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Home My WebLink About20220321 - CC PacketSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL AGENDA Monday, March 21, 2022 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM V. APPROVAL OF MINUTES Approve Minutes of the City Council regular meeting and workshop on March 7, 2022. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1. Pay Bills as Audited 2. Approve Special Event Designation – IDEA Pride Parade 3. Resolution: Accept Donation from Dakota Electric Association for the Summer Kick Off 4. Resolution: Approve Transfer of Liquor License from HafLiz, LLC DBA Pub 55 to LQCE LLC DBA Pub 55, 880 Bahls Drive 5. Approve Sidewalk Café Licenses 6. Approve Parklet Licenses 7. Resolution: Approve Electing the Standard Allowance for ARPA Standard Claim 8. Approve Work Order Under Master Partnership Contract – TH 61 Pre-Scoping Assessment 9. First Reading: City Code Amendment – Chapter 51.05 G – Water Conservation 10. Resolution: Adopt Precincts and Polling Places 11. Authorize Signature on Professional Services Agreement – 7 Minute Security 12. Declare Surplus Property and Authorize for Public Sale 13. Resolution: Accept Donation from Mr. & Mrs. Sauer for Hastings Fire Department 14. Approve Rainbow TreeCare (RTC) as the City’s 2022 Emerald Ash Borer – Preferred Vendor IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. Amend City Code Chapter 155 – Parking for Apartments a. Public Hearing b. 2nd Reading\Adopt Ordinance Amendment City Code Chapter 155: Parking for Apartments Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy 2. Resolution: Award Contract for the Hastings Storage Building X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works 1. County Road 46 Study Presentation a. Resolution: Adopt County Road 46 Study Recommendations b. Approve Letter of Support for CSAH 46 Roadway Reconstruction/Modernization Project c. Approve First Amendment to Joint Powers Agreement with Dakota County – County Road 46 Study B. Parks and Recreation C. Community Development D. Public Safety E. Administration XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XIV. ADJOURNMENT Next Regular City Council Meeting: Monday April 4, 2022 7:00 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Hastings, Minnesota City Council Meeting Minutes March 7, 2022 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, March 7, 2022 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Braucks, Folch, Leifeld, Lund and Vaughan Members Absent: Councilmember Fox Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Kori Land Community Development Director John Hinzman Economic Development Coordinator Eric Maass Interim Public Works Director/City Engineer Ryan Stempski Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the regular City Council meeting and Council Workshop on February 22, 2022. Minutes were approved as presented. Comments from the Audience Sasha Sobaszkiewicz Griner, 517 Ramsey Street, expressed her appreciation and concern for the Rise Up Recovery facility. Ms. Sobaszkiewicz Griner praised the mission Rise Up Recovery has, however raised concern of the safety and wellness of her family and neighborhood. Consent Agenda 1. Pay Bills as Audited 2. Accept SMEAD Manufacturing Sponsorship of $1,000.00 for a Performance in the Park in 2022 at the Rotary Pavilion in Levee Park 3. 1st Reading\Order Public Hearing: Amend City Code Chapter 155 - Parking for Apartments 4. Approve Budget Amendment – Veteran’s Athletic Complex Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Braucks. Ayes 6; Nays 0. Public Hearing, 2022 Neighborhood Infrastructure Improvements and to Authorize Advertisement for Bids Stempski presented on the planned infrastructure improvements. Five areas that represent full reconstruction or reclamation projects in 2022: 5th and Ash Streets; Riverwood Neighborhood;11th Street East (1/2 block); Park Lane& Park Court; and 13th Street West, Hillside & Lilac Court. Stempski outlined the project cost and funding sources. The project is estimated to be $4.3M. Assessment statements will go out to residents and a public hearing will be held on April 4, 2022. Construction is anticipated to start in May, concluding in October. Stempski outlined the various methods of communication to stay connected to affected residents about the progress of the project. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Mayor Fasbender opened the public hearing at 7:30 PM, and hearing no comments closed the public hearing at 7:31 PM. Council discussion on clarification on a funding source used previously on a separate City project. Vaughan questioned if it would be an option for this project as well as what city roads are eligible to receive this aid. Vaughan confirmed that state funded roads must be designed to State aid standards. Stempski clarified that the previous funding source was a Municipal State Aid account. Stempski explained what kinds of projects the City would use those funds on, and stated it is for routes that have been put on the State aid which are designated by how heavily trafficked those roads are. Councilmember Folch asked if Public Works would ascertain which trees are Ash trees in the neighborhood reconstruction projects and work with an inspector to determine removal of those trees if they are in the right-of-way. Stempski responded that Public Works intends to work with the City Forester to review and inspect which trees are Ash, determine their health and removal if needed. Folch asked City Administrator Dan Wietecha if we would begin using the deferment process that was established for Veteran’s Disabled and Seniors that apply financially. Wietecha confirmed that the deferment process would be a usable option and that notices would go out later on in the process in early Fall of the year. Councilmember Folch motioned to approve as presented, seconded by Councilmember Braucks. Ayes 6; Nays 0. Public Hearing, County Crossroads 4th Addition – Enclave Companies – (Apartments 3xx 33rd Street W) Hinzman reviewed the location of the County Crossroads project, indicating that there would be a public hearing for rezoning the property to residential. Additionally, there are resolutions for rezoning, preliminary and final plat, and the site plan. There will be two 100-unit buildings with parking. The Planning Commission has recommended approval. Mayor Fasbender opened the public hearing at 7:35 PM, and hearing no comments closed the public hearing at 7:36 PM. Councilmember Vaughan commented on the connection between the development and Tiffany Drive, clarifying what kind of access point that represents. Hinzman clarified that that connection is an existing walkway which this development proposes linking those together. Councilmember Folch commented on the concern for electric car charging stations and asked for clarification on this. Hinzman commented the developer can talk specifically towards the concern. Brian Bachman confirmed there will be charging stations available. Bachman stated the location of those stations is currently undetermined since no underground parking will be available at this development. Bachman confirmed they plan to run conduit everywhere so it will be available. Folch asked if a play area will be available. Bachman stated the plan right now is to do cash in lieu of parkland dedication, he also stated the plan is to have a pool, outdoor play and game areas, grilling stations, and fire pit stations as well. Councilmember Lund related this development to the Vermillion Street Corridor Plan stating that the opportunity is validating the plan. Lund raised concern to the traffic plans and questioned the impact on Hwy 61. Hinzman stated the site is set up for heavier traffic, but noted that MNDOT is aware of these changes and may propose future intersection improvements. Councilmember Folch motioned to approve the County Crossroads 4th Addition – Enclave Companies – Apartments (3xx 33rd Street W): Rezone Property from C-4 to R-4 as presented, seconded by Councilmember Vaughan. Ayes 6; Nays 0. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Councilmember Leifeld motioned to approve the County Crossroads 4th Addition – Enclave Companies – Apartments (3xx 33rd Street W): Preliminary and Final Plat as presented, seconded by Councilmember Braucks. Ayes 6; Nays 0. Councilmember Braucks motioned to approve the County Crossroads 4th Addition – Enclave Companies – Apartments (3xx 33rd Street W): Site Plan as presented, seconded by Councilmember Lund. Ayes 6; Nays 0. Public Hearing, Stencil Addition – Nathan Stencil (NJS Development) – Apartments (412 3rd Street E) Hinzman indicated that there are two public hearings, followed by several resolutions to address the project. He reviewed the project area, described the building size, and indicated that the area has been targeted for development for 20 years. Hinzman showed the site plan and layout of the building, access and parking. Mayor Fasbender opened the Public Hearing Stencil Addition – Nathan Stencil (NJS Development) – Apartments (412 3rd Street E): Rezone Property from I-1 to DC and Vacation of Alley at 7:52 PM Resident Jen Bierma, 401 Tyler Street, raised concern regarding parking for the development, questioned if 4th Street would be reconstructed to accommodate, and asked how many parking spots are available for visitors. Hinzman noted that there would be 1.2 spots per unit which would be just over 100 spots for the development which meets our minimum parking requirement. Resident Richard Harrington, 521 Tyler Street, questioned what parking is going to allow for visitors versus residents and how that factors into the parking already taking up space on 4th Street. Hinzman noted the parking requirements take visitor parking into consideration, and stated he does not know of any parking complaint issues in the area currently. Mayor Fasbender closed the Public Hearing Stencil Addition – Nathan Stencil (NJS Development) – Apartments (412 3rd Street E): Rezone Property from I-1 to DC and Vacation of Alley at 7:57 PM Council discussion by Councilmember Vaughan on entrance/exit to parking areas. Hinzman clarified the parking right-of-way for the development. Councilmember Folch commented on parking and asked about electric charging stations. Nathan Stencil, from Stencil Group, indicated there would be 4-6 charging stations but the site would be pre-wired for future and can add as needed. Stencil noted there will be stations inside the parking garage and outdoor stations as well. Councilmember Braucks questioned Stencil about impact of building by train tracks and the target demographic for the building. Stencil indicated that sound deadening measures will be taken to address nearby train noise. They expect a mix of demographic profiles based on experiences in other cities. Councilmember Liefeld asked for clarification of access to the Red Rock parking lot and questioned the cost of renting in this development. Councilmember Folch asked about privacy fence and other options for privacy. Stencil stated there will be at 6-foot vinyl fence built along the property line to help protect and ensure privacy. Folch questioned forestry options and increasing the fence height. Stencil explained what will be planted to help ensure greenery is in place. Hinzman commented on the site plan and stated that 6-foot tall fence is a good option given the space. Stencil stated they are willing to look at higher fence options if it makes the most sense, Hinzman commented on the City Code regarding fence height. Councilmember Vaughan commented to the design of the development and mentioned the City should discuss the additions concerning neighbors in future development plans. City Attorney Kori Land stated to the Council that there is not a variance application and we cannot vary from any of our regulations without going through the Variance Process. Councilmember Folch questioned when the request from the TIF dollars is going to come forward. Hinzman commented on the next steps for the TIF plan. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Councilmember Folch motioned to approve Stencil Addition – Nathan Stencil (NJS Development) – Apartments (412 3rd Street E): Rezone Property from I-1 to DC as presented, seconded by Councilmember Braucks. Ayes 6; Nays 0 Councilmember Vaughan motioned to approve Stencil Addition – Nathan Stencil (NJS Development) – Apartments (412 3rd Street E): Vacation of Alley as presented, seconded by Councilmember Folch. Ayes 6; Nays 0 Councilmember Folch motioned to approve Stencil Addition – Nathan Stencil (NJS Development) – Apartments (412 3rd Street E): Preliminary and Final Plat as presented, seconded by Councilmember Leifeld Ayes 6; Nays 0 Councilmember Folch motioned to approve Stencil Addition – Nathan Stencil (NJS Development) – Apartments (412 3rd Street E): Special Use Permit – Shoreland Management as presented, seconded by Councilmember Lund Ayes 6; Nays 0 Councilmember Vaughan motioned to approve Stencil Addition – Nathan Stencil (NJS Development) – Apartments (412 3rd Street E): Site Plan – Apartments as presented, seconded by Councilmember Lund Ayes 6; Nays 0 Public Hearing, Matthew and Sandra Heiman – Home and Garage Addition (502 6th Street East) Hinzman provided overview of the request for a home and garage addition. The request was reviewed by the Hastings Planning Commission and recommended for approval. The easement would be preserved, but reduced. Mayor Fasbender opened the public hearing at 8:20 PM, and hearing no comments closed the public hearing at 8:21 PM. Council discussion on the impact of reducing the easement by Councilmember Lund. Hinzman commented on the private utilities that will be impacted by this stating that the applicant has worked with the private utilities to ensure the area noted will suffice. Councilmember Folch thanked Hinzman for working with the applicant to see this through. Councilmember Braucks motioned to approve the Vacation of Alley Easement as presented, seconded by Councilmember Folch. Ayes 6; Nays 0 Councilmember Folch motioned to approve the OHDS Approval as presented, seconded by Councilmember Lund. Ayes 6; Nays 0 Special Use Permit, Operation of State Licensed Residential Facility – Rise Up Recovery (303 5th Street E) Hinzman reviewed the Special Use Permit request to Operate a State Licensed Residential Facility– Rise Up Recovery (303 5thStreet E). The applicant is requesting approval of the special use permit to operate a Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes facility (Providence House) containing board and lodging with special services for substance use disorder recovery for pre-and post-treatment clients. The Planning Commission considered the request, heard comments from residents, and recommended by a 6-1 vote to forward the Special Use Permit. Council discussion on length of time to enroll into a treatment program by Councilmember Vaughan. Tiffany Neuharth clarified the individuals of health when coming into their facility and explained their program is purely recovery support housing. Ms. Neuharth explained their referral process to Council. Councilmember Vaughan questioned at what occupancy is a special use permit needed beyond state approval and reviewed the conditions presented. Vaughan commented on the differences within the existing facilities in other areas and compared them to this specific application. Councilmember Leifeld asked about the limit of apartments they could have inside this specific residence and the process that a resident would go through applying for this. Leifeld commented on the concerns being raised by the neighborhood surrounding and commented on the concerns due that some individuals may have about finding facilities when needed. Councilmember Braucks commented on her support to the applicant, and that drug and alcohol use is on the rise in our community. Braucks commented on the potential rise of public safety calls and understands the concerns the community is bringing forward. Councilmember Folch praised the applicants on bringing this forward. Folch commented on a resident she knows in the area and wanted to ensure that there are staff qualifications in place and the expertise of the individuals running the facility. Ms. Neuharth commented on the licenses and years of experience her and the Board of Directors have and noted the support of the other facilities they collaborate with. Councilmember Vaughan asked who certifies the staff. Ms. Neuharth clarified that individuals are certified by the State and have further requirements to continue their certification. Vaughan questioned the number of residents and asked why they are not beginning at a smaller number of possible residents. Ms. Neuharth commented on their needing a higher number of residents in order to be able to afford 24/7 support at the facility. Ms. Neuharth commented on another facility within the City and commented on what they are able to do for the community versus what they are going to be able to do providing an intensive level of support. Vaughan commented on putting a commercial facility in a residential area and what potential events may cause the special use permit to be removed. City Attorney Kori Land commented that nuisance ordinance are more appropriate for regulating behavior than conditions of a special use permit; significant or multiple violations of conditions would likely be needed to revoke the special use permit. Vaughan questioned the specific conditions that were added to the special use permit application. Hinzman explained further why other conditions were added. Councilmember Lund asked if it were possible to add thresholds to specific conditions to help clarify the reasoning on adding the condition. Vaughan commented on the number of police calls to other facility locations. Land clarified the statutory definition of a public nuisance and how it would apply. Councilmember Leifeld asked for a clarification on what the special use permit may be used for. Leifeld also commented to the unfortunate classification this application as a business, and ensured that this home is built to hold the number of residents the applicant is requesting. Vaughan questioned what staff is living there versus shift change employees. Ms. Neuharth commented on the staff proposed to live on site and their duties. Mayor Fasbender commented on the application and questioned what the staffing will look like and how they will collaborate together to ensure a successful facility. Ms. Neuharth stated the effect support can have to an individual and how their staff is there to support and facilitate their needs as they enter their facility. Councilmember Vaughan motioned to approve as presented, seconded by Councilmember Lund. Councilmember Leifeld motioned to amend the motion to strike condition number fifteen and replace the wording with public nuisance language, seconded by Councilmember Folch. Ayes 6; Nays 0 Councilmember Leifeld motioned to amend the motion and made an amendment to increase the number of beds to 15 beds from 10 beds. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Council discussion on maintaining the number of 10 beds and have the facility demonstrate their success by Councilmember Braucks. Hinzman clarified the process of what the applicant would need to do to bring this back to Council in the future to move forward with adding additional beds. Councilmember Vaughan commented on the concerns of the bed numbers stating that we should allow the business to start their facility and then come back to Council when they want to grow their business. Hinzman referenced previous conversations from the Planning Commission regarding the number of residents related to parking at the facility. Ms. Neuharth commented on the residents and the allowance of vehicles which are post-treatment residents which would also be limited to six vehicles. Councilmember Leifeld commented on the process for the applicant to come back to Council at a later date to change their occupancy for additional beds. Ms. Neuharth stated that there would not be an issue to do that if it was needed. Councilmember Leifeld withdrew her motion to amend the increase of beds and remain at 10 beds for the facility. Council moved forward with the amended motion. Ayes 6; Nays 0 1st Reading\Order Public Hearing: Amend City Charter Ordinance – Section 1.03: Ward Boundaries Murtaugh presented the 1st Reading\Ordered the Public Hearing request to Amend the City Charter Ordinance–Section 1:03: Ward Boundaries. The Charter Commission recommended changes to the Ward Boundaries. Murtaugh explained following the 2020 Census, Ward populations are reviewed and redrawn. Murtaugh explained the modest changes that are proposed and the next steps upon approval. Council discussion on the new boundaries concerning the anticipated growth in population based on recent building proposal approvals. Councilmember Lund commented on future population shifts and raised comments on the changes that are coming within residency. Murtaugh explained how the changes are presented concerning state law to reference the 2020 Census numbers right now, that future developments were not considered at this time due to following state laws. Councilmember Braucks commented on the work provided by the Charter Commission to amend the Ward Boundaries. Councilmember Vaughan motioned to approve as presented, seconded by councilmember Leifeld. Ayes 6; Nays 0 Announcements • Cottage Grove Beyond the Yellow Ribbon—update on the many activities of the group; always seeking Board members. Changing name to Mississippi Valley Beyond the Yellow Ribbon due to the variety of participants in the group • The Hastings Police Department has scheduled Coffee with a Cop at Froth & Cork on Friday, March 11, from 10:00 to 11:30 am. Residents are invited to ask questions, voice concerns, and get to know the Officers in your neighborhood. Meetings • Parks & Recreation Commission - Cancelled • HEDRA Meeting on Thursday, March 9, 2022 at 6:00 PM • Coffee with a Cop on Friday, March 10, 2022 at 10:00 AM • Planning Commission Meeting – Cancelled • Heritage Preservation Commission on Tuesday, March 15 at 7:00 PM Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes • Arts Task Force on Wednesday, March 16, 2022 at 6:00 PM • Public Safety Advisory Commission on Thursday, March 17, 2022 at 6:30 PM • City Council Workshop Administrative Citations on Monday, March, 21, 2022 at 5:30 PM • City Council Meeting on Monday, March 21, 2022 at 7:00 PM Councilmember Leifeld motioned to adjourn the meeting at 9:35 p.m., seconded by Councilmember Braucks. Ayes 6; Nays 0. ____________________________ ______________________________ Mary Fasbender, Mayor Kelly Murtaugh, City Clerk Hastings, Minnesota City Council Workshop March 7, 2022 The City Council of the City of Hastings, Minnesota met in a workshop on Monday, March 7, 2022 at 5:30 p.m. in the Community Room at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Folch, Leifeld, Vaughan Members Absent: Councilmember Braucks, Fox Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh Interim Public Works Director/City Engineer Ryan Stempski Community Development Director John Hinzman Guests: Commissioner Mike Slavik, Dakota County Jenna Fabish, Dakota County Erin Laberee, Dakota County Steve Weser, Alliant Engineering Nick Grage, Alliant Engineering Mayor Fasbender called the workshop to order at 5:35 p.m. and welcomed staff and guests. As an update to earlier discussions of CSAH 46, Fabish summarized the what has happened to date with the study. The study of CSAH 46 goes from west of General Sieben to TH 61. She outlined the various opportunities for public engagement about the study. Grage outlined the issues and needs as a result of the study, such as: sightlines, speeding, pedestrian/bicycle facilities, bridge condition, capacity, and closely spaced intersections. The needs that were outlined include: mobility, safety, capacity, and minimizing natural resource impact. Weser outlined the specific recommendations of the corridor project: west of Pleasant Drive to TH 61. This would include a two-lane divided highway, turn lanes, and two roundabouts (Pleasant and Pine), as well as trails on one or both sides of the road. The Vermillion River Bridge is within its last 20 years of service and is not pedestrian-friendly, so a new bridge is part of the project. Fabish outlined the project costs and funding considerations—approximately $15.3M, with the City’s cost estimated at $2.3M. These direct costs to the county and the City could be reduced with application for federal Regional Solicitation funds. Construction could start as early as 2024. Council discussed access to the various streets off CSAH 46, private and public ownership of land along the highway, and details of the roundabout size and structure. Council discussion of neighborhood impact of implementing a right-in, right-out streets with median (reducing the number of intersections with CSAH 46)—safety, capacity increases, right-of-way availability. Council discussion on managing the City share of the cost of this project among the other projects that the City is engaging in like street projects, other cost-sharing with the state for TH 61, trail projects, and requests from public safety. ADJOURNMENT The workshop adjourned at 6:49 p.m. ____________________________ ______________________________ Mary D. Fasbender, Mayor Kelly Murtaugh, City Clerk City Council Memorandum To: Mayor Fasbender & City Council Members From: Connie Lang – Accountant Date: 03/17/2022 Item: Disbursements Council Action Requested: Staff requests: Council review of February 2022 CenterPoint & Xcel payments. Council review of weekly routine disbursements issued 03/07/2022 & 03/15/2022. Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 03/22/2022. Background Information: Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements are made twice a month, subsequent to Council approval. Financial Impact: February 2022 Xcel Payments $ 47,107.35 February 2022 CenterPoint Payment $ 21,090.69 Disbursement Checks, EFT on 03/07/2022 $ 2,948.66 Disbursement Checks, EFT on 03/15/2022 $ 417,069.51 Disbursement Checks & EFT to be issued on 03/22/2022 $ 135,337.67 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: ● Disbursement Reports VIII-01 Xcel Acct #Amount Date Paid Account # 51-6960213-7 1,806.68 1-Feb 101-140-1403-6343 51-6960208-0 1,811.27 11-Feb 101-140-1404-6343 51-8110141-1 921.89 11-Feb 101-140-1407-6343 51-6960219-3 62.25 10-Feb 101-201-2016-6343 51-6960210-4 140.77 11-Feb 101-300-3100-6343 51-6960210-4 703.85 11-Feb 101-301-3200-6343 51-0011278454-9 146.18 11-Feb 101-302-3201-6343 51-0263715-0 717.81 11-Feb 101-302-3201-6343 51-6960218-2 14,366.55 18-Feb 101-302-3201-6343 51-6960215-9 1,895.03 8-Feb 200-401-4440-6343 51-0010048093-4 15.94 11-Feb 200-401-4440-6343 51-0011082067-5 247.67 11-Feb 200-401-4440-6343 51-6960220-6 928.78 10-Feb 200-401-4447-6343 51-6960209-1 208.66 31-Jan 201-401-4240-6343 51-6960214-8 1,086.40 10-Feb 213-210-2100-6343 51-7216831-9 444.61 11-Feb 220-450-4160-6343 51-6960216-0 10,826.99 1-Feb 600-300-3300-6343 51-6960210-4 563.07 11-Feb 600-300-3300-6343 51-6960216-0 3,595.76 1-Feb 600-300-3302-6343 51-6960217-1 1,629.84 8-Feb 601-300-3400-6343 51-6960212-6 4,987.35 2-Feb 620-300-3500-6343 47,107.35 XCEL AUTOMATIC PAYMENTS Feb 2022 Payments VIII-01 Police 101-140-1403-6345 75.37 City Hall 101-140-1404-6345 3,857.30 City Storage 101-140-1407-6345 838.57 Alt Learning Ctr 101-401-4143-6345 263.50 Parks 200-401-4440-6345 505.84 Jt Maint 200-401-4447-6345 4,193.05 Pool 201-401-4240-6345 130.69 Fire 213-210-2100-6345 1,695.53 Le Duc 220-450-4160-6345 863.94 Water 600-300-3300-6345 1,425.28 Water 600-300-3302-6345 276.08 Garage 601-300-3400-6345 1,185.22 Arena 615-401-4103-6345 5,780.32 TOTAL 21,090.69 CENTERPOINT ENERGY Payment Date 2/08 VIII-01 3/07/2022 9:15 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 08092 Regular Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 201 POLICE BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -74367 SOUTH EAST TOWING OF HA I-041428 101-201-2010-6311 EXPERT & CONS 20-001353 TOW 000000 250.00 I-042136 101-201-2010-6311 EXPERT & CONS 22-000050 000000 255.00 I-042250 101-201-2010-6311 EXPERT & CONS 20-001353 TOW 000000 50.00 I-FEB 22 RENT 101-201-2010-6364 RENTAL-OTHER FEB 22 LOT RENT 000000 195.00 DEPARTMENT 201 POLICE TOTAL: 750.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 101 GENERAL TOTAL: 750.00 VIII-01 3/07/2022 9:15 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 08092 Regular Payments VENDOR SET: 1 FUND : 213 FIRE & AMBULANCE DEPARTMENT: 210 FIRE BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -000901 SHRED-N-GO, INC. I-130945 213-210-2100-6450 MISCELLANEOUS SHREDDING SERVICE 000000 64.75 DEPARTMENT 210 FIRE TOTAL: 64.75 ------------------------------------------------------------------------------------------------------------------------------------ 1 -06366 BOUND TREE MEDICAL LLC I-84402836 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 256.28 DEPARTMENT 220 AMBULANCE TOTAL: 256.28 ------------------------------------------------------------------------------------------------------------------------------------ FUND 213 FIRE & AMBULANCE TOTAL: 321.03 VIII-01 3/07/2022 9:15 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 PACKET: 08092 Regular Payments VENDOR SET: 1 FUND : 615 ARENA DEPARTMENT: 401 PARKS & RECREATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -49365 MN DEPT/LABOR & INDUSTR I-ABR0278189X 615-401-4103-6433 DUES,SUBSCRIP 27780 BOILER LIC. FEE 000000 30.00 DEPARTMENT 401 PARKS & RECREATION TOTAL: 30.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 615 ARENA TOTAL: 30.00 REPORT GRAND TOTAL: 1,101.03 VIII-01 3/07/2022 9:15 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2022-2023 101-201-2010-6311 EXPERT & CONSULTANT 555.00 61,605 43,008.10 101-201-2010-6364 RENTAL-OTHER EQUIPMENT-LEA 195.00 27,904 887.92- Y 213-210-2100-6450 MISCELLANEOUS 64.75 250 185.25 213-220-2200-6219 MEDICAL & FIRST AID 256.28 62,000 54,515.43 615-401-4103-6433 DUES,SUBSCRIPTIONS,MEMBERS 30.00 960 730.00 ** 2022-2023 YEAR TOTALS ** 1,101.03 ------------------------------------------------------------------------------------------------------------------------------------ ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 101-201 POLICE 750.00 ------------------------------------------------------------------------------------- 101 TOTAL GENERAL 750.00 213-210 FIRE 64.75 213-220 AMBULANCE 256.28 ------------------------------------------------------------------------------------- 213 TOTAL FIRE & AMBULANCE 321.03 615-401 PARKS & RECREATION 30.00 ------------------------------------------------------------------------------------- 615 TOTAL ARENA 30.00 ------------------------------------------------------------------------------------- ** TOTAL ** 1,101.03 NO ERRORS ** END OF REPORT ** VIII-01 3/07/2022 9:16 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 08093 EFT Payments VENDOR SET: 1 FUND : 615 ARENA DEPARTMENT: 401 PARKS & RECREATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -000766 WATSON COMPANY I-123164 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 000000 533.23 1 -001365 OVERHEAD DOOR CO. I-125258 615-401-4103-6353 REPAIRS & MAI GARAGE DOOR REPAIRS 000000 283.90 1 -68006 R & R SPECIALTIES, INC. I-75106-IN 615-401-4103-6353 REPAIRS & MAI BLADE SHARPENING 000000 110.00 1 -75794 SYSCO, MINNESOTA I-347885508 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 000000 920.50 DEPARTMENT 401 PARKS & RECREATION TOTAL: 1,847.63 ------------------------------------------------------------------------------------------------------------------------------------ FUND 615 ARENA TOTAL: 1,847.63 REPORT GRAND TOTAL: 1,847.63 VIII-01 3/07/2022 9:16 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2022-2023 615-401-4103-6254 COST OF MERCHANDISE 1,453.73 28,000 9,690.35 615-401-4103-6353 REPAIRS & MAINT-EQUIPMENT 393.90 23,000 21,683.75 ** 2022-2023 YEAR TOTALS ** 1,847.63 ------------------------------------------------------------------------------------------------------------------------------------ ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 615-401 PARKS & RECREATION 1,847.63 ------------------------------------------------------------------------------------- 615 TOTAL ARENA 1,847.63 ------------------------------------------------------------------------------------- ** TOTAL ** 1,847.63 NO ERRORS ** END OF REPORT ** VIII-01 3/14/2022 3:52 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 08101 Regular Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 101-000-0000-2191 SUPPLEMENTAL MAR 2022 LIFE INS PREMIUM 204416 807.07 I-MAR 2022 101-000-0000-2191 SUPPLEMENTAL MAR 2022 LIFE INS PREMIUM 204416 61.92 1 -1 MISCELLANEOUS VENDOR SABRE PLUMBING I-02-28 101-230-2301-5221 BUILDING PERM SABRE PLUMBING: PERMIT REFUND 204414 101.25 MISTER SPARKY I-03-03 101-230-2301-5225 ELECTRICAL PE MISTER SPARKY : PERMIT REFUND 204407 100.00 JACOB WRICH I-03-08 101-230-2302-5220 RENTAL PROPER JACOB WRICH: OVERPAYMENT 204403 10.00 DEPARTMENT NON-DEPARTMENTAL TOTAL: 1,080.24 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 101-102-1021-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 34.30 DEPARTMENT 102 COUNCIL & MAYOR TOTAL: 34.30 ------------------------------------------------------------------------------------------------------------------------------------ I-MAR 2022 101-105-1051-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 4.90 DEPARTMENT 105 ADMINISTRATION TOTAL: 4.90 ------------------------------------------------------------------------------------------------------------------------------------ I-MAR 2022 101-107-1071-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 9.80 I-MAR 2022 101-107-1061-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 4.17 DEPARTMENT 107 CITY CLERK TOTAL: 13.97 ------------------------------------------------------------------------------------------------------------------------------------ I-MAR 2022 101-120-1201-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 19.60 DEPARTMENT 120 FINANCE TOTAL: 19.60 ------------------------------------------------------------------------------------------------------------------------------------ 1 -78700 TRANE PARTS CENTER I-312440191 101-140-1404-6310 MAINTENANCE C CH: CHILLER SERVICE 204420 1,497.25 DEPARTMENT 140 FACILITY MANAGEMENT TOTAL: 1,497.25 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 101-150-1501-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 4.90 DEPARTMENT 150 COMMUNITY DEVELOPMENT TOTAL: 4.90 ------------------------------------------------------------------------------------------------------------------------------------ I-MAR 2022 101-160-1601-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 14.70 DEPARTMENT 160 I.T. TOTAL: 14.70 ------------------------------------------------------------------------------------------------------------------------------------ VIII-01 3/14/2022 3:52 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 08101 Regular Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 201 POLICE BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -001102 TRANSLANGUAGES LLC I-220214 101-201-2010-6311 EXPERT & CONS INTREPRETER SERVICES 204421 620.00 1 -001916 MARIE RIDGEWAY LICSW LL I-1635 101-201-2010-6311 EXPERT & CONS ANNUAL CHECK INS 204406 1,840.00 1 -002010 ST. CROIX COLLISION & R I-5038 101-201-2010-6364 RENTAL-OTHER REAPIRS TO DTF SQUAD (H1603) 204415 961.47 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 101-201-2010-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 176.37 1 -28260 HASTINGS VEHICLE REGIS. I-2016-2017 FORDS 101-201-2010-6354 REPAIRS & MAI 2016, 2017 FORDS 204399 28.50 DEPARTMENT 201 POLICE TOTAL: 3,626.34 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 101-230-2301-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 19.60 I-MAR 2022 101-230-2302-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 4.90 DEPARTMENT 230 BUILDING & INSPECTIONS TOTAL: 24.50 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001656 NAPA AUTO PARTS I-2845-541100 101-300-3100-6354 REPAIRS & MAI 2001 FORD FUEL INJECTOR 204410 76.47 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 101-300-3100-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 14.95 1 -75237 SUBURBAN RATE AUTHORIT I-2182022 101-300-3100-6433 DUES,SUBSCRIP SUBURBAN RATE AUTHORITY 204417 1,175.00 DEPARTMENT 300 PUBLIC WORKS TOTAL: 1,266.42 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 101-301-3200-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 19.11 1 -02104 ANDERSEN, EARL F. I-0128902-IN 101-301-3200-6226 STREET SIGN/S SIGNS 204391 75.00 DEPARTMENT 301 PUBLIC WORKS STREETS TOTAL: 94.11 ------------------------------------------------------------------------------------------------------------------------------------ FUND 101 GENERAL TOTAL: 7,681.23 VIII-01 3/14/2022 3:52 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 PACKET: 08101 Regular Payments VENDOR SET: 1 FUND : 200 PARKS DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 200-000-0000-2191 SUPPLEMENTAL MAR 2022 LIFE INS PREMIUM 204416 209.32 DEPARTMENT NON-DEPARTMENTAL TOTAL: 209.32 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001480 HOMETOWN ACE HARDWARE I-12370 200-401-4440-6356 UPKEEP OF GRO EAGLE BLUFF SWING REPAIR 204402 30.99 I-12382 200-401-4440-6450 MISCELLANEOUS SCREWS AND TORCH 204402 73.45 1 -001712 NAPA AUTO PARTS C-2845-546624 200-401-4440-6353 REPAIRS & MAI RETURN 2845-546603 204411 15.75- I-2845-543147 200-401-4440-6354 REPAIRS & MAI DEF FLUID AND WIPES 204411 75.17 I-2845-546603 200-401-4440-6353 REPAIRS & MAI LIGHTS AND LENS 3210 TORO 204411 48.34 I-2845-546832 200-401-4440-6354 REPAIRS & MAI TOGGLE 04 CHEV TRUCK 204411 4.39 I-2845-547358 200-401-4440-6353 REPAIRS & MAI BATTERY FOR TRAILER 204411 36.15 I-2845-547734 200-401-4440-6450 MISCELLANEOUS OIL DRY 204411 47.55 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 200-401-4440-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 49.00 1 -002243 CRW PRODUCTIONS I-0518 200-401-4445-6494 DONATIONS - P MUSIC IN THE PARK 06-16-22 204396 1,800.00 1 -00355 ACE TRAILER SALES I-448984 200-401-4440-6353 REPAIRS & MAI SELA AND CABLE FOR TRAILER 204388 33.75 1 -01382 AIM ELECTRONICS I-30% DOWN 200-401-4440-6530 IMPROVEMENTS SCOREBOARD 30% DOWNPAYMENT 204389 9,247.00 1 -02820 ARROW BUILDING CENTER I-5636390 200-401-4440-6228 CONSTRUCTION 2X12 BOARDS - PIONEER 204392 78.00 1 -09152 CHEMSEARCH I-7690801 200-401-4440-6216 CHEMICALS & C DE-GREASER 204394 254.50 1 -76750 TERRYS HARDWARE, INC. I-314670 200-401-4440-6217 OTHER GENERAL SHOP SUPPLIES 204418 13.97 I-314730 200-401-4440-6217 OTHER GENERAL MISC SHOP SUPPLIES 204418 21.47 I-314887 200-401-4440-6353 REPAIRS & MAI SNOW BLOWER REPAIRS 204418 24.25 I-314912 200-401-4440-6217 OTHER GENERAL SHOP SUPPLIES 204418 1.92 DEPARTMENT 401 PARKS & RECREATION TOTAL: 11,824.15 ------------------------------------------------------------------------------------------------------------------------------------ FUND 200 PARKS TOTAL: 12,033.47 VIII-01 3/14/2022 3:52 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 PACKET: 08101 Regular Payments VENDOR SET: 1 FUND : 205 CABLE TV DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 205-000-0000-2191 SUPPLEMENTAL MAR 2022 LIFE INS PREMIUM 204416 1.70 DEPARTMENT NON-DEPARTMENTAL TOTAL: 1.70 ------------------------------------------------------------------------------------------------------------------------------------ I-MAR 2022 205-420-4201-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 0.74 DEPARTMENT 420 CABLE TOTAL: 0.74 ------------------------------------------------------------------------------------------------------------------------------------ FUND 205 CABLE TV TOTAL: 2.44 VIII-01 3/14/2022 3:52 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 PACKET: 08101 Regular Payments VENDOR SET: 1 FUND : 210 HERITAGE PRESERVATION DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 210-000-0000-2191 SUPPLEMENTAL MAR 2022 LIFE INS PREMIUM 204416 8.40 DEPARTMENT NON-DEPARTMENTAL TOTAL: 8.40 ------------------------------------------------------------------------------------------------------------------------------------ I-MAR 2022 210-170-1702-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 1.23 DEPARTMENT 170 HERITAGE PRESERVATION TOTAL: 1.23 ------------------------------------------------------------------------------------------------------------------------------------ FUND 210 HERITAGE PRESERVATION TOTAL: 9.63 VIII-01 3/14/2022 3:52 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 PACKET: 08101 Regular Payments VENDOR SET: 1 FUND : 213 FIRE & AMBULANCE DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 213-000-0000-2191 SUPPLEMENTAL MAR 2022 LIFE INS PREMIUM 204416 313.38 DEPARTMENT NON-DEPARTMENTAL TOTAL: 313.38 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000310 FIRE SAFETY USA INC I-157014 213-210-2100-6218 CLOTHING & BA FIREFIGHTER BOOTS 204397 540.00 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 213-210-2100-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 18.13 1 -02102 ANCOM COMMUNICATIONS IN I-106692 213-210-2100-6580 EQUIPMENT STATION ALERTING 204390 14,010.00 DEPARTMENT 210 FIRE TOTAL: 14,568.13 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 213-220-2200-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 74.97 1 -06366 BOUND TREE MEDICAL LLC I-84429457 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 204393 192.22 DEPARTMENT 220 AMBULANCE TOTAL: 267.19 ------------------------------------------------------------------------------------------------------------------------------------ FUND 213 FIRE & AMBULANCE TOTAL: 15,148.70 VIII-01 3/14/2022 3:52 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 PACKET: 08101 Regular Payments VENDOR SET: 1 FUND : 407 HEDRA DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 407-000-0000-2191 SUPPLEMENTAL MAR 2022 LIFE INS PREMIUM 204416 13.54 DEPARTMENT NON-DEPARTMENTAL TOTAL: 13.54 ------------------------------------------------------------------------------------------------------------------------------------ I-MAR 2022 407-180-6003-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 8.58 DEPARTMENT 180 ECONOMIC DEVELOPMENT TOTAL: 8.58 ------------------------------------------------------------------------------------------------------------------------------------ FUND 407 HEDRA TOTAL: 22.12 VIII-01 3/14/2022 3:52 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 PACKET: 08101 Regular Payments VENDOR SET: 1 FUND : 600 WATER DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 600-000-0000-2191 SUPPLEMENTAL MAR 2022 LIFE INS PREMIUM 204416 86.68 1 -1 MISCELLANEOUS VENDOR KIMLINGER, JOHN I-000202106021623 600-300-3300-1353 ACCOUNTS RECE 08-308000-02 204404 214.06 1 -49397 MN DEPARTMENT OF HEALTH I-Q1 2022 600-300-3300-2011 ACCOUNTS PAYA 1ST QUARTER MN TESTING FEE 204408 18,154.00 DEPARTMENT NON-DEPARTMENTAL TOTAL: 18,454.74 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000515 HAWKINS INC I-6125879 600-300-3300-6216 CHEMICALS & C CYLINDER RENTAL 204400 30.00 1 -000761 TITAN ENERGY SYSTEMS IN I-211222-002 600-300-3300-6353 REPAIRS & MAI AIR CLEANER, BLOCK HEATER 204419 252.92 1 -000885 FULL SERVICE BATTERY, I I-0023650 600-300-3300-6357 REPAIRS & MAI BATTERIES 204398 144.95 1 -001480 HOMETOWN ACE HARDWARE I-12272 600-300-3300-6350 REPAIRS & MAI PUTTY KNIVES 204402 16.35 I-12276 600-300-3300-6358 REPAIRS & MAI BUCKET 204402 14.87 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 600-300-3300-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 26.66 1 -50353 MOSENG LOCKSMITHING I-22005 600-300-3300-6350 REPAIRS & MAI WELL #8 SERVICE CALL 204409 77.00 1 -76750 TERRYS HARDWARE, INC. I-314570 600-300-3300-6350 REPAIRS & MAI PASTE, BUSHING 204418 9.28 I-314693 600-300-3300-6350 REPAIRS & MAI MICROFIBER, HOOKS 204418 12.97 DEPARTMENT 300 PUBLIC WORKS TOTAL: 585.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 600 WATER TOTAL: 19,039.74 VIII-01 3/14/2022 3:52 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 PACKET: 08101 Regular Payments VENDOR SET: 1 FUND : 601 WASTEWATER DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 601-000-0000-2191 SUPPLEMENTAL MAR 2022 LIFE INS PREMIUM 204416 62.55 DEPARTMENT NON-DEPARTMENTAL TOTAL: 62.55 ------------------------------------------------------------------------------------------------------------------------------------ I-MAR 2022 601-300-3400-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 18.77 DEPARTMENT 300 PUBLIC WORKS TOTAL: 18.77 ------------------------------------------------------------------------------------------------------------------------------------ FUND 601 WASTEWATER TOTAL: 81.32 VIII-01 3/14/2022 3:52 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10 PACKET: 08101 Regular Payments VENDOR SET: 1 FUND : 603 STORM WATER UTILITY DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 603-000-0000-2191 SUPPLEMENTAL MAR 2022 LIFE INS PREMIUM 204416 83.98 DEPARTMENT NON-DEPARTMENTAL TOTAL: 83.98 ------------------------------------------------------------------------------------------------------------------------------------ I-MAR 2022 603-300-3600-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 16.07 DEPARTMENT 300 PUBLIC WORKS TOTAL: 16.07 ------------------------------------------------------------------------------------------------------------------------------------ FUND 603 STORM WATER UTILITY TOTAL: 100.05 VIII-01 3/14/2022 3:52 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 PACKET: 08101 Regular Payments VENDOR SET: 1 FUND : 615 ARENA DEPARTMENT: 401 PARKS & RECREATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -000280 CINTAS CORPORATION NO 2 I-5098655784 615-401-4103-6219 MEDICAL & FIR RESTOCK FIRST AID CABINENT 204395 64.80 1 -001458 PARAMOUNT MKTG OF MTONK I-79094 615-401-4103-6216 CHEMICALS & C SOFTNER SALT 204412 901.53 1 -001606 ACCELERATED TECHNOLOGIE I-10016 615-401-4103-6350 REPAIRS & MAI PA SYSTEM REPAIR 204387 110.00 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 615-401-4103-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 9.80 1 -29380 HILLYARD INC I-604660551 615-401-4103-6211 CLEANING SUPP HAND TOWELS 204401 262.38 1 -76750 TERRYS HARDWARE, INC. I-314894 615-401-4103-6217 OTHER GENERAL POWER STRIP, BROOM HANDLE 204418 46.14 DEPARTMENT 401 PARKS & RECREATION TOTAL: 1,394.65 ------------------------------------------------------------------------------------------------------------------------------------ FUND 615 ARENA TOTAL: 1,394.65 VIII-01 3/14/2022 3:52 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 12 PACKET: 08101 Regular Payments VENDOR SET: 1 FUND : 620 HYDRO ELECTRIC DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 620-000-0000-2191 SUPPLEMENTAL MAR 2022 LIFE INS PREMIUM 204416 7.68 DEPARTMENT NON-DEPARTMENTAL TOTAL: 7.68 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001015 PREMIUM WATERS, INC. I-318650391 620-300-3500-6217 OTHER GENERAL COOLER RENTAL FEB 22 204413 14.00 1 -001480 HOMETOWN ACE HARDWARE I-12246 620-300-3500-6217 OTHER GENERAL WIPES, FEBREEZE, ETC 204402 27.26 1 -002215 STANDARD INSURANCE COMP I-MAR 2022 620-300-3500-6133 EMPLOYER PAID MAR 2022 LIFE INS PREMIUM 204416 2.45 DEPARTMENT 300 PUBLIC WORKS TOTAL: 43.71 ------------------------------------------------------------------------------------------------------------------------------------ FUND 620 HYDRO ELECTRIC TOTAL: 51.39 VIII-01 3/14/2022 3:52 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13 PACKET: 08101 Regular Payments VENDOR SET: 1 FUND : 705 INSURANCE FUND DEPARTMENT: 600 MISCELLANEOUS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -44648 LEAGUE MN CITIES INSURA I-40000855 - MAR 22 705-600-6004-6340 INSURANCE WOR WORKERS COMP 204405 119,197.00 DEPARTMENT 600 MISCELLANEOUS TOTAL: 119,197.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 705 INSURANCE FUND TOTAL: 119,197.00 REPORT GRAND TOTAL: 174,761.74 VIII-01 3/14/2022 3:52 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 14 ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2021-2022 101-300-3100-6354 REPAIRS & MAINT-VEHICLES 76.47 2,000 1,120.03 600-300-3300-1353 ACCOUNTS RECEIVABLE-METERE 214.06 ** 2021-2022 YEAR TOTALS ** 290.53 2022-2023 101-000-0000-2191 SUPPLEMENTAL LIFE INS WITH 868.99 101-102-1021-6133 EMPLOYER PAID-LIFE INSURAN 34.30 639 536.10 101-105-1051-6133 EMPLOYER PAID-LIFE INSURAN 4.90 91 76.30 101-107-1061-6133 EMPLOYER PAID-LIFE INSURAN 4.17 0 12.51- Y 101-107-1071-6133 EMPLOYER PAID-LIFE INSURAN 9.80 206 176.60 101-120-1201-6133 EMPLOYER PAID-LIFE INSURAN 19.60 434 375.20 101-140-1404-6310 MAINTENANCE CONTRACTS 1,497.25 13,000 8,525.70 101-150-1501-6133 EMPLOYER PAID-LIFE INSURAN 4.90 91 76.30 101-160-1601-6133 EMPLOYER PAID-LIFE INSURAN 14.70 274 234.80 101-201-2010-6133 EMPLOYER PAID-LIFE INSURAN 176.37 3,015 2,515.30 101-201-2010-6311 EXPERT & CONSULTANT 2,460.00 61,605 40,533.10 101-201-2010-6354 REPAIRS & MAINT-VEHICLES 28.50 49,036 41,874.31 101-201-2010-6364 RENTAL-OTHER EQUIPMENT-LEA 961.47 27,904 1,849.39- Y 101-230-2301-5221 BUILDING PERMIT*NON-EXPENS 101.25 290,000- 198,583.10- 101-230-2301-5225 ELECTRICAL PERM*NON-EXPENS 100.00 34,000- 17,762.75- 101-230-2301-6133 EMPLOYER PAID-LIFE INSURAN 19.60 365 306.20 101-230-2302-5220 RENTAL PROPERTY*NON-EXPENS 10.00 33,000- 15,473.43- 101-230-2302-6133 EMPLOYER PAID-LIFE INSURAN 4.90 91 76.30 101-300-3100-6133 EMPLOYER PAID-LIFE INSURAN 14.95 333 290.85 101-300-3100-6433 DUES,SUBSCRIPTIONS,MEMBERS 1,175.00 3,320 2,145.00 101-301-3200-6133 EMPLOYER PAID-LIFE INSURAN 19.11 420 362.67 101-301-3200-6226 STREET SIGN/SIGN REPAIR MA 75.00 20,000 19,479.25 200-000-0000-2191 SUPPLEMENTAL LIFE INS W/H 209.32 200-401-4440-6133 EMPLOYER PAID-LIFE INSURAN 49.00 776 629.00 200-401-4440-6216 CHEMICALS & CHEMICAL PRODU 254.50 10,000 9,612.58 200-401-4440-6217 OTHER GENERAL SUPPLIES 37.36 2,000 1,507.94 200-401-4440-6228 CONSTRUCTION MATERIALS 78.00 3,000 2,922.00 200-401-4440-6353 REPAIRS & MAINT-EQUIPMENT 126.74 23,000 16,206.00 200-401-4440-6354 REPAIRS & MAINT-VEHICLES 79.56 5,000 4,053.57 200-401-4440-6356 UPKEEP OF GROUNDS 30.99 40,000 36,458.94 200-401-4440-6450 MISCELLANEOUS 121.00 1,500 1,287.17 200-401-4440-6530 IMPROVEMENTS OTHER THAN BU 9,247.00 70,000 60,753.00 200-401-4445-6494 DONATIONS - PAVILION 1,800.00 0 6,285.00- Y 205-000-0000-2191 SUPPLEMENTAL LIFE INS W/H 1.70 205-420-4201-6133 EMPLOYER PAID-LIFE INSURAN 0.74 0 2.22- Y 210-000-0000-2191 SUPPLEMENTAL LIFE INS W/H 8.40 210-170-1702-6133 EMPLOYER PAID-LIFE INSURAN 1.23 23 19.31 213-000-0000-2191 SUPPLEMENTAL LIFE INS WITH 313.38 213-210-2100-6133 EMPLOYER PAID-LIFE INSURAN 18.13 338 283.61 213-210-2100-6218 CLOTHING & BADGES 540.00 45,000 43,659.81 VIII-01 3/14/2022 3:52 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 15 ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 213-210-2100-6580 EQUIPMENT 14,010.00 7,500 92,773.00- Y 213-220-2200-6133 EMPLOYER PAID-LIFE INSURAN 74.97 1,398 1,173.09 213-220-2200-6219 MEDICAL & FIRST AID 192.22 62,000 53,878.40 407-000-0000-2191 SUPPLEMENTAL LIFE INS W/H 13.54 407-180-6003-6133 EMPLOYER PAID-LIFE INSURAN 8.58 160 134.26 600-000-0000-2191 SUPPLEMENTAL LIFE INS W/H 86.68 600-300-3300-2011 ACCOUNTS PAYABLE-MN DOH TE 18,154.00 600-300-3300-6133 EMPLOYER PAID-LIFE INSURAN 26.66 501 421.76 600-300-3300-6216 CHEMICALS & CHEMICAL PRODU 30.00 15,000 13,215.17 600-300-3300-6350 REPAIRS & MAINT-BUILDING 115.60 2,000 51.32 600-300-3300-6353 REPAIRS & MAINT-EQUIPMENT 252.92 20,000 19,081.02 600-300-3300-6357 REPAIRS & MAINT-LINES 144.95 72,500 72,048.92 600-300-3300-6358 REPAIRS & MAINT-METERS 14.87 15,000 14,985.13 601-000-0000-2191 SUPPLEMENTAL LIFE INS W/H 62.55 601-300-3400-6133 EMPLOYER PAID-LIFE INSURAN 18.77 373 317.43 603-000-0000-2191 SUPPLEMENTAL LIFE INS W/H 83.98 603-300-3600-6133 EMPLOYER PAID-LIFE INSURAN 16.07 331 283.52 615-401-4103-6133 EMPLOYER PAID-LIFE INSURAN 9.80 228 198.60 615-401-4103-6211 CLEANING SUPPLIES 262.38 3,600 1,818.37 615-401-4103-6216 CHEMICALS & CHEMICAL PRODU 901.53 3,300 2,398.47 615-401-4103-6217 OTHER GENERAL SUPPLIES 46.14 5,000 4,353.39 615-401-4103-6219 MEDICAL & FIRST AID 64.80 250 116.03 615-401-4103-6350 REPAIRS & MAINT-BUILDING 110.00 5,000 2,893.66 620-000-0000-2191 SUPPLEMENTAL LIFE INS W/H 7.68 620-300-3500-6133 EMPLOYER PAID-LIFE INSURAN 2.45 50 42.65 620-300-3500-6217 OTHER GENERAL SUPPLIES 41.26 108 52.74 705-600-6004-6340 INSURANCE WORKERS COMP 119,197.00 0 238,507.61- Y ** 2022-2023 YEAR TOTALS ** 174,471.21 ------------------------------------------------------------------------------------------------------------------------------------ ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 101 NON-DEPARTMENTAL 1,080.24 101-102 COUNCIL & MAYOR 34.30 101-105 ADMINISTRATION 4.90 101-107 CITY CLERK 13.97 101-120 FINANCE 19.60 101-140 FACILITY MANAGEMENT 1,497.25 101-150 COMMUNITY DEVELOPMENT 4.90 101-160 I.T. 14.70 VIII-01 3/14/2022 3:52 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 16 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 101-201 POLICE 3,626.34 101-230 BUILDING & INSPECTIONS 24.50 101-300 PUBLIC WORKS 1,266.42 101-301 PUBLIC WORKS STREETS 94.11 ------------------------------------------------------------------------------------- 101 TOTAL GENERAL 7,681.23 200 NON-DEPARTMENTAL 209.32 200-401 PARKS & RECREATION 11,824.15 ------------------------------------------------------------------------------------- 200 TOTAL PARKS 12,033.47 205 NON-DEPARTMENTAL 1.70 205-420 CABLE 0.74 ------------------------------------------------------------------------------------- 205 TOTAL CABLE TV 2.44 210 NON-DEPARTMENTAL 8.40 210-170 HERITAGE PRESERVATION 1.23 ------------------------------------------------------------------------------------- 210 TOTAL HERITAGE PRESERVATION 9.63 213 NON-DEPARTMENTAL 313.38 213-210 FIRE 14,568.13 213-220 AMBULANCE 267.19 ------------------------------------------------------------------------------------- 213 TOTAL FIRE & AMBULANCE 15,148.70 407 NON-DEPARTMENTAL 13.54 407-180 ECONOMIC DEVELOPMENT 8.58 ------------------------------------------------------------------------------------- 407 TOTAL HEDRA 22.12 600 NON-DEPARTMENTAL 18,454.74 600-300 PUBLIC WORKS 585.00 ------------------------------------------------------------------------------------- 600 TOTAL WATER 19,039.74 VIII-01 3/14/2022 3:52 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 17 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 601 NON-DEPARTMENTAL 62.55 601-300 PUBLIC WORKS 18.77 ------------------------------------------------------------------------------------- 601 TOTAL WASTEWATER 81.32 603 NON-DEPARTMENTAL 83.98 603-300 PUBLIC WORKS 16.07 ------------------------------------------------------------------------------------- 603 TOTAL STORM WATER UTILITY 100.05 615-401 PARKS & RECREATION 1,394.65 ------------------------------------------------------------------------------------- 615 TOTAL ARENA 1,394.65 620 NON-DEPARTMENTAL 7.68 620-300 PUBLIC WORKS 43.71 ------------------------------------------------------------------------------------- 620 TOTAL HYDRO ELECTRIC 51.39 705-600 MISCELLANEOUS 119,197.00 ------------------------------------------------------------------------------------- 705 TOTAL INSURANCE FUND 119,197.00 ------------------------------------------------------------------------------------- ** TOTAL ** 174,761.74 NO ERRORS ** END OF REPORT ** VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 08102 EFT Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-MAR 2022 101-000-0000-2193 VISION INSURA VISION INSURANCE WITHHOLDING 000000 205.37 I-MAR 2022 101-000-0000-2193 VISION INSURA COBRA PAID INSURANCE 000000 6.10 DEPARTMENT NON-DEPARTMENTAL TOTAL: 211.47 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 101-105-1051-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 22.10 DEPARTMENT 105 ADMINISTRATION TOTAL: 22.10 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001340 I/O SOLUTIONS, INC. I-C52546A 101-107-1052-6312 TESTING SERVI FF TESTS 000000 302.00 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 101-107-1061-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 13.20 I-APRIL 2022 LTD 101-107-1071-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 35.15 1 -002142 GOODHIRE I-CIT10830009 101-107-1052-6307 PERSONNEL/LAB CHECK 000000 38.00 DEPARTMENT 107 CITY CLERK TOTAL: 388.35 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 101-120-1201-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 63.78 DEPARTMENT 120 FINANCE TOTAL: 63.78 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001686 CAMPBELL KNUTSON, P.A. I-3506G FEB 22 101-130-1301-6304 LEGAL FEES FEB 2022 LEGAL FEES 000000 11,798.77 DEPARTMENT 130 LEGAL TOTAL: 11,798.77 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 101-140-1401-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 0.00 DEPARTMENT 140 FACILITY MANAGEMENT TOTAL: 0.00 ------------------------------------------------------------------------------------------------------------------------------------ I-APRIL 2022 LTD 101-150-1501-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 18.70 DEPARTMENT 150 COMMUNITY DEVELOPMENT TOTAL: 18.70 ------------------------------------------------------------------------------------------------------------------------------------ VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 08102 EFT Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 160 I.T. BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -000689 LOGIS/LOCAL GOVERNMENT I-51884 101-160-1601-6310 MAINTENANCE C 2 ENTRUST TOKENS 000000 30.00 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 101-160-1601-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 49.83 1 -001923 GRANICUS, LLC I-149228 101-160-1061-6310 MAINTENANCE C WEBSITE MAINTENANCE 000000 10,303.00 1 -12690 DELL DIRECT SALES L.P. I-10565657293 101-160-1601-6571 NON CAPITAL C LAPTOP FOR HR 000000 1,142.76 DEPARTMENT 160 I.T. TOTAL: 11,525.59 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000335 DAKOTA COMMUNICATIONS C I-HA2022-04 101-201-2010-6313 DISPATCH CONT DCC FEE 000000 27,794.00 1 -000689 LOGIS/LOCAL GOVERNMENT I-51828 101-201-2010-6313 DISPATCH CONT APPL/MDC FD & PD 000000 3,209.00 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 101-201-2010-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 601.53 1 -001493 SHRED RIGHT I-568909 101-201-2010-6311 EXPERT & CONS SHREDDING 000000 15.00 1 -001944 GUARDIAN SUPPLY LLC I-11501 101-201-2010-6229 BODY ARMOR & WALSER - ARMOR 000000 1,305.00 I-11629 101-201-2010-6218 CLOTHING & BA LINSCHEID UNIFORM ALLOWANCE 000000 47.98 1 -12074 DAKOTA ELECTRIC ASSN I-3557071 MAR 22 101-201-2016-6343 LIGHT & POWER ELECTRIC 000000 18.09 DEPARTMENT 201 POLICE TOTAL: 32,990.60 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 101-230-2301-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 62.80 I-APRIL 2022 LTD 101-230-2302-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 14.77 1 -002085 KLETSCHKA INSPECTIONS, I-MAR 22 101-230-2301-6311 EXPERT & CONS ELECTRICAL INSPECTIONS 000000 1,920.20 DEPARTMENT 230 BUILDING & INSPECTIONS TOTAL: 1,997.77 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 101-300-3100-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 39.83 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 PACKET: 08102 EFT Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001453 FOCUS ENGINEERING, INC. I-8738 101-300-3100-6311 EXPERT & CONS PW CONSULT 000000 4,972.00 I-8788 101-300-3100-6311 EXPERT & CONS CSAH 46 STUDY 000000 1,299.50 I-8789 101-300-3100-6311 EXPERT & CONS TH 61 STUDY 000000 423.75 I-8792 101-300-3100-6311 EXPERT & CONS COMP AND CLASS STUDY 000000 226.00 I-8796 101-300-3100-6311 EXPERT & CONS FLEET FARM 000000 113.00 1 -26730 GRAPHIC DESIGN I-QB42166 101-300-3100-6204 DRAFTING & SU LARGE FORMAT PRINTING 000000 324.00 DEPARTMENT 300 PUBLIC WORKS TOTAL: 7,398.08 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000704 ROAD EQUIPMENT PARTS CE I-MS644443 101-301-3200-6353 REPAIRS & MAI RADIAL SEAL 000000 11.25 1 -001037 PRECISE MOBILE RESOURCE I-200-1035772 101-301-3200-6310 MAINTENANCE C DATA PLAN 000000 180.00 1 -001111 ROYAL TIRE INC. I-303-197570 101-301-3200-6353 REPAIRS & MAI REPAIRS, ORING 000000 428.28 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 101-301-3200-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 67.93 1 -001453 FOCUS ENGINEERING, INC. I-8739 101-301-3200-6311 EXPERT & CONS STREETS CONSULT 000000 2,034.00 I-8787 101-301-3200-6311 EXPERT & CONS TH 316 IMPROVEMENTS 000000 1,327.75 1 -001569 1ST AYD CORPORATION I-PSI512892 101-301-3200-6353 REPAIRS & MAI GLOVES, HANDLES, TRUCK WASH 000000 116.95 I-PSI513787 101-301-3200-6217 OTHER GENERAL HARD HATS 000000 60.47 1 -10870 CRYSTEEL TRUCK EQUIPMEN I-FP185811 101-301-3200-6353 REPAIRS & MAI STEP PIN KIT 000000 24.30 1 -53310 NIEBUR TRACTOR & EQUIPM I-01-171878 101-301-3200-6353 REPAIRS & MAI HOSE, STEMS, NIPPLE ADAPTERS 000000 82.56 I-01-171879 101-301-3200-6353 REPAIRS & MAI HOSE, STEMS, NIPPLE ADAPTERS 000000 77.46 I-01-171999 101-301-3200-6353 REPAIRS & MAI SCREWS, GASKETS 000000 17.10 1 -55430 NORTHERN SAFETY TECHNOL I-53633 101-301-3200-6353 REPAIRS & MAI SWITCH 000000 16.82 DEPARTMENT 301 PUBLIC WORKS STREETS TOTAL: 4,444.87 ------------------------------------------------------------------------------------------------------------------------------------ 1 -12074 DAKOTA ELECTRIC ASSN I-1527043 - MAR 22 101-302-3201-6343 LIGHT & POWER STREET LIGHTS 000000 2,825.03 DEPARTMENT 302 PUBLIC WORKS STR. LIGHTS TOTAL: 2,825.03 ------------------------------------------------------------------------------------------------------------------------------------ FUND 101 GENERAL TOTAL: 73,685.11 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 PACKET: 08102 EFT Payments VENDOR SET: 1 FUND : 200 PARKS DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001247 MANSFIELD OIL COMPANY I-23048452 200-401-0000-1501 FUEL INVENTOR 800 GALS DIESEL 000000 2,732.92 1 -002216 VISION SERVICE PLAN INS I-MAR 2022 200-000-0000-2193 VISION INSURA PARKS 000000 6.10 DEPARTMENT NON-DEPARTMENTAL TOTAL: 2,739.02 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000706 TRI-STATE BOBCAT, INC. I-C75562 200-401-4440-6353 REPAIRS & MAI TOOL CAT BACK WINDOW 000000 542.27 1 -001262 SCHLOMKA'S PORTABLE RES I-12159 200-401-4440-6365 RENTAL-MACHIN FEB SERVICES 000000 407.00 1 -001365 OVERHEAD DOOR CO. I-124275 200-401-4447-6350 REPAIRS & MAI SOUTH DOOR REPAIR 000000 903.90 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 200-401-4440-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 143.34 1 -29600 H & L MESABI I-9727 200-401-4440-6353 REPAIRS & MAI PLOW BLADES 000000 965.00 1 -49399 MISSISSIPPI WELDERS SPP I-3727253 200-401-4440-6217 OTHER GENERAL WELDING SUPPLIES 000000 108.04 1 -62700 LINDE GAS & EQUIPMENT I I-68688002 200-401-4440-6365 RENTAL-MACHIN TANK RENTALS / FEES 000000 213.15 DEPARTMENT 401 PARKS & RECREATION TOTAL: 3,282.70 ------------------------------------------------------------------------------------------------------------------------------------ FUND 200 PARKS TOTAL: 6,021.72 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 PACKET: 08102 EFT Payments VENDOR SET: 1 FUND : 205 CABLE TV DEPARTMENT: 420 CABLE BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 205-420-4201-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 2.33 DEPARTMENT 420 CABLE TOTAL: 2.33 ------------------------------------------------------------------------------------------------------------------------------------ FUND 205 CABLE TV TOTAL: 2.33 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 PACKET: 08102 EFT Payments VENDOR SET: 1 FUND : 210 HERITAGE PRESERVATION DEPARTMENT: 170 HERITAGE PRESERVATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 210-170-1702-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 4.41 DEPARTMENT 170 HERITAGE PRESERVATION TOTAL: 4.41 ------------------------------------------------------------------------------------------------------------------------------------ FUND 210 HERITAGE PRESERVATION TOTAL: 4.41 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 PACKET: 08102 EFT Payments VENDOR SET: 1 FUND : 213 FIRE & AMBULANCE DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-MAR 2022 213-000-0000-2193 VISION INSURA FIRE 000000 91.36 DEPARTMENT NON-DEPARTMENTAL TOTAL: 91.36 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000335 DAKOTA COMMUNICATIONS C I-HA2022-04 213-210-2100-6313 DISPATCH CONT DCC FEE 000000 13,897.00 1 -000689 LOGIS/LOCAL GOVERNMENT I-51828 213-210-2100-6313 DISPATCH CONT APPL/MDC FD & PD 000000 318.00 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 213-210-2100-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 58.48 1 -08120 CARLSON AUTO TRUCK INC. I-0000040010 213-210-2100-6354 REPAIRS & MAI REPAIR UTILITY VEHICLE 2 000000 389.32 DEPARTMENT 210 FIRE TOTAL: 14,662.80 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 213-220-2200-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 232.46 1 -001869 McKESSON MEDICAL-SURGIC I-19137321 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 36.28 I-19137610 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 138.59 I-19137619 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 242.30 I-19137742 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 27.64 1 -62700 LINDE GAS & EQUIPMENT I I-69034423 213-220-2200-6216 CHEMICALS & C OXYGEN 000000 1,284.90 I-69077729 213-220-2200-6216 CHEMICALS & C OXYGEN 000000 125.61 I-69272900 213-220-2200-6216 CHEMICALS & C OXYGEN 000000 125.61 DEPARTMENT 220 AMBULANCE TOTAL: 2,213.39 ------------------------------------------------------------------------------------------------------------------------------------ FUND 213 FIRE & AMBULANCE TOTAL: 16,967.55 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 PACKET: 08102 EFT Payments VENDOR SET: 1 FUND : 220 LEDUC HISTORIC ESTATE DEPARTMENT: 450 LEDUC BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 220-450-4160-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 0.00 DEPARTMENT 450 LEDUC TOTAL: 0.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 220 LEDUC HISTORIC ESTATE TOTAL: 0.00 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 PACKET: 08102 EFT Payments VENDOR SET: 1 FUND : 407 HEDRA DEPARTMENT: 180 ECONOMIC DEVELOPMENT BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 407-180-6003-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 34.21 DEPARTMENT 180 ECONOMIC DEVELOPMENT TOTAL: 34.21 ------------------------------------------------------------------------------------------------------------------------------------ FUND 407 HEDRA TOTAL: 34.21 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10 PACKET: 08102 EFT Payments VENDOR SET: 1 FUND : 416 PW Cold Storage Building DEPARTMENT: 000 NON DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001453 FOCUS ENGINEERING, INC. I-8791 416-000-0000-6311 EXPERT & CONS PW STORAGE BUILDING 000000 1,271.25 PROJ: 96 -416-000 PW COLD STORAGE BUILDING PW COLD STORAGE BUILDING DEPARTMENT 000 NON DEPARTMENTAL TOTAL: 1,271.25 ------------------------------------------------------------------------------------------------------------------------------------ FUND 416 PW Cold Storage Building TOTAL: 1,271.25 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 PACKET: 08102 EFT Payments VENDOR SET: 1 FUND : 482 2022 IMPROVEMENTS DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001453 FOCUS ENGINEERING, INC. I-8790 482-300-3629-6311 EXPERT & CONS 2022-1 NEIGHBORHOOD IMPROVE 000000 1,356.00 PROJ: 92 -482-300 2022 IMPROVEMENTS 2022 IMPROVEMENTS DEPARTMENT 300 PUBLIC WORKS TOTAL: 1,356.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 482 2022 IMPROVEMENTS TOTAL: 1,356.00 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 12 PACKET: 08102 EFT Payments VENDOR SET: 1 FUND : 600 WATER DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-MAR 2022 600-000-0000-2193 VISION INSURA WATER 000000 9.33 DEPARTMENT NON-DEPARTMENTAL TOTAL: 9.33 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 600-300-3300-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 70.30 1 -001453 FOCUS ENGINEERING, INC. I-8740 600-300-3300-6311 EXPERT & CONS WATER FUND 000000 1,243.00 1 -001682 CORE & MAIN LP I-Q096852 600-300-3300-6241 METERS FOR RE METERS, FLANGE KITS, GASKETS 000000 3,221.80 1 -12074 DAKOTA ELECTRIC ASSN I-2215911 MAR 22 600-300-3300-6343 LIGHT & POWER ELECTRIC 000000 202.43 1 -26336 GOPHER STATE ONE-CALL I I-2020449 600-300-3300-6318 SERVICE FOR L LOCATES - FEB 2022 000000 71.55 1 -73168 SHERWIN-WILLIAMS I-5375-3 600-300-3300-6350 REPAIRS & MAI PAINT 000000 71.83 DEPARTMENT 300 PUBLIC WORKS TOTAL: 4,880.91 ------------------------------------------------------------------------------------------------------------------------------------ FUND 600 WATER TOTAL: 4,890.24 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13 PACKET: 08102 EFT Payments VENDOR SET: 1 FUND : 601 WASTEWATER DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-MAR 2022 601-000-0000-2193 VISION INSURA WASTE WATER 000000 7.99 DEPARTMENT NON-DEPARTMENTAL TOTAL: 7.99 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 601-300-3400-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 50.01 1 -001453 FOCUS ENGINEERING, INC. I-8741 601-300-3400-6311 EXPERT & CONS WASTEWATER FUND 000000 310.75 1 -12074 DAKOTA ELECTRIC ASSN I-2148443 - MAR 22 601-300-3400-6343 LIGHT & POWER ELECTRIC 000000 179.85 I-3470135 MAR 22 601-300-3400-6343 LIGHT & POWER ELECTRIC 000000 137.72 1 -48768 MCES I-0001136574 601-300-3400-6366 METRO WASTE C WASTEWATER APRIL 22 000000 132,886.01 DEPARTMENT 300 PUBLIC WORKS TOTAL: 133,564.34 ------------------------------------------------------------------------------------------------------------------------------------ FUND 601 WASTEWATER TOTAL: 133,572.33 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 14 PACKET: 08102 EFT Payments VENDOR SET: 1 FUND : 603 STORM WATER UTILITY DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-MAR 2022 603-000-0000-2193 VISION INSURA STORM WATER 000000 6.77 DEPARTMENT NON-DEPARTMENTAL TOTAL: 6.77 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 603-300-3600-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 51.46 1 -001453 FOCUS ENGINEERING, INC. I-8786 603-300-3600-6311 EXPERT & CONS STORMWATER FUND 000000 282.50 DEPARTMENT 300 PUBLIC WORKS TOTAL: 333.96 ------------------------------------------------------------------------------------------------------------------------------------ FUND 603 STORM WATER UTILITY TOTAL: 340.73 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 15 PACKET: 08102 EFT Payments VENDOR SET: 1 FUND : 615 ARENA DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-MAR 2022 615-000-0000-2193 VISION INSURA ARENA 000000 12.20 DEPARTMENT NON-DEPARTMENTAL TOTAL: 12.20 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001314 HUEBSCH LAUNDRY CO. I-20132408 615-401-4103-6350 REPAIRS & MAI ENTRY RUG SERVICE 000000 35.28 I-20135279 615-401-4103-6350 REPAIRS & MAI ENTRY RUG SERVICE 000000 35.28 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 615-401-4103-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 30.27 1 -75794 SYSCO, MINNESOTA I-347918422 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 000000 923.44 DEPARTMENT 401 PARKS & RECREATION TOTAL: 1,024.27 ------------------------------------------------------------------------------------------------------------------------------------ FUND 615 ARENA TOTAL: 1,036.47 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 16 PACKET: 08102 EFT Payments VENDOR SET: 1 FUND : 620 HYDRO ELECTRIC DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-MAR 2022 620-000-0000-2193 VISION INSURA HYDRO 000000 1.22 DEPARTMENT NON-DEPARTMENTAL TOTAL: 1.22 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000953 AVANT ENERGY, INC. I-15536 620-300-3500-6311 EXPERT & CONS MONTHLY FEES 000000 2,467.93 1 -001387 SUN LIFE ASSUANCE COMPA I-APRIL 2022 LTD 620-300-3500-6134 EMPLOYER PAID APRIL 22 LTD PREMIUM 000000 6.52 DEPARTMENT 300 PUBLIC WORKS TOTAL: 2,474.45 ------------------------------------------------------------------------------------------------------------------------------------ FUND 620 HYDRO ELECTRIC TOTAL: 2,475.67 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 17 PACKET: 08102 EFT Payments VENDOR SET: 1 FUND : 807 ESCROW - DEV/ENG/TIF-HRA DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001453 FOCUS ENGINEERING, INC. I-8793 807-150-1684-2024 VERMILLION AC VERMILLION ACRES 000000 254.25 I-8794 807-150-1662-2024 Wallin 18th A WALLIN 19TH 000000 84.75 I-8795 807-150-1683-2024 HERITAGE RIDG HERITAGE RIDGE 3RD ADD. 000000 226.00 I-8797 807-150-1711-2024 County Crossr COUNTY CROSSROADS 4TH APT 000000 84.75 DEPARTMENT NON-DEPARTMENTAL TOTAL: 649.75 ------------------------------------------------------------------------------------------------------------------------------------ FUND 807 ESCROW - DEV/ENG/TIF-HRA TOTAL: 649.75 REPORT GRAND TOTAL: 242,307.77 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 18 DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2022-2023 101-000-0000-2193 VISION INSURANCE WITHHOLDI 211.47 101-105-1051-6134 EMPLOYER PAID-DISABILITY ( 22.10 543 454.60 101-107-1052-6307 PERSONNEL/LABOR CONSULTANT 38.00 0 38.00- Y 101-107-1052-6312 TESTING SERVICES 302.00 16,200 15,560.00 101-107-1061-6134 EMPLOYER PAID-DISABILITY ( 13.20 0 52.80- Y 101-107-1071-6134 EMPLOYER PAID-DISABILITY ( 35.15 696 555.40 101-120-1201-6134 EMPLOYER PAID-DISABILITY ( 63.78 1,208 950.34 101-130-1301-6304 LEGAL FEES 11,798.77 151,941 119,633.05 101-140-1401-6134 EMPLOYER PAID-DISABILITY ( 0.00 217 191.42 101-150-1501-6134 EMPLOYER PAID-DISABILITY ( 18.70 323 248.20 101-160-1061-6310 MAINTENANCE CONTRACT - COM 10,303.00 7,325 16,395.42- Y 101-160-1601-6134 EMPLOYER PAID DISABILITY ( 49.83 801 621.16 101-160-1601-6310 MAINTENANCE CONTRACT 30.00 36,416 24,682.70 101-160-1601-6571 NON CAPITAL COMPUTER EQUIP 1,142.76 10,030 1,656.96- Y 101-201-2010-6134 EMPLOYER PAID-DISABILITY ( 601.53 9,677 7,338.13 101-201-2010-6218 CLOTHING & BADGES 47.98 23,000 9,352.77 101-201-2010-6229 BODY ARMOR & VESTS 1,305.00 1,000 4,220.00- Y 101-201-2010-6311 EXPERT & CONSULTANT 15.00 61,605 40,533.10 101-201-2010-6313 DISPATCH CONTRACT-COUNTY 31,003.00 436,165 320,426.70 101-201-2016-6343 LIGHT & POWER 18.09 1,000 906.07 101-230-2301-6134 EMPLOYER PAID-DISABILITY ( 62.80 1,003 752.06 101-230-2301-6311 EXPERT & CONSULTANT 1,920.20 22,500 17,815.00 101-230-2302-6134 EMPLOYER PAID-DISABILITY ( 14.77 250 190.92 101-300-3100-6134 EMPLOYER PAID-DISABILITY ( 39.83 1,080 920.68 101-300-3100-6204 DRAFTING & SURVEY SUPPLIES 324.00 900 576.00 101-300-3100-6311 EXPERT & CONSULTANT 7,034.25 67,850 48,300.25 101-301-3200-6134 EMPLOYER PAID-DISABILITY ( 67.93 1,119 853.29 101-301-3200-6217 OTHER GENERAL SUPPLIES 60.47 1,500 1,379.53 101-301-3200-6310 MAINTENANCE CONTRACTS 180.00 20,000 19,290.10 101-301-3200-6311 EXPERT & CONSULTANT 3,361.75 24,000 18,427.10 101-301-3200-6353 REPAIRS & MAINT-EQUIPMENT 774.72 55,000 51,044.83 101-302-3201-6343 LIGHT & POWER 2,825.03 231,800 211,443.23 200-000-0000-2193 VISION INSURANCE WITHHELD 6.10 200-401-0000-1501 FUEL INVENTORY 2,732.92 200-401-4440-6134 EMPLOYER PAID-DISABILITY ( 143.34 2,114 1,540.64 200-401-4440-6217 OTHER GENERAL SUPPLIES 108.04 2,000 1,507.94 200-401-4440-6353 REPAIRS & MAINT-EQUIPMENT 1,507.27 23,000 16,206.00 200-401-4440-6365 RENTAL-MACHINERY 620.15 22,186 20,908.85 200-401-4447-6350 REPAIRS & MAINT-BUILDING 903.90 6,000 2,794.96 205-420-4201-6134 EMPLOYER PAID-DISABILITY ( 2.33 0 9.32- Y 210-170-1702-6134 EMPLOYER PAID-DISABILITY ( 4.41 75 57.44 213-000-0000-2193 VISION INSURANCE WITHHELD 91.36 213-210-2100-6134 EMPLOYER PAID-DISABILITY ( 58.48 1,047 818.24 213-210-2100-6313 DISPATCH CONTRACT-COUNTY 14,215.00 309,450 266,805.00 213-210-2100-6354 REPAIRS & MAINT-VEHICLES 389.32 53,700 51,429.06 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 19 ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 213-220-2200-6134 EMPLOYER PAID-DISABILITY ( 232.46 4,383 3,473.89 213-220-2200-6216 CHEMICALS & CHEMICAL PRODU 1,536.12 0 4,008.61- Y 213-220-2200-6219 MEDICAL & FIRST AID 444.81 62,000 53,878.40 220-450-4160-6134 EMPLOYER PAID-DISABILITY I 0.00 38 33.48 407-180-6003-6134 EMPLOYER PAID-DISABILITY ( 34.21 583 446.16 416-000-0000-6311 EXPERT & CONSULTANT 1,271.25 0 60,533.18- Y 482-300-3629-6311 EXPERT & CONSULTANT 1,356.00 0 14,353.50- Y 600-000-0000-2193 VISION INSURANCE WITHHELD 9.33 600-300-3300-6134 EMPLOYER PAID-DISABILITY ( 70.30 1,372 1,092.44 600-300-3300-6241 METERS FOR RESALE 3,221.80 7,500 4,167.07 600-300-3300-6311 EXPERT & CONSULTANT 1,243.00 33,750 30,190.50 600-300-3300-6318 SERVICE FOR LOCATES 71.55 4,000 3,831.20 600-300-3300-6343 LIGHT & POWER 202.43 143,100 142,176.11 600-300-3300-6350 REPAIRS & MAINT-BUILDING 71.83 2,000 51.32 601-000-0000-2193 VISION INSURANCE WITHHELD 7.99 601-300-3400-6134 EMPLOYER PAID-DISABILITY ( 50.01 1,021 822.60 601-300-3400-6311 EXPERT & CONSULTANT 310.75 43,750 33,169.90- Y 601-300-3400-6343 LIGHT & POWER 317.57 22,700 20,748.17 601-300-3400-6366 METRO WASTE CONTROL COMMIS 132,886.01 1,270,143 871,484.97 603-000-0000-2193 VISION INSURANCE WITHHELD 6.77 603-300-3600-6134 EMPLOYER PAID-DISABILITY I 51.46 957 752.80 603-300-3600-6311 EXPERT & CONSULTANT 282.50 30,000 29,661.00 615-000-0000-2193 VISION INSURANCE WITHHELD 12.20 615-401-4103-6134 EMPLOYER PAID-DISABILITY ( 30.27 572 450.92 615-401-4103-6254 COST OF MERCHANDISE 923.44 28,000 8,766.91 615-401-4103-6350 REPAIRS & MAINT-BUILDING 70.56 5,000 2,893.66 620-000-0000-2193 VISION INSURANCE WITHHELD 1.22 620-300-3500-6134 EMPLOYER PAID-DISABILITY ( 6.52 146 119.92 620-300-3500-6311 EXPERT & CONSULTANT 2,467.93 7,500 342.32 807-150-1662-2024 Wallin 18th Addition 84.75 807-150-1683-2024 HERITAGE RIDGE PLAT 226.00 807-150-1684-2024 VERMILLION ACRES SENIOR 254.25 807-150-1711-2024 County Crossroads 4th Apt 84.75 ** 2022-2023 YEAR TOTALS ** 242,307.77 ------------------------------------------------------------------------------------------------------------------------------------ VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 20 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 101 NON-DEPARTMENTAL 211.47 101-105 ADMINISTRATION 22.10 101-107 CITY CLERK 388.35 101-120 FINANCE 63.78 101-130 LEGAL 11,798.77 101-140 FACILITY MANAGEMENT 0.00 101-150 COMMUNITY DEVELOPMENT 18.70 101-160 I.T. 11,525.59 101-201 POLICE 32,990.60 101-230 BUILDING & INSPECTIONS 1,997.77 101-300 PUBLIC WORKS 7,398.08 101-301 PUBLIC WORKS STREETS 4,444.87 101-302 PUBLIC WORKS STR. LIGHTS 2,825.03 ------------------------------------------------------------------------------------- 101 TOTAL GENERAL 73,685.11 200 NON-DEPARTMENTAL 2,739.02 200-401 PARKS & RECREATION 3,282.70 ------------------------------------------------------------------------------------- 200 TOTAL PARKS 6,021.72 205-420 CABLE 2.33 ------------------------------------------------------------------------------------- 205 TOTAL CABLE TV 2.33 210-170 HERITAGE PRESERVATION 4.41 ------------------------------------------------------------------------------------- 210 TOTAL HERITAGE PRESERVATION 4.41 213 NON-DEPARTMENTAL 91.36 213-210 FIRE 14,662.80 213-220 AMBULANCE 2,213.39 ------------------------------------------------------------------------------------- 213 TOTAL FIRE & AMBULANCE 16,967.55 220-450 LEDUC 0.00 ------------------------------------------------------------------------------------- 220 TOTAL LEDUC HISTORIC ESTATE 0.00 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 21 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 407-180 ECONOMIC DEVELOPMENT 34.21 ------------------------------------------------------------------------------------- 407 TOTAL HEDRA 34.21 416-000 NON DEPARTMENTAL 1,271.25 ------------------------------------------------------------------------------------- 416 TOTAL PW Cold Storage Building 1,271.25 482-300 PUBLIC WORKS 1,356.00 ------------------------------------------------------------------------------------- 482 TOTAL 2022 IMPROVEMENTS 1,356.00 600 NON-DEPARTMENTAL 9.33 600-300 PUBLIC WORKS 4,880.91 ------------------------------------------------------------------------------------- 600 TOTAL WATER 4,890.24 601 NON-DEPARTMENTAL 7.99 601-300 PUBLIC WORKS 133,564.34 ------------------------------------------------------------------------------------- 601 TOTAL WASTEWATER 133,572.33 603 NON-DEPARTMENTAL 6.77 603-300 PUBLIC WORKS 333.96 ------------------------------------------------------------------------------------- 603 TOTAL STORM WATER UTILITY 340.73 615 NON-DEPARTMENTAL 12.20 615-401 PARKS & RECREATION 1,024.27 ------------------------------------------------------------------------------------- 615 TOTAL ARENA 1,036.47 620 NON-DEPARTMENTAL 1.22 620-300 PUBLIC WORKS 2,474.45 ------------------------------------------------------------------------------------- 620 TOTAL HYDRO ELECTRIC 2,475.67 VIII-01 3/14/2022 3:49 PM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 22 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 807 NON-DEPARTMENTAL 649.75 ------------------------------------------------------------------------------------- 807 TOTAL ESCROW - DEV/ENG/TIF-HRA 649.75 ------------------------------------------------------------------------------------- ** TOTAL ** 242,307.77 *** PROJECT TOTALS *** PROJECT LINE ITEM AMOUNT 92 2022 IMPROVEMENTS 482-300 2022 IMPROVEMENTS 1,356.00 ** PROJECT 92 TOTAL ** 1,356.00 96 PW COLD STORAGE BUILDING 416-000 PW COLD STORAGE BUILDING 1,271.25 ** PROJECT 96 TOTAL ** 1,271.25 NO ERRORS ** END OF REPORT ** VIII-01 03-17-2022 11:25 AM Council Report MAR 22ND PYMTS, 2022 PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL GENERAL METROPOLITAN COUNCIL ENVIRONMENTAL SER FEB 22 SAC 2,460.15_ TOTAL: 2,460.15 ADMINISTRATION GENERAL INNOVATIVE OFFICE SOLUTIONS, LLC OFFICE SUPPLIES 112.53 CITYGATE ASSOCIATES, LLC FD STUDY 5,001.94 PRIMARY DIAGNOSTICS, INC RAPID TEST 420.00 GRAPHIC DESIGN KING- BUSINESS CARDS 81.00_ TOTAL: 5,615.47 CITY CLERK GENERAL I/O SOLUTIONS, INC. ANSWER SHEETS 50.00 THE JOURNAL PUBLIC NOTICES - FEB 22 1,455.24 GRAPHIC DESIGN RIVERTOWN NEWSLETTER 2,363.66 FIRE- NOW HIRING 189.00_ TOTAL: 4,057.90 FINANCE GENERAL AMERICAN ACCOUNTS & ADVISERS, INC. COLLECTION FEE 141.00_ TOTAL: 141.00 LEGAL GENERAL LEVANDER, GILLEN & MILLER, P.A. FEB 22 LEGAL FEES 2,250.00 FEB 22 LEGAL FEES 435.00 FEB 22 LEGAL FEES 353.00 FEB 22 LEGAL FEES 2,815.09 FEB 22 LEGAL FEES 3,216.00 FEB 22 LEGAL FEES 60.00 FEB 22 LEGAL FEES 251.50 FEB 22 LEGAL FEES 450.00_ TOTAL: 9,830.59 FACILITY MANAGEMENT GENERAL ECOLAB PEST ELIMINATION DIVISION CH - PEST ELIMINATION 143.84 PD - PEST ELIMINATION 90.28 FD - PEST ELIMINATION 76.04 TOTAL FILTRATION SERVICES INC FILTERS 647.31_ TOTAL: 957.47 I.T. GENERAL OFFICE OF MN.IT SERVICES FEB 22 WAN/USAGE 298.49_ TOTAL: 298.49 POLICE GENERAL HIDEAWAY SHOOTING RANGE LLC 2022 RANGE RENTAL 2,425.00 ADVANCED GRAPHIX GRAPHICS FOR 1411 & 1412 1,712.60 GALLS LLC CLASS A PANTS- WILSKE 101.70 CLASS A PANTS - SCHOWALTER 101.70 NET TRANSCRIPTS, INC. TRANSCRIPTION 748.28 ENTERPRISE FM TRUST CAR LEASES 322.24 CAR LEASES 281.90 CAR LEASES 295.83 CAR LEASES 421.30 CAR LEASES 371.51 CAR LEASES 442.97 GRAPHIC DESIGN SANDWICH BOARD 294.00 HASTINGS FORD FORD UTILITY SQUAD 1412 33,016.38 SOUTH EAST TOWING OF HASTINGS INC TOWING 255.00 TOWING 100.00 TOWING 50.00 MARCH 22 LOT RENT 195.00_ TOTAL: 41,135.41 VIII-01 03-17-2022 11:25 AM Council Report MAR 22ND PYMTS, 2022 PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ PUBLIC WORKS STREETS GENERAL ROYAL TIRE INC. WHEEL REBURBISH, PAINT, ET 1,076.30 SAFE-FAST, INC. GLOVES 277.20 HOMETOWN ACE HARDWARE BUCKETS, PAIL 16.90 CUSTOM SAWDUST, LLC APR 2022 BILDG RENTAL 3,650.00 NESCO, LLC ACTUATOR, SHIPPING 29.84 CRYSTEEL TRUCK EQUIPMENT SNOWPLOW BLADE 6,905.00 H & L MESABI PLOW BLADE 493.00 I-STATE TRUCK CTR\INTERSTATE POWER SYS BRAKE CHAMBER 191.44 UNLIMITED SUPPLIES INC. SEALS, ETC 200.57 ZIEGLER, INC. TRAILER 11,778.85_ TOTAL: 24,619.10 PARKS & RECREATION GENERAL GRAPHIC DESIGN RIVERTOWN NEWSLETTER 1,181.83 HASTINGS SCHOOL DISTRICT #200 TILDEN COST SHARING 2,500.00_ TOTAL: 3,681.83 PARKS & RECREATION PARKS HOMETOWN ACE HARDWARE GRINDING DISC 41.81 HEATER 48.35 ENTERPRISE FM TRUST CAR LEASES 456.05 MIDWEST MACHINERY CO RAHN GROOMER REPAIRS 677.00 PEDRO FONSECA MUSIC IN THE PARK 08-18-22 2,000.00 THE WILD GOOSE CHASE CLOGGERS PERFORMANCE 07-26-22 900.00 GRAPHIC DESIGN RIVERTOWN NEWSLETTER 1,181.83 MN DEPT/LABOR & INDUSTRY PRESSEL VESSEL AT PARKS BL 10.00 TERRYS HARDWARE, INC. STARGON AND DISC 113.57_ TOTAL: 5,428.61 FIRE FIRE & AMBULANCE KIEL KWIATKOWSKI WC FROM COTTAGE GROVE 93.00 GRACE HOLM WC PAYMENTS 2,978.40 HASTINGS FIRE RELIEF ASSN SUPPL. BENEFIT REIMBURSE 3,000.00_ TOTAL: 6,071.40 AMBULANCE FIRE & AMBULANCE EXPERT BILLING, LLC BILLING OF 135 AMB BILLS 3,780.00 NATIONAL GOVERNMENT SERVICES, INC SKEESICK - AMBULANCE REFUN 294.01 BLUE CROSS & BLUE SHIELD A18-0119 AMBULANCE REFUND 1,601.70 BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 13.33 MEDICAL SUPPLIES 191.99 MEDICAL SUPPLIES 15.90 MEDICAL SUPPLIES 199.90 MEDICAL SUPPLIES 449.00 MEDICAL SUPPLIES 100.80 MISCELLANEOUS V MARY HUGHES MARY HUGHES : AMB REFUND 20.00 JILL SHIMOTA JILL SHIMOTA : AMB REFUND 615.39 MEDICA MEDICA: AMBULANCE REFUND 1,331.20 UNITEDHEALTHCARE UNITEDHEALTHCARE : AMB RFD 75.00 LINDE GAS & EQUIPMENT INC. OXYGEN 125.61 U CARE A20-0012 AMBULANCE REFUND 460.15 A20-0403 AMBULANCE REFUND 460.15 A21-1705 AMBULANCE REFUND 528.53 A18-1659 AMBULANCE REFUND 174.14 A20-0866 AMBULANCE REFUND 452.83_ TOTAL: 10,889.63 LEDUC LEDUC HISTORIC EST ECOLAB PEST ELIMINATION DIVISION LD - PEST ELIMINATION 124.58_ TOTAL: 124.58 VIII-01 03-17-2022 11:25 AM Council Report MAR 22ND PYMTS, 2022 PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ POLICE RESERVES POLICE RESERVE S.R TROPHIES PLUS POLICE RESERVES 50.00_ TOTAL: 50.00 POLICE-DUI ENFORCEMENT DUI ENFORCEMENT/EQ CAMPBELL KNUTSON, P.A. 20-001353 DISBURSEMENT 49.00_ TOTAL: 49.00 ECONOMIC DEVELOPMENT HEDRA LEVANDER, GILLEN & MILLER, P.A. FEB 22 LEGAL FEES 23.00 FEB 22 LEGAL FEES 633.50 CAMPBELL KNUTSON, P.A. GENRAL HEDRA 68.96_ TOTAL: 725.46 NON-DEPARTMENTAL WATER MISCELLANEOUS V SANTOS, MIRNA 01-649000-02 45.35 GRGUROVIC, ANTONI/AN 03-143000-02 170.17 MARUSKA, PHIL 03-172000-03 24.85 BENNETT, BRYAN 11-141000-01 37.69 CREATIVE HOMES INC 12-881440-00 55.35 BELL, CHAD 13-512500-03 28.88_ TOTAL: 362.29 PUBLIC WORKS WATER HAWKINS INC CHLORINE, CITRIC ACID 1,251.67 WATER CONSERVATION SERVICES, INC. LEAK LOCATE 403.08 ROYAL TIRE INC. TIRES 526.44 CORE & MAIN LP METER 1,939.91 CLAMPS 363.18 CITY OF BLOOMINGTON BACT SAMPLING FEB 22 286.00_ TOTAL: 4,770.28 PUBLIC WORKS HYDRO ELECTRIC L & S ELECTRIC OIL ANALYSIS 1,109.27 SHERWIN-WILLIAMS FRAME, TRAY 13.67 TAPE, PLASTIC, TRAYS 56.06_ TOTAL: 1,179.00 MISCELLANEOUS INSURANCE FUND LEAGUE OF MN CITIES INS TRST CLAIM 257.37 CLAIM 439.46_ TOTAL: 696.83 NON-DEPARTMENTAL ESCROW - DEV/ENG/T NORTHLAND SECURITIES, INC. TIF DISTRICT 9 8,620.00 LEVANDER, GILLEN & MILLER, P.A. FEB 22 LEGAL FEES 217.50 CAMPBELL KNUTSON, P.A. TIF DISTRICT 9 3,180.00 SEH ENGINEERS AT&T 4TH ST W MODS 175.68_ TOTAL: 12,193.18 VIII-01 03-17-2022 11:25 AM Council Report MAR 22ND PYMTS, 2022 PAGE: 4 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ =============== FUND TOTALS ================ 101 GENERAL 92,797.41 200 PARKS 5,428.61 213 FIRE & AMBULANCE 16,961.03 220 LEDUC HISTORIC ESTATE 124.58 221 POLICE RESERVE S.R. 50.00 222 DUI ENFORCEMENT/EQUIP S.R 49.00 407 HEDRA 725.46 600 WATER 5,132.57 620 HYDRO ELECTRIC 1,179.00 705 INSURANCE FUND 696.83 807 ESCROW - DEV/ENG/TIF-HRA 12,193.18 -------------------------------------------- GRAND TOTAL: 135,337.67 -------------------------------------------- TOTAL PAGES: 4 VIII-01 City Council Memorandum To: Mayor Fasbender & City Council Members From: Paige Marschall Bigler, Recreation Program Specialist Date: March 21, 2022 Item: Special Event Designation – IDEA Pride Parade & activities Council Action Requested: Designate the Pride Parade and activities coordinated by IDEA as a Special Event with the following conditions. Background Information: IDEA is requesting to hold a Pride Parade starting at McNamara Field and finishing at Jaycee Park, along with activities at Jaycee Park on Saturday, June 11, 2022 from 9:00 a.m. – 10:00 p.m. This is a free event and open to the public. IDEA expects 1,000 attendees throughout the day. Activities include: vendors, yard games, small carnival games, music, open mic for stories, face painting, drag queens and other family friendly activities. IDEA held a Pride Parade and activities last summer at Levee Park. City Staff are supportive of the event with the following conditions: • Event organizers will coordinate temporary traffic control on 2nd Street, between Eddy St. and Lock and Dam Road for east and westbound traffic on 2nd Street. • Police reserves may be able to assist with traffic control, if they are available. • Event organizers will post event notification and no parking signs at Jaycee parking lot 24 hours prior to the event. • All vendors must obtain a license from the Deputy City Clerk prior to the event. Applications can be found on our City of Hastings website and submitted to the Deputy City Clerk. • Use of Jaycee Park requires a park rental permit from the Parks Department prior to the event. Rental forms can be found on our City of Hastings website and submitted to the Recreation Programming Specialist. • Portable toilets are recommended to be placed on-site to alleviate over-use of the single portable provided by the Parks Department. • Event organizers are required to work with a hauler for trash and recycling containers on-site. Containers must follow best management practices: paired trash with recycling and labeled. • Tent or additional “structures” used within the park will need to be anchored with weights. • Use of power outlets at Jaycee Park must be coordinated with Parks Department staff prior to the event. • No unauthorized vehicles on City trails or sidewalks. • All event supplies and equipment will be removed by event organizers directly following the end of the event. • Event organizers agree the site will be left in at least the condition it was pre-event. • Any other reasonable conditions as determined by staff to ensure a successful event. VIII-02 Financial Impact: This event, although requesting designation as a Special Event, will also be subject to a Park Rental Fee in accordance with the City’s fee schedule for exclusive use of areas. • Jaycee Park Rental – Tax Exempt: $40.00 Advisory Commission Discussion: n/a Council Committee Discussion: n/a Attachments: ▪ IDEA Pride Parade - Special Event Permit Application ▪ IDEA Pride Parade – Route ▪ IDEA Pride Parade – Activity Layout VIII-02 VIII-02 VIII-02 VIII-02 Pride Parade Route and activities at Jaycee Park VIII-02 VIII-02 City Council Memorandum To: Mayor Fasbender & City Council Members From: Paige Marschall Bigler, Recreation Programming Specialist Date: March 21, 2022 Item: Accept a Donation from Dakota Electric Association Council Action Requested: Council is asked to accept a donation in the amount of $200.00, made to the City Parks & Recreation Department. Background Information: Dakota Electric Association has made this donation and has designated that this donation be used for 2022 Summer Programming at Levee Park. Financial Impact: Increase Parks & Recreation Department account $200.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: Resolution VIII-03 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 03 - - 22 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS, Dakota Electric Association has presented to the City Parks & Recreation Department a donation of $200.00 and has designated that this donation be used for 2022 Summer Programming at Levee Park and WHEREAS, the City Council is appreciative of the donation and commends Dakota Electric Association for their civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for Summer Programming; and Adopted this 21st day of March, 2022 ________________________________ Mary Fasbender, Mayor Attest: ____________________________ Emily King, Deputy City Clerk VIII-03 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Emily King Date: March 21, 2022 Item: Transfer Liquor License from HafLiz LLC d/b/a Pub 55 to new owner of LQCE LLC d/b/a Pub 55 Council Action Requested: Approve the attached resolution allowing the HafLiz LLC dba Pub 55 Liquor License to be transferred to the new owner of LQCE LLC dba Pub 55, 880 Bahls Drive. Background Information: Larry Quashnick, LQCE LLC, is the new owner of Pub 55 and has applied for the transfer of HafLiz LLC’s liquor license. The appropriate applications to transfer the Liquor License have been submitted and Mr. Quashnick has passed the background check conducted by Hastings Police Department. City Code 111: Alcoholic Beverages details that liquor license transfers to a new owner must be approved by City Council. The license term expires June 30, 2022. Financial Impact: All associated fees have been paid. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-04 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 03 - - 22 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING TRANSFER OF HAFLIZ LLC D/B/A PUB 55 LIQUOR LICENSE TO A NEW OWNER WHEREAS, Larry Quashnick, LQCE, LLC, dba Pub 55 has applied for the transfer of HafLiz, LLC d/b/a Pub 55 Liquor License and passed the background check conducted by Hastings Police Department; and WHEREAS, all necessary paperwork and documents have been completed and submitted, and the associated fees have been paid; and WHEREAS, the term of the license will expire June 30, 2022. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings that the transfer of the Liquor License is approved. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 21st DAY OF MARCH 2022. Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk (SEAL) VIII-04 City Council Memorandum To: Mayor Fasbender & City Council Members From: Emily King, Deputy City Clerk Date: March 21, 2022 Item: Renewal of Sidewalk Café Licenses Council Action Requested: Consider the renewal applications for sidewalk café with liquor license amendment for American Legion Post 47, Froth & Cork, Lock and Dam Eatery, The Busted Nut, The Onion Grille, and Spiral Brewery. Consider the renewal application for sidewalk café for Geek Haven Coffee. Background Information: American Legion Post 47, Froth & Cork, The Busted Nut, The Onion Grille, and Spiral Brewery have submitted the required application and documents for the sidewalk café licenses with liquor license amendments renewals. Geek Haven Coffee has submitted the required application and documents for the sidewalk café licenses. Licenses will be issued upon receiving all required insurance documents. Financial Impact: N/A Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: N/A VIII-05 City Council Memorandum To: Mayor Fasbender & City Council Members From: Emily King, Deputy City Clerk Date: March 21, 2022 Item: Renewal of Parklet Licenses with Liquor License Amendments Council Action Requested: Consider the renewal applications for a parklet with liquor license amendment for Fireside Social House, El Mexican Restaurant of Hastings, The Busted Nut, The Onion Grille, and Spiral Brewery. Background Information: Fireside Social House, El Mexican Restaurant of Hastings, The Busted Nut, The Onion Grille, and Spiral Brewery have submitted the required application and documents for the parklet licenses with liquor license amendments renewals. Licenses will be issued upon receiving all required insurance documents. Financial Impact: N/A Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: N/A VIII-06 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Chris Eitemiller, Finance Manager Date: March 21, 2022 Item: Approve Electing the Standard Allowance under Revenue Loss for Reporting ARPA Grant Expenditures Council Action Requested: Approve the attached resolution to elect using the standard allowance for revenue loss for reporting City spending of ARPA grant funding. Background Information: Between the original and subsequent supplementary allocations, the City of Hastings will receive a total of $2,501,034 under the American Rescue Plan Act (ARPA). On January 6, 2022, the US Treasury Department issued its final rule to guide recipients on how to report City expenditures of their grant allocations. This final rule allows recipients to elect a standard allowance of up to $10 million under the revenue loss provision. By selecting the standard allowance, the City will not need to calculate revenue loss, will have broader flexibility in how to spend the ARPA funds, and will have streamlined reporting and auditing requirements. While all spending must be identified and reported, no further justification would be required. Further, if the City selects the standard allowance, it must do so prior to the first ARPA report to Treasury, which is due by April 30, 2022. After this first report, no changes can be made to how the City reports, or justifies, its spending. Because the City is required identify whether or not it wishes to utilize the standard allowance under the revenue loss provision, and because the standard allowance would allow the greatest flexibility in using the ARPA funds, staff requests the City Council approve using this standard allowance for the City’s full ARPA allocation of $2.5 million. Financial Impact: Reporting the City’s ARPA-funded expenditures will be simpler and more flexible. In addition to reporting to the US Treasury, the City’s audit will also be simplified. VIII-07 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: Resolution electing standard allowance VIII-07 CITY OF HASTINGS RESOLUTION NO. _____ A RESOLUTION TO ELECT THE STANDARD ALLOWANCE AVAILABLE UNDER THE REVENUE LOSS PROVISION OF THE CORONAVIRUS LOCAL FISCAL RECOVERY FUND ESTABLISHED UNDER THE AMERICAN RESCUE PLAN ACT WHEREAS, Congress adopted the American Rescue Plan Act in March 2021 (“ARPA”) which included $65 billion in recovery funds for cities across the country. WHEREAS, ARPA funds are intended to provide support to state, local, and tribal governments in responding to the impact of COVID-19 and in their efforts to contain COVID-19 in their communities, residents, and businesses. WHEREAS, The Fiscal Recovery Funds provides for $19.53 billion in payments to be made to States and territories which will distribute the funds to non-entitlement units of local government (NEUs). WHEREAS, The ARPA requires that States and territories allocate funding to NEUs in an amount that bears the same proportion as the population of the NEU bears to the total population of all NEUs in the State or territory. WHEREAS, $2.5 million has been allocated to the City of Hastings (“City”) pursuant to the ARPA. WHEREAS, The Coronavirus State and Local Fiscal Recovery Funds ensures that governments have the resources needed to fight the pandemic and support families and businesses struggling with its public health and economic impacts, maintain vital public services, even amid declines in revenue, and build a strong, resilient, and equitable recovery by making investments that support long-term growth and opportunity. WHEREAS, In May 2021, the US Department of Treasury (“Treasury”) published the Interim Final Rule describing eligible and ineligible uses of funds as well as other program provisions, sought feedback from the public on these program rules, and began to distribute funds. WHEREAS, on January 6, 2022, Treasury issued the final rule. The final rule delivers broader flexibility and greater simplicity in the program, responsive to feedback in the comment process. WHEREAS, the final rule offers a standard allowance for revenue loss of up to $10 million, allowing recipients to select between a standard amount of revenue loss or complete a full revenue loss calculation. VIII-07 WHEREAS, recipients that select the standard allowance may use that amount, in many cases their full award, for government services, with streamlined reporting requirements. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA, THE CITY ELECTS THE STANDARD ALLOWANCE AVAILABLE UNDER THE REVENUE LOSS PROVISION OF THE AMERICAN RESCUE PLAN ACT FOR THE FULL AMOUNT ALLOCATED OF $2,501,034 TO BE USED FOR THE GENERAL PROVISION OF GOVERNMENT SERVICES. Adopted by the City Council of Hastings, Minnesota this 21st day of March, 2022. ___________________ Mayor Attested: __________________ City Clerk VIII-07 City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director/City Engineer Date: March 16, 2022 Item: Approve Entry into Work Order Under Master Partnership Contract with MnDOT – TH 61 Pre-Scoping Assessment Council Action Requested: Enclosed for City Council consideration is the Work Order Contract for the TH 61 Pre-Scoping Assessment issued under authority of the MnDOT Master Partnership Contract No. 1028140 between the State of Minnesota and the City of Hastings. Background Information: The State has programmed a comprehensive transportation study of the Trunk Highway 61 (Vermillion Street) Corridor from 4th Street to 36th Street in the City of Hastings. Work has just got kicked off on this study and is scheduled to conclude in the January of 2023. The goal of the study is to review available information on the needs along TH 61, refine understanding of needs through stakeholder engagement, draft a purpose and need document, develop improvements to address purpose and need, and recommend alternatives that have local stakeholder support. MnDOT has hired H.R. Green to deliver the study in the estimated amount of $496,000. Financial Impact: The City’s cost-share responsibility per this Work Order Contract is $95,000. This amount is due in lump sum upon execution of the work order. This amount is within the 2022 approved budget for the TH 61 Study. The City may utilize its State Aid for Local Transportation funds to cover study expense. Staff Recommendation: Staff recommends the Council approve the City’s entry into the Work Order Contract and authorize the Public Works Director/City Engineer’s signature to be affixed. VIII-08 MnDOT Contract Number: 1028140W01 Receivable Work Order – Lump Sum 1 Updated 02/11/2020 STATE OF MINNESOTA WORK ORDER UNDER MASTER PARTNERSHIP CONTRACT State Project No. SP 1913-107 Trunk Highway (TH) Number: 61 Project Description: TH 61 Pre-Scoping Assessment. This Work Order Contract is issued under the authority of the State of Minnesota, Department of Transportation (MnDOT) Master Partnership Contract No. 1028140 between the state of Minnesota acting through its Commissioner of Transportation (“State”) and the City of Hastings, a political subdivision of the State of Minnesota (“Local Government”) and is subject to all applicable provisions and covenants of that Contract which are incorporated herein by reference. Work Order Contract 1. Term of Work Order Contract; Incorporation of Exhibits 1.1. Effective date: This Work Order Contract will be effective on the date that all required signatures are obtained by State, pursuant to Minnesota Statutes Section 16C.05, subdivision 2. 1.2. Expiration date: This Work Order Contract will expire on 10/31/2023, or when all obligations have been satisfactorily fulfilled, whichever occurs first. If project continues past expiration date of this Work Order, State and Local Government agree to execute a new agreement with terms substantially similar to this Work Order and its underlying Master Partnership Contract in order for State to provide work for TH 61 Pre-Scoping Assessment until it is complete. 1.3. Exhibits: Exhibits A and B are attached and incorporated into this Work Order Contract 2. Nature of Work 2.1. X the blanks below to indicate the nature of the work to be performed. See Article 3. Services Requiring a Work Order Contract, of the Master Partnership Contract for applicable definitions. [ ] Contract Administration [ ] Emergency Services [ X ] Professional/Technical Services [ ] Roadway Maintenance 3. Scope of Work 3.1. The State will perform services under this Work Order summarized generally as follows: Hire a contractor to provide TH 61 Pre-Scoping Assessment as detailed on Exhibit A and B. 4. Items provided or completed by the Parties 4.1. The following will be provided or completed by the Local Government: 4.1.1 Payment for State Services 4.1.2 City of Hastings People Movement Plan 4.1.3 Aerial imagery-if available-that is orthorectified to reflect uniform scale and lack of distortion. 4.1.4 Historic project information from previous City investigations as they apply 4.1.5 Topographic Base Mapping (CADD standards as they apply 4.2. The following will be provided or completed by MnDOT: TH 61 Pre-Scoping Assessment as detailed on Exhibits A and B. 5. Consideration of Payment 5.1. The Local Government will pay for all services performed by the State on a lump sum basis. 5.2. The Local Government’s obligation for all compensation and reimbursements to the State is $95,000.00. VIII-08 MnDOT Contract Number: 1028140W01 2 6. Terms of Payment 6.1. The Local Government will pay the State upon execution of this work order. 6.2. After the work has been completed, at the request of the Local Government/State Agency, the State will submit a signed report, and the signature will attest that the services have actually been performed. 6.3. Per Section 7.4 of the Master Partnership Contract; 6.3.1. The Local Government will pay the State as specified in this work order, and will make prompt payment in accordance with Minnesota law. 6.3.2. Payment by the Local Government. i. The Local Government will make payment to the order of the Commissioner of Transportation. ii. IMPORTANT NOTE: Payment must reference the MnDOT Contract and Work Order Number shown on the face page of this contract and the MnDOT Invoice Number shown on the invoice. iii. Remit payment to the address below: MnDOT Attn: Cash Accounting RE: MnDOT Contract Number 1028140W01 and Invoice Number: [#####] (see note above) Mail Stop 215 395 John Ireland Blvd St. Paul, MN 55155 7. Authorized Representatives 7.1. The State’s Project Manager, for this Work Order is: Name/Title: Bryant Ficek, P.E., Metro South Area Engineer, or successor MnDOT - Metro District Street Address: 1500 County Road B2 City State Zip: Roseville, MN 55113 Telephone: 651-443-2564 Email: bryant.ficek@state.mn.us 7.2. The State’s Project Manager is responsible for overseeing the State’s fulfillment of its obligations under this Work Order, reviewing, providing and approving invoices, resolving disputes related to this Work Order, and for giving or receiving any notices required or permitted by this Work Order. 7.3. The Local Government’s Project Manager for this Work Order is: Name/Title: Ryan Stempski, P.E., City Engineer, or successor Name of Gov’t: City of Hastings-Public Works Street Address: 1225 Progress Drive City State Zip: Hastings, MN 55033 Telephone: 651-480-2368 Email: rstempski@hastingsmn.gov 7.4. The Local Government’s Project Manager for this Work Order is responsible for overseeing the Local Government’s fulfillment of its obligations under this Work Order, reviewing and approving invoices, resolving disputes related to this Work Order, and for giving or receiving any notices required or permitted by this Work Order. 8. Termination 8.1. Termination by the State or Local Government. The Local Government, the State or the Commissioner of Administration may cancel this Work Order at any time, with or without cause, upon 30 days’ written VIII-08 MnDOT Contract Number: 1028140W01 3 notice to the other Party. Upon termination, the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 8.2. Termination for Insufficient Funding. The State may immediately terminate this Work Order if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Local Government. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the Work Order is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Local Government notice of the lack of funding within a reasonable time of the State’s receiving that notice. 9. Additional Provisions 9.1. None. [THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK.] VIII-08 MnDOT Contract Number: 1028140W01 4 LOCAL GOVERNMENT The Local Government certifies that the appropriate person(s) have executed the contract on behalf of the Local Government as required by applicable articles, bylaws, resolutions or ordinances. By: Title: Date: By: Title: Date: COMMISSIONER OF TRANSPORTATION By: Title: District Engineer or Assistant District Engineer Date: COMMISSIONER OF ADMINISTRATION By: Date: VIII-08 Exhibit A – Specifications, Duties, and Scope of Workto be performed under MnDOT Contract No. 1047973 i Table of Contents General Statement of Scope of Work 1 Background 1 1.Project Management and Agency Coordination 1 1.1. General Project coordination 1 1.2. Develop and Maintain Project Schedule 1 1.3. Invoicing and Progress Reports 1 1.4. Quality Management 1 1.5. Project Kick-Off Meeting 1 1.6. Project Management Team (PMT) Meetings 1 1.7. State Deliverables 1 1.8. Contractor Deliverables 2 2.Public and Stakeholder Engagement 2 2.1. Stakeholder Analysis & Strategy 2 2.2. Public & Stakeholder Engagement Plan 2 2.3. Public Open Houses 2 2.4. Follow-up Online Public Meeting 3 2.5. Project Website Updates 3 2.6. Online Surveys 3 2.7. Online Comment Map 3 2.8. Outreach Meetings 4 2.9. City Council Outreach 4 2.10. State Deliverables 4 2.11. Contractor Deliverables 4 3.Existing Corridor Review 5 3.1. Existing Conditions Review 5 3.2. Environmental Scan 5 3.3. Equity Evaluation 6 3.4. Data Collection 6 3.5. State Deliverables 7 3.6. Contactor Deliverables 7 4. Traffic and Safety Analysis 7 4.1. Peak Period Counts 7 4.2. Develop Existing Balanced Network 7 4.3. Existing Synchro/Simtraffic Model Development 7 4.4. 2040 No Build Traffic Forecasts 8 4.5. 2040 No Build Synchro/Simtraffic Volume and Model Development 9 4.6. Traffic Operations Technical Memorandum 9 4.7. Safety Analysis 9 4.8. Sate Deliverables 10 4.9. Contractor Deliverables 10 5. Retaining Walls Evaluation 10 5.1. Retaining Wall Analysis 10 5.2. Cost Estimate 10 5.3. Public Meetings 10 MNDOT Contract No. 1028140W01VIII-08 MnDOT Contract No. 1047973 Exhibit A – Specifications, Duties, and Scope of Work ii 5.4. State Deliverables 10 5.5. Contactor Deliverables 10 6. Purpose and Need Document 11 6.1. Purpose and Need 11 6.2. State Deliverables 11 6.3. Contractor Deliverables 11 7. Alternatives Development 11 7.1. Identification of Potential Improvements 11 7.2. Alternatives Development 12 7.3. Corridor Segment and Overall Travel Time Streetlight Analysis 12 7.4. Alternative Traffic Forecasting 12 7.5. 2021 and 2040 Build Synchro/Simtraffic Alternative Model Development 12 7.6. Alternative Traffic Operations Technical Memorandum 12 7.7. Visualizations 13 7.8. State Deliverables 13 7.9. Contractor Deliverables 13 8. Drainage Analysis 13 8.1. Existing Drainage Condition Review 13 8.2. Alternative Evaluation 13 8.3. State Deliverables 14 8.4. Contractor Deliverables 14 9. Right of Way 14 9.1. Right of Way Impact Evaluation 14 9.2. Contractor Deliverables 15 10. Opinion of Probable Total Project Cost 15 10.1. State Deliverables 15 10.2. Contractor Deliverables 15 11. Alternatives Evaluation 15 11.1. Alternative Evaluation 15 11.2. State Deliverables 16 11.3. Contractor Deliverables 16 12. Corridor Evaluation Report 16 12.1. State Deliverables 16 12.2. Contractor Deliverables 16 THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK VIII-08 MnDOT Contract No. 1047973 Exhibit A – Specifications, Duties, and Scope of Work 1 General Statement of Scope of Work Contractor will assist the State in project management, stakeholder engagement, intersection evaluation (including traffic modeling), access management evaluation, retaining wall evaluation, draft a corridor purpose and need, and develop future corridor alternatives. Background This Project is located on United States (US) 61 (Vermillion Street) from 4th Street to 36th Street in the City of Hastings, for a total length of approximately 2.25 miles. US 61 will continue to serve as an important route for vehicle and freight traffic as part of the National Highway System. However, US 61 is a lower speed urban section within the project limits to just south of Trunk Highway (TH) 316 and multimodal mobility and safety are important considerations. The State has a pavement preservation project State Project (SP) 1913-107 planned in 2026 for US Highway 61 (Vermillion Street). The goal of this Contract is to review available information on needs along this section of TH 61, refine understanding of needs through stakeholder engagement, draft a purpose and need document, develop improvements to address purpose and need, and recommend alternatives that have local stakeholder support. These alternatives will undergo screening to inform the preservation project and possible future phases of implementation. 1. Project Management and Agency Coordination 1.1. General Project coordination 1.1.1 Contactor will manage Contractor time and effort to meet the project schedule and budget. 1.2. Develop and Maintain Project Schedule 1.2.1 Contractor will develop and maintain project schedule; utilize schedule to identify action required from State in advance of when it is needed to maintain workflow. The anticipated duration of the project is 12 months. A draft schedule has been provided to State separate from this scope document. 1.3. Invoicing and Progress Reports 1.3.1 Contractor will prepare and submit monthly progress reports, schedule updates and invoices. 1.4. Quality Management 1.4.1 Contractor will prepare appropriate quality management documentation for submittals, document resolution of review comments. 1.5. Project Kick-Off Meeting 1.5.1 Contractor will prepare for, develop materials, attend (up to 3 Contractor staff) and document one 2-hour project kick-off meeting. 1.6. Project Management Team (PMT) Meetings 1.6.1 Contractor will prepare for, develop materials, attend, and document up to 12 PMT meetings. The Contractor Project Manager and up to two additional staff will attend, based on the technical topics to be discussed. The PMT is expected to include staff from State, City of Hastings, and Contractor. The PMT is expected to begin virtually with possible transition to in person at State’s (Water’s Edge) or City of Hastings offices. PMT meetings will be up to 2 hours long. 1.7. State Deliverables 1.7.1 Review and approve Contractor deliverables VIII-08 MnDOT Contract No. 1047973 Exhibit A – Specifications, Duties, and Scope of Work 2 1.7.2 Assistance with agency coordination as needed to promote and support development and completion of the Corridor Study 1.7.3 Selection of PMT participants and coordination outside of meetings as needed 1.8. Contractor Deliverables 1.8.1 Monthly invoices 1.8.2 Progress reports 1.8.3 Quality management documentation per submittal 1.8.4 Kick-off meeting agenda, materials, and summary 1.8.5 PMT meeting agendas, materials, and summaries 2. Public and Stakeholder Engagement 2.1. Stakeholder Analysis & Strategy 2.1.1 Coordinate with State and the City of Hastings to develop a list of key project stakeholders. 2.1.2 Contractor will conduct up to two half-hour phone interviews with State staff and/or a project partner such as City representative to build out this list. The stakeholder list will contain full contact information for each entry, as well as recommend engagement frequency and type for groups of stakeholders. The list will be included in the Public & Stakeholder Engagement Plan (Task 2.2). 2.2. Public & Stakeholder Engagement Plan 2.2.1 Contractor will develop a Public & Stakeholder Engagement Plan that outlines project objectives, project stakeholders, key messages, roles and responsibilities, and engagement tools and techniques for various audiences. The project team will use this document as a road map. 2.3. Public Open Houses 2.3.1 Plan, manage and summarize up to three 2-hour public in-person or virtual open houses that offer input opportunities at key milestones. The first open house will provide a project overview, offer a forum for the public to visit with project staff, share with the public known existing issues, and seek to capture public input on additional areas of concern and need. The second open house will summarize the draft purpose and need document informed by public input, present potential improvements to address these needs, and overview the screening process. The third open house will share alternatives for review and a draft implementation plan. Up to 3 Contractor staff will attend the public open houses and support the set-up, facilitation, and tear down of each event. Contractor assumes the public open houses will be held at a no-fee or donated location such as the Hastings Armory, Hastings City Hall, and Hastings Civic Arena. 2.3.2 Contractor will provide food/refreshments and supply a family-friendly project-related activity to help maximize attendance and meaningful discussions. Informative invitation postcards will be designed, printed and mailed to local property and business owners to promote the public open houses and increase community participation. 2.3.3 Contractor will develop template materials such as an email invite and/or social media content for local partners to communicate the public open houses with their stakeholders. 2.3.4 Contractor will draft and deliver information exhibits to help guide public open house attendees through the project development process and clearly define input opportunities and next steps. 2.3.5 Contractor will work with State and the City in advance of each public open house to prepare the agenda, define key messages, and determine displayed materials. VIII-08 MnDOT Contract No. 1047973 Exhibit A – Specifications, Duties, and Scope of Work 3 2.3.6 Contractor will design and print a project overview handout, project layouts, comment/feedback forms, sign-in sheets, and staff nametags. Up to six informational display boards will be designed and printed for the first public open house, and up to three additional boards will be produced for each subsequent public open house. Contractor assumes some of the original boards will be reused for these events. A summary of each meeting will include meeting attendance, key themes, and verbatim comments. The context of the project corridor varies along its length. 2.3.7 Contractor will propose to State and City how to geographically and or topically break-up in-person or public open houses in a manner to effectively gather public input. 2.4. Follow-up Online Public Meeting 2.4.1 Contractor will develop an online public meeting immediately following public open house to solicit feedback on the alternatives from those who were unable to attend the in-person public open house. The online public meeting is intended to increase participation in the public engagement process by allowing community members and project stakeholders to provide input on their own time and at their convenience. 2.4.2 Contractor will develop up to one online public meeting, assumed to be hosted externally to State and linked to the project website. The online public meeting could include a virtual tour of the project information, videotaped comments from the Project Manager, an embedded input form for commenting, a brief survey tool (see Task 2.6), and a custom comment map (see Task 2.7). 2.4.3 Contractor will use social media ad (brief text plus a simple image) to drive traffic to this virtual meeting. The online public meeting will be shared with stakeholder groups to broaden visibility and participation. 2.4.4 Contractor will provide a summary and analytics post-meeting. 2.5. Project Website Updates 2.5.1 Contractor will recommend, draft, and deliver up to six project updates for posting to a project website hosted by State. Content will include project background, purpose, FAQs, priorities, process, schedule, and meeting notifications, as well as ways to provide input and connect with project staff. 2.5.2 Contractor will provide outreach materials such as the public open house exhibits in PDF format to State for posting to the project website. State will be responsible for posting each update, while Contractor will be responsible for managing content development and making it Americans with Disabilities Act (ADA)-compliant (according to State’s digital communications standards) while using plain language. 2.6. Online Surveys 2.6.1 Contractor will design, deliver, and promote up to two brief online surveys to identify project corridor issues and to provide input on the design options. These surveys can be stand-alone engagement tools that are accessed via a link on the project website and/or a component of the online public meeting. Survey promotions will include implementing targeted Facebook advertisements (brief text plus a simple image) and direct stakeholder messages and leveraging project partner communication channels such as the City of Hastings’ social media accounts to increase community participation. 2.6.2 Contractor will provide a survey summary after each survey has closed. 2.7. Online Comment Map 2.7.1 Contactor will develop an online comment map to allow users to provide geospatial input by dropping pins within the project area and adding comments. Custom comment categories can be included in the tool. Participants will have the option to tag their comment to a featured category. They also can view other comments anonymously and filter them by category. The map will be optimized for mobile use and have a user-friendly comment management back-end to help the project team sort comments and better VIII-08 MnDOT Contract No. 1047973 Exhibit A – Specifications, Duties, and Scope of Work 4 understand input. This mapping tool can be embedded within the project website as a component of or separate from the online public meeting. If it is made available as a stand-alone engagement tool. 2.7.2 Contractor will use social media to drive traffic to the map. 2.8. Outreach Meetings 2.8.1 Contractor will support up to 6 one-on-one and/or group stakeholder meetings (up to 1 hours each) to resolve site-specific issues. Possible stakeholders are individual businesses, the freight community, and specific neighborhoods or groups of property owners. 2.8.2 Contractor will provide logistics support, including identifying a meeting venue and inviting attendees through electronic notification materials. In addition, one Contractor staff will attend each meeting. A summary will be provided following each meeting. When possible, public open house materials will be repurposed for these stakeholder meetings. 2.9. City Council Outreach 2.9.1 Contractor will Assist State with the facilitation of up to two 90 minutes each in-person or virtual City Council workshops and up to two formal in-person or virtual City Council presentations of up to 30 minutes each with one staff member. The workshops will provide a project update and an organized setting for City Council members to ask questions of project representatives. Public or virtual open house materials will be repurposed for the workshops. Up to 2 Contractor staff will attend the workshops to provide technical support and note-taking. 2.9.2 Contractor will collaborate with State to develop a presentation and project overview handout to aid a formal City Council presentation 2.10. State Deliverables 2.10.1 State will support the stakeholder list development process by providing previously gathered contact information to Contractor and/or participating in list-building consultations 2.10.2 State will post project website updates and inform the City when updated are made 2.10.3 State will provide media outreach and support 2.10.4 State will review and comment on each deliverable once before it becomes final 2.10.5 State will provide reviews within 5 business days of draft materials delivery 2.11. Contractor Deliverables 2.11.1 Stakeholder list (Excel spreadsheet), with initial list provided by State (see below) 2.11.2 Draft and final Public & Stakeholder Engagement Plan (electronic) 2.11.3 Three 2-hour public open houses with 3 Contractor staff (travel time and mileage included) 2.11.4 Three 1-hour public open house planning sessions via conference call; 2 Contractor staff 2.11.5 Up to 2 design layouts per public open house 2.11.6 Up to 500 invitation postcards in advance of each public open house (1,200 total postcards) 2.11.7 Up to 6 total informational display boards per meeting 2.11.8 Up to 3 versions of a project overview handout, 75 printed copies per public open house and 15 printed copies per one-on-one stakeholder meeting (255 total handouts) 2.11.9 Comment forms, sign-in sheets, and staff nametags per public open house (printed) 2.11.10 Up to $200 in food/refreshments per public open house 2.11.11 Three public open house summaries (electronic) 2.11.12 Draft and final online public meeting content (electronic) 2.11.13 Up to 1 online public meeting summary and analytics (electronic) 2.11.14 Up to 6 project website updates (electronic) 2.11.15 Up to 2 draft and final online survey tools using GetFeedback and/or SurveyMonkey platforms VIII-08 MnDOT Contract No. 1047973 Exhibit A – Specifications, Duties, and Scope of Work 5 2.11.16 Up to $600 in social media advertisements to promote the online survey tools, online public meeting and online comment map ($150 per ad for a 1-week run) 2.11.17 Up to 2 draft and final survey summaries (electronic) 2.11.18 Up to 1 online comment map (electronic) 2.11.19 Up to 8 draft and final direct stakeholder messages (electronic) 2.11.20 Up to 3 stakeholder meeting summaries (electronic) 2.11.21 Up to 3 City Council workshop presentations (electronic) 2.11.22 Up to 2 City Council presentation (electronic) 2.11.23 Up to 1 project overview handout tailored for City Council Members (printed) 3. Existing Corridor Review Contractor will review the existing corridor. The task includes data collection to support this and subsequent tasks. Existing operational and safety considerations for all travel modes will be undertaken as part of Task 4. 3.1. Existing Conditions Review 3.1.1 Contactor will conduct a planning-level review of the existing corridor conditions that could present issues, constraints, or opportunities that might inform identification of needs and influence the development of corridor alternatives. The review will be conducted using existing, readily available information as well as a site visit. The review will document 3.1.1.1. Number of lanes/cross-section, including turn lanes 3.1.1.2. Speed limit(s) 3.1.1.3. Previous economic development studies and analysis documents, and review of current development proposals or prospective proposals 3.1.1.4. Access locations/existing access control 3.1.1.5. Other observable corridor characteristics 3.2. Environmental Scan 3.2.1 To gather an understanding of the environmental, cultural, and social characteristics of the area, baseline information will be collected, relying on readily available, online information and plans from agencies responsible for environmental resources (e.g., US Fish and Wildlife Service). This baseline information is typically a collection of geographic information systems (GIS) data, as well as plans and policies that provide directives for the area (comprehensive plans, zoning information, etc.). Information will also be compiled from other environmental studies that have been completed or are nearing completion in the study area. A windshield survey should also be conducted to validate other sources. Environmental, cultural, and social factors that will be scanned in the project area include: 3.2.1.1. Land Use: A review of existing local and/or regional plans for the study area to determine if the project will be consistent with existing and future planning assumptions. Note on the environmental resources map the future land use areas. 3.2.1.2. Prime and Unique Farmlands: Documentation of any farmland present, specifically prime and unique farmlands. 3.2.1.3. Social and Economics: Assessment of existing populations (e.g. children, elderly, minorities, persons with mobility restrictions) within the study area, as well as emergency services, traffic patterns, and community cohesion. 3.2.1.4. Pedestrians and Bicycles: Identification of existing facilities within the study area. 3.2.1.5. Air Quality: Evaluation of existing air quality within the study area. VIII-08 MnDOT Contract No. 1047973 Exhibit A – Specifications, Duties, and Scope of Work 6 3.2.1.6. Water Quality: Identification of any streams or waterbodies within the study area, as well as any water quality information available. 3.2.1.7. Wetlands: Desktop delineation of wetlands within the study area. 3.2.1.8. Fish and Wildlife: Identification of potential habitat for bats, birds, fish or wildlife. This will also determine if any state listed species are potentially present. 3.2.1.9. Flood Plains: Identification of any designated floodplain areas within the study area. 3.2.1.10. State Scenic River: Identification of state scenic rivers within the study area. 3.2.1.11. Threatened and Endangered Species: Identification of potential habitat for candidate or listed species. This will also determine if any state listed species are potentially present. 3.2.1.12. Historical, Archaeological & Cultural Resources: Completion of a records search with noting locations of previously completed surveys and sites. 3.2.1.13. Regulated Material/Waste: Completion of a record search of previously documented regulated material sites. 3.2.1.14. Section 4(f) and 6(f) Properties: Identification of potential Section 4(f) and 6(f) properties within the study area. 3.3. Equity Evaluation 3.3.1 Contractor will perform an equity scan along the corridor, consistent with the Equity Lens Framework developed by State’s Office of Equity and Diversity. The US 61 project provides the opportunity not just to engage diverse stakeholders and minimize adverse impacts but potentially to improve transportation equity as part of the project investment. 3.3.2 Approach refinement 3.3.2.1. Contractor will engage the PMT on a working definition of transportation equity to be applied to this task. 3.3.2.2. Contractor will propose to the PMT a process to engage corridor stakeholders, document issues and opportunities, and identify potential actions. 3.3.2.3. Understanding and Issue Identification: Develop an understanding of potential equity issues and opportunities in the project study area, emphasizing input from individuals and/or groups facing equity-related transportation barriers and opportunity gaps in the corridor area. Understanding will be developed by the following: 3.3.2.3.1. Review demographic data for the study area. 3.3.2.3.2. Identify potential equity issues, needs, and opportunities potentially related to the project. 3.3.2.3.3. Document stakeholder input process and results for potential use as NEPA supporting documentation in the future. 3.3.2.3.4. Conduct up to six phone or online interviews with individuals or organizations to further understanding of potential equity issues, concerns, and opportunities. 3.3.2.4. Issue and Opportunity Assessment: Contractor will assess issues, concerns, and opportunities identified under Task 3.3.2.3 as part of Task 12. 3.4. Data Collection 3.4.1 Contractor will coordinate with State to receive the following data: 3.4.1.1. Topographic Base Mapping (MicroStation format conforming to MnDOT Level 1& 2 CADD standards as they apply). 3.4.1.2. Contour mapping and/or TIN (MicroStation format conforming to MnDOT Level 1 & 2 CADD standards as they apply). VIII-08 MnDOT Contract No. 1047973 Exhibit A – Specifications, Duties, and Scope of Work 7 3.4.1.3. If the State is not in possession of mapping, the State will obtain the mapping from the City and/or Dakota County. 3.4.1.4. Aerial imagery—if available—that is orthorectified to reflect uniform scale and lack of distortion. 3.4.1.5. Historic project information from previous State, Dakota County and City investigations as they apply. 3.4.1.6. Right-of-way mapping (legal boundaries & easements) in MicroStation format conforming to MnDOT Level 1 & 2 CADD standards as they apply). 3.4.1.7. Sustained high crash locations intersections or segments (based on crash rate, crash frequency, or systemic risk assessment) identified in the Metro District. 3.4.1.8. Intersection 13 hour turning movement counts that capture the AM and PM peak hours and associated videos of the intersections identified in Task 4. Counts will include pedestrian and truck movements as well. Assumes videos will be provided electronically and counts in Excel. 3.4.2 Contractor will coordinate with City and County to receive the following data: 3.4.2.1. Dakota County led study of County Road 47 to incorporate recommended improvements at US 61. 3.4.2.2. City of Hastings People Movement Plan 3.5. State Deliverables 3.5.1 Review and approve Contractor deliverables 3.5.2 Provide ProjectWise access 3.5.3 Equity Lens Framework and example equity evaluation 3.6. Contactor Deliverables 3.6.1 Existing Conditions Technical Memorandum (draft and final) 4. Traffic and Safety Analysis Contractor will collect and analyze updated 15-minute turning movement and pedestrian/bicycle counts as specified below, for intersections on Highway 61. Counts will be taken on a Tuesday, Wednesday, or Thursday when no adverse weather conditions, holidays or special events, road construction, or traffic incidents are affecting traffic. Turning movement counts must be provided as soon as available to State to be posted on State’s turning movement count website. 4.1. Peak Period Counts 4.1.1 Contractor will collect 13-hour turning movement counts (6 AM to 7 PM) at TH 61 intersections. 4.1.2 Contractor will prepare a map or table of proposed locations and will submit the information to MnDOT for verification before counts are scheduled 4.2. Develop Existing Balanced Network 4.2.1 Contractor will develop a balanced network of intersection turning movements for the model area (see Task 4.3 for description of the model area). Balanced network will be 1-hour AM and 1-hour PM peak period volumes. 4.3. Existing Synchro/Simtraffic Model Development 4.3.1 Contractor will characterize level of service (LOS) for existing conditions. Synchro/SimTraffic will be used to evaluate the operations and determine the level of service. The model will take into account the existing signal timings, pedestrians, bicycles, transit, and motor vehicles for a complete model of the VIII-08 MnDOT Contract No. 1047973 Exhibit A – Specifications, Duties, and Scope of Work 8 corridor that can then be used in the analysis and for presentation. Operational analysis will be summarized for individual problem areas as well as corridor-wide measures of effectiveness including LOS, delay, average travel time, and average travel speeds. 4.3.2 Contractor will record observations regarding signal cycle failures, queuing, duration of congestion and recovery periods. The existing conditions Synchro/SimTraffic model will be developed for the existing roadway under year 2021 AM and PM peak period volume conditions. The existing conditions Synchro/SimTraffic model will be calibrated to reasonably match field conditions for volume, plus travel time and/or observed queue. Study area for the Synchro/SimTraffic model will include the following limits. 4.3.2.1. TH 61 from 3rd Street to the City of Hastings’ southern limit, including the following: intersections: 4th Street (signal) 5th Street (TWSC) 6th Street (TWSC) 7th Street (TWSC) 8th Street (TWSC) 9th Street (TWSC) 10th Street (signal) Trunk Highway 55 (signal) 12th Street (TWSC) 14th Street (TWSC) 15th Street (signal) 16th Street (TWSC) 17th Street (TWSC) 18th Street (TWSC) 19th Street (TWSC) CSAH 47 (signal) 21st Street (TWSC) 22nd Street (TWSC) 23rd Street (TWSC) 24th Street (TWSC) 25th Street (TWSC) 26th Street (RI/RO) Trunk Highway 316 33rd Street Cannon Street 36th Street (TWSC) MOEs will be reported using 10 runs of the SimTraffic software. The MOEs will include the following: Overall intersection, intersection approach, and intersection movement vehicular delay and LOS (for each modeled intersection). Intersection average and max queues by movement (for each modeled intersection). Corridor segment and overall travel time. 4.4. 2040 No Build Traffic Forecasts VIII-08 MnDOT Contract No. 1047973 Exhibit A – Specifications, Duties, and Scope of Work 9 4.4.1 Contractor will obtain and review 2040 traffic forecasts for TH 61 and intersecting County and City roads from available sources, such as the City of Hasting Comprehensive Plan and the Dakota County 2040 Transportation Plan as well as other MnDOT and Met Council information. 4.4.2 The Contractor will coordinate with the City of Hastings and Dakota County to obtain any locally-led current studies or comprehensive planning efforts that may influence traffic volumes and routes this area. 4.4.3 Using the data from 4.4.1 and 4.4.2, the Contractor will develop growth rate(s) to apply to TH 61 and the study intersection cross-streets. Based on the forecasting data, the Contractor may determine a future growth rate for specific segments, individual intersections, and/or individual movements. Contractor will work with stakeholders to arrive at an agreement on travel forecast methodology and assumptions. The Twin Cities Regional Activity Based Travel Demand Forecast Model is not required for this task. 4.4.4 Contractor will use the existing balanced volume network (Task 4.2) and forecast volume growth rates to develop a 2040 balanced volume network for the Synchro/Simtraffic model area (see Task 4.3 for description of the model area). Balanced networks will be 1-hour AM and 1-hour PM peak period volumes. Forecasts must be approved prior to using for any purposes including, but not limited to, capacity analysis, alternative development and evaluation, public information, and project development. 4.5. 2040 No Build Synchro/Simtraffic Volume and Model Development 4.5.1 Contractor will use the existing calibrated Synchro/SimTraffic model to develop a 2040 No Build Synchro/SimTraffic model. MOEs will be reported using 10 runs of the SimTraffic software. The MOEs will include the following: Overall intersection, intersection approach, and intersection movement vehicular delay and LOS (for each modeled intersection). Intersection average and max queues by movement (for each modeled intersection). Corridor segment and overall travel time. 4.6. Traffic Operations Technical Memorandum 4.6.1 Contractor will prepare a technical memorandum to summarize the 2021 Existing and 2040 No Build traffic operational analysis results. The technical memorandum will include a section on construction and calibration of the Synchro/SimTraffic model, a section on the existing conditions, plus a section summarizing the traffic operational analysis results from the Synchro/SimTraffic models, focusing on identifying operational issues and needs. The list of MOEs from Task 4.3 and Task 4.5 will be included as part of this technical memorandum. 4.6.2 Contractor will hold 1 meeting with the State to review the draft memorandum. 4.7. Safety Analysis 4.7.1 Conduct an existing conditions safety analysis for TH 61 within the project limits. This will include summaries of vehicle, pedestrian, and bicycle crashes to identify existing crash patterns on TH 61, including the study intersections identified above. The analysis will include the calculation of crash rates and critical crash rates to determine if there are locations showing an unusually high crash frequency/rate. 4.7.2 In response to identified crash patterns or at locations where the crash rate exceeds the critical crash rate, countermeasures (with crash modification factors) to mitigate the crashes will be identified. 4.7.3 The Contractor will seek to identify short-term and long-term recommendations to address identified deficiencies. For up to four alternatives, a qualitative analysis will be conducted to assess potential safety benefits. The treatments will be compared to each other and ranked qualitatively with respect to their potential to improve safety in the project area. Potential to improve safety will be gauged by VIII-08 MnDOT Contract No. 1047973 Exhibit A – Specifications, Duties, and Scope of Work 10 identification of crash mitigation factors (CMFs) for major improvements, using countermeasures available in the CMF Clearinghouse. 4.7.4 Contractor will document safety analysis in a technical memorandum. 4.8. Sate Deliverables 4.8.1 Approval of Turning Movement Count Locations 4.8.2 Review and Accept Synchro/SimTraffic Models 4.8.3 Review and Accept Traffic Operations Technical Memorandum 4.8.4 Review and Accept Safety Analysis Memorandum 4.9. Contractor Deliverables 4.9.1 Map of Turning Movement Counts Collected and to be Collected 4.9.2 Turning Movement Counts – up to 30 intersections 4.9.3 Synchro/SimTraffic Files 4.9.4 Traffic Data MOEs 4.9.5 Traffic Operations Technical Memorandum (draft and final) 4.9.6 Safety Analysis Memorandum 4.9.7 Up to one meeting to discuss the draft Traffic Operations Technical Memorandum 5. Retaining Walls Evaluation The Contractor will evaluate retaining wall located on the west side of TH 61 (Vermillion Street) between 10th Street and 145th street/TH55. The walls fronting Vermillion Street have shared ownership between MnDOT and independent School District #200. The Contractor will discuss any invasive evaluation techniques with the State prior to commencing such activities. The Contractor will document the existing conditions and provide recommendations on improvements, differentiating immediate and long-term improvements as appropriate. Contractor will consider preventive maintenance, minor maintenance, and major rehabilitation improvements. 5.1. Retaining Wall Analysis 5.1.1 Prepare the Preliminary Retaining Wall Analyses modeling for the following conditions: 5.1.1.1. Existing conditions 5.1.1.2. Improvement recommendations 5.1.1.3. Preferred Alternative(s) conditions 5.2. Cost Estimate 5.2.1 Contractor will prepare retaining wall repair or replace cost estimates and cost share between MnDOT and the School District 5.3. Public Meetings 5.3.1 Contractor will provide up to one staff to attend Public Meetings with Cities and affected groups (i.e. City’s Heritage Preservation Commission) as MnDOT’s representative for Retaining Wall. This staff person is in addition to Contractor Deliverables described under Task 2. 5.4. State Deliverables 5.4.1 Record Plans (from State, City of Hastings, and School District) 5.4.2 Participate in Agency and Stakeholder Coordination and Review 5.4.3 Review and Accept on Retaining Walls Layout and Technical Memorandum 5.5. Contactor Deliverables VIII-08 MnDOT Contract No. 1047973 Exhibit A – Specifications, Duties, and Scope of Work 11 5.5.1 Retaining Walls of proposed conditions 5.5.2 Retaining Walls Overview Maps, showing layout 5.5.3 Preliminary cost estimates for developed conditions 5.5.4 Technical Memorandum (draft and final) 5.5.5 Correspondence 6. Purpose and Need Document 6.1. Purpose and Need 6.1.1 Contractor will prepare a Purpose and Need Statement to satisfy NEPA requirements. The Contractor will prepare two versions of the document, draft and final. This document should be based on the evaluation of existing conditions, identified issues, and the first round of public outreach as outlined in Tasks 2 through 5. 6.2. State Deliverables 6.2.1 Coordinate review of purpose and need with appropriate functional groups 6.3. Contractor Deliverables 6.3.1 Draft Purpose and Need Statement 6.3.2 Final Purpose and Need Statement 7. Alternatives Development 7.1. Identification of Potential Improvements 7.1.1 Contractor will develop potential roadway improvements to address the issues and needs of the corridor, based on the evaluation of existing conditions, identified issues, and the first round of public outreach as outlined in Tasks 2 through 5. 7.1.1.1. Design Standards: Define key design elements such as design speed, urban/rural sections 7.1.1.2. Typical Sections: Identify up to three typical sections that would be appropriate for the corridor and address the identified needs. 7.1.1.3. Pedestrian/Bicycle Facilities: Identify facility type or types (e.g., separated trail, on-road) and potential location (east side/west side). 7.1.1.4. Pedestrian/Bicycle Crossings: Based on locations of existing and potential future pedestrian/bicycle facilities in conjunction with likely generators of pedestrian/bicycle traffic, identify up to 8 crossings of TH 61 where crossing improvements may be needed. Develop ped/bike routing plan (graphic). 7.1.1.5. Access Modification: Identify opportunities to reduce or combine access along the corridor. There is a combination of public, commercial, and residential access along the corridor that will be reviewed for potential modification. 7.1.1.6. Intersection Alternatives: Based on traffic and safety information from Task 4, identify up to 10 intersections where design or traffic control changes may be needed and develop potential solutions. 7.1.2 Contractor will seek input from PMT on the alternative components for the purpose of prioritizing those with the most applicability to the corridor prior to proceeding to Task 7.2. The conclusion of the PMT discussion will include agreement regarding which components should be included in the alternative. 7.1.3 Contractor will prepare a brief Roadway Components Analysis memorandum documenting the process used to identify the four alternatives for development. VIII-08 MnDOT Contract No. 1047973 Exhibit A – Specifications, Duties, and Scope of Work 12 7.2. Alternatives Development 7.2.1 Contractor will produce conceptual design development of roadway alignments, and geometry for up to four alternatives for the corridor within the project limits. The alternative evaluations will be based on the potential improvements developed in Task 7.1. The alternatives will be developed to a concept level for the purpose of evaluating benefits and costs at a planning level only (see Task 11 Alternatives Evaluation). The conceptual designs will be completed on State supplied topographic and contour mapping. The accuracy of the conceptual designs and quantities derived therefrom will be commensurate with the accuracy of the supplied mapping. The alternative layouts will include proposed two-dimensional (2D) elements such as alignment and geometry changes. AutoTURN movements will be conducted to accommodate the WB-67 design vehicle. Conceptual construction limits and right-of-way impacts will be estimated based on the proposed 2D geometry. It is assumed that there will be no change to the vertical profile of the roadway within the project limits. The alternative design will not address utility relocations or staging implications. Designs will use flexible design guidelines as relevant and will be consistent with the MnDOT Roadway Design Manual and applicable Technical Memoranda. 7.3. Corridor Segment and Overall Travel Time Streetlight Analysis 7.3.1 Contractor will utilize StreetLight (access provided at no charge to Contractor via State) to gain insight into traffic characteristics in the study area. 7.3.2 Contractor will identify the origins and destinations of traffic traveling through the TH 61 corridor study area using StreetLight data. This information will be used to evaluate potential shift of traffic within the TH 61 corridor based on the roadway changes proposed in the four alternatives. 7.4. Alternative Traffic Forecasting 7.4.1 Contractor will use the existing 2021 balanced volume network (Task 4.3) and 2040 No Build balanced volume network (Task 4.4) to develop 2021 and 2040 balanced volume networks for each of the up to four alternatives development in the Synchro/Simtraffic model area (see Task 4.3 for description of the model area). Balanced networks will be 1-hour AM and 1-hour PM peak period volumes. Essential to the forecasting information will be a corridor analysis of trip origination and destination using the traffic counts and StreetLight Origin-Destination (O-D) data collected to provide a generalized O-D understanding. It is anticipated that the alternative improvements will necessitate local changes in the travel patterns, not regional adjustments in the existing travel shed. 7.4.2 Contractor will coordinate with the State to verify the 2021 and 2040 Alternative network assumptions. Forecasts must be approved prior to using for any purposes including, but not limited to, capacity analysis, alternative development and evaluation, public information, and project development. 7.5. 2021 and 2040 Build Synchro/Simtraffic Alternative Model Development 7.5.1 Contractor will adjust the existing 2021 calibrated and 2040 No Build Synchro/SimTraffic models to develop new models for the up to four alternatives from Task 7.2. MOEs will be reported using 10 runs of the SimTraffic software. The MOEs will include the following: Overall intersection, intersection approach, and intersection movement vehicular delay and LOS (for each modeled intersection). Intersection average and max queues by movement (for each modeled intersection). 7.6. Alternative Traffic Operations Technical Memorandum VIII-08 MnDOT Contract No. 1047973 Exhibit A – Specifications, Duties, and Scope of Work 13 7.6.1 Contractor will prepare a technical memorandum to summarize the Alternative 2021 and 2040 Build forecasting and traffic operational analysis results from the Synchro/SimTraffic models. The list of MOEs from Task 4.3 and Task 4.5 will be included as part of this technical memorandum. 7.6.2 Contractor will hold one meeting with the State to review the draft memorandum. 7.7. Visualizations 7.7.1 Contractor will prepare up to four static visualizations of the corridor to be used with stakeholders to support understanding and decision-making. Visualizations will be developed using linework from the alternative designs developed in Task 5.2 Features of the existing roadway will be represented generally by outlining and coloring but will not be at survey level. 7.8. State Deliverables 7.8.1 Access to StreetLight Data 7.8.2 Review and Accept Alternative Traffic Operations Technical Memorandum 7.8.3 Design vehicle(s) to use for turning movement analysis at impacted intersections and/or entrances to commercial sites 7.8.4 Right of Entry to private properties (if it is agreed it is necessary) 7.8.5 Review of conceptual layouts by the State, City of Hastings, Dakota County (and other affected agencies) to be completed within two weeks each for the draft and final 7.9. Contractor Deliverables 7.9.1 Technical Memorandum summarizing Alternative forecasts and results. (draft and final). 7.9.2 Highway Design Standards Form 7.9.3 Roadway Components Analysis, including pedestrian/bicycle routing plan 7.9.4 Draft conceptual layouts for each alternative (up to four) 7.9.5 Up to four visualizations of design alternatives 8. Drainage Analysis Contractor will analyze both existing and alternative drainage conditions in accordance with State standards and environmental permit rules. The results of the analysis, including the modeling results, drainage layout, and cost estimates, will be communicated to State and stakeholders to make informative decisions. Drainage analysis will consist of two major tasks. 8.1. Existing Drainage Condition Review 8.1.1 Contractor will establish existing project drainage conditions by creating a hydraulics model for the contributing watershed. The model will utilize an Atlas 14 rainfall distribution and incorporate the current land use and in-place scoystems. Drainage concerns, constraints, and opportunities identified in the drainage review and modeling process will be reviewed and discussed with the local government stakeholders before advancing to the proposed condition. Key elements of this task include: 8.1.1.1. Record review (existing infrastructure condition and any existing flooding concerns) 8.1.1.2. Estimate proposed drainage areas and checks against existing data 8.1.1.3. Identify drainage constraints and concerns Karst areas, Drinking Water Supply Management Areas (DWSMA’s) and the vulnerability levels, Emergency Response Areas (ERA’s), Special Waters, Impaired Waters, wetlands, FEMA floodways, and public water crossings) 8.1.1.4. Prepare a Drainage Overview Map with the above existing conditions. 8.2. Alternative Evaluation VIII-08 MnDOT Contract No. 1047973 Exhibit A – Specifications, Duties, and Scope of Work 14 8.2.1 Contractor will evaluate feasibilities of the proposed alternatives based on net added impervious and reconstructed impervious. The proposed drainage will include layouts and footprints of the water treatment filtration/infiltration and wet/dry drainage systems and ponding facilities for volume control, water quality and rate control. Critical hydraulics elevations will be coordinated with other disciplines to avoid flooding on roadway and the adjacent properties. The proposed drainage alternative will be communicated through a technical memorandum accompanied by exhibits (a Drainage Overview Map) for clarity. The following elements will be completed during this task: 8.2.1.1. Incorporate proposed roadway design 8.2.1.2. Identify the level of permit requirements based on the proposed alternative (prepare matrix of added impervious, reconstructed impervious, treatment required based on MPCA Construction and MS4 NPDES General Permits and the Vermillion River Watershed Joint Powers Organization, and proposed treatment provided). 8.2.1.3. Perform stormwater modeling to determine the rate control and treatment area footprints and trunk line system capacity required. 8.2.1.4. Determine where there is existing R/W for these systems and where R/W may need to be acquired (underground systems are discouraged due to the presence of Karst in the project area 8.2.1.5. Lay out drainage ponds treatment filtration/infiltration basins and wet/dry ponds and trunk line drainage conveyance systems DOM. 8.2.1.6. Facilitate agency and stakeholder review for acceptance of the proposed alternative 8.2.1.7. Preliminary cost estimate for proposed drainage development 8.2.1.8. Prepare preliminary drainage report 8.3. State Deliverables 8.3.1 Record Plans (from State and the City of Hastings) and TAMS HydInfra drainage conditions 8.3.2 Participate in agency and stakeholder coordination and review 8.3.3 Review and comment on drainage layout and preliminary report 8.4. Contractor Deliverables 8.4.1 Hydraulics of proposed conditions 8.4.2 Drainage Overview Maps, showing drainage trunk line layout, treatment and rate control basins ponds, environmental constraint areas and flow patterns 8.4.3 Drainage Models 8.4.4 Preliminary cost estimates for developed conditions 8.4.5 Preliminary drainage report 8.4.6 Correspondence 9. Right of Way 9.1. Right of Way Impact Evaluation 9.1.1 Contractor will conduct an evaluation of impacts and needs for the three alternatives to support the opinion of probable total project cost (Task 10) and Alternative Evaluation (Task 11). 9.1.2 Contractor will inventory the parcels affected, including land use, approximate land area to be acquired, if partial or total acquisition, relocation cost estimate (if impacted), access impacts 9.1.3 Contractor will research public assessment records to determine unit land value for each type of land use. 9.1.4 Contractor will research public assessment records to determine building improvement value if directly impacted with right of way or a total acquisition. 9.1.5 Contractor will estimate the approximate cost for relocation of residential or nonresidential displaced persons. VIII-08 MnDOT Contract No. 1047973 Exhibit A – Specifications, Duties, and Scope of Work 15 9.1.6 Contractor will prepare a worksheet for estimating costs for the impacted parcels along with comments on significant parcel impacts. 9.1.7 Contractor will develop ROW Findings Summary which summarize findings, including total area acquired and cost of right of way, estimated cost of residential relocations, estimated cost of non- residential relocations for each alternate (summary will be an excel table format and depicted on a map). 9.2. Contractor Deliverables 9.2.1 Summary of total area acquired, estimated acquisition cost, estimated cost of residential relocations, estimated cost of non-residential relocations and total cost for the four alternatives 9.2.2 Provide copies of all documentation collected or provided by Dakota County as part of the research and analysis for the parcels. 10. Opinion of Probable Total Project Cost Contractor will develop opinions of probable cost to support the Alternative Evaluation. Cost opinions will include a breakdown of various components such as design, survey, right-of-way acquisition, environmental remediation costs, City underground municipal utility system needs in accordance with the City’s comprehensive and Capital Improvement Plans, construction (such as drainage, removals, grading, paving, ped/bike trails), City cost share would be required with the proposed options and construction administration and inspection to achieve a total conceptual level project cost opinion for each alternative. The cost opinion will be refined for the preferred alternative. 10.1. State Deliverables 10.1.1 Office of Environmental Stewardship to determine and supply environmental remediation costs 10.1.2 Historical (Average Bid) costs for use in estimates. 10.1.3 Unit costs of public and private utility relocation and/or betterments, if needed. 10.1.4 Input from State Construction & Innovative Contracting on construction administration and inspection costs. 10.1.5 Input from State’s Engineering Cost Data and Estimating Unit. 10.2. Contractor Deliverables 10.2.1 Estimates of probable costs for the four roadway corridor alternatives 11. Alternatives Evaluation 11.1. Alternative Evaluation 11.1.1 Contractor will evaluate the four corridor alternatives developed in Task 7 by developing a matrix that considers key project issues. The final list of evaluation criteria will be determined following PMT and public input. Preliminary criteria are as follows: 11.1.1.1. Safety 11.1.1.2. Speed considerations 11.1.1.3. Traffic performance 11.1.1.4. Property access 11.1.1.5. Freight movement 11.1.1.6. Pedestrian/bicycle accommodation 11.1.1.7. Economic Development/Redevelopment Optimization 11.1.1.8. Equity 11.1.1.9. Environmental impacts 11.1.1.10. Drainage impacts/costs 11.1.1.11. Right-of-way impacts 11.1.1.12. Opinion of right-of-way costs VIII-08 MnDOT Contract No. 1047973 Exhibit A – Specifications, Duties, and Scope of Work 16 11.1.1.13. Opinion of construction costs The evaluation will be conducted using a combination of qualitative and quantitative methods to assess how each option performs against each criteria. Results for each criterion for each alternative will be documented in a spreadsheet tool to allow for an easy comparison of one option against another. The philosophy of the evaluation process is that it allows stakeholders to see how the options perform against the evaluation criteria, but the results do not dictate the recommended alternative. Contractor will facilitate discussion with the PMT and TAC, with input from the public, to identify any alternatives that do not meet the purpose and need and should not be carried further into the environmental process. 11.1.2 Contractor will Prepare one draft and final Corridor Alternative Evaluation Technical Memorandum documenting the evaluation process and results 11.2. State Deliverables 11.2.1 Review and Accept Corridor Evaluation Report 11.3. Contractor Deliverables 11.3.1 Corridor evaluation matrix and narrative for inclusion in the Corridor Evaluation Report under Task 13. 12. Corridor Evaluation Report Contractor will Prepare an ADA-compliant Corridor Evaluation Report summarizing the project, including project goals and objectives, public and agency involvement, alternatives development and evaluation, and the recommended alternative. The report will be developed using Microsoft Word and delivered in PDF format and will include the following sections: Executive Summary Project Purpose and Need Public and Stakeholder Engagement Summary Alternatives Considered and Evaluation Results Recommended Alternative and Opinion of Probable Total Project Cost Appendix of supporting Technical Memoranda developed in other tasks 12.1. State Deliverables 12.1.1 Review and Accept Corridor Evaluation Report 12.2. Contractor Deliverables 12.2.1 Draft Corridor Evaluation Report in pdf format 12.2.2 Final Corridor Evaluation Report in pdf format and 2 hard copies 12.2.3 One-page Corridor Evaluation Report Summary THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK VIII-08 MnDOT Contract Number: 1028140W01 Exhibit B VIII-08 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Ryan Stempski, Public Works Director/City Engineer Date: March 16, 2022 Item: 1st Reading: City Code Amendment – Chapter 51.05 G – Water Conservation Council Action Requested: Consider 1st Reading of the attached amendment to Hastings City Code Chapter 51.05 G pertaining to water conservation. Upon action by the City Council, 2nd reading and final action would be scheduled for the April 4th City Council Meeting. Approval requires a simple majority of the City Council. Background: In response to drought conditions in 2021, the City Council declared temporary limitations on exterior water usage on July 21, 2021. One of those limitations included time of day restrictions on lawn sprinkling systems. Best practices and guidance for lawn watering is to avoid watering in the heat of the day. This is when evaporation tends to steal a lot of water and lawn sprinkling becomes inefficient. Therefore, it is recommended to enact time of day restrictions in perpetuity to manage the water supply system. Ordinance Provisions: To ensure adequate water supply during hot summer months, the City of Hastings has an odd-even day lawn sprinkling policy from May 15 to September 1 of each year and is recommending an Ordinance amendment to also prohibit watering between the hours of 11 am to 5 pm during this ban each year. The exemption from the odd/even sprinkling ban for newly planted sod, grass or landscaping has been extended from 1 week to 2 weeks. Financial Impact: N/A Council Committee Discussion: N\A Attachments:  Draft Ordinance Amendment VIII-10 CITY OF HASTINGS, MINNESOTA ORDINANCE NO. 2021-___ An Ordinance of the City of Hastings Amending City Code Chapter 51.05 G: Water Conservation BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HASTINGS: SECTION 1. HASTINGS CITY CODE CHAPTER 51.05 G IS AMENDED AS FOLLOWS (new language is underlined, strikethrough language is deleted): G. Water Conservation. 1. Lawn sprinkling. It is unlawful for the owner or occupant of any property to sprinkle a lawn, wash a motor vehicle or to accomplish any non-essential use not involving private or public sanitation or health when the same is prohibited in accordance herewith. 2. Water emergency. After 24-hours’ notice following broadcast by local radio stations, or immediately after hand-delivered special notice that a water emergency exists, it is unlawful for the owner or occupant of any property to use water for sprinkling a lawn, washing a motor vehicle, or any other non-essential use not involving private or public sanitation or health. The water emergency shall continue until further notice by local radio station or newspaper. 3. Ban. a. Dates. From May 15 to September 1 of each year, an odd/even lawn sprinkling ban shall be in effect for all lawn sprinkling systems supplied by water from the City of Hastings water utility. Properties with even numbered addresses may sprinkle lawns only on days with even numbered dates. Properties with odd numbered addresses may sprinkle only on days with odd numbered dates. The utility billing address will establish the permitted odd or even day for sprinkling for homeowners’ associations with both odd and even residences. b. Hours. During the odd/even days when properties are authorized to use lawn sprinkling systems under 51.05.G.3.a. above, it shall be prohibited to water between the hours of 11 a.m. to 5 p.m. 3.4. Exemption. A 12-week exemption from the odd/even sprinkling ban may be granted for newly planted sod, grass or landscaping upon registering for the exemption and recommendation of the Hastings Utility Department. Other exemptions may be granted upon evaluation and recommendation of the Hastings Utility Superintendent. The utility billing address will establish the permitted odd or even day for sprinkling for homeowners associations with both odd and even residences. VIII-10 SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance. The ordinance amendment prohibits the hours of lawn sprinkling during the odd/even ban so that no lawn sprinkling can be done between 11 a.m. and 5 p.m. It also expands the exemption for watering new sod or landscaping from one week to two weeks. This Ordinance shall be effective upon seven (7) days after its passage and publication. Adopted by the Hastings City Council on this ___ day of _______, 2022, by the following vote: Ayes: Nays: Absent: CITY OF HASTINGS _____________________________________ Mary Fasbender, Mayor ATTEST: _________________________________ Kelly Murtaugh City Clerk I hereby certify that the above is a true and correct copy of the Ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the ___ day of ________________, as disclosed by the records of the City of Hastings on file and of record in the office. _____________________________ Kelly Murtaugh City Clerk VIII-10 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Kelly Murtaugh Date: March 21, 2022 Item: Adopt Precincts and Election Polling Place Locations Council Action Requested: Adopt the attached resolution approving precincts and Election polling place locations. Background Information: Minnesota Statute 204B.14.Subd 3(e) dictates that precinct boundaries must be reestablished within 60 days of the time when the legislature has been redistricted, or at least 19 weeks before the state primary election in a year ending in two. The adoption of reestablished precinct boundaries and polling places becomes effective on the date of the state primary election in the year ending in two. Minnesota Statute 204B.16 dictates that the governing body must designate by ordinance or resolution a polling place for each election precinct and that that designation is in effect for the following calendar year, unless a change is made. Pursuant to MS 204B.14, if precinct boundaries are reestablished, the city council must re-designate polling places for each election precinct. The Charter Commission met February 23, 2022 and recommended changes to the precinct boundaries. Therefore, the polling places must be re-designated. Financial Impact: N/A Advisory Commission Discussion: Charter Commission has recommended the proposed changes to the precinct boundaries. Council Committee Discussion: N/A Attachments: • Resolution VIII-10 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 03- -22 A RESOLUTION APPROVING PRECINCTS AND POLLING LOCATIONS FOR 2022 ELECTIONS WHEREAS, per Minnesota Statute 204B.14.Subd 3(e), precinct boundaries must be reestablished within 60 days of the time when the legislature has been redistricted, or at least 19 weeks before the state primary election in a year ending in two. WHEREAS, per Minnesota Statute 204B.16, cities are required to re-designate polling place locations if there are changes due to precinct boundaries. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota that the precinct boundaries on the accompanying map are approved and the following polling locations are approved for 2022; Ward 1 Precinct 1 City Hall, 101 4th Street East Precinct 2 Hope Lutheran Church, 16898 Michael Avenue Ward 2 Precinct 1 Mail Ballot (Washington County) Precinct 2 St. John’s Lutheran Church, 202 8th Street West Precinct 3 Our Saviour’s Lutheran Church, 400 9th Street West Ward 3 Precinct 1 Calvary Christian Church, 907 15th Street West Precinct 2 United Methodist Church, 615 15th Street West Ward 4 Precinct 1 St. Phillip’s Lutheran Church 1401 15th Street West Precinct 2 Crossroads Church, 225 33rd Street West Adopted on this 21st day of March 2022. _______________________________ Mary Fasbender, Mayor Attest: _____________________ Kelly Murtaugh, City Clerk VIII-10 City Council Memorandum To: Mayor Mary Fasbender & City Council Members From: Dave Hokstad, IT Manager Date: March 21, 2022 Item: Authorize Signature on Professional Services Agreement with 7 Minute Security Council Action Requested: Authorize signature on the Professional Services Agreement for a comprehensive security assessment to identify and make a remediation plan for risks related to administrative and technical security controls. Background Information: The 2022 budget includes approval for a cyber security assessment that would include penetration testing to review security practices and determine where we have security flaws on our network. Two proposals were received. The key features of the proposals under review were cost and scope. 7 Minute Security was the lowest priced proposal that included the entire scope of the project. Staff is recommending moving forward with the 7 Minute Security proposal. Financial Impact: The proposed cyber security assessment is approved in the 2022 budget. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: Professional Services Agreement 7 Minute Security Proposal VIII-11 1 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT (“Agreement”) is made and executed this _____day of ____________, 2022, by and between the City of Hastings, 101 4th Street, Hastings, Minnesota 55033, (“City”) and 7 Minute Security, 4601 Dean Lakes Boulevard, Shakopee, Minnesota, 55379 (“Consultant”). WHEREAS, the City has accepted the proposal of the Consultant for certain professional Services; and WHEREAS, Consultant desires to perform the Services for the City under the terms and conditions set forth in this Agreement. NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Consultant as an independent contractor for the purpose of performing certain professional Services (“Services”), as defined in the following documents: i. A proposal dated February 2, 2022, incorporated herein as Exhibit A. b. Consultant covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in Exhibit A, subject to Section 7 of this Agreement. 2. PAYMENT. a. City agrees to pay and Consultant agrees to receive and accept payment for Services as set forth in Exhibit A. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Consultant shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Consultant shall submit itemized bills for Services provided to City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to City. 3. TERM. The term of this Agreement is identified in Exhibit A. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the same terms and conditions as herein stated. VIII-11 2 4. TERMINATION. a. Termination by Either Party. This Agreement may be terminated by either party upon 30 days’ written notice delivered to the other party to the addresses listed in Section 13 of this Agreement. Upon termination under this provision, if there is no default by the Consultant, Consultant shall be paid for Services rendered and reimbursable expenses until the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non-performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. 5. SUBCONTRACTORS. Consultant shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in Exhibit A. The Consultant shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Consultant’s receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, Consultant will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. No warranty, express or implied, is made or intended by Consultant’s undertaking herein or its performance of Services. 7. DELAY IN PERFORMANCE. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Consultant under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. 8. CITY’S REPRESENTATIVE. The City has designated Dan Wietecha to act as the City’s representative with respect to the Services to be performed under this Agreement. He shall have complete authority to transmit instructions, receive information, interpret, and define the City’s policy and decisions with respect to the Services covered by this Agreement. VIII-11 3 9. PROJECT MANAGER AND STAFFING. The Consultant has designated Brian Johnson to be the primary contact for the City in the performance of the Services. He shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Consultant may not remove or replace the designated staff without the approval of the City. 10. INDEMNIFICATION. a. Consultant and City each agree to indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Consultant and City, they shall be borne by each party in proportion to its own negligence. b. Consultant shall indemnify City against legal liability for damages arising out of claims by Consultant’s employees. City shall indemnify Consultant against legal liability for damages arising out of claims by City’s employees. 11. INSURANCE. During the performance of the Services under this Agreement, Consultant shall maintain the following insurance: a. General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence; b. Professional Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence. Consultant shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the General Liability Insurance policy. 12. OWNERSHIP OF DOCUMENTS. Professional documents, drawings, and specifications prepared by the Consultant as part of the Services shall become the property of the City when Consultant has been compensated for all Services rendered, provided, however, that Consultant shall have the unrestricted right to their use. Consultant shall retain its rights in its standard drawing details, specifications, databases, computer software, and other proprietary property. Rights to proprietary intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of the Consultant. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Hastings City Administrator 101 4th Street VIII-11 4 Hastings, MN 55033 Or e-mailed: dwietecha@hastingsmn.gov If to Consultant: Brian Johnson 4601 Dean Lakes Boulevard Shakopee, Minnesota, 55379 Or emailed: brian@7minsec.com 14. INDEPENDENT CONTRACTOR STATUS. All services provided by Consultant, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Consultant or as independent contractors of Consultant and not as employees of the City for any purpose. 15. HIERARCHY OF DOCUMENTS. To the extent that there is a conflict, discrepancy or ambiguity between the provisions of this Agreement and Exhibit A, the Agreement shall prevail and take priority over Exhibit A and all other documents related thereto. 16. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Consultant of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party’s rights with respect to any other or further breach. c. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Dakota County District Court. d. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. e. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. f. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. VIII-11 5 CITY OF HASTINGS By: ____________________________________ Mary Fasbender, Mayor ATTEST: By: _____________________________________ Kelly Murtaugh, City Clerk STATE OF MINNESOTA ) ) COUNTY OF DAKOTA ) On this ___ day of ____________________, 2022, before me a Notary Public within and for said County, personally appeared Mary Fasbender and Kelly Murtaugh to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and the City Clerk of the City of Hastings, the Minnesota municipal corporation named in the foregoing instrument, and that the seal affixed to said instrument was signed and sealed in behalf of said municipal corporation by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipal corporation. ____________________________________ Notary Public VIII-11 6 CONTRACTOR By: Brian Johnson, President, 7 Minute Security STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this ____ day of __________________, 2022, by Brian Johnson, the President of 7 Minute Security, a Minnesota limited liability company, on behalf of said limited liability company. Notary Public VIII-11 City of Hastings  101 Fourth Street East  Hastings, MN 55033-1944  Phone: 651-480-2350  www.hastingsmn.gov City Council Memorandum To: Mayor Fasbender & City Councilmembers From: John Townsend, Fire Chief Date: March 16, 2022 Item: Declare Surplus Property and Authorize for Public Sale Council Action Requested: Declare vehicle as surplus property and authorize for public sale Background Information: The City of Hastings currently has one staff vehicle which will be removed from service. The vehicle is a 2004 Chevrolet Tahoe; which has been replaced with a 2021 Chevrolet Tahoe. The vehicle has 176,375 miles and still has limited value. Upon declaration as excess/surplus property, it will be made available for public sale, via a commercially available online auction service. The following vehicle is to be declared surplus/excess property and authorized for sale/destruction: 2004 Chevrolet Tahoe Serial Number 1GNEK13Z14J267431 Financial Impact: None Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: None VIII-12 City Council Memorandum VIII-13 To: Mayor Fasbender & City Council Members From: John Townsend, Fire Chief Date: March 21, 2022 Item: Accept a Donation from Mr. & Mrs. Frederick Sauer Council Action Requested: Council is asked to accept a donation in the amount of $500.00, made to the fire department, and to adjust the fire donation account #213-210-2100-5815 in the same amount. Background Information: Mr. & Mrs. Frederick Sauer has made this donation to be used towards the current needs of the fire department and ambulance service. Financial Impact: Increase fire donation account by $500.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: Resolution CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 3- -22 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF DONATIONS TO THE HASTINGS FIRE DEPARTMENT WHEREAS, Frederick and Donna Sauer made a donation to be designated to the fire department; and WHEREAS, the City Council is appreciative of the donation and commends Frederick and Donna Sauer for their civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; That the donation is accepted and acknowledged with gratitude; and Adopted this 21st day of March, 2022. ________________________________ Mary Fasbender, Mayor Attest: ____________________________ Kelly Murtaugh, City Clerk VIII-13 1 City Council Memorandum To: Mayor Fasbender and City Councilmembers From: Chris Jenkins, Parks & Recreation Director Date: March 21, 2022 Item: Emerald Ash Borer Treatment – Preferred Vendor 2022 Council Action Requested: Support staff recommendation selecting Rainbow TreeCare (RTC) as the City’s 2022 EAB Treatment Preferred Vendor. Background Information: 2017 was the first year which the City of Hastings solicited “not to exceed” pricing for Emerald Ash Borer treatments for our residents to take advantage of. The same program was repeated in 2018 and 2019, and in all three years, Rainbow TreeCare was the vendor selected based upon qualifications and pricing. During the 2017, 2018, 2019, 2020 and 2021 treatment seasons, RTC treated over 400 Ash trees each season in Hastings. This volume continues to exceed expectations, and proves that Hastings residents care about shade trees and the benefits they provide. Staff solicitied pricing quotes from 3 vendors, with 2 vendors responding by the deadline of March 11, 2022. As a part of the 2022 solicitation, the City has the option to continue with the selected vendor in both 2023 and 2024 without a new solicitation. After reviewing the proposals, Rainbow TreeCare has offered a price of $6.70 per diameter inch for trunk injection protection of Ash Trees. The other proposal had a price of $7.00 per inch. Highlights from Rainbow TreeCare’s 2022 proposal: 1. Cost of treatment per diameter inch: RTC proposed a not to exceed price of $6.70/dbh (for the standard medium dose rate) for residential customers to treat ash trees for EAB. RTC has the ability to offer discounted rates based upon volume of trees, specifically encouraging homeowners’ associations and commercial properties. VIII-14 2 2. Electronic tree inventory data collection: RTC included this within their proposal and have a dedicated GPS/GIS specialist on staff that will accomplish this function. 3. Years of experience and volume of trees treated annually: RTC has 13+ years of experience successfully treating ash trees for EAB. 4. Robust staff dedicated to conducting preventative treatments: RTC has over 40 Certified Arborists, 16 Certified Pesticide Applicators, and a Director of Municipal Consulting on staff and available to Hastings residents. Staff are recommending Rainbow TreeCare to be designated as the preferred Ash Tree Protection provider for 2022. Staff have full confidence that our residents will receive top notch professional service from this company, and staff will receive a great deal of professional support. Please note that selecting RTC as the preferred vendor DOES NOT equate to RTC being the exclusive vendor. Residents remain free to select any vendor they would like to treat boulevard and private ash trees. Financial Impact: The “retail cost” for treating ash trees for EAB ranges between $10.00 and $13.00/dbh. By identifying RTC as the preferred vendor, Hastings residents can choose to pay significantly less per diameter inch for EAB treatments. For example, to treat a 20 inch tree at retail price would range between $200.00 and $260.00, with RTC’s not to exceed price of $6.70/dbh a resident will pay $134.00 for a treatment that will last 2 years. Advisory Commission Discussion: None Council Committee Discussion: None Attachments: ▪ Rainbow TreeCare’s Proposal ▪ Davey Proposal VIII-14 City of Hastings  101 Fourth Street East  Hastings, MN 55033-1944  Phone: 651-480-2350  www.hastingsmn.gov PARKS & RECREATION DEPARTMENT – 920 W. 10TH ST – HASTINGS, MN 55033 – 651-480-6175 2022 Emerald Ash Borer Trunk Injection Treatment – Pricing Proposal The City of Hastings is soliciting pricing proposals from qualified tree care companies to conduct trunk injection treatments to combat EAB in the Hastings community. The desire is to secure a “not to exceed” price per DBH in three tree size categories which Hastings residents can access to treat both boulevard and private ash trees. The City of Hastings has completed a boulevard tree inventory, and has identified approximately 1,000 boulevard trees which are ash. This represents approximately 22% of the boulevard tree population within the city limits of Hastings. We do not have any inventory data for trees on private property. In order to negotiate the best possible prices for our residents, and encourage residents to proactively treat ash trees, we are asking for pricing for the following scenario: • Scenario #1: Your Company as THE “preferred” vendor for 2022 with optional annual renewals (2 renewals possible; 2023 and 2024). Please complete the chart below with this understanding. Preferred vendor will be listed as such on the City website and in other formats which the City chooses to employ. Preferred does not mean exclusive. The City also desires to collect inventory data for every tree that is treated in Hastings to supplement our current inventory data. Data desired includes location of tree, condition of tree, and date of treatment. The City would also desire to have every treated tree identified with a simple tree tag indicating the year of treatment and the letters EAB. Please include these tasks within your pricing proposal. Pricing based on the MEDIUM dose rate. Size Category Scenario #1 $/dbh Small: 8-19” $6.70 Medium: 20-33” $6.70 Large: 33” + $6.70 VIII-14 City of Hastings  101 Fourth Street East  Hastings, MN 55033-1944  Phone: 651-480-2350  www.hastingsmn.gov Additionally, the City desires to learn a little more about your company; its years of operation, years of experience treating for EAB, composition of certified staff/certified arborists, and what level of direct to consumer marketing would be undertaken to communicate with Hastings residents. Please address each of these items in a short narrative as a part of your complete pricing proposal. Feel free to attach a supplement. Narrative: Since 1976, Rainbow Treecare (RTC) has bult a solid commitment to the science of tree care and is uniquely positioned to offer the most comprehensive ash protection services in the state. A pioneer of Dutch elm disease protection since 1976 and emerald ash borer protection since 2004, RTC has been working on a national level to develop cost-effective management solutions for EAB. RTC currently has more than 60,000 ash trees under protection with numerous government and public agency clients. With the most International Society of Arboriculture (ISA) Certified Arborists Minnesota, no other company can offer the depth of skill, experience, and knowledge of tree pest and pathogen issues. If awarded the work, the project supervisor and EAB Foreman for this project would both be ISA Certified Arborists. RTC is accredited by the Tree Care Industry Association, a designation that requires thorough annual reviews of company-wide training, safety programs and record keeping. Full time GIS/GPS staff is available to manage treatment data and develop interactive maps of ash treatments, and our in-house art and marketing department can produce informational mailers and videos, digital advertisements, a custom city landing page on our website, and social media posts to promote EAB awareness and treatment information (examples attached). If you have any questions, please contact our Parks & Recreation Director, Chris Jenkins at 651-480-6176 or cjenkins@hastingsmn.gov. Proposal due date: Friday, March 11, 2022, 3:00pm CST Please return your completed proposal to: U.S. Mail Attn: Chris Jenkins City of Hastings Parks & Recreation Department 920 West 10th Street Hastings, MN 55033 Email: cjenkins@hastingsmn.gov VIII-14 City of Hastings  101 Fourth Street East  Hastings, MN 55033-1944  Phone: 651-480-2350  www.hastingsmn.gov Examples of RTC Homeowner Outreach Homeowner Mailer: Social Media Posts: VIII-14 City of Hastings  101 Fourth Street East  Hastings, MN 55033-1944  Phone: 651-480-2350  www.hastingsmn.gov PARKS & RECREATION DEPARTMENT – 920 W. 10TH ST – HASTINGS, MN 55033 – 651-480-6175 2022 Emerald Ash Borer Trunk Injection Treatment – Pricing Proposal The City of Hastings is soliciting pricing proposals from qualified tree care companies to conduct trunk injection treatments to combat EAB in the Hastings community. The desire is to secure a “not to exceed” price per DBH in three tree size categories which Hastings residents can access to treat both boulevard and private ash trees. The City of Hastings has completed a boulevard tree inventory, and has identified approximately 1,000 boulevard trees which are ash. This represents approximately 22% of the boulevard tree population within the city limits of Hastings. We do not have any inventory data for trees on private property. In order to negotiate the best possible prices for our residents, and encourage residents to proactively treat ash trees, we are asking for pricing for the following scenario: • Scenario #1: Your Company as THE “preferred” vendor for 2022 with optional annual renewals (2 renewals possible; 2023 and 2024). Please complete the chart below with this understanding. Preferred vendor will be listed as such on the City website and in other formats which the City chooses to employ. Preferred does not mean exclusive. The City also desires to collect inventory data for every tree that is treated in Hastings to supplement our current inventory data. Data desired includes location of tree, condition of tree, and date of treatment. The City would also desire to have every treated tree identified with a simple tree tag indicating the year of treatment and the letters EAB. Please include these tasks within your pricing proposal. Pricing based on the MEDIUM dose rate. Size Category Scenario #1 $/dbh Small: 8-19” 7.00/inch Medium: 20-33” 7.00/inch Large: 33” + 7.00/inch VIII-14 City of Hastings  101 Fourth Street East  Hastings, MN 55033-1944  Phone: 651-480-2350  www.hastingsmn.gov Additionally, the City desires to learn a little more about your company; its years of operation, years of experience treating for EAB, composition of certified staff/certified arborists, and what level of direct to consumer marketing would be undertaken to communicate with Hastings residents. Please address each of these items in a short narrative as a part of your complete pricing proposal. Feel free to attach a supplement. Narrative: If you have any questions, please contact our Parks & Recreation Director, Chris Jenkins at 651-480-6176 or cjenkins@hastingsmn.gov. Proposal due date: Friday, March 11, 2022, 3:00pm CST Please return your completed proposal to: U.S. Mail Attn: Chris Jenkins City of Hastings Parks & Recreation Department 920 West 10th Street Hastings, MN 55033 Email: cjenkins@hastingsmn.gov VIII-14 City Council Memorandum To: Mayor Fasbender and City Council From: John Hinzman, Community Development Director Date: March 21, 2022 Item: 2nd Reading\Public Hearing: Amend City Code Chapter 155.09 - Minimum Parking Requirements for Apartments Council Action Requested: Hold a public hearing and consider 2nd Reading\adoption of ordinance to consider an amendment to City Code Chapter 155.09 - Minimum Parking Requirements for Multi-Family Uses (Apartments). The City Council considered first reading and ordered a public hearing on the March 7, 2022 meeting. Approval requires a simple majority of Council. Background Information: The amendment would establish a minimum parking requirement of 1.75 parking spaces per unit. Currently apartments must provide 2.0 parking spaces per unit which is similar to all other housing types (single family, duplex, etc.). The current standard works well for single and duplex housing units but does not reflect the reduced need for parking for apartments (residential buildings of three or more units). Financial Impact: The amendment would lead to a greater efficiency of land use. Advisory Commission Discussion: The Planning Commission voted 7-0 to recommend approval of the amendment at the February 28, 2022 meeting. The Commission previously discussed the issue on February 14th and January 24th. Please see the attached Planning Commission Staff Report for further information. Council Committee Discussion: N\A Attachments: • Ordinance Amendment • Planning Commission Staff Report - February 28, 2022 IX-01 and 01(a,b) ORDINANCE NO. 2022______ AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA, AMENDING HASTINGS CITY CODE CHAPTER 155, SECTION 155.09 REGARDING MINIMUM PARKING REQUIREMENTS FOR MULTI-FAMILY USES The City Council of the City of Hastings, Dakota County, Minnesota, does hereby ordain as follows: SECTION 1. ENACTMENT. The Code of the City of Hastings, County of Dakota, State of Minnesota, Chapter 155, Section 155.09: Zoning Ordinance - Parking and Loading Requirements, shall be amended as follows (underlined text is added; stricken text is removed): APPENDIX B: REQUIRED NUMBER OF SPACES SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance. The text adopted by the Hastings City Council on March 21, 2022 amends the parking requirement for multi-family units, establishing a minimum requirement of 1.75 spaces per unit. Residential Required # of Spaces Single-Family/Duplex 2 per dwelling unit Multi-Family - over 3 units 1.75 2 per dwelling unit Manufactured (Mobile) Home Park 2 per dwelling unit Residential Care Facility, Semi-Independent 1 per 2 units Residential Care Facility, Dependent 1 per 3 units Residential Senior Facility 1 per dwelling unit IX-01 and 01(a,b) SECTION 3. EFFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage and publication according to law. Passed this 21st day of March, 2022. Mary Fasbender, Mayor Attest: Kelly Murtaugh, City Clerk Published in the Hastings Journal on March 24, 2022 IX-01 and 01(a,b) To: Planning Commissioners From: John Hinzman, Community Development Director Date: February 28, 2022 Item: Continued: Amend City Code Chapter 155.09 ‐ Minimum Parking Requirements for Apartments Planning Commission Action Requested Recommend action to amend City Code Chapter 155.09 establishing minimum parking requirements for apartments. The public hearing was held on February 14th with action on a recommendation tabled. Previous Discussion The Planning Commission reviewed potential changes at the January 24th meeting and discussed the following:  Establishing parking based on the number of bedrooms for apartment units.  Any parking deficiencies within the downtown area due to reduced parking.  Are existing apartment parking lots full?  Impact of overflow on existing streets and neighborhoods.  How is guest parking calculated?  Reduced acreage dedicated to parking. Background Minimum parking requirements are established for various uses within the Zoning Code (Chapter 155.09, Appendix A). Single Family, duplex, and multi‐family uses are required to provide two spaces per dwelling unit. The current standard works well for single and duplex housing units but does not reflect the reduced need for parking for apartments (residential buildings of three or more units). Apartment Parking Downtown The Zoning Code currently allows flexibility from the two parking space minimum for residential units within the downtown area (Chapter 155.09, Subd. F6). Parking may be determined through Planning Commission Memorandum IX-01 and 01(a,b) a proof of parking study utilizing shared parking standards based upon the guidelines of the Institute of Transportation Engineers (ITE) or Urban Land Institute (ULI). This provision has been used to allow construction of the Hastings Artspace Apartments, Confluence, and the Tyler Street Lofts (Siewert Apartments) with reduced parking requirements. Industry Standards ULI and ITE are used to determine minimum parking standards in many communities and serve as a reference to determine parking needs. They provide the following standard values for apartments: ULI 1.5 parking spaces per unit ITE 1.2 parking spaces per unit Requirements in Surrounding Communities Minimum parking standards in surrounding communities are as follows: City Requirement Cottage Grove 2 per unit for multi family + addl 1.5 spaces for every 10 units Rosemount 2 per unit for multi family; 1 per unit for accessory apt Farmington Accessory apt 1 per unit; multi family 2.5 per unit Lakeville 2.5 per unit multi‐family Eagan 1 enclosed per unit 0.5 outdoor per unit ‐ apt and multi Burnsville Apt ‐ 1.5 per unit + 0.25 for guest parking ‐ 1 in enclosed garage Apple Valley Multi Family ‐ 1.5 spaces + 1 garage space per unit Inver Grove Heights 2.5 spaces for buildings over 3 units Woodbury 2.5 spaces for multi family Northfield 1.5 spaces for apt + 0.5 space for visitor Stillwater 1.5 spaces multi family + 1 space per 3 units guest parking Hudson 2 per 1 bdrm and 2 bdrm + 1 addl for each bdrm thereafter River Falls 2 spaces per residential unit Impervious Surface Coverage Each parking space requires approximately 261 s.f. which incorporates the 9’ x 18’ parking stall and a portion of the drive aisle. The effect of parking spaces on impervious surface coverage is as follows: Number of Parking Stalls Area (s.f.) 1 261 5 1,305 10 2,610 25 6,525 50 13,050 100 26,100 IX-01 and 01(a,b) Options Options for establishing minimum parking standards are presented below. The calculations are based on apartment buildings constructed outside of the downtown over the last 15 years. Recommendation Staff recommends amending the City Code to establish a minimum parking standard of 1.75 spaces per unit for apartment buildings. IX-01 and 01(a,b) City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director/City Engineer Date: March 16, 2022 Item: Contract Award for the Hastings Storage Building COUNCIL ACTION REQUESTED Council is requested to adopt the attached resolution to award a contract for the new Hastings Storage Building to be located on the Public Works site. BACKGROUND INFORMATION The City received ten bids for this project on March 1st. A summary of the bids is listed below. Bidder Total Base Total w/ Add Alternates Ebert Construction $1,147,000 $1,310,400 APX Construction Group, LLC $1,213,980 $1,358,365 Maertens-Brenny Construction Company $1,222,000 $1,371,000 Century Construction Company $1,270,800 $1,440,300 Meisinger Construction Company, Inc. $1,337,000 $1,472,600 Parkos Construction Company $1,338,800 $1,594,200 Gustafson & Goudge, Inc. $1,450,000 $1,635,000 Versacon, Inc. $1,455,000 $1,605,849 Bradbury Stamm Construction Winkelman, LLC $1,545,000 $1,729,000 Met-Con Construction, Inc. $1,576,000 $1,780,000 The low base bid from Ebert Construction came in 33% under the engineer’s estimate, which was $1,706,400. This bid positions the project to include all four add alternates, which includes the mezzanine, concrete upgrade underneath the overhang, roof insulation, and wall insulation for a total construction cost of $1,310,400. The total project cost is therefore estimated to be $1,600,000, which includes a 10% contingency for unforeseen issues during construction, design, administration, construction inspection services from ISG, electrical service/panel, and utility services to the new building. This total project cost is well within the 2022 approved budget for the project. STAFF RECOMMENDATION Staff is recommending that the City Council move forward in adopting the attached resolution awarding the contract to Ebert Construction in the total amount of $1,310,400 (which includes the four add alternate bids). Please refer to the attached award recommendation letter from ISG, Inc. ATTACHMENTS Resolution Receiving Bids and Awarding Contract Award Recommendation Letter from ISG, Inc. IX-02 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR HASTINGS STORAGE BUILDING WHEREAS, pursuant to an advertisement for bids for the Hastings Storage Building, bids were opened on March 1, 2022 and tabulated according to law, and the following bids were received: Bidder Total Base Total w/ Add Alternates Ebert Construction $1,147,000 $1,310,400 APX Construction Group, LLC $1,213,980 $1,358,365 Maertens-Brenny Construction Company $1,222,000 $1,371,000 Century Construction Company $1,270,800 $1,440,300 Meisinger Construction Company, Inc. $1,337,000 $1,472,600 Parkos Construction Company $1,338,800 $1,594,200 Gustafson & Goudge, Inc. $1,450,000 $1,635,000 Versacon, Inc. $1,455,000 $1,605,849 Bradbury Stamm Construction Winkelman, LLC $1,545,000 $1,729,000 Met-Con Construction, Inc. $1,576,000 $1,780,000 and WHEREAS, it is recommended that the contract be awarded with the four Add Alternate Bids (Nos. 1, 2, 5, and 6), which includes the mezzanine, concrete under the overhang, roof insulation, and wall insulation, and WHEREAS, it appears that Ebert Construction is the lowest responsible bidder. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Ebert Construction. 2. The total amount of the contract is hereby declared to be $1,310,400. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 21st DAY OF MARCH, 2022. Ayes: Nays: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL IX-02 Letter of Recommendation M A R C H 1 1 , 2 0 2 2 Ryan Stempski, P.E. Public Works Director / City Engineer City of Hastings – Public Works 1225 Progress Drive Hastings, MN 55033 RStempski@hastingsmn.gov ISGInc.comArchitecture + Engineering + Environmental + Planning Ryan Welke, AIA Project Manager Ryan.Welke@ISGInc.com RE: Official Notice to Proceed for Hastings Storage Building Ryan, On March 01, 2022, Bids were received for the City of Hastings Storage Building . A total of ten bids were received ranging from $1,147,000 to $1,576,000. (Base bid amounts) The apparent low bidder is Ebert Construction of Corcoran Minnesota, with a bid price of $1,147,000. With acceptance of alternates 1, 2, 5 and 6 for a total of $1,310,400. We have confirmed that Ebert Construction’s bid is complete and thorough. Therefore, we recommend approval of Ebert Construction’s bid. Sincerely, IX-02 IX-02 IX-02 IX-02 IX-02 IX-02 IX-02 IX-02 IX-02 IX-02 City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director/City Engineer Date: March 16, 2022 Item: Approve Resolution Adopting Study Recommendations, Letter of Support for Federal Funding, and JPA Amendment with Dakota County – County Road 46 Corridor Study Council Action Requested: The City Council will receive a brief presentation from Dakota County on the CSAH 46 Study. Enclosed for Council consideration is a (1) Resolution Adopting Study Recommendations, (2) Letter of Support for Dakota County to apply for outside funding on the project, and (3) the First Amendment to Joint Powers Agreement (JPA) with Dakota County. Background Information: On August 3, 2020, the City Council entered into a JPA with Dakota County to complete a study of the CSAH 46 corridor. The study was to develop a future vision for the segment of CSAH 46 between the Vermillion River crossing west of General Sieben Drive to TH 61. Safety, mobility, and access issues were evaluated as part of the study. Community input was solicited at various in-person and online events. Based on identification of corridor issues and needs, an initial improvement project has been provided by the County. These study recommendations were presented at a City Council Workshop on March 7, 2022. Key features include:  A two-lane divided roadway with right and left turn lanes at select intersections  Raised center median in conjunction with access management  Road width narrowed from Pine Street to TH 61 to minimize impacts to the Vermillion River and adjacent private property  Single-lane roundabout is recommended at Pleasant Drive and at Pine Street to encourage speed reduction, safe crossing of bikes and peds, efficient access, address left-turn crashes, and allow U-Turn movements for vehicles that do not have left turn access onto CSAH 46  Limit access along the corridor to comply with Dakota County’s access spacing guidelines to provide a transportation system that minimizes the potential for safety issues while maximizing system efficiency  A trail(s) for bike and ped connectivity is recommended on one or both sides of the roadway based on constraints  Replace and widen the bridge over the Vermillion River (between 31st Street and Pine Street) Financial Impact: The recommended total estimated costs are $15,335,000 with Dakota County’s portion $13,039,850 and the City of Hastings at $2,295,150. The goal is to move forward with the project as early as 2024 construction only if outside funding can be secured from Met Council’s Regional Solicitation. If the maximum amount of Regional Solicitation dollars is secured in the amount of $7 million, the costs would be lowered to $6,949,850 for the County and $1,385,150 for the City. A Letter of Support would be required by the City for Dakota County submit for funding opportunities. Regarding the cost split for the CSAH 46 Study, the original Joint Powers Agreement with Dakota County had the split at 82% County and 18% City, obligating the City to an estimated $115,000. The new cost split policy for the project is 85% County and 15% City. Additionally, with the study extending beyond city limits, the City’s X-A-01 and 01(a-c) portion is further reduced to 11%. The updated cost share from the City is therefore estimated to be $80,000. The First Amendment to JPA (with redlines to identify the draft changes) now reflects these revisions. Staff Recommendation: Staff recommends the Council approve the Resolution Adopting Study Recommendations, Letter of Support for Dakota County to apply for outside funding on the project, and the first amendment to the JPA with Dakota County, thereby lowering City cost participation from originally planned. Attachments: Resolution Adopting CSAH 46 Study Recommendations Letter of Support for Dakota County to apply for funding opportunities First Amendment to JPA X-A-01 and 01(a-c) CP 46-50 Council Adopt Study Recommendations Resolution CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. ______ RESOLUTION ADOPTING COUNTY PROJECT 46-50 – CSAH 46 STUDY RECOMMENDATIONS WHEREAS, the City of Hastings entered into an agreement with Dakota County to study future transportation improvements along County State Aid Highway (CSAH 46) from 1,300 feet west of General Sieben Drive to Trunk Highway 61 in Hastings and Nininger and Marshan Townships; and WHEREAS, these entities subsequently selected Alliant Engineering, Inc. (Alliant) to conduct the study; and WHEREAS, the intent of the study is to investigate potential future transportation system needs to develop a vision for the CSAH 46 corridor that will result in safe and efficient travel in the area; and WHEREAS, Alliant conducted a technical analysis of existing and future corridor needs and developed options for the short-, mid-, and long-term; and WHEREAS, considerable public input was obtained through two open houses, online engagement, and a neighborhood meeting; and WHEREAS, Alliant has concluded by preparing the study recommendations; and WHEREAS, the study recommends improvements to support future growth in the area in a way that will result in a safe and efficient system of City, County, and State roadways in the future; and WHEREAS, these recommendations are found to be consistent with the Hastings Comprehensive Plan. NOW, THEREFORE, BE IT RESOLVED, THAT THE CITY COUNCIL OF THE CITY OF HASTINGS hereby adopts the CSAH 46 Study Recommendations. Passed by the City Council of the City of Hastings on the 21st day of March 2022. AYES: NAYS: ____________________________________ Mary D. Fasbender, City of Hastings Mayor ATTEST: _________________________________ Kelly Murtaugh, City Clerk X-A-01 and 01(a-c) City of Hastings  101 Fourth Street East  Hastings, MN 55033-1955  Phone: 651-480-2350  www.hastingsmn.gov March 21, 2022 Mr. Todd Howard Acting Dakota County Transportation Director/County Engineer 14955 Galaxie Avenue, 3rd Floor Apple Valley, MN 55124 RE: Fixing America’s Surface Transportation (FAST) Act Letter of Support for Dakota County’s CSAH 46 (160th Street/County Road 47) reconstruction (Roadway Reconstruction/Modernization) project Dear Mr. Howard: The City of Hastings is supportive of Dakota County's application for federal funding for the reconstruction of CSAH 46 (160th Street/County Road 47) from Pleasant Drive east to Trunk Highway 61 as a divided 2-lane urban roadway and construct a multi-use trail along the north side of CSAH 46 from General Sieben Drive to Pleasant Drive. The project is a joint effort with Dakota County and the City of Hastings. The City of Hastings is aware of and understands the proposed project will affect Dakota County CSAH 46. Dakota County has jurisdiction over CSAH 46 and commits to operate and maintain this roadway for its design life. The City of Hastings supports this proposed project for federal funding and agrees to provide a financial commitment for the improvements directly related to CSAH 46 within the City of Hastings, consistent with the current County cost participation policy. Thank you for making us aware of this application effort and the opportunity to provide support. Sincerely, Ryan Stempski, P.E. Hastings Public Works Director/City Engineer Cc: Mayor and City Council Dan Wietecha, City Administrator X-A-01 and 01(a-c) Dakota County Contract #C0032994.1 FIRST AMENDMENT TO JOINT POWERS AGREEMENT FOR CORRIDOR STUDY, PRELIMINARY ENGINEERING AND COST PARTICIPATION BETWEEN THE COUNTY OF DAKOTA AND THE CITY OF HASTINGS FOR COUNTY PROJECT NO. 46-50 SYNOPSIS: Dakota County and the City of Hastings agree to conduct a corridor study and preliminary engineering through 30% design for the future reconstruction of County State Aid Highway (CSAH) 46 (160th Street East/County 47) from 1,300 feet west of General Sieben Drive in Nininger and Marshan Townships to Trunk Highway (TH) 61 (Vermillion Street) in Hastings, Dakota County. X-A-01 and 01(a-c) Dakota County Contract #C0032994.1 Page | 2 THIS AGREEMENT, made and entered into by and between the County of Dakota, referred to in this Agreement as the "County", the City of Hastings, referred to in this agreement as “City”, and witnesses the following: WHEREAS, under Minnesota Statutes Sections 162.17, subd. 1 and 471.59, subd. 1, two governmental units may enter into an Agreement to cooperatively exercise any power common to the contracting parties, and one of the participating governmental units may exercise one of its powers on behalf of the other governmental units; and WHEREAS, to provide a safe and efficient transportation system, the County and the City are partnering on County Project (CP) 46-50; and WHEREAS, CP 46-50 includes a corridor study and preliminary design engineering to develop the County State Aid Highway (CSAH) 46 (160th Street East/County Road 47) corridor from 1,300 feet west of General Sieben Drive in Nininger and Marshan Townships to Trunk Highway (TH) 61 (Vermillion Street) in Hastings, Dakota County (the “Project”); and WHEREAS, County staff recommends a joint powers agreement with the City to define the corridor study and preliminary design responsibilities and project cost participation; and WHEREAS, the County and City have included this project in their Capital Improvement Programs to share project responsibilities. NOW, THEREFORE, it is agreed the County and City will share project responsibilities and jointly participate in the project costs associated with the Project: 1. Administration: The County is the lead agency for the corridor study and preliminary design administration of the Project. Subject to the requirements below, the County and City shall each retain final decision-making authority within their respective jurisdictions. 2. Engineering: Corridor study and preliminary design engineering costs, including public involvement, agency involvement, corridor study, preliminary design, bridge evaluation and necessary design, preliminary layouts, plans, specifications and X-A-01 and 01(a-c) Dakota County Contract #C0032994.1 Page | 3 proposal, surveying, mapping, consultant engineering, right of way mapping and all related materials testing, including the cost of County and City staff time for these purposes, (collectively, “Engineering Costs”) shall be shared based on the County’s and City’s share of the final corridor study and preliminary design costs in accordance with the current adopted County Transportation Plan Cost Participation Policy. 3. Cost Share: The County and City shall divide the project costs for the corridor study and preliminary engineering as follows:  The County shall be responsible for 82-89% of all project costs  The City shall be responsible for 18-11% of all project costs 4. Non-Project Costs. It is understood that for efficiency and cost effectiveness, the City may request elements exceeding the City’s Municipal State Aid collector/local street standards such as City utilities, pedestrian tunnels not required as part of the highway project and aesthetic improvements, be included in the Project. The City shall be responsible for 100% of the costs of City utilities not required due to construction, and 100% of all aesthetic elements that exceed the County maximum participation for aesthetic elements in accordance with County policies included in the current adopted Dakota County Transportation Plan. 5. Municipal Construction Items. The costs for the design and reconstruction of improvements to any street under City jurisdiction, outside of the scope and construction limits for the Project, and any access or access improvements to local developments that are planned but not required by the Project, shall be the responsibility of the City. 6. Aesthetic Elements. Aesthetic elements for the Project consist of decorative pavements, trail lighting, undergrounding of private utilities, landscaping and plantings. The County will participate up to 50 percent (50%) of the cost of aesthetic elements up to a maximum amount of three percent (3%) of the County’s share (prior to application of Federal funding) of highway construction costs. Highway construction costs exclude costs for items such as right of way, storm sewer and ponding. The City shall be responsible for 50 percent (50%) of the costs of all aesthetic elements and X-A-01 and 01(a-c) Dakota County Contract #C0032994.1 Page | 4 100 percent (100%) of the costs that exceed the County’s maximum participation for aesthetic elements. The responsibility for maintenance of all aesthetic elements shall be in accordance with County policies included in the current adopted Dakota County Transportation Plan. 7. Miscellaneous Elements. General maintenance will be handled in accordance with County policies included in the current adopted Dakota County Transportation Plan. 8. Street Lighting, Trail Lighting and Maintenance Costs. Upon completion of the Projects, electrical power necessary for the operation of the streetlights (including roundabout lighting, trail lighting and underpass lighting) and maintenance of the streetlights will be provided in accordance with County policies included in the current adopted Dakota County Transportation Plan. 9. Right of Way: The preliminary design for the Project will determine the existing right of way, proposed permanent and temporary highway easement and drainage and utility easements required to complete the recommended corridor design. The County will determine the existing right of way for use of determining the proposed project easements. Any right of way needs for new sanitary sewer, water mains and appurtenances, and aesthetic elements outside of the right of way needed for the highway improvements shall be the responsibility of the City. 10. Plans and Specifications: The lead agency will prepare the 30% final design plans consistent with County, City and Township design standards, State-Aid design standards and MnDOT standards and specifications. 11. City Utilities: Except as stated in the sections of this agreement, the City shall pay for all other preliminary design costs associated with their respective utility improvements that are not impacted by the proposed project. 12. Project Cost Updates: The County will provide updated cost estimates to the City showing the County and City shares of Project costs annually at the time of Capital Improvement Program development. Updated cost estimates will also be provided by the County to the City at the following times: X-A-01 and 01(a-c) Dakota County Contract #C0032994.1 Page | 5  prior to approval of the selected design consultant;  on a quarterly basis through preliminary design;  prior to approval of any necessary contract amendment. Project cost estimate updates include actual and estimated costs for the corridor study and preliminary engineering. The Parties acknowledge that Project cost estimates are subject to numerous variables causing the estimates to be subject to change and the updates are provided for informational purposes in good faith. Each agency is responsible for informing their respective council or board regarding Project costs estimates. 13. Payment: The County will administer the contract and act as the paying agent for all payments to the Contractor. Payments to the contractor will be made as the project work progresses and when certified by the County Engineer. The County will request payment of the City’s share of the Project’s engineering/design and preliminary right of way costs (estimated at $115,13779,928) after May 1, 2022. To the extent the actual City share of costs are higher than the estimate listed above, the County will request payment of any balance due after February 1, 2023. The City, by written notification, may request billing as soon as May 1, 2021 and February 1, 2022, respectively. Upon presentation of an itemized claim by one agency to the other, the receiving agency shall reimburse the invoicing agency for its share of the costs incurred under this Agreement upon receipt or within a maximum of 35 days from the presentation of the claim. If any portion of an itemized claim is questioned by the receiving agency, the remainder of the claim shall be promptly paid, and accompanied by a written explanation of the amounts in question. Payment of any outstanding amount will be made following good faith negotiation and documentation of actual costs incurred in carrying out the work. 14. Change Orders and Supplemental Agreements: Any change orders or supplemental agreements that affect the project cost participation must be approved by the Authorized Representative of each party prior to execution of work. X-A-01 and 01(a-c) Dakota County Contract #C0032994.1 Page | 6 15. Amendments: Any amendments to this Agreement will be effective only after approval by each governing body and execution of a written amendment document by duly authorized officials of each body. 16. Effective Dates for Design of Project: This Agreement will be effective upon execution by duly authorized officials of each governing body and shall continue in effect until all work to be carried out in accordance with this Agreement has been completed. Absent an amendment, however, in no event will this Agreement continue in effect after December 31, 2021. 17. Storm Sewer Construction and Maintenance. The City and County entered into a Maintenance Agreement for Storm Sewer Systems dated November 4, 2013 (Dakota County Contract #C0025414) (“Maintenance Agreement”) which governs maintenance, repair and replacement duties and costs shared by the County and City for stormwater sewer system located on or along County Highway right-of-way. Upon acceptance of the Project, on-going maintenance and repairs of storm sewer systems shall be provided in accordance with the current County and City Maintenance Agreement. The County will participate in replacement or repair of storm sewer systems constructed by future construction projects related to the Project in accordance with County policies included in the current adopted Dakota County Transportation Plan. 18. Sidewalks and Trails. Upon acceptance of the Project, current and future maintenance of sidewalk and trails shall be provided in accordance with the current County and City Maintenance Agreement for County Bikeway Trails. The County and City shall be responsible for the costs of trail resurfacing or reconstruction in accordance with County policies included in the current adopted Dakota County Transportation Plan. 19. Rules and Regulations: The County and the City shall abide by Minnesota Department of Transportation and standard specifications, rules, and contract administration procedures. 20. Indemnification: Each Party agrees to defend, indemnify, and hold harmless the other Parties against any and all claims, liability, loss, damage, or expense arising under X-A-01 and 01(a-c) Dakota County Contract #C0032994.1 Page | 7 the provisions of this Agreement and caused by or resulting from negligent acts or omissions of the indemnifying Party and/or those of its employees or agents. All Parties to this Agreement recognize that liability for any claims arising under this Agreement are subject to the provisions of the Minnesota Municipal Tort Claims Law; Minnesota Statutes, Chapter 466. In the event of any claims or actions filed against either Party, nothing in this Agreement shall be construed to allow a claimant to obtain separate judgments or separate liability caps from the individual Parties. Each Party shall include the other Party as additional insured in the contract documents. 21. Employees of Parties. Any and all persons engaged in the work to be performed by the County shall not be considered employees of the City, for any purpose, including Worker’s Compensation, and any and all claims that may or might arise out of said employment context on behalf of said employees while so engaged. Any and all claims made by any third party as a consequence of any act or omission on the part of said employees while so engaged on any of the work contemplated herein shall not be the obligation or responsibility of the City. Any and all persons engaged in the work to be performed by the City shall not be considered employees of the County for any purpose, including Worker’s Compensation, and any and all claims that may or might arise out of said employment context on behalf of said employee while so engaged. Any and all claims made by any third party as a consequence of any act or omissions of the part of the City’s employees while so engaged on any of the work contemplated herein shall not be the obligation or responsibility of the County. 22. Audits: Pursuant to Minnesota Statute §16C.05, Subd. 5, any books, records, documents, and accounting procedures and practices of the County and the City relevant to the Agreement are subject to examination by the County or the City and either the Legislative Auditor or the State Auditor as appropriate. The County and City agree to maintain these records for a period of six years from the date of performance of all services covered under this Agreement. Dakota County will be financially responsible for the cost of the audit. X-A-01 and 01(a-c) Dakota County Contract #C0032994.1 Page | 8 23. Integration and Continuing Effect: The entire and integrated agreement of the Parties contained in this Agreement shall supersede all prior negotiations, representations or agreements between the City and the County regarding the Project; whether written or oral. All agreements for future maintenance or cost responsibilities shall survive and continue in full force and effect after completion of the improvements provided for in this Agreement. 24. Authorized Representatives: The authorized representatives for the purpose of the administration of this Agreement are: COUNTY OF DAKOTA CITY OF HASTINGS Todd Howard (or successor) Ryan Stempski (or successor) Dakota County Transportation Public Works Director Acting Director/County Engineer 1225 Progress Drive 14955 Galaxie Avenue Hastings, MN 55033 Apple Valley, MN 55124 Telephone: (651) 480-2368 (952) 891-7100 RStempski@hastingsmn.gov Todd.Howard@CO.DAKOTA.MN.US [FJ1] The Authorized Representative shall obtain authorization to implement or administer any provision of this Agreement from his or her respective governing body as required by the governing body’s policies and procedures. The parties shall promptly provide notice to each other when an Authorized Representative’s successor is appointed. The Authorized Representative’s successor shall thereafter be the Authorized Representative for purposes of this Agreement. Notification required to be provided pursuant to this Agreement shall be provided to the following named persons and addresses, unless otherwise stated in this Agreement or in a modification of this Agreement. [SIGNATURE PAGE TO FOLLOW] X-A-01 and 01(a-c) Dakota County Contract #C0032994.1 Page | 9 IN WITNESS THEREOF, the parties have caused this agreement to be executed by their duly authorized officials. CITY OF HASTINGS RECOMMENDED FOR APPROVAL: By Public Works Director Mayor APPROVED AS TO FORM: (SEAL) By City Attorney City Clerk Date ------------------------------------------------------------------------------------------------------------------------------------------ DAKOTA COUNTY RECOMMENDED FOR APPROVAL: By Dakota County Transportation Director/County Engineer Physical Development Director Date: APPROVED AS TO FORM: ________________________________ Assistant Dakota County Attorney/Date KS- COUNTY BOARD RESOLUTION No. 20- Date: X-A-01 and 01(a-c)