HomeMy WebLinkAboutVIII-19 Budget Authorization for City Hall Dome - HVAC Project
To: Mayor Fasbender & City Councilmembers
From: Chris Eitemiller, Finance Manager
Date: May 2, 2022
Item: City Hall Dome/HVAC Project Budget
City Council Memorandum
Council Action Requested:
Approve the resolution authorizing the budget for the City Hall Dome/HVAC Project.
Background Information:
In 2020, the state legislature appropriated $2 million of the state bonding bill’s total for a grant to the city of Hastings for repairs, construction, and other capital improvements necessary for renovation of the historic City Hall in Hastings. This appropriation includes money for repairs of the dome and roofing,
HVAC improvements, repairs to the interior walls and exterior masonry of the building, site regrading, and project management.
The total estimated project cost is approximately $3.4 million. This cost includes masonry restoration
and pre-design work that was completed in prior years.
After accounting for the state bonding bill proceeds, along with a MN Historical Society grant, and
prior year General City Revenues, there is an estimated balance of approximately $877,000 to
complete the project.
Financial Impact:
The City will have to appropriate approximately $877,000 as its share of remaining project costs.
Committee Discussion:
Finance Committee recommended use of ARPA funds to cover the final City share on 4/27/22 Attachments:
• Resolution to adopt project budget
VIII-19
CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 5- -22
A RESOLUTION AUTHORIZING THE BUDGET FOR THE CITY HALL DOME/ HVAC PROJECT WHEREAS, the City has a need to restore the City Hall Dome, as well as other related capital needs; and
WHEREAS, the City has received a $2 million State GO Bond grant for repairs, construction and other capital improvements necessary for renovation of the historic City Hall in
Hastings. This appropriation includes money for repairs of the dome and roofing, HVAC improvements, repairs to the interior walls and exterior masonry of the building, site regrading and project management; and WHEREAS, the City also received a $212,187 Historical Society grant to help fund this project; and WHEREAS, the City has already spent $307,991 of City general revenues in prior years for masonry restoration and pre-design costs; and
WHEREAS, on April 27, 2022 the City Finance Committee recommended using
approximately $877,000 of the City’s American Rescue Plan Act allocation to fund the estimated
remaining project balance; and
WHEREAS, the City has sufficient cash on hand to fund the estimated remaining balance.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; that the City Hall Dome/HVAC Project’s Budget is hereby adopted as follows:
VIII-19
SOURCE AND USE OF FUNDS FOR THE DOME PROJECT
Source of Funds State GO Bond Funds 2,000,000
MN Historical Society Grant 212,187
City General Revenues (2018-19) 282,555
City General Revenues (2020-21) 25,436
Final City Contribution 876,664
Total Funding 3,396,842
Use of Funds Masonry Restoration 494,742
Pre-design & Design Costs 103,100
Construction 2,799,000
Total Project Costs 3,396,842
And the estimated project budget is hereby adopted at $3,396,872. Adopted this 2nd day of May, 2022
Mary Fasbender, Mayor
Attest:
Kelly Murtaugh, City Clerk
VIII-19