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HomeMy WebLinkAbout20230320 - CC Workshop MinutesHastings, Minnesota City Council Workshop March 20, 2023 The City Council of the City of Hastings, Minnesota met in a workshop on Monday, March 20, 2023 at 5:30 p.m. in the Volunteer Room at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers, Haus, Fox, Leifeld, Lund, Pemble Members Absent: Councilmembers Folch Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh Community Development Director John Hinzman Mayor Fasbender called the workshop to order at 5:30 p.m., welcoming Councilmembers and staff to discuss the Rules of Decorum that were originally adopted in 2018. Wietecha provided an overview of the previously adopted rules. Council discussion on adding clarity around committee attendance and sending committee materials. The rules contribute to improved communication for councilmembers. Council discussion on awareness of the time set aside for meetings, respecting the scheduled time and not going over. Council agreed that the chair should manage the time keeping of meetings and have City Administrator connect with the Chair in advance of the meeting to review and manage the agenda. Council discussion about meeting day calls working better than texting and the follow-up email is helpful in keeping information consistent for all councilmembers. Council discussion about the “Three on Thursday” being very helpful to stay on top of the upcoming happenings. Council recognition of two important components of the Rules: Continue to trust staff as professionals and subject matter experts. Being respectful of each other’s time—by being prepared, bringing up important questions, have an efficient but thorough meeting. Discussion about respect for staff time with requests, research, and projects. Use of “parking lot”—items were kept fresh through the use of the tracking list. Items were moved from the “parking lot” appropriately. Appreciation of Robert’s Rules—respectful and professional. The efficiency of Robert’s Rules of Order is everyone’s responsibility and will require some effort. It is a good foundation for Council’s work together. Include Mayor in correspondence to City Admin or staff was discussed.