HomeMy WebLinkAboutIX-02 Resolution to Award Contract - 2022 Mill & Overlay Program City Council Memorandum
To: Mayor Fasbender & City Council Members
From: John Caven
Date: March 29, 2022
Item: Award of Contract – 2022 Mill & Overlay Program
Council Action Requested:
The council is requested to award the contract for the 2022 Mill & Overlay Program to the lowest
responsible bidder, Minnesota Paving & Materials, in the amount of $452,751.93. This project will
provide a renewed pavement surface on 4th Street from Prairie Street to Highway 61, River Street from
CSAH 42 to 4th Street, 15th Street from General Sieben Drive to west end, Seton Court, Steeple Lane from
General Sieben Drive to O’Connell Drive, upgrade 21 pedestrian ramps to ADA standards, and provide 13
concrete sidewalk improvements identified within our ADA Sidewalk Transition Plan.
Background Information:
Five bids were received and opened for the 2022 Mill & Overlay Program on Thursday, March 24, 2022.
The substantial completion date for the project is June 24, 2022.
Bidder Amount
Minnesota Paving & Materials $452,751.93
Bituminous Roadways $473,920.59
McNamara Contracting
Park Construction
Northwest
$479,151.54
$485,844.18
$522,461.27
Financial Impact:
The State Aid street portion of the 2022 Mill & Overlay Program is paid by State Aid funding up to
$250,000, the local residential non-State Aid streets will be paid by Mill and Overlay up to $225,000, and
the ADA sidewalk improvements will be paid by Repair and Maintenance up to $25,000. The low bid,
submitted by Minnesota Paving & Materials, saw a 32% increase in bituminous pricing compared with
last year’s bid. These price increases were anticipated in the Engineers Estimate so the the project still
tracks within the overall 2022 Budget. The estimated construction costs for the State Aid portion is
$249,000, non-State Aid portion is $192,000, and $12,000 for ADA sidewalk improvements.
Attachments:
Resolution
Project Map
IX-02
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
Resolution No. _____
RESOLUTION AWARDING CONTRACT FOR
2022 MILL & OVERLAY PROGRAM
WHEREAS, pursuant to an advertisement for bids for 2022 Mill & Overlay Program, bids were
opened on March 24, 2022 and tabulated according to law, and the following bids were received:
Bidder Amount
Minnesota Paving & Materials
Bituminous Roadways
McNamara Contracting
Park Construction
Northwest
$452,751.93
$473,920.59
$479,151.54
$485,844.18
$522,461.27
WHEREAS, Minnesota Paving & Materials is the lowest bidder, and
WHEREAS, Minnesota Paving & Materials has been determined to be qualified for the contract;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS;
1) The Mayor and City Clerk are hereby authorized and directed to enter into a contract for the
2022 Mill & Overlay Program with Minnesota Paving & Materials in the amount of
$452,751.93
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 4TH DAY OF
APRIL, 2022.
Ayes:
Nays:
ATTEST:
Mary Fasbender, Mayor
Kelly Murtaugh, City Clerk (Seal)
IX-02
4th St: Prairie St to Hwy 61
15th St: West End to General Sieben Dr
River St: CSAH 42 to 4th St
Seton Ct: 15th St through Cul-de-sac
Steeple Ln: O'Connell Dr to General Sieben Dr
2022 Mill & Overlay Program
HWY 55
15TH ST
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HWY 55
CSAH 42 / 2ND ST
STEEPLE LN
IX-02