3, 2023 at
7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota.
Members Present: Mayor Fasbender, Councilmembers Folch, Fox, Leifeld, Lund, and Pemble
Members Absent: Councilmember Haus
Staff Present: City Administrator Dan Wietecha
Assistant City Administrator Kelly Murtaugh
City Attorney Korine Land
Public Works Director Ryan Stempski
Police Chief David Wilske
Proclamation: Arbor Day 2023
Approval of Minutes
Mayor Fasbender asked if there were any additions or corrections to the minutes of the workshop and
regular City Council meeting on March 20, 2023.
Minutes were approved as presented.
Comments from the Audience
Raymond Menard, 906 1st Street East, and Cynthia Carl, 102 Washington Street, presented concerns
about the area between Franklin and Washington and 1st and 2nd Streets due to flooding. They had three
requests of Council: confirm that the City is ready to pump water from the area in the event of flooding;
identify actions to mitigate the current status; and dedicate the area as a ponding basin.
Bob Majeski, 1800 Brittany and Erica Majeski, 2925 4th Street East, described the difficulties for
families and concerns about flooding on part of 4th Street.
Pete Likes, 3000 4th St East, provided some history on the flooding on the east side and requested a
sign on 2nd street restricting traffic to residents only in the event of a flood this year.
John Conzemius, Denmark Township, urged Council to consider reserving flat land on the south end
of the City for agriculture rather than development.
Diane Likes, 3000 4th St East, posed questions and concern about emergency vehicle and personnel
access due to train traffic or flooding.
Consent Agenda
Councilmember Leifeld motioned to approve the Consent Agenda with removal of items 13, 17, 18 to
be placed under X. Reports from City Staff: E. Administration, seconded by Councilmember Fox.
6 Ayes, 0 Nays
Sign up to receive automatic notification of Council agendas
At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350
City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
1. Pay Bills as Audited
2. Resolution No. 04-01-23: Accept Donation from the Hastings Rivertown Lions Club to the Parks
and Recreation Department
3. Authorize Signature: Use of Fire Safety House for Safety Camp on June 27, 2023
4. Authorize Signature: Use of Fire Safety House for Fire Department Open House on October 10, 2023
5. Resolution No. 04-02-23: Approve Transfer of Liquor License from Nirvana, LLC dba Ace
Liquor to KTEK, LLC dba Ace Liquor Store, 1355 South Frontage Road, Suite 330
6. Resolution No. 04-03-23: Approve Transfer of Tobacco License from Nirvana, LLC dba Ace
Liquor to KTEK, LLC dba Ace Liquor Store, 1355 South Frontage Road, Suite 330
7. Approve Special Event Designation – Downtown Business Association (DBA) –Historic
Hastings Car Shows
8. Approve Business Service Agreement with Digitech Computer LLC for Ambulance & EMS
Billing Services
9. Approve 2023 – 2027 Dakota County Drug Task Force (DCDTF) Joint Powers Agreement
10. Approve In-Store Fireworks Sales License for TNT Fireworks at Coborn’s #2037, 225 33rd Street
West
11. Escrow Accounts and Fees for Development
a. 1st Reading and Order Public Hearing: City Code Amendment – Chapter 34.03: Escrows and
Fees
b. 1st Reading and Order Public Hearing: City Code Amendment – Chapter 154: Escrows and
Fees
c. 1st Reading: City Code Amendment – Chapter 155: Escrows and Fees
12. 1st Reading: City Code Amendment – Chapter 155: Solar Energy Systems
13. 2nd Reading: City Code Amendment – Chapter 34: Fee Schedule – Cannabis and Hemp
Businesses
14. Resolution No. 04-04-23: Approve the Delegated Contracting Process Agreement with MnDOT
15. Approve WSB & Associates, Inc. Professional Services Agreement for a PFAS Water Treatment
Feasibility Study
16. Resolution No. 04-05-23: Approve Installation of a Sign to Address Engine Braking on TH 316
17. Update on Flood Forecast & Response Planning Steps
18. No Wake Ordinance
19. 2022 Public Safety Advisory Commission Report
2023 Neighborhood Infrastructure Improvements
a. Conduct Public Hearing
b. Resolution No. 04-06-23: Order the Improvements and Adopt Assessments
Stempski noted the project was not ordered at the March 6th meeting as the Council did not have the
ability to provide a supermajority vote. Stempski provided an overview of the 2023 Neighborhood
Infrastructure Improvements project. This project contains street and utility improvements to six City streets
ranging in scope of work from reclamation of streets to full street and utility reconstruction. The full scope of
the project was presented to Council on March 6. 2023. Stempski reviewed the assessment approach and
payment options for this project. Council is asked to approve the resolution to order the project and adopt the
proposed assessments for the project.
Mayor Fasbender opened the public hearing at: 8:04 p.m.
Mayor Fasbender closed the public hearing at: 8:05 p.m.
Sign up to receive automatic notification of Council agendas
At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350
City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
Council expressed appreciation to Stempski on helpful explanation of the assessment process and fee
structure with a per lot approach. Council discussion on the assessment to St. Philip’s Lutheran Church.
Stempski indicated they have been working with St. Philip’s to review the assessment process and provide a
better understanding of the project. Council shared additional concerns St. Philip’s had regarding timing of
the project. Stempski assured Council that the City will continue to work with the church as the process
moves forward.
Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Fox.
6 Ayes, 0 Nays.
2nd Reading: City Code Amendment – Chapter 34: Fee Schedule – Cannabis and Hemp Businesses
Wietecha reviewed the fee ordinance to accompany the recently adopted license ordinance. Public
Safety Advisory Commission and Public Safety Committee recommended a retail fee at $10,000, which was
reduced to $8,000 during the 1st Reading at that last meeting.
Council discussion on the retail license fee, suggesting that it be more closely aligned with on-sale
liquor licenses. Attorney Land remarked on the differences in compliance with regulated and unregulated
products and the expenses to monitor compliance. Council discussion on the ability to revisit the conversation
in the future. Council discussed the lack of clarity as to where the State legislative conversation lands at the
end of session. Council discussion on potential difficulty for a business to open with high licensing fees.
Council recognized the work the Public Safety Advisory Commission and the Public Safety Committee put
into the recommendations provided.
Councilmember Fox motioned to approve, amending retail sales to $6,000 annually, seconded by
Councilmember Folch.
3 Ayes, 3 Nays (Fasbender, Pemble, Lund)
Councilmember Lund motioned to approve as originally presented, seconded by Councilmember
Pemble.
5 Ayes, 1 Nay (Folch)
Update on Flood Forecast & Response Planning Steps
Wietecha provided an overview of the flood projections and planning related to protecting City
infrastructure in the event of a flood, as well as other preparations that are being made to address possible
impacts of the flood.
Council discussion on clarification of the organization of sandbagging by the City. Council discussion
on the access concerns raised by East side residents related to flooding. Stempski indicated the flood
projections are at a moderate level at this time and provided explanation of the process of initial planning and
coordination. Council suggested the Operations Committee review the concerns. Chief Wilske addressed the
placement of the emergency vehicle near the railroad tracks and the responsibility of public safety.
Councilmember Folch motioned to accept report as presented, seconded by Councilmember Fox.
6 Ayes, 0 Nays.
No Wake Ordinance
Sign up to receive automatic notification of Council agendas
At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350
City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
Wietecha reviewed recent history of discussion of No Wake at Public Safety Commission and
determination that it is outside the City’s jurisdiction. It is the jurisdiction of Dakota and Washington
counties. Both county sheriff departments have decided to not take action at this time.
Council discussion on the marina’s and residents’ complaints about erosion, safety concerns, and
tourism impacts due to the speed of boats going down the river. Dakota County indicated that there was a
speed study, but the information has not yet been made available. Chief Wilske reviewed the process of how
changes on waterways are made, and ultimately decided by the Department of Natural Resources.
Announcements
• Hastings Area Earth Day Birding Festival at Carpenter St. Croix Valley Nature Center on Saturday,
April 22. Guided birding field trips, bird banding demonstrations, raptor presentation. Pre-registration
preferred.
• Adult Softball and Sand Volleyball Leagues are forming now. Please go to the City website to
register.
• Hastings residents can drop off yard waste at the Minnesota Coaches parking lot off Commerce Drive
on Wednesdays 3-7 and Saturdays 8-2, weather permitting. Grass clipping and leaves should be in
compostable paper bags or re-usable containers. Plastic bags and loose materials are not accepted.
Brush should be cut to 4-foot lengths, no branches more than 3 inches diameter, and bundles not more
than 40 pounds.
Meetings
• Finance Committee Meeting on Wednesday, April 5, 2023 at 7:00 p.m.
• Administration Committee Meeting on Monday, April 10, 2023 at 7:00 p.m.
• Planning Commission Meeting on Monday, April 10, 2023 at 7:00 p.m. - Cancelled
• Arts & Culture Commission Meeting on Wednesday, April 12, 2023 at 7:00 p.m.
• HEDRA Meeting on Thursday, April 13, 2023 at 6:00 p.m.
• City Council Regular Meeting on Monday, April 17, 2023 at 7:00 p.m.
Councilmember Leifeld motioned to adjourn the meeting at 9:05 PM, seconded by Councilmember
Pemble. Ayes 6; Nays 0.
_____________________________ ______________________________
Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Connie Lang – Accountant
Date: 04/13/2023
Item: Disbursements
Council Action Requested:
Staff requests:
Council review of March 2023 CenterPoint, Xcel, Wex, Health Insurance payments.
Council review of weekly routine disbursements issued 04/11/2023.
Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 04/18/2023.
Background Information:
Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements
are made twice a month, subsequent to Council approval.
Financial Impact:
March 2023 Centerpoint Payment $ 32,448.52
March 2023 Xcel Payment $ 64,461.35
March 2023 Wex Admin Fee Payment $ 286.00
March 2023 Health Ins Payment $ 169,379.00
Disbursement Checks & EFT on 04/11/2023 $ 371,717.54
Disbursement Checks, Hedra & EFT to be issued on 04/18/2023 $ 99,637.64
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: ● Disbursement Reports
VIII-01
Department Account Dollar Amt
Police 101-140-1403-6345 80.70
City Hall 101-140-1404-6345 5,867.71
City Storage 101-140-1407-6345 1,945.50
Alt Learning Ctr 101-401-4143-6345 552.51
Parks 200-401-4440-6345 781.73
Jt Maint 200-401-4447-6345 2,851.47
Pool 201-401-4240-6345 276.20
Fire 213-210-2100-6345 3,624.73
Le Duc 220-450-4160-6345 1,592.61
Water 600-300-3300-6345 2,733.54
Water 600-300-3302-6345 732.49
Garage 601-300-3400-6345 2,151.42
Arena 615-401-4103-6345 9,257.91
TOTAL 32,448.52
CENTERPOINT ENERGY
March 2023 Payment
VIII-01
Xcel Acct #Amount Date Paid Account #
51-6960213-7 1,905.39 3-Mar 101-140-1403-6343
51-6960208-0 1,835.78 15-Mar 101-140-1404-6343
51-8110141-1 125.69 15-Mar 101-140-1407-6343
51-6960219-3 66.56 14-Mar 101-201-2016-6343
51-6960210-4 178.26 15-Mar 101-300-3100-6343
51-6960210-4 891.28 15-Mar 101-301-3200-6343
51-0011278454-9 217.65 15-Mar 101-302-3201-6343
51-0263715-0 600.28 15-Mar 101-302-3201-6343
51-6960218-2 15,121.66 21-Mar 101-302-3201-6343
51-6960215-9 2,218.16 9-Mar 200-401-4440-6343
51-0010048093-4 16.56 15-Mar 200-401-4440-6343
51-0011082067-5 347.89 15-Mar 200-401-4440-6343
51-6960220-6 1,032.63 14-Mar 200-401-4447-6343
51-6960209-1 282.76 2-Mar 201-401-4240-6343
51-6960214-8 1,175.35 14-Mar 213-210-2100-6343
51-7216831-9 528.22 15-Mar 220-450-4160-6343
51-6960216-0 11,488.48 3-Mar 600-300-3300-6343
51-6960210-4 713.03 15-Mar 600-300-3300-6343
51-6960216-0 3,594.06 3-Mar 600-300-3302-6343
51-6960217-1 1,385.76 9-Mar 601-300-3400-6343
51-6960211-5 -9,301.56 3-Mar 615-401-4103-5830 Hubers
51-6960211-5 30,232.74 3-Mar 615-401-4103-6343 Hubers/Wildcat
51-6960211-5 -1,232.53 3-Mar 620-300-3500-5830 Wildcat
51-6960212-6 -3,387.03 6-Mar 620-300-3500-5830 Wildcat
51-6960212-6 4,424.28 6-Mar 620-300-3500-6343 Wildcat
Total 64,461.35
XCEL AUTOMATIC PAYMENTS
Mar 2023 Payments
VIII-01
Account Description Account Amount
Employer Paid HRA/HSA Admin Fee - Administration 101-105-1051-6131 8.25
Employer Paid HRA/HSA Admin Fee - City Clerk 101-107-1071-6131 10.59
Employer Paid HRA/HAS Admin Fee - Finance 101-120-1201-6131 16.50
Employer Paid HRA/HSA Admin Fee - Maintenance 101-140-1401-6131 2.34
Employer Paid HRA/HSA Admin Fee - Planning 101-150-1501-6131 2.75
Employer Paid HRA/HSA Admin Fee - IT 101-160-1601-6131 5.50
Employer Paid HRA/HSA Admin Fee - Police 101-201-2010-6131 90.75
Employer Paid HRA/HSA Admin Fee -Building Safety 101-230-2301-6131 11.00
Employer PaidHRA/HSA Admin Fee -Code Enforcement 101-230-2302-6131 2.75
Employer Paid HRA/HSA Admin Fee - Engineering 101-300-3100-6131 6.46
Employer Paid HRA/HSA Admin Fee - Streets 101-301-3200-6131 11.00
Employer Paid HRA/HSA Admin Fee - Parks 200-401-4440-6131 27.50
Employer Paid HRA/HSA Admin Fee - Aquatic 201-401-4240-6131 0.00
Employer Paid HRA/HSA Admin Fee - Cable 205-420-4201-6131 0.41
Employer Paid HRA/HSA Admin Fee - Historical 210-170-1702-6131 0.69
Employer Paid HRA/HSA Admin Fee - Fire 213-210-2100-6131 9.76
Employer Paid HRA/HSA Admin Fee - Ambulance 213-220-2200-6131 39.74
Employer Paid HRA/HSA Admin Fee - Leduc 220-450-4160-6131 0.41
Employer Paid HRA/HSA Admin Fee - HRA 404-500-6003-6131 0.00
Employer Paid HRA/HSA Admin Fee - Econ. Develop.407-180-6003-6131 4.81
Employer Paid HRA/HSA Admin Fee - Water 600-300-3300-6131 11.96
Employer Paid HRA/HSA Admin Fee - Wastewater 601-300-3400-6131 8.39
Employer Paid HRA/HSA Admin Fee - Storm Water 603-300-3600-6131 7.70
Employer Paid HRA/HSA Admin Fee - Arena 615-401-4103-6131 5.50
Employer Paid HRA/HSA Admin Fee - Hydro 620-300-3500-6131 1.24
TOTAL 286.00
Wex Health, Inc - Admin Fees
Mar-23
VIII-01
ACCOUNT DESCRIPTION ACCOUNT #AMOUNT
Medical Insurance Withholding 101-000-0000-2185 14,087.95
COBRA Paid Insurance 101-000-0000-2185 5,900.88
Employer Paid Health Ins. - Administration 101-105-1051-6131 723.81
Employer Paid Health Ins. - Communications 101-107-1061-6131 1,378.53
Employer Paid Health Ins. - City Clerk 101-107-1071-6131 2,329.83
Employer Paid Health Ins. - Finance 101-120-1201-6131 4,136.97
Employer Paid Health Ins. - Maintenance 101-140-1401-6131 1,695.27
Employer Paid Health Ins. - Planning 101-150-1501-6131 992.67
Employer Paid Health Ins. - IT 101-160-1601-6131 3,777.41
Employer Paid Health Ins. - Police 101-201-2010-6131 34,956.82
Employer Paid Health Ins. -Building Safety 101-230-2301-6131 4,762.55
Employer Paid Health Ins.-Code Enforcement 101-230-2302-6131 1,621.80
Employer Paid Health Ins. - Engineering 101-300-3100-6131 2,249.73
Employer Paid Health Ins. - Streets 101-301-3200-6131 3,307.69
Medical Insurance Withholding 200-000-0000-2185 2,085.18
Employer Paid Health Ins. - Parks 200-401-4440-6131 11,067.70
Employer Paid Health Ins. - Swimming Pool 201-401-4240-6131 0.00
Medical Insurance Withholding 205-000-0000-2185 104.26
Employer Paid Health Ins. - Cable 205-420-4201-6131 243.27
Employer Paid Health Ins. --Heritage 210-170-1702-6131 180.95
Medical Insurance Withholding 213-000-0000-2185 4,747.63
Employer Paid Health Ins. - Fire 213-210-2100-6131 4,003.05
Employer Paid Health Ins. - Ambulance 213-220-2200-6131 16,025.32
Medical Insurance Withholding 220-000-0000-2185 128.23
Employer Paid Health Ins. - Leduc 220-450-4160-6131 299.16
Medical Insurance Withholding 407-000-0000-2185 578.33
Employer Paid Health Ins. - Econ. Dev.407-180-6003-6131 2,073.24
Medical Insurance Withholding 600-000-0000-2185 290.52
Employer Paid Health Ins. - Water 600-300-3300-6131 4,574.28
Medical Insurance Withholding 601-000-0000-2185 282.14
Employer Paid Health Ins. - Wastewater 601-300-3400-6131 3,293.83
Medical Insurance Withholding 603-000-0000-2185 629.65
Employer Paid Health Ins. - Storm Water 603-300-3600-6131 3,352.96
Medical Insurance Withholding 615-000-0000-2185 695.06
Employer Paid Health Ins. - Arena 615-401-4103-6131 2,424.81
Medical Insurance Withholding 620-000-0000-2185 0.00
Employer Paid Heatlh Ins. - Hydro 620-300-3500-6131 362.15
Employer Paid Health.Ins. - Retirees 701-600-6002-6131 30,015.36
TOTAL 169,379.00
Health Insurance Premiums
March 2023
VIII-01
04-06-2023 11:50 AM Council Report APRIL 11TH PYMTS, 2023 PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL GENERAL METROPOLITAN LIFE INSURANCE CO. APR DENTAL PREMIUM 3,158.93
APR DENTAL PREMIUM 213.75
MARCH DENTAL PREMIUMS 3,218.73
MARCH DENTAL PREMIUMS 213.75_
TOTAL: 6,805.16
ADMINISTRATION GENERAL CRAIG RAPP LLC STRATEGIC PLANNING FACILIT 4,875.00
BIG BELLY SOLAR, LLC GARBAGE CANS 71,957.80
GRAPHIC DESIGN ENVELOPES-#10 REG. SECURIT 335.83
METRO AREA MNGR ASSN. MAMA MEMBER LUNCHEON-WIETE 25.00_
TOTAL: 77,193.63
FINANCE GENERAL EZLEASE EZLEASE CLOUD ANNUAL 2023 3,000.00_
TOTAL: 3,000.00
FACILITY MANAGEMENT GENERAL GILBERT MECHANICAL CONTRACTORS, INC. C.H. HEATING ACTUATORS 183.58
CH INSTALLED NEW EP SWITCH 550.35
PD PNEUMATIC LEAKS FOR HVA 357.50
MN DEPT LABOR & INDUSTRY CH 2023 ELEVATOR OPER PERM 100.00
PD ELEVATOR ANNUAL OPER PE 100.00
TERRYS HARDWARE, INC. PD CAP NUT 2.99
FC STEEL FLAT, SCREWS, HOS 32.77
FC ROOF PATCH 24.74_
TOTAL: 1,351.93
I.T. GENERAL LOGIS/LOCAL GOVERNMENT INFORMATION SYS 1 ENTRUST TOKEN 15.00
NOW MICRO INC 3 RACKMOUNT UPS'S 1,458.21
PARAGON DEVELOPMENT SYSTEMS INC PROFESSIONAL SVC FOR O365 3,328.75_
TOTAL: 4,801.96
POLICE GENERAL DAKOTA COUNTY TREASURER-AUDITOR JAN RADIO LICENSE FEES-PD 1,703.09
FEB RADIO LICENSE FEES PD 1,703.09
MAR RADIO LICENSE FEE PD&F 1,703.09
MARIE RIDGEWAY LICSW LLC EMP CONSULTS & CHECK-INS 1,400.00
MOBILE PRO SYSTEMS CAMERA TRAILER WARRANTY 1,919.40
CAMERA TRAILER REPAIRS 434.00
HOLIDAY STATIONSTORES LLC MARCH 2023 CAR WASHES PD 86.00
DAKOTA 911 DCC FEE / 2023 MAY 29,679.33
BILL HICKS & CO., LTD WEAPONRY .223 RIFLE AMMO 6,599.99
DAKOTA ELECTRIC ASSN ELECTRIC 17.69_
TOTAL: 45,245.68
PUBLIC WORKS STREETS GENERAL JOHN HENRY FOSTER MN, INC. HUMPHREY VALVE FOR TANKER 118.99
DRESSER TRAP ROCK, INC. FA-2 - 1/4" CHIPS 448.02
FA-2 - 1/4" CHIPS 426.40
T A SCHIFSKY & SONS, INC. 10.09 TONS ASPHALT 3,500.91
ZIEGLER, INC. HOSE, SEAL, SEAL O RING 96.30_
TOTAL: 4,590.62
PUBLIC WORKS STR. LIGH GENERAL CRESCENT ELECTRIC SUPPLY COMPANY 42W/LED LIGHT BULBS 625.51
HOMETOWN ACE HARDWARE SOCKET HEX BITS 64.04_
TOTAL: 689.55
PARKS & RECREATION GENERAL TERRYS HARDWARE, INC. NEW SAW AND CHAINS 856.64_
TOTAL: 856.64
VIII-01
04-06-2023 11:50 AM Council Report APRIL 11TH PYMTS, 2023 PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL PARKS METROPOLITAN LIFE INSURANCE CO. APR DENTAL PREMIUM 624.57
MARCH DENTAL PREMIUMS 624.57_
TOTAL: 1,249.14
PARKS & RECREATION PARKS CARPENTER NATURE CENTER/THOMAS & EDNA PROGRAMMING 7/27/23 350.00
PIONEER MANUFACTURING CO., INC. FIELD PAINT 1,339.00
FLAGSHIP RECREATON BENCH PARTS 933.00
HOMETOWN ACE HARDWARE SUPPLIES TO BUILD SHELVES 91.48
PEDRO FONSECA MUSIC IN THE PARK FOR JUNE 1,400.00
CHICO CHAVEZ ORCHESTRA MUSIC IN THE PARK 8/17 1,250.00
TUMBLIN DICE MUSIC IN THE PARK - AUG 3R 1,500.00
H & L MESABI HOLDER BLOWER BLADES 413.00
MTI DISTRIBUTING COMPANY 5910 PARTS 1,903.52
TERRYS HARDWARE, INC. KEY IDENTIFIER FOR HOLDER 2.32
MISC SHOP SUPPLIES 99.27_
TOTAL: 9,281.59
PARKS & RECREATION AQUATIC CENTER ACTIVE NETWORK, LLC BANK REVERSE CHARGE 55.00
MN DEPARTMENT OF HEALTH FOOD SAFETY LICENSE RENEWA 35.00_
TOTAL: 90.00
NON-DEPARTMENTAL CABLE TV METROPOLITAN LIFE INSURANCE CO. APR DENTAL PREMIUM 18.40
MARCH DENTAL PREMIUMS 18.40_
TOTAL: 36.80
NON-DEPARTMENTAL FIRE & AMBULANCE METROPOLITAN LIFE INSURANCE CO. APR DENTAL PREMIUM 738.71
MARCH DENTAL PREMIUMS 738.71_
TOTAL: 1,477.42
FIRE FIRE & AMBULANCE DAKOTA COUNTY TREASURER-AUDITOR JAN RADIO LICENSE FEES-PD 1,213.16
FEB RADIO LICENSE FEES PD 1,213.16
MAR RADIO LICENSE FEE PD&F 1,213.16
HEALTH STRATEGIES PREPLACEMENT PHYSICAL-MAIN 396.00
PREPLACEMENT PHYSICAL-MOES 396.00
DAKOTA 911 DCC FEE / 2023 MAY 14,839.67
ASPEN MILLS UNIFORMS 396.05
RIVERLAND COMMUNITY COLLE FIRE SCHOOL FOR HECK 305.00_
TOTAL: 19,972.20
AMBULANCE FIRE & AMBULANCE HASTINGS FORD RETAINER FOR MEDIC 3 10.56
LINDE GAS & EQUIPMENT INC. OXYGEN 187.34
OXYGEN 1,295.02
OXYGEN 215.95_
TOTAL: 1,708.87
NON-DEPARTMENTAL LEDUC HISTORIC EST METROPOLITAN LIFE INSURANCE CO. APR DENTAL PREMIUM 6.42
MARCH DENTAL PREMIUMS 6.42_
TOTAL: 12.84
LEDUC LEDUC HISTORIC EST TERRYS HARDWARE, INC. LD ADAPTER CLAMP TUBING 13.48_
TOTAL: 13.48
NON-DEPARTMENTAL HEDRA METROPOLITAN LIFE INSURANCE CO. APR DENTAL PREMIUM 42.75
MARCH DENTAL PREMIUMS 42.75_
TOTAL: 85.50
VIII-01
04-06-2023 11:50 AM Council Report APRIL 11TH PYMTS, 2023 PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
PUBLIC WORKS 2023 IMPROVEMENTS BARR ENGINEERING CO. 2023 SERVICES 4,622.00_
TOTAL: 4,622.00
NON-DEPARTMENTAL WATER METROPOLITAN LIFE INSURANCE CO. APR DENTAL PREMIUM 105.84
MARCH DENTAL PREMIUMS 80.19
MISCELLANEOUS V HOFFMAN, JERI 01-413000-00 29.68
MILLIGAN, DANIEL 01-719000-01 10.13
DONKER, RAND/JEAN 02-163000-01 11.52
KNOLL, SARA 09-042000-01 16.59
KAPSNER, HERBERT/MAR 15-211000-04 12.86
SURA, SHIRLEY A 17-722000-01 84.91_
TOTAL: 351.72
PUBLIC WORKS WATER HOMETOWN ACE HARDWARE LAWN/GARDEN SPRAYER 13.49
MARKING WAND PRO 34.19
CORE & MAIN LP IPERL 3/4 METERS S/POINT M 14,809.83
IPERL 3/4 METERS S/POINT M 11,956.56
US SALT SALT - WATER TREATMENT PLA 7,451.42
DAKOTA ELECTRIC ASSN ELECTRIC 158.55
GOPHER STATE ONE-CALL INC LOCATES TICKETS-MARCH 67.50
GRAPHIC DESIGN UTILITY BILLING STMTS 230.34
UTILITY BILLING STMTS 1,079.87
ENVELOPES-#10 REG. SECURIT 67.17
QUALITY FLOW SYSTEMS, INC. VALVE 1,410.00_
TOTAL: 37,278.92
NON-DEPARTMENTAL WASTEWATER METROPOLITAN LIFE INSURANCE CO. APR DENTAL PREMIUM 83.24
MARCH DENTAL PREMIUMS 66.17_
TOTAL: 149.41
PUBLIC WORKS WASTEWATER DAKOTA ELECTRIC ASSN ELECTRIC 182.12
ELECTRIC 104.95
GRAPHIC DESIGN UTILITY BILLING STMTS 230.33
MCES WASTEWATER SERVICES - MAY 138,272.63_
TOTAL: 138,790.03
NON-DEPARTMENTAL STORM WATER UTILIT METROPOLITAN LIFE INSURANCE CO. APR DENTAL PREMIUM 142.45
MARCH DENTAL PREMIUMS 133.92_
TOTAL: 276.37
PUBLIC WORKS STORM WATER UTILIT BARR ENGINEERING CO. 2023 SERVICES 8,734.50
GRAPHIC DESIGN UTILITY BILLING STMTS 230.33
LEAGUE OF MN CITIES MN CITIES STORMWATER 2023 1,050.00_
TOTAL: 10,014.83
NON-DEPARTMENTAL ARENA METROPOLITAN LIFE INSURANCE CO. APR DENTAL PREMIUM 208.19
MARCH DENTAL PREMIUMS 208.19_
TOTAL: 416.38
NON-DEPARTMENTAL HYDRO ELECTRIC METROPOLITAN LIFE INSURANCE CO. APR DENTAL PREMIUM 4.28
MARCH DENTAL PREMIUMS 4.27-
TOTAL: 0.01
PUBLIC WORKS HYDRO ELECTRIC AVANT ENERGY, INC. ANNUAL ADMIN FEE 1,354.86_
TOTAL: 1,354.86
VIII-01
04-06-2023 11:50 AM Council Report APRIL 11TH PYMTS, 2023 PAGE: 4
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
=============== FUND TOTALS ================
101 GENERAL 144,535.17
200 PARKS 10,530.73
201 AQUATIC CENTER 90.00
205 CABLE TV 36.80
213 FIRE & AMBULANCE 23,158.49
220 LEDUC HISTORIC ESTATE 26.32
407 HEDRA 85.50
483 2023 IMPROVEMENTS 4,622.00
600 WATER 37,630.64
601 WASTEWATER 138,939.44
603 STORM WATER UTILITY 10,291.20
615 ARENA 416.38
620 HYDRO ELECTRIC 1,354.87
--------------------------------------------
GRAND TOTAL: 371,717.54
--------------------------------------------
TOTAL PAGES: 4
VIII-01
04-13-2023 09:05 AM Council Report APRIL 18TH PYMTS, 2023 PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
ADMINISTRATION GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 22.10_
TOTAL: 22.10
CITY CLERK GENERAL I/O SOLUTIONS, INC. INTEGRITY INVENTORY 696.00
INTEGRITY INVENTORY 696.00
SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 14.19
MAY 2023 LTD PREMIUM 48.57
MINNESOTA OCCUPATIONAL HEALTH SCREENING 322.00
YOUR SPACE ADVERTISING LLC HALF TIME MONTHLY- 4/4-10/ 1,200.00_
TOTAL: 2,976.76
FINANCE GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 67.60
GRAPHIC DESIGN #9 REPLY ENVELOPES - BLUE 163.00
NIEDERKORN, KIMBERLY MILEAGE 96.22_
TOTAL: 326.82
LEGAL GENERAL CAMPBELL KNUTSON, P.A. FEB 2023 LEGAL FEES 9,784.05
MARCH 2023 LEGAL FEES 10,224.25
LEVANDER, GILLEN & MILLER, P.A. MARCH 2023 RETAINER 2,233.39
MARCH 2023 RETAINER 2,276.50
MARCH 2023 RETAINER 1,162.50
MARCH 2023 RETAINER 124.00
MARCH 2023 RETAINER 589.00
MARCH 2023 RETAINER 248.00_
TOTAL: 26,641.69
FACILITY MANAGEMENT GENERAL CRESCENT ELECTRIC SUPPLY COMPANY FC LIGHT POLES 625.51
SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 12.89
KAT-KEY'S LOCK & SAFE, INC. CH DIGITAL KEY PAD 600.00
W.W. GRAINGER, INC. CH ACTUATOR, FLUSH VALVE, 352.67
PD BOILER RM FAN MOTOR 368.39
NINE EAGLES PROMOTIONS CLOTHING 80.00
TERRYS HARDWARE, INC. PD TIP SET, BATTERIES, NUT 58.16_
TOTAL: 2,097.62
COMMUNITY DEVELOPMENT GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 19.89
JOHN HINZMAN HINZMAN-CONFERENCE PHILADE 355.50_
TOTAL: 375.39
I.T. GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 53.91
FOXIT CORPORATION FOXIT LICENSE - SCHOWALTER 272.99
ACTIVE NETWORK, LLC ANNUAL SUBSCRIPTION 10,712.00
BRIGHTLY SOFTWARE, INC. SMARTGOV ANNUAL SUBSCRIPTI 18,886.56
MARCO TECHNOLOGIES, LLC SERVICES FOR PHONE UPGRADE 540.00
DAKOTA COUNTY FINANCIAL SERVICES APRIL IT SERVER LEASE 250.00_
TOTAL: 30,715.46
POLICE GENERAL ADVANCED GRAPHIX HYBRID DECAL FOR 1411 55.00
SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 655.04_
TOTAL: 710.04
BUILDING & INSPECTIONS GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 67.72
MAY 2023 LTD PREMIUM 15.22
KLETSCHKA INSPECTIONS, LLC ELECTRICAL INSPECTIONS 3,484.00_
TOTAL: 3,566.94
VIII-01
04-13-2023 09:05 AM Council Report APRIL 18TH PYMTS, 2023 PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
PUBLIC WORKS GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 44.70
JOSHUA SIRINEK WORK BOOTS 200.00_
TOTAL: 244.70
PUBLIC WORKS STREETS GENERAL PRECISE MOBILE RESOURCE MGMT. LLC 10MB FLAT DATA PLAN 150.00
SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 71.84
CONFLUENCE DEVELOPMENT, LLC XCEL ENERGY RAMP 138.70
XCEL ENERGY RAMP 62.37
XCEL ENERGY RAMP 143.84
XCEL ENERGY RAMP 124.64
XCEL ENERGY RAMP 3,953.75
MISCELLANEOUS V JON CARLSON JON CARLSON:MAILBOX REPLAC 75.00
JOSH LOHMANN JOSH LOHMANN:MAILBOX REPLA 75.00_
TOTAL: 4,795.14
PUBLIC WORKS STR. LIGH GENERAL DAKOTA ELECTRIC ASSN ELECTRIC 3,022.40_
TOTAL: 3,022.40
PARKS & RECREATION GENERAL HASTINGS SCHOOL DISTRICT #200 APRIL 23 SNR CTR/TILDEN SH 2,500.00_
TOTAL: 2,500.00
PARKS & RECREATION PARKS CINTAS CORPORATION NO 2 FIRST AID SUPPLIES FOR JMF 55.86
TRI-STATE BOBCAT, INC. PINS FOR TOOL CAT 146.42
INNOVATIVE OFFICE SOLUTIONS, LLC PAPER 38.49
SCHLOMKA'S PORTABLE RESTROOMS & MOBILE SERVICES FOR MARCH 2023 370.00
SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 157.07
HOMETOWN ACE HARDWARE HEADPHONES-LEANDER 68.24
NICHOLAS KUMMER PER DIEMS - HINKLEY 324.50
LEANDER DE VILLIERS TRAINING PER DIEMS 324.50
DALCO TOWELS FOR JMF 425.34
HAILEY TRZEBIATOWSKI MUSIC IN THE PARK-8/10/23 1,000.00
JEFFREY DAYTON MUSIC IN THE PARK-8/24/23 2,000.00
ECOLAB PEST ELIMINATION DIVISION JM PEST CONTROL 135.00
MTI DISTRIBUTING COMPANY BLADES FOR 5910 735.46
NINE EAGLES PROMOTIONS CLOTHING 210.00
TERRYS HARDWARE, INC. HELMET FOR DEVILLERS 79.95
JM LED BULBS 189.43_
TOTAL: 6,260.26
CABLE CABLE TV SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 2.50_
TOTAL: 2.50
HERITAGE PRESERVATION HERITAGE PRESERVAT FORTNEY, JUSTIN MICROFILM SHIPPING FOR SCA 73.52
SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 4.81_
TOTAL: 78.33
FIRE FIRE & AMBULANCE IMAGE TREND, INC. SERVICE BRIDGE MONTHLY FEE 675.00
ELITE MONTHLY FEE 289.83
VAULT ANNUAL FEE 848.72
ALAN STORLIE PER DIEMS 129.69
PER DIEMS 106.00
PER DIEMS 15.00
STEVENS, JAMIE STEVENS CONFERENCE FEE, MI 129.69
STEVENS CONFERENCE FEE, MI 106.00
STEVENS CONFERENCE FEE, MI 15.00
SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 64.42
VIII-01
04-13-2023 09:05 AM Council Report APRIL 18TH PYMTS, 2023 PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
TESCH, KAYLA REIMBURSE FOR SAFETY FOOTW 72.00
ASPEN MILLS UNIFORMS 239.96
UNIFORMS 144.60
UNIFORMS 398.53
UNIFORMS 196.02
UNIFORMS 356.75
TERRYS HARDWARE, INC. SUPPLIES FOR TENDER 1 33.14_
TOTAL: 3,820.35
AMBULANCE FIRE & AMBULANCE ALLINA HOSPITALS & CLINICS AMBULANCE SUPPLIES 298.56
SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 257.10
NINETY-FOUR SERVICES INC. GRILL LEDS FOR MEDIC 3 76.57_
TOTAL: 632.23
LEDUC LEDUC HISTORIC EST SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 2.28_
TOTAL: 2.28
POLICE RESERVES POLICE RESERVE S.R ITL PATCH & MONOGRAM CSO BADGE PATCHES 50.00_
TOTAL: 50.00
ECONOMIC DEVELOPMENT HEDRA STANTEC CONSULTING SERVICES INC. WOOD SEALING 1,000.00
SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 16.58
LEVANDER, GILLEN & MILLER, P.A. MARCH 2023 RETAINER 11.50
MARCH 2023 RETAINER 13.00
MARCH 2023 RETAINER 659.00
MARCH 2023 RETAINER 810.00
MARCH 2023 RETAINER 416.00_
TOTAL: 2,926.08
PUBLIC WORKS WATER SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 74.09
JOSHUA SIRINEK WATERWORKS EXAM CERT. FEE 23.00
CITY OF BLOOMINGTON BACT SAMPLING-MARCH 2023 312.00
NINE EAGLES PROMOTIONS CLOTHING 177.00_
TOTAL: 586.09
PUBLIC WORKS WASTEWATER SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 53.07_
TOTAL: 53.07
PUBLIC WORKS STORM WATER UTILIT SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 55.50_
TOTAL: 55.50
PARKS & RECREATION ARENA CINTAS CORPORATION NO 2 RESTOCK FIRST AID KIT 117.67
HUEBSCH LAUNDRY CO. ENTRY RUG SERVICE 38.63
ENTRY RUG SERVICE 38.63
ENTRY RUG SERVICE 38.63
SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 32.82
R & R SPECIALTIES, INC. BLADE SHARPENING 42.50_
TOTAL: 308.88
PUBLIC WORKS HYDRO ELECTRIC SUN LIFE ASSUANCE COMPANY OF CANADA MAY 2023 LTD PREMIUM 6.51_
TOTAL: 6.51
MISCELLANEOUS INSURANCE FUND LEAGUE OF MN CITIES INS TRST WC 00481902 2,369.74
WC 00483237 145.06
WC 00484021 924.90
WC 00488721 3,101.82
VIII-01
04-13-2023 09:05 AM Council Report APRIL 18TH PYMTS, 2023 PAGE: 4
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
_______________
TOTAL: 6,541.52
NON-DEPARTMENTAL ESCROW - DEV/ENG/T LEVANDER, GILLEN & MILLER, P.A. MARCH 2023 RETAINER 35.98
MARCH 2023 RETAINER 12.00
MARCH 2023 RETAINER 30.50
MARCH 2023 RETAINER 13.50
MARCH 2023 RETAINER 82.00
MARCH 2023 RETAINER 27.00
MARCH 2023 RETAINER 40.00
MARCH 2023 RETAINER 78.00_
TOTAL: 318.98
=============== FUND TOTALS ================
101 GENERAL 77,995.06
200 PARKS 6,260.26
205 CABLE TV 2.50
210 HERITAGE PRESERVATION 78.33
213 FIRE & AMBULANCE 4,452.58
220 LEDUC HISTORIC ESTATE 2.28
221 POLICE RESERVE S.R. 50.00
407 HEDRA 2,926.08
600 WATER 586.09
601 WASTEWATER 53.07
603 STORM WATER UTILITY 55.50
615 ARENA 308.88
620 HYDRO ELECTRIC 6.51
705 INSURANCE FUND 6,541.52
807 ESCROW - DEV/ENG/TIF-HRA 318.98
--------------------------------------------
GRAND TOTAL: 99,637.64
--------------------------------------------
TOTAL PAGES: 4
VIII-01
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Paige Marschall Bigler, Recreation Program Specialist
Date: April 17, 2023
Item: Accept a Donation from SC Toys to the Parks and Recreation Department
Council Action Requested: Council is asked to accept a donation in the amount of
$1,000.00, made to the Parks and Recreation Department and has designated that this
donation be used for the Rec+Art+Police program series.
Background Information: SC Toys has made this donation to be used towards the
Rec+Art+Police Program Series to benefit youth activities in the community.
Financial Impact:
Increase the Parks and Recreation donation account by $1,000.00
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
VIII-02
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 04 - - 23
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE PARKS AND RECREATION DEPARTMENT
WHEREAS, SC Toys has presented to the City Parks & Recreation Department a
donation of $1,000.00 and has designated that this donation be used for the
Rec+Art+Police Program Series; and
WHEREAS, the City Council is appreciative of the donation and commends SC
Toys for their civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated for the Rec+Art+Police Program series
in a City Park; and
Adopted this 17th Day of April, 2023
________________________________
Mary D. Fasbender, Mayor
Attest:
____________________________
Kelly Murtaugh, City Clerk
VIII-02
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Paige Marschall Bigler, Recreation Program Specialist
Date: April 17, 2023
Item: Accept a Donation from Hastings Family Service to the Parks and Recreation Department
Council Action Requested: Council is asked to accept a donation in the amount of $250.00,
made to the Parks and Recreation Department and has designated that this donation be used for the
Rec+Art+Police Program Series.
Background Information: Hastings Family Service has made this donation to be used towards
the Rec+Art+Police Program Series.
Financial Impact:
Increase the Parks and Recreation donation account by $250.00.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
VIII-03
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 04 - - 23
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A
DONATION TO THE PARKS AND RECREATION DEPARTMENT
WHEREAS, Hastings Family Service has presented to the City Parks & Recreation Department a
donation of $250.00 and has designated that this donation be used for the Rec+Art+Police Program Series;
and
WHEREAS, the City Council is appreciative of the donation and commends Hastings Family
Service for their civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings,
Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated to the Recreation program series.
Adopted this 17th day of April, 2023
______________________________
Mary D. Fasbender, Mayor
ATTEST:
____________________________
Kelly Murtaugh, City Clerk
VIII-03
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Emily King, Deputy City Clerk
Date: April 17, 2023
Item: Las Margaritas Outdoor Music Tent and Liquor License Amendment Request
Council Action Requested:
Adopt the attached resolution for an outdoor music tent and liquor license amendment for Las Margaritas.
Background Information:
Nora Perez of Las Margaritas, 2100 Vermillion Street, submitted an outdoor music tent and liquor license
amendment application for Saturday, May 6, 2023 from 4:00 p.m. to 11:00 p.m. The liquor license
amendment allows liquor to be served within the confines of the fenced area around the music tent.
Details of the event:
• The event will be held outdoors in the parking lot of Las Margaritas, 2100 Vermillion Street, and
the entire area will be enclosed by metal gates around the tent.
• There will be music played in the tent between the hours of 4:00 p.m. and 11:00 p.m.
• ID’s will be checked at the gate entrance
Conditions of approval:
• The event must allow emergency access for emergency vehicles.
• Neighboring businesses and private citizens must be notified prior to the event.
• The City/Hastings Police Department retains authority to reduce the volume or cease completely
if complaints are received.
• Tent inspection by the Fire/EMS Department to address proper safety items prior to the event.
Financial Impact:
The associated fee has been paid.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
VIII-04
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 04 - - 23
RESOLUTION APPROVING OUTDOOR
MUSIC TENT AND LIQUOR
LICENSE AMENDMENT FOR LAS MARGARITAS
WHEREAS, Ms. Nora Perez, on behalf of Las Margaritas, 2100 Vermillion Street, presented an
application to the City of Hastings for an outdoor music tent and liquor license amendment to serve liquor
within the confines of a fenced area on May 6, 2023 from 4:00 p.m. to 11:00 p.m.; and
WHEREAS, approval is contingent upon the City receiving the permit fee; and
WHEREAS, the request is subject to the following conditions; and
• The event must allow emergency access for emergency vehicles.
• Neighboring businesses and private citizens must be notified prior to the event.
• The City/Hastings Police Department retains authority to reduce the volume or cease
completely if complaints are received.
• Tent inspection by the Fire/EMS Department to address proper safety items prior to the
event.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that Las
Margaritas outdoor music tent and liquor license amendment is approved.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 17TH DAY
OF APRIL 2023.
ATTEST:
________________________________
Mary D. Fasbender, Mayor
_________________________________
Kelly Murtaugh, City Clerk
VIII-04
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Paige Marschall Bigler, Recreation Program Specialist
Date: April 17, 2023
Item: Designate Animal Ark 3k Walk as a Special Event.
Council Action Requested:
Staff recommends approval of the June 10, 2023 Animal Ark 3k Walk and is supportive the event &
Temporary liquor license with the conditions outlined below.
Background Information:
Denyse Madden with Animal Ark is requesting to hold a 3k walk in the City of Hastings in support of the
animal shelter. This event has an identical footprint to last years. The 3k route will begin and end at
Animal Ark and utilize City trails where possible with portions of the route taking participants onto 21st
Street E and Spiral Boulevard. The event will also include food vendors, beer and wine tasting, live music,
& kids’ activities. Animal Ark expects 200 in attendance for the event from 9:00 a.m. – 1:00 p.m. on
Saturday, June 10th. Staff recommends approval of the route and event with the following conditions:
• Event Organizer will work with Hastings City Clerk to ensure all vendors have necessary permits
and licensing.
• As part of the Temporary liquor license: the area must include a barrier identifying the beer &
wine tasting area, I.D. check, & wristbands.
• 10’ on-street pedestrian lane delineated by a traffic cone every 15’
o Traffic cones must be supplied by the event organizer
o Dedicated participant lane should be on the north side of Spiral Boulevard between
Industrial Court and access point to the Ravine Trail and north side of 21st Street E
o Event volunteers must monitor this lane and keep participants from encroaching in
vehicular traffic lanes
o Hastings patrol staff will check on the event as time permits
• Directional markings on pavement to be made by Event Organizers in chalk only.
• Event Organizers will notify affected neighboring businesses/property owners including: Industrial
Court, Industrial Boulevard, Spiral Boulevard and Millard Avenue.
• Event Organizers will add a volunteer or additional signage on LeDuc Drive/21st St. East near the
road curve/hill as a safety precaution.
• Event Organizers will add cones on 21st St. East from Commerce Drive to designate a walking
space.
Financial Impact:
N/A
Advisory Commission Discussion:
N/A
Council Committee Discussion:
VIII-05
None
Attachments:
• Special Event Permit Application
• Event Layout
• 3k Route Map
• Resolution approving temporary liquor license
VIII-05
SPECIAL EVENT PERMIT APPLICATION
ADHERE TO COVID-19 GUIDELINES. The User represents & confirms that all requirements of the City and State of Minnesota
related to COVID-19, including, but not limited to, Governor’s Executive Order & State Agency Guidance, have been included in the
User’s COVID-19 Preparedness Plan which will be implemented and enforced while using any Facility in accordance
this Agreement. User is responsible for monitoring & updating their COVID-19 Preparedness Plan should the requirements of the
City or State of Minnesota be altered, updated, or otherwise changed.
General Event Information
Event Name:
Name of Event Coordinator: Home Phone: ( )
Work Phone: ( )
Cell Phone: ( )
E-mail:
Mailing Address: Website:
On Site Contact Name: On Site Contact Cell Phone: ( )
Date(s) Requested:
Date Day of Week Time Total Hours
am/pm to am/pm
am/pm to am/pm
am/pm to am/pm
Is this event: Open to the public Private Will this be an annual event? Yes No
Has this event been held in another City? Yes No
If yes, when was it held and where? ___________________________________________________________________________
Will an admission fee be charged? Yes No Will donations be accepted? Yes No
What will proceeds from the event be used for?
Anticipated Attendance: Total Per Day
Will there be a tent(s) at the event? Yes No If yes, how many and how big?
Event Location Information
Location of the event (including the starting line, finish line and staging/disbanding areas):
List of any City parks/facilities to be used for the event:
Number of vehicles expected at the event:
Describe where participants will park:
/Business Hosting Event:
Name of Organization
Fundraiser
Other:
Type of Event (mark all that apply): Downtown Event Race/Run/Walk Concert/Performance
VIII-05
If the event will take place on private property, has approval been obtained from the property owner(s)?
Yes No
Please include a site plan for the event location that show the location of the starting line, finishing line, staging areas, tents,
vendors, parking areas, sound amplification equipment and any other areas that will be setup as part of the event.
Recycling and Trash are required for collection at all events with waste. Recycling and Trash must follow the Best Management
Practices including: paired and labeled containers. Questions? Please contact our City Recycling Coordinator 651-480-6182
Will your event generate waste? If yes, we recommend contacting a Hauler for bins and waste pick-up.
Yes No
Event Route Information
Does the event propose to require the use of any public right of way (crossing or traveling within)?
List all public right of way that will be used during the event:
City Streets ______________________________________________________________________________________________
________________________________________________________________________________________________________
Trails/Sidewalks __________________________________________________________________________________________
________________________________________________________________________________________________________
County Roads ___________________________________________________________________________________________
State Road ___________________________________________________________________________________________
Other Right of Way _______________________________________________________________________________________
Have you received approval for the use of any County or State right-of-way? Yes No Not applicable
Please include a detailed map showing the proposed route. The route map must show what roadways, trails and sidewalks will
be used and the direction the participants will travel. All street names must be clearly labeled.
Event Safety Information
Number of volunteers assisting with the event:
Will alcohol be served or sold at the event? No Yes (a temporary beer or liquor license is required)
Will there be a raffle or other regulated gambling activity at the event? No
Will the event include the sale of any food or beverages? No Yes (health department permits are required, please provide a
list of your approved food vendors):_____________________________________________________________________________
Yes No
(The City of Hastings reserves the right to require street closings)
__________________________________________________________________________________________________________
If yes, please describe: _______________________________________________________________________________________
Does the route require the closing or partial closing of any streets, intersections or crossings? Yes No
__________________________________________________________________________________________________________
If yes, please summarize: _____________________________________________________________________________________
Is the promoter aware of any problems that may arise during the event? Yes No
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
If yes, please summarize: _____________________________________________________________________________________
Have arrangements been made for emergency medical services? Yes No
__________________________________________________________________________________________________________
If yes, please summarize: _____________________________________________________________________________________
Do you have a contingency plan if volunteers don’t show up? Yes No
Yes (a temporary gambling permit is required)
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
Will the event include the sale of any products or services? No Yes (please provide a list of your approved event vendors):
VIII-05
I have read and agree to all ordinances and rules associated with this special event permit. I certify that the answers are
true and correct to the best of my knowledge.
_______________________________________________________ ______________________________
Signature Date
Please return completed form to Paige Marschall-Bigler at pmarschall@hastingsmn.gov or mail in to Parks Department 920 10th St
W, Hastings MN 55033. Call 651-480-6182 with any questions.
Date application submitted: _____________________________________________
Date application approved by CC:_________________________________________
Required resources:
- Police Reservists:_________________________________________________
- Equipment:______________________________________________________
- City staff:________________________________________________________
Insurance information received:___________________________________________
Licenses/permits obtained:_______________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
Event Signage and Sound Information
Please include a route map detailing where all DIRECTIONAL signage will be placed for the event.
Please include a map detailing where all signs ADVERTISING the event will be placed.
Will any sound amplification equipment be used at the event? Yes No
If yes, please describe where in the event area the equipment will be used and what time the equipment will be used:
Insurance Information
Insurance coverage shall be maintained for the duration of the event with a minimum $1,000,000 combined single limit and a
minimum $2,000,000 aggregate limit. If food or non-alcoholic beverages are sold or provided at the event the insurance policy
shall also include an endorsement for product liability in an amount not less than $1,000,000. Proof of insurance coverage must be
provided at least 5 days prior to the event.
OFFICE USE ONLY
VIII-05
VIII-05
VIII-05
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 1600, St. Paul, MN 55101
651-201-7507 TTY 651-282-6555
APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
Name of organization Date of organization Tax exempt number
Organization Address (No PO Boxes)City State Zip Code
Name of person making application Business phone Home phone
Date(s) of event
Club Charitable Religious Other non-profit
Type of organization
Organization officer's name City State Zip Code
Organization officer's name City State Zip Code
Organization officer's name City State Zip Code
Location where permit will be used. If an outdoor area, describe.
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
City or County approving the license Date Approved
Fee Amount Permit Date
Signature City Clerk or County Official
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
City or County E-mail Address
CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event
No Temp Applications faxed or mailed. Only emailed.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY
PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY
CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US
Microdistillery Small Brewer
Please Print Name of City Clerk or County Official
Event in conjunction with a community festival Yes No
Current population of city
VIII-05
City Council Memorandum
VIII-06
To: Mayor Fasbender & City Councilmembers
From: Emily King, Deputy City Clerk
Date: April 17, 2023
Item: 1st Reading: Ordinance Amendment – Chapters 110.17 - Lawful Gambling and
Chapter 34.03 - Fee Schedule
Council Action Requested:
Consider 1st Reading of the amendments to Hastings City Code Chapters 110.17 and 34.03,
regarding lawful gambling and related licensing fees.
Background Information:
The proposed amendments focus on keeping more of the lawful gambling net profits in the City
by increasing the Trade Area requirement and initiating a Charitable Contribution Fund.
Proposed amendments also increase the initial investigation fee and implement an annual
renewal fee for Lawful Gambling Premise Permits. Additional edits to this ordinance are in an
effort to reflect statutory changes.
The Administrative Committee of the Council met on Monday, April 10th to review proposed
amendments to the lawful gambling ordinance and licensing fees. The Administrative Committee
supported increasing the Trade Area requirement from 50% to 75%. Of that, 10% will be met by
a quarterly contribution to the Charitable Contribution Fund that would be administered by the
City in accordance with State regulations. Recommendations were also made to increase the
initial investigation fee from $150.00 to $250.00 and implement an annual renewal fee of
$150.00. The proposed ordinance amendment includes recommendations for an implementation
date of July 1, 2023 for the Trade Area requirement change and Charitable Contribution fund.
License renewal and associated fees will be implemented January 1, 2024 with licenses for
lawful gambling premise permits effective for a one year period and terminate on December 31
of each year.
Financial Impact:
Licensing revenue will increase and funds derived from the Charitable Contribution Fund can be
used in accordance with State regulations.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
The Administrative Committee of Council met on April 10th to discuss the proposed ordinance
amendments.
Attachments:
•Ordinance Amendment
•Fee Schedule
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO. ______________
AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA, AMENDING
HASTINGS CITY CODE CHAPTER 110.17 REGARDING LAWFUL GAMBLING
The City Council of the City of Hastings, Dakota County, Minnesota, does hereby ordain
as follows:
SECTION 1. AMENDMENT. The Code of the City of Hastings, County of Dakota,
State of Minnesota, Chapter 110.17, regarding lawful gambling shall be amended as follows:
110.17 Lawful Gambling
A. Purpose. The purpose of this section is to regulate and control the conduct of lawful gambling
(gambling) in the City of Hastings and to ensure that charitable gambling in the City is conducted
by organizations licensed or exempt from licensing under Minnesota Statutes and that the proceeds
from such gambling are used primarily for the betterment of the residents and businesses of the
community. profits derived therefrom in the City of Hastings (City) are devoted to worthy public
and private projects which benefit the community.
B. Definitions.
In addition to the definitions contained in the Minnesota Statutes §349.12, as it may be amended
from time to time, the following terms are defined for purposes of this chapter:
Board. The State of Minnesota Gambling Control Board
Lawful Gambling. The operation, conduct, or sale of bingo, electronic gambling equipment, raffles,
paddlewheels, tipboards, and pull-tabs. These are the only forms of gambling (other than horse
racing, private social bets, and the State lottery) which may be conducted in the City. “Lawful
Gambling” does not include casino nights, razzle dazzle games, or other games such as slot
machine, roulette wheels, and crap games.
Net Profit. The gross receipts from the operation of gambling equipment and the conduct of raffles,
less reasonable sums expended for allowable expenses.
Organization. Any fraternal, religious, veterans’ or other nonprofit group which has at least fifteen
(15) active members and has been in existence for the most recent three (3) years preceding the
license application as a registered Minnesota nonprofit corporation or as an organization designated
as exempt from the payment of income taxes by the Internal Revenue Code. In addition, the
organization must not be in existence solely for the purpose of conducting gambling.
Premises Permit. A permit issued to a licensed organization for the purpose of lawful gambling at
a specific site within the City of Hastings.
VIII-06
Trade Area. Pursuant to M.S. § 349.213, the city’s trade area is defined to be all areas within the
city’s corporate boundaries and the boundaries of all cities and townships contiguous to the city at
the time of expenditure. The City of Hastings and Townships of Denmark, Marshan, Nininger, and
Ravenna constitute the Trade Area.
B.C. Prohibition Of Gambling. No person shall conduct gambling within the city except those
organizations which have obtained a premise permit from the Gambling Control Board of
Minnesota and have complied with this section.
C.D. Lawful Gambling Permitted.
1. Lawful gambling is permitted in the city if the organization conducting the gambling meets
the following criteria:
1. Is licensed by the Minnesota Gambling Control Board;
2. Is a tax-exempt organization pursuant to 501(c) of the Internal Revenue Code or
has a 501(c) application pending with the Internal Revenue Service; and/or
3. Has been in continuous existence holding meetings as a non-profit corporation or
as a 501(c) tax-exempt organization for at least 3 or more consecutive years prior
to the approval of the license.
2. The maximum number of locations where lawful gambling may be conducted within the
city is 18. Council shall, by resolution, establish the maximum number of locations in the
city where one organization can conduct lawful gambling. Non-local organizations that are
conducting lawful gambling in the city on the effective date of this section, may continue
to do so. Once a non-local organization, however, stops conducting lawful gambling in the
city, it must thereafter, comply with the requirements of this section.
D.E. Approval Of Premises Permit. Initial Application and Local Approval of Premises Permit.
1. Any organization applying to the City Council for a premises permit, renewal of a premises
permit, bingo hall license or renewal of a bingo hall license shall file the following
information with the City Clerk at the time of the application:
1. A duplicate copy of the application submitted to the Minnesota Gambling Control
Board, along with all supporting documents;
1.2. City of Hastings Lawful Gambling Premises Permit Application, along with all
supporting documents;
2.3. A copy of the articles of incorporation and bylaws of the organization;
3.4. The names and addresses of all officers and directors of the organization and the
gambling manager;
4.5. A copy of the organization’s written procedures and/or criteria for distribution of
funds derived from lawful gambling, its standardized application form, and its
written fiscal control procedures;
5.6. A copy of the Internal Revenue Service’s tax-exempt letter;
6.7. The applicant’s federal and state employer identification numbers; and
8. Other information the city deems necessary to carry out the purposes of this
section.
2. Renewal Applications. All licenses issued shall be for a one (1) year period and terminate
on December 31 of each year, regardless of when the license was issued.
Applications for the renewal of an existing license shall be made in a timely fashion and
shall be made on the forms required by the City and the Minnesota Gambling Control
Board, and shall state whether everything in the prior, original, master application remains
true and correct, except as otherwise indicated. If, in the judgement of the City Council,
good and sufficient cause is shown by any applicant for its failure to file for a renewal
VIII-06
within the time provided, the Council may, if the other provisions of this chapter are
complied with, accept the application.
3. Upon receipt of the materials required by division (D)(1)(a) above, city staff shall
investigate the applicant and make a recommendation for approval or denial of the
application. The City Council shall approve or disapprove an application for a premise
permit or bingo hall license by resolution. Copies of any other reports or documents which
are required to be subsequently filed by the organization with the Gambling Control Board,
including monthly financial statements, shall be filed simultaneously with the City Clerk.
3.4. Notification of Material Changes to Application. An organization holding a Premises
Permit must notify the City Clerk in writing within 10 days whenever any material change
is made in the information required by division (D)(1) above.
5. License and Permit Display. All permits issued under state law or this chapter shall be
prominently displayed during the permit year at the premises where gambling is conducted
and to show to law enforcement officers upon request.
4.6. Inspections. All licensed organizations are deemed to have consented to inspection of the
licensed premises by the City.
F. Investigation Fees. Organizations applying for or renewing a license to conduct lawful
gambling in the City of Hastings shall pay an investigation fee as established by ordinance.
This fee shall be paid at the time the application is submitted to the City Clerk.
G. Contribution of Net Profits to Fund Administered by City.
1. Each organization licensed to conduct lawful gambling in the City pursuant to M.S. §
349.16, as it may be amended from time to time, shall contribute ten percent (10%) of its
net profits derived from lawful gambling in the City to a fund administered and regulated
by the City without cost to the fund.
2. The required payment under this section shall be made quarterly no later than 30 days
following the just ended quarter.
3. The funds must be disbursed by the City for (i) charitable contributions as defined in M.S.
§ 349.12, subd. 7a, or (ii) police, fire, and other emergency or public safety-related services,
equipment, and training, excluding pension obligations.
4. The City’s use of such funds shall be determined at the time of adoption of the City’s
annual budget or when the budget is amended.
5. An organization that chooses to expend its net profits on disaster relief pursuant to Minn.
Stat. §349.15, Subd. 1a, is exempt from the requirements in Section G.1-4.
E.H. Lawful Expenditure Requirement.
1. Pursuant to the authority granted by M.S. § 349.213, as it may be amended from time to
time, any organization conducting lawful gambling within the city must spend at least 50%
75% of its expenditures for lawful purposes conducted or located within the city’s trade
area. The city’s trade area is defined to be all areas within the city’s corporate boundaries
and the boundaries of all cities and townships contiguous to the city at the time of
expenditure.
2. The requirements imposed by this subdivision shall be effective for all expenditures for
lawful purposes made after 3-1-2008 07/01/2023.
VIII-06
F.I. Exclusions and Exemptions. Exclusions for certain bingo games and raffles and exemptions for
certain organizations are governed by M.S. § 349.166, as it may be amended from time to time.
1. The following bingo and raffle activities are exempt from the lawful gambling
requirements of this section.
1. Bingo may be conducted without a premise permit if it is in connection with a civic
celebration and if it is not conducted for more than four consecutive days in a
calendar year. A civic celebration is an event that celebrates a recognized national
holiday or occasion celebrating an event proclaimed by the Hastings City Council.
2. Bingo may be conducted without a premise permit if it is conducted by an
organization that conducts 4 or fewer bingo occasions in a calendar year.
3. Bingo may be conducted without a premises permit within a nursing home, senior
citizens home, or by a senior citizen organization if the prizes for a single game do
not exceed $10, total prizes awarded at a single occasion do not exceed $200, no
more than 2 occasions are held each week, only members or residents are allowed
to play, no compensation is paid for persons conducting the bingo, and a manager
is appointed who is registered with the Gambling Control Board.
4. Raffle may be conducted without a premise permit if it is conducted by an
organization and if the value of all raffle prizes awarded in a calendar year does
not exceed $750; or if the raffle is conducted by a tax-exempt health or social
service organization under contract to the state or a political subdivision and the
prizes awarded are real or personal property donated by an individual, firm, or
other organization.
5. Lawful gambling may be conducted within the city without a premise permit if the
organization conducts a gambling on five or fewer days in a calendar year, does
not award more than $50,000 in prizes in a calendar year, receives prior City
Council approval and receives an exemption from the Gambling Control Board.
2. An application for an exemption from the provisions of this section, together with a fee
established by ordinance, shall be submitted to the City Clerk at least 30 days prior to the
date that an exempt gambling activity is to be conducted. The application shall contain the
following information:
1. The name and address of the organization;
2. The place where the gambling will occur;
3. The total value of prizes to be awarded; and
4.1. The dates the proposed exempt gambling will occur.
J. Within 30 days of filing any reports with the Gambling Control Board, the organization shall file a
copy of the same reports with the City Clerk. Records and Reports.
1. Every organization permitted to conduct lawful gambling in the City shall file with the
City Clerk copies of all records and reports required to be filed with the Minnesota
Gambling Control Board pursuant to Minn. Stat. § 349. The records and reports shall be
due at the same time they are due to the Board. The gambling manager of a licensed
organization shall be exclusively responsible for the timely filing of all reports and other
documents required by this chapter.
2. Licensed organizations shall file an annual report with the City proving compliance with the
trade area spending requirements and charitable contribution fund imposed by sections G and
H of this chapter. The report shall be submitted within sixty (60) days of December 31 and
shall report proceeds received during the just ended calendar year.
VIII-06
K. Video Games Of Chance. Video games of chance as defined by M.S. § 609.75, subd. 8 Minnesota
Statutes are prohibited in the city.
G.L. Violations.
a. The City Council may revoke the premises permit where the organization has failed to meet
the reporting requirements.
a.b. Violation of this ordinance may impact future renewals.
SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section
412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire
ordinance is available without cost at the office of the City Clerk, the following summary is approved by
the City Council and shall be published in lieu of publishing the entire ordinance.
The text amendment adopted by the Hastings City Council on _________________, 2023
amends the City Ordinance to allow the City to require any organization conducting lawful
gambling within the city to spend at least seventy-five percent (75%) of its net profits for lawful
purposes within the city’s trade area, with ten percent (10%) of said net profits to be delegated to
the City’s charitable contribution fund.
SECTION 3. EFFECTIVE DATE. This ordinance shall be in full force and effect
from and after its passage and publication according to law.
Passed this _____ day of _______________, 2023.
_____________________________
Mary D. Fasbender, Mayor
Attest:
___________________________
Kelly Murtaugh, City Clerk
Published in the Hastings Journal on ______________________________, 2023.
VIII-06
ORDINANCE NO. ______________
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA
AMENDING HASTINGS CITY CODE CHAPTER 34.03 – FEE SCHEDULE
The City Council of the City of Hastings, Dakota County, Minnesota does hereby ordain as
follows:
SECTION 1. AMENDMENT. The Code of the City of Hastings, County of Dakota, State of
Minnesota, Chapter 34.03 Fee Schedule – City Clerk
34.03 City Clerk
Gambling
Investigation Fee $150.00 $250.00 One Time Initial Application
Premise Permit Renewal $150.00 Annual
SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section
412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire
ordinance is available without cost at the office of the City Clerk, the following summary is approved
by the City Council and shall be published in lieu of publishing the entire ordinance.
The text amendment adopted by the Hastings City Council on __________________
______, ______________ modifies Section 34.03 - Fee Schedule of the City Code
regarding the amendment of initial investigation fees and adoption of an annual
renewal fee for Lawful Gambling Premise Permits.
SECTION 3. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and
after its passage and publication according to law.
Adopted by the Hastings City Council on this _______ day of _____________, 2023 by the
following vote:
Ayes:
Nays:
Absent:
_________________________________
Mary D. Fasbender, Mayor
ATTEST:
VIII-06
________________________________
Kelly Murtaugh, City Clerk
I hereby certify that the above is a true and correct copy of the Ordinance passed to and adopted by
the City of Hastings, County of Dakota, Minnesota, on the ______ day of _____________, 2023, as
disclosed by the records of the City of Hastings on file and of record in the office.
Published in the Hastings Journal on _____________________.
VIII-06
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Emily King, Deputy City Clerk
Date: April 17, 2023
Item: Conduct Public Hearing and Consider Application for Parklet for Quarry Restaurant LLC
dba Quarry Taphouse
Council Action Requested:
Hold a public hearing to consider approval of the proposed Parklet application for Quarry Restaurant LLC
dba Quarry Restaurant, 106 2nd Street East.
City Departments including Building, Planning, Police, Fire, and Engineering have reviewed the
proposed Parklet application and amended liquor license and recommends approval.
Background Information:
Sara Stenger of Quarry Restaurant LLC dba Quarry Restaurant, has submitted the required application
and documents for the Parklet license. The applicant wishes to operate the parklet Monday-Sunday,
Monday – Thursday: 11:00 a.m. – 9:00 p.m., Friday/Saturday: 11:00 a.m. – 10:00 p.m. and Sunday 11:00
a.m. – 8:00 p.m. License will be issued upon receiving all required insurance documents and inspection
by the Hastings Fire Marshal and Building Official.
Property owners within 350 feet of the property requesting the parklet were mailed a notice of the request
and the scheduled public hearing.
Financial Impact:
N/A
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Application
IX-01
IX-01
IX-01
IX-01
IX-01
IX-01
I
X
-
0
1
IX-01
IX-01
IX-01
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: John Hinzman, Community Development Director
Date: April 17, 2023
Item: Ordinance Amendment – Escrows and Fees
Council Action Requested:
Consider the following actions amending the Hastings City Code pertaining to escrows
and fees:
1) Hold a public hearing, consider 2nd reading\ordinance adoption: City Code
Chapter 34.03 - Fees
2) Hold a public hearing, consider 2nd reading\ordinance adoption: City Code
Chapter 154 – Subdivision Ordinance
3) Consider 2nd reading\ordinance adoption: City Code Chapter 155 – Zoning
Ordinance (public hearing held at Planning Commission)
The City Council considered 1st reading of the above actions at the April 3, 2023
meeting. A simple majority is necessary for action.
Background:
The amendments accomplish the following:
• Delete specific fees in each code with Chapters 154 and 155. All fees are already
included in Chapter 34.03.
• Establish more specific requirements for escrows including use and replenishment
of funds, final payments and return of unused funds to the applicant.
• Establish a uniform $5,000 escrow for annexation, environmental assessment, site
plan, and preliminary plat actions.
Financial Impact:
Adoption of the amendment would better ensure the payment of development
related expenses by the applicant.
Advisory Commission Discussion:
The Planning Commission reviewed changes to Chapter 154 and 155 at the March 27,
2023 meeting with limited discussion. No one from the public spoke during the public
heaing.
Council Committee Discussion:
N\A
IX-02(a-c)
Attachments:
• Ordinance Amendment – Chapter 34.03
• Ordinance Amendment – Chapter 154
• Ordinance Amendment – Chapter 155
• Planning Commission Staff Report – March 27, 2023
IX-02(a-c)
1
ORDINANCE NO. 2023-
AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA AMENDING
HASTINGS CITY CODE CHAPTER 34.03 – FEES SCHEDULE REGARDING
ESCROWS
The City Council of the City of Hastings, Minnesota does hereby ordain as
follows:
SECTION 1. AMENDMENT. The Code of the City of Hastings, State of
Minnesota, Chapter 34, Section 34.03, Fee Schedule shall be amended as follows with
language added being underlined and language deleted being stricken:
34.03 FEE SCHEDULE
Community Development
Annexation $500 + $3,000 5,000 escrow
Environmental Assessment $500 + $3,000 5,000 escrow
Site Plan
Residential $500 + escrow
8 units or less $2000.00
9-40 units $3,250.00
41 + units $4,500 based on building square footage
Site Plan
Commercial $500 + escrow
0-5000 SF $2000.00
5001-10,000 SF $3,000.00
10,001 – 50,000 SF $3,750.00
50,001 + SF $4,500.00
Site Plan $500.00 + $5,000 escrow
Preliminary Plat $500 + escrow
Under 10 acres $3,500.00
10 + acres $6,500.00
Preliminary Plat $500.00 + $5,000 escrow
SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes
412.191, in the case of a lengthy ordinance, a summary may be published. While a
copy of the entire ordinance is available without cost at the office of the City Clerk, the
following summary is approved by the City Council and shall be published in lieu of
publishing the entire ordinance.
IX-02(a-c)
2
The text amendment adopted by the Hastings City Council on April 17, 2023
modifies the City Fee Schedule pertaining to Community Development escrows.
SECTION 5. EFFECTIVE DATE. This ordinance shall be in full force and effect
from and after its passage and publication according to law.
Passed this 17th day of April, 2023
_____________________________________
Mary Fasbender, Mayor
Attest:
____________________________
Kelly Murtaugh, City Clerk
Published in the Hastings Journal on April 20, 2023
IX-02(a-c)
1
ORDINANCE NO. 2023-
AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA AMENDING
HASTINGS CITY CODE CHAPTER 154 – SUBDIVISION ORDINANCE REGARDING
ESCROWS AND FEES
The City Council of the City of Hastings, Minnesota does hereby ordain as
follows:
SECTION 1. AMENDMENT. The Code of the City of Hastings, State of
Minnesota, Chapter 154, Section 154.11, Fees shall be stricken in its entirety and
replaced with the following language:
154.11 Fees
A. Generally. The fees to be paid for each application shall be as prescribed in City
Code Chapter 34.03. They are reviewed annually by the City Council. Fees shall
be payable at the time applications are filed with the Community Development
Director and are not refundable unless application is withdrawn prior to legal
publication and notice. There shall be no fee in the case of applications filed in the
public interest by City Council or by the Planning Commission. Fees shall include
application fees, filing fees, consultant, legal, planning and engineering fees and/or
escrow fees. Fees for actions not prescribed in City Code Chapter 34.03 may be
levied by the city provided they are fair, reasonable, and proportionate and have a
nexus to the actual cost of the service for which the fee is imposed.
B. Escrow Payment. Certain applications require payment of an escrow as stipulated
in City Code Chapter 34.03. The escrow fee shall be used to pay any outside
expenses and fees incurred by the City, including, but not limited to consultants,
attorneys, planning and engineering fees or other expenses due to the application.
If, at any time, the balance in the cash escrow account is depleted to less than ten
percent (10%) of the originally required cash escrow amount, the applicant shall
deposit additional funds in the cash escrow account as determined by the
Community Development Director. All expenses and fees in excess of the escrow
deposit, shall be paid by the applicant to the City within thirty (30) days of final
action on the matter by the City. If not paid within thirty (30) days, the account shall
be deemed delinquent. Any balance remaining in the cash escrow account upon
completion of the process shall be returned to the applicant after all expenses and
fees thereto have been deducted, following final action by the City in the matter.
IX-02(a-c)
2
SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes
412.191, in the case of a lengthy ordinance, a summary may be published. While a
copy of the entire ordinance is available without cost at the office of the City Clerk, the
following summary is approved by the City Council and shall be published in lieu of
publishing the entire ordinance.
The text amendment adopted by the Hastings City Council on April 17, 2023
modifies the City Ordinance to regulate the collection of fees and escrows.
SECTION 3. EFFECTIVE DATE. This ordinance shall be in full force and effect
from and after its passage and publication according to law.
Passed this 17th day of April, 2023
_____________________________________
Mary Fasbender, Mayor
Attest:
____________________________
Kelly Murtaugh, City Clerk
Published in the Hastings Journal on April 20, 2023
IX-02(a-c)
1
ORDINANCE NO. 2023-
AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA AMENDING
HASTINGS CITY CODE CHAPTER 155 – ZONING ORDINANCE REGARDING
ESCROWS AND FEES
The City Council of the City of Hastings, Minnesota does hereby ordain as
follows:
SECTION 1. AMENDMENT. The Code of the City of Hastings, State of
Minnesota, Chapter 155, Section 155.59, Zoning Fees shall be stricken in its entirety
and replaced with the following language:
155.59 Fees
A. Generally. The fees to be paid for each application shall be as prescribed in City
Code Chapter 34.03. They are reviewed annually by the City Council. Fees shall
be payable at the time applications are filed with the Community Development
Director and are not refundable unless application is withdrawn prior to legal
publication and notice. There shall be no fee in the case of applications filed in the
public interest by City Council or by the Planning Commission. Fees shall include
application fees, filing fees, consultant, legal, planning and engineering fees and/or
escrow fees. Fees for actions not prescribed in City Code Chapter 34.03 may be
levied by the city provided they are fair, reasonable, and proportionate and have a
nexus to the actual cost of the service for which the fee is imposed.
B. Escrow Payment. Certain applications require payment of an escrow as stipulated
in City Code Chapter 34.03. The escrow fee shall be used to pay any outside
expenses and fees incurred by the City, including, but not limited to consultants,
attorneys, planning and engineering fees or other expenses due to the application.
If, at any time, the balance in the cash escrow account is depleted to less than ten
percent (10%) of the originally required cash escrow amount, the applicant shall
deposit additional funds in the cash escrow account as determined by the
Community Development Director. All expenses and fees in excess of the escrow
deposit, shall be paid by the applicant to the City within thirty (30) days of final
action on the matter by the City. If not paid within thirty (30) days, the account shall
be deemed delinquent. Any balance remaining in the cash escrow account upon
completion of the process shall be returned to the applicant after all expenses and
fees thereto have been deducted, following final action by the City in the matter.
IX-02(a-c)
2
SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes
412.191, in the case of a lengthy ordinance, a summary may be published. While a
copy of the entire ordinance is available without cost at the office of the City Clerk, the
following summary is approved by the City Council and shall be published in lieu of
publishing the entire ordinance.
The text amendment adopted by the Hastings City Council on April 17, 2023
modifies the City Ordinance to regulate the collection of fees and escrows.
SECTION 3. EFFECTIVE DATE. This ordinance shall be in full force and effect
from and after its passage and publication according to law.
Passed this 17th day of April, 2023
_____________________________________
Mary Fasbender, Mayor
Attest:
____________________________
Kelly Murtaugh, City Clerk
Published in the Hastings Journal on April 20, 2023
IX-02(a-c)
To: Planning Commissioners
From: John Hinzman, Community Development Director
Date: March 27, 2023
Item: REVISED - Public Hearing - Amend City Code Chapters 154 and 155 – Escrows and Fees
Planning Commission Action Requested
Hold a public hearing and recommend action to amend City Code Chapter 154 – Subdivision and
Chapter 155 – Zoning Code pertaining to escrows and fees. The public hearing notice officially
would only be for Chapter 155 only, with the public hearing for Chapter 154 being held during the
2nd reading at City Council. This is due to the Planning Commission public hearing notice not
referencing the amendment to Chapter 154. The amendments to both chapters are identical.
Purpose
The amendments accomplish the following:
- Delete specific fees in each code; the City fees are already referenced in Chapter 34.03 – Fees
(along with all other City fees).
- Establish more specific requirements for escrows including use and replenishment of funds,
final payments and return of unused funds to the applicant.
Escrows
Escrows are established for certain land use applications in which the total cost for review vary
greatly from application to application. They include both Preliminary Plats and Site Plans. The
purpose of an escrow is to require the applicant to reimburse the City for staff review and
consultant costs related to review of the application. Any funds remaining at the end of a project
are reimbursed back to the applicant.
Recommendation
Approval of the proposed ordinance is recommended.
Attachment
• Ordinance Amendment – Chapter 154 – Subdivision
• Ordinance Amendment – Chapter 155 - Zoning
Planning Commission Memorandum
IX-02(a-c)
1
ORDINANCE NO. 2023-
AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA AMENDING
HASTINGS CITY CODE CHAPTER 154 – SUBDIVISION ORDINANCE REGARDING
ESCROWS AND FEES
The City Council of the City of Hastings, Minnesota does hereby ordain as
follows:
SECTION 1. AMENDMENT. The Code of the City of Hastings, State of
Minnesota, Chapter 154, Section 154.11, Fees shall be stricken in its entirety and
replaced with the following language:
154.11 Fees
A. Generally. The fees to be paid for each application shall be as prescribed in City
Code Chapter 34.03. They are reviewed annually by the City Council. Fees shall
be payable at the time applications are filed with the Community Development
Director and are not refundable unless application is withdrawn prior to legal
publication and notice. There shall be no fee in the case of applications filed in the
public interest by City Council or by the Planning Commission. Fees shall include
application fees, filing fees, consultant, legal, planning and engineering fees and/or
escrow fees. Fees for actions not prescribed in City Code Chapter 34.03 may be
levied by the city provided they are fair, reasonable, and proportionate and have a
nexus to the actual cost of the service for which the fee is imposed.
B. Escrow Payment. Certain applications require payment of an escrow as stipulated
in City Code Chapter 34.03. The escrow fee shall be used to pay any outside
expenses and fees incurred by the City, including, but not limited to consultants,
attorneys, planning and engineering fees or other expenses due to the application.
If, at any time, the balance in the cash escrow account is depleted to less than ten
percent (10%) of the originally required cash escrow amount, the applicant shall
deposit additional funds in the cash escrow account as determined by the
Community Development Director. All expenses and fees in excess of the escrow
deposit, shall be paid by the applicant to the City within thirty (30) days of final
action on the matter by the City. If not paid within thirty (30) days, the account shall
be deemed delinquent. Any balance remaining in the cash escrow account upon
completion of the process shall be returned to the applicant after all expenses and
fees thereto have been deducted, following final action by the City in the matter.
IX-02(a-c)
2
SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes
412.191, in the case of a lengthy ordinance, a summary may be published. While a
copy of the entire ordinance is available without cost at the office of the City Clerk, the
following summary is approved by the City Council and shall be published in lieu of
publishing the entire ordinance.
The text amendment adopted by the Hastings City Council on ________________
modifies the City Ordinance to regulate the collection of fees and escrows.
SECTION 3. EFFECTIVE DATE. This ordinance shall be in full force and effect
from and after its passage and publication according to law.
Passed this __________ day of _____________________, 2023
_____________________________________
Mary Fasbender, Mayor
Attest:
____________________________
Kelly Murtaugh, City Clerk
Published in the Hastings Journal on ________________
IX-02(a-c)
1
ORDINANCE NO. 2023-
AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA AMENDING
HASTINGS CITY CODE CHAPTER 155 – ZONING ORDINANCE REGARDING
ESCROWS AND FEES
The City Council of the City of Hastings, Minnesota does hereby ordain as
follows:
SECTION 1. AMENDMENT. The Code of the City of Hastings, State of
Minnesota, Chapter 155, Section 155.59, Zoning Fees shall be stricken in its entirety
and replaced with the following language:
155.59 Fees
A. Generally. The fees to be paid for each application shall be as prescribed in City
Code Chapter 34.03. They are reviewed annually by the City Council. Fees shall
be payable at the time applications are filed with the Community Development
Director and are not refundable unless application is withdrawn prior to legal
publication and notice. There shall be no fee in the case of applications filed in the
public interest by City Council or by the Planning Commission. Fees shall include
application fees, filing fees, consultant, legal, planning and engineering fees and/or
escrow fees. Fees for actions not prescribed in City Code Chapter 34.03 may be
levied by the city provided they are fair, reasonable, and proportionate and have a
nexus to the actual cost of the service for which the fee is imposed.
B. Escrow Payment. Certain applications require payment of an escrow as stipulated
in City Code Chapter 34.03. The escrow fee shall be used to pay any outside
expenses and fees incurred by the City, including, but not limited to consultants,
attorneys, planning and engineering fees or other expenses due to the application.
If, at any time, the balance in the cash escrow account is depleted to less than ten
percent (10%) of the originally required cash escrow amount, the applicant shall
deposit additional funds in the cash escrow account as determined by the
Community Development Director. All expenses and fees in excess of the escrow
deposit, shall be paid by the applicant to the City within thirty (30) days of final
action on the matter by the City. If not paid within thirty (30) days, the account shall
be deemed delinquent. Any balance remaining in the cash escrow account upon
completion of the process shall be returned to the applicant after all expenses and
fees thereto have been deducted, following final action by the City in the matter.
IX-02(a-c)
2
SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes
412.191, in the case of a lengthy ordinance, a summary may be published. While a
copy of the entire ordinance is available without cost at the office of the City Clerk, the
following summary is approved by the City Council and shall be published in lieu of
publishing the entire ordinance.
The text amendment adopted by the Hastings City Council on ________________
modifies the City Ordinance to regulate the collection of fees and escrows.
SECTION 3. EFFECTIVE DATE. This ordinance shall be in full force and effect
from and after its passage and publication according to law.
Passed this __________ day of _____________________, 2023
_____________________________________
Mary Fasbender, Mayor
Attest:
____________________________
Kelly Murtaugh, City Clerk
Published in the Hastings Journal on ________________
IX-02(a-c)
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Ryan Stempski – Public Works Director/City Engineer
Date: April 12, 2023
Item: Contract Award for 2023 Neighborhood Infrastructure Improvements
COUNCIL ACTION REQUESTED
Council is requested to adopt the attached resolution to award a contract for the 2023 Neighborhood Infrastructure
Improvements.
BACKGROUND INFORMATION
The City received eight bids for this project on April 7th. A summary of the bids is listed below.
No. Bidder Total Base Bid Bid Alternate No. 1
(Deduct)
Bid Alternate No. 2
1 BCM Construction Inc. $3,197,968.00 $170,753.25 $127,712.50
2 McNamara Contracting $3,238,575.00 $418,296.00 $122,604.00
3 A-1 Excavating Inc. $3,373,928.70 $411,191.25 $120,049.75
4 Danner Inc. $3,386,449.45 $376,636.25 $124,647.40
5 Miller Excavating Inc. $3,566,647.77 $435,751.45 $133,842.70
6 Park Construction Company $3,731,156.75 $342,310.15 $178,655.61
7 Northdale Construction Co. Inc. $3,738,453.24 $415,188.31 $128,734.20
8 Meyer Contracting Inc. $4,141,930.69 $398,672.13 $169,140.56
Bid Alternate No. 1 includes the modification of the Pleasant Drive Bridge to accommodate a new 10-foot wide multi-
use trail within the project along the west side of Pleasant Drive. As part of this Bid Alternate, the existing sidewalk
along the west side of the bridge would be widened from 6-feet to 10-feet and a decorative fence would replace the
existing guardrail to match the fencing installed in 2012 along the east side of the bridge.
Bid Alternate No. 2 considered a substitution of the bituminous pavement to be used in the project with a lower cost
material than the pavement included in the base bid. This alternate was put in place as a precautionary measure for
volatile oil prices throughout the industry. This alternate was only intended to be awarded if the Base Bids received
came in over budget.
The low Base Bid from BCM Construction Inc., including their bid for Bid Alternate No. 1, came to $3,368,721.25 which
is 4% under the engineer’s estimate of $3,506,946.10 for this net total. Based on this low bid, staff recommends
awarding Bid Alternate No. 1 and not awarding Bid Alternate No. 2. This bid including the bid alternate positions the
project to come in within the project budget set for 2023.
IX-03
POST-BID CONTRACTOR QUALIFICATION REVIEW
Contractors who furnished a bid were required to include a completed questionnaire and to submit a variety of
company background and experience data to substantiate their ability to perform the work on this project.
Contractors’ proposals were also scored using objective criteria for the information being submitted. A score of 10
points being the minimum necessary to be considered qualified to perform the project work.
The qualification review for BCM Construction Inc. determined that their proposal score was 16 points, which exceeds
the minimum score necessary to be considered qualified to perform this project. It should also be noted that BCM
Construction Inc. has completed a neighborhood project for the City of Hastings in the past (Project 2018-1), which was
completed on time, met quality requirements, and was on budget
STAFF RECOMMENDATION
Staff is recommending that the City Council move forward in adopting the attached resolution awarding the contract to
BCM Construction Inc., in the total amount of $3,368,721.25, which includes Bid Alternate No. 1.
ATTACHMENTS
Resolution
IX-03
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR PROJECT 2023-1
2023 NEIGHBORHOOD INFRASTRUCTURE IMPROVEMENTS
WHEREAS, pursuant to an advertisement for bids for Project 2023-1, the 2023 Neighborhood Infrastructure
Improvements project, bids were opened on April 7, 2023 and tabulated according to law, and the following bids were
received:
No. Bidder Total Base Bid
Add
Bid Alternate No. 1 Net Total
1 BCM Construction Inc. $3,197,968.00 $170,753.25 $3,368,721.25
2 McNamara Contracting $3,238,575.00 $418,296.00 $3,656,871.00
3 A-1 Excavating Inc. $3,373,928.70 $411,191.25 $3,785,119.95
4 Danner Inc. $3,386,449.45 $376,636.25 $3,763,085.70
5 Miller Excavating Inc. $3,566,647.77 $435,751.45 $4,002,399.22
6 Park Construction Company $3,731,156.75 $342,310.15 $4,073,466.90
7 Northdale Construction Co. Inc. $3,738,453.24 $415,188.31 $4,153,641.55
8 Meyer Contracting Inc. $4,141,930.69 $398,672.13 $4,540,602.82
and
WHEREAS, each bidder was required to submit detailed information regarding their company’s ability to perform said
project, and said information was reviewed and scored through the use of objective criteria for the purposes of
determining bidder’s ability to perform the project work, and
WHEREAS, the lowest bidder, BCM Construction Inc., met the minimum number of points in the bidder’s qualification
review to meet the requirements, and
WHEREAS, it appears that BCM Construction Inc. is the lowest responsible bidder.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with BCM Construction Inc.
2. The total amount of the contract is hereby declared to be $3,368,721.25, which includes award of the Base
Bid and Bid Alternate No. 1.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 17th DAY OF APRIL, 2023.
Ayes:
Nays:
Mary D. Fasbender, Mayor
ATTEST:
Kelly Murtaugh, City Clerk
SEAL
IX-03
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: John Caven
Date: March 24, 2023
Item: Award of Contract – 2023 Mill & Overlay Program
Council Action Requested:
The council is requested to award the contract for the 2023 Mill & Overlay Program to the lowest
responsible bidder, Park Construction Company, in the amount of $723,626.75 (base bid plus
alternative). This project will provide a renewed pavement surface on Spiral Blvd from Enterprise Ave to
CR91, Glacier Way from 31st St through first cul-de-sac, 13th St from Tierney Dr to General Sieben Dr,
14th St from west end to General Sieben Dr, O’Connell Dr from 14th St to 15th St, Sunset Dr from
O’Connell Dr to west end, Tierney Dr from South Frontage Rd to General Sieben Dr, Unnamed Rd from
Hwy 55 to South Frontage Rd, Valley Ln from Westview Dr through cul-de-sac, Carleton Ln from 15th St
to Carleton Dr (alternate), Hilltop Ln from Westview Dr to east end (alternate), upgrade 7 pedestrian
ramps to ADA standards, and provide 25 concrete sidewalk improvements identified within our ADA
Sidewalk Transition Plan.
Background Information:
Five bids were received and opened for the 2023 Mill & Overlay Program on Thursday, March 23, 2023.
The substantial completion date for the project is June 23, 2023.
Bidder Base Bid Alternate
Park Construction Company $675,333.09 $48,293.66
McNamara Contracting $720,831.80 $53,969.00
Bituminous Roadways
Northwest
OMG Midwest Inc dba MN Paving & Materials
$731,969.73 $49,188.85
$734,187.72 $52,029.88
$748,254.60 $49,216.55
Financial Impact:
The State Aid street portion of the 2023 Mill & Overlay Program is paid by State Aid funding up to
$250,000, the local residential non-State Aid streets will be paid by Mill and Overlay up to $450,000, and
the ADA sidewalk improvements will be paid by Repair and Maintenance up to $25,000. The
construction costs track within the 2023 budget.
Staff Recommendation:
Staff is recommending the City Council move forward in adopting the attached resolution awarding the
contract to Park Construction Company, in the amount of $723,626.75, which includes award of Bid
Alternate No. 1.
Attachments:
Resolution
Project Map
IX-04
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
Resolution No. _____
RESOLUTION AWARDING CONTRACT FOR
2023 MILL & OVERLAY PROGRAM
WHEREAS, pursuant to an advertisement for bids for 2023 Mill & Overlay Program, bids were
opened on March 23, 2023 and tabulated according to law, and the following bids were received:
Bidder Base Bid Alternate
Park Construction Company
McNamara Contracting
Bituminous Roadways
Northwest
OMG Midwest
$675,333.09 $48,293.66
$720,831.80 $53,969.00
$731,969.73 $49,188.85
$734,187.72 $52,029.88
$748,254.60 $49,216.55
WHEREAS, Park Construction Company is the lowest bidder, and
WHEREAS, Park Construction Company has been determined to be qualified for the contract;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS;
1) The Mayor and City Clerk are hereby authorized and directed to enter into a contract for the
2023 Mill & Overlay Program with Park Construction Company in the amount of
$723,626.75, which includes Bid Alternate No.1.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 17TH DAY OF
APRIL, 2023.
Ayes:
Nays:
ATTEST:
Mary Fasbender, Mayor
Kelly Murtaugh, City Clerk (Seal)
IX-04
15th St
CSAH 42
Ge
n
e
r
a
l
S
i
e
b
e
n
D
r
CSAH 46
Hwy 55
Hw
y
6
1
H
w
y
3
1
6
H w y 6 1 31st St Glacier Way
Spiral Blvd
C
R
9
1
We
s
t
v
i
e
w
D
r
Proposed 2023 Mill and Overlay Program
Local Street
Revised: December 30, 2022
Municipal State Aid Street
13th St: Tierney Dr to General Sieben Dr
14th St: West End to General Sieben Dr
Carleton Ln: 15th St to Carleton Dr
Glacier Way: 31st St through first Cul-de-sac
Hilltop Ln: Westview Dr to East End
O'Connell Dr: 14th St to 15th St
Sunset Dr: West End to O'Connell Dr
Tierney Dr: South Frontage Rd to General Sieben Dr
Unnamed Rd: Hwy 55 to South Frontage Rd
Valley Ln: Westview Dr through Cul-de-sac
Spiral Blvd: Enterprise Ave to CR91
IX-04
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: John Hinzman, Community Development Director
Date: April 17, 2023
Item: 2nd Reading\Adopt Ordinance: City Code Amendment – Chapter 155 – Solar
Energy Systems
Council Action Requested:
Consider 2nd Reading\Adopt Ordinance of an amendment to City Code Chapter 155
establishing rules for Solar Energy Systems. The City Council considered 1st reading at
the April 3rd meeting. A simple majority is necessary for action.
Background:
The City does not currently have regulations pertaining to installation of solar energy
systems. Staff has fielded requests for solar farms and believes regulations are
necessary.
Financial Impact:
Creation of a solar energy systems ordinance may encourage further installation
of systems which may be financially beneficial to home owners and solar farm
operators.
Advisory Commission Discussion:
The Planning Commission reviewed the amendment at the March 27, 2023 meeting. The
Commission voted 6-0 to recommend approval with minor clarifications.
Council Committee Discussion:
N\A
Attachments:
• Ordinance Amendment – Chapter 155 – Solar Energy Systems
• Planning Commission Staff Report – March 27, 2023
X-C-01
1
ORDINANCE NO. 2023-
AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA AMENDING
HASTINGS CITY CODE CHAPTER 155 – ZONING ORDINANCE REGARDING
SOLAR ENERGY SYSTEMS
The City Council of the City of Hastings, Minnesota does hereby ordain as
follows:
SECTION 1. AMENDMENT. The Code of the City of Hastings, State of
Minnesota, Chapter 155, Section 155.07.J Solar Energy Systems is hereby enacted as
follows:
155.07; Subd. J: SOLAR ENERGY SYSTEMS:
1. Purpose: Hastings supports the use of solar energy systems in appropriate zoning
districts within the City. The development of solar energy systems should be balanced
with the protection of the public safety and the existing natural resources in Hastings, with
limited adverse impacts on nearby properties. This Section provides for the regulation of
the construction and operation of solar energy systems in Hastings, subject to reasonable
conditions to protect the environment, public health, safety, and welfare. The provisions
of this Section shall apply within all zoning districts. In no case shall the provisions of this
Section guarantee rights to solar access.
2. Definitions: The following words, terms and phrases when used in this Chapter
shall have the meaning ascribed to them in this Section except where the context clearly
indicates a different meaning.
a. COMMUNITY SOLAR GARDEN: A solar electric (photovoltaic) array that
provides retail electric power (or a financial proxy for retail power) to multiple
community members or businesses residing or located off site from the location
of the solar energy system, under the provisions of Minnesota Statutes Section
216B.1641.
b. PHOTOVOLTAIC SYSTEM: An active solar energy system that converts solar
energy directly into electricity.
c. SOLAR COLLECTOR: A device, structure, or a part of a device or structure
for which the primary purpose is to capture sunlight and transform it into
thermal, mechanical, chemical, or electrical energy.
X-C-01
2
d. SOLAR DAYLIGHTING: A device specifically designed to capture and redirect
the visible portion of the solar spectrum, while controlling the infrared portion,
for use in illuminating interior building spaces in lieu of artificial lighting.
e. SOLAR ENERGY: Radiant energy received from the sun that can be collected
in the form of heat or light by a solar collector.
f. SOLAR ENERGY DEVICE: A system or series of mechanisms designed
primarily to provide heating, cooling, electrical power, mechanical power, or
solar daylighting or to provide any combination of the foregoing by means of
collecting and transferring solar generated energy into such uses either by
active or passive means. Such systems may also have the capability of storing
such energy for future utilization.
g. SOLAR ENERGY SYSTEM: An active solar energy system that collects or
stores solar energy and transforms solar energy into another form of energy or
transfers heat from a collector to another medium using mechanical, electrical,
thermal or chemical means.
h. SOLAR ENERGY SYSTEM, GRID INTERTIE: A photovoltaic solar energy
system that is connected to an electric circuit served by an electric utility
company.
i. SOLAR ENERGY SYSTEM, GROUND MOUNTED: A freestanding solar
energy system mounted directly to the ground using a rack or pole rather than
being mounted on a building.
j. SOLAR ENERGY SYSTEM, OFF GRID: A photovoltaic solar energy system in
which the circuits energized by the solar energy system are not electrically
connected in any way to electric circuits that are served by an electric utility
company.
k. SOLAR ENERGY SYSTEM, ROOF MOUNTED: A solar energy system
mounted onto the roof of a building.
l. SOLAR FARM: A commercial facility that converts sunlight into electricity,
whether by photovoltaic (PV), concentrating solar power devices (CSP), or
other conversion technology, for the principal purpose of wholesale sales of
generated electricity. A solar farm is the primary land use for the parcel on
which it is located.
m. SOLAR HEAT EXCHANGER: A component of a solar energy device that is
used to transfer heat from one substance to another, either liquid or gas.
X-C-01
3
n. SOLAR HOT AIR SYSTEM: An active solar energy system that includes a
solar collector to provide direct supplemental space heating by heating and
recirculating conditioned building air.
o. SOLAR HOT WATER SYSTEM: A system that includes a solar collector and
a heat exchanger that heats or preheats water for building heating systems or
other hot water needs, including residential domestic hot water and hot water
for commercial processes.
p. SOLAR MOUNTING DEVICES: Racking, frames, or other devices that allow
the mounting of a solar collector onto a roof surface or the ground.
3. General Standards. Solar energy systems in accordance with the standards in
this Section are allowed as a permitted accessory use in all zoning districts.
a. Applicability. Solar collectors and solar energy systems with a cumulative
area of six (6) square feet or less per lot are permitted in all zoning districts and are
exempt from the provisions of this Section. Examples of these systems include outdoor
accent lighting systems, power supply for traffic control systems, powering a water pump
for water gardens, telecommunication systems, backup power systems during power
outages, and similar solar energy systems. Cumulative area is defined as including solar
collectors or solar energy systems that are connected to a singular photovoltaic system.
b. Wall Mounted Solar Energy Systems: Wall mounted solar energy systems
must be flush with the wall, integrated into the building design, and shall be placed to limit
visibility from the public right-of-way or to blend into the wall design, provided that
minimizing visibility still allows the property owner to reasonably capture solar energy.
Wall mounted solar energy systems shall comply with the minimum building setback
requirements for the zoning district in which they are located and may not extend into any
easements.
c. Roof-Mounted Solar Energy Systems:
1. Roof mounting devices and roof mounted solar energy systems shall be
flush mounted to the roof. They may be mounted at an angle to the roof
only when flush mounting prevents the reasonable capture of solar energy.
2. Roof-mounted solar energy systems shall not extend beyond the exterior
perimeter of the building on which the system is mounted or built or as
required by Building Code.
3. Roof-mounted solar energy systems shall comply with the maximum height
requirements for the zoning district in which they are located.
4. Roof-mounted solar energy systems shall be placed to limit visibility from
the public right-of-way or to blend into the roof design, provided that
X-C-01
4
minimizing visibility still allows the property owner to reasonably capture
solar energy.
5. Reflection angles from collector surfaces shall be oriented away from
neighboring windows. Where necessary, screening may be required to
address glare.
d. Ground-Mounted Solar Energy Systems:
1. Ground mounted solar energy systems may only be erected as an
accessory use on properties consisting of five (5) or more acres, regardless
of the zoning district in which they are located.
2. Ground mounted solar energy systems may only be erected as a primary
use when stipulated in the applicable zoning district in which they are
located.
3. Ground mounted solar energy systems shall not exceed fifteen feet (15') in
height when oriented at maximum tilt as measured from the ground to the
highest point of the solar collector or related appurtenance.
4. Ground-mounted solar energy systems shall comply with the accessory
structure setback standards for the applicable zoning district in which they
are located, except as otherwise required in this Section. Solar energy
systems shall not extend into the minimum front, rear, or side yard setbacks
when oriented at minimum or maximum design tilt.
5. Ground-mounted solar energy systems erected as an accessory use are
prohibited in the front yard of properties. Ground mounted solar energy
systems erected as a primary use must comply with the minimum front yard
setback as required in the zoning district they are located in or such greater
distance as may be required in this Section.
e. Heliostats: Heliostats are prohibited in all zoning districts.
4. Additional Requirements:
a. Public Easements: Solar energy systems shall not encroach on public
drainage or utility easements.
b. Glare: Solar collectors shall be placed and arranged such that reflected solar
radiation or glare shall not be directed onto adjacent buildings, properties, or roadways,
and shall not emit unreasonable glare as determined by City Staff.
c. Applications for Solar Energy Systems: All solar energy systems require a
building permit and must include the following information:
X-C-01
5
1. A site plan of existing and proposed site conditions.
2. Description and depiction of the solar energy system.
3. Number of solar collectors to be installed.
4. Location and spacing of solar collectors and mounting devices.
5. Applications for ground mounted solar energy systems shall identify existing
vegetation on the installation site (list vegetation type and percent of
coverage; i.e., grassland, plowed field, wooded areas, etc.), and provide a
maintenance plan for controlling vegetative growth on site upon installation
of the solar energy system.
6. A description of the method of connecting the solar collectors to a building
or substation and a signed copy of the interconnection agreement with the
local electric utility shall be included or a written explanation outlining why
an interconnection agreement is not required.
7. Planned location of underground or overhead electric lines connecting the
solar energy system to the substation or distribution line.
8. New electrical equipment other than at the existing building or substation
that is the connection point for the solar energy system.
9. Manufacturer's specifications and recommended installation methods for all
major equipment, including solar collectors, mounting systems and
foundations for poles or racks. The City reserves the right to deny a building
permit for proposed solar energy systems deemed to have inadequate
certification.
10. Existing and proposed (if existing grade will be altered) topography at two-
foot (2') contours.
11. Demonstrate that there will be no unreasonable glare generated by the solar
energy system and that any glare generated shall not be directed onto
adjacent buildings, properties, or roadways or otherwise adversely impact
neighboring properties as deemed necessary by City Staff.
d. Grid Interties: For all grid intertie solar energy systems, all power lines shall
be placed underground within the interior of each parcel and between the solar energy
system and its connection to the electric grid. The collection system may be placed
overhead near substations or points of interconnection to the electric grid. All grid intertie
systems shall have an agreement with the local utility prior to the issuance of a building
permit. A visible external disconnect must be provided if required by the utility. Off grid
X-C-01
6
systems are exempt from this requirement.
e. Historic Structures: Solar energy systems on buildings within designated
historic districts or on locally designated historic buildings must receive approval by the
Hastings Heritage Preservation Commission and shall be consistent with the standards
for solar energy systems on historically designated buildings published by the U.S.
Department of Interior
5. Community Solar Gardens and Solar Farms: Community solar gardens and
solar farms are permitted subject to the following requirements:
a. Ground Mounted Community Solar Gardens and Solar Farms: Ground
mounted community solar gardens and solar farms are only permitted when stipulated in
the applicable zoning district in which they are located and must comply with the following
requirements:
1. A minimum of five (5) acres of land is required. All ground mounted solar
energy systems and solar collection appurtenant equipment must set back
a minimum of twenty feet (20') from all property boundary lines.
2. Vegetative screening and buffering of the ground-mounted solar energy
systems will be required as part of the conditions of approval. The developer
or applicant of a solar energy project shall submit to the city for approval a
screening and landscape plan. A buffer and screening plan may use a
combination of trees, shrubs, fencing, and/or berms that provides year-
round coverage that completely screens the solar installation from the public
right-of-way and from adjacent and nearby residences. If existing screening
in the form of vegetation that provides year-round coverage or site
topography is such that it provides the required screening from adjacent
residential properties and right-of-way, the screening requirement may be
waived or reduced.
3. The electrical connection systems shall be placed underground within the
interior of each parcel and between the solar energy system and the point
where the interconnection to the electric grid is made.
4. Site plan required: The owner or operator shall submit to the city a detailed
site plan for both existing and proposed conditions. These plans shall show
the location of all areas where solar arrays would be placed, the existing
and proposed structures, property lines, access points, fencing,
landscaping, surface water drainage patterns, floodplains, wetlands, the
ordinary high-water mark for all water bodies, any other protected
resources, topography, electric equipment and all other characteristics
requested by the City.
X-C-01
7
5. Stormwater management, erosion and sediment control shall meet the
requirements of the City and best management practices.
6. The owner or operator shall contain all unenclosed electrical conductors
located above ground within structures that control access or they must be
protected from entry by a six-foot-tall fence. All electrical connections to the
utility system must meet or exceed the National Electrical Safety Code
b. Roof Mounted Community Solar Gardens and Solar Farms: Roof mounted
community solar gardens and solar farms are permitted on flat roofs on principal
structures in all zoning districts regardless of lot size, and must comply with the following
requirements:
1. All feeder lines and grid interties shall be placed underground between the
solar energy system and the point where the interconnection to the electric
grid is made. The collection system may be placed overhead near
substations or points of interconnection to the electric grid.
2. Roof-mounted systems shall comply with all building setbacks in the
applicable zoning district and shall not extend beyond the exterior perimeter
of the building on which the system is mounted or as required by Building
Code.
3. Roof-mounted solar energy systems must abut an existing electric
distribution system for purposes of making the interconnection to the electric
grid.
c. Decommissioning: A decommissioning plan shall be submitted with all
applications for community solar gardens or solar farm systems. Owners and\or
applicants and must comply with the following requirements:
1. Decommissioning plans shall outline the anticipated means and cost of
removing the solar energy system at the end of its serviceable life or upon
the discontinuation of its use. The cost estimates shall be made by a
competent party, such as professional engineer, a contractor capable of
decommissioning the system, or a person with suitable expertise or
experience with decommissioning. The plan shall also identify the financial
resources that will be available to pay for the decommissioning and removal
of the system. Owners of solar energy systems may rely on manufacturer's
data to submit estimates.
2. Decommissioning of the system must occur within ninety (90) days from
either of the following:
i. The end of the system's service life; or
X-C-01
8
ii. The system becomes a discontinued use.
3. A system shall be considered a discontinued use after one year without
energy production, unless a plan is developed during the year the system
is discontinued and submitted to the Community Development Director
outlining the steps and schedule for returning the system back into service.
4. The City may, at its discretion, require the owner and/or operator of the solar
energy system to provide financial security in the form of a cash escrow,
bond, or irrevocable letter of credit in an amount equal to one hundred
twenty five percent (125%) of a cost estimate for decommissioning the
system.
5. The owner of the property where a community solar garden or solar farm is
located must notify the City in writing when feeder lines and/or grid interties
are disconnected from the local utility transmission line.
5. Abandonment: If a solar energy system remains nonfunctional or inoperative for a
continuous period of one year, the system shall be deemed to be abandoned and
shall constitute a public nuisance. The owner shall remove the abandoned system
at its expense after a demolition permit has been obtained. Removal shall include
removal of the entire solar energy systems, including all solar collectors, mounting
structures, and related components.
SECTION 2. AMENDMENT. The Code of the City of Hastings, State of
Minnesota, Chapter 155, Section 155.02 Definitions shall be amended by adding the
following definition:
Interim Use. A temporary use of property until a particular date, until the occurrence of
a particular event, or until zoning regulations no longer permit it.
SECTION 3. AMENDMENT. The Code of the City of Hastings, State of
Minnesota, Chapter 155, Section 155.21.E – A Agriculture Interim Uses shall be
stricken in its entirety and replaced with the following language:
E. Interim Use
1. Purpose. Interim Uses are allowed upon issuance of an Interim Use Permit and
execution of an Interim Use Agreement establishing parameters and conditions for
operation. The City Council may grant permission of an Interim Use of the property
if:
a. The use conforms to the zoning regulations;
b. The date or event that will terminate the use can be identified with certainty;
X-C-01
9
c. Permission of the use will not impose additional costs on the public if it is
necessary for the public to take over the property in the future; and
d. The user agrees to any conditions that the City deems appropriate for
permission of the use.
2. Uses by Interim Use Permit.
a. Interim Waiver of Site Plan Requirements. Uses identified as permitted
or by special permit may be granted an Interim Use Permit to defer the
construction of certain property improvements for a defined period of time.
Deferred construction items may include paving and\or curbing of a parking
lot, construction of a permanent building, and other similar items. Only
properties outside of the Metropolitan Urban Service Area (MUSA) may be
eligible for issuance of an Interim Waiver of Site Plan Requirements. Upon
termination of the Interim Waiver of Site Plan Requirements the business
must comply with any deferred items to continue operation.
b. Ground Mounted Community Solar Gardens and Solar Farms
3. Additional Requirements.
a. Interim Use Permits shall be issued for a six-month probationary period as
determined by City Council. The City Council may consider full issuance of
an Interim Use Permit at the end of the probationary period.
b. The site must be returned to its pre-development condition upon termination
of the interim use permit.
c. If applicable, the business must present an acceptable plan for on-site
portable restrooms and trash removal.
d. All temporary and permanent signage will require a separate sign permit.
e. As a condition of approval, the City will need to review and approve any
temporary or mobile structure.
f. The construction of or movement of any buildings onto the property requires
Site Plan Approval.
g. Interim Use Permits shall be subject to the requirements of Chapter 30.02
(E) (2) – Special Use Permits.
h. Hours of operations shall be reviewed.
X-C-01
10
i. Any interim use may be terminated by a change in zoning regulations.
SECTION 4. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes
412.191, in the case of a lengthy ordinance, a summary may be published. While a
copy of the entire ordinance is available without cost at the office of the City Clerk, the
following summary is approved by the City Council and shall be published in lieu of
publishing the entire ordinance.
The text amendment adopted by the Hastings City Council on April 17, 2023
modifies the City Ordinance to regulate solar energy systems operations and uses
through the establishment of permits and performance standards.
SECTION 5. EFFECTIVE DATE. This ordinance shall be in full force and effect
from and after its passage and publication according to law.
Passed this 17th day of April, 2023
_____________________________________
Mary Fasbender, Mayor
Attest:
____________________________
Kelly Murtaugh, City Clerk
Published in the Hastings Journal on April 20, 2023
X-C-01
To: Planning Commissioners
From: John Hinzman, Community Development Director
Date: March 27, 2023
Item: Public Hearing - Amend City Code Chapter 155 – Solar Energy Systems
Planning Commission Action Requested
Hold a public hearing and recommend action to amend City Code Chapter 155 – Zoning Code
establishing requirements for solar energy systems.
Purpose
The City does not currently have regulations pertaining to installation of solar energy systems.
Staff has fielded requests for solar farms and believes regulations are necessary.
Solar Energy Systems
Solar energy systems collect or store solar energy, transforming it to another form of energy or
transfers heat from a collector to another medium. Systems generally include solar panels and
related infrastructure necessary for collection and transfer of energy.
Types of Systems
Planning Commission Memorandum
Roof Mounted Wall Mounted
X-C-01
General Regulations
Solar energy systems would be regulated based on system type as follows:
Type Allowable Zoning
District
Permit Type Performance Standards
All Systems under 6 s.f. All Districts No permit
needed
N\A
Wall Mounted All Districts Building
Permit
Limit visibility to ROW
Integrated into building design
Comply with minimum setbacks
Roof Mounted –
Individual Use
All Districts Building
Permit
Flush to roof
Angled only if flush not feasible
Must meet height requirements
Limit view from public ROW
Limit glare to neighbors
Roof Mounted –
Community Solar Garden
All Districts on flat
roofs
Building
Permit
Flush to roof
Angled only if flush not feasible
Must meet height requirements
Limit view from public ROW
Limit glare to neighbors
Underground electric connection
Decommissioning Plan
Ground Mounted –
Accessory Use
All Districts if
property > 5 acres
Building
Permit
Max Height of 15’
Comply with Accessory Setback
Prohibited in Front Yard
Ground Mounted -
Community Solar Garden
Agriculture
District only > 5
acres
Interim Use
Permit\Site
Plan
Minimum 20’setback
Screening and buffering
Underground electrical connection
Stormwater Management
Decommissioning Plan
Ground Mounted Ground Mounted Solar Farms and Gardens
X-C-01
Interim Use Definition
The following definition of interim would be added to the definitions section of the zoning code:
Interim Use. A temporary use of property until a particular date, until the occurrence of a particular
event, or until zoning regulations no longer permit it.
Interim Use – Agriculture Zoning District
The existing interim use permit language within the zoning code includes only one use – interim
waiver of site plan requirements. This has been utilized United Heroes League and Extreme
Sandbox to provide for a temporary waiver of Site Plan requirements for a limited period of time.
The existing language limiting permits to 18 months has been removed leaving the City the
opportunity to structure the length of time based on the individual request. The proposed
amendment restructures the existing language and adds provisions for ground mounted
community solar gardens and farms.
Recommendation
Approval of the proposed ordinance is recommended.
Attachment
• Ordinance Amendment
X-C-01
1
ORDINANCE NO. 2023-
AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA AMENDING
HASTINGS CITY CODE CHAPTER 155 – ZONING ORDINANCE REGARDING
SOLAR ENERGY SYSTEMS
The City Council of the City of Hastings, Minnesota does hereby ordain as
follows:
SECTION 1. AMENDMENT. The Code of the City of Hastings, State of
Minnesota, Chapter 155, Section 155.07.J Solar Energy Systems is hereby enacted as
follows:
155.07; Subd. J: SOLAR ENERGY SYSTEMS:
1. Purpose: Hastings supports the use of solar energy systems in appropriate zoning
districts within the City. The development of solar energy systems should be balanced
with the protection of the public safety and the existing natural resources in Hastings, with
limited adverse impacts on nearby properties. This Section provides for the regulation of
the construction and operation of solar energy systems in Hastings, subject to reasonable
conditions to protect the environment, public health, safety, and welfare. The provisions
of this Section shall apply within all zoning districts. In no case shall the provisions of this
Section guarantee rights to solar access.
2. Definitions: The following words, terms and phrases when used in this Chapter
shall have the meaning ascribed to them in this Section except where the context clearly
indicates a different meaning.
a. COMMUNITY SOLAR GARDEN: A solar electric (photovoltaic) array that
provides retail electric power (or a financial proxy for retail power) to multiple
community members or businesses residing or located off site from the location
of the solar energy system, under the provisions of Minnesota Statutes Section
216B.1641.
b. PHOTOVOLTAIC SYSTEM: An active solar energy system that converts solar
energy directly into electricity.
c. SOLAR COLLECTOR: A device, structure, or a part of a device or structure
for which the primary purpose is to capture sunlight and transform it into
thermal, mechanical, chemical, or electrical energy.
X-C-01
2
d. SOLAR DAYLIGHTING: A device specifically designed to capture and redirect
the visible portion of the solar spectrum, while controlling the infrared portion,
for use in illuminating interior building spaces in lieu of artificial lighting.
e. SOLAR ENERGY: Radiant energy received from the sun that can be collected
in the form of heat or light by a solar collector.
f. SOLAR ENERGY DEVICE: A system or series of mechanisms designed
primarily to provide heating, cooling, electrical power, mechanical power, or
solar daylighting or to provide any combination of the foregoing by means of
collecting and transferring solar generated energy into such uses either by
active or passive means. Such systems may also have the capability of storing
such energy for future utilization.
g. SOLAR ENERGY SYSTEM: An active solar energy system that collects or
stores solar energy and transforms solar energy into another form of energy or
transfers heat from a collector to another medium using mechanical, electrical,
thermal or chemical means.
h. SOLAR ENERGY SYSTEM, GRID INTERTIE: A photovoltaic solar energy
system that is connected to an electric circuit served by an electric utility
company.
i. SOLAR ENERGY SYSTEM, GROUND MOUNTED: A freestanding solar
energy system mounted directly to the ground using a rack or pole rather than
being mounted on a building.
j. SOLAR ENERGY SYSTEM, OFF GRID: A photovoltaic solar energy system in
which the circuits energized by the solar energy system are not electrically
connected in any way to electric circuits that are served by an electric utility
company.
k. SOLAR ENERGY SYSTEM, ROOF MOUNTED: A solar energy system
mounted onto the roof of a building.
l. SOLAR FARM: A commercial facility that converts sunlight into electricity,
whether by photovoltaic (PV), concentrating solar power devices (CSP), or
other conversion technology, for the principal purpose of wholesale sales of
generated electricity. A solar farm is the primary land use for the parcel on
which it is located.
m. SOLAR HEAT EXCHANGER: A component of a solar energy device that is
used to transfer heat from one substance to another, either liquid or gas.
X-C-01
3
n. SOLAR HOT AIR SYSTEM: An active solar energy system that includes a
solar collector to provide direct supplemental space heating by heating and
recirculating conditioned building air.
o. SOLAR HOT WATER SYSTEM: A system that includes a solar collector and
a heat exchanger that heats or preheats water for building heating systems or
other hot water needs, including residential domestic hot water and hot water
for commercial processes.
p. SOLAR MOUNTING DEVICES: Racking, frames, or other devices that allow
the mounting of a solar collector onto a roof surface or the ground.
3. General Standards. Solar energy systems in accordance with the standards in
this Section are allowed as a permitted accessory use in all zoning districts.
a. Applicability. Solar collectors and solar energy systems with a cumulative
area of six (6) square feet or less are permitted in all zoning districts and are exempt from
the provisions of this Section. Examples of these systems include outdoor accent lighting
systems, power supply for traffic control systems, powering a water pump for water
gardens, telecommunication systems, backup power systems during power outages, and
similar solar energy systems.
b. Wall Mounted Solar Energy Systems: Wall mounted solar energy systems
must be flush with the wall, integrated into the building design, and shall be placed to limit
visibility from the public right-of-way. Wall mounted solar energy systems shall comply
with the minimum building setback requirements for the zoning district in which they are
located and may not extend into any easements.
c. Roof-Mounted Solar Energy Systems:
1. Roof mounting devices and roof mounted solar energy systems shall be
flush mounted to the roof. They may be mounted at an angle to the roof
only when flush mounting prevents the reasonable capture of solar energy.
2. Roof-mounted solar energy systems shall not extend beyond the exterior
perimeter of the building on which the system is mounted or built or as
required by Building Code.
3. Roof-mounted solar energy systems shall comply with the maximum height
requirements for the zoning district in which they are located.
4. Roof-mounted solar energy systems shall be placed to limit visibility from
the public right-of-way or to blend into the roof design, provided that
minimizing visibility still allows the property owner to reasonably capture
solar energy.
X-C-01
4
5. Reflection angles from collector surfaces shall be oriented away from
neighboring windows. Where necessary, screening may be required to
address glare.
d. Ground-Mounted Solar Energy Systems:
1. Ground mounted solar energy systems may only be erected as an
accessory use on properties consisting of five (5) or more acres, regardless
of the zoning district in which they are located.
2. Ground mounted solar energy systems may only be erected as a primary
use when stipulated in the applicable zoning district in which they are
located.
3. Ground mounted solar energy systems shall not exceed fifteen feet (15') in
height when oriented at maximum tilt as measured from the ground to the
highest point of the solar collector or related appurtenance.
4. Ground-mounted solar energy systems shall comply with the accessory
structure setback standards for the applicable zoning district in which they
are located, except as otherwise required in this Section. Solar energy
systems shall not extend into the minimum front, rear, or side yard setbacks
when oriented at minimum or maximum design tilt.
5. Ground-mounted solar energy systems erected as an accessory use are
prohibited in the front yard of properties. Ground mounted solar energy
systems erected as a primary use must comply with the minimum front yard
setback as required in the zoning district they are located in or such greater
distance as may be required in this Section.
e. Heliostats: Heliostats are prohibited in all zoning districts.
4. Additional Requirements:
a. Public Easements: Solar energy systems shall not encroach on public
drainage or utility easements.
b. Glare: Solar collectors shall be placed and arranged such that reflected solar
radiation or glare shall not be directed onto adjacent buildings, properties, or roadways,
and shall not emit unreasonable glare as determined by City Staff.
c. Applications for Solar Energy Systems: All solar energy systems require a
building permit and must include the following information:
1. A site plan of existing and proposed site conditions.
X-C-01
5
2. Description and depiction of the solar energy system.
3. Number of solar collectors to be installed.
4. Location and spacing of solar collectors and mounting devices.
5. Applications for ground mounted solar energy systems shall identify existing
vegetation on the installation site (list vegetation type and percent of
coverage; i.e., grassland, plowed field, wooded areas, etc.), and provide a
maintenance plan for controlling vegetative growth on site upon installation
of the solar energy system.
6. A description of the method of connecting the solar collectors to a building
or substation and a signed copy of the interconnection agreement with the
local electric utility shall be included or a written explanation outlining why
an interconnection agreement is not required.
7. Planned location of underground or overhead electric lines connecting the
solar energy system to the substation or distribution line.
8. New electrical equipment other than at the existing building or substation
that is the connection point for the solar energy system.
9. Manufacturer's specifications and recommended installation methods for all
major equipment, including solar collectors, mounting systems and
foundations for poles or racks. The City reserves the right to deny a building
permit for proposed solar energy systems deemed to have inadequate
certification.
10. Existing and proposed (if existing grade will be altered) topography at two-
foot (2') contours.
11. Demonstrate that there will be no unreasonable glare generated by the solar
energy system and that any glare generated shall not be directed onto
adjacent buildings, properties, or roadways or otherwise adversely impact
neighboring properties as deemed necessary by City Staff.
d. Grid Interties: For all grid intertie solar energy systems, all power lines shall
be placed underground within the interior of each parcel and between the solar energy
system and its connection to the electric grid. The collection system may be placed
overhead near substations or points of interconnection to the electric grid. All grid intertie
systems shall have an agreement with the local utility prior to the issuance of a building
permit. A visible external disconnect must be provided if required by the utility. Off grid
systems are exempt from this requirement.
X-C-01
6
e. Historic Structures: Solar energy systems on buildings within designated
historic districts or on locally designated historic buildings must receive approval by the
Hastings Heritage Preservation Commission and shall be consistent with the standards
for solar energy systems on historically designated buildings published by the U.S.
Department of Interior
5. Community Solar Gardens and Solar Farms: Community solar gardens and
solar farms are permitted subject to the following requirements:
a. Ground Mounted Community Solar Gardens and Solar Farms: Ground
mounted community solar gardens and solar farms are only permitted when stipulated in
the applicable zoning district in which they are located and must comply with the following
requirements:
1. A minimum of five (5) acres of land is required. All ground mounted solar
energy systems and solar collection appurtenant equipment must set back
a minimum of twenty feet (20') from all property boundary lines.
2. Vegetative screening and buffering of the ground-mounted solar energy
systems will be required as part of the conditions of approval. The developer
or applicant of a solar energy project shall submit to the city for approval a
screening and landscape plan. A buffer and screening plan may use a
combination of trees, shrubs, fencing, and/or berms that provides year-
round coverage that completely screens the solar installation from the public
right-of-way and from adjacent and nearby residences. If existing screening
in the form of vegetation that provides year-round coverage or site
topography is such that it provides the required screening from adjacent
residential properties and right-of-way, the screening requirement may be
waived or reduced.
3. The electrical connection systems shall be placed underground within the
interior of each parcel and between the solar energy system and the point
where the interconnection to the electric grid is made.
4. Site plan required: The owner or operator shall submit to the city a detailed
site plan for both existing and proposed conditions. These plans shall show
the location of all areas where solar arrays would be placed, the existing
and proposed structures, property lines, access points, fencing,
landscaping, surface water drainage patterns, floodplains, wetlands, the
ordinary high-water mark for all water bodies, any other protected
resources, topography, electric equipment and all other characteristics
requested by the City.
5. Stormwater management, erosion and sediment control shall meet the
requirements of the City and best management practices.
X-C-01
7
6. The owner or operator shall contain all unenclosed electrical conductors
located above ground within structures that control access or they must be
protected from entry by a six-foot-tall fence. All electrical connections to the
utility system must meet or exceed the National Electrical Safety Code
b. Roof Mounted Community Solar Gardens and Solar Farms: Roof mounted
community solar gardens and solar farms are permitted on flat roofs on principal
structures in all zoning districts regardless of lot size, and must comply with the following
requirements:
1. All feeder lines and grid interties shall be placed underground between the
solar energy system and the point where the interconnection to the electric
grid is made. The collection system may be placed overhead near
substations or points of interconnection to the electric grid.
2. Roof-mounted systems shall comply with all building setbacks in the
applicable zoning district and shall not extend beyond the exterior perimeter
of the building on which the system is mounted or as required by Building
Code.
3. Roof-mounted solar energy systems must abut an existing electric
distribution system for purposes of making the interconnection to the electric
grid.
c. Decommissioning: A decommissioning plan shall be submitted with all
applications for community solar gardens or solar farm systems and must comply with
the following requirements:
1. Decommissioning plans shall outline the anticipated means and cost of
removing the solar energy system at the end of its serviceable life or upon
the discontinuation of its use. The cost estimates shall be made by a
competent party, such as professional engineer, a contractor capable of
decommissioning the system, or a person with suitable expertise or
experience with decommissioning. The plan shall also identify the financial
resources that will be available to pay for the decommissioning and removal
of the system. Owners of solar energy systems may rely on manufacturer's
data to submit estimates.
2. Decommissioning of the system must occur within ninety (90) days from
either of the following:
i. The end of the system's service life; or
ii. The system becomes a discontinued use.
X-C-01
8
3. A system shall be considered a discontinued use after one year without
energy production, unless a plan is developed during the year the system
is discontinued and submitted to the Community Development Director
outlining the steps and schedule for returning the system back into service.
4. The City may, at its discretion, require the owner and/or operator of the solar
energy system to provide financial security in the form of a cash escrow,
bond, or irrevocable letter of credit in an amount equal to one hundred
twenty five percent (125%) of a cost estimate for decommissioning the
system.
5. The owner of the property where a community solar garden or solar farm is
located must notify the City in writing when feeder lines and/or grid interties
are disconnected from the local utility transmission line.
5. Abandonment: If a solar energy system remains nonfunctional or inoperative for a
continuous period of one year, the system shall be deemed to be abandoned and
shall constitute a public nuisance. The owner shall remove the abandoned system
at its expense after a demolition permit has been obtained. Removal shall include
removal of the entire solar energy systems, including all solar collectors, mounting
structures, and related components.
SECTION 2. AMENDMENT. The Code of the City of Hastings, State of
Minnesota, Chapter 155, Section 155.02 Definitions shall be amended by adding the
following definition:
Interim Use. A temporary use of property until a particular date, until the occurrence of
a particular event, or until zoning regulations no longer permit it.
SECTION 3. AMENDMENT. The Code of the City of Hastings, State of
Minnesota, Chapter 155, Section 155.21.E – A Agriculture Interim Uses shall be
stricken in its entirety and replaced with the following language:
E. Interim Use
1. Purpose. Interim Uses are allowed upon issuance of an Interim Use Permit and
execution of an Interim Use Agreement establishing parameters and conditions for
operation. The City Council may grant permission of an Interim Use of the property
if:
a. The use conforms to the zoning regulations;
b. The date or event that will terminate the use can be identified with certainty;
c. Permission of the use will not impose additional costs on the public if it is
necessary for the public to take over the property in the future; and
X-C-01
9
d. The user agrees to any conditions that the City deems appropriate for
permission of the use.
2. Uses by Interim Use Permit.
a. Interim Waiver of Site Plan Requirements. Uses identified as permitted
or by special permit may be granted an Interim Use Permit to defer the
construction of certain property improvements for a defined period of time.
Deferred construction items may include paving and\or curbing of a parking
lot, construction of a permanent building, and other similar items. Only
properties outside of the Metropolitan Urban Service Area (MUSA) may be
eligible for issuance of an Interim Waiver of Site Plan Requirements. Upon
termination of the Interim Waiver of Site Plan Requirements the business
must comply with any deferred items to continue operation.
b. Ground Mounted Community Solar Gardens and Solar Farms
3. Additional Requirements.
a. Interim Use Permits shall be issued for a six-month probationary period as
determined by City Council. The City Council may consider full issuance of
an Interim Use Permit at the end of the probationary period.
b. The site must be returned to its pre-development condition upon termination
of the interim use permit.
c. If applicable, the business must present an acceptable plan for on-site
portable restrooms and trash removal.
d. All temporary and permanent signage will require a separate sign permit.
e. As a condition of approval, the City will need to review and approve any
temporary or mobile structure.
f. The construction of or movement of any buildings onto the property requires
Site Plan Approval.
g. Interim Use Permits shall be subject to the requirements of Chapter 30.02
(E) (2) – Special Use Permits.
h. Hours of operations shall be reviewed.
X-C-01
10
i. Any interim use may be terminated by a change in zoning regulations.
SECTION 4. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes
412.191, in the case of a lengthy ordinance, a summary may be published. While a
copy of the entire ordinance is available without cost at the office of the City Clerk, the
following summary is approved by the City Council and shall be published in lieu of
publishing the entire ordinance.
The text amendment adopted by the Hastings City Council on ________________
modifies the City Ordinance to regulate solar energy systems operations and uses
through the establishment of permits and performance standards.
SECTION 5. EFFECTIVE DATE. This ordinance shall be in full force and effect
from and after its passage and publication according to law.
Passed this __________ day of _____________________, 2023
_____________________________________
Mary Fasbender, Mayor
Attest:
____________________________
Kelly Murtaugh, City Clerk
Published in the Hastings Journal on ________________
X-C-01
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Jenkins, Parks & Recreation Director
Date: April 17, 2023
Item: Community Investment Fund Recommendations
Council Action Requested: Approve the Finance Committee of Council’s
recommendations for Community Investment Fund funding.
Background Information: As part of the 2023 Budget, the City Council continued
the Community Investment Fund and allocated $100,000.00 in funding for 2023.
The Community Investment Fund is focused on partnerships and civic engagement
with a goal of creating and supporting vibrant, community-supported, public
projects and efforts.
A review of applications was completed with the Finance Committee of Council on
Wednesday, April 5th. A total of 8 applications were received. Committee and staff
unanimously recommend funding for 7 of the 8 applications.
• Downtown Business Association: $10,525.75 for holiday lighting in the
downtown area. DBA matching with $10,525.75.
• Building Remembrance for Reconciliation (BR4R): $10,000.00 to complete
Phase 2 in their process of finalizing and refining a future art project and
installation. BR4R matching with $3,000.00.
• Dakota County Historical Society, Leduc Mansion: $12,000.00 for new
shelving, archival supplies, creating of new exhibits and roofing materials
for the chicken coop. DCHS matching with $3,379.00.
• Hastings Football Club: $27,000.00 to complete contracted core aeration
and top-dressing projects in 2023 at the Veterans Athletic Complex Soccer
Fields. HFC has committed to up to $25,000.00 in funding to continue
improving the soccer facilities in Hastings.
• Hastings Environmental Protectors:
o $4,500.00 to purchase and install 2 floating bio islands at Cari Park
Pond to improve water quality and test these islands for future
expanded use in Hastings. HEP matching with $500.00
o $3,000.00 to install annual, rotating Dale Lewis art pieces in
Vermillion Linear Park. A 3-year project, with the art piece changing
annually, and coordinated with the Arts Commission.
X-E-01
o $5,650.00 to purchase and install site specific pollinator interpretive
and educational signage at HEP installed and maintained pollinator
patches. HEP matching with $500.00
Financial Impact:
Allocation remains within the $100,000.00 budget allocation for the 2023 CIF.
Approximately $72,675.75 is being allocated at this time. Applicants are matching
this allocation with up to $42,904.75 to complete these projects.
A balance of $27,324.25 remains to support additional CIF projects in 2023.
Advisory Commission Discussion:
Arts & Culture Commission met April 12 and was supportive of the HEP sculpture
rentals. The Commission raised concerns about time/cost/coordination with City
staff for installation, location of installation, and liability concerns if someone were
hurt climbing on a sculpture.
Council Committee Discussion:
Finance Committee met on Wednesday, April 25 and offered the included,
unanimous recommendation.
Attachments:
▪ N/A
X-E-01