HomeMy WebLinkAboutVIII-10 Special Event Designation and Temporary Liquor License for 2022 Rivertown Days City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Paige Marschall Bigler, Recreation Program Specialist
Date: June 6, 2022
Item: Special Event Designation, 2022 Rivertown Days
Council Action Requested:
Designate 2022 Rivertown Days as a Special Event coordinated by the Hastings Area Chamber of
Commerce from July 15 through July 17, 2022 and approve a three day on-sale liquor license as part of
the Rivertown Days Community Celebration.
Background Information:
Rivertown Days has been a successful community event for over 40 years and the Hastings Area
Chamber of Commerce & Tourism Bureau has made a request to have July 15 – 17 designated as a
special event. The 2022 event layout is the same as 2021. Management Staff have been working with the
Rivertown Days Committee and are supportive of the event.
City Staff are supportive with the following conditions:
• Traffic Management Plan submitted by Vendor/Chamber President for City Staff review.
• Detour route and trailblazing implemented using third party traffic control vendor for deliver,
setup and takedown.
• Traffic control/sign vendor to provide metal fencing similar to 2021. Fencing will run along Tyler
St. from the Mississippi River up to 2nd Street. Additional fencing available to fill areas that are
not blocked by a stage or entrance tent. An easily movable barricade near the small stage on
Sibley St. to block foot traffic but allow EMT access if necessary. Barricades at ally behind Lock &
Dam and one behind Hastings Social Tavern to deter alcohol beyond boundaries.
• Signage at both ends of 2nd St., mid-block 2nd-3rd on Sibley and Ramsey be similar in size/visibility
used for last summer’s downtown closures. ‘Road Closed Ahead’ signs at Vermillion/3rd,
4th/Sibley, 4th/Ramsey, and warning on Tyler both north and south of 2nd St. ‘No Right Turn’ sign
on frontage road just prior to 2nd St. and ‘No Right Turn’ and ‘No Left Turn’ sign north and south
of 2nd St. E. on Tyler Street.
• Advance notification to traveling public required along 2nd St. on approaches to closure area
(example: This road closed for event July 15-17th)
• Accessible parking spots to be identified and posted by RTD Committee.
• Access to and egress from the alcohol service areas must be staffed with private security
personnel at all times during service hours. Security personnel need not be uniformed but must
wear something that identifies them as SECURITY. Security personnel may be employees of the
event’s liquor license or volunteer staff.
• Security personnel are expected to immediately report to the Hastings Police Department any
traffic safety issues, disorderly conduct, or criminal behavior that may affect the safety of the
event staff, attendees, or surrounding community.
VIII-10
• Identification checks must be made to ensure with the Minnesota alcohol consumption
possession statutes. Beer tent hours will be 5:00 – 11:00 p.m. on Friday, and 11:00 a.m. – 11:00
p.m. on Saturday. Last call at 10:30 p.m. on Friday and Saturday.
• Only alcoholic beverages allowed outside the bar/restaurant spaces from Chamber beer tent. List
of beverages provided to Police Dept. prior to the event.
• Alcoholic beverages are not permitted to leave Rivertown Days boundaries.
• Proof of insurance for the temporary liquor sales must be received by City staff in advance of the
event.
• Tent inspection by the Fire/EMS Department to address proper safety items in advance of the
event.
• Stages taken down by event volunteers after event Saturday night to allow space for car show on
Sunday.
• Car show volunteers will hand out flyers at the June 19th Car Show explaining Rivertown Days
and requirement of cars to register to reserve a spot. Car must stay the full event to avoid traffic
in the event area.
• Public Works Department staff check electrical outlets at Jaycee Park prior to RTD weekend for
craft fair and food vendors.
• Public works department to provide water access for food vendors and the carnival at Levee Park
from hydrants. Public Works and RTD staff identify hydrants prior.
• Public Works to mow and mark off the grassy area past the boat launch in Jaycee Park for
additional parking.
• Parks Department connect with Mosquito Control District to spray for mosquitos in Jaycee and
Levee Park before RTD weekend.
• Parks Department to mow private property adjacent to Levee Park the Monday of Rivertown Days
weekend, prior to carnival set up.
• Parks Department will provide delivery and pickup of picnic tables to Jaycee Park and Levee Park.
• Parks Department will check garbage/recycling for pickup throughout Jaycee Park, Levee Park
and City owned receptacles in downtown area in the morning and afternoon, July 15-17. Event
volunteers to empty garages/recycling in the evenings, July 15-16.
• Any additional coordination with City Staff as requested to ensure a successful event.
2022 conditions based off previous year:
• Event coordinators ensure there are way finding signs on Tyler St. and behind the Legion to
identify entrances.
• Security member positions in the alley behind Lock and Dam Eatery.
• Police Department requests two golf carts for shuttling police reserves.
Financial Impact:
Temporary on-sale liquor license fee of $75.00. City resources are committed to this event as part of the
annual budget and the City is listed as one of the event sponsors.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
VIII-10
Attachments:
• Special Event Request letter & application
• RTD Map
• Traffic Management Plan
• Security Overview
• Trash plan
• Launch closure permission
• Temporary Liquor license application
VIII-10
VIII-10
VIII-10
VIII-10
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 1600, St. Paul, MN 55101
651-201-7507 Fax 651-297-5259 TTY 651-282-6555
APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
Name of organization Date organized Tax exempt number
Organization Address City State Zip Code
Name of person making application Business phone Home phone
Date(s) of event
Club Charitable Religious Other non-profit
Type of organization
Organization officer's name City State Zip Code
Organization officer's name City State Zip Code
Organization officer's name City State Zip Code
Location where permit will be used. If an outdoor area, describe.
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
City or County approving the license Date Approved
Fee Amount Permit Date
Date Fee Paid
Signature City Clerk or County Official
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
City or County E-mail Address
City or County Phone Number
CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY
PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY
CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US
Microdistillery Small Brewer
Please Print Name of City Clerk or County Official
VIII-10
VIII-10
VIII-10
VIII-10
Parking
P
Mississippi RiverMississippi River
Levee Park
Jaycee Park
Hastings RiverWalk
ARTS & CRAFT
LakeIsabelle
LakeRebecca
ParkingRamp
P
Parking
P
P
PP
2nd Street
3rd Street
4th Street
5th Street
P
Private Lot
Future Home OfThe Confluence
Storefronts Storefronts Storefronts ArtSpace
Storefronts Storefronts Storefronts
T
y
l
e
r
S
t
r
e
e
t
R
a
m
s
e
y
S
t
r
e
e
t
S
i
b
l
e
y
S
t
r
e
e
t
E
d
d
y
S
t
r
e
e
t
S
p
r
i
n
g
S
t
r
e
e
t
B
a
i
l
l
y
S
t
r
e
e
t
A
s
h
l
a
n
d
S
t
r
e
e
t
V
e
r
m
i
l
l
i
o
n
S
t
r
e
e
t
H
i
g
h
w
a
y
6
1
H
i
g
h
w
a
y
6
1
Hastings RiverWalk
PavilionStage
Stage 61
Sibley Stage
N
R
a
i
l
r
o
a
d
T
r
a
c
k
s
Food Trucks Carnival
FoodTrucks
E
E
B
B
AAccessibleParking
Restrooms
Levee Park
420 Lock & Dam Rd
R R
E
P R
FT
B
A
Parking
Park
Entrance Gate
Restrooms
Beer Tent
Food Trucks
Music Stage
Event Area
AccessibleParking
Trail System
MAP LEDGER
E
VIII-10
2
2
1
1
Hastings Area Chamber of Commerce:
Rivertown Days 2022
Friday, July 15-Sunday, July 17
-WL to deliver advance warning
signage one week prior
-Deliver remainder in place by Friday
-WL to set up 5AM Friday 7/15
-Customer to take down Sunday 7/17
-WL to pick up Monday
Equipment List
2-Road Closed for Event Date / Time
20-Type III Barricades
5-Road Closed
6-Road Closed to Thru Traffic
1-Detour Right Enclosed
1-Detour Left Enclosed
2-Large Double Arrow
2-Road Closed Ahead
2-Detour Ahead
6-Detour Up / strut
2-Detour Left / strut
2-Detour Right / strut
7-Parade Boards
TIII-RCTTT TO PREVENT MOTORISTS
FROM CUTTING THRU LOTS
4
DETOUR 1
DETOUR
THIS ROAD
CLOSED
FOR EVENT
7/15 5AM-
7/17 5PM
VIII-10
VIII-10
VIII-10
VIII-10
V
I
I
I
-
1
0