HomeMy WebLinkAboutIX-01 2023 Neighborhood Infrastructure Improvments - Public Hearing - Authorize Advertisement for Bids City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director/City Engineer Date: March 2, 2023 Item: Conduct Public Hearing and Consider Resolution to Approve Plans and Specifications for the 2023 Neighborhood Infrastructure Improvements and to Authorize Advertisement for Bids COUNCIL ACTION REQUESTED Council is requested to conduct a public hearing regarding the proposed scope and features of City Project 2023-1, the 2023 Neighborhood Infrastructure Improvements. Additionally, the Council is requested to consider adopting the enclosed resolution approving the plans and specifications and authorizing advertisement for bids. Note that due to City Council absences, we cannot achieve a super-majority vote, therefore ordering the improvements will be postponed to a future City Council Meeting when attendance will allow. The City Council may order the improvements at any time within six months after the date of the improvement hearing. A construction contract would not be initiated without ordering the improvements by City Council. BACKGROUND - PROPOSED IMPROVEMENT PROJECTS & DESIGN FEATURES The 2023 Neighborhood Infrastructure Improvements contains street and utility improvements to six City streets. These improvements range in scope from street reclamation with limited utility work to complete street and utility reconstruction. Each street and corresponding scope of work to be completed is further explained below:  IMPROVEMENT AREAS The streets to be fully reconstructed include:  Pleasant Drive – Vermillion River Bridge to 15th Street  Old Bridge Lane – Northridge Drive to Pleasant Drive The streets to be reclaimed include:  Pleasant Drive – CSAH 46 to Vermillion River Bridge  Southview Drive – Pleasant Drive to Westview Drive  Southview Place, Ridgewood Court, and 18th Court  COMPLETE RECONSTRUCTION AREAS SCOPE  Pavement – the pavement surface on the majority of the proposed reconstruction areas is extensively deteriorated and in need of complete replacement. Correction involves complete reconstruction of the street with new underlying base material, and finished with a new pavement surface.  The drainage systems require upgrades including upsizing, extensions, repairs, and additions of inlets.  Sanitary sewer and water systems are aged and are showing signs of failure, which need to be removed and replaced or heavily rehabilitated.  Curb and gutter – full replacement of curb and gutter would be included in the project to improve drainage and to protect the edges of the pavement surface. IX-01(a,b)  RECLAMATION AREAS SCOPE  Pavement – the pavement surface within the proposed reclaim areas is deteriorated beyond means of a surface-only correction (mill and overlay), however, the majority of the curb and gutter still has serviceable life. The proposed correction therefore includes reclamation (grinding up) to the full depth of the existing pavement and underlying base material to be re-used to support a new pavement surface.  The drainage systems in place require minor extensions, repairs, and additions of inlets.  Components of the water main system, such as gate valves, will have spot rehabilitations performed as needed.  Curb and gutter – the majority of curb and gutter in the reclaim areas will be left in place, with panels that are broken or inhibiting proper drainage being removed and replaced.  STREET WIDTHS  When streets are to be reconstructed, we look at the possibility of narrowing widths if appropriate to help calm speeds and to minimize future pavement costs and snow removal efforts. Since reclamation projects keep the existing curb in place, the ability to narrow is not an option.  The proposed changes to existing street widths for the reconstruction areas are as follows: o Pleasant Drive – Vermillion River Bridge to 15th Street – Reduced from 44 feet to 35 feet wide This section of Pleasant Drive has minimal parking demand and only 2 driveways fronting the roadway. Pleasant Park and St. Phillips Church may utilize on-street parking and are both on the west side of the corridor, where single sided parking will remain. o Old Bridge Lane – Reducing width from 36 feet to 30 feet In alignment with other low volume roads with minimal on-street parking demands, Old Bridge Lane will maintain two-sided parking while being reduced to a more efficient long-term width.  PARKING NEEDS  Even with the narrowing as described above on select blocks, all proposed street widths within the project areas are of sufficient width to accommodate parking needs of the area.  SIDEWALKS AND TRAILS  Pleasant Drive currently has 5-foot wide sidewalks running along both sides of the corridor. In the proposed design, the eastern sidewalk would remain in place and the western sidewalk would be replaced with a 10-foot wide paved trail in alignment with the City’s People Movement Plan. At each intersection along Pleasant Drive all pedestrian ramps will be removed and replaced in compliance with ADA (Americans with Disabilities Act) requirements.  Along Southview Drive no existing sidewalk or trail facilities are established and with this project proposal a new 8-foot wide paved trail would be added along the north side of the roadway between Pleasant Drive and Westview Drive. This would connect the existing trail system around the Hastings Golf Club to the Pleasant Drive trail.  There are no existing sidewalk or trail facilities along Old Bridge Lane, Southview Place, 18th Court, or Ridgewood court and none are proposed with this project.  UTILITY INFRASTRUCTURE  There are significant municipal utility reconstruction and rehabilitation elements planned for the streets that are proposed for full reconstruction: o Replacement of the existing water mains o Replacement of the sanitary sewer system o Excavated replacement of sewer and water services (within the right of way) IX-01(a,b) o Enhancement of the storm sewer system to improve storm water drainage and quality where it is needed and feasibility  In the areas indicated for reclamation, minor utility enhancements will also be performed including: o Repairing existing gate valves along water main system o Trenchless sewer lining rehabilitation on the sanitary sewer system o Minor additions and rehabilitation of storm sewer system to enhance surface drainage  STORMWATER QUALITY IMPROVEMENTS – To comply with stormwater regulations, 3 specialized water quality structures will be installed throughout the project area. These structures will greatly enhance the quality of stormwater before it reaches the Vermillion River as they will not only catch trash and debris, but also will remove pollutants and silt rather than letting them reach the river.  EXISTING TREES  There are several mature trees located within the boulevards of these neighborhood streets. During design and construction of the project, Engineering Staff works directly with the City Forester to bring expertise in assessing tree conditions into the process. We make every effort to keep trees that are in good health by adjusting the infrastructure alignments, as the character of the neighborhood depends on these decisions.  Despite efforts to design around the existing trees to the extent possible, approximately 13 trees will need to be removed as part of the proposed improvements. That being noted, over 50% of the trees proposed for removal are Ash trees currently diseased with Emerald Ash Borer.  Trees that are being removed as part the project improvements are being replaced with assistance from the City Forester in collaboration with affected property owners.  OTHER ISSUES AND COMMENTS  OPERATIONS COMMITTEE MEETINGS – City staff met with the Operations Committee on January 12, 2023, to discuss the recommended project scope and proposed assessment amounts. The Committee supported staff recommendations on the proposed improvements. The Committee also recommended that staff pursue additional feedback from any resident that may have tree removal impacts as part of the project, most specifically those on Southview Drive. Staff has communicated with all residents along Southview Drive as well as Pleasant Drive that have trees proposed to be removed to identify ways to minimize disturbance and restore trees that are taken. All residents contacted have been receptive to the work being proposed and generally have all shared the perspective that no disturbance would be preferred, but having removed trees replaced (among other considerations) is acceptable.  PUBLIC OUTREACH – A notice was mailed to each property owner to make them aware of the project website that includes a presentation and additional resources. The property owners were strongly encouraged to review the website and to call and set up one-on-one meetings with Engineering Staff to provide their comments and ask questions. To date we have connected with more than 25 of 72 assessed property owners through one-on-one meetings, mailed surveys, and online surveys which is approximately 35% of the properties affected by the project. A summary of the attendees’ comments received from these connections, along with staff responses, have been attached for the Council’s consideration. There was general support and positive reaction for the scope and features of the project.  OVERVIEW OF ASSESSMENTS IMPACT  ASSESSMENT RATES – Assessment rates were determined based on an analysis completed by a third- party appraiser for each property type within the project area. This analysis determined the special IX-01(a,b) benefit anticipated for each property based on the type of improvement taking place. A summary of the rates generated utilizing this report are as follows: o Standard Assessment for Reconstruction Area - $7,650 per Lot o Standard Assessment for Reclaim Area - $6,750 per Lot o Total Private Assessments - $446,063 Assessments will be discussed in further detail at the Council meeting to be held on April 3rd. FUNDING The project has a total pre-bid cost estimate of nearly $4.3 Million, including design, engineering, construction, and other project delivery overhead costs, as detailed in the Feasibility & Assessments Report delivered to the Council on February 6th. The street, storm sewer, and surface restoration costs will be funded by street reconstruction bonds (about 66%) and the utilities (sanitary sewer and water) will be funded by utility revenue bonds (about 22%). Assessments are estimated to cover approximately 12% of the overall project costs (1% city owned properties and 11% privately owned properties). A funding mix summary will be presented during Monday evening’s meeting. The project is tracking to be funded within the City’s funding parameters for 2023. SCHEDULE The timeline for this project is to begin construction by May and wrap up in October. COUNCIL ACTION REQUESTED Council is requested to conduct the public hearing for the project and approve the resolution approving the plans and specifications, and authorizing the advertisement for bids. ATTACHMENTS Resolution Approving the Project and Authorizing the Advertisement for Bids Project Map Neighborhood Meeting Comments & City Staff Responses IX-01(a,b) CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION APPROVING THE PLANS, AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR PROJECT 2023-1, THE 2023 NEIGHBORHOOD INFRASTRUCTURE IMPROVEMENTS WHEREAS, a resolution of the City Council adopted the 6th day of February, 2023, ordered a hearing on the proposed infrastructure improvements on City Project 2023-1, and WHEREAS, required mailed and published notices of the hearing were given, and the hearing was held thereon on the 6th day of March, 2023, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. Such improvements are necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Plans and specifications for these improvements prepared by the Hastings City Engineer are hereby approved. 3. The City Engineer and City Clerk shall cause to be made a matter of record via this resolution any amendments to design features made by the City Council at the March 6th, 2023 City Council meeting. The City Council hereby amends the project scope and plans as follows: 4. The City Engineer shall prepare and cause to be published on the Quest Construction Data Network web site and on the City of Hastings official web site an advertisement for bids for the construction of the approved Project 2023-1. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be opened virtually on a date and time to be determined, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier’s check, bid bond, or certified check payable to the City of Hastings for 5% of the amount of each bid. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 6th DAY OF MARCH, 2023. Ayes: Nays: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL IX-01(a,b) P l e a s a n t D r i v e Highway 55 Ridgewood Ct County Road 46 O l d B r i d g e L n S o u t h v i e w D r 18th Ct 15th Street 2023 Infrastructure ImprovementsProposed City Project 2023-1 Full ReconstructionReclaim IX-01(a,b) Public Outreach Feedback 2023-1 Neighborhood Infrastructure Improvements Address/Name Resident Questions/Comments/Concerns City Staff Response 1441 18th Court Carey and Jerry Brekken We have expressed our major concerns to the city over the past 30 years in regards to the storm water drainage and the placement of 2 drainage grates at end of cul-de-sac. I sent an email with photos to Cody Mathisen on 10/10/2022. We have damage to our driveway apron and road because of water damage and past road repairs. 1.Thank you for alerƟng us to this drainage issue early in the design process. As of now, we are planning to replace all of the curbing in front of your driveway all the way to the storm sewer catch basins where the water should be going at an improved slope. We will also be replacing the end section of your driveway apron as a result of this. Lastly, we will be replacing and lowering the 2 storm drainage structures themselves to ensure that the water is routing to them instead of in front of your driveway. Rest assured, we will do everything we can to improve this issue with the project. There are some limitations to getting the issue 100% corrected with limited slopes and shallow storm sewer, however, we believe this issue will be significantly improved following our work. 1410 18th Court Leann Litschke I would like to understand the sequencing of how each road will be done to maintain accessibility to our street. Emailed full process of construction steps that can be found on website. 18th Court will be getting a “reclaim” improvement whereas Pleasant Drive will be getting fully reconstructed. Rest assured with both types of improvements, we will ensure that you have access to your home essentially at all times unless we communicate to you ahead of time otherwise. Note 18th Court has minimal sanitary sewer, water main, and storm sewer work so the timeline provided will be much quicker on this street as compared to Pleasant Drive. The majority of existing curb and gutter will remain in Place along 18th Court. 1431 18th Court Russell & Cynthia Pond In watching the video, which was very informative, you referenced some water valves that need maintenance. We assume these are not the street water shutoff valves for each property which are close to each front property line. Ours is underneath pavers beside out driveway. Comment: Our house was the first one built on the 18th court cul-de-sac in the summer of 1983, so we doubt whether the under street utilities need a rebuild. In the video you seem to say the sanitary sewer is to get a "trenchless lining" which implies that you don't need to dig up the sewer line to install this. Overall, it looks like a pretty good design plan. We are glad to see that you don't plan to make Pleasant as narrow as 15th St. That is not a good situation with parking on both sides of the street, especially in winter with the curbs buried. It seems that some less than qualified drivers think they need to intrude in the oncoming lane to pass a parked vehicle. 1.You are correct – the water valves that will be repaired are our water main valves in the street, not the individual valves to homes like the one located in your driveway. 2.You are correct with the trenchless sewer rehabilitaƟon we will not be digging down to the depth of the sewer main which will help limit disturbance to the area. In regards to the parking lane on Pleasant, we are glad you agree that the 9-foot dimension will work better than a more constricted parking lane. 1411 18th Court Karla Green There is a dip in pavement in front of my mailbox. The water pools there after winter melt or rain every year. Will that be fixed so water runs to the sewer at the end of the court instead of pooling there? I am a single woman with no job due to ankle and knee issues. My husband has died. I cannot afford this assessment along with the property tax hike I am already getting thrown this year. How do I know if I’ll be able to qualify for assessments abatement before this work starts? I need to know if I’ll be forced to sell and move out of my lifelong home before this work starts! Confirmed that dip in front of mailbox would be corrected with new spot curb replacement and new pavement. Discussed assessment abatement grant program and provided details as well as timing for when to expect the application for that program. 1440 18th Court Carol Novak None N/A 1440 Ridgewood Court Jan Hertel None N/A IX-01(a,b) Public Outreach Feedback 2023-1 Neighborhood Infrastructure Improvements Address/Name Resident Questions/Comments/Concerns City Staff Response 1400 Ridgewood Court Jim Hoffman on the Ridgewood Court reclaim project, will our driveway apron be removed and replaced? Or does it depend on the current condition of the concrete? - if our driveway apron was replaced, does the concrete contractor typically have the ability to replace my whole concrete driveway ? (contracting directly with me?) - our corner lot has quite a bit of professional landscaping, is it possible to have some idea, ahead of time, what the combination of the two projects (Pleasant and Ridgewood) will damage the area? And is there any post project repair/replace funds? - what is the winter snow removal strategy for the pending 10’ trail? Will the city be responsible for the whole length of the trail? And, on the subject of the trail and boulevard area, we periodically get snowmobiles riding on the boulevard and sometimes on the sidewalk. Any thoughts on addressing this issue with the revamped street? (it sucks) For the record, we like the new proposal. My wife and I support it 100% 1.As of now, we do not plan to replace your driveway apron based on its current condiƟon. We did not observe any major structural damage in our preliminary review that warrants a full replacement. We do however plan to replace 1 panel of existing curbing that we did see having structural damage just to the west of your existing apron. 2.In regards to our contractors/subcontractors ability to perform replacements of the whole driveway, that will depend on who ulƟmately secures the bid and their desire to take on additional work. In the past few years, the majority of contractors working on our city street projects are not interested in taking on additional work in private driveways do to their committed workload. Once the project begins, this is something we can inquire with the contractor to gauge their interest if you would like to reach out again early this summer and check. Typically for those interested in replacing their driveway my suggestion is to seek out a few local contractors to assemble bids for you and look to have that work completed once we are completely done and out of the area. 3.As of now, I foresee liƩle to no impacts to the majority of your landscaping, and have detailed that out by street below. As far as repair and replacement, we will be restoring all grass areas with a blown compost turf seed product that we have seen high success with when properly taken care of. There will not be any other funds available for the restoration of private landscaping in the public right-of-way. Landscaping in the right-of-way is considered a guest and therefore is not restored with project costs outside of seeding. For landscape areas that we do disturb, we coordinate with homeowners as to how you would like us to leave it – for example, most areas where we disturb a rock or mulch bed most homeowners just ask that we bring the area back to the appropriate grade so that they can replace the material once we are gone as opposed to having us seed that disturbance. a.Along Ridgewood Drive, the only damage that would take place would be very minor behind the cracked curb panel just west of your exisƟng driveway apron. b.Along Pleasant Drive, the edge of the sidewalk closest to your house will match the edge of the new bituminous trail that we plan to install. In other words, we do not plan to cut back into your yard more than 1-2 feet max from the existing sidewalk edge to construct this new trail. 4.The city parks department will be responsible for snow removal of the enƟre 10’ bituminous trail along Pleasant Drive. 5.As far as snowmobiles along the boulevard of Pleasant Drive I will forward this quesƟon on to our Code Enforcement Department and see if this acƟvity needs to be reviewed or enforced differently than we currently are. 1411 Ridgewood Court Elizabeth Otto Yes, Currently I have problems with water pooling at the bottom of my driveway after it rains or when the snow melts. In the winter this causes a lot of ice buildup and it’s almost impossible for me (who is 90) to get my mail. Is this project going to resolve this issue? Yes, why isn’t the amount I am being assessed based on the actual footage of my property that runs along the street versus a flat rate? I feel it’s unfair to treat all properties alike when there’s a big difference between my property and other neighbors the neighborhood. Discussed with Elizabeth that the curb in front of her driveway is planned to be replaced which should greatly improve the drainage issue occurring in front of her driveway. In regards to assessments, discussed with that a per-lot method was utilized in this years project due to the large majority of lots being irregularly shaped. Using a front foot method would result in substantial inequities between assessments and the per lot method more fairly spreads assessed costs. 1410 Ridgewood Court Judith Gilbert None N/A 2500 Southview Place Chad Terhark I would like to know if there is any chance of damage to sewer or water connections to my house. It sounds like maybe you are not going that far down on our street but just want to check. Informed resident that because the scope of improvements on Southview Place is only a reclaim, that it is very unlikely that we would have any impact on sewer/water services. 2575 Southview Place Tim and Barb Wedekind Resident had concerns regarding the relocation of the fire hydrant and pedestal at the southwest corner of their property. Also had concerns that regarding the narrowing of Pleasant Drive and the additional vehicles that may park in front of their house to use the trail. Generally had questions on the assessment process and how those values were determined. Discussed the impacts of our relocation work and how we can minimize this for the resident. Explained that the width of Pleasant Drive is modeled after other roads in town with higher traffic volumes and one sided parking where this narrower width has been successful and cost saving. Explained the assessment process and how special benefit values are determined. 2580 Southview Place Kevin Roach Kevin called and had several questions about the project including the impact of the new trail on his property, the narrowing of Pleasant Drive, sound and dust control during the project, how much his assessment would be, how he would be able to access his driveway, and who is responsible for relocating his underground sprinklers. Discussed with Kevin that with the installation of the new trail we do not anticipate any tree removal on his property, only trimming, and that some of his existing landscaping would be disturbed. Explained the reason behind narrowing Pleasant Drive based on the limited existing parking demand and the success of this corridor style on similar streets in town. Ensured him that dust would be controlled with watering during the project and that working hours are typically limited from 7 am to 7 pm. Shared the amount of his proposed assessment and also detailed how access is preserved throughout the construction process with some minor exceptions. Lastly, discussed that the cost of relocating sprinklers is the responsibility of the property owner. IX-01(a,b) Public Outreach Feedback 2023-1 Neighborhood Infrastructure Improvements Address/Name Resident Questions/Comments/Concerns City Staff Response 1301 Southview Drive Janna and Randall Parks Will the damage to our landscaping due to the valve repair and any other activity on our property be replaced/repaired during the scope of this project? if not, will we be compensated for the monies needed to replace/repair damaged landscaping? I would like to see an itemized list of all costs associated for the repairs on Southview Drive before agreeing to pay for any of these costs. The summary provided was not specific. Do I have to pay for the sidewalk (trail) on the opposing side of the street from my residence? Our road and utilities appear to be in great shape, why is this necessary now? Why is this necessary now and why do my taxes not cover this expense? Discussed that impacts to landscaping would be minimized to the degree possible, however, any minor impacts that do happen the city is only responsible for reestablish grass in the area and further landscaping is the responsibility of the homeowner. In regards to why the project is being done now, explained that Southview Drive was skim patched in the last 10 years and is due for a more robust reconstruction, especially because all streets surrounding it have been or will have been redone after this project. The utility elements in the area are not visible from the surface and are in need of minor rehabilitation. 1310 Southview Drive Kathe and Mike Ellis Met with Kathe and Mike to discuss all related impacts, questions, and possible mitigation options for the addition of the new bituminous trail in front of their property on Southview Drive. Topics discussed included impacts to their driveway apron, landscaping, mailbox, and trees. Additional topics discussed included potential impacts to irrigation systems and consideration for the signing of no overnight parking along the Southview Drive "S-Curve". Clarified that as part of the trail construction we currently only anticipate removing 1 of 2 trees in their front yard, and that tree being removed happens to be an Ash tree showing early signs of Emerald Ash Borer infection. Discussed the option to have the city replace this tree in their front yard as recommended by the City Forester. As part of the trail construction, we also can use this opportunity to provide a widened driveway apron that better aligns with their existing driveway. Although the property's existing decorative mailbox will need to be removed for the trail, we are proposing to align the trail through the driveway such that a new mailbox may remain on their side of the street in a similar location. Regarding irrigation system impact, discussed with them the methods they can to help minimize our disturbance such as marking heads and/or having them capped before construction. Lastly, in regards to signing Southview for no overnight parking or similar no parking limitations in the S curve that is something that engineering will analyze in conjunction with or after the project. Similar measures may be taken to the no parking limitations further east on Southview Drive. 1330 Southview Drive Arleen Guerber I am opposed to the addition of a bituminous trail through my property. My husband and I built our home in 1990 and selected this property because we liked the way the home looked on the curved lot. This trail will destroy the aesthetics of my home and property by taking over a large portion of my front yard with a strip of asphalt while also bringing large numbers of people onto my property and closer to my house that have used the street for the last 33 years without incident. If the trail portion of the project must proceed over my concerns, I have the following questions: 1. Where will my mailbox be relocated to? What is the cost for my irregularly shaped property? Will no parking signs will be installed in my front yard? When a trail was added adjacent to the Hastings Golf Club, Southview Drive and Westview Drive were narrowed to allow space for the trail. As part of this project, Pleasant Drive is being narrowed to allow space for the trail. Why isn't my street being narrowed? It will now be wider than Pleasant Drive and has less traffic. Is the city responsible for snow removal on the trail? Am I responsible for costs to relocate my sprinkler system? Will the tree north of my driveway be removed? If so, who is responsible for this cost? The project overview video states that these improvements will have a positive impact on property values. How is adding an 8' wide strip of bituminous paving to my front yard going to increase my property value or the curb appeal of my home? Will the fire hydrant north of my driveway need to be relocated? I am over the age of 65. What are my options for reduced payment? Why is Pleasant Drive being narrowed for the construction of a bituminous trail, but Southview Drive is not? Discussed the justification for the trail being a necessary safety improvement to this confined area of Southview Drive which has a high number of pedestrians using the route and that now is the most economical time for the City to install this facility. Provided assessment amount and preliminary answers to all questions including options for assessment assistance. Currently mailbox is proposed to be shifted north near the property line, north of the proposed trail pedestrian ramp crossing. No parking signs are not currently anticipated along this stretch of Southview. Explained that Southview Drive is already as narrow as it can be, and therefore narrowing the road to help accommodate the trail was not an option that could be pursued. Shared that snow removal will be the responsibility of the City. Currently, fire hydrant is planned to be relocated north along Southview Place. No current plan to remove her tree, only trim. 2527 Old Bridge Ln Jeff Tomassoni Much dead time not knowing details of the project since the surveys and determinations were established. With the period for public comment and input is too short for such a substantial project. Not enough consideration given for residential access during construction. Staff called and emailed several times without response from resident. IX-01(a,b) Public Outreach Feedback 2023-1 Neighborhood Infrastructure Improvements Address/Name Resident Questions/Comments/Concerns City Staff Response 2530 Old Bridge Ln Shane Lanning Asked how much impact he will have on his property. Asked about the trail location along pleasant and is he has to shovel it. Asked about the property to the South of his lot and the Vermillion river, and about the county trail. Overall happy with the project. I informed Shane there could be little impact on the pleasant side of his property and explained where the trail will be going. I also let him know there will be more impact along his property on Old Bridge Ln. I let him know we are going to replace the curb, utilities, his water and sanitary services, and his driveway apron. I informed him there my be a county underpass and trail extension south of the bridge and his property. He was interested in purchasing that property in the near future. I advised him to reach out to the county and find out the details on future plans. 1356 Northridge Court Thomas Otto Resident stopped in to public works and was inquiring if he would be assessed for the project seeing as his rear lot line fronts Pleasant Drive. Also had questions as to why the responsibility for shoveling Pleasant Drive sidewalk was his if he only has rear frontage. Clarified that his property would not be assessed as part of the project because he has rear frontage only. In regards to snow clearing this sidewalk, we referred him to our Code Enforcement department who would be able to better clarify the responsibility for clearing snow off of sidewalks adjacent to private property. 1401 15th Street W St. Philip’s Lutheran Church 1. Will St.Philip’s Lutheran Church be billed for the street improvement in 2024? 2. St. Philip’s requests a meeting with Cody Mathisen, (in person preferred) to discuss an issue raised during the summer of 2022 from residents of 16th St. W. Regarding a back yard pooling problem that happens during snow thaws. It was said at the meeting between residents and city personnel that connecting to an underground drain system in place would be a corrective option. St. Philip’s would like to discuss having that done at time of construction. Glenda Schnirring and one other Grounds team member would like the appointment. 651-437-6246 or gleners@embarqmail.com to respond. we will fully cooperate with the plan. Had an in person meeting with 7 members of church staff where we discussed and sorted out how they can proceed with their drainage issue utilizing an independent contractor. Also discussed tree removals along Pleasant Drive as part of the new trail construction with church staff and all members of the meeting were accepting of this plan. 1356 16th Street W Ervan Zaruba Asked about the assessment and how much it would be. Asked what were are doing near his property. Informed me he will be moving soon. I explained the assessment process and how much it will cost him. I explained the options on paying the assessment. I informed him on what will be being replaced on pleasant by he house. Lastly I informed him there will be upcoming updates as we start the project, and that 16th W to the East will remain open. 1326 17th Street W Gary Stevens I use Pleasant Ave frequently, so where are all the manhole covers going to line up in the roadway when reconstruction is completed ? I travel 15th St East constantly from my house to Vermillion St, due to that reconstruction the manholes line up where my vehicle tires are constantly going these covers which create discomfort because they are recessed & over time can cause potential damage to front end alignment of the vehicle or you have to avoid going over the manholes. What is the acceptable manhole recess in the roadways ? Will there be any type of angle parking for Pleasant Park ? 1.As of now in our design, there are only 3 manholes within the drive lanes of Pleasant Drive from CR 46 to 15th Street. The remainder will all be located within the parking lane along the west side of the street. The 3 manholes proposed to be within drive lanes are all located in the center of the southbound lane, which means they should be able to be avoided in the wheel path of a standard vehicle. 2.Angled parking was analyzed for Pleasant Park as an opƟon but aŌer further evaluaƟon it was determined that the approximately 20 parallel parking stalls that will remain along the west side of the road adjacent to the park can sufficiently serve the parks needs. With 3 other entrances to Pleasant Park on residential streets to the north (Brittany Road), south (21st Street), and west (Highland Drive), there is also available street parking in those areas. Also playing a factor in the final decision with this analysis was that angled parking poses greater safety concerns when compared to parallel parking. With angled parking, vehicles would need to back into approaching traffic and with the high volume of vehicles on Pleasant Drive this would not be considered a safe maneuver. 1358 19th Street W Jane Carlson I am a senior citizen on a fxed income and semi disabled. I will need an application for financial assistance. Informed resident that the assistance forms/ applications will sent out the end of summer to the middle of fall. I explained details of what the finacial assistance is. I let her know if she has any other questions she can call or email us. 1359 20th Street W Sharon Smith What will it cost for a corner lot?, How do I apply for assistance 1.As a corner lot with your “long side” frontage along Pleasant Drive, with our corner lot policy your proposed assessment is only 25% of the per lot assessment rate. This means that your proposed assessment is $1,912.50. 2.InformaƟon on applying for assistance for assessment abatement will be sent out with your final assessment packet later this summer or early fall. That packet will outline how to apply through the Dakota County Community Development Block Grant (CDBG) program. Your application will then be reviewed by Dakota County Staff who determine eligibility based on the income data and other information provided. IX-01(a,b) Public Outreach Feedback 2023-1 Neighborhood Infrastructure Improvements Address/Name Resident Questions/Comments/Concerns City Staff Response 1961 Brittany Road Ken Trembath Asked being Brittany will be done in 2024 is my assessment for Pleasant portion be 25% and Brittany at 100%. Asked who is responsible for irrigation and landscape. Asked about the trail location along pleasant by his property. I informed Ken he is correct since the long side of his lot is along pleasant he will be assessed at 25% this year, and 100% next year for Brittany. I informed Ken that the residents will be responsible for irrigation and landscape, since they're a guest in the ROW. I also informed him that he will have minimal impact on his landscape and irrigation, and the steps to take to prepare irrigation to be capped, moved, and marked. Lastly I explained where the trail will be located along his property in relation to the existing sidewalk and the back of curb. He was pleased with everything and the project. Also called 2/10/23 to let him know the trail may not have a shift anymore. 1960 Brittany Road Paul Caneff I am a senior citizen on a fxed income and semi disabled. I will need an application for financial assistance. Informed resident that the assistance forms/ applications will sent out the end of summer to the middle of fall. I explained details of what the finacial assistance is. I let her know if she has any other questions she can call or email us. We also talked about removing trees near his propoerty and have a follow up meeting with TJ. Feedback acquired from 25 of 72 Assessed Housesholds (35%) IX-01(a,b)