HomeMy WebLinkAboutVIII-04 Approve Plans and Authorize Ad for Bids - 2022 Mill & Overlay Program City Council Memorandum
To: Mayor Fasbender & City Council Members
From: John Caven – Assistant City Engineer
Date: February 14, 2022
Item: Approve Plans and Authorize Advertisement for Bids – 2022 Mill & Overlay Program
Council Action Requested:
The council is requested to adopt the enclosed resolution approving the 2022 Mill & Overlay Program and
authorize advertisement for bid.
Background Information:
A mill and overlay is a street maintenance technique that extends the life of a pavement by removing the
top layer of pavement by milling off the surface. After the top layer is removed, a new layer of
bituminous pavement is put back in its place. The ideal street to mill and overlay contains the following
characteristics:
Age: 20-25 years old
Pavement Condition Index (PCI) Rating: 55-70 on a scale of 0-100, 100 being a brand new road
in perfect condition.
Cross Section: 4” minimum pavement thickness
Surface: Cracks becoming wider and more abundant. Potholes becoming more prevalent. Surface
may appear better than the actual road condition dictates. Annual maintenance costs begin to
spike.
Base: Generally in good condition.
The project proposes to mill the top 2” of pavement for 1.19 miles on 4th St from Prairie St to Hwy 61,
River St from CSAH 42 to 4th St, 15th St from west end to General Sieben Dr, Seton Ct, and Steeple Ln
from O’Connell Dr to General Sieben Dr.
4th St, River St, 15th St, Seton Ct, and Steeple Ln were last constructed in 1999, 1987, 1994, 1994, and
1994 respectively. PCI ratings are within the targeted PCI rating or fall narrowly below the targeted
range for a mill and overlay however they remain a good candidate for a mill and overlay since most of
the dilapidation can be attributed to surface stripping and potholing. The base remains in decent
condition.
The project also includes replacing the adjacent sidewalk pedestrian ramps to include truncated domes to
meet ADA standards, spot replacement of curb and gutter, spot replacement of rings and castings on
catch basins and manholes, and spot replacement of problematic top box sections on gate valves.
Centerline striping will be replaced consistent with the existing layout.
The timeline for this project is to begin construction as early as May 9th and be wrapped up by no later
than June 24th. The entire process should take approximately 3-5 weeks.
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Financial Impact:
4th St is a State Aid Street. The City’s Municipal State Aid for Local Transportation account via MnDOT
and not the general fund has a budget of $250,000. River St, 15th St, Seton Ct, and Steeple Ln are
residential non-State Aid streets and has a budget of $200,000. Project estimate is generally within
project budgets.
Attachments:
Project Map
Photos of Present Condition
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. _
RESOLUTION APPROVING PLANS AND AUTHORIZING ADVERTISEMENT FOR
BIDS FOR 2022 MILL & OVERLAY IMPROVEMENTS
WHEREAS, the City contracts for a mill and overlay project as part of its pavement
maintenance and preservation plan;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS; that
1. Plans and specifications for the 2022 Mill & Overlay Program prepared by the Hastings City
Engineer are hereby approved as presented, and;
2. The City Engineer shall prepare and cause to be inserted on the Quest Construction Data Network
web site, and on the City of Hastings official web site an advertisement for bids for the
construction of the approved 2022 Mill & Overlay Program in accordance with such approved
plans and specifications. The advertisement shall be published for three weeks, shall specify the
work to be done, shall state that bids will be opened at 10:00 AM, Thursday, March 24, 2022 using
online bidding through QuestCDN.com, and that no bids will be considered unless accompanied
by a bid bond for 5% of the amount of each bid.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 22ND DAY
OF FEBRUARY, 2022.
Ayes:
Nays:
Mary Fasbender, Mayor
ATTEST:
Kelly Murtaugh, City Clerk SEAL
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4th St: Prairie St to Hwy 61
15th St: West End to General Sieben Dr
River St: CSAH 42 to 4th St
Seton Ct: 15th St through Cul-de-sac
Steeple Ln: O'Connell Dr to General Sieben Dr
2022 Mill & Overlay Program
HWY 55
15TH ST
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HWY 55
CSAH 42 / 2ND ST
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2022 Mill and Overlay Program
Existing Condition
4th St – looking east from Maple St River St – looking north from 4th St
15th St – looking west from Seton Ct Seton Ct – looking north from 15th St
Steeple Ln – looking west from General Sieben Dr
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