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HomeMy WebLinkAbout20220815 - CC Follow-up AgendaSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL FOLLOW-UP AGENDA Monday, August 15, 2022 7:00 p.m. I. CALL TO ORDER 7:05 pm II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Members Present: Mayor Fasbender, Councilmembers Braucks, Folch, Fox, Leifeld, Lund Members Absent: Councilmember Vaughan Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Korine Land Community Development Director John Hinzman Parks and Recreation Director Chris Jenkins V. APPROVAL OF MINUTES Approve Minutes of the City Council regular meeting on August 1, 2022. Minutes were approved as presented. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. Lester Helten, 802 Old Mill Court, sent emails regarding the increased train traffic from one time per day to many times per day/evening. The primary concern is the extensive use of the horn at all times of the day and for sustained periods of time. Some towns have quiet areas for train horns and this also can apply to trucks using jake brakes. He has called Canadian Pacific with no action being taken. The train horns are waking children. He is wondering if the City can do something about this. He has been told that the horn is to be blown at intersections but he indicated that the engineers lay on the horn from 18th street to the Depot. Karen Erlandsen, 814 Old Mill Court, spoke to Council about the train traffic increasing from one train per week in 2000 to many trains per day now. Evening trains wake up children. She does not understand why the horn needs to blown for as long as it is. Phil Erlandsen, 814 Old Mill Court, spoke to Council about his concern over the frequency and length of the horns being blown through the intersections. The horn is over 108 decibels. He has observed rail cameras across the country and does not see horn blasts for this long unless the train is travelling at a high rate of speed. He acknowledges that railroad crossings are dangerous places and that the horn needs to be blown. He asked if there could be some observation to determine how long a horn should be blown in the City. He spoke about depth perception challenges with oncoming trains. Jim Lewanski, 1575 King Midas Lane, noted the increased train traffic and that the horns are blown day and night. He asked if there could be other alternatives to the horns at intersections. The horn usage is excessive and may impact their ability to sell their homes in the future. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Council discussion about experience with the train horns and residents reporting that horns are blown even while moving cars around on Ardent Mills property. Increased capacity at the mill is the likely reason for the increased train traffic, but wondering what can be done by the City with Canadian Pacific and Ardent Mills. Attorney Land reported that train traffic is heavily regulated by the federal government with little wiggle room. The recommended first course of business might be to have a common-sense discussion with the railroad and mill. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Fasbender, Leifeld, to add #14 to Consent Agenda, pulled # 12. 6 Ayes, 0 Nays 1. Pay Bills as Audited 2. Order Feasibility Study & Authorize Preliminary Project Work – 2023 Neighborhood Infrastructure Improvements 3. Approve Pay Estimate No. 2 for the 2022 Neighborhood Infrastructure Improvements – Danner, Inc. ($685,366.66) 4. Approve Pay Estimate No. 3 for the Storage Building – Ebert Construction ($79,576.89) 5. Authorize Signature: Development Agreement – County Crossroads Center 4th Addition 6. Authorize Signature: Long Term Stormwater Maintenance Agreement – County Crossroads Center 4th Addition 7. Authorize Signature – Long Term Stormwater Maintenance Agreement – Quality One 8. Authorize Signature – Grant Contract Agreement – Minnesota Investment Fund – Intek Plastics 9. Resolution No. 08-09-22: Approve Block Party Application with Liquor License Amendment for Hastings Social LLC dba Hastings Tavern & Alley Cat Liquor for a Grand Opening Event 10. Declare Surplus Property and Authorize for Public Sale – Police Department 11. Declare Surplus Property and Authorize for Public Sale, Donation, or Disposal – Fire Department 12. Budget Amendment: CP Adams Park 13. 2022 2nd Quarter Financial Report 14. ADDITION: Advertisement for Bid – City Hall Rehabilitation Project IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Parks and Recreation 1. Levee Park Space for Permanent Art Display Jenkins introduced the request for a permanent art display in the designated space at Levee Park. As a part of the 2022 Budget, City Council initiated the Community Investment Fund and allocated $100,000.00 in funding for 2022. Jenkins outlined the area for the permanent art display space. Council discussion on the ownership/responsibility of the land between the American Legion display wall and the proposed display area and its care and upkeep. The detail of the charette process will determine the foundation needs for the display. Work with the Arts Task Force as the work comes out of the charette process. Braucks, Leifeld to approve as presented. 6 Ayes, 0 Nays 2. CP Adams Park Item moved from Consent Agenda by Councilmember Folch. Council observation of the disc golf course indicates that the course may need improved signage based on observation and interaction with disc golfers. There is a map on the City website and the Disc Golf association, but there is not good signage. Tee pads and baskets will have hole numbers. There will be a kiosk map. Recommended that there be a QR code at each hole or other technology-driven manner to get access map. Folch, Fox to approve as presented 6 Ayes, 0 Nays C. Community Development 1. Resolution No. 08-10-22: Interim Use Permit – United Heroes League (15211 Ravenna Trail) Hinzman introduced the Interim Use Permit requested by the United Heroes League. Council is requested to review the proposed Interim Use Permit and act on a resolution to allow temporary improvements for up to 18 months. The Planning Commission recommended approval of the request and briefly discussed the future phases and site plan reviews. Council discussion on conditions that were not met in 2020 as well as the 2022 conditions. Hinzman indicated that all conditions were combined and must be met in the 18-month timeline. If conditions of permit are not met, all site uses would not be valid. Braucks, Leifeld to approve as presented. 6 Ayes, 0 Nays Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy 2. Heritage Ridge 4th Addition a. Resolution No. 08-11-22: Final Plat b. Authorize Signature: Grading Agreement Hinzman introduced the Heritage Ridge 4th Addition, TC Land LLC – General Sieben and Northridge Drives. This final addition includes 36 lots located West of General Sieben Drive and Northridge Drive as proposed by TC Land LLC. The final plat approve is to subdivide property into 36 lots and outlot consistent with the previous Preliminary Plat approval. The Site Grading Agreement authorizes the beginning of limited grading activities. Planning Commission approved earlier this year. Council discussion on resuming the blasting and jackhammering. There is a prohibition of blasting, but there may be jackhammering. Leifeld, Lund to approve as presented. 6 Ayes, 0 Nays D. Public Safety E. Administration 1. Amendments to 2022 Budget Wietecha expressed appreciation to the Facility Manager for providing a different perspective on facility needs. presented proposed amendments to the 2022 Budget totaling $91,451. The amendments include preventative/deferred maintenance work, furnishings and fixtures, and other equipment. Council discussion on expense offsets by minimal donations. The bulk of the expense would be from the existing fund balance. Folch, Fox to approve as presented. 6 Ayes, 0 Nays XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS Announcements • Summer Rec Programs at Levee Park… o Wednesday, August 17, Storytime in the Park is “Dinos.” Recommended for ages 10 and under. A partnership with Pleasant Hill Library. o Thursday, August 19, Music in the Park with “Tropical Zone Orchestra.” Supported by the Ruth and George Doffing Charitable Fund. o Tuesday, August 23, Performance in the Park with “CAAM Chinese Dance Theater.” Sponsored by SMEAD Manufacturing Company. o Thursday, August 25, Music in the Park with “Minneapolis Commodores.” Supported by the Ruth and George Doffing Charitable Fund. o Thursday, September 1, Music in the Park with “Duelly Noted.” Supported by the Ruth and George Doffing Charitable Fund. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy • Cop on a Rooftop is Friday, August 19. Visit Dunkin’ to make a contribution to support the athletes of Special Olympics Minnesota and earn a free donut. This event is part of the Special Olympics Minnesota Law Enforcement Torch Run for Special Olympics. • The Parks & Recreation and Police Departments are partnering with the Hastings Prescott Area Arts Council to serve up fun for tweens and teens. This month the Rec + Art + Police event will be Wednesday, August 24, at Pioneer Park. Sponsored by SC Toys and Country Financial. • Support area makers and artisans at the Makers Alleyway Market on Thursdays throughout the month of August. • Wednesday, August 24, MNDOT and the City will host a Highway 61 Corridor Public Information Meeting. Comments and discussion are welcome either in person or through the MNDOT website. • Tuesday, August 30, United Way of Hastings will host International Overdose Awareness Day. • City Offices will be closed Monday, September 5, in observance of Labor Day. • Happy Birthday tomorrow to Councilmember Lund, and at the end of the month to Councilmember Fox. Meetings Tues, Aug 16 7:00 pm Heritage Preservation Commission Wed Aug 17 6:00 pm Arts Task Force Meeting Thurs, Aug 18 6:30 pm Public Safety Advisory Commission Meeting Mon, Aug 22 7:00 pm Planning Commission Meeting Tues, Aug 23 8:00 am Finance Committee of City Council Tues, Aug 30 7:00 pm Parks and Recreation Commission Meeting Tues, Sept 6 Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy 7:00 pm City Council – regular meeting XIV. ADJOURNMENT Braucks, Folch to adjourn 8:30 pm Next Regular City Council Meeting: Tuesday, September 6, 2022 7:00 p.m.