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Home My WebLink About20230221 - CC PacketSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL AGENDA Tuesday, February 21, 2023 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Proclamation: Declaring to Drive Out Hunger During MN FoodShare for Hastings Family Service Presentation: Highway 61 Corridor Study – Bryant Ficek (Mn/DOT) V. APPROVAL OF MINUTES Approve Minutes of the City Council workshop and regular meeting on February 6, 2023. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1. Pay Bills as Audited 2. Resolution: Approve Temporary One-Day Gambling and One-Day Liquor Permit for Hastings Family Service 3. 1st Reading: Ordinance Amendment - Chapter 33 – Criminal History Background Investigations 4. Resolution: Accept Donation for 2023 Annual Safety Camp from Dakota Electric Association 5. Resolution: Accept Donation for 2023 Rec+Art+Police Program from Country Financial 6. Resolution: Accept Donation for Health and Wellness from the Hastings Fire Relief Association 7. Resolution: Approve Plans & Authorize Advertisement for Bids – 2023 Mill & Overlay Program 8. Approve 2023 Pavement Management Projects & Authorize South Metro Joint Powers Agreement 9. Resolution: Approve Final Payment – 2022 Neighborhood Infrastructure Improvements (Danner, Inc. $141,682.40) 10. Appoint Arts and Culture Commissioners: Barb Hollenbeck, Steven Read, Kirk Skeba, and Deirdre McGill (one-year terms) and Joe Becker, Jeannie Tribe, Sherry Humphrey, and Ryan McCoy (two-year terms) 11. Grant Contract Agreement with State of Minnesota Environment and Natural Resources Trust Fund (Lake Rebecca Park) 12. Declare Surplus Property and Authorize for Public Sale – Police Department 13. Approve Fire Department Submission of Staffing for Adequate Fire and Emergency Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Response (SAFER) Grant 14. Accept SMEAD Manufacturing Company Sponsorship for 2023 Performance in the Park 15. Strategic Initiatives Final Report, 2021 - 2023 IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. 2023 Street Reconstruction Project a. Public Hearing b. Resolution: Adopting Street Reconstruction Plan and Approving Issuance of GO Street Reconstruction Bonds X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Parks and Recreation C. Community Development 1. Home Occupation Renewals a. Resolution: Dan Rother (1505 Brooke Ct) b. Resolution: Larry and Shelly Sukow (3121 Riverwood Dr) c. Resolution: Pat Moseng (413 18th St E) d. Resolution: Mitch and Darcy Shemon, (3923 Martin Ln) D. Public Safety E. Administration 1. Strategic Priorities XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XIV. ADJOURNMENT Next Regular City Council Meeting: Monday, March 6, 2023 7:00 p.m. Proclamation Declaring to Drive Out Hunger during MN FoodShare for Hastings Family Service WHEREAS, MN FoodShare has coordinated a March campaign for 42 years to restock food shelves throughout the state of MN; and WHEREAS, every day in Minnesota over 9,000 people visit a food shelf to get help meeting their daily food needs; and WHEREAS, Hastings Family Service serves an average of 240 families each month through many different food programs; and WHEREAS, 50% of those served by the Market Food Shelf at Hastings Family Service are children; and WHEREAS, the generosity of our community makes it possible for Hastings Family Service to provide help and hope to our neighbors who need assistance with food, housing, clothing or transportation; and WHEREAS, all gifts of money and food throughout the month of March are proportionately matched by MN FoodShare, THEREFORE, BE IT RESOLVED, that I, Mayor Mary Fasbender of the City of Hastings do hereby declare the Hastings Community will work together to Drive Out Hunger during MN FoodShare and restock the Market Food Shelf at Hastings Family Service. _________________________________ Mary D. Fasbender, Mayor Hastings, Minnesota City Council Workshop February 6, 2023 The City Council of the City of Hastings, Minnesota met in a workshop on Monday, February 6, 2023 at 5:00 p.m. in the Volunteer Room at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Folch, Fox, Haus, Leifeld, Pemble Members Absent: Lund Staff Present: City Administrator Dan Wietecha City Attorney Kori Land Assistant City Administrator Kelly Murtaugh Community Development Director John Hinzman Mayor Fasbender called the workshop to order at 5:03 pm., welcoming Council members and City Attorney Kori Land. Land continued the Elected Officials 101 training that was started in January. Land is presenting to the Council on municipal planning and rental licensing. Land provided an overview of municipal planning by reviewing the statutory foundations and goals for municipal planning. She then reviewed the guides for municipal planning: comprehensive plan and land use map, zoning map and zoning ordinance, subdivision regulations. She then discussed various uses of property like, permitted use, conditional use permit, and interim use permits. Land then presented on circumstances for variance. Land reviewed Council role in findings of fact in planning-related applications. She then presented on adding reasonable conditions to a permit or variance as well as violations of planning approvals. Land reviewed the purpose of the rental license and the owner’s responsibility in maintaining a rental license, with Council discussion on a rental license program. Council agreed that staff meet first to discuss how a rental license program might be implemented, and then bring back to Council for further discussion. Council thanked Kori for her presentations. The workshop adjourned at 6:40 pm. ____________________________ ______________________________ Mary D. Fasbender, Mayor Kelly Murtaugh, City Clerk Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Hastings, Minnesota City Council Meeting Minutes February 6, 2023 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, February 6, 2023 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Folch, Fox, Haus, Leifeld, and Pemble Members Absent: Councilmember Lund Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Korine Land Community Development Director John Hinzman Proclamation: Black History Month Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the regular City Council meeting and Council Workshop on January 17, 2023. Minutes were approved as presented. Comments from the Audience County Commissioner Mike Slavik, 1590 Hwy 55, responded to comments in the January 17, 2023 meeting about the dissolution of the Dakota Broadband Board. He expressed concern over comments about the county moving hastily to leave the DBB. He indicated that there had been concerns raised about the operations of the board over a period of 18 months which were not addressed. Dakota County is not intending to impede economic development, but needs agreements with the cities where county fiber will be utilized for economic development. This is similar to agreements that were utilized prior to the board being created. Consent Agenda Councilmember Fox motioned to approve the Consent Agenda withdrawing Bird Rides, Inc. from #7 and moving items #8 & #9 to section X. Reports from City Staff, C. Community Development, seconded by Councilmember Pemble. 6 Ayes, 0 Nays 1. Pay Bills as Audited 2. Accept Sponsorship for Movies in the Park from Ardent Mills 3. Resolution No. 02-01-23: Accept Donation for the 2023 Summer Programming at Levee Park from Dakota Electric Association 4. Resolution No. 02-02-23: Accept Donation for Memorial Benches from The Lindberg and Millner Families 5. Resolution No. 02-03-23: Approve Massage Therapist License Renewal for Christine Meshak 6. Declare Abandoned/Surplus Property and Authorize for Public Sale & Recycling 7. Approve Micromobility License Applications from Skinny Labs, Inc. dba Spin and Bird Rides, Inc. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes 8. Approve Sidewalk Café License Renewals 9. Approve Parklet License Renewals 10. Authorize Signature: Organizational Services Agreement with Blue Peak Consulting for the Hastings Fire Department 11. Resolution No. 02-04-23: Accept Feasibility & Assessments Report and Order Public Hearings for Project Scope and Assessments – 2023 Neighborhood Infrastructure Improvements 12. Approve WSB & Associates, Inc. Professional Services Agreement for ArcGIS Online and ArcGIS Pro Migration and Implementation 13. Appoint Parks and Recreation Commissioners: Wendy Loomis, Dwight Smith, and Ceil Strauss 14. Authorize Signature for Engagement of Environmental Attorney Peder Larson of Larkin, Hoffman, Daly, and Lindgren Ltd. 15. 2023 Budget Amendments: Facilities Maintenance Resolution No. 02-05-23: Award Contract: City Hall HVAC Project Hinzman provided an overview of the contract asking Council to consider awarding the contract for the City Hall HVAC project to Burnn Boiler and Mechanical LLC. Hinzman indicated the City was appropriated two million dollars as a part of a larger City Hall project from State General Obligation Bonds. Hinzman shared that four bids were received, one of which was disqualified due to the bid being materially different than the project specifications. If approved, the contractor would immediately order the necessary parts and equipment to begin working soon after the heating season. No Council discussion. Councilmember Pemble motioned to approve as presented, seconded by Councilmember Haus. 6 Ayes, 0 Nays. Approve Sidewalk Café License Renewals and Parklet License Renewals The renewals were pulled from the Consent Agenda for this meeting. Hinzman provided an overview of the two types of license renewals for consideration. Council discussion on any reports of concerns raised about parklets. Hinzman reported that there have been a few concerns raised about the loss of parking spots. Council discussion on the lack of parking is a good sign as to the level of activity in the City. Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Haus. 5 Ayes, 0 Nays, 1 Abstain – Fox. Announcements • Councilmember Pemble shared the upcoming meeting date for the Red Rock Corridor Commission meeting on February 8. • Councilmember Fox welcomed the new Dakota 911 Executive Director, Heidi Hieserich. • Councilmember Folch expressed appreciation to Commissioner Slavik for his comments about the Dakota Broadband Board. Folch restated her concerns about the dissolution of the Dakota Broadband Board and the county response to the recommendations of the technical advisory group. The Board will continue to meet for now as technical details are worked out. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes • We will highlight many of the exciting and important work being done with the annual State of the City on Wednesday, February 8. This year the event will be a State of the Community with presentations by both the City and the School. Please join us in person or online. • Hastings Rivertown Lions Club is hosting a “Super Breakfast” on Saturday, February 11 at Resurrection Methodist Church. The breakfast is free will donations with all proceeds to be donated to support the health and wellness programs of our Fire & EMS Department. Thank you to the Lions for their support. • Happy birthday to Councilmember Leifeld later this month. • City offices will be closed Monday, February 20 in observation of Presidents Day. • Experience snowshoeing on Sunday February 26, at Jaycee Park. A park naturalist will lead participants through floodplain forest and prairie. Snowshoes and instruction provided. Pre- registration required on City website. Thank you to partner Dakota County Parks. Meetings • HEDRA Meeting on Thursday, February 9, 2023 at 6:00 p.m. • Planning Commission Meeting on Monday, February 13, 2023 at 7:00 p.m. • Administration Committee Meeting on Monday, February 13, 2023 at 7:00 p.m. • Parks and Recreation Commission Meeting on Tuesday, February 14, 2023 at 7:00 p.m. • City Council Workshop on Tuesday, February 21, 2023 at 5:30 p.m. • City Council Regular Meeting on Tuesday, February 21, 2023 at 7:00 p.m. • Heritage Preservation Commission Meeting on Tuesday, February 21, 2023 at 7:00 p.m. Councilmember Pemble motioned to adjourn the meeting at 7:32 PM, seconded by Councilmember Leifeld. Ayes 6; Nays 0. ____________________________ ______________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor City Council Memorandum To: Mayor Fasbender & City Council Members From: Connie Lang – Accountant Date: 02/16/2023 Item: Disbursements Council Action Requested: Staff requests: Council review of January 2023 CenterPoint, Xcel, Wex, Health Insurance payments. Council review of weekly routine disbursements issued 02/14/2023. Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 02/22/2023. Background Information: Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements are made twice a month, subsequent to Council approval. Financial Impact: January 2023 Centerpoint Payments $ 11,889.30 January 2023 Xcel Payments $ 42,727.18 January 2023 Wex Admin Fee Pymt $ 286.00 January 2023 Health Ins Pymts $ 168,661.46 Disbursement Checks & EFT on 02/14/2023 $ 400,733.16 Disbursement Checks, Hedra & EFT to be issued on 02/22/2023 $ 273,862.17 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: ● Disbursement Reports VIII-01 Dept.Account Amount Police 101-140-1403-6345 71.23 City Hall 101-140-1404-6345 3,373.29 City Storage 101-140-1407-6345 340.05 Alt Learning Ctr 101-401-4143-6345 183.82 Parks 200-401-4440-6345 217.66 Jt Maint 200-401-4447-6345 624.17 Pool 201-401-4240-6345 73.92 Fire 213-210-2100-6345 1,026.71 Le Duc 220-450-4160-6345 484.97 Hudson Bldg 404-500-6008-6345 0.00 Water 600-300-3300-6345 677.79 Water 600-300-3302-6345 170.57 Garage 601-300-3400-6345 499.61 Arena 615-401-4103-6345 4,145.51 11,889.30 CENTERPOINT ENERGY January 2023 Payments VIII-01 Xcel Acct #Amount Date Paid Account # 51-6960208-0 2,198.45 11-Jan 101-140-1404-6343 51-8110141-1 156.17 12-Jan 101-140-1407-6343 51-6960219-3 69.67 10-Jan 101-201-2016-6343 51-6960210-4 183.47 11-Jan 101-300-3100-6343 51-6960210-4 917.33 11-Jan 101-301-3200-6343 51-0011278454-9 148.45 11-Jan 101-302-3201-6343 51-0263715-0 730.38 13-Jan 101-302-3201-6343 51-6960218-2 15,923.12 23-Jan 101-302-3201-6343 51-6960215-9 1,699.78 8-Nov 200-401-4440-6343 51-0010048093-4 17.76 11-Jan 200-401-4440-6343 51-0011082067-5 408.45 11-Jan 200-401-4440-6343 51-6960220-6 925.93 10-Jan 200-401-4447-6343 51-6960214-8 1,156.59 10-Jan 213-210-2100-6343 51-7216831-9 612.34 11-Jan 220-450-4160-6343 51-6960216-0 11,311.89 30-Dec 600-300-3300-6343 51-6960210-4 733.87 11-Jan 600-300-3300-6343 51-6960216-0 3,866.38 29-Sep 600-300-3302-6343 51-6960217-1 1,667.15 10-Jan 601-300-3400-6343 42,727.18 XCEL AUTOMATIC PAYMENTS Jan 2023 Payments VIII-01 Department Amount Account Wex Admin Fees - HAS,HRA,FSA Ambulance 39.74 101-105-1051-6131 Wex Admin Fees - HAS,HRA,FSA Administration 8.25 101-107-1071-6131 Wex Admin Fees - HAS,HRA,FSA Building Safety 11.00 101-120-1201-6131 Wex Admin Fees - HAS,HRA,FSA Aquatic 0.00 101-140-1401-6131 Wex Admin Fees - HAS,HRA,FSA Cable 0.41 101-150-1501-6131 Wex Admin Fees - HAS,HRA,FSA City Clerk 10.59 101-160-1601-6131 Wex Admin Fees - HAS,HRA,FSA Fire 9.76 101-201-2010-6131 Wex Admin Fees - HAS,HRA,FSA Code Enforcement 2.75 101-230-2301-6131 Wex Admin Fees - HAS,HRA,FSA Economic Dev. 4.81 101-230-2302-6131 Wex Admin Fees - HAS,HRA,FSA Engineering 6.46 101-300-3100-6131 Wex Admin Fees - HAS,HRA,FSA Finance 16.50 101-301-3200-6131 Wex Admin Fees - HAS,HRA,FSA IT 5.50 200-401-4440-6131 Wex Admin Fees - HAS,HRA,FSA LeDuc 0.41 201-401-4240-6131 Wex Admin Fees - HAS,HRA,FSA Wastewater 8.39 205-420-4201-6131 Wex Admin Fees - HAS,HRA,FSA Parks 27.50 210-170-1702-6131 Wex Admin Fees - HAS,HRA,FSA Historical 0.69 213-210-2100-6131 Wex Admin Fees - HAS,HRA,FSA Hydro 1.10 213-220-2200-6131 Wex Admin Fees - HAS,HRA,FSA Arena 5.50 220-450-4160-6131 Wex Admin Fees - HAS,HRA,FSA Maintenance 2.34 407-180-6003-6131 Wex Admin Fees - HAS,HRA,FSA Planning 2.75 600-300-3300-6131 Wex Admin Fees - HAS,HRA,FSA Police 90.75 601-300-3400-6131 Wex Admin Fees - HAS,HRA,FSA Storm Water 7.70 603-300-3600-6131 Wex Admin Fees - HAS,HRA,FSA Streets 11.28 615-401-4103-6131 Wex Admin Fees - HAS,HRA,FSA Water 11.83 620-300-3500-6131 Department Totals C1053-WO 286.00 WEX ADMIN FEES Jan-23 VIII-01 Account Account #Dolalr Amount Employee Paid Health Ins 101-000-0000-2185 13,766.18 COBRA Paid Insurance - Employee Paid 101-000-0000-2185 5,980.08 Employer Paid Health Ins. - Administration 101-105-1051-6131 723.81 Employer Paid Health Ins. - Communications 101-107-1061-6131 1,378.53 Employer Paid Health Ins. - City Clerk 101-107-1071-6131 2,329.83 Employer Paid Health Ins. - Finance 101-120-1201-6131 3,872.43 Employer Paid Health Ins. - Maintenance 101-140-1401-6131 1,695.27 Employer Paid Health Ins. - Planning 101-150-1501-6131 992.67 Employer Paid Health Ins. - IT 101-160-1601-6131 3,777.41 Employer Paid Health Ins. - Police 101-201-2010-6131 34,956.82 Employer Paid Health Ins. -Building Safety 101-230-2301-6131 4,762.55 Employer Paid Health Ins.-Code Enforcement 101-230-2302-6131 1,621.80 Employer Paid Health Ins. - Engineering 101-300-3100-6131 2,249.73 Employer Paid Health Ins. - Streets 101-301-3200-6131 3,778.75 Parks - Employee Paid Health Ins 200-000-0000-2185 2,085.18 Employer Paid Health Ins. - Parks 200-401-4440-6131 11,067.70 Cable - Employee Paid Health Ins 205-000-0000-2185 104.26 Employer Paid Health Ins. - Cable 205-420-4201-6131 243.27 Employer Paid Health Ins. --Heritage 210-170-1702-6131 180.95 Fire - Employee Paid Health Ins 213-000-0000-2185 4,747.64 Employer Paid Health Ins. - Fire 213-210-2100-6131 4,003.05 Employer Paid Health Ins. - Ambulance 213-220-2200-6131 16,025.32 LeDuc - Employee Paid Health Ins 220-000-0000-2185 128.22 Employer Paid Health Ins. - Leduc 220-450-4160-6131 299.16 Ecpn Dev. - Employee Paid Health Ins 407-000-0000-2185 578.33 Employer Paid Health Ins. - Econ. Dev. 407-180-6003-6131 2,073.24 Water - Employee Paid Health Ins 600-000-0000-2185 501.03 Employer Paid Health Ins. - Water 600-300-3300-6131 4,924.89 Wastewater - Employee Paid Health Ins 601-000-0000-2185 422.34 Employer Paid Health Ins. - Wastewater 601-300-3400-6131 3,554.34 Storm Water - Employee Paid Health Ins 603-000-0000-2185 699.74 Employer Paid Health Ins. - Storm Water 603-300-3600-6131 3,483.21 Arena - Employee Paid Health Ins 615-000-0000-2185 695.06 Employer Paid Health Ins. - Arena 615-401-4103-6131 2,424.81 Hydro - Employee Paid Health Ins 620-000-0000-2185 70.14 Employer Paid Heatlh Ins. - Hydro 620-300-3500-6131 452.25 Employer Paid Health.Ins. - Retirees 701-600-6002-6131 28,011.47 Total Paid 168,661.46 Health Insurance Jan-23 VIII-01 2/14/2023 9:14 AM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 08637 AR - Refund VENDOR SET: **** CHECK LISTING **** CHECK CHECK CHECK CHECK VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT ------------------------------------------------------------------------------------------------------------------------------------ 1 PODGORSKI, TANNY I-000202302022030 REFUNDS R 2/14/2023 140.70 206015 140.70 * * B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 140.70 140.70 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE-WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 BANK TOTALS: 1 0.00 140.70 140.70 VIII-01 2/14/2023 9:14 AM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 08637 AR - Refund VENDOR SET: **** CHECK LISTING **** ** REGISTER GRAND TOTALS * * * T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 140.70 140.70 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE-WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 1 0.00 140.70 140.70 ** POSTING PERIOD RECAP ** FUND PERIOD AMOUNT ----------------------------------------- 101 2/2023 140.70CR =========================================== ALL 140.70CR TOTAL ERRORS: 0 TOTAL WARNINGS: 0 VIII-01 2/14/2023 8:56 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 08649 Regular Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -1 MISCELLANEOUS VENDOR SOUTH CENTRAL SERV I-2022 BUDGET 101-240-2020-5361 LOCAL GRANTS RETURN OF 2022 BUDGET FUNDS 206009 9,990.08 DEPARTMENT NON-DEPARTMENTAL TOTAL: 9,990.08 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002236 TOSHIBA AMERICA BUSINES I-5023482115 101-105-1051-6206 DUPLICATING & LEASE/CH (1ST/2ND FLOOR) 206011 377.77 1 -48688 METRO AREA MNGR ASSN. I-1440 101-105-1051-6323 CONFERENCE & LUNCHEON 205997 25.00 DEPARTMENT 105 ADMINISTRATION TOTAL: 402.77 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002011 MINNESOTA OCCUPATIONAL I-418615 101-107-1052-6312 TESTING SERVI DRUG SCREEN 205998 204.00 I-419655 101-107-1052-6312 TESTING SERVI TRAINING CLASSES 205998 132.00 DEPARTMENT 107 CITY CLERK TOTAL: 336.00 ------------------------------------------------------------------------------------------------------------------------------------ 1 -12037 DAKOTA COUNTY TREAS-AUD I-5500076-5500078 101-140-1401-6212 MOTOR FUEL & DEC 2022 FUEL 205987 30.08 1 -16343 ECOLAB PEST ELIMINATION I-8854116 101-140-1403-6310 MAINTENANCE C P.D. PEST CONTROL 205988 90.28 1 -76750 TERRYS HARDWARE, INC. I-323410 101-140-1401-6217 OTHER GENERAL F.C. MISC. HARDWARE AND PARTS 206010 18.37 I-323443 101-140-1403-6217 OTHER GENERAL P.D. MISC. PARTS 206010 47.85 DEPARTMENT 140 FACILITY MANAGEMENT TOTAL: 186.58 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002213 RECYCLE TECHNOLOGIES IN I-230562 101-160-1601-6353 REPAIRS & MAI RECYCLED OLD OCE COPIER 206006 196.15 DEPARTMENT 160 I.T. TOTAL: 196.15 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000836 DAKOTA COUNTY FINANCIAL I-5500079 101-201-2010-6354 REPAIRS & MAI DEC 2022 FLEET PARTS 205986 378.35 I-5500080 101-201-2010-6354 REPAIRS & MAI DEC 2022 FLEET LABOR 205986 1,830.53 I-5500081 101-201-2010-6354 REPAIRS & MAI DEC 2022 FLEET GEOTAB TELEMATI 205986 331.50 1 -001232 ADVANCED GRAPHIX I-210880 101-201-2010-6540 MOTOR VEHICLE DECALS FOR SQUAD H2208/1411 205981 887.80 VIII-01 2/14/2023 8:56 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 08649 Regular Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 201 POLICE BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -001380 FIELD TRAINING SOLUTION I-9533 101-201-2010-6323 CONFERENCE & FTO TRAINING FOR WALSER 205989 295.00 I-9543 101-201-2010-6323 CONFERENCE & FTO TRAINING - SGT. KLINE 205989 95.00 1 -002078 GUARDIAN FLEET SAFETY, I-23-0105 101-201-2010-6540 MOTOR VEHICLE H2208/1411 SQUAD BUILD 205990 15,848.11 1 -002236 TOSHIBA AMERICA BUSINES I-5023482115 101-201-2010-6206 DUPLICATING & LEASE/PD (1ST/2ND FLOOR) 206011 246.98 1 -002283 HOLIDAY STATIONSTORES L I-081501022300 101-201-2010-6354 REPAIRS & MAI JAN 2023 CAR WASHES FOR PD 205992 74.00 1 -12037 DAKOTA COUNTY TREAS-AUD I-5500076-5500078 101-201-2010-6212 MOTOR FUEL & DEC 2022 FUEL 205987 4,119.77 1 -75647 SECRETARY OF STATE - NO I-02/06 101-201-2010-6311 EXPERT & CONS NOTARY FEE- S.T. 206008 120.00 DEPARTMENT 201 POLICE TOTAL: 24,227.04 ------------------------------------------------------------------------------------------------------------------------------------ 1 -12037 DAKOTA COUNTY TREAS-AUD I-5500076-5500078 101-230-2301-6212 MOTOR FUEL & DEC 2022 FUEL 205987 158.02 DEPARTMENT 230 BUILDING & INSPECTIONS TOTAL: 158.02 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002236 TOSHIBA AMERICA BUSINES I-5023482115 101-300-3100-6206 DUPLICATING & LEASE/PW-ENGINEERING 206011 40.63 DEPARTMENT 300 PUBLIC WORKS TOTAL: 40.63 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001480 HOMETOWN ACE HARDWARE I-15050 101-301-3200-6353 REPAIRS & MAI LP PROPANE 205993 19.79 1 -002236 TOSHIBA AMERICA BUSINES I-5023482115 101-301-3200-6206 DUPLICATING & LEASE/PW-STREETS 206011 40.60 1 -12037 DAKOTA COUNTY TREAS-AUD I-5500076-5500078 101-301-3200-6212 MOTOR FUEL & DEC 2022 FUEL 205987 11,098.11 1 -30354 HOSE, INC. I-00101933 101-301-3200-6353 REPAIRS & MAI RUBBER REMNANT 205994 134.10 1 -45400 LITTLE FALLS MACHINE IN I-366873 101-301-3200-6353 REPAIRS & MAI SCREW SET, PLOW MARKER 205996 209.51 VIII-01 2/14/2023 8:56 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 PACKET: 08649 Regular Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 301 PUBLIC WORKS STREETS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -56342 COMPASS MINERALS AMERIC I-1127106 101-301-3200-6216 CHEMICALS & C SALT 205985 20,725.70 1 -76750 TERRYS HARDWARE, INC. I-323224 101-301-3200-6353 REPAIRS & MAI LUBE, BOLTS, NUTS/HEXS 206010 82.44 1 -88735 WERNER IMPLEMENT CO INC I-24194 101-301-3200-6353 REPAIRS & MAI BRACKET, END 206014 232.00 DEPARTMENT 301 PUBLIC WORKS STREETS TOTAL: 32,542.25 ------------------------------------------------------------------------------------------------------------------------------------ 1 -34104 HASTINGS SCHOOL DISTRIC I-2785 101-401-4143-6361 RENTAL-BUILDI FEB 2023 SENIOR CTR/TILDEN 205991 2,500.00 DEPARTMENT 401 PARKS & RECREATION TOTAL: 2,500.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 101 GENERAL TOTAL: 70,579.52 VIII-01 2/14/2023 8:56 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 PACKET: 08649 Regular Payments VENDOR SET: 1 FUND : 200 PARKS DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -88620 WEBBER RECREATIONAL DES I-1219 200-401-4440-5815 DONATIONS MEMORIAL BENCHES 206013 16,730.00 DEPARTMENT NON-DEPARTMENTAL TOTAL: 16,730.00 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001177 MN DEPT OF PUBLIC SAFET I-M-128035 200-401-4440-6319 OTHER PROFESS HAZ MAT INVENTORY FEE 206000 25.00 1 -001480 HOMETOWN ACE HARDWARE I-15127 200-401-4440-6356 UPKEEP OF GRO TRAPS & INSULATION FOR WALLIN 205993 56.14 I-15169 200-401-4440-6217 OTHER GENERAL SHOP SUPPLIES 205993 140.97 1 -002020 COMPAS, INC. I-2-7-2023 200-401-4445-6319 OTHER PROFESS SUMMER KICK OFF ENTERTAINMENT 205984 1,225.00 1 -002229 RIVERVIEW PROMOTIONS I-1451 200-401-4440-6356 UPKEEP OF GRO SAFETY VESTS 206007 435.71 1 -002236 TOSHIBA AMERICA BUSINES I-5023482115 200-401-4447-6206 DUPLICATING & LEASE/PARKS 206011 117.59 1 -002237 KIDSDANCE /TOTAL ENTERT I-8250 200-401-4440-6494 DONATIONS EVENT-8/23/23 205995 500.00 1 -76750 TERRYS HARDWARE, INC. I-323504 200-401-4440-6240 SMALL TOOLS & RATCHET WRENCH 206010 199.00 DEPARTMENT 401 PARKS & RECREATION TOTAL: 2,699.41 ------------------------------------------------------------------------------------------------------------------------------------ FUND 200 PARKS TOTAL: 19,429.41 VIII-01 2/14/2023 8:56 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 PACKET: 08649 Regular Payments VENDOR SET: 1 FUND : 213 FIRE & AMBULANCE DEPARTMENT: 210 FIRE BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -001745 NAPA AUTO PARTS C-2845-518773 213-210-2100-6221 EQUIPMENT PAR CR FOR BATTERY CORE RETURN 206001 36.00- I-2845-549020 213-210-2100-6217 OTHER GENERAL FUSES AND BULBS 206001 13.97 I-2845-551489 213-210-2100-6221 EQUIPMENT PAR HP BELT 206001 13.82 I-2845-584428 213-210-2100-6221 EQUIPMENT PAR ROCKER SWITCH FOR ENGINE 2 206001 23.15 I-2845-584496 213-210-2100-6217 OTHER GENERAL STEP DRILL BIT SET 206001 59.99 1 -002236 TOSHIBA AMERICA BUSINES I-5023482115 213-210-2100-6206 DUPLICATING & LEASE/FIRE 206011 177.70 1 -002350 RAVEN COUNSELING LLC I-1-3-2023 213-210-2100-6311 EXPERT & CONS MH CHECK IN 206004 120.00 1 -12037 DAKOTA COUNTY TREAS-AUD I-5500076-5500078 213-210-2100-6212 MOTOR FUEL & DEC 2022 FUEL 205987 1,536.34 1 -76750 TERRYS HARDWARE, INC. I-323426 213-210-2100-6217 OTHER GENERAL SHOP SUPPLIES 206010 13.99 DEPARTMENT 210 FIRE TOTAL: 1,922.96 ------------------------------------------------------------------------------------------------------------------------------------ 1 -06366 BOUND TREE MEDICAL LLC I-84842331 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 205982 791.16 I-84848984 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 205982 396.98 1 -12037 DAKOTA COUNTY TREAS-AUD I-5500076-5500078 213-220-2200-6212 MOTOR FUEL & DEC 2022 FUEL 205987 1,963.81 DEPARTMENT 220 AMBULANCE TOTAL: 3,151.95 ------------------------------------------------------------------------------------------------------------------------------------ FUND 213 FIRE & AMBULANCE TOTAL: 5,074.91 VIII-01 2/14/2023 8:56 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 PACKET: 08649 Regular Payments VENDOR SET: 1 FUND : 600 WATER DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -001480 HOMETOWN ACE HARDWARE I-15055 600-300-3300-6358 REPAIRS & MAI BATTERIES 205993 16.19 1 -002236 TOSHIBA AMERICA BUSINES I-5023482115 600-300-3300-6206 DUPLICATING & LEASE/PW-WATER 206011 40.63 1 -12037 DAKOTA COUNTY TREAS-AUD I-5500076-5500078 600-300-3300-6212 MOTOR FUEL & DEC 2022 FUEL 205987 770.67 1 -43361 MN AWWA I-200006904 600-300-3300-6323 CONFERENCE & SE SPRING OPERATOR SCHOOL 205999 170.00 1 -76750 TERRYS HARDWARE, INC. I-322788 600-300-3300-6353 REPAIRS & MAI ALUM DUCT, CLAMPS 206010 17.57 1 -84072 VALLEY SALES OF HASTING I-63709 600-300-3300-6354 REPAIRS & MAI SENSOR 206012 71.63 DEPARTMENT 300 PUBLIC WORKS TOTAL: 1,086.69 ------------------------------------------------------------------------------------------------------------------------------------ FUND 600 WATER TOTAL: 1,086.69 VIII-01 2/14/2023 8:56 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 PACKET: 08649 Regular Payments VENDOR SET: 1 FUND : 601 WASTEWATER DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002236 TOSHIBA AMERICA BUSINES I-5023482115 601-300-3400-6206 DUPLICATING & LEASE/PW-SEWER 206011 40.63 1 -70400 RDO CONSTRUCTION EQUIPM I-W6295601 601-300-3400-6353 REPAIRS & MAI GLENDALE HTS - GENERATOR REPAI 206005 2,883.34 DEPARTMENT 300 PUBLIC WORKS TOTAL: 2,923.97 ------------------------------------------------------------------------------------------------------------------------------------ FUND 601 WASTEWATER TOTAL: 2,923.97 VIII-01 2/14/2023 8:56 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 PACKET: 08649 Regular Payments VENDOR SET: 1 FUND : 615 ARENA DEPARTMENT: 401 PARKS & RECREATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -000280 CINTAS CORPORATION NO 2 I-5144185709 615-401-4103-6219 MEDICAL & FIR RESTOCK FIRST AID CABINET 205983 139.14 1 -001458 PARAMOUNT MKTG OF MTONK I-82142 615-401-4103-6216 CHEMICALS & C 189 BAG SOFTENER SALT 206002 979.68 1 -001517 QUALITY PROPANE OF MN I-2714073 615-401-4103-6212 MOTOR FUEL & PROPANE 206003 161.49 DEPARTMENT 401 PARKS & RECREATION TOTAL: 1,280.31 ------------------------------------------------------------------------------------------------------------------------------------ FUND 615 ARENA TOTAL: 1,280.31 REPORT GRAND TOTAL: 100,374.81 VIII-01 2/14/2023 8:56 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2022-2023 101-140-1401-6212 MOTOR FUEL & OIL 30.08 400 217.15- Y 101-160-1601-6353 REPAIRS & MAINT-EQUIPMENT 196.15 7,000 4,486.14 101-201-2010-6212 MOTOR FUEL & OIL 4,119.77 40,000 11,633.09- Y 101-201-2010-6354 REPAIRS & MAINT-VEHICLES 2,540.38 45,000 12,562.05- Y 101-201-2010-6540 MOTOR VEHICLES 16,735.91 97,000 279.25 101-230-2301-6212 MOTOR FUEL & OIL 158.02 2,100 605.04- Y 101-240-2020-5361 LOCAL GRANTS & *NON-EXPENS 9,990.08 10,000- 19,990.08- 101-301-3200-6212 MOTOR FUEL & OIL 11,098.11 50,000 15,495.20- Y 213-210-2100-6212 MOTOR FUEL & OIL 1,536.34 15,000 2,086.36- Y 213-210-2100-6217 OTHER GENERAL SUPPLIES 13.97 8,200 902.04- Y 213-210-2100-6221 EQUIPMENT PARTS 13.82 13,500 5,569.17 213-220-2200-6212 MOTOR FUEL & OIL 1,963.81 32,000 10,771.68 600-300-3300-6212 MOTOR FUEL & OIL 770.67 18,000 1,499.55 601-300-3400-6353 REPAIRS & MAINT-EQUIPMENT 2,883.34 30,500 2,844.51- Y 615-401-4103-6216 CHEMICALS & CHEMICAL PRODU 979.68 3,750 1,552.37 ** 2022-2023 YEAR TOTALS ** 53,030.13 2023-2024 101-105-1051-6206 DUPLICATING & COPYING SUPP 377.77 10,000 9,268.38 101-105-1051-6323 CONFERENCE & SCHOOLS 25.00 3,950 2,325.00 101-107-1052-6312 TESTING SERVICES 336.00 16,200 15,864.00 101-140-1401-6217 OTHER GENERAL SUPPLIES 18.37 2,000 1,712.11 101-140-1403-6217 OTHER GENERAL SUPPLIES 47.85 0 47.85- Y 101-140-1403-6310 MAINTENANCE CONTRACTS 90.28 1,800 1,709.72 101-201-2010-6206 DUPLICATING & COPYING SUPP 246.98 8,500 7,982.61 101-201-2010-6311 EXPERT & CONSULTANT 120.00 61,605 44,986.80 101-201-2010-6323 CONFERENCE & SCHOOLS 390.00 20,830 17,440.00 101-201-2010-6354 REPAIRS & MAINT-VEHICLES 74.00 49,036 48,908.50 101-300-3100-6206 DUPLICATING & COPYING SUPP 40.63 1,100 1,019.69 101-301-3200-6206 DUPLICATING & COPYING SUPP 40.60 1,100 1,019.74 101-301-3200-6216 CHEMICALS & CHEMICAL PRODU 20,725.70 60,000 5,039.08 101-301-3200-6353 REPAIRS & MAINT-EQUIPMENT 677.84 55,000 44,764.67 101-401-4143-6361 RENTAL-BUILDINGS 2,500.00 30,000 25,000.00 200-401-4440-5815 DONATIONS *NON-EXPENS 16,730.00 0 15,130.00- 200-401-4440-6217 OTHER GENERAL SUPPLIES 140.97 2,000 1,797.98 200-401-4440-6240 SMALL TOOLS & EQUIPMENT 199.00 4,500 3,824.50 200-401-4440-6319 OTHER PROFESSIONAL FEES 25.00 16,500 16,475.00 200-401-4440-6356 UPKEEP OF GROUNDS 491.85 40,000 38,374.58 200-401-4440-6494 DONATIONS 500.00 0 1,000.00- Y 200-401-4445-6319 OTHER PROFESSIONAL FEES 1,225.00 10,000 5,895.00 200-401-4447-6206 DUPLICATING & COPYING SUPP 117.59 800 543.20 213-210-2100-6206 DUPLICATING & COPYING SUPP 177.70 3,000 2,653.37 213-210-2100-6217 OTHER GENERAL SUPPLIES 73.98 7,500 7,217.49 213-210-2100-6221 EQUIPMENT PARTS 12.85- 13,500 12,708.72 213-210-2100-6311 EXPERT & CONSULTANT 120.00 76,325 69,649.82 VIII-01 2/14/2023 8:56 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10 ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 213-220-2200-6219 MEDICAL & FIRST AID 1,188.14 62,000 57,841.51 600-300-3300-6206 DUPLICATING & COPYING SUPP 40.63 700 619.69 600-300-3300-6323 CONFERENCE & SCHOOLS 170.00 3,500 3,055.00 600-300-3300-6353 REPAIRS & MAINT-EQUIPMENT 17.57 20,000 19,982.43 600-300-3300-6354 REPAIRS & MAINT-VEHICLES 71.63 2,500 2,411.28 600-300-3300-6358 REPAIRS & MAINT-METERS 16.19 15,000 14,224.07 601-300-3400-6206 DUPLICATING & COPYING SUPP 40.63 700 619.69 615-401-4103-6212 MOTOR FUEL & OIL 161.49 3,000 2,838.51 615-401-4103-6219 MEDICAL & FIRST AID 139.14 250 110.86 ** 2023-2024 YEAR TOTALS ** 47,344.68 ------------------------------------------------------------------------------------------------------------------------------------ ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 101 NON-DEPARTMENTAL 9,990.08 101-105 ADMINISTRATION 402.77 101-107 CITY CLERK 336.00 101-140 FACILITY MANAGEMENT 186.58 101-160 I.T. 196.15 101-201 POLICE 24,227.04 101-230 BUILDING & INSPECTIONS 158.02 101-300 PUBLIC WORKS 40.63 101-301 PUBLIC WORKS STREETS 32,542.25 101-401 PARKS & RECREATION 2,500.00 ------------------------------------------------------------------------------------- 101 TOTAL GENERAL 70,579.52 200 NON-DEPARTMENTAL 16,730.00 200-401 PARKS & RECREATION 2,699.41 ------------------------------------------------------------------------------------- 200 TOTAL PARKS 19,429.41 213-210 FIRE 1,922.96 213-220 AMBULANCE 3,151.95 ------------------------------------------------------------------------------------- 213 TOTAL FIRE & AMBULANCE 5,074.91 VIII-01 2/14/2023 8:56 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 600-300 PUBLIC WORKS 1,086.69 ------------------------------------------------------------------------------------- 600 TOTAL WATER 1,086.69 601-300 PUBLIC WORKS 2,923.97 ------------------------------------------------------------------------------------- 601 TOTAL WASTEWATER 2,923.97 615-401 PARKS & RECREATION 1,280.31 ------------------------------------------------------------------------------------- 615 TOTAL ARENA 1,280.31 ------------------------------------------------------------------------------------- ** TOTAL ** 100,374.81 NO ERRORS ** END OF REPORT ** VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 08650 EFT Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-FEB 2023 101-000-0000-2193 VISION INSURA FEB 2023 VISION INS. PREMIUM 000000 214.41 I-FEB 2023 101-000-0000-2193 VISION INSURA FEB 2023 VISION INS. PREMIUM 000000 6.10 1 -002344 METROPOLITAN LIFE INSUR I-FEB 2023 101-000-0000-2192 DENTAL INSURA DENTAL PREMIUM FEB 2023 000000 3,184.50 I-FEB 2023 101-000-0000-2192 DENTAL INSURA DENTAL PREMIUM FEB 2023 000000 85.50 DEPARTMENT NON-DEPARTMENTAL TOTAL: 3,490.51 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001021 INNOVATIVE OFFICE SOLUT I-IN4085836 101-105-1051-6201 OFFICE SUPPLI OFFICE SUPPLIES 000000 195.39 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 101-105-1051-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 22.10 1 -26730 GRAPHIC DESIGN I-3108 101-105-1051-6201 OFFICE SUPPLI SCHLEI - NOTARY STAMP 000000 29.30 DEPARTMENT 105 ADMINISTRATION TOTAL: 246.79 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 101-107-1061-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 14.19 I-MAR 2023 101-107-1071-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 48.17 1 -002142 GOODHIRE I-CIT10830020 101-107-1052-6307 PERSONNEL/LAB STANDARD EMP CHECK 000000 76.00 DEPARTMENT 107 CITY CLERK TOTAL: 138.36 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 101-120-1201-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 67.40 DEPARTMENT 120 FINANCE TOTAL: 67.40 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001686 CAMPBELL KNUTSON, P.A. I-JAN 23 101-130-1301-6304 LEGAL FEES JAN 2023 LEGAL FEES 000000 10,638.69 DEPARTMENT 130 LEGAL TOTAL: 10,638.69 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 101-140-1401-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 12.89 1 -002362 DALCO VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 08650 EFT Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 140 FACILITY MANAGEMENT BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002362 DALCO continued I-4039938 101-140-1403-6211 CLEANING SUPP P.D. SUPPLIES 000000 502.00 I-4039938 101-140-1404-6211 CLEANING SUPP C.H. SUPPLIES 000000 501.41 1 -20690 FERGUSON ENTERPRISES IN I-9870133 101-140-1404-6353 REPAIRS & MAI C.H. PLUMBING PARTS 000000 172.29 DEPARTMENT 140 FACILITY MANAGEMENT TOTAL: 1,188.59 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 101-150-1501-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 19.89 DEPARTMENT 150 COMMUNITY DEVELOPMENT TOTAL: 19.89 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001345 EVERBRIDGE, INC. I-M74132 101-160-1061-6310 MAINTENANCE C NIXLE SUBSCRIPTION 000000 7,725.00 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 101-160-1601-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 53.91 DEPARTMENT 160 I.T. TOTAL: 7,778.91 ------------------------------------------------------------------------------------------------------------------------------------ I-MAR 2023 101-201-2010-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 654.86 1 -001916 MARIE RIDGEWAY LICSW LL I-2082 101-201-2010-6311 EXPERT & CONS EMPLOYEE CONSULTS 000000 1,560.00 1 -002330 DAKOTA 911 I-HA2023-03 101-201-2010-6313 DISPATCH CONT DCC FEE/2023 MAR 000000 29,679.33 DEPARTMENT 201 POLICE TOTAL: 31,894.19 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 101-230-2301-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 84.95 I-MAR 2023 101-230-2302-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 15.22 DEPARTMENT 230 BUILDING & INSPECTIONS TOTAL: 100.17 ------------------------------------------------------------------------------------------------------------------------------------ I-MAR 2023 101-300-3100-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 44.70 1 -001453 FOCUS ENGINEERING, INC. I-JAN 23 101-300-3100-6311 EXPERT & CONS PW EXPERT & CONSULTANT 000000 9,750.00 I-JAN 23 101-300-3100-6311 EXPERT & CONS TH 316 STUDY 000000 1,800.00 I-JAN 23 101-300-3100-6311 EXPERT & CONS 2023-1 NEIGHBORHOOD IMPROVE 000000 2,250.00 PROJ: 99 -483-300 2023 IMPROVEMENTS 2023 Improvements DEPARTMENT 300 PUBLIC WORKS TOTAL: 13,844.70 ------------------------------------------------------------------------------------------------------------------------------------ VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 PACKET: 08650 EFT Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 301 PUBLIC WORKS STREETS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001037 PRECISE MOBILE RESOURCE I-200-1041031 101-301-3200-6310 MAINTENANCE C DATA PLAN 000000 150.00 1 -001178 SAFE-FAST, INC. I-INV271597 101-301-3200-6224 STREET MAINTE BLADE 000000 309.25 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 101-301-3200-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 67.31 1 -001453 FOCUS ENGINEERING, INC. I-JAN 23 101-301-3200-6311 EXPERT & CONS STREETS 000000 1,500.00 1 -001915 MINNESOTA PAVING & MATE I-1750976 101-301-3200-6224 STREET MAINTE COLD MIX 20 TON 000000 3,000.00 1 -002362 DALCO I-4039938 101-301-3200-6211 CLEANING SUPP C.H. SUPPLIES 000000 411.00 1 -04048 MINNESOTA AG GROUP - HA I-IH89559 101-301-3200-6353 REPAIRS & MAI FITTING 000000 87.00 1 -06385 BOYER FORD TRUCKS/DBA A I-007P48574 101-301-3200-6353 REPAIRS & MAI SADDLE CLOS 000000 13.52 1 -22317 FORCE AMERICA I-001-1702173 101-301-3200-6353 REPAIRS & MAI JOYSTICK, DUAL AXIS, DUAL REP 000000 427.69 DEPARTMENT 301 PUBLIC WORKS STREETS TOTAL: 5,965.77 ------------------------------------------------------------------------------------------------------------------------------------ FUND 101 GENERAL TOTAL: 75,373.97 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 PACKET: 08650 EFT Payments VENDOR SET: 1 FUND : 200 PARKS DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-FEB 2023 200-000-0000-2193 VISION INSURA FEB 2023 VISION INS. PREMIUM 000000 12.20 1 -002344 METROPOLITAN LIFE INSUR I-FEB 2023 200-000-0000-2192 DENTAL INSURA DENTAL PREMIUM FEB 2023 000000 624.57 DEPARTMENT NON-DEPARTMENTAL TOTAL: 636.77 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001178 SAFE-FAST, INC. I-INV271599 200-401-4440-6219 MEDICAL & FIR SAFTEY SUPPLIES FOR PARKS EML 000000 276.36 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 200-401-4440-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 157.07 1 -53310 NIEBUR TRACTOR & EQUIPM I-01-183238 200-401-4440-6353 REPAIRS & MAI REPAIRS TO KUBOTA BLOWER MOTOR 000000 266.42 DEPARTMENT 401 PARKS & RECREATION TOTAL: 699.85 ------------------------------------------------------------------------------------------------------------------------------------ FUND 200 PARKS TOTAL: 1,336.62 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 PACKET: 08650 EFT Payments VENDOR SET: 1 FUND : 205 CABLE TV DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-FEB 2023 205-000-0000-2193 VISION INSURA FEB 2023 VISION INS. PREMIUM 000000 3.11 1 -002344 METROPOLITAN LIFE INSUR I-FEB 2023 205-000-0000-2192 DENTAL INSURA DENTAL PREMIUM FEB 2023 000000 18.40 DEPARTMENT NON-DEPARTMENTAL TOTAL: 21.51 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 205-420-4201-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 2.50 DEPARTMENT 420 CABLE TOTAL: 2.50 ------------------------------------------------------------------------------------------------------------------------------------ FUND 205 CABLE TV TOTAL: 24.01 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 PACKET: 08650 EFT Payments VENDOR SET: 1 FUND : 210 HERITAGE PRESERVATION DEPARTMENT: 170 HERITAGE PRESERVATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 210-170-1702-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 4.77 DEPARTMENT 170 HERITAGE PRESERVATION TOTAL: 4.77 ------------------------------------------------------------------------------------------------------------------------------------ FUND 210 HERITAGE PRESERVATION TOTAL: 4.77 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 PACKET: 08650 EFT Payments VENDOR SET: 1 FUND : 213 FIRE & AMBULANCE DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-FEB 2023 213-000-0000-2193 VISION INSURA FEB 2023 VISION INS. PREMIUM 000000 70.50 1 -002344 METROPOLITAN LIFE INSUR I-FEB 2023 213-000-0000-2192 DENTAL INSURA DENTAL PREMIUM FEB 2023 000000 738.71 DEPARTMENT NON-DEPARTMENTAL TOTAL: 809.21 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000357 IMAGE TREND, INC. I-140570 213-210-2100-6311 EXPERT & CONS MONTHLY FEE 000000 675.00 I-140572 213-210-2100-6311 EXPERT & CONS PHASE 2 000000 289.83 1 -001277 ROSENBAUER MINNESOTA, L I-57486 213-210-2100-6354 REPAIRS & MAI REPAIR TO AERIAL TRUCK/ACCIDEN 000000 14,546.00 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 213-210-2100-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 65.18 1 -002330 DAKOTA 911 I-HA2023-03 213-210-2100-6313 DISPATCH CONT DCC FEE/2023 MAR 000000 14,839.67 DEPARTMENT 210 FIRE TOTAL: 30,415.68 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 213-220-2200-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 261.40 1 -001869 McKESSON MEDICAL-SURGIC I-20266701 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 388.54 I-20267543 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 216.53 I-20274512 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 281.80 I-20276650 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 281.80 1 -62700 LINDE GAS & EQUIPMENT I I-33885688 213-220-2200-6216 CHEMICALS & C OXYGEN 000000 196.15 DEPARTMENT 220 AMBULANCE TOTAL: 1,626.22 ------------------------------------------------------------------------------------------------------------------------------------ FUND 213 FIRE & AMBULANCE TOTAL: 32,851.11 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 PACKET: 08650 EFT Payments VENDOR SET: 1 FUND : 220 LEDUC HISTORIC ESTATE DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002344 METROPOLITAN LIFE INSUR I-FEB 2023 220-000-0000-2192 DENTAL INSURA DENTAL PREMIUM FEB 2023 000000 6.42 DEPARTMENT NON-DEPARTMENTAL TOTAL: 6.42 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 220-450-4160-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 2.28 DEPARTMENT 450 LEDUC TOTAL: 2.28 ------------------------------------------------------------------------------------------------------------------------------------ FUND 220 LEDUC HISTORIC ESTATE TOTAL: 8.70 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 PACKET: 08650 EFT Payments VENDOR SET: 1 FUND : 221 POLICE RESERVE S.R. DEPARTMENT: 201 POLICE RESERVES BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001944 GUARDIAN SUPPLY LLC I-14544 221-201-2021-6218 CLOTHING & BA RESERVE OFFICER WORK PANTS 000000 69.99 DEPARTMENT 201 POLICE RESERVES TOTAL: 69.99 ------------------------------------------------------------------------------------------------------------------------------------ FUND 221 POLICE RESERVE S.R. TOTAL: 69.99 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10 PACKET: 08650 EFT Payments VENDOR SET: 1 FUND : 401 PARKS CAPITAL PROJECTS DEPARTMENT: 401 PARKS & RECREATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001962 ISG I-89378 401-401-4115-6590 CONTRACTORS & LAKE ISABEL REDEVELOPMENT PROJ 000000 342.50 1 -002046 MINNESOTA DIRT WORKS IN I-#1 401-401-4115-6590 CONTRACTORS & LAKE ISABEL REDEVELOP. PRO-#1 000000 14,174.00 DEPARTMENT 401 PARKS & RECREATION TOTAL: 14,516.50 ------------------------------------------------------------------------------------------------------------------------------------ FUND 401 PARKS CAPITAL PROJECTS TOTAL: 14,516.50 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 PACKET: 08650 EFT Payments VENDOR SET: 1 FUND : 407 HEDRA DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002344 METROPOLITAN LIFE INSUR I-FEB 2023 407-000-0000-2192 DENTAL INSURA DENTAL PREMIUM FEB 2023 000000 42.75 DEPARTMENT NON-DEPARTMENTAL TOTAL: 42.75 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 407-180-6003-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 35.77 DEPARTMENT 180 ECONOMIC DEVELOPMENT TOTAL: 35.77 ------------------------------------------------------------------------------------------------------------------------------------ FUND 407 HEDRA TOTAL: 78.52 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 12 PACKET: 08650 EFT Payments VENDOR SET: 1 FUND : 600 WATER DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-FEB 2023 600-000-0000-2193 VISION INSURA FEB 2023 VISION INS. PREMIUM 000000 9.36 1 -002344 METROPOLITAN LIFE INSUR I-FEB 2023 600-000-0000-2192 DENTAL INSURA DENTAL PREMIUM FEB 2023 000000 70.15 DEPARTMENT NON-DEPARTMENTAL TOTAL: 79.51 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 600-300-3300-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 71.26 1 -001453 FOCUS ENGINEERING, INC. I-JAN 23 600-300-3300-6311 EXPERT & CONS WATER FUND 000000 480.00 I-JAN 23 600-300-3300-6311 EXPERT & CONS PFAS 000000 2,310.00 PROJ: 206-PFA PFAs PFA 1 -001682 CORE & MAIN LP I-S295697 600-300-3300-6590 CONTRACTORS & SENSUS ANNUAL/ANNALYTIC FEES 000000 21,289.00 1 -002199 COMPUTERSHARE TRUST CO. I-2183501 600-300-3300-6620 FISCAL AGENT ADMIN CHARGES 000000 750.00 1 -002363 LARKIN HOFFMAN DALY & L I-RETAINER 600-300-3300-6311 EXPERT & CONS RETAINER FOR PFAS PUBLIC FUNDS 000000 2,500.00 PROJ: 206-PFA PFAs PFA 1 -26336 GOPHER STATE ONE-CALL I I-3010454 600-300-3300-6318 SERVICE FOR L LOCATE TICKETS-JANUARY 000000 55.35 1 -26730 GRAPHIC DESIGN I-QB47037 600-300-3300-6202 PRINTED FORMS UTILITY BILLING STATEMENTS 000000 298.67 I-QB47037 600-300-3300-6322 POSTAGE UTILITY BILLING STATEMENTS 000000 1,436.72 DEPARTMENT 300 PUBLIC WORKS TOTAL: 29,191.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 600 WATER TOTAL: 29,270.51 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13 PACKET: 08650 EFT Payments VENDOR SET: 1 FUND : 601 WASTEWATER DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-FEB 2023 601-000-0000-2193 VISION INSURA FEB 2023 VISION INS. PREMIUM 000000 8.00 1 -002344 METROPOLITAN LIFE INSUR I-FEB 2023 601-000-0000-2192 DENTAL INSURA DENTAL PREMIUM FEB 2023 000000 57.43 DEPARTMENT NON-DEPARTMENTAL TOTAL: 65.43 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 601-300-3400-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 50.81 1 -001453 FOCUS ENGINEERING, INC. I-JAN 23 601-300-3400-6311 EXPERT & CONS WASTEWATER FUND 000000 240.00 1 -04048 MINNESOTA AG GROUP - HA I-IH89110 601-300-3400-6353 REPAIRS & MAI BATTERY 000000 229.20 1 -26730 GRAPHIC DESIGN I-QB47037 601-300-3400-6202 PRINTED FORMS UTILITY BILLING STATEMENTS 000000 298.67 1 -48768 MCES I-0001151460 601-300-3400-6366 METRO WASTE C WASTEWATER SRVS-MARCH 2023 000000 138,272.63 DEPARTMENT 300 PUBLIC WORKS TOTAL: 139,091.31 ------------------------------------------------------------------------------------------------------------------------------------ FUND 601 WASTEWATER TOTAL: 139,156.74 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 14 PACKET: 08650 EFT Payments VENDOR SET: 1 FUND : 603 STORM WATER UTILITY DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-FEB 2023 603-000-0000-2193 VISION INSURA FEB 2023 VISION INS. PREMIUM 000000 6.78 1 -002344 METROPOLITAN LIFE INSUR I-FEB 2023 603-000-0000-2192 DENTAL INSURA DENTAL PREMIUM FEB 2023 000000 138.76 DEPARTMENT NON-DEPARTMENTAL TOTAL: 145.54 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 603-300-3600-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 54.37 1 -001453 FOCUS ENGINEERING, INC. I-JAN 23 603-300-3600-6311 EXPERT & CONS STORMWATER FUND 000000 90.00 1 -26730 GRAPHIC DESIGN I-QB47037 603-300-3600-6202 PRINTED FORMS UTILITY BILLING STATEMENTS 000000 298.66 DEPARTMENT 300 PUBLIC WORKS TOTAL: 443.03 ------------------------------------------------------------------------------------------------------------------------------------ FUND 603 STORM WATER UTILITY TOTAL: 588.57 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 15 PACKET: 08650 EFT Payments VENDOR SET: 1 FUND : 615 ARENA DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-FEB 2023 615-000-0000-2193 VISION INSURA FEB 2023 VISION INS. PREMIUM 000000 13.04 1 -002344 METROPOLITAN LIFE INSUR I-FEB 2023 615-000-0000-2192 DENTAL INSURA DENTAL PREMIUM FEB 2023 000000 208.19 DEPARTMENT NON-DEPARTMENTAL TOTAL: 221.23 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000766 WATSON COMPANY I-131605 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 000000 750.73 I-131803 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 000000 1,164.60 1 -001314 HUEBSCH LAUNDRY CO. I-20198808 615-401-4103-6350 REPAIRS & MAI ENTRY RUG SERVICE 000000 38.63 I-20201978 615-401-4103-6350 REPAIRS & MAI ENTRY RUG SERVICE 000000 38.63 1 -001365 OVERHEAD DOOR CO. I-129224 615-401-4103-6350 REPAIRS & MAI REPLACED BROKEN SPRINGS 000000 1,861.44 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 615-401-4103-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 32.82 1 -75794 SYSCO, MINNESOTA I-447472212 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 000000 1,474.56 DEPARTMENT 401 PARKS & RECREATION TOTAL: 5,361.41 ------------------------------------------------------------------------------------------------------------------------------------ FUND 615 ARENA TOTAL: 5,582.64 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 16 PACKET: 08650 EFT Payments VENDOR SET: 1 FUND : 620 HYDRO ELECTRIC DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-FEB 2023 620-000-0000-2193 VISION INSURA FEB 2023 VISION INS. PREMIUM 000000 1.22 1 -002344 METROPOLITAN LIFE INSUR I-FEB 2023 620-000-0000-2192 DENTAL INSURA DENTAL PREMIUM FEB 2023 000000 6.71 DEPARTMENT NON-DEPARTMENTAL TOTAL: 7.93 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000953 AVANT ENERGY, INC. I-16122 620-300-3500-6311 EXPERT & CONS ANNUAL SUBSCRIPTION 000000 566.70 1 -001178 SAFE-FAST, INC. I-INV271598 620-300-3500-6353 REPAIRS & MAI SORBENT PADS 000000 144.42 1 -001387 SUN LIFE ASSUANCE COMPA I-MAR 2023 620-300-3500-6134 EMPLOYER PAID MAR 2023 LTD PREMIUM 000000 5.95 DEPARTMENT 300 PUBLIC WORKS TOTAL: 717.07 ------------------------------------------------------------------------------------------------------------------------------------ FUND 620 HYDRO ELECTRIC TOTAL: 725.00 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 17 PACKET: 08650 EFT Payments VENDOR SET: 1 FUND : 807 ESCROW - DEV/ENG/TIF-HRA DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001453 FOCUS ENGINEERING, INC. I-JAN 23 807-300-1675-2022 CONFLUENCE GR CONFLUENCE - CIVIL SITE 000000 180.00 I-JAN 23 807-150-1682-2024 Villas at Ple VILLAS AT PLEASANT 000000 60.00 I-JAN 23 807-150-1683-2024 HERITAGE RIDG HERITAGE RIDGE2ND ADDITION 000000 90.00 I-JAN 23 807-300-1715-2022 Heritage Ridg HERITAGE RIDGE 3RD ADDITION 000000 300.00 DEPARTMENT NON-DEPARTMENTAL TOTAL: 630.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 807 ESCROW - DEV/ENG/TIF-HRA TOTAL: 630.00 REPORT GRAND TOTAL: 300,217.65 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 18 DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2022-2023 213-210-2100-6354 REPAIRS & MAINT-VEHICLES 14,546.00 74,500 564.97 ** 2022-2023 YEAR TOTALS ** 14,546.00 2023-2024 101-000-0000-2192 DENTAL INSURANCE WITHHOLDI 3,270.00 101-000-0000-2193 VISION INSURANCE WITHHOLDI 220.51 101-105-1051-6134 EMPLOYER PAID-DISABILITY ( 22.10 543 498.80 101-105-1051-6201 OFFICE SUPPLIES 224.69 6,400 6,175.31 101-107-1052-6307 PERSONNEL/LABOR CONSULTANT 76.00 0 76.00- Y 101-107-1061-6134 EMPLOYER PAID-DISABILITY ( 14.19 0 28.38- Y 101-107-1071-6134 EMPLOYER PAID-DISABILITY ( 48.17 696 599.66 101-120-1201-6134 EMPLOYER PAID-DISABILITY ( 67.40 1,208 1,073.20 101-130-1301-6304 LEGAL FEES 10,638.69 151,941 141,302.31 101-140-1401-6134 EMPLOYER PAID-DISABILITY ( 12.89 217 191.22 101-140-1403-6211 CLEANING SUPPLIES 502.00 2,000 1,498.00 101-140-1404-6211 CLEANING SUPPLIES 501.41 2,000 1,498.59 101-140-1404-6353 REPAIRS & MAINT-EQUIPMENT 172.29 18,000 16,612.07 101-150-1501-6134 EMPLOYER PAID-DISABILITY ( 19.89 323 283.22 101-160-1061-6310 MAINTENANCE CONTRACT - COM 7,725.00 7,325 3,383.83- Y 101-160-1601-6134 EMPLOYER PAID DISABILITY ( 53.91 801 693.18 101-201-2010-6134 EMPLOYER PAID-DISABILITY ( 654.86 9,677 8,369.20 101-201-2010-6311 EXPERT & CONSULTANT 1,560.00 61,605 44,986.80 101-201-2010-6313 DISPATCH CONTRACT-COUNTY 29,679.33 436,165 376,807.04 101-230-2301-6134 EMPLOYER PAID-DISABILITY ( 84.95 1,003 833.10 101-230-2302-6134 EMPLOYER PAID-DISABILITY ( 15.22 250 219.56 101-300-3100-6134 EMPLOYER PAID-DISABILITY ( 44.70 1,080 991.57 101-300-3100-6311 EXPERT & CONSULTANT 13,800.00 67,850 52,055.00 101-301-3200-6134 EMPLOYER PAID-DISABILITY ( 67.31 1,119 984.31 101-301-3200-6211 CLEANING SUPPLIES 411.00 950 539.00 101-301-3200-6224 STREET MAINTENANCE MATERIA 3,309.25 80,000 76,690.75 101-301-3200-6310 MAINTENANCE CONTRACTS 150.00 20,000 19,850.00 101-301-3200-6311 EXPERT & CONSULTANT 1,500.00 24,000 22,496.10 101-301-3200-6353 REPAIRS & MAINT-EQUIPMENT 528.21 55,000 44,764.67 200-000-0000-2192 DENTAL INSURANCE W/H 624.57 200-000-0000-2193 VISION INSURANCE WITHHELD 12.20 200-401-4440-6134 EMPLOYER PAID-DISABILITY ( 157.07 2,114 1,799.86 200-401-4440-6219 MEDICAL & FIRST AID 276.36 400 123.64 200-401-4440-6353 REPAIRS & MAINT-EQUIPMENT 266.42 23,000 20,179.55 205-000-0000-2192 DENTAL INSURANCE W/H 18.40 205-000-0000-2193 VISION INSURANCE WITHHELD 3.11 205-420-4201-6134 EMPLOYER PAID-DISABILITY ( 2.50 0 5.00- Y 210-170-1702-6134 EMPLOYER PAID-DISABILITY ( 4.77 75 65.43 213-000-0000-2192 DENTAL INSURANCE WITHHOLDI 738.71 213-000-0000-2193 VISION INSURANCE WITHHELD 70.50 213-210-2100-6134 EMPLOYER PAID-DISABILITY ( 65.18 1,047 916.64 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 19 ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 213-210-2100-6311 EXPERT & CONSULTANT 964.83 76,325 69,649.82 213-210-2100-6313 DISPATCH CONTRACT-COUNTY 14,839.67 309,450 279,770.66 213-220-2200-6134 EMPLOYER PAID-DISABILITY ( 261.40 4,383 3,860.20 213-220-2200-6216 CHEMICALS & CHEMICAL PRODU 196.15 0 2,856.00- Y 213-220-2200-6219 MEDICAL & FIRST AID 1,168.67 62,000 57,841.51 220-000-0000-2192 DENTAL INSURANCE W/H 6.42 220-450-4160-6134 EMPLOYER PAID-DISABILITY I 2.28 38 33.44 221-201-2021-6218 CLOTHING & BADGES 69.99 3,850 3,780.01 401-401-4115-6590 CONTRACTORS & CONSTRUCTION 14,516.50 0 14,516.50- Y 407-000-0000-2192 DENTAL INSURANCE W/H 42.75 407-180-6003-6134 EMPLOYER PAID-DISABILITY ( 35.77 583 511.46 600-000-0000-2192 DENTAL INSURANCE W/H 70.15 600-000-0000-2193 VISION INSURANCE WITHHELD 9.36 600-300-3300-6134 EMPLOYER PAID-DISABILITY ( 71.26 1,372 1,231.80 600-300-3300-6202 PRINTED FORMS & PAPER 298.67 3,000 2,701.33 600-300-3300-6311 EXPERT & CONSULTANT 5,290.00 33,750 28,460.00 600-300-3300-6318 SERVICE FOR LOCATES 55.35 4,000 3,894.65 600-300-3300-6322 POSTAGE 1,436.72 18,900 17,257.94 600-300-3300-6590 CONTRACTORS & CONSTRUCTION 21,289.00 200,000 178,711.00 600-300-3300-6620 FISCAL AGENT FEES 750.00 450 300.00- Y 601-000-0000-2192 DENTAL INSURANCE W/H 57.43 601-000-0000-2193 VISION INSURANCE WITHHELD 8.00 601-300-3400-6134 EMPLOYER PAID-DISABILITY ( 50.81 1,021 920.54 601-300-3400-6202 PRINTED FORMS & PAPER 298.67 3,000 2,701.33 601-300-3400-6311 EXPERT & CONSULTANT 240.00 43,750 43,510.00 601-300-3400-6353 REPAIRS & MAINT-EQUIPMENT 229.20 32,200 31,609.30 601-300-3400-6366 METRO WASTE CONTROL COMMIS 138,272.63 1,270,143 993,597.74 603-000-0000-2192 DENTAL INSURANCE W/H 138.76 603-000-0000-2193 VISION INSURANCE WITHHELD 6.78 603-300-3600-6134 EMPLOYER PAID-DISABILITY I 54.37 957 848.67 603-300-3600-6202 PRINTED FORMS & PAPER 298.66 3,000 2,701.34 603-300-3600-6311 EXPERT & CONSULTANT 90.00 30,000 29,910.00 615-000-0000-2192 DENTAL INSURANCE W/H 208.19 615-000-0000-2193 VISION INSURANCE WITHHELD 13.04 615-401-4103-6134 EMPLOYER PAID-DISABILITY ( 32.82 572 506.36 615-401-4103-6254 COST OF MERCHANDISE 3,389.89 28,000 13,188.51 615-401-4103-6350 REPAIRS & MAINT-BUILDING 1,938.70 5,000 3,061.30 620-000-0000-2192 DENTAL INSURANCE W/H 6.71 620-000-0000-2193 VISION INSURANCE WITHHELD 1.22 620-300-3500-6134 EMPLOYER PAID-DISABILITY ( 5.95 146 135.47 620-300-3500-6311 EXPERT & CONSULTANT 566.70 7,500 6,933.30 620-300-3500-6353 REPAIRS & MAINT-EQUIPMENT 144.42 425,000 424,806.41 807-150-1682-2024 Villas at Pleasant 60.00 807-150-1683-2024 HERITAGE RIDGE PLAT 90.00 807-300-1675-2022 CONFLUENCE GRADING INSP 180.00 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 20 ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 807-300-1715-2022 Heritage Ridge 3rd Add. Co 300.00 ** 2023-2024 YEAR TOTALS ** 285,671.65 ------------------------------------------------------------------------------------------------------------------------------------ ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 101 NON-DEPARTMENTAL 3,490.51 101-105 ADMINISTRATION 246.79 101-107 CITY CLERK 138.36 101-120 FINANCE 67.40 101-130 LEGAL 10,638.69 101-140 FACILITY MANAGEMENT 1,188.59 101-150 COMMUNITY DEVELOPMENT 19.89 101-160 I.T. 7,778.91 101-201 POLICE 31,894.19 101-230 BUILDING & INSPECTIONS 100.17 101-300 PUBLIC WORKS 13,844.70 101-301 PUBLIC WORKS STREETS 5,965.77 ------------------------------------------------------------------------------------- 101 TOTAL GENERAL 75,373.97 200 NON-DEPARTMENTAL 636.77 200-401 PARKS & RECREATION 699.85 ------------------------------------------------------------------------------------- 200 TOTAL PARKS 1,336.62 205 NON-DEPARTMENTAL 21.51 205-420 CABLE 2.50 ------------------------------------------------------------------------------------- 205 TOTAL CABLE TV 24.01 210-170 HERITAGE PRESERVATION 4.77 ------------------------------------------------------------------------------------- 210 TOTAL HERITAGE PRESERVATION 4.77 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 21 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 213 NON-DEPARTMENTAL 809.21 213-210 FIRE 30,415.68 213-220 AMBULANCE 1,626.22 ------------------------------------------------------------------------------------- 213 TOTAL FIRE & AMBULANCE 32,851.11 220 NON-DEPARTMENTAL 6.42 220-450 LEDUC 2.28 ------------------------------------------------------------------------------------- 220 TOTAL LEDUC HISTORIC ESTATE 8.70 221-201 POLICE RESERVES 69.99 ------------------------------------------------------------------------------------- 221 TOTAL POLICE RESERVE S.R. 69.99 401-401 PARKS & RECREATION 14,516.50 ------------------------------------------------------------------------------------- 401 TOTAL PARKS CAPITAL PROJECTS 14,516.50 407 NON-DEPARTMENTAL 42.75 407-180 ECONOMIC DEVELOPMENT 35.77 ------------------------------------------------------------------------------------- 407 TOTAL HEDRA 78.52 600 NON-DEPARTMENTAL 79.51 600-300 PUBLIC WORKS 29,191.00 ------------------------------------------------------------------------------------- 600 TOTAL WATER 29,270.51 601 NON-DEPARTMENTAL 65.43 601-300 PUBLIC WORKS 139,091.31 ------------------------------------------------------------------------------------- 601 TOTAL WASTEWATER 139,156.74 603 NON-DEPARTMENTAL 145.54 603-300 PUBLIC WORKS 443.03 ------------------------------------------------------------------------------------- 603 TOTAL STORM WATER UTILITY 588.57 VIII-01 2/14/2023 8:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 22 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 615 NON-DEPARTMENTAL 221.23 615-401 PARKS & RECREATION 5,361.41 ------------------------------------------------------------------------------------- 615 TOTAL ARENA 5,582.64 620 NON-DEPARTMENTAL 7.93 620-300 PUBLIC WORKS 717.07 ------------------------------------------------------------------------------------- 620 TOTAL HYDRO ELECTRIC 725.00 807 NON-DEPARTMENTAL 630.00 ------------------------------------------------------------------------------------- 807 TOTAL ESCROW - DEV/ENG/TIF-HRA 630.00 ------------------------------------------------------------------------------------- ** TOTAL ** 300,217.65 *** PROJECT TOTALS *** PROJECT LINE ITEM AMOUNT 206 PFAs PFA PFA 4,810.00 ** PROJECT 206 TOTAL ** 4,810.00 99 2023 IMPROVEMENTS 483-300 2023 Improvements 2,250.00 ** PROJECT 99 TOTAL ** 2,250.00 NO ERRORS ** END OF REPORT ** VIII-01 2/16/2023 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 08658 Regular Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -00001 CITY OF HASTINGS I-2022 101-000-0000-1011 PETTY CASH TO REPLENISH PETTY CASH 000000 20.00 1 -001555 TAPROOT LLC / THE ONION I-2-14-2023 101-107-1071-5211 LIQUOR LICENS REIMBURSE-2ND HALF LIQUOR LIC 000000 1,750.00 DEPARTMENT NON-DEPARTMENTAL TOTAL: 1,770.00 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001214 HASTINGS AREA CHAMBER & I-02-06-23 101-102-1021-6450 MISCELLANEOUS STATE OF THE COMMUNITY LUNCH 000000 475.00 1 -44646 LEAGUE OF MN CITIES I-375320 101-102-1021-6323 CONFERENCE & 2023 ELECTED LEADERS INSTITUTE 000000 350.00 DEPARTMENT 102 COUNCIL & MAYOR TOTAL: 825.00 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002060 THE JOURNAL I-50782 101-107-1071-6333 LEGAL NOTICES PUBLIC NOTICES 000000 564.20 DEPARTMENT 107 CITY CLERK TOTAL: 564.20 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001480 HOMETOWN ACE HARDWARE I-15103 101-140-1401-6217 OTHER GENERAL F.C. HOLE CUTTER 000000 32.39 I-15181 101-140-1404-6353 REPAIRS & MAI C.H. WATER HEATER RELIEF VALVE 000000 18.44 1 -16343 ECOLAB PEST ELIMINATION I-8854114 101-140-1404-6310 MAINTENANCE C C.H. PEST CONTROL 000000 143.84 I-8854117 101-140-1406-6310 MAINTENANCE C F.D. PEST CONTROL 000000 76.04 1 -85335 VIKING AUTOMATIC SPRINK I-1025-F262226 101-140-1404-6353 REPAIRS & MAI C.H. MAIN WATER FLOW SWITCH 000000 1,786.00 DEPARTMENT 140 FACILITY MANAGEMENT TOTAL: 2,056.71 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000328 OFFICE OF MN.IT SERVICE I-DV23010447 101-160-1601-6308 DP/COMPUTER/I WAN USAGE JAN 23 000000 515.15 1 -002309 BAYCOM INC I-EQUIPINV_042036 101-160-1601-6217 OTHER GENERAL EXTERNAL ANTENNA-FIRE MODEM 000000 149.00 DEPARTMENT 160 I.T. TOTAL: 664.15 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000836 DAKOTA COUNTY FINANCIAL I-19002 101-201-2010-6313 DISPATCH CONT 2023 CJN PARTNER FEE/RMS FEE 000000 62,677.07 VIII-01 2/16/2023 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 08658 Regular Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 201 POLICE BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002010 ST. CROIX COLLISION & R I-5576 101-201-2010-6354 REPAIRS & MAI REPAIRS TO SQUAD 1440 000000 3,986.55 1 -09330 CITY OF INVER GROVE HEI I-2023 K9 TRAINING 101-201-2010-6323 CONFERENCE & K9 TRAINING - OFC. VOMASTEK 000000 780.00 DEPARTMENT 201 POLICE TOTAL: 67,443.62 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001656 NAPA AUTO PARTS I-2845-584738 101-301-3200-6212 MOTOR FUEL & OIL FILTERS 000000 50.34 1 -001672 SPIN CITY LAUNDROMAT, L I-951656 101-301-3200-6217 OTHER GENERAL LAUNDER RAGS 000000 25.00 1 -002119 TACONIC MAINTENANCE I-13834 101-301-3200-6216 CHEMICALS & C SALT TREATMENT 000000 3,360.00 1 -45400 LITTLE FALLS MACHINE IN I-367034 101-301-3200-6353 REPAIRS & MAI MOTOR, SPINNER HUB, FITTINGS 000000 692.88 1 -88735 WERNER IMPLEMENT CO INC I-24625 101-301-3200-6353 REPAIRS & MAI BEARING 000000 29.50 DEPARTMENT 301 PUBLIC WORKS STREETS TOTAL: 4,157.72 ------------------------------------------------------------------------------------------------------------------------------------ FUND 101 GENERAL TOTAL: 77,481.40 VIII-01 2/16/2023 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 PACKET: 08658 Regular Payments VENDOR SET: 1 FUND : 200 PARKS DEPARTMENT: 401 PARKS & RECREATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -000280 CINTAS CORPORATION NO 2 I-5145240068 200-401-4447-6219 MEDICAL & FIR FIRST AID SUPPLIES FOR JMF 000000 141.64 1 -000760 WILDSIDE GRAPHIX I-2855 200-401-4440-6226 STREET SIGN/S NAME PLATES 000000 120.00 1 -001480 HOMETOWN ACE HARDWARE I-15210 200-401-4440-6356 UPKEEP OF GRO PAINTING SUPPLIES FOR SHELTERS 000000 83.73 1 -001712 NAPA AUTO PARTS I-2845-584685 200-401-4440-6354 REPAIRS & MAI DEF FOR TRUCKS 000000 70.64 I-2845-584871 200-401-4440-6353 REPAIRS & MAI FERRIS MOWER SUPPLIES 000000 31.35 1 -001947 MINNE HA HA MAGAZINE LL I-230606-01 200-401-4445-6319 OTHER PROFESS CARICATURE DRAWING 000000 450.00 I-230711-01 200-401-4445-6319 OTHER PROFESS PARTY IN THE PARK ENTERTAIN. 000000 500.00 1 -002296 HASTINGS FIRE & SAFETY I-2369 200-401-4440-6353 REPAIRS & MAI PARKS - FIRE EXTINGUISHERS 000000 204.00 1 -76750 TERRYS HARDWARE, INC. I-323534 200-401-4447-6216 CHEMICALs & C ACETYLENE 000000 129.99 I-323534 200-401-4440-6217 OTHER GENERAL CUT OFF DISC AND FLAP DISC 000000 27.30 I-323586 200-401-4440-6217 OTHER GENERAL WELDING GLOVES 000000 23.49 DEPARTMENT 401 PARKS & RECREATION TOTAL: 1,782.14 ------------------------------------------------------------------------------------------------------------------------------------ FUND 200 PARKS TOTAL: 1,782.14 VIII-01 2/16/2023 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 PACKET: 08658 Regular Payments VENDOR SET: 1 FUND : 213 FIRE & AMBULANCE DEPARTMENT: 210 FIRE BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -02977 ASPEN MILLS I-308675 213-210-2100-6218 CLOTHING & BA UNIFORMS 000000 122.85 1 -76750 TERRYS HARDWARE, INC. I-323537 213-210-2100-6217 OTHER GENERAL TOOL HOLDER/UTILITY HOOK 000000 14.47 I-323622 213-210-2100-6217 OTHER GENERAL SHOP SUPPLIES 000000 26.01 DEPARTMENT 210 FIRE TOTAL: 163.33 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002038 HENRY SCHEIN, INC. I-33771619 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 291.35 1 -06366 BOUND TREE MEDICAL LLC I-84850982 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 48.99 I-84857458 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 111.18 DEPARTMENT 220 AMBULANCE TOTAL: 451.52 ------------------------------------------------------------------------------------------------------------------------------------ FUND 213 FIRE & AMBULANCE TOTAL: 614.85 VIII-01 2/16/2023 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 PACKET: 08658 Regular Payments VENDOR SET: 1 FUND : 405 TIF 3 GUARDIAN ANGELS DEPARTMENT: 500 EDA/HRA BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -001897 CB GUARDIAN ANGELS LIMI I-TIF3-2022-2 405-500-6004-6319 OTHER PROFESS 2ND HALF 2022 TIF SETTLEMENT 000000 1,562.19 DEPARTMENT 500 EDA/HRA TOTAL: 1,562.19 ------------------------------------------------------------------------------------------------------------------------------------ FUND 405 TIF 3 GUARDIAN ANGELS TOTAL: 1,562.19 VIII-01 2/16/2023 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 PACKET: 08658 Regular Payments VENDOR SET: 1 FUND : 600 WATER DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -09306 CITY OF BLOOMINGTON I-21829 600-300-3300-6312 TESTING SERVI BACT SAMPLING-JAN 2023 000000 286.00 DEPARTMENT 300 PUBLIC WORKS TOTAL: 286.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 600 WATER TOTAL: 286.00 VIII-01 2/16/2023 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 PACKET: 08658 Regular Payments VENDOR SET: 1 FUND : 615 ARENA DEPARTMENT: 401 PARKS & RECREATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -001885 SUNBELT RENTALS, INC I-135660224-0001 615-401-4103-6350 REPAIRS & MAI SPACE HEATER RENTAL 000000 300.00 1 -20108 FARMER BROS CO. I-96320570 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 000000 766.22 I-96320638 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 000000 237.00 1 -29380 HILLYARD INC I-605024847 615-401-4103-6211 CLEANING SUPP CLEANING SUPPLIES 000000 195.64 1 -76750 TERRYS HARDWARE, INC. I-323597 615-401-4103-6217 OTHER GENERAL LIGHT FIXTURE BALLAST 000000 49.94 DEPARTMENT 401 PARKS & RECREATION TOTAL: 1,548.80 ------------------------------------------------------------------------------------------------------------------------------------ FUND 615 ARENA TOTAL: 1,548.80 VIII-01 2/16/2023 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 PACKET: 08658 Regular Payments VENDOR SET: 1 FUND : 705 INSURANCE FUND DEPARTMENT: 600 MISCELLANEOUS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -44647 LEAGUE OF MN CITIES INS I-20296 705-600-6004-6340 INSURANCE WOR WC CLAIM# 00481901 000000 574.91 DEPARTMENT 600 MISCELLANEOUS TOTAL: 574.91 ------------------------------------------------------------------------------------------------------------------------------------ FUND 705 INSURANCE FUND TOTAL: 574.91 REPORT GRAND TOTAL: 83,850.29 VIII-01 2/16/2023 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2022-2023 101-000-0000-1011 PETTY CASH 20.00 405-500-6004-6319 OTHER PROFESSIONAL FEES 1,562.19 0 14,526.56- Y ** 2022-2023 YEAR TOTALS ** 1,582.19 2023-2024 101-102-1021-6323 CONFERENCE & SCHOOLS 350.00 3,220 2,870.00 101-102-1021-6450 MISCELLANEOUS 475.00 21,000 20,525.00 101-107-1071-5211 LIQUOR LICENSE *NON-EXPENS 1,750.00 87,500- 87,971.25- 101-107-1071-6333 LEGAL NOTICES PUBLISHING 564.20 0 564.20- Y 101-140-1401-6217 OTHER GENERAL SUPPLIES 32.39 2,000 1,618.37 101-140-1404-6310 MAINTENANCE CONTRACTS 143.84 13,000 12,070.49 101-140-1404-6353 REPAIRS & MAINT-EQUIPMENT 1,804.44 18,000 14,574.89 101-140-1406-6310 MAINTENANCE CONTRACTS 76.04 680 603.96 101-160-1601-6217 OTHER GENERAL SUPPLIES 149.00 1,000 333.10 101-160-1601-6308 DP/COMPUTER/INTERNET FEES 515.15 3,000 2,149.95 101-201-2010-6313 DISPATCH CONTRACT-COUNTY 62,677.07 436,165 279,208.38 101-201-2010-6323 CONFERENCE & SCHOOLS 780.00 20,830 16,613.66 101-201-2010-6354 REPAIRS & MAINT-VEHICLES 3,986.55 49,036 44,921.95 101-301-3200-6212 MOTOR FUEL & OIL 50.34 55,000 54,872.41 101-301-3200-6216 CHEMICALS & CHEMICAL PRODU 3,360.00 60,000 1,679.08 101-301-3200-6217 OTHER GENERAL SUPPLIES 25.00 1,500 1,475.00 101-301-3200-6353 REPAIRS & MAINT-EQUIPMENT 722.38 55,000 44,002.69 200-401-4440-6217 OTHER GENERAL SUPPLIES 50.79 2,000 1,747.19 200-401-4440-6226 STREET SIGN/SIGN REPAIR MA 120.00 5,000 4,605.00 200-401-4440-6353 REPAIRS & MAINT-EQUIPMENT 235.35 23,000 17,344.22 200-401-4440-6354 REPAIRS & MAINT-VEHICLES 70.64 5,000 3,391.29 200-401-4440-6356 UPKEEP OF GROUNDS 83.73 40,000 38,290.85 200-401-4445-6319 OTHER PROFESSIONAL FEES 950.00 10,000 4,945.00 200-401-4447-6216 CHEMICALs & CHEMICAL PRODU 129.99 0 129.99- Y 200-401-4447-6219 MEDICAL & FIRST AID 141.64 0 141.64- Y 213-210-2100-6217 OTHER GENERAL SUPPLIES 40.48 7,500 7,177.01 213-210-2100-6218 CLOTHING & BADGES 122.85 45,000 43,328.60 213-220-2200-6219 MEDICAL & FIRST AID 451.52 62,000 55,983.76 600-300-3300-6312 TESTING SERVICES 286.00 3,000 2,714.00 615-401-4103-6211 CLEANING SUPPLIES 195.64 3,600 2,981.18 615-401-4103-6217 OTHER GENERAL SUPPLIES 49.94 5,000 4,941.99 615-401-4103-6254 COST OF MERCHANDISE 1,003.22 28,000 10,317.63 615-401-4103-6350 REPAIRS & MAINT-BUILDING 300.00 5,000 2,761.30 705-600-6004-6340 INSURANCE WORKERS COMP 574.91 0 124,739.02- Y ** 2023-2024 YEAR TOTALS ** 82,268.10 ------------------------------------------------------------------------------------------------------------------------------------ VIII-01 2/16/2023 9:44 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 101 NON-DEPARTMENTAL 1,770.00 101-102 COUNCIL & MAYOR 825.00 101-107 CITY CLERK 564.20 101-140 FACILITY MANAGEMENT 2,056.71 101-160 I.T. 664.15 101-201 POLICE 67,443.62 101-301 PUBLIC WORKS STREETS 4,157.72 ------------------------------------------------------------------------------------- 101 TOTAL GENERAL 77,481.40 200-401 PARKS & RECREATION 1,782.14 ------------------------------------------------------------------------------------- 200 TOTAL PARKS 1,782.14 213-210 FIRE 163.33 213-220 AMBULANCE 451.52 ------------------------------------------------------------------------------------- 213 TOTAL FIRE & AMBULANCE 614.85 405-500 EDA/HRA 1,562.19 ------------------------------------------------------------------------------------- 405 TOTAL TIF 3 GUARDIAN ANGELS 1,562.19 600-300 PUBLIC WORKS 286.00 ------------------------------------------------------------------------------------- 600 TOTAL WATER 286.00 615-401 PARKS & RECREATION 1,548.80 ------------------------------------------------------------------------------------- 615 TOTAL ARENA 1,548.80 705-600 MISCELLANEOUS 574.91 ------------------------------------------------------------------------------------- 705 TOTAL INSURANCE FUND 574.91 ------------------------------------------------------------------------------------- ** TOTAL ** 83,850.29 NO ERRORS ** END OF REPORT ** VIII-01 2/16/2023 9:46 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 08659 EFT Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 105 ADMINISTRATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -53395 NINE EAGLES PROMOTIONS I-9780 101-105-1051-6201 OFFICE SUPPLI NAME TAGS FOR COUNCIL 000000 22.00 DEPARTMENT 105 ADMINISTRATION TOTAL: 22.00 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000823 REINDERS INC. I-3224132-00 101-140-1403-6217 OTHER GENERAL PD ICE MELT 000000 155.00 I-3224132-00 101-140-1404-6217 OTHER GENERAL CH ICE MELT 000000 155.50 I-3224132-00 101-140-1406-6217 OTHER GENERAL FD ICE MELT 000000 155.00 1 -002362 DALCO I-4043369 101-140-1404-6211 CLEANING SUPP C.H. JANITORIAL SUPPLIES 000000 249.40 1 -26725 W.W. GRAINGER, INC. I-9603170045 101-140-1404-6353 REPAIRS & MAI C.H. AHU BELTS 000000 71.82 I-9603433773 101-140-1404-6353 REPAIRS & MAI C.H. FILTERS 000000 160.92 I-9603433773 101-140-1401-6217 OTHER GENERAL F.C. GREASE 000000 61.35 DEPARTMENT 140 FACILITY MANAGEMENT TOTAL: 1,008.99 ------------------------------------------------------------------------------------------------------------------------------------ 1 -12690 DELL DIRECT SALES L.P. I-10651330760 101-160-1601-6217 OTHER GENERAL LAPTOP BAG 000000 25.19 DEPARTMENT 160 I.T. TOTAL: 25.19 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000689 LOGIS/LOCAL GOVERNMENT I-53142 101-201-2010-6313 DISPATCH CONT PD - APPL SUP 000000 3,338.00 1 -001487 ENTERPRISE FM TRUST I-FBN4672805 101-201-2010-6364 RENTAL-OTHER PD 19 FORD EDGE 2367V4 000000 442.97 I-FBN4672805 101-201-2010-6364 RENTAL-OTHER PD 22 CHEV EQUI 256D97 000000 409.04 I-FBN4672805 101-201-2010-6364 RENTAL-OTHER PD 22 CHEV EQUI 256D9D 000000 398.71 I-FBN4672805 101-201-2010-6364 RENTAL-OTHER PD 22 CHEV BLAZER 256D9Q 000000 520.24 I-FBN4672805 101-201-2010-6364 RENTAL-OTHER PD 22 CHEV BLAZER 256D9T 000000 541.29 I-FBN4672805 101-201-2010-6364 RENTAL-OTHER PD 22 CHEV EQUI 256NDB 000000 398.71 1 -002364 RYAN HAEDT I-3695197 101-201-2010-6203 SAFETY BOOTS HEADT - SAFETY BOOTS 000000 200.00 I-480079 101-201-2010-6323 CONFERENCE & HEADT - GAS FOR TRAINING 000000 46.34 1 -76135 AXON ENTERPRISE I-INUS135402 101-201-2010-6364 RENTAL-OTHER 2023 FLEET 2 SQUAD CAMERA'S 000000 20,124.00 DEPARTMENT 201 POLICE TOTAL: 26,419.30 ------------------------------------------------------------------------------------------------------------------------------------ VIII-01 2/16/2023 9:46 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 08659 EFT Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 230 BUILDING & INSPECTIONS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001354 JERRY BACKLUND I-3724 101-230-2301-6240 SMALL TOOLS & ICE CLEATS FOR PPE 000000 37.48 1 -002085 KLETSCHKA INSPECTIONS, I-JAN 2023 101-230-2301-6311 EXPERT & CONS JAN 23 ELECTRICAL INSPECTIONS 000000 3,164.00 DEPARTMENT 230 BUILDING & INSPECTIONS TOTAL: 3,201.48 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002017 HASTINGS GOLF COURSE I-01-31-2023 101-300-3100-6450 MISCELLANEOUS PW RETIREMENT PARTY 000000 158.55 1 -002217 SCHUETTE, BO I-114-85308240649813 101-300-3100-6203 SAFETY BOOTS SCHUETTE SAFETY BOOTS 000000 200.00 1 -002362 DALCO I-4042290 101-300-3100-6217 OTHER GENERAL P.W. PLUNGERS 000000 89.87 1 -53395 NINE EAGLES PROMOTIONS I-9886 101-300-3100-6218 CLOTHING & BA WORK CLOTHING 000000 242.92 1 -73168 SHERWIN-WILLIAMS I-5212-8 2023 101-300-3100-6353 REPAIRS & MAI P.W. INTERIOR WALL PAINT 000000 39.68 DEPARTMENT 300 PUBLIC WORKS TOTAL: 731.02 ------------------------------------------------------------------------------------------------------------------------------------ 1 -00355 ACE TRAILER SALES I-452102 101-301-3200-6353 REPAIRS & MAI GREASE SEALS 000000 39.60 DEPARTMENT 301 PUBLIC WORKS STREETS TOTAL: 39.60 ------------------------------------------------------------------------------------------------------------------------------------ 1 -12074 DAKOTA ELECTRIC ASSN I-1527043 - FEB 23 101-302-3201-6343 LIGHT & POWER ELECTRIC 000000 3,019.16 DEPARTMENT 302 PUBLIC WORKS STR. LIGHTS TOTAL: 3,019.16 ------------------------------------------------------------------------------------------------------------------------------------ FUND 101 GENERAL TOTAL: 34,466.74 VIII-01 2/16/2023 9:46 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 PACKET: 08659 EFT Payments VENDOR SET: 1 FUND : 200 PARKS DEPARTMENT: 401 PARKS & RECREATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001487 ENTERPRISE FM TRUST I-FBN4672805 200-401-4440-6364 RENTAL-OTHER PKS 22 FORD F-35 26C7PP 000000 753.40 I-FBN4672805 200-401-4440-6364 RENTAL-OTHER PKS 22 FORD F-35 26C7PQ 000000 753.40 1 -24760 GERLACH OUTDOOR POWER E I-245810 200-401-4440-6353 REPAIRS & MAI BEARING KIT FOR FERRIS MOWERS 000000 462.38 I-245861 200-401-4440-6353 REPAIRS & MAI BEARINGS FOR ZERO TURNS 000000 80.60 1 -29600 H & L MESABI I-11459 200-401-4440-6353 REPAIRS & MAI PLOW CUTTING EDGES 000000 2,057.00 DEPARTMENT 401 PARKS & RECREATION TOTAL: 4,106.78 ------------------------------------------------------------------------------------------------------------------------------------ FUND 200 PARKS TOTAL: 4,106.78 VIII-01 2/16/2023 9:46 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 PACKET: 08659 EFT Payments VENDOR SET: 1 FUND : 213 FIRE & AMBULANCE DEPARTMENT: 210 FIRE BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -000689 LOGIS/LOCAL GOVERNMENT I-53142 213-210-2100-6313 DISPATCH CONT FD - APPL SUP 000000 330.00 1 -001925 TROPHIES PLUS I-2766 213-210-2100-6218 CLOTHING & BA ACCOUNTABILITY TAGS 000000 250.00 DEPARTMENT 210 FIRE TOTAL: 580.00 ------------------------------------------------------------------------------------------------------------------------------------ 1 -08726 CENTURY COLLEGE I-00766172 213-220-2200-6323 CONFERENCE & 25 BLS PROVIDER CARDS 000000 162.50 1 -98312 ZOLL MEDICAL CORP I-3660282 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 567.43 I-3663277 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 838.80 DEPARTMENT 220 AMBULANCE TOTAL: 1,568.73 ------------------------------------------------------------------------------------------------------------------------------------ FUND 213 FIRE & AMBULANCE TOTAL: 2,148.73 VIII-01 2/16/2023 9:46 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 PACKET: 08659 EFT Payments VENDOR SET: 1 FUND : 221 POLICE RESERVE S.R. DEPARTMENT: 201 POLICE RESERVES BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001944 GUARDIAN SUPPLY LLC I-14582 221-201-2021-6218 CLOTHING & BA PATCH SEWING 000000 20.00 DEPARTMENT 201 POLICE RESERVES TOTAL: 20.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 221 POLICE RESERVE S.R. TOTAL: 20.00 VIII-01 2/16/2023 9:46 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 PACKET: 08659 EFT Payments VENDOR SET: 1 FUND : 482 2022 IMPROVEMENTS DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001657 DANNER INC. I-6 (FINAL) 482-300-3629-6311 EXPERT & CONS 2022-1 FINAL PAY EST #6 000000 141,682.40 PROJ: 92 -482-300 2022 IMPROVEMENTS 2022 IMPROVEMENTS DEPARTMENT 300 PUBLIC WORKS TOTAL: 141,682.40 ------------------------------------------------------------------------------------------------------------------------------------ FUND 482 2022 IMPROVEMENTS TOTAL: 141,682.40 VIII-01 2/16/2023 9:46 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 PACKET: 08659 EFT Payments VENDOR SET: 1 FUND : 483 2023 IMPROVEMENTS DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001107 MSA PROFESSIONAL SERVIC I-R09174064.0-3 483-300-3630-6311 EXPERT & CONS 2024 FIELD WORK-TOPO, CAD 000000 1,569.50 PROJ: 99 -483-300 2023 IMPROVEMENTS 2023 Improvements DEPARTMENT 300 PUBLIC WORKS TOTAL: 1,569.50 ------------------------------------------------------------------------------------------------------------------------------------ FUND 483 2023 IMPROVEMENTS TOTAL: 1,569.50 VIII-01 2/16/2023 9:46 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 PACKET: 08659 EFT Payments VENDOR SET: 1 FUND : 600 WATER DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001178 SAFE-FAST, INC. I-INV271961 600-300-3300-6218 CLOTHING & BA KIEFFER SWEATSHIRT 000000 60.95 1 -001487 ENTERPRISE FM TRUST I-FBN4672805 600-300-3300-6364 RENTAL-OTHER PW 22 FORD F-35 26C6D6 000000 668.06 1 -39225 NATALIE JUDGE I-JAN 23 600-300-3300-6217 OTHER GENERAL MISC SUPPLIES 000000 70.49 1 -73168 SHERWIN-WILLIAMS I-5108-8 600-300-3302-6216 CHEMICALS & C PAINT 000000 41.99 DEPARTMENT 300 PUBLIC WORKS TOTAL: 841.49 ------------------------------------------------------------------------------------------------------------------------------------ FUND 600 WATER TOTAL: 841.49 VIII-01 2/16/2023 9:46 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 PACKET: 08659 EFT Payments VENDOR SET: 1 FUND : 601 WASTEWATER DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001487 ENTERPRISE FM TRUST I-FBN4672805 601-300-3400-6364 RENTAL-OTHER PW 22 FORD F-35 26C79N 000000 676.08 DEPARTMENT 300 PUBLIC WORKS TOTAL: 676.08 ------------------------------------------------------------------------------------------------------------------------------------ FUND 601 WASTEWATER TOTAL: 676.08 VIII-01 2/16/2023 9:46 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10 PACKET: 08659 EFT Payments VENDOR SET: 1 FUND : 615 ARENA DEPARTMENT: 401 PARKS & RECREATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -000766 WATSON COMPANY I-131996 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 000000 704.95 1 -68006 R & R SPECIALTIES, INC. I-78191-IN 615-401-4103-6353 REPAIRS & MAI BLADE SHARPENING 000000 132.50 1 -75794 SYSCO, MINNESOTA I-447483381 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 000000 1,162.71 DEPARTMENT 401 PARKS & RECREATION TOTAL: 2,000.16 ------------------------------------------------------------------------------------------------------------------------------------ FUND 615 ARENA TOTAL: 2,000.16 REPORT GRAND TOTAL: 187,511.88 VIII-01 2/16/2023 9:46 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2022-2023 482-300-3629-6311 EXPERT & CONSULTANT 141,682.40 0 3,473,158.59- Y ** 2022-2023 YEAR TOTALS ** 141,682.40 2023-2024 101-105-1051-6201 OFFICE SUPPLIES 22.00 6,400 6,153.31 101-140-1401-6217 OTHER GENERAL SUPPLIES 61.35 2,000 1,618.37 101-140-1403-6217 OTHER GENERAL SUPPLIES 155.00 0 202.85- Y 101-140-1404-6211 CLEANING SUPPLIES 249.40 2,000 1,249.19 101-140-1404-6217 OTHER GENERAL SUPPLIES 155.50 2,200 2,044.50 101-140-1404-6353 REPAIRS & MAINT-EQUIPMENT 232.74 18,000 14,574.89 101-140-1406-6217 OTHER GENERAL SUPPLIES 155.00 0 155.00- Y 101-160-1601-6217 OTHER GENERAL SUPPLIES 25.19 1,000 333.10 101-201-2010-6203 SAFETY BOOTS 200.00 2,400 2,200.00 101-201-2010-6313 DISPATCH CONTRACT-COUNTY 3,338.00 436,165 279,208.38 101-201-2010-6323 CONFERENCE & SCHOOLS 46.34 20,830 16,613.66 101-201-2010-6364 RENTAL-OTHER EQUIPMENT-LEA 22,834.96 27,904 40,237.34- Y 101-230-2301-6240 SMALL TOOLS & EQUIPMENT 37.48 250 78.15- Y 101-230-2301-6311 EXPERT & CONSULTANT 3,164.00 22,500 19,336.00 101-300-3100-6203 SAFETY BOOTS 200.00 600 400.00 101-300-3100-6217 OTHER GENERAL SUPPLIES 89.87 0 89.87- Y 101-300-3100-6218 CLOTHING & BADGES 242.92 975 732.08 101-300-3100-6353 REPAIRS & MAINT-EQUIPMENT 39.68 1,000 844.69 101-300-3100-6450 MISCELLANEOUS 158.55 250 91.45 101-301-3200-6353 REPAIRS & MAINT-EQUIPMENT 39.60 55,000 44,002.69 101-302-3201-6343 LIGHT & POWER 3,019.16 231,800 211,978.89 200-401-4440-6353 REPAIRS & MAINT-EQUIPMENT 2,599.98 23,000 17,344.22 200-401-4440-6364 RENTAL-OTHER EQUIPMENT-LEA 1,506.80 6,500 3,486.40 213-210-2100-6218 CLOTHING & BADGES 250.00 45,000 43,328.60 213-210-2100-6313 DISPATCH CONTRACT-COUNTY 330.00 309,450 279,440.66 213-220-2200-6219 MEDICAL & FIRST AID 1,406.23 62,000 55,983.76 213-220-2200-6323 CONFERENCE & SCHOOLS 162.50 11,750 11,195.50 221-201-2021-6218 CLOTHING & BADGES 20.00 3,850 3,760.01 483-300-3630-6311 EXPERT & CONSULTANT 1,569.50 0 1,569.50- Y 600-300-3300-6217 OTHER GENERAL SUPPLIES 70.49 4,000 3,752.28 600-300-3300-6218 CLOTHING & BADGES 60.95 650 420.42 600-300-3300-6364 RENTAL-OTHER EQUIP-LEASES 668.06 0 1,336.12- Y 600-300-3302-6216 CHEMICALS & CHEMICAL PRODU 41.99 78,750 71,268.22 601-300-3400-6364 RENTAL-OTHER EQUIP-LEASES 676.08 0 1,352.16- Y 615-401-4103-6254 COST OF MERCHANDISE 1,867.66 28,000 10,317.63 615-401-4103-6353 REPAIRS & MAINT-EQUIPMENT 132.50 23,000 21,337.16 ** 2023-2024 YEAR TOTALS ** 45,829.48 ------------------------------------------------------------------------------------------------------------------------------------ VIII-01 2/16/2023 9:46 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 12 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 101-105 ADMINISTRATION 22.00 101-140 FACILITY MANAGEMENT 1,008.99 101-160 I.T. 25.19 101-201 POLICE 26,419.30 101-230 BUILDING & INSPECTIONS 3,201.48 101-300 PUBLIC WORKS 731.02 101-301 PUBLIC WORKS STREETS 39.60 101-302 PUBLIC WORKS STR. LIGHTS 3,019.16 ------------------------------------------------------------------------------------- 101 TOTAL GENERAL 34,466.74 200-401 PARKS & RECREATION 4,106.78 ------------------------------------------------------------------------------------- 200 TOTAL PARKS 4,106.78 213-210 FIRE 580.00 213-220 AMBULANCE 1,568.73 ------------------------------------------------------------------------------------- 213 TOTAL FIRE & AMBULANCE 2,148.73 221-201 POLICE RESERVES 20.00 ------------------------------------------------------------------------------------- 221 TOTAL POLICE RESERVE S.R. 20.00 482-300 PUBLIC WORKS 141,682.40 ------------------------------------------------------------------------------------- 482 TOTAL 2022 IMPROVEMENTS 141,682.40 483-300 PUBLIC WORKS 1,569.50 ------------------------------------------------------------------------------------- 483 TOTAL 2023 IMPROVEMENTS 1,569.50 600-300 PUBLIC WORKS 841.49 ------------------------------------------------------------------------------------- 600 TOTAL WATER 841.49 VIII-01 2/16/2023 9:46 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 601-300 PUBLIC WORKS 676.08 ------------------------------------------------------------------------------------- 601 TOTAL WASTEWATER 676.08 615-401 PARKS & RECREATION 2,000.16 ------------------------------------------------------------------------------------- 615 TOTAL ARENA 2,000.16 ------------------------------------------------------------------------------------- ** TOTAL ** 187,511.88 *** PROJECT TOTALS *** PROJECT LINE ITEM AMOUNT 92 2022 IMPROVEMENTS 482-300 2022 IMPROVEMENTS 141,682.40 ** PROJECT 92 TOTAL ** 141,682.40 99 2023 IMPROVEMENTS 483-300 2023 Improvements 1,569.50 ** PROJECT 99 TOTAL ** 1,569.50 NO ERRORS ** END OF REPORT ** VIII-01 2/16/2023 9:48 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 08660 Regular Payments VENDOR SET: 1 FUND : 407 HEDRA DEPARTMENT: 180 ECONOMIC DEVELOPMENT BANK: EDA BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -001056 STANTEC CONSULTING SERV I-2037532 407-180-1502-6311 EXPERT & CONS WOOD SEALING 000000 2,500.00 DEPARTMENT 180 ECONOMIC DEVELOPMENT TOTAL: 2,500.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 407 HEDRA TOTAL: 2,500.00 REPORT GRAND TOTAL: 2,500.00 VIII-01 2/16/2023 9:48 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2023-2024 407-180-1502-6311 EXPERT & CONSULTANT 2,500.00 60,000 57,500.00 ** 2023-2024 YEAR TOTALS ** 2,500.00 ------------------------------------------------------------------------------------------------------------------------------------ ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 407-180 ECONOMIC DEVELOPMENT 2,500.00 ------------------------------------------------------------------------------------- 407 TOTAL HEDRA 2,500.00 ------------------------------------------------------------------------------------- ** TOTAL ** 2,500.00 NO ERRORS ** END OF REPORT ** VIII-01 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Emily King, Deputy City Clerk Date: February 21, 2023 Item: One-Day Temporary Gambling Permit and Temporary On-Sale Liquor License for Hastings Family Service Council Action Requested: Approve the attached resolution allowing the one-day temporary gambling permit and one-day temporary liquor license for the Hastings Family Service. Background Information: Hastings Family Service submitted an application for a one-day temporary gambling permit and temporary liquor license to hold a fundraising raffle as a part of their Hastings Tastings Event on March 27, 2023. Financial Impact: The associated fee has been paid. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-02 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 02 - - 23 RESOLUTION APPROVING THE APPLICATION BY THE HASTINGS FAMILY SERVICE FOR A TEMPORARY ONE-DAY GAMBLING PERMIT AND TEMPORARY ONE-DAY LIQUOR LICENSE WHEREAS, the Hastings Family Service has presented an application to the City of Hastings for a one-day temporary gambling permit and one-day temporary liquor license on March 27, 2023 to be held at St Elizabeth Ann Seton Church, 2035 15th Street West, Hastings; and; WHEREAS, the Minnesota Alcohol and Gambling Enforcement Division requires a resolution be passed to approve this request; and WHEREAS, an application for a one-day temporary gambling permit and one-day temporary liquor license has been presented; WHEREAS, the required fee of $25.00 for each has been paid. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and City Clerk are authorized and directed to sign this resolution and forward to the appropriate agency, showing the approval of this application. ATTEST: ____________________________ Mary D. Fasbender, Mayor ____________________________ Kelly Murtaugh, City Clerk VIII-02 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Assistant City Administrator Kelly Murtaugh Date: February 21, 2023 Item: Approve First Reading of the Proposed Amendment to City Code Regarding Backgrounds Council Action Requested: Approve the first reading for the purposes of considering a proposed amendment to City Code Chapters 33 regarding backgrounds. Background information: Our current City Code designates the Police Department as the only entity that can conduct backgrounds. In 2021, the City of Hastings began using a third-party vendor to conduct background checks on its over 100 seasonal employees. Background investigations for regular employees were still conducted solely by the Police Department investigators. With only two investigators, these background investigations were only part of the already heavy workload. Recently, in coordination with the Police Department and Human Resources, it was decided to use the third-party vendor for the majority of backgrounds when hiring regular full- and part-time staff. Some positions continue to require the depth of background investigation that must be conducted by the Police Department. This decision reduced staff time in investigations and has shortened the background process, enabling the City to be more competitive in the hiring timeline when competing for highly sought- after candidates. Amending ordinance language to allow for a designee to conduct backgrounds in addition to the Police Department enhances efficiency and does not create any adverse impact to hiring. Financial Impact: N/A Committee Discussion: N/A Attachments: • Ordinance Amendment VIII-03 ORDINANCE NO. XXXX AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING HASTINGS CITY CODE CHAPTER 33 – CRIMINAL HISTORY BACKGROUND INVESTIGATIONS The City Council of the City of Hastings, Dakota County, Minnesota, does hereby ordain as follows: SECTION 1. AMENDMENT. The Code of the City of Hastings, County of Dakota, State of Minnesota, Chapter 33 Criminal History Background Investigations 33.01 General Provisions Criminal History Background Investigations. The Police Department or its designee is required to conduct criminal history background investigations on applicants for licenses and positions with the City as employees or volunteers. For employment positions, this section applied only to applicants who are finalists for all regular full or part-time, seasonal, or temporary status positions. Before the investigation is undertaken, the applicant must authorize the Police Department or its designee in writing to undertake the investigation and to release the information to the City Council, the City Administrator, and other appropriate City Staff to conduct and review the criminal history investigation. Except in the case of exceptions set forth in M.S. §364.09, as may be amended from time to time, if the City rejects an application for employment due partly or solely to the applicant’s prior conviction of a crime, the City will notify the applicant in writing of the following: A. the ground and reasons for denial; B. the applicant and grievance procedures set forth in M.S. §364.06, as may be amended from time to time; C. the earliest date the applicant may reapply for employment; and D. that all competent evidence of rehabilitation will be considered upon re-application. SECTION 2. EFFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage and publication according to law. Passed this ________ day of ___________, 2022. __________________________________ Mary Fasbender, Mayor Attest: ___________________________ Kelly Murtaugh, City Clerk Published in the Hastings Journal on __________________. VIII-03 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Paige Marschall Bigler, Recreation Program Specialist Date: February 21, 2023 Item: Accept a Donation from Dakota Electric Association Council Action Requested: Council is asked to accept a donation in the amount of $500.00, made to the Parks and Recreation Department and has designated that this donation be used for the 2023 Annual Safety Camp. Background Information: Dakota Electric Association has made this donation to be used towards the 2023 Annual Safety Camp. Financial Impact: Increase the Parks and Recreation donation account by $500.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-04 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 02 - - 23 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS, Dakota Electric Association has presented to the City Parks & Recreation Department a donation of $500.00 and has designated that this donation be used for the 2023 Annual Safety Camp; and WHEREAS, the City Council is appreciative of the donation and commends Dakota Electric Association for their civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for the 2023 Annual Safety Camp; and Adopted this 21st day of February, 2023 ______________________________ Mary D. Fasbender, Mayor ATTEST: ____________________________ Kelly Murtaugh, City Clerk VIII-04 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Paige Marschall Bigler, Recreation Program Specialist Date: February 21, 2023 Item: Accept a Donation from Country Financial Council Action Requested: Council is asked to accept a donation in the amount of $750.00, made to the Parks and Recreation Department and has designated that this donation be used for 2023 Summer Programming at Levee Park. Background Information: Country Financial has made this donation to be used towards 2023 Summer Programming at Levee Park. Financial Impact: Increase the Parks and Recreation donation account by $500.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-05 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 02 - - 23 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS, Country Financial has presented to the City Parks & Recreation Department a donation of $750.00 and has designated that this donation be used for 2023 Summer Programming at Levee Park; and WHEREAS, the City Council is appreciative of the donation and commends Country Financial for their civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for Summer Programming; and Adopted this 21st day of February, 2023 ______________________________ Mary D. Fasbender, Mayor ATTEST: ____________________________ Kelly Murtaugh, City Clerk VIII-05 City of Hastings  101 Fourth Street East  Hastings, MN 55033-1944  Phone: 651-480-2350  www.hastingsmn.gov City Council Memorandum To: Mayor Fasbender & City Council Members From: John Townsend, Fire Chief Date: February 15, 2023 Item: Accept Donation from Hastings Fire Department Relief Association Council Action Requested: Council is asked to accept a donation from the Hastings Fire Department Relief Association in the amount of $500.00 for Hastings firefighter health and wellness. Background Information: Hastings Fire Department Relief Association is donating $500.00. They are donating these funds to be utilized for firefighter health and wellness. The departments health and wellness include both physical and mental health programs. The City of Hastings is appreciative to the Hastings Fire Department Relief Association for their generous contribution. Financial Impact: N/A Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: None VIII-06 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 2- -23 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF DONATIONS TO THE HASTINGS FIRE DEPARTMENT WHEREAS, the Hastings Fire Department Relief Association made a $500.00 donation to be designated to the fire department; and WHEREAS, the City Council is appreciative of the donation and commends the Hastings Fire Department Relief Association for their civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; That the donation is accepted and acknowledged with gratitude; and Adopted this 20th day of February, 2023. ________________________________ Mary Fasbender, Mayor Attest: ____________________________ Kelly Murtaugh, City Clerk VIII-06 City Council Memorandum To: Mayor Fasbender & City Council Members From: John Caven – Assistant City Engineer Date: February 13, 2023 Item: Approve Plans and Authorize Advertisement for Bids – 2023 Mill & Overlay Program Council Action Requested: The council is requested to adopt the enclosed resolution approving the 2023 Mill & Overlay Program and authorize advertisement for bid. Background Information: A mill and overlay is a street maintenance technique that extends the life of a pavement by removing the top layer of pavement by milling off the surface. After the top layer is removed, a new layer of bituminous pavement is put back in its place. The ideal street to mill and overlay contains the following characteristics:  Age: 20-25 years old  Pavement Condition Index (PCI) Rating: 55-70 on a scale of 0-100, 100 being a brand new road in perfect condition.  Cross Section: 4” minimum pavement thickness  Surface: Cracks becoming wider and more abundant. Potholes becoming more prevalent. Surface may appear better than the actual road condition dictates. Annual maintenance costs begin to spike.  Base: Generally in good condition. The project proposes to mill the top 2” of pavement for 2.2 miles on Spiral Blvd from Enterprise Ave to CR91, Glacier Way from 31st St through first cul-de-sac, 13th St from Tierney Dr to General Sieben Dr, 14th St from west end to General Sieben Dr, O’Connell Dr from 14th St to 15th St, Sunset Dr from O’Connell Dr to west end, Tierney Dr from South Frontage Rd to General Sieben Dr, Unnamed Rd from Hwy 55 to South Frontage Rd, Valley Ln from Westview Dr through culd-de-sac, Carleton Ln from 15th St to Carleton Dr, and Hilltop Ln from Westview Dr to east end. The majority of the streets within the project were built in the mid to late 1990s, with the remaining built in the early 2000s. PCI ratings are within the targeted PCI rating or fall narrowly below the targeted range for a mill and overlay however they remain a good candidate for a mill and overlay since most of the dilapidation can be attributed to surface stripping and potholing. The base remains in decent condition. The project also includes replacing the adjacent sidewalk pedestrian ramps to include truncated domes to meet ADA standards, spot replacement of curb and gutter, spot replacement of rings and castings on catch basins and manholes, and spot replacement of problematic top box sections on gate valves. Centerline striping will be replaced consistent with the existing layout. The timeline for this project is to begin construction as early as May 8th and be wrapped up by no later than June 23rd. The entire process should take approximately 3-5 weeks. VIII-07 Financial Impact: Spiral Blvd is a State Aid Street. The City’s Municipal State Aid for Local Transportation account via MnDOT and not the general fund has a budget of $250,000. The remaining streets are residential non- State Aid streets and has a budget of $450,000. Project estimate is generally within project budgets. Attachments:  Project Map  Photos of Present Condition VIII-07 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. _ RESOLUTION APPROVING PLANS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR 2023 MILL & OVERLAY IMPROVEMENTS WHEREAS, the City contracts for a mill and overlay project as part of its pavement maintenance and preservation plan; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. Plans and specifications for the 2023 Mill & Overlay Program prepared by the Hastings City Engineer are hereby approved as presented, and; 2. The City Engineer shall prepare and cause to be inserted on the Quest Construction Data Network web site, and on the City of Hastings official web site an advertisement for bids for the construction of the approved 2023 Mill & Overlay Program in accordance with such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be opened at 10:00 AM, Thursday, March 23, 2023 using online bidding through QuestCDN.com, and that no bids will be considered unless accompanied by a bid bond for 5% of the amount of each bid. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 21ST DAY OF FEBRUARY, 2023. Ayes: Nays: Mary Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL VIII-07 15th St CSAH 42 Ge n e r a l S i e b e n D r CSAH 46 Hwy 55 Hw y 6 1 H w y 3 1 6 H w y 6 1 31st St Glacier Way Spiral Blvd C R 9 1 We s t v i e w D r Proposed 2023 Mill and Overlay Program Local Street Revised: December 30, 2022 Municipal State Aid Street 13th St: Tierney Dr to General Sieben Dr 14th St: West End to General Sieben Dr Carleton Ln: 15th St to Carleton Dr Glacier Way: 31st St through first Cul-de-sac Hilltop Ln: Westview Dr to East End O'Connell Dr: 14th St to 15th St Sunset Dr: West End to O'Connell Dr Tierney Dr: South Frontage Rd to General Sieben Dr Unnamed Rd: Hwy 55 to South Frontage Rd Valley Ln: Westview Dr through Cul-de-sac Spiral Blvd: Enterprise Ave to CR91 VIII-07 2023 Mill and Overlay Program Existing Condition Glacier Way – looking east from 31st St Spiral Blvd – looking east from 31st St O’Connell Dr – looking north from Sunset Dr Sunset Dr – looking west from O’Connell Dr 13th St – looking west from General Sieben Dr 14th St – looking east from midblock VIII-07 Tierney Dr – looking north from 14th St Tierney Dr – looking north from midblock cul-de-sac Hilltop Ln – looking east from Westview Dr Valley Ln – looking west from midblock Unnamed Rd – looking north from South Frontage Rd Carleton Ln – looking south from 15th St VIII-07 City Council Memorandum To: Mayor Fasbender & City Council Members From: John Caven – Assistant City Engineer Date: February 13, 2023 Item: Approve 2023 Pavement Management Projects in accordance with the South Metro Joint Powers Agreement Council Action Requested: The council is requested to approve the 2023 Traffic Marking Program, 2023 Crack Seal Program, 2023 Seal Coat Program in accordance with the South Metro Joint Powers Agreement. Background Information: Annually, the City of Burnsville administers a Joint Powers Agreement (JPA) for select pavement management projects. In 2022, 21 cities, counties, and townships, representing Dakota County and Scott County joined their seal coating, crack sealing, traffic marking, fog seal, and screening quantities in effort to a gain more favorable bid price. For the nominal cost of administering the agreement, Burnsville provided the representing cities, counties, and townships the preparation of bid documents, conducted bidding services, and made recommendations for award of contract. Represented cities, counties and townships were responsible for providing their individual estimation of quantities, project maps, coordination with the contractor on timing of the project, inspection of work, approval of quantities, and processes pay estimates. Engineering staff reviewed the five available pavement management projects and compared the specifications, timelines, and unit costs to see if our existing programs could be effectively rolled into the JPA. After careful study, it was determined the traffic marking program, crack seal program and seal coat program could successfully join the JPA without adversely compromising product quality and timing while benefiting from the lower unit costs. Consequently, by joining the JPA more faded traffic markings, for example, can be refreshed on an annual basis. The City has been a part of the JPA in since 2011. Traffic Marking Program The program consists of re-painting up to 8 miles of faded centerline, fog lines, directional arrows, symbols, crosswalks and stop bars with appropriate yellow or white paint. The mainline striping adheres to the adopted 2007 Traffic Marking Policy and 2017 Crosswalk Policy but adds those existing streets commonly striped that contain high traffic volumes, unique geometry, or close proximity to schools. Crack Seal Program The program consists of crack sealing up to 10 miles of streets and one parking lot. Cracks greater than or equal to a quarter inch will be routed and sealed. Seal Coat Program The program consists of chip sealing 1.8 miles of roadway over the 2022-1 Infrastructure Improvement project area. The striping will be restored back to its current pattern. VIII-08 Financial Impact: In 2023, a similar number of cities and counties (21) are anticipated in joining the JPA. Unit prices will likely increase 5-10% due to inflation. Maintaining participation in the JPA with its large bid quantities will help buffer the imminent rise in costs. The cost estimate for the Traffic Marking Program remains below the budget amount of $16,500. The cost estimate for the Crack Seal Program remains below the budget amount of $15,000. These two programs will be paid out of the Street Marking Budget and Upkeep to Grounds budget respectively. The Seal Coat Program estimates to be $78,000 paid by the 2022-1 Infrastructure Improvement project funds. Costs estimates include the 1.5% project administration fee paid to Burnsville for administering the bid process. Attachments: 2023 Traffic Marking Plan 2023 Crack Seal Plan 2023 Seal Coat Plan VIII-08 P L E A S A N T D R G E N E R A L S I E B E N D R 1 5 T H S T S O U T H V I E W D R C S A H 4 6 / 4 7 C S A H 4 6 /4 7 H W Y 5 5 1 5 T H S T H W Y 6 1 H W Y 6 1 2 N D S T 4 T H S T T Y L E R S T 1 S T S TCSAH 4 2 F E A T H E R S T O N E R D P I N E S T R A M S E Y S T O L I V E S T V I L L A G E T R R I D G E D R N O R T H 4 T H S T O ' C O N N E L L D R 4 T H S T 3 R D S T 1 8 T H S T LYNN WAY B A I L E Y S T S I B L E Y S T L A K E S T L O U I S L N 1 9 T H S T 2 1 S T S T H W Y 6 1 H W Y 3 1 6 H A S T I N G S C I V I C A R E N A 3 6 T H S T S O U T H F R O N T A G E R D 1 0 T H S T P L E A S A N T D R N O R T H F R O N T A G E R D P R A I R I E S T R I V E R S T CENTERLINE FOG LINES Ci t y o f H a s t i n g s 10 1 4 t h S t r e e t E a s t Ha s t i n g s , M N 5 5 0 3 3 CENTERLINE AFTER CHIP SEAL THROUGH JPA CENTERLINE AFTER SKIM PATCH BY OTHERS (SKIM PATCH TO BE COMPLETED IN JUNE OR JULY)CENTERLINE AFTER SANDBLASTING BY OTHERS (SANDBLASTED TO BE COMPLETED AS EARLY AS POSSIBLE)"HANDWORK" (IE. ARROWS, HATCHING)NOTES:1) $16,000 is maximum budget. Contact City prior to exceeding budget.2) Paint fog lines only as marked on plans.3) Timing Conflicts a) Chip Seal (JPA). Village Trail (CSAH 46-36th St)b) Hastings Civic Arena. Sandblast old striping by others. Timing: TBD c) North Frontage Rd. Skim patching by others. Timing: June/July 4) Crosswalks are to be painted 12" (parallel lines) or 2'x3' (blocks). Match existing size.5) Direct all questions to John Caven a) 651.480.2369 b) jcaven@hastings mn.gova) Order of Preference 1) Village Trail (CSAH 46 to 36th St)2) Hastings Civic Arena 3) 4th St (Prairie St to Hwy 61) and 15th St (General Sbn Dr to west end)4) General Sieben Dr 5) Crosswalks & Stop Bars 6) Long Lines 7) ArrowsVIII-08 H W Y 5 5 1 4 T H C T H W Y 5 5 1 5 T H S T GENERAL SIEBEN DR 11TH ST 1 3 T H S T WALNUT ST SPRING ST EDDY ST 4 T H S T HWY 61HWY 613RD S T 4 T H S T HWY 61 WEST ACCESS RD R I V E R S T FOREST ST 1 2 T H S TEDDY ST P R A I R I E S T ASHLAND ST 1 5 T H S T S T E E P L E L N F E A T H E R S T O N E R D PLEASANT DR SETONCTSOUTH F R O N T A G E R D (W A L M A R T ) PLEASANT DR Ci t y o f H a s t i n g s 10 1 4 t h S t r e e t E a s t Ha s t i n g s , M N 5 5 0 3 3 AR E A 1 T Y P : 1 S T T I M E C R A C K S E A L . S E A L C O A T N O T A P P L I E D . AR E A 2 T Y P : 2 N D T I M E C R A C K S E A L . S O M E N E W C R A C K S . AR E A 3 T Y P : 2 N D T I M E C R A C K S E A L . S O M E N E W C R A C K S . AR E A 4 T Y P : 2 N D / 3 R D T I M E C R A C K S E A L . M O S T L Y C L E A N & S E A L . 1) $ 1 4 , 7 0 0 i s m a x i m u m b u d g e t . N o p a y m e n t w i l l b e m a d e f o r c r a c k s e a l a p p l i e d o v e r t h i s b u d g e t a m o u n t . 2) T h e e n t i r e A r e a 1 m u s t b e c r a c k s e a l e d b e f o r e p r o c e e d i n g t o A r e a 2 . A r e a 2 b e f o r e A r e a 3 , e t c . 3) I f b u d g e t r u n s o u t i n t h e m i d d l e o f a n A r e a p l e a s e d o c u m e n t l o c a t i o n a n d i n f o r m t h e C i t y . No t e s : 4) C o n t r a c t o r m a y s t a r t a n y w h e r e w i t h i n a g i v e n A r e a . M N D O T 3 7 2 5 . 6) A n y q u e s t i o n s p l e a s e c a l l J o h n C a v e n , C i t y o f H a s t i n g s 6 5 1 . 4 8 0 . 2 3 6 9 . 5) R o u t & S e a l n e w c r a c k s . I f s e a l e d i n p a s t , t h e n c l e a n & s e a l i s a c c e p t a b l e . AR E A 5 T Y P : 2 N D / 3 R D T I M E C R A C K S E A L . M O S T L Y C L E A N & S E A L . VIII-08 G R E T E N C T G R E T E N C T C I R C L E M E L V I L L E W I L L I A M S D R C D S 3 6 T H S T 36TH ST R I V E R W O O D D R C E N T U R Y D R C E N T U R Y D R C S A H 4 6 GENERAL SIEBEN DR PLEASANT DR N O R T H R I D G E D R S T O N E G A T E C T 1 8 T H S T V I L L A G E T R HWY 61 W O O D L A N D D R Ci t y o f H a s t i n g s 10 1 4 t h S t r e e t E a s t Ha s t i n g s , M N 5 5 0 3 3 No t e s : 1) $ 1 4 , 7 0 0 i s m a x i m u m b u d g e t . N o p a y m e n t w i l l b e m a d e f o r c r a c k s e a l a p p l i e d o v e r t h i s b u d g e t a m o u n t . 2) T h e e n t i r e A r e a 1 m u s t b e c r a c k s e a l e d b e f o r e p r o c e e d i n g t o A r e a 2 . A r e a 2 b e f o r e A r e a 3 , e t c . 3) I f b u d g e t r u n s o u t i n t h e m i d d l e o f a n A r e a p l e a s e d o c u m e n t l o c a t i o n a n d i n f o r m t h e C i t y . 4) C o n t r a c t o r m a y s t a r t a n y w h e r e w i t h i n a g i v e n A r e a . M N D O T 3 7 2 5 . 6) A n y q u e s t i o n s p l e a s e c a l l J o h n C a v e n , C i t y o f H a s t i n g s 6 5 1 . 4 8 0 . 2 3 6 9 . 5) R o u t & S e a l n e w c r a c k s . I f s e a l e d i n p a s t , t h e n c l e a n & s e a l i s a c c e p t a b l e . AR E A 1 T Y P : 1 S T T I M E C R A C K S E A L . S E A L C O A T N O T A P P L I E D . AR E A 2 T Y P : 2 N D T I M E C R A C K S E A L . S O M E N E W C R A C K S . AR E A 3 T Y P : 2 N D T I M E C R A C K S E A L . S O M E N E W C R A C K S . AR E A 4 T Y P : 2 N D / 3 R D T I M E C R A C K S E A L . M O S T L Y C L E A N & S E A L . AR E A 5 T Y P : 2 N D / 3 R D T I M E C R A C K S E A L . M O S T L Y C L E A N & S E A L . VIII-08 B R I D G E T O E D G E O F P A V 'T B R I D G E T O E D G E O F P A V 'T 4 T H S T L A K E W A Y 3 R D S T L A K E S T VOYAGEUR PARK YUKONCIR W R U S H M O R E R D A Y LIGHTBOURN CTCIR E N T E R P R I S E A V E LIGHTBOURN CT 3 1 S T S T M E G A N D R S P I R A L B L V D L A K E3RD S TLA H W Y 6 1 4 T H S T H W Y 6 1 1 5 T H S T R A M S E Y S T T Y L E R S T O L D M I L L C T P U B L I C W O R K S P A R K I N G L O T S I B L E Y S T T Y L E R S T R A M S E Y S T 3 R D S T S I B L E Y S T 1 0 T H S T 1 8 T H S T Ci t y o f H a s t i n g s 10 1 4 t h S t r e e t E a s t Ha s t i n g s , M N 5 5 0 3 3 No t e s : 1) $ 1 4 , 7 0 0 i s m a x i m u m b u d g e t . N o p a y m e n t w i l l b e m a d e f o r c r a c k s e a l a p p l i e d o v e r t h i s b u d g e t a m o u n t . 2) T h e e n t i r e A r e a 1 m u s t b e c r a c k s e a l e d b e f o r e p r o c e e d i n g t o A r e a 2 . A r e a 2 b e f o r e A r e a 3 , e t c . 3) I f b u d g e t r u n s o u t i n t h e m i d d l e o f a n A r e a p l e a s e d o c u m e n t l o c a t i o n a n d i n f o r m t h e C i t y . 4) C o n t r a c t o r m a y s t a r t a n y w h e r e w i t h i n a g i v e n A r e a . M N D O T 3 7 2 5 . 6) A n y q u e s t i o n s p l e a s e c a l l J o h n C a v e n , C i t y o f H a s t i n g s 6 5 1 . 4 8 0 . 2 3 6 9 . 5) R o u t & S e a l n e w c r a c k s . I f s e a l e d i n p a s t , t h e n c l e a n & s e a l i s a c c e p t a b l e . AR E A 1 T Y P : 1 S T T I M E C R A C K S E A L . S E A L C O A T N O T A P P L I E D . AR E A 2 T Y P : 2 N D T I M E C R A C K S E A L . S O M E N E W C R A C K S . AR E A 3 T Y P : 2 N D T I M E C R A C K S E A L . S O M E N E W C R A C K S . AR E A 4 T Y P : 2 N D / 3 R D T I M E C R A C K S E A L . M O S T L Y C L E A N & S E A L . AR E A 5 T Y P : 2 N D / 3 R D T I M E C R A C K S E A L . M O S T L Y C L E A N & S E A L . VIII-08 5th St: State St through cul-de-sac 11th St: Ramsey St to Tyler St 13th St: Westview Dr to east end Ash St: 2nd St to 5th St Hillside St: Westview Dr to 13th St Lilac Ct: 13th St through cul-de-sacPark Ct: Park Ln through cul-de-sacPark Ln: Bahls Dr to 14th StRegency Ct: Riverwood Dr through cul-de-sacRiverwood Ct: Riverwood Dr through cul-de-sac 2023 Seal Coat Program 15TH ST µ C S A H 4 6 WE S T V I E W D R HW Y 6 1 HWY 55 11TH ST R I V E R W O O D D R 5TH ST PA R K L N Riverwood Dr: CSAH 46 to Woodland DrSherman Way: Village Tr to Riverwood DrTeal Ct: Teal Way through cul-de-sacTeal Way: Village Tr to Riverwood DrUnion Ct: Village Tr through cul-de-sac Villa Ct: Village Tr through cul-de-sacVillage Tr: CSAH 46 to 36th St Western Ct: Village Tr through cul-de-sac Westpointe Dr: Fallbrooke Dr to pavement change Winter Ct: Village Tr through cul-de-sac GE N E R A L S I E B E N D R VIII-08 City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director/City Engineer Date: February 9, 2022 Item: Approve Final Payment – 2022 Neighborhood Infrastructure Improvements COUNCIL ACTION REQUESTED Council is requested to adopt the attached resolution approving final payment to Danner Inc. on City Project 2022-1, the 2022 Neighborhood Infrastructure Improvements. BACKGROUND INFORMATION All project work was completed in the fall, including punch list items per the Contract Documents. The 1-Year Warranty Period will extend to November 8, 2023. FINANCIAL IMPACT There were no change orders on the project and the original contract amount was $3,376,500.17. The final total construction cost for the project was $3,366,742.83, which is approximately 0.3% under the contract amount. The project in general was delivered within the original budgeted amount for 2022. STAFF RECOMMENDATION Staff is recommending that the City Council adopt the attached resolution approving final payment for the project. ATTACHMENTS ➢ Resolution accepting work and ordering final payment for Project 2022-1, the 2022 Neighborhood Infrastructure Improvements. VIII-09 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR PROJECT 2022-1, THE 2022 NEIGHBORHOOD INFRASTRUCTURE IMPROVEMENTS WHEREAS, pursuant to a written contract signed with the City of Hastings on April 20, 2022, Danner Inc. has satisfactorily completed City Project 2022-1, the 2022 Neighborhood Infrastructure Improvements. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk and Mayor are hereby directed to issue a proper order for the final payment of $141,682.40 on the above said project for such contracts, taking the contractor receipt in full. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 21st DAY OF FEBRUARY, 2023. Ayes: Nays: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL VIII-09 VIII-09 VIII-09 VIII-09 VIII-09 VIII-09 VIII-09 VIII-09 VIII-09 VIII-09 VIII-09 VIII-09 VIII-09 VIII-09 VIII-09 VIII-09 VIII-09 VIII-09 VIII-09 VIII-09 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: City Administrator Dan Wietecha Date: February 21, 2023 Item: Appoint Arts & Culture Commissioners Council Action Requested: The City Council is asked to approve the appointments of the following to the Arts & Culture Commission: Barb Hollenbeck Steven Read Deirdre McGill, student Joe Becker Jeannie Tribe Sherry Humphrey Ryan McCoy Kirk Skeba Background information: Prior Arts Task Force members who met eligibility requirements were recommended for commission appointments without interview. Candidates for the Arts & Culture Commission were interviewed February 8, 2023 by an interview panel which included Councilmember Tina Folch, former Arts Task Force Chair Barb Hollenbeck, City Administrator Dan Wietecha, and Assistant City Administrator Kelly Murtaugh. Since the Commission is new, initial commissioner appointments are to be set at either one- or two- year terms. The interview panel recommended Hollenbeck, Read, Skeba, and McGinn for one-year terms. Becker, Tribe, Humphrey, and McCoy were recommended for two-year terms. The recommendations from the interview panel provide experience with and understanding of the broad spectrum of arts and culture to help carry out the goals of the Commission. Financial Impact: N/A Committee Discussion: N/A Attachments: N/A VIII-10 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Chris Jenkins, Parks & Recreation Director Date: February 21, 2023 Item: ENTRF Agreement – Lake Rebecca Project Council Action Requested: Approve the attached ENTRF Agreement to fund the Lake Rebecca Restoration Project for $1,000,000.00. Background Information: Lake Rebecca Park and the surrounding areas are in need of ecological help to enhance habitat and help enhance the passive recreation areas. To that end, the City applied for an LCCMR grant to complete this effort, and we have been awarded a $1m grant for that purpose. Along with applying for the grant, the City also negotiated a land donation of a 14.13-acre parcel of land previously owned by Flint Hills Resources to include into this restoration project. The grant award allocates $100,000.00 for Project Management Services, $100,000.00 for planning and engineering purposes and $800,000.00 for the work product, and all work must be completed by June 2025. Once fully executed, staff will begin the processes to engage with consultants and stakeholders to develop the planning and bidding documents, and kick this project off. Staff recommend approving this grant agreement, which has been reviewed and approved by the City Attorney. Financial Impact: $1,000,000.00 in positive grant funding to support planning and work product. Advisory Commission Discussion: None Council Committee Discussion: None Attachments: ▪ Grant Agreement and Attachments VIII-11 STATE OF MINNESOTA GRANT CONTRACT AGREEMENT Environment and Natural Resources Trust Fund This grant contract agreement is between the State of Minnesota, acting through its Commissioner of Natural Resources ("State") and City of Hastings, Parks & Recreation, 920 10th Street West, Hastings, MN, 55033 ("Grantee"). Recitals 1. Under Minn. Stat. §84.026 the Department of Natural Resources is empowered to enter into grant agreements. 2. Under M.L. 2022, Chp. 94, Sec. 2, Subd. 08d, Hastings Lake Rebecca Park Area, $1,000,000 is from the trust fund to the commissioner of natural resources for an agreement with the city of Hastings to develop an ecological-based master plan for Lake Rebecca Park and to enhance habitat quality and construct passive recreational facilities consistent with the master plan. No funds for implementation may be spent until the master plan is complete. 3. The State awards to the Grantee for the purpose of conducting the program entitled Hastings Lake Rebecca Park Area in the manner described in the Grantee's approved Work Plan. 4. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract agreement and Minn. Stat. Ch. 116P. Pursuant to Minn.Stat. §16B.98, Subd.1, the Grantee agrees to minimize administrative costs as a condition of this grant contract agreement. Grant Contract Agreement 1 Term of Grant Contract Agreement 1.1 Effective date: September 6, 2022 Per Minnesota Statutes Section 16B.98, subdivision 7, no payments will be made to the Grantee until this grant contract agreement is fully executed 1.2 Expiration Date: June 30, 2025 The appropriation is available until June 30, 2025 by which time the project must be completed and final products delivered. For acquisition of real property, the appropriation is available for an additional fiscal year if a binding contract for acquisition of the real property is entered into before the expiration date of the appropriation. If a project receives a federal award, the period of the appropriation is extended to equal the federal award period to a maximum trust fund appropriation length of six years. 1.3 Survival of Terms The following clauses survive the expiration or cancellation of this grant contract agreement: 10 Liability; 11 State Audits; 12 Government Data Practices and Intellectual Property; 15 Acknowledgment and Endorsement; 16 Governing Law, Jurisdiction, and Venue; 18 Data Disclosure; 23 Monitoring; and 26 Program Requirements. 1.4 Incur Expenses Notwithstanding Minnesota Statutes, section 16A.41, expenditures made on or after September 6, 2022, or the date the Work Plan is approved, whichever is later, are eligible for reimbursement unless otherwise provided in M.L. 2022, Chapter 94. 2 Grantee’s Duties The Grantee, who is not a state employee, will: 2.1 See Attachment A, approved work plan, which is incorporated and made a part of this agreement. If applicable, the Grantee shall provide the State’s Authorized Representative a copy of the revised work plan and the corresponding ENRTF approval letter within one week of any ENRTF approved changes to the work plan. 2.2 The Grantee will comply with required grants management policies and procedures set forth through Minn. Stat. §16B.97, subd 4 (a)(1), Minn. Stat. Ch.116P, and M.L. 2022, Chapter 94. 2.3 The Grantee agrees to complete the program in accordance with the approved budget to the extent practicable and within the program period specified in the grant contract agreement. Any material change in the grant contract agreement shall require an amendment by the State (see Section 8.2). 2.4 The Grantee shall be responsible for the administration, supervision, management, record keeping and program oversight required for the work performed under this agreement. VIII-11 2 2.5 The Grantee is responsible for maintaining an adequate conflict of interest policy. Throughout the term of this agreement, the Grantee shall monitor and report any actual, potential, or perceived conflicts of interest to the State's Authorized Representative. 3 Time The Grantee must comply with all the time requirements described in this grant contract agreement. 4 Consideration and Payment Consideration for all services performed by Grantee pursuant to this grant contract agreement shall be paid by the State as follows: 4.1 Consideration. 4.1.1 Compensation Compensation in an amount not to exceed $1,000,000 based on the following computation: See Attachment A for project budget. 4.1.2 Matching requirements Grantee certifies that the following matching requirement for the grant will be met by GRANTEE. The total project cost is $1,000,000. Grantee agrees to match at least $0 of this project cost. 4.1.3 Total Obligation The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract agreement will not exceed One Million Dollars and No Cents dollars. 4.1.4 Funds made available pursuant to this Agreement shall be used only for expenses incurred in performing and accomplishing the purposes and activities specified herein. Notwithstanding all other provisions of this Agreement, it is understood that any reduction or termination of funds allocated to the State may result in a like reduction to the Grantee. 4.2 Payment 4.2.1 Payment The State shall disburse funds to the Grantee pursuant to this agreement on a reimbursement basis. The Grantee shall submit payment requests with required expenditure documentation, as defined in the current Reimbursement Manual, to the State for review and approval. The Grantee shall submit payment requests on a regular basis (i.e. quarterly). If necessary, advance payments on grants shall be negotiated between the State and Grantee on a case by case basis. In order to make advance payments, the Grantee must prepare and submit a written justification to the State for approval that details the specific need to utilize advance payments. A copy of the signed justification must be maintained in the grant file. All advance payments on grants over $50,000 must be reconciled within 12 months of issuance or within 60 days of the end of the grant period. 4.2.2 Retainage The final reimbursement will be paid out when the State determines that the Grantee has satisfactorily fulfilled all the terms of this agreement, unless otherwise excluded by the State in writing. 5 Use of Funds 5.1 The Grantee shall use the proceeds of this agreement only for the eligible direct expenditures of the program as described in the approved work plan. 5.2 The Grantee may provide portions of the proceeds of this agreement to the State. Work done by the State must be so specified in the approved work plan. A letter shall be submitted to the State’s Authorized Representative and include: work to be accomplished; the specific area of the work plan authorizing the work; the portion of the proceeds to be used by the State; and the name, title, address, phone number and e-mail address for the State’s staff member assigned to accomplish the work. The State will have the opportunity to review the letter and approve the work prior to accepting the funds. The Grantee’s proceeds available under clause 4, Consideration and Payment, of this agreement shall be reduced by the amount provided for State use. In return, the State agrees to report back to the Grantee as to how appropriation funds were spent once the work is completed. 6 Conditions of Payment VIII-11 3 All services provided by the Grantee under this grant contract agreement must be performed to the State’s satisfaction, as determined at the sole discretion of the State’s Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. The Grantee will be bound to the most recent Reimbursement Manual, as provided by the State each state fiscal year. 7 Authorized Representative The State's Authorized Representative is Katherine Sherman-Hoehn, Grants Manager, (651) 259-5533, katherine.sherman-hoehn@state.mn.us, or his/her successor, and has the responsibility to monitor the Grantee’s performance and the authority to accept the services provided under this grant contract agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee’s Authorized Representative is Chris Jenkins, 920 10th Street West, Hastings, MN, 55033, cjenkins@hastingsmn.gov, or his/her successor. If the Grantee’s Authorized Representative changes at any time during this grant contract agreement, the Grantee must immediately notify the State. 8 Assignment Amendments, Waiver, and Grant Contract Agreement Complete 8.1 Assignment The Grantee shall neither assign nor transfer any rights or obligations under this grant contract agreement without the prior written consent of the State, approved by the same parties who executed and approved this grant contract agreement, or their successors in office. 8.2 Amendments Any amendments to this grant contract agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract agreement, or their successors in office. 8.3 Waiver If the State fails to enforce any provision of this grant contract agreement, that failure does not waive the provision or the State’s right to enforce it. 8.4 Grant Contract Agreement Complete This grant contract agreement contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract agreement, whether written or oral, may be used to bind either party. 9 Subcontractors, Contracting, and Bidding Requirements 9.1 The Grantee agrees that if it subcontracts any portion of this project to another entity, the agreement with the subcontractor will contain all applicable provisions of the agreement with the State. The Grantee will refer to the Subcontractors section in the current Reimbursement Manual, as provided by the State. 9.2 Per Minn. Stat. §471.345, grantees that are Municipalities as defined in Subd. 1 must follow the law. 9.2.1 The Grantee must maintain support documentation of the purchasing and/or bidding process utilized to contract services in their financial records, including support documentation justifying a single/sole source bid, if applicable. 9.2.2 For projects that include construction work of $25,000 or more, prevailing wage rules apply per Minnesota Statue 177.41 through 177.44. Consequently, the bid request must state the project is subject to prevailing wage. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. A prevailing wage form should accompany these bid submittals. 9.2.3 The grantee must not contract with vendors who are suspended or debarred in MN: Link to Suspend/Debarred Vendor Report (http://www.mmd.admin.state.mn.us/debarredreport.asp) 9.3 Nongovernmental Organizations Must follow the below requirements or submit a copy of their organization’s contracting policies via Attachment B for review and possible approval by the State’s Authorized Representative. If the thresholds change during the life of the grant, the Grantee must follow the most current Reimbursement Manual VIII-11 4 guidelines. 9.3.1 Any services and/or materials that are expected to cost $100,000 or more must undergo formal public notice and solicitation process. 9.3.2 Any services and/or materials that are expected to cost between $25,000 and $99,999 must be based on three (3) verbal quotes or bids. 9.3.3 Any services and/or materials that are expected to cost between $10,000 and $24,999 must be competitively based on a minimum of two (2) verbal quotes or bids or awarded to a targeted vendor. 9.3.4 The grantee must take all necessary affirmative steps to assure that targeted vendors from businesses with active certifications through these entities are used when possible: • State Department of Administration's Certified Targeted Group, Economically Disadvantaged and Veteran-Owned Vendor List • Metropolitan Council’s Targeted Vendor list: Minnesota Unified Certification Program • Small Business Certification Program through Hennepin County, Ramsey County, and City of St. Paul: Central Certification Program 9.3.5 The Grantee must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. See Attachment C: Conflict of Interest Disclosure 9.3.6 The Grantee must maintain support documentation of the purchasing and/or bidding process utilized to contract services in their financial records, including support documentation justifying a single/sole source bid, if applicable. 9.3.7 Notwithstanding 1- 3 above, the State may waive bidding process requirements when it is determined there is only one legitimate or practical source for such materials or services and that grantee has established a fair and reasonable price. 9.3.8 For projects that include construction work of $25,000 or more, prevailing wage rules apply per Minn. Stat. §177.41 through 177.44. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. A prevailing wage form should accompany these bid submittals. 9.3.9 The grantee must not contract with vendors who are suspended or debarred in MN: Link to Suspend/Debarred Vendor Report (http://www.mmd.admin.state.mn.us/debarredreport.asp) 10 Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney’s fees incurred by the State, arising from the performance of this grant contract agreement by the Grantee or the Grantee’s agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract agreement. 11 State Audits Under Minn. Stat. §16B.98, Subd.8, the Grantee’s books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant contract agreement or transaction are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. 12 Government Data Practices and Intellectual Property Rights 12.1 Government Data Practices The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract agreement. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee’s response to the request shall comply with applicable law 12.2 Intellectual Property Rights (if applicable) The Grantee will comply with Minnesota Statutes, Chapter 116P.10. VIII-11 5 13 Criminal Background Checks A recipient of an appropriation that is receiving funding to conduct children's services, as defined in Minnesota Statutes, section 299C.61, subdivision 7, must certify to the Legislative-Citizen Commission on Minnesota Resources, as part of the required work plan, that it performs criminal background checks for background check crimes, as defined in Minnesota Statutes, section 299C.61, subdivision 2, on all employees, contractors, and volunteers that have or may have access to a child to whom the recipient provides children's services using the appropriation. 14 Workers Compensation The Grantee certifies that it is in compliance with Minn. Stat. §176.181, Subd. 2, pertaining to workers’ compensation insurance coverage. The Grantee’s employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers’ Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State’s obligation or responsibility. 15 Acknowledgment and Endorsement 15.1 Acknowledgment The Grantee must acknowledge financial support from the Minnesota Environment and Natural Resources Trust Fund in project publications, signage and other public communication and outreach related to work completed using the appropriation. Acknowledgment may occur, as appropriate, through use of the fund logo or inclusion of language attributing support from the trust fund. 15.2 Endorsement The Grantee must not claim that the State endorses its products or services. 16 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this grant contract agreement. Venue for all legal proceedings out of this grant contract agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 17 Termination The State may immediately terminate this grant contract agreement with or without cause, upon 30 days’ written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 18 Data Disclosure Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 19 Use of Funds as Match to Other Grants or Programs The Grantee must inform the State’s Authorized Representative whenever the grant funds will be used as match or for reimbursement for any other grant or program. a. The Grantee must inform the State’s Authorized Representative or their grant specialist of the following information: grant program, grant name, the amount of grant or match funds to be used, location where funds were or will be used, activity the funds will support, and current landowner (if applicable). a. The Grantee must also inform the State’s Authorized Representative before work begins if the new grant or program will add any encumbrances to state land where grant or match funds will be spent. 20 American Disabilities Act The Grantee must comply with the 2010 American Disabilities Act Standards for Accessible Design. 21 Non-Discrimination Requirements VIII-11 6 No person in the United States must, on the ground of race, color, national origin, handicap, age, religion, or sex, be excluded from participation in, be denied the benefits of, or be subject to discrimination under, any program or activity receiving Federal financial assistance. Including but not limited to: a. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.) and DOC implementing regulations published at 15 C.F.R. Part 8 prohibiting discrimination on the grounds of race, color, or national origin under programs or activities receiving Federal financial assistance; Title IX of the Education Amendments of 1972 (20 U.S.C. § 1681 et seq.) prohibiting discrimination on the basis of sex under Federally assisted education programs or activities; b. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), and DOC implementing regulations published at 15 C.F.R. Part 8b prohibiting discrimination on the basis of handicap under any program or activity receiving or benefiting from Federal assistance. c. The Age Discrimination Act of 1975, as amended (42 U.S.C. § 6101 et seq.), and DOC implementing regulations published at 15 C.F.R. Part 20 prohibiting discrimination on the basis of age in programs or activities receiving Federal financial assistance; d. Title II of the Americans with Disabilities Act (ADA) of 1990 which prohibits discrimination against qualified individuals with disabilities in services, programs, and activities of public entities. e. Any other applicable non-discrimination law(s). 22 Reporting Requirements The Grantee is bound to reporting requirements in Minn. Stat. §116P, M.L. 2022, Chapter 94, Attachment A, as well as Attachments D and E (if applicable). 23 Monitoring The State shall be allowed at any time to conduct periodic site visits and inspections to ensure work progress in accordance with this grant contract agreement, including a final inspection upon program completion. At least one monitoring visit per grant period on all state grants of over $50,000 will be conducted and at least annual monitoring visits on grants of over $250,000. Following closure of the program, the State’s authorized representatives shall be allowed to conduct post- completion inspections of the site to ensure that the site is being properly operated and maintained and that no conversion of use has occurred. 24 Invasive Species Prevention Grantees must follow Minnesota DNR’s Operational Order 113, which requires preventing or limiting the introduction, establishment and spread of invasive species during activities on public waters and DNR- administered lands. This applies to all activities performed on all lands under this grant contract agreement and is not limited to lands under DNR control or public waters. Duties are listed under Sections II and III (p. 5-8) of Operational Order 113 which may be found here: Link to Operational Order 113 (http://files.dnr.state.mn.us/assistance/grants/habitat/heritage/oporder_113.pdf) 25 Pollinator Best Management Practices Habitat restorations and enhancements conducted on DNR lands and prairie restorations on state lands or on any lands using state funds are subject to pollinator best management practices and habitat restoration guidelines pursuant to Minnesota Statutes, section 84.973. Practices and guidelines ensure an appropriate diversity of native species to provide habitat for pollinators through the growing season. Current specific practices and guidelines to be followed for contract and grant work can be found here: Link to Specific Pollinator Best Management Practices for DNR Grants and Contracts (http://files.dnr.state.mn.us/natural_resources/npc/bmp_contract_language.pdf). 26 Program Requirements The grantee must comply with the most current versions of Attachments C, D, and E as attached and incorporated into this grant contract agreement. Attachments X A. Current Work Plan with ENRTF Approval Letter VIII-11 7 B. Non-governmental Organization Subcontracting (if applicable) X C. Conflict of Interest Disclosure X D. Reimbursement Manual E. Land Acquisition Reporting Procedures (if applicable) VIII-11 8 1. STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat. 16A.15. Signed: Date: SWIFT Contract/PO No(s). 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title: Date: By: Title: Date: 3. STATE AGENCY By: (with delegated authority) Title: Date: Distribution: Agency Grantee State’s Authorized Representative VIII-11 1 Environment and Natural Resources Trust Fund M.L. 2022 Work Plan and Reporting General Information Date: February 6, 2023 ID Number: 2022-065 Staff Lead: Mike Campana Project Title: Hastings Lake Rebecca Park Area Project Budget: $1,000,000 Project Manager Information Name: Chris Jenkins Organization: City of Hastings - Parks & Recreation Office Telephone: (651) 480-6176 Email: cjenkins@hastingsmn.gov Web Address: www.hastingsmn.gov Project Reporting Reporting Status: Update Revisions Needed & Amendment Approved Date of Last Action: February 6, 2023 Next Due Date: March 1, 2023 Reporting Schedule: March 1 / September 1 of each year. Project Completion: June 30, 2025 Legal Information Legal Citation: M.L. 2022, Chp. 94, Sec. 2, Subd. 08d Appropriation Language: $1,000,000 the second year is from the trust fund to the commissioner of natural resources for an agreement with the city of Hastings to develop an ecological-based master plan for Lake Rebecca Park and to enhance habitat quality and construct passive recreational facilities consistent with the master plan. No funds for implementation may be spent until the master plan is complete. Appropriation End Date: June 30, 2025 VIII-11 2 Narrative Project Summary: Lake Rebecca Park Area Redevelopment & Restoration Describe the opportunity or problem your proposal seeks to address. Include any relevant background information. This park area sits between the Mississippi River to the north and west, and Lake Rebecca to the south and is targeted to remain as natural and open space for the community and visitors. Major issues observed include: consistent high water events leaves much of this park unusable for any type of recreation, boat launch parking lot for the lake unusable during high water events, and in poor condition, much of the park area is also very thick with brush inhibiting passive recreation/exploration in the area, lack of access, habitat types are also degraded, and would benefit from enhancement. This area needs an ecological master plan to be completed, as well as the investigative/research processes to gather current ecological information. Without this vision the area has an uncertain future. There are however some important elements/outcomes that are currently known, and those have been included in this proposal. The City of Hastings Comprehensive Plan outlines the city's philosophy which includes 1) Enhancing the health of the ecosystem in Hastings, 2) Preserve and enhance biological diversity of native habitats, 3) Provide an appropriate balance between resource preservation, recreational use, and development. What is your proposed solution to the problem or opportunity discussed above? Introduce us to the work you are seeking funding to do. You will be asked to expand on this proposed solution in Activities & Milestones. Development of a vision, planning documents, and project implementation that meet the city's philosophy as outlined in the Comprehensive Plan. Some known outcomes to currently known issues follow below. Propose to raise and reconstruct the boat launch at Lake Rebecca so that it is useable during most high water events, this is a safe boating area during high water and is an excellent, well managed fishery. Propose to identify select areas for leisure recreation opportunities and raise those areas so they can be used during high water for years to come. Propose to remove brush and some canopy trees and install walking trails and interpretive trails that introduce users to the unique habitats in the area. Propose to enhance habitat, install native grasses, flowers, etc. to increase wildlife/pollinator habitat. What are the specific project outcomes as they relate to the public purpose of protection, conservation, preservation, and enhancement of the state’s natural resources? First and foremost, a well constructed ecological based park master plan including recreational uses and purpose. Increased native plant and animal habitat and populations, increased habitat for pollinators, protecting shore land and wetland areas from repeated high water intrusion, increased passive recreation and interpretation opportunities, encourage user engagement with the natural resources of this area. Blend these enhancements into enhancements being completed by the USACOE, City of Hastings and our partners. Project Location What is the best scale for describing where your work will take place? Region(s): Metro What is the best scale to describe the area impacted by your work? Region(s): Metro When will the work impact occur? During the Project and In the Future VIII-11 3 Activities and Milestones Activity 1: Master Planning Activity Budget: $100,000 Activity Description: Conduct a master planning effort which balances ecological diversity and health with intended recreational and educational uses. This will include researching current conditions, development of planned outcomes and public engagement efforts that ultimately guide the future of this park area. Activity Milestones: Description Approximate Completion Date Kickoff January 31, 2023 Ecological survey and research July 31, 2023 Public Engagement August 31, 2023 Plan completion and adoption September 30, 2023 Activity 2: Lake Rebecca Park Area Enhancements Activity Budget: $799,999 Activity Description: Implementation of master plan and work plan priorities. Removal of undesirable shrubs, grasses, trees, etc. Planting of desirable, beneficial shrubs, trees, plants, grasses, etc. to enhance the habitat. Implementation of passive/edveloped recreation facility enhancements to include parking, boat launch, trails and perhaps an outdoor classroom to encourage engagement with the habitat restoration phases. Activity Milestones: Description Approximate Completion Date Develop working plan consistent with Master Plan January 31, 2024 Removal of undesirable shrubs, grasses, trees, etc. November 30, 2024 Planting of desirable, beneficial shrubs, grasses, trees. June 30, 2025 Implement passive/developed recreation facility enhancements June 30, 2025 Activity 3: Aquire adjacent private parcel Activity Budget: $1 Activity Description: The City of Hastings has been working to aquire a private parcel of land adjacent to Lake Rebecca. The parcel is currently owned by Flint Hills Resources. Aquisition is in progress, and the closing on this property is scheduled for August 25th, 2022. This parcel will be in public ownership prior to any planning or work phases of this project. Activity Milestones: Description Approximate Completion Date Real Estate Closing August 31, 2022 VIII-11 4 Activity 4: Project Management Activity Budget: $100,000 Activity Description: Project manage the entire project. Activity Milestones: Description Approximate Completion Date Develop RFP January 31, 2023 Release RFP February 28, 2023 Select Project Manager March 31, 2023 VIII-11 5 Dissemination Describe your plans for dissemination, presentation, documentation, or sharing of data, results, samples, physical collections, and other products and how they will follow ENRTF Acknowledgement Requirements and Guidelines. Developed planning documents will be hosted on the City of Hastings website. Environment and Natural Resources Trust Fund will be acknowledged through use of the trust fund logo or attribution language on project print and electronic media, publications, signage, and other communications per the ENTRF Acknowledgment Guidelines. Public outreach about planning phase(s) will occur through City social media, local news paper, local media, etc. Public participation with the planning phase(s) will be solicited as necessary for the plan development and review processes. Long-Term Implementation and Funding Describe how the results will be implemented and how any ongoing effort will be funded. If not already addressed as part of the project, how will findings, results, and products developed be implemented after project completion? If additional work is needed, how will this work be funded? Implementation through thoughtful planning processes, project design, construction and implementation. Master planning and full scale project design will be completed as a part of this grant funded effort. Continued efforts to maintain and enhance habitat and recreation opportunities will continue beyond project completion through inclusion in the City of Hastings Comprehensive Plan, Capital Improvement Project Plan, and through continued partnerships with partners like Hastings Environmental Protectors, Friends of The Mississippi River, USACOE, DNR Fisheries and others. VIII-11 6 Budget Summary Category / Name Subcategory or Type Description Purpose Gen. Ineli gible % Bene fits # FTE Class ified Staff? $ Amount $ Amount Spent $ Amount Remaining Personnel Sub Total - - - Contracts and Services Master Planning & Engineer Consulting Team (unknown) Professional or Technical Service Contract Develop overall master plan for park areas identified. 2 $100,000 - $100,000 Work Contractors Professional or Technical Service Contract Habitat enhancement, passive/developed rec facility enhancements 12 $800,000 - $800,000 Project Management Consultant (Unknown) Professional or Technical Service Contract Will act as the overall project manager. 2 $100,000 - $100,000 Sub Total $1,000,000 - $1,000,000 Equipment, Tools, and Supplies Sub Total - - - Capital Expenditures Sub Total - - - Acquisitions and Stewardship Sub Total - - - VIII-11 7 Travel In Minnesota Sub Total - - - Travel Outside Minnesota Sub Total - - - Printing and Publication Sub Total - - - Other Expenses Sub Total - - - Grand Total $1,000,000 - $1,000,000 VIII-11 8 Classified Staff or Generally Ineligible Expenses Category/Name Subcategory or Type Description Justification Ineligible Expense or Classified Staff Request VIII-11 9 Non ENRTF Funds Category Specific Source Use Status $ Amount $ Amount Spent $ Amount Remaining State State Sub Total - - - Non- State In-Kind Land donation from Flint Hills Resources 14 acres Donated land will be included in the plan and park area as natural and open space lands to be used and enjoyed by residents and visitors. Pending $100,000 - $100,000 Non State Sub Total $100,000 - $100,000 Funds Total $100,000 - $100,000 VIII-11 10 Acquisition and Restoration Parcel List Name County Site Significance Activity Acres Miles Estimated Cost Type of Landowner Easement or Title Holder Status of Work 190210060010 Dakota Wetlands, river bottom forest, lake Restoration 146 - $700,000 Public USACOE and City of Hastings Has Not Begun 190210070011 Dakota Lowlands adjacent to wetlands. Restoration 14.13 - $100,000 Public City of Hastings Has Not Begun Totals 160.13 0 $800,000 VIII-11 11 Restoration 1. Provide a statement confirming that all restoration activities completed with these funds will occur on land permanently protected by a conservation easement or public ownership. The land addressed in this proposal is either a current City of Hastings owned park, park lands on long term lease with the US Army Corps of Engineers and one parcel that is currently being considered for donation to the City by Flint Hills Resources. All lands within the project area will remain public lands. 2. Summarize the components and expected outcomes of restoration and management plans for the parcels to be restored by your organization, how these plans are kept on file by your organization, and overall strategies for long- term plan implementation. Lands restored would be identified through the proposed master planning and ecological master planning process. As a part of those plans, prescriptive restorations would be identified and ultimately adopted by the City of Hastings as part of the project. Those long term plans would be carried out through partnerships the City has annually with organizations like Friends of The Mississippi River, and will be documented in the City's Capital Improvement Plans. 3. Describe how restoration efforts will utilize and follow the Board of Soil and Water Resources “Native Vegetation Establishment and Enhancement Guidelines” in order to ensure ecological integrity and pollinator enhancement. The City will direct the ecological planning firm to ensure all requirements are met, and will require a report from the planning firm to ensure all requirements are met or exceeded. Pre and post project evaluations will be completed. 4. Describe how the long-term maintenance and management needs of the parcel being restored with these funds will be met and financed into the future. Hastings partners annually with Friends of The Mississippi River for ecological restoration and enhancement services, and has continually been very successful. This area will have a Natural Resource Management Plan as part of the overall planning process, and together with FMR the City will ensure prescriptive maintenance is completed as scheduled. The City contributes funds annually through our budget process to support FMR and FMR often leverages those funds for grant opportunities, increasing the amount of work that can be completed. This is a very successful model. 5. Describe how consideration will be given to contracting with Conservation Corps of Minnesota for any restoration activities. CCM will certainly be included when contractors are sought to provide bids on work to be performed. 6. Provide a statement indicating that evaluations will be completed on parcels where activities were implemented both 1) initially after activity completion and 2) three years later as a follow-up. Evaluations should analyze improvements to the parcel and whether goals have been met, identify any problems with the implementation, and identify any findings that can be used to improve implementation of future restoration efforts at the site or elsewhere. Evaluations will be completed pre project, post project and intermittently for years to follow after project completion to ensure the project has long term benefit and the landscapes are retaining their desired outcomes. VIII-11 12 Attachments Required Attachments Map File: c7239978-afa.pdf Alternate Text for Map Aerial view of Lake Rebecca Park and surrounding areas.... Board Resolution or Letter Title File Authorization to submit proposal b99c06cc-e50.pdf Optional Attachments Support Letter or Other Title File 2019 Aerial_High Water 97150dd5-8e4.pdf 2016 Aerial_Normal Water 179a9cf7-4d5.pdf 2040 Comp Plan_Natural and Open Spaces d144df10-2b2.pdf May 2022 Boat Launch 2181cb61-fb0.pdf May 2022 Bridge, Pier and Day Use 8f58dbd4-011.pdf May 2022 Day Use 0c5c20b7-7e0.pdf Background Check Certification Form 202e9e19-71a.pdf Difference between Proposal and Work Plan Describe changes from Proposal to Work Plan Stage Revised total project budget to meet appropriation amount, added a parcel to the project that is in the process of being donated to the City of Hastings from Flint Hills Resources, adjusted activities based on appropriation and need to complete a full planning process first. VIII-11 13 Additional Acknowledgements and Conditions: The following are acknowledgements and conditions beyond those already included in the above workplan: Do you understand and acknowledge the ENRTF repayment requirements if the use of capital equipment changes? N/A Do you agree travel expenses must follow the "Commissioner's Plan" promulgated by the Commissioner of Management of Budget or, for University of Minnesota projects, the University of Minnesota plan? N/A Does your project have potential for royalties, copyrights, patents, or sale of products and assets? No Do you understand and acknowledge IP and revenue-return and sharing requirements in 116P.10? N/A Do you wish to request reinvestment of any revenues into your project instead of returning revenue to the ENRTF? N/A Does your project include original, hypothesis-driven research? No Does the organization have a fiscal agent for this project? No VIII-11 14 Work Plan Amendments Amendment ID Request Type Changes made on the following pages Explanation & justification for Amendment Request (word limit 75) Date Submitted Approved Date of LCCMR Action 1 Amendment Request • Activities and Milestones • Budget - Professional / Technical Contracts • Acquisition and Restoration - Parcel List This project will need a project manager to be most effective. The revised work plan allocates funding to hire a project manager to reduce the burden on city staff throughout this process. Planning for and completing restoration work will still be the targeted priority, and adjusting the budget to hire a consultant for project management will have minimal impact on the work completed. February 3, 2023 Yes February 6, 2023 VIII-11 15 Status Update Reporting Status Update March 1, 2023 Date Submitted: Date Approved: Overall Update N/A Activity 1 N/A Activity 2 N/A Activity 3 N/A Activity 4 N/A Dissemination N/A VIII-11 Revised June, 2021 ENRTF/OHF Pass-Through Grant Agreement Attachment C: Conflict of Interest Disclosure Conflict of Interest: As referenced in the Minnesota Department of Administrations Office of Grants Management’s Policy 08-01, a conflict of interest, actual, potential, or perceived, occurs when a person has actual or apparent duty or loyalty to more than one organization and the competing duties or loyalties may result in actions which are adverse to one or both parties. A conflict of interest exists even if no unethical, improper or illegal act results from it. Actual Conflict of Interest: An actual conflict of interest occurs when a decision or action would compromise a duty to a party without taking immediate appropriate action to eliminate the conflict. Examples included but not limited to: • One party uses his or her position to obtain special advantage, benefit, or access to the other party’s time, services, facilities, equipment, supplies, badge, uniform, prestige, or influence. • One party receives or accepts money (or anything else of value) from another party or has equity or a financial interest in or partial or whole ownership of the other party’s organization. • One party is an employee, board member or family member of the other party. Potential Conflict of Interest: A potential conflict of interest may exist if one party has a relationship, affiliation, or other interest that could create an inappropriate influence if the person is called on to make a decision or recommendation that would affect one or more of those relationships, affiliations, or interests. Examples included but not limited to: • One party has a relationship, affiliation, or other interest that could create an inappropriate influence if one party is called on to make a decision or recommendation that would affect one or more of those relationships, affiliations, or interests. For example, when one party serves in a volunteer capacity for another party, it has the potential to, but does not necessarily create a conflict of interest, depending on the nature of the relationship between the two parties. A disclosed potential conflict of interest warrants additional discussion in order to identify the nature of the relationship, affiliation, or other interest and take action to mitigate any potential conflicts. Individual Conflict of Interest: A conflict of interest that may benefit an individual employee is any situation in which their judgment, actions or non-action could be interpreted to be influenced by something that would benefit them directly or through indirect gain to an immediate family member, business, or organization with which they are involved. A employee uses their status or position to obtain special advantage, benefit, or access to the grantee or grant applicant’s time, services, facilities, equipment, supplies, badge, uniform, prestige, or influence Organizational Conflict of Interest: A conflict of interest can also occur with an organization that is a grant applicant or grantee of a state agency. Organizational conflicts of interest occur when: • A grantee’s objectivity in carrying out the grant is impaired or compromised due to competing duties or loyalties VIII-11 Revised June, 2021 • A grantee, potential grantee or grant applicant has an unfair competitive advantage through being furnished unauthorized proprietary information or source selection information that is not available to all competitors. Particular attention should be paid to any proposed grant contract agreement requirements that provide for the rendering of planning, consultation, evaluation, or similar activities that may inform decisions on future grant awards. This section to be completed by Grantee’s Authorized Representative: I certify that we will maintain an adequate Conflict of Interest Policy, and throughout the term of our agreement will report any actual, potential and perceived conflicts of interests by individual employees or are organization as a whole to the State’s Authorized Representative. Authorized Representative Signature: _______________________________________________ VIII-11 rn~ DEPARTMENT OF 11 NATURAL RESOURCES Office of Management and Budget (OMBS) Pass-Through Grants Reimbursement Manual Environment and Natural Resources Trust Fund (ENRTF) Outdoor Heritage Fund (OHF) Fiscal Year 2023 (July 1, 2022-June 30, 2023) Attachment D VIII-11 Contents Changes In This Version.....................................................................................................................2 Introduction......................................................................................................................................2 Internal Controls...............................................................................................................................2 Monitoring .......................................................................................................................................2 State Accounting System (SWIFT) Requirements................................................................................3 Project Reimbursement........................................................................................................................................................................ 3 Advance Payment ..........................................................................................................................................................................................3 Reimbursement Timeframe ......................................................................................................................................................................4 Frequency of Submission............................................................................................................................................................................4 Final Reimbursement...................................................................................................................................................................................4 Reimbursement Payment Request Documents ..................................................................................4 Project Reimbursement Payment Request Form....................................................................................................................... 4 Reimbursement Spreadsheet ............................................................................................................................................................. 4 Project Activity Summary Spreadsheet...............................................................................................................................................5 Reimbursement Documentation.............................................................................................................................................................5 Expedited Reimbursement Documentation.......................................................................................................................................5 Submission of Reimbursement Payment Requests.........................................................................................................................6 Documents to Be Kept on File ...........................................................................................................6 Retention Period...................................................................................................................................................................................... 6 Proof of Payment ...........................................................................................................................................................................................6 Background Checks.......................................................................................................................................................................................7 Vendors and Subcontractors .............................................................................................................7 Cost Category-Specific Requirements ................................................................................................9 Equipment.................................................................................................................................................................................................. 9 Land Acquisitions ..........................................................................................................................................................................................9 Materials and Services ............................................................................................................................................................................. 10 Travel ............................................................................................................................................................................................................... 10 Contact Information........................................................................................................................11 APPENDIX .......................................................................................................................................12 Reimbursement Request Checklist ..................................................................................................12 Pass-Through Grants Reimbursement Manual 1 VIII-11 Changes In This Version The Fiscal Year 2023 manual contains these changes from previous versions: • Project Reimbursement section: time to submit pre-closing documentation changed from ten to fifteen business days, to reflect current practice. • Expedited Reimbursement documentation section: clarified what details grantees should supply for Personnel expenses. Introduction The Grants Unit within the DNR Office of Management and Budget Services (OMBS)provides contract management services related to ENRTF and OHF pass-through grant projects. Contract management ensures oversight of reimbursement for project deliverables and meets the requirements of all state laws and policies including the Department of Administration’s Office of Grants Management (OGM) procedures. Contract management helps recipients with financial compliance and ensures project consistency with appropriation law, state statute, grants policies, and approved work/accomplishment plans. This manual was developed to help grantees administer their pass-through appropriation(s) and to provide instruction on how to obtain reimbursements for eligible project expenses. However, it will not be able to address all issues and potential problems that may arise during the completion of the project. For questions regarding the grant agreement and amendments or reimbursement requests, please contact the State’s Authorized Representative or your assigned Grants Specialist. Contact information is at the end of this manual; it can also be found in the contract agreement and on the DNR pass-through grants website. For questions regarding your ENRTF work plan, please contact Legislative-Citizen Commission on Minnesota Resources (LCCMR) staff. For questions regarding your OHF accomplishment plan, please contact Lessard-Sams Outdoor Heritage Council (LSOHC) staff. Internal Controls • The grantee is responsible for establishing and maintaining adequate financial internal control systems that follow generally accepted accounting and auditing principles. • Grantees must establish a separate, non-interest bearing account for ENRTF/OHF funds. • Any accounting issues not addressed in this manual are subject to state agency standards as interpreted by their internal auditors. All projects are subject to final audit. Monitoring • OGM Policy Number 08-10 requires one monitoring visit during the course of the grant period on projects valued at over $50,000. • All projects valued at over $250,000 require annual monitoring visits. Pass-Through Grants Reimbursement Manual 2 VIII-11 • Monitoring will take place either at the grantee’s office location, the DNR Central Office, or via phone. Grantees will be given adequate notice prior to monitoring. • The focus of the visit will be financial controls, grants management and associated documentation and procedures. State Accounting System (SWIFT) Requirements The DNR processes project reimbursement payments through a system managed by Minnesota Management and Budget (MMB). The preferred method of payment is through the use of an electronic funds transfer (EFT) directly into the grantee’s designated bank account. Electronic transfer reimbursements provide timely payments and prevent the loss of checks either in the mail or by misdirection. In order to set up the electronic transfer payment process, please contact MMB at 651-201-8106. The grantee will also need to request a User ID to access the SWIFT e-Supplier portal to view payment information: • Go to Minnesota Supplier Portal (https://supplier.systems.state.mn.us/psc/fmssupap/SUPPLIER/ERP/c/NUI_FRAMEWOR K.PT_LANDINGPAGE.GBL) o Click on the 'Register for an Account’ link. o Click the ‘Register as a Supplier’ button in the New Supplier section. o Complete the online form. o An email will be sent with the new User ID and password. • Questions regarding this process can be sent to efthelpline.mmb@state.mn.us. Project Reimbursement Pass-through grants are reimbursement based. The grantee must pay for project expenses prior to seeking reimbursement. Eligible expenses are then reimbursed under the terms of the agreement with the State of Minnesota. Advance Payment The DNR will only provide advance payment with prior approval as outlined in session law and the grantee’s agreement. • LCCMR and/or LSOHC will need to approve all advances for the project through the work/accomplishment plan. • This does not apply to land acquisitions, where the Grants Unit can transfer funds to the grantee one business day prior to the closing date through an EFT. • All pre-closing documentation must be submitted at least 15 business days in advance of the closing date in order to allow the Grants Unit to review the paperwork, notify the grantee of any missing or incomplete land acquisition documentation, and process the request. Grant specialists may allow exceptions to this, or require additional time, depending on the circumstances of individual closings. Pass-Through Grants Reimbursement Manual 3 VIII-11 Reimbursement Timeframe Grantees should expect to be reimbursed within 30 days of the DNR receiving a complete reimbursement request. • If documentation to process the request is missing, or the request has discrepancies or incorrect information, the 30-day clock does not start until all necessary information has been submitted to the DNR. • The timeframe does not apply to reimbursement requests that are not submitted on at least a quarterly basis. • If work/accomplishment plan updates or progress reports are past due to either the LSOHC or the LCCMR, the DNR will withhold reimbursement payments for that project until the grantee is in compliance. Frequency of Submission Grantees must submit reimbursement requests at least annually while grant work is being done and expenses have been incurred. If the grantee has not yet incurred costs, no reimbursement request is required. Final Reimbursement • The final reimbursement will be paid out when the State determines that the Grantee has satisfactorily fulfilled all the terms of their grant agreement, unless otherwise excluded by the State in writing. o The State must complete a financial reconciliation on all grants over $50,000 prior to approving the final reimbursement request. If a final reimbursement request is also the first request, this may delay payment. o The final report must be approved by the LCCMR or the LSOHC prior to payment of the final reimbursement request unless the grantee receives prior approval from the DNR in coordination with LCCMR/LSOHC staff to waive that requirement. Reimbursement Payment Request Documents The reimbursement payment request is comprised of four sections. Project Reimbursement Payment Request Form This form must be completed and signed by an individual who is authorized by the organization to submit payment requests. It is required for all payment requests, including land or conservation easement acquisitions. Reimbursement Spreadsheet The Reimbursement Spreadsheet provides information on the starting budget amounts, total reimbursements to date, current requested reimbursement amount, and the remaining balance of funds available. • Each funding source has a different spreadsheet. Only use the ENRTF spreadsheet for LCCMR projects, and the OHF spreadsheet for all LSOHC projects. Pass-Through Grants Reimbursement Manual 4 VIII-11 • Line items (categories) on the spreadsheet must match the line items from the approved work /accomplishment plan budget. • Only approved budget items (expenses) will be eligible for reimbursement. • Please note the guidance on allowable expenses documents on the LCCMR’s website and the budget line item definitions on the LSOHC’s website. Project Activity Summary Spreadsheet The Project Activity Summary Spreadsheet provides a detailed summary of all expenses on the reimbursement payment request. The spreadsheet highlights the transaction date, description of the charges, the amount requested, and the approved budget categories for each expense. Reimbursement Documentation Each reimbursement payment request must include back-up documentation for all expenses. This documentation may include receipts, invoices, and time (payroll) records. The documentation should show that the expenses were allowable costs and happened within the time period of the payment request. Specific documentation is required for land acquisitions. Land acquisition reporting requirements are listed in the grant agreement, in Attachment E. • All invoices must explicitly state the date(s) that the services were performed. The date must fall within the period of the reimbursement payment request. • Documentation for salary expenses includes time or payroll records for the payment request period. All employees working on a project should track number of hours worked on the project. o Timesheet elements include the period worked (date range of work performed), name of the employee, rate of pay, hours worked, and benefit rate. The original time records must be available for review if requested. o All vacation (paid time off), sick, and holiday benefits are eligible for reimbursement on a proportional level. Please contact your assigned Grants Specialist for more information. • The following information must be added to (or written on) the copies of receipts, invoices, time records or other documentation: o Budget line item the expense is being posted to, such as personnel, equipment, travel, etc. o Check number or payment number that was used to pay for the receipt, invoice, or payroll. This number should match up with payment documentation such as a bank statement or other proof of payment. o If the documentation has non-project expenses on it, be sure to circle the expenses being posted to the project along with budget item. Expedited Reimbursement Documentation Grantees with a history of clean reimbursement requests and no findings on their most recent monitoring do not have to send in receipts for equipment, supplies, and travel with their payment requests. Grantees must continue to keep all receipts in your folders, for review at annual monitoring. Grantees only send in invoices/receipts/other proof of expenses in these categories with payment requests: Pass-Through Grants Reimbursement Manual 5 VIII-11 o Contracts and Professional Services o Land Acquisition o Capital Equipment o Expenses over the bidding threshold in all categories. Grantees may send in condensed expenditure data on the personnel line: total amount requested, number of employees, pay rate, and number of hours. To access this policy, grantees must have: o no findings in their most recent monitoring, and o no questioned costs over their last four reimbursement requests, in a span at least six months. Once grantees meet this standard, their grant specialist lets them know that they can stop sending in receipts. If a grantee has questioned costs or findings, the grant specialist may require full receipts on future payment requests. Submission of Reimbursement Payment Requests Please send one copy of the reimbursement request to your designated Grants Specialist, via e-mail. Starting in Fiscal Year 2021 we will only accept electronic submissions for all grant reimbursements. Where possible, please ensure electronic documentation is in an accessible format. Documents to Be Kept on File The grantee must maintain all project agreements, correspondence, and the records pertaining to project expenses requested for reimbursement in a separate project file. Project records are required for monitoring/audit purposes and must be readily available for review. Retention Period All records related to the project must be retained for a minimum of six (6) years from the grant agreement end date, or the receipt and approval of all final reports, whichever is later. For OHF grants that have restoration and enhancement end dates, grantees may contact their grant specialist to discuss the possibility of a close-out amendment to set the end date for purposes of retention. Proof of Payment The State requires proof of payment documentation to ensure that funds are being provided on a reimbursement basis. The grantee must maintain proof of payment documentation and make it available when requested by the State. Proof of payment documentation may include: • a copy of a bank statement with small photocopies of cleared checks • an electronic bank statement • a copy of cancelled check(s), or other certified financial records • employee original time records and payroll documentation. Pass-Through Grants Reimbursement Manual 6 VIII-11 The State may conduct a proof of payment review during grant monitoring or for any reimbursement request submitted by the grantee throughout the grant period if necessary. No additional reimbursement requests for that project will be processed until the proof of payment for the request being reviewed is submitted and approved. Background Checks All ENRTF grantees that conduct a project that provides children’s services, as defined in Minnesota Statutes Sec 299C.61 Subd.7, must perform criminal background checks for background check crimes, as defined in Minnesota Statutes, section 299C.61, Subd. 2, on all employees, contractors, and volunteers who have or may have access to a child to whom children's services are provided. Grantees should keep this documentation in the project file, for review at annual monitoring. Vendors and Subcontractors Subcontractors include other organizations and/or businesses that perform services identified in the work/accomplishment plan. Vendors provide supplies or materials to the project. Both must be selected based on contracting/purchasing procedures. Transparency, fiscal control, and accountability are key reasons why the State requires grantees to be thorough in the solicitation and selection of subcontractors and vendors. Each executed subcontract must include the amount of the subcontract, the length of the subcontract, and all elements of the grantee’s contract with the State. Contracting and Bidding for Municipalities Municipalities as defined in Minnesota statute 471.345, subdivision 1 must follow the Uniform Municipal Contracting Law. Contracting and Bidding for Non-Governmental Organizations Non-governmental organizations may either: • submit a copy of their contracting policies for review to the State’s Authorized Representative, through the use of Attachment B (Non-Governmental Organization Subcontracting) to their grant agreement; • or follow the contracting policies/procedures below. Contracting and Bidding Thresholds and Process • Any services and/or materials that are expected to cost $100,000 or more must undergo a formal notice and bidding process. • Services and/or materials that are expected to cost between $25,000 and $99,999 must be competitively awarded based on a minimum of three (3) verbal quotes or bids. • Services and/or materials that are expected to cost between $10,000 and $24,999 must be competitively awarded based on a minimum of two (2) verbal quotes or bids or awarded to a targeted vendor. • Grantees must use a Request for Proposal (RFP)/Request for Quote (RFQ) process to competitively select professional and technical services. Pass-Through Grants Reimbursement Manual 7 VIII-11 • The advertisement for bid processes must allow for fair competition among potential qualified bidders. Debarment Grantee must not contract with vendors/subcontractors who are on the on State’s debarment list: http://www.mmd.admin.state.mn.us/debarredreport.asp. Targeted Vendors Grantees must take all necessary affirmative steps to assure that targeted vendors from businesses with active certifications through the entities below when possible. Please contact your grant specialist for assistance the first time you go through this process: • State Department of Administration's Certified Targeted Group, Economically Disadvantaged and Veteran-Owned Vendor List • Metropolitan Council’s Targeted Vendor list: Minnesota Unified Certification Program • Small Business Certification Program through Hennepin County, Ramsey County, and City of St. Paul: Central Certification Program Conflict of Interest The grantee must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees or board members engaged in the selection, award and administration of contracts. This written standard may be requested during monitoring. Single/Sole Source The State may waive bidding process requirements when it is determined there is only one legitimate or practical source for such materials or services and that grantee has established a fair and reasonable price. Single and sole source grants or contracts are used when only one entity is reasonably able to meet a grant’s intended purpose and objectives, due to their geographic location, specialized knowledge, relationships or specialized equipment. To seek a single/sole source waiver, the grantee must complete a Grant Single Source Justification Form, available on the pass-through grants website, and submit it to the State’s Authorized Representative for signature and approval. If approved, the Grantee must keep the executed copy on file. Supporting Documentation The grantee must maintain support documentation of the purchasing and/or bidding process utilized to contract services in their financial records, including support documentation justifying a single/sole source bid, if applicable. Grantees must retain, in the project file: • copies of the executed subcontract agreements • a copy of the bid tabulation (if applicable), • written documentation that describes the rationale for selection of the subcontractor, and • documentation of the contract/bid approval if required by grantee internal controls (such as meeting minutes.) Pass-Through Grants Reimbursement Manual 8 VIII-11 This documentation may be reviewed during the monitoring visit or when requested by the State. Prevailing Wage For projects that include construction work of $25,000 or more, prevailing wage rules apply per Minnesota Statue 177.41 through 177.44. Consequently, the bid request must state the project is subject to prevailing wage. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. A prevailing wage form should accompany these bid submittals. Grantees must retain documentation in the project file either of the prevailing wage forms, or a notice from the Department of Labor and Industry that the project is not subject to prevailing wage. Cost Category-Specific Requirements Equipment Records for grantee-owned equipment used on a project must include the time actually used for the project and the computation used to arrive at the charged use rate. Use rates are subject to review by DNR. Capital Equipment Capital equipment purchased with grant funds must be: • listed in the approved work/accomplishment plan prior to purchase • tagged, maintained in an up-to-date directory, and available for review. Land Acquisitions • Any project that is subject to the land acquisition reporting requirements of Attachment E (Land Acquisition and Reporting Procedures) will be held to the most current version of Attachment E. • The Grants Unit can transfer funds to the grantee one business day prior to the closing date through an EFT. • All pre-closing documentation must be submitted at least ten business days in advance of the closing date in order to allow the Grants Unit to review the paperwork, notify the grantee of any missing or incomplete land acquisition documentation, and process the request. Fourth Year Land Acquisition In order to be reimbursed for land acquisitions that occur in the fourth fiscal year, the grantee will notify the State that a binding purchase agreement has occurred before the end of the third fiscal year. • Notify your grant specialist that you intend to have a binding agreement in place by June 30 of the third year. • Provide proof of that agreement no later than July 15 of the fourth year. Pass-Through Grants Reimbursement Manual 9 VIII-11 • Failure to do so may significantly affect payment. In that case, notify your grant specialist as soon as possible of the binding agreement. Use of Funds For all acquisitions that require DNR services, the grantee must submit a Use of Funds letter, as outlined in their grant agreement, to pay for the DNR’s services. Funding must be available in the “DNR Land Acquisition Costs” (OHF) or the “Other DNR acquisition, reporting, and management” (ENRTF) budget line item in the approved work/accomplishment plan to pay for these costs. Please see Attachment E of the grant agreement for step-by-step land acquisition procedures and requirements. Materials and Services Materials and services are eligible expenses when they are purchased by the grantee to achieve outcomes/activities stated in the work/accomplishment plan and reflected in the approved budget. Typical examples of material/service purchases include hardware, paint, lumber, sand/gravel, concrete, landscape materials, and signs. In order to request reimbursement for materials and services, the grantee must have an invoice from the vendor. The invoice and the copy sent in with the reimbursement payment request must be legible and include the following items: • Name and address of the vendor; • Date the item or service was purchased; • Date the service was performed; • Quantity of item(s) purchased or hours worked; • Description of item(s) or services purchased; • Unit price/Prorate; • Total amount of the line item. • Please also add the following information to the invoices: o The activity number that the expense is being posted to. o If a portion of an expense is being posted to more than one activity or budget line items, please include that information on the invoice (ENRTF only). o The budget line item (or category) the expense is being posted to. Examples include expenses identified as “travel”, personnel”, “equipment”, etc. Travel Travel must be included in the approved work/accomplishment plan and budget in order to be eligible for reimbursement. Out of state travel is an ineligible expense for both ENRTF and OHF projects unless explicitly approved in the work/accomplishment plan. Travel expenses must follow Commissioner’s Plan guidelines in order to be eligible for reimbursement. The Commissioner's Plan Website includes mileage and meal reimbursement rates and guidelines in Chapter 15 – Expense Reimbursement. Information on travel expenses can Pass-Through Grants Reimbursement Manual 10 VIII-11 also be found on the Travel Reimbursement and Documentation Guide available on the DNR Pass-Through grant website. Contact Information Minnesota Department of Natural Resources Office of Management and Budget Services, Grants Unit 500 Lafayette Road St. Paul, MN 55155-4010 Pass-Through Grants Website Katherine Sherman-Hoehn, Grants Manager (State Authorized Representative) Phone: (651-259-5533 E-mail: katherine.sherman-hoehn@state.mn.us Karen Mueller, Grants Specialist Senior Phone: 651-259-5559 E-mail: karen.cibuzar-mueller@state.mn.us Mandy Skypala, Grants Specialist Coordinator Phone: 651-259-5543 E-mail: madeleine.skypala@state.mn.us Jason Tidemann, Grants Specialist Coordinator Phone: 651-259-5534 E-mail: jason.tidemann@state.mn.us Monica Weber, Grants Specialist Sr. Phone: (651) 259-5370 email: monica.weber@state.mn.us Pass-Through Grants Reimbursement Manual 11 VIII-11 APPENDIX Reimbursement Request Checklist The checklist contains the items that must be included with the reimbursement request. Please use the checklist to ensure that the payment request is complete. For all projects, the Grantee must submit the following: 1. ___ Section 1: Project Reimbursement Payment Request Form This document must be dated and signed by an appropriate representative for the grantee. Please complete the form and include the name of the project, the SWIFT purchase order number (300000XXXX), the sequence of the request (for example, the first request would be #1), and the period of time the request covers. 2. ____Section 2: Reimbursement Spreadsheet The Reimbursement Spreadsheet will need to be customized to include the budget items and outcomes/activities from Attachment A, the approved work/accomplishment plan. This will help track budget line items to ensure funding is being expended by budget categories. 3. ____ Section 3: Project Activity Summary SpreadsheetThe Project Activity Summary Spreadsheet should include the date range of reimbursable activity, the transaction date, the approved budget category for each charge and the amount requested, along with a brief description of the reimbursable items. 4. ____ Section 4: Reimbursement Documentation Submit copies of receipts, invoices, and time records (payroll).This information is necessary to determine if the expenses are eligible for reimbursement. Please write the activity number, budget item title and payment information (such as check number, bank statement) on the receipt/invoice document submitted. This information is needed to determine what part of the project the expenses are being directed to. 5. ____ Section 5: Acquisition Documents (if applicable)Specific documentation is required for land acquisitions. Please see your grant agreement to view your land acquisition reporting requirements. Pass-Through Grants Reimbursement Manual 12 VIII-11 City Council Memorandum To: Mayor Fasbender & City Council Members From: David D. Wilske, Chief of Police Date: February 20th, 2023 Item: Surplus Property Council Action Requested: Declare vehicle(s) as surplus property and authorize for public sale. Background Information: The City of Hastings currently has one retired police squad car that have been removed from service. This vehicle is no longer needed for City use, however still has value. The vehicle has been assigned to the marked fleet since purchased. Upon declaration of the vehicle as excess/surplus property, it will be made available for public sale via a commercially available online auction service. • 2015 Ford Police Interceptor Sedan HA1504 1FAHP2MK9FG163676 Financial Impact: Positive budgetary impact Advisory Commission Discussion: None Council Committee Discussion: None Attachments: None VIII-12 City Council Memorandum To: Mayor Fasbender & City Council Members From: John Townsend, Fire Chief Date: February 15, 2023 Item: Approve Fire Department Submitting for Staffing for Adequate Fire and Emergency Response (SAFER) Grant Application Council Action Requested: Approve fire department submitting for SAFER grant application. Background Information: FEMA has opened up the SAFER grant process. This grant opportunity opened February 13, 2023 with a deadline of March 17, 2023. This grant provides funding for additional new firefighter positions for a period of 36 months. There are no matching dollars during the 36-month period. At the end of the grant funding, for these positions, they become the responsibility of the City. The department would request funding for two additional full-time firefighters. Two additional full-time firefighters would move us forward from the four hires in 2023. These hires will be working a power truck schedule increasing our staffing for 12 hours each day to 7 on-duty staff. The additional two staff will allow for these staff to increase to 7 on shift for the full 24-hour shift. This will increase each of the three shifts from five to seven staff on each of our 24-hour shifts. This increase in full-time staff would allow the department to staff more appropriately for an effective response force. This increase in staff will also have an impact on decreasing overtime to our full-time staff. Financial Impact: Estimated costs covered by grant for the initial 36 months: Year Cost/FTE Cost for 2 2024 $142,158. $284,317. 2024 $147,538. $295,077. 2025 $153,192. $306,384. City Costs after the 36-month grant period: 2026* 159,138. $318,276 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Council Workshop: Discussed department needs and operations at council workshops in previous years budget cycle. Attachments: None VIII-13 City Council Memorandum To: Mayor Fasbender & City Council Members From: Paige Marschall Bigler, Recreation Programming Specialist Date: February 21, 2023 Item: Accepting Sponsorship Council Action Requested: Accept SMEAD Manufacturing Sponsorship of $1,000.00 for a Performance in the Park in 2023 at the Rotary Pavilion in Levee Park. Background Information: The City of Hastings organizes and implements a wide variety of family friendly programing each year. The City has routinely supplemented annual budget allocations through our Sponsorship Program. SMEAD Manufacturing Company has offered their sponsorship for one of the 2023 Performance in The Park shows. Staff are supportive of this sponsorship and recommend acceptance. Financial Impact: We will continue to include sponsorships as a revenue item as part of the budget process to offset programming costs; specifically costs for Performances in the Park. Advisory Commission Discussion: None Council Committee Discussion: None Attachments: • Performances in the Park Mutual Agreement & Sponsorship Form VIII-14 SPONSOR NAME: SMEAD Manufacturing Company This informational form is accompanied by a Mutual Sponsorship Agreement SPONSOR INFORMATION: Contact Name: Business Phone: Email: Address: Type of Sponsorship: Partnering sponsor $1,000.00 SPONSORSHIP PAYMENT to City of Hastings: Cash Check # __________ Credit Card Credit Card Payment: Call the Parks and Recreation Department, 651-480-6182 with payment for processing or in person at our Parks Office: 920 10th Street West, Hastings MN 55033 Check Payment: Submit to City of Hastings, Parks and Recreation Department, 920 10th Street West, Hastings City of Hastings Parks and Recreation 920 West 10th Street Hastings, MN 55033 Direct (651)-480-6182 Fax (651)-437-5396 www.hastingsmn.gov 2023 Performances in the Park Sponsorship 2023 Performances in the Park Promotional materials to follow in Spring 2023. Performances subject to change. 2023 Performances in the Park Description: The goals of the 2023 Performances in the Park Series is to provide a sense of community pride and cohesiveness, to invite the community and visitors to utilize the outdoor facility, and create community connections between individuals. The 2023 Performances in the Park will consist of 4 separate Performances from June through September. Performances take place on Tuesday of each month at 6:00 p.m. Each will be held at the Rotary Pavilion located at 20 Ramsey Street, Hastings, MN 55033. The Performances are free of charge to attendees. The entertainers were chosen with the intent of attracting a variety of ages and demographics, while providing a family friendly atmosphere. SMEAD Manufacturing Company – Community Outreach Package $1,000.00 •Recognition of sponsorship through Hastings City Council •Acknowledgement on 2023 Calendar of Events promotional poster •Recognition in City of Hastings Summer Newsletter •Acknowledgement in articles and interviews with local media •SMEAD Sponsorship acknowledgement on City of Hastings Facebook postings •SMEAD listed on City of Hastings Programs and Events Webpage June 27th 6:00 p.m. July 25th 6:00 p.m. August 22 6:00 p.m. September 12th 6:00 p.m. Circus Science Spectacular Comic Stunt Juggler To Be Determined Madagascar Jr.- Live Theater OFFICE USE ONLY: Date Received: _____/______/2023 Time Received: _____: _____ Received: In-person Drop Box Mail Email Received By: ______________________________ VIII-14 City of Hastings – Parks and Recreation Department 2023 Performances in the Park Sponsorship Mutual Agreement Sponsorship Request: $1,000.00 Enter into a $1,000 sponsorship paid by SMEAD Manufacturing Company for the 2023 Performances in the Park Series; paid no later than April 1, 2023. Made payable to the City of Hastings and submitted to: Hastings Parks and Recreation, 920 West 10th Street, Hastings, MN 55033 SMEAD Manufacturing Company Sponsorship Benefits for 2023 Performances in the Park •Recognition of sponsorship commitment through Hastings City Council. The Parks and Recreation Department will submit recognition to Hastings City Council. •Sponsorship acknowledgement on the City of Hastings Facebook Event postings for Performances in the Park June – September 2023. The Parks and Recreation Department will develop postings throughout the promotional timeframe. •SMEAD listed as sponsor on City of Hastings Rotary Pavilion, Programs and Events Webpage. Webpage: www.hastingsmn.gov/programsandevents design by City of Hastings. •SMEAD acknowledged on 2023 Calendar of Events promotional posters. Posters designed and printed through a local vendor and distributed by The City of Hastings. •SMEAD acknowledged in articles and interviews with local media outlets. Interviews and articles provided by The City of Hastings. •SMEAD recognized in the City of Hastings Spring Newsletter as sponsor of Performances in the Park. Point of Contact: City of Hastings, Parks and Recreation Department Paige Marschall Bigler, Recreation Programming Specialist Phone: 651-480-6182 E-mail: pmarschall@hastingsmn.gov Agreement The City of Hastings Parks and Recreation Department, and SMEAD Manufacturing Company agree to the terms and the sponsor partnership as outlined above. ______________ ____________ City of Hastings Representative Date ____________________________________ ___________ SMEAD Representative Date VIII-14 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: City Administrator Dan Wietecha Date: February 21, 2023 Item: Strategic Initiatives – final report Council Action Requested: No action necessary. Final Report is presented for review, discussion, and feedback. Background Information: Over several months during spring and summer 2021, the City Council and Management Team developed a set of Strategic Initiatives in order to maintain focus and progress, drive accomplishment, and ensure regular tracking and reporting. The Strategic Initiatives were approved by the City Council on September 7, 2021. 1. The approved plan includes eight Strategic Initiatives. These are the primary goals of the plan, and we have reported their progress quarterly. 2. It also includes a Future Topics section (which we have affectionately nicknamed the “parking lot”) to ensure other good ides (and potential future Initiatives) are not forgotten. Where there has been progress in these areas, we have also reported it. 3. And the plan included an Additional Initiatives & Efforts section in recognition of other significant projects planned the City. These need to be balanced in terms of time and budget with decisions about other Initiatives. Their progress status is also reported. The attached final report consolidates the progress reported over the past year-and-half. I expect that we will begin a new cycle of strategic initiatives this spring. In the meantime, the Management Team has developed a “Ninety Day World” action plan to focus on key priorities and reporting over the next three months. This will help avoid a gap between the City Council’s two cycles, identify the degree of operational detail for initiatives, and ensure that all departments are working toward and reporting priorities. VIII-15 Financial Impact: n.a. Committee Discussion: n.a. Attachments: • City of Hastings Strategic Priorities 2021-2023 Executive Summary • Executive Summary Appendix Feb 16, 2023 VIII-15 1. PEOPLE, PROCESSES, INFRASTRUCTURE & FINANCE DEVELOPED A MULTI-YEAR FINANCIAL MODEL TO IMPROVE PLANNING AND LONG-TERM STABILITY FOR THE CITY AND USED THE NEW MODEL TO PLAN THE 2023 BUDGET. ENHANCED DIVERSITY, EQUITY AND INCLUSION IN CITY PROCESSES AND OPERATIONS AND CONTINUED TO IMPROVE HASTINGS AS A WELCOMING COMMUNITY FOR ALL. 2. COMMUNITY IMAGE & PUBLIC ENGAGEMENT DEVELOPED A STRATEGIC COMMUNICATIONS PLAN TO SHARE HASTINGS' STORY WITH MULTIPLE AND DIVERSE AUDIENCES. CITY OF HASTINGS STRATEGIC PRIORITIES 2021-2023 EXECUTIVE SUMMARY RESEARCHED NEW FUNDING STREAMS AND LEVERAGED PARTNERSHIPS WITH THE TOURISM BUREAU/CHAMBER OF COMMERCE, DOWNTOWN BUSINESS ASOCIATION AND OTHER PARTNERS TO GROW TOURISM IN HASTINGS. DEVELOPED A NEW COMPENSATION AND CLASSIFICATION SYSTEM TO ENSURE MARKET WAGES AND EQUITABLE PAY. ELEVATED ARTS AND CULTURE IN HASTINGS THROUGH EXPANDED LEVEE PARK PROGRAMMING AND FORMATION OF AN ARTS AND CULTURE COMMISSION. VIII-15 EXPLORED THE FEASIBILITY OF A SPECIAL TAXING DISTRICT AS A MECHANISM FOR ENHANCED SERVICES IN THE DOWNTOWN AREA. DELIBERATIONS ARE UNDERWAY BY BUSINESS OWNERS. 3. PARKS & PUBLIC SPACES 4. HOUSING & ECONOMIC DEVELOPMENT February 15, 2023 SEE SUMMARY APPENDIX AND QUARTERLY REPORTS ATWWW.HASTINGSMN.GOV/STRATEGICPLANNING IMPROVED BEAUTIFICATION AND MAINTENANCE OF PARKS AND PUBLIC SPACES VIA A 5-YEAR PLAN, ADDITIONAL MAINTENANCE POSITIONS AND ESTABLISHMENT OF A TRAIL HUB WITH DAKOTA COUNTY. ENGAGED WITH MNDOT AND THE COMMUNITY TO DEVELOP TRANSPORTATION CONCEPTS TO IMPROVE THE HIGHWAY 61 CORRIDOR IN ALIGNMENT WITH THE CITY'S VERMILLION STREET CORRIDOR PLAN. LAUNCHED A FACADE IMPROVEMENT GRANT PROGRAM. PURSUED AND RECEIVED FUNDING FOR LAKE REBECCA AND LAKE ISABEL PARKS' PROJECTS TO REDESIGN THESE ASSETS FOR RESIDENTS AND VISITORS. CITY OF HASTINGS STRATEGIC PRIORITIES - PAGE 2 2021-2023 EXECUTIVE SUMMARY ADDED 200 JOBS IN THE CITY THROUGH INDUSTRIAL PARK BUSINESS EXPANSIONS AND A NEW BIG BOX RETAILER. EXPANDED LIFECYCLE HOUSING THROUGHOUT THE CITY, THROUGH THE APPROVAL OF 9 DEVELOPMENTS WITH A TOTAL OF 500 HOUSING UNITS. VIII-15 1 CITY OF HASTINGS STRATEGIC PRIORITIES 2021-2023 Adopted by the Hastings City Council on September 6, 2021 EXECUTIVE SUMMARY APPENDIX FEBRUARY 16, 2023 VISIT HASTINGSMN.GOV/STRATEGICPLANNING FOR PRIORITIES & QUARTERLY REPORTS VIII-15 2 2021-2023 EXECUTIVE SUMMARY Strategic Priority Initiative Accomplishments People, Processes, Infrastructure, and Finance 1.1 Multi-Year Financial Model ✓ Analyzed preliminary budget ✓ Identified looming construction-related debt and advised council ✓ Identified inflationary assumptions and capital expenditures ✓ Continued to project revenue estimates ✓ Updated model with the final budget ✓ “Draft” model completed ✓ Finance Committee met 3/24 about options for Parks & Trails financial planning ✓ Presented overview at CC workshop 4/18. ✓ Using in development of 2023 Budget. ✓ Updated CIP/CEP through 2027. ✓ Used in development of 2023 Budget. 1.2 Diversity, Equity, and Inclusion ✓ Expanded job posting distribution to target diverse organizations for police positions. ✓ Encouraged Council and management attendance at YMCA diversity sessions on story development ✓ Organized and promoted events related to downtown mural about Hastings diversity ✓ Several attended THRIVE’s “Creating a better story for Hastings” DEI sessions ✓ Expanded outreach to people who are not often heard from via online resources o Online resources (such as presentations, design summary, assessment information, project maps, online communications forms) during COVID to reach more residents o Encouraging 1-on-1 meetings via phone, Zoom, or in person with City Staff to make comments and questions available and convenient to all ✓ Started using School District’s Peach Jar online tool to reach families. ✓ Hastings PD participated in the Polar Plunge with the Hastings Sharks ✓ The PD/IDEA participated in statewide events to showcase their successful partnership; and the Communications Coordinator published and promoted a story on the collaboration. ✓ The PD collaborated with Froth & Cork to host a Coffee with a Cop conversation with neighbors who they don’t always hear from. ✓ The Community Engagement Officer and police focused on helping the homeless population. ✓ The PD, Communications and United Way have partnered on programming and outreach to people struggling with mental health, addiction and to warn of the dangers of fentanyl in Hastings. ✓ The Community Engagement Officer, Recreation Coordinator and HPAAC partnered to develop a new Art+Parks+Police series of events in city parks, to engage with youth. ✓ New firefighter recruitment materials were developed to feature and attract people of color and female applicants. ✓ Members of the management team will attend GARE sessions on DEI in April. ✓ Developed proclamations related to Black History Month and International Women’s Month. ✓ Featured social media posts on Hastings’ Black History and LeDuc presentation by James Curry. ✓ Submitted application to Dakota County for embedded social worker. ✓ Approve CIF funding for BR4R project. ✓ IDEA, Dakota County Social Services, 360 Communities, Ally Supportive, and VIII-15 3 Hastings Ministerial Association involved in Police Chief interviews. ✓ City proclamation recognizing Pride Month. ✓ Pride Parade designated as special event. ✓ Assisted with funding and promotion of Drawn to the River, live painting public art event. ✓ Planned and promoted new Rec + Art + Police event that reaches teens, tweens and diverse populations through diverse programming. ✓ Administered employee engagement survey and initiated follow-up strategies to improve engagement and belonging among employees. ✓ Updated Employee Handbook, ensured inclusive language throughout. ✓ Hearing Assist equipment in Council Chambers. ✓ CIF funding for BR4R project. Charette held 9/23. Presenting to City Council in Nov. ✓ Comp & Class Study ensures compliance with pay equity. ✓ 2023 Budget includes employee engagement survey. ✓ Demoing new self-paced, online “Advancing Racial Equity in Government” seminar from GARE. ✓ BR4R “Breaking the Silence: Remembering Brown’s Chapel AME” 10/23 ✓ LMC “Exploring Race Equity” seminar 11/1 ✓ Panel Discussion “Homelessness in Hastings” 11/16 ✓ Embedded Social Worker starting 12/7 ✓ Opened interest forms for new Arts & Culture Commission Community Image and Public Engagement 2.1 Strategic Communications Plan ✓ Identified 15 key stakeholders from various audiences to interview about the City’s story ✓ Developed reporting plan, documents for communicating the City Council’s Strategic Priorities ✓ Continued stakeholder meetings ✓ Expanded Rivertown News to a quarterly newsletter ✓ Met with 8 key stakeholders this quarter on listening sessions. ✓ Drafted summary findings for 4/18 work session ✓ Developed new weekly e-newsletter format to incorporate timely news and Council action. ✓ Refined internal communications processes for Council and Staff; discussed new approaches for employee communications ✓ Revised the City’s social media policy to follow the League of Minnesota Cities ✓ Refocused the State of the City and repurposed departmental interviews across social media for greater visibility ✓ Secured news features on Hastings housing boom in Finance and Commerce, Pioneer Press, and local media. Planned and aired interviews with John Hinzman on housing development and produced an HCTV video on housing and economic development in Hastings. ✓ Reviewed metrics and analytics for social channels, Google my Business, Website, news announcements and new City Update e-letter. Established benchmarks and goals. ✓ Participated in a table top lockdown exercise with PD, Fire, ISD 200, Dakota County Sheriff’s to plan for communications in case of an emergency at one of the schools and in the community. ✓ Revised plans and content strategies for reaching tourists, related to the Levee Park event series (see tourism update section). ✓ Helped launch new Rec + Art + Police program with communications targeting teens, tweens and diverse populations. ✓ Developed talking points and press releases for 2023 Budget and PFAS news. ✓ Developed key messages for key audiences ✓ Reviewed web, social media and e-newsletter analytics and developed report VIII-15 4 ✓ Attended MAGC conference and developed plan for enhanced social media strategies for 2023. ✓ Built external communications strategies for reaching target audiences. ✓ Developed strategies for reaching underrepresented populations. ✓ Developed strategies for improving the user experience for website visitors, to be implemented with the next web redesign. ✓ Developed a web governance strategy for web maintenance. 2.2 Tourism Funding ✓ Applied for and received funding for a $5,000 grant from Explore Mn to increase online marketing for winter and spring tourism campaigns. ✓ Reviewed metrics from Fall marketing campaign; currently developing Choose Your Winter in Hastings campaign ✓ Updated the annual Visitor Guide in September ✓ Initiated conversations with O’Rourke Media Group to update printed trail maps, including an expanded trail map that includes the Point Douglas Trail and connection to the Greenway Trails that will highlight the top 10 trail attractions. ✓ Regularly review the U of M tourism study and use the suggested target markets and other ideas for marketing plans ✓ Regularly update tourism attractions and events up-to-date with Explore MN to take advantage of their robust email distribution list. ✓ Will send two chamber staff to the Explore Minnesota Annual Conference in March. ✓ The "Choose Your Winter in Hastings" online campaign had a great reach with 364,000 impressions; however, the committee was hoping for a higher click through rate. We believe this is because the campaign was focused on multiple winter activities which made it hard to be specific with an audience. Will continue to use Explore MN grant dollars for spring campaign focused on bike trails and car shows using keywords. ✓ Chamber staff attended the Explore MN Conference in February. The Tourism Industry is still struggling to recover with an estimated $12 billion loss since 2019. ✓ Experimented with using City advertising dollars on brand-building ads that showcase the riverfront offerings, including large kiosk boards and social media campaigns under the theme, “Plan your riverfront experience.” Attendance has been up at all Levee Park summer events, and social media reach and engagement has grown by double and often triple digits. ✓ Updated all events via Explore MN and used their email distribution lists, which is ongoing. ✓ Presented annual marketing and lodging update to the City Council in October. ✓ Our visitors guide at the Minneapolis Airport & Mall of America attracts a lot of attention based on the calls we receive. ✓ The new bike trail map has been wildly popular! We have distributed over 500 in less than 3 weeks. ✓ The board of advisors are proactively reaching out to Dakota County Parks to keep communication open so we can actively promote the bison in Spring Lake Park and the Greenway Trail connection once those both open. ✓ Rolled out Bird Scooters and promoted scooters as a new way to explore the city. ✓ Collaborated on events with the Chamber, DBA, Carpenter Nature Center and DNR related to tourism, such as an ice exploration event, ice fishing adventures, and the show the love ice sculpture and valentine events. All brought visitors to Hastings. the Ice fishing events were full with 160 and 145 participants in Jan and Feb. ✓ New Community Investment Fund may help fund tourism-related initiatives. ✓ Chamber Tourism Board study of visitor demographics, PACER program. VIII-15 5 ✓ Chamber Tourism Board presented annual update to City Council 9/19. ✓ Levee Park Programming: 31 programs, over 8,300 attendees, increased marketing ✓ Big Belly trash/recycle bins ordered for downtown with frames for poster ads ✓ CIF project: partnered with DBA for new holiday lights ✓ Launched Restaurant Week promotions Parks and Public Spaces 3.1 Parks and Public Space Beautification ✓ 1st maintenance season with team approach. ✓ Budgeted for Louis Lane Ponding Basin – FMR grant, pollinator friendly ✓ Budgeted and hired a Parkskeeper ✓ Posted for additional seasonal maintenance staff. ✓ Received donation from Tecla Karpen Estate to protect and enhance natural habitats. ✓ Launched Community Investment Fund that could help pay for park and public beautification projects. ✓ Green Corps member to help Forester. ✓ Approved plans to purchase Big Belly trash containers for the downtown and Levee Park areas to alleviate already full garbage bins. Containers will allow for custom marketing that could be used for educational trail and/or promotional opportunities. ✓ Identified high-use / high-profile and underutilized locations. ✓ Installed new dumpster/porta-potty enclosure at Jaycee Park. ✓ Parks Commission working on Parks Five-Year Plan. ✓ 2023 Budget includes many park improvements across entire City. ✓ Parks Commission working on Parks Five-Year Plan. ✓ Parks Commission reviewing underutilized spaces. ✓ Partner with Dakota County for MRRT and VRGT 3.2 Vermillion Street Corridor Plan ✓ Conversations with various property owners near 5th and Vermillion of future acquisition for redevelopment. ✓ MNDOT hiring HR Green ✓ Scope of study increased to be more comprehensive and technically sound ✓ HEDRA Block 28 acquisitions, focus on redevelopment for that area ✓ Façade grant program includes Vermillion ✓ Private projects – Jersey Mikes, Schlomkas, Pool & Spa - continued investment ✓ Two properties purchased by HEDRA near Vermillion and 5th for redevelopment. ✓ MN DOT beginning TH 61 planning for reconstruction ✓ $50,000 in façade grants have been fully expended for 2022. ✓ Hwy 61 Study – open house, surveys, follow-up meetings, DBA meeting, door knocking to gather business comments along 61, pop-up tent schedule at Rivertown Days. ✓ MNDOT presentation to City Council 7/5/22. ✓ MNDOT open houses with Chamber and with public 8/24/22. ✓ MNDOT online survey. ✓ HEDRA Façade Grant Program: $44K to 11 projects, leveraged $76K private investment ✓ MNDOT and City outreach to businesses in corridor. ✓ Produced video with HCTV highlighting façade improvement grant project results. 3.3 Lake Rebecca/Lake Isabel Parks Renovations ✓ Submitted for and received DNR Outdoor Recreation Grant ($240k) for Lake Isabel Park Redevelopment. ✓ Hired ISG Inc. to complete Design and Engineering for Lake Isabel Park Redevelopment. 90% of plans just submitted to staff for review. ✓ Submitted grant application to LCCMR for $2m for Lake Rebecca Park redevelopment/restoration. VIII-15 6 ✓ Held Corps of Engineers habitat management meeting in November to discuss invasive species. ✓ Lake Isabel Grant-Received preliminary approval; awaiting final approval by National Park Service ✓ New playground equipment ordered for Lake Isabel ✓ Design completed for Lake Isabel ✓ Secured $240K grant for Lake Isabel Park Redevelopment ✓ LCCMR awarded $1M to Lake Rebecca Park. ✓ Working on 13 step LCCMR work plan. ✓ Re-bid Lake Isabel Park. ✓ 14-acre land donation from Flint Hills. ✓ LCCMR approved action plan. ✓ Budget amendment and contract approved by City Council 7/18. ✓ Contractor Preconstruction meeting 8/29. ✓ Contractor coordinating undergrounding of powerlines. ✓ Lake Isabel Park construction started 10/19/2022, completion by 6/30/2023 Housing and Economic Development 4.1 Downtown Special Service District ✓ Met with DBA to determine potential activities for special service district Met with City staff to determine costs and implications of services ✓ Met with downtown businesses. ✓ Estimated initial cost per property. ✓ Costs provided to Downtown Property owners to determine next steps. ✓ Continue to meet with downtown businesses. ✓ Awaiting further questions or petition to begin consideration from business\property owners. *Future Topics People, Process, Infrastructure and Finance Continue to Improve environmental sustainability of City operations. ✓ Approved idle reduction feature on new fire engine 8/16 ✓ Purchased a hybrid squad, electric Zamboni ✓ Explored battery powered small equipment for parks and PW ✓ Installed solar lights at dog park ✓ Exploring federal funding ✓ Held House Capital Investment Committee tour to request funding for rooftop solar panels on the arena. ✓ The Governor including the Hastings Civic Area improvements in the bonding bill. Additional Senate presentations were made in the first quarter. If funded, these would ensure a sustainable coolant option for the arena and solar heating options. ✓ Initial discussions for private vendor installation of electric vehicle charging stations at several public parking lots ✓ Contact with 2 companies for EV charging stations to install in 2023. ✓ Partner delaying potential EV stations until next year. ✓ HPD hybrid vehicle coming in Oct. ✓ HFD new engine has diesel idle reduction. ✓ Held an annual office cleanup day and diverted the following amounts from the landfill by bringing them to the Recycling Zone in Eagan: 756 lbs. of electronics, 52 fluorescent light bulbs, and 61 lbs. of batteries. Prepare for likely health advisory due to PFAS. ✓ MDH presentation to City Council 9/6/22. ✓ Press release. ✓ Multiple meetings with co-trustees of 3M Settlement. ✓ MPCA hired Wood to analyze potential connection between Hastings water supply and contamination. ✓ Meetings with state legislators. ✓ MPCA hired Wood for Phase One environmental review, completion due 1/6/23 ✓ Meetings with state legislators ✓ WSB to provide quotes as consulting engineer VIII-15 7 Community Image and Public Engagement Develop an internal communication strategy focused on council-staff communication. ✓ Developed internal communications strategies for improved council/staff communications, including scheduling a series of Council workshops, expanding Council emails related to important topics, and more. ✓ Departmental work sessions with the City Council to gain deeper knowledge ✓ Developed 3-plus Thursday weekly emails to keep Council abreast of important topics ✓ Expanded meetings with the Mayor and City Administrator ✓ City Administrator meeting with Councilmembers prior to each meeting. ✓ Started bi-weekly employee newsletter, The Bridge Incorporate elements of the HPAAC Arts & Culture Plan into City goals and initiatives. ✓ Sculpture project approved 9/7, installation 9/22 ✓ Star Tribune article featured public art in Hastings on 9/26 ✓ Renewed Arts Task Force and appointed 8 members in Jan 2022. ✓ An Arts Task Force has been formed and met multiple times. A Facebook post was shared about their collaboration with BR4R. ✓ The Parks, Police and HPAAC collaborated to developed a series of events in local parks this summer to reach youth. ✓ Task Force recommendations presented to CC 6/20/22. Referred to Planning Committee. ✓ 2023 Budget includes public art project. ✓ 2022 Planning Committee meetings 7/13, 8/23, and 9/28. ✓ Recommendation for 2-year commission to City Council 10/17/22. ✓ City Council approved 2-year Arts & Culture Commission on 12/5/22. ✓ A call for new Commission members was promoted. Install new welcome sign on Hwy 55 ✓ Removed old sign by the library ✓ Engaged MnDOT to confirm the City is allowed one monument sign, and they can help facilitate a limited use permit for this. ✓ 2023 Budget includes new welcome sign. Parks and Public Spaces Hastings as a trail hub. ✓ Dakota County RFP for planning Vermillion Greenway ✓ Partner with Dakota County on MRRT and VRRG trail corridors to transfer ownership. ✓ Parks Commission discussion about wayfinding signs. ✓ 2023 Budget includes trail reconstruction by Roadside Park. ✓ Dakota County planning trail alongside Ravenna Road project. Housing and Economic Development Stimulate job creation in Hastings. ✓ Quality One expansion ✓ Fleet Farm to open and provide jobs ✓ Smaller retail and new businesses ✓ Sale of three industrial park lots ✓ Expansion of Quality One Woodwork ✓ Fleet Farm purchase of former Target ✓ Sponsored MN DEED Assistance Grants for the potential expansion of Intek Plastics. ✓ Conversion of former Target Building into Fleet Farm. Addition of 150 jobs. ✓ Intek Plastics to create 46 jobs. ✓ HEDRA approved hiring Rokos Advisors for Industrial Park marketing. 7/14/22 Complete a full housing inventory analysis to guide development strategy. ✓ Housing continues to happen, develop ✓ CC workshop w/ CDA held 12/20 ✓ Housing Needs Report Completed in 2020 VIII-15 8 Impact Studies ✓ Identified as a new initiative 10/2022 *Denotes ideas put forward by City Council members as important, but not yet added to the strategic initiatives. As initiatives are completed, additional initiatives will move up as priority initiatives, based on Council approval. See Page 16 of the City of Hastings Statement of Strategic Direction at www.hastingsmn.gov/strategicplanning. Additional City Initiatives and Efforts The initiatives presented above should not be read in a vacuum. In many areas, the City is already undertaking aspects of the initiatives. Looking forward 6 to 18 months, the City already has many initiatives that support each of the four Strategic Priorities of this report. And these need to be balanced in terms of time and budget with decisions about new initiatives. PEOPLE, PROCESSES, INFRASTRUCTURE, and FINANCE Accounting Software – Current software is outdated, not user friendly, and has limited functionality in remote-work environment. 2021 Budget includes funds to hire consultant to assist with vetting needs and options. With budget amendment for new system, this could be implemented in Oct 2022. Multi-Family Utility Billing – In summer/fall 2021, Finance Department will be updating process for calculating utility bills on multi-family accounts. 2021 Audit – Annual independent financial audit monopolizes Finance Department time for several weeks in February, April, and June 2022. Update Personnel Policy – The last significant amendment to the City’s Employee Handbook was in 2012. It needs to be updated to reflect policy and law changes since then as well as ensuring it meets operations needs now and going forward. Employee Engagement Survey – The City will be conducting a survey to gauge employee satisfaction, performance, and perspective about the City as an organization. Information will provide insights into areas for organization improvement and baseline data for future comparison. Compensation & Classification Study – The City last conducted a comprehensive compensation and classification study of all positions in 1999-2000. There have been periodic updates since then with the last significant review in 2006-2007. Updating the study now would help with recruiting and retaining employees as well as maintaining internal consistency. Hiring a consultant is estimated at $15-20K; implementation may be phased in over a couple years. Union Contracts – 5 collective bargaining agreements expire at the end of the year. Negotiation for renewal contracts begins in late summer. Photocopier/Printer Lease – Current lease expires at the end of the year and replacements need to be decided by end of September. IT staff has asked for input from all departments before soliciting quotes. City Hall Boilers – At 30+ years, the boilers have exceeded their lifespan and are requiring more frequent repair. Replacing them with high-efficiency model is anticipated in 2022. This will be part of the City Hall Dome Project (see Parks and Public Spaces priority). LeDuc Security Cameras – DCHS has requested security cameras. MNHS requires a study prior to approving camera installation. Staff has solicited quotes for study anticipating cost will be covered by a grant. Fire Department Study – The City has issued an RFP for a consultant to review staffing model, workload, service calls and their impact on Department performance. VIII-15 9 Ice Arena Refrigeration System – The CIP anticipates a $1.8M project in the next couple years to upgrade the refrigeration system from R-22 to an ammonia-based system. We have requested state bonding support for this project. Police Hiring – Two long-tenured officers are retiring in Oct/Nov 2021. The hiring process for these positions can easily take three months. Plan for 2022 Neighborhood Project – Design and engineering work for the 2022 Neighborhood Project actually begins in the summer of 2021, so it is ready to bid early in 2022. COMMUNITY IMAGE and PUBLIC ENGAGEMENT Administrative Citations – City Council has approved the concept of administrative citations as a streamlined mechanism for responding to property maintenance and similar code violations. This would require changes to the City Charter and City Code. We are presently seeking individuals to serve on the Charter Commission to start the process. State of the City – All City departments, particularly Communications, have considerable time in preparing this annual presentation in February. National Night Out – During National Night Out in August. Fire Department Open House – During National Fire Prevention Week in October. Machinery Hill – During Rivertown Days in July. Police Week – During National Police Week in May. Party in the Park – During National Parks & Recreation Month in July. PARKS and PUBLIC SPACES Mural – Contract with the artists and HFS has been extended for the mural to be painted in mid-August to early September. Communications is planning a press release and other publicity. City Hall Dome Project – The City has hired architects from Miller Dunwiddie for repair/renovation of the City Hall dome, as well as HVAC and climate control systems. Updated cost estimates and construction documents are anticipated in fall 2021, with construction planned for 2022. This project has $2M in state bonding support. No Wake Ordinance – Washington and Dakota County Sheriff Departments are studying appropriate river speeds over the summer and expect to make recommendations to their respective boards in fall 2021. Flint Hills Land Donation – The Parks Department is working with Flint Hills Pine Bend on a land donation and conservation easement to add to open space of the Lake Rebecca and River Flats Parks area. VIII-15 10 EAB 2021 Implementation – Approximately 49 boulevard trees have been identified for removal and an additional 90+ for mandatory treatment. The City adopted a hardship relief program to offset removal costs for eligible residents. EAB 2022 Survey – During winter 2021-2022, Forestry staff will continue inventory of boulevard trees and identify additional ash trees for removal or treatment. This will be the second of a four-year survey. HOUSING and ECONOMIC DEVELOPMENT Review Zoning and Development Code- Review changes to ensure consistency with the Comprehensive Plan and development standards of the market. Money approved for Zoning Code update to be completed in 2023 Shoreland and Critical Areas Ordinance - Adopt changes to the Shoreland and Critical Areas Ordinance consistent with MN DNR regulations. To be completed by Spring of 2023. Architectural Assessment of Downtown Buildings - Hire a consultant to complete an inventory of the architectural and structural conditions of historic downtown buildings. Assessment not completed but Façade Improvement Grant initiated in 2022 and will continue in 2023 Review Existing Incentive Programs - Review HEDRA loan, and land incentive programs to ensure they meet current needs. To be completed by the end of 2022. Business Retention and Expansion (BR&E) Visits - Conduct at least 12 visits annually and provide survey report to HEDRA. Ongoing. Business Drop-in Visits - Complete at least 100 unique business cop ins per year and provide semi- annual updates to HEDRA. Ongoing. Blight Identification - Proactively identify and pursue code enforcement violations. Review Revolving Loan Fund to better target towards properties. Improvements to Development Process - Meet with at least six commercial residential developers that have completed projects in the last three years to determine any necessary improvements. Descriptions Completed In Progress Behind Schedule Delayed, Not Started VIII-15 1 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Chris Eitemiller, Finance Manager Date: February 21, 2023 Item: Hold Public Hearing for 2023 Street Reconstruction Project, Adopt 2023-27 Street Reconstruction Plan and Approve Issuance of General Obligation Street Reconstruction Bonds Council Action Requested: Adopt 2023-2027 Street Reconstruction Plan and Approve Issuance of General Obligation Street Reconstruction Bonds, Series 2023A. Background Information: The City is proposing to finance a portion of the 2023 Street and Utility Infrastructure Project through the issuance of General Obligation Street Reconstruction Bonds, pursuant to Minnesota Statutes, Section 475.521. As part of the issuing process, the City is required to approve a street reconstruction plan. Because this street project cannot meet a threshold of assessing adjoining properties at least 20% of the project’s cost, a public hearing must be held. The notice calling for a public hearing was published on February 9, 2023. Prior to adopting the street reconstruction plan, or approving issuance of the proposed general obligation street reconstruction bonds, time must be provided to allow the public to respond. Financial Impact: None Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: Resolution calling for adopting the street construction plan and approving issuance of General Obligation Street Reconstruction Bonds. IX-01(a,b) 2 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA HELD: FEBRUARY 21, 2023 Pursuant to due call, a regular or special meeting of the City Council of the City of Hastings, Dakota and Washington Counties, Minnesota, was duly held at the city hall on February 21, 2023, at 7:00 p.m., for the purpose, in part, of adopting a street reconstruction plan and authorizing issuance of street reconstruction bonds. The following members were present: _____________________________________ and the following were absent: _________________________________________________ Member ______________ introduced the following resolution and moved its adoption: RESOLUTION ADOPTING A STREET RECONSTRUCTION PLAN AND APPROVING THE ISSUANCE OF GENERAL OBLIGATION STREET RECONSTRUCTION BONDS WHEREAS, the City of Hastings, Minnesota (the "City"), has determined that it is in the best interest of the City to authorize the issuance and sale of general obligation street reconstruction bonds pursuant to Minnesota Statutes, Section 475.58, subdivision 3b, as amended (the "Act"), to finance the cost of street reconstruction projects, as described in the proposed street reconstruction plan described below, a copy of which is on file in the City Clerk's office; and WHEREAS, pursuant to the Act, the City is authorized to issue and sell general obligation street reconstruction bonds for street reconstruction under the circumstances and within the limitations set forth in the Act. The Act provides that a street reconstruction plan may be financed with general obligation street reconstruction bonds, following adoption of a street reconstruction plan, after a public hearing on the street reconstruction plan and on the issuance of general obligation street reconstruction bonds and other proceedings conducted in accordance with the requirements of the Act; and WHEREAS, pursuant to the Act, the City has prepared a five-year (2023 to 2027) street reconstruction plan, which describes the streets to be reconstructed, the estimated costs and any planned reconstruction of other streets in the City, including the issuance of general obligation street reconstruction bonds under the Act (the "Plan"), to determine the funding strategy for street reconstruction projects; and WHEREAS, on February 21, 2023, the City Council held a public hearing on the adoption of the Plan and the issuance of not to exceed $3,500,000 general obligation street reconstruction bonds (the "Bonds") under the Plan for street reconstruction IX-01(a,b) 3 improvements to those streets described in the Plan (the "Street Reconstruction Projects") after publication of the notice of public hearing not less than 10 days nor more than 28 days prior to the date thereof in the City's official newspaper; and WHEREAS, all parties who appeared at the public hearing were given an opportunity to express their views with respect to the proposal to adopt the Plan and to undertake and finance the Street Reconstruction Projects by the issuance of Bonds and any written comments submitted prior to the public hearing were considered. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings, Minnesota, as follows: A. City Policies and Goals. The financing of the Street Reconstruction Projects and the issuance and sale of the Bonds would further the policies and goals of the City as set forth in the Plan, hereby adopted by the City Council in connection with the issuance of the Bonds. B. Public Hearing Notice. The City Council hereby ratifies the actions of the City Clerk in causing the publication of the Notice of Public Hearing to be published in the City's official newspaper as required by law. C. Adoption of Street Reconstruction Plan. Based on information received at the public hearing, such written comments (if any) and such other facts and circumstances as the City Council deems relevant, it is hereby found, determined and declared that: 1. the Street Reconstruction Projects proposed in the Plan will allow the City to upgrade its transportation infrastructure to accommodate anticipated and existing residential and commercial development; and 2. the Plan is hereby approved and adopted in the form presently on file with the City. D. Authorization and Approval of Bonds. The City is hereby authorized to issue the Bonds, the proceeds of which will be used, together with any additional funds of the City which might be required, to finance certain costs of the Street Reconstruction Projects and to pay costs of issuance of the Bonds. E. Execution of Documents. The Mayor and City Clerk are authorized and directed to execute such other documents and instruments as may be required to give effect to the transactions herein contemplated. F. Voter Referendum Contingency. Pursuant to the Act, a petition requesting a vote on the question of issuing the Bonds, signed by voters equal to five percent of the votes cast in the last municipal general election, may be filed within thirty days of the public hearing. Upon receipt of such petition within the prescribed time period, the City may issue the Bonds only after obtaining the approval of a majority of the voters voting on the question of the issuance of the Bonds. The authorizations and approvals contained IX-01(a,b) 4 herein are subject to and contingent upon not receiving such a petition, or, in the event such a petition is filed, the approving vote of a majority of the voters voting on the question of the issuance of the Bonds. The motion for the adoption of the foregoing resolution was duly seconded by member _____________ and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. IX-01(a,b) 5 STATE OF MINNESOTA COUNTIES OF DAKOTA AND WASHINGTON CITY OF HASTINGS I, the undersigned, being the duly qualified and acting City Clerk of the City of Hastings, Minnesota, do hereby certify that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as such minutes relate to adopting a street reconstruction plan and the issuance of general obligation street reconstruction bonds. WITNESS my hand on __________________________, 2023. ________________________________ City Clerk BY ORDER OF THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA /s/ Kelly Murtaugh, City Clerk IX-01(a,b) CITY OF HASTINGS, MN 2023 to 2027 STREET RECONSTRUCTION PLAN DRAFT AS OF FEBRUARY 21, 2023 IX-01(a,b) City of Hastings, Minnesota 2023-2027 Street Reconstruction Plan Page 2 of 4 City of Hastings, MN 2023 to 2027 Street Reconstruction Plan I.Introduction The City of Hastings (the “City”) historically has conducted street maintenance and reconstruction as part of its annual operational budget or as part of a street improvement or capital improvement project. The maintenance and reconstruction have included seal coating, mill and overlay, complete reconstruction, and other such items incidental to the maintenance of city streets. The City finds that it does not always have the resources for reconstructing streets as quickly as required, due to increased need for major reconstruction projects. Due to this fact, the City plans to in the future finance a portion of its street reconstruction through the issuance of General Obligation Street Reconstruction Bonds. II. Statutory Authority and Requirements Minnesota Statutes, Section 475.58, Subdivision 3b (the “Act”) authorizes Minnesota cities to adopt a Street Reconstruction Plan. The Plan must cover at least a five-year period and set forth the streets to be reconstructed, the estimated costs, and any planned reconstruction of other streets in the municipality over the next five years. Street Reconstruction Bonds can be used to finance the reconstruction and bituminous overlay of existing city streets. Eligible improvements may include turn lanes, bicycle lanes, sidewalks, paths, and other improvements having a substantial public safety function, realignments, other modifications to intersect with state and county roads, and the local share of state and county road projects. Except in the case of turn lanes, bicycle lanes, sidewalks, paths, and other safety improvements, realignments, intersection modifications, and the local share of state and county road projects, street reconstruction does not include the portion of project cost allocable to widening a street or adding curbs and gutters where none previously existed. Street Reconstruction Bonds are subject to the debt limit. The Act sets forth specific requirements for the issuance of Street Reconstruction Bonds, which are as follows: The projects financed under this authority must be described in a street reconstruction plan, as described above. The city must publish notice of and hold a public hearing on the proposed plan and the related issuance of bonds. The notice must be published at least ten days but not more than 28 days prior to the hearing date. The Plan must be approved by a vote of a two-thirds majority of the members of the governing body present at the meeting following a public hearing. IX-01(a,b) City of Hastings, Minnesota 2023-2027 Street Reconstruction Plan Page 3 of 4 The issuance of bonds is subject to a reverse referendum. An election is required if voters equal to 5% of the votes cast in the last municipal general election file a petition with the city clerk within 30 days of the public hearing. If the city decides not to undertake an election, it may not propose the issuance of Street Reconstruction Bonds for the same purpose and in the same amount for a period of 365 days from the date of receipt of the petition. If the question of issuing the bonds is submitted and not approved by the voters, the provisions of section 475.58, subdivision 1a, shall apply (no resubmission for same purpose/amount for 180 days). III.History and Existing Street Reconstruction Bonds At the time of the approval of the Plan, there were no Street Reconstruction Bonds (issued under Chapter 475) outstanding. IV.Net Debt Limits Minnesota Statutes Section 475.53, Subd. 1 states that no municipality, except a school district or a city of the first class, shall incur or be subject to a net debt in excess of three percent of the market value of taxable property in the municipality. Bonds issued under the authority granted by this Street Reconstruction Plan are subject to the net debt limit restriction described above. The net debt capacity for the City at time of approval of the Original Plan is shown below under Statutory Debt Limit. Statutory Debt Limit Minnesota Statutes, Section 475.53 states that a city or county may not incur or be subject to a net debt in excess of three percent (3%) of its estimated market value. Net debt is, with limited exceptions, debt paid solely from ad valorem taxes. At time of approval of the proposed Plan the City’s Statutory Debt Limit is as follows: IX-01(a,b) City of Hastings, Minnesota 2023-2027 Street Reconstruction Plan Page 4 of 4 Computation of Legal Debt Margin as of February 21, 2023: The Plan provides for the issuance of a not to exceed amount of $3,500,000 in General Obligation Street Reconstruction Bonds between January 1, 2023 and December 31, 2027. This amount includes estimated cost of issuance of bonds, capitalized interest and rounding. The proposed bond issuance is within the current City’s Legal Debt Margin, as of the date of adoption of the Plan. V.Proposed Street Reconstruction and Cost Estimate The Plan is detailed in Table A. The City reserves the right to adjust the amount of annual spending between years provided the overall not to exceed amount in the Plan is not increased. 2021/2022 Estimated Market Value $2,230,059,000 Multiplied by 3% x 0.03 Statutory Debt Limit $69,601,770 Outstanding debt applicable to the debt limit $2,675,000 G.O. Bonds, Series 2013B $95,000 $3,200,000 G.O. Bonds, Series 2014A 150,000 $2,755,000 G.O. Bonds, Series 2015A 675,000 $3,295,000 G.O. Bonds, Series 2016B 910,000 $3,820,000 G.O. Bonds, Series 2018A 635,000 $5,815,000 G.O. Bonds, Series 2022A 975,000 Less outstanding debt applicable to the debt limit $3,440,000 Legal Debt Margin $66,161,770 IX-01(a,b) CITY OF HASTINGS 2023-2027 STREET RECONSTRUCTION PLAN AMOUNTS $ 3,350,000 $ 3,350,000 -$ TOTAL 2024 -$ January 1, 2025 through December 31, 2025 -$ TOTAL 2025 -$ January 1, 2027 through December 31, 2027 -$ TOTAL 2027 -$ GRAND TOTAL (1/1/2023 THROUGH 12/31/2027)$3,350,000 Bond Issuance Costs, Capitalized Interest, and Rounding $150,000 GRAND TOTAL $3,500,000 TABLE A January 1, 2023 through December 31, 2023 Pleasant Drive from 15th Street West to CSAH 46/47, Old Bridge Lane from Northridge Drive to Pleasant Drive, Southview Drive from Pleasant Drive to Westview Drive, Southview Place, Ridgewood Court, and 18th Court. TOTAL 2023 January 1, 2024 through December 31, 2024 IX-01(a,b) City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Justin Fortney, City Planner Date: February 21, 2023 Item: Resolution – Renewal – Four Home Occupation Licenses Council Action Requested: Review and act on the attached resolutions approving Type II Home Occupation License renewals, for the following locations: 1. 1505 Brooke Court 2. 413 18th St East 3. 3121 Riverwood Drive 4. 3923 Martin Lane Background Information: A Type II Home Occupation License is required when an applicant has outside employees working at the home, more than one vehicle visits the home at a time, or when a garage or shed is used for the business. Home occupation licenses must be renewed every 5-years. The subject home occupations have been operating for over five-years without any known adverse effects. The applicants have all confirmed that their operations have not changed or become more intense since last approved or renewed. Their operations include the following uses and Type II Home Occupation requirements: 1) Dan Rother Photography, 1505 Brooke Ct. Photography studio with outside employees and more that one customer visiting at a time. 2) Patrick Moseng, Moseng Locksmithing Co., 413 18th St E Key and locksmithing in a detached garage. 3) Larry and Shelly Sukow, 3121 Riverwood Dr. Creation of lawn art and décor in the garage. 4) Mitch and Darcy Shemon, Backyard Party Rentals, 3923 Martin Ln. Trailers with party tents and the like stored in the garage for delivery. X-C-01(a-d) Notification and Complaints Notifications of the renewals were sent to property owners within 350-feet of the subject properties. Staff has not received any comments or complaints from the operation of the subject home occupations since they began. Financial Impact: N\A Advisory Commission Discussion: The Planning Commission reviewed the original requests and recommended approval. Renewals do not require Planning Commission review unless they have increased intensity or substantially modified their operations. Council Committee Discussion: None Attachments: • Resolutions of renewal for the four subject properties X-C-01(a-d) HASTINGS CITY COUNCIL RESOLUTION NO. _______________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS RENEWING THE TYPE II HOME OCCUPATION PERMIT FOR DAN ROTHER AT 1505 BROOKE COURT Council member ______________________ introduced the following Resolution and moved its adoption: WHEREAS, Dan Rother has petitioned to renew a Type II Home Occupation Permit to operate a photography studio at 1505 Brooke Court, legally described as Lot 14, Block 2, HIGHLAND HILLS 5TH ADD, Dakota County, Minnesota; and WHEREAS, on December 6, 2004, the City Council of the City of Hastings adopted Resolution No. 12-05-04 approving a provisional Type II Home Occupation permit; and WHEREAS, on November 7, 2005, the City Council of the City of Hastings adopted Resolution No. 11-05-05 approving a full Type II Home Occupation permit; and WHEREAS, the Type II Home Occupation permit has expired; and WHEREAS, review was conducted before the City Council of the City of Hastings, as required by state law, city charter and city ordinance. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the Type II Home Occupation license request of Dan Rother Photography, as presented to the City Council subject to the following conditions: 1) That the business be operated in compliance with the information provided by the applicant. The applicant shall provide the Planning Department notice of changes that expand the business (i.e. additional outside employees, use of X-C-01(a-d) garage/shed in operation of business, etc.) to determine if the business is operating within the confines of the code. 2) That the business will be operated in compliance with the Home Occupation regulations as established by the Hastings City Council. 3) That this permit shall expire on February 21, 2028. At such time, the applicant will need to apply for a renewal. Council member __________________ moved a second to this resolution and upon being put to a vote adopted by _____ present. Ayes: ____ Nays: _____ Absent: ______ ATTEST: _____________________________ Mary Fasbender Mayor _______________________________ (City Seal) Kelly Murtaugh City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 21st day of February, 2023, as disclosed by the records of the City of Hastings on file and of record in the office. ______________________________ Kelly Murtaugh, City Clerk This instrument drafted by: (SEAL) City of Hastings (JJF) 101 4th St. East Hastings, MN 55033 X-C-01(a-d) HASTINGS CITY COUNCIL RESOLUTION NO. _______________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS RENEWING THE TYPE II HOME OCCUPATION LICENSE FOR LARRY AND SHELLY SUKOW 3121 RIVERWOOD DR Council member ______________________ introduced the following Resolution and moved its adoption: WHEREAS, Larry And Shelly Sukow have petitioned to renew a Type II Home Occupation license to operate a lawn décor creation operation at their home, generally located at 3121 Riverwood Drive, legally described as Lot 2, Block 6, Riverwood 2nd Addition, Dakota County, Minnesota; and WHEREAS, on July 16, 2012, the City Council of the City of Hastings adopted a resolution approving a provisional Type II Home Occupation permit; and WHEREAS, on July 15, 2013, the City Council of the City of Hastings adopted a resolution approving a full Type II Home Occupation permit; and WHEREAS, the Type II Home Occupation permit has expired; and WHEREAS, review was conducted before the City Council of the City of Hastings, as required by state law, city charter and city ordinance. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the Type II Home Occupation license request of Larry and Shelly Sukow, as presented to the City Council subject to the following conditions: X-C-01(a-d) 1) That the business be operated in compliance with the information provided by the applicant. The applicant shall provide the Planning Department notice of changes that expand the business (i.e. additional outside employees, use of garage/shed in operation of business, etc.) to determine if the business is operating within the confines of the code. 2) That the business will be operated in compliance with the Home Occupation regulations as established by the Hastings City Council. 3) That this permit shall expire on February 21, 2028. At such time, the applicant will need to apply for a renewal. Council member __________________ moved a second to this resolution and upon being put to a vote adopted by _____ present. Ayes: ____ Nays: _____ Absent: ______ ATTEST: _____________________________ Mary Fasbender Mayor _______________________________ (City Seal) Kelly Murtaugh City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 21st day of February, 2023, as disclosed by the records of the City of Hastings on file and of record in the office. ______________________________ Kelly Murtaugh, City Clerk This instrument drafted by: (SEAL) City of Hastings (JJF) 101 4th St. East Hastings, MN 55033 X-C-01(a-d) HASTINGS CITY COUNCIL RESOLUTION NO. _______________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS RENEWING THE TYPE II HOME OCCUPATION LICENSE FOR PATRICK MOSENG, MOSENG LOCKSMITHING CO 413 18TH ST E Council member ______________________ introduced the following Resolution and moved its adoption: WHEREAS, Patrick Moseng petitioned to renew a Type II Home Occupation license to operate a key and locksmithing operation at his home, generally located at 413 18th Street East, legally described as the east 66-feet of the west 198-feet, of Lot 7, Block 1, Leducs 4th Addition, Dakota County, Minnesota; and WHEREAS, on August 21, 2006, the City Council of the City of Hastings adopted a resolution approving a provisional Type II Home Occupation permit; and WHEREAS, on November 19, 2007, the City Council of the City of Hastings adopted a resolution approving a full Type II Home Occupation License; and WHEREAS, on December 17, 2012, the City Council of the City of Hastings adopted a resolution renewing the Type II Home Occupation License for five years; and WHEREAS, the Type II Home Occupation License has expired; and WHEREAS, review was conducted before the City Council of the City of Hastings, as required by state law, city charter and city ordinance. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the renewal of the Type II Home Occupation license request of Patrick Moseng, as presented to the City Council subject to the following conditions: X-C-01(a-d) 1) That the business be operated in compliance with the information provided by the applicant. The applicant shall provide the Planning Department notice of changes that expand the business (i.e. additional outside employees, use of garage/shed in operation of business, etc.) to determine if the business is operating within the confines of the code. 2) That the business will be operated in compliance with the Home Occupation regulations as established by the Hastings City Council. 3) That this permit shall expire on February 21, 2028. At such time, the applicant will need to apply for a renewal. Council member __________________ moved a second to this resolution and upon being put to a vote adopted by _____ present. Ayes: ____ Nays: _____ Absent: ______ ATTEST: _____________________________ Mary Fasbender Mayor _______________________________ (City Seal) Kelly Murtaugh City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 21st day of February, 2023, as disclosed by the records of the City of Hastings on file and of record in the office. ______________________________ Kelly Murtaugh, City Clerk This instrument drafted by: (SEAL) City of Hastings (JJF) 101 4th St. East Hastings, MN 55033 X-C-01(a-d) HASTINGS CITY COUNCIL RESOLUTION NO. _______________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS RENEWING THE TYPE II HOME OCCUPATION LICENSE FOR MITCH AND DARCY SHEMON AT 3923 MARTIN LANE Council member ______________________ introduced the following Resolution and moved its adoption: WHEREAS, Mitch and Darcy Shemon have petitioned to renew a Type II Home Occupation license to operate a party tent rental operation at their home, generally located at 3923 Martin Lane, legally described as Lot 20, Block 3, South Pines 4th Addition, Dakota County, Minnesota; and WHEREAS, on March 6, 2017, the City Council of the City of Hastings adopted a resolution approving a provisional Type II Home Occupation permit; and WHEREAS, on March 19, 2018, the City Council of the City of Hastings adopted a resolution approving a full Type II Home Occupation License; and WHEREAS, the Type II Home Occupation License has expired; and WHEREAS, review was conducted before the City Council of the City of Hastings, as required by state law, city charter and city ordinance. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the Type II Home Occupation license request of Mitch and Darcy Shemon, as presented to the City Council subject to the following conditions: X-C-01(a-d) 1) That the business be operated in compliance with the information provided by the applicant. The applicant shall provide the Planning Department notice of changes that expand the business (i.e. additional outside employees, use of garage/shed in operation of business, etc.) to determine if the business is operating within the confines of the code. 2) That the business will be operated in compliance with the Home Occupation regulations as established by the Hastings City Council. 3) That this permit shall expire on February 21, 2028. At such time, the applicant will need to apply for a renewal. Council member __________________ moved a second to this resolution and upon being put to a vote adopted by _____ present. Ayes: ____ Nays: _____ Absent: ______ ATTEST: _____________________________ Mary Fasbender Mayor _______________________________ (City Seal) Kelly Murtaugh City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 21st day of February, 2023, as disclosed by the records of the City of Hastings on file and of record in the office. ______________________________ Kelly Murtaugh, City Clerk This instrument drafted by: (SEAL) City of Hastings (JJF) 101 4th St. East Hastings, MN 55033 X-C-01(a-d) City Council Memorandum To: Mayor Fasbender & City Councilmembers From: City Administrator Dan Wietecha Date: February 21, 2023 Item: Strategic Priorities Council Action Requested: Select an overall approach for the next round of strategic planning. Based on that, I will bring 1-2 specific proposals to an upcoming meeting. Background Information: Over the last year-plus, we have used a set of Strategic Initiatives as agreed priorities in order to maintain focus and progress, drive accomplishment, and ensure regular tracking and reporting. When the City Council approved the Strategic Initiatives in September 2021, they were expected as a guide for the next year to year-and-half. As a matter of practical effect, we are wrapping up that cycle and should begin planning the priorities of the next cycle. As a matter of timing, this matches well with the November election and two new Councilmembers in January. In January 2023, the City Council had general consensus that we should develop an updated set of Strategic Initiatives this spring. The Council had several recommendations: not meeting by Zoom, preferring a day-long retreat, and keeping “down time” brief if the work is done over a series of meetings. Since then, I have discussed options with several consultants that the City has done some work in the past. These provide a range of approaches to the Strategic Initiatives. As outlined, in the attached “Options for Approaching Strategic Planning,” the approach may be project-focused, comprehensive, or some blend in-between. I believe the main questions are 1) What or how much does the City Council want to get out of the process? and 2) How much time are the City Council and staff able to invest in the process? In the meantime, the Management Team has developed a “Ninety Day World” action plan to focus on key priorities and reporting over the next three months. This will help avoid a gap X-E-01 between the City Council’s two cycles, identify the degree of operational detail for initiatives, and ensure that all departments are working toward and reporting priorities. Financial Impact: Undetermined Committee Discussion: City Council discussion 1/3/2023 Attachment: Options for Approaching Strategic Planning X-E-01 Options for Approaching Strategic Priorities In House Project Focused Blended Comprehensive Description: Sessions facilitated by City staff, likely myself. Expect this approach would be “Project Focused.” Outside facilitator with approach that brainstorms potential projects and key issues then narrows to a manageable list of priorities for next 1-3 years. Outside facilitator with approach in between Project Focused and Comprehensive. For example, identifying what makes Hastings distinctive instead of going through a mission/vision exercise. Outside facilitator with multi step approach including mission/vision and SWOT analysis to identify priorities across several timeframes (1-4, 5-9, and 10+ years). Pros: • Little/no direct budget impact. • Staff more familiar with City and topics than an outside facilitator. • Anticipate quicker process than other options. • Priorities will be highly implementable and readily measured. • Potential to have the “best of both worlds.” • Identified priorities may have greater buy-in than in other options. • May include listening sessions for community input. • May include governance and team building exercise. Cons: • Limited staff bandwidth. • Limited capacity to both facilitate and participate in the retreat. • Philosophical question of overstepping City Administrator’s role. • Facilitator not budgeted, but likely less cost than other options. • May be viewed more as goal setting than as strategic planning. • Facilitator not budgeted. • People may be dissatisfied with a “compromise” approach. • Facilitator not budgeted. • Takes longer than other options, potentially multiple meetings. X-E-01