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Home My WebLink About20221017 - CC Follow-up AgendaSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL FOLLOW-UP AGENDA Monday, October 17, 2022 7:00 p.m. I. CALL TO ORDER 7:02 pm II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Members Present: Mayor Fasbender, Councilmembers Braucks, Folch, Fox, Leifeld, and Lund Members Absent: Councilmember Vaughan Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Korine Land Community Development Director John Hinzman New Employees: Ashley Running – Green Corps Staff Leander De Villiers – Parkkeeper TJ Lucas introduced and welcomed Ashley. Chris Jenkins introduced and welcomed Leander. Promotions: Kaitlin Neuman – Firefighter Chief John Townsend celebrated Kaitlin Neuman’s promotion. Presentation: Suburban Rate Authority, Jim Strommen V. APPROVAL OF MINUTES Approve Minutes of the City Council workshop meeting and regular meeting on October 3, 2022. Minutes were approved as presented. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Braucks, Leifeld to approve as amended, pulling #17 6 Ayes, 0 Nays 1. Pay Bills as Audited 2. Schedule a Special City Council Meeting to Canvass 2022 General Election Results 3. Approve Renewal of the 2022 – 2024 School Resource Officer and Traffic Control Agent Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Contract between the City of Hastings and ISD 200 4. Authorize Fund Closures and Revise Purchasing Policy 5. Resolution No. 10-05-22: Accept Donation to the Parks and Recreation Department from Fluegel’s Lawn Garden and Pet Supply 6. Special Event Designation: Gobble Gait 7. Approve Change Order No. 1 to the Public Works Storage Building 8. Approve Change Order No. 2 to the Public Works Storage Building 9. Approve Change Order No. 3 to the Public Works Storage Building 10. Approve Pay Estimate No. 5 for the Public Works Storage Building – Ebert Construction ($198,006.01) 11. Approve Pay Estimate No. 2 for the 4th Street Water Tower Reconditioning Project – G&L Sandblasting and Coatings, LLC ($357,912.50) 12. Approve Pay Estimate No. 4 for the 2022-1 Neighborhood Infrastructure Improvements – Danner, Inc. ($1,002,908.26) 13. Accept Planning Commission Resignation – Romens 14. Authorize Signature: Stormwater Management Agreement – UHL 15. Approve Purchase of Hydraulic Extrication Tools for the Hastings Fire Department 16. Approve Memorandum of Understanding with International Association of Firefighters, Local No. 5113 for Wage Adjustment. 17. Approve Memorandum of Understanding with Minnesota Teamsters Public and Law Enforcement Employees Union, Local No. 320 for Wage Adjustment and Contract Extension. 18. Approve Memorandum of Understanding with Law Enforcement Labor Services, Local No. 249 for Wage Adjustment and Contract Extension. 19. Approve Budget Amendment to Purchase Slide for Roadside Park 20. Approve Budget Amendment for Pool Repairs IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Parks and Recreation C. Community Development 1. Intek Plastics – 1000 Spiral Blvd a. Resolution No. 10-06-22: Site Plan Approval – Building Addition Hinzman provided an overview and history of the request. The applicants are proposing to construct an addition onto the Intek Plastics building with related improvements. Hinzman shared the possible sale of the eastern city owned parcel included in the site plan is scheduled for consideration at the November 7th City Council meeting. Hinzman reviewed the approval recommended by the Planning Commission. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Folch, Fox to approve as presented. 6 Ayes, 0 Nays. 2. Confluence Development a. Authorize Signature: Purchase and Development Agreement – 5th Amendment b. Authorize Signature: Minimum Assessment Agreement Hinzman provided an overview of the request. Council is asked to authorize signature of the 5th Amendment to Purchase and Development Agreement to extend the substantial completion date out to May 31, 2023. Council is also asked to authorize signature on the Minimum Assessment Agreement. Hinzman shared background information of previous amendments and included information regarding HEDRA Action. Council discussion on appreciation for the progress on the project based on the tour last week, as well as the vision for the impact on the City. Question about the patio/platform availability for public use. Reservations would likely be held through the hotel website system, website going live December 1, 2022. Leifeld, Folch to approve as presented. 6 Ayes, 0 Nays. D. Public Safety E. Administration 1. Strategic Initiatives Quarterly Report and Next Steps Wietecha reviewed the 3rd Quarter Report, asking for discussion and feedback. Council is being asked to consider the process, development, implementation, and reporting of the initiatives. Council discussion on waiting for the new year to engage new Council members in the initiatives. Appreciation to staff for work on the initiatives. May be helpful to take one item at a time and present more detail at Council meetings. 2. Public Art Commission Wietecha provided an overview request and public encouragement for an Arts Commission. City Council reinstated the Arts Task Force to define the future objectives and mission of the group. It was recommended to create an Arts and Culture Commission proposing a two-year temporary commission with potential extension at a later date. Council discussion that there was a significant amount of consideration of this proposal by the Planning Committee. It is anticipated an additional emphasis on Arts incorporation into the City will result in greater tourism opportunities. The proposal timeline makes sense for the group and the City. Appreciation to the Arts task Force for their work. 3. Closed Meeting Pursuant to Minn. Stat. 13D.05 subd. 3(b) for Attorney-Client Privileged Communication Lund, Fox to move into closed session at 8:08 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy 6 Ayes, 0 Nays. XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS Announcements • Councilmember Folch presented an overview of several policy initiatives that will be presented by the LMC Improving Service Delivery Committee; two are about ambulance service, one on about fundraising authority of municipalities, one seeking regulations of cannabinoids, and another is on the collateral consequences of criminal records. • Councilmember Leifeld announced the Halloween Candy Crawl on Sunday October 30 from 2 – 5 pm, hosted by the Downtown Business Association. • HCTV and the Hastings Chamber of Commerce will host their Hastings Candidate Forum on Thursday, October 20, at 6:30 pm, in person and televised. And their ISD 200 School Board Candidate Forum is on Thursday, October 27, at 7 pm, televised only. • On Sunday, October 23, BR4R invites you to “Breaking the Silence: Remembering Brown’s Chapel AME” at the First Presbyterian Church at 2 pm, followed by a guided walking/driving tour of significant locations from Hastings’ Black history. • The first Hastings Creative Convergence is Tuesday, October 25 at 7 pm. Thank you to Hastings Arts Center for providing the venue and The Onion Grille and Geek Haven Coffee for donating refreshments. • The Hastings Community Halloween Party is Friday, October 28, from 6 to 8 pm at the High School. Recommended for families with kids 12 and under. Free event, but please bring a non- perishable food item for Hastings Family Service or a cash or check donation for the Youth Impact Council Scholarship. • I’d like to recognize the coming up October 28 is National First Responder Day and thank all of our first responders for their service to the community. Meetings Tues, Oct 18 7:00 pm Heritage Preservation Commission Wed, Oct 19 6:30 pm Finance Committee Meeting Thurs, Oct 20 6:30 pm Public Safety Advisory Commission Meeting Mon, Oct 24 7:00 pm Planning Commission Meeting Mon, Nov 7 7:00 pm City Council – Regular Meeting Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy XIV. ADJOURNMENT Leifeld, Folch to adjourn 8:40 pm Next Regular City Council Meeting: Monday, November 7, 2022 7:00 p.m.