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HomeMy WebLinkAboutIX-01 and 01(a,b) 2022 Neighborhood Infrastructure Improvements and to Authorize Advertisement for Bids City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – City Engineer Date: February 28, 2022 Item: Conduct Public Hearing and Consider Resolution to Order 2022 Neighborhood Infrastructure Improvements and to Authorize Advertisement for Bids COUNCIL ACTION REQUESTED Council is requested to conduct a public hearing regarding the proposed scope and features of City Project 2022-1, the 2022 Neighborhood Infrastructure Improvements. Additionally, the Council is requested to consider adopting the enclosed resolution ordering this project, approving the plans and specifications, and authorizing advertisement for bids. This is a City-initiated project, therefore by MN Statute, a supermajority (six of seven votes) of the Council must vote in favor of the resolution in order to approve it. BACKGROUND - PROPOSED IMPROVEMENT PROJECTS & DESIGN FEATURES The 2022 Neighborhood Infrastructure Improvements contains street and utility improvements to five separate project areas. These areas range in scope from street reclamation with limited utility work to complete street and utility reconstruction. The areas of improvement and corresponding scope of work to be completed is further explained below:  IMPROVEMENT AREAS The streets to be fully reconstructed include:  Area 1 o 5th Street West – State Street to West Cul-De-Sac o Ash Street – 2nd Street W to 5th Street W  Area 2 o Park Lane – 14th Street W to Bahls Drive o Park Court – Park Lane to End  Area 3 o 11th Street East – East ½ Block Ramsey Street to Tyler Street The streets to be reclaimed include:  Area 4 o 13th Street West – Westview Dr to one block east of Hillside Street o Hillside Street – Westview Dr to 13th Street W o Lilac Ct – 13th Street W to End  Area 5 o Riverwood Drive – CSAH 46 to Woodland Drive o Village Trail – CSAH 46 to 36th Street o Full Length of: Lilac Ct, Teal Way, Sherman Way Villa Ct, Union Ct, Western Ct, Winter Ct, Teal Ct, Riverwood Ct, & Regency Ct IX-01 and 01(a,b)  COMPLETE RECONSTRUCTION AREAS SCOPE  Pavement – the pavement surface on the majority of the proposed reconstruction areas is extensively deteriorated and in need of complete replacement. Correction involves complete reconstruction of the street with new underlying base material, and finished with a new pavement surface.  The drainage systems require upgrades including upsizing, extensions, repairs, and additions of inlets.  Sanitary sewer and water systems are aged and are showing signs of failure, which need to be removed and replaced or heavily rehabilitated.  Curb and gutter – full replacement of curb and gutter would be included in the project to improve drainage and to protect the edges of the pavement surface.  RECLAMATION AREAS SCOPE  Pavement – the pavement surface within the proposed reclaim areas is deteriorated beyond means of a surface-only correction (mill and overlay), however, the majority of the curb and gutter still has serviceable life. The proposed correction therefore includes reclamation (grinding up) to the full depth of the existing pavement and underlying base material to be re-used to support a new pavement surface.  The drainage systems in place require minor extensions, repairs, and additions of inlets.  Components of the water main system, such as gate valves, will have spot rehabilitations performed as needed.  Curb and gutter – the majority of curb and gutter in the reclaim areas will be left in place, with panels that are broken or inhibiting proper drainage being removed and replaced.  STREET WIDTHS  When streets are to be reconstructed, we look at the possibility of narrowing widths if appropriate to help calm speeds and to minimize future pavement costs and snow removal efforts. Since reclamation projects keep the existing curb in place, the ability to narrow is not an option.  The street widths for Park Lane and Park Court will remain at 32 feet due to the parking demand from Conzemius Park.  The only changes to existing street widths for the reconstruction areas include: o Area 1 - Ash Street from 4th Street W to 2nd Street W – Reduced from 36 feet width to 30 feet These 2 blocks have limited driveway frontage, parking demand, and traffic counts therefore justifying a reduction to the street footprint. o Area 3 – 11th Street E from Ramsey St to Tyler St – Varying width to curbed 24-foot Width 11th Street East in the half block being reconstructed from Ramsey Street to Tyler Street currently has no curb and gutter and has an undefined pavement edge. The proposed improvements would create a 24-foot wide curbed street section to match the other half of this block.  PARKING NEEDS  Even with some narrowing as described above on select blocks, all proposed street widths within the project areas are of sufficient width to accommodate parking on both sides of the street. 11th Street E, although only 24 feet, has not warranted parking restrictions on the existing blocks at this width due to low traffic volumes and parking demand.  SIDEWALKS  Areas 1, 2, 3, and 4 have no dedicated sidewalks running along the blocks of streets proposed for improvement, however, they do have pedestrian crossings at intersections with other streets. At these IX-01 and 01(a,b) intersections as part of this project any pedestrian ramps that are not currently in compliance with ADA (Americans with Disabilities Act) requirements will be removed and replaced.  In Area 5, there are two missing gaps in the existing sidewalk system noted on the People Movement Plan along Riverwood Drive and Village Trail. These two gaps from Teal Way to County Road 46 on Village Trail and Sherman Way to County Road 46 on Riverwood Drive will be connected with new sidewalk as part of this project.  UTILITY INFRASTRUCTURE  There are significant municipal utility reconstruction and rehabilitation elements planned for the streets that are proposed for full reconstruction: o Replacement of the existing water mains o Replacement of the sanitary sewer system o Excavated replacement of sewer and water services (within the right of way) o Enhancement of the storm sewer system to improve storm water drainage and quality where it is needed and feasibility  In the areas indicated for reclamation, minor utility enhancements will also be performed including: o Repairing existing gate valves along water main system o Trenchless sewer lining rehabilitation on the sanitary sewer system o Excavated replacement of sewer and water services (within the right of way) o Minor additions and rehabilitation of storm sewer system to enhance surface drainage  LIONS PARK STORMWATER QUALITY IMPROVEMENTS – To comply with stormwater regulations, water quality structures will be installed along the storm lines that ultimately discharge into the Lion’s Park Basin. These structures will greatly enhance the quality of stormwater before it reaches the park as they will not only catch trash and debris, but also will remove pollutants and silt before they reach the basin.  EXISTING TREES  There are several mature trees located within the boulevards of these neighborhood streets. During design and construction of the project, Engineering Staff works directly with the City Forester to bring expertise in assessing tree conditions into the process. We make every effort to keep trees that are in good health by adjusting the infrastructure alignments, as the character of the neighborhood depends on these decisions.  OTHER ISSUES AND COMMENTS  OPERATIONS COMMITTEE MEETINGS – City staff met with the Operations Committee on January 4, 2022, to discuss the recommended project scope and proposed assessment amounts. The Committee supported staff recommendations on the proposed improvements. The Committee also recommended that staff pursue additional feedback from the residents of 5th Street West to discuss an enhanced scope of work to address the existing sewer and water service lines that serve those properties. These service lines currently run in the same trench all on private property (thereby if an issue occurs at a property, it may disrupt service to others). City standard is to install service lines perpendicular from the main in the street direct to each residence. It is ideal to correct non-compliant services prior to constructing a new street surface. Staff has communicated and acquired approval from all residents along this block to complete this work as directed by the Operations Committee.  PUBLIC OUTREACH – A notice was mailed to each property owner to make them aware of the project website that includes a presentation and additional resources. The property owners were strongly encouraged to review the website and to call and set up one-on-one meetings with Engineering Staff to provide their comments and ask questions. To date we have connected with more than 85 property owners through one-on-one meetings, mailed surveys, and online surveys which is IX-01 and 01(a,b) approximately 25% of the properties affected by the project. A summary of the attendees’ comments received from these connections, along with staff’s responses, have all been attached for the Council’s consideration. There was general support and positive reaction for the scope and features of the project.  ASSESSMENT RATES – Assessment rates were determined based on an analysis completed by a third- party appraiser for each unique project area, and for each property type within the respective areas. This analysis determined the special benefit anticipated for each property based on the type of improvement taking place. o Assessments will be discussed in detail at the Council meeting to be held on April 4th.  FUNDING  The project has a total pre-bid cost estimate of nearly $4.3 Million, including design, engineering, construction, and other project delivery overhead costs, as detailed in the Feasibility & Assessments Report delivered to the Council on February 7th.  The street, storm sewer, and surface restoration costs will be funded through Minnesota Statutes Chapter 429 bonded debt (about 46%), with utility systems costs sourced from utility revenue bonds (about 22%). Assessments are estimated to cover approximately 32% of the overall project costs (5% city owned properties and 27% privately owned properties). A funding mix summary will be presented during Monday evening’s meeting.  The project is tracking to be funded within the City’s funding parameters for 2022.  SCHEDULE  The timeline for this project is to begin construction by May and wrap up in October. COUNCIL ACTION REQUESTED Council is requested to conduct the public hearing for the project and approve the resolution ordering the improvements, approving the plans and specifications, and authorizing the advertisement for bids. ATTACHMENTS  Resolution Approving the Project and Authorizing the Advertisement for Bids  Project Map  Neighborhood Meeting Comments & City Staff Responses IX-01 and 01(a,b) CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION ORDERING THE IMPROVEMENTS, APPROVING THE PLANS, AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR PROJECT 2022-1, THE 2022 NEIGHBORHOOD INFRASTRUCTURE IMPROVEMENTS WHEREAS, a resolution of the City Council adopted the 7th day of February, 2022, ordered a hearing on the proposed infrastructure improvements on City Project 2022-1, and WHEREAS, required mailed and published notices of the hearing were given, and the hearing was held thereon on the 7th day of March, 2022, at which all persons desiring to be heard were given an opportunity to be heard thereon, and WHEREAS, the City Council has provided City Staff direction on the final design features of said project. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. Such improvements are necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvements are hereby ordered as proposed and as amended by the City Council herein. 3. Plans and specifications for these improvements prepared by the Hastings City Engineer are hereby approved. 4. The City Engineer and City Clerk shall cause to be made a matter of record via this resolution any amendments to design features made by the City Council at the March 7, 2022 City Council meeting. The City Council hereby amends the project scope and plans as follows: 5. The City Engineer shall prepare and cause to be published on the Quest Construction Data Network web site and on the City of Hastings official web site an advertisement for bids for the construction of the approved Project 2022-1. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be opened virtually on a date and time to be determined, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier’s check, bid bond, or certified check payable to the City of Hastings for 5% of the amount of each bid. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 7th DAY OF MARCH, 2022. Ayes: Nays: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL IX-01 and 01(a,b) H i g h w a y 6 1 T y l e r S t H ig h w a y 3 1 6 13th Street W 5th Street W 4th Street W Park Ct P a r k L a n e H i l l s i d e L i l a c C t A s h S t r e e t P l e a s a n t D r i v e 14th Street W Highway 55 W e s t v i e w D r i v e B a hls D r 2nd Street W P l e a s a n t D r i v e R i v e r w o o d D r 36th Street W V i l l a g e T r County Road 46 11th Street E R a m s e y S t T e a l W a y U n i o n C t 2022 Infrastructure ImprovementsProposed City Project 2022-1 Full ReconstructionReclaim IX-01 and 01(a,b) Public Outreach Feedback 2022-1 Neighborhood Infrastructure Improvements Address & Name Resident Questions/Comments/Concerns City Staff Response 1146 Park Court Michelle and Paul Youngstrom 1. Our drive-way apron and main water valve were replaced fairly recently. Will these items be taken into consideration when determining our assessment amount if they meet the current code and project needs? Or will they automatically be replaced? 2. We have an irregular lot shape. When will we know our assessment amount? 3. Can we pay out of pocket for the assessment or does it have to be incorporated into our property taxes? 4. What is the estimated amount of time Park Lane and Park Court will be inaccessible by a vehicle? 1. Costs for water and sewer on the project are not factored into your assessment amount. Your assessment is based solely on the assessment rate multiplied by your frontage. The assessment rate was determined based on the benefit that a 3rd party appraiser estimates the standard property in your neighborhood will gain as part of this project. In your specific case because you have an irregularly shaped lot as others do in Park Court, in order to give you a fair assessment we “normalized” the irregular lots by assessing a frontage of 78 feet. This footage is equivalent to the frontage of the standard shaped lots on the stem of your cul-de-sac. Normalizing the assessment this way ensures that all of you in the cul-de-sac with relatively similar sized lots are paying an equivalent assessment as opposed to vastly different amounts based strictly on your frontage. As far as will your service be automatically replaced, we will likely need to evaluate the condition in the field but the watermain in the street and service line leading up to the valve in your lot will be replaced for sure. 2.See elaboraƟon in answer above - provided assessement amount. 3.Yes, you may pay all of your assessment up front prior to November 30th (aŌer final informaƟon comes out later this summer/fall) if you choose which would eliminate any assessment going onto your property taxes. 4.Park Lane and Park Court will be accessible for a majority of the project even during construcƟon, however, the road surface will be removed and at times the road may be restricted to one lane or limited directions. It is our contractors responsibility to reinstate access to your driveway by 7 pm each working day, and we find that during most working days you will be able to drive around the activity taking place carefully. I currently anticipate the bulk of construction in your area will take place over 4-6 weeks, but in total activity may be going on in this area a bit longer. 1201 Park Lane Debbie Nelson Concerned with access throughout the day, cannot walk far and has back issues. Would like to get driveway done, asked if our contractor would be able to do it for added cost. Asked about how and when to apply for assessment abatement Informed her that 90% of the time she should be able to access her driveway as our contractor needs to maintain access, and we can assist her in times that access is not available. Regarding driveway, let her know that it is up to the contractor to choose if they would like to take on additional driveway work so we will share their contact information once that is determined. Shared that assessment abatement info will come with other packet info in the summer/fall. 1131 Park Court Richard & Dorothy Fuchs Will sprinklers get damaged and who pays for that. Can assessment be paid in full instead of it going on taxes. How much driveway will be disturbed. How will vehicles access during construction Explained that sprinklers can be better avoided with proactive relocation by homeowner, and that those costs are their responsibility. Shared that yes, assessments may be paid in full. This resident’s driveway will be disturbed approximately up to the location of their existing water shutoff valve. Lastly, explained our process during construction to maintain access a vast majority of the time unless communicated otherwise. 1201 Park Lane Deborah Nelson concerned about access to my driveway and garage, mail etc. I have a severe back injury and very concerned about this. Would like info to apply for financial assistance. How do I do that? how does this effect our driveway? Mine is very cracked. Can they also be replaced? Discussed the process for getting financial aid and that more information will be coming as we progress through the asssessment process. Let her know that we will be available during construction as needed to make sure her access is maintained or assisted to the greatest degree possible. Also told her that driveway replacement beyond what is needed for the project will be up to the contractor as to whether they want to coordinate this with home owners. 1131 Park Court Richard & Dorothy Fuchs 1. our sprinkler heads are directly behind the curb. Will they be protected from damage? 2. can the assessment be paid in full at the completion of project? We are 85 and 83 yrs old, so you can understand this question. 3. our driveway is a fairly new one. how much will be chanaged or redone? 4. will there be access for our vehicles, and additionally for mail, waste collection and yard/fertilizer service? During 1 on 1 meeting addressed assessement payment options, anticipated disturbance of the project both in scope and time, and also outlined how normal access and processes like garbage collection and mail will continue during the project. 1224 Park Lane Lu Scott Hopefully the problem of standing water along the northwest corner of the intersection of Park Lane and Park Court will be corrected. One concern is what needs to be done or will be done about irrigation systems. 1.Yes, with the reconstrucƟon of the roadway we plan to ensure drainage will be improved at the northwest corner of Park Lane and Park Court 2.In regards to irrigaƟon systems, we recommend that at a minimum you have your sprinkler heads marked prior to construcƟon so that we can try to avoid them with our work. Further, it is recommended that as early as the beginning of May in advance of our project you have your sprinkler heads pulled up and temporarily capped if they are near the existing curb so that we can avoid damage completely. We will be sending more information regarding anticipated schedule some time in April once we have a contractor selected at which point we can better tell you when to have this work completed. The City of Hastings is not responsible for damage to or replacement of in-ground sprinkler systems that are located within the right-of- way, however, we will make every attempt to avoid damage to these systems if they are properly marked before construction. 1217 Park Lane Nathan Kelly Just wondering where everyone on the street is supposed to park and get to and from their houses during the project Park Lane and Park Court will be accessible for a majority of the project even during construction, however, the road surface will be removed and at times the road may be restricted to one lane or limited directions. It is our contractors responsibility to reinstate access to your driveway by 7 pm each working day, and we find that during most working days you will be able to drive around the activity taking place carefully. As far as parking goes, for the bulk of our active construction we will ask that from 7 am to 7 pm that you park cars in your driveway so that we are able to have space to work within the roadway. There will be certain days where we may ask you to park at the end of the block if certain activities are going on but we anticipate this will be a very limited number of hours/days. 1107 Park Lane Dan Rowan Asked about assessment, Why we are doing the project, driveway access, and the impact it will have. Explained the assessment process, how to pay, and gave the preliminary assessment. Explained how untilites have a expiration like every other product, and its time to update the road and utilities on his road. Explained he will have driveway access throughout the project, besides when we will be doing concrete and let him know he will be getting a notice before we pour concrete. IX-01 and 01(a,b) Public Outreach Feedback 2022-1 Neighborhood Infrastructure Improvements Address & Name Resident Questions/Comments/Concerns City Staff Response 1217 Park Lane Ally Kelly Will there be any tearing up of our yard and if there is, can I request to not have grass planted for me plant other greenery/landscaping (unless there is a city code pertaining along the curbs). What is the parking situation during the project? We have motorcycles that we use during the week and won't be keeping them parked down the street but would need to use the road with them. 1.As part of the reconstrucƟon of the roadway and your sewer/water service, yes, some of your yard near the street (within the City right-of-way) will likely be disturbed. Your services appear to be located south of your driveway so we will likely be disturbing around 10-12 feet behind the back of existing curb in that area. As far as what we put back, yes, we can absolutely coordinate where you would like us to forego planting grass during restoration and leave those areas open for you to landscape. Please coordinate with us during construction as you see us starting to put the road back together (new gravel going down) as this is around the time we start thinking about restoration. Some considerations I do want to give you on landscaping in the right of way to your question that mentions city code: a.Remember that at your parƟcular property the city right-of-way extends back approximately 15 feet behind the back of curb. While you as the adjacent owner to our right of way maintain and have full rights to use this area, landscaping, irrigation, and other items within that right of way should be considered “guests” meaning that if the city needs to perform maintenance on our street or utilities within that area nearest the roadway we have the rights do to so and any landscaping items (above and beyond standard grass) in that area we are not responsible to replace. The reason I say that is some folks will spend tons of money on ornate plants or fixtures and put them near the roadway where they are at risk of being damaged without replacement being covered. b.The above point being said, I don’t anƟcipate us doing a major construcƟon project along Park Lane for 20+ years once this project is done – others like private utilities may come through but they are usually doing so with smaller scale disturbance. Long story short, you may plant things there and they generally should be safe for awhile but be mindful of what you choose to do as landscaping there is technically a guest subject to disruption. 2.Park Lane and Park Court will be accessible for a majority of the project even during construcƟon, however, the road surface will be removed and at times the road may be restricted to one lane or limited directions. It is our contractors responsibility to reinstate access to your driveway by 7 pm each working day, and we find that during most working days you will be able to drive around the activity taking place carefully. As far as parking goes, for the bulk of our active construction we will ask that from 7 am to 7 pm that you park cars in your driveway so that we are able to have space to work within the roadway. There will be certain days where we may ask you to park at the end of the block if certain activities are going on but we anticipate this will be a very limited number of hours/days. a.As far as motorcycle use on the roadway, I would just say extra cauƟon is going to need to be used. While the roadway will be passable for access, it will not be as smooth/safe/clean as the paved road you are used to during construction. 1190 5th Street W Chad Carda We went to his house to house to look at the service locations in the house, per our 5th St Investigation. We went to his house to house and found the service locations in the house, per our 5th St Investigation. 1120 5th Street W Bob Molinaro We went to his house to house to look at the service locations in the house, per our 5th St Investigation. Also asked his assessment total. We went to his house to house and found the service locations in the house, per our 5th St Investigation. We explained the assessment preliminary cost and how it can be paid. 1190 W 5th Street W Chad & Natalie Carda You already know how wierdly the water feed to my and my neighbors houses is. I am just wondering how much of our property will be ripped up to correct this. It would be nice to know sooner rather than later if alot of our property will be ripped up so we can transplant our perennial flowers to a safe area before construction. Answered Questions in 5th Street Resident Meeting. 1100 5th Street W Christina Martinez I'd like to know exactly how much this will cost me, it is hard to determine based on your letter. There are 4 twin homes here, we are splitting more than one lot. One side is approximately 150 feet on Ash and 150 feet on 5th. Since both are being re-done it is difficult to figure out what formula you are using. The cost is concerning. I'd like to know why the same property types have different assessment rates based on neighborhood. Even if the cost of a single family home is one price on one street and a higher price on another street, you'd think that the other unit types would follow the same pattern. The pattern makes no sense to me. 1.Your configuraƟon is unique as you have described – a majority of the 150’ x 150’ parcel which contains your 4 twin homes is considered “outlot” not owned by any one individual of the 4 lots. For assessment purposes, we looked at your lot as a 40’ wide Twinhome that fronts 5th Street (gave corresponding assessment amount). This assessment can be paid up front, or it may be levied to your property taxes and paid over the course of 10 years. 2.Assessment rates were determined based on analysis completed by a 3rd party appraiser which looked at each neighborhood individually for factors such as the home type, average home values, lot sizes, and also the type of project that we are proposing in each area. Based on all these factors (and many others not listed), they estimated the special benefit each type of lot in each neighborhood would receive from the project, in other words, the value of your property now versus what to expect once our project is completed. From this, we translated that value into an equivalent assessment rate for each neighborhood home type. 1110 5th Street W Molly Hanson Had several questions relating to assessments including amount, why project has asssessments, and if this is normal to have private funds on a project like this Shared the amount of her assessement and that yes, it is normal and in fact part of city policy to assess for projects like this. Informed that assessments are only paying around 1/4 of the total project costs. 1150 5th Street W Mike L We went to his house to house to look at the service locations in the house, per our 5Th St Investigation. Also asked his assessment total. We went to his house to house and found the service locations in the house, per our 5th St Investigation. Explained the assessment preliminary cost and how it can be paid. 1030 5th Street W Madeline Hayden Has water ponding on the curb line and out into the street in the end of their driveway. PW added patching in street which helped a little bit but problem still persists.We are still designing for 5th St W so comments are appreciated. 1130 5th Street W Jason Brommerich We went to his house to house to look at the service locations in the house, per our 5th St Investigation. Also asked his assessment total. We went to his house to house and found the service locations in the house, per our 5th St Investigation. Explained the assessment preliminary cost and how it can be paid. 1110 5th Street W Eric Miller We went to his house to house to look at the service locations in the house, per our 5Th St Investigation. We went to his house to house and found the service locations in the house, per our 5th St Investigation. IX-01 and 01(a,b) Public Outreach Feedback 2022-1 Neighborhood Infrastructure Improvements Address & Name Resident Questions/Comments/Concerns City Staff Response 1000 5th Street W Sue & Mike Zappa Our area of W. 5th St. is NOT in "poor condition". We just had the mill & overlay done in 2007-2008, & the street maintenance had kept it in decent condition. Pleasant Street from Hwy. 55 to W. 4th St. is DIRE NEED of mill & overlay work & that has not been done in the 15 years we've lived in Hastings. Why don't you do this kind of work where it truly is needed instead of disrupting the lives of our neighborhood again, not to mention the high cost of another assessment? 1.Mill and Overlay projects are at most intended to last 10-15 years in regards to a roadway improvement. 5th Street West in front of your property is indeed in very poor condition and in need of repair. The cracking of the pavement is noticeably visible at the surface and if left unaddressed, this roadway will continue to fail worse. There are also several utility improvements needed along 5th Street which make it a high priority area for us to address. 2. Pleasant Drive is currently anƟcipated to be improved within the next 5 years as part of our capital improvement plan. 410 Ash Street Alvin Ang Went into house to look at the service locations in the house, per our 5th St Investigation. We went to his house to house and found the service locations in the house, per our 5th St Investigation. 420 Ash Street Jerry Scneider Asked about assessment, and Ash St Rd width. Explained the assessment process, and that we will most likley be keeping the road with at his location on Ash Street at 36'. 301 Ash Street Donna Johnson Asked about possible options for assistance with assessment.Informed her of our abatement grant program through Dakota County and also shared the news of our new deferral program that she may be eligible for. 302 Ash Street Eric Wahlstrom Wondering why we are reconstructing Ash Street between 3rd Street and 4th Street seeing as pavement is in relatively good shape. Has a decorative concrete outwalk that he wanted to know if we would replace if damaged. Also noted that there is a damaged panel of curb in front of his house on 3rd Street that he would like fixed if possible. As far as the need to reconstruct Ash in this block, although the need may be less urgent than the blocks north and south, there is an economy of scale to improving this entire stretch of road uniformly form 2nd to 5th, and we also would like to add watermain to complete looping in this block. Regarding the curb on 3rd Street, noted that pending how close it is to the intersection we may be able to fix it. 222 Ash Street Jay and Rebecca Raimann The existing width of Ash Street is 36'. The proposed width is 30'. What does that mean for this project? Will Ash Street be made narrower? Will 3 feet be taken off from each side of the street? How is that done. do you bring fill in? Which project will be worked on first? About how long do you anticipate the Ash Street project to take? 1.Yes, as of now under the proposed condiƟons we will be reducing the width of Ash Street by 3 feet on either side to make it a 30’ wide street. This decision was made based on traffic and parking demand that we have observed along Ash. Narrowing the roadway reduces the long term costs of maintaining this roadway and still provides adequate space for parking and travel needs. 2.Fill material as well as new road base will be brought in as needed to construct the new roadway secƟon. 3.We will not know which area will be worked on first unƟl a contractor is selected aŌer the project is bid in April. Once we know their plan, we will send out an update to all residents on the project. 4.We anƟcipate the contractor will be acƟvely working in the Ash Street/5th Street Area for around 6-7 weeks and construcƟon acƟvity may go on a bit longer for minor activities. 1110 4th Street W Mike Olson Our house has had problems with tree roots growing into the sewer line somewhere near the street. If i need to replace the sewer line, would it be better to route it straight to Ash Street? I believe it goes diagonally to 4th and Ash right now. Narrowing Ash Street might cause parking or safety problems. Parents park on Ash north and south of 4th while waiting for school busses in the morning and afternoon. The area also gets crowded when there are baseball or soccer games at Lions Park. 1.You are correct that your sewer and water service currently route diagonally to the intersecƟon of Ash and 4th Street. With our project, we are planning to replace your sewer and water services from the street to the right of way. a.Sewer Service Notes: While it may be more direct for your home to have the sewer served off of 4th Street, installing a new service line to 4th Street would require us to go well outside of the construction limits of this project down 4th Street and into your private property. Also, without knowing the exact slope of your sewer service, it is hard to be certain that it is possible for it to drain to 4th Street until we have it exposed. That being said, we will have your line improved to the edge of the right of way and give you records of what we find if you request them, and that way if at a future date perhaps in coordination with a project on 4th Street you could explore re-routing your sewer if you are still having issues at that time. b.Water Service Notes: As part of this project we are adding new watermain down Ash Street from 3rd to 4th Street. We will be replacing your water service from this new main up to the right of way including your existing curb box which appears to be located on the east side of your house. This will be an improvement as your water service will become shorter and more direct than it is currently. 2.Please keep us informed of your work and we will do what we can to accommodate. At this Ɵme, it would be best to plan and have your contractor work as much as possible from 4th Street as we will not be able to guarantee what condition or accessibility Ash Street will have at a given time during construction until a day or so in advance. 3.As part of the feedback we gathered from you and other residents along Ash Street, we have decided to keep the block of Ash from 4th Street to 5th Street at 36 feet wide as it sits today. Ash Street from 4th Street to 2nd Street will still be narrowed down to 30 feet with the proposed plan. 1402 4th Street W Laverne Wahlstrom Owns garage building at this address and said he may want sewer and water stubs to this parcel for the future as there aren’t currently any. Also noted the road on Ash Street in the block of 3rd/4th is in relatively good shape, wondering why we need to reconstruct it. Informed that we can consider extending sewer and water to this parcel. As far as the need to reconstruct Ash in this block, although the need may be less urgent than the blocks north and south, there is an economy of scale to improving this entire stretch of road uniformly form 2nd to 5th, and we also would like to add watermain to complete looping in this block. 1026 3rd Street W Wayne Rother Asked about having 2 driveway aprons installed on Ash St. Also asked about stubbing a sewer/water service to half the lot off of Ash as he may split the lot some day. Explained why it may be best that we hold off placing aprons here until he is more sure of his final plan where and how he will split the lot. Told him to let us know prior to construction if he can confidently confirm intention to sell the open lot as 2 lots, because we will then put out a sewer and water service. 1110 Lilac Ct Robert and Judith Bishop there is 3 or 4 inches top soil-below that is solid rock. 1. can we use our driveway during construction? 2. will there be mail delivery? 3. would you mail out a letter or call us on the land line hone to let us know how things are going? Thank you ! Have a nice day! Answered all questions in regards to access being available during construction and outlined our typical setup of temporary mailboxes during construction. IX-01 and 01(a,b) Public Outreach Feedback 2022-1 Neighborhood Infrastructure Improvements Address & Name Resident Questions/Comments/Concerns City Staff Response 1294 13th Street W Joleen Reamer 1. I have a sprinkler system underground. 2. I have an invisible fence for our dogs. 3. I have 2 weddings this year-both my daughter and (I?) will have company more-will driveway on street be unaccessible and if so when-dates/time? 4. If I move before project done-do i still pay full amount? 5. concerns? yes. if you wreck my sprinkler system and/or invisible fencelines are you responsible to fix/repair/replace these? 6. You definitely should be responsible and accountable to do so. 7. will there be dates we won't be able to get in and out of driveway? if so, when? we have 2 weddings this year and lots of company. 8. will there be dates we can't get ionto street with vehicles to house? if so, when? Answered all questions via phone call in regards to access being available during construction and outlined our policy on not replacing landscaping items (irrigation and invisible fences) in the right of way. 1031 Hillside Street Jay Nicholes Asked about Project start date, how the lining project works, Assesment, and curb replacement. Explained the start date will be in May but it will very on when we will be in his area. Let him know we will be giving more updates on this once a contractor is awarded. Explained the lining process and why we do it. Went into detail on how the assessment process works and his preliminary cost. Explained that we wil be going though and replacing curb that is cracked/damaged or holding water. 1111 Hillside Street Percy and Karen Damrow Does repairing existing water main valves include the valve near the street going to my house? Mine is in my concrete driveway. I had to replace that valve in 2013 at my expense. Please respond. 1.The proposed project work along Hillside Street only includes repair to valves on the city water main, not individual valves to houses which we call “curb stops”. The work on the water system on Hillside street will all take place within the roadway. 1121 Westview Drive Diane Fox Our home sits on the corner of 13th Street and Westview. Our garage is on 13th Street. My concern is where to park our vehicles? We are both elderly. Plus Westview is terrible because there is so many cars going 60 mph down our street. It's very dangerous to park on Westview. 1.13th Street will be accessible for a majority of the project even during construcƟon, however, the road surface will be removed and at Ɵmes the road may be restricted to one lane or limited directions at which point parking will not be allowed in the street. With limited utility work on 13th Street, you should be able to park in your driveway a majority of days and we will let you know if there are any days you cannot park there in advance. If you ever need assistance with access, please do not hesitate to notify construction staff or the engineering department. 999 Westview Drive Daniel Fluegel Had questions on assessement, whether or not driveway would be replaced, and general questions on construction timing and access City staff held an on-site meeting with Dan to go over his questions on his site. 1166 Teal Way Karen Stenerson Just wondering project cost. The Total project cost is estimated at $4.2 Million. Provided assessment amount. 3223 Riverwood Dr Tim Rusch Had questions on assessment amount as well as the scope of work we planned to do in front of his home. Gave assessment amount and specified the scope of improvements planned with a reclaim project. 3194 & 3182 Village Tr Tom Kane Asked about his assessment, and how we get the lot legth. Was ok with the Price.Explained the assesment process and how we get the Lot lenghts for every kind of lot. Also explained his lot and the preliminary cost and how it can be paid. 1183 Teal Way Verla Mckeg Asked about assessment Cost, how it works, and how to pay. Was very worried about paying assessment Explained the assessment process, the benefits, how to pay, and the assistance programs we offer and when to fill out the applications. 3141 Teal Ct Marjorie perrault Asked about Assessment , and how the the cul-de-sacs are split up. Explained the assessment process, how to pay, and gave the preliminary assessment. Also went into detail on the assistance programs and when they will be availible. 1156 Sherman Way Blaine Raway The path between Teal and Sherman Way that leads to Riverwood Park also needs to be addressed. It was partially "seal-coated" with tar and loose rock a couple years ago which made it impossible to skateboard, scooter, or rollerblade. And was dangerous for most of the Summer to even ride their bikes. Ages (11, 9, 6) I'd like the paths to be addressed while all the other reconstruction is happening. 1.Currently we do not anƟcipate making any improvements to the exisƟng trails leading to Riverwood Park as part of this project. That being said, your comment has been noted and passed along to our Parks Department and we will look for an opportunity to improve this trail as part of this project if our project budget allows and the contractor is willing/able to take on this additional work. If not improved as part of this project, this segment of trail will be improved as part of a future projected dedicated specifically to trail improvements in the City of Hastings Parks system. 1153 Sherman Way Brent & Susan Turner we would like to know our cost. Would like a call letting us know. Also had questions on construction timeline Provided assessment amount and gave project overview of expected timeline and when the schedule will be better determined. 3000 Riverwood Dr #238 Chris Koskela Is the sloped entrance on southside of 3000 Riverwood Dr city responsibility or HAO responsibility. It has a nasty slope into the road and is a major hazard when things get icy. If this could be made more "even" during the project , "that would be great ". Thanks ! 1.The scope of the improvements in the Riverwood area are primarily focused on what is inside the current street between the curb lines. At this time, we only plan to replace driveway aprons and curb segments which are damaged and in need of repair. That being said, we will be bringing new sidewalk across this driveway which will connect to the trail along county road 46. The installation of this sidewalk may require us to slightly reconfigure this driveway and at that time we can evaluate the slope. Thank you for letting us know about this spot and we will evaluate it as we get closer to construction. IX-01 and 01(a,b) Public Outreach Feedback 2022-1 Neighborhood Infrastructure Improvements Address & Name Resident Questions/Comments/Concerns City Staff Response 1187 Villa Court Nicole Ellson 1. I am a new home owner to this home in the past 6 months, is there a prorated fee for my home? 2. If I don't have the money up front to pay the city, are there financing options available? 3. Is there any way you could provide me with my full cost so I can plan for this expense? 4. During construction, if there is damage to the driveway is the city responsible for fixing and paying? 1.Unfortunately no - no adjustment will be made to the assessment based on the date of property purchase. Assessments are levied to whomever owns the property at this point in time. 2.Absolutely – A large percentage of people elect to pay their assessments over Ɵme as opposed to up front. Assuming you would like to go this route, your payments can be spread over the course of 10 years and the assessment will paid as part of your property taxes with Dakota County. With this option the assessment gets levied to your property and the first payment would be due in the Spring of 2023. Later this summer/fall, the interest rate for financing this over the 10 years will be sent out as part of your final assessment documentation and typically these rates are fairly low (comparable to federal rates at the time of assessment). My understanding is that the exact method of paying this assessment with Dakota County depends on how you pay your property taxes whether that be twice a year in May/October or as part of an escrow with your monthly mortgage payments. We also want to note that there is assessment abatement (assistance) available for qualifying households which may pay for part or all of your assessment. This grant program is administered through Dakota County and more information will be sent to you during the project on how to apply for this before the end of the year. 3.Because your property is a corner lot, you fall under the City of HasƟngs corner lot policy which is to assess you the assessment rate Ɵmes the actual frontage you have on your short side (81 feet along Villa Ct) and the assessment rate times 25% of your frontage on your long side (108 feet along Village Trail). Provided assessment amount. 4.Yes – anything damaged, removed, or otherwise disturbed in your yard or driveway as part of our construcƟon project will be restored fully within the cost of the project at no additional cost to the homeowner. 1165 Teal Way Terrance and Donna Mullaney 1. How much right of way will be disturbed, concern for birch tree 2. Does the project have a definite due date 3. Concerned about where to park our cars during the project. Are the main roads Riverwood and Village going to be dug up at the same time? Will they be accessible to park on while road is being done? 4. Income levels for seniors 1.Along Teal Way we will primarily be keeping our work confined within the exisƟng roadway, and only removing curb panels that are broken and in need of repair. We will not likely disturb much if any of your yard and your tree will remain protected. 2.The project will have a due date of October 31st and once a given area has been started, we will be requiring our contractor finish it as soon as possible. At this time we are not certain what area of the project the contractor will start first, but we anticipate the bulk of construction in your neighborhood will take place over 8-10 weeks between May and October. 3.Teal way will be accessible for a majority of the project even during construcƟon, however, the road surface will be removed and at Ɵmes the road may be restricted to one lane or limited directions. It is our contractors responsibility to reinstate access to your driveway by 7 pm each working day, and we find that during most working days you will be able to drive around the activity taking place carefully. We will communicate with you where parking is allowed during each stage of construction and if you need to relocate your vehicle. Access along Riverwood Drive and Village Trail will be open, but at times limited throughout the project. 4.Assuming your quesƟon of income level is in relaƟon to paying for assessments, the City of HasƟngs has 2 different opƟons for assistance: a.Assessment Abatement: Part or all of your assessment may be eligible to be paid by a grant program that is run by Dakota County based on your qualifications (age, income level, working status, etc.). More information about applying for this grant program will be sent out later this year. b.Assessment Deferment: As part of a new city policy, seniors over 65 may be eligible to defer their assessment based on their income level as it relates to the assessment amount. Deferment does not mean your assessment gets paid for, it simply means you would not be required to pay the assessment at this time and it could be deferred to a later date (such as the sale of your home). More information on this process will also be sent out at a later date with your assessment packet. 3141 Teal Ct Marge Perrault 1. Will your lawn be ripped up as part of the process 2.As a bus driver, noted that picking children up was difficult during projects and that students with special needs need to be picked up at their driveway. 1.The majority of our work in Teal Ct will be limited to inside the current roadway between the exisƟng curb lines. We will be doing some replacement of curb panels which should only cause minor disturbance to yards. Any disturbance to yards will be restored as part of the project. 2.We have noted your concern that a special needs student will need transportaƟon from Teal Court. We understand that our road reconstrucƟon projects do cause issues with normal access and transportation, however, we will make every effort possible to continue allowing essential services such as busses, garbage trucks, and deliveries to continue throughout the project with minimal disruption. Some of these services may be modified slightly to accommodate our work, but we will do our best to allow them to access your neighborhood. 1152 Sherman Way Roderick & Tamika Trice Had questions on assessment amount, how and when to pay, and then general questions regarding access and what they need to do during construction. Provided assessment amount and gave project overview of expected timeline and when the schedule will be better determined. Shared that they have no specific obligations during construction other than to watch for our communications. 1194 Villa Court Paul Hicks Wanted to know what current assessment amount is for his lot and also curious on why there were differing rates between the two reclaim areas. Strongly in support for sidewalk additions that are being proposed along Riverwood Drive and Village Trail. Informed him of his current assessment amount and explained that the per-lot assessments for two reclaim areas are nearly equal, however that average lot frontage in the area of 13th/Hillside/Lilac is approximately 15 feet greater than that of the Riverwood area which is why the assessment rate for that area is proportionately lower for a similar improvements. IX-01 and 01(a,b) Public Outreach Feedback 2022-1 Neighborhood Infrastructure Improvements Address & Name Resident Questions/Comments/Concerns City Staff Response 1098 Riverwood Ct Philip Chenier *I am on the corner of Riverwood Dr and Riverwood Ct. Will my bill be greater than others on Rvrwd Ct. because I am on Rvrwd Dr? I don't use Rvrwd Dr. any more than others on Rvrwd Ct. or Regency Ct. All owners on Rvrwd Ct. belong to the same townhome association. I would like an estimate of the cost as soon as possible to put aside the money needed to pay. I would also like an idea of how long we will have to pay the total cost. 1.You are not being assessed for any frontage along Riverwood Drive due to the fact that an outlot exists between your property and that street. You are only being assessed for your frontage along Riverwood Court. 2.You have 45 feet of frontage along Riverwood Court and at an assessment rate of $45.00 per foot. Provided assessment amount. 3.You can either pay your enƟre assessment up front prior to November 30, 2022, or, if you would like to pay over Ɵme you can let the assessment be rolled into your property taxes. If you choose to let the assessment go onto your taxes, this can be financed over a period of 10 years at a relatively low interest rate. More information on payment options will be sent to you in March prior to our public assessment hearing. The actual interest rate for those choosing to finance will not be finalized until likely some time this summer. 1182 Winter Court Mary Sieben Concerned with assessment amount as she lives on a corner lot, wanted to know what the amount was, how it was calculated, and when/how it can be paid Staff provided assessment amount and also more details on how we calculate corner assessments. Abatement program for assessments was also discussed as an option if payment is difficult. 1186 Villa Court Katherine Szepieniec We are a corner lot and both streets are being reclaimed. Are we assessed for both? Mostly just wanting to know the overall timeframe and daily timeframe for construction outside our home because we have a puppy who will probably not love the construction chaos and will have a newborn this spring and sleeping amid construction is probably not going to happen. Also wondering with reclamation if we need to anticipate any power, water, or internet outages since I will also be needing to work from home. So, if it will be short lived construction period we may find a temporary place to relocate. 1.Because we are performing improvements both to Villa Court and to Village Trail at the same Ɵme, yes, you will be assessed based on our corner lot policy which is to charge you for 25% of your long side and a standard assessment on your short side.Based on you having 71 feet on your short side, 149 feet on your long side, and an assessment rate of $75 per front foot, gave assesssment amount. 2.As of now we would esƟmate that we will be acƟvely working in your neighborhood for around 6-8 weeks (bulk of work), with construcƟon acƟvity in total lasting around 8-10 weeks. Hopefully this timeline is shorter but until we have a schedule from our contractor it is hard for us to be certain. As far as daily timeframe, our working hours are from 7 AM to 7 PM Monday-Saturday. 3.With the scope of work in your neighborhood currently being proposed there will not be any planned power, water, or internet outages. That being said, construction activities can at times cause an unexpected interruption to these services if a line gets hit by mistake for example but our contractor will be taking all precautions necessary to avoid this to the extent possible. 1182 Western Court Kerri and Bob Pollard Could you provide individual costs per address, so we can know what we owe. I have an irregular corner lot 1182 Western Court. I would appreciate your total cost for us. Also Just about access to our house everyday. 1.As part of our corner assessment policy, you will be assessed the full rate Ɵmes the length of your short side length and the full rate Ɵmes 25% of your long side length. Provided assessment amount. 2.In regards to access to your property during the project, what we tell people to anƟcipate is around 90% of the Ɵme you will be able to get through your street and in/out of your driveway during construction. At times, your road may be reduced to one lane and for a period of time it will also not be paved but nonetheless you will still be able to get through. On days where paving is taking place, or if curb repairs need to take place in front of your driveway, your access will be limited but we will communicate this to you in advance. 1187 Union Ct Laura Behr Weindhande Water tends to pond at their driveway, would like curb to be looked at to see if this can be fixed. Also had questions on needing to relocate in ground sprinklers. We will look at this section of curb and see if we can remove and replace it to improve drainage. Also shared approximate project dates as to when sprinklers would need to be temporarily relocated to avoid damage. Being that they are in a reclaim area relocation is not likely needed. IX-01 and 01(a,b)