HomeMy WebLinkAboutVIII-02 Approve Special Event Designation - IDEA Pride Parade City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Paige Marschall Bigler, Recreation Program Specialist
Date: March 21, 2022
Item: Special Event Designation – IDEA Pride Parade & activities
Council Action Requested: Designate the Pride Parade and activities coordinated by IDEA as a Special
Event with the following conditions.
Background Information: IDEA is requesting to hold a Pride Parade starting at McNamara Field and
finishing at Jaycee Park, along with activities at Jaycee Park on Saturday, June 11, 2022 from 9:00 a.m. –
10:00 p.m. This is a free event and open to the public. IDEA expects 1,000 attendees throughout the
day. Activities include: vendors, yard games, small carnival games, music, open mic for stories, face
painting, drag queens and other family friendly activities. IDEA held a Pride Parade and activities last
summer at Levee Park. City Staff are supportive of the event with the following conditions:
• Event organizers will coordinate temporary traffic control on 2nd Street, between Eddy St. and
Lock and Dam Road for east and westbound traffic on 2nd Street.
• Police reserves may be able to assist with traffic control, if they are available.
• Event organizers will post event notification and no parking signs at Jaycee parking lot 24 hours
prior to the event.
• All vendors must obtain a license from the Deputy City Clerk prior to the event. Applications can
be found on our City of Hastings website and submitted to the Deputy City Clerk.
• Use of Jaycee Park requires a park rental permit from the Parks Department prior to the event.
Rental forms can be found on our City of Hastings website and submitted to the Recreation
Programming Specialist.
• Portable toilets are recommended to be placed on-site to alleviate over-use of the single
portable provided by the Parks Department.
• Event organizers are required to work with a hauler for trash and recycling containers on-site.
Containers must follow best management practices: paired trash with recycling and labeled.
• Tent or additional “structures” used within the park will need to be anchored with weights.
• Use of power outlets at Jaycee Park must be coordinated with Parks Department staff prior to the
event.
• No unauthorized vehicles on City trails or sidewalks.
• All event supplies and equipment will be removed by event organizers directly following the end
of the event.
• Event organizers agree the site will be left in at least the condition it was pre-event.
• Any other reasonable conditions as determined by staff to ensure a successful event.
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Financial Impact:
This event, although requesting designation as a Special Event, will also be subject to a
Park Rental Fee in accordance with the City’s fee schedule for exclusive use of areas.
• Jaycee Park Rental – Tax Exempt: $40.00
Advisory Commission Discussion:
n/a
Council Committee Discussion:
n/a
Attachments:
▪ IDEA Pride Parade - Special Event Permit Application
▪ IDEA Pride Parade – Route
▪ IDEA Pride Parade – Activity Layout
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Pride Parade Route and activities at Jaycee Park
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