HomeMy WebLinkAboutVIII-08 Approve 2023 Pavement Management Projects & Authorize South Metro Joint Powers Agreement City Council Memorandum
To: Mayor Fasbender & City Council Members
From: John Caven – Assistant City Engineer
Date: February 13, 2023
Item: Approve 2023 Pavement Management Projects in accordance with the South Metro Joint Powers
Agreement
Council Action Requested:
The council is requested to approve the 2023 Traffic Marking Program, 2023 Crack Seal Program, 2023
Seal Coat Program in accordance with the South Metro Joint Powers Agreement.
Background Information:
Annually, the City of Burnsville administers a Joint Powers Agreement (JPA) for select pavement
management projects. In 2022, 21 cities, counties, and townships, representing Dakota County and
Scott County joined their seal coating, crack sealing, traffic marking, fog seal, and screening quantities in
effort to a gain more favorable bid price. For the nominal cost of administering the agreement, Burnsville
provided the representing cities, counties, and townships the preparation of bid documents, conducted
bidding services, and made recommendations for award of contract. Represented cities, counties and
townships were responsible for providing their individual estimation of quantities, project maps,
coordination with the contractor on timing of the project, inspection of work, approval of quantities, and
processes pay estimates.
Engineering staff reviewed the five available pavement management projects and compared the
specifications, timelines, and unit costs to see if our existing programs could be effectively rolled into the
JPA. After careful study, it was determined the traffic marking program, crack seal program and seal
coat program could successfully join the JPA without adversely compromising product quality and timing
while benefiting from the lower unit costs. Consequently, by joining the JPA more faded traffic markings,
for example, can be refreshed on an annual basis. The City has been a part of the JPA in since 2011.
Traffic Marking Program
The program consists of re-painting up to 8 miles of faded centerline, fog lines, directional
arrows, symbols, crosswalks and stop bars with appropriate yellow or white paint. The mainline
striping adheres to the adopted 2007 Traffic Marking Policy and 2017 Crosswalk Policy but adds
those existing streets commonly striped that contain high traffic volumes, unique geometry, or
close proximity to schools.
Crack Seal Program
The program consists of crack sealing up to 10 miles of streets and one parking lot. Cracks
greater than or equal to a quarter inch will be routed and sealed.
Seal Coat Program
The program consists of chip sealing 1.8 miles of roadway over the 2022-1 Infrastructure
Improvement project area. The striping will be restored back to its current pattern.
VIII-08
Financial Impact:
In 2023, a similar number of cities and counties (21) are anticipated in joining the JPA. Unit prices will
likely increase 5-10% due to inflation. Maintaining participation in the JPA with its large bid quantities
will help buffer the imminent rise in costs.
The cost estimate for the Traffic Marking Program remains below the budget amount of $16,500. The
cost estimate for the Crack Seal Program remains below the budget amount of $15,000. These two
programs will be paid out of the Street Marking Budget and Upkeep to Grounds budget respectively. The
Seal Coat Program estimates to be $78,000 paid by the 2022-1 Infrastructure Improvement project
funds. Costs estimates include the 1.5% project administration fee paid to Burnsville for administering
the bid process.
Attachments:
2023 Traffic Marking Plan
2023 Crack Seal Plan
2023 Seal Coat Plan
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CENTERLINE AFTER CHIP SEAL THROUGH JPA CENTERLINE AFTER SKIM PATCH BY OTHERS (SKIM PATCH TO BE COMPLETED IN JUNE OR JULY)CENTERLINE AFTER SANDBLASTING BY OTHERS (SANDBLASTED TO BE COMPLETED AS EARLY AS POSSIBLE)"HANDWORK" (IE. ARROWS, HATCHING)NOTES:1) $16,000 is maximum budget. Contact City prior to exceeding budget.2) Paint fog lines only as marked on plans.3) Timing Conflicts a) Chip Seal (JPA). Village Trail (CSAH 46-36th St)b) Hastings Civic Arena. Sandblast old striping by others. Timing: TBD c) North Frontage Rd. Skim patching by others. Timing: June/July 4) Crosswalks are to be painted 12" (parallel lines) or 2'x3' (blocks). Match existing size.5) Direct all questions to John Caven a) 651.480.2369 b) jcaven@hastings mn.gova) Order of Preference 1) Village Trail (CSAH 46 to 36th St)2) Hastings Civic Arena 3) 4th St (Prairie St to Hwy 61) and 15th St (General Sbn Dr to west end)4) General Sieben Dr 5) Crosswalks & Stop Bars 6) Long Lines 7) ArrowsVIII-08
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.
VIII-08
5th St: State St through cul-de-sac
11th St: Ramsey St to Tyler St
13th St: Westview Dr to east end
Ash St: 2nd St to 5th St
Hillside St: Westview Dr to 13th St
Lilac Ct: 13th St through cul-de-sacPark Ct: Park Ln through cul-de-sacPark Ln: Bahls Dr to 14th StRegency Ct: Riverwood Dr through cul-de-sacRiverwood Ct: Riverwood Dr through cul-de-sac
2023 Seal Coat Program
15TH ST
µ
C S A H 4 6
WE
S
T
V
I
E
W
D
R
HW
Y
6
1
HWY 55
11TH ST
R
I
V
E
R
W
O
O
D
D
R
5TH ST
PA
R
K
L
N
Riverwood Dr: CSAH 46 to Woodland DrSherman Way: Village Tr to Riverwood DrTeal Ct: Teal Way through cul-de-sacTeal Way: Village Tr to Riverwood DrUnion Ct: Village Tr through cul-de-sac
Villa Ct: Village Tr through cul-de-sacVillage Tr: CSAH 46 to 36th St
Western Ct: Village Tr through cul-de-sac
Westpointe Dr: Fallbrooke Dr to pavement change
Winter Ct: Village Tr through cul-de-sac
GE
N
E
R
A
L
S
I
E
B
E
N
D
R
VIII-08