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Home My WebLink AboutVIII-08 Special Event Designation - Animal Ark 3K With Temporary Liquor License City Council Memorandum To: Mayor Fasbender & City Council Members From: Paige Marschall Bigler, Recreation Program Specialist Date: April 18, 2022 Item: Designate Animal Ark 3k as a Special Event. Council Action Requested: Staff recommends approval of the June 11, 2022 Animal Ark 3k Walk and is supportive the event & Temporary liquor license with the conditions outlined below. Background Information: Deborah Royal with Animal Ark is requesting to hold a 3k walk in the City of Hastings in support of the animal shelter. The 3k route will begin and end at Animal Ark and utilize City trails where possible with portions of the route taking participants onto 21st Street E and Spiral Boulevard. The event will also include food vendors, beer and wine tasting, live music, & kids’ activities. Animal Ark expects 150 in attendance for the event from 9:00 a.m. – 1:00 p.m. on Saturday, June 11th. Staff recommends approval of the route and event with the following conditions: • Event Organizer will work with Hastings City Clerk to ensure all vendors have necessary permits and licensing. • As part of the Temporary liquor license: the area must include a barrier identifying the beer & wine tasting area, I.D. check, & wristbands. • 10’ on-street pedestrian lane delineated by a traffic cone every 15’ o Traffic cones must be supplied by the event organizer; o Dedicated participant lane should be on the north side of Spiral Boulevard between Industrial Court and access point to the Ravine Trail and north side of 21st Street E; o Event volunteers must monitor this lane and keep participants from encroaching in vehicular traffic lanes; o Hastings patrol staff will check on the event as time permits. • Directional markings on pavement to be made by Event Organizers in chalk only. • Event Organizers will notify affected neighboring businesses/property owners including: Industrial Court, Industrial Boulevard, Spiral Boulevard and Millard Avenue. • Event Organizers will add a volunteer or additional signage on LeDuc Drive/21st St. East near the road curve/hill as a safety precaution. • Event Organizers will add cones on 21st St. East from Commerce Drive to designate a walking space. Financial Impact: N/A Advisory Commission Discussion: N/A Council Committee Discussion: VIII-08 None Attachments: • Special Event Permit Application • Event Layout • 3k Route Map • Resolution approving temporary liquor license VIII-08 SPECIAL EVENT PERMIT APPLICATION General Event Information Event Name: Name of Event Coordinator: Home Phone: ( ) Work Phone: ( ) Name of Organization/Business Hosting Event: Cell Phone: ( ) E-mail: Mailing Address: Website: On Site Contact Name: On Site Contact Cell Phone: ( ) Type of Event (mark all that apply): Downtown Event /Run/Walk Date(s) Requested: Date Day of Week Time Total Hours am/pm to am/pm am/pm to am/pm am/pm to am/pm Is this event: Will this be an annual event? Has this event been held in another City? ___________________________ If yes, when was it held and where? ___________________________________________________________________________ Will an admission fee be charged? $________ Will donations be accepted? What will proceeds from the event be used for? Anticipated Attendance: Total __________ Per Day __________ Will there be a tent(s) at the event? If yes, how many and how big? _________________________ Event Location Information Location of the event (including the starting line, finish line and staging/disbanding areas): VIII-08 List of any City parks/facilities to be used for the event: Number of vehicles expected at the event: Describe where participants will park: If the event will take place on private property, has approval been obtained from the property owner(s)?  Yes  No Please include a site plan for the event location that show the location of the starting line, finishing line, staging areas, tents, vendors, parking areas, sound amplification equipment and any other areas that will be setup as part of the event. Event Route Information Does the event propose to require the use of any public right of way (crossing or traveling within)? List all public right of way that will be used during the event: ________________________________________________________________________________________________________ __________________________________________________________________________________________ ________________________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ _______________________________________________________________________________________ Have you received approval for the use of any County or State right-of-way? Does the route require the closing or partial closing of any streets, intersections or crossings? If yes, please describe: _______________________________________________________________________________________ __________________________________________________________________________________________________________ (The City of Hastings reserves the right to require street closings) Please include a detailed map showing the proposed route. The route map must show what roadways, trails and sidewalks will be used and the direction the participants will travel. All street names must be clearly labeled. Event Safety Information Number of volunteers assisting with the event: Do you have a contingency plan if volunteers don’t show up? If yes, please summarize: _____________________________________________________________________________________ __________________________________________________________________________________________________________ Is the promoter aware of any problems that may arise during the event? If yes, please summarize: _____________________________________________________________________________________ __________________________________________________________________________________________________________ Have arrangements been made for emergency medical services? If yes, please summarize: _____________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ Will alcohol be served or sold at the event? No (a temporary beer or liquor license is required) Will there be a raffle or other regulated gambling activity at the event? No gambling permit is required) Will the event include the sale of any products or services? (please provide a list of your approved event vendors): __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ Will the event include the sale of any food or beverages? , please provide a list of your approved food vendors):_____________________________________________________________________________ VIII-08 I have read and agree to all ordinances and rules associated with this special event permit. I certify that the answers are true and correct to the best of my knowledge. _______________________________________________________ ______________________________ Signature Date Please return completed form to Paige Marschall-Bigler at pmarschall@hastingsmn.gov or mail in to Parks Department 920 10th St W, Hastings MN 55033. Call 651-480-6182 with any questions. Date application submitted: _____________________________________________ Date application approved by CC:_________________________________________ Required resources: - Police Reservists:_________________________________________________ - Equipment:______________________________________________________ - City staff:________________________________________________________ Insurance information received:___________________________________________ Licenses/permits obtained:_______________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ Event Signage and Sound Information Please include a route map detailing where all DIRECTIONAL signage will be placed for the event. Please include a map detailing where all signs ADVERTISING the event will be placed. Will any sound amplification equipment be used at the event? If yes, please describe where in the event area the equipment will be used and what time the equipment will be used:_____________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ Insurance Information Insurance coverage shall be maintained for the duration of the event with a minimum $1,000,000 combined single limit and a minimum $2,000,000 aggregate limit. If food or non-alcoholic beverages are sold or provided at the event the insurance policy shall also include an endorsement for product liability in an amount not less than $1,000,000. Proof of insurance coverage must be provided at least 5 days prior to the event. OFFICE USE ONLY VIII-08 VIII-08 75% Colors Animation Background Resize Design Discover Templates Text Photos Shapes NEW Design assets Backgrounds Logos Libraries My projectHomeProjectsUndoRedo Saved Download Share Add text VIII-08 The vendors will carry the insurance. VIII-08 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 04 - -22 RESOLUTION APPROVING THE APPLICATION BY ANIMAL ARK FOR A TEMPORARY ONE-DAY ON-SALE LIQUOR LICENSE WHEREAS, Animal Ark, 2600 Industrial Circle, submitted a one-day temporary on-sale liquor license application to serve liquor at a 3K Walk event on June 11, 2022; and; WHEREAS, the Minnesota Alcohol Enforcement Division requires a resolution be passed to approve the request; and; WHEREAS, an application for a temporary on-sale liquor license has been presented; and; WHEREAS, Animal Ark has paid the City’s license fee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the temporary on-sale liquor license for Animal Ark is approved. Whereupon said resolution was declared duly passed and adopted on the 18th day of April, 2022. ATTEST: ________________________________ _________________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor VIII-08