HomeMy WebLinkAboutHastings Arts Task Force Recommendations - Barb HollenbeckTO: Mary Fasbender, Mayor, and Dan Wietecha, City Administrator, City of
Hastings
FROM: Barb Hollenbeck, Chair – Hastings Arts Task Force
DATE: June 2, 2022
ITEM: Arts Task Force Recommends the establishment of an Arts and Culture
Commission
Dear Mayor Fasbender and Mr. Wietecha:
After five months of research and discussion, the Hastings Arts Task Force recommends
to the City Council the establishment of an Arts and Culture Commission.
The Commission would advise the City Council on matters of policy and on issues and
initiatives pertaining to artistic and cultural activities in the city. The Commission will
advocate for arts and culture in Hastings and will work to ensure an inclusive and cross-
cultural environment for all residents.
The Task Force was asked to estimate the staffing and financial effects on the city of
such a Commission. Below are the recommendations of the Task Force.
• Staffing. The Task Force believes that the city should offer an existing staff
member the staff liaison position with a stipend of $5,000 per annum to support
the Commission. Alternatively, an independent contractor might fill the role at the
same compensation.
• Financial. The Task Force believes that the Commission would be composed
entirely of volunteers and its budget would be minimal, needed only to meet
routine administrative expenses – postage, printing, etc. However, the Task
Force advocates that the city allot one percent (1%) of the funding presented in
its annual Capital Improvement Plan to the pursuit of artistic and cultural
endeavors.
The Task Force was asked to prepare a work plan for the proposed Commission. This
work plan is in the final stages of completion and will be submitted no later than June
24th.
As a next step, the Arts Task Force would like to present to the Planning Committee of
the City Council our draft of an ordinance establishing an Arts and Culture Commission.
Will you please arrange this presentation for us?
Sincerely,
Barb Hollenbeck
Arts Task Force Chair
Arts & Culture Commission Charter
Arts and Culture Commission Mission
The Arts and Culture Commission will advise the City Council concerning arts and culture
policies, public projects, issues and initiatives. The commission will advocate for arts and culture
in Hastings and will work to ensure an inclusive and cross-cultural environment for all residents.
Purpose.
The purpose of the commission shall be to assist Hastings in becoming a community in which
arts and cultural activities:
A.Are recognized as vital components of community life that are worthy of investment and
support from the public, private and non-profit sectors;
B.Are valued and promoted for their economic benefits and development potential
throughout the city;
C.Include Hastings’ historic, existing and emerging cultural groups identity and sense of
community;
D.Support the goals of Hastings’ arts education and programs for young people;
E.Engage the talents and involvement of retirees and senior citizens;
F.Enhance the public perception of Hastings’ identity and quality of life in the community
itself, the surrounding region, and beyond.
G.Achieve a strong sense of place through beautification and the creative activation of arts
and culture.
Responsibilities.
The commission shall be advisory to the city council and its responsibilities shall include the
following:
A.Develop, update, and recommend to the council a city mission, public agenda and
strategic plan for arts and culture in Hastings;
B.Provide leadership for completing the City’s Comprehensive Plan sections regarding arts
and culture goals and planning, and provide ongoing input for plan revisions;
C.Leverage individual, corporate, foundation and city funding for arts and cultural activities
including assisting with the identification and submission of grant opportunities;
D.Facilitate collaboration and joint planning among public and private agencies involved
with related issues such as economic development, tourism, and arts education;
E.Advise in the planning, acquisition and/or development of land and facilities by the city
as needed to support Hastings’ arts and cultural activities and organizations;
F.In cooperation with existing city departments and with the city council, develop and
advocate design standards for city facilities, roadways, public areas, and private
development, in order to advance a coherent image of Hastings as a place of unique
aesthetic, architectural, and cultural identity;
G.Plan and advocate funding in support of the creation and installation of public art in
Hastings that enhances the city's appearance and artistic appeal;
H.Foster inclusive and cross-cultural activities to help build community as Hastings
continues to become more diverse.
I.Develop policies, procedures and standards for evaluating offers of gifts of art made to
the city and recommend that gifts of art be accepted or not accepted by the city council;
J.Advise the city council and city departments on commissioning, placement and
maintenance of works of art that have been purchased or accepted by the city, or which
are owned by the city because they have been produced or created with public funds;
K.Advise the city council and city departments on arts-related capital investments, plans,
programs, and evaluations initiated by the city.
Membership.
A.The commission shall consist of up to seven volunteer members, who shall serve without
financial compensation. One member shall be one youth voting member.
B.Members may be nominated by the existing members of the commission and then
approved by the city council. Members may be removed at the discretion of the
commission and council.
C.Members shall be appointed from each of the following sectors of the community, with an
effort to include diversity in age, gender identity and race:
a.Arts and cultural organizations;
b.Local schools;
c.Business community;
d.Independent artists; and
e.Community at-large.
D.Members shall serve for three-year terms, except as otherwise provided herein with
respect to youth members. Terms shall begin on January 1 and end on December 31,
provided that a member shall continue to serve until a successor is appointed. An
appointment to fill a midterm vacancy shall be made by the mayor for the duration of the
term. The youth commission members shall be high school aged, grades nine through
12. The youth commission members shall be appointed for one-year terms in the same
manner as other members of the commission. Youth commission member terms shall
commence June 1 and expire the following May 31.
E.Members may serve up to two successive terms, not including a partial term due to
appointment to fill a vacancy. Members who serve two consecutive terms shall be
ineligible for reappointment for one year following the completion of their second term.
Officers powers and duties.
A.At the first meeting of each year, members of the commission shall select by majority
vote a chair, vice chair, and secretary to serve until the end of that year and until a
successor is chosen.
B.The chair shall:
a.Set the agenda and preside at meetings of the commission;
b.Call additional meetings as needed;
c.Assign duties to commission members;
d.Arrange meetings with other commissions, boards, and organizations from the
public, private, and non-profit sectors as needed;
e.Communicate with the city council and staff as needed; and
f.Provide overall leadership to the commission in carrying out its purpose and
responsibilities.
C.In the absence of or at the request of the chair, the duties of the chair shall be performed
by the vice chair, and in the absence of both the chair and vice chair, by the secretary.
D.The secretary shall keep minutes and maintain permanent records of every meeting of
the commission, and shall submit minutes for approval at each successive meeting. The
secretary shall serve as correspondent for the commission. Copies of the minutes of all
meetings shall be filed with the city clerk.
Meetings.
The commission shall meet at least monthly and as otherwise determined by the chair. A regular
meeting may be canceled by the chair or a majority of the commission.
Quorum.
For the transaction of business at any meeting of the commission, a quorum consisting of at
least one-half of all members shall be required.
Staff support.
The city shall provide a staff person to act as liaison to the commission, provide staff support,
and help get recommendations of the commission on the agenda for consideration by the city
council.
Public art and culture program.
A.Definitions. As used in this section, the following terms shall have the meanings herein
set forth:
1.Public art means art assets, including outdoor sculpture and artwork integrated
into physical public structures and environments.
2.Maintenance means regular routine inspection, repair, and care of artwork, such
as cleaning and applying protective surface coatings.
3.Conservation means repair done to return artwork to its original condition and
integrity, as necessitated by, for instance, flaws, neglect, aging, damage or
vandalism.
4.Construction costs means the total amount appropriated for a city Capital
Improvement Project less the actual costs of:
i.real property acquisition,
ii.demolition of existing structures,
iii.environmental remediation,
iv.equipment costs, and
v.professional service fees, including but not limited to legal, architecture,
engineering, and accounting fees. Final determination of construction
costs are calculated at the time the city Capital Improvement Project is
awarded to the general contractor.
5.Eligible Funds means a source of funds authorized by law or charter for a city
Capital Improvement Project from which public art is not prohibited, limited or
otherwise restricted as an expenditure.
B.Powers and duties of the commission as relating to this section.
1.Subject to the provisions of this section and applicable law and charter relating to
expenditures for the arts, the city staff shall be responsible for administering the
city's public art program with the assistance of the Arts and Culture Commission,
as outlined in this ordinance and other related City Council adopted policies.
2.City staff, in consultation with The Arts and Culture Commission, shall prepare an
annual fiscal year report to the city council presented no later than March
annually which shall include at least the following:
a.a description of the artwork completed, obtained or commenced in
the previous year;
b.a description of cultural events sponsored by the commission
c.a description of the city Capital Improvement Projects designated
for inclusion of public art by the city council in the upcoming year
and of the funding source; and
d.a budget for the income and expenditures for such city Capital
Improvement Projects and cultural events.
3.The Arts and Culture Commission shall work together with City staff to review
and make recommendations to the city council regarding artwork proposed for
permanent or long-term placement on city property to determine an appropriate
location for the placement of the artwork. Artwork to be placed in a museum or
gallery is excepted from this process. To make the determination, the Arts and
Culture Commission may examine the artwork itself or a design or model of the
same. In any case in which the city council and the commission cannot agree on
the location of placement of such works, the alternatives shall be presented for
city council determination.
4.Prior to moving or removing any artwork placed in, on or about city property
pursuant to the public art program, city staff shall first submit such proposed
change to the Arts and Culture Commission for a report and recommendation
about a new space for the artwork or alternatives to moving it. In any case in
which the city council and the commission cannot agree on issues related to the
relocation or removal of the artwork, the alternatives shall be presented for city
council determination.
5.To encourage broad community participation in the public art and culture program
and to ensure artwork of the highest quality, the Arts and Culture Commission
may solicit the participation of community representatives and professionals in
the visual arts and design fields as part of the artist and artwork selection process
for particular Public Art projects in accordance with the size and complexity of the
Public Art projects. These advisors may assist the commission in the selection of
artists, Public Art project oversight and other related purposes, but shall have no
vote on matters coming before the Arts and Culture Commission. These
advisors, as well as select city staff and Arts and Culture Commissioners, will
comprise the Public Art Review Committee.
6.During the design phase of artwork, City staff shall determine the maintenance
requirements of every artwork, recommend to the responsible department the
type, frequency and extent of maintenance required to preserve the quality and
value of every artwork, and inspect such maintenance work for the guidance of
the city departments concerned. It is the responsibility of the site manager or
appropriate department head to provide for the maintenance of artwork in their
routine site maintenance program.
C.Administration of eligible funds.
1.The working budget of the Arts and Culture Commission shall be equal to 1% of
the city’s annual Capital Improvement Plan to be used for public art. The City
shall appropriate the corresponding amount as eligible funds, defined above.
2.The city’s Finance Director shall deposit appropriated eligible funds into a Public
Art Account. Unspent funds from a fiscal year shall roll forward into succeeding
years.
3.Disbursements from the Public Art Account shall be used for the purposes for
which the account is intended and made in accordance with existing City
procedures. A record of disbursements shall be prepared by the Commission’s
Staff Liaison and presented at monthly Art and Culture Commission meetings.
4.Eligible funds may be used for but not limited to the planning, selection,
acquisition, purchase, commissioning, fabrication, siting, placement, installation,
conservation, maintenance, exhibition, or display of Public Art.
5.Where practical, public works of art shall be included into the planning of capital
improvement projects.
D. Definitions. “Culture” and “cultural events” refer to public events and activities, meaningful to
the community and generally of an intangible nature. Common examples are concerts, dramas,
and other performances; art fairs and food festivals; events of nostalgia and remembrance; and
celebrations of heritage.
Powers and duties
●The Arts and Culture Commission shall solicit and evaluate proposals for cultural events
being programmed by city staff or when outside entities are requesting city sponsorship.
The Commission shall work with city staff to evaluate the feasibility of selected
proposals. Proposals of demonstrated value and feasibility shall be forwarded by the
Commission to the City Council for approval in principle. Events approved in principle
shall be returned to the sponsoring organization for detailed planning. The Commission
and city staff shall review the detailed plans with particular emphasis on identifying
needed city resources. The Commission shall forward approved plans to the City
Council for final approval and appropriation of funding.
●All intellectual property and associated rights to it shall remain vested with the
sponsoring organization.
Sec. 2-365. Ownership of artwork. All artwork acquired pursuant to this section shall be
acquired in the name of the city and title, if applicable, shall vest in the city.
Secs. 2-366—2-374. - Reserved.
SECTION 2: This Ordinance shall take effect thirty days after its publication.
Arts & Culture Commission Staff Liaison
SALARY: $192.31 Biweekly
DEPARTMENT/DIVISION: Administration
OPENING DATE: 02/24/22
CLOSING DATE: 03/04/22
JOB SUMMARY:
The staff liaison performs routine to skilled administrative services for the assigned Board &
Commission. Creates agendas and other supporting materials, creates public notices, attend
assigned evening Board & Commission meetings, supports the Council liaisons needs, and
facilitates communications from the Board to the City Council and/or City Administration.
Commission Details:
The Arts and Culture Commission will advise the City Council concerning Arts and Culture
policies, public projects, issues and initiatives and will be a fierce advocate for Arts and Culture
in Red Wing. The Commission will work to ensure an inclusive and cross-cultural environment to
help build community. The Commission shall work to further the City's Arts and Culture vision
statement: Red Wing thrives as a creative regional arts and culture hub where everyone can
participate.
The Arts & Culture Commission holds regular meetings on the First Thursday of even months at
5:00 p.m. in the City Council Chambers at City Hall, 315 West 4th Street. The liaison is an
appointment with the duration period of one year. Appointment is projected to require about 5
hours a week on average.
ESSENTIAL JOB FUNCTIONS:
●Support the members of the Commission as they work to form their annual work plan
and advise as requested on their initiatives.
●Answer Board & Commission requests for information or refer to appropriate
department.
●Provide guidance on issues they want bring forward.
●Consults Council liaison and Board Chair for agenda items for regular meetings.
●Coordinates with Administrative Support Manager on meeting room needs.
●Supports Mayor by communication Board & Commission member vacancies or other
needs.
●Prepares agenda items for Board & Commission meeting including packet distribution as
directed.
●Provides a copy of the regular meeting agenda and all supporting materials to each
Board & Commission member, either electronically or in paper form.
●Creates public notice and publishes at least 72 hours prior to the meeting.
●Provides a copy of the meeting agenda and appropriate supporting materials to the
press and City Council.
●Communicates with Board members prior to meeting on any special requests or needs.
●Staffs Board & Commission evening meetings. May be required to attend City Council
meetings and other Board events on evenings or weekends.
●Maintains attendance of Board & Commission meeting and notifies Mayor of attendance
concerns.
●Ensure minutes are accurate and appropriately stored.
●Coordinates any technology needs between the Board member and appropriate City
staff
●Maintain copy of agenda supporting materials, make the same available for public
inspection and provide a copy to the Clerk Receptionist
●Ensure Board & Commission website pages are accurate.
●Make payments for goods and services delivered or performed as per contract
conditions prior to Board & Commission meetings at his/her discretion and upon
approval, as appropriate, by the various affected department heads.
●Provide a regular report on fiscal status, if appropriate, to the Board & Commission.
EXPERIENCE, EDUCATION, CERTIFICATIONS, PHYSICAL REQUIREMENTS:
Physical Requirements:
Must be able to see and hear to answer telephone and respond to callers.
Lift up to 25 pounds.
Normal office environment.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge
General business practices.
Thorough understanding of City’s functions, policies, and procedures.
Skills
Strong written and oral communications and relational skills.
Word processing including spreadsheet and databases.
Operate a variety of office equipment, including computer terminal, printer, calculator, fax, and
copier.
Abilities
Attention to details with reports and record generation and administration.
Follow and relay oral and written instructions, policies, and procedures.
Develop and maintain cooperative working relationships with a diverse group of associates
including other professionals at the local, state, and national level and those providing services
to the City.
Maintain confidentiality.
Work with multiple interruptions.
LETTER OF INTEREST MAY BE FILED ONLINE AT:
https://www.governmentjobs.com/careers/ciredwingmn/promotionaljobs
315 West 4th Street
Red Wing, MN 55066
651-385-3698
human.resources@ci.red-wing.mn.us
2022 Arts and Culture Commission Work plan
Goals & Objectives
Vitality
●Foster synergies between the creative sector and other non-arts businesses and public
institutions (e.g. the Downtown Business Association)
○Identify ways to collaborate with the city and other organizations (e.g. BR4R) to
highlight the city’s history in the Pioneer Room and other historical exhibits at City
Hall
○Determine how to highlight, preserve and expand artworks at City Hall
●Focus resources and efforts on sustaining and growing Hastings’s community of artist
entrepreneurs, creative businesses, and arts and cultural nonprofit organizations
○Identify and address barriers to hosting special or pop-up arts and cultural events
●Leverage the city’s arts and cultural assets to stimulate interest in Hastings from visitors,
new businesses, a younger skilled creative workforce, and a younger demographic of
households
○Explore options for an Arts Walk, Garden/Porch Tour, and/or Historic Homes Tour
Placefulness
●Promote an inclusive place identity drawing on the city’s rich and diverse history,
heritage, and arts and cultural assets; to attract visitors and to welcome residents and
businesses
○Investigate options for mural projects at the Arden Mill, Civic Arena and other
locations
○Explore options for a Sculpture Park in River Walk / River Flats area
●Sustain and grow the inventory of distinctive public art and architectural assets in
Hastings including but not limited to City Hall
○Investigate textile / fiber art options for City Hall’s Community Room to beautify
and help with sound issues (e.g. quilts, tapestries, soft sculptures, etc.)
●Animate the physical realm with beautification efforts throughout the city, crafting
distinctiveness through community design and cultural references for district
identification (neighborhoods)
○Identify Hasting’s distinct districts/neighborhoods and brainstorm options for
expressing individual identity
○Provide input in the Highway 61 Rebuild Project (Vermillion Corridor)
○Investigate options for Art Park Benches such as memorial benches that include
a QR code with the donor’s life story
Engagement
●Foster a diversity of accessible opportunities for cultural expression and exchange to
build community cohesiveness, understanding, and well-being
○Create a regularly occurring networking gathering / meet & greet for the arts
community and interested individuals, organizations, and businesses to identify
opportunities and create plans
●Expand opportunities to engage in a multiplicity of arts and cultural experiences for all
members of the community regardless of age, gender, household income, race or ethnic
background, or ability
○Consult with indigenous and historical relevant communities to ensure all new
installations are sensitive to their history
○Collaborate on the Longer Table Event
●Enable accessible opportunities for lifelong learning in the arts, from youth to senior
programming
○Continue the Rec + Art + Police Summer Program
Operational Goals
●Build and maintain a database of local artists and arts organizations
●Create policies and procedures for donations and/or art loans
●Determine where the new Hastings Arts and Culture Events Calendar resides (City of
Hastings or Chamber of Commerce / Tourism Board)
●Take inventory of all city owned art assets, create a database of all art assets
●Develop a care and maintenance plan for all city owned art assets
●Develop a plan for the installation of future art assets
●Assess, inventory, market and promote the wealth of arts and cultural assets,
opportunities, and activities that exist in Hastings, within the city and wider region (e.g.
art walking tour map)
●Identify, cultivate and strategize with arts and cultural allies to build stronger and more
visible networks of opportunity to grow the creative economy, arts and cultural
experiences, and educational activities in Hastings
●Explore public, private and philanthropic partnerships that engage the creative sector,
inviting arts and cultural leaders to conversations about policy and resource allocations