HomeMy WebLinkAboutVIII-07 Approve Plans & Authorize Advertisement for Bids - 2023 Mill & Overlay Program City Council Memorandum
To: Mayor Fasbender & City Council Members
From: John Caven – Assistant City Engineer
Date: February 13, 2023
Item: Approve Plans and Authorize Advertisement for Bids – 2023 Mill & Overlay Program
Council Action Requested:
The council is requested to adopt the enclosed resolution approving the 2023 Mill & Overlay Program and
authorize advertisement for bid.
Background Information:
A mill and overlay is a street maintenance technique that extends the life of a pavement by removing the
top layer of pavement by milling off the surface. After the top layer is removed, a new layer of
bituminous pavement is put back in its place. The ideal street to mill and overlay contains the following
characteristics:
Age: 20-25 years old
Pavement Condition Index (PCI) Rating: 55-70 on a scale of 0-100, 100 being a brand new road
in perfect condition.
Cross Section: 4” minimum pavement thickness
Surface: Cracks becoming wider and more abundant. Potholes becoming more prevalent. Surface
may appear better than the actual road condition dictates. Annual maintenance costs begin to
spike.
Base: Generally in good condition.
The project proposes to mill the top 2” of pavement for 2.2 miles on Spiral Blvd from Enterprise Ave to
CR91, Glacier Way from 31st St through first cul-de-sac, 13th St from Tierney Dr to General Sieben Dr,
14th St from west end to General Sieben Dr, O’Connell Dr from 14th St to 15th St, Sunset Dr from
O’Connell Dr to west end, Tierney Dr from South Frontage Rd to General Sieben Dr, Unnamed Rd from
Hwy 55 to South Frontage Rd, Valley Ln from Westview Dr through culd-de-sac, Carleton Ln from 15th St
to Carleton Dr, and Hilltop Ln from Westview Dr to east end.
The majority of the streets within the project were built in the mid to late 1990s, with the remaining built
in the early 2000s. PCI ratings are within the targeted PCI rating or fall narrowly below the targeted
range for a mill and overlay however they remain a good candidate for a mill and overlay since most of
the dilapidation can be attributed to surface stripping and potholing. The base remains in decent
condition.
The project also includes replacing the adjacent sidewalk pedestrian ramps to include truncated domes to
meet ADA standards, spot replacement of curb and gutter, spot replacement of rings and castings on
catch basins and manholes, and spot replacement of problematic top box sections on gate valves.
Centerline striping will be replaced consistent with the existing layout.
The timeline for this project is to begin construction as early as May 8th and be wrapped up by no later
than June 23rd. The entire process should take approximately 3-5 weeks.
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Financial Impact:
Spiral Blvd is a State Aid Street. The City’s Municipal State Aid for Local Transportation account via
MnDOT and not the general fund has a budget of $250,000. The remaining streets are residential non-
State Aid streets and has a budget of $450,000. Project estimate is generally within project budgets.
Attachments:
Project Map
Photos of Present Condition
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. _
RESOLUTION APPROVING PLANS AND AUTHORIZING ADVERTISEMENT FOR
BIDS FOR 2023 MILL & OVERLAY IMPROVEMENTS
WHEREAS, the City contracts for a mill and overlay project as part of its pavement
maintenance and preservation plan;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS; that
1. Plans and specifications for the 2023 Mill & Overlay Program prepared by the Hastings City
Engineer are hereby approved as presented, and;
2. The City Engineer shall prepare and cause to be inserted on the Quest Construction Data Network
web site, and on the City of Hastings official web site an advertisement for bids for the
construction of the approved 2023 Mill & Overlay Program in accordance with such approved
plans and specifications. The advertisement shall be published for three weeks, shall specify the
work to be done, shall state that bids will be opened at 10:00 AM, Thursday, March 23, 2023 using
online bidding through QuestCDN.com, and that no bids will be considered unless accompanied
by a bid bond for 5% of the amount of each bid.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 21ST DAY
OF FEBRUARY, 2023.
Ayes:
Nays:
Mary Fasbender, Mayor
ATTEST:
Kelly Murtaugh, City Clerk SEAL
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15th St
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Proposed 2023 Mill and Overlay Program
Local Street
Revised: December 30, 2022
Municipal State Aid Street
13th St: Tierney Dr to General Sieben Dr
14th St: West End to General Sieben Dr
Carleton Ln: 15th St to Carleton Dr
Glacier Way: 31st St through first Cul-de-sac
Hilltop Ln: Westview Dr to East End
O'Connell Dr: 14th St to 15th St
Sunset Dr: West End to O'Connell Dr
Tierney Dr: South Frontage Rd to General Sieben Dr
Unnamed Rd: Hwy 55 to South Frontage Rd
Valley Ln: Westview Dr through Cul-de-sac
Spiral Blvd: Enterprise Ave to CR91
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2023 Mill and Overlay Program
Existing Condition
Glacier Way – looking east from 31st St Spiral Blvd – looking east from 31st St
O’Connell Dr – looking north from Sunset Dr Sunset Dr – looking west from O’Connell Dr
13th St – looking west from General Sieben Dr 14th St – looking east from midblock
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Tierney Dr – looking north from 14th St Tierney Dr – looking north from midblock cul-de-sac
Hilltop Ln – looking east from Westview Dr Valley Ln – looking west from midblock
Unnamed Rd – looking north from South Frontage Rd Carleton Ln – looking south from 15th St
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