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Home My WebLink AboutIV.B. Facade Improvement Program_HEDRA10.18.22 F acade Improvement Program City of Hastings Economic Development and Redevelopment Authority (HEDRA) PROGRAM INFORM ATI ON, GUIDELINES AND APPLI CATI ON INSTRUCTI ONS Ci ty of Hastings 101 4th Street East, Hastings, MN 55033 T: 651-480-2350 www.hastingsmn.gov HASTINGS ECONOMIC DEVELOPMENT AND REDEVELOPMENT AUTHORITY FAÇADE IMPROVEMENT PROGRAM PROGRAM INFORMATION, GUIDELINES AND APPLICATION INSTRUCTIONS SECTION 1: GENERAL PROVISIONS A. Purpose The purpose of the Façade Improvement Program (FIP) is to stimulate private sector investment in order to increase the overall tax base, and encourage investment, expansion, and rehabilitation of commercial and retail buildings within areas of the City that are experiencing a lack of investment and prevent against blight. B. Funding Amount HEDRA has budgeted $50,000 for this program. $40,000 will be available to the area identified as “Downtown” and $10,000 for Vermillion Street. After July 1 of each year the money will be combined into a singular source available to all properties within the identified areas. Grant amounts may range from $1,000 up to $5,000 per property. The maximum amount of any singular grant award from this program will be $5,000. For every $2.00 of private investment, HEDRA will provide $1.00 in grant funding up to the maximum grant award amount. Grant amounts funds must be matched 1:1 with private dollars. C. Number of Grants Each Applicant is eligible for one grant per calendar year. If a property was awarded a Façade Improvement Grant in the prior grant year, they are not eligible to apply until July 1st of the new grant year. An Applicant is defined as each individual property. Grants will be awarded on a first come first serve basis. If eligible grant requests exceed the total funding capacity, HEDRA may consider additional funding. SECTION 2: ELIGIBILITY CONSIDERATIONS A. Area Eligibility for the Façade Improvement Program shall be limited to commercial and retail properties within either of the following areas: a. Properties abutting or prominently viewed from Vermillion Street. b. Downtown properties located South of the Mississippi River, East of Eddy Street, West of Bailey Street/CP railway, and North of 6th Street E. B. Eligible Activities a. Brick replacement and repair b. Window repair/ reconstruction c. Repair or replacement of awnings d. Exterior steps and storefronts e. Roof replacement on properties listed as local Heritage Preservation Sites f. Structural issues on properties listed as local Heritage Preservation Sites C. Timing of Project Expenses No project should commence until HEDRA has approved the application and the HPC has issued Certificates of Approval, where required. Any costs incurred prior to the approval of the application are not eligible expenditures. SECTION 3: APPLICATION PROCEDURES A. Preliminary DiscussionMeeting Prior to submission of an application, the potential applicant shall discussmeet with staff to discuss the proposed project and program requirements. B. Application Format Applicants shall submit a FIP application package consisting of the following: a. Completed FIP Application form, including requested attachments a.b. Cost estimates for work to be completed b.c. Documentation and/or Statement of Need for FIP involvement in the project c.d. Commitment Letters (equity, private funding, etc.) C. Application Submittal The completed application and all required attachments shall be submitted to: Eric Maass, Economic Development Coordinator 101 4th Street East Hastings, MN 55033 EMaass@hastingsmn.gov Please note, acceptance of applications is subject to the availability of FIP dollars. SECTION 4: REVIEW PROCESS A. Staff Review Staff shall the review the application for completeness and verification that the proposed project meets the standards and eligibility requirements of the program. Once an application is deemed complete, Staff will schedule the grant application for review by HEDRA. The City Planner shall determine if review by the Hastings Preservation Commission (HPC) may be necessary based on the property’s historic designation. B. City Compliance All projects must follow City codes and obtain city permits before commencement of work and disbursement of funds. C. Formal Review HEDRA will meet to formally review the application with staff recommendation, as well as the HPC when concerning historically designated properties. Applicants are encouraged to attend the meeting(s) to provide additional information and/or answer any questions by committee members. D. Notice of Award/Denial of Application If the application is approved by HEDRA, City Staff will notify the Applicant. The Grant Applicationnt will be required toshall serve as sign athe grant agreement. SECTION 5: DISTRIBUTION OF FUNDS TO APPROVED APPLICANTS A. Evidence of Expenditures and Disbursement of Funds This is a reimbursement program. Applicants must complete all improvements, have received all city inspections required by necessary building permits, and pay for the total project cost, prior to receiving a reimbursement check from HEDRA. Applicants shall submit to HEDRA the necessary documentation including but not limited to a copy of the invoice for the grant related improvements. Applicants shall submit receipts for reimbursement within 3six months of receiving grant approval. City Staff may provide a singular two month extension for work to be completed. Any additional extension shall require review and approval by HEDRA. SECTION 6: PROJECT & GRANT CLOSURE REQUIREMENTS A. Project Closeout The Applicant will be required to provide “before and after” project photos to HEDRA. HASTINGS ECONOMIC DEVELOPMENT AND REDEVELOPMENT AUTHORITY FAÇADE IMPROVEMENT PROGRAM APPLICATION SECTION 1: PROPERTY CONTACT INFORMATION Legal Name of Property Owner: Legal Name of Business Owner (if applicable): Name of Business in operation if commercial property: Project Site Address: City / State / Zip: Primary Application Contact Person(s): Property Owner Phone: Property Owner Email: Business Owner Phone (if applicable): Business Owner Email (if applicable): SECTION 2: CONTRACTOR INFORMATION Name of Company: Company Address: City / State / Zip: Primary Contact Person(s): Phone: Email: SECTION 3: PROJECT OVERVIEW Amount Requested: $ Labor: $ Materials: $ Other (attach description) $ Total Costs $ SECTION 4: PROJECT DESCRIPTION Please provide a brief summary of the proposed project. Please describe how these funds will impact your project. SECTION 5: AGREEMENT I/We certify that all information provided in this application (and its attachments) is true and correct to the best of my/our knowledge. I/We agree to provide any addition information as may be requested by the City of Hastings and HEDRA. APPLICATION SIGNATURE: PRINTED NAME & TITLE: DATE: SECTION 6: NOTICES OF DATA PRACTICES Notice of Data Practices THE MINNESOTA DATA PRACTICES ACT requires that we inform you of your rights about the private data we are requesting on this form. Private data is available to you, but not to the public. We are requesting this data to determine your eligibility for a permit from the City of Hastings. Providing the data may disclose information that could cause your application to be denied. You are not legally required to provide the data; however, refusing supply the data may cause your permit not to be processed. Under MS 270.72, the City of Hastings is required to provide the Minnesota Department of Revenue your MN Tax ID Number or Social Security Number. This information may be used to deny the issuance, renewal or transfer of your license if you owe the Minnesota Department of Revenue delinquent taxes, penalties, or interest. The Department of Revenue may supply information to the Internal Revenue Service. In addition, this data can be shared by Hastings City Staff, the State of Minnesota Driver License Section, Dakota County Auditor, Bureau of Criminal Apprehension, and Dakota County Warrant Office. Your signature on this application indicates you understand these rights. Your residence address and telephone number will be considered public data unless you request this information to be private and provide an alternate address and telephone number. Please sign below to indicate you have read this notice: Signature _____________________________________________________ Date _______________ I request that my residence address and telephone number be considered private data. My alternative business address and telephone number are as follows: Address __________________________________________ Phone Number ___________________