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CITY OF HASTINGS
CITY COUNCIL AGENDA
Tuesday, January 3, 2023 7:00 p.m.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. Swearing in Elected Officials:
Mayor – Mary Fasbender
At-Large Councilmember – Angie Haus
At-Large Councilmember – Dave Pemble
V. DETERMINATION OF QUORUM
Recognition of Outgoing Commissioner – Scott Sinclair, HEDRA
VI. APPROVAL OF MINUTES
Approve Minutes of the City Council regular meeting on December 19, 2022.
VII. COMMENTS FROM THE AUDIENCE
Comments from the audience may include remarks about items listed on the Consent Agenda.
VIII. COUNCIL ITEMS TO BE CONSIDERED
IX. CONSENT AGENDA
The items on the Consent Agenda are items of routine nature or no perceived controversy to
be acted upon by the City Council in a single motion. There will be no discussion on these
items unless a Councilmember so requests, in which event the items will be removed from the
Consent Agenda to the appropriate Department for discussion.
1. Pay Bills as Audited
2. Resolution: Approve Temporary One-Day Gambling Permit for Knights of Columbus
Council 1600
3. Resolution: Approve Massage Therapist Renewal Application – Mary Stoffel
4. Appoint Public Safety Advisory Commissioner E. John Gunter
5. Approve Environment and Natural Resources Trust Fund Agreement – Lake Rebecca
Project
6. Resolution: Approve Annual Banking Depository
7. Resolution: Approve Electric Funds Transfer Transactions
8. Resolution: Authorize Designee Signatures for Purposes of Banking Transactions
9. 2023-2024 City Council Committee Assignments by Mayor Mary Fasbender
10. Resolution: Accept Grant Donation from the Center for Resuscitation Medicine at the
University of Minnesota to the Hastings Police Department
11. Declare Surplus Property and Authorize for Public Sale – Police Department
12. 1st Reading: Amend City Code 32.04 Disposition of Unclaimed Property
X. AWARDING OF CONTRACTS AND PUBLIC HEARING
These are formal proceedings that give the public the opportunity to express their concern,
ask questions, provide additional information, or support on a particular matter. Once the
public hearing is closed, no further testimony is typically allowed and the Council will
deliberate amongst itself and with staff and/or applicant on potential action by the Council.
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XI. REPORTS FROM CITY STAFF
These items are intended primarily for Council discussion and action. It is up to the
discretion of the Mayor as to what, if any, public comment will be heard on these agenda
items.
A. Public Works
B. Parks and Recreation
C. Community Development
1. Approve Micromobility License Applications
a. Bird Rides
b. Spin
D. Public Safety
E. Administration
1. Review Committee Meetings Calendar
2. Review Strategic Initiatives Process
3. Review City Legislative Priorities
XII. UNFINISHED BUSINESS
XIII. NEW BUSINESS
XIV. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS
XV. ADJOURNMENT
Next Regular City Council Meeting: Tuesday, January 17, 2023 7:00 p.m.
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Hastings, Minnesota
City Council Meeting Minutes
December 19, 2022
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, December 19,
2022 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota.
Members Present: Mayor Fasbender, Councilmembers Braucks, Folch, Fox, Lund, and Vaughan
Members Absent: Councilmember Leifeld
Staff Present: City Administrator Dan Wietecha
Assistant City Administrator Kelly Murtaugh
Community Development Director John Hinzman
Police Chief Dave Wilske
Parks & Recreation Director Chris Jenkins
Public Works Director Ryan Stempski
Approval of Minutes
Mayor Fasbender asked if there were any additions or corrections to the minutes of the regular City
Council meeting on December 5, 2022.
Minutes were approved as presented.
Recognition of Milestone Employees
5 Years 15 Years
Jonathan Buck Kathy Belisle
Richard Brown Justin Fortney
Patrick Diedrich Adam Schumacher
Adam Harklerode Al Storlie
Renier Steenkamp Joey Trautman
Alana Siebenaler John Townsend
David Wilske
Scott Wittl 16 Years
Chris Stone
6 Years
Michael Beard 20 Years
Brian Jansen John Hinzman
10 Years 30 Years
Randy Gray Bill McNamara
Ryan Kline Gary Ruedy
Patrick Lippert
Jamie Stevens 35 Years
Robert Wargo Mark Peine
Recognition of Outgoing Commissioners:
Todd Matzke, Planning Commission
Scott Sinclair, HEDRA Commission
Kathy Sovik-Siemens, Heritage Preservation Commission
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Bryon Ascheman, Public Safety Advisory Commission
Jesse Starkson, Public Safety Advisory Commission
Ben Spader, Parks & Recreation Commission
Chelsea Piskor, Parks & Recreation Commission
Dave Pemble, Parks & Recreation Commission
Dakota County Update, Commissioner Mike Slavik
Slavik presented the annual update from Dakota County. He spoke of the property valuation and the
changes in the metro, Dakota County, and Hastings. Slavik spoke briefly about the County budget for 2023,
maintaining current services with a 1.9% levy increase. He spoke of the bison who were introduced to Spring
Lake Park earlier this year and the upcoming public introduction in 2023. Slavik noted the continued work on
the County Greenway system, with Vermillion River Greenway improvements coming to the area to benefit
local trails and would fall under the responsibility of the County. Slavik thanked Council members for their
support of a workforce townhouse development planned with the Dakota County Community Development
Agency. He expressed gratitude to Councilmembers Braucks and Vaughan for their service on the Council.
Consent Agenda
Councilmember Braucks motioned to approve the Consent Agenda as presented, seconded by
Councilmember Vaughan.
6 Ayes, 0 Nays
1. Pay Bills as Audited
2. Appoint Public Safety Advisory Commissioner Andrew Caflisch and Reappoint Public Safety
Advisory Commissioner Melissa Blackstad
3. Appoint HEDRA Commissioner Estrella Carter
4. Reappoint Planning Commissioners Rob Halberg and Melanie Peters
5. Appoint Planning Commissioner Melissa McGrath
6. Appoint Heritage Preservation Commissioners Ashley Alitz Edell, Maggie McCoy, and Patricia
Bremer and Reappoint Heritage Preservation Commissioner Richard Smith
7. Reappoint Parks & Recreation Commissioners Scott Zuzek and Carl Bower
8. Resolution No. 12-08-22: Approve Massage Therapy Establishment Renewals
9. Resolution No. 12-09-22: Approve Massage Therapist Renewals
10. Resolution No. 12-10-22: Accept Donation from James and Janice Weber to the Hastings Fire
Department
11. Resolution No. 12-11-22: Accept Donation from Pat Moen Lawn Care, Inc. to the Hastings Fire
Department
12. Resolution No. 12-12-22: Accept Donation from Craig and Dianna Chapman to the Hastings Fire
Department
13. Declare Surplus Property and Authorize Public Sale – Fire Department
14. Approve Contract for Finance System Project
15. Resolution No. 12-14-22: Approve Final Payment – Hastings Public Works Storage Building
16. Resolution No. 12-13-22: Approve Edit to the 2023 City Final Budget and Levy
17. Approve Revised Hastings Access Corporation Operating Agreement
18. Approve Collection Rate Increase for Tennis Sanitation
19. Authorize Signature: Boat Harbor Lease Agreement with Hastings Marina, Inc.
20. Approve Budget Amendment: Parks and Recreation and Public Works Pickup Trucks.
21. Approve Budget Amendment: Backup Hot Water Feed Pump
22. Memorandum of Understanding - Rural Fire Association
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City Code Chapter 34: Fee Schedule
Wietecha provided an overview of the request. Wietecha shared staff recommendation for several
rates which is included in the 2023 budget. Wietecha shared in 2020, the City worked with Ehlers on a Utility
Rate review which looked at the sustainability of our utility funds to cover projected capital needs over the
next several years. The recommended increases are: 3.5% for water rates, 2% for sanitary sewer rates, and
4% for the Storm Water Fund.
Public Hearing opened at: 7:50 p.m.
Public Hearing closed at: 7:50 p.m.
Council discussion on the status of where the City is at in continuing the implementation of the
original study plan for modest ongoing increases. Wietecha indicated these will be annual increases to avoid
large changes. Wietecha shared there is a larger increase in sanitary sewer due to infrastructure improvement
costs and upgrades. Councilmember Folch asked if future studies will include PFAS mitigation measures.
Wietecha indicated that PFAS mitigation would be beyond the rate study.
Councilmember Fox motioned to approve as presented, seconded by Councilmember Lund.
6 Ayes, 0 Nays.
City Code Chapters 152 and 158: Storm Water Management and Property Maintenance
Stempski provided an overview of the request. Council is asked to review the Ordinance amendment
to comply with the Federal Clean Water Act which requires small cities (called Municipal Separate Storm
Sewer Systems or MS4) to submit a permit to discharge storm water into receiving water bodies. Several
changes were required and are being implemented. The final change relates to property maintenance and
design standards for construction projects. The ordinance changes clarify standards for managing storm water
and define requirements for salt management requirements.
Public Hearing opened at: 7:58 p.m.
Public Hearing closed at: 7:59 p.m.
Council discussion on discussion with current developers in the City and in the impact of these
changes. Stempski indicated that no discussion has been had with developers, but the changes reflect state-
level requirements so there should be minimal impact.
Councilmember Folch motioned to approve as presented, seconded by Councilmember Fox.
6 Ayes, 0 Nays.
Recognition of Representative Jurgens and Senator Bigham
Mayor Fasbender recognized Representative Jurgens and Senator Bigham for their years of service to
the citizens of Hastings.
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Recognition of Councilmembers Lori Braucks and Mark Vaughan
Mayor Fasbender recognized and expressed appreciation to Councilmember Braucks and
Councilmember Vaughan’s service on the City Council.
a. Joint Legislative House Resolution by Representative Jurgens and Senator Bigham
Representative Jurgens and Senator Bigham shared a Joint Legislative Resolution for Councilmember
Braucks and Councilmember Vaughan.
b. Former Mayor Hicks recognized the efforts of Councilmembers Braucks and Vaughan.
Former Mayor Paul Hicks recognized Councilmembers Braucks and Vaughan for their years of service
to the citizens of Hastings.
c. Mayor Fasbender and Councilmembers recognized outgoing Councilmembers Braucks and Vaughan.
Mayor Fasbender expressed appreciation to Councilmembers Braucks and Vaughan. Mayor Fasbender
presented a City Hall Photo by Hastings City Council.
Councilmember Folch, Fox, and Lund acknowledged Councilmember Braucks and Vaughan for their diligent
service and collaboration.
Councilmembers Braucks and Vaughan thanked everyone for their words, staff for their assistance and
knowledge, and their families for their support.
Announcements
• Santa will accompany the Hastings Police Department as they drive through town in the decorated
command vehicle, following the addresses in the Show us How You Shine holiday lights display on
December 22, with several stops for Santa to visit with children and families.
• Recycle your old lights with the Hastings Holiday Lights Drop Off Collection. Residents can drop-off
their unwanted light strands at the Joint Maintenance Facility, 920 – 10th Street West, during the
holiday season through January 31.
• City Offices will be closed Monday, December 26, and Monday, January 2.
• I wish everybody a happy and safe holiday season.
Meetings
• Heritage Preservation Commission Meeting on Tuesday, December 20, 2022 at 7:00 p.m.
• Arts Task Force on Wednesday, December 21, 2022 at 6:00 p.m. - Cancelled
• Planning Commission Meeting on Monday, December 27, 2022 at 7:00 p.m. - Cancelled
• City Council Regular Meeting on Tuesday, January 3, 2022 at 7:00 p.m.
Councilmember Vaughan motioned to adjourn the meeting at 8:37 PM, seconded by Councilmember
Braucks. Ayes 6; Nays 0.
____________________________ ______________________________
Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Connie Lang – Accountant
Date: 12/29/2022
Item: Disbursements
Council Action Requested:
Staff requests:
Council review of November 2022 CC payments.
Council review of weekly routine disbursements issued 12/27/2022.
Council approval of routine disbursements, capital purchases and employee reimbursements to be issued
01/04/2023.
Background Information:
Disbursements for routine items are made weekly. Disbursements for capital purchases and employee
reimbursements are made twice a month, subsequent to Council approval.
Financial Impact:
November 2022 CC Payments $ 30,562.08
Disbursement checks, EFT issued on 12/27/2022 $ 479,396.12
Disbursement checks, EFT to be issued on 01/04/2023 $ 33,885.40
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: ● Council Reports
VIII-01
Date Vendor Amount Account Description
11/23/2022 Minnesota State Parks 100.00 101-240-2020-6450 prize for staff recognition
11/23/2022 Amzn Mktp US Hw5vh90c1 135.92 101-201-2010-6217 Award Frames/Christmas Lighting for Mobile Command Vehicle11/21/2022 Mattress Galaxy Inc 4,940.00 101-140-1406-6561 4 new mattresses for fire station dorms
11/23/2022 Vzwrlss My Vz Vb P 35.01 101-105-1051-6321 Verizon Air Cards11/23/2022 Vzwrlss My Vz Vb P 35.03 101-107-1071-6321 Verizon Air Cards11/23/2022 Vzwrlss My Vz Vb P 40.03 101-160-1601-6321 Verizon Air Cards
11/23/2022 Vzwrlss My Vz Vb P 257.33 101-230-2301-6321 Verizon Air Cards11/23/2022 Vzwrlss My Vz Vb P 679.10 101-201-2010-6321 Verizon Air Cards11/23/2022 Vzwrlss My Vz Vb P 40.01 101-300-3100-6321 Verizon Air Cards
11/23/2022 Vzwrlss My Vz Vb P 500.14 213-210-2100-6321 Verizon Air Cards11/23/2022 Vzwrlss My Vz Vb P 75.02 200-401-4440-6321 Verizon Air Cards
11/23/2022 Vzwrlss My Vz Vb P 250.07 600-300-3300-6321 Verizon Air Cards
11/23/2022 Vzwrlss My Vz Vb P 35.01 600-300-3300-6321 Verizon Air Cards11/22/2022 Amzn Mktp US Hw0g17zg1 48.99 101-160-1601-6217 Cable Crimper
11/22/2022 Liberty Tire Services 143.25 200-401-4447-6350 tire disposal
11/22/2022 Robert Half Intl 1,125.40 101-120-1201-6103 Temp salary11/22/2022 Amzn Mktp US Hi50r62x2 69.99 200-401-4440-6218 clothing
11/22/2022 Amzn Mktp US Hi9f63k32 63.68 101-160-1601-6217 10x high speed USB-C cables, mostly for PD patrol rm.11/22/2022 Signarama 106.26 101-102-1021-6450 New Council Chamber signs for newly elected councilmembers11/23/2022 Vzwrlss My Vz Vb P 41.15 101-140-1401-6321 Verizon Cell Phones
11/23/2022 Vzwrlss My Vz Vb P 87.30 101-150-1501-6321 Verizon Cell Phones11/23/2022 Vzwrlss My Vz Vb P 46.15 101-160-1601-6321 Verizon Cell Phones
11/23/2022 Vzwrlss My Vz Vb P 1,295.65 101-201-2010-6321 Verizon Cell Phones
11/23/2022 Vzwrlss My Vz Vb P 41.15 101-230-2301-6321 Verizon Cell Phones11/23/2022 Vzwrlss My Vz Vb P 41.15 101-300-3100-6321 Verizon Cell Phones
11/23/2022 Vzwrlss My Vz Vb P 32.23 101-301-3200-6321 Verizon Cell Phones
11/23/2022 Vzwrlss My Vz Vb P 73.38 200-401-4440-6321 Verizon Cell Phones11/23/2022 Vzwrlss My Vz Vb P 96.69 213-210-2100-6321 Verizon Cell Phones
11/23/2022 Vzwrlss My Vz Vb P 123.45 600-300-3300-6321 Verizon Cell Phones11/22/2022 Vertical Endeavors Blm 50.00 101-240-2020-6450 prize for staff rec party11/22/2022 Walgreens #5048 8.55 101-107-1061-6450 photos for Council recognition frames for Braucks and Vaughan
11/22/2022 Vertical Endeavors Blm 50.00 101-240-2020-6450 saw prize from staff recognition11/21/2022 Sq Port Of Hastings O 96.41 101-240-2020-6450 prizes for staff rec party from saw funds 11/21/2022 Department Of Labor An 85.00 101-230-2301-6323 class
11/21/2022 Iacp 190.00 101-201-2010-6433 IACP Membership11/21/2022 Centurylink 88.68 101-160-1601-6321 phone
11/21/2022 Icma Online 149.00 101-105-1051-6323 webinar - building the emergency service team for today and future
11/18/2022 Full Source Llc 85.86 101-230-2301-6240 hard hat11/18/2022 Innovative Office Solu 62.84 101-201-2010-6201 Office Supplies 2 of 2 Deliveries (cups)
11/19/2022 Amzn Mktp US Hi4ct6db1 61.98 101-160-1601-6217 Phone case and external hard drive
11/18/2022 J2 Efax Corporate Svc 104.95 213-220-2200-6433 Faxing service used to fax EMS reports to receiving hospitals11/18/2022 Fusion Learning Partne 840.00 101-160-1601-6353 Government IT Symposium registration for Adam, Quentin, and myself
11/17/2022 Tool Experts, Inc. 66.84 101-230-2301-6240 smoke matches11/16/2022 Spiral Natural Foods 107.00 101-240-2020-6450 snack baskets from spiral foods - gave us $50 in free snacks so bill is less11/17/2022 Usa Clean By Jon-Don 100.47 615-401-4103-6353 Parts for Kivac
11/17/2022 Prosafety Inc 114.96 101-230-2301-6240 shoe covers11/18/2022 Amzn Mktp US Hi9eg86n0 30.98 101-201-2010-6201 Clock replacement
11/16/2022 Robert Half Intl 899.98 101-120-1201-6103 Temp wages
11/16/2022 Amzn Mktp US Hb1ej5662 57.49 200-401-4440-6217 metal plates for arrows at disc golf course11/16/2022 Innovative Office Solu 51.74 101-201-2010-6201 Office Supplies 1 of 2 Deliveries (tape/calendars)
11/16/2022 Coborns Superstore 31.64 615-401-4103-6254 Concession Supplies
11/16/2022 Valley Chevy Of Hastin 200.32 213-210-2100-6217 Guard package for staff vehicle #211/16/2022 Sunbelt Rentals #1042 -6.23 401-401-4101-6311 credit for lift rental for CIF project scoreboard installation
11/16/2022 Comcast Cable Comm 84.90 101-160-1601-6308 cable11/15/2022 Uline Ship Supplies 380.03 600-300-3300-6357 Bags11/11/2022 Hastings Automotivein 225.90 101-230-2301-6354 repairs jerrys
11/13/2022 Eig Constantcontact.Co 42.75 101-160-1061-6310 Monthly e-newsletter subscription fee. 11/10/2022 Minnesota State Colleg 575.00 101-300-3100-6323 Justin Wolfe MNDOT Training11/10/2022 Robert Half Intl 1,093.78 101-120-1201-6103 Temp Salary
11/10/2022 Amazon.Com Hb08v7bo0 A 1,283.06 101-300-3100-6353 drinking fountain replacement11/09/2022 Menards Cottage Grove 54.82 101-140-1404-6581 filters J.M. = $41.94 misc. hand tools C.H. $54.82
11/09/2022 Menards Cottage Grove 41.94 200-401-4447-6350 filters J.M. = $41.94 misc. hand tools C.H. $54.82
11/09/2022 The Home Depot #2810 470.30 101-140-1404-6581 hammer drill and band saw11/10/2022 Minnesota State Colleg 500.00 101-300-3100-6323 Justin Wolfe MNDOT Training
11/09/2022 Kwik Trip 24900002493 69.04 213-210-2100-6217 Food for firefighters after structure fire on Sandpiper Circle
11/09/2022 Wal-Mart #1472 53.60 213-210-2100-6217 Bottled water - station supplies11/09/2022 Batteries Plus - #0032 27.53 101-300-3100-6353 Battery for public works fire panel
11/09/2022 Sherwin Williams 70301 130.91 200-401-4440-6350 paint11/08/2022 Menards Cottage Grove 1,170.60 200-401-4440-6228 construction materials 11/08/2022 Amzn Mktp US Amzn.Com/ -13.37 101-140-1404-6217 cell phone case return
11/07/2022 Menards Cottage Grove 59.14 101-140-1406-6353 Paint supplies for doors and frames11/08/2022 4imprint, Inc 493.48 101-107-1052-6312 Items for career fair
11/08/2022 Wal-Mart #1472 32.96 101-140-1401-6217 3 ring binders, cell phone screen protector and case
11/07/2022 Fleet Farm 6500 291.28 200-401-4440-6228 rakes and shovels for cleanups11/08/2022 Amzn Mktp US H22xh4ni2 69.99 101-140-1404-6353 Lutron fan control
11/05/2022 Amzn Mktp US H27f22qy0 206.97 200-401-4452-6217 desks for warming houses
11/03/2022 Oglebay Lodging 218.75 200-401-4440-6323 nrpa event management classes11/06/2022 Amzn Mktp US H20b74fk2 190.67 101-140-1404-6581 101-140-1404-6581: 149.90+2.89= $152.79 Tool 101-140-1401-6217: $34.78+3.10= $37.88 Misc.
11/03/2022 Robert Half Intl 609.28 101-120-1201-6103 Temp salary11/03/2022 Minnesota State Colleg 575.00 101-300-3100-6323 Bo Schuette MNDOT Training11/03/2022 Sq Ez Sharp 596.00 615-401-4103-6210 Sharpening wheels
11/02/2022 The Home Depot #2810 667.01 101-140-1404-6581 toolbox for P.D. tools for truck11/03/2022 Sunbelt Rentals #782 1,422.83 401-401-4101-6311 Lift rental for CIF project scoreboard installation.11/02/2022 Department Of Labor An 85.00 101-230-2301-6323 class
11/02/2022 Wpy American Public Wo 366.90 101-300-3100-6323 John Caven - APWA Fall Conference11/02/2022 Eb 2018 Ibc Care Faci 260.00 101-230-2301-6323 class
11/02/2022 Supplyhouse.Com 219.34 101-140-1404-6353 Belimo Actuator for outside damper for C.H. Boilers
11/01/2022 Minnesota State Colleg 500.00 101-300-3100-6323 Bo Schuette Agg Production Certification11/01/2022 Department Of Labor An 45.00 101-230-2301-6323 class
11/01/2022 Tennis Sanitation Llc 139.33 101-401-5001-6311 Recycle/garbage
11/01/2022 Amzn Mktp US H082l5u71 129.02 200-401-4440-6240 garage door openers for parks shop10/27/2022 Kwik Trip 24900002493 34.88 213-210-2100-6212 Fuel for brush truck 1
10/30/2022 Amzn Mktp US H047v8oh2 292.14 101-140-1404-6581 Air compressor portable, hose and blow gun10/30/2022 Amzn Mktp US H00mu3yu0 89.06 101-201-2010-6201 Office Supplies: Invest - flash drives
November 2022 Credit Card Purchases
VIII-01
10/29/2022 Amzn Mktp US H03e17vu1 34.26 101-140-1401-6217 Hardness water test kit
10/28/2022 Wm Supercenter #1472 666.00 213-210-2100-6580 3 TV's for station alerting project
10/31/2022 Amzn Mktp US H26ei1cc0 70.36 213-210-2100-6580 3 TV mounts for TV's used for station alerting project10/30/2022 Amzn Mktp US H22052cq0 64.75 101-160-1601-6353 Printer toner for elections kyocera
10/28/2022 Hometown Ace Hardware 19.42 213-210-2100-6217 station alerting project supplies10/28/2022 Timken Belts By V Belt 134.76 615-401-4103-6353 Cooling tower belt10/28/2022 Green Mill Restaurant 204.98 200-401-4460-6494 pizza for volunteers at halloween event
10/26/2022 Duluth Holiday Inn 318.95 213-210-2100-6323 Lodging for Paulson at chief's conference10/30/2022 Terry S Hardware 49.26 101-201-2010-6217 This is the cost to refill two 20 lb. propane tanks at Terry's Hardware store for the Blackstone.
10/26/2022 Duluth Holiday Inn -318.95 213-210-2100-6323 Refund for room charges at Chief's conference
10/29/2022 Uline Ship Supplies 206.20 101-201-2010-6217 Evidence room supplies10/27/2022 The Home Depot #2810 499.77 101-140-1404-6581 Drills, tool storage, misc. items
10/28/2022 Pioneer Press Circ 12.00 101-107-1061-6433 November billing for newspaper subscription
10/27/2022 Menards Cottage Grove -22.98 615-401-4103-6217 Furnace Parts Return10/28/2022 Wm Supercenter #1472 16.42 200-401-4460-6494 Halloween Party supplies
10/27/2022 Wm Supercenter #1472 149.55 213-210-2100-6211 Station cleaning supplies10/28/2022 Wpy American Public Wo 393.03 101-300-3100-6323 APWA Fall Conference10/27/2022 Amzn Mktp US H09hm6vh0 129.02 200-401-4447-6350 garage door openers
10/27/2022 Cub Foods #1635 55.08 101-240-2020-6450 SAW Committee healthy eating10/27/2022 Cub Foods #1635 8.38 101-201-2010-6217 SAW Committee healthy eating
TOTAL 30,562.08
VIII-01
12-27-2022 10:20 AM Council Report DECEMBER 27TH PYMTS, 2022 PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL GENERAL METROPOLITAN COUNCIL ENVIRONMENTAL SER SAC DEFERRAL (LIGHTBOURN P 443.09
SAC DEFERRAL (LIGHTBOURN P 443.09
NOVEMBER SAC 270,865.00_
TOTAL: 271,751.18
ADMINISTRATION GENERAL INNOVATIVE OFFICE SOLUTIONS, LLC OFFICE SUPPLIES 61.32
SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 22.10
GRAPHIC DESIGN BUSINESS CARD-CITY HALL 99.00
BUSINESS CARD-CITY HALL 60.00_
TOTAL: 242.42
CITY CLERK GENERAL I/O SOLUTIONS, INC. FAX ANSWER SHEETS FOR SCOR 30.00
SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 13.35
JAN 2023 LTD PREMIUM 47.03
UNITED PROMOTIONS MUGS 242.95
DAKOTA COUNTY PROPERTY RECORDS 2022 ELECTIONS EQUIPMENT 5,688.96
GRAPHIC DESIGN 2022 CAREER FAIR FLYER 243.00
VITAL WORKLIFE EAP SOLUTION-JAN-DEC 2023 3,252.48_
TOTAL: 9,517.77
FINANCE GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 64.95_
TOTAL: 64.95
LEGAL GENERAL CAMPBELL KNUTSON, P.A. NOV 2022 LEGAL FEES 10,697.65_
TOTAL: 10,697.65
FACILITY MANAGEMENT GENERAL GILBERT MECHANICAL CONTRACTORS, INC. P.D.HEATING AND AUTOMATION 357.50
SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 12.13
DAKOTA COUNTY TREAS-AUDITOR NOV 2022 FUEL 81.13
DALCO F.C. URINAL SCREENS 72.74
JANITORIAL SUPPLIES 177.56
JANITORIAL SUPPLIES 177.56
FERGUSON ENTERPRISES INC FERGUSON C.H. BOILER PARTS 35.29
SHERWIN-WILLIAMS P.D. EXTERIOR DOOR PAINT 79.01
F.D. EXTERIOR DOOR PAINT 332.08
TERRYS HARDWARE, INC. TOOLS AND SCREWS 57.42
BOILER REPAIR PARTS AND TO 15.04_
TOTAL: 1,397.46
COMMUNITY DEVELOPMENT GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 19.03_
TOTAL: 19.03
I.T. GENERAL OFFICE OF MN.IT SERVICES NOV 2022 WAN USAGE 515.15
PRO-TEC DESIGN, INC. ASSISTANCE ARCHIVING BALLO 255.00
SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 50.70
FOXIT CORPORATION FOXIT ANNUAL MAINT. (37 LI 1,110.52
GRANICUS, LLC GRANICUS 2023 ANNUAL MAINT 10,818.15
DAKOTA COUNTY FINANCIAL SERVICES NOV 2022 IT LEASE 250.00_
TOTAL: 12,999.52
POLICE GENERAL DAKOTA COUNTY TREASURER-AUDITOR NOV 2022 RADIO LICENSE FEE 1,703.09
SYMBOLARTS, LLC POLICE INV. BADGE 125.00
LOGIS/LOCAL GOVERNMENT INFORMATION SYS NOVEMBER, 2022 STATEMENT 3,209.00
SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 616.94
ENTERPRISE FM TRUST MONTHLY LEASE CHARGES 442.97
MONTHLY LEASE CHARGES 409.04
VIII-01
12-27-2022 10:20 AM Council Report DECEMBER 27TH PYMTS, 2022 PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
MONTHLY LEASE CHARGES 398.71
MONTHLY LEASE CHARGES 520.24
MONTHLY LEASE CHARGES 541.29
MONTHLY LEASE CHARGES 398.71
DAKOTA COUNTY TREAS-AUDITOR NOV 2022 FUEL 3,448.81
STREICHERS 2023 9MM PRACTICE AMMO 4,813.80_
TOTAL: 16,627.60
BUILDING & INSPECTIONS GENERAL SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 81.33
JAN 2023 LTD PREMIUM 14.77
DAKOTA COUNTY TREAS-AUDITOR NOV 2022 FUEL 220.15_
TOTAL: 316.25
PUBLIC WORKS GENERAL GILBERT MECHANICAL CONTRACTORS, INC. P.W. AUTOMATION FOR AHU 161.50
SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 41.01
DAKOTA COUNTY TREAS-AUDITOR NOV 2022 FUEL 48.67_
TOTAL: 251.18
PUBLIC WORKS STREETS GENERAL JOHN HENRY FOSTER MN, INC. VALVE 208.19
SAFE-FAST, INC. GLOVES 150.80
SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 69.73
BRAUN INTERTEC 2022 MILL & OVERLAY 685.00
DAKOTA COUNTY TREAS-AUDITOR NOV 2022 FUEL 6,035.17
DALCO JANITORIAL SUPPLIES 177.58
ENVIRONMENTAL EQUIPMENT CURTAIN SET 418.82
LITTLE FALLS MACHINE INC PINS, BOLTS, NUTS 160.64
CITY OF ST PAUL ASPHALT 3.00 TON 254.58_
TOTAL: 8,160.51
PUBLIC WORKS STR. LIGH GENERAL DAKOTA ELECTRIC ASSN ELECTRIC 3,014.61_
TOTAL: 3,014.61
PARKS & RECREATION PARKS O'REILLY AUTOMOTIVE BLADE FOR HOLDER 26.56
WILDSIDE GRAPHIX DECALS FOR TRUCKS 188.00
AA AUTO TECHNICIANS, INC. CREW CAB REPAIR 847.65
CRESCENT ELECTRIC SUPPLY COMPANY BREAKERS FOR WALLIN 65.69
CITY OF ROSEMOUNT SHARED RECYCLING COORDINAT 8,577.90
SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 151.72
HOMETOWN ACE HARDWARE SUPPLIES FOR PIONEER 23.37
MISC SUPPLIES 64.84
FILTER AND SHOVEL 71.48
LP FOR SHOP 19.79
ENTERPRISE FM TRUST MONTHLY LEASE CHARGES 3,110.95
MONTHLY LEASE CHARGES 3,110.95
SPIN CITY LAUNDROMAT, LLC. WASHED RAGS 25.00
MIDWEST MACHINERY CO CHAIN FOR BROOM 2.92
FRIENDS OF THE MISSISSIPPI RIVER RESTORATION SW PART POND B 5,400.00
PARK RESTORATION 15,300.00
GERLACH OUTDOOR POWER EQUIP BELT FOR ZERO TURN 55.36
MOSENG LOCKSMITHING LOCKS FOR CP DISC GOLF 366.55
SOLBERG AGGREGATE COMPANY AGGREGATE 25.52
TERRYS HARDWARE, INC. 5910 REPAIRS 28.94
TURNING KNOB FOR 5910 16.99
MISC SUPPLIES 33.55
WERNER IMPLEMENT CO INC CHAIN FOR BROOM 44.79_
TOTAL: 37,558.52
VIII-01
12-27-2022 10:20 AM Council Report DECEMBER 27TH PYMTS, 2022 PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
PARKS & RECREATION AQUATIC CENTER HASTINGS FIRE & SAFETY FIRE EXTINGUISHER 55.75
W W GOETSCH ASSOCIATES INC PUMP REPAIRS 800.00
PUMP REPAIRS 4,302.00_
TOTAL: 5,157.75
CABLE CABLE TV SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 2.36_
TOTAL: 2.36
HERITAGE PRESERVATION HERITAGE PRESERVAT SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 4.49_
TOTAL: 4.49
FIRE FIRE & AMBULANCE DAKOTA COUNTY TREASURER-AUDITOR NOV 2022 RADIO LICENSE FEE 1,213.16
LOGIS/LOCAL GOVERNMENT INFORMATION SYS NOVEMBER, 2022 STATEMENT 318.00
SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 61.96
HEALTH STRATEGIES HEP B VACCINES 1,020.00
CITY OF BURNSVILLE RENTAL OF ABLE TRAINING FC 5,940.00
DAKOTA COUNTY TREAS-AUDITOR NOV 2022 FUEL 1,410.25
MACQUEEN EQUIPMENT, INC. GLOBE HOOD BAR FOR ENGINE 1,201.66_
TOTAL: 11,165.03
AMBULANCE FIRE & AMBULANCE SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 251.20
McKESSON MEDICAL-SURGICAL GOV. SOLUTIO MEDICAL SUPPLIES 87.69
MEDICAL SUPPLIES 985.06
BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 1,282.71
DAKOTA COUNTY TREAS-AUDITOR NOV 2022 FUEL 2,052.53
NINETY-FOUR SERVICES INC. BACK-UP LIGHT FOR MEDIC 2 41.40
LINDE GAS & EQUIPMENT INC. OXYGEN 163.93_
TOTAL: 4,864.52
LEDUC LEDUC HISTORIC EST SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 2.14_
TOTAL: 2.14
PARKS & RECREATION PARKS CAPITAL PROJ ISG LAKE ISABEL PARK PROJECT 1,002.50
AIM ELECTRONICS CIF ARENA SCOREBOARD 295.00
CEMSTONE PRODUCTS CO. CIF - BATTING CAGES @ VETS 625.18
SOLBERG AGGREGATE COMPANY CIF VETS 29.02
VETS CIF 38.25
ISABEL PARK PROJECT 756.64
AGGREGATE 30.08
AGGREGATE 696.44
AGGREGATE 251.28_
TOTAL: 3,724.39
ECONOMIC DEVELOPMENT HEDRA SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 34.63
CLEAN VAPOR LLC VAPOR INTRUSION MITIGN.-PA 39,700.00_
TOTAL: 39,734.63
PUBLIC WORKS 2023 IMPROVEMENTS MSA PROFESSIONAL SERVICES, INC. 23-1 FIELD TOPO WORK 14,023.10
BRAUN INTERTEC 2023/24 GEOTECH PAVEMENT E 2,006.25_
TOTAL: 16,029.35
PUBLIC WORKS WATER HAWKINS INC FLOURIDE, CHLORINE 2,630.78
SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 71.49
ENTERPRISE FM TRUST MONTHLY LEASE CHARGES 2,748.06
CITY OF BLOOMINGTON BACT SAMPLING-NOVEMBER 286.00
DAKOTA COUNTY TREAS-AUDITOR NOV 2022 FUEL 1,119.28
VIII-01
12-27-2022 10:20 AM Council Report DECEMBER 27TH PYMTS, 2022 PAGE: 4
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
GRAPHIC DESIGN SECOND NOTICE POSTCARD SHE 368.67
HACH COMPANY NITRATAX SENSOR 3,000.00
NIEBUR TRACTOR & EQUIPMENT, INC. POLE SAWS, POWER HEADS 1,257.95_
TOTAL: 11,482.23
PUBLIC WORKS WASTEWATER SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 50.98
HOMETOWN ACE HARDWARE DUCT TAPE 17.98
LEVEL 11.69
MULTI-USE TORCH KIT 32.39
TAPE MEASURE 21.59
ENTERPRISE FM TRUST MONTHLY LEASE CHARGES 3,033.63
GRAPHIC DESIGN SECOND NOTICE POSTCARD SHE 368.67_
TOTAL: 3,536.93
PUBLIC WORKS STORM WATER UTILIT SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 53.05
BARR ENGINEERING CO. REVIEW VRWJPO DRAFT ORD, E 960.00
REVIEW VRWJPO DRAFT ORD, E 1,740.00
GRAPHIC DESIGN SECOND NOTICE POSTCARD SHE 368.66_
TOTAL: 3,121.71
PARKS & RECREATION ARENA HUEBSCH LAUNDRY CO. ENTRY RUG SERVICE 38.63
ENTRY RUG SERVICE 38.63
SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 30.86
USS MN V MT LLC NOV 22 HUBERS SOLAR GARDEN 3,986.87
USS MN VII MT LLC WILDCAT SOLAR GARDEN-NOV 565.97
VAN METER INC PARKING LOT LIGHT 172.69
FARMER BROS CO. CONCESSION SUPPLIES 402.92
GRAPHIC DESIGN RINK AD BANNER 106.00
R & R SPECIALTIES, INC. BLADE SHARPENING 65.00_
TOTAL: 5,407.57
PUBLIC WORKS HYDRO ELECTRIC SUN LIFE ASSUANCE COMPANY OF CANADA JAN 2023 LTD PREMIUM 6.54
USS MN VII MT LLC WILDCAT SOLAR GARDEN-NOV 2,537.83_
TOTAL: 2,544.37
=============== FUND TOTALS ================
101 GENERAL 335,060.13
200 PARKS 37,558.52
201 AQUATIC CENTER 5,157.75
205 CABLE TV 2.36
210 HERITAGE PRESERVATION 4.49
213 FIRE & AMBULANCE 16,029.55
220 LEDUC HISTORIC ESTATE 2.14
401 PARKS CAPITAL PROJECTS 3,724.39
407 HEDRA 39,734.63
483 2023 IMPROVEMENTS 16,029.35
600 WATER 11,482.23
601 WASTEWATER 3,536.93
603 STORM WATER UTILITY 3,121.71
615 ARENA 5,407.57
620 HYDRO ELECTRIC 2,544.37
--------------------------------------------
GRAND TOTAL: 479,396.12
--------------------------------------------
TOTAL PAGES: 4
VIII-01
12-29-2022 09:54 AM Council Report JANUARY 4TH PYMTS, 2023 PAGE: 1
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
ADMINISTRATION GENERAL INNOVATIVE OFFICE SOLUTIONS, LLC OFFICE SUPPLIES 49.98
PROFESSIONAL DEVELOPMENT ACADEMY, LLC ICMA HIGH PERFORM. LEADERS 7,580.00_
TOTAL: 7,629.98
FACILITY MANAGEMENT GENERAL SPIN CITY LAUNDROMAT, LLC. C.H. TOWELS 18.00
TOTAL MECHANICAL SERVICES, INC. C.H. BOILER REPAIR 603.75
P.D. BOILER REPAIR 1,748.00
C.H. BOILER REPAIRS 1,238.00
TERRYS HARDWARE, INC. F.C. TOOLS 344.87
F.D. FILTERS, TUBE, GLOVES 98.71
F.D. PART 10.32_
TOTAL: 4,061.65
I.T. GENERAL ADAM SCHUMACHER MILEAGE FOR 2022 86.32
QUENTIN NELSON 2022 MILEAGE 128.77
2022 MILEAGE 10.00
DAVE HOKSTAD 2022 MILEAGE 119.12
2022 MILEAGE 10.00_
TOTAL: 354.21
POLICE GENERAL PATRICK DIEDRICH SAFETY BOOTS 200.00_
TOTAL: 200.00
SAFETY GENERAL HASTINGS GOLF COURSE FOOD FOR EMPLOYEE RECOGNIT 1,788.50_
TOTAL: 1,788.50
PUBLIC WORKS STREETS GENERAL ALEX KIEFFER PESTICIDE LICENSE 10.00_
TOTAL: 10.00
PARKS & RECREATION PARKS CINTAS CORPORATION NO 2 JMF FIRST AID SUPPLIES 152.43
REINDERS INC. SALT FOR CITY HALL 465.50
CRESCENT ELECTRIC SUPPLY COMPANY LIGHT SWITCHES FOR JMF 154.54
SCHLOMKA'S PORTABLE RESTROOMS & MOBILE NOVEMBER RENTALS 294.00
HOMETOWN ACE HARDWARE GLOVES FOR CORY 35.98
NAPA AUTO PARTS ANTIFREEZE 9.99
CERAMIC WAX FOR HOLDER 16.29
MISC. SHOP SUPPLIES 44.76
RELAY AND BATTERY 29.61
TOGGLE 12.49
HOSE REPAIR ON TOOL CAT 26.28
THEODORE LUCAS TJ BOOTS 200.00
VAN METER INC BULBS FOR RINKS 464.45
ARCHER MECHANICAL. LLC REPLACE MOTOR ON HEATER 2,351.72
GERLACH OUTDOOR POWER EQUIP SWITCH FOR SALTER 64.20
NINE EAGLES PROMOTIONS TIM CLOTHES 325.00
TERRY CLOTHS 79.00
TJ LUCAS CLOTHES 155.00
CLOTHES FOR DAVE 396.00
PRECISION LANDSCAPING & CONSTRUCTION PLOW REPAIR 477.50_
TOTAL: 5,754.74
AMBULANCE FIRE & AMBULANCE MISCELLANEOUS V TINA ELISENMENGER TINA ELISENMENGER:REFUND A 981.27_
TOTAL: 981.27
LEDUC LEDUC HISTORIC EST TERRYS HARDWARE, INC. L.D. PARTS 166.60
L.D. PARTS 67.66
VIII-01
12-29-2022 09:54 AM Council Report JANUARY 4TH PYMTS, 2023 PAGE: 2
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
_______________
TOTAL: 234.26
PARKS & RECREATION PARKS CAPITAL PROJ HFC UNITED CIF PROJECT 3,738.00_
TOTAL: 3,738.00
ECONOMIC DEVELOPMENT HEDRA MARK VAUGHAN MEETING COMPENSATION-11 MT 11.00
LORI BRAUCKS MEETING COMPENSATION-11 MT 11.00
MARTHA SULLIVAN MEETING COMPENSATION-4 MTG 4.00
SCOTT SINCLAIR MEETING COMPENSATION-6 MTG 6.00
BRUCE GOBLIRSCH MEETING COMPENSATION-11 MT 11.00
MARGARET HORSCH MEETING COMPENSATION-9 MTG 9.00
BEN ANDERSON MEETING COMPENSATION-4 MTG 4.00
TREVOR JOHNSON MEETING COMPENSATION-10 MT 10.00_
TOTAL: 66.00
PUBLIC WORKS STORM WATER UTILIT LANDBRIDGE ECOLOGICAL, INC. 22 SPIRAL BLVD RAINGARDEN 3,205.00_
TOTAL: 3,205.00
PARKS & RECREATION ARENA WATSON COMPANY CONCESSION SUPPLIES 1,170.18
QUALITY PROPANE OF MN PROPANE 133.36
NINE EAGLES PROMOTIONS SWEATSHIRTS FOR JEFF 150.00
R & R SPECIALTIES, INC. BLADE SHARPENING 132.50
SYSCO, MINNESOTA CONCESSION SUPPLIES 1,739.80
CONCESSION SUPPLIES 1,144.06
TERRYS HARDWARE, INC. LIGHT BULBS 14.98
PLUMBING PARTS 15.97
SOCKET ADAPTER 11.98_
TOTAL: 4,512.83
MISCELLANEOUS INSURANCE FUND LEAGUE OF MN CITIES INS TRST WORKERS COMP 1,149.16
VIII-01
12-29-2022 09:54 AM Council Report JANUARY 4TH PYMTS, 2023 PAGE: 3
* REFUND CHECKS *
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_
NON-DEPARTMENTAL WATER DUNKEL, ALFRED US REFUNDS 61.61
WALSH, DENNIS US REFUNDS 12.09
GILLARD, GERMAIN US REFUNDS 110.00
STICKLER, GREGORY US REFUNDS 16.10_
TOTAL: 1,348.96
=============== FUND TOTALS ================
101 GENERAL 14,044.34
200 PARKS 5,754.74
213 FIRE & AMBULANCE 981.27
220 LEDUC HISTORIC ESTATE 234.26
401 PARKS CAPITAL PROJECTS 3,738.00
407 HEDRA 66.00
600 WATER 199.80
603 STORM WATER UTILITY 3,205.00
615 ARENA 4,512.83
705 INSURANCE FUND 1,149.16
--------------------------------------------
GRAND TOTAL: 33,885.40
--------------------------------------------
TOTAL PAGES: 3
VIII-01
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Emily King, Deputy City Clerk
Date: January 3, 2023
Item: One-Day Temporary Gambling Permit for Knights of Columbus, Council 1600
Council Action Requested:
Approve the attached resolution approving the one-day temporary gambling permit for the Knights
of Columbus, Council 1600.
Background Information:
The Knights of Columbus submitted an application for a one-day temporary gambling permit for
April 22, 2023 for a raffle to be held at St. Elizabeth Ann Seton Catholic Church, 2035 15th Street
West.
Financial Impact:
The $25.00 One-Day Temporary Gambling License fee has been paid.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
VIII-02
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 01 - - 23
RESOLUTION APPROVING THE APPLICATION BY
KNIGHTS OF COLUMBUS, COUNCIL 1600 FOR A
TEMPORARY ONE-DAY GAMBLING PERMIT
WHEREAS, the Knights of Columbus, Council 1600 has presented an application to the
City of Hastings for a one-day temporary gambling permit on April 22, 2023 to be held at St.
Elizabeth Ann Seton Catholic Church, 2035 15th Street West, Hastings; and;
WHEREAS, the Minnesota Gambling Control Board requires a resolution be passed to
approve this request; and
WHEREAS, an application for a one day temporary gambling permit has been presented;
WHEREAS, the required fee of $25.00 has been paid.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings,
that the Mayor and City Clerk are authorized and directed to sign this resolution.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 3RD
DAY OF JANUARY, 2023.
ATTEST:
____________________________
Mary D. Fasbender, Mayor
____________________________
Kelly Murtaugh, City Clerk
VIII-02
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Emily King
Date: January 3, 2023
Item: Approve Massage Therapist Renewal License for Mary Stoffel
Council Action Requested:
Approve the attached resolution approving a Massage Therapist Renewal License for Mary Stoffel.
Background Information:
City Code Chapter 116 requires that massage therapists practicing within the City of
Hastings be licensed annually. The licensing period for a massage therapist is January 1
through December 31.
The City has received and reviewed an application for massage therapist license renewal
by Mary Stoffel for the January 1, 2023 - December 31, 2023 licensing period. Approvals
and issuance of licenses are contingent upon the City receiving all license fees, required
documents and completion of a criminal background investigation conducted by the
Hastings Police Department.
Financial Impact:
The application fee has been paid.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
VIII-03
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 01 - - 23
A RESOLUTIONAPPROVING MASSAGE THERAPIST RENEWAL LICENSE
FOR MARY STOFFEL
WHEREAS, Mary Stoffel has made application for a massage therapist renewal license; and
WHEREAS, approval and issuance are contingent upon the City receiving all license
fees, required documents, and completion of a criminal background investigation conducted by
the Hastings Police Department.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Hastings that
Mary Stoffel be a licensed massage therapist for the January 1, 2023 through December 31, 2023
licensing period, unless revoked by City Council.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 3RD DAY
OF JANUARY 2023.
Mary D. Fasbender, Mayor
ATTEST:
Kelly Murtaugh, Clerk
VIII-03
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: David D. Wilske, Chief of Police
Date: January 3rd, 2023
Item: Public Safety Advisory Commissioner Appointment
Council Action Requested:
Council is asked to appoint E. John Gunter to a two-year term on the Public Safety Advisory Commission.
Background Information:
Mr. Gunter participated in an oral interview before a panel consisting of City Councilmember Leifeld,
PSAC Chair Dolores Pemble, City Administrator Dan Wietecha, and Police Chief Dave Wilske. At the
conclusion of the interview, the panel unanimously recommended Gunter. John will begin his term
commencing 01/01/2023 to 12/31/2024 and will take the place of Jesse Starkson, who stepped down
from the Commission due to other commitments.
Financial Impact:
None
Advisory Commission Discussion:
Public Safety Advisory Commission Chair, Pemble.
Council Committee Discussion:
N /A
Attachments:
Advisory Commission Interest Form
VIII-04
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Jenkins, Parks & Recreation Director
Date: December 19, 2022
Item: ENTRF Agreement – Lake Rebecca Project
Council Action Requested: Approve the attached ENTRF Agreement to
fund the Lake Rebecca Restoration Project for $1,000,000.00.
Background Information: Lake Rebecca Park and the surrounding areas
are in need of ecological help to enhance habitat and help enhance the
passive recreation areas. To that end, the City applied for an LCCMR grant
to complete this effort, and we have been awarded a $1m grant for that
purpose.
Along with applying for the grant, the City also negotiated a land donation of
a 14.13-acre parcel of land previously owned by Flint Hills Resources to
include into this restoration project.
The grant award allocates $150,000.00 for planning and engineering
purposes and $850,000.00 for the work product, and all work must be
completed by June 2025.
Once fully executed, staff will begin the processes to engage with
consultants and stakeholders to develop the planning and bidding
documents, and kick this project off.
Staff recommend approving this grant agreement, which has been reviewed
and approved by the City Attorney.
Financial Impact: $1,000,000.00 in positive grant funding to support planning and
work product.
Advisory Commission Discussion: None
Council Committee Discussion: None
Attachments:
▪Grant Agreement and Attachments
VIII-05
1
Environment and Natural Resources Trust Fund
M.L. 2022 Approved Work Plan
General Information
ID Number: 2022-065
Staff Lead: Mike Campana
Date this document submitted to LCCMR: August 25, 2022
Project Title: Hastings Lake Rebecca Park Area
Project Budget: $1,000,000
Project Manager Information
Name: Chris Jenkins
Organization: City of Hastings - Parks & Recreation
Office Telephone: (651) 480-6176
Email: cjenkins@hastingsmn.gov
Web Address: www.hastingsmn.gov
Project Reporting
Date Work Plan Approved by LCCMR: September 6, 2022
Reporting Schedule: March 1 / September 1 of each year.
Project Completion: June 30, 2025
Final Report Due Date: August 14, 2025
Legal Information
Legal Citation: M.L. 2022, Chp. 94, Sec. 2, Subd. 08d
Appropriation Language: $1,000,000 the second year is from the trust fund to the commissioner of natural resources for
an agreement with the city of Hastings to develop an ecological-based master plan for Lake Rebecca Park and to
enhance habitat quality and construct passive recreational facilities consistent with the master plan. No funds for
implementation may be spent until the master plan is complete.
Appropriation End Date: June 30, 2025
Attachment AVIII-05
2
Narrative
Project Summary: Lake Rebecca Park Area Redevelopment & Restoration
Describe the opportunity or problem your proposal seeks to address. Include any relevant background information.
This park area sits between the Mississippi River to the north and west, and Lake Rebecca to the south and is targeted to
remain as natural and open space for the community and visitors. Major issues observed include: consistent high water
events leaves much of this park unusable for any type of recreation, boat launch parking lot for the lake unusable during
high water events, and in poor condition, much of the park area is also very thick with brush inhibiting passive
recreation/exploration in the area, lack of access, habitat types are also degraded, and would benefit from
enhancement.
This area needs an ecological master plan to be completed, as well as the investigative/research processes to gather
current ecological information. Without this vision the area has an uncertain future. There are however some
important elements/outcomes that are currently known, and those have been included in this proposal.
The City of Hastings Comprehensive Plan outlines the city's philosophy which includes 1) Enhancing the health of the
ecosystem in Hastings, 2) Preserve and enhance biological diversity of native habitats, 3) Provide an appropriate balance
between resource preservation, recreational use, and development.
What is your proposed solution to the problem or opportunity discussed above? Introduce us to the work you are
seeking funding to do. You will be asked to expand on this proposed solution in Activities & Milestones.
Development of a vision, planning documents, and project implementation that meet the city's philosophy as outlined in
the Comprehensive Plan. Some known outcomes to currently known issues follow below.
Propose to raise and reconstruct the boat launch at Lake Rebecca so that it is useable during most high water events,
this is a safe boating area during high water and is an excellent, well managed fishery. Propose to identify select areas
for leisure recreation opportunities and raise those areas so they can be used during high water for years to come.
Propose to remove brush and some canopy trees and install walking trails and interpretive trails that introduce users to
the unique habitats in the area. Propose to enhance habitat, install native grasses, flowers, etc. to increase
wildlife/pollinator habitat.
What are the specific project outcomes as they relate to the public purpose of protection, conservation, preservation,
and enhancement of the state’s natural resources?
First and foremost, a well constructed ecological based park master plan including recreational uses and purpose.
Increased native plant and animal habitat and populations, increased habitat for pollinators, protecting shore land and
wetland areas from repeated high water intrusion, increased passive recreation and interpretation opportunities,
encourage user engagement with the natural resources of this area. Blend these enhancements into enhancements
being completed by the USACOE, City of Hastings and our partners.
Project Location
What is the best scale for describing where your work will take place?
Region(s): Metro
What is the best scale to describe the area impacted by your work?
Region(s): Metro
When will the work impact occur?
During the Project and In the Future
VIII-05
4
Activities and Milestones
Activity 1: Master Planning
Activity Budget: $149,999
Activity Description:
Conduct a master planning effort which balances ecological diversity and health with intended recreational and
educational uses. This will include researching current conditions, development of planned outcomes and public
engagement efforts that ultimately guide the future of this park area.
Activity Milestones:
Description Approximate Completion Date
Kickoff January 31, 2023
Ecological survey and research July 31, 2023
Public Engagement August 31, 2023
Plan completion and adoption September 30, 2023
Activity 2: Lake Rebecca Park Area Enhancements
Activity Budget: $850,000
Activity Description:
Implementation of master plan and work plan priorities. Removal of undesirable shrubs, grasses, trees, etc. Planting of
desirable, beneficial shrubs, trees, plants, grasses, etc. to enhance the habitat. Implementation of passive/edveloped
recreation facility enhancements to include parking, boat launch, trails and perhaps an outdoor classroom to encourage
engagement with the habitat restoration phases.
Activity Milestones:
Description Approximate Completion Date
Develop working plan consistent with Master Plan January 31, 2024
Removal of undesirable shrubs, grasses, trees, etc. November 30, 2024
Planting of desirable, beneficial shrubs, grasses, trees. June 30, 2025
Implement passive/developed recreation facility enhancements June 30, 2025
Activity 3: Aquire adjacent private parcel
Activity Budget: $1
Activity Description:
The City of Hastings has been working to aquire a private parcel of land adjacent to Lake Rebecca. The parcel is
currently owned by Flint Hills Resources. Aquisition is in progress, and the closing on this property is scheduled for
August 25th, 2022. This parcel will be in public ownership prior to any planning or work phases of this project.
Activity Milestones:
Description Approximate
Completion Date
Real Estate Closing August 31, 2022
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Dissemination
Describe your plans for dissemination, presentation, documentation, or sharing of data, results, samples, physical
collections, and other products and how they will follow ENRTF Acknowledgement Requirements and Guidelines.
Developed planning documents will be hosted on the City of Hastings website. Environment and Natural Resources
Trust Fund will be acknowledged through use of the trust fund logo or attribution language on project print and
electronic media, publications, signage, and other communications per the ENTRF Acknowledgment Guidelines. Public
outreach about planning phase(s) will occur through City social media, local news paper, local media, etc. Public
participation with the planning phase(s) will be solicited as necessary for the plan development and review processes.
Long-Term Implementation and Funding
Describe how the results will be implemented and how any ongoing effort will be funded. If not already addressed as
part of the project, how will findings, results, and products developed be implemented after project completion? If
additional work is needed, how will this work be funded?
Implementation through thoughtful planning processes, project design, construction and implementation. Master
planning and full scale project design will be completed as a part of this grant funded effort. Continued efforts to
maintain and enhance habitat and recreation opportunities will continue beyond project completion through inclusion
in the City of Hastings Comprehensive Plan, Capital Improvement Project Plan, and through continued partnerships with
partners like Hastings Environmental Protectors, Friends of The Mississippi River, USACOE, DNR Fisheries and others.
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Budget Summary
Category / Name Subcategory or Type Description Purpose Gen. Ineli gible
% Bene fits
# FTE Class ified Staff?
$ Amount
Personnel
Sub
Total -
Contracts and Services
Master Planning & Engineer
Consulting Team (unknown)
Professional or Technical Service
Contract
Develop overall master plan for park areas identified. 0 $150,000
Work Contractors Professional or Technical Service
Contract
Habitat enhancement, passive/developed rec facility enhancements - $850,000
Sub Total $1,000,000
Equipment, Tools, and Supplies
Sub Total -
Capital
Expenditures
Sub
Total
-
Acquisitions and Stewardship
Sub Total -
Travel In Minnesota
Sub
Total
-
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Travel Outside Minnesota
Sub Total -
Printing and
Publication
Sub
Total
-
Other
Expenses
Sub Total -
Grand
Total $1,000,000
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Classified Staff or Generally Ineligible Expenses
Category/Name Subcategory or Type Description Justification Ineligible Expense or Classified Staff Request
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Non ENRTF Funds
Category Specific Source Use Status $ Amount
State
State Sub
Total -
Non-State
In-Kind Land donation from Flint Hills Resources 14 acres Donated land will be included in the plan and park area as natural and open space lands to be used and enjoyed by residents and visitors. Pending $100,000
Non State Sub Total $100,000
Funds
Total
$100,000
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Acquisition and Restoration
Parcel List
Name County Site Significance Activity Acres Miles Estimated
Cost Type of
Landowner Easement or
Title Holder Status of
Work
190210060010 Dakota Wetlands, river bottom forest, lake Restoration 146 - $750,000 Public USACOE and City
of Hastings
Has Not
Begun
190210070011 Dakota Lowlands adjacent to wetlands. Restoration 14.13 - $100,000 Private City of Hastings Has Not Begun
Totals 160.13 0 $850,000
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Restoration
1. Provide a statement confirming that all restoration activities completed with these funds will occur on land
permanently protected by a conservation easement or public ownership.
The land addressed in this proposal is either a current City of Hastings owned park, park lands on long term lease with
the US Army Corps of Engineers and one parcel that is currently being considered for donation to the City by Flint Hills
Resources. All lands within the project area will remain public lands.
2. Summarize the components and expected outcomes of restoration and management plans for the parcels to be
restored by your organization, how these plans are kept on file by your organization, and overall strategies for long-
term plan implementation.
Lands restored would be identified through the proposed master planning and ecological master planning process. As a
part of those plans, prescriptive restorations would be identified and ultimately adopted by the City of Hastings as part
of the project. Those long term plans would be carried out through partnerships the City has annually with
organizations like Friends of The Mississippi River, and will be documented in the City's Capital Improvement Plans.
3. Describe how restoration efforts will utilize and follow the Board of Soil and Water Resources “Native Vegetation
Establishment and Enhancement Guidelines” in order to ensure ecological integrity and pollinator enhancement.
The City will direct the ecological planning firm to ensure all requirements are met, and will require a report from the
planning firm to ensure all requirements are met or exceeded. Pre and post project evaluations will be completed.
4. Describe how the long-term maintenance and management needs of the parcel being restored with these funds
will be met and financed into the future.
Hastings partners annually with Friends of The Mississippi River for ecological restoration and enhancement services,
and has continually been very successful. This area will have a Natural Resource Management Plan as part of the overall
planning process, and together with FMR the City will ensure prescriptive maintenance is completed as scheduled. The
City contributes funds annually through our budget process to support FMR and FMR often leverages those funds for
grant opportunities, increasing the amount of work that can be completed. This is a very successful model.
5. Describe how consideration will be given to contracting with Conservation Corps of Minnesota for any restoration
activities.
CCM will certainly be included when contractors are sought to provide bids on work to be performed.
6. Provide a statement indicating that evaluations will be completed on parcels where activities were implemented
both 1) initially after activity completion and 2) three years later as a follow-up. Evaluations should analyze
improvements to the parcel and whether goals have been met, identify any problems with the implementation, and
identify any findings that can be used to improve implementation of future restoration efforts at the site or
elsewhere.
Evaluations will be completed pre project, post project and intermittently for years to follow after project completion to
ensure the project has long term benefit and the landscapes are retaining their desired outcomes.
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Attachments
Required Attachments
Map
File: c7239978-afa.pdf
Alternate Text for Map
Aerial view of Lake Rebecca Park and surrounding areas....
Board Resolution or Letter
Title File Authorization to submit proposal b99c06cc-e50.pdf
Optional Attachments
Support Letter or Other
Title File
2019 Aerial_High Water 97150dd5-8e4.pdf
2016 Aerial_Normal Water 179a9cf7-4d5.pdf
2040 Comp Plan_Natural and Open Spaces d144df10-2b2.pdf
May 2022 Boat Launch 2181cb61-fb0.pdf
May 2022 Bridge, Pier and Day Use 8f58dbd4-011.pdf
May 2022 Day Use 0c5c20b7-7e0.pdf
Background Check Certification Form 202e9e19-71a.pdf
Difference between Proposal and Work Plan
Describe changes from Proposal to Work Plan Stage
Revised total project budget to meet appropriation amount, added a parcel to the project that is in the process of being
donated to the City of Hastings from Flint Hills Resources, adjusted activities based on appropriation and need to
complete a full planning process first.
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Additional Acknowledgements and Conditions:
The following are acknowledgements and conditions beyond those already included in the above workplan:
Do you understand and acknowledge the ENRTF repayment requirements if the use of capital equipment changes?
N/A
Do you agree travel expenses must follow the "Commissioner's Plan" promulgated by the Commissioner of
Management of Budget or, for University of Minnesota projects, the University of Minnesota plan?
N/A
Does your project have potential for royalties, copyrights, patents, or sale of products and assets?
No
Do you understand and acknowledge IP and revenue-return and sharing requirements in 116P.10?
N/A
Do you wish to request reinvestment of any revenues into your project instead of returning revenue to the ENRTF?
N/A
Does your project include original, hypothesis-driven research?
No
Does the organization have a fiscal agent for this project?
No
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ENRTF/OHF Pass-Through Grant Agreement Attachment C: Conflict
of Interest Disclosure
Conflict of Interest: As referenced in the Minnesota Department of Administrations Office of Grants Management’s Policy 08-01, a conflict of interest, actual, potential, or perceived, occurs when a person has actual or apparent duty or loyalty to more than one organization and the competing duties or loyalties may result in actions which are adverse to one or both parties. A conflict of interest exists even if no unethical, improper or illegal act results from it.
Actual Conflict of Interest: An actual conflict of interest occurs when a decision or action would compromise a duty to a party without taking immediate appropriate action to eliminate the conflict. Examples included but not limited to:
• One party uses his or her position to obtain special advantage, benefit, or access to the other party’s
time, services, facilities, equipment, supplies, badge, uniform, prestige, or influence.
• One party receives or accepts money (or anything else of value) from another party or has equity or a financial interest in or partial or whole ownership of the other party’s organization.
• One party is an employee, board member or family member of the other party.
Potential Conflict of Interest: A potential conflict of interest may exist if one party has a relationship, affiliation, or other interest that could create an inappropriate influence if the person is called on to make a decision or recommendation that would affect one or more of those relationships, affiliations, or interests. Examples included but not limited to:
• One party has a relationship, affiliation, or other interest that could create an inappropriate influence if one party is called on to make a decision or recommendation that would affect one or more of those relationships, affiliations, or interests. For example, when one party serves in a volunteer capacity for another party, it has the potential to, but does not necessarily create a conflict of interest, depending on the nature of the relationship between the two parties.
A disclosed potential conflict of interest warrants additional discussion in order to identify the nature of the relationship, affiliation, or other interest and take action to mitigate any potential conflicts.
Individual Conflict of Interest: A conflict of interest that may benefit an individual employee is any situation in which their judgment,
actions or non-action could be interpreted to be influenced by something that would benefit them directly or through indirect gain to an immediate family member, business, or organization with which they are involved. A employee uses their status or position to obtain special advantage, benefit, or access to the grantee or grant applicant’s time, services, facilities, equipment, supplies, badge, uniform, prestige, or influence
Organizational Conflict of Interest: A conflict of interest can also occur with an organization that is a grant applicant or grantee of a state agency. Organizational conflicts of interest occur when:
• A grantee’s objectivity in carrying out the grant is impaired or compromised due to competing duties
or loyalties
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• A grantee, potential grantee or grant applicant has an unfair competitive advantage through being
furnished unauthorized proprietary information or source selection information that is not available to all competitors. Particular attention should be paid to any proposed grant contract agreement requirements that provide for the rendering of planning, consultation, evaluation, or similar activities that may inform decisions on future grant awards.
This section to be completed by Grantee’s Authorized Representative:
I certify that we will maintain an adequate Conflict of Interest Policy, and throughout the term of
our agreement will report any actual, potential and perceived conflicts of interests by individual
employees or are organization as a whole to the State’s Authorized Representative.
Authorized Representative Signature: _______________________________________________
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rn~ DEPARTMENT OF
11 NATURAL RESOURCES Office of Management and Budget (OMBS)
Pass-Through Grants Reimbursement Manual
Environment and Natural Resources Trust Fund (ENRTF)
Outdoor Heritage Fund (OHF) Fiscal Year 2023 (July 1, 2022-June 30, 2023)
Attachment DVIII-05
Contents
Changes In This Version.....................................................................................................................2
Introduction......................................................................................................................................2
Internal Controls...............................................................................................................................2
Monitoring .......................................................................................................................................2
State Accounting System (SWIFT) Requirements................................................................................3 Project Reimbursement........................................................................................................................................................................ 3 Advance Payment ..........................................................................................................................................................................................3 Reimbursement Timeframe ......................................................................................................................................................................4 Frequency of Submission............................................................................................................................................................................4 Final Reimbursement...................................................................................................................................................................................4
Reimbursement Payment Request Documents ..................................................................................4 Project Reimbursement Payment Request Form....................................................................................................................... 4 Reimbursement Spreadsheet ............................................................................................................................................................. 4 Project Activity Summary Spreadsheet...............................................................................................................................................5 Reimbursement Documentation.............................................................................................................................................................5 Expedited Reimbursement Documentation.......................................................................................................................................5 Submission of Reimbursement Payment Requests.........................................................................................................................6
Documents to Be Kept on File ...........................................................................................................6 Retention Period...................................................................................................................................................................................... 6 Proof of Payment ...........................................................................................................................................................................................6 Background Checks.......................................................................................................................................................................................7
Vendors and Subcontractors .............................................................................................................7
Cost Category-Specific Requirements ................................................................................................9 Equipment.................................................................................................................................................................................................. 9 Land Acquisitions ..........................................................................................................................................................................................9 Materials and Services ............................................................................................................................................................................. 10 Travel ............................................................................................................................................................................................................... 10
Contact Information........................................................................................................................11
APPENDIX .......................................................................................................................................12
Reimbursement Request Checklist ..................................................................................................12
Pass-Through Grants Reimbursement Manual 1
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Changes In This Version The Fiscal Year 2023 manual contains these changes from previous versions:
• Project Reimbursement section: time to submit pre-closing documentation changed from ten to fifteen business days, to reflect current practice.
• Expedited Reimbursement documentation section: clarified what details grantees should supply for Personnel expenses.
Introduction The Grants Unit within the DNR Office of Management and Budget Services (OMBS)provides contract management services related to ENRTF and OHF pass-through grant projects. Contract management ensures oversight of reimbursement for project deliverables and meets the requirements of all state laws and policies including the Department of Administration’s Office of Grants Management (OGM) procedures. Contract management helps recipients with financial compliance and ensures project consistency with appropriation law, state statute, grants policies, and approved work/accomplishment plans. This manual was developed to help grantees administer their pass-through appropriation(s) and to provide instruction on how to obtain reimbursements for eligible project expenses. However, it will not be able to address all issues and potential problems that may arise during the completion of the project. For questions regarding the grant agreement and amendments or reimbursement requests, please contact the State’s Authorized Representative or your assigned Grants Specialist. Contact information is at the end of this manual; it can also be found in the contract agreement and on the DNR pass-through grants website. For questions regarding your ENRTF work plan, please contact Legislative-Citizen Commission on Minnesota Resources (LCCMR) staff. For questions regarding your OHF accomplishment plan, please contact Lessard-Sams Outdoor Heritage Council (LSOHC) staff.
Internal Controls
• The grantee is responsible for establishing and maintaining adequate financial internal control systems that follow generally accepted accounting and auditing principles.
• Grantees must establish a separate, non-interest bearing account for ENRTF/OHF funds.
• Any accounting issues not addressed in this manual are subject to state agency standards as interpreted by their internal auditors. All projects are subject to final audit.
Monitoring
• OGM Policy Number 08-10 requires one monitoring visit during the course of the grant period on projects valued at over $50,000.
• All projects valued at over $250,000 require annual monitoring visits.
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• Monitoring will take place either at the grantee’s office location, the DNR Central Office, or via phone. Grantees will be given adequate notice prior to monitoring.
• The focus of the visit will be financial controls, grants management and associated documentation and procedures.
State Accounting System (SWIFT) Requirements The DNR processes project reimbursement payments through a system managed by Minnesota Management and Budget (MMB). The preferred method of payment is through the use of an electronic funds transfer (EFT) directly into the grantee’s designated bank account. Electronic transfer reimbursements provide timely payments and prevent the loss of checks either in the mail or by misdirection. In order to set up the electronic transfer payment process, please contact MMB at 651-201-8106. The grantee will also need to request a User ID to access the SWIFT e-Supplier portal to view payment information:
• Go to Minnesota Supplier Portal (https://supplier.systems.state.mn.us/psc/fmssupap/SUPPLIER/ERP/c/NUI_FRAMEWOR K.PT_LANDINGPAGE.GBL)
o Click on the 'Register for an Account’ link.
o Click the ‘Register as a Supplier’ button in the New Supplier section.
o Complete the online form.
o An email will be sent with the new User ID and password.
• Questions regarding this process can be sent to efthelpline.mmb@state.mn.us.
Project Reimbursement Pass-through grants are reimbursement based. The grantee must pay for project expenses prior to seeking reimbursement. Eligible expenses are then reimbursed under the terms of the agreement with the State of Minnesota.
Advance Payment The DNR will only provide advance payment with prior approval as outlined in session law and the grantee’s agreement.
• LCCMR and/or LSOHC will need to approve all advances for the project through the work/accomplishment plan.
• This does not apply to land acquisitions, where the Grants Unit can transfer funds to the grantee one business day prior to the closing date through an EFT.
• All pre-closing documentation must be submitted at least 15 business days in advance of the closing date in order to allow the Grants Unit to review the paperwork, notify the grantee of any missing or incomplete land acquisition documentation, and process the request. Grant specialists may allow exceptions to this, or require additional time, depending on the circumstances of individual closings.
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Reimbursement Timeframe Grantees should expect to be reimbursed within 30 days of the DNR receiving a complete reimbursement request.
• If documentation to process the request is missing, or the request has discrepancies or incorrect information, the 30-day clock does not start until all necessary information has been submitted to the DNR.
• The timeframe does not apply to reimbursement requests that are not submitted on at least a quarterly basis.
• If work/accomplishment plan updates or progress reports are past due to either the LSOHC or the LCCMR, the DNR will withhold reimbursement payments for that project until the grantee is in compliance.
Frequency of Submission Grantees must submit reimbursement requests at least annually while grant work is being done and expenses have been incurred. If the grantee has not yet incurred costs, no reimbursement request is required.
Final Reimbursement
• The final reimbursement will be paid out when the State determines that the Grantee has satisfactorily fulfilled all the terms of their grant agreement, unless otherwise excluded by the State in writing.
o The State must complete a financial reconciliation on all grants over $50,000 prior to approving the final reimbursement request. If a final reimbursement request is also the first request, this may delay payment.
o The final report must be approved by the LCCMR or the LSOHC prior to payment of the final reimbursement request unless the grantee receives prior approval from the DNR in coordination with LCCMR/LSOHC staff to waive that requirement.
Reimbursement Payment Request Documents The reimbursement payment request is comprised of four sections.
Project Reimbursement Payment Request Form This form must be completed and signed by an individual who is authorized by the organization to submit payment requests. It is required for all payment requests, including land or conservation easement acquisitions.
Reimbursement Spreadsheet The Reimbursement Spreadsheet provides information on the starting budget amounts, total reimbursements to date, current requested reimbursement amount, and the remaining balance of funds available.
• Each funding source has a different spreadsheet. Only use the ENRTF spreadsheet for LCCMR projects, and the OHF spreadsheet for all LSOHC projects.
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• Line items (categories) on the spreadsheet must match the line items from the approved work /accomplishment plan budget.
• Only approved budget items (expenses) will be eligible for reimbursement.
• Please note the guidance on allowable expenses documents on the LCCMR’s website and the budget line item definitions on the LSOHC’s website.
Project Activity Summary Spreadsheet The Project Activity Summary Spreadsheet provides a detailed summary of all expenses on the reimbursement payment request. The spreadsheet highlights the transaction date, description of the charges, the amount requested, and the approved budget categories for each expense.
Reimbursement Documentation Each reimbursement payment request must include back-up documentation for all expenses. This documentation may include receipts, invoices, and time (payroll) records. The documentation should show that the expenses were allowable costs and happened within the time period of the payment request. Specific documentation is required for land acquisitions. Land acquisition reporting requirements are listed in the grant agreement, in Attachment E.
• All invoices must explicitly state the date(s) that the services were performed. The date must fall within the period of the reimbursement payment request.
• Documentation for salary expenses includes time or payroll records for the payment request period. All employees working on a project should track number of hours worked on the project.
o Timesheet elements include the period worked (date range of work performed), name of the employee, rate of pay, hours worked, and benefit rate. The original time records must be available for review if requested. o All vacation (paid time off), sick, and holiday benefits are eligible for reimbursement on a proportional level. Please contact your assigned Grants Specialist for more information.
• The following information must be added to (or written on) the copies of receipts, invoices, time records or other documentation: o Budget line item the expense is being posted to, such as personnel, equipment, travel, etc. o Check number or payment number that was used to pay for the receipt, invoice, or payroll. This number should match up with payment documentation such as a bank statement or other proof of payment.
o If the documentation has non-project expenses on it, be sure to circle the expenses being posted to the project along with budget item.
Expedited Reimbursement Documentation Grantees with a history of clean reimbursement requests and no findings on their most recent monitoring do not have to send in receipts for equipment, supplies, and travel with their payment requests. Grantees must continue to keep all receipts in your folders, for review at annual monitoring. Grantees only send in invoices/receipts/other proof of expenses in these categories with payment requests:
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o Contracts and Professional Services
o Land Acquisition
o Capital Equipment
o Expenses over the bidding threshold in all categories. Grantees may send in condensed expenditure data on the personnel line: total amount requested, number of employees, pay rate, and number of hours. To access this policy, grantees must have:
o no findings in their most recent monitoring, and
o no questioned costs over their last four reimbursement requests, in a span at least six months. Once grantees meet this standard, their grant specialist lets them know that they can stop sending in receipts. If a grantee has questioned costs or findings, the grant specialist may require full receipts on future payment requests.
Submission of Reimbursement Payment Requests Please send one copy of the reimbursement request to your designated Grants Specialist, via e-mail. Starting in Fiscal Year 2021 we will only accept electronic submissions for all grant reimbursements. Where possible, please ensure electronic documentation is in an accessible format.
Documents to Be Kept on File The grantee must maintain all project agreements, correspondence, and the records pertaining to project expenses requested for reimbursement in a separate project file. Project records are required for monitoring/audit purposes and must be readily available for review.
Retention Period All records related to the project must be retained for a minimum of six (6) years from the grant agreement end date, or the receipt and approval of all final reports, whichever is later. For OHF grants that have restoration and enhancement end dates, grantees may contact their grant specialist to discuss the possibility of a close-out amendment to set the end date for purposes of retention.
Proof of Payment The State requires proof of payment documentation to ensure that funds are being provided on a reimbursement basis. The grantee must maintain proof of payment documentation and make it available when requested by the State. Proof of payment documentation may include:
• a copy of a bank statement with small photocopies of cleared checks
• an electronic bank statement
• a copy of cancelled check(s), or other certified financial records
• employee original time records and payroll documentation.
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The State may conduct a proof of payment review during grant monitoring or for any reimbursement request submitted by the grantee throughout the grant period if necessary. No additional reimbursement requests for that project will be processed until the proof of payment for the request being reviewed is submitted and approved.
Background Checks All ENRTF grantees that conduct a project that provides children’s services, as defined in Minnesota Statutes Sec 299C.61 Subd.7, must perform criminal background checks for background check crimes, as defined in Minnesota Statutes, section 299C.61, Subd. 2, on all employees, contractors, and volunteers who have or may have access to a child to whom children's services are provided. Grantees should keep this documentation in the project file, for review at annual monitoring.
Vendors and Subcontractors Subcontractors include other organizations and/or businesses that perform services identified in the work/accomplishment plan. Vendors provide supplies or materials to the project. Both must be selected based on contracting/purchasing procedures. Transparency, fiscal control, and accountability are key reasons why the State requires grantees to be thorough in the solicitation and selection of subcontractors and vendors.
Each executed subcontract must include the amount of the subcontract, the length of the subcontract, and all elements of the grantee’s contract with the State.
Contracting and Bidding for Municipalities Municipalities as defined in Minnesota statute 471.345, subdivision 1 must follow the Uniform Municipal Contracting Law.
Contracting and Bidding for Non-Governmental Organizations Non-governmental organizations may either:
• submit a copy of their contracting policies for review to the State’s Authorized Representative, through the use of Attachment B (Non-Governmental Organization Subcontracting) to their grant agreement;
• or follow the contracting policies/procedures below.
Contracting and Bidding Thresholds and Process
• Any services and/or materials that are expected to cost $100,000 or more must undergo a formal notice and bidding process.
• Services and/or materials that are expected to cost between $25,000 and $99,999 must be competitively awarded based on a minimum of three (3) verbal quotes or bids.
• Services and/or materials that are expected to cost between $10,000 and $24,999 must be competitively awarded based on a minimum of two (2) verbal quotes or bids or awarded to a targeted vendor.
• Grantees must use a Request for Proposal (RFP)/Request for Quote (RFQ) process to competitively select professional and technical services.
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• The advertisement for bid processes must allow for fair competition among potential qualified bidders.
Debarment Grantee must not contract with vendors/subcontractors who are on the on State’s debarment list: http://www.mmd.admin.state.mn.us/debarredreport.asp.
Targeted Vendors Grantees must take all necessary affirmative steps to assure that targeted vendors from businesses with active certifications through the entities below when possible. Please contact your grant specialist for assistance the first time you go through this process:
• State Department of Administration's Certified Targeted Group, Economically Disadvantaged and Veteran-Owned Vendor List
• Metropolitan Council’s Targeted Vendor list: Minnesota Unified Certification Program
• Small Business Certification Program through Hennepin County, Ramsey County, and City of St. Paul: Central Certification Program
Conflict of Interest The grantee must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees or board members engaged in the selection, award and administration of contracts. This written standard may be requested during monitoring.
Single/Sole Source The State may waive bidding process requirements when it is determined there is only one legitimate or practical source for such materials or services and that grantee has established a fair and reasonable price. Single and sole source grants or contracts are used when only one entity is reasonably able to meet a grant’s intended purpose and objectives, due to their geographic location, specialized knowledge, relationships or specialized equipment. To seek a single/sole source waiver, the grantee must complete a Grant Single Source Justification Form, available on the pass-through grants website, and submit it to the State’s Authorized Representative for signature and approval. If approved, the Grantee must keep the executed copy on file.
Supporting Documentation The grantee must maintain support documentation of the purchasing and/or bidding process utilized to contract services in their financial records, including support documentation justifying a single/sole source bid, if applicable. Grantees must retain, in the project file:
• copies of the executed subcontract agreements
• a copy of the bid tabulation (if applicable),
• written documentation that describes the rationale for selection of the subcontractor, and
• documentation of the contract/bid approval if required by grantee internal controls (such as meeting minutes.)
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This documentation may be reviewed during the monitoring visit or when requested by the State.
Prevailing Wage For projects that include construction work of $25,000 or more, prevailing wage rules apply per Minnesota Statue 177.41 through 177.44. Consequently, the bid request must state the project is subject to prevailing wage. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. A prevailing wage form should accompany these bid submittals. Grantees must retain documentation in the project file either of the prevailing wage forms, or a notice from the Department of Labor and Industry that the project is not subject to prevailing wage.
Cost Category-Specific Requirements
Equipment Records for grantee-owned equipment used on a project must include the time actually used for the project and the computation used to arrive at the charged use rate. Use rates are subject to review by DNR.
Capital Equipment Capital equipment purchased with grant funds must be:
• listed in the approved work/accomplishment plan prior to purchase
• tagged, maintained in an up-to-date directory, and available for review.
Land Acquisitions
• Any project that is subject to the land acquisition reporting requirements of Attachment E (Land Acquisition and Reporting Procedures) will be held to the most current version of Attachment E.
• The Grants Unit can transfer funds to the grantee one business day prior to the closing date through an EFT.
• All pre-closing documentation must be submitted at least ten business days in advance of the closing date in order to allow the Grants Unit to review the paperwork, notify the grantee of any missing or incomplete land acquisition documentation, and process the request.
Fourth Year Land Acquisition In order to be reimbursed for land acquisitions that occur in the fourth fiscal year, the grantee will notify the State that a binding purchase agreement has occurred before the end of the third fiscal year.
• Notify your grant specialist that you intend to have a binding agreement in place by June 30 of the third year.
• Provide proof of that agreement no later than July 15 of the fourth year.
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• Failure to do so may significantly affect payment. In that case, notify your grant specialist as soon as possible of the binding agreement.
Use of Funds For all acquisitions that require DNR services, the grantee must submit a Use of Funds letter, as outlined in their grant agreement, to pay for the DNR’s services. Funding must be available in the “DNR Land Acquisition Costs” (OHF) or the “Other DNR acquisition, reporting, and management” (ENRTF) budget line item in the approved work/accomplishment plan to pay for these costs. Please see Attachment E of the grant agreement for step-by-step land acquisition procedures and requirements.
Materials and Services Materials and services are eligible expenses when they are purchased by the grantee to achieve outcomes/activities stated in the work/accomplishment plan and reflected in the approved budget. Typical examples of material/service purchases include hardware, paint, lumber, sand/gravel, concrete, landscape materials, and signs. In order to request reimbursement for materials and services, the grantee must have an invoice from the vendor. The invoice and the copy sent in with the reimbursement payment request must be legible and include the following items:
• Name and address of the vendor;
• Date the item or service was purchased;
• Date the service was performed;
• Quantity of item(s) purchased or hours worked;
• Description of item(s) or services purchased;
• Unit price/Prorate;
• Total amount of the line item.
• Please also add the following information to the invoices:
o The activity number that the expense is being posted to.
o If a portion of an expense is being posted to more than one activity or budget line items, please include that information on the invoice (ENRTF only).
o The budget line item (or category) the expense is being posted to. Examples include expenses identified as “travel”, personnel”, “equipment”, etc.
Travel Travel must be included in the approved work/accomplishment plan and budget in order to be eligible for reimbursement. Out of state travel is an ineligible expense for both ENRTF and OHF projects unless explicitly approved in the work/accomplishment plan. Travel expenses must follow Commissioner’s Plan guidelines in order to be eligible for reimbursement. The Commissioner's Plan Website includes mileage and meal reimbursement rates and guidelines in Chapter 15 – Expense Reimbursement. Information on travel expenses can
Pass-Through Grants Reimbursement Manual 10
VIII-05
also be found on the Travel Reimbursement and Documentation Guide available on the DNR Pass-Through grant website.
Contact Information Minnesota Department of Natural Resources Office of Management and Budget Services, Grants Unit 500 Lafayette Road St. Paul, MN 55155-4010 Pass-Through Grants Website Katherine Sherman-Hoehn, Grants Manager (State Authorized Representative) Phone: (651-259-5533 E-mail: katherine.sherman-hoehn@state.mn.us Karen Mueller, Grants Specialist Senior Phone: 651-259-5559 E-mail: karen.cibuzar-mueller@state.mn.us Mandy Skypala, Grants Specialist Coordinator Phone: 651-259-5543 E-mail: madeleine.skypala@state.mn.us Jason Tidemann, Grants Specialist Coordinator Phone: 651-259-5534 E-mail: jason.tidemann@state.mn.us Monica Weber, Grants Specialist Sr. Phone: (651) 259-5370 email: monica.weber@state.mn.us
Pass-Through Grants Reimbursement Manual 11
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APPENDIX
Reimbursement Request Checklist
The checklist contains the items that must be included with the reimbursement request. Please use the checklist to ensure that the payment request is complete.
For all projects, the Grantee must submit the following:
1. ___ Section 1: Project Reimbursement Payment Request Form This document must be dated and signed by an appropriate representative for the grantee. Please complete the form and include the name of the project, the SWIFT purchase order number (300000XXXX), the sequence of the request (for example, the first request would be #1), and the period of time the request covers.
2. ____Section 2: Reimbursement Spreadsheet The Reimbursement Spreadsheet will need to be customized to include the budget items and outcomes/activities from Attachment A, the approved work/accomplishment plan. This will help track budget line items to ensure funding is being expended by budget categories.
3. ____ Section 3: Project Activity Summary SpreadsheetThe Project Activity Summary Spreadsheet should include the date range of reimbursable activity, the transaction date, the approved budget category for each charge and the amount requested, along with a brief description of the reimbursable items.
4. ____ Section 4: Reimbursement Documentation Submit copies of receipts, invoices, and time records (payroll).This information is necessary to determine if the expenses are eligible for reimbursement. Please write the activity number, budget item title and payment information (such as check number, bank statement) on the receipt/invoice document submitted. This information is needed to determine what part of the project the expenses are being directed to.
5. ____ Section 5: Acquisition Documents (if applicable)Specific documentation is required for land acquisitions. Please see your grant agreement to
view your land acquisition reporting requirements.
Pass-Through Grants Reimbursement Manual 12
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 01 - - 23
A RESOLUTION DESIGNATING THE OFFICIAL BANKING DEPOSITORIES AND
APPOINTING FINANCE MANAGER AS DESIGNATED AUTHORITY FOR
APPROVAL
WHEREAS, State of Minnesota Statutes § 118 sets forth the procedures for the deposit
of Public Funds and it is policy of the Hastings City Council to authorize the Finance Manager to
annually designate a bank as the official depository for the city funds and manager the collateral
pledged to such funds; and
WHEREAS, Merchants Bank of Hastings is now the official depository; and
WHEREAS, State of Minnesota Statues § 118 sets forth the requirements for the
Designation of Depositories, and the insuring and/or securing of deposits; and
WHEREAS, it has also been the policy of the Hastings City Council to delegate the
authority to the Finance Department to designate the official depositories for banking needs and
for investment purposes; and
NOW, THEREFORE BE IN RESOLVED, that the Hastings City Council does hereby
delegate the authority to the Finance Manager to designate the necessary investment depositories
for 2023; and
BE IT FURTHER RESOLVED, that the Finance Manager or the Finance Manager’s
designee of the City of Hastings is hereby designated as the approval authority for the acceptance
and release of all collateral to be held in conjunction with city funds on deposit with authorized
instructions.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, THIS 3rd
DAY OF JANUARY, 2023.
______________________________
Mary Fasbender, Mayor
ATTEST:
_____________________________
Kelly Murtaugh, City Clerk
VIII-06
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 01 - - 23
A RESOLUTION ALLOWING ELECTRONIC FUNDS TRANSFER TRANSACTIONS
WHEREAS, the banking industry has promoted electronic funds transfer to reduce paper
transactions, move resources more rapidly and respond to customer demands; and
WHEREAS, Minnesota State Statute §471.38 subdivision 3 defines electronic funds
transfer as the process of value exchange via mechanical means without the use of checks, drafts,
or similar negotiable instruments; and
WHEREAS, Minnesota State Statues §471.381 states that payment of claims,
obligations and investment transactions of a statutory city may be made by warrant, check, or all
forms of electronic or wire funds transfer and that a statutory city may accept payment by use of
a credit card, debit card, or all forms of electronic or wire funds transfer; and
WHEREAS, the Hastings City Council acknowledges this technology and the need for
electronic fund transfer transactions both coming into and going out of the city bank and
investment accounts; and
NOW, THEREFORE BE IT RESOLVED, the City of Hastings Finance Manager and
Assistant Finance Manager or Finance Manager Designee may accept and make payment by
electronic funds transfer and wire transfer provided that these electronic funds transfer and wire
transfer transactions meet all of the required policies of the financial institutions the City of
Hastings transacts with.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, THIS 3rd
DAY OF JANUARY, 2023.
______________________________
Mary Fasbender, Mayor
ATTEST:
___________________________
Kelly Murtaugh, City Clerk
VIII-07
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 1 - - 23
A RESOLUTION FOR THE CITY OF HASTINGS AUTHORIZING INDIVIDUALS AS
DESIGNEE SIGNATURES FOR PURPOSES OF BANKING TRANSACTIONS
WHEREAS, the City of Hastings conducts many banking transactions throughout the
year with a variety of financial institutions; and
WHEREAS, most of these financial institutions require some written notification as to
the authorized signatures for the City; and
NOW, THEREFORE BE IN RESOLVED, that the Hastings City Council does hereby
authorize the following individuals as approved for the City’s checking account(s): Mary
Fasbender, Mayor; Dan Wietecha, City Administrator; and Chris Eitemiller, Finance Manager;
and
BE IT FURTHER RESOLVED, that the Hastings City Council does hereby authorize
Finance Manager Chris Eitemiller and Assistant Finance Manager Ashley Bertrand (in the
absence of the Finance Manager) to conduct such other necessary banking transactions as
necessary (wire transactions, ACH transactions, etc.) and to conduct City business with other
financial institutions including to manage the financial transactions that relate to the sale of
Renewable Energy Credits (REC’s).
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, THIS 3rd
DAY OF JANUARY, 2023.
______________________________
Mary Fasbender, Mayor
ATTEST:
_____________________________
Kelly Murtaugh, City Clerk
VIII-08
City Council Memorandum
To: City Councilmembers
From: Mayor Fasbender
Date: January 3, 2023
Item: City Council Committee Appointments
Council Action Requested:
Approval of Acting Mayor and Council Committee Appointments for 2023-2024.
Background Information:
Committee Appointments are attached.
Financial Impact:
n.a.
Committee Discussion:
n.a.
Attachment:
2023-2024 Committee Appointments
VIII-09
2023-2024
City Council Committees and Liaisons
Administrative Committee
*Leifeld
Haus
Pemble
Finance Committee
*Folch
Fox
Leifeld
Historic Preservation Committee
*Leifeld
Haus
Pemble
Parks and Recreation Committee
*Folch
Lund
Pemble
Planning Committee
*Fox
Folch
Leifeld
Public Safety Committee
*Fox
Haus
Leifeld
Operations Committee
*Lund
Haus
Pemble
Utilities Committee
*Lund
Folch
Leifeld
Red/Rock/ Great River Rail
Pemble
Tourism
Lund
Dakota 911
Fox
Alternate: Fasbender
Dakota Broadband Board
Folch
Alternate: Lund
HEDRA (term coincides with City Council)
Fox
Pemble
Acting Mayor
Fox
VIII-09
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: David D. Wilske, Chief of Police
Date: January 3rd, 2023
Item: Donation to Hastings Police Department
Council Action Requested:
Accept a grant from the Center for Resuscitation Medicine at the University of Minnesota to provide
new Automatic External Defibrillators (AED’s) to all Hastings PD squad cars.
Background Information:
The Center for Resuscitation Medicine (CRM) at the University of Minnesota has received a grant to
provide every law enforcement vehicle in Minnesota with a new and updated AED device. The CRM will
troubleshoot concerns, provide an 8-year service contract that includes electrode replacement, and
work directly with the manufacturer, Stryker, for product support. The Hastings PD reached out to CRM
and requested 13 AED’s, which would allow a new AED in every marked squad. The MSRP per unit is
$2,500. CRM confirmed the grant request and has provided HPD with 13 new AED’s. Upon approval by
City Council, HPD Officers will be trained in their use and they will be put into service. The Hastings PD
will make every attempt to re-purpose the existing AED’s if possible.
Financial Impact:
Neutral
Advisory Commission Discussion:
None
Council Committee Discussion:
None
Attachments:
Grant Resolution
VIII-10
Adopted this 3rd day of January 2023,
Attest:
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 01 - - 23
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A GRANT TO THE HASTINGS POLICE DEPARTMENT
WHEREAS, the Center for Resuscitation Medicine at the University of
Minnesota has provided a grant for 13 Automatic External Defibrillators; and
WHEREAS, these Automatic External Defibrillators will replace aging units
within the Police Department; and
WHEREAS, the City Council is appreciative of the grant for new Automatic
External Defibrillators and the support by the Center for Resuscitation Medicine to assist
in saving lives for citizens and visitors to the City of Hastings.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1.That the grant is accepted and acknowledged with gratitude; and
2.That the grant will be appropriated for the Hastings Police Department as
designated; and
3.That the appropriate budget adjustments be made.
______________________________
Mary D. Fasbender, Mayor
________________________
Kelly Murtaugh, City Clerk
VIII-10
VIII-11
1305 CORPORATE CENTER DRIVE | SUITE 300 | EAGAN, MN 55121 | MAIN: 651-451-1831 | WWW.LEVANDER.COM
Korine L. Land
Direct Dial: 651-361-8591
Email: kland@levander.com
TO: Mayor & City Council
FROM: Kori Land, City Attorney
DATE: January 3, 2023
RE: Ordinance Amending Chapter 32.04 – Disposal of Unclaimed Property
BACKGROUND:
Recently, the City began implementing its new abatement procedures for Code violations and
discovered that the current Code addressing the disposal of unclaimed (abandoned) property and
surplus property are both a bit onerous. Staff is recommending a repeal and replacement of the
City Code sections related to the disposal of unclaimed and surplus property.
Abandoned Property:
When the City finds itself possessing personal property because it was found by a good Samaritan,
found by the Police Department or abated as part of a Code enforcement action, it must have rules
around what to do with the property. The current Code requires the following process for
abandoned property:
1. After possessing the property for 60 days, the City Administrator sends a 30-day notice to
the property owner.
2. After the 30-day notice expires, the City Council passes a resolution declaring it
abandoned.
3. The City then publishes notice of the sale of the property, along with the owners’ names
and addresses in the newspaper at least 3 weeks before the sale.
4. The City holds a public sale with sealed bids.
This means that the City has to store personal property for nearly 4 months and then hold a public
sale with sealed bids in order to dispose of it, regardless of what it’s value is. State law requires
holding abandoned property for a minimum of 60 days and only requires a public sale if it exceeds
$175,000 in value.
The new ordinance states that the City will store personal property that has value for a period of
60 days, after which time, it shall be deemed abandoned and the City has the following options:
1. Sell it at public sale with sealed bids (if more than $175,000)
2. Return the property to the finder
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Page 2
December 29, 2022
3. Convert the property to City use
4. Donate it to a non-profit
5. Dispose of it appropriately if it has little or no value.
The new ordinance also allows the City to dispose of such property immediately if it is dangerous,
contraband, has no value or cannot be safely sold at a public sale.
Surplus Property:
Sometimes the City finds itself with surplus property (desks, chairs, ambulances) that it no longer
needs. Again, the process outlined in the Code is very specific and probably has not always been
followed. The current Code requires the following for the disposal of surplus property:
1. Council must declare it as surplus property.
2. If value is less than $100, it can be sold on the open market.
3. If value is between $100-$500, City Administrator must sell it to the highest bidder
4. If value is over $500, then it must be sold at a public sale with sealed bids.
The new ordinance requires the following:
1. Council must declare it as surplus property
2. Property may be sold pursuant to the Municipal Contracting Law (which has other
exceptions too, but generally speaking below are the value thresholds for disposal):
a. If less than $25,000 it can be sold on the open market
b. $25,000-$175,000, must get 2 or more quotes
c. Over $175,000, public sale with sealed bids.
The new streamlined process will make it much less complicated to dispose of abandoned and
surplus property.
RECOMMENDATION:
Approve 1st Reading of Ordinance Amending Hastings City Code Section 32.04 Regarding the
Disposal of Unclaimed and Surplus Property
ATTACHMENT:
Ordinance
VIII-12
ORDINANCE NO. _________________
AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA, AMENDING
HASTINGS CITY CODE CHAPTER 32.04 REGARDING THE DISPOSAL OF
UNCLAIMED AND SURPLUS PROPERTY
The City Council of the City of Hastings, Dakota County, Minnesota, does hereby ordain
as follows:
SECTION 1. REPEAL AND REPLACE. The Code of the City of Hastings, County of
Dakota, State of Minnesota, Chapter 32.04, Subdivisions B and C, regarding the disposal of
unclaimed and surplus property is hereby repealed and replaced as follows:
B. Disposition of Unclaimed Property.
1. Procedure. The city will take custody of all personal property, including lost money,
lawfully coming into the possession of the city and city employees in the course of
municipal operations and remaining unclaimed by its owner. The city shall dispose of
all unclaimed property in its possession as provided in this section which is adopted
pursuant to Minnesota Statute § 471.195. The city shall keep a record of all property
coming into its possession, including its disposition.
2. Storage. The department of the city acquiring possession of the property shall arrange
for its storage in a safe place for a period of sixty (60) days, unless claimed by the true
owner providing satisfactory proof of ownership. If city facilities are unavailable or
inadequate for storage of the property, the city may arrange for storage at a privately
owned facility. For the purpose of this section, “safe place” may mean depositing
money with the city finance department, provided the money does not have value
beyond its face value due to its age, rarity or numismatic value.
3. Claim by Owner. The owner of the property may claim the property by exhibiting
satisfactory proof of ownership and payment to the city for any storage or maintenance
costs incurred by the city during its possession of the property. A receipt for the
property shall be obtained upon release to the owner.
4. Disposition of Property. Property held by the city and not claimed by the true owner
within sixty (60) days of collection will be deemed abandoned. The city may dispose
of abandoned property in one of the following ways:
a. Sell the property at a public sale following ten (10) days published notice in the
city’s official newspaper;
b. Return the property or funds to its finder;
c. Convert usable property to city use;
VIII-12
d. Donate the property to a tax-exempt, non-profit organization; or
e. Scrap unusable property or property of little or no value.
Any property not purchased at a public sale may then be disposed of by the city in
any reasonable manner.
5. Summary Disposal. The city may dispose of any unclaimed property without notice
and in a summary manner when the city believes this to be in the public interest and if
the city determines that the property:
a. Is of a dangerous or perishable nature;
b. Is contraband;
c. Has no resale value; or
d. Cannot be legally or safely sold at a public sale.
6. Disposition of Proceeds. The proceeds from the sale of abandoned or unclaimed
property after deduction of storage costs and any costs of sale incurred, if any, shall be
deposited into the treasury of the city. If the former owner makes application and
furnishes satisfactory proof of ownership within six (6) months of the sale, the former
owner shall be paid the proceeds of the sale of the property less the costs of storage,
the proportionate part of the cost of published notice and other costs of the sale.
7. Special Provisions. Money and other property lawfully seized by, or voluntarily
surrendered to, the city at the scene of a crime or during an official police investigation
must be retained by the Chief of Police in a safe place until a legal disposition is
determined or the property is deemed abandoned under subdivision 4 above. If not
lawfully claimed by the true owner with satisfactory proof of ownership during the
sixty (60) day reclamation period outlined in subdivision 4, non-monetary property
may be disposed of pursuant to subdivisions 4 and 5 above. Sale proceeds or seized
money shall be deposited into the Police Department’s forfeiture and seizure account
to be used only for law enforcement purposes or as otherwise specified by state law.
C. Disposal of Surplus City Property.
1. Declaration of Surplus and Authorizing Sale of Property. The City Administrator
may recommend to the Council that certain personal property owned by the City is
no longer needed for a municipal purpose and should be sold. By action of the
Council, the property shall be declared surplus and the City Administrator
authorized to dispose of the property in the manner stated herein.
2. Sale of Surplus Property. Property declared to be surplus city property and has been
authorized to be sold by the City Council shall be sold in accordance with and
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pursuant to the method of sale required by the Minnesota Statute § 471.345, and
city policy. Where more than one method of sale is permitted, the City
Administrator shall determine the method of sale to be used.
3. Disposition of Proceeds. All receipts from sales of surplus property under this
section shall be placed in the City’s General Fund, unless directed to another City
Fund by the City Administrator.
SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section
412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the
entire ordinance is available without cost at the office of the City Clerk, the following summary is
approved by the City Council and shall be published in lieu of publishing the entire ordinance.
Ordinance amending the procedures for the disposal of unclaimed and surplus property in
the city’s possession.
SECTION 3. EFFECTIVE DATE. This ordinance shall be in full force and effect from
and after its passage and publication according to law.
Passed this day of , 2023.
Mary Fasbender, Mayor
Attest:
Kelly Murtaugh, City Clerk
Published in the _________ on [Date].
VIII-12
City Council Memorandum
To: Mayor Fasbender and City Council
From: John Hinzman, Community Development Director
Date: January 3, 2023
Item: Approve Micromobility Licenses: Bird Rides and Spin
Council Action Requested:
Authorize signature of the attached Micromobility Licenses:
1) Bird Rides - 100 motorized foot scooters
2) Spin - 100 motorized foot scooters
Both licenses authorize the operation of 100 scooters each from March 1, 2023 to
December 31, 2023. A simple majority is necessary for action.
Background Information:
On February 7, 2022 the City Council amended City Code Chapter 70.09 establishing
regulations for the operations of Micromobility Vehicles (bicycles, electric assisted
bicycles, and motorized foot scooters). The Ordinance established fees and parameters
for operation of micromobility vehicles and established a licensing requirement and fees
for those seeking operation of rental services within the public right-of-way.
History:
The City Council issued a similar license to Bird Rides in 2022 for the operation of up to
100 scooters. Bird deployed around 50 scooters and was in operation for a couple of
months before losing their local fleet manager and ceasing operation for the year. Spin
has not previously applied for a license.
Operation:
The operations of Bird Rides and Spin are very similar. Vehicles would be located in
various places areas throughout the City. Users would locate and rent vehicles through
an app downloaded on their smartphones. Rental includes signature of a user operations
agreement and verification of age (18+). Upon the conclusion of a ride users are required
to snap a photo showing the location of the vehicle to ensure it is property parked and
does not impede right-of-way access. All vehicles would be tracked by GPS and
incorporate technology prohibiting operation in restricted areas including downtown
sidewalks. A local fleet manager who is responsible for managing the fleet including
charging, repairs, and various performance tasks would be hired; Bird would contract
with a local individual to provide service, while Spin would deploy an employee to
provide service. Please see the attached summary of operations submitted by Bird and
Spin for further information.
X-C-01(a,b)
Financial Impact:
Applicants would pay $5,500 in annual fees ($500 license + $50 per 100 scooters).
Operation of scooter rental could enhance downtown visits and increase commerce.
Comments for Hastings Police Department:
Chief Wilske has provided the following observations of 2022’s scooter rental program
•Observed several issues early on with the scooters being ‘staged’ on sidewalks
that blocked both the sidewalk and ADA compliance. The staging included 2-4
scooters in a row. I contacted the manager and this appeared to have resolved the
issue for future staging
•HPD observed a number of violations that included: riding on sidewalks around
town and especially in the historic part of our community; riding more than one
on a single scooter; what appeared to be juveniles riding scooters; high rates of
speed in areas with heavier pedestrian concentrations. I know that I personally
attempted to address this issue with a few riders, but the mobility and agility of
these modes of transportation made it nearly impossible to stop the offenders
•Officers reported scooters left in roadways, blocking sidewalks, left in
waterways. We fielded a few complaints from homeowners that scooters were on
their property to keep them off of the sidewalks and they were frustrated with this
arrangement
•The geo fencing for downtown events did not seem to work. Officers reported the
geo fence should always be up for the historic portion of town
•Overall, my personal take is they made the city look ‘unkept’. They were strewn
around and it looked like a littering issue.
Analysis:
•Demand appeared to be strong for scooter rental during the few months of
operation in 2022; will the level of demand continue?
•Is there a demand for 200 scooters in Hastings? Will this result in more unused
scooters?
•Could each scooter company operate with fewer rentals?
•Should additional requirements be established for abandoned scooters to ensure
prompt response to complaints?
•City received some complaints on operation with most being resolved with the
local scooter contact.
•Need to better control prohibition of scooter rentals via geofencing.
Recommendation
Approval of license applications for Bird Rides and Spin is recommended at 100 scooters
each. The City reserves the right to unilaterally limit or reduce the maximum number of
Micromobility Vehicles (scooters) per the agreement and may bring forward an
amendment limiting the number of scooters if it becomes problematic.
Advisory Commission Discussion:
N\A
X-C-01(a,b)
Attachments:
• Micromobility Operations License Agreement - Bird
• Bird Summary of Operations
• Micromobility Operations License Agreement - Spin
• Spin Summary of Operations
X-C-01(a,b)
1
MICROMOBILITY OPERATIONS LICENSE AGREEMENT
This License Agreement (“License”) is made on this day of ______ , 2023,
by and between the City of Hastings, a Minnesota municipal corporation, 101 East 4th Street,
Hastings, MN 55033 (“the City”), and Bird Rides, Inc., a corporation organized and existing under
the laws of the State of Delaware, 406 Broadway, #369, Santa Monica, CA 90401 (“Licensee”).
RECITALS
A. WHEREAS, the City has adopted an ordinance to facilitate and regulate micromobility
sharing operations from the City’s Right-of-Way (the “Ordinance”); and
B. WHEREAS, the City controls certain public rights of way and recreational trails located
within its municipal boundaries (the “City Right-of-Way”); and
C. WHEREAS, Licensee owns a fleet of commercial, Micromobility Vehicles intended or
equipped for shared use by paying consumers from right-of-way locations in the City; and
D. WHEREAS, Licensee’s vehicles are Micromobility Vehicles as defined by the Ordinance;
and
E. WHEREAS, Licensee’s operation requires use of City Right-of-Way to facilitate the
stationing and parking of Licensee’s Fleet within the City, and it is considered a
Micromobility Sharing Service under the Ordinance (“Licensee’s Operation”); and
F. WHEREAS, this Agreement is intended to outline the terms and conditions under which
Licensee will be allowed to utilize the City Right-of-Way during the term of this
Agreement.
LICENSE
1. INCORPORATION OF RECITALS
The recitals set forth above are hereby referred to and incorporated herein and made part
of this License.
2. DEFINITIONS
a. Fleet Vehicle means a Micromobility Vehicle that is used by Licensee as part of
Licensee’s Micromobility Sharing Service.
b. Furnishing Zone means the section of the sidewalk between the curb and the sidewalk
clear zone in which street furnishings and amenities, such as lighting, benches,
newspaper kiosks, utility poles, tree pits, and bicycle parking are provided.
c. Sidewalk Clear Zone means the accessible, primary pedestrian thoroughfare that runs
X-C-01(a,b)
2
parallel to the street. The clear zone ensures that pedestrians have a safe, obstruction-
free thoroughfare.
3. LICENSE TERM
City grants a license to Licensee to utilize a portion of the Right of Way, for a term
commencing March 1, 2023, and terminating on December 31, 2023, in accordance with
the provisions set forth herein.
4. TERMS AND CONDITIONS FOR USE OF CITY RIGHT-OF-WAY
Licensee agrees that it will implement Licensee’s Operation in accordance with the
following terms and conditions:
a. Fleet size and type
(1) Licensee shall deploy and maintain in service a level of Micromobility Vehicles
sufficient to satisfy the demand of the City’s residents and visitors.
(2) A maximum total of 100 Micromobility Vehicles is authorized under this
Agreement. If more than one license is issued by the City, then each permitted
licensee shall be limited to an equal number of Micromobility Vehicles to achieve
the maximum total number allowed.
(3) Notwithstanding Sections 4.a.(2), the City reserves the right to unilaterally limit
or reduce the maximum number of Micromobility Vehicles in Licensee’s Fleet
allowed under the Ordinance and this Agreement. The City will notify Licensee
of any increases or decreases applicable to Licensee’s Fleet under this section by
sending written or emailed notice. Such increases or decreases shall not require
an amendment to this Agreement.
(4) Licensee shall distribute its Fleet throughout the City in a manner that accounts
for citizen demand, City request, and is consistent with the parking requirements
of Section 4.c. herein. Licensee shall not deploy Micromobility Vehicles at
inappropriate densities and shall monitor its Fleet density at least once every day
and relocate vehicles as needed to comply with these density requirements. The
City in, its sole discretion, may require Licensee to rebalance the distribution of
Fleet Vehicles in specified areas of the city if deemed too dense or too sparse.
Licensee shall comply with all such requests within 24 hours of receiving notice
from the City.
b. Fleet Scooter equipment, maintenance, and safety requirements
X-C-01(a,b)
3
(1) Each vehicle in Licensee’s Fleet must visibly displace Licensee’s logo or business
name and shall have a unique identifier clearly displayed on each device for the
purposes of conveying or documenting parking or safety complaints, and for
auditing the quantity and type of devices in Licensee’s Fleet.
(2) Licensee shall provide a comprehensive inventory of Licensee’s Fleet, including
model, type, and unique identifier to the City. Such inventory shall be proactively
updated by the Licensee within five (5) business days, if or when vehicles are
added or removed from Licensee’s Fleet.
(3) All vehicles in Licensee’s Fleet shall be equipped with both a locking mechanism
to prevent theft and an operable mechanism to provide real-time location when a
device is parked.
(4) Licensee shall proactively remove any and all inoperable or unsafe vehicles from
Licensee’s Fleet within 12 hours of the initial onset of such condition.
(5) Licensee agrees that it will provide all users of Licensee’s Fleet of with a
summary of instructions and laws regarding motorized foot scooter riding,
parking, and operations including those set forth in Minnesota State Statute
169.225, and any other law or regulatory provision applicable to the operation or
parking of Micromobility Vehicles.
(6) Licensee agrees that it will either require or recommend the use of helmets to all
users of Licensee’s Fleet in accordance with Minnesota State Statute 169.225,
and any other law or regulatory provision applicable to the operation of
Micromobility Vehicles.
(7) Licensee will keep and maintain a comprehensive and complete record of all
Micromobility Vehicle collision reports received by Licensee or its contractor(s)
during the term of this Agreement. The record shall include day, time and
location. A copy of such record shall be provided to the City within two (2)
business days of a written or emailed request.
c. Fleet Scooter Parking
All devices in Licensee’s Fleet shall comply with the following parking rules and
restrictions when located in the City Right-of-Way:
(1) Fleet Vehicles must be parked upright and stabilized when not in use.
(2) Sidewalk parking shall be limited to areas within the Furnishing Zone, outside
the pedestrian path of travel.
(3) Fleet Vehicles must not be parked in any location or manner that will impede
X-C-01(a,b)
4
normal and reasonable pedestrian traffic or access to:
(a) Pedestrian ramps
(b) Building/property entrances
(c) Driveways
(d) Loading zones
(e) Disability parking and transfer zones
(f) Transit stops
(g) Crosswalks
(h) Parklets
(i) Street/sidewalk cafes
(j) Other street furnishings (benches, parking meters, etc.)
(k) Underground utility, sewer, or water facilities
(l) Sidewalk Clear Zones
(4) Fleet Vehicles shall not be parked in landscaped areas, traffic islands, in the street,
in a manner that obstructs the sightlines of any intersection, or in any place where
they could pose a safety hazard.
(5) The City reserves the right to mandate geofencing specifications to Licensee’s
Fleet in order to prohibit parking/locking Fleet Vehicles in specified areas, or to
direct users to specified designated parking areas. Licensee shall comply with any
and all geofencing requirements within 5 business days of a written or emailed
request made by the City. The cost of installing and maintaining geofencing
equipment or facilities shall be borne by Licensee.
(6) Licensee will be solely responsible for informing its customers as to parking a
Fleet Vehicle properly.
(7) Licensee will undertake proactive, reasonable measures to prevent and deter
improper parking or dumping of Fleet Vehicles on private property or other public
property not owned or controlled by the City.
d. Fleet Vehicle Parking Complaints/Enforcement
(1) Licensee must provide the City with an up-to-date, direct, local contact for
Licensee’s Operation, as well as an emergency, after-hours contact.
(2) Except where the public’s safety and welfare will be unduly compromised, Fleet
Vehicle complaints received by the City shall be referred to Licensee, and
Licensee or Licensee’s authorized representative shall address/respond to all
complaints within 24 hours by re-parking or relocating its noncompliant Fleet
Vehicles.
(3) Licensee shall be solely responsible for monitoring Fleet Vehicle parking or
X-C-01(a,b)
5
dumping on private property, or other public property not owned or controlled by
the City, but the City may impound illegally parked Fleet Vehicles in accordance
with City ordinances.
(4) Licensee will be solely responsible to third parties for addressing unauthorized
Fleet Vehicles dumped or left unattended on private property, or on other public
property not owned or controlled by the City.
(5) A per occurrence impoundment fee will be applied to any and all devices owned
or controlled by Licensee as identified in the City’s fee schedule.
(6) Any failure by the City to act on the provisions of this section shall not relieve
Licensee of any other duty or penalty at equity or law.
e. Data Collection/Sharing. Licensee agrees that it will provide any and all user or
customer data in Licensee’s possession that is directly or indirectly related to active
investigations into third party criminal behavior or claims of civil liability against the
City by persons using or riding a Fleet Vehicle. Notwithstanding any other provision
or state law to the contrary, this section shall be deemed to include personally
identifiable customer data.
5. RESCISSION, REVOCATION, OR OTHER PENALTIES
a. The City may rescind, revoke, suspend or modify this License after sending written
notice to Licensee, in order to protect the public health, safety and welfare of the
public or if Licensee violates any terms and conditions of City Code Section 70.09
or this License Agreement.
b. If the City determines, in its sole discretion, that the public’s safety and welfare will
be unduly compromised by the passage of time, the City may take action to remedy
any violation or respond to any complaint at Licensee’s expense. If the City incurs
any costs or damages arising out of such action, Licensee shall reimburse the City for
such costs within 30 days of receiving written or emailed notice.
c. The City may limit the number of Fleet Vehicles allowed under this Agreement if it
determines that the number of Fleet Vehicle parking violations, third party
complaints, or Licensee’s response to such violations or complaints are unacceptable
or detrimental to public safety, or otherwise create or contribute to a nuisance
condition.
d. The City may impound any and all Fleet Vehicles found by the City to be in violation
of applicable laws or the terms of this License Agreement. Seizure and impoundment
of Fleet Vehicles may be exercised by the City with or without prior notice to
Licensee.
X-C-01(a,b)
6
6. INDEMNIFICATION
Licensee shall indemnify and hold the City, the City’s public officials, employees and
agents harmless from and against any and all liability, claims, demands, actions, and causes
of action, including expenses and reasonable attorneys’ fees, for personal injuries, property
damage, or for loss of life or property resulting from, or in any way connected with,
Licensee’s use of City Right-of-Way, except the liability for personal injuries, property
damages, or loss of life or property caused solely by the negligence of the City. The
indemnification provisions of this Agreement shall survive expiration, suspension,
revocation and any other termination of this License.
7. ASSIGNMENT OF RIGHTS
Licensee shall not sell or assign its rights pursuant to this License or permit the use of
Licensee’s Fleet or any part thereof by any other entity without the express prior written
consent of the City. Any unauthorized action in violation of this provision shall be void
and shall terminate Licensee’s rights pursuant to this License.
8. INSURANCE
Licensee must at all times maintain commercial liability insurance covering the Licensee’s
Property with minimum policy limits for bodily injury or death of not less than $1,500,000
per occurrence and $1,500,000 annual aggregate. Proof of the required liability insurance
shall be in the form of a certificate of insurance or some other form acceptable to the City
Attorney and City Clerk. All liability insurance policies required herein shall name the
City as any additional insured and shall provide that there shall be no cancellation of the
policy for any cause, by the insured or by the insurance company, without first giving 10-
days’ written notice to the city, addressed to the City Clerk.
9. CITY CODE COMPLIANCE
Licensee hereby agrees to comply with all terms and conditions of City Code Section 70.09
regarding Micromobility vehicles whether or not such terms are included in this License
Agreement.
[remainder of page intentionally left blank]
X-C-01(a,b)
7
CITY
By:
Mary Fasbender, Mayor
By:
Kelly Murtaugh, City Clerk
X-C-01(a,b)
8
LICENSEE
By:
Name:
Its:
X-C-01(a,b)
2 0 2 1
Hello,Hastings
X-C-01(a,b)
Our Why:
Improve our
communities and
the lives of those
around us.
X-C-01(a,b)
3
A micromobility company
with a focus in shared
electric vehicles.
What is Bird?X-C-01(a,b)
4
Founded in 2017, Bird
saw instant success as
a pioneer in the space.
Today….
5 Continents. 25 Countries.
375 Cities. 100M+ Rides.
Most-trusted micromobility
provider in the world.
Bird’s Story X-C-01(a,b)
5
City Population
New Ulm, MN 13,200
Marshall, MN 13,600
Albert Lea, MN 17,700
Fort Dodge, IA 24,200
Ottumwa, IA,24,600
Mason City, IA 27,200
Kearney, NE 33,500
Waterloo, IA 67,300
Duluth, MN 85,900
Green Bay, WI 104,600
Cities Big and Small X-C-01(a,b)
6
How it works
1. Download the Bird app
2. Sign user agreement & verify age (18+)
3. Add payment
4. Complete educational tutorials
5. Enjoy the ride!
X-C-01(a,b)
7
Pricing
Standard Pricing
$1+ a per minute fee. Averaging ~$7 a ride.
Equitable Pricing Options
Discounts available to those in government
assistance programs, veterans, senior citizens,
healthcare workers, students with pell grants, etc.
7Confidential and proprietary information
X-C-01(a,b)
8
Slow Zone No-Ride Zone
All vehicles are tracked with GPS.
When riders enter a designated
geo-zone, vehicles follow set rules.
Vehicles will slow down or
stop, and riders are notified
by a vehicle sound and an
in-app notification.
Geo-Zone Technology X-C-01(a,b)
9
Bird’s future relies on properly integrating dockless
micromobility into our communities
Focus on Reducing Clutter
Leverage
Data
Nudge Desired
Behaviors
Educate Riders Local Presence Make Space
X-C-01(a,b)
Local Market Operations
GENERAL MANAGER
ENGAGEMENT MANAGER
OPERATIONS ASSOCIATE
FLEET MANAGER
FLEET MANAGER
General ManagerOversees local market operations, deployment, and regulatory compliance
Engagement Manager Oversees fleet operators, maintains KPI health
of partners
Fleet ManagersDeploy, rebalance, clean, maintain vehicles, and provide on-the-ground
support
Bird’s
Hyper-localized
Network
10
Operations Associate
Oversees operational
processes to maximize
compliance and efficiency
X-C-01(a,b)
11
Our Fleet Managers are local contract workers
responsible for managing a fleet including
charging, repairs, and various performance tasks.
Deep community ties,
and local knowledge
Fast issue resolution
Economic Opportunity
Aligned incentives
Being a fleet manager has
enabled me to take care of my
family, and provide employment
opportunities in a time where we
all need help.
- Chris, Atlanta, GA.
Local Run Operations
“
Local Touch:
World-class technology
& compliance tools
Operational know-how
Industry’s Safest Vehicles
Back by the
Industry Leader:
Confidential and Proprietary
X-C-01(a,b)
12
No Investment Required
Dedicated Account Manager
Data Dashboard
# of Vehicles: 50-75
Launch Date: April/May (weather
dependent)
Approval Documentation: License
Agreement
Proposal
Confidential and Proprietary
X-C-01(a,b)
Thank You
X-C-01(a,b)
1
MICROMOBILITY OPERATIONS LICENSE AGREEMENT
This License Agreement (“License”) is made on this day of ______ , 2023,
by and between the City of Hastings, a Minnesota municipal corporation, 101 East 4th Street,
Hastings, MN 55033 (“the City”), and Skinny Labs, Inc. [dba Spin]., a corporation organized and
existing under the laws of the State of Delaware, 2 Embarcadero Center, 8th Floor – WeWork, San
Francisco, CA 94111 (“Licensee”).
RECITALS
A. WHEREAS, the City has adopted an ordinance to facilitate and regulate micromobility
sharing operations from the City’s Right-of-Way (the “Ordinance”); and
B. WHEREAS, the City controls certain public rights of way and recreational trails located
within its municipal boundaries (the “City Right-of-Way”); and
C. WHEREAS, Licensee owns a fleet of commercial, Micromobility Vehicles intended or
equipped for shared use by paying consumers from right-of-way locations in the City; and
D. WHEREAS, Licensee’s vehicles are Micromobility Vehicles as defined by the Ordinance;
and
E. WHEREAS, Licensee’s operation requires use of City Right-of-Way to facilitate the
stationing and parking of Licensee’s Fleet within the City, and it is considered a
Micromobility Sharing Service under the Ordinance (“Licensee’s Operation”); and
F. WHEREAS, this Agreement is intended to outline the terms and conditions under which
Licensee will be allowed to utilize the City Right-of-Way during the term of this
Agreement.
LICENSE
1. INCORPORATION OF RECITALS
The recitals set forth above are hereby referred to and incorporated herein and made part
of this License.
2. DEFINITIONS
a. Fleet Vehicle means a Micromobility Vehicle that is used by Licensee as part of
Licensee’s Micromobility Sharing Service.
b. Furnishing Zone means the section of the sidewalk between the curb and the sidewalk
clear zone in which street furnishings and amenities, such as lighting, benches,
newspaper kiosks, utility poles, tree pits, and bicycle parking are provided.
X-C-01(a,b)
2
c. Sidewalk Clear Zone means the accessible, primary pedestrian thoroughfare that runs
parallel to the street. The clear zone ensures that pedestrians have a safe, obstruction-
free thoroughfare.
3. LICENSE TERM
City grants a license to Licensee to utilize a portion of the Right of Way, for a term
commencing March 1, 2023, and terminating on December 31, 2023, in accordance with
the provisions set forth herein.
4. TERMS AND CONDITIONS FOR USE OF CITY RIGHT-OF-WAY
Licensee agrees that it will implement Licensee’s Operation in accordance with the
following terms and conditions:
a. Fleet size and type
(1) Licensee shall deploy and maintain in service a level of Micromobility Vehicles
sufficient to satisfy the demand of the City’s residents and visitors.
(2) A maximum total of 100 Micromobility Vehicles is authorized under this
Agreement. If more than one license is issued by the City, then each permitted
licensee shall be limited to an equal number of Micromobility Vehicles to achieve
the maximum total number allowed.
(3) Notwithstanding Sections 4.a.(2), the City reserves the right to unilaterally limit
or reduce the maximum number of Micromobility Vehicles in Licensee’s Fleet
allowed under the Ordinance and this Agreement. The City will notify Licensee
of any increases or decreases applicable to Licensee’s Fleet under this section by
sending written or emailed notice. Such increases or decreases shall not require
an amendment to this Agreement.
(4) Licensee shall distribute its Fleet throughout the City in a manner that accounts
for citizen demand, City request, and is consistent with the parking requirements
of Section 4.c. herein. Licensee shall not deploy Micromobility Vehicles at
inappropriate densities and shall monitor its Fleet density at least once every day
and relocate vehicles as needed to comply with these density requirements. The
City in, its sole discretion, may require Licensee to rebalance the distribution of
Fleet Vehicles in specified areas of the city if deemed too dense or too sparse.
Licensee shall comply with all such requests within 24 hours of receiving notice
from the City.
X-C-01(a,b)
3
b. Fleet Scooter equipment, maintenance, and safety requirements
(1) Each vehicle in Licensee’s Fleet must visibly displace Licensee’s logo or business
name and shall have a unique identifier clearly displayed on each device for the
purposes of conveying or documenting parking or safety complaints, and for
auditing the quantity and type of devices in Licensee’s Fleet.
(2) Licensee shall provide a comprehensive inventory of Licensee’s Fleet, including
model, type, and unique identifier to the City. Such inventory shall be proactively
updated by the Licensee within five (5) business days, if or when vehicles are
added or removed from Licensee’s Fleet.
(3) All vehicles in Licensee’s Fleet shall be equipped with both a locking mechanism
to prevent theft and an operable mechanism to provide real-time location when a
device is parked.
(4) Licensee shall proactively remove any and all inoperable or unsafe vehicles from
Licensee’s Fleet within 12 hours of the initial onset of such condition.
(5) Licensee agrees that it will provide all users of Licensee’s Fleet of with a
summary of instructions and laws regarding motorized foot scooter riding,
parking, and operations including those set forth in Minnesota State Statute
169.225, and any other law or regulatory provision applicable to the operation or
parking of Micromobility Vehicles.
(6) Licensee agrees that it will either require or recommend the use of helmets to all
users of Licensee’s Fleet in accordance with Minnesota State Statute 169.225,
and any other law or regulatory provision applicable to the operation of
Micromobility Vehicles.
(7) Licensee will keep and maintain a comprehensive and complete record of all
Micromobility Vehicle collision reports received by Licensee or its contractor(s)
during the term of this Agreement. The record shall include day, time and
location. A copy of such record shall be provided to the City within two (2)
business days of a written or emailed request.
c. Fleet Scooter Parking
All devices in Licensee’s Fleet shall comply with the following parking rules and
restrictions when located in the City Right-of-Way:
(1) Fleet Vehicles must be parked upright and stabilized when not in use.
(2) Sidewalk parking shall be limited to areas within the Furnishing Zone, outside
the pedestrian path of travel.
X-C-01(a,b)
4
(3) Fleet Vehicles must not be parked in any location or manner that will impede
normal and reasonable pedestrian traffic or access to:
(a) Pedestrian ramps
(b) Building/property entrances
(c) Driveways
(d) Loading zones
(e) Disability parking and transfer zones
(f) Transit stops
(g) Crosswalks
(h) Parklets
(i) Street/sidewalk cafes
(j) Other street furnishings (benches, parking meters, etc.)
(k) Underground utility, sewer, or water facilities
(l) Sidewalk Clear Zones
(4) Fleet Vehicles shall not be parked in landscaped areas, traffic islands, in the street,
in a manner that obstructs the sightlines of any intersection, or in any place where
they could pose a safety hazard.
(5) The City reserves the right to mandate geofencing specifications to Licensee’s
Fleet in order to prohibit parking/locking Fleet Vehicles in specified areas, or to
direct users to specified designated parking areas. Licensee shall comply with any
and all geofencing requirements within 5 business days of a written or emailed
request made by the City. The cost of installing and maintaining geofencing
equipment or facilities shall be borne by Licensee.
(6) Licensee will be solely responsible for informing its customers as to parking a
Fleet Vehicle properly.
(7) Licensee will undertake proactive, reasonable measures to prevent and deter
improper parking or dumping of Fleet Vehicles on private property or other public
property not owned or controlled by the City.
d. Fleet Vehicle Parking Complaints/Enforcement
(1) Licensee must provide the City with an up-to-date, direct, local contact for
Licensee’s Operation, as well as an emergency, after-hours contact.
(2) Except where the public’s safety and welfare will be unduly compromised, Fleet
Vehicle complaints received by the City shall be referred to Licensee, and
Licensee or Licensee’s authorized representative shall address/respond to all
complaints within 24 hours by re-parking or relocating its noncompliant Fleet
Vehicles.
X-C-01(a,b)
5
(3) Licensee shall be solely responsible for monitoring Fleet Vehicle parking or
dumping on private property, or other public property not owned or controlled by
the City, but the City may impound illegally parked Fleet Vehicles in accordance
with City ordinances.
(4) Licensee will be solely responsible to third parties for addressing unauthorized
Fleet Vehicles dumped or left unattended on private property, or on other public
property not owned or controlled by the City.
(5) A per occurrence impoundment fee will be applied to any and all devices owned
or controlled by Licensee as identified in the City’s fee schedule.
(6) Any failure by the City to act on the provisions of this section shall not relieve
Licensee of any other duty or penalty at equity or law.
e. Data Collection/Sharing. Licensee agrees that it will provide any and all user or
customer data in Licensee’s possession that is directly or indirectly related to active
investigations into third party criminal behavior or claims of civil liability against the
City by persons using or riding a Fleet Vehicle. Notwithstanding any other provision
or state law to the contrary, this section shall be deemed to include personally
identifiable customer data.
5. RESCISSION, REVOCATION, OR OTHER PENALTIES
a. The City may rescind, revoke, suspend or modify this License after sending written
notice to Licensee, in order to protect the public health, safety and welfare of the
public or if Licensee violates any terms and conditions of City Code Section 70.09
or this License Agreement.
b. If the City determines, in its sole discretion, that the public’s safety and welfare will
be unduly compromised by the passage of time, the City may take action to remedy
any violation or respond to any complaint at Licensee’s expense. If the City incurs
any costs or damages arising out of such action, Licensee shall reimburse the City for
such costs within 30 days of receiving written or emailed notice.
c. The City may limit the number of Fleet Vehicles allowed under this Agreement if it
determines that the number of Fleet Vehicle parking violations, third party
complaints, or Licensee’s response to such violations or complaints are unacceptable
or detrimental to public safety, or otherwise create or contribute to a nuisance
condition.
d. The City may impound any and all Fleet Vehicles found by the City to be in violation
of applicable laws or the terms of this License Agreement. Seizure and impoundment
of Fleet Vehicles may be exercised by the City with or without prior notice to
X-C-01(a,b)
6
Licensee.
6. INDEMNIFICATION
Licensee shall indemnify and hold the City, the City’s public officials, employees and
agents harmless from and against any and all liability, claims, demands, actions, and causes
of action, including expenses and reasonable attorneys’ fees, for personal injuries, property
damage, or for loss of life or property resulting from, or in any way connected with,
Licensee’s use of City Right-of-Way, except the liability for personal injuries, property
damages, or loss of life or property caused solely by the negligence of the City. The
indemnification provisions of this Agreement shall survive expiration, suspension,
revocation and any other termination of this License.
7. ASSIGNMENT OF RIGHTS
Licensee shall not sell or assign its rights pursuant to this License or permit the use of
Licensee’s Fleet or any part thereof by any other entity without the express prior written
consent of the City. Any unauthorized action in violation of this provision shall be void
and shall terminate Licensee’s rights pursuant to this License.
8. INSURANCE
Licensee must at all times maintain commercial liability insurance covering the Licensee’s
Property with minimum policy limits for bodily injury or death of not less than $1,500,000
per occurrence and $1,500,000 annual aggregate. Proof of the required liability insurance
shall be in the form of a certificate of insurance or some other form acceptable to the City
Attorney and City Clerk. All liability insurance policies required herein shall name the
City as any additional insured and shall provide that there shall be no cancellation of the
policy for any cause, by the insured or by the insurance company, without first giving 10-
days’ written notice to the city, addressed to the City Clerk.
9. CITY CODE COMPLIANCE
Licensee hereby agrees to comply with all terms and conditions of City Code Section 70.09
regarding Micromobility vehicles whether or not such terms are included in this License
Agreement.
[remainder of page intentionally left blank]
X-C-01(a,b)
7
CITY
By:
Mary Fasbender, Mayor
By:
Kelly Murtaugh, City Clerk
X-C-01(a,b)
8
LICENSEE
By:
Name:
Its:
X-C-01(a,b)
Who we Are
Founded and based in San Francisco, California, Spin operates shared electric scooters
across the U.S. Spin launched the first-ever stationless bike share program in the
United States and was instrumental in crafting the world’s first mobility permitting
system that is now used around the world. The company is also the first in the world to
successfully pilot city-first innovations like sidewalk riding detection technology. Spin
consists of a diverse team of experienced professionals with government, advocacy,
and private sector experience, all of whom are committed to fulfilling the company’s
mission: to help create a world full of 15-minute cities. For more information visit
https://www.spin.app.
In March of 2022, Spin was purchased by TIER Mobility, Europe’s leading shared
micromobility provider, whose mission is to Change Mobility for Good. By providing
people with a range of shared, light electric vehicles—from e-scooters and e-bikes to
e-mopeds, powered by a proprietary Energy Network—Tier helps cities reduce their
dependence on cars. Founded in 2018 by Lawrence Leuschner, Matthias Laug and
Julian Blessin, TIER is headquartered in Berlin and currently operates in 180+ cities
across 19 countries in Europe and the Middle East. With the acquisition of Spin, TIER
expands its global footprint to a fleet of 300,000 vehicles deployed in more than 520
cities and communities across 21 countries, making TIER the largest multimodal
micromobility operator in the world. With a focus on providing the safest, most equitable,
and most sustainable mobility solution, TIER has been climate neutral since 2020.
Spin currently provides services to more than 75 different cities and university
campuses across the country. These programs are listed in the table below.
1
X-C-01(a,b)
List of Current Spin Markets (Cities & Campuses)
American University (Washington DC)North Carolina State University (NC
Ann Arbor, MI Ogden, UT
Arlington, VA Ohio State University
Atlanta, GA Oklahoma State University
Baltimore, MD Omaha, NE
Berkeley, CA Orem, UT
Boise State University Orland, FL
Boise, ID Pennsylvania State University (PA)
Brown University (Rhode Island)Phoenix, AZ
Cleveland, OH Pittsburgh, PA
Colorado State University - Fort Collins (CO)Portland, OR
Columbus, OH Providence, RI
Coral Gables, FL Purdue University (IN)
Creighton University (NE)Raleigh, NC
Dayton, OH Rhode Island School of Design (RI)
Utah Tech University (UT)Salt Lake City, UT
Duke University (NC)San Diego, CA
Durham, NC San Francisco, CA
East Lansing, MI San Marcos, TX
Emory University (GA)Santa Monica, CA
Fayetteville, AR Scottsdale, AZ
Fort Collins, CO St George, UT
Fort Pierce, FL St Paul, MN
Gainesville, FL Stillwater, OK
Garden City, ID Tallahassee, FL
Howard County, MD Tampa, FL
Jacksonville, FL Tucson, AZ
2
X-C-01(a,b)
Kansas City, MO University of Arkansas
Lafayette, IN University of California, San Diego
Lansing, MI University of Central Florida
Lexington, KY University of Florida
Lincoln, NE University of Georgia
Los Angeles, CA University of Michigan
Meridian, CO University of Minnesota
Michigan State University Utah Valley University
Milwaukee, WI Virginia Tech University
Minneapolis, MN Washington City, UT
Montgomery County, MD Washington, D.C.
Nashville, TN Winston-Salem, NC
Spin in Hastings
Spin’s program in Hastings will create jobs in the local community, offering complete
benefits to full-time employees rather than relying on gig economy workers or 1099
contractors. Relying exclusively on internal, W2 employees to fulfill operations is a
model unique to Spin in the micromobility sector. The company finds that creating teams
composed fully of internal employees allows Spin to maintain a higher level of service in
the company’s markets. Team members are fully invested in delivering a strong service,
keeping “scooter clutter” in check and carrying out Spin’s mission of creating 15-minute
communities.
Spin intends to deploy 100 electric scooters in Hastings, beginning in March of 2023
(weather permitting). The company views this as the ideal number of vehicles for the
Hastings community, allowing for equitable and accessible distribution of scooters
throughout the City while avoiding overflowing the area with too many devices. Spin
commits to a high level of service, regularly monitoring and “rebalancing” scooters to
ensure even distribution throughout the City.
3
X-C-01(a,b)
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: City Administrator Dan Wietecha
Date: January 3, 2023
Item: Committee Meetings Calendar
Council Action Requested:
No action necessary. Draft Calendar is presented for review, discussion, and feedback ahead of January
17 City Council meeting.
Background Information:
Over the past year-plus, we’ve had a general interest in better and more consistent use of the City Council
committee structure. However, our “as needed” approach has been difficult and problematic. Instead: a
set schedule would enable City Council, staff, and the public better able to plan their schedules and
meeting agenda.
I recommend Administration, Finance, Operations, Parks & Recreation, Planning, Public Safety, and
Utilities Committees to have a quarterly meeting schedule. The attached draft calendar includes a few
identifiable meetings (for example: Finance Committee in June and August) as well as some pending
topics (for example: Public Safety Committee in February to discuss cannabinoid regulation). Unless
otherwise noted, all meetings would be at 7 pm in the Volunteer Room at City Hall. Nearly all meetings
are scheduled for Mondays, on the assumption that Mondays may be generally available for
Councilmembers.
The calendar should be flexible enough that a meeting might be cancelled in the event there might be no
agenda items to discuss. Similarly, a special meeting can be called if a topic might need more immediate
attention than the next regularly scheduled meeting.
Financial Impact:
n.a.
Committee Discussion:
n.a.
Attachment:
DRAFT Committee Meeting Calendar 2023
X-E-01
DRAFT Committee Meeting Calendar 2023
Updated 12/23/2022
Mon Tues Wed Thurs Fri Mon Tues Wed Thurs Fri
Jan 2 - 6 City Council July 3 - 7 City Council
Jan 9 - 13 Ops July 10 - 14 Utilities
Jan 16 - 20 City Council July 17 - 21 City Council
Jan 23 - 27 Planning July 24 - 28 Planning
Jan 30 - Feb 3 July 31 - Aug 4
Feb 6 - 10 City Council Au g 7 - 11 City Council
Feb 13 - 17 Admin Public Safety Aug 14 - 18 Ops
Feb 20 - 24 City Council Aug 21 - 25 Council
Feb 27 - March 3 Utilities Aug 28 - Sept 1 Finance
March 6 - 10 City Council Sept 4 - 8 City Council
March 13 - 17 Finance Ops Sept 11 - 15 Public Safety Admin
March 20 - 24 City Council Sept 18 - 22 City Council
March 27 - 31 Parks Sept 25 - 29 Parks
April 3 - 7 City Council Oct 2 - 6 City Council
April 10 - 14 Admin Oct 9 - 13 Utilities
April 17 - 21 City Council Oct 16 - 20 City Council
April 24 - 28 Public Safety Oct 23 - 27 Planning Public Safety
May 1 - 5 City Council Oct 30 - Nov 3
May 8 - 12 Utilities Nov 6 - 10 City Council
May 15 - 19 City Council Nov 13 - 17 Admin
May 22 - 26 Planning Nov 20 -24 City Council
May 29 - June 2 Parks Nov 27 - Dec 1 Finance
June 5 - 9 City Council Dec 4 - 8 City Council
June 12- 16 Finance Dec 11 - 15 Ops
June 19 - 23 City Council Dec 18 - 22 City Council Parks
June 26 - 30 Dec 25 - 29
X-E-01
DRAFT Committee Meeting Calendar 2023
Updated 12/23/2022
Administration
Mon Feb 13
Mon April 10
Wed Sept 13
Mon Nov 13
Finance
Mon March 13
Mon June 12
Mon Aug 28
Mon Nov 27
Operations
Mon Jan 9
Wed March 15
Mon Aug 14
Mon Dec 11
Parks & Rec
Mon March 27
Mon May 29
Mon Sept 25
Wed Dec 20
Planning
Mon Jan 23
Mon May 22
Mon July 24
Mon Oct 23
Public Safety
Wed Feb 15
Mon April 24
Mon Sept 11
Wed Oct 25
Utilities
Mon Feb 27
Mon May 8
Mon July 10
Mon Oct 9
NOTES:
• Historic Preservation Committee on as-needed basis.
• All meetings 7 pm, unless otherwise noted.
o Planning – 6 pm
o Ops, TBD Jan ???
o Finance, Mon Aug 28 – 8 am (budget meeting).
• Meetings may be canceled in advance if not necessary.
• Special meetings may be scheduled as needed.
X-E-01
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: City Administrator Dan Wietecha
Date: January 3, 2023
Item: Strategic Initiatives
Council Action Requested:
No action necessary. Begin discussion about next round of planning process.
Background Information:
Over the last year-plus, we have used a set of Strategic Initiatives as agreed priorities in order to
maintain focus and progress, drive accomplishment, and ensure regular tracking and reporting.
When the City Council approved the Strategic Initiatives in September 2021, they were expected
as a guide for the next year to year-and-half. As a matter of practical effect, we are wrapping up
that cycle and should begin planning the priorities of the next cycle. As a matter of timing, this
matches well with the November election and at least two new Councilmembers in January.
We have organizational business and several workshops planned for early in the year, so I
anticipate it will be February or March before we begin the next round of planning.
In planning for the next round, I have several questions about the process:
• Do we work with a facilitator or handle the development process in-house?
• Do we hold a single day-long retreat, a series of shorter meetings, or something in-
between?
• To what extent should we continue and build on the existing priorities, and to what extent
should they be new?
• Has the reporting been clear and effective?
In the meantime, the Management Team is developing a “Ninety Day World” action plan to
focus on key priorities and reporting over the next three months. This will help avoid a gap
between the City Council’s two cycles, identify the degree of operational detail for initiatives,
and ensure that all departments are working toward and reporting priorities.
X-E-02
The 4th Quarter 2022 report will be presented at the City Council meeting on January 17.
Financial Impact:
n.a.
Committee Discussion:
n.a.
Attachment:
n.a.
X-E-02
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: City Administrator Dan Wietecha
Date: January 3, 2023
Item: Legislative Priorities
Council Action Requested:
No action necessary. Topic is presented for review, discussion, and feedback for potential future
workshop or meeting.
Background Information:
The City Council has generally utilized the legislative priorities set by the League of Minnesota Cities and
Metro Cities (both organizations which the City is a member). This was acknowledged by the City
Council on March 2, 2020.
a. LMC: 2023 Legislative Priorities - League of Minnesota Cities (lmc.org)
b. Metro Cities: 2023 Legislative Policies (metrocitiesmn.org)
Beyond these, the City has obviously supported its own applications for state bonding bill funding in
recent years, as well as support for renovation of the State Veterans Home.
Also please note: the City’s Rules of Procedure/Decorum Guidelines states, “Be cautious in representing
City positions on issues – before sending correspondence related to the legislative position, check with
the City Administrator to see if a position has already been communicated. When corresponding with
representatives of other governments or constituents, remember to indicate if appropriate that the views
you state are your own and may not represent those of the full Council.”
Financial Impact:
n.a.
Committee Discussion:
n.a.
Attachment:
n.a.
X-E-03