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Home My WebLink AboutIX-03 Receiving Bids and Awarding Contract for Project 2023-1, 2023 Neighborhood Infrastructure Improvements City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director/City Engineer Date: April 12, 2023 Item: Contract Award for 2023 Neighborhood Infrastructure Improvements COUNCIL ACTION REQUESTED Council is requested to adopt the attached resolution to award a contract for the 2023 Neighborhood Infrastructure Improvements. BACKGROUND INFORMATION The City received eight bids for this project on April 7th. A summary of the bids is listed below. No. Bidder Total Base Bid Bid Alternate No. 1 (Deduct) Bid Alternate No. 2 1 BCM Construction Inc. $3,197,968.00 $170,753.25 $127,712.50 2 McNamara Contracting $3,238,575.00 $418,296.00 $122,604.00 3 A-1 Excavating Inc. $3,373,928.70 $411,191.25 $120,049.75 4 Danner Inc. $3,386,449.45 $376,636.25 $124,647.40 5 Miller Excavating Inc. $3,566,647.77 $435,751.45 $133,842.70 6 Park Construction Company $3,731,156.75 $342,310.15 $178,655.61 7 Northdale Construction Co. Inc. $3,738,453.24 $415,188.31 $128,734.20 8 Meyer Contracting Inc. $4,141,930.69 $398,672.13 $169,140.56 Bid Alternate No. 1 includes the modification of the Pleasant Drive Bridge to accommodate a new 10-foot wide multi- use trail within the project along the west side of Pleasant Drive. As part of this Bid Alternate, the existing sidewalk along the west side of the bridge would be widened from 6-feet to 10-feet and a decorative fence would replace the existing guardrail to match the fencing installed in 2012 along the east side of the bridge. Bid Alternate No. 2 considered a substitution of the bituminous pavement to be used in the project with a lower cost material than the pavement included in the base bid. This alternate was put in place as a precautionary measure for volatile oil prices throughout the industry. This alternate was only intended to be awarded if the Base Bids received came in over budget. The low Base Bid from BCM Construction Inc., including their bid for Bid Alternate No. 1, came to $3,368,721.25 which is 4% under the engineer’s estimate of $3,506,946.10 for this net total. Based on this low bid, staff recommends awarding Bid Alternate No. 1 and not awarding Bid Alternate No. 2. This bid including the bid alternate positions the project to come in within the project budget set for 2023. IX-03 POST-BID CONTRACTOR QUALIFICATION REVIEW Contractors who furnished a bid were required to include a completed questionnaire and to submit a variety of company background and experience data to substantiate their ability to perform the work on this project. Contractors’ proposals were also scored using objective criteria for the information being submitted. A score of 10 points being the minimum necessary to be considered qualified to perform the project work. The qualification review for BCM Construction Inc. determined that their proposal score was 16 points, which exceeds the minimum score necessary to be considered qualified to perform this project. It should also be noted that BCM Construction Inc. has completed a neighborhood project for the City of Hastings in the past (Project 2018-1), which was completed on time, met quality requirements, and was on budget STAFF RECOMMENDATION Staff is recommending that the City Council move forward in adopting the attached resolution awarding the contract to BCM Construction Inc., in the total amount of $3,368,721.25, which includes Bid Alternate No. 1. ATTACHMENTS  Resolution IX-03 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR PROJECT 2023-1 2023 NEIGHBORHOOD INFRASTRUCTURE IMPROVEMENTS WHEREAS, pursuant to an advertisement for bids for Project 2023-1, the 2023 Neighborhood Infrastructure Improvements project, bids were opened on April 7, 2023 and tabulated according to law, and the following bids were received: No. Bidder Total Base Bid Add Bid Alternate No. 1 Net Total 1 BCM Construction Inc. $3,197,968.00 $170,753.25 $3,368,721.25 2 McNamara Contracting $3,238,575.00 $418,296.00 $3,656,871.00 3 A-1 Excavating Inc. $3,373,928.70 $411,191.25 $3,785,119.95 4 Danner Inc. $3,386,449.45 $376,636.25 $3,763,085.70 5 Miller Excavating Inc. $3,566,647.77 $435,751.45 $4,002,399.22 6 Park Construction Company $3,731,156.75 $342,310.15 $4,073,466.90 7 Northdale Construction Co. Inc. $3,738,453.24 $415,188.31 $4,153,641.55 8 Meyer Contracting Inc. $4,141,930.69 $398,672.13 $4,540,602.82 and WHEREAS, each bidder was required to submit detailed information regarding their company’s ability to perform said project, and said information was reviewed and scored through the use of objective criteria for the purposes of determining bidder’s ability to perform the project work, and WHEREAS, the lowest bidder, BCM Construction Inc., met the minimum number of points in the bidder’s qualification review to meet the requirements, and WHEREAS, it appears that BCM Construction Inc. is the lowest responsible bidder. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with BCM Construction Inc. 2. The total amount of the contract is hereby declared to be $3,368,721.25, which includes award of the Base Bid and Bid Alternate No. 1. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 17th DAY OF APRIL, 2023. Ayes: Nays: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL IX-03