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HomeMy WebLinkAbout05-19-03CiTY OF HASTINGS COUNCIL MEETING I. CALL TO ORDER: 7:00 P.M. DATE: Monday May 19, 2003 II. ROLL CALL: III. DETERMINATION OF QUORUM: IV. APPROVAL OF MINUTES: Approval of Minutes for the Regular Meeting on May 5, 2003 COUNCIL ITEMS TO BE CONSIDERED: VI: CONSENT AGENDA: The items on the Consent Agenda are to be acted upon by the City Council in a single motion. There will be no discussion of these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate department for discussion. 1. Pay Bills As Audited 2. Request for Partial Payment on WAN--ATS&R 3. Reschedule 2nd Council Meeting in June 4. Commercial Haulers License- Suburban Disposal 5. St. Elizabeth Ann Seton Dance; Temporary On-Sale Liquor License and Lawful Gambling Permit Item was removed from agenda 4th of July Celebration 2003 Rivertown Days Parade Accept Planning Commissioner Resignation (Michno)-Authorize Advertisement for Position Approve Deferment of SAC and WAC Charges: 118 2nd Street East Resolution-Approve Plans and Authorize Advertisement for Bids; 10th Street and Highway #61 Intersection Improvements Pay Estimate #1; A1 Excavating; 2003 General Sieben Drive Extension; $138,956.54 Pay Estimate #4, McNamara Contracting, 2002 General Sieben Drive ReconstructionS51,292.93 Change Order #1,2002 General Sieben Drive Reconstruction 1st Reading: Ordinance Amendment Chapter 10.23-24, Industrial Park Uses MNDOT #316 Easement Request 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. YOUTH RECYCLING PRESENATION BY WASTE MANAGEMENT RIVERFRONT REFORESTATION-Tom Lewanski; Friends of the Mississippi VII. AWARDING OF CONTRACTS & PUBLIC HEARING: 1. Public Hearing-Vacation of Right-of-Way and Alley; 500 2nd Street West (Rick Ries) 2. Public Hearing-Vacation of Easement #2003-36; South Pines 4 Trail (Ed McMenomy) VIII. REPORTS FROM CITY STAFF: Public Works 1. Amend Riverdale Park Grading Plan 2. Resolution-Ordering 2003 Riverwood and South Oaks Street and Utility Improvements 3. Resolution-Approving Plans and Authorizing Advertisement for Bids for 2003 Riverwood and South Oaks Street and Utility Improvements. 4. Administrative Committee Recommendations-Public Works Personnel Planning Issues Planning 1. Resolution-Vacation of Right-of-Way and Easement #2003-35; 500 2nd Street West (Rick Ries) 2. Resolution-Vacation of Easement #2003-36 South Pines Trail (Ed McMenomy) 3. Resolution- Preliminary Plat/Final Plat/Site Plan #2002-42 Central Commons; SW Corner of Pine and Highway #55 (Siewert Construction) Central Commons Development Agreement (Siewart Construction) C. Administration IX. COMMENTS FROM AUDIENCE: X. UNFINISHED BUSINESS: XI. NEW BUSINESS: XlI. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS: XlII. ADJOURNMENT Next Regular City Council Meeting on Monday, June 2, 2003 CITY OF HASTINGS COUNCIL MEETING Monday 7:00 P.M. DATE: May 19, 2003 CALL TO ORDER: II. ROLL CALL: Ill. DETERMINATION OF QUORUM: IV. APPROVAL OF MINUTES: Approval of Minutes for the Regular Meeting on May 5, 2003 V. COUNCIL ITEMS TO BE CONSIDERED: VI: CONSENT AGENDA: The items on the Consent Agenda are to be acted upon by the City Council in a single motion. There will be no discussion of these items unless a Councilmember or citizen so requests, in which event the items will be removed from the Consent Agenda to the appropriate department for discussion. 1. Pay Bills As Audited 2. Request for Partial Payment on WAN--ATS&R 3. Reschedule 2nd Council Meeting in June 4. Commercial Haulers License- Suburban Disposal 5. St. Elizabeth Ann Seton Dance; Temporary On-Sale Liquor License and Lawful Gambling Permit 6. Item was removed from agenda 7. 4th of July Celebration 8. 2003 Rivertown Days Parade 9. Accept Planning Commissioner Resignation (Michno)-Authorize Advertisement for Position 10. Approve Deferment of SAC and WAC Charges: 118 2nd Street East 11. Resolution-Approve Plans and Authorize Advertisement for Bids; 10th Street and Highway #61 Intersection Improvements 12. Pay Estimate #1; A1 Excavating; 2003 General Sieben Drive Extension; $138,956.54 Pay Estimate #4, McNamara Contracting, 2002 General Sieben Drive ReconstructionS51,292.93 Change Order #1, 2002 General Sieben Drive Reconstruction 1st Reading: Ordinance Amendment Chapter 10.23-24, Industrial Park Uses MNDOT #316 Easement Request 13. 14. 15. 16. YOUTH RECYCLING PRESENATION BY WASTE MANAGEMENT RIVERFRONT REFORESTATION-Tom Lewanski; Friends of the Mississippi VII. AWARDING OF CONTRACTS & PUBLIC HEARING: 1. Public Hearing-Vacation of Right-of-Way and Alley; 500 2nd Street West (Rick Ries) 2. Public Hearing-Vacation of Easement #2003-36; South Pines 4 Trail (Ed McMenomy) VIII. REPORTS FROM CITY STAFF: Public Works 1. Amend Riverdale Park Grading Plan 2. Resolution-Ordering 2003 Riverwood and South Oaks Street and Utility Improvements 3. Resolution-Approving Plans and Authorizing Advertisement for Bids for 2003 Riverwood and South Oaks Street and Utility Improvements. 4. Administrative Committee Recommendations-Public Works Personnel Planning Issues Planning 1. Resolution-Vacation of Right-of-Way and Easement #2003-35; 500 2nd Street West (Rick Ries) 2. Resolution-Vacation of Easement #2003-36 South Pines Trail (Ed McMenomy) 3. Resolution- Preliminary Plat/Final Plat/Site Plan #2002-42 Central Commons; SW Corner of Pine and Highway #55 (Siewert Construction) 4. Central Commons Development Agreement (Siewart Construction) C. Administration IX. COMMENTS FROM AUDIENCE: X. UNFINISHED BUSINESS: XI. NEW BUSINESS: XlI. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS: XlII. ADJOURNMENT Next Regular City Council Meeting on Monday, June 2, 2003 City Council Minutes Hastings, Minnesota May 5, 2003 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday April 5, 2003 at 7:00 PM in the Council Chambers at the Hastings City Hall, 101 East 4thStreet, Hastings, Minnesota. Members Present: Mayor Werner, City Councilmembers Hicks, Riveness, Schultz Members Absent: City Councilmembers Yandrasits, Hazlet, Mortazka Staff Members Present: HRA Director, John Grossman Planning Director, John Hinzman Public Works Director, Tom Montgomery City Attorney, Shawn Moynihan City Adminstrator, Dave Osberg HERITAGE PRESERVATION WEEK--ANNUAL AWARDS TO OWNERS OF HISTORIC PROPERTIES Approval of Minutes Mayor Werner asked for additions or corrections to the minutes of the regular meeting of April 21, 2003. The minutes were corrected to reflect that Mayor Wemer was in attendance at the meeting on April 21, 2003. Council Items to Be Considered Moved by Councilmember Hicks, Seconded by Councilmember Riveness to add to the Consent Agenda a Resolution of the City Council of the City of Hastings Requesting the Metropolitan Council to Conduct a Hearing of Metropolitan Significance on the Proposed Great River Energy Power Plant. Ayes: All Nays: None Consent Agenda Hastings City Council Minutes May 5, 2003 Page Two Moved by CouncilmemberRiveness Seconded by Councilmember Riveness to approve the Consent Agenda as presented, with the exception of Item # 8 being removed for further discussion under City Administrator. 6. 7. 8. 10. 11. 12. Pay Bills as Audited Development Agreement: South Pines 6-Highway #316 & Michael Avenue (Lawrence Builders) 1st Reading/Order Public Hearing: Vacation of Right-of-Way and Easement #2003-35; 500 2nd Street West (Rick Ries) 1st Reading/Order Public Hearing: Vacation of Easement #2003-36; South Pines 5 Trail (Ed McMenomy) Economic Development Commission Bylaws Authorize Participation on Regina Medical Center Board of Directors Resolution-Final Payment RKI, 2001 improvement Program: $23,311.46 Joint Powers Agreement Wetland Health Evaluation Program with Dakota County (Removed to "City Administrator: 2003 Budget Adjustments 2003 Wire Adjustment County Storage Area Resolution of the City Council of the City of Hastings Requesting the Metropolitan Council to Conduct a Hearing of Metropolitan Significance on the Proposed Great River Energy Power Plant Ayes: All Nays: None Public Hearing; 2003 Riverwood and South Oaks Street and Utility Improvements Mayor Werner opened the public hearing at 7:12PM for the 2003 Riverwood and South Oaks Street and Utility Improvements. Public Works Director Tom Montgomery presented information on the proposed public improvements. Mayor Werner closed the public hearing at 7:15 PM Hastings City Council Minutes May 5, 2003 Page Three Resolution-Ordering 2003 Riverwood and South Oaks Street and Utility Improvements Moved by Councilmember Schultz_seconded by Councilmember Hicks to table the Resolution Ordering the 2003 Riverwood and South Oaks Street and Utility Improvements; and the Resolution Approving Plans and Authorizing Advertisement for Bids for 2003 Riverwood and South Oaks Street and Utility Improvements, until the City Council meeting on May 19, 2003 Ayes: All Nays: None Resolution-Adopting Master Plan for Downtown Area Planning Director John Hinzman introduced Bruce Chamberlain from the consulting firm of Hoisington Koegler, who presented the information to the City Council regarding the Master Plan for Dowtown. Moved by Councilmember Hicks, seconded by Councilmember Schultz to Approve a Resolution of the City Council of the City of Hastings Adopting the Downtown Master Plan-improving on the Originah A Plan for the Heart of Hastings and Design Guidelines for Original Hastings. Ayes: All Nays: None City Council Participation in Downtown Redevelopment RFP Process Moved by Councilmember Schultz, seconded by Councilmember Hicks to schedule a special City Council meeting for Tuesday May 27, 2003 at 7:00 PM to be held with the HRA to discuss the downtown redevelopment RFP process and content of the RFP. Ayes: All Nays: None Hastings City Council Minutes May 5, 2003 Page Four Joint Powers Wetland Health Evaluation Program with Dakota County Moved by Councilmember Schultz, seconded by Councilmember Hicks to approve the Joint Powers Wetland Health Evaluation Program Agreement with Dakota County. City Administrator stated that he would be certain City Councilmember Schultz is advised of the method of funding for the program. Ayes: All Nays: None Adjournment Moved by Councilmember Hicks, seconded by Councilmember Riveness to adjourn the meeting at 7:50 PM Ayes: All Nays: None Michael D. Werner Mayor David M. Osberg Deputy Clerk CITY OF ~ASTINGS FM E~try - Invoice Payment - Department Report Department ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTP-%TION Vendor Name Description Amount REGINA MEDICAL CENTE MAY WELLNESS Total for Department 000 100.00' 500.00 500.00' AT&T LONG DISTANCE 7.86 BOISE CASCADE OFFICE DISKS 17.00 BOISE CASCADE OFFICE OFFICE SUPPLIES 177.15 HASTINGS AR~A CHAMBE MARCH LODGING/ 4 OF 5 3,582.65 Total for Department 120 3,582.65* 245.00 245.00' Pa~e: 2 CITY OF ~ASTINGS FM Entl~ - Invoice Pa~ment - Department Report Department Vendor Name Description Amount POLICE UNIFORMS UNLIMITED GALLAND / UNIFORMS 105.25 Total for Department 201 2,762.10' PUBLIC WORKS AT&T LONG DISTANCE 5.14 PUBLIC WOPd(S CHEMSEARCH NATUR~IZER 928.21 PUBLIC WORKS CITY ENGINEER ASSN O MONTGOMERY/ MEMBERSHIP 50.00 MISCEI~OUS 1,527.35 335.48 1,862.83' LEAGUE MN CITIES INS WORK COMP Q~Y PREMIUM 10,892.00 Total for Department 600 10,892.00' Total for F~nd 101 Total for Department 401 28,126.56' 7.42 1,172.50 58.44 46.69 48.40 316.84 150.08 1,182.17 586.52 2,698.20 1,127.00 949.40 8,706.63 10.12 64.97 292.66 Total for Fund 200 12,821.07' Pa~e: 3 CITY OF }LISTINGS FM Entry - Invoice Payraent - Department Report Department Vendor Name Description Amount PARKS AND RECREATIONAF~RICAN RED CROSS CERTIFICATE CARDS 20.00 PAR/{S AND RECREATION BOUND TREE/NORTH AME FIRST AID SUPPLIES 251.75 P~/(S AND RECREATION CITY OF H3%STINGS START-UP CASH 400.00 PARKS AND REC~ATION G~PHIC DESIGN BROCH~ES/ SWIM LESSON F 859.46 Total for Fund 201 2,505.41' ARMSTRONG TORSETH SN P~ASE II CHA~ERS AUDIO/ 1.780~00 Total for Department 420 1,780.00' Total for Fund 205 RERITAGS PRESEEVATIO BOLER JACQUELINE REIMBURSE FOR COPIES 10.00 HERITAGE PRESERVATIO GROSSMAN, JO~ MILEJ%GE/BOOK 107.78 Total for Department 170 117.78' FIRE FIRE FIRE FIRE FIRE FIRE FIRE FIRE Total for F~lnd 210 117.78' REGINA MEDICAL CENTE MAY WELLNESS Total for Department 000 270.00 270.00* AMERIPRIDE LI~E~ & A LINEN SERVICE 26.63 ANCOM COM~gJNICATIONS PARTS 100.91 AT&T LONG DISTANCE 8.18 METRO FIRE, INC. STORTZ MOUNTING PLATE 113.48 MIDTOWN FOOD CE~ER STATION SUPPLIES 40.14 Total for Fund 213 1,483.50 186.49 1,666.99' 2,544.58' 2,061.64 120.00 2,296.64* Total for F~nd 401 2,296.64* Page: 4 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount Total for Fund 402 EQUIPMENT REVOLVING ARMSTRONG TORSETH SK WA~ CONSULTING/DESIGN Total for Fttnd 403 HOUSING AND REDEVELO GEOSSM~, JOHN MILEAGE/COOKIES Total for Department 500 1,373.28 4,074.53- 4,074.53* 18,988.20 5,016.21 67,050.41' 67,030.41' 83.07 83.07* PUBLIC WOEKS PUBLIC WORKS PUBLIC WORKS PUBLIC WOE/iS Total for Fund 404 83.07* FRANDRUP MASONRY INC WATER SERVICE R~PAIE/SPI 700.00 MCNAF~ CObrfRACTING GEN'L SIEBEN DR/ LESS RE 51,292.93 OTTO EXCAVATING, INC REPAIR WATER SERVICE LiN 2,698.50 SEH ENGINEERS SIGNAL REVISIONS 172.80 Total for Department 300 54,864.23* PUBLIC WORKS PUBLIC WORKS Total for Ftund 492 54,864.23* 03-6 GS DR EXT/BRIDGE 138,956.54 RIVERWOOD SO OINKS C~ S 8,832.00 Department 300 147,788.54' ~UBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PlIBLIC WOE/iS PUBLIC WORKS PUBLIC WORKS Total for F~d 493 147,788.54. Total for Fund 680 Page: 5 CITY OF ~ASTINGS FM Ent~ - Invoice pa~anent - Department Report Department Vendor Name Description Amount Total for Fund 601 CITY CLERK NINE EAGLES PROMOTI0 FRIESE/ CLOTHING 116.76 Total for Fund 610 138.41' PUBLIC WORKS ~3BLIC WORKS P%~BLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PDBLIC WORKS Total for F~d 615 119.60' AT&T LONG DISTANCE 74.72 COLT ELECTRIC INC. RKPAIRS 4,221.99 Total for Fund 620 41,408.13- Grand Total 432,665.41' May 19, 2003 APPROVED: City Administrator Finance Director Councilmember Hazlet Councilmember Riveness Councilmember Schultz Councilmember Moratzka Councilmember Hicks Councilmember Yandrasits Mayor Wemer Memo To: City Council From: Becky Kline Finance Department Date: 05/13/2003 The attached Department Report itemizes vouchers that were paid on May 13, 2003. Thank you. Date: 05/13/2003 Time: 09:36:55 Operator: BECKY KLINE Page: 1 CITY OF ~L~STINGS FM Entry - Invoice Payment - Department Report FUnd: (A) Dept Id: (A) Program: (A) Vendor #: (A) Invoice ~: (A) Schedule Journal #: (R) 5960 - 5960 Bank #: (A) Options: Print Ranges/Options: Y Page on Department: N # of copies: 1 Department Vendor Name Description Amount MINNESOTA MUTUAL MAY LIFE INS PREMIUM 1,106.44 MN CHILD SUPPORT PMT CONNELL/ CS 001435452601 230.73 MN CHILD SUPPORT pMT PUCH/CS00138614701 &0000 633.13 SPRINT REPAIR LABOR 200.00 Total for Department 000 2,170.30' COUNCIL AND MAYOR MINNESOTA MUTUAL MAY LIFE INS PREMIUM 54.68 Total for Department 102 54.68* ADMINISTRATION FORTIS BF/~EFITS INS MAY LTD PREMIUM 55.24 ADMINISTRATION MINNESOTA MUTUAL MAY LIFE INS PREMIUM -20.25 ADMINISTRATION NEOPOST LEASING MAIL MACHINE MAINT 729.19 Total for Department 105 763.18' FINANCE FORTIS BENEFITS INS MAY LTD PREMIUM 87.48 FINANCE MINNESOTA Ff3TUAL MAY LIFE INS PREMIUM 32.40 Total for Department 120 119.88' PLANNING FORTIS BENEFITS INS MAY LTD pREMIUM 39.69 pLANNING MINNESOTA MUTUAL MAY LIFE INS PREMIUM 15.80 Total for Department 150 55.49* Page: 2 CITY OF FASTINGS FM Entry - Invoice pa}nnent - Department Report Department Vendor Name Description Amour POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE BUILDING A/qD BUILDING ~ BUILDING A~ BUILDING A~ BUILDING~i~D INSPECT INSPECT INSPECT INSPECT INSPECT INSPECT PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC PL~LIC WORF~ pUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS ~3BLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS MINNESOTA MUTUAL MAY LIFE INS PREMIUM 8.10 VECTOR INTERNET SERV INTERNET SITE NOSTING 34.95 Total for Department 160 68.52* ARROWWOD RESORT & CO MPPOA CONF / SCMARFE REG 454.09 AT & T WIRELESS MDT SITE LEASE 355.00 BIRC~TEN Eb~IMERPRISES P. EPAIRS 793.68 BIRCHEN ENTERPRISES VEHICLE REPAIR 426.49 BOISE CASC-%DE OFFICE OFFICE SUPPLIES 718.10 BOINND TREE/NOR~"A AME MEDICA~ SUPPLIES 251.87 CITY OF ~ASTINGS P. EPLENISH BL~f FL~/ COMP 400.00 EMILY'S INSTRUCTOR'S LUNCHES 11.91 FOBTIS BENEFITS INS MAY LTD PREMIUM 519.52 HASTINGS PORD-J~EP-E REPAIR SQUAD 1417 168.00 HASTINGS VEHICLE REG VEHICLE TITLE & REGISTRA 25.00 MID-AMERICAN SPECIAL CRIME pREVENTION ITEMS 202.60 MILLER & HOLMES, INC SQUAD CAR WASMES 125.00 MINNESOTA M~AL MAY LIFE INS PREMIUM 202.49 MN DEFT OF ADMINISTR USAGE FEE/ STATE LINK 37.00 P.S.E. EN~fERPRISES RADAR REPAIR 241.86 Total for Department 201 4,932.61' FORTIS BENEFITS INS MAY LTD PREMIUM 89.20 MN STATE TREASURER BLDG pERMIT SURCHARGE/MA 5,656.I9 MINlgESOTA MI~L }{AY LIFE INS PREMIUM 40.50 MAHCO CONFERENCE FEE/ M JONES 65.00 SKC CO~INICATIONS F_~NDSET LIFTER 85.55 SKC COS~4L~ICATIONS PHONE SUPPLIES 235.32 Total for Department 230 6,171.76' BOLTON & MENK INC 02 GENERAL BONESTROO & ASSOC NPDES INS SITE ASSESSMEN FIELDWORKS FORTIS BENEFITS INS G & K SERVICES IMPERIAL INC MACQUEEN EQUIPMENT, MACQUBEN EQUIPMENT, MINNESOTA MUTUAL MINNCOMN PAGING ~ DNE/ DIV LANDS & MOTOR PARTS SERVICE MOTOR PARTS SERVICE MOTOR PARTS SRKVICE FILTER MOTOR PARTS SERVICE FILTERS 495.00 317.41 36.68 337.02 40.99 77.00 240.00 131.41 271.90 123.70 179.99 292.64 35.84 12S.28 18.88 260.00 47.95 65.34 14.77 176.68 Date: 05/13/2003 Time: 09:36:56 0pera~or: BECKY KLINB CITY OF HASTINGS FM Entry - Invoice Pa~ent - Department Report Vendor Name Description AmoUnt PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WOP~KS PUBLIC WORKS PBBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PLrBLIC WORKS PUBLIC WORKS MOTOR pARTS SERVICE FITTINGS 5.4? MOTOR PARTS SERVICE PIN / CLEAVE 7.80 MOTOR PARTS SERVICE RUBBING COMP 2.12 MOTOR PARTS SERVICE V-BELT 14.15 MOTOR PARTS SERVICE V-BELTS 13.96 MOTOR PARTS SERVICE WIPER BL~%DE 20.52 NEXTEL COMMUNICATION CELL PHONE 292.56 pARKS AND RECRF~TION FORTIE BENEFITS INS PAR~S AND RECREATION MINNESOTA MUTUAL Total for MAY LTD PREMIUM 8.32 MAY LIFE INS PREMIUM 4.05 Department 401 12.37. Total for F~d 101 PARKS AND RECREATION FORTIS BENEFITS INS PARKS ~ RECREATION GRAPHIC DBSIGN PARKS AND RECREATION LEEF BROqiHERE, INC. PARKS Abed RECREATION MINNESOTA MI~AL PARKS A/~DRECREATION SPRINT Total for 19,202.16' M~Y LTD pP~EMIUM 111.53 PlLRK LOGO DESIGN 190.37 TOWELS 46.08 MAY LIFE INS PREMIUM 52.65 TELEPHO~ 56.05 Department 401 456.68* Total for FU/%d 200 456.68* P~d~KS ~ REC2{EATION ADOLPH KIEFER & ASEO LIFEGUARD SUITS 1,092.50 PARKS ~ RECREATION BODq~D TP~EE/NORTH AME FIRST AID SUPPLIES 382.61 PARKS AND RECREATION FORTIS BENEFITS INS MAY LTD PREMIUM 21.69 pA~KS AND RECRRATIOM MIt~ESOTAb~3~fUAL MAY LIFE INS PREMIUM 11.10 Total for Fund 201 HERITAGE PRESERVATIO BE~NKE WOODWORKING I DISPLAY CASE 1,544.25 ~ERITAGE PRKSERVATI0 FOETIS BENEFITS INS MAY LTD PREMIUM 2.52 HERITAGE PNESEEVATIO LIGHT IMPRESSIONS ARCHIVAL W~APPING TISSUE 38.84 NEEITAGE PRESERVATIO MINNESOTA MUTUAL MAY LIFE INS PREMIUM .81 HERITAGE PRESERVATIO ST. PALrL STAMP WORKS NAMEPLATES/ HOLDERS 54.66 Total for F%~nd 210 1.734.80' FORTIS BF24EFITS INS MAY LTD PNEMIUM 213.18 MINNESOTA M~AL MAY LIFE INS PREMIUM 105.30 Date: 05/10/2003 Time: 09:36:56 Operator: BECKY KLINE Page: 4 CITY OF HASTINGS FM Entry - Invoice Payment - Department Report 9epartment Vendor Name Description $~iBLIC WORKS Total for Department 210 Total for FU/%d 213 318.48' HOUSING ;%ND REDE~rELO MINNEGASCO/RELIANT E 408 9IBLEY Total for Department 500 318.48* 45.00 45.00* 45.00* BAILLY'S LANDING 337.50 PROP TAXES 4,295.34 SPEC ASSESSMENTS 703.30 PROJECT MGMT 4,450.00 TIF PILING FEE 262.50 250.69 10,299.33' Total for Fund 402 10,299.33' Total for Fund 404 ECONOMIC DEVELOPME~ DAKOTA COUN~ PROPER DEC RECORDING FEES ECONOMIC D~;ELOPMENT FORTIS BENEFITS INS MAY LTD PREMIUM 20.00 4.76 1.62 26.38* Total for Fu~d 407 26.30* RI~ KL~JSISTO LTD GS DR DESIGN Total for Department 300 Total for Fund 492 BOLTDN & MENK INC GS DR EXT Total for Department 300 PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS Total for Fund 493 9,947.63 9,947.63* 23,326.03 23,326.03' 23,326.03* 53.00 322.02 2,875.50 Date: 05/13/2003 Time: 09:36:56 Operator: BECKY KLINE Page: 5 CITY OF HASTINGS PM Entry - Invoice pa~nnent - Department Report Department Vendor Name Description PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PL~LIC WORKS pUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS MI}~NESOTAMUTUACL MOTOR pAl%TS SERVICE MOTOR PARTS SERVICE NAT'L WATERWORKS NAT'L WATERWORKS SERCO, L4%BS Total for Amount 126.52 24.93 MAY LIFE INS PREMIUM 54.00 CORE CREDIT -15.00 WIPER MTR 108.72 CONNECTIONS/ W~HERS/ ME 1,069.18 MXU'E 13,184.86 WATER QUALITY REPORTS 2,446.25 Department 300 20,249.98* FORTIS BENEFITS INS MAY LTD PREMIUM MINNESOTA MUTUAL MAY LIFE INS pREMIUM WESTBUR~ SUPPLY INC TEST BALLS Total for Department 300 Total for Fund 601 MAY MAY LIFE INS PREMIUM Department 107 CITY CLERK FORTIS BENEFITS INS CITY CLERK MINNESOTA MUTUAL Total for Total for FUnd 610 PARKS ~ RECREATION FORTI8 BENEFITS INS MAY LTD PREMiUM PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS Total for Fund 615 CONNELLY INDUSTRIAL TECHLABOR FORTIS BENEFITS INS MAY LTD PREMIUM Total for Fund 620 20,249.98' 52.37 21.60 143.35 217.32' 217.32' 42.07 23.00 65.07* 65.07* 58.04 21.30 631.09 710.43' 468.27 16.80 3,879.01 206.57 8.09 849.00 6,900.24* 6,500.24* Grand Total 97,036.32' VI-2 MEMO TO: FROM: DATE: SUBJECT: Mayor and City Council Members Stephanie Nornes, IT Director Tuesday, May 06, 2003 Request for partial payment on WAN contract - ATS&R ATS&R is requesting partial payment at this time in the amount of $18,988.20. This figure represents 90% completion of the wide area network electronics consulting and design contract total of $21,098.00, leaving a remaining balance of $2,109.80. ARMSTRONG TORSETH SI(OlD & RYDEEN INC ~ay 2003 S{ephanie Nornes, M.I.S. Coordinator City Of Hastings 101 Fourth Street East Hastings MN 55033-1955 Re: Hastings (City Of), Wide Area Network WAN Electronics - 90% Complete Contract Amount: 821,098 TOTAL Total due = (W.A.N.) Elec~ronics 202066 $18988.20 818988.20 $18988.20 APR 3 0 2003 PLEASE RETURN ENCLOSED COPY OF STATEMENT WITH REMITTANCE ARCHITECTURE - ENGINEERING PLANNING . TECHNOLOGY . LANDSCAPE ARCHITECTURE . INTERIOR DESIGN 8501 GOLDEN VALLEY ROAD SUITE 300 MINNEAPOLIS MINNESOTA 53427 PHONE 763 . 545 . 3731 763 . 525 . 3289 FAX VI-3 MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator May 15, 2003 Change Second Council Meeting In June Recommended City Council Action The City Council is asked to consider taking action that would change the second City Council meeting in June from Monday June 16, 2003 to Tuesday June 17, 2003, as result of the annual Chamber of Commerce Golf Tournament. Backqround Last year the City Council was asked to consider changing the date of a City Council meeting by the Chamber of Commerce, as a result of their annual Golf Tournament. The City Council did in fact make that change, froma Monday night meeting, to Tuesday night. The same request is under consideration by the City Council, as the annual Golf Tournament is scheduled for Monday June 16, 2003, and thus the request to change~ the meeting date to Tuesday June 17, 2003. David M. Osberg jJ City Ad7 VI-4 MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator May 15, 2003 Commercial Haulers License Recommended City Council Action It is recommended that the City Council take action approving a commercial refuse hauler's license for Suburban Disposal, from Red Wing, Minnesota. Backqround Suburban Disposal, from Red Wing, Minnesota has submitted the necessary documents and fees for approval of a commercial refuse hauler's license. David M~ ~)sber_g..~ ~ City A~ VI-5 MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator May 15, 2003 SEAS Temporary on Sale Liquor License; Dance Permit and And Lawful Gambling Permit Recommended City Council Action It is recommended that the City Council take action approving a Temporary on Sale Liquor License, Dance Permit and Lawful Gambling Permit for St. Elizabeth Ann Seton Parish on September 20 and September 21,2003. Backqround Previous City Council action included the approval of the Temporary on Sale Liquor License and Lawful Gambling Permit for Sunday September 21,2003, as the only date. Since the original approval, documents have been submitted requesting approval of a dance permit for Saturday September 20, 2003, and an additional day for the Temporary on-Sale Liquor License and Lawful Gambling Permit to include Saturday ./~.20, 2003. I~avid M. Osbe~g /z City A~ SAINT ELIZABETH ANN SETON PARISH May12,2003 City of Hastings 101 4th St E Hastings, MN 55033 Re: Amending Current License Applications We'd like the City Council to consider amending our current application for a liquor license and gambling permit to include an additional day. (September 20th & 21st, 2003). We would also like to acquire a tent dance permit for Saturday, September 20th. We'd like to begin the dance immediately following our 4:30 evening Mass and concluding at 11:00 p.m. Attached is a check for $10.00 to include the liquor license fee, along with the dance permit fee and copies of our previous applications of the liquor and gambling license for Sunday, September 21st. Also included are new applications with both dates listed. I'm planning on attending the council meeting Monday, May 19th, if you should have any questions. Sincerely, Rich Koop Parish Administrator Parish Office 2035 Fifteenth Street W. Hastings, MN 55033 (651) 437-4254 Fax (651) 438-2948 Faith Formation Center 2035 Fifteenth Street W. Hastings, MN 55033 (651) 437-9191 Fax (651) 438-2948 SEAS School 600TylerStreet Hastings, MN 55033 (651) 437-3098 Fax (651)438-3377 VI-7 MEMORANDUM TO: FROM: DATE: SUBJECT: HonorableMayor and City Councilmembers Dave Osberg, City Administrator May 15, 2003 4th of July Celebration Recommended City Council Action The City Council is asked to take action approving the 4th of July Celebration events as outlined on the letter and attachment that is included in the City Council packet. David M. Osber. g,,~/,/~ City Ad~ cc. Diane Vetter Hastings Community 4th of July Celebration 802 10th Street West Hastings MN 55033 651-438-3523 David Osberg City of Hastings 101 E 4th St. Hastings MN 55033 May 1,2003 Re: Hastings Community 4th of July Celebration Dear Mr. Osberg: When I talked with Melanie at the City of Hastings office, she told me that I should inform you of plans that a committee has for Friday, July 4, 2003. Please find enclosed an outline of the activities planned. Also, from what I understand this should be made part of a City Council Meeting as the means to let the City of Hastings know what's going on, and for the public to have a voice in it. Now, from what I understand, you will bring this to the City Council to be put in the newspaper as a public notice and then it will be put on a City Council Meeting agenda. I do want to take a moment to mention a few concerns. In no way is this celebration to be in conjunction with or be viewed as competition with Rivertown Days what-so-ever. Also, Hastings has a huge history of many veterans living in this town. It is an honor that we as citizens can celebrate and revere our freedom this way because of the work of our past and present soldiers. This committee and I personally look forward to working with you further to finalize this process. Please call me so we can touch base and work together further on this wonderful city-wide event. My contact information: phone #s = home-651-438-3523 work-651-437-1701 email- to_ponder@mailexcel.com I look forward to hearing from you soon! Sincerely, Diane Vetter Al~ Proceeds To Restore Lake Isabel MRY-06-2003 TUE 08:32 RM WELLS FRRGO BRNK MN, NR FRX NO, 651 437 2358 P, O1 FAX COVER SHEET Telephone: 651-z[37~242 t:mx: 651-437-2358 Ti.me: fo ~ Company: From: .._.~_. ~e~-_~ Fax Number: Number of pages, including cover sheet: Special Insmmtion.s: ~Y-08-2003 TUE 08:33 AH HELLS FARGO BANK MN, NA FA× NO, 651 431 2358 ?, 02 Hastin~[s Community 4'" of July Celebration 802 10m Street West Hastings MN 55033 651-438-3523 David Osberg City of Hastings 101 E 4m St. Hastings MN 55033 Re: Hastings Community 4th of July Celebration May 1,2003 Dear Mr. Osberg: When I talked with Melanie at the City of Hastings office, she told me that I should inform you of plans that a committee has for Friday, July 4, 2003. Please find enclosed an outline of the activities planned. Also, from what I understand this should be made part of a City Council Meeting as the means to let the City of Hastings know what's going on, and for the public to have a voice in it, Now, from what I understand, you will bring this to the City Council to be put in the newspaper as a public notice and then it will be put on a City Council Meeting agenda. I do want to take a moment to mention a few concerns. In no way is this celebration to be in conjunction with or be viewed as competition with Rivertown Days what-so-ever. Also, Hastings has a huge history of many veterans living in this town. It is an honor that we as citizens can celebrate and revere our freedom this way because of the work of our past and present soldiers. This committee and I personally look forward to working with you further to finalize this process, Please call me so we can touch base and work together further on this wonderful city-wide event. My contact information: phone #s = home-651-438-3523 work-651-437-1701 email- to_ponder@mailexcel.com I look forward to headng from you soon! Sincerely, Diane Vetter All Proceeds To Restore Lake Isabel MRY-06-2003 TUE 08:33 RM ~ELLS FRRGO BRNK MN, NR FRX NO, 651 437 2358 P, 03 Hastings Community 4th. of July Celebration Schedule 8:30 -9:00 Registration tbr The Hastings Patriotic Path 'walk' at Lake Isabel Park 9:00 The Hastings Patriotic Path 'walk' starts. 10:00 Memorial activity at Roadside Park 11:00 -11:30 Speakers at Lake Isabel Park 1 t:00 - 4:00 I,akc Isabel Park activities food sales Rummage Sale Raffle ticket sales 1:00 - 3:00 Face Painting $7/face (1/2 m go to our proceeds) 1:00 German Folk Music 2:00 other Musical gToup (talk to Riverflow Records) 3:00 other Musical group 4:00 Drawings Raffle Ticket winners The Hastings Patriot Palh, 5 Star General winner VI-8 MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator May 15, 2003 Rivertown Days Parade Recommended City Council Action The City Council is asked to take action approving the 2003 River[own Days Parade route and Staff involvement as identified on the attached letter from the Rivertown Days ~, ./4~,/,~mmittee' David M. Osber. g...-/J City Ad~t-~.~ cc. 4,~i'm Bauman/Dave Pemble Hastings Rivertown Days Parade Committee 108 east 5th street Hastingg, MN, 55033 April 28, 2003 Mr. Dave Osberg, Hastings City Administrator Hastings City Hall 101 E 4th St. Hastings,MN 55033 Dear Mr. Osberg: The Hastings Rivertown Days Parade Committee of 2003 is planning the Grand Day Parade to step-off at 4:00 PM on July 20,2003. Although this year's parade route is unchanged from that of previous years, the staging area has been shifted to south of the Reg!na HosPital area. We are working with the Dakota County Highway Department, Dakota County Sheriff's Department, Hastings Police,and Public Works Department's and Regina Hospital to ensure traffic moves safely and without undue hindrance in all affected areas. S~cerely, ~ Logistics Co-Chairs, Hastings Rivertown Days Parade Committee jb: dmp 'E~O J. NVSV~ ~ VI-9 Memo To: From: Date: Subject: Mayor Werner and City Council John Hinzman, Planning Director May 19, 2003 Accept Planning Commissioner Resignation - Jessica Michno REQUEST The City Council is asked to accept the attached resignation letter from Planning Commissioner Jessica Michno and authorize staff to advertise to fill the position. Jessica has served on the Commission since January 2001, Her insight and dedication will be missed. ATTACHMENTS · Letter from Jessica Michno Page 1 of 1 John Hinzman From: JM1FROG195@aol.com Sent: Wednesday, April 30, 2003 1:22 PM To: JHinzman @ci.hastings.mn.us Subject: Re: CANCELLED - April 28, 2003 Planning Commission John, I will no longer be able to serve on the Hastings City Planning Commission as we discussed the first meeting in April. Thank you for the learning opportunities this has provided me with. Kind regards, Jessica Michno 5/14/2003 VI-tO MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery May 12, 2003 Deferment of WAC & SAC Charges 118 2na St. East Council is requested to authorize staff to execute an agreement with James and Tracy Murray for the deferment of WAC & SAC charges against their property at 118 2na St. East. A copy of the property owners' request for deferment and a copy of the deferment policy are enclosed. cr~or~mss To: Tom Montgomery Subject: Deferment of SAC & WAC charges On January 3rd, 2003 my wife and I purchased the building at 118 2nd Street East with the intention of fulf'fling our dream of opening a restaurant on the beautiful Historic Mainstreet. Although we were aware of the great cost in renovating our building to house a restaurant, we did not anticipate the great cost of the SAC and WAC charges. In order to free up operating capital to give us the best opportunity for success, my wife and I would like to defer the SAC and WAC charges. We also agree to waive ail rights to appeal the assessment charges. We sincerely appreciate your consideration in this matter. James and Tracy Murray 118 2nd Street F~st Hastings, Nn. $$033 ph 651-438-$355 ~x 651-438.~03 the-red-~ather, com Page 2 February 6, 1995 Moved by Councilmember Johnson, seconded by Councilmember WAC & SAC Hicks to approve the following policy for the deferment of City WAC and DEFERMENT SAC charges: POLICY DEFERMENT OF CITY WAC & SAC CHARGES The Hastings City Council will consider deferring City Water Availability and Sanitary Sewer Availability charges (WAC & SAC) on a ease by case basis for projects involving rehabilitating or demolishing and reconstructing existing stmctures resulting in a substantial increase in the WAC & SAC charges against the property being redevel0ped. Undeveloped properties are not elig~le for City WAC & SAC deferment. The City will not defer building permit fees or MCWS SAC charges. City WAC & SAC charges will be deferred by assessing the charges against the redeveloped property, to be spread over a period not to exceed 10 years. The interest rate charged shall be the same as that charged for public improvement assessments certified to Dakota County in the same year as the deferred WAC & SAC charges. This assessment shall include Dakota County administrative fee for certifying assessments. The property owner must agree to waive all rights to appeal the WAC & SAC assessment. If a developer requests deferment of City WAC & SAC charges, the building permit will not be released until the City Council has approved the deferment. The Certificate of Occupancy for the redevelopment project shall not be issued until the City has received a signed copy of an agreement f~om the property owner waiving ail rights to appeal the assessment. If the property owner will not waive appeal rights, the Certificate of Occupancy shall not be released until the WAC & SAC charges have been paid in full. 6 Ayes; Nays, None. Moved by Councilmember simacek, seconded by Councilmember TKDA-WELL Moratzka authorizing entering into an agreement with TKDA for NO. 8 Consulting services for Well No. 8 plans and specifications in the amount of $50,000. 6 Ayes; Nays, None. Moved by Councilmember Hicks, seconded by Councilmember Johnson to adopt Resolution No. 14-95 endorsing the "New Airport Overall Planning Assumptions and Policy Statement." 6 Ayes; Nays, None. Copy of resolution on file. RES. NO. 14-95 ENDORSEMENI -AIRPORT STATEMENT Moved by Councilmember Momtzka, seconded by Council- member Simacek directing to conduct discussions with the Metropolitan Council and/or Metropolitan Airports Commission regarding the process for securing funds to hire a consultant to assist the City with the review FUNDS FOR AIRPORT PLANNING SITE MAP MINNEAPOLIS MN 55406 COMMERCIAL-PREFERRED 2003 ESTIMATED MARKET VALUES (PAYABLE 2C04) LAND: 18,500 LOT SIZE (EXCLUDES BUILDING; 161,200 ROAD EASEMENTS) TOTAL: 179,700 3,072 SQ Fi' SCHOOL DISTRICT: 200 0.07 ACRES LOCATION: NWl/4 NWl/4 SECTION 27-115-17 PAYABLE 2004 HOMESTEAD STATUS: NON HOMESTEAD WATERSHED DISTRICT: 'VERMILLION RIVER LAST QUALIFIED SALE: DATE: 1/1995 AMOUNT: 116,000 2003 BUILDING INFORMATION (PAYABLE 2C04); TYPE RETAIL STR YEAR BUILT 1887 ARCH/STYLE FOUNDATION SQ FTNOT APPL FINISHED SQ FT 3475 BEDROOMS 0 BATHS 4 FRAME C-CONCRETE N VI-I 1 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery May 13, 2003 Approve Plans and Authorize Advertisement for Bid 10TMSt. and Hwy 61 Intersection Improvements The City has acquired the right of way needed for the intersection improvements at l0th St. and Hwy 61, and MnDOT has approved the plans. The work involves flattening the radius at the southeast comer of the intersection by Walgreen and moving the traffic signal at this comer farther back from the curb line. In addition, a rit~,h,t turn lane will be constructed on Hwy 61 for northbound traffic turning east onto 10 Street. Enclosed for Council approval is a resolution approving the plans and authorizing advertisement for bid. I have also enclosed a copy of the proposed improvement schedule. The construction cost is estimated at $144~335, of which MnDOT will fund $72,552. The remaining cost is proposed to be funded using the City's Municipal State Aid funds. crrYo~sr[]ss CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution No. RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR PROJECT 2003-10, 10TM ST. & HWY 61 INI'ERSECTION IMPROVEMENTS, AND ORDERING ADVERTISEMENT FOR BIDS WHEREAS, pursuant to a resolution adopted by the City Council on August $, 2002, the City of Hastings entered into an agreement with the Minnesota Department of Transportation for the construction and cost sharing of intersection improvements at Hwy 61 and l0th Street. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; 1. The 10t~ St. and Hwy 61 intersection improvement plans are hereby approved. The City Engineer shall prepare and cause to be inserted in the Hastings Star Gazette and in the Construction Bulletin an advertisement for bids for the construction of the previously approved Project 2003-10, 10th St. & Hwy 61 intersection improvements in accordance with such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will opened and considered by the Council at 2:00 PM, Friday, June 13, 2003 at Hastings City Hall, and that no bids will considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Hastings for 5%of the amount of each bid. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 19th DAY OF MAY, 2003. Ayes: Nays: ATTEST: Michael D. Werner, Mayor Melanie Mesko Lee, City Clerk (Seal) "I 10TH STREE PROPOSED SCHEDULE TH 6'1/10th Street Improvements Approve Plans and Order the Advertisement for Bids* ............... May 19, 2003 Advertise Project ........................................................... May 23 - June 13, 2003 Bid Opening .................................................................................. June 13, 2003 Award Contract* ........................................................................... June 16, 2003 Begin Construction .......................................................................... July 1, 2003 Complete Construction ............................................................ October 31, 2003 * City Council Meetings Vl-'12 8 I.- n- ,,.I o I'- Vl-'13 V1-t4 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery May 13, 2003 Change Order #1, 2002-1 General Sieben Dr. Reconstruction Enclosed for Council approval is Change Order #1 to the General Sieben Dr. reconstruction project that was started last fall. The change order involves a large number of quantity corrections where the bid quantities for the project were incorrect or not included. The landscaping plan was also revised to down size intersection improvements to fit within the fight of way, and replace decorative walk called out for the South Frontage Road with standard concrete walk that matches the existing walk on the east side of General Sieben Drive. The change order also includes the $25,000 incentive bonus for opening the road to traffic prior to the October 25, 2002 deadline. Change Order #1 results in a net increase of $38,789.75 to the $1,939,845.20 General Sieben Dr. reconstruction project. City of Hastings- Engineering Department CHANGE ORDER #1 Contractor: Address: McNamara Contracting 5001 160th St West Rosemount, MN 55068 City Project No.: 2002-1 Contract Name: General Sieben Drive Recon. Location: Hastings, MN 55033 In accordance with the terms of this contract, you are hereby authorized ~nd instructed to perform the Work as altered by the following provisions Description of Changes See Attached Sheet for Changes in Quantities and Unit Prices DECREASE in Contract Price INCREASE in Contract Price TOTAL $130,918.50 $169,708.25 NET CHANGE IN CONTRACT $ 38,789.75 Approved By: City Engineer Date: Accepted By: Contractors Authorized Representative Date: M:\CONSTRUCTION_PROJEC'I~L2002\WPDocs\CO~I GSD 2002 CITY PROJECT.doe -1- V1-15 Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: May 19, 2003 Subject: City of Hastings - City Code Amendment #2003-22 - Chapter 10.23 & 10.24 Industrial Park Uses. REQUEST The City Council is asked to consider first reading of the attached amendment to the Hastings City Code, Chapters 10.23 and 10.24 - Industrial Park Uses. Changes include strengthening the purpose and intent statements, and eliminating some uses. RECOMMENDATION The Industrial Park Board unanimously recommended adoption of the changes at the April 17, 2003 meeting. The Planning Commission voted unanimously to recommend the changes at the May 12, 2003 meeting with limited discussion. No one spoke for or against the change during the public hearing. ATI'ACHMENTS · City Code Amendment 1sx READING DRAFT May 19, 2003 ORDINANCE NO. , SECOND SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING CHAPTER 10, SECTIONS 10.23 - 10.24 OF THE HASTINGS CITY CODE PERTAINING TO: I-1, INDUSTRIAL PARK, AND 1-2, INDUSTRIAL PARK STORAGE SERVICE BE IT ORDAINED by the City Council of the City of Hastings as follows: Sections 10.23 - 10.24 of the Hastings City code is amended as follows: SECTION 10.23. I-1 INDUSTRIAL PARK. SUBD. 1. PURPOSE AND INTENT. The I-1 Industrial Park District is established to provide land to serve industrial, manufacturing, and warehouse needs that provide vital services and increase the tax base of the City. The nature of I-1 uses prohibits their operation in most other districts in the City. Operations that are incompatible in most commercial zoning districts and require additional separation from residential properties shall be the primary use of land. The predominance of retail and service uses shall be discouraged. Limited retail or service uses may be acceptable, provided it is incidental to the primary use of property, or does not detract from operation of primary uses. Land designated I-1 shall be located to minimize conflict with incompatible uses. The I-1 designation of land is limited to only those areas identified "Industrial" in the Comprehensive Plan to serve the following objectives: a) Prevent expansion of scattered industrial operations b) Limit industrial uses to planned industrial parks where uniform performance standarda and land use regulations can be applied c) Protect industrial areas from encroachment by non-industrial uses d) Preserve industrial areas for the advancement of the City's tax base e) Maximizing creation and retention of jobs in conformance with adopted minimum wage criteria SUBD. 2. USES PERMITTED. a) All fabricating, manufacturing, production or processing of materials, goods, and products provided such activity shall be undertaken within completely enclosed buildings, and provided further that any outdoor storage of raw materials or finished products shall be effectively screened by natural or manmade means from adjacent properties and public streets and highways. b) Wholesaling, all commodities except live animals.~vu ......... .. v. ~., .,.~....v~:~:'; ...... ~....~-"~'~'~.~.~.. fer ~e c) Building Material Sales and Storage, provided that any outdoor storage of materials or finished products shall be effectively screened by natural or man made means from adjacent properties and public streets and highways. d) ^ ............ '~ :-~:'~-~ +~ +~'~ ~' ..... :-~-'~-~;"~ ...... Retail and service uses incidental to the primatw use ora building. SUBD. 3. USES BY SPECIAL PERMIT. a) Retail and service establishments as primary uses of a building or property. c) Towers as regulated by Section 10.05 Subd. 12 of this chapter. SECTION 10.24. I-2 INDUSTRIAL PARK STORAGE/SERVICE. SUBD. 1. INTENT. The intent of this Chapter in establishing an industrial park storage/service district is in recognition of the need to segregate for aesthetic and functional reasons uses that involve exterior storage of products, raw materials, equipment or vehicles and that require a lesser degree of public improvements that is typically provided in the I-1 Industrial Park District. It shall be recognized that the intensity and type of industrial uses that shall be permitted in the 1-2 District will be based upon a determination by the City that an adequate level of public services to support such uses can be provided based upon the level of public improvements available to the district. The District serves to regulate existing 1-2 uses. Further expansion of the 1-2 District geographic limits is not anticipated. Future rezoning of land for industrial storage and services uses shall be designated I- 1, subject to the provisions of Section 10.23, as amended. SUBD. 2. ]PERMITTED. Same as permitted in the I-1 District. SUBD. 3. USES BY SPECIAL PERMIT. a) Motor Vehicle Impound Lots, subject to the following conditions: (1) Motor vehicles cannot be kept in an impound lot for more than 14 days unless a police hold has been placed on the motor vehicle. h) c) d) e) (2) No sales of motor vehicles, salvaging, repairing, dismantling, or stripping of motor vehicles shall be allowed in the impound lot. (3) 100% opaque fencing or landscaping at least six feet high must be placed around the entire lot and must be adequately maintained.~ (4) All motor vehicles impounded shall be kept within the opaque fenced or landscaped area. (5) All buildings on the lot must be permanent structures with permanent foundations. (6) The entire impound lot shall be surfaced with a bituminous covering, c!az: 5 ~ ^.~ ......c .........a ............ ~ ~-" '~ ~:'-' and concrete curbing to City standards (7) A sufficiently sized bituminous area shall be provided for the parking of vehicles that may be leaking fluids or other pollutants. (8) Any lighting in the impound lot shall not be obtrusive to neighboring property. (9) Employees of the City or its duly appointed representatives, shall be allowed on the property at any time to inspect the impound lot to verify compliance with City Code. Any special use permit issued hereunder shall be reviewed annually and at other times deemed appropriate by the City, to verify compliance with the City Code and any special conditions of the permit. As part of the review procedure, the city may hold a public heating, preceded by the appropriate mailed and published notice. As part of any review procedure, the city may amend the permit by adding or deleting any conditions it deems necessary to protect the public health, safety, and welfare. All conditions imposed by City Code Section 2.04, Subd. 5, Subsection (B) (5) must be met. Additionally, the city may impose any other conditions it feels are necessary to protect the public, health, safety and welfare. Any violation of this subdivision or any conditions imposed upon the special use permit shall because for termination of the permit by the City. Towers as regulated by Section 10.05Subd. 12 of this chapter. ALL OTHER SECTIONS SHALL REMAIN UNCHANGED ADOPTED by the Hastings City Council on this day of 2003. ATTEST: Michael D. Werner, Mayor David M. Osberg, Deputy City Clerk I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the of 2003, as disclosed by the records of the City of Hastings on file and of record in the office. David M. Osberg, Deputy City Clerk (SEAL) This instrument drafted by: City of Hastings (JWH) 101 4th St. Hastings, MN 55033 V1-16 Donald J. Fluegel * Shawn M. Moyrdhan Daniel J. Fluegel FLUEGEL & MOYNIHAN Attorneys At Law 1303 South Frontage Road, Suite Hastings, MN 55033-2477 Telephone 651-438-9777 Fax 651-438-9775 May 15, 2003 Mayor Mike Wemer and City Council Members Hastings City Hall 101 East Fourth Street Hastings, MN 55033 Re: Highway 316 - MNDO T Deed Request Dear Mayor and City Council Members: The city council is being asked to schedule a public hearing at the June 2, 2003 city council meeting to declare a half acre of city property as excess so that it can be conveyed to MNDOT as part of its Highway 316 improvement project. Background. In 1942, the city was given a 10-acre parcel of land along Highway 316 in the east 1/4 of the north west 1/4 of section 11. This property is located southeast of Michael Avenue, on the west side of Highway 316. This land was given to the city to be used strictly for"re-forestration" purposes only. The city has continued to own this property since 1942. As part of the Highway 316 improvement project, MNDOT needs to acquire from the city about.049 acres of that parcel. In a letter sent to the city last November, the city was offered $1,300 for this .049 acre parcel. Before the city can deed this property to MNDOT, the city charter requires the city to hold a public hearing and declare it as excess property. At this point, the city council is being asked to schedule a public hearing for the next city council meeting. Additional information will be provided to the council at that time. Very truly yours, FLUEGE£ & MO YNIHAN P. A. City Attomey ~/ SMM:ham * Also admitted to practice in Wisconsin Memo To: Mayor & Council From: Marry McNamara ~-~. Subject: Hastings Riverflats R~s~ration Date: May 14, 2003 Kevin Smith, City Forester will be introducing Tom Lewanski, with the Friends of the Mississippi River to update you on the implementation of a natural resource plan for the Riverflats. The Friends of the Mississippi River, Joe Beattie and students from the Hastings High School will be working with Parks Department Staff on the project. Attached information outlines the proposed project, partners involved and funding. If you have any questions please call Kevin or myself. Thank You. Friends of the Mississippi R ver 46 East Fourth Street. Suite 606. Saint Patti. MN 55101-1121 · 651/222-2193 · Fax: 651/222-6005 · www.frm:org Working tQ protect the Mississippi River and its watershed in the Twin Cities area. Project: Hastings Riverflats Restoration Summary: 'During 2002, Friends of the Mississippi River (FMR) partnered with the City of Hastings to develop a natural resource management plan for the Riverflats Park: In 2003, the city and FMR have expanded the partnership to include the Hastings High School in the effort to implement the recommendations provided in the management plan. Partners: City of Hastings -Parks Department -Many McNamara -Kevin Smith Friends of the Mississippi River -Tom Lewanski - Conservation Director -Karen Schik - Restoration Ecologist Hastings High School -Joe Beattie - Teacher -Rhonda Taylor - Teacher Funding: FMR has applied for the following grants to fund this project: · North American Wetland Conservation Act (NAWCA). $43,000 This grant has been awarded and will go directly to FMR to cover expenses associated with this project. · Five-Star Restoration Challenge Grant. $15,000 This grant, if awarded, will go directly to FMR to cover expenses associated with the project. Information about the status 0f this grant is expected by June 1, 03. · Captain Planet. $2,500 This grant, if awarded, will go directb~ to FMR to cover expenses associated with this project. Information on the status of this grant request is expected by'July 1, 03. · City of Hastings. In-kind contribution including mowing and possible burning of project site. Timeline: While this project is seen as a long-term one, the funding for this phase goes through 2004. EXECUTIVE SUMMARY This Natural Resource Management Plan for the Hastings River Flats was completed for, and partially funded by, the City of Hastings. The plan was initiated to serve as a component of the Hastings River Flats Master Plan, which specifies extensive habitat restoration for the site, but for which a formal survey of the natural resources had not been completed. Located on the Mississippi River at Lock and Dam No. 2 in Hastings, Minnesota, Hastings River Flats is about 216 acres, some of which was formerly a petroleum tank terminal. The City of Hastings now manages it as a city park, except for about 15 acres, which remains in the ownership of Flint Hills Resources and was not included in this management plan. The site is not only an important local resource, but is part of the larger Mississippi River ecosystem and internationally significant migration corridor. The primary purposes of this project were to: · Describe the existing natural vegetation at the site. · Evaluate the ecological condition of the natural areas. · Identify management needs for the natural areas. · Evaluate conditions of the disturbed areas. · Determine suitable habitat restoration for disturbed areas. Vegetation surveys were the primary evaluation tool, but a survey of migratory and breeding bird species provided additional information. The natural area, about 133 acres, consisted primarily of floodplain forest and emergent marsh. While generally in good ecological condition, these areas require some management, especially for invasive plant species, to improve and maintain their condition. Buckthorn removal is needed in the floodplain forest and purple loosestrife control is needed in areas near the emergent marsh, though no loosestrife was detected in the marsh itself. Three areas at the site present excellent opportunities for native plant community restorations - 30 acres at the former tank farm, 6 acres at the former swimming beach, and 3 acres on the south slope of the dam. This plan identifies the historic plant communities that were likely present at the time of European settlement and describes several suitable options for habitat restoration at each area. Input from the public for these options was solicited at a public meeting and responses helped to shape the final recommendations. Recommendations are to 1) restore the tank farm area to wet prairie, 2) restore the swimming beach to floodplain forest with a wet prairie and emergent marsh buffer along the lakeshore, and 3) restore the dam slope to dry prairie and mesic prairie. Other options are presented in this document. Detailed implementation plans must be developed prior to initiating any of the recommended actions. Plans should include adaptive management practices and long-term monitoring, essential for determining the efficacy of management and restoration practices. DRAFT Restoration tasks at Hastings River Flats At tank farm, swimming beach and floodplain forest areas TASKS FMR City School Contractor April 03 Develop resto plans X Notes April 03 Map wet meadow planting area X Map planting area at beach X Meet with city, school, determine roles X X X Hire (farmer) for spraying (tank farm, beach) X Robert Bauer May 03 Present resto plans to city council X X X Finalize resto plans when funding known X June 03 spray - late May or Inne X Order seed for fall seeding X Spray/pull purple loosestrife X July 03 mow when 8" to 10" tall (tank farm, beach) X evaluate effectiveness: continue to mow/spray as needed. Contract farmer August 03 spray (tank farm, beach) X late Aug Sept 03 pull/dig swamp milkweed to make 20 patches stud, vols or spring 03? Gather seed for growing X Cynthia/Carolyn coord Install seed (drill) (tank farm, beach) X late Sept or Oct Cut Siberian elm, treat stumps X Oct 03 Cut, treat buckthon (forest, high density area) X Late Oct. Haul, pull (weed wrench) buckthorn (all areas) Coord X stud, vms Late Oct. Winter 03/04 Stratify, germinate, grow plants X Cynthia/Carolyn coord Purchase trees/shrubs for floodplain forest.'? X May 04 Plant plugs X stud, vms Cynthia/Carolyn coord Plant trees/shrubs in floodplain forest X stud, vols June 04 Mow - to 8" X Late Aug 04 Mow - to 8" X 5t7/03 Friends of the Mississippi River VII- Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: May 19, 2003 Subject: Public Hearing - Vacation of Alley & Right-of-Way #2003-35 - 500 2nd Street West - Rick Ries REQUEST The City Council is asked to hold a public hearing to vacate the following areas adjacent to 500 2"a Street West as requested by Rick Ries: 1) Vacate the 20 foot alley behind 500 (Rick Ries) & 508 (Jerome & Joyce Hoffman) 2nd Street West. 2) Vacate Forest Street, north of 2nd Street between 500 (Rick Ries) & 418 (Cuong Kim & Lod Duong) 2nd Street West. The subject property was previously owned by Terry Denn. The City Council authorized publication of the hearing at the May 5, 2003 City Council Meeting. REVIEW The proposed vacation would result in the following: Property Existing With Vacated With Vacated With both Alley S.F. Alley Forest Street and Forest Street Vacated 500 - 2na Street 9,265 9,925 13,885 14,545 Ries (9,265 + 660) (9,265+4,620) (9265+660+4,620) 418 - 2aa Street 11,646 NA 13,726 NA Duong (11,646+2,080) 508 - 2na Street 9,238 9,898 NA NA Hoffman (9,235 + 660) Rick Ries- Vacation of Right-of-Way and Alley - 500 West 2nd Street City Counc([ Memo - May 19, ?_(~03 Page 2 Alley The existing 20 foot alley is unimproved, and does not provide connections to existing streets or alleys north of 2nd Street. The alley is located along a steep embankment adjacent to Lake Rebecca. The alley abuts the Ries and Hoffman lots to the south, and city owned lots to the north. Upon approval each side would receive and additional 10 feet of property. Forest Street Forest Street was originally platted as a 66 foot right-of-way. In 1993, the eastern 18.25 feet was vacated. Upon approval, the Ries property would gain an additional 33 feet of width and the Duong property and additional 14.75 feet (33 feet - 18.25 feet). The Forest Street right-of-way contains existing sanitary sewer and water lines. A 20 foot drainage and utility easement would need to be established with 15 feet lying west of the Forest Street right-of-way centerline, and 5 feet lying east of the centedine. Zoning and Land Use The property is zoned R-2, Medium Density Residential, and guided U-I, Low Density Residential in the Comprehensive Plan. The parcel is also subject to Mississippi River Critical Area, and Shoreland Ordinance regulations. Single Family homes are a permitted use. Two family dwellings are permitted as a special use, provided the parcel has at least 9,700 square feet. Heart of Hastings Master Plan~2nd Street Historical District The subject property is adjacent to the 2nd Street Historical District, and designated NC - Neighborhood Conservation in the newly adopted Heart of Hastings Master Plan. The Master Plan outlines design standards for new building construction. Because the appearance and scale of a new building will have an impact on neighborhood and would be subject to the Heart of Hastings Guidelines, and because of the adjacent National Register Historic District, It may be prudent to ask the applicant to provide a site plan and building design for approval before the Council takes action on the vacation. Please see the attached letter from HRA Director, John Grossman for further information. Public Comment The City has sent notification of the request to neighboring property owners. The following comments have been received: Rick Ries - Vacation of Right-of-Way and Alley - 500 West 2nd Street city Council Memo - May 19, 2003 Page 3 Jerome Hoffman - 508 West 2nd Street - Does not understand the reason for the alley request- alleyway is not buildbable. He is concerned about any impacts (valuation, taxes) the vacation may have on his property, because he would also receive an additional ten feet. Cuong Kim & Lori Duong - 418 West 2~d Street- Concerned that utilities within the right- of-way will be protected. Questioned whether the City would consider holding onto the property to use it as access for a future trail to Lake Rebecca Park. RECOMMENDATION The existing platted alley and right-of-way have served limited public purpose in the past, however both abut Lake Rebecca Park and the Mississippi River Valley. The Council has denied similar requests adjacent to the Mississippi River in the past (most recently Franklin Street in East Hastings) to preserve River Access. There also appears to be questions from the neighbors as to the need for the vacation, and preservation of the right-of-way for future trail use. Upon direction Staff will draft a resolution outlining the decision of the Council. ATFACHMENTS · Location Map · Letter from HRA Director, John Grossman ~ May 14, 2003 · Application May 14, 2003 TO: The Honorable Mayor and Council FROM: John Grossman, HPC Staff Vacations at 500 W. Second Street This property is adjacent and outside of the west boundary of the West Second Residential Historic District. The boundary nms down the middle of the right of way for which vacation is requested. The property is in the Neighborhood Conservation District included in the Heart of Hastings master plan adopted by the City Council two weeks ago. Design Guidelines were adopted for infill construction in the Conservation District. Ordinance changes making use of the guidelines official policy have not been adopted, but will be brought to the Council soon. Mr. Ries' request for vacation would create a lot in excess of the 9,700 s.f. minimum requirement to construct a two family home. The existing parcel does not meet the minimum two family requirement, and is limited to single family construction only. The City Council has full discretion in approving vacations of right of way. Because the appearance and scale of a new building will have an impact on neighborhood and would be subject to the Heart of Hastings Guidelines, and because of the adjacent National Register Historic District, I suggest that the Council ask the applicant to provide a site plan and building design for approval before the Council takes action on the vacation. Mr. Ries has expressed to me his intent to build a residence which is compatible with the surrounding neighborhood. LAND USE APPLICATION CITY OF HASTINGS - PLANNING DEPARTMENT 101 4th Street East, Hastings, MN 55033 Phone 651.480.2350 Fax 651.427,7082 /3 // Address of Property Involved: ~"--~0 t_O~9~_~ ~ ~ v'~ Legal Description of Property Involved: Applicant: Name (~' O./~ Addr. e,ss ~'~ ~, ~ ~A ¢ Fax Owner (If different from Applicant): Name Address Official Use Oqly , Date Rec'd File No. Fee Paid Rec'd by Ordinance # Section App. Com. Phone Fax Request: Special Use: Rezone: Subdivision: Comp Plan Amend: Vacation: Site Plan: Other: Variance: TOTAL: Description of Request (inclu? site plan, survey, and/or plat if applicable): / Applicant Name and Title - Please Print Owner Name - Please Pdnt Date VII-2 Memo To: From: Date: Subject: REQUEST Mayor Werner and City Council John Hinzman, Planning Director May 19, 2003 Public Hearing - Vacation of Easement (Trail) - South Pines 5 The City Council is asked to hold a public hearing to vacate portions of a 20 foot trail easement adjacent to Highway 316 in SOUTH PINES 5. The City Council authorized publication of the headng notice at the May 5, 2003 City Council Meeting. BACKGROUND Portions of the trail easement encroach into the platted lot boxes of South Pines 5. The vacation is limited to only those encroaching portions. RECOMMENDATION Approval of the vacation is recommended. The vacation will not be detrimental to siting of a future trail, and is needed in order to make the encroaching townhome lots buildable. ATTACHMENTS · Resolution · Location Map · Application HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS VACATING PORTIONS OF A TRAIL EASEMENT - SOUTH PINES 4, DAKOTA COUNTY MINNESOTA Council member moved its adoption: introduced the following Resolution and WHEREAS, Ed McMenomy, et al, has petitioned for the vacation of portions of a 20 foot trail easement adjacent to TH 316 north of Tuttle Drive, legally described as follows: That part of the existing trail easement over, under, and across the easterly 20.00 feet of Lot 37, Block I, SOUTH PINES 4, Dakota County, Minnesota, as described in Exhibit A of Document Number 485055, on file in the office of the Registrar of Titles, Dakota County, Minnesota, which lies within the boundaries of Lots 9, 10, and 32, Block 1, SOUTH PINES 5, according to the recorded plat thereof, on file in the office of the Registrar of Titles, Dakota County, Minnesota. WHEREAS, on May 19, 2003, a Public Hearing on the proposed vacation was held before the City Council of the City of Hastings, which hearing was proceeded by published notice as required by state law, city charter and city ordinance; and WItEREAS, the City of Hastings in all respects proceeded with the vacation hearing as provided by the Charter, ordinances and applicable Minnesota Statutes. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the request to vacate the above described trail easement is hereby approved as presented effective of this date. BE IT FURTHER RESOLVED, that a copy of this resolution shall be filed with the Dakota County Recorder's Office by the Hastings City Clerk. Council member moved a second to this resolution and upon being put to a vote it w~ unanimously adopted by all Council Members present. Ayes: Nays: Absent: ATTEST: David M. 0sberg Deputy City Clerk Michael D. Werner, Mayor I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Miimesota, on the 19th day of May, 2003, as disclosed by the records of the City of Hastings on file and of record in the office. David M. Osberg Deputy City Clerk This instrument drafted by: City of Hastings (JWH) 101 4th St. East Hastings, MN 55033 (S AL) APR-30-2003 10:03 CITY OF HASTINGS 6514J?7002 P.02 LANDAPPLICATION CITY OF HASTINGS - PLANNING DEPARTMENT 101 4th Street East, Hastings, MN 55033 Phone: 651.480.2350 Fax: 651.437,7082 Address of Proper~f: Tuttle Drive at Highway ,#~16, Hastings, HN kegaJ Description 0fProper~. See attached exhibit "A" Applicant: Name Ed HcHenomy, et al Address 14450 South Robert Trail, Ph°ne~6!2) ~01_5?RR Email' ' Owner (If different from Applicant): Name # 2 0 1Address Phone Fax Email Description of Request (include site plan, su~ey, and/or plat if applicable): Vacation of part of a trail easement to allow for the needed~Setbaeks in the newly platted South Pines 5. Check applicable box(es): Final Plat Minor Sub. Re.zone Spec, Use Variance Annexation EAW Prelim Plat Site Plan TOTAL: Note: All fees and escrow amounts due at time of application. $600 $5O0 $500 $50O $250 $500 plus legal expenses $500 plus $1000 escrow $500 plus escrow: - Under 10 acres: $3000 ($500 PlanRihg ~- $2500 Engineering) - Over 10 acres,: $6000 ($1000 Planning * $5000 Engineering) $500 plus escrow: - 0 - 5,000 s.t'.: $1500 (Engine,~dng) Administrative Lot Split $50 Comp Plan Amendment $,500 HOUSe Move $500 LOt Line Adjustment Vacate ROW/Easement - 5,000 - 10,000 s,f.: $2500 ($500 Planning * $2000 Engineering) - 10.000 - 50,000 s_f.: $3250 ($750 Planning + $2500 Engineering) - 50,000 s.f. +: $4000 (,$"1000 Planning + $3000 Engineering) Signature of Applicant Date Applicant Name and Title - Ple~-~ Print Signature of Owner Date Owner Name - Please Print ~'~'] Mc'M,~n c~my Official Use Only Pile # Rec'd By: Fee Paid Receipt # Date Rec'd App. Completa 4123/2003 TOTAL P. 02 VIII-A-1 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery May 13, 2003 Amend Riverdale Addition Park Grading Plan Council is requested to approve a modification to the Riverdale Addition park grading plan. The park property is located on the north side of the intersection of Riverdale Dr. and River BluffDrive. The proposed change would entail bringing in fill to level the park property from the street on the south end of the park to the bluff conservation area at the north end of the park. A culvert would be installed at the north end of the park to provide drainage across the park through the filled area. Approximately four feet of fill would be needed through the northern two thirds of the park property. A copy of the proposed grading plan revision and a copy of the letter that was mailed to Riverdale Addition residents is enclosed. t EX. $~H RE 760.87 749.58 EX: STORM · TO REMAIhI_ AD~J TO RIM-754.1 53,8 4 RLO RLO G 764.$( 63.2 EOF A 63.0 X 62 1 RLO RLO RI D CITY OF HASTINGS 101 4th Street East · Hastings, MN 55033-1955 651-437-4127 · Fax: 651-437-7082 www. ci.hastings.nm.us May 8, 2003 Re: Park Grading - Riverdale Addition Dear Property Owner: At their Council meeting on Monday, May 19, 2003, the Hastings City Council will be asked to approve a modified Riverdale Addition grading plan. The change to the grading plan involves the park property located on the north side of the intersection of Riverdale Dr. and River Bluff Drive. As proposed, fill would be brought in to level the park property from the street on the south end of the park to the bluff conservation area at the north end of the park. A culvert would be installed at the north end of the park to provide drainage across the park through the filled area. Approximately four feet of fill would be needed through the northern two thirds of the park property. If the modified grading plan were approved, the existing fill material at the park property would be leveled to fill the low area to the north. If the proposed grading plan changes are not approved, the developer will be required to remove fill and grade the park to match the existing side properties as per the original grading plan. In the near future, the Hastings Parks Department and the Natural Resources and Recreation Commission will hold a neighborhood meeting to work with the area homeowners on park development needs. If you have any comments on the proposed grading plan that you would like to forward to the City Council prior to the meeting, please contact Samantha Schmitke with the Hastings Engineering Department at 651-480-2334. Si~ /( Thomas M. Montgofi~ry, P.E. Public Works Director CC.' Mayor and City Council Dave Osberg, City Administrator Marty McNamara, Parks and Recreation Director Hastings on the Mississippi VIII-A-2 & 3 MEMO To: From: Date: Re: Honorable Mayor and City Council Tom Montgomery May 12, 2003 Resolution - Ordering Riverwood & South Oaks Improvements Resolution - Approving Riverwood & South Oaks Plans and Authorizing Advertisement for Bids. The feasibility report on the proposed 2003 Riverwood and South Oaks developments' street and utility improvements was given to the Council at the April 21st meeting. Council held the public hearing on May 5th, but tabled action the resolutions ordering the improvement and approving plans until the May 19th meeting when at least six Councilmembers are expected to be present. T his improvement project also includes construction of 36th St. between the Century South development and the Riverwood 7th Addition and construction of 31st St. connecting Riverwood 7th Addition and South Oaks 2"a Addition. A drawing illustrating these improvements is enclosed. The proposed Riverwood and South Oaks developments' improvements were petitioned. However, these improvements were combined into one project with the City initiated 36ta St. and 31~t St. improvements. Accordingly, the combined project will require the votes of six Councilmembers to approve the project. The following is a brief description of the proposed improvements: 31 sr STREET 31st St. is a State Aid route and will be constructed to a 44 ft. width fi:om CSAH 46 to Century Dr., and 38 ft. width fi:om Century Dr. to the end of the existing street just west of Highview Knoll. Sidewalk will be constructed on the north and east sides of the road, and a 10 ft. wide bituminous trail will be constructed on the south and west sides of the road fi:om CSAH 46 to Olson Drive, at which point an offroad trail will be constructed to the north to connect to the existing Vermillion River trail. An existing Century South trail extends south from this point. The cost of the northern trail will be shared by the South Oaks development for that portion within the development, and the City for that portion within the floodway property. 36TM STREET 36th St. is also a State Aid route and will be constructed to a 44 ft. width connecting the existing east end of the street in the Century South Development to extensions of Riverwood Dr. and Village Trail. Sidewalk and bituminous trail will be constructed on either side of the street. A M:\CONSTRUCTION_PROJECTSX2003\WordDocsLRSO OrderImprRes&Memo.do¢ trail connection is proposed to run south from 36th St. through City property to connect to the existing Century South trail at the northwest comer of the development. The cost of this trail connection is proposed to be assessed to the City property. SOUTH OAKS 2n~) ADDITION In addition to constructing that part o£31st St. within the proposed plat, the improvements would include extension of Bohlken Dr. west and south to connect to 31st St. and extending Century Dr. north to connect to 31st Street. RIVERWOOD 7TM A1)DITION In addition to constructing 31st St. and 36th St. within the plat, the improvements include extending Village Trail and Riverwood Dr. to connect to 36th Street, and new streets Vista Trail and Village Way. BOX CULVERTS 36th St. crosses a major drainage way that requires the installation of' two very large, very expensive, box culverts. As per the Century South development agreement, Lyman Development paid the City $100,000 two years ago to cover 50% of the estimated cost of the box culverts. The Riverwood 7th development agreement calls for 50% of the box culvert cost to be assessed against the development. The estimated project cost of the 36th St. box culvert is $245,269.20, which means as per development agreements, the full $100,000 paid by Lyman Development two years ago would be expended, and the Riverwood development would be assessed $122,634.60. Staffis proposing to fund the remaining $22,634.60 cost through the use of Municipal State Aid funds. 31St St. crosses the same major drainage way and requires similar large and expensive box culverts. The Century South development agreement required Lyman Development to pay the City $10,000 two years ago to cover 5% of the estimated cost o£the box culverts. The South Oaks development agreement requires the developer to be assessed for 40% of the box culvert costs, while the Riverwood development agreement requires the developer to pay for 50% of the box culvert costs. The estimated project cost of the 31st St. box culvert is $267,505.92, which means as per development agreements, the full $10,000 paid by Lyman Development two years ago would be expended, the South Oaks development would be assessed $107,002.37, and the Riverwood development would be assessed $133,752.96. Staffis proposing to fund the remaining $16,750.59 cost through the use of Municipal State Aid funds. Council Action Requested Council is requested to adopt the enclosed resolution ordering the Riverwood and South Oaks developments' improvements. Council is also requested to adopt the enclosed resolution approving the improvement plans and authorizing advertisement for bid. M:\CONSTRUCTION_PROJECTS~2003\WordDocs~RSO OrderlmprRes&Memo.do¢ Funding Summary 2003 Riverwood and South Oaks Street & Utility Improvements Total Project Cost $4,354,675.93 Assessed Riverwood $2,490,591.90 South Oaks $1,571,586.35 Century South $144,030.18 (includes $110, OOO previously paid for box culverts) City Pmperb/ $1041482.31 Total Assessed $4,310,690.74 City Participation WAC Municipal State Aid Total City Participation $4,600.00 $39,385.19 $43,985.19 CITY OF HASTINGS Dakota County, Minnesota Resolution No. RESOLUTION ORDERING THE IMPROVEMENT FOR 2003 RIVERWOOD AND SOUTH OAKS DEVELOPMENTS STREET AND UTILITY IMPROVEMENTS WHEREAS, a resolution of the City Council adopted the 21st day of April, 2003, fixed a date for a Council hearing on the proposed street, sidewalk, bituminous trail, storm sewer, box culvert, sanitary sewer and watermain improvements for the Riverwood 7th Addition and South Oaks 2"° Addition along with the City initiated 36th St. connection between Rivenvood 7th Addition and the Century South development and the City initiated 31st St. connection between Riverwood 7th Addition and South Oaks 2na Addition, WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 5th day of May, 2003, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the feasibility report dated April 17, 2003. The Hastings City Engineer is hereby designated the Engineer for this improvement and he shall prepare the final plans and specifications for the making of such improvement. M:\CONSTRUCTION_P RO JECTSk2003\WordDocs~RSO OrderlmprRes&Memo.doc ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 19th DAY OF MAY, 2003. Ayes: Nays: AI-I'~ST: Michael D. Wemer, Mayor David M. Osberg, Deputy City Clerk SE~L M:\CONSTRUCTION_PROJ~ECTS~003\WordDocs~RSO OrderImprRes&Memo.doc CITY OF HASTINGS Dakota County, Minnesota Resolution No. RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR 2003 RIVERWOOD AND SOUTH OAKS DEVELOPMENTS STREET AND UTILITY IMPROVEMENTS AND ORDERING ADVERTISEMENT FOR BIDS WHEREAS, pursuant to a resolution adopted by the City Council on May 19, 2003, thc City Engineer has prepared plans and specifications for the 2003 Pdverwood And South Oaks Developments' Street And Utility Improvements. This project includes street, sidewalk, bituminous trail, storm sewer, box culvert, sanitary sewer and watermain improvements. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; 1. Said plans and specifications prepared by the City Engineer are hereby approved. The City Engineer shall prepare and cause to be inserted in the Hastings Star Gazette and in the Construction Bulletin an advertisement for bids for the construction of these previously approved 2003 Riverwood And South Oaks Developments' Street And Utility Improvements in accordance with such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will opened and considered by the Council at 2:00 PM, Thursday, June 12, 2003 at Hastings City Hall, and that no bids will considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Hastings for 5%of the amount of each bid. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 19th DAY OF MAY, 2003. Ayes: Nays: ATTEST: Michael D. Werner, Mayor David M. Osberg, Deputy City Clerk M:\CONSTRUCTION_PROJECTS't2003\WordDocs~RSO OrderImprRes&Memo.doc SEAL VIII-A-4 MEMO To: From: Date: Re: City Council Administration Committee Tom Montgomery May 13, 2003 Administration Committee Recommendations Public Works Personnel Planning The Administration Committee of the City Council met on May 13th to discuss the following Public Works personnel planning issues: · /mpending retirements of 5 Public Works employees · Re-organizing Public Works and reducing the number of supervisory personnel · Develop an early retirement incentive to provide personnel cost savings for 2004 budget and beyond. · Re-locating Public Works Director from City Hall to Public Works garage · Construct an office addition onto the Public Works garage to house the Engineering Dept. IMPENDING RETIREMENTS Three Public Works employees have reached the Rule of 90 for full PERA retirement benefits. Another will reach the Rule of 90 within two years, and a fifth employee will be retiring early, possibly as soon as December of 2004. In the near future, Public Works is facing retirement of 20% of its workforce and 67% of its supervisors. RE-ORGANIZATION In the past, retirements and attrition have afforded the City an opportunity to reorganize departments. When the Public Works Department was created in 1991, the supervisory structure of the Utility Department and Street Department remained unchanged, with supervisors and assistant supervisors in each department. Combining Streets, Utilities and Engineering into one department increased cooperation and sharing of resources between departments. However, I believe that further sharing of resources and improved efficiencies can be achieved by merging the Street and Utility Departments, streamlining the supervisory positions and delegating more responsibilities to the Public Works Operators. I am recommending creating Public Works Superintendent and Public Works Foreman supervisory positions for a combined Street and Utility Department. In addition, I would like to create Lead Operator pay with designation of Lead operator rotated between the more experienced Street and Utility operators to crry o~ serve only when one of the two supervisors is absent. Additional responsibilities would be delegated to Operators by creating areas of expertise in Public Works operations that individual operators receive focused training on. EARLY RETIREMENT INCENTIVE The impending Public Works retirements also offer an opportunity for budget reductions that will be needed to replace the loss of additional Local Government Aids in 2004. Four of the five impending Public Works retirees have reached or are very close to reaching full retirement benefit status. However, PERA accounts for two thirds of expected retirement income, with Social Security filling the remaining one third. I am recommending that the City develop an "early out" incentive under which retired employees are allowed to work part time up to 520 hours per year (25% of full time hours) as a way of bridging their retirement income until they qualify for Social Security at age 62. By allowing workers to retire and work part time, the City realizes substantial salary and benefits savings that may be very helpful in meeting 2004 budget targets. RELOCATE PUBLIC WORKS DIRECTOR The impending retirements create a need for trairdng and developing replacement supervisors. I ara proposing to relocate my office to the Public Works Garage to become more actively involved in the maintenance and operations procedures and planning for the Street and Utility Departments. This work will include providing more supervisory opportunities for operators, involving operators more in day-to-day operations and maintenance decisions, and beginning to prepare the Street and Utility Departments for reorganization and fewer supervisors. OFFICE ADDITION TO PUBLIC WORKS GARAGE I am also recommending moving the Engineering Department out to the Public Works Garage within two years. With impending retirements in Streets, Utilities and Engineering, the Public Works Department is facing a 20% reduction in its work. force at the same time as new, inexperienced supervisors will be starting under a new organizational structure. Locating all of Public Works at the garage will allow me to increase my availability and support efforts for the supervisors, and create efficiencies and backup support for the whole department. Based on the August 2002 Space Needs Study for the Public Works Garage, renovating the existing office space and expanding to provide room for the Engineering Depathnent would cost an estimated $950,000, including contingencies and design fees. I am proposing funding the office expansion using Sewer Access Charge (SAC) funds, which have a current balance of just under $2 million. COMMITTEE I~ECOMMENDATIONS The Administration Committee unanimously recommend the following: · Order staffto develop and "early out" retirement incentive and seek Council approval of the incentive prior to preparation of the 2004 budget. · Reorganize the Public Works Department; combining Streets and Utilities into one department upon retirement of at least two of the four existing supervisors. · Authorize the Public Works Director to relocate to the Public Works Garage in late summer/early fall of 2003. · Authorize the City to contract with TKDA for the design of renovated and expanded office space at the Public Works Garage to house the Engineering Department. COUNCIL ACTION REQUESTED Council is requested to adopt the Administration Committee recommendations. Public Works Garage Office Expansion Enqineerin¢~ Dept. Space Needs Room/Function Space Needs (SF) Public Works Director 250.00 City Engineer 160.00 Assistant City Engineer 120.00 4 Engr. Technicians 400.00 Administrative Assistant 80.00 File/Map Storage 450.00 Subtotal 1,460.00 Bldg & Circulation @ 38% 554.80 2,014.80 USE 2000 SF Estimated Cost - per 8~6~02 TKDA Public Works Space Needs Study Item Quantity (SF) Renovation of Existing Office 1130 Renovation of Restroom/Locker 550 New Addition for Street & Utility 1680 New Addition for Engineering 2000 Unit Cost Total $60 $67,800.00 $115 $63,250.00 $165 $277,200.00 $165 $330,000.00 $738,250.00 Contingency 15% $110,737.50 Professional Fees 10% $73,825.00 $922,812.50 USE $950,000 VIII-B-1 Memo To: Mayor Werner and City Council From: John Hinzman, Planning Director Date: May 19, 2003 Subject: Vacation of Alley & Right-of-Way #2003-35 - 500 2nd Street West - Rick Ries Please see the Public Hearing Staff Report for further information. VIII-B-2 Memo To-' From: Date: Subject: Mayor Werner and City Council John Hinzman, Planning Director May 19, 2003 Resolution - Vacation of Easement (Trail) - South Pines 5 Please see the Public Hearing Staff Report for further information. VIII-B-3 Memo To: From: Date: Subject: REQUEST Mayor Werner and City Council John Hinzman, Planning Director May 19, 2003 Central Commons - Preliminary Plat, Final Plat, and Site Plan #2002- 42 to construct an office building at 925 Highway 55 by Siewert Construction. Siewert Construction seeks the following approvals in conjunction with CENTRAL COMMONS (formerly Mississippi Office Park) located at 925 Highway 55: 1) Preliminary Plat Approval to replat 1.91 acres into a single lot of record. 2) Final Plat Approval to replat 1.91 acres into a single lot of record. 3) Site Plan Approval to construct a two story, 17,600 square foot office building RECOMMENDATION Approval of the request is recommended, subject to the conditions of the attached resolutions. ATTACHMENTS · Resolution - Preliminary & Final Plat Approval · Resolution - Site Plan Approval · Planning Commission Minutes ~ May 28, 2002 · Location Map · Site Drawings · Application HISTORY May 13, 2002 - The Planning Commission recommended approval of the rezoning from R- 1, Low Density Residence, and R-2, Medium Density Residence to O-1, General Office and reviewed a conceptual plan for development. May 20, 2002 - First Reading of the rezoning request was approved by the City Council. Further action was postponed until Planning Commission action on the Site Plan. May 28, 2002 - The Planning Commission considered approval of the Preliminary Plat, Final Plat, and Site Plan. The Commission unanimously voted to recommend approval of the Preliminary and Final Plat, but voted to table the Site Plan until more complete site plan elevations were developed. February 10, 2003 - The Planning Commission reviewed t he revised Site P lan a nd building elevations and voted unanimously to recommend approval. The Commission had a lengthy discussion over site parking, building elevations (more building architectural elements and building variation Was needed), landscaping, and requirements for obtaining an easement for storm water discharge. The recommendation included items that needed to be resolved before placement on the City Council agenda. Please see attached minutes for further information. February 18, 2003 - City Council considered first reading and scheduled a public hearing for the rezoning request. Site Plan items still outstanding. March 3, 2003 -City Council approved the rezoning request. Site Plan items still outstanding. May, 2003- Required Site Plan and Plat items are submitted in order to place item on City Council agenda for approval. BACKGROUND INFORMATION Comprehensive Plan Classification The request is consistent with the 2020 Comprehensive Plan designation of O-Office. Adjacent residential uses are also guided for 0 - Office development. Zoning Classification The proposed use is consistent with the existing 0-1, General Office Zoning District. City Council. The O-1 District allows for office and limited retail and service uses. Central Commons - Preliminary Plat, Final Plat, and Site Plan City Council Memo - May 19, 2003 Page 3 Adjacent Zoning and Land Use The following land uses abut the property: Direction Existin.q Use Zoning Comp Plan North Hwy 55 Single Family Residential R-2, Med. Density Res. U-I, Urban Res. East Pine Street Edward Jones Inv. O-I, General Office O-Office South Single Family Residential R-2, Med. Density Res. O - Office West Hastings Middle School R-l, Low Density Res P - Public Existing Condition The existing site is generallyflat. Tree removal has commenced subject to approval ofthe City Forester and Planning Director. An existing barn would be removed. Proposed Modification Siewert proposes to construct a two story, 17,600 square foot office building and has submitted a conceptual plan for a second office building adjacent to the site. PRELIMINARY AND FINAL PLAT REVIEW The existing site is approximately 1.91 acres, consisting of two platted lots and unplatted property. Siewert proposes to plat the property as a single lot of record. The plat includes reconfiguring the southeast property boundary to alleviate the encroachment of a garage at 910 9~ Street West. The plat would not include any new public streets or utility expansions. Approval would be subject to payment of Park Dedication and Sewer Interceptor Fees. SITE PLAN REVIEW Conceptual Site Plan A conceptual site plan has been submitted showing a second 13,800 square foot building along Pine Street. The site and building are not included in the rezoning, preliminary plat, final plat, or site plan requests. Staff has the following comments related to the Conceptual Plan. 1) Move the building further north towards Highway 55 and Pine Street, and place parking behind. This would allow for a more prominent location for the building, place the parking (instead of a 2 story building) adjacent to existing homes, and provide the opportunity to ha~/e a secondary access to the southern portion of the site in the future. Central Commons - Preliminary Plat, Final Plat, and Site Plan City Council Memo - May 19, 2003 Page 4 2) Strongly recommend relocating the proposed, water and sanitary sewer line connections to follow the north end of the parking lot, and then south (instead of the proposed diagonal alignment. The existing proposal limits options for future building placement, and would need to be relocated upon construction of a second building at the corner. Building Placement Building setbacks in the 0-1 District are determined through site plan review. The setback from Highway 55 is consistent with other buildings in the area. Building setbacks from the side provide adequate distance separation. Building Encroachment A garage encroaches upon the southeast corner of the property. The applicant has agreed to reconfigure the boundary line to eliminate the encroachment as part of the preliminary and final plat. Access and Circulation A singular entrance would be provided from Pine Street, aligning with an existing access to the Edward Jones Building. Direct access to Highway 55 is not proposed and would be prohibited. Interior circulation is adequate. The following change is recommended: 1 ) Developer agrees to assist in providing a connection from the western parking lotto the adjoining school district property to provide ingress and egress to the South Frontage Road\River Street intersection. Off-Street Loading Adequate off Street loading has been identified south of the building. Central Commons - Preliminary Plat, Final Plat, and Site Plan City Council Memo - May 19, 2003 Page 5 Parking Office, retail, and service uses have been identified for the building. Parking foroffice uses is calculated differently from retail and service uses. 68 Parking spaces are proposed to be constructed, with an additional 37 spaces shown for future needs upon construction of the second office building. Parking is provided as follows: Building Required Proposed Spaces Spaces Proposed Office Bldg ~ 17,600 s.f. Office Use ~ 6,500 s.f. 22 (1:300 s.f.) Retail\Service Use ~ 3,505 s.f. 18 (1:200 s.f.) Undetermined Use - 7,595 s.f. Retail - 38 (1:200 s.f.) Office - 26 (1:300 s.f.) TOTAL PARKING SPACES 66 - 78 68 2~a Office Building - 13,800 s.f. Office Use ~ 6,900 s.f. 23 (1:300 s.f.) Retail Use ~ 6,900 s.f. 35 (1:200 s.f.) TOTAL PARKING SPACES 23 - 35 37 TOTAL SITE (both buildings) 89 - 113 105 Retail and service uses are a permitted use in the O-1 Zoning District, if under 50 percent of the building area. A special use permit is required for if retail and service uses exceeding 50 percent. The following change is recommended: 1) Parking needs shall be established assuming 50 percent of the building area consists of retail or service uses. Based upon a 17,600 square foot building, 74 parking spaces would need to be provided. 2) The retail or service component of the building shall not exceed 50 percent without first secudng a special use permit and providing adequate parking. 3) All parking and drive aisle areas shall be constructed to City standards including bituminous surfacing and concrete curb and gutter. Parking Lot Setback The parking lot setback meets the minimum 10 foot requirement along the perimeter of the property. A berm will be constructed along the Highway 55 frontage to help buffer the parking lot. Central Commons - Preliminary Plat, Final Plat, and Site Plan City Council Memo - May 19, 2003 Page 6 Landscape Plan The Landscape plan provides for shrub plantings along the perimeter of the parking lot. The following additions are needed to comply with minimum requirements: 1) Shrubs plantings along the perimeter of the parking lot must be planted at a density groat enough to provide for a continuous plant mass. 2) All landscaping and plantings shall be irrigated. Tree Preservation The applicant has submitted a Tree Inventory of the property documenting significant trees including sizes and species and plans for preservation. The City Forester and Planning Director have approved the plan subject to the following: 1 ) An orange snow fence must be installed around all trees identified for preservation on the Tree Inventory prior to commencement of any grading on site, and shall the fence shall be maintained until final grade. The fence shall be installed out to the ddp line of all trees marked for preservation. Pedestrian Access Pedestrian access is acceptable. A trail and sidewalk currently exist along Highway 55 and Pine Street, respectively. Architectural Elevations Architectural elevations have been submitted for all elevations of the building. The building will incorporate Rockface CMU along the base, and EIFS (synthetic stucco) along the upper elevation. Bands of utility brick and window would break up the building mass. A metal cap and parapet wall have been incorporated along with a prominent building entrance. Mixturos of materials and architectural elements for the sides and rear of the building aro consistent with the front. The following changes are recommended: 1) Brick banding must be bumped out from the building elevation to provide further segmentation to buffer building massing. 2) Any rooftop equipment shall be screened by a parapet wall along all elevations abutting a public road. Waste Enclosure A waste enclosure has been identified along the roar of the building. Materials match those of the building. Central Commons - Preliminary Plat, Final Plat, and Site Plan City Council Memo - May 19, 2003 Page 7 Fencing and Walls Fencing or walls have not been indicated on the site plan. Construction of any fencing or walls must be approved by the Planning Director. Lighting Plan A photometric lighting plan has been submitted to show foot-candle illumination of the parking lot. The following change is needed: 1) Illumination levels are limited to 0.5 foot candles at the property line. Illumination levels south of the Pine Street entrance exceed 0.5 foot candles. 2) All lighting shall be downcast and directed towards the parking lot Signage One monument sign is proposed along Highway 55 at the northwest corner of the site. Per O-1 Zoning District requirements, one monument sign not exceeding 6 feet in height and 50 square feet in size is allowed. Wall signage is allowed up to 5 percent of the building facade on which the sign is located. Fire Marshall Comments The Fire Marshall has completed a cursory review of the project and has the following comments: 1) An additional fire hydrant may be needed along the south or east side of the building, and must be added at the discretion of the Fire Marshall. Grading and Utility Plans Review of the Grading and Utility plans has commenced, and approval is nearly complete. It does not appear outstanding items would have an affect on the Site Plan. Approval of the Grading and Utility Plans must be obtained by the Public Works Director as a condition of approval. Stormwater Discharge The Utility P lan discharges a portion o f t he storm water into a n existing pipe o n t he adjacent school district property. Access rights must be obtained from the school district to allow for the use, two options are available: 1) Letter of Permission. The applicant has received a letter from the School District allowing access and use of the infrastructure. 2) Easement. Staff strongly recommends obtaining an easement to ensure rights to the infrastructure. The existing letter does not grant any legal rights, and could be Central Commons - Preliminary Plat, Final Plat, and Site Plan City Council Memo - May 19, 2003 Page 8 subject to modifications without the permission of the future owners and tenants of Central Commons leading to a potential loss of the ability to discharge storm water. The Planning Commission reviewed the options and voted not to require an easement; questioning the City's ability to require it. The Commission did want to go on record that they thought it would be prudent to acquire and easement, and that and future problems related to not acquiring and easement was the sole responsibility of the property owner. City council direction is needed on this issue. Minnesota DOT Review Review comments have been received by the department of transportation. Comments generally pertain to construction requirements and do not appear to have an affect on the Site Plan as proposed. The applicant shall address any MNDOT requirements as conditions of approval. HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE PRELIMINARY AND FINAL PLAT OF CENTRAL COMMONS A ONE LOT COMMERCIAL SUBDIVISION LOCATED AT 925 HIGHWAY 55, HASTINGS, MN Council member moved its adoption: introduced the following Resolution and WHEREAS, Siewert Construction has petitioned for preliminary plat and final plat approval to plat CENTRAL COMMONS a one lot commercial subdivision consisting of 1.91 acres located at 925 Highway 55 legally described as follows: That part of the NE ¼ of thc SW ¼ of Section 28, Township 115, Range 17, described as follows: Conmaencing 16 feet North of the Northwest comer of Lot 1 of Block 6 of William Allison's Addition to thc Town of Hastings; thence south 1048 feet along the West line of said Addition; thence West 207.82 feet; thence North1048 feet; and thence east 207.82 feet to the point ofbeglnning; excepting therefrom: That part of the NE ¼ of the SW ¼ of Section 28, Township 115, Range 17 described as follows: Commencing at the Northwest Comer of Lot 4, Block 6, William Allison's Addition to the Town of Hastings; thence running South on the West line of said Addition 141 feet to the Northwest comer of Lot 1, Block 15, thence West perpendicular to said line 87 feet; thence North parallel to said line 141 feet; and thence East 87 feet to the place of beginning; Also excepting therefrom that part of the NE ¼ of the SW ¼ of Section 28, Township 115, Range 17 lying Southerly of the following described line; Conmaencing at the Northwest comer of Lot 4, Block 15, William Allison's Addition to the Town of Hastings; thence North 225 feet to the Northwest comer of Lot 1, Block 15 of said William Allison's Addition to the point of beginning of the line herein described; thence West 207.82 feet and there terrninathlg. Lots 1 and 2, Block 6, Wm. Allison's Addition to Hastings, according to the recordedplat thereof, and situate in Dakota County. WHEREAS, on May 28, 2002, a public heating was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter and city ordinance; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the preliminary plat and final plat of CENTRAL COMMONS subject to the following: 1. Payment of Cash in lieu of land in the amount of $2,865.00 for Park Dedication, prior to release of the Final Plat Mylars for recording. 2. Payment Sewer Interceptor Fees in the amount of $3,724.50 prior to release of the Final Plat Mylars for recording. 3. That the final plat hardshells shall be modified to illustrate MNDOT R.O.W. and restricted access. 4. A signature line for the Planning Commission Secretary must be added to the Final Plat Mylar. 5. That the Developer shall obtain Site Plan approval from the City prior to issuunce ofany building permits for any future proposed developments on property. 6. The Final Plat must be recorded within 90 days of City Council approval or it is null and void. Council member vote adopted by __ Ayes: __ Nays: __ Absent: ATTEST: present. David M. Osberg Deputy City Clerk moved a second to this resolution and upon being put to a Michael D. Wemer, Mayor I HEREBY CERTIFY that the above is a tree and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 19th day of May, 2003, as disclosed by the records of the City of Hastings on file and of record in the office. David M. Osberg Deputy City Clerk (SEA[) This instrument drafted by: City of Hastings (JWH) 101 4th St. East Hastings, MN 55033 HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE SITE PLAN OF CENTRAL COMMONS LOCATED AT 925 HIGI-IV~AY $5, HASTINGS, MN Council member moved its adoption: introduced the following Resolution and WHEREAS, Siewert Construction has petitioned for Site Plan approval to construct Central Commons a two story, 17,600 square foot office building located at 925 Highway 55, legally described as Lot 1, Block 1, CENTRAL COMMONS, Dakota County, Minnesota; and WHEREAS, on February 10, 2003, review was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter and city ordinance; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the site plan of CENTRAL COMMONS subject to the following: 1) Adherence to the Site Plan, Landscape Plan, and Architectural Elevations included in the Staff Memorandum to the City Council dated May 19, 2003. 2) Recording of the Final Plat for the subject property with Dakota County. 3) Direct access to Minnesota Highway 55 is prohibited. Parking needs shall be established assuming 50 percent of the building area consists of retail or service uses. Based upon a 17,600 square foot building, 74 parking are required. 5) The retail or service component of the building shall not exceed 50 percent without first securing a special use permit and pmvid'mg adequate parking. 7) 8) 9) lO) H) 12) 13) 14) 15) 17) 18) 2o) All parking and drive aisle areas shall be constructed to City standards including bituminous surfacing and concrete curb and gutter. All landscaping and plantings shall be irrigated. An orange snow fence must be installed around all trees identified for preservation on the Tree Inventory prior to commencement of any grading, and the fence shall be maintained until final grade. The fence shall be installed out to the drip line of all trees marked for preservation. All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. Final approval of the development grading and utility plans by the City of Hastings. The applicant shall be liable for any costs involved in consultant review of the plans. Brick banding must be bumped out fi.om the building elevation to provide further segmentation to buffer building massing. Any rooftop equipment shall be screened by a parapet wall along all elevations abutting a public road. Removal of all existing buildings before construction of the proposed office building. A photometric lighting plan must be submitted to showing foot candle illumination of the property, illumination levels are limited to 0.5 foot candles at the property line as required in the Zoning Code Monument signs shall be architecturally consistent with the buildings on site and incorporate similar materials into their construction. Any wells on site must be properly abandoned and sealed before construction of the office building can commence. Retaining walls are required for any slope exceeding 4:1 not identified on the Site Plan. Adherence to Minnesota Deptatment of Transportation requirements. An additional fire hydrant maybe needed along the south or east side of the building, and must be added at the discretion of the Fire Marshall. 21) 22) 23) Submission of an electronic copy of ~1 plan sets (T[F, PDF, or similar format) prior to issuance of certificate of occupancy. Execution of a Development Agreement to memorialize the conditions of Site Plan Approval. Approval is subject to a one year Sunset Clause; if significant progress is not made towards constmcfion of the proposal within one year of City Council approval, the approval is null and void. Council member vote adopted by__ Ayes: __ Nays: __ Absent: ATTEST: pmsent. David M. Osberg Deputy City Clerk moved a second to this resolution and upon being put to a Michael D. Werner, Mayor I HEREBY CERTIFY that the above is a tree and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 19th day of May, 2003, as disclosed by the records of the City of Hastings on file and of record in the office. David M. Osberg Deputy City Clerk This instrument drafted by: City of Hastings (JWH) 101 4th St. East Hastings, MN 55033 HASTINGS PLANNING COMMISSION February 10, 2003' Regular Meeting 7:00 pm Chairman Anderson called the meeting to order at 7:14 pm. Roll Call Commissioners Present: Alongi, Anderson, Greil, Michno, Truax, and Twedt Commissioners Absent: Hollenbeck Staff Present: Planning Director John Hinzman 2. Approve January 27, 2003 Planning Commission Minutes Motion by Commissioner Truax, Second by Alongi to approve the Minutes of the January 27, 2003 Planning Commission as presented by staff. Motion passed unanimously. Mississippi Office Park, Continued - Site Plan Review #2002-44 to construct a 17,600 square foot office building at the southwest comer of Pine Street and Highway 55 by Siewert Construction. Director Hinzman presented the staff report and background on the proposal Chairman Anderson asked if there was anyone present to speak to the item, no one responded. Commissioner Truax asked for further c iadfication o n parking needs, a nd questioned the comments of the Fire Marshall relating to building spdnklering and hydrant location. He further stated some provisions of the conditions in Staff's memorandum seemed to be duplicated and were confusing. Chairman Anderson provided further explanation of the comments. He further stated the architectural elevations required more fine tuning. Director Hinzman provided clarification in the requirements for landscaping, and Public Works Director approval of the Grading and Utility Plan. He further stated parking was figured on the potential use of the building for 50 percent retail per the zoning district. Dan Tilsen, GGG Engineering, Applicants Engineer stated he does not anticipate the building to be near 50 percent retail. Director Hinzman stated he would recommend additional parking he added, to provide the most flexibility for leasing the building, but he would accept further clarification of uses by the applicant, and base parking off of that. Paul S iewert, S iewert Construction, stated h e a greed t he architectural elevations needed further refinement. Mr. Tilsen questioned the importance of boulevard tree plantings along Highway 55, available options for retaining slopes of less than 4:1 as opposed to staff's recommendation for constructing a retaining wall in areas proposed for future construction. He also questioned the extra parking spaces recommended by staff. He stated the extra spaces may make matching grades on the future second building difficult. Commissioner Michno asked Mr. Tilsen if visibility was the issue for boulevard tree plantings. Mr. Tilsen questioned the need to acquire an easement from the School Distdct in order to discharge into the storm water infrastructure on their property. Staff had originally sought only the approval of the School District, now they are asking for an easement. Commissioner Greil asked what sort of dsk does not having an easement pose to the City? He is not in favor of requiring additional City provisions to protect the applicant, if we are not at dsk. Chairman Anderson stated he thought the recommendation for an easement was good planning. The agreement may be lost over time, or the property could change hands. The easement better secures those rights. Commissioner Alongi stated he believes the requirement for an easement is beyond what we can require of the applicant. Commissioner Michno asked if there was any specific reason why the applicant is taking issue with the easement recommendation; wouldn't it be easier to just acquire the easement Mr. Tilsen stated what if the school said no. Planning Commission Action: Commissioner Alongi moved and Commissioner Twedt seconded a motion to recommend approval of the Site Plan of Mississippi Office Park located at the southwest corner of Pine Street and Highway 55 subject to the following conditions: 1) The "Concept Future Plan" must be relabeled "Site Plan" and include the name of the property owner and applicant, and zoning (O-1 - General Office). Parking calculations must also be revised to match the square feet of the proposed building. 2) Architectural elevations must be submitted to conform to Waste Enclosure requirements. All Waste enclosures must be fully enclosed with extedor materials to match the primary building. 3) Expansion of the ddveway entrance to Pine Street from 24 feet to 28 feet. 4) Verification of adequate ingress and egress to the rear portion of the building by the Fire Marshall. 5) Parking needs shall be established assuming 50 percent of the building area consists of retail or service uses, unless further delineation of uses is submitted, and included on the Site Plan. Based upon a 17,600 square foot building, 74 parking spaces are required. 6) A designated off street loading area of at least 300 square feet must be identified on the Site Plan and kept free of parking as stipulated in the Zoning Ordinance 7) The architectural elevation must be modified to further segment horizontal and vertical elevations to reduce the massive appearance. The use of variated brick to create further horizontal and vertical elevation breaks should be examined. Brick colors must be identified. 8) Further detail is needed on the appearance and color of the brick, EIFS, and CMU 9) A reduced size colored elevation must be submitted. 10) Boulevard trees must be planted at spacings of no less than 50 feet along all public right-of-ways. Boulevard trees must be deciduous and at least 2.0 caliper inches at planting with a mature height of at least 20 feet. 11) Shrub plantings along the perimeter of the parking lot must be planted at a density great enough to provide for a continuous plant mass. 12) Landscaping along the perimeter of the parking lot must include a greater variety of plantings, in accordance with the Zoning Ordinance. An acceptable mixture would include incorporation o f deciduous trees e very 5 0 feet a nd b e a t I east 2.0 caliper inches at planting with a mature height of at least 20 feet. 13) Additional coniferous plantings must be incorporated south of the Pine Street entrance to buffer headlight glare onto the adjacent residential property. 14) The Tree Inventory must be modified to reflect trees that will be preserved. 15) Any fencing or walls must be shown on the Site Plan. 16) Revisions must be received by the Planning Department at least no later than ten days (typically a Fdday) pdor to City Council Action. Approval of the site plan to construct a 17,600 square foot office building is recommended subject to the following conditions: 1 ) Adherence to the attached Site Plan, Landscape Plan, and Amhitectural Elevations. 2) Approval of the rezoning of the property to O-1 - General Office, Preliminary Plat, and Final Plat by the City Council. 3) Recording of the Final Plat for the subject property with Dakota County. 4 4) 5) 6) 7) 9) 10) 11) 12) 13) 14) 15) 16) 17) 18) Direct access to Minnesota Highway 55 is prohibited. Parking needs shall be established assuming 50 percent of the building area consists of retail or service uses, unless further delineation of uses is submitted, and included on the Site Plan. Based upon a 17,600 square foot building, 74 parking spaces are required. The retail or service component of the building shall not exceed 50 pement without first securing a special use permit and providing adequate parking. All parking and ddve aisle areas shall be constructed to City standards including bituminous surfacing and concrete curb and gutter. All landscaping and plantings shall be irrigated, with the exception of areas designated for grading during construction of 2nd, conceptual building. Areas absent of irrigation must be delineated on the Landscape Plan, and incorporate Iow maintenance plantings approved by the City Forester. An orange snow fence must be installed around all trees identified for preservation on the Tree Inventory prior to commencement of any grading, and the fence shall be maintained until final grade. The fence shall be installed out to the drip line of all trees marked for preservation. All disturbed areas on this property shall be stabilized with rooting vegetative cover to eliminate erosion problems. The disturbed areas of the site shall be maintained to the requirements of the City's property maintenance ordinance. Final approval of the development grading and utility plans by the City of Hastings. The applicant shall be liable for any costs involved in consultant review of the plans. Any rooftop equipment shall be screened by a parapet wall along all elevations abutting a public road. Removal of all existing buildings before construction of the proposed office building. A photometric lighting plan must be submitted to showing foot candle illumination of the property, illumination levels are limited to 0.5 foot candles at the property line as required in the Zoning Code Monument signs shall be architecturally consistent with the buildings on site and incorporate similar materials into their construction. Any wells on site must be properly abandoned and sealed before construction of the office building can commence. A fire hydrant must be included adjacent to the building to the satisfaction of the Fire Marshall. 19) 20) 21) 22) 23) 24) Approval of the location of the sprinkler by the Fire Marshall. Retaining walls are required for any slope exceeding 4:1. In areas affected by future grading for the 2nd office building, greater slopes may only be approved at the discretion of the Public Works Director. Areas must be stabilized and planted with Iow maintenance vegetation, so as not to cause a maintenance issue. Permission to discharge storm drainage onto the adjacent western parcel (school district) must be obtained prior to utility construction. Adherence to Minnesota Department of Transportation requirements. Submission of an electronic copy of all plan sets (TIF, PDF, or similar format) prior to issuance of certificate of occupancy. Approval is subject to a one year Sunset Clause; if significant progress is not made towards construction of the proposal within one year of City Council approval, the approval is null and void. Upon vote taken: Ayes: 6, Nays: 0. Motion carried. Upon receipt of outstanding information, recommendation will be presented to the City Council at the March 3, 2003 regular meeting. 4. Elect Planning Commission Chair and Vice Chair The Commission unanimously re-elected Steve Anderson as Chair, and Dan Greil as Vice Chair. Adjournment With no further business, the meeting was adjourned at 8:43 pm. Respectfully submitted, John Hinzman Recording Secretary h~ ir Z PINE -\ STREET~ mz~©:~r Z Z 'PINE , O,~K ' STREET i~! ' Z PINE OAK Z Z STREET STREET Z il Z PINE PINE Z STREET~ STREET, " OAK Z C PINE Ub_ ,'~ PPr rCA TiOW Lega/Description of Property rnvolved: Applicant: Phone O~er ~ Adeess. Offffciai Use Only Dare Rec'd File ~o. Fee paid Rec'd by Ordnance )5 Secffon ~hone Request: ,Comp Plan Amend:" Sile Plan: Variance: 'X Spec{al Use: · SubdS~ff~ion: Va6ar/on: Other: TOTAL: Description of ~equest (include site plan, su~/ey, and/or plat i~ applicable): ~ ~ pp ' Date S5~amre' o f O~-~er Dare VIII-B-4 Memo To,' From: Date: Subject: Mayor Werner and City Council John Hinzman, Planning Director May 19, 2003 Development Agreement - Central Commons REQUEST The City Council is asked to approve the Development Agreement between the City and Siewert Construction for the Site Plan of Central Commons located at 925 Highway 55. The development consists of a two story, 17,600 s.f. office building. The Development Agreement has been submitted in conjunction with the Site Plan approval. As a condition of approval, the developer is required to enter into a development agreement with the city to memorialize conditions of the approval. ATTACHMENTS · Development Agreement · Location Map X Z C~ ~ _LII;~_LS 3NId DEVELOPMENT A GREEMENT FOR CENTRAL COMMONS THIS AGREEMENT is made this __ day of ,2003, by and between the City of Hastings, a Minnesota Municipal Corporation ("City") and Siewert Construction Co., Inc., a Minnesota Corporation ("Developer"). WHEREAS, Developer proposes to undertake the development and construction of an office development on property proposed to be platted as Central Commons, Dakota County, Minnesota, (hereafter referred to as "Subject Property"); and WHEREAS, public hearings have been held providing the opportunity for input by the neighbors and other interested persons; and WHEREAS, the Hastings City Council has approved Developer's proposed site plan of the Subject Property, subject to Developer entering into this Development Agreement and otherwise complying with all conditions of city council approval; and WHEREAS, Developer, is signing this Development Agreement fully expecting to bind its interest in the Subject Property to the extent set forth herein. NOW THEREFORE, it is hereby agreed between the parties as follows: 2 Application olrDevelopmentAgreement. This Development Agreement shall apply to the following property proposed to be platted in the City of Hastings, Dakota County, Minnesota, legally described as: Central Commons, according to the plat thereof, to be filed in the Dakota County Recorder's Office. This property hereafter shall be referred to as "Subject Property'. All references in this Development Agreement to a lot, block or outlot, shall refer to lot, block or outlot contained in the plat of Central Commons. Parties Authorit~ to Sign. Developer warrants to the City it has full authority to enter into this Development Agreement and perform the conditions herein contained. Developer further warrants that this Development Agreement will be recorded against the Subject Property before any of the Subject Property is transferred or encumbered in any way. Density. The Subject Property has been approved for one, two story, 17,600 square foot office building. All development of the Subject Property shall be consistent with the conditions of preliminary plat and final plat approvals, as well as any conditions of site plan approval, imposed by the Hastings City Council. MN.S.T.H. 55. There shall be no direct access to MN.S.T.H 55 fi.om the Subject Property. Parking. The number of parking stalls will be established assuming 50% of the building constructed on the Subject Propemy consists of retail or service uses. Based on this assumption, Developer agrees to provide 74 parking spaces. The retail or 10. service component oft.he building shall not exceed 50% of the total square footage without first securing a special use permit and subsequently providing additional parking spaces as required by city code. All parking and drive aisle areas shall be constructed to City standards which shall include, but not be limited to, bituminous surfacing and concrete curb and gutter. Landscaping. All landscaping on the Subject Property shall be completed according to the City approved landscaping plan, in accordance with Site Plan approval which is on file at Hastings City Hall. All landscaping and plantings shall be irrigated. Treelnventor~. Prior to the commencement of any grading on the Subject Property, Developer shall submit to the City for its approval a tree inventory identifying all trees on the Subject Property which are to be preserved. Before any grading is commenced, Developer further agrees to install an orange snow fence around all trees which are identified for preservation. The fence shall be installed out to the drip line of all trees marked for preservation and shall remain in place until the property is final graded. Rooftop Equipmen~ All rooftop equipment shall be screened by a parapet wall along all elevations abutting a public road. Li~htine Plan. A photometric lighting plan must be submitted to the City for its approval. This lighting plan must show foot candle illumination of the property. Illumination levels are limited to 0.5 foot candles at the property line as required in the city code. Grading and Utilit~ Plans. Developer agrees to comply with all city approved 11. 12. 13. 14. 15. development grading and utility plans, copies of which are on file at Hastings City Hall. Developer agrees to be responsible to reimburse the City for any costs the City incurred in having City's consultant review the'Developer's grading and utility plans. Park Dedication Requirements. Developer shall satisfy the park dedication requirements for the Subject Property by paying cash in lieu of dedicating land. The mount of cash in lieu of dedication shall be $2,865.00. Discharge Easement. Before any utilities shall be constructed on the Subject Property, Developer shall acquire at its own cost, a storm water drainage easement from the owner of the adjacent western parcel. Before Developer acquires this easement, City staff must approve the form of the easement proposed to be used by the Developer. No utility construction will be allowed until this easement has been acquired by Developer and recorded against the Subject Property. Signs. Any signs constructed on the Subject Property shall comply with all provisions of City code. Any permitted monument sign shall be architecturally consistent with the buildings on the Subject Property and shall incorporate similar materials into the construction of the sign. Fire HFdrant a nd Sprinkler. A fire hydrant must be included adjacent t o t he building in a location that meets the approval of the Hastings Fire Marshall. Additionally, the Hastings Fire Marshall must approve the location of any sprinklers in any building on the Subject Property. ~Fells. Any wells on the Subject Property must be properly abandoned and sealed before any construction can commence on the Subject Property. 4 16. MNDOT Comments. Developer agrees to comply with all comments made by the Minnesota Department of Transportation with respects to the Subject Property. 17. Retaining Walls. Retaining walls are required for any slope on the Subj eot Property that exceeds 4:1, except areas identified on the approved Site Plan. 18. Sunset Clause. The City's approval of the final plat and site plan is subject to a one year stmset clause. If Developer does not make significant progress towards construction of the proposed building on the Subject Property within one year from the city council approval, the City's approval is null and void. 19. Site Grading. The entire Subject Property, shallbe graded at the same time. All site grading on the Subject Property shall be completed according to the grading plan approved by the City. All disturbed areas on the Subj eot Property must be stabilized with a rooting vegetative cover to eliminate any erosion problems. All disturbed areas on the Subject Property shall also be maintained so as to comply with all City of Hastings property maintenance ordinances. As-Built Grading Plan - Upon completion of site grading, the Developer shall submit to the Public Works Division for review, an as-built grading plan in a type and format specified by the Public Works Division showing the newly graded elevations at all lot comers, critical elevations in drainage ways and emergency overflow swales. 20. Site Plan and Inspection Escrows. B. Before Developer begins any grading or any street or utility construction, Developer s hall provide City with p roof o f liability and insurance in an 5 amount of at least one million dollars. City, and its representatives, shall also be named as an additional insured on all liability insurance policies used to satisfy the requirements of this paragraph. C. Before Developer begins any grading on the subject property, and escrow shall be established in the amount of $3,250 to pay for site plan application and review costs, and inspection of grading, paving, utilities, and other civil improvements. Any escrow funds remaining after City acceptance of site improvements and issuance of a certificate of occupancy, or developer canceling the project shall be refunded to the developer. If the initial escrow is insufficient to complete site plan review and inspection of civil improvements, the Developer shall provide additional funds to be escrowed as requested by the City. 21. Speci~cations - Inspections. A. Unless otherwise stated, all of the required improvements shall conform to engineering standards and specifications as required by the City. Such improvements shall be subject to inspection and approval by, and shall be made in sequence as determined by the Public Works Division. Plans and specifications for the required improvements shall be submitted to the Public Works Division in a type and format specified by the Public Works Division for review and approval. The required improvement plan review fee as established by City Council resolution shall be paid at this time. B. Inspection of Public Improvements - Construction of all utility improvements 6 22. and other required site plan improvements shall be inspected by a City designated inspector for compliance with City standards, and the approved improvement plans and specifications. The Public Works Director shall determine the estimated cost o f inspection services. The City will pay all improvement inspection costs incurred from these escrowed funds, and furnish the Developer with copies of all invoices received. The City will also charge 10% of the consultant fees to cover City overhead and administration costs connected to the inspection services. Excess funds will be returned to the Developer upon completion and acceptance of the improvement project. If the funds deposited with the City are insufficient to cover the inspection costs, the Developer will be required to deposit additional funds with the City to cover the estimated overage. C. As-Built Improvement Plan - Upon completion of the required public improvements, the City inspector shall prepare a record as-built drawing of the constructed improvements. Sidewalks and Driveways. A. Each and evepy driveway shall be constructed in accordance with specifications established by the Public Works Division. If a sidewalk is to be constructed, the concrete driveway shall extend through to the property line side of the walk. The remainder of the driveway shall be concrete or asphalt from the end of the concrete apron to the garage. In cases where driveways are constructed after curbing and sidewalks are in place, the 7 23. 24. 25. sidewalk shall be reconstructed in accordance with driveway specifications for the width of the driveway. B. Parking areas shall be designed so as to'provide an adequate means of access to a public alley or street. Electronic Copies of Required Documents. Before the City will sign the final plat, Developer shall submit to the City, electronic copies of the plat, plan set record drawings and grading plan in an electronic format which is acceptable to the Hastings Engineering Department. Property Monuments. Steel monuments shall be placed at all block comers, lots comers, angle points, points of curves in streets and at intermediate points as shown on the Final Plat. Such installation shall be the developer's expense and responsibility. All U.S., State, Counta3', or other official benchmarks, monuments, or triangulation stations in or adjacent to the property shall be preserved in precise position. The developer shall replace all monuments displaced, damaged or removed during grading operations. The monuments shall be installed after the final grading has been completed. The Developer shall provide required certification of installation to the County. A copy of this certification shall also be sent to the City. Requirements for a Building Permit. A. No building permits shall be granted on the platted property until such time as a certified copy of the recorded plat has been filed with the City and production of proof that all conditions of plat approval have been met. In a case where the City of Hastings is a party to the platting, a copy of the plat, 8 26. certified by the City Clerk as true and correct, shall satisfy the requirements of this section. B. No building permits shall be granted on the Subject Property until such time that the Developer provides the City with a certified survey indicating that the entire site as shown on the preliminary and final plats has been graded pursuant to the approved elevations shown on the preliminary and final plats. C. No building permits, shall be granted on the Subject Property until sanitary sewer, water main and storm sewer improvements are tested and accepted. Building Permit Submittal Requirements. An original certificate o f survey fi'om a licensed surveyor i s required for a 11 new development, including expansions o f existing buildings. The Building Official may for accessory structures or minor additions (decks, porches, attached garages), waive the Certificate of Survey submittal requirements in favor of an approved site plan indicating the location of existing and proposed structures in relation to lot lines. A. The Certificate of Survey shall reference and be based on an approved grading plan. B. The Certificate of Survey shall include at a minimum the following information: 1. Property boundaries. 2. Existing structures. 3. Proposed structures (including driveways). 4. Existing and proposed lot comer elevations. 9 27. 6. 7. 8. 9. 10. ll. 12. 13. 14. 15. 16. Proposed drainage flow (arrows). Proposed garage floor elevation. Proposed lowest floor elevation. Proposed lowest foundation opening. Proposed top of foundation elevation (fi'ont and rear). Proposed fmish grade elevations at building comers. Street right-of-way (to centerline). Existing property monuments. Detailed spot elevations for drainage swales based on the approved grading plan. Existing and proposed midpoint elevations on side lot lines. Existing top of curb elevations at the extension of side lot lines and at the midpoint of the lot. On-site sewage treatment system location and potable well location, if applicable. C. Survey benchmarks shall be identified on certificate of survey. D. Field hubs shall b e placed onsite by a licensed surveyor to show top of foundation elevation and setbacks. Erosion Control Plan Requirements (MaF be identified on Certiftcate of SurveF). A. Silt Fence - A silt fence shall be identified on the erosion control plan. The silt fence shall be located along the front yard (3 feet from curb or behind sidewalk), along existing developed yards, and where needed for erosion 10 28. 29. 30. 31. 32. 33. control as determined by the City's Engineering Department. B. Rock Driveways - A rock driveway shall be identified on the erosion control plan. The rock driveway shall be constructed of CAI/CA2 Course Aggregate 1-2" rock - 6" deep per MPCA Manual. Occupanc~ of Units. No permanent occupancy of any unit in the Subject Property shall occur until the City has accepted all utilities and until parking lot improvements have been completed to the satisfaction of the City. Successors and~tssigns. This agreement shall be binding upon the successors and assigns of the parties hereto and shall run with the land. Recordingof~4greement. An original executed copy ofthis Agreement shall be filed with the Dakota County Recorder's Office, which shall give notice to all subsequent purchasers of the property within the Subject Property of the provisions of this Agreement. Recording of Final Plat. The final plat ofthe Subject Property, as approved by the City, shall be recorded with the Dakota County Recorder's Office, before any building permit is issued. Other Conditions. Nothing in this Development Agreement shall limit or modify in any way the eondifions imposed by the Hastings City Council as part of its approval of the preliminary plat and final plat of the Subject Property, which conditions are on file at Hastings City Hall. Miscellaneous. A. It is agreed that any breach of the terms of this Development Agreement shall 11 be grounds for the denial of any building permit, certificate of occupancy or any other required city approvals with respect to the lot or lots to which the breach directly relates. Developer shall be provided with notice of any breach of the terms of this Development Agreement in accordance with the notice provision hereafter and shall be provided a period of 30 days in which to cure the breach. During this 30 day notice, the City shall be allowed to withhold any required permits, certificates of occupancy or any other City approvals, unless the City is given assurances in an amount and a form deemed appropriate in the sole discretion of the City that the breach will be eliminated. If any portion of this Development Agreement is held in valid for any reason, that decision shall not affect the validity of the remaining portions of this Development Agreement. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Development Agreement. All amendments or waivers to this Development Agreement must be in writing, signed by all parties and approved by written resolution of the city council. All parties to the Development Agreement have participated freely in the negotiations and preparation hereof. Accordingly, this Development Agreement shall not be construed more strictly against any one of the parties as a result hereof. 12 Any notice required by this Development Agreement shall be sent to the parties as follows: Dated this (SEAr) TO THE CITY: City of Hastings Attn: City Administrator 101 E. Fourth Street Hastings, MN 55033 TO TIlE DEVELOPER: Siewert Construction Co., Inc. 308 Vermillion Street Hastings, MN 55033 __ day of ,2003. CITY OF HASTINGS, A MINNESOTA MUNICIPAL CORPORATION By: By: Michael D. Wemer, Mayor David M. Osberg, Deputy City Clerk SIEWERT CONSTRUCTION CO., INC. MINNESOTA CORPORATION By: It's.' Dated this day of ,2003. 13 /1 CIGVO Ir/LED GMENT STATE OF MINNESOTA) ) $$o COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this __ day of , 2003 by Michael D. Wemer and David M. Osberg the Mayor and Deputy City Clerk of the City of Hastings, Hastings, Minnesota. NOTARY PUBLIC A CKNO WLEDGMENT STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this __ day of 2003 by It's Siewert Construction Co., Inc., a Minnesota corporation. , of NOTARY PUBLIC THIS INSTRUMENT DRAFTED BY: Fluegel & Moynihan P.A. 1303 South Frontage Rd., #5 Hastings, MN 55033 SMM/ham 14 Diane Vetter, 802 10th St. W., Hastings MN 55033 h-651-438-3523 w-651-437-1701 to._ponder@mailexcel.com Marty McNamara City of Hastings - Parks Dept 101 E. 4th St. Hastings MN 55033 05-09-03 Re: Citywide bicycle trails Dear Mr. McNamara: Thank you for calling me back with feedback in regards to concerns about our bicycle~ trails. I am very interested in having safe trails for us to use, so if there is anything further I can do to help get things changed, please let me know! You mentioned something about getting these issues to a City Council meeting to proceed. Please continue with that process! Here are two areas on the trail/around town that I have concerns about. 1. The trail that runs parallel with Hwy 47 by the Vermillion River. a. There are no road signs heeding vehicles that there may be someone crossing over Hwy 47 or may even be on the side of the road. When coming from the 'inner-city' to get to the trail, you have to cross over Hwy 47. There are no crosswalks marked at all. The trail heading west ends, so to continue, a bicyclist has to cross over Hwy 47 to the north and ride directly on the hwy. b. There are a few spots where there is no trail/shoulder on the road so we are forced to be on the hwy with high-speed traffic. Because we are forced to be on the hwy with traffic that is traveling at high speeds and that there are no warning signs, we are in great danger/risk. At intersections of Hwy 55 a. HWY 55 and Pleasant When going north on Pleasant while crossing over HWY 55, there is no room for a bicyclist to continue on Pleasant. Bicyclists are to use the road, not the sidewalk. There is no room/shoulder on that intersection for a bicyclist to continue going north on Pleasant on the north side of Hwy 55. b. Hwy 55 and River Street When going south on River Street while crossing over HWY 55, there is no room for a bicyclist to turn east onto Hwy 55. Bicyclists are to use the road, not the sidewalk. There is no room/shoulder on that intersection for a bicyclist to continue going east on Hwy 55 on the south side of Hwy 55. Now, you may suggest simply using Pine St instead of River Street but Pine Street is too busy of a street for a safe bicyclist. You know I have suggestions such as putting up signs, changing the structure of the roads including something as 'easy' as changing the where the lines are painted, and adding more paths. Again, Marty, whatever else I can do to help, please let me know. If it would really help for me to be at meetings or organize a group or anything like that, please let me know! Sincerely, Diane Vetter ~ I know the paths aren't meant strictly for bicycles, but that's what I use them for, so I will refer to them in that manner, but of course I am referring the paths regardless of how they're being used. Here is the route I take when going on a bike ride. 'this may help darifij the intersections i'm referring to. From the Aquatic Center, I go south on Maple to Hwy 47. Hwy 47 going west to get to the trail that runs parrallel w/Hwy 47 by the river (crossing over the Vermillion River bridge and then crossing over Hwy 47 to the south which is a dangerous cross over). East on the trail to Applebee's and back again (I love that part of the trail and am looking forward to the cross under Vermillion St but for now I just turn around!!) From the west end Trail Head, I cross over Hwy 47 going north - here is a very dangerous part of the road since there are no crossing signs and no shoulder to ride on. I go west on Hwy 47 to Pleasant Dr where I turn to go north on Pleasant Dr. I cross over Hwy 55 and continue north on Pleasant. This intersection is very dangerous as well for there is no shoulder for me to ride on. I go up/north to Hwy 42/2nd Street, and then turn around and go south on Pleasant Street. At some point I cross over Pleasant Street going east onto residential street to River Street where I turn to go south on River St. I cross over Hwy 55 at River Street to get to Pine Street to go south on Pine for a couple blocks until I get back home. This intersection is dangerous as well for there are no shoulders on Hwy 55. I have tried crossing over Hwy 55 at different intersections and have found that the River Street intersection is the best one, but none of them are any good for various reasons. It's a great ride! I'm looking forward to some options w/the new under pass under Vermillion Street. And yes I know about the trail that goes from Hwy 42/2nd Street down to the Mississippi River but to get back up the banks of the Mississippi River to get home is a little too much work for me to enjoy! When the underpass under Vermillion Street is finished, I imagine I'll use that and go over towards the VA Home/Hospital and north to the Mississippi River, utilizing the trail down by the Levi and up the shoreline bluff to find myself on Hwy 42/2nd Street by Regina and then back to the innercity by the Aquatic Center again. Whew! That'll be a nice long ride! What a great trail Hastings has! Let's make it safe to use! Thanks!!!