HomeMy WebLinkAboutVIII-03 Special Event Designation with Temporary Liquor License for IDEA Hastings City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Paige Marschall Bigler, Recreation Program Specialist
Date: May 2, 2022
Item: Special Event Designation – IDEA Pride Parade & activities
Council Action Requested: Designate the Pride Parade and activities coordinated by IDEA on
Saturday, June 11th and approve a one day on-sale liquor license as part of the event.
Background Information: IDEA is requesting to hold a Pride Parade starting at McNamara Field and
finishing at Jaycee Park, along with activities at Jaycee Park on Saturday, June 11, 2022 from 9:00 a.m. –
10:00 p.m. This is a free event and open to the public. IDEA expects 1,000 attendees throughout the
day. Activities include: vendors, yard games, small carnival games, music, open mic for stories, face
painting, drag queens and other family friendly activities. IDEA held a Pride Parade and activities last
summer at Levee Park. City Staff are supportive of the event with the following conditions:
• Event organizers will coordinate temporary traffic control on 2nd Street, between Eddy St. and
Lock and Dam Road for east and westbound traffic on 2nd Street.
• Police reserves may be able to assist with traffic control, if they are available.
• Event organizers will post event notification and no parking signs at Jaycee parking lot 24 hours
prior to the event.
• All vendors must obtain a license from the Deputy City Clerk prior to the event. Applications can
be found on our City of Hastings website and submitted to the Deputy City Clerk.
• Use of Jaycee Park requires a park rental permit from the Parks Department prior to the event.
Rental forms can be found on our City of Hastings website and submitted to the Recreation
Programming Specialist.
• Portable toilets are recommended to be placed on-site to alleviate over-use of the single
portable provided by the Parks Department.
• Event organizers are required to work with a hauler for trash and recycling containers on-site.
Containers must follow best management practices: paired trash with recycling and labeled.
• Tent or additional “structures” used within the park will need to be anchored with weights.
• Use of power outlets at Jaycee Park must be coordinated with Parks Department staff prior to the
event.
• No unauthorized vehicles on City trails or sidewalks.
• All event supplies and equipment will be removed by event organizers directly following the end
of the event.
• Event organizers agree the site will be left in at least the condition it was pre-event.
• Any other reasonable conditions as determined by staff to ensure a successful event.
VIII-03
• Access to and egress from the alcohol service area(s) must be staffed with security personnel at
all times during service hours. Security personnel need not be uniformed but must wear
something that identifies them as security. Security personnel may be volunteers of the event.
• Security personnel are expected to immediately report to the Hastings Police Department any
safety issues, disorderly conduct, or behavior that may affect the safety of the event staff,
attendees, or surrounding community.
• Identification checks must be made to ensure with the Minnesota alcohol consumption
possession statutes.
• Wristbands required to verify compliance with age requirements.
• Alcoholic beverages are not permitted to leave identified area.
• Proof of insurance for the temporary liquor sales must be received by City staff prior to the
event.
Financial Impact:
This event, although requesting designation as a Special Event, will also be subject to a
Park Rental Fee in accordance with the City’s fee schedule for exclusive use of areas.
• Jaycee Park Rental – Tax Exempt: $40.00
Advisory Commission Discussion:
n/a
Council Committee Discussion:
n/a
Attachments:
▪ IDEA Pride Parade - Special Event Permit Application
▪ IDEA Pride Parade – Route
▪ IDEA Pride Parade – Activity Layout
▪ IDEA - Temporary liquor license
VIII-03
VIII-03
VIII-03
VIII-03
Pride Parade Route and activities at Jaycee Park
VIII-03
VIII-03
VIII-03
WHEREAS, the Minnesota Alcohol Enforcement Division requires a resolution be passed to
approve the request; and;
WHEREAS, an application for a temporary on-sale liquor license has been presented; and;
ATTEST:
________________________________ _________________________________
Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 05 - -22
RESOLUTION APPROVING THE APPLICATION BY
IDEA HASTINGS FOR A TEMPORARY ONE-DAY ON-SALE LIQUOR LICENSE
WHEREAS, IDEA Hastings: Inclusion, Diversity, & Equality Alliance, submitted a one-day
temporary on-sale liquor license application to serve liquor at a Pride Parade event on June 11, 2022
and;
WHEREAS, IDEA Hastings has paid the City’s license fee.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the
temporary on-sale liquor license for IDEA Hastings is approved.
Whereupon said resolution was declared duly passed and adopted on the 2nd day of May,
2022.
VIII-03