HomeMy WebLinkAboutIX-01 Award Contract - City Hall HVAC Project
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Justin Fortney, City Planner
Date: February 6, 2023
Item: Award Contract - City Hall HVAC Project – Burnn Boiler and Mechanical LLC.
COUNCIL ACTION REQUESTED
Council is requested to consider adoption of the attached resolution awarding the contract for the City Hall
HVAC project to Burnn Boiler and Mechanical LLC.
BACKGROUND INFORMATION
As part of the larger City Hall repair project for which we were appropriated two million dollars of State General
Obligation bonds, this HVAC work will replace the boilers and modify the air handlers to lower building
humidity. The bids were due for the project on December 9th, 2022 at 2:00 p.m.
There were four bids received. The lowest bid indicated that the city was to provide a major component. At the
direction of the City Attorney, that bid was disqualified since it was materially different than the project
specifications. Even in the event they later promised to supply the component at their own expense, the original
bid was not valid.
The difference in price from the lowest bid that was disqualified and the second lowest apparent bid is $43,000. If
approved, the contractor would immediately order parts and equipment with work beginning soon after the
heating season.
POST-BID CONTRACTOR QUALIFICATION REVIEW
Burnn Boiler and Mechanical LLC submitted two recent project references, which included very similar work to
the City Hall project. The references were contacted by city staff and Emanuelson-Podas (project HVAC
engineers). References indicated Burnn’s proficiency to complete the work as required.
STAFF RECOMMENDATION
Staff is recommending that the City Council adopt the attached resolution awarding the contract to Burnn Boiler
and Mechanical LLC. in the amount of $588,000.
ATTACHMENTS
- RESOLUTION – AWARD CONTRACT
Bidder Total Bid
Cool Air Mech - Ham Lake, MN $545,000 disqualified
Burnn Boiler and Mechanical INC - Fargo ND/ Lexington, MN $588,000
Magnuson Construction - Minnetonka, MN $754,484
Total Mech - St. Paul Park, MN $926,567
IX-01
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR THE 2023 CITY HALL HVAC PROJECT
WHEREAS, pursuant to an advertisement for bids for the City Hall HVAC Project, where bids were opened on
December 9th, 2022 at 2:00 p.m. as advertised and tabulated according to law, and the following bids were
received by the deadline:
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 6TH DAY OF FEBRUARY, 2023.
Ayes:
Nays:
Mary Fasbender, Mayor
ATTEST:
Kelly Murtaugh, City Clerk
SEAL
Bidder Total Bid
Cool Air Mech - Ham Lake, MN $545,000
Burnn Boiler and Mechanical INC - Fargo ND/ Lexington, MN $588,000
Magnuson Construction - Minnetonka, MN $754,484
Total Mech - St. Paul Park, MN $926,567
IX-01
and
WHEREAS, Cool Air Mechanical, INC’s bid was disqualified due to it being materially different than the project
specifications, and
WHEREAS, the city’s consultant HVAC Engineer and city staff have sufficiently researched Burnn Boiler and
Mechanical INC’s past project references as the lowest qualified bidder, and found they have performed similar
work with the proficiency required, and
WHEREAS, it appears that Burnn Boiler and Mechanical INC is the lowest valid responsible bidder.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS:
1.Award the contract to Burnn Boiler and Mechanical INC. in the amount of $588,000.00
2.The Mayor and Clerk are authorized to execute a contract with Burnn Boiler