HomeMy WebLinkAboutIX-01 Award of Contract - Downtown Tree Grate Replacement Project City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Ryan Stempski – Public Works Director/City Engineer
Date: September 19, 2022
Item: Contract Award for the Downtown Tree Grate Replacement Project
COUNCIL ACTION REQUESTED
Council is requested to adopt the attached resolution to award a contract for the Downtown Tree Grate
Replacement Project.
BACKGROUND INFORMATION
The City received three (3) bids for this project on August 30, 2022. A summary of the bids is listed below.
Bidder Total Base Bid
JL Theis, Inc. $161,323.00
Pember Companies, Inc. $165,019.00
Urban Companies $227,825.00
The low bid from JL Theis, Inc. came in 13.6% over the engineer’s estimate, which was $141,985.00. The current
tree grate settlements along the Downtown sidewalk system have resulted in trip hazards. These hazards have
caused incidents for pedestrians and need to be mitigated. We have warning tape along the hazards as a
transitional step to the corrections. The Operations Committee supported this project at their meeting on May
3, 2022. JL Theis, Inc. intends to begin the work in early spring 2023 to concentrate work forces and complete
the project in a condensed time frame. Final completion in the contract is June 1, 2023.
STAFF RECOMMENDATION
Staff is recommending that the City Council move forward in adopting the attached resolution awarding the
contract to JL Theis, Inc., in the total base bid amount of $161,323.00.
ATTACHMENTS
Resolution Receiving Bids and Awarding Project
Award Recommendation Letter from Bolton & Menk
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR THE DOWNTOWN TREE GRATE
REPLACEMENT PROJECT
WHEREAS, pursuant to an advertisement for bids for the Downtown Tree Grate Replacement Project, bids were
opened on August 30, 2022 and tabulated according to law, and the following bids were received:
Bidder Total Base Bid
JL Theis, Inc. $161,323.00
Pember Companies, Inc. $165,019.00
Urban Companies $227,825.00
and
WHEREAS, it appears that JL Theis, Inc. is the lowest responsible bidder.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with JL Theis, Inc.
2. The total amount of the contract is hereby declared to be $161,323.00.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 19th DAY OF SEPTEMBER, 2022.
Ayes:
Nays:
Mary D. Fasbender, Mayor
ATTEST:
Kelly Murtaugh, City Clerk
SEAL
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H:\HAST\T18107423\1_Corres\2022 Tree Grates\20220830 JL Theis Project References\_Award Recommendation Letter.docx
September 2, 2022
Honorable Mayor and City Council
City of Hastings
101 4th Street East
Hastings, MN 55033
RE: Downtown Tree Grate Replacement Project
City of Hastings, Minnesota
BMI Project No.: 0PP.P02677
Dear Mayor and Council Members,
Bids on the above-referenced project were opened on Tuesday, August 30, 2022. There were three
bidders for the project; a detailed bid abstract is enclosed. The low bidder on the project is JL Theis, Inc.
with a bid of $161,323.00. JL Theis provided references who indicated they have previous experience on
projects of similar scope and have performed well in completing said projects.
Based on JL Theis’ experience, acceptable bid prices, and the competitive bids the City received, we
recommend the City of Hastings award the project to JL Theis, Inc.
If you have any questions regarding this award recommendation, please contact me at your convenience.
Sincerely,
Bolton & Menk, Inc.
Brian Hilgardner, PE
Principal Engineer
Enclosures: Bid Abstract
cc: John Caven, City of Hastings, Assistant City Engineer
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ABSTRACT
City of Hastings
Downtown Tree Grate Replacement Project
Owner: Hastings MN, City of
Solicitor: Bolton & Menk, Inc. - Mankato, MN
BMI No. 0PP.P02677 (#8271551)
08/30/2022 10:00 AM CDT
Section TitleLine Item Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension
1 2021.501 MOBILIZATION LUMP SUM 1 $10,000.00 $10,000.00 $11,688.00 $11,688.00 $17,950.00 $17,950.00 $10,000.00 $10,000.00
2 2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH) LIN FT 200 $6.75 $1,350.00 $8.00 $1,600.00 $6.00 $1,200.00 $10.00 $2,000.00
3 2104.518 REMOVE CONCRETE WALK SQ FT 2230 $6.25 $13,937.50 $5.00 $11,150.00 $5.65 $12,599.50 $5.00 $11,150.00
4 2106.507 EXCAVATION - COMMON CU YD 75 $28.75 $2,156.25 $65.00 $4,875.00 $125.00 $9,375.00 $200.00 $15,000.00
5 2112.604 SUBGRADE PREPARATION SQ YD 295 $2.25 $663.75 $5.00 $1,475.00 $9.00 $2,655.00 $5.00 $1,475.00
6 2211.507 AGGREGATE BASE CLASS 5 CU YD 43 $57.50 $2,472.50 $75.00 $3,225.00 $125.00 $5,375.00 $125.00 $5,375.00
7 2521.518 4" CONCRETE WALK SPECIAL SQ FT 1525 $20.50 $31,262.50 $22.00 $33,550.00 $17.35 $26,458.75 $26.00 $39,650.00
8 2521.518 12" CONCRETE WALK SPECIAL SQ FT 705 $32.50 $22,912.50 $28.00 $19,740.00 $39.15 $27,600.75 $85.00 $59,925.00
9 2540.602 SALVAGE & REINSTALL SITE FURNISHINGS EACH 11 $475.00 $5,225.00 $650.00 $7,150.00 $530.00 $5,830.00 $1,000.00 $11,000.00
10 2545.602 SALVAGE & REINSTALL GFCI RECEPTACLE PEDESTAL EACH 23 $475.00 $10,925.00 $800.00 $18,400.00 $740.00 $17,020.00 $850.00 $19,550.00
11 2563.601 TRAFFIC CONTROL LUMP SUM 1 $5,750.00 $5,750.00 $7,900.00 $7,900.00 $8,100.00 $8,100.00 $10,000.00 $10,000.00
12 2564.602 SALVAGE & REINSTALL SIGN EACH 3 $575.00 $1,725.00 $565.00 $1,695.00 $495.00 $1,485.00 $700.00 $2,100.00
13 2571.602 TREE GRATE FRAME EACH 23 $950.00 $21,850.00 $750.00 $17,250.00 $715.00 $16,445.00 $1,000.00 $23,000.00
14 2571.602 SALVAGE & REINSTALL TREE GRATE EACH 23 $350.00 $8,050.00 $750.00 $17,250.00 $225.00 $5,175.00 $500.00 $11,500.00
15 2573.601 TEMPORARY EROSION CONTROL LUMP SUM 1 $1,750.00 $1,750.00 $3,000.00 $3,000.00 $2,750.00 $2,750.00 $3,000.00 $3,000.00
16 2574.507 BOULEVARD TOPSOIL BORROW CU YD 13 $115.00 $1,495.00 $75.00 $975.00 $200.00 $2,600.00 $200.00 $2,600.00
17 2575.507 MULCH MATERIAL TYPE 6 CU YD 4 $115.00 $460.00 $100.00 $400.00 $600.00 $2,400.00 $125.00 $500.00
Base Bid Total:$141,985.00 $161,323.00 $165,019.00 $227,825.00
Engineer Estimate JL Theis, Inc. Pember Companies, Inc. Urban Companies
1 2 3
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