HomeMy WebLinkAboutIX-01 Lake Isabel Park - Budget Amendment and Award Contract
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Jenkins, Parks & Recreation Director
Date: July 18, 2022
Item: Lake Isabel Park Redevelopment Project
Council Action Requested: Approve Lake Isabel Redevelopment Project,
accept bid from Minnesota Dirt Works, and approve budget amendments.
Background Information: Lake Isabel Park was approved for a master
planning process completed in 2020. After that planning process, ISG. Inc
was hired for the design and engineering process. Once the D&E was
completed, the project was put out for competitive bidding early in 2022. The
bids returned were significantly higher than anticipated, and staff
recommended to wait a few months and then re-bid with some minor
alterations to the specifications and scope. The second round of bids were
opened June 30, 2022, and bids are still high.
This project is also partially funded by a Department of Natural Resources
Grant totaling $240,000, and a $25,000 commitment from the East Side
Homeowner’s Association. Through this process, and with the proposed
modifications in scope and specifications, staff have been coordinating with
the DNR to ensure the project remains grant eligible.
Of note, the East Side Homeowners Association also submitted some
recommended modifications to the redevelopment plan to staff. Those
modifications are sensible, and could reduce the overall cost of the project.
Most of the modification is the elimination of the walkway and seating areas
on the southern end of the park. Since bids have been submitted, that
modification will require the contract to be signed with Minnesota Dirt Works,
a change order issued, and pricing adjusted.
In order to complete this project on schedule, the City must provide final
approval for the project, accept the bid submitted by Minnesota Dirt Works
as the low, responsible, responsive bidder, and approve budget
amendments to allocate the necessary funds to complete this project. This
project is scheduled for completion June 30, 2023, which also coincides with
the DNR Grant funding deadline for expenses.
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At the April 19, 2021 regular City Council meeting, Council approved
$125,000 in general fund, and $100,000 in Ward 1 Park Dedication funding
for this project. Those funds were not carried over to the 2022 approved
budget, however are still necessary to fund this project. Approval of this
“carry forward” budget amendment now is necessary. An additional “new”
budget amendment is also necessary to cover the higher project costs, as
outlined below.
City staff and our consultants have been working diligently to make sure this
City Council priority park redevelopment project gets completed in a timely
and fiscally responsible manner. This project has had its challenges and
setbacks, however staff believe this is still a viable and important project to
complete for the community of Hastings.
Staff recommend approval of the plan, accepting the contractor bid, and
approval of the necessary budget amendments to complete this project.
Financial Impact:
Contractor Bid: $465,315.90
10% Contingency: $46,531.59
Subtotal: $511,847.49
By Owner Items: $133,966.01
10% Contingency for Shelter and Installation only: $4,400.00
Subtotal: $650,213.50
Consultant Costs: $12,300
Subtotal: $662,513.50
2021 Budgeted Funds: $225,000
DNR Grant funds: $240,000
EHOA: $25,000
Total Remaining Funds Needed: $172,513.50
Current Park Dedication Funds Balance: roughly $1,000,000.00
1. Budget Adjustment #1: $125,000 of general fund and $100,000 of
Ward 1 Park Dedication, a repeat of the April 19, 2021 budget that
did not carry forward.
2. Budget Adjustment #2: $ $172,513.50 from Park Dedication Funds.
It is also important to note that City Staff will still have some significant, but
accomplishable work to do as part of preparing the site for the contractor.
This work includes removal of the basketball court, removal of the
playground, removal of existing fencing, removal of existing landscapes and
signs.
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Advisory Commission Discussion: The Park & Recreation Commission
has supported this project since a request to complete the master plan was
submitted as part of the 2020 budget process, and continue to support
completing the project.
Council Committee Discussion:
Attachments:
• Current rendering
• Bid Tabulation Summary
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Lake Isabel Park Redevelopment Project
Project # 8222554
06/30/2022
Bid Tabulation Summary
Minnesota Dirt Works Inc JL Theis, Inc. Pember Companies, Inc. Urban Companies Max Steininger, Inc.
Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension
$465,315.90 $497,157.04 $526,320.80 $530,041.75 $613,557.63
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