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Home My WebLink About20220222 - CC PacketSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL AGENDA Tuesday, February 22, 2022 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Proclamation: Declaring to Drive Out Hunger During MN FoodShare for Hastings Family Service V. APPROVAL OF MINUTES Approve Minutes of the City Council regular meeting and workshop on February 7, 2022. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1. Pay Bills as Audited 2. Declare Vehicle as Surplus Property and Authorize for Public Sale 3. Resolution: Approve Temporary One-Day Gambling and One-Day Liquor Permit for Hastings Family Service 4. Approve Plans and Authorize Advertisement for Bids – 2022 Mill & Overlay Program 5. Approve 2022 Traffic Marking Program, 2022 Crack Seal Program, 2022 Seal Coat Program and Authorize South Metro Joint Powers Agreement 6. Declare Surplus Property and Authorize Sale (Box Salt Spreader and Hydraulic Turn Snow Plow) 7. 1st Reading\Order Public Hearing: Ordinance Amendment - Rezone Property from C-4 to R-4 - Enclave Companies (3xx 33rd St W) 8. 1st Reading\Order Public Hearing: Ordinance Amendment - Rezone Property from I- 1 to DC - Nathan Stencil (412 3rd St E) 9. Authorize Signature: Micromobility Operations License Agreement - Bird Rides, Inc. 10. Resolution: Approve 2022 Fire Captains Agreement with Stipulation 11. Resolution: Approve PERA Police & Fire for Firefighter/Fire Inspector 12. Resolution: Approve IAFF 2022-2023 Firefighter Agreement with Stipulation 13. Resolution: Approve Budget Carryover 2021 to 2022 14. Approve Annual Budget Adjustments and Fund Closures 15. Resolution: Supporting Housing and Local Decision-Making Authority IX. AWARDING OF CONTRACTS AND PUBLIC HEARING Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. Public Hearing: Establishment of TIF District No. 9 - NJS Development (Stencil) - Flats on 3rd (a) Resolution: Approval to Establish TIF District No. 9 – NJS Development (Stencil) – Flats on 3rd 2. Public Hearing: CIP Bonds Planned for Public Works Facility (a) Resolution: Approval of CIP Bonds for Public Works Facility 3. Resolution: Award of Contract for West 4th Street Water Tower Reconditioning X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Parks and Recreation C. Community Development 1. Resolution: Special Use Permit - Auto Repair - Goebel (2550 Millard Ave) D. Public Safety E. Administration XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XIV. ADJOURNMENT Next Regular City Council Meeting: Monday, March 7, 2022 7:00 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Hastings, Minnesota City Council Meeting Minutes February 7, 2022 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, February 7, 2022 at 7:10 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Braucks, Folch, Fox, Leifeld, Lund and Vaughan Members Absent: Councilmember Leifeld Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh Attorney Pete Mikhail Community Development Director John Hinzman Police Chief Bryan Schafer Public Works Director Ryan Stempski Deputy Chief Dave Wilske Proclamation: Black History Month Each Councilmember participated in the reading of the proclamation recognizing Black History Month, historic injustices faced by black members of the community, and re-affirming the City’s commitment to be welcoming for all. New Employee Recognition The following new employees were recognized and welcomed by Councilmembers: Bo Schuette (Engineering Tech) with Public Works, and Stephanie Taylor (Receptionist), Georgeann Freeman Denn and Matthew Green (Patrol Officers) with the Police Department. Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the regular City Council meeting and Council Workshop on January 18, 2022. Minutes were approved as presented. Consent Agenda 1. Pay Bills as Audited 2. Approve Joint Powers Agreement between Dakota County and City of Hastings for Wetland Health Evaluation Program 3. Resolution No. 02-01-22Accept Feasibility & Assessments Report and Order Public Hearings for Project Scope and for Assessments – 2022 Neighborhood Infrastructure Improvements 4. Approve 2022 Fire Captains Agreement with Stipulation 5. Approve Price Lock for Community Survey 6. Resolution No. 02-02-22: Assignment of Approvals - Heritage Ridge 3rd Addition – General Sieben Drive and Fallbrooke Drive 7. Resolution No. 02-03-22: Acceptance and Appreciation for a Donation to the Fire Department from the Fraternal Order of Eagles Ladies’ Auxiliary Club 8. Declare Vehicle as Surplus Property and Authorize for Public Sale 9. Resolution No. 02-04-22: Authorize Signature: 1st Amendment to Development Contract - NJS Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Councilmember Vaughan motioned to approve as presented, seconded by Councilmember Braucks. Ayes 6; Nays 0. Public Hearing, Continued\Table Ordinance Amendment – Annexation – Best Development (TH 316 & Michael Ave) Hinzman reviewed the proposed ordinance amendment, recommending the continuation of the public hearing originally opened January 18. The action was tabled until this meeting. He then recommended holding the public hearing, closing the hearing, and tabling the annexation request until an agreement is reached for the sale of the property and concept plan is submitted. Prior to the next possible action, affected parties would again be notified. Mayor Fasbender opened the public hearing at 7:23 p.m., and hearing no comments closed the public hearing at 7:24 p.m. Councilmember Folch motioned to table the proposal, seconded by Councilmember Braucks. Ayes 6; Nays 0. Public Hearing\2nd Reading to Adopt Ordinance 2022-01: City Code Chapter 34–Building Department Fees Hinzman asked Council to consider adoption of the Building Department fees per Chapter 34 of the Hastings City Code. He highlighted the fee changes and identified the ones that had not been codified in the past. Some fee categories have been eliminated or combined with others. Minimal impact but wanted to make sure that Council had an opportunity to address. Mayor Fasbender opened the public hearing at 7:26 p.m., and hearing no comments closed the public hearing at 7:27 p.m. Councilmember Fox motioned to approve as presented, seconded by Councilmember Folch. Ayes 6; Nays 0. Public Hearing\2nd Reading to Adopt Ordinance 2022-02: City Code Chapter 70 – Micromobility Vehicles Hinzman explained what a micromobility vehicle is. He indicated that it is in response to a scooter operation request that has come to the City for action within the City Right-of-Way. A code amendment puts regulations in place for organizations operating where vehicles are left within the right-of-way, not applicable to store fronts that may rent these types of vehicles. He asked Council to consider adoption of the amendment to Chapter 70 of the Hastings City Code pertaining to micromobility vehicles. Mayor Fasbender opened the public hearing at 7:31 p.m., and hearing no comments closed the public hearing at 7:31 p.m. Council discussion about this item and promoting tourism, the liability for vehicle users to be the appropriate age and suitability to operate. Hinzman indicated that licensee will be responsible for the liability related to users of the vehicles. Council voiced concerns about how the scooters are parked/left and how this is managed. Hinzman indicated that provisions in the ordinance regulate where scooters are left. Users have to take a picture of where they leave the scooter as part of the agreement. The licensee can geo-fence the area to prevent use in prohibited areas. There may be hubs where the scooters are parked. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Councilmember Fox motioned to approve as presented, seconded by Councilmember Vaughan. Ayes 6; Nays 0. Affirm Continuation of Employee Vaccination Incentive Wietecha reviewed the change in OSHA regulation since an earlier policy was proposed. The Supreme Court stayed the order and OSHA revoked the order. The policy was not enforced. The incentive was not part of the original requirement and was put in place for employees to disclose their vaccination status to promote wellness among employees. He asked Council to affirm continuation of employee vaccination incentive through June 30, 2022. Council discussion on value of this information in case the regulations change in the future where this information may be required. Rochester instituted emergency leave bank as Hastings did, but required that vaccination status was required to access that bank of leave. Other incentives may need to be reviewed in the future. Councilmember Fox motioned to approve as presented, seconded by Councilmember Folch. Ayes 6; Nays 0. Compensation and Classification Study Wietecha asked Council to consider several pieces of the Compensation and Classification study. Some of these items have been discussed by Administration Committee or discussed by Council. Wietecha reviewed the consultant review process. The original plan for the budget was insufficient based on the proposals received, so some additional funds will be needed. In adding the City Council wage review and the process for placement of new or reorganized jobs. Finally, an earlier Council passed a resolution in 2007 defining the comparable cities as having a population of 15,000-35,000 and within the 7-county metropolitan area. The Administration Committee recommended adding Cottage Grove, Northfield, Red Wing, and Cannon Falls due to their proximity. The earlier resolution indicated using the average. It is being recommended that the median is used—which would take out the impact of outliers that may skew the average. The importance of communication around this process will critical because it can impact everyone. The study is looking positions, not individuals in the position. a. Agreement for Services b. Budget Amendment c. Resolution No. 02-05-22 Amending Resolution No. 12-23-07 of the City of Hastings Establishing Criteria for Compensation Council discussion who is included in the scope of the study. If they are in a union, does that part of the contract get revisited this year or is it addressed in the next contract. Negotiations to date have been reopen conversation on wages. Council stipends will be included in the study. Understands that it will be a challenge to implement, but we need to be competitive with our neighboring cities. Average wage –shoot for 50% or be more competitive? Our employees are valued—but do we want to do better than the median/average? Have heard from many departments on the difficulty in attracting new employees and have concerns about losing existing staff to other cities. Need more conversation about this aspect, which could occur after the study is completed. Councilmember Vaughan motioned to approve as presented, seconded by Councilmember Braucks. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Council question about setting the standard with the motion or having time to review. Councilmember Folch requested follow-up conversation from the study data to discuss the factors in determining compensation schedule. Public safety recruitment is especially competitive. 6 Ayes, 0 Nays Mayor Fasbender and Councilmembers made the following announcements: Concern raised by Councilmember Folch: In 2020, residents in the neighborhood were expressing complaints about the noise levels from Ardent Mills. After efforts to reach out directly to Ardent Mills, complaints were filed with the MPCA against Ardent Mills regarding excessive noise. Councilmember Folch asked for future discussion. City Administrator Wietecha indicated that staff will follow-up with the MPCA. Announcements • Ice Fishing Adventures at Lake Rebecca, Saturday, February 12. Bait, tackle, and instruction provided. Attendees can fish without a fishing license during this event. This event is in partnership with Carpenter Nature Center, Hometown Ace Hardware, Get the Lead Out, Rapala, Vexilar, and the National Parks Service. Free of charge, but registration is required and time slots are limited. • “Love Local – Downtown Hastings.” Celebrate the season of love on Saturday, February 12, with a DJ, horse and carriage rides, and ice sculptures throughout our historic downtown. • City Offices will be closed Monday, February 17 in observance of Presidents Day. • Happy Birthday next week to Councilmember Leifeld. • Parks and Recreation Commission Meeting on Tuesday, February 8, 2022 at 7:00 pm Meetings • HEDRA Meeting on Thursday, February 10, 2022 at 6:00 pm • Planning Commission on Monday, February 14, 2022 at 7:00 pm • Heritage Preservation Commission on Tuesday, February 15 at 7:00 pm • Arts Task Force on Wednesday, February 16 at 6:00 pm • Public Safety Advisory Commission on Thursday, February 17 at 6:30 pm • City Council Community Development Department Workshop on Tuesday, February 22, 2022 at 5:30 pm • City Council meeting on Tuesday, February 22, 2022 at 7:00 pm Councilmember Vaughan motioned to adjourn the meeting at 8:06 p.m., seconded by Councilmember Folch. Ayes 6; Nays 0. ____________________________ ______________________________ Mary Fasbender, Mayor Kelly Murtaugh, City Clerk Hastings, Minnesota City Council Workshop February 7, 2022 The City Council of the City of Hastings, Minnesota met in a workshop on Monday, February 7, 2022 at 5:30 p.m. in the Community Room at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Braucks, Folch, Fox, Lund, Vaughan Members Absent: Councilmember Leifeld Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh Police Chief Bryan Schafer Deputy Chief Dave Wilske Guests: Members of PSAC Mayor Fasbender called the workshop to order at 5:35 p.m. Mayor Fasbender invited Chief Schafer and Deputy Chief Wilske to present to the Council on the Police Department. Chief Schafer welcomed the Council and PSAC members in attendance. Chief Schafer summarized what the Police Department has accomplished in the last 8 years: Increased professionalism, accountability, transparency; enhanced community engagement; and equipping the agency for tomorrow. He then outlined what’s ahead: changing environment (internally/externally), increasing demands from the public (high speed due to social media), maintain the high functionality of the department, and future remodel of the facility. There are 30 sworn staff and 6 full-time non-sworn staff. The City is divided into 4 sectors for patrol to provide for accountability and coverage. There were nearly 24,000 calls for service in 2021. Majority of the crimes in the City are property crimes (68%). In 2021, there were no officer discipline cases and no complaints. The Records staff are working a hybrid schedule that has improved efficiencies. There are many areas were improvements in staffing may be needed. There are a high number of investigations. Investigators are appointed to a 3-year cycle, but it takes 18 months to become comfortable in the role. There may be need for an additional School Resource Officer as our current officer is at the Middle and High School. The Community Engagement Officer has accomplished a lot, but there are many areas that still need attention. Officers manage a number of areas that could be addressed differently: animal control, equipment service or deployment, crisis transports and medical calls. Other areas of concern include: • Training—increases in policy and licensing mandates; mental health and crisis response; virtual and scenario-based training; professional development • Officer retention—HPD morale is high; PTSD is an increasing concern in the law enforcement field; many departments are offering recruitment or retention bonuses Future challenges: population growth, recruitment of patrol officers, collaboration costs with a number of entities, crisis mental health response, equity and inclusion, and emergency management. Council discussion on the types of cases handled by the Police Department and how they compare to other Cities in Dakota County. Questions about School Resource Officer funding. Council discussed recruitment and what impacts attracting new officers. Discussion on prioritizing the needs for staffing and the expectations of the department. Council requested time to digest the information, develop questions and meet with the Police Department again. ADJOURNMENT The workshop adjourned at 6:57 p.m. ____________________________ ______________________________ Mary D. Fasbender, Mayor Kelly Murtaugh, City Clerk Proclamation Declaring to Drive Out Hunger during MN FoodShare for Hastings Family Service WHEREAS, MN FoodShare has coordinated a March campaign for 41 years to restock food shelves throughout the state of MN, and, WHEREAS, 3.7 million visits were made to food shelves during 2021 in Minnesota, and, WHEREAS, Hastings Family Service serves up to 135 families each week through many different food programs, and, WHEREAS, 50% of those served by the Market Food Shelf at Hastings Family Service are children, and, WHEREAS, the generosity of our community makes it possible for Hastings Family Service to provide help and hope to our neighbors who need assistance with food, housing, clothing or transportation, and, WHEREAS, all gifts of money and food throughout the month of March are proportionately matched by MN FoodShare, THEREFORE, BE IT RESOLVED, that I, Mayor Mary Fasbender of the City of Hastings do hereby declare together the Hastings Community will Drive Out Hunger during MN FoodShare to restock the Market Food Shelf at Hastings Family Service. City Council Memorandum To: Mayor Fasbender & City Council Members From: Connie Lang – Accountant Date: 02/17/2022 Item: Disbursements Council Action Requested: Staff requests: Council review of January 2022 CenterPoint & Xcel payments. Council review of weekly routine disbursements issued 2/08/2022. Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 2/23/2022. Background Information: Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements are made twice a month, subsequent to Council approval. Financial Impact: January 2022 Xcel Payments $ 30,238.06 January 202 CenterPoint Payment $ 12,438.82 Disbursement Checks, EFT on 2/08/2022 $ 406,781.28 Disbursement Checks & EFT to be issued on 2/23/2022 $ 243,911.84 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: ● Disbursement Reports VIII-01 Xcel Acct #Amount Date Paid Account # 51-6960208-0 1,848.58 11-Jan 101-140-1404-6343 51-8110141-1 703.16 13-Jan 101-140-1407-6343 51-6960219-3 57.90 10-Jan 101-201-2016-6343 51-6960210-4 139.54 11-Jan 101-300-3100-6343 51-6960210-4 697.71 11-Jan 101-301-3200-6343 51-0011278454-9 149.57 11-Jan 101-302-3201-6343 51-0263715-0 793.31 13-Jan 101-302-3201-6343 51-6960218-2 13,770.30 21-Jan 101-302-3201-6343 51-6960215-9 1,260.19 10-Jan 200-401-4440-6343 51-0010048093-4 15.45 11-Jan 200-401-4440-6343 51-0011082067-5 228.25 11-Jan 200-401-4440-6343 51-6960220-6 1,122.19 11-Jan 200-401-4447-6343 51-6960214-8 995.33 10-Jan 213-210-2100-6343 51-7216831-9 420.51 11-Jan 220-450-4160-6343 51-6960210-4 558.16 11-Jan 600-300-3300-6343 51-6960217-1 1,346.54 10-Jan 601-300-3400-6343 51-6960212-6 6,131.37 4-Jan 620-300-3500-6343 30,238.06 Xcel Payments Jan-22 VIII-01 Police 101-140-1403-6345 77.79 City Hall 101-140-1404-6345 2,924.81 City Storage 101-140-1407-6345 204.52 Alt Learning Ctr 101-401-4143-6345 133.96 Parks 200-401-4440-6345 264.92 Jt Maint 200-401-4447-6345 1,347.62 Pool 201-401-4240-6345 21.28 Fire 213-210-2100-6345 868.80 Le Duc 220-450-4160-6345 555.57 Water 600-300-3300-6345 647.47 Water 600-300-3302-6345 246.79 Garage 601-300-3400-6345 500.63 Arena 615-401-4103-6345 4,644.66 TOTAL 12,438.82 CENTERPOINT ENERGY Jan 2022 Payment VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 08047 Regular Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 101-000-0000-2191 SUPPLEMENTAL JAN 2022 LIFE INS PREMIUM 000000 791.77 I-FEB 2022 101-000-0000-2191 SUPPLEMENTAL JAN 2022 LIFE INS PREMIUM 000000 71.72 1 -1 MISCELLANEOUS VENDOR BURNSVILLE HEATING I-MC2021-323 101-230-2301-5221 BUILDING PERM 75% OF PERMIT FEE 000000 176.25 SABRE PLUMBING I-PL2021-315 101-230-2301-5221 BUILDING PERM SABRE PLUMBING: %75 OF FEE 000000 103.50 DEPARTMENT NON-DEPARTMENTAL TOTAL: 1,143.24 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 101-102-1021-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 34.30 DEPARTMENT 102 COUNCIL & MAYOR TOTAL: 34.30 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002202 CITYGATE ASSOCIATES, LL I-30783 101-105-1051-6319 OTHER PROFESS FD STUDY 000000 3,577.88 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 101-105-1051-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 4.90 DEPARTMENT 105 ADMINISTRATION TOTAL: 3,582.78 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002011 MINNESOTA OCCUPATIONAL I-388584 101-107-1052-6312 TESTING SERVI TESTING 000000 338.00 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 101-107-1071-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 9.80 I-FEB 2022 101-107-1061-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 4.17 DEPARTMENT 107 CITY CLERK TOTAL: 351.97 ------------------------------------------------------------------------------------------------------------------------------------ I-FEB 2022 101-120-1201-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 19.60 DEPARTMENT 120 FINANCE TOTAL: 19.60 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001813 TOTAL ENERGY SYSTEMS, L I-INV68499 101-140-1406-6310 MAINTENANCE C FD: GENERATOR INSPECTION 000000 578.00 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 101-140-1401-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 4.17 DEPARTMENT 140 FACILITY MANAGEMENT TOTAL: 582.17 ------------------------------------------------------------------------------------------------------------------------------------ VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 08047 Regular Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 150 COMMUNITY DEVELOPMENT BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP continued I-FEB 2022 101-150-1501-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 4.90 DEPARTMENT 150 COMMUNITY DEVELOPMENT TOTAL: 4.90 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001545 SHI INTERNATIONAL CORP I-B14634967 101-160-1601-6310 MAINTENANCE C VMWARE MAINTENANCE 000000 2,691.70 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 101-160-1601-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 14.70 DEPARTMENT 160 I.T. TOTAL: 2,706.40 ------------------------------------------------------------------------------------------------------------------------------------ I-FEB 2022 101-201-2010-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 161.66 DEPARTMENT 201 POLICE TOTAL: 161.66 ------------------------------------------------------------------------------------------------------------------------------------ I-FEB 2022 101-230-2301-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 19.60 I-FEB 2022 101-230-2302-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 4.90 DEPARTMENT 230 BUILDING & INSPECTIONS TOTAL: 24.50 ------------------------------------------------------------------------------------------------------------------------------------ I-FEB 2022 101-300-3100-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 14.95 DEPARTMENT 300 PUBLIC WORKS TOTAL: 14.95 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000191 O'REILLY AUTOMOTIVE I-1544-355840 101-301-3200-6353 REPAIRS & MAI WIRE 000000 15.99 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 101-301-3200-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 19.11 DEPARTMENT 301 PUBLIC WORKS STREETS TOTAL: 35.10 ------------------------------------------------------------------------------------------------------------------------------------ FUND 101 GENERAL TOTAL: 8,661.57 VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 PACKET: 08047 Regular Payments VENDOR SET: 1 FUND : 200 PARKS DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 200-000-0000-2191 SUPPLEMENTAL JAN 2022 LIFE INS PREMIUM 000000 209.32 DEPARTMENT NON-DEPARTMENTAL TOTAL: 209.32 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000280 CINTAS CORPORATION NO 2 I-5094365626 200-401-4447-6219 MEDICAL & FIR JMF FIRST AID SUPPLIES 000000 68.00 1 -001069 MIDWEST ELECTRICAL CONS I-22-2212 200-401-4440-6356 UPKEEP OF GRO WARMING SHELTER LIGHT 000000 220.00 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 200-401-4440-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 49.00 1 -002227 TED HAJNASIEWICZ I-HAS-071222 200-401-4445-6319 OTHER PROFESS PARTY IN THE PARK - MUSIC 000000 500.00 1 -002228 TOM KRAEMER INC I-515229 200-401-4440-6352 REPAIRS & MAI LARGE STORAGE CONTAINERS 000000 5,160.00 1 -002229 RIVERVIEW PROMOTIONS I-1134 200-401-4440-6218 CLOTHING & BA MARSCHALL-BIGLER CLOTHING 000000 150.00 1 -09152 CHEMSEARCH I-7654346 200-401-4447-6350 REPAIRS & MAI EPOXY JMF FLOOR 000000 1,320.60 I-7656711 200-401-4440-6212 MOTOR FUEL & HYDRO OIL FOR HOLDER 000000 1,290.85 DEPARTMENT 401 PARKS & RECREATION TOTAL: 8,758.45 ------------------------------------------------------------------------------------------------------------------------------------ FUND 200 PARKS TOTAL: 8,967.77 VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 PACKET: 08047 Regular Payments VENDOR SET: 1 FUND : 205 CABLE TV DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 205-000-0000-2191 SUPPLEMENTAL JAN 2022 LIFE INS PREMIUM 000000 1.70 DEPARTMENT NON-DEPARTMENTAL TOTAL: 1.70 ------------------------------------------------------------------------------------------------------------------------------------ I-FEB 2022 205-420-4201-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 0.74 DEPARTMENT 420 CABLE TOTAL: 0.74 ------------------------------------------------------------------------------------------------------------------------------------ FUND 205 CABLE TV TOTAL: 2.44 VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 PACKET: 08047 Regular Payments VENDOR SET: 1 FUND : 210 HERITAGE PRESERVATION DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 210-000-0000-2191 SUPPLEMENTAL JAN 2022 LIFE INS PREMIUM 000000 8.40 DEPARTMENT NON-DEPARTMENTAL TOTAL: 8.40 ------------------------------------------------------------------------------------------------------------------------------------ I-FEB 2022 210-170-1702-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 1.23 DEPARTMENT 170 HERITAGE PRESERVATION TOTAL: 1.23 ------------------------------------------------------------------------------------------------------------------------------------ FUND 210 HERITAGE PRESERVATION TOTAL: 9.63 VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 PACKET: 08047 Regular Payments VENDOR SET: 1 FUND : 213 FIRE & AMBULANCE DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 213-000-0000-2191 SUPPLEMENTAL JAN 2022 LIFE INS PREMIUM 000000 313.38 DEPARTMENT NON-DEPARTMENTAL TOTAL: 313.38 ------------------------------------------------------------------------------------------------------------------------------------ I-FEB 2022 213-210-2100-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 18.13 1 -002228 TOM KRAEMER INC I-515229 213-210-2100-6240 SMALL TOOLS & LARGE STORAGE CONTAINERS 000000 5,160.00 1 -02977 ASPEN MILLS I-288294 213-210-2100-6218 CLOTHING & BA UNIFORMS 000000 669.55 I-288417 213-210-2100-6218 CLOTHING & BA UNIFORMS 000000 47.95 1 -12052 DAKOTA COUNTY TECH COLL I-00185613 213-210-2100-6323 CONFERENCE & EMERG RESPONSE DRIVING 000000 450.00 1 -76750 TERRYS HARDWARE, INC. C-314290 213-210-2100-6221 EQUIPMENT PAR RETURN CREDIT 000000 1.00- I-314284 213-210-2100-6221 EQUIPMENT PAR HOSE REEL CONNECTORS 000000 31.14 DEPARTMENT 210 FIRE TOTAL: 6,375.77 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001002 ALLINA HOSPITALS & CLIN I-CI00015967 213-220-2200-6323 CONFERENCE & FIRST RESPONDER CLASS 000000 600.00 I-CI00015968 213-220-2200-6311 EXPERT & CONS Q1 MEDICAL DIRECTOR FEE 000000 2,740.50 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 213-220-2200-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 74.97 1 -06366 BOUND TREE MEDICAL LLC I-84384788 213-220-2200-6219 MEDICAL & FIR MEDICAL 000000 1,034.97 DEPARTMENT 220 AMBULANCE TOTAL: 4,450.44 ------------------------------------------------------------------------------------------------------------------------------------ FUND 213 FIRE & AMBULANCE TOTAL: 11,139.59 VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 PACKET: 08047 Regular Payments VENDOR SET: 1 FUND : 220 LEDUC HISTORIC ESTATE DEPARTMENT: 450 LEDUC BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 220-450-4160-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 0.74 DEPARTMENT 450 LEDUC TOTAL: 0.74 ------------------------------------------------------------------------------------------------------------------------------------ FUND 220 LEDUC HISTORIC ESTATE TOTAL: 0.74 VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 PACKET: 08047 Regular Payments VENDOR SET: 1 FUND : 407 HEDRA DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 407-000-0000-2191 SUPPLEMENTAL JAN 2022 LIFE INS PREMIUM 000000 13.54 DEPARTMENT NON-DEPARTMENTAL TOTAL: 13.54 ------------------------------------------------------------------------------------------------------------------------------------ I-FEB 2022 407-180-6003-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 8.58 DEPARTMENT 180 ECONOMIC DEVELOPMENT TOTAL: 8.58 ------------------------------------------------------------------------------------------------------------------------------------ FUND 407 HEDRA TOTAL: 22.12 VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 PACKET: 08047 Regular Payments VENDOR SET: 1 FUND : 482 2022 IMPROVEMENTS DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002226 EQUIX INTEGRITY, INC. I-37007308 482-300-3629-6311 EXPERT & CONS 2022-1 LOCAT LATERALS MAIN 000000 2,130.00 PROJ: 92 -482-300 2022 IMPROVEMENTS 2022 IMPROVEMENTS DEPARTMENT 300 PUBLIC WORKS TOTAL: 2,130.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 482 2022 IMPROVEMENTS TOTAL: 2,130.00 VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10 PACKET: 08047 Regular Payments VENDOR SET: 1 FUND : 600 WATER DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 600-000-0000-2191 SUPPLEMENTAL JAN 2022 LIFE INS PREMIUM 000000 86.68 DEPARTMENT NON-DEPARTMENTAL TOTAL: 86.68 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000515 HAWKINS INC I-6107620 600-300-3300-6216 CHEMICALS & C CHLORINE CYLINDERS 000000 30.00 1 -000895 FERGUSON WATERWORKS I-0488906 600-300-3300-6241 METERS FOR RE METER WIRE 000000 111.13 I-9001308 600-300-3300-6350 REPAIRS & MAI VALVE 000000 173.08 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 600-300-3300-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 26.66 1 -02820 ARROW BUILDING CENTER I-5629511 600-300-3300-6350 REPAIRS & MAI LUMBER 000000 21.00 1 -85343 VIKING ELECTRIC SUPPLY I-S005489164.001 600-300-3300-6350 REPAIRS & MAI UNIT HEATER 000000 320.16 DEPARTMENT 300 PUBLIC WORKS TOTAL: 682.03 ------------------------------------------------------------------------------------------------------------------------------------ FUND 600 WATER TOTAL: 768.71 VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 PACKET: 08047 Regular Payments VENDOR SET: 1 FUND : 601 WASTEWATER DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 601-000-0000-2191 SUPPLEMENTAL JAN 2022 LIFE INS PREMIUM 000000 62.55 DEPARTMENT NON-DEPARTMENTAL TOTAL: 62.55 ------------------------------------------------------------------------------------------------------------------------------------ I-FEB 2022 601-300-3400-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 18.77 DEPARTMENT 300 PUBLIC WORKS TOTAL: 18.77 ------------------------------------------------------------------------------------------------------------------------------------ FUND 601 WASTEWATER TOTAL: 81.32 VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 12 PACKET: 08047 Regular Payments VENDOR SET: 1 FUND : 603 STORM WATER UTILITY DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 603-000-0000-2191 SUPPLEMENTAL JAN 2022 LIFE INS PREMIUM 000000 83.98 DEPARTMENT NON-DEPARTMENTAL TOTAL: 83.98 ------------------------------------------------------------------------------------------------------------------------------------ I-FEB 2022 603-300-3600-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 16.07 1 -44646 LEAGUE OF MN CITIES I-357671 603-300-3600-6433 DUES, SUBSCRI MN CITIES STORMWATER 2022 000000 1,000.00 DEPARTMENT 300 PUBLIC WORKS TOTAL: 1,016.07 ------------------------------------------------------------------------------------------------------------------------------------ FUND 603 STORM WATER UTILITY TOTAL: 1,100.05 VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13 PACKET: 08047 Regular Payments VENDOR SET: 1 FUND : 615 ARENA DEPARTMENT: 401 PARKS & RECREATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -000992 PRO GUARD SPORTS, INC. I-77536 615-401-4103-6210 PRO SHOP SUPP PRO SHOP SUPPLIES 000000 157.67 1 -001069 MIDWEST ELECTRICAL CONS I-22-2211 615-401-4103-6353 REPAIRS & MAI FURNACE SERVICE 000000 260.00 I-22-2213 615-401-4103-6350 REPAIRS & MAI PARKING LOT LIGHTS 000000 220.00 1 -001517 QUALITY PROPANE OF MN I-226584 615-401-4103-6212 MOTOR FUEL & PROPANE 000000 233.91 1 -001746 NAPA AUTO PARTS I-2845-544797 615-401-4103-6217 OTHER GENERAL OIL FILTER 000000 5.56 1 -002189 GOLD MEDAL PRODUCTS CO. I-32698 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 000000 251.43 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 615-401-4103-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 9.80 1 -20108 FARMER BROS CO. I-94320777 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 000000 357.32 1 -29380 HILLYARD INC I-604627252 615-401-4103-6211 CLEANING SUPP CLEANING SUPPLIES 000000 299.45 I-604627253 615-401-4103-6211 CLEANING SUPP CLEANING SUPPLIES 000000 222.40 1 -76750 TERRYS HARDWARE, INC. C-314272 615-401-4103-6217 OTHER GENERAL RETURN CREDIT 000000 1.20- I-314251 615-401-4103-6217 OTHER GENERAL LIGHT BULB 000000 8.98 DEPARTMENT 401 PARKS & RECREATION TOTAL: 2,025.32 ------------------------------------------------------------------------------------------------------------------------------------ FUND 615 ARENA TOTAL: 2,025.32 VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 14 PACKET: 08047 Regular Payments VENDOR SET: 1 FUND : 620 HYDRO ELECTRIC DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 620-000-0000-2191 SUPPLEMENTAL JAN 2022 LIFE INS PREMIUM 000000 7.68 DEPARTMENT NON-DEPARTMENTAL TOTAL: 7.68 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001015 PREMIUM WATERS, INC. I-318593262 620-300-3500-6217 OTHER GENERAL COOLER RENTAL 000000 14.00 1 -002215 STANDARD INSURANCE COMP I-FEB 2022 620-300-3500-6133 EMPLOYER PAID JAN 2022 LIFE INS PREMIUM 000000 2.45 DEPARTMENT 300 PUBLIC WORKS TOTAL: 16.45 ------------------------------------------------------------------------------------------------------------------------------------ FUND 620 HYDRO ELECTRIC TOTAL: 24.13 VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 15 PACKET: 08047 Regular Payments VENDOR SET: 1 FUND : 807 ESCROW - DEV/ENG/TIF-HRA DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -72640 SEH ENGINEERS I-417396 807-300-1686-2022 Verizon 2021 VZW L-SUB6 @ W4TH WT 000000 1,156.03 I-418827 807-300-1686-2022 Verizon 2021 VZW L-SUB6 @ W4TH WT 000000 2,608.53 DEPARTMENT NON-DEPARTMENTAL TOTAL: 3,764.56 ------------------------------------------------------------------------------------------------------------------------------------ FUND 807 ESCROW - DEV/ENG/TIF-HRA TOTAL: 3,764.56 REPORT GRAND TOTAL: 38,697.95 VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 16 DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2021-2022 101-105-1051-6319 OTHER PROFESSIONAL FEES 3,577.88 77,000 58,670.86 101-140-1406-6310 MAINTENANCE CONTRACTS 578.00 1,000 950.12- Y 200-401-4440-6352 REPAIRS & MAINT-STRUCTURE 5,160.00 16,000 7,788.65 213-210-2100-6240 SMALL TOOLS & EQUIPMENT 5,160.00 2,000 3,160.00- Y 213-210-2100-6323 CONFERENCE & SCHOOLS 450.00 29,970 931.61- Y 807-300-1686-2022 Verizon 2021 Upgrades - W 3,764.56 ** 2021-2022 YEAR TOTALS ** 18,690.44 2022-2023 101-000-0000-2191 SUPPLEMENTAL LIFE INS WITH 863.49 101-102-1021-6133 EMPLOYER PAID-LIFE INSURAN 34.30 639 570.40 101-105-1051-6133 EMPLOYER PAID-LIFE INSURAN 4.90 91 81.20 101-107-1052-6312 TESTING SERVICES 338.00 16,200 15,862.00 101-107-1061-6133 EMPLOYER PAID-LIFE INSURAN 4.17 0 8.34- Y 101-107-1071-6133 EMPLOYER PAID-LIFE INSURAN 9.80 206 186.40 101-120-1201-6133 EMPLOYER PAID-LIFE INSURAN 19.60 434 394.80 101-140-1401-6133 EMPLOYER PAID-LIFE INSURAN 4.17 78 69.66 101-150-1501-6133 EMPLOYER PAID-LIFE INSURAN 4.90 91 81.20 101-160-1601-6133 EMPLOYER PAID-LIFE INSURAN 14.70 274 249.50 101-160-1601-6310 MAINTENANCE CONTRACT 2,691.70 36,416 26,296.70 101-201-2010-6133 EMPLOYER PAID-LIFE INSURAN 161.66 3,015 2,691.67 101-230-2301-5221 BUILDING PERMIT*NON-EXPENS 279.75 290,000- 252,488.16- 101-230-2301-6133 EMPLOYER PAID-LIFE INSURAN 19.60 365 325.80 101-230-2302-6133 EMPLOYER PAID-LIFE INSURAN 4.90 91 81.20 101-300-3100-6133 EMPLOYER PAID-LIFE INSURAN 14.95 333 305.80 101-301-3200-6133 EMPLOYER PAID-LIFE INSURAN 19.11 420 381.78 101-301-3200-6353 REPAIRS & MAINT-EQUIPMENT 15.99 55,000 52,648.72 200-000-0000-2191 SUPPLEMENTAL LIFE INS W/H 209.32 200-401-4440-6133 EMPLOYER PAID-LIFE INSURAN 49.00 776 678.00 200-401-4440-6212 MOTOR FUEL & OIL 1,290.85 31,000 29,709.15 200-401-4440-6218 CLOTHING & BADGES 150.00 2,400 2,250.00 200-401-4440-6356 UPKEEP OF GROUNDS 220.00 40,000 36,672.12 200-401-4445-6319 OTHER PROFESSIONAL FEES 500.00 10,000 6,805.06 200-401-4447-6219 MEDICAL & FIRST AID 68.00 0 68.00- Y 200-401-4447-6350 REPAIRS & MAINT-BUILDING 1,320.60 6,000 4,379.93 205-000-0000-2191 SUPPLEMENTAL LIFE INS W/H 1.70 205-420-4201-6133 EMPLOYER PAID-LIFE INSURAN 0.74 0 1.48- Y 210-000-0000-2191 SUPPLEMENTAL LIFE INS W/H 8.40 210-170-1702-6133 EMPLOYER PAID-LIFE INSURAN 1.23 23 20.54 213-000-0000-2191 SUPPLEMENTAL LIFE INS WITH 313.38 213-210-2100-6133 EMPLOYER PAID-LIFE INSURAN 18.13 338 301.74 213-210-2100-6218 CLOTHING & BADGES 717.50 45,000 44,282.50 213-210-2100-6221 EQUIPMENT PARTS 30.14 13,500 13,154.62 213-220-2200-6133 EMPLOYER PAID-LIFE INSURAN 74.97 1,398 1,248.06 213-220-2200-6219 MEDICAL & FIRST AID 1,034.97 62,000 57,437.45 VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 17 ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 213-220-2200-6311 EXPERT & CONSULTANT 2,740.50 76,500 68,259.50 213-220-2200-6323 CONFERENCE & SCHOOLS 600.00 11,750 10,806.00 220-450-4160-6133 EMPLOYER PAID-LIFE INSURAN 0.74 14 12.52 407-000-0000-2191 SUPPLEMENTAL LIFE INS W/H 13.54 407-180-6003-6133 EMPLOYER PAID-LIFE INSURAN 8.58 160 142.84 482-300-3629-6311 EXPERT & CONSULTANT 2,130.00 0 4,559.50- Y 600-000-0000-2191 SUPPLEMENTAL LIFE INS W/H 86.68 600-300-3300-6133 EMPLOYER PAID-LIFE INSURAN 26.66 501 448.42 600-300-3300-6216 CHEMICALS & CHEMICAL PRODU 30.00 15,000 13,302.86 600-300-3300-6241 METERS FOR RESALE 111.13 7,500 7,388.87 600-300-3300-6350 REPAIRS & MAINT-BUILDING 514.24 2,000 1,288.23 601-000-0000-2191 SUPPLEMENTAL LIFE INS W/H 62.55 601-300-3400-6133 EMPLOYER PAID-LIFE INSURAN 18.77 373 336.20 603-000-0000-2191 SUPPLEMENTAL LIFE INS W/H 83.98 603-300-3600-6133 EMPLOYER PAID-LIFE INSURAN 16.07 331 299.59 603-300-3600-6433 DUES, SUBSCRIPTIONS, MEMBE 1,000.00 1,000 1,600.00- Y 615-401-4103-6133 EMPLOYER PAID-LIFE INSURAN 9.80 228 208.40 615-401-4103-6210 PRO SHOP SUPPLIES 157.67 1,500 1,342.33 615-401-4103-6211 CLEANING SUPPLIES 521.85 3,600 2,586.45 615-401-4103-6212 MOTOR FUEL & OIL 233.91 3,000 2,766.09 615-401-4103-6217 OTHER GENERAL SUPPLIES 13.34 5,000 4,660.28 615-401-4103-6254 COST OF MERCHANDISE 608.75 28,000 15,737.14 615-401-4103-6350 REPAIRS & MAINT-BUILDING 220.00 5,000 3,074.22 615-401-4103-6353 REPAIRS & MAINT-EQUIPMENT 260.00 23,000 22,187.65 620-000-0000-2191 SUPPLEMENTAL LIFE INS W/H 7.68 620-300-3500-6133 EMPLOYER PAID-LIFE INSURAN 2.45 50 45.10 620-300-3500-6217 OTHER GENERAL SUPPLIES 14.00 108 94.00 ** 2022-2023 YEAR TOTALS ** 20,007.51 ------------------------------------------------------------------------------------------------------------------------------------ ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 101 NON-DEPARTMENTAL 1,143.24 101-102 COUNCIL & MAYOR 34.30 101-105 ADMINISTRATION 3,582.78 101-107 CITY CLERK 351.97 101-120 FINANCE 19.60 101-140 FACILITY MANAGEMENT 582.17 101-150 COMMUNITY DEVELOPMENT 4.90 101-160 I.T. 2,706.40 VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 18 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 101-201 POLICE 161.66 101-230 BUILDING & INSPECTIONS 24.50 101-300 PUBLIC WORKS 14.95 101-301 PUBLIC WORKS STREETS 35.10 ------------------------------------------------------------------------------------- 101 TOTAL GENERAL 8,661.57 200 NON-DEPARTMENTAL 209.32 200-401 PARKS & RECREATION 8,758.45 ------------------------------------------------------------------------------------- 200 TOTAL PARKS 8,967.77 205 NON-DEPARTMENTAL 1.70 205-420 CABLE 0.74 ------------------------------------------------------------------------------------- 205 TOTAL CABLE TV 2.44 210 NON-DEPARTMENTAL 8.40 210-170 HERITAGE PRESERVATION 1.23 ------------------------------------------------------------------------------------- 210 TOTAL HERITAGE PRESERVATION 9.63 213 NON-DEPARTMENTAL 313.38 213-210 FIRE 6,375.77 213-220 AMBULANCE 4,450.44 ------------------------------------------------------------------------------------- 213 TOTAL FIRE & AMBULANCE 11,139.59 220-450 LEDUC 0.74 ------------------------------------------------------------------------------------- 220 TOTAL LEDUC HISTORIC ESTATE 0.74 407 NON-DEPARTMENTAL 13.54 407-180 ECONOMIC DEVELOPMENT 8.58 ------------------------------------------------------------------------------------- 407 TOTAL HEDRA 22.12 VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 19 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 482-300 PUBLIC WORKS 2,130.00 ------------------------------------------------------------------------------------- 482 TOTAL 2022 IMPROVEMENTS 2,130.00 600 NON-DEPARTMENTAL 86.68 600-300 PUBLIC WORKS 682.03 ------------------------------------------------------------------------------------- 600 TOTAL WATER 768.71 601 NON-DEPARTMENTAL 62.55 601-300 PUBLIC WORKS 18.77 ------------------------------------------------------------------------------------- 601 TOTAL WASTEWATER 81.32 603 NON-DEPARTMENTAL 83.98 603-300 PUBLIC WORKS 1,016.07 ------------------------------------------------------------------------------------- 603 TOTAL STORM WATER UTILITY 1,100.05 615-401 PARKS & RECREATION 2,025.32 ------------------------------------------------------------------------------------- 615 TOTAL ARENA 2,025.32 620 NON-DEPARTMENTAL 7.68 620-300 PUBLIC WORKS 16.45 ------------------------------------------------------------------------------------- 620 TOTAL HYDRO ELECTRIC 24.13 807 NON-DEPARTMENTAL 3,764.56 ------------------------------------------------------------------------------------- 807 TOTAL ESCROW - DEV/ENG/TIF-HRA 3,764.56 ------------------------------------------------------------------------------------- ** TOTAL ** 38,697.95 VIII-01 2/15/2022 8:04 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 20 *** PROJECT TOTALS *** PROJECT LINE ITEM AMOUNT 92 2022 IMPROVEMENTS 482-300 2022 IMPROVEMENTS 2,130.00 ** PROJECT 92 TOTAL ** 2,130.00 NO ERRORS ** END OF REPORT ** VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 08048 EFT Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -48769 METROPOLITAN COUNCIL EN I-JAN 22 SAC 101-230-2301-2017 SAC CHARGES P JAN 2022 SAC 000000 4,920.30 DEPARTMENT NON-DEPARTMENTAL TOTAL: 4,920.30 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001021 INNOVATIVE OFFICE SOLUT I-IN3663175 101-105-1051-6201 OFFICE SUPPLI OFFICE SUPPLIES 000000 167.43 1 -001387 SUN LIFE ASSUANCE COMPA I-MARCH 22 LTD 101-105-1051-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 22.10 DEPARTMENT 105 ADMINISTRATION TOTAL: 189.53 ------------------------------------------------------------------------------------------------------------------------------------ I-MARCH 22 LTD 101-107-1061-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 13.20 I-MARCH 22 LTD 101-107-1071-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 35.15 DEPARTMENT 107 CITY CLERK TOTAL: 48.35 ------------------------------------------------------------------------------------------------------------------------------------ I-MARCH 22 LTD 101-120-1201-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 63.78 DEPARTMENT 120 FINANCE TOTAL: 63.78 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002122 LEVANDER, GILLEN & MILL I-38000E - DEC 21 101-130-1301-6304 LEGAL FEES 38000-01000 RETAINER 000000 2,250.00 I-38000E - DEC 21 101-130-1301-6304 LEGAL FEES 38000-02002 WIETECHA 000000 2,235.00 I-38000E - DEC 21 101-130-1301-6304 LEGAL FEES 38000-03001 MISC FINANCE 000000 46.00 I-38000E - DEC 21 101-130-1301-6304 LEGAL FEES 38000-04001 COMM DEV 000000 1,275.00 I-38000E - DEC 21 101-130-1301-6304 LEGAL FEES 38000-04003 ADMIN CITATIONS 000000 135.00 I-38000E - DEC 21 101-130-1301-6304 LEGAL FEES 38000-05001 MISC POLICE DEPT 000000 180.00 I-38000E - DEC 21 101-130-1301-6304 LEGAL FEES 38000-06001 MISC FIRE DEPT 000000 45.00 I-38000E - DEC 21 101-130-1301-6304 LEGAL FEES 38000-07001 MISC PUBLIC WORKS 000000 189.00 I-38000E - DEC 21 101-130-1301-6304 LEGAL FEES 38000-07003 SPRINT ANT. 4TH 000000 15.00 I-38000E - DEC 21 101-130-1301-6304 LEGAL FEES 38000-07004 SPRINT ANT. ENTERP 000000 15.00 I-38000E - DEC 21 101-130-1301-6304 LEGAL FEES 38000-08001 MISC PARKS 000000 45.00 I-38000E - JAN 22 101-130-1301-6304 LEGAL FEES 38000-01000 RETAINER 000000 2,250.00 I-38000E - JAN 22 101-130-1301-6304 LEGAL FEES 38000-02001 MISC PERSONNEL 000000 60.00 I-38000E - JAN 22 101-130-1301-6304 LEGAL FEES 38000-04001 COMM DEV 000000 2,820.00 I-38000E - JAN 22 101-130-1301-6304 LEGAL FEES 38000-04003 ADMIN CITATIONS 000000 1,530.00 I-38000E - JAN 22 101-130-1301-6304 LEGAL FEES 38000-07001 MISC PUBLIC WORKS 000000 585.00 I-38000E - JAN 22 101-130-1301-6304 LEGAL FEES 38000-09007 ATT LEASE 4TH ST 000000 75.00 DEPARTMENT 130 LEGAL TOTAL: 13,750.00 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001021 INNOVATIVE OFFICE SOLUT VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 08048 EFT Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 140 FACILITY MANAGEMENT BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001021 INNOVATIVE OFFICE SOLUT continued I-IN3664707 101-140-1404-6350 REPAIRS & MAI CHAIR MATS 000000 76.20 1 -12098 DALCO I-3884390 101-140-1401-6217 OTHER GENERAL FM: TRASH CAN DOLLY 000000 89.28 DEPARTMENT 140 FACILITY MANAGEMENT TOTAL: 165.48 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-MARCH 22 LTD 101-150-1501-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 18.70 DEPARTMENT 150 COMMUNITY DEVELOPMENT TOTAL: 18.70 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000689 LOGIS/LOCAL GOVERNMENT I-51675 101-160-1601-6311 EXPERT & CONS NETWORK SERVICE CHARGES 000000 130.00 1 -001345 EVERBRIDGE, INC. I-M68309 101-160-1061-6310 MAINTENANCE C SUBSCRIPTION 2022 000000 7,725.00 1 -001387 SUN LIFE ASSUANCE COMPA I-MARCH 22 LTD 101-160-1601-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 49.83 1 -001847 DUDE SOLUTIONS, INC. I-INV-104412 101-160-2301-6310 MAINTENANCE C SMARTGOV SUBS. 2022 000000 11,877.60 1 -10440 CDW GOVERNMENT INC I-R242570 101-160-1601-6571 NON CAPITAL C RACKMOUNT UPS 000000 407.30 DEPARTMENT 160 I.T. TOTAL: 20,189.73 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000335 DAKOTA COMMUNICATIONS C I-HA2022-03 101-201-2010-6313 DISPATCH CONT DCC FEE MARCH 2022 000000 27,794.00 1 -000689 LOGIS/LOCAL GOVERNMENT I-51649 101-201-2010-6313 DISPATCH CONT APPL/MDC PD 000000 3,209.00 I-51726 101-201-2010-6313 DISPATCH CONT NEW USERS 000000 30.00 1 -001387 SUN LIFE ASSUANCE COMPA I-MARCH 22 LTD 101-201-2010-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 601.14 1 -001438 NET TRANSCRIPTS, INC. I-NT8868 101-201-2010-6311 EXPERT & CONS TRANSCRIPTION 000000 63.68 1 -50365 MOTOROLA SOLUTIONS I-8281306826 101-201-2010-6580 EQUIPMENT ERF RADIOS 000000 87,993.75 DEPARTMENT 201 POLICE TOTAL: 119,691.57 ------------------------------------------------------------------------------------------------------------------------------------ VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 PACKET: 08048 EFT Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 230 BUILDING & INSPECTIONS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001387 SUN LIFE ASSUANCE COMPA I-MARCH 22 LTD 101-230-2301-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 62.80 I-MARCH 22 LTD 101-230-2302-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 14.77 1 -002085 KLETSCHKA INSPECTIONS, I-JAN 2022 101-230-2301-6311 EXPERT & CONS ELECTRICAL INSPECTIONS 000000 2,764.80 DEPARTMENT 230 BUILDING & INSPECTIONS TOTAL: 2,842.37 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-MARCH 22 LTD 101-300-3100-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 39.83 DEPARTMENT 300 PUBLIC WORKS TOTAL: 39.83 ------------------------------------------------------------------------------------------------------------------------------------ I-MARCH 22 LTD 101-301-3200-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 67.93 1 -06385 BOYER FORD TRUCKS I-002P8035 101-301-3200-6353 REPAIRS & MAI ANTI-FREEZE 000000 20.87 1 -53310 NIEBUR TRACTOR & EQUIPM I-171346 101-301-3200-6353 REPAIRS & MAI CHAINS, BARS 000000 197.32 DEPARTMENT 301 PUBLIC WORKS STREETS TOTAL: 286.12 ------------------------------------------------------------------------------------------------------------------------------------ FUND 101 GENERAL TOTAL: 162,205.76 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 PACKET: 08048 EFT Payments VENDOR SET: 1 FUND : 200 PARKS DEPARTMENT: 401 PARKS & RECREATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -000706 TRI-STATE BOBCAT, INC. I-C75407 200-401-4440-6353 REPAIRS & MAI REPAIRS TO TOOL CAT 000000 1,004.63 I-T18181 200-401-4440-6353 REPAIRS & MAI TIRE FOR TOOL CAT 000000 623.12 1 -001387 SUN LIFE ASSUANCE COMPA I-MARCH 22 LTD 200-401-4440-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 143.34 1 -51094 MTI DISTRIBUTING COMPAN I-1334179 200-401-4440-6353 REPAIRS & MAI FRAME FOR 7200 SNOW BLOWER 000000 279.59 1 -53310 NIEBUR TRACTOR & EQUIPM I-01-171167 200-401-4440-6353 REPAIRS & MAI RTV WIRE INSTALL 000000 428.85 I-01-171318 200-401-4440-6353 REPAIRS & MAI RTV REPAIRS 000000 78.12 DEPARTMENT 401 PARKS & RECREATION TOTAL: 2,557.65 ------------------------------------------------------------------------------------------------------------------------------------ FUND 200 PARKS TOTAL: 2,557.65 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 PACKET: 08048 EFT Payments VENDOR SET: 1 FUND : 205 CABLE TV DEPARTMENT: 420 CABLE BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001387 SUN LIFE ASSUANCE COMPA I-MARCH 22 LTD 205-420-4201-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 2.33 DEPARTMENT 420 CABLE TOTAL: 2.33 ------------------------------------------------------------------------------------------------------------------------------------ FUND 205 CABLE TV TOTAL: 2.33 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 PACKET: 08048 EFT Payments VENDOR SET: 1 FUND : 210 HERITAGE PRESERVATION DEPARTMENT: 170 HERITAGE PRESERVATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001387 SUN LIFE ASSUANCE COMPA I-MARCH 22 LTD 210-170-1702-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 4.40 DEPARTMENT 170 HERITAGE PRESERVATION TOTAL: 4.40 ------------------------------------------------------------------------------------------------------------------------------------ FUND 210 HERITAGE PRESERVATION TOTAL: 4.40 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 PACKET: 08048 EFT Payments VENDOR SET: 1 FUND : 213 FIRE & AMBULANCE DEPARTMENT: 210 FIRE BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -000335 DAKOTA COMMUNICATIONS C I-HA2022-03 213-210-2100-6313 DISPATCH CONT DCC FEE MARCH 2022 000000 13,897.00 1 -000357 IMAGE TREND, INC. I-133331 213-210-2100-6311 EXPERT & CONS MONTHLY FEE 000000 675.00 I-133333 213-210-2100-6311 EXPERT & CONS PHASE 2 MONTHLY FEE 000000 281.39 1 -000689 LOGIS/LOCAL GOVERNMENT I-51649 213-210-2100-6313 DISPATCH CONT APPL/MDC FD 000000 318.00 1 -000948 RIESTER REFRIGERATION, I-00092160 213-210-2100-6353 REPAIRS & MAI REPAIR ICE MACHINE 000000 435.00 1 -001387 SUN LIFE ASSUANCE COMPA I-MARCH 22 LTD 213-210-2100-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 56.94 1 -08726 CENTURY COLLEGE I-940394 213-210-2100-6323 CONFERENCE & ICS 400 CLASS - JENSEN 000000 250.00 1 -50365 MOTOROLA SOLUTIONS I-8281289016 213-210-2100-6580 EQUIPMENT STATION ALERT SYSTEM 000000 16,111.00 I-8281306832 213-210-2100-6580 EQUIPMENT STATION ALERT SYSTEM 000000 35,221.50 I-8281308824 213-210-2100-6580 EQUIPMENT STATION ALERT SYSTEM 000000 26,775.00 I-8281316802 213-210-2100-6580 EQUIPMENT STATION ALERT SYSTEM 000000 8,155.50 DEPARTMENT 210 FIRE TOTAL: 102,176.33 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001387 SUN LIFE ASSUANCE COMPA I-MARCH 22 LTD 213-220-2200-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 226.59 1 -002037 EXPERT BILLING, LLC I-9574 213-220-2200-6311 EXPERT & CONS 190 AMB BILLS 000000 5,320.00 1 -002187 DANIELS HEALTH I-697095 213-220-2200-6219 MEDICAL & FIR DANIELS HEALTH 000000 145.97 1 -62700 LINDE GAS & EQUIPMENT I I-68543616 213-220-2200-6216 CHEMICALS & C OXYGEN 000000 125.61 I-68714024 213-220-2200-6216 CHEMICALS & C OXYGEN 000000 125.61 DEPARTMENT 220 AMBULANCE TOTAL: 5,943.78 ------------------------------------------------------------------------------------------------------------------------------------ FUND 213 FIRE & AMBULANCE TOTAL: 108,120.11 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 PACKET: 08048 EFT Payments VENDOR SET: 1 FUND : 401 PARKS CAPITAL PROJECTS DEPARTMENT: 401 PARKS & RECREATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001962 ISG I-78879 401-401-4115-6590 CONTRACTORS & LAKE ISABEL D&E 000000 3,000.00 DEPARTMENT 401 PARKS & RECREATION TOTAL: 3,000.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 401 PARKS CAPITAL PROJECTS TOTAL: 3,000.00 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 PACKET: 08048 EFT Payments VENDOR SET: 1 FUND : 407 HEDRA DEPARTMENT: 180 ECONOMIC DEVELOPMENT BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001387 SUN LIFE ASSUANCE COMPA I-MARCH 22 LTD 407-180-6003-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 34.21 1 -002122 LEVANDER, GILLEN & MILL I-38000E - DEC 21 407-180-6003-6304 LEGAL FEES 38000-10001 HEDRA GENERAL 000000 23.50 I-38000E - DEC 21 407-180-6003-6304 LEGAL FEES 38000-10002 HEDRA RIVERCITY 000000 13.00 I-38000E - DEC 21 407-180-6003-6304 LEGAL FEES 38000-10007 HEDRA CONFLUENCE 000000 287.00 I-38000E - DEC 21 407-180-6003-6304 LEGAL FEES 38000-10009 HEDRA 412 VERMILL 000000 455.00 I-38000E - DEC 21 407-180-6003-6304 LEGAL FEES 38000-10012 HEDRA 410 VERMILL 000000 832.00 I-38000E - DEC 21 407-180-6003-6304 LEGAL FEES 38000-10013 HEDRA LOANS 000000 4,256.50 I-38000E - JAN 22 407-180-6003-6304 LEGAL FEES 38000-10013 HEDRA LOANS 000000 1,206.50 I-38000E - JAN 22 407-180-6003-6304 LEGAL FEES 38000-10014 HEDRA RIVERTOWN 000000 102.50 DEPARTMENT 180 ECONOMIC DEVELOPMENT TOTAL: 7,210.21 ------------------------------------------------------------------------------------------------------------------------------------ FUND 407 HEDRA TOTAL: 7,210.21 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10 PACKET: 08048 EFT Payments VENDOR SET: 1 FUND : 416 PW Cold Storage Building DEPARTMENT: 000 NON DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001962 ISG I-78788 416-000-0000-6311 EXPERT & CONS PW COLD STORAGE BLDG 000000 9,785.50 PROJ: 96 -416-000 PW COLD STORAGE BUILDING PW COLD STORAGE BUILDING I-78898 416-000-0000-6311 EXPERT & CONS PW COLD STORAGE BLDG 000000 47,219.93 PROJ: 96 -416-000 PW COLD STORAGE BUILDING PW COLD STORAGE BUILDING DEPARTMENT 000 NON DEPARTMENTAL TOTAL: 57,005.43 ------------------------------------------------------------------------------------------------------------------------------------ FUND 416 PW Cold Storage Building TOTAL: 57,005.43 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 PACKET: 08048 EFT Payments VENDOR SET: 1 FUND : 516 2016A G.O. TIF DEPARTMENT: 700 DEBT BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001422 U.S. BANK I-6399766 516-700-7000-6620 FISCAL AGENT 2016A FISCAL AGENT FEE 000000 450.00 DEPARTMENT 700 DEBT TOTAL: 450.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 516 2016A G.O. TIF TOTAL: 450.00 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 12 PACKET: 08048 EFT Payments VENDOR SET: 1 FUND : 600 WATER DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001021 INNOVATIVE OFFICE SOLUT I-IN3591428 600-300-3300-6201 OFFICE SUPPLI PENS, PAPER, DAILY LOG 000000 35.38 1 -001387 SUN LIFE ASSUANCE COMPA I-MARCH 22 LTD 600-300-3300-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 70.30 1 -001682 CORE & MAIN LP I-L809244 600-300-3300-6310 MAINTENANCE C SENSUS ANNUAL FEES 000000 17,531.00 1 -002122 LEVANDER, GILLEN & MILL I-38000E - DEC 21 600-300-3300-6304 LEGAL FEES 38000-07001 MISC PUBLIC WORKS 000000 229.50 I-38000E - JAN 22 600-300-3300-6304 LEGAL FEES 38000-07001 MISC PUBLIC WORKS 000000 324.00 1 -002199 COMPUTERSHARE TRUST CO. I-2060073 600-300-3300-6620 FISCAL AGENT 2013A FISCAL AGENT FEE 000000 750.00 1 -26336 GOPHER STATE ONE-CALL I I-2010450 600-300-3300-6318 SERVICE FOR L LOCATES - JAN 22 000000 47.25 DEPARTMENT 300 PUBLIC WORKS TOTAL: 18,987.43 ------------------------------------------------------------------------------------------------------------------------------------ FUND 600 WATER TOTAL: 18,987.43 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13 PACKET: 08048 EFT Payments VENDOR SET: 1 FUND : 601 WASTEWATER DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001387 SUN LIFE ASSUANCE COMPA I-MARCH 22 LTD 601-300-3400-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 50.01 DEPARTMENT 300 PUBLIC WORKS TOTAL: 50.01 ------------------------------------------------------------------------------------------------------------------------------------ FUND 601 WASTEWATER TOTAL: 50.01 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 14 PACKET: 08048 EFT Payments VENDOR SET: 1 FUND : 603 STORM WATER UTILITY DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001387 SUN LIFE ASSUANCE COMPA I-MARCH 22 LTD 603-300-3600-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 51.46 1 -65000 QUALITY FLOW SYSTEMS, I I-42374 603-300-3600-6356 UPKEEP OF GRO PUMPHOUSE SERVICE CHECK 000000 450.00 DEPARTMENT 300 PUBLIC WORKS TOTAL: 501.46 ------------------------------------------------------------------------------------------------------------------------------------ FUND 603 STORM WATER UTILITY TOTAL: 501.46 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 15 PACKET: 08048 EFT Payments VENDOR SET: 1 FUND : 615 ARENA DEPARTMENT: 401 PARKS & RECREATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -000766 WATSON COMPANY I-122792 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 000000 1,089.84 I-122983 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 000000 946.12 1 -001051 CRESCENT ELECTRIC SUPPL I-S509986118.001 615-401-4103-6350 REPAIRS & MAI PHOTOCELL PARKING LIGHTS 000000 36.70 1 -001314 HUEBSCH LAUNDRY CO. I-20129537 615-401-4103-6350 REPAIRS & MAI ENTRY RUG SERVICE 000000 35.28 1 -001387 SUN LIFE ASSUANCE COMPA I-MARCH 22 LTD 615-401-4103-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 30.27 1 -002225 USS MN V MT LLC I-26195 615-401-4103-6311 EXPERT & CONS WILDCAT SOLAR GARDEN 000000 382.27 1 -75794 SYSCO, MINNESOTA C-347845840 615-401-4103-6254 COST OF MERCH RETURN 000000 26.45- I-347875474 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 000000 1,567.21 DEPARTMENT 401 PARKS & RECREATION TOTAL: 4,061.24 ------------------------------------------------------------------------------------------------------------------------------------ FUND 615 ARENA TOTAL: 4,061.24 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 16 PACKET: 08048 EFT Payments VENDOR SET: 1 FUND : 620 HYDRO ELECTRIC DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -000953 AVANT ENERGY, INC. I-15483 620-300-3500-6311 EXPERT & CONS 2022 SUBSCRIPTION, ISSUANCE 000000 594.34 1 -001387 SUN LIFE ASSUANCE COMPA I-MARCH 22 LTD 620-300-3500-6134 EMPLOYER PAID MARCH 2022 LTD PREMIUM 000000 6.52 1 -002225 USS MN V MT LLC I-26195 620-300-3500-6311 EXPERT & CONS WILDCAT SOLAR GARDEN 000000 1,714.09 DEPARTMENT 300 PUBLIC WORKS TOTAL: 2,314.95 ------------------------------------------------------------------------------------------------------------------------------------ FUND 620 HYDRO ELECTRIC TOTAL: 2,314.95 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 17 PACKET: 08048 EFT Payments VENDOR SET: 1 FUND : 807 ESCROW - DEV/ENG/TIF-HRA DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002122 LEVANDER, GILLEN & MILL I-38000E - DEC 21 807-150-1683-2024 HERITAGE RIDG 38000-09003 HERITAGE RIDGE 000000 205.00 I-38000E - DEC 21 807-150-1684-2024 VERMILLION AC 38000-09005 VERMILLION ACRES 000000 82.00 I-38000E - DEC 21 807-150-1683-2024 HERITAGE RIDG 38000-09007 HERITAGE 3RD 000000 123.00 I-38000E - DEC 21 807-150-1709-2024 Flats on 3rd 38000-10008 NJS DEVELOPMENT 000000 102.50 I-38000E - JAN 22 807-150-1683-2024 HERITAGE RIDG 38000-09007 HERITAGE RIDGE 000000 82.00 I-38000E - JAN 22 807-150-1701-2024 SIEWERT APART 38000-10002 RIVERCITY APT 000000 13.00 I-38000E - JAN 22 807-150-1709-2024 Flats on 3rd 38000-10008 NJS DEVELOPMENT 000000 236.00 DEPARTMENT NON-DEPARTMENTAL TOTAL: 843.50 ------------------------------------------------------------------------------------------------------------------------------------ FUND 807 ESCROW - DEV/ENG/TIF-HRA TOTAL: 843.50 REPORT GRAND TOTAL: 367,314.48 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 18 DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2021-2022 101-130-1301-6304 LEGAL FEES 6,430.00 165,500 88,033.92- Y 407-180-6003-6304 LEGAL FEES 5,867.00 5,000 14,403.75- Y 600-300-3300-6201 OFFICE SUPPLIES 35.38 300 0.98- Y 600-300-3300-6304 LEGAL FEES 229.50 0 2,871.50- Y 615-401-4103-6311 EXPERT & CONSULTANT 382.27 0 94,435.68- Y 620-300-3500-6311 EXPERT & CONSULTANT 1,714.09 2,500 2,725.52- Y 807-150-1683-2024 HERITAGE RIDGE PLAT 328.00 807-150-1684-2024 VERMILLION ACRES SENIOR 82.00 807-150-1709-2024 Flats on 3rd Stencil Group 102.50 ** 2021-2022 YEAR TOTALS ** 15,170.74 2022-2023 101-105-1051-6134 EMPLOYER PAID-DISABILITY ( 22.10 543 476.70 101-105-1051-6201 OFFICE SUPPLIES 167.43 6,400 6,189.20 101-107-1061-6134 EMPLOYER PAID-DISABILITY ( 13.20 0 39.60- Y 101-107-1071-6134 EMPLOYER PAID-DISABILITY ( 35.15 696 590.55 101-120-1201-6134 EMPLOYER PAID-DISABILITY ( 63.78 1,208 1,014.12 101-130-1301-6304 LEGAL FEES 7,320.00 151,941 144,621.00 101-140-1401-6217 OTHER GENERAL SUPPLIES 89.28 2,000 1,910.72 101-140-1404-6350 REPAIRS & MAINT-BUILDING 76.20 7,000 6,923.80 101-150-1501-6134 EMPLOYER PAID-DISABILITY ( 18.70 323 266.90 101-160-1061-6310 MAINTENANCE CONTRACT - COM 7,725.00 7,325 4,174.42- Y 101-160-1601-6134 EMPLOYER PAID DISABILITY ( 49.83 801 670.99 101-160-1601-6311 EXPERT & CONSULTANT 130.00 17,500 17,370.00 101-160-1601-6571 NON CAPITAL COMPUTER EQUIP 407.30 10,030 8,522.70 101-160-2301-6310 MAINTENANCE CONTRACT-BUILD 11,877.60 10,605 1,272.60- Y 101-201-2010-6134 EMPLOYER PAID-DISABILITY ( 601.14 9,677 7,939.66 101-201-2010-6311 EXPERT & CONSULTANT 63.68 61,605 43,581.01 101-201-2010-6313 DISPATCH CONTRACT-COUNTY 31,033.00 436,165 372,429.70 101-201-2010-6580 EQUIPMENT 87,993.75 0 87,993.75- Y 101-230-2301-2017 SAC CHARGES PAYABLE 4,920.30 101-230-2301-6134 EMPLOYER PAID-DISABILITY ( 62.80 1,003 814.86 101-230-2301-6311 EXPERT & CONSULTANT 2,764.80 22,500 19,735.20 101-230-2302-6134 EMPLOYER PAID-DISABILITY ( 14.77 250 205.69 101-300-3100-6134 EMPLOYER PAID-DISABILITY ( 39.83 1,080 960.51 101-301-3200-6134 EMPLOYER PAID-DISABILITY ( 67.93 1,119 921.22 101-301-3200-6353 REPAIRS & MAINT-EQUIPMENT 218.19 55,000 52,648.72 200-401-4440-6134 EMPLOYER PAID-DISABILITY ( 143.34 2,114 1,683.98 200-401-4440-6353 REPAIRS & MAINT-EQUIPMENT 2,414.31 23,000 18,300.43 205-420-4201-6134 EMPLOYER PAID-DISABILITY ( 2.33 0 6.99- Y 210-170-1702-6134 EMPLOYER PAID-DISABILITY ( 4.40 75 61.85 213-210-2100-6134 EMPLOYER PAID-DISABILITY ( 56.94 1,047 876.72 213-210-2100-6311 EXPERT & CONSULTANT 956.39 76,325 69,921.43 213-210-2100-6313 DISPATCH CONTRACT-COUNTY 14,215.00 309,450 281,020.00 213-210-2100-6323 CONFERENCE & SCHOOLS 250.00 17,500 17,194.20 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 19 ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 213-210-2100-6353 REPAIRS & MAINT-EQUIPMENT 435.00 7,000 6,565.00 213-210-2100-6580 EQUIPMENT 86,263.00 7,500 78,763.00- Y 213-220-2200-6134 EMPLOYER PAID-DISABILITY ( 226.59 4,383 3,706.35 213-220-2200-6216 CHEMICALS & CHEMICAL PRODU 251.22 0 2,163.22- Y 213-220-2200-6219 MEDICAL & FIRST AID 145.97 62,000 57,437.45 213-220-2200-6311 EXPERT & CONSULTANT 5,320.00 76,500 68,259.50 401-401-4115-6590 CONTRACTORS & CONSTRUCTION 3,000.00 0 3,000.00- Y 407-180-6003-6134 EMPLOYER PAID-DISABILITY ( 34.21 583 480.37 407-180-6003-6304 LEGAL FEES 1,309.00 2,000 691.00 416-000-0000-6311 EXPERT & CONSULTANT 57,005.43 0 58,559.18- Y 516-700-7000-6620 FISCAL AGENT FEES 450.00 750 300.00 600-300-3300-6134 EMPLOYER PAID-DISABILITY ( 70.30 1,372 1,162.74 600-300-3300-6304 LEGAL FEES 324.00 0 324.00- Y 600-300-3300-6310 MAINTENANCE CONTRACTS 17,531.00 2,800 15,080.90- Y 600-300-3300-6318 SERVICE FOR LOCATES 47.25 4,000 3,902.75 600-300-3300-6620 FISCAL AGENT FEES 750.00 450 300.00- Y 601-300-3400-6134 EMPLOYER PAID-DISABILITY ( 50.01 1,021 872.61 603-300-3600-6134 EMPLOYER PAID-DISABILITY I 51.46 957 804.26 603-300-3600-6356 UPKEEP OF GROUNDS 450.00 20,000 19,550.00 615-401-4103-6134 EMPLOYER PAID-DISABILITY ( 30.27 572 481.19 615-401-4103-6254 COST OF MERCHANDISE 3,576.72 28,000 15,737.14 615-401-4103-6350 REPAIRS & MAINT-BUILDING 71.98 5,000 3,074.22 620-300-3500-6134 EMPLOYER PAID-DISABILITY ( 6.52 146 126.44 620-300-3500-6311 EXPERT & CONSULTANT 594.34 7,500 6,575.66 807-150-1683-2024 HERITAGE RIDGE PLAT 82.00 807-150-1701-2024 SIEWERT APARTMENT - 3RD ST 13.00 807-150-1709-2024 Flats on 3rd Stencil Group 236.00 ** 2022-2023 YEAR TOTALS ** 352,143.74 ------------------------------------------------------------------------------------------------------------------------------------ ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 101 NON-DEPARTMENTAL 4,920.30 101-105 ADMINISTRATION 189.53 101-107 CITY CLERK 48.35 101-120 FINANCE 63.78 101-130 LEGAL 13,750.00 101-140 FACILITY MANAGEMENT 165.48 101-150 COMMUNITY DEVELOPMENT 18.70 101-160 I.T. 20,189.73 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 20 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 101-201 POLICE 119,691.57 101-230 BUILDING & INSPECTIONS 2,842.37 101-300 PUBLIC WORKS 39.83 101-301 PUBLIC WORKS STREETS 286.12 ------------------------------------------------------------------------------------- 101 TOTAL GENERAL 162,205.76 200-401 PARKS & RECREATION 2,557.65 ------------------------------------------------------------------------------------- 200 TOTAL PARKS 2,557.65 205-420 CABLE 2.33 ------------------------------------------------------------------------------------- 205 TOTAL CABLE TV 2.33 210-170 HERITAGE PRESERVATION 4.40 ------------------------------------------------------------------------------------- 210 TOTAL HERITAGE PRESERVATION 4.40 213-210 FIRE 102,176.33 213-220 AMBULANCE 5,943.78 ------------------------------------------------------------------------------------- 213 TOTAL FIRE & AMBULANCE 108,120.11 401-401 PARKS & RECREATION 3,000.00 ------------------------------------------------------------------------------------- 401 TOTAL PARKS CAPITAL PROJECTS 3,000.00 407-180 ECONOMIC DEVELOPMENT 7,210.21 ------------------------------------------------------------------------------------- 407 TOTAL HEDRA 7,210.21 416-000 NON DEPARTMENTAL 57,005.43 ------------------------------------------------------------------------------------- 416 TOTAL PW Cold Storage Building 57,005.43 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 21 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 516-700 DEBT 450.00 ------------------------------------------------------------------------------------- 516 TOTAL 2016A G.O. TIF 450.00 600-300 PUBLIC WORKS 18,987.43 ------------------------------------------------------------------------------------- 600 TOTAL WATER 18,987.43 601-300 PUBLIC WORKS 50.01 ------------------------------------------------------------------------------------- 601 TOTAL WASTEWATER 50.01 603-300 PUBLIC WORKS 501.46 ------------------------------------------------------------------------------------- 603 TOTAL STORM WATER UTILITY 501.46 615-401 PARKS & RECREATION 4,061.24 ------------------------------------------------------------------------------------- 615 TOTAL ARENA 4,061.24 620-300 PUBLIC WORKS 2,314.95 ------------------------------------------------------------------------------------- 620 TOTAL HYDRO ELECTRIC 2,314.95 807 NON-DEPARTMENTAL 843.50 ------------------------------------------------------------------------------------- 807 TOTAL ESCROW - DEV/ENG/TIF-HRA 843.50 ------------------------------------------------------------------------------------- ** TOTAL ** 367,314.48 VIII-01 2/15/2022 8:06 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 22 *** PROJECT TOTALS *** PROJECT LINE ITEM AMOUNT 96 PW COLD STORAGE BUILDING 416-000 PW COLD STORAGE BUILDING 57,005.43 ** PROJECT 96 TOTAL ** 57,005.43 NO ERRORS ** END OF REPORT ** VIII-01 2/15/2022 8:48 AM REFUNDS DEPARTMENT PAYMENT REGISTER PAGE: 1 VENDOR SET: 1 City of Hastings ITEMS PRINTED: PAID, UNPAID PACKET: 08020 US - Refund FUND : 600 WATER DEPARTMENT: N/A NON-DEPARTMENTAL BANK: ALL VENDOR NAME ITEM # G/L ACCOUNT DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -1 STUMFALL, ROGER/SHARON I-000202202021810 600-300-3300-1353 01-785000-03 204290 150.00 1 -1 MOECHNIG, CARL I-000202202021811 600-300-3300-1353 12-831000-00 204289 9.10 1 -1 KIDD, STEVE/SHELLY I-000202202021812 600-300-3300-1353 16-248443-04 204288 5.21 1 -1 HEIN, KENDRA I-000202202021813 600-300-3300-1353 29-667000-02 204287 128.22 DEPARTMENT 0000 NON-DEPARTMENTAL TOTAL: 292.53 ------------------------------------------------------------------------------------------------------------------------------------ FUND 600 WATER TOTAL: 292.53 REPORT GRA TOTAL: 292.53 VIII-01 2/15/2022 8:48 AM REFUNDS DEPARTMENT PAYMENT REGISTER PAGE: 2 ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2022 600-300-3300-1353 ACCOUNTS RECEIVABLE-METERE 292.53 ** 2022 YEAR TOTALS 292.53 ------------------------------------------------------------------------------------------------------------------------------------ ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 600 NON-DEPARTMENTAL 292.53 ------------------------------------------------------------------------------------- 600 TOTAL WATER 292.53 ------------------------------------------------------------------------------------- ** TOTAL ** 292.53 NO ERRORS ** END OF REPORT ** VIII-01 2/15/2022 8:49 AM REFUNDS DEPARTMENT PAYMENT REGISTER PAGE: 1 VENDOR SET: 1 City of Hastings ITEMS PRINTED: PAID, UNPAID PACKET: 08031 US - Refund FUND : 600 WATER DEPARTMENT: N/A NON-DEPARTMENTAL BANK: ALL VENDOR NAME ITEM # G/L ACCOUNT DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -1 GRIMM, JULIE I-000202202081814 600-300-3300-1353 01-442000-03 204292 0.80 1 -1 ROWAN, PATRICK I-000202202081815 600-300-3300-1353 02-286000-00 204294 20.05 1 -1 WAITS, CHRISTOPHER I-000202202081816 600-300-3300-1353 12-880820-02 204295 300.00 1 -1 FARRELL, RAE I-000202202081817 600-300-3300-1353 13-487000-03 204291 129.76 1 -1 OPSETH, STANLEY I-000202202081818 600-300-3300-1353 16-315000-00 204293 25.71 DEPARTMENT 0000 NON-DEPARTMENTAL TOTAL: 476.32 ------------------------------------------------------------------------------------------------------------------------------------ FUND 600 WATER TOTAL: 476.32 REPORT GRA TOTAL: 476.32 VIII-01 2/15/2022 8:49 AM REFUNDS DEPARTMENT PAYMENT REGISTER PAGE: 2 ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2022 600-300-3300-1353 ACCOUNTS RECEIVABLE-METERE 476.32 ** 2022 YEAR TOTALS 476.32 ------------------------------------------------------------------------------------------------------------------------------------ ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 600 NON-DEPARTMENTAL 476.32 ------------------------------------------------------------------------------------- 600 TOTAL WATER 476.32 ------------------------------------------------------------------------------------- ** TOTAL ** 476.32 NO ERRORS ** END OF REPORT ** VIII-01 2/17/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 08056 Regular Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 102 COUNCIL & MAYOR BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -44646 LEAGUE OF MN CITIES I-359294 101-102-1021-6323 CONFERENCE & MAYOR - ELECTED LEADERS 000000 275.00 DEPARTMENT 102 COUNCIL & MAYOR TOTAL: 275.00 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001069 MIDWEST ELECTRICAL CONS I-22-2214 101-140-1403-6353 REPAIRS & MAI PD: EMS INSTALL 000000 485.00 DEPARTMENT 140 FACILITY MANAGEMENT TOTAL: 485.00 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002045 SIGNARAMA ROSEVILLE I-INV-38643 101-150-1501-6450 MISCELLANEOUS NAMEPLATES - 2 000000 116.26 DEPARTMENT 150 COMMUNITY DEVELOPMENT TOTAL: 116.26 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000328 OFFICE OF MN.IT SERVICE I-DV22010454 101-160-1601-6308 DP/COMPUTER/I JAN 22 WAN/USAGE 000000 515.15 DEPARTMENT 160 I.T. TOTAL: 515.15 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001480 HOMETOWN ACE HARDWARE I-11979 101-301-3200-6353 REPAIRS & MAI FASTENERS 000000 8.97 I-12142 101-301-3200-6353 REPAIRS & MAI RAKE HANDLE 000000 17.66 I-12143 101-301-3200-6353 REPAIRS & MAI FASTENERS 000000 21.54 1 -001656 NAPA AUTO PARTS I-2845-545453 101-301-3200-6353 REPAIRS & MAI LIGHTING, GROMMET, LED, PIGTAI 000000 40.76 I-2845-545479 101-301-3200-6353 REPAIRS & MAI LED 000000 83.59 I-2845-545623 101-301-3200-6353 REPAIRS & MAI LED 000000 7.12 1 -001672 SPIN CITY LAUNDROMAT, L I-988099 101-301-3200-6217 OTHER GENERAL LAUNDER RAGS 000000 20.00 1 -002093 RECON AUTO PARTS I-001-522669 101-301-3200-6353 REPAIRS & MAI WIPER BLADES 000000 45.54 1 -56342 COMPASS MINERALS AMERIC I-943572 101-301-3200-6216 CHEMICALS & C SALT 000000 5,432.35 I-944677 101-301-3200-6216 CHEMICALS & C SALT 000000 2,084.06 1 -76750 TERRYS HARDWARE, INC. I-313678 101-301-3200-6240 SMALL TOOLS & WHEELBARROW 000000 129.99 I-313765 101-301-3200-6212 MOTOR FUEL & BAR/CHAIN OIL 000000 15.99 DEPARTMENT 301 PUBLIC WORKS STREETS TOTAL: 7,907.57 ------------------------------------------------------------------------------------------------------------------------------------ VIII-01 2/17/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 08056 Regular Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 302 PUBLIC WORKS STR. LIGHTS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -001069 MIDWEST ELECTRICAL CONS I-22-2205 101-302-3201-6353 REPAIRS & MAI DOWNTOWN STREET LIGHTS 000000 3,073.00 I-22-2208 101-302-3201-6353 REPAIRS & MAI GFI RECEPTACLES, LABOR 000000 110.00 I-22-2209 101-302-3201-6353 REPAIRS & MAI DOWNTOWN LIGHTING INSTALL 000000 550.00 DEPARTMENT 302 PUBLIC WORKS STR. LIGHTS TOTAL: 3,733.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 101 GENERAL TOTAL: 13,031.98 VIII-01 2/17/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 PACKET: 08056 Regular Payments VENDOR SET: 1 FUND : 200 PARKS DEPARTMENT: 401 PARKS & RECREATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -001480 HOMETOWN ACE HARDWARE I-12234 200-401-4440-6217 OTHER GENERAL SHOP SUPPLIES 000000 102.03 I-12241 200-401-4440-6217 OTHER GENERAL MISC SUPPLIES 000000 52.20 I-12256 200-401-4440-6356 UPKEEP OF GRO SUPPLIES FOR SHELTERS 000000 182.19 1 -001712 NAPA AUTO PARTS I-2845-545238 200-401-4440-6217 OTHER GENERAL SHOP SUPPLIES 000000 95.96 1 -002232 MIDWEST MACHINERY CO I-9028785 200-401-4440-6353 REPAIRS & MAI FILTERS/OIL JOHN DEERE BROOM 000000 129.39 I-9029338 200-401-4440-6353 REPAIRS & MAI OIL FOR JOHN DEERE BROOM 000000 11.32 1 -76750 TERRYS HARDWARE, INC. I-314390 200-401-4440-6240 SMALL TOOLS & BAR AND DRILL BITS 000000 80.72 DEPARTMENT 401 PARKS & RECREATION TOTAL: 653.81 ------------------------------------------------------------------------------------------------------------------------------------ FUND 200 PARKS TOTAL: 653.81 VIII-01 2/17/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 PACKET: 08056 Regular Payments VENDOR SET: 1 FUND : 213 FIRE & AMBULANCE DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -28148 HASTINGS FIRE RELIEF AS I-RELIEF 213-220-2200-5427 AMBULANCE REV HASTINGS FIRE RELIEF REIMBURSE 000000 1,350.00 DEPARTMENT NON-DEPARTMENTAL TOTAL: 1,350.00 ------------------------------------------------------------------------------------------------------------------------------------ 1 -02977 ASPEN MILLS I-288456 213-210-2100-6218 CLOTHING & BA UNIFORMS 000000 2,408.70 I-288699 213-210-2100-6218 CLOTHING & BA UNIFORMS 000000 10,365.55 1 -09330 CITY OF INVER GROVE HEI I-021-02 213-210-2100-6323 CONFERENCE & FFII TRAINING 000000 1,140.00 DEPARTMENT 210 FIRE TOTAL: 13,914.25 ------------------------------------------------------------------------------------------------------------------------------------ 1 -06366 BOUND TREE MEDICAL LLC I-84393537 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 987.00 DEPARTMENT 220 AMBULANCE TOTAL: 987.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 213 FIRE & AMBULANCE TOTAL: 16,251.25 VIII-01 2/17/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 PACKET: 08056 Regular Payments VENDOR SET: 1 FUND : 220 LEDUC HISTORIC ESTATE DEPARTMENT: 450 LEDUC BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002231 PETER J. MROCZKIEWICZ I-100 220-450-4160-6319 OTHER PROFESS LEDUC SECURITY ASSESSMENT 000000 4,500.00 DEPARTMENT 450 LEDUC TOTAL: 4,500.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 220 LEDUC HISTORIC ESTATE TOTAL: 4,500.00 VIII-01 2/17/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 PACKET: 08056 Regular Payments VENDOR SET: 1 FUND : 600 WATER DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -001069 MIDWEST ELECTRICAL CONS I-22-2210 600-300-3300-6350 REPAIRS & MAI HEATER INSTALL 000000 330.00 1 -001480 HOMETOWN ACE HARDWARE I-12095 600-300-3300-6353 REPAIRS & MAI SCREWDRIVER/NUTDRIVER 000000 24.17 1 -001608 POLLARDWATER I-0207291 600-300-3300-6353 REPAIRS & MAI MAG LOCATOR, DECAL ,SWITCH 000000 219.40 1 -002230 KANE MECHANICAL LLC I-1226 600-300-3300-6350 REPAIRS & MAI SERVICE CALL BLOWER MOTOR 000000 602.40 1 -09306 CITY OF BLOOMINGTON I-20374 600-300-3300-6312 TESTING SERVI BACT SAMPLING JAN 22 000000 286.00 1 -76750 TERRYS HARDWARE, INC. I-313925 600-300-3300-6353 REPAIRS & MAI THERMOSTAT, SCREWDRIVER 000000 27.48 I-314087 600-300-3300-6353 REPAIRS & MAI DOOR KEY 000000 4.77 DEPARTMENT 300 PUBLIC WORKS TOTAL: 1,494.22 ------------------------------------------------------------------------------------------------------------------------------------ FUND 600 WATER TOTAL: 1,494.22 VIII-01 2/17/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 PACKET: 08056 Regular Payments VENDOR SET: 1 FUND : 601 WASTEWATER DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -001069 MIDWEST ELECTRICAL CONS I-22-2207 601-300-3400-6353 REPAIRS & MAI GLENDALE HGTS LIFT, LABOR 000000 220.00 DEPARTMENT 300 PUBLIC WORKS TOTAL: 220.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 601 WASTEWATER TOTAL: 220.00 VIII-01 2/17/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 PACKET: 08056 Regular Payments VENDOR SET: 1 FUND : 620 HYDRO ELECTRIC DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -001069 MIDWEST ELECTRICAL CONS I-22-2204 620-300-3500-6353 REPAIRS & MAI LED FIXTURES, LABOR 000000 932.00 I-22-2206 620-300-3500-6353 REPAIRS & MAI VFD- LUBE PUMP #1, LABOR 000000 330.00 DEPARTMENT 300 PUBLIC WORKS TOTAL: 1,262.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 620 HYDRO ELECTRIC TOTAL: 1,262.00 REPORT GRAND TOTAL: 37,413.26 VIII-01 2/17/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2021-2022 213-210-2100-6218 CLOTHING & BADGES 12,774.25 44,590 4,394.12 213-210-2100-6323 CONFERENCE & SCHOOLS 1,140.00 29,970 931.61- Y ** 2021-2022 YEAR TOTALS ** 13,914.25 2022-2023 101-102-1021-6323 CONFERENCE & SCHOOLS 275.00 3,220 2,821.21 101-140-1403-6353 REPAIRS & MAINT-EQUIPMENT 485.00 6,000 5,501.46 101-150-1501-6450 MISCELLANEOUS 116.26 250 133.74 101-160-1601-6308 DP/COMPUTER/INTERNET FEES 515.15 3,000 2,149.95 101-301-3200-6212 MOTOR FUEL & OIL 15.99 55,000 54,926.13 101-301-3200-6216 CHEMICALS & CHEMICAL PRODU 7,516.41 60,000 27,297.22 101-301-3200-6217 OTHER GENERAL SUPPLIES 20.00 1,500 1,440.00 101-301-3200-6240 SMALL TOOLS & EQUIPMENT 129.99 2,000 1,870.01 101-301-3200-6353 REPAIRS & MAINT-EQUIPMENT 225.18 55,000 52,423.54 101-302-3201-6353 REPAIRS & MAINT-EQUIPMENT 3,733.00 20,000 16,267.00 200-401-4440-6217 OTHER GENERAL SUPPLIES 250.19 2,000 1,726.79 200-401-4440-6240 SMALL TOOLS & EQUIPMENT 80.72 4,500 3,071.07 200-401-4440-6353 REPAIRS & MAINT-EQUIPMENT 140.71 23,000 17,960.84 200-401-4440-6356 UPKEEP OF GROUNDS 182.19 40,000 36,489.93 213-220-2200-5427 AMBULANCE REVEN*NON-EXPENS 1,350.00 2,255,000- 2,014,276.58- 213-220-2200-6219 MEDICAL & FIRST AID 987.00 62,000 55,357.35 220-450-4160-6319 OTHER PROFESSIONAL FEES 4,500.00 24,000 19,500.00 600-300-3300-6312 TESTING SERVICES 286.00 3,000 2,714.00 600-300-3300-6350 REPAIRS & MAINT-BUILDING 932.40 2,000 355.83 600-300-3300-6353 REPAIRS & MAINT-EQUIPMENT 275.82 20,000 19,333.94 601-300-3400-6353 REPAIRS & MAINT-EQUIPMENT 220.00 32,200 103,821.91- Y 620-300-3500-6353 REPAIRS & MAINT-EQUIPMENT 1,262.00 425,000 423,139.89 ** 2022-2023 YEAR TOTALS ** 23,499.01 ------------------------------------------------------------------------------------------------------------------------------------ ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 101-102 COUNCIL & MAYOR 275.00 101-140 FACILITY MANAGEMENT 485.00 101-150 COMMUNITY DEVELOPMENT 116.26 101-160 I.T. 515.15 101-301 PUBLIC WORKS STREETS 7,907.57 101-302 PUBLIC WORKS STR. LIGHTS 3,733.00 ------------------------------------------------------------------------------------- 101 TOTAL GENERAL 13,031.98 VIII-01 2/17/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 200-401 PARKS & RECREATION 653.81 ------------------------------------------------------------------------------------- 200 TOTAL PARKS 653.81 213 NON-DEPARTMENTAL 1,350.00 213-210 FIRE 13,914.25 213-220 AMBULANCE 987.00 ------------------------------------------------------------------------------------- 213 TOTAL FIRE & AMBULANCE 16,251.25 220-450 LEDUC 4,500.00 ------------------------------------------------------------------------------------- 220 TOTAL LEDUC HISTORIC ESTATE 4,500.00 600-300 PUBLIC WORKS 1,494.22 ------------------------------------------------------------------------------------- 600 TOTAL WATER 1,494.22 601-300 PUBLIC WORKS 220.00 ------------------------------------------------------------------------------------- 601 TOTAL WASTEWATER 220.00 620-300 PUBLIC WORKS 1,262.00 ------------------------------------------------------------------------------------- 620 TOTAL HYDRO ELECTRIC 1,262.00 ------------------------------------------------------------------------------------- ** TOTAL ** 37,413.26 NO ERRORS ** END OF REPORT ** VIII-01 2/17/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 08057 EFT Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 102 COUNCIL & MAYOR BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001830 MARY FASBENDER I-CONFERENCE 101-102-1021-6323 CONFERENCE & FASBENDER - CONFERENCE HOTEL 000000 123.79 DEPARTMENT 102 COUNCIL & MAYOR TOTAL: 123.79 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000417 LANG, CONNIE I-YE CREDIT 101-105-1051-6202 PRINTED FORMS YE END CREDIT SHIPPING 000000 49.79 1 -001021 INNOVATIVE OFFICE SOLUT I-IN3668339 101-105-1051-6201 OFFICE SUPPLI PAPER 000000 102.76 1 -001910 CRAMER MARKETING C-38850 101-105-1051-6202 PRINTED FORMS SHIPPING CREDIT YE FORMS 000000 49.79- I-38292 101-105-1051-6202 PRINTED FORMS YE FORMS 000000 401.41 I-38689 101-105-1051-6202 PRINTED FORMS YE FORMS 000000 17.80 DEPARTMENT 105 ADMINISTRATION TOTAL: 521.97 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001487 ENTERPRISE FM TRUST I-FBN4399438 101-201-2010-6364 RENTAL-OTHER CHEVY EQUI - PD 000000 322.24 I-FBN4399438 101-201-2010-6364 RENTAL-OTHER CHEVY MALIBU - PD 000000 305.11 I-FBN4399438 101-201-2010-6364 RENTAL-OTHER FORD FUSION - PD 000000 295.83 I-FBN4399438 101-201-2010-6364 RENTAL-OTHER FORD EDGE - PD 000000 421.30 I-FBN4399438 101-201-2010-6364 RENTAL-OTHER FORD FUSION - PD 000000 371.51 I-FBN4399438 101-201-2010-6364 RENTAL-OTHER FORD EDGE - PD 000000 442.97 1 -76135 AXON ENTERPRISE I-INUS047748 101-201-2010-6581 NON CAPITAL E BODY CAM/ TASER LEASE 000000 42,564.00 DEPARTMENT 201 POLICE TOTAL: 44,722.96 ------------------------------------------------------------------------------------------------------------------------------------ 1 -79344 NUSS TRUCK & EQUIPMENT I-7181208P 101-301-3200-6212 MOTOR FUEL & COOLANT/FUEL FILTERS 000000 57.88 DEPARTMENT 301 PUBLIC WORKS STREETS TOTAL: 57.88 ------------------------------------------------------------------------------------------------------------------------------------ 1 -12074 DAKOTA ELECTRIC ASSN I-1527043 - FEB 22 101-302-3201-6343 LIGHT & POWER ELECTRIC 000000 2,818.56 DEPARTMENT 302 PUBLIC WORKS STR. LIGHTS TOTAL: 2,818.56 ------------------------------------------------------------------------------------------------------------------------------------ FUND 101 GENERAL TOTAL: 48,245.16 VIII-01 2/17/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 08057 EFT Payments VENDOR SET: 1 FUND : 200 PARKS DEPARTMENT: 401 PARKS & RECREATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001487 ENTERPRISE FM TRUST I-FBN4399438 200-401-4440-6364 RENTAL-OTHER FORD F150 - PARKS 000000 456.05 1 -53310 NIEBUR TRACTOR & EQUIPM I-01-172074 200-401-4440-6353 REPAIRS & MAI NIPPLE FOR TRACTOR 000000 106.45 I-01-172110 200-401-4440-6353 REPAIRS & MAI COUPLER AND CHAIN 000000 92.43 DEPARTMENT 401 PARKS & RECREATION TOTAL: 654.93 ------------------------------------------------------------------------------------------------------------------------------------ FUND 200 PARKS TOTAL: 654.93 VIII-01 2/17/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 PACKET: 08057 EFT Payments VENDOR SET: 1 FUND : 213 FIRE & AMBULANCE DEPARTMENT: 210 FIRE BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -001768 KIEL KWIATKOWSKI I-WC469747 213-210-2100-6101 FULL-TIME SAL WC PAY COTTAGE GROVE 000000 93.00 1 -001869 McKESSON MEDICAL-SURGIC I-19044802 213-210-2100-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 88.18 1 -001941 RYAN ERNST I-301237218 213-210-2100-6203 SAFETY BOOTS ERNST - BOOTS 000000 200.00 DEPARTMENT 210 FIRE TOTAL: 381.18 ------------------------------------------------------------------------------------------------------------------------------------ 1 -06385 BOYER FORD TRUCKS I-002P7327 213-220-2200-6221 EQUIPMENT PAR ANTI FREEZE MEDIC 3 000000 20.87 I-002P8014 213-220-2200-6221 EQUIPMENT PAR BRAKE LINING MEDIC 3 000000 196.08 1 -98312 ZOLL MEDICAL CORP I-3447513 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 39.32 I-3448739 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 964.32 I-3450344 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 89.46 DEPARTMENT 220 AMBULANCE TOTAL: 1,310.05 ------------------------------------------------------------------------------------------------------------------------------------ FUND 213 FIRE & AMBULANCE TOTAL: 1,691.23 VIII-01 2/17/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 PACKET: 08057 EFT Payments VENDOR SET: 1 FUND : 601 WASTEWATER DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -48768 MCES I-0001135918 601-300-3400-6366 METRO WASTE C MARCH 22 - WASTEWATER 000000 132,886.01 DEPARTMENT 300 PUBLIC WORKS TOTAL: 132,886.01 ------------------------------------------------------------------------------------------------------------------------------------ FUND 601 WASTEWATER TOTAL: 132,886.01 VIII-01 2/17/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 PACKET: 08057 EFT Payments VENDOR SET: 1 FUND : 620 HYDRO ELECTRIC DEPARTMENT: 300 PUBLIC WORKS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -46878 L & S ELECTRIC I-663028 620-300-3500-6353 REPAIRS & MAI MOTOR REPAIR JOB 000000 23,021.25 DEPARTMENT 300 PUBLIC WORKS TOTAL: 23,021.25 ------------------------------------------------------------------------------------------------------------------------------------ FUND 620 HYDRO ELECTRIC TOTAL: 23,021.25 REPORT GRAND TOTAL: 206,498.58 VIII-01 2/17/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2021-2022 101-105-1051-6202 PRINTED FORMS & PAPER 351.62 1,200 775.20 620-300-3500-6353 REPAIRS & MAINT-EQUIPMENT 23,021.25 64,000 9,595.22 ** 2021-2022 YEAR TOTALS ** 23,372.87 2022-2023 101-102-1021-6323 CONFERENCE & SCHOOLS 123.79 3,220 2,821.21 101-105-1051-6201 OFFICE SUPPLIES 102.76 6,400 6,086.44 101-105-1051-6202 PRINTED FORMS & PAPER 67.59 1,000 932.41 101-201-2010-6364 RENTAL-OTHER EQUIPMENT-LEA 2,158.96 27,904 23,391.08 101-201-2010-6581 NON CAPITAL EQUIPMENT 42,564.00 12,510 30,054.00- Y 101-301-3200-6212 MOTOR FUEL & OIL 57.88 55,000 54,926.13 101-302-3201-6343 LIGHT & POWER 2,818.56 231,800 214,268.26 200-401-4440-6353 REPAIRS & MAINT-EQUIPMENT 198.88 23,000 17,960.84 200-401-4440-6364 RENTAL-OTHER EQUIPMENT-LEA 456.05 6,500 5,587.90 213-210-2100-6101 FULL-TIME SALARIES-REGULAR 93.00 284,635 241,951.47 213-210-2100-6203 SAFETY BOOTS 200.00 7,600 7,300.00 213-210-2100-6219 MEDICAL & FIRST AID 88.18 0 88.18- Y 213-220-2200-6219 MEDICAL & FIRST AID 1,093.10 62,000 55,357.35 213-220-2200-6221 EQUIPMENT PARTS 216.95 3,500 3,192.23 601-300-3400-6366 METRO WASTE CONTROL COMMIS 132,886.01 1,270,143 1,137,256.99 ** 2022-2023 YEAR TOTALS ** 183,125.71 ------------------------------------------------------------------------------------------------------------------------------------ ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 101-102 COUNCIL & MAYOR 123.79 101-105 ADMINISTRATION 521.97 101-201 POLICE 44,722.96 101-301 PUBLIC WORKS STREETS 57.88 101-302 PUBLIC WORKS STR. LIGHTS 2,818.56 ------------------------------------------------------------------------------------- 101 TOTAL GENERAL 48,245.16 200-401 PARKS & RECREATION 654.93 ------------------------------------------------------------------------------------- 200 TOTAL PARKS 654.93 VIII-01 2/17/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 213-210 FIRE 381.18 213-220 AMBULANCE 1,310.05 ------------------------------------------------------------------------------------- 213 TOTAL FIRE & AMBULANCE 1,691.23 601-300 PUBLIC WORKS 132,886.01 ------------------------------------------------------------------------------------- 601 TOTAL WASTEWATER 132,886.01 620-300 PUBLIC WORKS 23,021.25 ------------------------------------------------------------------------------------- 620 TOTAL HYDRO ELECTRIC 23,021.25 ------------------------------------------------------------------------------------- ** TOTAL ** 206,498.58 NO ERRORS ** END OF REPORT ** VIII-01 City Council Memorandum To: Mayor Fasbender & City Council Members From: Bryan D. Schafer, Chief of Police Date: February 22, 2022 Item: Sale of Surplus Property Council Action Requested: Declare vehicle as surplus property and authorize for public sale. Background Information: The City of Hastings currently has one forfeited vehicle seized through forfeiture proceedings. This vehicle has been cleared for sale/destruction with the proceeds to be applied to the Department's forfeiture account in accordance with Minnesota law. Upon declaration of the vehicle as excess/surplus property, it will be made available for public sale via a commercially available online auction service or destroyed. The following vehicle is to be declared surplus/excess property and authorized for sale/destruction: 2009 Chevrolet Impala 2G1WT57N291129156 Forfeiture Financial Impact: Positive financial impact Advisory Commission Discussion: None Council Committee Discussion: None Attachments: None VIII-02 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Deputy City Clerk Emily King Date: February 22, 2022 Item: One-Day Temporary Gambling Permit and Temporary On-Sale Liquor License for Hastings Family Service Council Action Requested: Approve the attached resolution allowing the one-day temporary gambling permit and one-day temporary liquor license for the Hastings Family Service. Background Information: Hastings Family Service submitted an application for a one-day temporary gambling permit and temporary liquor license to hold a fundraising raffle on March 28, 2022. Financial Impact: The associated fee has been paid. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-03 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 02- -22 RESOLUTION APPROVING THE APPLICATION BY THE HASTINGS FAMILY SERVICE FOR A TEMPORARY ONE-DAY GAMBLING PERMIT AND TEMPORARY ONE-DAY LIQUOR LICENSE WHEREAS, the Hastings Family Service has presented an application to the City of Hastings for a one-day temporary gambling permit and one-day temporary liquor license on March 28, 2022 to be held at St Elizabeth Ann Seton Church, 2035 15th Street West, Hastings; and; WHEREAS, the Minnesota Alcohol and Gambling Enforcement Division requires a resolution be passed to approve this request; and WHEREAS, an application for a one-day temporary gambling permit and one-day temporary liquor license has been presented; WHEREAS, the required fee of $25.00 for each has been paid. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and City Clerk are authorized and directed to sign this resolution and forward to the appropriate agency, showing the approval of this application. Ayes: Nays: Absent: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk VIII-03 VIII-03 VIII-03 VIII-03 VIII-03 VIII-03 VIII-03 City Council Memorandum To: Mayor Fasbender & City Council Members From: John Caven – Assistant City Engineer Date: February 14, 2022 Item: Approve Plans and Authorize Advertisement for Bids – 2022 Mill & Overlay Program Council Action Requested: The council is requested to adopt the enclosed resolution approving the 2022 Mill & Overlay Program and authorize advertisement for bid. Background Information: A mill and overlay is a street maintenance technique that extends the life of a pavement by removing the top layer of pavement by milling off the surface. After the top layer is removed, a new layer of bituminous pavement is put back in its place. The ideal street to mill and overlay contains the following characteristics:  Age: 20-25 years old  Pavement Condition Index (PCI) Rating: 55-70 on a scale of 0-100, 100 being a brand new road in perfect condition.  Cross Section: 4” minimum pavement thickness  Surface: Cracks becoming wider and more abundant. Potholes becoming more prevalent. Surface may appear better than the actual road condition dictates. Annual maintenance costs begin to spike.  Base: Generally in good condition. The project proposes to mill the top 2” of pavement for 1.19 miles on 4th St from Prairie St to Hwy 61, River St from CSAH 42 to 4th St, 15th St from west end to General Sieben Dr, Seton Ct, and Steeple Ln from O’Connell Dr to General Sieben Dr. 4th St, River St, 15th St, Seton Ct, and Steeple Ln were last constructed in 1999, 1987, 1994, 1994, and 1994 respectively. PCI ratings are within the targeted PCI rating or fall narrowly below the targeted range for a mill and overlay however they remain a good candidate for a mill and overlay since most of the dilapidation can be attributed to surface stripping and potholing. The base remains in decent condition. The project also includes replacing the adjacent sidewalk pedestrian ramps to include truncated domes to meet ADA standards, spot replacement of curb and gutter, spot replacement of rings and castings on catch basins and manholes, and spot replacement of problematic top box sections on gate valves. Centerline striping will be replaced consistent with the existing layout. The timeline for this project is to begin construction as early as May 9th and be wrapped up by no later than June 24th. The entire process should take approximately 3-5 weeks. VIII-04 Financial Impact: 4th St is a State Aid Street. The City’s Municipal State Aid for Local Transportation account via MnDOT and not the general fund has a budget of $250,000. River St, 15th St, Seton Ct, and Steeple Ln are residential non-State Aid streets and has a budget of $200,000. Project estimate is generally within project budgets. Attachments:  Project Map  Photos of Present Condition VIII-04 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. _ RESOLUTION APPROVING PLANS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR 2022 MILL & OVERLAY IMPROVEMENTS WHEREAS, the City contracts for a mill and overlay project as part of its pavement maintenance and preservation plan; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. Plans and specifications for the 2022 Mill & Overlay Program prepared by the Hastings City Engineer are hereby approved as presented, and; 2. The City Engineer shall prepare and cause to be inserted on the Quest Construction Data Network web site, and on the City of Hastings official web site an advertisement for bids for the construction of the approved 2022 Mill & Overlay Program in accordance with such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be opened at 10:00 AM, Thursday, March 24, 2022 using online bidding through QuestCDN.com, and that no bids will be considered unless accompanied by a bid bond for 5% of the amount of each bid. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 22ND DAY OF FEBRUARY, 2022. Ayes: Nays: Mary Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL VIII-04 4th St: Prairie St to Hwy 61 15th St: West End to General Sieben Dr River St: CSAH 42 to 4th St Seton Ct: 15th St through Cul-de-sac Steeple Ln: O'Connell Dr to General Sieben Dr 2022 Mill & Overlay Program HWY 55 15TH ST µ PR A I R I E S T 4TH ST PL E A S A N T D R GE N E R A L S I E B E N D R PI N E S T HW Y 6 1 RI V E R S T HWY 55 CSAH 42 / 2ND ST VIII-04 2022 Mill and Overlay Program Existing Condition 4th St – looking east from Maple St River St – looking north from 4th St 15th St – looking west from Seton Ct Seton Ct – looking north from 15th St Steeple Ln – looking west from General Sieben Dr VIII-04 City Council Memorandum To: Mayor Fasbender & City Council Members From: John Caven – Assistant City Engineer Date: February 14, 2022 Item: Approve 2022 Pavement Management Projects and Authorize South Metro Joint Powers Agreement Council Action Requested: The council is requested to approve the 2022 Traffic Marking Program, 2022 Crack Seal Program, 2022 Seal Coat Program and authorize South Metro Joint Powers Agreement. Background Information: Annually, the City of Burnsville administers a Joint Powers Agreement (JPA) for select pavement management projects. In 2021, 22 cities, counties, and townships, representing Dakota County and Scott County joined their seal coating, crack sealing, traffic marking, street sweeping, and screening quantities in effort to a gain more favorable bid price. For the nominal cost of administering the agreement, Burnsville provided the representing cities, counties, and townships the preparation of bid documents, conducted bidding services, and made recommendations for award of contract. Represented cities, counties and townships were responsible for providing their individual estimation of quantities, project maps, coordination with the contractor on timing of the project, inspection of work, approval of quantities, and processes pay estimates. Engineering staff reviewed the five available pavement management projects and compared the specifications, timelines, and unit costs to see if our existing programs could be effectively rolled into the JPA. After careful study, it was determined the traffic marking program, crack seal program and seal coat program could successfully join the JPA without adversely compromising product quality and timing while benefiting from the lower unit costs. Consequently, by joining the JPA more faded traffic markings, for example, can be refreshed on an annual basis. The City has been a part of the JPA in since 2011 but has entered the seal coat quantities to the JPA for the first time this year. Traffic Marking Program The program consists of re-painting approximately 11 miles of faded centerline, fog lines, directional arrows, and symbols with appropriate yellow or white paint. Also included in the project is 9 parking lots; City Hall Public Lot, City Hall/Police Lot, Depot Lot, CP Adams Park Lot off 10th St, CP Adams Park Lot off 18th St, Dog Park, Jaycee Park, Public Works, and parking lot located under the Mississippi River bridge. The mainline striping adheres to the adopted 2007 Traffic Marking Policy and 2017 Crosswalk Policy but adds those existing streets commonly striped that contain high traffic volumes, unique geometry, or close proximity to schools. Crack Seal Program The program consists of crack sealing 4.6 miles of streets. Cracks greater than or equal to a quarter inch will be routed and sealed. Seal Coat Program The program consists of chip sealing 1 mile of roadway on 15th St from Pleasant St to Pine St. The striping will be restored back to its current pattern. VIII-05 Financial Impact: In 2022, a similar number of cities and counties (22) are anticipated in joining the JPA. Unit prices will likely increase 5-10% due to inflation. Maintaining participation in the JPA with its large bid quantities will help buffer the imminent rise in costs. The cost estimate for the Traffic Marking Program remains below the budget amount of $16,500. The cost estimate for the Crack Seal Program remains below the budget amount of $15,000. These two programs will be paid out of the Street Marking Budget and Upkeep to Grounds budget respectively, with the Parks Department paying for the parking lot re-striping at City parks. The Seal Coat Program estimates to be $24,600 and paid by the 2021-1 Infrastructure Improvement project funds. Costs estimates include the 1.5% project administration fee paid to Burnsville for administering the bid process. Attachments: 2022 Traffic Marking Program Maps (1) 2022 Crack Seal Program Maps (3) 2022 Seal Coat Program Map (1) VIII-05 P L E A S A N T D R 3 3 R D S T 3 1 S T S T C A N N O N S T H W Y 3 1 6 H W Y 6 1 3 6 T H S T P L E A S A N T D R 1 5 T H S T S O U T H V I E W D R P I N E S T C S A H 4 6 / 4 7 C S A H 4 6 /4 7 31S T ST C E N T U R Y D R H W Y 5 5 N T A G E R D U F R O T H S O B A H L S D R W E S T V I E W D R 1 5 T H S T V E R M I L L I O N S T H W Y 6 1 4 T H S T T Y L E R S T 1 S T S T C S A H 4 2 P I N E S T R A M S E Y S T V I L L A G E T R R I D G E D R N O R T H N O R T H F R O N T A G E R D 4 T H S T O ' C O N N E L L D R L O C K & D A M R D 1 S T S T 3 R D S T H I G H V I E W K N O L L CSAH 91 B A I L E Y S T S I B L E Y S T 1 2 T H S T 1 1 T H S T 1 2 T H S T 1 3 T H S T B r o k e n Y e l l o w = 3 9 0 ' G E N E R A L S I E B E N D R 2 N D S T L A K E W A Y 4 T H S T 3 R D S T A S H S T S P I R A L B L V D 1 0 T H S T H W Y 5 5 J A Y C E E P A R K I N G L O T P U B L I C W O R K S P A R K I N G L O T 1 6 T H S T M A P L E S T P R O G R E S S D R C P A D A M S P A R K : 1 0 T H S T C P A D A M S P A R K : 1 8 T H S T D O G P A R K N O R T H F R O N T A G E R D H W Y 5 5 D E P O T L O T C I T Y H A L L P U B L I C L O T C I T Y H A L L /P O L I C E L O T H W Y 6 1 B R I D G E U N D E R 1 8 T H S T 1 0 T H S T 1 8 T H S TCENTERLINEFOG LINES "HANDWORK"IE. ARROWS, HATCHING Ci t y o f H a s t i n g s 10 1 4 t h S t r e e t E a s t Ha s t i n g s , M N 5 5 0 3 3 ON STREET PARKING PARKING LOTS NOTES:1) $19,500 is maximum buget. Contact City prior to exceeding budget 2) Paint fog lines only as marked on plans 3) There are no conflicts with the chip seal project with exception to the following locations. Chip seal a) 15th St: Pleasant Dr to Pine St 4) There are no crosswalks and stop bars on the project except in the following locations:a) 15th St: Pleasant Dr to Pine St (please paint)5) Parking lots require 24 hour in advance "no parking"signage be installed by the contractor.Contractor may consider painting parking lots in two halves to maintain partial parking capacity a) City Hall Public Parking Lot b) Dog Park c) Depot Lot 6) Direct all questions on project to John Caven a) 651.480.2369 b) jcaven@hastingsmn.govis part of the JPA schedule.6) All symbols and markings in parking lots and within on street parking are to be painted.VIII-05 P L C A R L E T O N 1 4 T H C T H W Y 5 5 1 5 T H S T A S H E D S T GENERAL SIEBEN DR P A V E M E N T C H A N G E 11 T H S T 1 3 T H S T W A L N U T S T SPRING ST EDDY ST 4 T H S T HWY 61HWY 61 H W Y 5 5 3 R D S T 4 T H S T HWY 61 WEST ACCESS RD R I V E R S T F O R E S T S T SIBLEY ST TYLER ST ASHLAND ST 1 2 T H S T EDDY ST Ci t y o f H a s t i n g s 10 1 4 t h S t r e e t E a s t Ha s t i n g s , M N 5 5 0 3 3 AREA 1 AREA 2 AREA 3 AREA 4 AREA 5 1) $ 1 4 , 7 0 0 i s m a x i m u m b u d g e t . N o p a y m e n t w i l l b e m a d e f o r c r a c k s e a l a p p l i e d o v e r t h i s b u d g e t a m o u n t . 2) T h e e n t i r e A r e a 1 m u s t b e c r a c k s e a l e d b e f o r e p r o c e e d i n g t o A r e a 2 . A r e a 2 b e f o r e A r e a 3 , e t c . 3) I f b u d g e t r u n s o u t i n t h e m i d d l e o f a n A r e a p l e a s e d o c u m e n t l o c a t i o n a n d i n f o r m i n s p e c t o r . No t e s : 4) C o n t r a c t o r m a y s t a r t a n y w h e r e w i t h i n a g i v e n A r e a . M N D O T 3 7 2 5 . 6) A n y q u e s t i o n s p l e a s e c a l l J o h n C a v e n , C i t y o f H a s t i n g s 6 5 1 . 4 8 0 . 2 3 6 9 . N o s e a l i n g J u l y 2 - 9 p r e f e r r e d . 5) R o u t & S e a l n e w c r a c k s . I f s e a l e d i n p a s t , t h e n c l e a n & s e a l i s a c c e p t a b l e . VIII-05 C A R R I A G E H I L L C T C T D E L L R I D G E O A K W O O D C L I F F T R H I L L G R E T E N C T G R E T E N C T C I R C L E M E L V I L L E W O O D L A N D D R W I L L I A M S D R C D S 3 6 T H S T 36TH ST V I S T A C T R I V E R W O O D D R C E N T U R Y D R D R C E N T U R Y D R R I V E R S H O R E D R 1 8 T H S T 1 8 T H S T C S A H 4 6 S O U T H P O I N T E D R GENERAL SIEBEN DR PLEASANT DR W E S T V I E W D R S O U T H V I E W D R P I N E S T Ci t y o f H a s t i n g s 10 1 4 t h S t r e e t E a s t Ha s t i n g s , M N 5 5 0 3 3 AREA 1 AREA 2 AREA 3 AREA 4 AREA 5 1) $ 1 4 , 7 0 0 i s m a x i m u m b u d g e t . N o p a y m e n t w i l l b e m a d e f o r c r a c k s e a l a p p l i e d o v e r t h i s b u d g e t a m o u n t . 2) T h e e n t i r e A r e a 1 m u s t b e c r a c k s e a l e d b e f o r e p r o c e e d i n g t o A r e a 2 . A r e a 2 b e f o r e A r e a 3 , e t c . 3) I f b u d g e t r u n s o u t i n t h e m i d d l e o f a n A r e a p l e a s e d o c u m e n t l o c a t i o n a n d i n f o r m i n s p e c t o r . No t e s : 4) C o n t r a c t o r m a y s t a r t a n y w h e r e w i t h i n a g i v e n A r e a . M N D O T 3 7 2 5 . 6) A n y q u e s t i o n s p l e a s e c a l l J o h n C a v e n , C i t y o f H a s t i n g s 6 5 1 . 4 8 0 . 2 3 6 9 . N o s e a l i n g J u l y 2 - 9 p r e f e r r e d . 5) R o u t & S e a l n e w c r a c k s . I f s e a l e d i n p a s t , t h e n c l e a n & s e a l i s a c c e p t a b l e . VIII-05 B R I D G E T O E D G E O F P A V 'T B R I D G E T O E D G E O F P A V 'T 4 T H S T L A K E W A Y T O E N DTO E N D C L A Y S T B A R K E R S T 3 R D S T L A K E S T VOYAGEUR PARK YUKONCIR W R U S H M O R E R D A Y LIGHTBOURN CTCIR E N T E R P R I S E A V E LIGHTBOURN CT 3 1 S T S T M E G A N D R S P I R A L B L V D T U T T L E C T T U T T L E C T MICHAEL DR MA R T IN L NKINGLET C T H W Y 3 1 6 T U T T L E D R 1 8 T H S T O L D M I L L C T K I N G M I D A S L N 1 8 T H S T Ci t y o f H a s t i n g s 10 1 4 t h S t r e e t E a s t Ha s t i n g s , M N 5 5 0 3 3 AREA 1 AREA 2 AREA 3 AREA 4 AREA 5 AR E A 1 AR E A 2 AR E A 3 AR E A 4 AR E A 5 1) $ 1 4 , 7 0 0 i s m a x i m u m b u d g e t . N o p a y m e n t w i l l b e m a d e f o r c r a c k s e a l a p p l i e d o v e r t h i s b u d g e t 2) T h e e n t i r e A r e a 1 m u s t b e c r a c k s e a l e d b e f o r e p r o c e e d i n g t o A r e a 2 . A r e a 2 b e f o r e A r e a 3 , e t c . 3) I f b u d g e t r u n s o u t i n t h e m i d d l e o f a n A r e a p l e a s e d o c u m e n t l o c a t i o n a n d i n f o r m i n s p e c t o r . No t e s : 4) C o n t r a c t o r m a y s t a r t a n y w h e r e w i t h i n a g i v e n A r e a . M N D O T 3 7 2 5 . 6) A n y q u e s t i o n s p l e a s e c a l l J o h n C a v e n , C i t y o f H a s t i n g s 6 5 1 . 4 8 0 . 2 3 6 9 . N o s e a l i n g J u l y 2 - 9 5) R o u t & S e a l n e w c r a c k s . I f s e a l e d i n p a s t , t h e n c l e a n & s e a l i s a c c e p t a b l e . am o u n t . pr e f e r r e d . VIII-05 1 5 T H S T PINE STPRAIRIE ST L Y N W A Y W E S T V I E W D R P L E A S A N T D R O A K R I D G E L N Z W E B E R L N H I L L S I D E S T 2 0 2 1 R E C O N A R E A - G A R B A G E D A Y S (F - N O R T H S I D E )(M - S O U T H S I D E - E A S T O F W E S T V I E W D R )(T H - S O U T H S I D E - W E S T O F W E S T V I E W D R )2 0 2 1 R E C O N A R E A - G A R B A G E D A Y S I F A D J A C E N T S T R E E T H A S B E E N P R E V I O U S L Y Q U A N T I E S C A L C U L A T E D 4 8 S F W I T H 1 5 F T R A D I U S Q U A N T I E S C A L C U L A T E D O V E R 4 8 S F A T R A D I U S Q U A N T I E S C A L C U L A T E D 0 S F A T R A D I U S C H I P S E A L E D T H E N M A T C H N E W C H I P S E A L T O E X I S T I N G C H I P S E A L . I F A D J A C E N T S T R E E T H A S N O T B E E N P R E V I O U S L Y C H I P S E A L E D T H E N M A T C H N E W C H I P S E A L T O P A V E M E N T C H A N G E CHIP SEAL (FA2) Ci t y o f H a s t i n g s 10 1 4 t h S t r e e t E a s t Ha s t i n g s , M N 5 5 0 3 3 VIII-05 City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director/City Engineer Date: February 16, 2022 Item: Declare Surplus Property and Authorize Sale Council Action Requested: The Council is requested to declare miscellaneous items from the Public Works Department as surplus property and authorize these items for public sale. Background Information: The 2022 Budget included replacement of a Swenson box salt spreader for use on our 1-Ton Truck and a Fischer hydraulic turn snow plow. The new box salt spreader and snow plow have now been purchased per the 2022 Budget, therefore the worn-out equipment is no longer needed by the Public Works Department and we would like to declare them as surplus/excess property. Financial Impact: Neutral budgetary impact VIII-06 City Council Memorandum To: Mayor Fasbender and City Council From: Justin Fortney, City Planner Date: February 22, 2022 Item: Enclave Apartments at County Crossroads – Vermillion St & 33rd St W – 1st Reading\Order Public Hearing - Rezoning C-4 to R-4 Council Action Requested: Consider 1st Reading and Order a Public Hearing of an Ordinance Amendment to rezone property from C-4 Regional Shopping Center to R-4 High-Density Residence. Upon action by the Council, the public hearing, 2nd reading and final adoption would be scheduled for the March 7, 2022 City Council Meeting along with remaining land use actions. A simple majority is necessary for action. Background Information: The subject property was guided and zoned commercial (C-4) for many years without any interest in commercial development. The area was studied during the last Comprehensive Plan update and changed to medium density residential (R-3/ R-4). Rezoning Review The property is guided for medium density residential, which allows for the density that is being proposed (211 units). Both R-3, Medium Density and R-4, high density would allow for the proposed density. Apartment buildings with singular entrances are permitted within the R-4 district, but only within R-3 districts when part of a PRD (planned residential development). The Cari Park Subdivision to the south is zoned R-3 - PRD, making the proposed R-4 district a good transition between existing residential and the commercial development. Aside from the subject property, there are 6.31 acres of vacant commercial property in this area for future development. There is also a similar amount of commercial redevelopment potential. VIII-07 Zoning Classification The subject property is zoned C-4, Regional Shopping Center, which allows commercial retail sales and services. Adjacent Zoning and Land Uses Direction Existing Use Zoning Comp Plan North Me and Julio’s & H. County Inn/Ste C-4 Commercial East V State Bank/ Cross Rd Center C-4 Commercial South Cari Park Subdivision R3 - PRD Medium Density West T Hardware/ Dugarel’s C-4 Commercial Financial Impact: Development would lead to a great increase in the property value. Advisory Commission Discussion: • Planning Commission - The Planning Commission voted 7-0 to recommend approval of the Rezoning along with Preliminary Plat, Final Plat, and Site Plan at the February 14, 2022 meeting. No one spoke in opposition of the project. There was limited discussion regarding the rezoning. Attachments: • Resolution Draft • Aerial photograph • Site photographs • Elevation renderings • Site Plan VIII-07 1st READING DRAFT ORDINANCE NO. 2022-____, THIRD SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING SECTION 155.01, ZONING CODE OF THE CITY CODE HAVING TO DO WITH: OFFICIAL ZONING MAP BE IT ORDAINED by the City Council of the City of Hastings that approximately 15.66 acres of property generally South of 33rd Street West between Vermillion Street and Red Wing Boulevard from C-4 Regional Shopping Center to R-4 High Density Residence. The property is legally described as Outlot B, COUNTY CROSSROADS CENTER ADDITION and Lot 4, Block 1, COUNTY CROSSROADS CENTER 3RD ADDITION, Dakota County, Minnesota. EFFECTIVE DATE: This Ordinance shall be in full force and effect from and after its passage and approval and publication, as required by law and/or charter. ADOPTED by the Hastings City Council on this 7th day of March, 2022. _________________________________ Mary Fasbender, Mayor ATTEST: ____________________________________ Kelly Murtaugh, City Clerk VIII-07 I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 7th day of March, 2022, as disclosed by the records of the City of Hastings on file and of record in the office. _____________________________________________ Kelly Murtaugh, City Clerk (SEAL) This instrument drafted by: City of Hastings (JJF) 101 4th St. East Hastings, MN 55033 VIII-07 Looking East Looking Southeast DUGAREL'S Terry’s Hardware Terry’s Hardware VIII-07 Looking Southwest West Looking North from Tiffany Drive at path connection. Vermillion State Bank Terry’s Hardware Strip Mall VIII-07 VIII-07 Conceptual Rendering VIII-07 City Council Memorandum To: Mayor Fasbender and City Council From: John Hinzman, Community Development Director Date: February 22, 2022 Item: Stencil Addition - 1st Reading\Order Public Hearing - Rezoning I-1 to DC Council Action Requested: Consider 1st Reading and Order a Public Hearing of an Ordinance Amendment to rezone property from I-1 Industrial Park to DC Downtown Core. Upon action by the Council, the public hearing, 2nd reading and final adoption would be scheduled for the March 7, 2022 City Council Meeting along with remaining land use actions. A simple majority is necessary for action. Background Information: The request is submitted in conjunction with a proposal to construct an 89 unit apartment building between 3rd and 4th Street, west of Bailey Street by Nathan Stencil (NJS Development LLC). The proposal includes both land owned by Stencil and land owned by the Hastings Economic Development and Redevelopment Authority (HEDRA). Financial Impact: The addition of 89 apartments will add to the tax base and create needed housing opportunities. Advisory Commission Discussion: • Planning Commission - The Planning Commission voted 7-0 to recommend approval of the Rezoning along with Special Use Permit, Preliminary Plat, Final Plat, and Site Plan at the February 14, 2022 meeting with limited discussion. One resident spoke during the public hearing concerning building height. • HEDRA - HEDRA voted 5-0 to authorize sale of the property to Stencil at the September 9, 2021 meeting. Attachments: • Resolution • Planning Commission Staff Report - September 13, 2021 VIII-08 1st READING DRAFT ORDINANCE NO. 2021-____, THIRD SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING SECTION 155.01, ZONING CODE OF THE CITY CODE HAVING TO DO WITH: OFFICIAL ZONING MAP BE IT ORDAINED by the City Council of the City of Hastings that approximately 1.13 acres of property generally located west of Bailey Street between 3rd Street and 4th Street is rezoned from I-1 Industrial Park to DC Downtown Core. The property is legally described as Lots 1,2,3,7, and 8, Block 17, TOWN OF HASTINGS, Dakota County, Minnesota. EFFECTIVE DATE: This Ordinance shall be in full force and effect from and after its passage and approval and publication, as required by law and/or charter. ADOPTED by the Hastings City Council on this 7th day of March, 2022. _________________________________ Mary Fasbender, Mayor ATTEST: ____________________________________ Kelly Murtaugh, City Clerk VIII-08 I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 7th day of March, 2022, as disclosed by the records of the City of Hastings on file and of record in the office. _____________________________________________ Kelly Murtaugh, City Clerk (SEAL) This instrument drafted by: City of Hastings (JH) 101 4th St. East Hastings, MN 55033 VIII-08 To: Planning Commissioners From: John Hinzman, Community Development Director Date: February 14, 2022 Item: Nathan Stencil - Rezoning, Special Use Permit, Preliminary Plat, and Final Plat, Site Plan #2021-50 - Stencil Addition-Flats on 3rd Planning Commission Action Requested Review the following actions for development of Stencil Addition - Flats on 3rd, an 89 unit apartment building as proposed by Nathan Stencil of NJS Development LLC. The 1.13 acre property is currently owned by Stencil and the Hastings Economic Development and Redevelopment Authority (HEDRA). The site is generally located west of Bailey Street, between 3rd and 4th Streets: 1) Rezone Property from I-1 Industrial Park and to DC - Downtown Core 2) Special Use Permit - Shoreland Ordinance a. Building over five units in size b. Impervious surface coverage exceeding 25%. 3) Preliminary and Final Plat of STENCIL ADDITION a replat of three existing lots and partial vacation of an alley into a single lot of record. 4) Site Plan for construction of an 89 unit apartment building with ground floor covered parking and atop four stories of residential apartments (five stories total). BACKGROUND INFORMATION Comprehensive Plan The property is guided Mixed Use High Residential within the 2040 Comprehensive Plans. The proposed use is consistent with the Comprehensive Plan. An amendment to reguide the land from Mixed Use to Mixed Use High Residential was approved by the City Council on November 15, 2021. Zoning The property is currently zoned I-1 Industrial Park. The planned use and density are permitted under the proposed DC Zoning District. Planning Commission Memorandum VIII-08 Existing Condition The site contains a house recently purchased by Stencil (404 3rd St E). The steel building located at 415 4th Street E has been sold to a private party and is currently being removed. The remaining site is generally flat and treeless. Adjacent Zoning and Land Use The following land uses abut the property: Direction Use Comp Plan District Zoning District North 3rd Street Red Rock Corridor Parking Lot Mixed Use High Residential DC - Downtown Core East Mississippi River Trail (Bailey St) CP Railroad Highway\ROW DC - Downtown Core South 4th Street City Storage Garage (Police) Medium Residential C-3 - Community Regional Commerce West Residential - Single Family Medium Residential I-1 - Industrial Park History The home located at 404 3rd Street E was constructed in 1900 and was most recently used as an apartment. The remaining site was formerly part of the UBC Lumberyard and was acquired by the Hastings Housing and Redevelopment Authority (HRA) in 2006 and transferred to HEDRA in 2009. The former UBC building was used for City storage. The steel building was recently sold at auction and is being removed by a private party. HEDRA Purchase and Development Agreement HEDRA has executed a Purchase and Development Agreement to sell the its portion of the development to Stencil upon development approvals. Neighborhood Meeting Stencil held a meeting on December 7, 2021 to introduce the proposal to the neighborhood. About five neighbors attended sharing concerns about height of building, balconies, setback to residential area, and long-term ownership of the property. Notification of Adjacent Owners All property owners within 350 feet of the site were provided notification of the meeting. One email in support of the application submitted by Amy Fox is attached. VIII-08 REZONING REVIEW Request Rezone property from I-1 Industrial Park to DC - Downtown Core. The actions serve as an amendment to Hastings City Code Chapter 155.01 - Official Zoning Map. Analysis DC Requirement Site Proposal Residential Use Above 1st Floor Above 1st Floor Minimum Lot Width 22 feet 132 feet Minimum Lot Depth 80 feet 302 feet Maximum Building Height 57 feet 53 feet, 4 inches Maximum Building Stories N\A 5 Site Density 14 units per acre 78.8 units per acre SITE LOCATION VIII-08 RECOMMENDATION - REZONING The proposed development plan and rezoning is consistent with the Comprehensive Plan. The plan meets the requirements of the proposed zoning district and is adjacent to other properties of similar zoning. Approval of the Rezoning to DC Downtown Core is recommended subject to the following: 1) Conformance with the plans submitted with the Planning Commission Staff Report dated February 14, 2022 ATTACHMENTS • Site Location Map • Site Pictures • Site Plan • Application • Comments VIII-08 LOCATION MAP SITE LOCATION VIII-08 Site Pictures Looking North from 4th Street Looking Northwest from Bailey Bike Trail Looking East from Tyler Street at Alley Looking East from Tyler Street VIII-08 Looking South from 3rd Street Looking Southwest from 3rd Street Looking North from 3rd Street Looking Southeast to Bailey Street Trail VIII-08 VIII-08 VIII-08 COMMENTS Amy Fox - Spiral Brewery - 2/7/22 I wanted to voice my excitement and support for the possibility of the construction of the 89 unit apartment building downtown - Flats on 3rd. Primarily as a business and building owner downtown, but also as a resident of our town, I'm thrilled by the new development downtown and cannot wait for more excitement and the increased foot traffic it will bring. I know that the planning commission is reviewing this next week, so John please pass along my vote of support. And hopefully this will make it to the council the following week, so Tina, I wanted you to be aware of my support as well. Please let me know if you have any questions or want more information. VIII-08 VIII-08 City Council Memorandum To: Mayor Fasbender and City Council From: John Hinzman, Community Development Director Date: February 22, 2022 Item: Authorize Signature: Micromobility Operations License Agreement - Bird Rides Council Action Requested: Authorize signature of the attached Micromobility Operations License Agreement between the City of Hastings and Bird Rides, Inc. to operate a motorized e-scooter service within the City’s right-of-way until December 31, 2022 Background Information: On February 7, 2022 the City Council amended City Code Chapter 70.09 establishing regulations for the operations of Micromobility Vehicles (bicycles, electric assisted bicycles, and motorized foot scooters). The Ordinance established fees and parameters for operation of micromobility vehicles and established a licensing requirement and fees for those seeking operation of rental services within the public right-of-way. Proposal: Bird Rides proposes to operate a rental service consisting of up to 100 motorized e-scooters. Vehicles would be located in various places areas throughout the City. Users would locate and rent vehicles through the Bird app downloaded on their smartphones. Rental includes signature of a user operations agreement and verification of age (18+). Upon the conclusion of a ride users are required to snap a photo showing the location of the vehicle to ensure it is property parked and does not impede right-of-way access. Bird would hire a local fleet manager who is responsible for managing the fleet including charging, repairs, and various performance tasks. All vehicles would be tracked by GPS and incorporate technology prohibiting operation in restricted areas including downtown sidewalks. Please see the attached summary of operations submitted by Bird for further information. Financial Impact: Bird would pay $5,500 in annual fees ($500 license + $50 per 100 scooters). Operation of scooter rental could enhance downtown visits and increase commerce. Advisory Commission Discussion: N\A Attachments: • Bird Summary of Operations • Micromobility Operations License Agreement VIII-09 2 0 2 1 Hello,Hastings VIII-09 Our Why: Improve our communities and the lives of those around us. VIII-09 3 A micromobility company with a focus in shared electric vehicles. What is Bird?VIII-09 4 Founded in 2017, Bird saw instant success as a pioneer in the space. Today…. 5 Continents. 25 Countries. 375 Cities. 100M+ Rides. Most-trusted micromobility provider in the world. Bird’s Story VIII-09 5 City Population New Ulm, MN 13,200 Marshall, MN 13,600 Albert Lea, MN 17,700 Fort Dodge, IA 24,200 Ottumwa, IA,24,600 Mason City, IA 27,200 Kearney, NE 33,500 Waterloo, IA 67,300 Duluth, MN 85,900 Green Bay, WI 104,600 Cities Big and Small VIII-09 6 How it works 1.Download the Bird app 2.Sign user agreement & verify age (18+) 3.Add payment 4.Complete educational tutorials 5.Enjoy the ride! VIII-09 7 Pricing Standard Pricing $1+ a per minute fee. Averaging ~$7 a ride. Equitable Pricing Options Discounts available to those in government assistance programs, veterans, senior citizens, healthcare workers, students with pell grants, etc. 7Confidential and proprietary information VIII-09 8 Slow Zone No-Ride Zone All vehicles are tracked with GPS. When riders enter a designated geo-zone, vehicles follow set rules. Vehicles will slow down or stop, and riders are notified by a vehicle sound and an in-app notification. Geo-Zone Technology VIII-09 9 Bird’s future relies on properly integrating dockless micromobility into our communities Focus on Reducing Clutter Leverage Data Nudge Desired Behaviors Educate Riders Local Presence Make Space VIII-09 Local Market Operations GENERAL MANAGER ENGAGEMENT MANAGER OPERATIONS ASSOCIATE FLEET MANAGER FLEET MANAGER General Manager Oversees local market operations, deployment, and regulatory compliance Engagement Manager Oversees fleet operators, maintains KPI healthof partners Fleet Managers Deploy, rebalance, clean, maintain vehicles, and provide on-the-ground support Bird’s Hyper-localized Network 10 Operations Associate Oversees operational processes to maximize compliance and efficiency VIII-09 11 Our Fleet Managers are local contract workers responsible for managing a fleet including charging, repairs, and various performance tasks. Deep community ties, and local knowledge Fast issue resolution Economic Opportunity Aligned incentives Being a fleet manager has enabled me to take care of my family, and provide employment opportunities in a time where we all need help. - Chris, Atlanta, GA. Local Run Operations “ Local Touch: World-class technology & compliance tools Operational know-how Industry’s Safest Vehicles Back by the Industry Leader: Confidential and Proprietary VIII-09 12 No Investment Required Dedicated Account Manager Data Dashboard # of Vehicles: 50-75 Launch Date: April/May (weather dependent) Approval Documentation: License Agreement Proposal Confidential and Proprietary VIII-09 Thank You VIII-09 1 MICROMOBILITY OPERATIONS LICENSE AGREEMENT This License Agreement (“License”) is made on this day of ______ , 2022, by and between the City of Hastings, a Minnesota municipal corporation, 101 East 4th Street, Hastings, MN 55033 (“the City”), and Bird Rides, Inc., a corporation organized and existing under the laws of the State of Delaware, 406 Broadway, #369, Santa Monica, CA 90401 (“Licensee”). RECITALS A. WHEREAS, the City has adopted an ordinance to facilitate and regulate micromobility sharing operations from the City’s Right-of-Way (the “Ordinance”); and B. WHEREAS, the City controls certain public rights of way and recreational trails located within its municipal boundaries (the “City Right-of-Way”); and C. WHEREAS, Licensee owns a fleet of commercial, Micromobility Vehicles intended or equipped for shared use by paying consumers from right-of-way locations in the City; and D. WHEREAS, Licensee’s vehicles are Micromobility Vehicles as defined by the Ordinance; and E. WHEREAS, Licensee’s operation requires use of City Right-of-Way to facilitate the stationing and parking of Licensee’s Fleet within the City, and it is considered a Micromobility Sharing Service under the Ordinance (“Licensee’s Operation”); and F. WHEREAS, this Agreement is intended to outline the terms and conditions under which Licensee will be allowed to utilize the City Right-of-Way during the term of this Agreement. LICENSE 1. INCORPORATION OF RECITALS The recitals set forth above are hereby referred to and incorporated herein and made part of this License. 2. DEFINITIONS a. Fleet Vehicle means a Micromobility Vehicle that is used by Licensee as part of Licensee’s Micromobility Sharing Service. b. Furnishing Zone means the section of the sidewalk between the curb and the sidewalk clear zone in which street furnishings and amenities, such as lighting, benches, newspaper kiosks, utility poles, tree pits, and bicycle parking are provided. VIII-09 2 c. Sidewalk Clear Zone means the accessible, primary pedestrian thoroughfare that runs parallel to the street. The clear zone ensures that pedestrians have a safe, obstruction- free thoroughfare. 3. LICENSE TERM City grants a license to Licensee to utilize a portion of the Right of Way, for a term commencing February 22, 2022, and terminating on December 31, 2022, in accordance with the provisions set forth herein. 4. TERMS AND CONDITIONS FOR USE OF CITY RIGHT-OF-WAY Licensee agrees that it will implement Licensee’s Operation in accordance with the following terms and conditions: a. Fleet size and type (1) Licensee shall deploy and maintain in service a level of Micromobility Vehicles sufficient to satisfy the demand of the City’s residents and visitors. (2) A maximum total of 100 Micromobility Vehicles will be authorized by the City under the Ordinance among all licensees. If more than one license is issued by the City, then each permitted licensee shall be limited to an equal number of Micromobility Vehicles to achieve the maximum total number allowed. (3) Notwithstanding Sections 4.a.(2), the City reserves the right to unilaterally limit or reduce the maximum number of Micromobility Vehicles in Licensee’s Fleet allowed under the Ordinance and this Agreement. The City will notify Licensee of any increases or decreases applicable to Licensee’s Fleet under this section by sending written or emailed notice. Such increases or decreases shall not require an amendment to this Agreement. (4) Licensee shall distribute its Fleet throughout the City in a manner that accounts for citizen demand, City request, and is consistent with the parking requirements of Section 4.c. herein. Licensee shall not deploy Micromobility Vehicles at inappropriate densities and shall monitor its Fleet density at least once every day and relocate vehicles as needed to comply with these density requirements. The City in, its sole discretion, may require Licensee to rebalance the distribution of Fleet Vehicles in specified areas of the city if deemed too dense or too sparse. Licensee shall comply with all such requests within 24 hours of receiving notice from the City. b. Fleet Scooter equipment, maintenance, and safety requirements VIII-09 3 (1) Each vehicle in Licensee’s Fleet must visibly displace Licensee’s logo or business name and shall have a unique identifier clearly displayed on each device for the purposes of conveying or documenting parking or safety complaints, and for auditing the quantity and type of devices in Licensee’s Fleet. (2) Licensee shall provide a comprehensive inventory of Licensee’s Fleet, including model, type, and unique identifier to the City. Such inventory shall be proactively updated by the Licensee within five (5) business days, if or when vehicles are added or removed from Licensee’s Fleet. (3) All vehicles in Licensee’s Fleet shall be equipped with both a locking mechanism to prevent theft and an operable mechanism to provide real-time location when a device is parked. (4) Licensee shall proactively remove any and all inoperable or unsafe vehicles from Licensee’s Fleet within 12 hours of the initial onset of such condition. (5) Licensee agrees that it will provide all users of Licensee’s Fleet of with a summary of instructions and laws regarding motorized foot scooter riding, parking, and operations including those set forth in Minnesota State Statute 169.225, and any other law or regulatory provision applicable to the operation or parking of Micromobility Vehicles. (6) Licensee agrees that it will either require or recommend the use of helmets to all users of Licensee’s Fleet in accordance with Minnesota State Statute 169.225, and any other law or regulatory provision applicable to the operation of Micromobility Vehicles. (7) Licensee will keep and maintain a comprehensive and complete record of all Micromobility Vehicle collision reports received by Licensee or its contractor(s) during the term of this Agreement. The record shall include day, time and location. A copy of such record shall be provided to the City within two (2) business days of a written or emailed request. c. Fleet Scooter Parking All devices in Licensee’s Fleet shall comply with the following parking rules and restrictions when located in the City Right-of-Way: (1) Fleet Vehicles must be parked upright and stabilized when not in use. (2) Sidewalk parking shall be limited to areas within the Furnishing Zone, outside the pedestrian path of travel. VIII-09 4 (3) Fleet Vehicles must not be parked in any location or manner that will impede normal and reasonable pedestrian traffic or access to: (a) Pedestrian ramps (b) Building/property entrances (c) Driveways (d) Loading zones (e) Disability parking and transfer zones (f) Transit stops (g) Crosswalks (h) Parklets (i) Street/sidewalk cafes (j) Other street furnishings (benches, parking meters, etc.) (k) Underground utility, sewer, or water facilities (l) Sidewalk Clear Zones (4) Fleet Vehicles shall not be parked in landscaped areas, traffic islands, in the street, in a manner that obstructs the sightlines of any intersection, or in any place where they could pose a safety hazard. (5) The City reserves the right to mandate geofencing specifications to Licensee’s Fleet in order to prohibit parking/locking Fleet Vehicles in specified areas, or to direct users to specified designated parking areas. Licensee shall comply with any and all geofencing requirements within 5 business days of a written or emailed request made by the City. The cost of installing and maintaining geofencing equipment or facilities shall be borne by Licensee. (6) Licensee will be solely responsible for informing its customers as to parking a Fleet Vehicle properly. (7) Licensee will undertake proactive, reasonable measures to prevent and deter improper parking or dumping of Fleet Vehicles on private property or other public property not owned or controlled by the City. d. Fleet Vehicle Parking Complaints/Enforcement (1) Licensee must provide the City with an up-to-date, direct, local contact for Licensee’s Operation, as well as an emergency, after-hours contact. (2) Except where the public’s safety and welfare will be unduly compromised, Fleet Vehicle complaints received by the City shall be referred to Licensee, and Licensee or Licensee’s authorized representative shall address/respond to all complaints within 24 hours by re-parking or relocating its noncompliant Fleet Vehicles. VIII-09 5 (3) Licensee shall be solely responsible for monitoring Fleet Vehicle parking or dumping on private property, or other public property not owned or controlled by the City, but the City may impound illegally parked Fleet Vehicles in accordance with City ordinances. (4) Licensee will be solely responsible to third parties for addressing unauthorized Fleet Vehicles dumped or left unattended on private property, or on other public property not owned or controlled by the City. (5) A per occurrence impoundment fee will be applied to any and all devices owned or controlled by Licensee as identified in the City’s fee schedule. (6) Any failure by the City to act on the provisions of this section shall not relieve Licensee of any other duty or penalty at equity or law. e. Data Collection/Sharing. Licensee agrees that it will provide any and all user or customer data in Licensee’s possession that is directly or indirectly related to active investigations into third party criminal behavior or claims of civil liability against the City by persons using or riding a Fleet Vehicle. Notwithstanding any other provision or state law to the contrary, this section shall be deemed to include personally identifiable customer data. 5. RESCISSION, REVOCATION, OR OTHER PENALTIES a. The City may rescind, revoke, suspend or modify this License after sending written notice to Licensee, in order to protect the public health, safety and welfare of the public or if Licensee violates any terms and conditions of City Code Section 70.09 or this License Agreement. b. If the City determines, in its sole discretion, that the public’s safety and welfare will be unduly compromised by the passage of time, the City may take action to remedy any violation or respond to any complaint at Licensee’s expense. If the City incurs any costs or damages arising out of such action, Licensee shall reimburse the City for such costs within 30 days of receiving written or emailed notice. c. The City may limit the number of Fleet Vehicles allowed under this Agreement if it determines that the number of Fleet Vehicle parking violations, third party complaints, or Licensee’s response to such violations or complaints are unacceptable or detrimental to public safety, or otherwise create or contribute to a nuisance condition. d. The City may impound any and all Fleet Vehicles found by the City to be in violation of applicable laws or the terms of this License Agreement. Seizure and impoundment of Fleet Vehicles may be exercised by the City with or without prior notice to Licensee. VIII-09 6 6. INDEMNIFICATION Licensee shall indemnify and hold the City, the City’s public officials, employees and agents harmless from and against any and all liability, claims, demands, actions, and causes of action, including expenses and reasonable attorneys’ fees, for personal injuries, property damage, or for loss of life or property resulting from, or in any way connected with, Licensee’s use of City Right-of-Way, except the liability for personal injuries, property damages, or loss of life or property caused solely by the negligence of the City. The indemnification provisions of this Agreement shall survive expiration, suspension, revocation and any other termination of this License. 7. ASSIGNMENT OF RIGHTS Licensee shall not sell or assign its rights pursuant to this License or permit the use of Licensee’s Fleet or any part thereof by any other entity without the express prior written consent of the City. Any unauthorized action in violation of this provision shall be void and shall terminate Licensee’s rights pursuant to this License. 8. INSURANCE Licensee must at all times maintain commercial liability insurance covering the Licensee’s Property with minimum policy limits for bodily injury or death of not less than $1,500,000 per occurrence and $1,500,000 annual aggregate. Proof of the required liability insurance shall be in the form of a certificate of insurance or some other form acceptable to the City Attorney and City Clerk. All liability insurance policies required herein shall name the City as any additional insured and shall provide that there shall be no cancellation of the policy for any cause, by the insured or by the insurance company, without first giving 10- days’ written notice to the city, addressed to the City Clerk. 9. CITY CODE COMPLIANCE Licensee hereby agrees to comply with all terms and conditions of City Code Section 70.09 regarding Micromobility vehicles whether or not such terms are included in this License Agreement. [remainder of page intentionally left blank] VIII-09 7 CITY By: Mary Fasbender, Mayor By: Kelly Murtaugh, City Clerk VIII-09 8 LICENSEE By: Name: Its: VIII-09 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Dan Wietecha, City Administrator Date: February 22, 2022 Item: 2022 Minnesota Teamsters Public and Law Enforcement Employees Union, Local #320 Fire Captains Unit and Fire Marshal Stipulation Council Action Requested: Approve the 2022 contract for the Fire Captains Unit and Stipulation moving Fire Marshal into the Unit. Background Information: Fire Marshal contract language was inadvertently omitted from the earlier approved version and has been inserted into this version. All other language remains the same. It is recommended that the Council act approving the 2022 collective bargaining agreement for the Local #320, Fire Captains Unit. The contract term is for January 1, 2022 – December 31, 2022. Proposed changes include: • 3.0% cost of living adjustment effective January 1, 2022 • Language clarifying hours of work. • Language addressing overtime on holidays. • Adding MOU on Mental Health and Wellness program. • Stipulation on moving Fire Marshal into the Fire Captains Unit. All other provisions of the contract will remain unchanged. Financial Impact: Wage adjustments are included in the 2022 budget. Other increases are minimal. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: N/A VIII-10 LABOR AGREEMENT between CITY OF HASTINGS and MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEES UNION, LOCAL #320 REPRESENTING FIRE CAPTAIN'S UNIT January 1, 2022 – December 31, 2022 VIII-10 TABLE OF CONTENTS Article I. Purpose of Agreement 1 Article II. Recognition 1 Article III. Definitions 1 Article IV. Employer Security 2 Article V. Employer Authority 2 Article VI. Union Security 3 Article VII. Employee Rights—Grievance Procedure 3 Article VIII. Savings Clause 5 Article IX. Seniority 5 Article X. Discipline 6 Article XI. Constitutional Protection 6 Article XII. Hours of Employment 6 Article XIII. Legal Protection 6 Article XIV. Overtime 6 Article XV. Holidays 7 Article XVI. Education Instructional Time 7 Article XVII. Vacation 8 Article XVIII. Sick Leave and Other Leaves of Absence Filling Shift 8 Article XIX. Severance Pay 8 Article XX. Insurance 9 Article XXI. Injured on Duty 10 Article XXII. Uniforms 10 Article XXIII. Wages 10 Article XXIV. Waiver 11 Article XXV. Post-Retirement Health Care Savings Account 11 Article XXVI. Duration 12 VIII-10 1 LABOR AGREEMENT between CITY OF HASTINGS and MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEES' UNION, LOCAL #320 FIRE CAPTAINS UNIT ARTICLE I. PURPOSE OF AGREEMENT This Agreement is entered into as of January 1, 2021 between the City of Hastings, hereinafter called the Employer, and the Minnesota Teamsters Public and Law Enforcement Employees' Union, Local #320, hereinafter called the Union. It is the intent and purpose of this Agreement to: 1.1 Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application; and 1.2 Place in written form the parties' agreement upon terms and conditions of employment for the duration of this Agreement. The Employer and the Union through this Agreement shall continue their dedication to the highest quality fire service and protection to the residents of Hastings. Both parties recognize this Agreement as a pledge of this dedication. ARTICLE II. RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative, under the Minnesota Statutes, Section 179A.31, Subd. 3, for all essential supervisory Fire Captains employed by the City of Hastings Fire & EMS Department, Hastings, Minnesota who are public employees within the meaning of Minn. Stat. 179.03 Subd. 14 excluding all other employees. 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE III. DEFINITIONS 3.1 Union: The Minnesota Teamsters Public and Law Enforcement Employees' Union, Local #320. 3.2 Employee: A member of the City of Hastings Fire & EMS Department. VIII-10 2 3.3 Union Member: A member of the Minnesota Teamsters Public and Law Enforcement Employees' Union, Local #320. 3.4 Department: The City of Hastings Fire & EMS Department. 3.5 Employer: The City of Hastings. 3.6 Fire & EMS Director: The Fire and Emergency Medical Services Director for the City of Hastings. 3.7 Union Officer: Officer elected by the Minnesota Teamsters Public and Law Enforcement Employees’ Union, Local No. 320. 3.8 Strike: Concerted action in failing to report for duty, the willful absence from one's position, the stoppage of work, slowdown, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensations or the rights, privileges or obligations of employment. 3.9 Day: A day is defined as twelve (12) hours for Fire Captain, unless otherwise specified. 3.10 Probationary Period: All new, regular employees will serve a twelve (12) month probationary period. ARTICLE IV. EMPLOYER SECURITY 4.1 The Union agrees that during the life of this Agreement, it will not cause, encourage, participate in or support any strike, slowdown or other interruption of or Interference with the normal functions of the Employer. 4.2 Any employee who engages in a strike may have their appointment or employment terminated by the Employer effective the date the violation first occurs. Such termination shall be effective upon written notice served upon the employee. An employee who is absent from any portion of his/her work assignment without permission, or who abstains wholly or in part from the full performance of their duties without permission from the Employer on the date or dates when a strike occurs is prima facie presumed to have engaged in a strike on such date or dates. An employee who knowingly strikes and whose employment has been terminated for such action may, subsequent to such violation, be appointed or reappointed or employed or re-employed, but the employee shall be on probation for two (2) years with respect to such civil service status, tenure or employment, or contract of employment, as they may have theretofore been entitled. No employee shall be entitled to any daily pay, wages or per diem for the days on which they engage in a strike. ARTICLE V. EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all manpower, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct, and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish, or eliminate. VIII-10 3 ARTICLE VI. UNION SECURITY 6.1 The Employer shall deduct from the wages of employees who authorize such a deduction in writing an amount necessary to cover monthly dues, or a "fair share" deduction, as provided in Minnesota State Statute 179.65, Subd. 2, if the employee elects not to become a member of the Union. Such monies shall be remitted as directed by the Union. 6.2 The Union may designate employees from the bargaining unit to act as a steward and an alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. 6.3 The Employer shall make space available on the employee bulletin board for posting Union notice(s) and announcement(s). 6.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, order, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this Article. ARTICLE VII. EMPLOYEE RIGHTS—GRIEVANCE PROCEDURE 7.1 Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Union Representatives. The Employer will recognize representatives designated by the Union as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employer in writing of the names of such Union representatives and of their successors when so designated, as provided by Section 6.2 of this Agreement. 7.3 Processing of a Grievance. It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such Employee duties and responsibilities. The aggrieved employee and a Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the employee and the Union representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work of the Employer. 7.4 Procedure. Grievances, as defined in Section 7.1, shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the employee's supervisor as designated by the Employer. The Employer-designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the Employer-designated representative's VIII-10 4 final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union and discussed with the Employer- designated Step 2 representative. The Employer-designated representative shall give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer-designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the Union and discussed with the Employer- designated Step 3 representative. The Employer-designated representative shall give the Union the Employer's answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the Employer-designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 4. If the grievance is still unresolved in Step 3, the UNION and EMPLOYER may agree, within ten (10) calendar days after the reply of the Step 3 Representative was due, to petition the Bureau of Mediation Services for assistance in settling through mediation. If either party determines during the mediation process that further mediation would serve no purpose, the UNION within ten (10) calendar days by written notice to the EMPLOYER, may request arbitration of the dispute. Step 5. A grievance unresolved in Step 4 and appealed to Step 5 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. 7.5 Arbitrator's Authority: A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Union, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representatives and VIII-10 5 witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 Waiver. If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof within the specified time limits, the Union may elect to treat the grievance as, denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Union in each step. ARTICLE VIII. SAVINGS CLAUSE The Agreement is subject to the laws of the United States, the State of Minnesota and the City of Hastings. In the event any provision of this Agreement shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provisions shall be voided. All other provisions of this agreement shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE IX. SENIORITY 9.1 "Total seniority" shall be determined by the employee's length of continuous full-time employment with the Fire & EMS Department. "Classification seniority" shall be defined as the length of cumulative service in a specific job classification with the EMPLOYER where "total seniority" remains unbroken. Classification seniority is used to determine the order of layoff when there is a specific reduction in a classification. The department shall maintain and post a current seniority list during this AGREEMENT. 9.2 During the probationary period, a newly hired or rehired employee may be discharged at the sole discretion of the Employer. During the probationary period, a promoted or reassigned employee may be replaced in his/her previous position at the sole discretion of the Employer. 9.3 Reduction of work force will be accomplished on the basis of total seniority. Employee shall be recalled from layoff on the basis of total seniority. An employee on layoff shall have an opportunity to return to work within two (2) years of the time of his/her layoff before any new employee is hired. 9.4 Vacations will be selected on the basis of classification seniority from October 17 to October 31 of the current year. This will be done annually and covers the period from January 1st of the following calendar year to December 31st of the following calendar year. Vacation selection will be approved by the employer no later than November 14th of the current year. After November 14th or post approval, all vacation requests will be first come first serve until the next vacation selection process. VIII-10 6 ARTICLE X. DISCIPLINE 10.1 The Employer will discipline employees for just cause only. Discipline will be in one of the following forms: a) oral reprimand; b) written reprimand; c) suspension; d) demotion; or e) discharge. 10.2 All discipline will be reduced to writing. 10.3 Written reprimands, notices of suspension, and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged by signature of the employee. The employee and the Union will receive a copy of such reprimands and/or notices. 10.4 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 10.5 Employees will not be questioned concerning an investigation of disciplinary action unless the employee has been given an opportunity to have Union representatives present at such questioning. ARTICLE XI. CONSTITUTIONAL PROTECTION Employees shall have the rights granted to all citizens by the United States and Minnesota State Constitution. ARTICLE XII. HOURS OF EMPLOYMENT 12.1 The regular workweek for Fire Captains shall consist of an average of fifty-three (53) hours in one (1) week. The regular workweek for Fire Marshal shall consist of forty (40) hours in one (1) week. 12.2 The Employer may from time to time, in its sole discretion, temporarily adjust a Fire Captain’s work schedule to forty (40) hours in one (1) week for purposes of alternate job assignment such as light duty or training. In the event of such temporary schedule, the Fire Captain’s wage shall be adjusted such that the temporary hourly rate of the forty (40) hour workweek is 1.325 times the hourly rate of the fifty-three (53) hour workweek. Such temporary schedule adjustment does not include furlough or other reduction in force. 12.3 Fire Captains scheduled to a fifty-three (53) hour workweek shall work normal shifts that are twenty-four (24) consecutive hours. 12.4 An employee who is not required to remain on the Employer's premises and is free to engage in their own pursuits, subject only to the understanding that the employee leave word at their home or with the Employer where they can be reached by the Employer, they are not working while "on call." When an employee is called out on a job assignment, only the time actually spent on making the call may be counted as hours worked. VIII-10 7 12.5 Shift changes will be allowed, with prior supervisor approval, at any time during the current posted master schedule. Shift trades will not result in overtime or create a forty-eight (48) hour shift. ARTICLE XIII. LEGAL PROTECTION All employees shall be given legal protection as provided for under Minnesota and Federal Statutes. ARTICLE XIV. OVERTIME All employees required to work at times other than their scheduled hours of employment will be paid at one and one-half (1½) times their regular hourly rate. If an employee is assigned to respond to the fire station at any time while not regularly scheduled to work, such pay shall be at the regular overtime rate. A minimum of one and one-half (1½) hours at overtime rate will be paid for ambulance and fire calls. Overtime will be distributed as equally as practicable. Hours scheduled to work on New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving, the day following Thanksgiving, and Christmas will be paid at 1.5 times the regular hourly rate. Premium pay is earned for those hours worked on the actual holiday listed above. If an individual is called back for shift overtime on New Year’s Day, 4th of July, Thanksgiving Day, and Christmas Day, that employee will receive an additional 0.5 time on top of their premium pay. Use of vacation or sick time, during the work period defined by the City, does not count towards hours worked for calculating FLSA overtime eligibility. ARTICLE XV. HOLIDAYS Fire Captains shall be paid for seventy-two (72) hours holiday pay, paid by separate check no later than the first Friday after the first payday in December each year, regardless of the number of holidays actually worked. Holiday pay will be based on their individual hourly rate. Employees hired or separated from employment after January 1 of any calendar year shall earn holiday credit based on a pro-rated schedule of 1/12th of the total number of holidays granted in the paragraph above for each month or major fraction thereof worked. Fire Captains shall receive a credit for 72 hours that shall be taken as additional vacation days. These days must be taking during the year in which they are earned. These hours may be taken in twelve (12) or twenty-four (24) hour increments. Vacation day usage shall not result in overtime. The following days are official holidays for any Fire Marshal employees: Holidays Date New Year’s Day January 1 Martin Luther King Birthday Third Monday in January Presidents’ Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Veteran’s Day November 11 Thanksgiving Day Fourth Thursday in November Friday following Thanksgiving Day Fourth Friday in November VIII-10 8 Christmas Day December 25 Two (2) Floating Holidays ARTICLE XVI. EDUCATION INSTRUCTION TIME Mandatory instructional/educational time shall be paid at the individuals' overtime rate while not on duty. ARTICLE XVII. VACATION 17.1 For Captains, vacation shall be accumulated on the following twelve (12) hour day basis: YEAR OF SERVICE DAYS OF VACATION 0- 1 year 8 days (96 hours) After 1 thru 5 years 10 days (120 hours) After 5 years 11 days (132 hours) After 6 years 12 days (144 hours) After 7 years 13 days (156 hours) After 8 years 14 days (168 hours) After 9 years 15 days (180 hours) After 10 years 16 days (192 hours) After 11 years 17 days (204 hours) After 12 years 18 days (216 hours) After 13 years 19 days (228 hours) After 14 thru 19 years 20 days (240 hours) After 19 years 25 days (300 hours) Years of Service Vacation Maximums (Approved by City Council 09-05-95) 0-5 Years 180 Hours Maximum 6-10 270 Hours Maximum 11+ years 450 Hours Maximum All regular full-time fire marshal(s) are eligible to accrue vacation according to the following schedule: Years of Service Annual Accrual Hours Days 0-1 80 10 Beginning of 2nd year 96 12 Beginning of 6th year 104 13 Beginning of 7th year 112 14 Beginning of 8th year 120 15 Beginning of 9th year 128 16 Beginning of 10th year 136 17 VIII-10 9 Beginning of 11th year 144 18 Beginning of 12th year 152 19 Beginning of 13th year 160 20 Beginning of 14th year 168 21 Beginning of 15th year 176 22 Beginning of 16th year 200 25 Years of Service Maximum Accumulation 0 – 5 120 hours 6 – 10 180 hours 11+ 300 hours 17.2 All vacation pay shall be accrued, and in the event an employee's employment is terminated for any reason, the employee shall receive, upon their termination the vacation pay which they have coming at that time on a pro-rate basis. No more than four (4) consecutive weeks (212 hours for Fire Captains and 160 hours for Fire Marshal) vacation can be taken at one time. 17.3 In computing vacation pay, length of service shall be based upon the anniversary date of the day an employee commences employment as a full-time employee. ARTICLE XVIII. SICK LEAVE AND OTHER LEAVES OF ABSENCE 18.1 Sick Leave: Sick leave will be granted pursuant to Federal Regulations, State Statute and FMLA. All employees of the City shall be entitled to accumulate one (1) day of sick leave for each month of employment. The Employer may require a doctor’s certificate of any sick leave claim by a Fire Captain that exceeds three (3) consecutive 24-hour shifts. Prolonged Illness Bank Captains: Sick leave balances in excess of one hundred thirty (130) days (1560 hours) shall receive eight (8) hours of sick leave (to be placed in a prolonged illness sick leave bank) and four (4) hours of vacation for each month of employment. Marshal: Once 960 hours of sick leave has been accumulated, the leave accrual will be as follows: •½ of the accrual will be placed in a Prolonged Illness Bank. An employee may only use the prolonged illness bank after all other accumulated sick leave has been used. •½ of the accrual will be earned as additional vacation. All vacation is subject to the maximum accrual cap. 18.2 Personal Leave: All Fire Captains of the City shall be entitled to six (6) days (72 hours) personal leave per occurrence, which shall not accumulate. Fire Marshal is entitled to up to 40 hours per occurrence, which will not accumulate. Personal leave for purpose of this paragraph includes and is limited to: Death in the immediate family, death of spouse, parent, brother, sister, child, grandchild, grandparent, and spouse's parent, brother, sister, child, grandchild, grandparent. Immediate family also includes “step" family members of the employee or employee's spouse. VIII-10 10 18.3 Jury Duty: Employees called and selected for Jury Duty shall receive their regular compensation and other benefits for their employment, less the amount received by them as a Juror. 18.4 Union Leave: The City agrees to grant the necessary time off without pay to any employee designated to attend a labor convention or to serve in any capacity on other official Union business. 18.5 Court Time: An employee who is required to appear in Court and/or for a Deposition during their scheduled off-duty time shall receive a minimum of two (2) hours pay at one and one-half (1½) time the employee's base pay rate. An extension or early report to a regularly scheduled shift for Court or Deposition appearance does not qualify the employee for the two (2) hour minimum. ARTICLE XIX. SEVERANCE PAY If an employee retires at age 65, or as otherwise provided by law, or is forced to retire due to physical condition not allowing them to continue gainful employment, or voluntarily employment with the City after due notice, with the consent of the City, but not if discharged or resigns by the request of the City, all and in each case after ten (10) years of service, he/she will receive fifty percent (50%) of unused sick leave and prolonged illness sick leave, based on his/her current hourly rate, as severance pay of the first 160 days of accumulated sick leave. Maximum payment: • Captain: up to a maximum of the first 160 days (1920 hours) of accumulated sick leave. • Fire Marshal: up to a maximum of 640 hours (50% of 1280 hours) of accumulated sick leave. ARTICLE XX. INSURANCE Health The City will agree to pay the cost of single health insurance coverage, if such coverage is elected by the employee. Eligible employees may not waive single coverage. The City will agree to contribute a percentage of premium as established by the City Council, towards coverage other than single as offered by the City and elected by the Employee. For 2021 the City will contribute 70% towards the premium of family plans and 65% towards the premium of employee plus spouse and employee plus child(ren) plans. Employees will be responsible for paying the remaining percentage of the premium, which will be done through payroll deduction. Life All regular employees will also receive a $50,000 Life Insurance Policy effective upon date of agreement of this contract with the full cost of the premiums to be paid for by the City. Long-Term Disability Also, the City will provide a long-term disability insurance policy with no cost to the employee, as follows: Eligibility: Each active, full-time employee who works a minimum of thirty (30) hours per week, except temporary employees. Qualifying Period: Benefits accrued with respect to any one period of total disability after the expiration of a qualifying period of three (3) consecutive months. VIII-10 11 Benefit Period: Monthly benefits are payable during the continuance of total disability as follow, but in no event are benefits payable beyond the attainment of age 65. a. Total disability due to sickness to age 65. b. Total disability due to an accident to age 65. Monthly Schedule Amount: Sixty percent (60%) of normal monthly earnings to a maximum benefit of $5,000. ARTICLE XXI. INJURED ON DUTY 21.1 Employees injured while on duty will receive full pay for a maximum of ninety (90) working days while unable to work due to such injury. The first three (3) working days lost due to an injury on duty will be charged to an employee's sick leave account as part of worker's compensation "waiting period". If a work-related injury continues past ten days, the first three days which have been charged to the employee's sick leave account will be reimbursed to the employee. An employee with no sick leave accumulation will not receive payment for the first three (3) working days lost. 21.2. Any compensation payable to the employee under Worker's Compensation insurance will be reported to the Employer. The Employer shaft make supplementary payments to the employee (not to be charged to the employee's accumulated sick leave) to make up the difference between Worker's Compensation and his/her normal rate of pay. 21.3 Any employee who claims an absence from work due to an injury sustained on the job shall provide, if requested by the Employer, a statement from the employee's attending physician as to the nature of the injury. 21.4 Any employee who claims an absence from work due to an injury sustained on the job is subject to an examination to be made on behalf of and paid for by the Employer by a person competent to perform the same and as is designated by the Employer. ARTICLE XXII. UNIFORMS The Employer agrees to supply dress uniforms, work uniforms and turn out gear as required. ARTICLE XXIII. WAGES 23.1 Effective January 1, 2022 3.0% cost of living adjustment. Wages for the term of the contract will be adjusted as follows: January 1, 2022 Captain 3.0% COLA Hourly 24 months $34.35 12 months $33.22 VIII-10 12 Start $32.13 January 1, 2022 Fire Marshal 3% COLA Hourly Start $36.06 6 months $37.40 12 months $38.92 24 months $43.26 36 months $44.69 Retro pay is only paid to current City employees. 23.2 Longevity Longevity shall be payable as follows: 1% after five (5) years 2% after ten (10) years 3% after fifteen (15) years ARTICLE XXIV. WAIVER 24.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 24.2 The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understanding arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and the Union each voluntarily and unqualified waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this Agreement or with respect to any term or condition of employment not specifically referred to or covered by this Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this contract was negotiated or executed. ARTICLE XXV. POST RETIREMENT HEALTH CARE SAVINGS ACCOUNT If the Union chooses to establish a Post Retirement Health Care Savings Account, the City agrees to management the administration of that account. Retirement Health Savings Plan (RHS) - The Union and the City agree to implement a RHS plan as agreed upon by the membership. It is understood there will be no charge to the current level of severance payout calculations. VIII-10 13 ARTICLE XXVI. DURATION This Agreement shall be effective as of January 1, 2022 and shall remain in full force and effect until the thirty-first day of December, 2022. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. MINNESOTA TEAMSTERS PUBLIC & LAW ENFORCEMENT EMPLOYEES' UNION, LOCAL CITY OF HASTINGS NO. 320 Approved by City Council: Approved by Union: _____________________________________ _____________________________________ Mary D. Fasbender, Mayor Date Vance Rolfzen, Business Agent Date _____________________________________ _____________________________________ Dan Wietecha, City Administrator Date Jamie Stevens, Union Steward Date _____________________________________ Kelly Murtaugh, City Clerk Date VIII-10 Memorandum of Understanding: Mental Health and Wellness Program This Memorandum of Understanding (MOU) is entered into by and between the City of Hastings (“City”) and the Minnesota Teamsters Public and Law Enforcement Employees Union, Local #320 (“Union”), on behalf of the Fire Captains bargaining unit, for the purpose of establishing guidance for an employee mental health and wellness program. The City and Union shall collectively be referred to as “the Parties.” WHEREAS, the Hastings Fire Department (“Fire Department”) recognizes that, during the course of performing their job duties, Fire Department employees may become involved in or exposed to incidents that have the potential to cause various forms of short-or long-term emotional and psychological trauma; and WHEREAS, the Fire Department is committed to supporting the mental health and wellness of its employees by providing them with resources that will help ensure stability and longevity in the personal and professional lives of each employee; and WHEREAS, the Fire Department desires to provide employees with cost-free mental health services from a qualified mental health professional that specializes in working with public safety employees; and WHEREAS, the City and Union are parties to a 2022-2023 collective bargaining agreement (“CBA”) which does not contain any negotiated language over the establishment or participation of Fire Department employees in a mental health program; and WHEREAS, the Parties agree that the establishment and implementation of a mandatory mental health program is the subject of bargaining; and NOW, THEREFORE, BE IT RESOLVED, in consideration of the foregoing recitals, the Parties hereby agree as follows: Purpose: This policy establishes the Hastings Fire Department Mental Health Program. The purpose of this program is to ensure the mental health and well-being of employees. This policy defines the program that shall be provided by the Department to all employees, along with the roles and responsibilities of the employee and the Fire Department. Policy: The Hastings Fire Department hereby establishes a Mental Health Program. Along with the annually required physical exam, employees will participate in an annual mental health consultation to identify any potential conditions or problems that affect the employee’s health and wellness. All staff who engage in firefighting and emergency medical services will attend one mandatory session with a mental health provider each year. Failure to comply with this requirement can be cause for disciplinary action. Procedure: 1. Participation in this program is mandatory for all full-time and paid on-call personnel who engage in firefighting, rescue and emergency medical services activities. VIII-10 2. Employees will complete at least one (1) appointment with the Fire Department’s approved mental health provider every year. 3. The Fire Department will allow employees the necessary time away from their scheduled work duties to attend the mandatory mental health appointment without loss of pay or deduction of leave. 4. In the event the mental health appointment must be scheduled when an employee is off duty, the employee will be compensated at the employee’s overtime rate of pay for the appointment and travel time from the employee’s home to and from the mandatory appointment. Designated Provider: The Fire Department will appoint one designated provider annually. An employee who is already under the care of another provider will have the ability to notify the designated provider that they are already receiving mental health counseling through another provider. The designated provider will then verify that the employee has met the requirement of attendance with Department administration, without disclosing any further information. The designated provider, in special circumstances, may refer individuals to other providers who may offer specialized services. Mental Health Program Committee: A committee shall be established to implement and manage the Mental Health Program. The committee will consist of one representative from IAFF Local #5113, one representative of Teamsters Local #320, one paid-on-call representative, and one Chief. The committee will be responsible for the following: • Providing input and assistance in the development and implementation of programs related to mental health. • Making recommendations on the type and content of mental health awareness and related programs, services, or training. • Distributing applicable mental health related information to employees. • Evaluating the overall effectiveness of programs related to mental health. • Evaluating and recommending approved mental health providers to Fire Department Administration. • Participation in the committee shall not be considered negotiation by the bargaining unit. Critical Incident Stress Debriefings Employees are strongly encouraged to participate in Critical Incident Stress Debriefings when they occur. Employees are also strongly encouraged to request that a CISD session be arranged following critical incidents. Participation in a CISD does not meet the annual attendance requirement of the mental health program. Confidentiality The communication between the any mental health care provider and the employee is privileged and therefore the Department considers all mental health appointments, communication during the appointment, and any recommendations as confidential in accordance with all applicable State and Federal privacy laws. The mental health care provider VIII-10 shall be prohibited from sharing any employee information other than confirming with the Department that an employee was or was not compliant with the program’s directive of attending one appointment by the end of each year. Follow Up Visits If an employee or the care provider feels that services beyond the one (1) required appointment would be needed or beneficial for the employee, the care provider may create a referral at the employee’s discretion. Additional resources are available to the employee through the City’s Employee Assistance Program (EAP) as well as the employee’s health insurance. 1. These additional appointments are not mandatory. 2. Up to five (5) additional appointments will be provided through the Fire Department. 3. As with any other medical appointment, employees will not be compensated for time spent at additional appointments. Employees are eligible to use sick leave to attend additional, non-mandatory appointments while on duty. 4. If the employee wishes to schedule follow up appointments with the care provider, the employee may schedule those appointments directly with the provider. [The Remainder of this Page Intentionally Left Blank] VIII-10 IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed by its duly authorized representatives. CITY OF HASTINGS MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEES UNION, LOCAL #320 Approved by the Hastings City Council: Approved by Union: ____________________________________ _______________________________ Mary D. Fasbender, Mayor Vance Rolfzen, Business Agent ____________________________________ ________________________________ Dan Wietecha, City Administrator Jamie Stevens, Union Steward ____________________________________ Kelly Murtaugh, City Clerk VIII-10 STATE OF MINNESOTA BUREAU OF MEDIATION SERVICES In the matter of a Petition for Clarification of an Appropriate Unit: UNIT CLARIFICATION STIPULATION City of Hastings and Teamsters, Local #320 (Fire Captain’s Unit) STIPULATION OF THE PARTIES WHEREAS, the parties seek to amend and replace the appropriate unit description effective January 1, 2022 by adding the fire marshal to the unit; WHEREAS, the stipulated amended description would supersede and replace the previous unit description. The appropriate unit description would state: All essential supervisory Fire Captains and Fire Marshal employed by the City of Hastings, Minnesota, who are public employees within the meaning of Minn. Stat. § 179A.03, subd. 14. ACCORDINGLY, the above is hereby stipulated and agreed to by and between the parties, in the above-referenced matter, and the parties agree that this Stipulation may not be amended except in writing and upon the mutual consent of the City and the Teamsters, Local #320. FOR THE EMPLOYER: FOR THE UNION: ___________________________ ________________________ (Title) (Title) DATE: _____________________ DATE: __________________ VIII-10 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Kelly Murtaugh Date: February 22, 2022 Item: Resolution Declaring Firefighter in a Dual Position Council Action Requested: Adopt the attached resolution declaring a firefighter in a dual position. Background Information: Through review of the needs of City, a firefighter/fire inspector position was proposed and approved in the 2022 budget. Dual positions can be submitted to Public Employees Retirement Association (PERA) for inclusion in the Police and Fire Plan. This position was accepted into the Police and Fire Plan on January 13, 2022. A resolution by City Council is required to finalize inclusion in the Plan. Financial Impact: Position is included in 2022 budget. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-11 Mary Fasbender, Mayor CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 02- -22 A RESOLUTION DECLARING FIREFIGHTER IN A DUAL POSITION WHEREAS, the policy of the State of Minnesota as declared in Minn. Stat. Section 353.63 is to give special consideration to firefighters who are required to perform hazardous work and who devote their time and skills to protecting the property and personal safety of others; and WHEREAS, Minnesota Statutes Chapter 353 permits the governing body of a governmental subdivision to request coverage in the Public Employees Police and Fire Plan for all services rendered by an employee holding a fire service position that requires firefighting on a primary basis and related non-fire firefighting duties on a secondary basis; provided further, that none of the firefighting services rendered by the employee are earning credits in a relief association that operates under Chapter 424A. WHEREAS, for the governing body to declare to the Public Employees Retirement Association that a fire department position with dual roles is that of a firefighter who is eligible to participate in the Police and Fire Plan, the duties and training qualifications of the position and employee must meet the following minimum requirements: 1.The position requires and the employee holds a Firefighter I or Firefighter II state certification or meets equivalent training standards established by the fire department; and 2.The primary services of the position are firefighting. Primary is understood to mean the highest priority task and a job requirement that the employee respond on a regular basis to the fire calls (and medical emergencies if applicable) that are received at the fire station to which the employee is assigned during the employee’s established work hours. BE IT RESOLVED that the City Council of the City of Hastings hereby declares that the position titled Firefighter/Fire Inspector is for primary services that of a firefighter who qualifies for membership in the Police and Fire Plan. BE IT FURTHER RESOLVED that this governing body hereby requests that the employee holding this position be accepted as a member of the Police and Fire Plan effective the date of this employee’s initial Police and Fire Plan salary deduction by the governmental subdivision. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, THIS 22ND DAY OF FEBRUARY, 2022. VIII-11 ATTEST: __________________________ __________________ City Clerk Date STATE OF MINNESOTA COUNTY OF DAKOTA I, Kelly Murtaugh, clerk of the City of Hastings, do hereby certify that this is a true and correct transcript of the resolution that was adopted at a meeting held on the _____ day of February, 2022; the original of which is on file in this office. I further certify that _____ members voted in favor of this resolution and that members were present and voting. ______________________________________ City Clerk VIII-11 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Dan Wietecha, City Administrator Date: February 22, 2022 Item: 2022-2023 International Association of Firefighters Union, Local #5113 Firefighter’s Unit and Fire Marshal Stipulation Council Action Requested: Approve the 2022-2023 contract for the Fire Captains Unit and Stipulation moving Fire Marshal into the Unit. Background Information: It is recommended that the Council act approving the 2022-2023 collective bargaining agreement for the Local #5113, Firefighters Unit. The contract term is for January 1, 2022 – December 31, 2023. Proposed changes include: • 3.0% cost of living adjustment effective January 1, 2022 and January 1, 2023 • Language clarifying hours of work. • Language addressing overtime. • Add Field Training Officer rate. • Adjust working out of classification timeframe. • Adding MOU on Mental Health and Wellness program. • Stipulation on moving Fire Marshal from the Firefighter’s Unit. All other provisions of the contract will remain unchanged. Financial Impact: Wage adjustments are included in the 2022 budget. Other increases are minimal. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: N/A VIII-12 1 LABOR AGREEMENT BETWEEN CITY OF HASTINGS AND IAFF Local 5113 FIREFIGHTER’S UNIT January 1, 2022 through December 31, 2023 VIII-12 2 TABLE OF CONTENTS Article I. Purpose of Agreement 3 Article II. Recognition 3 Article III. Definitions 3 Article IV. Employer Security 4 Article V. Employer Authority 4 Article VI. Union Security 5 Article VII. Employee Rights—Grievance Procedure 5 Article VIII. Savings Clause 7 Article IX. Seniority 7 Article X. Discipline 8 Article Xl. Constitutional Protection 8 Article XII. Hours of Employment 8 Article XIII. Legal Protection 8 Article XIV. Overtime 8 Article XV. Holidays 9 Article XVI. Education Instructional Time 10 Article XVII. Vacation 10 Article XVIII. Sick Leave and Other Leaves of Absence 11 Article XIX. Severance Pay 12 Article XX. Insurance 12 Article XXI. Injured on Duty 13 Article XXII. Uniforms 13 Article XXIII. Wages 13 Article XXIV. Waiver 14 Article XXV. Post-Retirement Health Care Savings Account 14 Article XXVI. Working Out of Classification 15 Article XXVII. Union Vacation Bank 15 Article XXVIII. Duration 15 VIII-12 3 LABOR AGREEMENT Between CITY OF HASTINGS And FIREFIGHTERS UNIT ARTICLE I. PURPOSE OF AGREEMENT This Agreement is entered into as of January 1, 2022 between the City of Hastings, hereinafter called the Employer, and the International Association of Firefighter’ Union, Local #5113, hereinafter called the Union. It is the intent and purpose of this Agreement to: 1.1 Establish procedures for the resolution of disputes concerning this Agreement’s interpretation and/or application; and 1.2 Place in written form the parties’ agreement upon terms and conditions of employment for the duration of this Agreement. The Employer and the Union through this Agreement shall continue their dedication to the highest quality fire service and protection to the residents of Hastings. Both parties recognize this Agreement as a pledge of this dedication. ARTICLE II. RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative, under the Minnesota Statutes, Section 179A.31, Subd. 3, for all fire personnel in the following job classifications: FIREFIGHTER/PARAMEDICS FIRE INSPECTOR 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE III. DEFINITIONS 3.1 Union: International Association of Firefighter Local # 5113 3.2 Employee: An employee of the City of Hastings. 3.3 Union Member: An employee belonging to International Association of Firefighter Local # 5113. 3.4 Department: The City of Hastings Fire & EMS Department. VIII-12 4 3.5 Employer: The City of Hastings. 3.6 Fire Chief: The Fire and Emergency Medical Services Director for the City of Hastings. 3.7 Union Officer: A member appointed by the International Association of Firefighter Local # 5113. 3.8 Strike: Concerted action in failing to report for duty, the willful absence from one’s position, the stoppage of work, slowdown, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensations or the rights, privileges or obligations of employment. 3.9 Day: A day is defined as twelve (12) hours for firefighters, and eight (8) hours for fire inspector, unless otherwise specified. 3.10 Probationary Period: All new, regular employees will serve a twelve (12) month probationary period. ARTICLE IV. EMPLOYER SECURITY 4.1 The Union agrees that during the life of this Agreement, it will not cause, encourage, participate in or support any strike, slowdown or other interruption of or interference with the normal functions of the Employer. 4.2 Any employee who engages in a strike may have their appointment or employment terminated by the Employer effective the date the violation first occurs. Such termination shall be effective upon written notice served upon the employee. An employee who is absent from any portion of his/her work assignment without permission, or who abstains wholly or in part from the full performance of their duties without permission from the Employer on the date or dates when a strike occurs is prima facie presumed to have engaged in a strike on such date or dates. An employee who knowingly strikes and whose employment has been terminated for such action may, subsequent to such violation, be appointed or reappointed or employed or re-employed, but the employee shall be on probation for two (2) years with respect to such civil service status, tenure or employment, or contract of employment, as they may have theretofore been entitled. No employee shall be entitled to any daily pay, wages or per diem for the days on which they engage in a strike. ARTICLE V. EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all manpower, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct, and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish, or eliminate. VIII-12 5 ARTICLE VI. UNION SECURITY 6.1 The Employer shall deduct from the wages of employees who authorize such a deduction in writing an amount necessary to cover monthly dues, or a “fair share” deduction, as provided in Minnesota State Statute 179.65, Subd. 2, if the employee elects not to become a member of the Union. Such monies shall be remitted as directed by the Union. 6.2 The Union may designate employees from the bargaining unit to act as a steward and an alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. 6.3 The Employer shall make space available on the employee bulletin board for posting Union notice(s) and announcement(s). 6.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, order, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this Article. Article VII. Employee Rights—Grievance Procedure 7.1 Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Union Representatives. The Employer will recognize representatives designated by the Union as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employer in writing of the names of such Union representatives and of their successors when so designated, as provided by Section 6.2 of this Agreement. 7.3 Processing of a Grievance. It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such Employee duties and responsibilities. The aggrieved employee and a Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the employee and the Union representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work of the Employer. 7.4 Procedure. Grievances, as defined in Section 7.1, shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the employee’s supervisor as designated by the Employer. The Employer-designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly VIII-12 6 violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the Employer-designated representative’s final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union and discussed with the Employer-designated Step 2 representative. The Employer-designated representative shall give the Union the Employer’s Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer-designated representative’s final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the Union and discussed with the Employer-designated Step 3 representative. The Employer-designated representative shall give the Union the Employer’s answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the Employer-designated representative’s final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 4. If the grievance is still unresolved in Step 3, the UNION and EMPLOYER may agree, within ten (10) calendar days after the reply of the Step 3 Representative was due, to petition the Bureau of Mediation Services for assistance in settling through mediation. If either party determines during the mediation process that further mediation would serve no purpose, the UNION within ten (10) calendar days by written notice to the EMPLOYER, may request arbitration of the dispute. Step 5. A grievance unresolved in Step 4 and appealed to Step 5 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended. The selection of an arbitrator shall be made in accordance with the “Rules Governing the Arbitration of Grievances” as established by the Bureau of Mediation Services. 7.5 Arbitrator’s Authority: A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Union, and shall have no authority to decide on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules or regulations having the force and effect of law. The arbitrator’s decision shall be submitted in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator’s interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator’s services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own VIII-12 7 representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 Waiver. If a grievance is not presented within the time limits set forth above, it shall be considered “waived.” If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer’s last answer. If the Employer does not answer a grievance or an appeal thereof within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Union in each step. ARTICLE VIII. SAVINGS CLAUSE The Agreement is subject to the laws of the United States, the State of Minnesota and the City of Hastings. In the event any provision of this Agreement shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provisions shall be voided. All other provisions of this agreement shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE IX. SENIORITY 9.1 Seniority shall be determined by the employee’s length of continuous full-time employment with the Fire and EMS Department and posted in an appropriate location. Seniority rosters may be maintained by the Fire and EMS Director on the basis of time in grade and time within specific classifications. 9.2 During the probationary period, a newly hired or rehired employee may be discharged at the sole discretion of the Employer. During the probationary period, a promoted or reassigned employee may be replaced in his/her previous position at the sole discretion of the Employer. 9.3 A reduction of work force will be accomplished on the basis of seniority. Employee shall be recalled from layoff on the basis of seniority. An employee on layoff shall have an opportunity to return to work within two (2) years of the time of his/her layoff before any new employee is hired. 9.4 Vacations will be selected on the basis of seniority from November 15th to November 25th of the current year. This will be done annually and covers the period from January 1st of the following calendar year to December 31st of the following calendar year. Vacation selection will be approved by the employer no later than December 5th of the current year. After December 5th or post approval, all vacation requests will be first come first serve until the next vacation selection process. ARTICLE X. DISCIPLINE 10.1 The Employer will discipline employees for just cause only. Discipline will be in one of the following forms: a) oral reprimand; VIII-12 8 b) written reprimand; c) suspension; d) demotion; or e) discharge. 10.2 Suspensions, demotions and discharges will be in written form. 10.3 Written reprimands, notices of suspension, and notices of discharge which are to become part of an employee’s personnel file shall be read and acknowledged by signature of the employee. The employee and the Union will receive a copy of such reprimands and/or notices. 10.4 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 10.5 Employees will not be questioned concerning an investigation of disciplinary action unless the employee has been given an opportunity to have Union representatives present at such questioning. 10.6 Grievances relating to this Article shall be initiated by the Union in Step 3 of the grievance procedure under Article VII. ARTICLE XI. CONSTITUTIONAL PROTECTION Employees shall have the rights granted to all citizens by the United States and Minnesota State Constitutions. ARTICLE XII. HOURS OF EMPLOYMENT The regular workweek for firefighters shall consist of an average of fifty-three (53) hours in one (1) week. The regular workweek for a fire inspector shall consist of forty (40) hours in a one-week period. When an employee is called out on a job assignment, only the time actually spent on making the call may be counted as hours worked. Shift exchanges will be allowed, with prior supervisor approval, within a 6-month period provided the shift switch does not result in any form of premium and/or overtime pay, including article XIV Holiday Pay. The Employer may from time to time, in its sole discretion, temporarily adjust a Firefighter’s work schedule to forty (40) hours in one (1) week for purposes of alternate job assignment such as light duty or training. In event of such temporary schedule, the Firefighter’s wage shall be adjusted such that the temporary hourly rate of the forty (40) hour work week is 1.325 times the hourly rate of the fifty-three (53) hour work week. Such temporary schedule adjustment does not include furlough or other reduction in force. ARTICLE XIII. LEGAL PROTECTION All employees shall be given legal protection as provided for under Minnesota and Federal Statutes. VIII-12 9 ARTICLE XIV. OVERTIME All employees required to work at times other than their scheduled hours of employment will be paid at one and one-half (1.5) times their regular hourly rate. A minimum of one and one-half (1½) hours at overtime rate will be paid for ambulance and fire calls. Overtime will be distributed as equally as practicable. Hours scheduled to work on New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving, the day following Thanksgiving, and Christmas will be paid at 1.5 time the regular hourly rate. Premium pay is earned for those hours worked on the actual holiday listed above. If an individual is called back for shift overtime on New Year’s Day, 4th of July, Thanksgiving, and Christmas Day that employee will receive an additional 0.5 time on top of their premium pay. ARTICLE XV. HOLIDAYS Firefighters shall be paid for one hundred forty-four (144) hours holiday pay, paid by separate check no later than the first Friday after the first payday in December each year, regardless of the number of holidays actually worked. Holiday pay will be based on their individual hourly rate. Employees hired or separated from employment after January 1 of any calendar year shall earn holiday credit based on a pro-rated schedule of 1/12th of the total number of holidays granted in the paragraph above for each month or major fraction thereof worked. The following days are official holidays for any Fire Inspector employees: Holidays Date New Year’s Day January 1 Martin Luther King Birthday Third Monday in January Presidents’ Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Veteran’s Day November 11 Thanksgiving Day Fourth Thursday in November Friday following Thanksgiving Day Fourth Friday in November Christmas Day December 25 Two (2) Floating Holidays Floating holidays cannot be carried over into another calendar year and must be taken before December 31 of each year. Floating holidays must be taken in the full eight-hour increments. Employees will not receive compensation in lieu of taking floating holidays. Employees hired prior to July 1 in a year will receive two floating holidays for that year; employees hired July 1 in a year will receive one floating holiday for that year. ARTICLE XVI. EDUCATION INSTRUCTIONAL TIME Mandatory instructional/educational time shall be paid at the individuals’ overtime rate while not on duty. VIII-12 10 Employee(s) attending non-mandatory, instructional/educational or job-related training shall not be paid overtime. In certain situations, the employee(s), may be required to use vacation for other hours as needed, to be determined by the supervisor. ARTICLE XVII. VACATION 17.1 Firefighters, are eligible to accrue vacation according to the following schedule: YEAR OF SERVICE DAYS OF VACATION 0- 1 year 8 days (96 hours) After 1 thru 5 years 10 days (120 hours) After 5 years 11 days (132 hours) After 6 years 12 days (144 hours) After 7 years 13 days (156 hours) After 8 years 14 days (168 hours) After 9 years 15 days (180 hours) After 10 years 16 days (192 hours) After 11 years 17 days (204 hours) After 12 years 18 days (216 hours) After 13 years 19 days (228 hours) After 14 thru 19 years 20 days (240 hours) After 19 years 25 days (300 hours) Years of Service Vacation Maximums (Approved by City Council 09-05-95) 0-5 Years 180 Hours Maximum 6-10 270 Hours Maximum 11+ years 450 Hours Maximum All regular full-time fire inspector (s) are eligible to accrue vacation according to the following schedule: Years of Service Annual Accrual Hours Days 0-1 80 10 Beginning of 2nd year 96 12 Beginning of 6th year 104 13 Beginning of 7th year 112 14 Beginning of 8th year 120 15 Beginning of 9th year 128 16 Beginning of 10th year 136 17 Beginning of 11th year 144 18 VIII-12 11 Beginning of 12th year 152 19 Beginning of 13th year 160 20 Beginning of 14th year 168 21 Beginning of 15th year 176 22 Beginning of 16th year 200 25 Years of Service Maximum Accumulation 0 – 5 120 hours 6 – 10 180 hours 11+ 300 hours 17.2 All vacation pay shall be accrued, and in the event an employee’s employment is terminated for any reason, the employee shall receive, upon their termination the vacation pay which they have coming at that time on a pro-rate basis. No more than four (4) consecutive weeks (212 hours for firefighters and 160 hours for fire inspector) vacation can be taken at one time. 17.3 In computing vacation pay, length of service shall be based upon the anniversary date of the day an employee commences employment as a full-time employee. ARTICLE XVIII. SICK LEAVE AND OTHER LEAVES OF ABSENCE 18.1 Sick Leave: Sick leave will be granted pursuant to Federal Regulations, State Statute and FMLA. All employees of the City shall be entitled to accumulate one (1) day of sick leave for each month of employment. The Employer has the right to verify the reported sickness of an employee for a period over two normal duty shifts by requiring a doctor’s certificate at the employee’s expense for absences for which sick leave was utilized. The Employer may require a doctor’s certificate of any sick leave claim by a fire inspector that exceeds three working days. Prolonged Illness Bank Firefighter/paramedic, sick leave balances in excess of one hundred thirty (130) days (1560 hours) shall receive eight (8) hours of sick leave (to be placed in a prolonged illness sick leave bank) and four (4) hours of vacation for each month of employment. Fire Inspector: Once 960 hours of sick leave has been accumulated, the leave accrual will be as follows: • ½ of the accrual will be placed in a Prolonged Illness Bank. An employee may only use the prolonged illness bank after all other accumulated sick leave has been used. • ½ of the accrual will be earned as additional vacation. All vacation is subject to the maximum accrual cap. VIII-12 12 18.2 Personal Leave: All firefighters of the City shall be entitled to six (6) days (72 hours) personal leave per occurrence, which shall not accumulate. Fire Inspector is entitled to up to 40 hours per occurrence, which will not accumulate. Personal leave for purpose of this paragraph includes and is limited to: Death in the immediate family, death of spouse, parent, brother, sister, child, grandchild, grandparent, and spouse’s parent, brother, sister, child, grandchild, grandparent. Immediate family also includes “step” family members of the employee or employee’s spouse. 18.3 Jury Duty: Employees called and selected for Jury Duty shall receive their regular compensation and other benefits for their employment, less the amount received by them as a Juror. 18.4 Union Leave: The City agrees to grant the necessary time off without pay to any employee designated to attend a labor convention or to serve in any capacity on other official Union business. 18.5 Court Time: An employee who is required to appear in Court and/or for Deposition during their scheduled off-duty time shall receive a minimum of two (2) hours pay at one and one-half (1½) time the employee’s base pay rate. An extension or early report to a regularly scheduled shift for Court or Deposition appearance does not qualify the employee for the two (2) hour minimum. ARTICLE XIX. SEVERANCE PAY If an employee retires at age 65, or as otherwise provided by law, or is forced to retire due to physical condition not allowing them to continue gainful employment, or voluntarily employment with the City after due notice, with the consent of the City, but not if discharged or resigns by the request of the City, all and in each case after ten (10) years of service, he/she will receive fifty percent (50%) of unused sick leave and prolonged illness sick leave, based on his/her current hourly rate, as severance pay of the first 160 days of accumulated sick leave. Maximum payment: • Firefighter: up to a maximum of the first 160 days (1920 hours) of accumulated sick leave. • Fire Inspector and: up to a maximum of 640 hours (50% of 1280 hours) ARTICLE XX. INSURANCE Health The City will agree to pay the cost of single health insurance coverage, if such coverage is elected by the employee. Regular, full-time employees may not waive single coverage. The City will agree to contribute a percentage of premium as established by the City Council, towards coverage other than single as offered by the City and elected by the Employee. The City contribution will remain at the same percentage for 2021. Life All regular employees will also receive a $50,000 Life Insurance Policy effective upon date of agreement of this contract with the full cost of the premiums to be paid for by the City. Long-Term Disability VIII-12 13 All regular, full-time employees will receive a long-term disability insurance policy. The City will pay for long- term disability premiums. ARTICLE XXI. INJURED ON DUTY 21.1 Employees injured while on duty will receive full pay for a maximum of ninety (90) working days while unable to work due to such injury. The first three (3) working days lost due to an injury on duty will be charged to an employee’s sick leave account as part of worker’s compensation “waiting period”. If a work-related injury continues past ten days, the first three days which have been charged to the employee’s sick leave account will be reimbursed to the employee. An employee with no sick leave accumulation will not receive payment for the first three (3) working days lost. 21.2 Any compensation payable to the employee under Worker’s Compensation insurance will be reported to the Employer. The Employer shall make supplementary payments to the employee (not to be charged to the employee’s accumulated sick leave) to make up the difference between Worker’s Compensation and his/her normal rate of pay. 21.3 Any employee who claims an absence from work due to an injury sustained on the job shall provide, if requested by the Employer, a statement from the employee’s attending physician as to the nature of the injury. 21.4 Any employee who claims an absence from work due to an injury sustained on the job is subject to an examination to be made on behalf of and paid for by the Employer by a person competent to perform the same and as is designated by the Employer ARTICLE XXII. UNIFORMS The Employer agrees to supply dress uniforms, work uniforms and turn out gear as required. ARTICLE XXIII. WAGES 23.1 Wages for the term of the contract will be adjusted as follows: January 1, 2022 January 1, 2023 Firefighter 3% COLA 3% COLA Hourly Hourly Start $21.51 $22.16 6 months $23.26 $23.96 12 months $24.81 $25.55 24 months $26.57 $27.37 36 months $28.31 $29.16 January 1, 2022 January 1, 2023 Fire Inspector 3% COLA 3% COLA Hourly Hourly Start $33.03 $34.02 6 months $34.26 $35.29 VIII-12 14 12 months $35.66 $36.73 24 months $39.62 $40.81 36 months $40.94 $42.17 23.2 Longevity Longevity shall be payable as follows: 1% after five (5) years 2% after ten (10) years 3% after fifteen (15) years 23.3 Paramedic Those Firefighters who have received and maintained their Paramedic Certification shall be compensated per month. Paramedic pay wages will be adjusted as follows: January 1, 2022 January 1, 2023, $463.50 $477.41 This amount will be added to the base pay. 23.4 Field Training Officer A Field Training Officer will receive payment of an additional $2.00 per hour when Firefighter is actually assigned to work as a Field Training Officer. ARTICLE XXIV. WAIVER 24.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 24.2 The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understanding arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and the Union each voluntarily and unqualified waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this Agreement or with respect to any term or condition of employment not specifically referred to or covered by this Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this contract was negotiated or executed. ARTICLE XXV. POST RETIREMENT HEALTH CARE SAVINGS ACCOUNT If the Union chooses to establish a Post-Retirement Health Care Savings Account, the City agrees to management the administration of that account. Retirement Health Savings Plan (RHS) – The Union and the City agree to implement a RHS plan as agreed VIII-12 15 upon by the membership. It is understood there will be no charge to the current level of severance payout calculations. ARTICLE XXVI. WORKING OUT OF CLASSIFICATION Employees assigned to temporarily work in a position of a higher classification as a result of an extended absence by a co-worker may qualify for additional compensation. Additional compensation may be warranted if the temporary assignment is for a minimum of a 24-hour work period or more and upon review of the employee’s current wage and the additional duties assigned as part of the temporary classification. ARTICLE XXVII. UNION VACATION BANK During April of each calendar year each Local 5113 member will donate three (3) hours of vacation time into a vacation bank to be used by the union board and or their delegates for union business. Any employee who became a member of IAFF Local 5113 later than October 1st of the preceding year is not required to donate. Management approvals of time off will be required. ARTICLE XXVIII. DURATION This Agreement shall be effective as of January 1, 2022 and shall remain in full force and effect until the thirty-first day of December, 2023. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. INTERNATIONAL ASSOCIATION OF FIREFIGHTERS CITY OF HASTINGS LOCAL NO. 5113 Mary Fasbender, Mayor Craig Latch, President Dan Wietecha, City Administrator Adam Harklerode, Vice President Kelly Murtaugh, City Clerk Kiel Kwiatkowski, Secretary/Treasurer VIII-12 16 Memorandum of Agreement: Overtime This Memorandum of Agreement (“MOA”) is entered into by and between the City of Hastings (“City”) and the Minnesota Teamsters Public and Law Enforcement Employees’ Union, Local #320 (“Union”). WHEREAS, the City has adopted a 21-day work period where Firefighters may work up to a maximum of 159 hours before the City is required to pay overtime compensation pursuant to the Fair Labor Standards Act; WHEREAS, on January 8, 2021, the City sent a letter to the Union placing the Union on notice that the City intended to discontinue and no longer recognize the past practice of compensating Firefighters nine (9) hours of overtime at time and one half of the hourly rate, regardless of whether the Firefighters worked more than 159 hours in a work period; WHEREAS, the City and the Union are parties to a January 1, 2022 - December 31, 2023 Collective Bargaining Agreement (“CBA”) governing the general terms and conditions of employment for Firefighters employed by the City; BE IT RESOLVED, that during the term of the current 2022-2023 CBA, the parties agree that Firefighters will be compensated as overtime the hours in excess of the 159 hour work period, whether the hours in the shift are compensated for work, PTO, vacation, or sick time. BE IT FURTHER RESOLVED, that the City has not waived its right to end the past practice upon the expiration of the 2022-2023 CBA, and the Union will need to negotiate for subsequent continuation of the practice. IN WITNESS WHEREOF, the parties hereto have executed this Memorandum of Understanding on the dates recorded below their respective signatures. INTERNATIONAL ASSOCIATION FIREFIGHTERS CITY OF HASTINGS UNION, LOCAL NO. 5113 Mary Fasbender, Mayor Craig Latch President Dan Wietecha, City Administrator Adam Harklerode Vice-president Kelly Murtaugh, City Clerk Kiel Kwiatkowski, Secretary/Treasurer VIII-12 Memorandum of Understanding: Mental Health and Wellness Program This Memorandum of Understanding (MOU) is entered into by and between the City of Hastings (“City”) and the International Association of Fire Fighters Local #5113 (“Union”), on behalf of the Fire Fighters bargaining unit, for the purpose of establishing guidance for an employee mental health and wellness program. The City and Union shall collectively be referred to as “the Parties.” WHEREAS, the Hastings Fire Department (“Fire Department”) recognizes that, during the course of performing their job duties, Fire Department employees may become involved in or exposed to incidents that have the potential to cause various forms of short-or long-term emotional and psychological trauma; and WHEREAS, the Fire Department is committed to supporting the mental health and wellness of its employees by providing them with resources that will help ensure stability and longevity in the personal and professional lives of each employee; and WHEREAS, the Fire Department desires to provide employees with cost-free mental health services from a qualified mental health professional that specializes in working with public safety employees; and WHEREAS, the City and Union are parties to a 2022-2023 collective bargaining agreement (“CBA”) which does not contain any negotiated language over the establishment or participation of Fire Department employees in a mental health program; and WHEREAS, the Parties agree that the establishment and implementation of a mandatory mental health program is the subject of bargaining; and NOW, THEREFORE, BE IT RESOLVED, in consideration of the foregoing recitals, the Parties hereby agree as follows: Purpose: This policy establishes the Hastings Fire Department Mental Health Program. The purpose of this program is to ensure the mental health and well-being of employees. This policy defines the program that shall be provided by the Department to all employees, along with the roles and responsibilities of the employee and the Fire Department. Policy: The Hastings Fire Department hereby establishes a Mental Health Program. Along with the annually required physical exam, employees will participate in an annual mental health consultation to identify any potential conditions or problems that affect the employee’s health and wellness. All staff who engage in firefighting and emergency medical services will attend one mandatory session with a mental health provider each year. Failure to comply with this requirement can be cause for disciplinary action. Procedure: 1. Participation in this program is mandatory for all full-time and paid on-call personnel who engage in firefighting, rescue and emergency medical services activities. VIII-12 2. Employees will complete at least one (1) appointment with the Fire Department’s approved mental health provider every year. 3. The Fire Department will allow employees the necessary time away from their scheduled work duties to attend the mandatory mental health appointment without loss of pay or deduction of leave. 4. In the event the mental health appointment must be scheduled when an employee is off duty, the employee will be compensated at the employee’s overtime rate of pay for the appointment and travel time from the employee’s home to and from the mandatory appointment. Designated Provider: The Fire Department will appoint one designated provider annually. An employee who is already under the care of another provider will have the ability to notify the designated provider that they are already receiving mental health counseling through another provider. The designated provider will then verify that the employee has met the requirement of attendance with Department administration, without disclosing any further information. The designated provider, in special circumstances, may refer individuals to other providers who may offer specialized services. Mental Health Program Committee: A committee shall be established to implement and manage the Mental Health Program. The committee will consist of one representative from IAFF Local #5113, one representative of Teamsters Local #320, one paid-on-call representative, and one Chief. The committee will be responsible for the following: • Providing input and assistance in the development and implementation of programs related to mental health. • Making recommendations on the type and content of mental health awareness and related programs, services, or training. • Distributing applicable mental health related information to employees. • Evaluating the overall effectiveness of programs related to mental health. • Evaluating and recommending approved mental health providers to Fire Department Administration. • Participation in the committee shall not be considered negotiation by the bargaining unit. Critical Incident Stress Debriefings Employees are strongly encouraged to participate in Critical Incident Stress Debriefings when they occur. Employees are also strongly encouraged to request that a CISD session be arranged following critical incidents. Participation in a CISD does not meet the annual attendance requirement of the mental health program. Confidentiality The communication between the any mental health care provider and the employee is privileged and therefore the Department considers all mental health appointments, communication during the appointment, and any recommendations as confidential in accordance with all applicable State and Federal privacy laws. The mental health care provider VIII-12 shall be prohibited from sharing any employee information other than confirming with the Department that an employee was or was not compliant with the program’s directive of attending one appointment by the end of each year. Follow Up Visits If an employee or the care provider feels that services beyond the one (1) required appointment would be needed or beneficial for the employee, the care provider may create a referral at the employee’s discretion. Additional resources are available to the employee through the City’s Employee Assistance Program (EAP) as well as the employee’s health insurance. 1. These additional appointments are not mandatory. 2. Up to five (5) additional appointments will be provided through the Fire Department. 3. As with any other medical appointment, employees will not be compensated for time spent at additional appointments. Employees are eligible to use sick leave to attend additional, non-mandatory appointments while on duty. 4. If the employee wishes to schedule follow up appointments with the care provider, the employee may schedule those appointments directly with the provider. [The Remainder of this Page Intentionally Left Blank] VIII-12 IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed by its duly authorized representatives. CITY OF HASTINGS INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS, LOCAL NO. #5113 Approved by the Hastings City Council: Approved by the Union: ____________________________________ _______________________________ Mary D. Fasbender, Mayor Craig Latch, President ____________________________________ ________________________________ Dan Wietecha, City Administrator Adam Harklerode, Vice President ____________________________________ ________________________________ Kelly Murtaugh, City Clerk Kiel Kwiatkowski, Secretary/Treasurer VIII-12 STATE OF MINNESOTA BUREAU OF MEDIATION SERVICES In the matter of a Petition for Clarification of an Appropriate Unit: UNIT CLARIFICATION STIPULATION City of Hastings and International Association of Fire Fighters, Local 5113 (Firefighter’s Unit) STIPULATION OF THE PARTIES WHEREAS, the parties seek to amend and replace the appropriate unit description effective January 1, 2022 by removing the fire marshal from the unit; WHEREAS, the stipulated amended description would supersede and replace the previous unit description. The appropriate unit description would state: All fire fighters/paramedics and fire inspectors employed by the City of Hastings, Minnesota, who are public employees within the meaning of Minn. Stat. § 179A.03, subd. 14 excluding all supervisory and confidential employees. ACCORDINGLY, the above is hereby stipulated and agreed to by and between the parties, in the above-referenced matter, and the parties agree that this Stipulation may not be amended except in writing and upon the mutual consent of the City and the IAFF. FOR THE EMPLOYER: FOR THE UNION: ___________________________ ________________________ (Title) (Title) DATE: _____________________ DATE: __________________ VIII-12 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Chris Eitemiller, Finance Manager Date: February 22, 2022 Item: Budget Carryovers – 2021 to 2022 Council Action Requested: Staff requests Council approval to carryover expense budgets from the 2021 budget to the 2022 budget for unspent donations and select capital and equipment purchases. Background Information: A balanced budget is adopted before the beginning of a fiscal year. Current practice is to allow the budget amount for capital items that are not purchased in a budget year due to extenuating circumstances to be moved to the next fiscal year. A capital item is an individual purchase greater than $10,000 with a useful life greater than one year. The requests include several items that were budgeted in 2021, but were not completed due to supply chain delays or scheduling/timing. The first request is from the Fire department. This $51,670 request is needed to complete the Fire Department Study. This needs to be carried forward into 2022 due to scheduling conflicts and delays. The next item staff is requesting relates to the City’s Finance system. Due to the consultant’s 2021-22 schedule, $16,000 of the $30,000 allocated in 2021 to begin work on researching software options needs to be carried forward. In 2021, Public Works had budgeted $150,000 for the Highway 61 corridor study. The cost estimate has decreased, reducing the amount needed to complete this work in 2022 to $100,000. VIII-13 Fire has two other items that were not completed in 2021. The first is for uniforms and turnout gear that was ordered in the 4th quarter of 2021 but won’t be received until March or April 2022. There is a balance of $17,148 that the department needs carried forward. The other Fire request is for the remaining $16,052 of spending authority to complete the Fire station alerting system project that was begun in 2021. We are requesting to roll forward a total balance of $90,000 budgeted in HEDRA during 2021. This funding will pay for Downtown environmental cleanup. The remaining two items are from the vehicle and equipment fund. The fire truck and a Chevy Tahoe pickup, also for the Fire Department, which were budgeted in 2021. Like other items mentioned, these have not been completed due to supply chain delays. The department requests approval to carry forward $11,826 for the Tahoe and $29,813 for the fire truck. Donations: Donations are accepted by the City Council and designated for a special purpose. Donations received by departments can be carried to the next fiscal year for two years before reverting to the fund balance if not spent. The donation amounts requested on the schedule are consistent with prior practice. Financial Impact: All items are currently in the 2021 budget and all funds requested for carryforward remain unspent. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: Listing of budget carryover requests VIII-13 * Donations have historically remained in a department's expense budget for two consecutive years before reverting to fund balance. Amounts presented here reflect only those funds eligible for roll‐forward to the 2022 budget. VIII-13 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Chris Eitemiller, Finance Manager Date: February 22, 2022 Item: 2021 Budget Amendment and Fund Closures Council Action Requested: Council is asked to approve a budget amendment and Fund closures. All of these will have an effective date of December 31, 2021. Background Information: General Fund: The General Fund balance will increase by approximately $2.1 million, with the major revenue changes noted as follows: Non-Departmental increased $1,203,189 due to the first receipt of ARPA funds. City Clerk decreased by $39,720 associated with licensure refunds to offer small business assistance to local businesses. Building & Inspections has an increase in revenue totaling $232,923, due to another year that saw a significant increase in permit revenues issued. The engineering revenue is based on a percentage pertaining to the 2021 street project. Since this is an estimate, it needs to be amended to the actual amount. The Public Works Streets division revenue shortfall compared to budget is due to the City’s share of the Highway 316 project decreasing considerably. This resulted in both reduced municipal state aid revenues and grant revenues. These two revenues comprised the funding for the City’s share of this project. The Parks department’s General Fund revenue increased after receiving a recycling grant from Dakota County. General Fund expenditures were $3.6 million under budget. By far, the most significant portion of this variance was the Public Works Street division, which finished the year $2,150,702 under budget. This was due to the City’s share of the Highway 316 project being over $2 million less than originally expected. Final payments for this project cannot be made until spring 2022, so there may be some adjustments to the project’s final total. Beyond the Highway 316 project, Public Works’ personnel expenses were $170,000 under budget, and Police saw a positive personnel variance of $207,000. Savings in personnel, services, and capital spread across all other departments, comprises the remainder of this variance. Special Revenue Funds: The Cable Access Fund had an increase due to the increase in revenue associated with the cable access franchise fees. There is an associated expense increase in this fund as well, because these revenues are a pass through. The LeDuc Historic Estate changes are based on the receipts received from the trust. Half of these receipts are passed through to the Dakota County Historical Society. The changes associated with this fund are due to the decrease in monies received from the trust. The Arena fund saw budgeted increases in both revenues and expenditures. The revenue increase consisted of a transfer from the general fund to help fund the capital adjustments. Increases for seasonal salaries, as well as for capital equipment, account for budgeted spending increases totaling $138,607. After these budget changes, the fund’s plan was for nearly $69,000 less revenue than expenditures. Positive variances in personnel and supplies reduced this to $45,358. Enterprise Funds: None of the enterprise funds had a negative variance in 2021, including the Hydro Plant. VIII-14 Fund closures: Request authorization to close the following funds: Drug Awareness Fund 2015 Equipment Certificates Swimming Pool 2014 Equipment Certificates 2009 GO Improvement Bonds Any residual amounts in these funds will be transferred to our Debt Redemption fund. Financial Impact: The budget amendment creates a significant positive position in the general fund of $2,163,644. The final year-end position for the fund may vary slightly as adjusting entries associated with our annual audit are made. Advisory Commission Discussion: None. Council Committee Discussion: None. Attachments: • 2021 Budget resolution, Fund closures VIII-14 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 02- -22 A RESOLUTION AMENDING THE 2022 BUDGET AND FUND CLOSURES AND TRANSFERS WHEREAS, the Mayor and City Council adopted the 2022 budget on December 6, 2021; and WHEREAS, there is a need to amend the budget and close funds; WHEREAS, there is also the need to transfer any residual monies from funds closing; WHEREAS, any residual dollars from the following funds will be transferred to the debt redemption fund for future council direction; NOW THEREFORE LET IT BE RESOLVED THAT, the budget is amended as follows with an effective date of December 31, 2022: Fund closures Drug Awareness Fund Swimming Pool 2009 GO Improvement Bonds 2014 Equipment Certificates 2015 Equipment Certificates VIII-14 General Fund Revenues by Major Category: 2022 Budget Change Amended 2/22/22 w/rollovers Non-Departmental 10,757,449 1,203,189 11,960,638 Investments 45,000 (52,304) (7,304) City Clerk 103,750 (39,720) 64,030 Finance - - - Facility Maintenance 18,380 (700) 17,680 Planning 17,000 11,401 28,401 I.T.- 638 638 Police 659,043 41,686 700,729 Building & Inspections 431,200 232,923 664,123 Safety 10,000 1,904 11,904 Public Works-engineering 315,400 124,342 439,742 Public Works-Streets 3,273,000 (1,768,703) 1,504,297 Public Works-Street Lights 1,000 (735) 265 Parks & Recreation 75,500 169,783 245,283 Miscellaneous - - - Transfers In 686,288 3,000 689,288 Total Revenues 16,393,010 (73,295) 16,319,715 Expenditures by Major Function: Council & Mayor 120,657 26,502 94,155 Adminstration 307,899 51,813 256,086 City Clerk 536,023 104,930 431,093 Finance 642,740 34,910 607,830 Legal 166,500 (87,034)253,534 Facility Management 506,098 10,911 495,187 Planning 140,552 4,814 135,738 I.T.865,667 105,700 709,432 Police 5,719,435 195,207 5,524,228 Building & Inspections 622,092 (16,297)638,389 Safety 2,700 (6,739)9,439 Public Works-Engineering 570,136 81,528 488,608 Public Works-Streets 4,698,692 2,150,702 2,547,990 Public Works-Street Lights 216,800 23,445 193,355 Public Works-Sidewalks 25,000 (911)25,911 Parks & Recreation 127,000 (12,214)139,214 Miscellaneous/Transfers Out 2,530,072 924,191 1,605,881 Total Expenditures 17,798,063 3,641,992 14,156,071 Revenues less Expenditures (1,405,053) (3,715,287) 2,163,644 Appropriated Fund Balance 1,405,053 3,715,287 (2,163,644) VIII-14 Adopted this 22nd day of February 2022, Mary Fasbender, Mayor Attest: Kelly Murtaugh, City Clerk 2022 Budget Special Revenue Funds w/rollovers Change Amended 2/22/22 Revenues: Cable Access 336,000 20,405 356,405 LeDuc Historic Estate 59,500 (19,445) 40,055 Arena 645,310 (41,408) 603,902 Total Revenues 1,040,810 (40,448) 1,000,362 Expenditures: Cable Access 336,000 20,614 356,614 LeDuc Historic Estate 76,355 14,633 61,722 Arena 713,917 64,657 649,260 Total Expenditures 1,126,272 99,904 1,067,596 Revenues less Expenditures (85,462) (140,352) (67,234) Appropriated Fund Balance (85,462) (140,352) (67,234) VIII-14 City Council Memorandum To: Mayor Fasbender and City Council From: John Hinzman, Community Development Director Date: February 22, 2022 Item: Resolution: Support of Housing and Local Decision Making Authority Council Action Requested: Adopt the attached resolution supporting housing and local decision making authority. The resolution is based on a draft authored by the League of Minnesota Cities. A simple majority is necessary for action. Background Information: The resolution is in response to the proposed “Legalize Affordable Housing Act” HF 3256 which was recently introduced and referred to the State Government Committee (Local Government Division). The bill would have significant impact on our local land use authority. In general the bill would codify certain land use densities within our comprehensive plan and remove local land use authority by establishing areas of significantly higher residential housing densities across the City. The bill would: - Mandates upzoning in cities across the state - Establish a minimum 8 dwelling units per acre density for unsubdivided land - Eliminate planned and staged development within the metro area - Removed long-standing and important and accountable city planning authorities, effectively privatizing planning functions. - Codify the Comprehensive Plan giving Metropolitan Council significant authority over local land use authority. - Change the purpose of the comprehensive plan from an aspirational document to a regulatory document. The League of Minnesota Cities have mobilized to oppose the Bill and Attachments: • Resolution • Powerpoint - League of MN Cities and Metro Cities VIII-15 CITY OF HASTINGS STATE OF MINNESOTA RESOLUTION ______ A RESOLUTION SUPPORTING HOUSING AND LOCAL DECISION-MAKING AUTHORITY Council member ___________________________ introduced the following Resolution and moved its adoption: WHEREAS, local elected decision-makers are in the best position to determine the health, safety, and welfare regulations that best serve the unique needs of their constituents; and WHEREAS, zoning regulation is an important planning tool that benefits communities economically and socially, improves health and wellness, and helps conserve the environment; and WHEREAS, local zoning regulation allows communities to plan for the use of land transparently, involving residents through public engagement; and WHEREAS, cities across the state are keenly aware of the distinct housing challenges facing their communities and they target those local housing challenges with available tools; and WHEREAS, multiple bills restricting local decision-making related to housing have been introduced in the 2021-2022 biennium. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HASTINGS that this Council supports local decision-making authority and opposes legislation that restricts the ability for local elected officials to respond to the needs of their communities. LET IT ALSO BE RESOLVED that this Council supports housing policy that advances solutions to support full housing spectrum solutions, local innovation, incentives instead of mandates, and community-specific solutions throughout Minnesota. Council member ______________________ moved a second to this resolution and upon being put to a vote it was adopted by the Council Members present. VIII-15 Adopted by the Hastings City Council on February 22, 2022, by the following vote: Ayes: Nays: Absent: ATTEST: __________________________ Mary Fasbender, Mayor ________________________________ Kelly Murtaugh, City Clerk (City Seal) I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 22nd day of February, 2022, as disclosed by the records of the City of Hastings on file and of record in the office. ________________________________ Kelly Murtaugh, City Clerk (SEAL) This instrument drafted by: City of Hastings (JH) 101 4th St. E. Hastings, MN 55033 VIII-15 2022 Housing Bills February 16, 2022 Charlie Vander Aarde –Metro Cities Irene Kao –League of Minnesota Cities 1 VIII-15 91 member cities Represents the collective interests of cities across the seven-county metro region at legislature, executive branch and Metropolitan Council Represents shared interests of metropolitan cities at Metropolitan Council across scope of Council functions Policies are developed by our members and guide our work in St. Paul VIII-15 837 members (of 854 Minnesota cities) Mission: The League of Minnesota Cities promotes excellence in local government through effective advocacy, expert analysis, and trusted guidance for all Minnesota cities VIII-15 Housing Discussions at the Capitol Single Family Home/Duplex-focused bill from Rep. Steve Elkins Tenant Protection policy and rental assistance $$ bills New construction $$ bills Housing preservation $$ bills Comprehensive Housing bill –city supported legislation VIII-15 Housing Policy Should… 1.Address the full spectrum of housing from preservation of naturally occurring affordable housing on up to market rate 2.Support the local innovation that cities are deploying to address needs and promote development 3.Provide incentives to cities that allows for local efforts that meet diverse local needs 4.Provide community-specific solutions throughout Minnesota that are sensitive to the different housing needs across cities Housing Needs in Cities: State Policy Solutions That Work VIII-15 Zoning Reform Bill Named the “Legalize Affordable Housing Act” •Previewed in August, first introduced last week HF 3256 –Rep. Steve Elkins (DFL-Bloomington), Rep. Mike Howard (DFL-Richfield) •Referred to State Government committee (Local Gov division) Senate companion will be introduced by Sen. Rich Draheim (R-Howard Lake), who chairs the Senate Housing committee VIII-15 Rep. Elkins Zoning Reform Bill Metro Cities, League of Minnesota Cities, Municipal Legislative Commission, Coalition of Greater MN Cities & MN Association of Small Cities oppose this bill. •Mandates upzoning in cities across the state. •Establishes minimum 8u/acre density for unsubdivided land. •Eliminates planned and staged development in metro area. •Removes long-standing and important and accountable city planning authorities, effectively privatizing planning functions VIII-15 Rep. Elkins Zoning Reform Bill Article 1 –Street Impact Fees •Differs from city-supported language for infrastructure accountability in SF 277 (Pratt) / HF 527 (Masin) Article 2 –Street Improvement Districts •Long-standing LMC, Metro Cities-supported language in SF 1998 (Johnson Stewart) / HF 1565 (Elkins) VIII-15 Rep. Elkins Zoning Reform Bill Article 3 –Planning and Zoning Reforms Preempts interim ordinances A housing proposal that is consistent with the comprehensive plan on the date of submission and is submitted or pending before the adoption of an interim ordinance is exempt from the regulations, restrictions, or prohibitions in the interim ordinance. VIII-15 Rep. Elkins Zoning Reform Bill Article 3 –Planning and Zoning Reforms Municipal Planning Consistency (M.S. 462.357) Official Controls: Subdivision Regulation; Dedication: (M.S. 462.358) Comp Plans for Local Governments (M.S. 473.858) Adoption; Conflicts, Amendment of Controls, Devices (M.S. 473.865) Regulations, fiscal devices or official controls do not conflict with a land use plan if they permit all uses that are permitted or required in the land use plan at densities permitted or required by the plan, and they prohibit all uses expressly prohibited by the plan. (allows an exception for C/I uses) VIII-15 Rep. Elkins Zoning Reform Bill Article 3 –Planning and Zoning Reforms Affordable Housing Goals (M.S. 473.254) Requires that only parcels that are consistent with and promote the policies of the Metropolitan Development Guide and are zoned for multifamily housing at the guided level of density may qualify toward a municipality's affordable and life- cycle housing goals. VIII-15 Rep. Elkins Zoning Reform Bill Article 4 –Limiting Regulations on Residential Development Mandated Statewide Upzoning (M.S. 462.357) Duplexes or ADUs allowed on all parcels currently zoned for single family housing VIII-15 Rep. Elkins Zoning Reform Bill Article 4 –Limiting Regulations on Residential Development PUD Restrictions (M.S. 462.3575) A city can’t require a PUD if the proposed residential development complies with existing city zoning ordinances or subdivision regulations, or qualifies as a conditional use. Establishes limitations on requiring specific materials for aesthetic reasons. A city can not require more than a one-car garage. No minimum sq footage for a residential building or accessory structure to a residential building. VIII-15 Rep. Elkins Zoning Reform Bill Article 4 –Limiting Regulations on Residential Development Industrial & Modular Buildings Allowed (M.S. 462.357) Prohibits city regulations against industrialized/modular buildings for residential use built in conformance with Minnesota Rules, chapter 1361 VIII-15 Rep. Elkins Zoning Reform Bill Article 5 –Municipal Dedication Fees •Municipal Dedication Fees (M.S. 462.357) •The park fee is capped at 10% of the fair market value of the development. Allows land and/or cash to count toward park ded fee. Not-buildable land may be dedicated but is not included in 10% cap. Land for regional trails is included. •Requires cities to cap land for transpo at MnDOT MSAS admin rules. Prohibits city collecting land wider than 32’ that is not a collector or arterial street. Requires city to use guidance from nat'l traffic engineering orgs for non-collector, non-arterial streets. •Sidewalks included. VIII-15 Rep. Elkins Zoning Reform Bill Article 6 –Metro Area Density Metro Area Density (M.S. 473.859) Zoning for unsubdivided land for residential use, including areas identified as land that may come within the urban service area for residential development and that is not connected to the metropolitan disposal system, must provide for a density of residential development of no less than 8u/acre or no more than 1u/10 acres for long-term rural land. VIII-15 Rep. Elkins Zoning Reform Bill Article 7 –Sewer Availability Charge Sewer Availability Charge (SAC) (M.S. 473.517) Development in unsewered areas is assessed at actual density, but no less than four SAC units per acre. VIII-15 Rep. Elkins Zoning Reform Bill Article 8 –Building Permit Deadlines 60 Day Rule (M.S. 15.99 and M.S. 473.865) A building permit application must be processed in accordance with M.S. 15.99 VIII-15 Rep. Elkins Zoning Reform Bill Article 9 –Building Permit Fees Building Permit Fees (M.S. 326B.153) The commissioner shall establish a cost per square foot valuation of new and additions to one-and two-family, townhouse, and accessory utility buildings. Cities would be allowed to set their own building permit fees. VIII-15 Rep. Elkins Zoning Reform Bill Article 10 –Energy Cost Disclosure Requirement Seller would be required to disclose cost of the usage of electricity, natural gas, and water over the last 12 months VIII-15 Rep. Elkins Zoning Reform Bill Article 11 –Construction and Development Fee Report Increase threshold for full reporting of municipal fee and expense report from currently $5,000 to $7,000 However, currently required to send in report attesting to collecting less than $5,000 Article 12 –Oak Grove and Nowthen Land Use Exception Repealed VIII-15 City Responses Preserve Local Decision-Making Authority Maintain Local Roles in planning, land use, zoning Support actual policies and programs that address housing affordability and homeownership LMC bill VIII-15 Comprehensive Housing Spectrum Act –city supported Provisions include: •Assisting cities in addressing the market-based challenges to new construction, which include the rising cost of land, labor, and lumber •Resources and policy solutions to preserve existing naturally occurring affordable housing (NOAH) in communities •New Housing Cost Reduction Incentive Program to award cities state grant funding when waiving fees or adopting inclusionary housing policies to support affordable single-or multi-family construction •Additional authorization of Housing Infrastructure Bonds to support qualified single-and multi-family affordable construction and rehabilitation efforts •Additional funding for existing programs –Challenge Fund Grant and Local Housing Trust Fund matching grants, and new programs -grant for preservation and rehabilitation of NOAH units •Broader flexibility to use tax increment financing for qualified housing projects and transfer certain increment to a Local Housing Trust Fund •State resources to assist cities with cost of public infrastructure necessary for residential development •Addressing negative impact of corporate investor purchases of single-family, owner-occupied homes that are often transitioned into rental units, which greatly diminishes homeownership opportunities VIII-15 What Can Cities Do? Your city can adopt a model resolution on housing and development: VIII-15 Follow Along This Session @MetroCitiesMN and Metro Cities News weekly newsletters VIII-15 Follow Along This Session @MinnesotaCities #lmcleg LMC Cities Bulletin weekly newsletters VIII-15 Questions? Charlie Vander Aarde Metro Cities charlie@metrocitiesmn.org 651-215-4001 Irene Kao League of Minnesota Cities ikao@lmc.org 651-281-1260 VIII-15 City Council Memorandum To: City Council From: Eric Maass, EDFP, Economic Development Coordinator Date: February 16, 2022 Item: Public Hearing: City Council to consider Resolution No. 02-__-22 approving modification of Development District No. 1 (Hastings Downtown Redevelopment Area) (The “Project Area”), The establishment of Tax Increment Financing District No. 9 (the “TIF District”) within the Project Area, the adoption of the modified Redevelopment Plan for the Project Area, and the adoption of Tax Increment Financing Plan relating to the TIF District. REQUEST: Hold the required public hearing and consider the Resolution approving modification of Development District No. 1 (Hastings Downtown Redevelopment Area) (The “Project Area”), The establishment of Tax Increment Financing District No. 9 (the “TIF District”) within the Project Area, the adoption of the modified Redevelopment Plan for the Project Area, and the adoption of Tax Increment Financing Plan relating to the TIF District. 1) Authorize Signature of Resolution. RECOMMENDATION: Staff recommends authorizing signature of the Resolution as presented by Staff. BACKGROUND INFORMATION: History: The City has received an application from NJS Development, LLC to consider Tax Increment Financing (TIF) to help support a proposed apartment building to be constructed on a portion of the former UBC site in the downtown area. Northland Securities has provided a schedule for review of the application which requires a public hearing. The attached resolution does not approve TIF funding, but rather approves the TIF District and modified Hastings Downtown Development Area. Actual TIF financing for the project proposed by NJS Development, LLC (Flats on Third) will be considered at a future City Council meeting. ATTACHMENTS: • Resolution • Location Map • Staff Report from Northland Securities • Draft TIP Plan IX-01 and 01(a) CITY OF HASTINGS DAKOTA COUNTY STATE OF MINNESOTA RESOLUTION NO. 02-__-22 RESOLUTION APPROVING MODIFICATION OF DEVELOPMENT DISTRICT NO. 1 (HASTINGS DOWNTOWN REDEVELOPMENT AREA) (THE “PROJECT AREA”), THE ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 9 (THE “TIF DISTRICT”) WITHIN THE PROJECT AREA, THE ADOPTION OF THE MODIFIED REDEVELOPMENT PLAN FOR THE PROJECT AREA, AND THE ADOPTION OF TAX INCREMENT FINANCING PLAN RELATING TO THE TIF DISTRICT WHEREAS, the Hastings Economic Development and Redevelopment Authority (the “HEDRA”) has requested that the City of Hastings, Minnesota (the "City") approve modification of Development District No. 1 (Hastings Downtown Redevelopment Area) (the “Project Area”), the establishment of Tax Increment Financing District No. 9 (the “TIF District”) within the Project Area, the adoption of the Modified Redevelopment Plan for the Project Area, and the adoption of Tax Increment Financing Plan relating to the TIF District (the “TIF Plan”), all pursuant to and in accordance with Minnesota Statutes, Sections 469.001 through 469.047, both inclusive, as amended, Minnesota Statutes Sections 469.090 through 469.1081, both inclusive, as amended, and Minnesota Statutes, Sections 469.174 through 469.1794, both inclusive, as amended (collectively, the “Act”); and WHEREAS, the City and HEDRA have investigated the facts relating to the proposed TIF District and have caused the TIF Plan for the TIF District to be prepared; and WHEREAS, the City and its consultants have performed all actions required by law to be performed prior to the creation of the TIF District and the adoption of the TIF Plan relating thereto, including, but not limited to, notification of Dakota County and Independent School District No. 200, having taxing jurisdiction over the property to be included in the TIF District, approval of the TIF Plan by the HEDRA on February 10, 2022, and the holding of a public hearing upon published and required notice as required by law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings as follows: 1. Redevelopment Plan Findings. The City Council finds, determines and declares that with respect to the Modified Redevelopment Plan: (a) That the land in the Project Area would not be made available for redevelopment without the financial aid to be sought. IX-01 and 01(a) (b) That the Modified Redevelopment Plan will afford maximum opportunity, consistent with the needs of the City as a whole, for the redevelopment of the Project Area and adjacent areas by private enterprise; (c) That the Modified Redevelopment Plan conforms to the general plan for the development or redevelopment of the City as a whole, and the anticipated development is in furtherance of long range plans of the City for that area; and (d) That the Modified Redevelopment Plan is intended and, in the judgment of the HEDRA, its effect will be, to promote the public purposes and accomplish the objectives specified in the Modified Development Plan for the Project Area. 2. Development District No. 1. There is hereby established in the City Development District No. 1, the modified boundaries of which are fixed and determined as described in the Modified Redevelopment Plan. 3. Modified Redevelopment Plan. The Modified Redevelopment Plan, as modified, for the Project Area, is adopted as the Redevelopment Plan for Development District No. 1. 4. Tax Increment Financing District No. 9. The City hereby approves the establishment of the TIF District within the Project Area, the boundaries of which are described in Section 4.03.2 and Exhibit V of the TIF Plan. 5. Tax Increment Financing Plan. The TIF Plan is adopted as the tax increment financing plan for the TIF District and is incorporated herein by reference, and the City Council makes the following findings consistent with the TIF Plan: (a) The TIF District is a housing district as defined in Section 469.174, Subd. 10 of the Act, as described in Section 4.03.3 of the TIF Plan. (b) In the opinion of the City Council, the development proposed in connection with establishment of the TIF District would not occur solely through private investment within the reasonably foreseeable future, and the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing (“TIF Assistance”) would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the TIF District as described in the TIF Plan. The above finding is based on a request to the City submitted by the Developer, stating that the TIF Assistance is needed from the City and that without the use of tax increment financing, the proposed development could not proceed. The City also finds that due to the extraordinary cost of redevelopment of the site, the City has no expectation that other similar development would occur without TIF Assistance. Therefore, the City reasonably believes that the expected increase in market value at this site without TIF Assistance would be minimal. A comparative analysis of estimated market values both with and without establishment of the TIF District and the use of tax increments has been performed. IX-01 and 01(a) Such analysis, included as Exhibit I to the TIF Plan, indicates that: 1. the increase in estimated market value of the proposed development is $24,114,847; and 2. the present value of expected tax increments collected over the maximum duration of the TIF District is $3,900,521; and 3. the expected increased estimated market value of the site without the use of tax increment is $2,196,417; and 4. even if some development other than the proposed development were to occur, the City finds that no alternative would occur that would produce a market value increase greater than $20,214,326 (the amount in number 1 less the amount in number 2). (c) The TIF Plan for the TIF District No. 9 conforms to the general plan for development or redevelopment of the City as a whole because the City’s comprehensive plan provides for multifamily residential housing as a permitted use on the property in the TIF District, and rezoning will not be required. At its meeting on January 24, 2022, the Planning Commission for the City determined that the proposed modified Redevelopment Plan and the proposed TIF Plan conform to the general plan for the development or redevelopment of the City as a whole. (d) The TIF Plan will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development or redevelopment of the TIF District by private enterprise. Through the implementation of the TIF Plan, the City will provide an impetus for construction of multifamily housing by a private developer on currently underdeveloped land, thereby increasing housing options in the City and encouraging potential further development of the surrounding properties by other private developers within the Project. 6. Public Purpose. The adoption of the TIF Plan conforms in all respects to the requirements of the Act and will help fulfill a need to redevelop an area of the City which is already built up, to provide increased housing options to City residents, to improve the tax base, and to improve the general economy of the State, and thereby serves a public purpose. 7. Certification. City and HEDRA staff and consultants are authorized and directed to proceed with implementation of the TIF Plan and to transmit the request for certification of the TIF District to the Dakota County Auditor in such form and content as the County Auditor may specify, together with a list of all properties within the TIF District for which building permits have been issued during the 18 months immediately preceding the adoption of this Resolution. The Dakota County Auditor is requested to certify the original net tax capacity of the TIF District as described in the TIF Plan, and to certify in each year thereafter the amount by which the original net tax capacity has increased or decreased in accordance with the Act. IX-01 and 01(a) 8. Filing. The City Administrator or designee is authorized and directed to file copies of the Program and TIF Plan with the Commissioner of Revenue and Office of the State Auditor following HEDRA approval of an agreement with the Developer for the TIF Assistance. Approved by the City Council of the City of Hastings, Minnesota on February 22, 2022. _____________________________________ Mary Fasbender, Mayor ATTEST: _____________________________________ Kelly Murtaugh, Assistant City Administrator IX-01 and 01(a) Tax Increment Financing District No. 9 Tax Increment Financing District No. 9 Development District No. 1 Hastings Downtown Redevelopment Area City of Hastings Dakota County, Minnesota Development District No. 1 (Hastings Downtown Redevelopment Area) Tax Increment Financing District No. 9 IX-01 and 01(a) Northland Securities, Inc. 150 South Fifth Street, Suite 3300, Minneapolis, MN 55402 Toll Free 1-200-851-2920, Main 612-851-5900, www.northlandsecurities.com Member FINRA and SIPC | Registered with SEC and MSRB MEMORANDUM To: Mayor Fasbender & City Council Members From: Tammy Omdal, Managing Director Jessica Green, Managing Director Date: February 15, 2022 Re: Overview of Tax Increment Financing District No. 9 This memorandum provides an overview of the proposed establishment of Tax Increment Financing (TIF) District No. 9. This matter was considered by the Hastings Economic and Redevelopment Authority (HEDRA) on February 10th, 2022 and a resolution approving TIF District No. 9 was adopted, subject to consideration by the City Council. Proposed Development The City of Hastings received an Application for Tax Increment Financing Assistance from NJS Development, LLC (the “Developer”). The Developer is requesting tax increment financing (TIF) assistance from the City to assist with the financing of a market-rate 89-unit apartment building consisting of studio, one and two-bedroom units to be located on an approximate 2- acre site at 404 3rd Street East (the “Project”) within the City. The request by the Developer is for the City to establish a Redevelopment TIF district to capture the increase in property taxes from the development for a maximum period of 25 years. Northland has reviewed the information submitted by the Developer, including the project pro forma, land acquisition costs, construction costs, developer fees, operating expenses and rental rates, among other items. Based on our review, we find the information provided to be within general industry standards. The Developer’s request for public financial assistance is to assist with the extraordinary costs of redevelopment and construction of the Project. The Developer has represented that it will not undertake the Project as proposed without the approval of the requested public financial assistance. It is Northland’s opinion that the Project as proposed, which includes enclosed parking, is unlikely to occur but for the proposed public financial assistance, inclusive of the tax IX-01 and 01(a) City of Hastings Overview of TIF District No. 9 Page 2 increment financing (TIF). Without public financial assistance, the Project is not expected to achieve the level of debt service coverage and returns needed to secure the necessary private financing and equity. Without the enclosed parking, the Project as proposed would not be feasible and the density (number of housing units) would need to be reduced. Northland finds that it is reasonable for the HEDRA to consider public financial assistance for the Project as necessary so that development by private enterprise will occur on the Property. The Project, inclusive of the higher level of density, is possible only with the construction of the enclosed parking, which will not occur solely through private investment within the reasonably foreseeable future. A development agreement will be brought forward for the HEDRA’s consideration at a date to be determined. The development agreement will define the actual terms for the use of tax increment from TIF District No. 9. The District, approved by the HEDRA and under consideration by the City Council, defines the parameters and empowers the use of TIF. Process for Approval To create the TIF District, the City must hold a public hearing prior to consideration of a resolution considering the adoption of a Tax Increment Financing Plan for the TIF District (the “TIF Plan”). The TIF Plan provides information about the Project to be funded with tax increment from the TIF district and authorizes the use of tax increment from the district to pay TIF-eligible project costs, among other items. A tax increment financing district administered by the HEDRA (after establishment by the City) must be located within the boundaries of a specified development district or redevelopment project. The HEDRA has previously established Development District No. 1 (Hastings Downtown Redevelopment Area), and it is proposed that Area be modified to include additional parcels to allow for future redevelopment activity (see map in Exhibit V of the TIF Plan). The Modification incorporates the Redevelopment Plan into a common document with the TIF Plan. Notice to County and School District Before the public hearing and the establishment of a TIF district, the City/EDA must provide certain notices to the county and the school district, including providing a copy of a draft TIF plan. The county and school district may comment on the proposed TIF district but cannot prevent the creation of the TIF district. On behalf of the City and the HEDRA, Northland submitted a letter and a draft copy of the TIF Plan for the TIF District to Dakota County and Independent School District No. 200 on January 7, 2022, asking to receive written comments. To date, no written or oral comments have been received by Northland or the City. IX-01 and 01(a) City of Hastings Overview of TIF District No. 9 Page 3 Adoption of TIF Plan Following the public hearing, the City Council may consider a resolution approving the establishment of the TIF District within the Project Area and the adoption of the TIF Plan relating thereto. TIF Plan Summary TIF plans can be confusing, as the plans tend to contain technical language that is required by the statutes that govern tax increment. The summary that follows is provided to highlight the key elements of the TIF Plan. A complete copy of the draft TIF Plan is available and included in the packet for the HEDRA and City Council meetings. Item Plan Section Comments Introduction, Proposed Project, Redevelopment Plan 1.01 Section 1.01 of the TIF Plan summarizes the proposed development, and actions taken in connection with Development District No. 1 (Hastings Downtown Redevelopment Area) Statement of Public Purpose, Statement of Objectives 2.02 3.01 Section 2.02 describes how the Project Area and Redevelopment Plan will facilitate desired outcomes for public benefit; Section 3.01 provides details related to the objectives of the Redevelopment Plan. Boundaries of TIF District; Type of District 4.03.02 4.03.03 TIF District No. 9 will consist of ten (10) parcels, as well as adjacent roads and right-of-way. The District will be a Redevelopment District and will meet the statutory criteria for this type of district. Estimated Tax Increment 4.04 The projected development is estimated to create annual tax increment revenue of $218,258 (after deducting State Fee) in the first year of the TIF District or upon completion of development. This amount is based on the following factors: Total estimated taxable market value of the Property after completion is approximately $25.1 million, to be classified as “apartments”. The actual estimated market value of the property will be set by the Assessor after completion of construction. IX-01 and 01(a) City of Hastings Overview of TIF District No. 9 Page 4 Item Plan Section Comments Changes in property values and tax rates, among other factors, will alter the amount of tax increment revenue from year-to-year. The TIF Plan includes estimates for planning purposes only, and the actual amounts will vary. Project Costs, Estimated Source and Uses of Funds, Administrative Expense 4.04.2 4.04.3 4.04.4 Tax increment revenue will be used to pay Project Costs related to redevelopment of the Property. The TIF Plan provides for use of tax increments up to $3,926,000 to pay Project Costs, including administrative costs incurred by HEDRA. The Project Costs include $3,851,000 for land acquisition, site improvement costs, other qualifying improvements, and $75,000 for administrative costs. The amounts in the TIF Plan are maximum not-to-exceed amounts. The actual assistance to the Developer may be less than the not-to-exceed amounts in the TIF Plan and will be subject to final terms in the development agreement. Bonded Indebtedness 4.04.6 Use of tax increments will be on a “pay-go” basis payable solely from available tax increments and will not be a general obligation of the City. Duration 4.04.7 The TIF Plan elects a duration of twenty-five (25) years which is the maximum duration allowed for a housing district. The estimated month and year of first receipt of tax increment is July 2025. IX-01 and 01(a) DRAFT MODIFIED REDEVELOPMENT PLAN FOR DEVELOPMENT DISTRICT NO. 1 (HASTINGS DOWNTOWN REDEVELOPMENT AREA) AND TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 (FLATS ON 3RD) WITHIN DEVELOPMENT DISTRICT NO. 1 (HASTINGS DOWNTOWN REDEVELOPMENT AREA) PUBLIC HEARING DATE: FEBRUARY 22, 2022 PLAN APPROVED BY HEDRA DATE: ___________ PLAN APPROVED BY CITY COUNCIL DATE: __________ Northland Securities, Inc. 150 South Fifth Street, Suite 3300 Minneapolis, MN 55402 (800) 851-2920 Member NASD and SIPC Registered with SEC and MSRB IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 I TABLE OF CONTENTS ARTICLE I ȃ INTRODUCTION AND DEFINITIONS .........................................................1 Section 1.01 Introduction ......................................................................................1 Section 1.02 Defi nitions .........................................................................................2 Section 1.03 Plan Preparation ...............................................................................3 ARTICLE II ǧ STATEMENT OF PUBLIC PURPOSE AND AUTHORITY ..........................4 Section 2.01 Enabling Act; Statutory Authority .................................................4 Section 2.02 Statement and Finding of Public Purpose ....................................4 Section 2.03 Boundaries of Project Area ..............................................................4 ARTICLE III ǧ REDEVELOPMENT PLAN .........................................................................6 Section 3.01 Statement of Objectives ...................................................................6 Section 3.02 Development Activities ...................................................................7 Section 3.03 Payment of Project Costs .................................................................7Section 3.04 Environmental Controls; Land Use Regulations .........................7 Section 3.05 Park and Open Space to be Created ..............................................8 Section 3.06 Proposed Reuse of Property ...........................................................8 Section 3.07 Administration and Maintenance of Project Area .......................8 Section 3.08 Amendments .....................................................................................8Section 3.09 Findings and Declaration ................................................................8 ARTICLE IV ǧ TAX INCREMENT FINANCING PLAN ......................................................9Section 4.01 Statutory Authority ..........................................................................9 Section 4.02 Planned Development .....................................................................9 4.02.1 Project Description ......................................................................................9 4.02.2 City Plans and Development Program ....................................................9 4.02.3 Land Acquisition .........................................................................................9 4.02.4 Development Activities ..............................................................................9 4.02.5 Need for Tax Increment Financing ...........................................................9 Section 4.03 Tax Increment Financing District .................................................10 4.03.1 Designation ................................................................................................10 4.03.2 Boundaries of TIF District ........................................................................10 4.03.3 Type of District ..........................................................................................10 Section 4.04 Plan for Use of Tax Increment ......................................................11 4.04.1 Estimated Tax Increment..........................................................................11 4.04.2 Project Costs ...............................................................................................11 4.04.3 Estimated Sources and Uses of Funds ...................................................12 Figure 4.1 ....................................................................................................12 4.04.4 Administrative Expense ...........................................................................12 4.04.5 County Road Costs ...................................................................................13 4.04.6 Bonded Indebtedness ...............................................................................13 4.04.7 Election of First Year of Increment, Duration of TIF District ..............13 4.04.8 Estimated Impact on Other Taxing Jurisdictions .................................13 4.04.9 Prior Planned Improvements ..................................................................14 IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 II ARTICLE V ȃ ADMINISTERING THE TIF DISTRICT ......................................................15Section 5.01 Filing and Certifi cation ..................................................................15 Section 5.02 Modifi cations of the Tax Increment Financing Plan ..................15 Section 5.03 4-Year Knockdown Rule ................................................................15 Section 5.04 Pooling/5-Year Rule........................................................................16 Section 5.05 Financial Reporting and Disclosure Requirements ...................16Section 5.06 Business Subsidy Compliance ......................................................16 EXHIBITS..........................................................................................................................17Exhibit I Present Value Analysis ..................................................................17 Exhibit II Projected Tax Increment ................................................................18 Exhibit III Impact on Other Taxing Jurisdictions..........................................19 Exhibit IV Estimated Tax Increment Over Life of District ..........................20 Exhibit V Maps of Project Area and TIF District .........................................21Exhibit VI Parcels within Project Area ...........................................................22 Exhibit VII LHB, Inc. Report for Redevelopment Findings..........................23 IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 1 ARTICLE I – INTRODUCTION AND DEFINITIONS SECTION 1.01 INTRODUCTION This Redevelopment Plan for Development District No. 1 (Hastings Downtown Redevelopment Area) of the Hastings Economic Development and Redevelopment Authority of the City of Hastings is intended to supersede and restate the activities described in the Redevelopment Plan for Development District No. 1 (Hastings Downtown Redevelopment Area) as originally adopted on December 3, 1974 and last modifi ed on October 5, 2015. Tax Increment Financing District No. 3 and Tax Increment Financing District No. 7 and the Tax Increment Financing Plans related thereto, within Development District No. 1, remain in full force and eff ect and are not modifi ed. The City of Hastings and the Hastings Economic Development and Redevelopment Authority (HEDRA) propose to provide tax increment fi nancing assistance through the establishment of Tax Increment Financing (Redevelopment) District No. 9 within the Development District No. 1 to assist with the fi nancing of certain project costs for the construction of an approximate 87-unit rental housing facility, an apartment building, by a private developer, among other development that is anticipated to occur in the future. The Development District serves as the “project area” for tax increment fi nancing districts established within its boundaries. The Redevelopment Plan describes the City’s objectives for the development of the area within the Development District and the use of tax increment fi nancing. This document contains the Modifi ed Redevelopment Plan for achieving the objectives of Development District No. 1 through the establishment of a Tax Increment Financing Plan and use of Tax Increment Financing (Redevelopment) District No. 9. Below is a summary of the municipal action that has been taken in connection with Development District No. 1 to date and as proposed: Development District No. 1 (Hastings Downtown Redevelopment Area): December 3, 1974: The Hastings Downtown Area Redevelopment Plan for the Hastings Downtown Redevelopment Area was adopted by the City Council in and for the City of Hastings. The document is dated December 3, 1974. February 4,1985: The Hastings Downtown Area Redevelopment Plan for the Hastings Downtown Redevelopment Area was modifi ed by the City Council in and for the City of Hastings. The document is dated February 4,1985. June 15, 1987: The Hastings Downtown Area Redevelopment Plan for the Hastings Downtown Redevelopment Area was modifi ed by the City Council in and for the City of Hastings. The document is dated June 15, 1987. October 21, 1996: The Hastings Downtown Area Redevelopment Plan for the Hastings Downtown Redevelopment Area was modifi ed by the City Council in and for the City of Hastings. The document is dated October 21, 1996. A formal Tax Increment Plan for the Hasting Downtown Area Redevelopment Area was also adopted. November 20, 2000: The Hastings Downtown Area Redevelopment Plan for the Hastings Downtown Redevelopment Area was modifi ed by the City Council in and for the City of Hastings. The document is dated November 20, 2000. A formal Tax Increment Plan for TIF District No. 3 was also adopted. IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 2 October 5, 2015: The Hastings Downtown Area Redevelopment Plan for the Hastings Downtown Redevelopment Area was modifi ed by the City Council in and for the City of Hastings. The document is dated October 5, 2015. A formal Tax Increment Plan for TIF District No. 7 was also adopted. January 24, 2022: The Planning Commission is proposed to fi nd that the Modifi ed Redevelopment Plan and the proposed Tax Increment Financing Plan for Tax Increment Financing District No. 9 confi rm to the general plan for the development or redevelopment of the City as a whole. February 10, 2022: The Modifi ed Redevelopment Plan for the Project Area is proposed to be adopted by the HEDRA. It is proposed the HEDRA will approve the Tax Increment Financing Plan for Tax Increment Financing District No. 9, subject to City approval. February 22, 2022: The Modifi ed Redevelopment Plan for the Project Area is proposed to be adopted by the City. It is proposed the City will approve the Tax Increment Financing Plan for Tax Increment Financing District No. 9. SECTION 1.02 DEFINITIONS For the purposes of this document, the terms below have the meanings given in this section, unless the context in which they are used indicates a diff erent meaning: 1. “Authority” means the Hastings Economic Development and Redevelopment Authority of the City. 2. “City” means the City of Hastings, Minnesota. 3. “City Council” means the City Council of the City. 4. “County” means Dakota County, Minnesota. 5. “Developer” means a private party undertaking construction within the TIF District. 6. “Enabling Act” means Minnesota Statutes, Sections 469.001 through 469.047, as amended and supplemented from time to time. 7. “HEDRA” means the Hastings Economic Development and Redevelopment Authority of the City of Hastings. 8. “Land Use Regulations” means all federal, state and local laws, rules, regulations, ordinances, and plans relating to or governing the use of development of land in the City, including but not limited to environmental, zoning and building code laws and regulations. 9. “Project Costs” means the public development cost of the development activities that will or are expected to occur within the Project Area or TIF District 10. “Redevelopment Plan” means the Redevelopment Plan for the Redevelopment Project, as the same may, from time to time, be amended or supplemented. 11. “Redevelopment Project” means Development District No. 1 (Hastings Downtown Redevelopment Area) of the Authority, as the same may, from time to time, be amended or supplemented. 12. “School District” means Independent School District No. 200 (Hastings Public Schools). 13. “State” means the State of Minnesota. 14. “Tax Increment Financing Bonds” means general obligation tax increment fi nancing bonds; and other tax increment fi nancing bonds, including pay-as-you-go contracts, interfund loans, and notes. IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 3 15. “Tax Increment Financing District” means any tax increment fi nancing district to be established in the future within the Project Area. 16. “Tax Increment Financing Plan” or “Plan” means the plans adopted by the HEDRA or the City for any Tax Increment Financing District. 17. “TIF Act” means Minnesota Statutes, Sections 469.174 through 469.1794, as amended, both inclusive. 18. “TIF District” means Tax Increment Financing (Redevelopment) District No. 9 (Flats on 3rd). 19. “TIF Plan” means the tax increment fi nancing plan for the TIF District (this document). SECTION 1.03 PLAN PREPARATION The document was prepared for the City and the Authority by Northland Securities, Inc. IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 4 ARTICLE II – STATEMENT OF PUBLIC PURPOSE AND AUTHORITY SECTION 2.01 ENABLING ACT; STATUTORY AUTHORITY The Enabling Act authorizes the Authority, upon certain public purpose fi ndings by the Authority and the City, to establish and designate redevelopment projects within the City and to establish, develop and the administer redevelopment plans therefor to meet the needs and accomplish the public purposes specifi ed in Statement and Finding of Public Purpose. In accordance with the purposes set forth in the Enabling Act, the Authority and the City have established the Redevelopment Project comprised of the parcels listed in Exhibit VI and have adopted the Modifi ed Redevelopment Plan therefor. The Enabling Act and the approval of the Redevelopment Plan by the City authorizes the Authority to undertake redevelopment activities within the Project Area and, at a date subsequent to the adoption of the Modifi ed Redevelopment Plan and with the City Council approval, to establish and designate Tax Increment Financing Districts within the Project Area and to adopt and implement Tax Increment Financing Plans to accomplish the objective of the Redevelopment Plan. SECTION 2.02 STATEMENT AND FINDING OF PUBLIC PURPOSE The Authority has determined that there is a need to take certain actions designed to encourage, ensure and facilitate development and redevelopment of under-utilized and unused land located within the corporate limits of the City. These actions will provide additional employment opportunities for residents of the City and the surrounding area, and improve the tax base, thereby enabling beĴ er utilization of existing public facilities and provide needed public services, and improve the general economy of the City, the County, and the State. The Authority has determined that the property within the Project Area is either under-utilized or unused due to a variety of factors, including inadequate public parking to serve the property, small parcels, non-conforming uses, vacant or under-utilized property, possible environmental conditions, obsolete building design and site layout, poor access and parking, and lack of streetscaping and visual appeal that is needed to make this a viable business district. These factors have resulted in a lack of private investment. As a result, the property within the Project Area is not providing adequate employment opportunities, and is not contributing, to its full potential. Therefore, it is necessary for the Authority to exercise its authority under the Enabling Act to develop and implement a program designed to encourage, ensure and facilitate the commercial and mixed use development and redevelopment of the property located in the Project Area, to further and accomplish the desired public purposes for the Project Area as specifi ed within the Redevelopment Plan for the Project Area. The land in the Project Area would not be developed or redeveloped solely through private investment in the foreseeable future. The welfare of the City, County, and the State of Minnesota requires active promotion, aĴ raction, encouragement and development of economically sound commerce by the HEDRA. SECTION 2.03 BOUNDARIES OF PROJECT AREA The area within the Project Area is described in Exhibit V. The parcels included in the Project Area are listed in Exhibit VI. The Project Area of the Development District is generally described as follows: • Development District No. 1 (Hastings Downtown Redevelopment Area) is the area generally described as those properties which are located south of the Mississippi River, IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 5 east of Spring Street, north of 5th Street, and west of Baily Street and also including those properties which are generally east of Baily Street, north of 2nd Street E, west of Lea St, and south of the Mississippi River. The Project Area is inclusive of all immediate adjacent roadways, rights-of-way and other areas wherein will be installed or upgraded the various public improvements necessary for and part of the overall project. The Authority and the City fi nds that the Project Area, together with the objectives which the Authority and the City seek to accomplish or encourage with respect to such property, constitutes a “redevelopment project” and a “redevelopment plan” within the meaning of Section 469.002, Subd. 14 and 16 of the Enabling Act. IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 6 ARTICLE III - REDEVELOPMENT PLAN SECTION 3.01 STATEMENT OF OBJECTIVES The modifi cation of the established Project Area in the City pursuant to the Enabling Act is necessary and in the best interests of the City and its residents and is necessary to give the Authority and the City the ability to meet certain public purpose objectives that would not be obtainable in the foreseeable future without intervention by the Authority in the normal development process. The Authority intends, to the extent permiĴ ed by law, to accomplish the following objectives through the implementation of the Redevelopment Plan: 1. Promote and secure the development and redevelopment of property in the Project Area in a manner consistent with the City’s planning, and with a minimal adverse impact on the environment, which property is less productive because of the lack of proper utilization and lack of investment, and thereby promoting and securing the development of other land in the City; 2. Promote and secure additional employment opportunities within the Project Area and the City for residents of the City and the surrounding area, thereby improving living standards and preventing unemployment and the loss of skilled and unskilled labor and other human resources in the City; 3. Secure the increase in value of property subject to taxation by the City, School District, County, and any other taxing jurisdictions in order to beĴ er enable such entities to pay for public improvements and governmental services and programs required to be provided by them; 4. Secure the construction and providing moneys for the payment of the cost of public improvements in the Project Area, which are necessary for the completion of the Redevelopment Project and the orderly and benefi cial development of the Project Area. 5. Promote a compatible mix of commercial, institutional, and residential land uses. 6. Encourage the expansion and improvement of local business, and enhancing the economic vitality of existing and new businesses. 7. Eliminate blighting infl uences that impede development in the area. 8. Provide for adequate streets, utilities, and other public improvements and facilities to enhance the area for both new and existing development. 9. Create a desirable and unique character within the Project Area through quality land use alternatives and design quality in new buildings that create a safe environment for pedestrians, that can be maintained for the long run. 10. Support the physical connection to local trails, open space, and other community institutions. 11. Enhance the integrity of residential neighborhoods adjacent to the Project Area. 12. Provide and secure the development of increased opportunities for families to reside in quality owner-occupied housing, for citizens to choose from housing options which off er a wide array of services without regard to income, and for residents looking for a wide range of multi-family units. 13. Enhance the long term viability of the Project Area by facilitating: • Land uses that complement and support existing businesses; IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 7 • New businesses that enhance the commercial market; • Visual quality of the streetscape, landscape, site plan and building types of new developments; • Mixed use housing development where appropriate; and • Safe access and convenient parking. SECTION 3.02 DEVELOPMENT ACTIVITIES The Authority will perform or cause to be performed, to the extent permiĴ ed by law, all project activities pursuant to the Enabling Act, the TIF Act and other applicable state laws, and in doing so anticipates that the following may, but are not required, to be undertaken by the Authority: (a) The making of studies, planning, and other formal and informal activities relating to the Redevelopment Plan. (b) The implementation and administration of the Redevelopment Plan. (c) The rezoning of land within the Project Area. (d) The acquisition of property, or interests in property, by purchase or condemnation, which acquisition is consistent with the objectives of the Redevelopment Plan, (e) The preparation of property for use and development in accordance with applicable Land Use Regulations and any development agreements, including demolition of structures, clearance of sites, placement of fi ll and grading. (f) The resale of property to private parties. (g) The construction or reconstruction of improvements as described in the Tax Increment Financing Plans for the Tax Increment Financing Districts within the Project Area. (h) The issuance of Tax Increment Financing Bonds to fi nance the Project Costs of the Redevelopment Plan, and the use of tax increments or other funds available to the City and the Authority to pay or fi nance the Project Costs of the Redevelopment Plan incurred or to be incurred by it. (i) The use of tax increments to pay debt service on the Tax Increment Financing Bonds or otherwise pay or reimburse with interest the Project Costs of the Redevelopment Plan. SECTION 3.03 PAYMENT OF PROJECT COSTS It is anticipated that the Project Costs of the Redevelopment Plan will be paid primarily from proceeds of Tax Increment Financing Bonds or from tax increments from the Tax Increment Financing Districts with the Project Area. The Authority reserves the right to utilize other available sources of revenue, including but not limited to lease payments, special assessments and user charges, which the Authority may apply to pay a portion of the Project Costs. SECTION 3.04 ENVIRONMENTAL CONTROLS; LAND USE REGULATIONS All municipal actions, public improvements and private development shall be carried out in a manner consistent with existing environmental controls and all applicable Land Use Regulations. IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 8 SECTION 3.05 PARK AND OPEN SPACE TO BE CREATED Park and open space within the Project Area, if created, will be created in accordance with the zoning and plaĴ ing ordinances of the City. SECTION 3.06 PROPOSED REUSE OF PROPERTY The Redevelopment Plan contemplates that the Authority may acquire property and reconvey the same to another entity. Prior to formal consideration of the acquisition of any property, the Authority will require the execution of a binding development agreement with respect thereto and evidence that tax increments or other funds will be available to repay the Project Costs associated with the proposed acquisition. It is the intent of the Authority to negotiate the acquisition of property whenever possible. Appropriate restrictions regarding the reuse and redevelopment of property shall be incorporated into any development agreement to which the Authority is a party. SECTION 3.07 ADMINISTRATION AND MAINTENANCE OF PROJECT AREA Maintenance and operation of the Project Area will be the responsibility of the Director of the Authority, who shall serve as administrator of the Project Area. Each year the administrator of the Project Area will submit to the Authority the maintenance and operation budget for the following year. The administrator will administer the Project Area pursuant to the Enabling Act; provided, however, that such powers may only be exercised at the direction of the Authority. No action taken by the administrator pursuant to the above-mentioned powers shall be eff ective without authorization by the Authority. SECTION 3.08 AMENDMENTS The Authority reserves the right to alter and amend the Redevelopment Plan, subject to the provisions of state law regulating such action. The Authority specifi cally reserves the right to enlarge or reduce the size of the Project Area. SECTION 3.09 FINDINGS AND DECLARATION The Authority makes the following fi ndings: (a) The land in the Project Area would not be made available for redevelopment without the fi nancial aid sought. (b) The Redevelopment Plan for the Project Area in the City will aff ord maximum opportunity consistent with the needs of the locality as a whole, for the redevelopment of the area by private enterprise. (c) The Redevelopment Plan conforms to the general plan for development of the City as a whole. IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 9 ARTICLE IV - TAX INCREMENT FINANCING PLAN SECTION 4.01 STATUTORY AUTHORITY The TIF District and the TIF Plan are established under the authority of the TIF Act. SECTION 4.02 PLANNED DEVELOPMENT 4.02.1 Project Description The Authority anticipates development of multiple projects within the TIF District. The fi rst project to be built is proposed by a Developer to include an approximate 89-unit market-rate rental housing facility, an apartment building, consisting of studio, one and two-bedroom units located at 404 3rd Street East. The project intends to off er fi tness rooms, enclosed climate-controlled parking, a dog park and a sky lounge. The Authority anticipates redevelopment to occur on other parcels within the TIF District that will not be included as part of the fi rst project. Future redevelopment of other property within the TIF District may include a mix of housing units and commercial development. The Authority may consider a modifi cation to the TIF Plan at a future date to incorporate any changes that may be needed related to future development within the TIF District. For the purpose of Estimated Tax Increment in Section 4.04.1, the TIF Plan includes estimated market value for the fi rst project only. 4.02.2 City Plans and Development Program In addition to achieving the objectives of the Redevelopment Plan, the development is consistent with and works to achieve the development objectives of the Authority and the City. The TIF Plan for the TIF District conforms to the general plan for development or redevelopment of the City as a whole. The proposed development plan for the project in the TIF District has been reviewed by the Planning Commission and the City Council. 4.02.3 Land Acquisition The Authority or the City do not plan to acquire property within the TIF District. 4.02.4 Development Activities As of the date of approval of the TIF Plan, there are no development activities proposed in this TIF Plan that are subject to contracts. 4.02.5 Need for Tax Increment Financing In the opinion of the City, the Development would not reasonably be expected to occur solely through private investment within the foreseeable future and the increased market value of the site that could reasonably be expected to occur without the use of tax increment fi nancing would be less than the increase in the market value estimated to result from the Development after subtracting the present value of the projected tax increments for the maximum duration of the TIF District permiĴ ed by the TIF Plan. The reasons and facts supporting this fi nding include the following: - The Development requires public fi nancial assistance to off set land and building acquisition and site improvement and preparation costs to allow for the Developer to proceed with construction of the Development. - A comparative analysis of estimated market values both with and without establishment of the TIF District and the use of tax increments has been performed as described above and IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 10 is shown in Exhibit I. This analysis indicates that the increase in estimated market value of the Development (less the present value of the projected tax increments for the maximum duration permiĴ ed by the TIF Plan) exceeds the estimated market value of the site prior to the establishment of the TIF District. SECTION 4.03 TAX INCREMENT FINANCING DISTRICT 4.03.1 Designation This TIF District is designated Tax Increment Financing (Redevelopment) District No. 9 (Flats on 3rd). 4.03.2 Boundaries of TIF District The boundaries of the TIF District are depicted in Exhibit V. The TIF District is generally bordered north to south between East 1st Street and East 4th Street and east to west between the train tracks and Tyler Street. The legal description of the property within the TIF District is as follows: • Outlot A and B, RIVERFRONT ADDITION, Dakota County, Minnesota; except that portion of said Outlot B plaĴ ed as RIVERFRONT 2ND ADDITION; AND Lot 1, Block 1, RIVERFRONT 2ND ADDITION, Dakota County, Minnesota; AND Lots 1 through 8, Block 16, TOWN OF HASTINGS, Dakota County, Minnesota; AND Lots 1,2,3,7, and 8, Block 17, TOWN OF HASTINGS, Dakota County, Minnesota; AND The 20.00 foot wide alley dedicated in Block 17, TOWN OF HASTINGS, Dakota County, Minnesota, lying east of the northerly extension of the west line of Lot 7, said Block 17 and west of a line drawn from the southeast corner of Lot 1 to the northeast corner of Lot 8, said Block 17. The boundaries of the TIF District include the following ten (10) parcels listed below, in addition to three (3) right of way parcels, along with the adjacent roads and right of way. 1. 19-63950-00-010 2. 19-63950-00-021 3. 19-63951-01-010 4. 19-32150-16-011 5. 19-32150-16-010 6. 19-32150-16-012 7. 19-32150-17-030 8. 19-32150-17-021 9. 19-32150-17-020 10. 19-32150-17-080 4.03.3 Type of District The TIF District is established as a “redevelopment” district pursuant to Section 469.174, Subd. 10 of the TIF Act. The property within the TIF District meets the statutory criteria for establishing a redevelopment tax increment fi nancing district. LHB, Inc. was hired by the City to inspect and evaluate the properties within the TIF District. As summarized in the table below, the TIF District has a coverage calculation of 100%, which is above the 70% requirement as defi ned in Section 469.174, Subd. 10 of the TIF Act. More than 50% of the buildings, not including outbuildings, are structurally substandard, pursuant to the defi nition of structurally substandard in Section 469.174, Subd. 10(b) of the TIF Act. The substandard buildings are reasonably distributed. IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 11 Exhibit VII includes the “The Report of Inspection Procedures and Results for Determining Qualifi cation of a Tax Increment Financing District as a Redevelopment District” prepared by LHB, Inc. The fi ndings in the Report are summarized as follows: Number of Parcels...........................................................................................................10 Site Area Included (square feet) ...........................................................................289,664 Area of Improved Parcels (square feet) ..............................................................289,664 Percent of Area Improved ........................................................................................100% Number of Parcels with Buildings .................................................................................3 Number of Buildings found Substandard .....................................................................2 Percent of Buildings found Substandard ..............................................................66.7% SECTION 4.04 PLAN FOR USE OF TAX INCREMENT 4.04.1 Estimated Tax Increment The original net tax capacity of value of the TIF District will be set by the County upon request for certifi cation. For the purposes of this Plan, the estimated original net tax capacity is $97,210. This amount is estimated based on the most recent published estimated market value of $7,776,800 for property within the TIF District. The estimated net tax capacity of the property after completion of the project (for taxes payable in 2025, or year one of the TIF District) is $313,960. This amount is based on a total estimated market value of $25,116,781 for the project as described in section 4.02.1. The diff erence between the net tax capacity and the original net tax capacity is $216,750 (for taxes payable in 2025), which is the captured tax capacity for the creation of tax increment. The total local tax rate for taxes payable in 2021 is 101.06%. The TIF Plan assumes that this rate will be set as the original local tax rate for the TIF District. At the time of the certifi cation of the original net tax capacity for the TIF District, the county auditor will certify the original local tax rate that applies to the TIF District. The original local tax rate is the sum of all the local tax rates, excluding that portion of the school rate aĴ ributable to the general education levy under Minnesota Statutes section 126C.13, that apply to a property in the TIF District. The local tax rate to be certifi ed is the rate in eff ect for the same taxes payable year applicable to the tax capacity values certifi ed as the TIF District’s original tax capacity. The resulting tax capacity rate is the original local tax rate for the life of the TIF District. Under these assumptions, the estimated annual tax increment is $218,258 after development completion (for taxes payable 2025). The actual tax increment will vary according to the certifi ed original net tax capacity and original tax rate, the actual property value produced by the proposed development and the changes in property value and state tax policy over the life of the TIF District. The City and the Authority elect to retain 100% of the captured tax capacity value for the duration of the TIF district. Exhibit II contains the projected tax increment over the life of the TIF District, including present value of the future tax increments. 4.04.2 Project Costs The Authority will use tax increment to pay Project Costs. The Authority anticipates the use of tax increment to pay administrative expenses for the TIF District and to reimburse the Developer on a pay-go basis for certain Project Costs. A contract between the Authority and the Developer will defi ne the means for verifying Developer costs eligible for reimbursement and the means of disbursing tax increments collected by the Authority to the Developer, including terms for payment. IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 12 The Authority may also use tax increments to pay fi nancing costs. The interest rate payable on bonds, the defi nition of bonds includes tax increment fi nancing revenue notes, to be issued will be set pursuant to a contract with the Developer. The Authority reserves the right to use any other legally available revenues to fi nance or pay for Project Costs associated with the development in the TIF District. 4.04.3 Estimated Sources and Uses of Funds The estimated sources of revenue, along with the estimated Project Costs of the TIF District, are itemized in Figure 4.1. The City and the Authority reserve the right to administratively adjust the amount of any of the Project Cost items listed in Figure 4.1, so long as the total Project Costs amount, not including fi nancing costs, is not increased. FIGURE 4.1ESTIMATED SOURCES AND USES OF FUNDS 4.04.4 Administrative Expense The Authority reserves the right to retain up to ten percent (10%) of annual tax increment revenues distributed from the County, net of any required fees paid to the State and County. The Authority may use these monies to pay for and reimburse the Authority for costs of administering the TIF district as allowed by the TIF Act. IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 13 The maximum amount of tax increment revenue planned to pay administrative expense is shown in Figure 4.1. Anticipated administrative expenses of the TIF District include annual audit of the fund for TIF District, preparation of annual reporting, legal publication of annual report, and administration of the development agreement. 4.04.5 County Road Costs The proposed development will not substantially increase the use of county roads and necessitate the need to use tax increments to pay for county road improvements. 4.04.6 Bonded Indebtedness The total amount of bonds estimated to be issued is shown in Figure 4.1. The City will not issue any general obligation bonded indebtedness as a result of the TIF Plan. The Authority intends to use tax increment fi nancing to reimburse the Developer on a pay-as-you-go basis for certain Project Costs pursuant to a contract with the Developer. The City or the Authority may advance or loan money to fi nance expenditures under Section 469.176, Subd. 4 of the TIF Act, from the general funds of the City or the Authority or any other fund under which there is legal authority to do so, subject to the following provisions: (a) Not later than 60 days after money is transferred, advanced, or spent, whichever is earliest, the loan or advance must be authorized by resolution of the City or of the Authority, whichever has jurisdiction over the fund from which the advance or loan is authorized. (b) The resolution may generally grant to the City or the Authority the power to make interfund loans under one or more tax increment fi nancing plans or for one or more districts. The resolution may be adopted before or after the adoption of the tax increment fi nancing plan or the creation of the tax increment fi nancing district from which the advance or loan is to be repaid. (c) The terms and conditions for repayment of the loan must be provided in writing. The wriĴ en terms and conditions may be in any form, but must include, at a minimum, the principal amount, the interest rate, and maximum term. WriĴ en terms may be modifi ed or amended in writing by the City or the Authority before the latest decertifi cation of any tax increment fi nancing district from which the interfund loan is to be repaid. The maximum rate of interest permiĴ ed to be charged is limited to the greater of the rates specifi ed under Minnesota Statutes, Section 270C.40 or 549.09 as of the date the loan or advance is authorized, unless the wriĴ en agreement states that the maximum interest rate will fl uctuate as the interest rates specifi ed under Minnesota Statutes, Section 270C.40 or 549.09 are from time to time adjusted. Loans or advances may be structured as draw-down or line-of-credit obligations of the lending fund. (d) The Authority shall report in the annual report submiĴ ed under Section 469.175, Subd. 6 of the TIF Act: (1) the amount of any interfund loan or advance made in a calendar year; and (2) any amendment of an interfund loan or advance made in a calendar year. 4.04.7 Duration of TIF District The duration to collect and spend tax increments on eligible purposes is set at the duration of 25 years after the date of receipt of the fi rst tax increment for a total of 26 years of tax increment collection. The Authority and City elect the fi rst year of tax increment collection to be year 2025. Based on the elected fi rst year of tax increment, the estimated decertifi cation date is 12/31/2050. 4.04.8 Estimated Impact on Other Taxing Jurisdictions Exhibits III and IV show the estimated impact on other taxing jurisdictions if the maximum IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 14 projected retained captured net tax capacity of the TIF District was hypothetically available to the other taxing jurisdictions. The City and the Authority believe that there will be no adverse impact on other taxing jurisdictions during the life of the TIF District, since the proposed development would not have occurred without the establishment of the TIF District and the provision of public assistance. A positive impact on other taxing jurisdictions will occur when the TIF District is decertifi ed and the development therein becomes part of the general tax base. The City and the Authority anticipate minimal impact of the proposed development on city-provided services. There will be no borrowing costs to the City or the Authority for the Project. A manageable increase in water and sewer usage is expected. It is anticipated that there may be a slight but manageable increase in police and fi re protection duties due to the development. 4.04.9 Prior Planned Improvements There have been no building permits issued in the last 18 months in conjunction with any of the properties within the TIF District. The Authority will include this statement with the request for certifi cation to the County Auditor. IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 15 ARTICLE V – ADMINISTERING THE TIF DISTRICT SECTION 5.01 FILING AND CERTIFICATION The fi ling and certifi cation of the TIF Plan consists of the following steps: 1. Upon adoption of the TIF Plan by the City and the Authority, the Authority, or its designee, shall submit a copy of the TIF Plan to the Minnesota Department of Revenue and the Offi ce of the State Auditor. 2. The Authority, or its designee, shall request that the County Auditor certify the original net tax capacity and net tax capacity rate of the TIF District. To assist the County Auditor in this process, the Authority, or its designee, shall submit copies of the TIF Plan, the resolutions of the City and the Authority establishing the TIF District and adopting the TIF Plan, and a listing of any prior planned improvements. SECTION 5.02 MODIFICATIONS OF THE TAX INCREMENT FINANCING PLAN The City and the Authority reserve the right to modify the TIF District and the TIF Plan. Under the TIF Act, the following actions can only be approved after satisfying all the necessary requirements for approval of the original TIF Plan (including notifi cations and public hearing): Reduction or enlargement in the geographic area of the Development District or the TIF District. Increase in the amount of bonded indebtedness to be incurred. Increase in the amount of capitalized interest. Increase in that portion of the captured net tax capacity to be retained by the Authority. Increase in the total estimated Project Costs, not including cost of fi nancing. Designation of additional property to be acquired by the City or the Authority. Other modifi cations can be made by resolution of the Authority. In addition, the original approval process does not apply if (1) the only modifi cation is elimination of parcels from the TIF District and (2) the current net tax capacity of the parcels eliminated equals or exceeds the net tax capacity of those parcels in the TIF District’s original net tax capacity, or the City and the Authority agree that the TIF District’s original net tax capacity will be reduced by no more than the current net tax capacity of the parcels eliminated. Upon approval by the City, the Authority must notify the County Auditor of any modifi cation that reduces or enlarges the geographic area of the TIF District. The geographic area of the TIF District may be reduced but not enlarged after fi ve years following the date of certifi cation of the TIF District. SECTION 5.03 4-YEAR KNOCKDOWN RULE The 4-Year Knockdown Rule requires that if after four years from certifi cation of the TIF District no demolition, rehabilitation, renovation or site improvement, including a qualifi ed improvement of an adjacent street, has commenced on a parcel located within the TIF District, then that parcel shall be excluded from the TIF District and the original net tax capacity shall be adjusted accordingly. Qualifi ed improvements of a street are limited to construction or opening IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 16 of a new street, relocation of a street, or substantial reconstruction or rebuilding of an existing street. The Authority must submit to the County Auditor, by February 1 of the fi fth year, evidence that the required activity has taken place for each parcel in the TIF District. If a parcel is excluded from the TIF District and the City, Authority, or owner of the parcel subsequently commences any of the above activities, the Authority shall certify to the County Auditor that such activity has commenced and the parcel shall once again be included in the TIF District. The County Auditor shall certify the net tax capacity of the parcel, as most recently certifi ed by the Commissioner of Revenue, and add such amount to the original net tax capacity of the TIF District. SECTION 5.04 POOLING/5-YEAR RULE It is not anticipated that tax increments will be spent outside the TIF District (except allowable administrative expenses), but such expenditures are expressly authorized in the TIF Plan. SECTION 5.05 FINANCIAL REPORTING AND DISCLOSURE REQUIREMENTS The Authority will comply with the annual reporting requirements of State Law pursuant to the guidelines of the Offi ce of the State Auditor. Under current law, the Authority must prepare and submit a report on the TIF district on or before August 1 of each year. The Authority must also annually publish in a newspaper of general circulation in the City an annual statement for each tax increment fi nancing district. The reporting and disclosure requirements outlined in this section begin with the year the district was certifi ed, and shall end in the year in which both the district has been decertifi ed and all tax increments have been spent or returned to the county for redistribution. Failure to meet these requirements, as determined by the State Auditors Offi ce, may result in suspension of distribution of tax increment. SECTION 5.06 BUSINESS SUBSIDY COMPLIANCE The Authority will comply with the business subsidy requirements specifi ed in Minnesota Statutes, Sections 116J.993 to 116J.995, as amended. IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 17 IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 18 IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 19 IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 20 IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 21 EXHIBIT V Boundaries of Tax Increment Financing District No. 9 within Development District No. 1 IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 22 EXHIBIT VI Parcels within Project Area IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 23 EXHIBIT VIIReport for Redevelopment Findings IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 24 REPORT OF INSPECTION PROCEDURES AND RESULTS FOR DETERMINING QUALIFICATIONS OF A TAX INCREMENT FINANCING DISTRICT AS A REDEVELOPMENT DISTRICT TIF DISTRICT 9 – FLATS ON THIRD HASTINGS, MINNESOTA December 27, 2021 Prepared for the CITY OF HASTINGS Prepared by: LHB, Inc. 701 Washington Avenue North, Suite 200 Minneapolis, Minnesota 55401 LHB Project No. 210774 IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 25 TIF District 9 – Flats on Third LHB Project No. 210774 Page 1 of 9 Final Report Table of Contents Part 1: Executive Summary ...................................................................................................................................... 2 Purpose of the Evaluation ........................................................................................................................................................ 2 Scope of Work ......................................................................................................................................................................... 2 Conclusion ............................................................................................................................................................................... 3 Part 2: Minnesota Statute 469.174, Subdivision 10 Requirements ....................................................................... 3 Interior Inspection .................................................................................................................................................................... 3 Exterior Inspection and Other Means ...................................................................................................................................... 3 Documentation ......................................................................................................................................................................... 3 Qualification Requirements ...................................................................................................................................................... 3 1. Coverage Test .................................................................................................................................................................... 3 2. Condition of Buildings Test ................................................................................................................................................. 4 3. Distribution of Substandard Buildings ................................................................................................................................. 4 Part 3: Procedures Followed .................................................................................................................................... 5 Part 4: Findings ......................................................................................................................................................... 5 1. Coverage Test ..................................................................................................................................................................... 5 2. Condition of Building Test .................................................................................................................................................... 6 3. Distribution of Substandard Structures ................................................................................................................................ 8 Part 5: Team Credentials .......................................................................................................................................... 9 Appendices ................................................................................................................................................................ 9 APPENDIX A Property Condition Assessment Summary Sheet APPENDIX B Building Code, Condition Deficiency and Context Analysis Reports APPENDIX C Building Replacement Cost Reports Code Deficiency Cost Reports Photographs R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 26 TIF District 9 – Flats on Third LHB Project No. 210774 Page 2 of 9 Final Report Part 1: Executive Summary Purpose of the Evaluation LHB was hired by the City of Hastings to inspect and evaluate the properties within a Tax Increment Financing Redevelopment District (“TIF District”) proposed to be established by the City. The proposed TIF District is generally bordered north to south between East 1st Street and East 4th Street and east to west between the train tracks and Tyler Street. (Diagram 1). The purpose of LHB’s work is to determine whether the proposed TIF District meets the statutory requirements for coverage, and whether three (3) buildings on ten (10) parcels plus three (3) right of way parcels, located within the proposed TIF District, meet the qualifications required for a Redevelopment District. Diagram 1: Proposed TIF District Scope of Work The proposed TIF District consists of en (10) parcels plus three (3) right of way parcels with three (3) buildings, and one (1) metal cold storage structure. The three buildings and metal cold storage structure were inspected on November 15, 2021. The building on map Parcel C was found not to be substandard. Building Code and Condition Deficiency reports for the buildings that were inspected and found substandard are located in Appendix B. R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 27 TIF District 9 – Flats on Third LHB Project No. 210774 Page 3 of 9 Final Report Conclusion After inspecting and evaluating the properties within the proposed TIF District and applying current statutory criteria for a Redevelopment District under Minnesota Statutes, Section 469.174, Subdivision 10, it is our professional opinion that the proposed TIF District qualifies as a Redevelopment District because: The proposed TIF District has a coverage calculation of 100 percent which is above the 70 percent requirement. 66.7 percent of the buildings are structurally substandard which is above the 50 percent requirement. The substandard buildings are reasonably distributed. The remainder of this report describes our process and findings in detail. Part 2: Minnesota Statute 469.174, Subdivision 10 Requirements The properties were inspected in accordance with the following requirements under Minnesota Statutes, Section 469.174, Subdivision 10(c), which states: Interior Inspection “The municipality may not make such determination [that the building is structurally substandard] without an interior inspection of the property...” Exterior Inspection and Other Means “An interior inspection of the property is not required, if the municipality finds that (1) the municipality or authority is unable to gain access to the property after using its best efforts to obtain permission from the party that owns or controls the property; and (2) the evidence otherwise supports a reasonable conclusion that the building is structurally substandard.” Documentation “Written documentation of the findings and reasons why an interior inspection was not conducted must be made and retained under section 469.175, subdivision 3(1).” Qualification Requirements Minnesota Statutes, Section 469.174, Subdivision 10 (a) (1) requires three tests for occupied parcels: 1. COVERAGE TEST a. Minnesota Statutes, Section 469.174, Subdivision 10(a)(1) states: “parcels consisting of 70 percent of the area of the district are occupied by buildings, streets, utilities, or paved or gravel parking lots…” b. The coverage required by the parcel to be considered occupied is defined under Minnesota Statutes, Section 469.174, Subdivision 10(e), which states: “For purposes of this subdivision, a parcel is not occupied by buildings, streets, utilities, paved or gravel parking lots, or other similar structures unless 15 percent of the area of the parcel contains buildings, streets, utilities, paved or gravel parking lots, or other similar structures.” R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 28 TIF District 9 – Flats on Third LHB Project No. 210774 Page 4 of 9 Final Report 2. CONDITION OF BUILDINGS TEST a. Minnesota Statutes, Section 469.174, Subdivision 10(a) states: “…and more than 50 percent of the buildings, not including outbuildings, are structurally substandard to a degree requiring substantial renovation or clearance;” b. Structurally substandard is defined under Minnesota Statutes, Section 469.174, Subdivision 10(b), which states: “For purposes of this subdivision, ‘structurally substandard’ shall mean containing defects in structural elements or a combination of deficiencies in essential utilities and facilities, light and ventilation, fire protection including adequate egress, layout and condition of interior partitions, or similar factors, which defects or deficiencies are of sufficient total significance to justify substantial renovation or clearance.” i. We do not count energy code deficiencies toward the thresholds required by Minnesota Statutes, Section 469.174, Subdivision 10(b) defined as “structurally substandard”, due to concerns expressed by the State of Minnesota Court of Appeals in the Walser Auto Sales, Inc. vs. City of Richfield case filed November 13, 2001. c. Buildings are not eligible to be considered structurally substandard unless they meet certain additional criteria, as set forth in Subdivision 10(c) which states: “A building is not structurally substandard if it is in compliance with the building code applicable to new buildings or could be modified to satisfy the building code at a cost of less than 15 percent of the cost of constructing a new structure of the same square footage and type on the site. The municipality may find that a building is not disqualified as structurally substandard under the preceding sentence on the basis of reasonably available evidence, such as the size, type, and age of the building, the average cost of plumbing, electrical, or structural repairs, or other similar reliable evidence.” “Items of evidence that support such a conclusion [that the building is not disqualified] include recent fire or police inspections, on-site property tax appraisals or housing inspections, exterior evidence of deterioration, or other similar reliable evidence.” i. LHB counts energy code deficiencies toward the 15 percent code threshold required by Minnesota Statutes, Section 469.174, Subdivision 10(c)) for the following reasons: 1) The Minnesota energy code is one of ten building code areas highlighted by the Minnesota Department of Labor and Industry website where minimum construction standards are required by law. 2) Chapter 13 of the 2015 Minnesota Building Code states, “Buildings shall be designed and constructed in accordance with the International Energy Conservation Code.” Furthermore, Minnesota Rules, Chapter 1305.0021 Subpart 9 states, “References to the International Energy Conservation Code in this code mean the Minnesota Energy Code…” 3) Chapter 11 of the 2015 Minnesota Residential Code incorporates Minnesota Rules, Chapters, 1322 and 1323 Minnesota Energy Code. The Senior Building Code Representative for the Construction Codes and Licensing Division of the Minnesota Department of Labor and Industry confirmed that the Minnesota Energy Code is being enforced throughout the State of Minnesota. 4) In a January 2002 report to the Minnesota Legislature, the Management Analysis Division of the Minnesota Department of Administration confirmed that the construction cost of new buildings complying with the Minnesota Energy Code is higher than buildings built prior to the enactment of the code. 5) Proper TIF analysis requires a comparison between the replacement value of a new building built under current code standards with the repairs that would be necessary to bring the existing building up to current code standards. In order for an equal comparison to be made, all applicable code chapters should be applied to both scenarios. Since current construction estimating software automatically applies the construction cost of complying with the Minnesota Energy Code, energy code deficiencies should also be identified in the existing structures. 3. DISTRIBUTION OF SUBSTANDARD BUILDINGS a. Minnesota Statutes, Section 469.174, Subdivision 10, defines a Redevelopment District and requires one or more of the following conditions “reasonably distributed throughout the district.”: R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 29 TIF District 9 – Flats on Third LHB Project No. 210774 Page 5 of 9 Final Report “(1) Parcels consisting of 70 percent of the area of the district are occupied by buildings, streets, utilities, paved or gravel parking lots, or other similar structures and more than 50 percent of the buildings, not including outbuildings, are structurally substandard to a degree requiring substantial renovation or clearance; (2) the property consists of vacant, unused, underused, inappropriately used, or infrequently used rail yards, rail storage facilities, or excessive or vacated railroad rights-of-way; (3) tank facilities, or property whose immediately previous use was for tank facilities…” b. Our interpretation of the distribution requirement is that the substandard buildings must be reasonably distributed throughout the district as compared to the location of all buildings in the district. For example, if all of the buildings in a district are located on one half of the area of the district, with the other half occupied by parking lots (meeting the required 70 percent coverage for the district), we would evaluate the distribution of the substandard buildings compared with only the half of the district where the buildings are located. If all of the buildings in a district are located evenly throughout the entire area of the district, the substandard buildings must be reasonably distributed throughout the entire area of the district. We believe this is consistent with the opinion expressed by the State of Minnesota Court of Appeals in the Walser Auto Sales, Inc. vs. City of Richfield case filed November 13, 2001. Part 3: Procedures Followed LHB inspected three (3) of the three (3) buildings during the day of November 15, 2021. The building in parcel C was found to be not substandard based on external inspection. Parcel J has a metal structure used for cold storage and will be as an outbuilding since the structure does not meet the definition of a building. Barns and outbuildings: For the purposes of our work, we are defining buildings as those structures inhabited by human beings. These structures would typically include water, sewer and electricity. Barns and small storage facilities are considered “outbuildings” which are not typically considered in TIF analysis because they have very few code requirements and are not intended for human occupation. Part 4: Findings 1. Coverage Test a. The total square foot area of the parcel in the proposed TIF District was obtained from City records, GIS mapping and site verification. b. The total square foot area of buildings and site improvements on the parcels in the proposed TIF District was obtained from City records, GIS mapping and site verification. c. The percentage of coverage for each parcel in the proposed TIF District was computed to determine if the 15 percent minimum requirement was met. The total square footage of parcels meeting the 15 percent requirement was divided into the total square footage of the entire district to determine if the 70 percent requirement was met. FINDING The proposed TIF District met the coverage test under Minnesota Statutes, Section 469.174, Subdivision 10(e), which resulted in parcels consisting of 66.7 percent of the area of the proposed TIF District being occupied by buildings, streets, utilities, paved or gravel parking lots, or other similar structures (Diagram 2). This exceeds the 70 percent area coverage requirement for the proposed TIF District under Minnesota Statutes, Section 469.174, Subdivision (a) (1). R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 30 TIF District 9 – Flats on Third LHB Project No. 210774 Page 6 of 9 Final Report Diagram 2 – Coverage Diagram Shaded area depicts a parcel more than 15 percent occupied by buildings, streets, utilities, paved or gravel parking lots or other similar structures 2. Condition of Building Test a. BUILDING INSPECTION i. The first step in the evaluation process is the building inspection. After an initial walk-thru, the inspector makes a judgment whether or not a building “appears” to have enough defects or deficiencies of sufficient total significance to justify substantial renovation or clearance. If it does, the inspector documents with notes and photographs code and non-code deficiencies in the building. b. REPLACEMENT COST i. The second step in evaluating a building to determine if it is substandard to a degree requiring substantial renovation or clearance is to determine its replacement cost. This is the cost of constructing a new structure of the same square footage and type on site. Replacement costs were researched using R.S. Means Cost Works square foot models for 2021. ii. A replacement cost was calculated by first establishing building use (office, retail, residential, etc.), building construction type (wood, concrete, masonry, etc.), and building size to obtain the appropriate median replacement cost, which factors in the costs of construction in Hastings, Minnesota. iii. Replacement cost includes labor, materials, and the contractor’s overhead and profit. Replacement costs do not include architectural fees, legal fees or other “soft” costs not directly related to construction activities. Replacement cost for each building is tabulated in Appendix A. R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 31 TIF District 9 – Flats on Third LHB Project No. 210774 Page 7 of 9 Final Report c. CODE DEFICIENCIES i. The next step in evaluating a building is to determine what code deficiencies exist with respect to such building. Code deficiencies are those conditions for a building which are not in compliance with current building codes applicable to new buildings in the State of Minnesota. ii. Minnesota Statutes, Section 469.174, Subdivision 10(c), specifically provides that a building cannot be considered structurally substandard if its code deficiencies are not at least 15 percent of the replacement cost of the building. As a result, it was necessary to determine the extent of code deficiencies for each building in the proposed TIF District. iii. The evaluation was made by reviewing all available information with respect to such buildings contained in City Building Inspection records and making interior and exterior inspections of the buildings. LHB utilizes the current Minnesota State Building Code as the official code for our evaluations. The Minnesota State Building Code is actually a series of provisional codes written specifically for Minnesota only requirements, adoption of several international codes, and amendments to the adopted international codes. iv. After identifying the code deficiencies in each building, we used R.S. Means Cost Works 2021; Unit and Assembly Costs to determine the cost of correcting the identified deficiencies. We were then able to compare the correction costs with the replacement cost of each building to determine if the costs for correcting code deficiencies meet the required 15 percent threshold. FINDING Two (2) out of three (3) buildings (66.7percent) in the proposed TIF District contained code deficiencies exceeding the 15 percent threshold required by Minnesota Statutes, Section 469.174, Subdivision 10(c). Building Code, Condition Deficiency and Context Analysis reports for the buildings in the proposed TIF District can be found in Appendix B of this report. d. SYSTEM CONDITION DEFICIENCIES i. If a building meets the minimum code deficiency threshold under Minnesota Statutes, Section 469.174, Subdivision 10(c), then in order for such building to be “structurally substandard” under Minnesota Statutes, Section 469.174, Subdivision 10(b), the building’s defects or deficiencies should be of sufficient total significance to justify “substantial renovation or clearance.” Based on this definition, LHB re-evaluated each of the buildings that met the code deficiency threshold under Minnesota Statutes, Section 469.174, Subdivision 10(c), to determine if the total deficiencies warranted “substantial renovation or clearance” based on the criteria we outlined above. ii. System condition deficiencies are a measurement of defects or substantial deterioration in site elements, structure, exterior envelope, mechanical and electrical components, fire protection and emergency systems, interior partitions, ceilings, floors and doors. iii. The evaluation of system condition deficiencies was made by reviewing all available information contained in City records, and making interior and exterior inspections of the buildings. LHB only identified system condition deficiencies that were visible upon our inspection of the building or contained in City records. We did not consider the amount of “service life” used up for a particular component unless it was an obvious part of that component’s deficiencies. iv. After identifying the system condition deficiencies in each building, we used our professional judgment to determine if the list of defects or deficiencies is of sufficient total significance to justify “substantial renovation or clearance.” FINDING In our professional opinion, two (2) out of three (3) buildings (66.7 percent) in the proposed TIF District are structurally substandard to a degree requiring substantial renovation or clearance, because of defects in structural elements or a combination of deficiencies in essential utilities and facilities, light and ventilation, fire protection including adequate egress, layout and condition of interior partitions, or similar factors which defects or deficiencies are of sufficient total significance to justify substantial renovation or clearance. This exceeds the 50 percent requirement of Subdivision 10a(1). R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 32 TIF District 9 – Flats on Third LHB Project No. 210774 Page 8 of 9 Final Report 3. Distribution of Substandard Structures e. Much of this report has focused on the condition of individual buildings as they relate to requirements identified by Minnesota Statutes, Section 469.174, Subdivision 10. It is also important to look at the distribution of substandard buildings throughout the geographic area of the proposed TIF District (Diagram 3). FINDING The parcels with substandard buildings are reasonably distributed compared to all parcels that contain buildings. Diagram 3 – Substandard Buildings Shaded green area depicts parcels with buildings. Shaded orange area depicts substandard buildings. R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 33 TIF District 9 – Flats on Third LHB Project No. 210774 Page 9 of 9 Final Report Part 5: Team Credentials Michael A. Fischer, AIA, LEED AP - Project Principal/TIF Analyst Michael has 33 years of experience as project principal, project manager, project designer and project architect on planning, urban design, educational, commercial, and governmental projects. He has become an expert on Tax Increment Finance District analysis assisting over 100 cities with strategic planning for TIF Districts. He is an Architectural Principal at LHB and currently leads the Minneapolis office. Michael completed a two-year Bush Fellowship, studying at MIT and Harvard in 1999, earning master’s degrees in City Planning and Real Estate Development from MIT. He has served on more than 50 committees, boards, and community task forces, including a term as a City Council President, Chair of a Metropolitan Planning Organization, and Chair of the Edina Planning Commission. Most recently, he served as a member of the Edina city council and Secretary of the Edina HRA. Michael has also managed and designed several award-winning architectural projects and was one of four architects in the Country to receive the AIA Young Architects Citation in 1997. Phil Fisher – Inspector For 35 years, Phil Fisher worked in the field of Building Operations in Minnesota including White Bear Lake Area Schools. At the University of Minnesota, he earned his Bachelor of Science in Industrial Technology. He is a Certified Playground Safety Inspector, Certified Plant Engineer, and is trained in Minnesota Enterprise Real Properties (MERP) Facility Condition Assessment (FCA). His FCA training was recently applied to the Minnesota Department of Natural Resources Facilities Condition Assessment project involving over 2,000 buildings. Appendices APPENDIX A Property Condition Assessment Summary Sheet APPENDIX B Building Code, Condition Deficiency and Context Analysis Reports APPENDIX C Building Replacement Cost Reports Code Deficiency Cost Reports Photographs R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 34 APPENDIX A Property Condition Assessment Summary Sheet R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 35 R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 36 APPENDIX B Building Code, Condition Deficiency and Context Analysis Reports R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 37 TIF District 9 – Flats on Third Page 1 of 2 Building Report LHB Project No. 210774 Parcel G1– 404 3rd Street East, Hastings, MN 55033 TIF District 9 – Flats on Third Building Code, Condition Deficiency and Context Analysis Report Parcel G1 Single Unit Apartment Address: 404 3rd Street East, Hastings, Minnesota 55033 Parcel ID: 19-32150-17-030 Inspection Date(s) & Time(s): November 15, 2021 1:00 PM Inspection Type: Interior and Exterior Summary of Deficiencies: It is our professional opinion that this building is Substandard because: - Substantial renovation is required to correct Conditions found. - Building Code deficiencies total more than 15% of replacement cost, NOT including energy code deficiencies. Estimated Replacement Cost: $112,019 Estimated Cost to Correct Building Code Deficiencies: $32,116 Percentage of Replacement Cost for Building Code Deficiencies: 28.7% DEFECTS IN STRUCTURAL ELEMENTS 1. COMBINATION OF DEFICIENCIES 1. Essential Utilities and Facilities a. The entrance is not ADA compliant for an apartment. b. The apartment does not comply with code for access to and through a covered dwelling. c. The bathroom is not ADA compliant for an apartment. d. The kitchen is not ADA compliant for an apartment. 2. Light and Ventilation a. The HVAC system does not comply with code. 3. Fire Protection/Adequate Egress a. Exterior thresholds do not comply with code for maximum height. b. Building does not comply with code for minimum distance to adjacent building. c. Smoke detectors do not comply with code. d. There are no code required carbon monoxide detectors. e. There are no code required Arc Fault Circuit Interrupters in the building. 4. Layout and Condition of Interior Partitions/Materials a. Ceiling is water stained from roof leaks. R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 38 TIF District 9 – Flats on Third Page 2 of 2 Building Report LHB Project No. 210774 Parcel G1– 404 3rd Street East, Hastings, MN 55033 b. Kitchen counter laminate is damaged and should be repaired. c. Floor to ceiling height in back room does not comply with code for minimum height. d. Window treatment is damaged. e. Walls and ceilings should be repaired/repainted. 5. Exterior Construction a. Windows are failing allowing for water intrusion which is contrary to code. b. Wood fascia and soffit should be repainted. c. Rear door jamb is damaged and should be repaired. d. Roofing material is failing allowing for water intrusion which is contrary to code. DESCRIPTION OF CODE DEFICIENCIES 1. Building does not comply with code for proper distance from adjacent structure. 2. Entrance to building does not comply with accessibility code. 3. The apartment does not comply with code for access to and through a covered dwelling. 4. The bathroom is not ADA code compliant for an apartment. 5. The kitchen is not ADA code compliant for an apartment. 6. Exterior thresholds do not comply with code for maximum height. 7. The smoke detectors do not comply with code. 8. There are no code required carbon monoxide detectors. 9. There are no code required Arc Fault Circuit Interrupters in the building. 10. The HVAC system does not comply with code. 11. Floor to ceiling height in back room does not comply with code for minimum height. 12. Failed windows should be replaced to prevent water intrusion per code. 13. Failed roofing material should be replaced to prevent water intrusion per code. OVERVIEW OF DEFICIENCIES This one-story building is currently permitted by the city as an apartment. The building was vacant when inspected. The building does not comply with code for proper spacing from adjacent structure. Access to the apartment does not comply with code. Access to all areas of the apartment does not comply with ADA code. The interior walls and ceilings need repair/repainting. The back-room area does not comply with code for minimum floor to ceiling height. Smoke detectors do not comply with code. There are no code required carbon monoxide detectors or AFCI’s in the building. The HVAC system does not comply with code. Failed windows are allowing for water intrusion which does not comply with code. Failed roofing material is allowing for water intrusion which does not comply with code. ENERGY CODE DEFICIENCIES In addition to the building code deficiencies listed above, the existing building does not comply with the current energy code. These deficiencies are not included in the estimated costs to correct code deficiencies and are not considered in determining whether the building is substandard: M:\21Proj\210774\300 Design\Reports\Building Reports\G1 - 404 3rd Street East Building Report Redevelopment District.docx R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 39 TIF District 9 – Flats on Third Page 1 of 3 Building Report LHB Project No. 210774 Parcel G2 – 406 3rd Street East, Hastings, MN 55033 TIF District 9 – Flats on Third Building Code, Condition Deficiency and Context Analysis Report Parcel G2 Multi-Unit Apartment Address: 406 3rd Street East, Hastings, Minnesota 55033 Parcel ID: 19-32150-17-030 Inspection Date(s) & Time(s): November 15, 2021 1:20 PM Inspection Type: Interior and Exterior Summary of Deficiencies: It is our professional opinion that this building is Substandard because: - Substantial renovation is required to correct Conditions found. - Building Code deficiencies total more than 15% of replacement cost, NOT including energy code deficiencies. Estimated Replacement Cost: $246,011 Estimated Cost to Correct Building Code Deficiencies: $111,935 Percentage of Replacement Cost for Building Code Deficiencies: 45.5% DEFECTS IN STRUCTURAL ELEMENTS 1. Foundation wall is cracked allowing for water intrusion which is contrary to code. 2. Floor joists are not properly supported per code. COMBINATION OF DEFICIENCIES 1. Essential Utilities and Facilities a. The entrance is not ADA compliant for an apartment. b. The apartment building does not comply with code for access to and through a covered dwelling. c. There is no ADA code compliant bathroom for an apartment. d. There is no ADA code compliant kitchen for an apartment. 2. Light and Ventilation a. The HVAC system does not comply with code. b. Water heater is not properly vented per code. c. Electrical wiring is not properly installed per code. d. There is no code required kitchen exhaust system. 3. Fire Protection/Adequate Egress a. Exterior thresholds do not comply with code for maximum height. b. Building does not comply with code for minimum distance to adjacent building. c. Smoke detectors do not comply with code. d. There are no code required carbon monoxide detectors. R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 40 TIF District 9 – Flats on Third Page 2 of 3 Building Report LHB Project No. 210774 Parcel G2 – 406 3rd Street East, Hastings, MN 55033 e. There are no code required Arc Fault Circuit Interrupters in the building. f. No code required Ground Fault Circuit Interrupters were observed. g. Stairways do not comply with code. 4. Layout and Condition of Interior Partitions/Materials a. Ceiling is water stained from roof leaks. b. Ceiling tile is damaged and should be replaced. c. Floor to ceiling height in the basement does not comply with code for minimum height. d. Window treatment is damaged. e. Walls and ceilings should be repaired/repainted. f. Carpeting is damaged/soiled and should be replaced. 5. Exterior Construction a. Exterior wood surfaces should be repainted. b. Front door is damaged and should be replaced. c. Windows are failing allowing for water intrusion which is contrary to code. d. Chimney brick and mortar is cracked/missing allowing for water intrusion which is contrary to code. e. Roofing material is failing allowing for water intrusion which is contrary to code. DESCRIPTION OF CODE DEFICIENCIES 1. Cracked foundation wall is allowing water intrusion which is contrary to code. 2. Floor joists are not properly supported per code. 3. The apartment building does not comply with code for accessibility to and through a covered dwelling. 4. There is no code compliant accessible bathroom. 5. There is no code compliant accessible kitchen. 6. The HVAC system does not comply with code. 7. Water heater is not properly vented per code. 8. Electrical wiring is not properly installed per code. 9. There is no code required kitchen exhaust system. 10. Exterior thresholds do not comply with code for maximum height. 11. Building is too close to adjacent structure to comply with code. 12. Smoke detectors do not comply with code. 13. There are no code required carbon monoxide detectors. 14. There are no code required AFCI’s. 15. Code required GFCI’s were not observed. 16. Stairways do not comply with code. 17. Floor to ceiling height in basement does not comply with code. 18. Failed windows should be replaced to prevent water intrusion per code. 19. Chimney brick and mortar is failing allowing for water intrusion which is contrary to code. 20. Failing roofing material should be replaced to prevent water intrusion per code. R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 41 TIF District 9 – Flats on Third Page 3 of 3 Building Report LHB Project No. 210774 Parcel G2 – 406 3rd Street East, Hastings, MN 55033 OVERVIEW OF DEFICIENCIES This building is permitted by the city as an apartment building. The building is currently vacant. Foundation is cracked allowing for water intrusion which is contrary to code. Floor joists are not properly supported per code. The apartment building does not comply with access code to and through a covered dwelling. There is no code required accessible restroom or kitchen. The HVAC system does not comply with code. The water heater is not properly vented per code. There is no code required kitchen exhaust. Exterior thresholds do not comply with code for maximum height. Building does not comply with code for proper distance to adjacent structure. Smoke detectors do not comply with code. Floor to ceiling height in basement does not comply with code. Stairways do not comply with code. There are no visible code required GFCI’s or AFCI’s. There are no code required carbon monoxide detectors. Failed windows should be replaced to prevent water intrusion per code. The chimney brick and mortar should be repaired to prevent water intrusion per code. Failing roofing material should be replaced to prevent water intrusion per code. ENERGY CODE DEFICIENCIES In addition to the building code deficiencies listed above, the existing building does not comply with the current energy code. These deficiencies are not included in the estimated costs to correct code deficiencies and are not considered in determining whether the building is substandard: M:\21Proj\210774\300 Design\Reports\Building Reports\G2 - 406 3rd Street East Building Report Redevelopment District.docx R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 42 APPENDIX C Building Replacement Cost Reports Code Deficiency Cost Reports Photographs R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 43 TIF District 9 - Flats on Third LHB Project No. 210774 Page 1 of 2 Replacement Cost Report Parcel G1 - 404 3rd Street East, Hastings, MN R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 44 TIF District 9 - Flats on Third LHB Project No. 210774 Page 2 of 2 Replacement Cost Report Parcel G1 - 404 3rd Street East, Hastings, MN R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 45 TIF DISTRICT 9 - FLATS ON THIRD Code Deficiency Cost Report Parcel G1 - 404 3rd Street East, Hastings, Minesota 55033 Building Name or Type Parcel ID 19-32150-17-030 Single-Unit Apartment Code Related Cost Items Unit Cost Units Unit Quantity Total Accessibility Items Access Modify entrance to comply with accessibility code 1,000.00$ Lump 1 1,000.00$ Modify interior to comply with code for access to and through a coverd dwelling 1,000.00$ Lump 1 1,000.00$ Bathroom Modify to comply with code 6.34$ SF 688 4,361.92$ Kitchen Modify to comply with code 6.75$ SF 688 4,644.00$ Structural Elements -$ Exiting Thresholds Modify thresholds to comply with code for maximum height 100.00$ EA 2 200.00$ Fire Protection Building Position Modify building to comply with code regarding distance from adjacent structures 3.00$ SF 688 2,064.00$ Smoke Detectors Install code compliant smoke detectors 0.75$ SF 688 516.00$ Carbon Monoxide Detectors Install code required carbon monoxide detectors 0.75$ SF 688 516.00$ Arc Fault Circuit Interrupters Install code required AFCI's 150.00$ EA 4 600.00$ Exterior Construction Windows Replace failed windows to prevent water intrusion per code 8.76$ SF 688 6,026.88$ Roof Construction Roofing Material Remove failed roofing material 0.90$ SF 688 619.20$ Install roofing material to prevent water intrusion per code 8.36$ SF 688 5,751.68$ TIF District 9 - Flats on Third LHB Project No. 210774 Page 1 of 2 Code Deficiency Cost Report Parcel G1 - 404 3rd Street East, Hastings, MN 55033 R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 46 Code Related Cost Items Unit Cost Units Unit Quantity Total Mechanical- Electrical Mechanical Install code compliant HVAC system 7.00$ SF 688 4,816.00$ Total Code Improvements 32,116$ TIF District 9 - Flats on Third LHB Project No. 210774 Page 2 of 2 Code Deficiency Cost Report Parcel G1 - 404 3rd Street East, Hastings, MN 55033 R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 47 R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 48 R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 49 R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 50 TIF District 9 - Flats on Third LHB Proct No. 210774 Page 1 of 2 Replacement Cost Report Parcel G2 - 406 3rd Street East, Hastings, MN R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 51 TIF District 9 - Flats on Third LHB Proct No. 210774 Page 2 of 2 Replacement Cost Report Parcel G2 - 406 3rd Street East, Hastings, MN R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 52 TIF DISTRICT 9 - FLATS ON THIRD Code Deficiency Cost Report Parcel G2 - 406 3rd Street East, Hastings, Minnesota 55033 Building Name or Type Parcel ID 19-32150-17-030 Multi-Unit Apartment Building Code Related Cost Items Unit Cost Units Unit Quantity Total Accessibility Items Access Modify entrance to comply with accessibility code 1,000.00$ Lump 1 1,000.00$ Modify interior to comply with code for access to and through a covered dwelling 1,000.00$ Lump 1 1,000.00$ Bathroom Modify bathroom to comply with code 2.15$ SF 2,028 4,360.20$ Kitchen Modify kitchen to comply with code 2.29$ SF 2,028 4,644.12$ Structural Elements Foundation Repair cracks to prevent water intrusion per code 250.00$ Lump 1 250.00$ Floor Joists Support floor joists per code 1.40$ SF 2,028 2,839.20$ Exiting Thresholds Modify thresholds to comply with code for maximum height 100.00$ EA 2 200.00$ Basement Modify basement to comply with code for minimum floor to ceiling height 20.00$ SF 2,028 40,560.00$ Stairways Modify second floor stairway to comply with code 1.94$ SF 2,028 3,934.32$ Modify basement stairway to comply with code 0.58$ SF 2,028 1,176.24$ Fire Protection Building Position Modify building to comply with code regarding distance from adjacent structures 3.00$ SF 2,028 6,084.00$ Smoke Detectors Install code compliant smoke detectors 0.75$ SF 2,028 1,521.00$ Carbon Monoxide Detectors Install code required carbon monoxide detectors 0.75$ SF 2,028 1,521.00$ Arc Fault Circuit Interrupters Install code required AFCI's 150.00$ EA 8 1,200.00$ Ground Fault Circuit Interrupters TIF District 9 - Flats on Third LHB Project No. 210774 Page 1 of 2 Code Deficiency Cost Report Parcel G2 - 406 3rd Street East, Hastings, MN 55033 R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 53 Code Related Cost Items Unit Cost Units Unit Quantity Total Install code required GFCI's 150.00$ EA 8 1,200.00$ Exterior Construction Windows Replace failed windows to prevent water intrusion per code 7.10$ SF 2,028 14,398.80$ Chimney Repair chimney brick and mortar to prevent water intrusion per code 1,000.00$ Lump 1 1,000.00$ Roof Construction Roofing Material Remove failed roofing material 0.90$ SF 2,028 1,825.20$ Install roofing material to prevent water intrusion per code 2.81$ SF 2,028 5,698.68$ Mechanical- Electrical Mec hanical Install code compliant HVAC system 5.04$ SF 2,028 10,221.12$ Modify water heater exhaust to comply with code 0.15$ SF 2,028 304.20$ Install code required kitchen exhaust 1.25$ SF 2,028 2,535.00$ Electrical Install code compliant electrical wiring 2.20$ SF 2,028 4,461.60$ Total Code Improvements 111,935$ TIF District 9 - Flats on Third LHB Project No. 210774 Page 2 of 2 Code Deficiency Cost Report Parcel G2 - 406 3rd Street East, Hastings, MN 55033 R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 54 R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 55 R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 56 R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 57 R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 58 R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 59 R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 60 R e p o r t b y L H B , I n c . IX-01 and 01(a) TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 9 DRAFT FOR PUBLIC HEARING FEBRUARY 3, 2022 61 R e p o r t b y L H B , I n c . IX-01 and 01(a) City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Chris Eitemiller, Finance Manager Date: February 22, 2022 Item: Approve Plan for Public Works Storage Facility Council Action Requested: Approve the capital plan for the Public works storage facility. Background Information: The City is proposing to finance the construction of a Public Works facility through the issuance of General Obligation Capital Improvement Plan Bonds, pursuant to Minnesota Statutes, Section 475.521. As part of the issuing process, the City is required to hold a public hearing to receive public comment prior to the consideration of approval of a Capital Improvement Plan. The public hearing notice was published on Thursday, February 3, 2022. The City will hold the public hearing on February 22, 2022. There is an attached capital improvement plan that describes in detail the need for this facility. It is needed because the Hastings Economic Development and Redevelopment Authority (HEDRA) sold a property (known as UBC-North) for redevelopment purposes, which had been used by the Public Works department to store vehicles and equipment. After the public hearing, if the City Council wishes, it can approve the attached capital improvement plan for the new Public Works Storage Facility. If approved, the City will issue CIP Bonds to help finance the $2,250,000 project. In April, the Council would determine the amount of the project to finance through the CIP bonds and the amount to covers with cash on-hand. Staff is asking the City Council to approve this capital improvement plan. Financial Impact: Future year bond payments Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: Five-Year Capital Improvement Plan for the City of Hastings Resolution adopting capital improvement plan and preliminary approval for issuance of bonds IX-02 and 02(a) 2022 through 2026 Five-Year Capital Improvement Plan for the City of Hastings, Minnesota Draft for Public Hearing: February 22nd, 2022 Prepared by: IX-02 and 02(a) 1 CITY OF HASTINGS FIVE-YEAR CAPITAL IMPROVEMENT PLAN 2022 THROUGH 2026 I. INTRODUCTION In 2003, the Minnesota State Legislature adopted a statute that generally exempts city and town general obligation bonds issued under a capital improvement plan from the referendum requirements usually required for city halls, public works, public safety facilities and libraries. The statute on general obligation capital improvement plan bonds is Minnesota Statutes, Section 475.521 (the “Act”). II. PURPOSE Under the Act, a capital improvement is a major expenditure of City funds for the acquisition or betterment to public lands, buildings, or other improvements used as a city hall, town hall, library, public safety, or public works facility, which has a useful life of five years or more. Under the Act, capital improvements do not include light rail transit or related activities, parks, road/bridges, administrative buildings other than a city hall or town hall, or land for those facilities. A Capital Improvement Plan (“CIP” or “Plan”) is a document designed to anticipate capital improvement expenditures and schedule them over a five-year period so that they may be purchased in the most efficient and cost-effective method possible. A CIP allows the matching of expenditures with anticipated income. As potential expenditures are reviewed, the City considers the benefits, costs, alternatives and impact on operating expenditures. Before issuing bonds under a CIP, the City must hold a public hearing on the CIP and the proposed bonds and must then approve the CIP and authorize the issuance of the bonds by a majority of at least three-fifths. If a petition signed by voters equal to at least 5% of the votes cast in the last general City election requesting a vote on the issuance of bonds is received by the municipal clerk within 30 days after the public hearing, then the bonds may not be issued unless approved by the voters at an election. The statute has established certain criteria that must be considered for each project to be undertaken pursuant to this Plan (the “Project”). These criteria are: 1. Condition of the City’s existing infrastructure and projected need for repair or replacement 2. Demand for the improvement 3. Cost of the improvement 4. Availability of public resources IX-02 and 02(a) 2 5. Level of overlapping debt 6. Cost/benefits of alternative uses of funds 7. Operating costs of the proposed improvements 8. Alternatives for providing services most efficiently through shared facilities with other municipalities or local governments The Plan is designed to be updated on an annual basis. In this manner, it becomes an ongoing fiscal planning tool that continually anticipates future capital expenditures and funding sources. III. PLAN SUMMARY This Plan is intended to describe and analyze the need for the Project in accordance with the Act. The City may modify this Plan from year to year as authorized by the Act. Following is a summary of estimated expenditures for the Project: 2022 Expenditures The City intends to construct a new Public Works Storage Building. Total project costs are estimated to be $2,250,000 2023 Expenditures None anticipated at this time. 2024 Expenditures None anticipated at this time. 2025 Expenditures None anticipated at this time. 2026 Expenditures None anticipated at this time. IX-02 and 02(a) 3 Analysis The City has analyzed the eight points required by the Act for the Project on an individual basis and as a whole. The findings are as follows: 1. Conditions of City Infrastructure, Including the Projected Need for Repair or Replacement and Need for the Project The Hastings Economic Development and Redevelopment Authority (HEDRA) sold a property (known as UBC-North) for redevelopment purposes. The property included a cold storage building that accommodated 10,000 square feet in vehicle and equipment storage for the City. An analysis was done to salvage components of the existing structure and relocate them to the new site at the Public Work Building grounds, but this was determined not to be cost effective. Additionally, the City’s growing storage needs and building orientation relative to the space identified confirmed the need for a new facility. 2. Likely Demand for the Project The new facility will allow safe and secure storage of the materials, equipment, and vehicles that need to be housed and protected from the elements. The storage building is sized to be 140-feet wide and 80-feet deep (total of 11,200 square feet) to store the necessary Public Works items and also accommodate 1,200 square feet of storage for the Parks Department. 3. Estimated Cost of the Project The estimated cost, including architectural/engineering, contingency, legal and bonding, of the Project to be undertaken in 2022 (the only Project for which bond authorization is requested) is $2,250,000. The improvements planned for any given year may be constructed and bonded for in any other year of the CIP, as long as the total planned improvements and maximum bonding authority do not change. 4. Available Public Resources The City has cash reserves on hand to finance up to $1,000,000 of the Project but will need to issue bonds for the remaining project costs. The City currently intends to issue bonds in an amount not to exceed $1,250,000; however, this document has been drafted to allow the City the authority to bond for up to the total project cost, estimated at $2,250,000. IX-02 and 02(a) 4 5. Level of Overlapping Debt in the City As of August 2, 2021, the level of overlapping debt in the City is provided in the table below: OVERLAPPING DEBT as of August 2, 2021: Issuer 2020/2021 Tax Capacity Value(1) 2020/2021 Tax Capacity Value in City(1) Percentage Applicable in City Outstanding General Obligation Debt(2) Taxpayers’ Share of Debt Washington County $ 363,058,143 $ 34,878 0.01% $113,905,000 $ 113,905 ISD No. 200, Hastings 41,188,056 26,696,035 64.81 54,112,524 35,070,326 Metropolitan Council 4,576,186,304 26,696,035 0.58 8,800,000 51,040 Metro Transit 3,662,962,426 26,696,035 0.73 217,685,000 1,589,101 Total Indirect Debt: $ 36,824,372 6. Relative Benefits and Costs of Alternative Uses of the Funds The proposed Project could potentially be financed through the issuance of lease-revenue bonds. However, both costs of issuance and overall debt service payments would be higher, since lease-revenue bonds are not general obligation debt and are therefore not as attractive to potential purchasers. The issuance of general obligation capital improvement plan bonds represents the most cost-efficient way to finance the proposed Project. 7. Operating Costs of the Proposed Project Operating costs are expected to be minimal with the proposed new building. The building is proposed to be cold storage; therefore, no heating costs are proposed. Only the necessary lighting will be included inside and outside of the building for visibility and security purposes. 8. Alternatives for Providing Services Most Efficiently Through Shared Facilities with Other Municipalities or Local Government Units Partnering with other municipalities or local units of government is not a feasible option. The City did inquire with neighboring municipalities to identify any excess storage space and nothing was available now or within the foreseeable future. Locating the Project outside of the City of Hastings (or off of the Public Works Building grounds) would increase response and travel times and cause levels of service and efficiencies to decrease IX-02 and 02(a) 5 IV. FINANCING THE CAPITAL IMPROVEMENT PLAN The total amount of requested expenditures under the CIP is not-to-exceed $2,250,000. These expenditures are to be funded, in part, by the sale of the City’s general obligation capital improvement plan bonds in the maximum amount of $2,250,000. The City intends to use reserve funds (cash) to pay project costs in excess of net bond proceeds. It is the City’s intent to issue bonds in 2022 for the Project listed under the 2022 Expenditures. However, the improvements planned for any given year may be constructed and bonded for in any other year of the CIP, as long as the total planned improvements and maximum bonding authority do not change. In the financing of the CIP, two statutory limitations apply. Under Minnesota Statutes, Chapter 475, as amended, with few exceptions, a municipality cannot incur debt in excess of 3% of the assessor’s Estimated Market Value (“EMV”) for the municipality. In the case of a municipality with a population of 2,500 or less, the bonds are not subject to the net debt limits. The City’s estimated 2021 population was 23,168. Therefore, the proposed general obligation capital improvement plan bonds to be issued in the years 2022 through 2026 would be subject to the debt limit. The City’s 2021 EMV is $2,236,862,500. 3% of EMV = $67,105,875. As of August 2, 2021, as reported in the Official Statement for the City’s 2021A Bonds, the City’s following outstanding bond issues are applicable to the legal debt limit: $1,715,000 General Obligation Public Facility Refunding Bonds, Series 2010A $ 180,000 $2,675,000 General Obligation Bonds, Series 2013B 280,000 $3,200,000 General Obligation Bonds, Series 2014A 290,000 $2,755,000 General Obligation Bonds, Series 2015A 1,110,000 $3,295,000 General Obligation Bonds, Series 2016A 1,395,000 $3,820,000 General Obligation Bonds, Series 2018A 815,000 Total Debt applicable to debt limit: $ 4,070,000 Another limitation on bonding under the Act is that without referendum, the total amount that can be used for principal and interest in any one year for CIP debt cannot exceed 0.16% of the EMV for the City. The maximum annual principal and interest for the City is $3,578,980 based upon the City’s 2021 EMV ($2,236,862,500 x .0016). Under this Plan, the City may issue up to $2,250,000 in general obligation capital improvement plan bonds in the years 2022 through 2026 to finance the Project. The bonds are intended to be structured with a not-to-exceed term of 10 years. Principal payments will begin on February 1, 2024. The principal and interest payments for the proposed bonds are estimated to be $115,000 in calendar years 2024 through 2033. This is estimated based on the estimated par amount of $1.03 million of bonds to be issued pursuant to the CIP Plan. Expected debt service on the proposed bonds for the Project to be financed in 2022 is within the statutory limits. IX-02 and 02(a) 6 EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA HELD: FEBRUARY 22, 2022 Pursuant to due call and notice thereof, a meeting of the City Council of the City of Hastings, Minnesota, was duly called and held at the Hastings City Hall located at 101 4th Street East in the City of Hastings, Minnesota, on Tuesday, the 22nd day of February, 2022, at 7:00 p.m. The following members were present: and the following were absent: Council Member _____________ introduced the following resolution and moved its adoption: CITY OF HASTINGS, MINNESOTA RESOLUTION NO. _____ RESOLUTION ADOPTING A CAPITAL IMPROVEMENT PLAN AND PROVIDING PRELIMINARY APPROVAL FOR THE ISSUANCE OF BONDS THEREUNDER WHEREAS, pursuant to Minnesota Statutes, Section 475.521 (the “Act”), cities are authorized to adopt a capital improvement plan and carry out programs for the financing of capital improvements; and WHEREAS, the City of Hastings, Minnesota (the “City”), has caused to be prepared a Capital Improvement Plan for the years 2022 through 2026 (the “Plan”); and WHEREAS, on the date hereof, the City Council of the City (the “Council”) has conducted a duly noticed public hearing regarding adoption of the Plan pursuant to the requirements of the Act and the issuance of general obligation bonds thereunder in a maximum principal amount of $2,250,000; and WHEREAS, in considering the Plan, the Board has considered: IX-02 and 02(a) 7 1. the condition of the City’s existing infrastructure, including the projected need for repair and replacement; 2. the likely demand for the improvement; 3. the estimated cost of the improvement; 4. the available public resources; 5. the level of overlapping debt in the City; 6. the relative benefits and costs of alternative uses of the funds; 7. operating costs of the proposed improvements; and 8. alternatives for providing services more efficiently through shared facilities with other local government units. BE IT RESOLVED by the City Council of the City of Hastings, Minnesota (the “City”), as follows: 1. The Plan is hereby approved. 2. City staff are hereby authorized to do all other things and take all other actions as may be necessary or appropriate to carry out the Plan in accordance with any applicable laws and regulations. 3. The City gives preliminary approval to the issuance of the bonds in the maximum principal amount of $2,250,000, provided that if a petition requesting a vote on issuance of the bonds, signed by voters equal to five percent of the votes cast in the last general municipal election, is filed with City Clerk by March 24, 2022, the City may issue the bonds only after obtaining approval of a majority of voters voting on the question at an election. 4. The City Council declares its official intent to reimburse itself for the costs of the capital improvements from the proceeds of tax-exempt bonds in an amount not to exceed $2,250,000. The motion for the adoption of the foregoing resolution was duly seconded by Council Member ________ and, upon a vote being taken thereon after full discussion thereof, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Adopted this 22nd day of February, 2022. _________________________________ Mayor Mary Fasbender ____________________________________ Kelly Murtaugh, City Clerk IX-02 and 02(a) 8 STATE OF MINNESOTA COUNTIES OF DAKOTA AND WASHINGTON CITY OF HASTINGS I, the undersigned, being the duly qualified and acting City Clerk of The City of Hastings, Minnesota (the “City”), by reason of my office as City Clerk, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of the City of Hastings, Minnesota, duly called and held on the date therein indicated, insofar as such minutes relate to approving Capital Improvement Plan and providing preliminary approval for the issuance of bonds thereunder. WITNESS my hand this ___ day of _______________, 2022. __________________________________ Kelly Murtaugh, City Clerk IX-02 and 02(a) City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director/City Engineer Date: February 16, 2022 Item: Contract Award for W 4th Street Water Tower Reconditioning COUNCIL ACTION REQUESTED Council is requested to adopt the attached resolution to award a contract for the W 4th Street Water Tower Reconditioning. BACKGROUND INFORMATION The City received five bids for this project on February 9th. A summary of the bids is listed below. Bidder Total Base Bid Alternate Bid G&L Tank Sandblasting and Coatings LLC – Shelbyville, TN $722,500.00 $3,500.00 Osseo Construction Co. LLC – Osseo, WI $876,000.00 $12,000.00 Classic Protective Coatings, Inc. – Menomonie, WI $971,958.00 $6,500.00 JR Stelzer Co. – Lincoln, NE $1,107,750.00 $8,000.00 TMI Coatings, Inc. – St. Paul, MN $1,155,000.00 $9,000.00 The low bid from G&L Tank Sandblasting and Coatings LLC came in 52% under the engineer’s estimate, which was $1,400,000. This bid positions the project to come in within the 2022 budget. KLM Engineering (City’s Water Tower Consultant) stated the bid amounts overall were significantly lower than originally predicted due to the fact that the project schedule is occurring at a period when bidders were aggressively looking to fill their 2022 schedules. The City’s prevailing wage policy also did not apply to this unique project; therefore, labor and overhead were left to the competitive market. STAFF RECOMMENDATION Staff is recommending that the City Council move forward in adopting the attached resolution awarding the contract to G&L Tank Sandblasting and Coatings LLC, in the total amount of $726,000.00 (which includes the alternate bid for adding “Home of the Raiders” facing the high school). Please refer to the attached award recommendation letter from KLM Engineering. ATTACHMENTS Resolution Receiving Bids and Awarding Contract Award Recommendation Letter from KLM Engineering IX-03 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR W 4TH STREET WATER TOWER RECONDITIONING WHEREAS, pursuant to an advertisement for bids for the W 4th Street Water Tower Reconditioning project, bids were opened on February 9, 2022 and tabulated according to law, and the following bids were received: Bidder Total Base Bid Alternate Bid G&L Tank Sandblasting and Coatings LLC – Shelbyville, TN $722,500.00 $3,500.00 Osseo Construction Co. LLC – Osseo, WI $876,000.00 $12,000.00 Classic Protective Coatings, Inc. – Menomonie, WI $971,958.00 $6,500.00 JR Stelzer Co. – Lincoln, NE $1,107,750.00 $8,000.00 TMI Coatings, Inc. – St. Paul, MN $1,155,000.00 $9,000.00 and WHEREAS, it is recommended that the contract be awarded with the Alternate Bid, which includes the “Home of the Raiders” lettering requested by the School District, and WHEREAS, it appears that G&L Tank Sandblasting and Coatings LLC is the lowest responsible bidder. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with G&L Tank Sandblasting and Coatings LLC. 2. The total amount of the contract is hereby declared to be $726,000.00. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 22nd DAY OF FEBRUARY, 2022. Ayes: Nays: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL IX-03 Corporate Office 1976 Wooddale Drive, Suite 4 Woodbury, MN 55125 “Protecting America’s Water, One Tank at a Time.” February 15, 2022 Ryan Stempski, P.E. by Email Public Works Director/City Engineer City of Hastings 1225 Progress Drive Hastings, MN 55033 RE: Bid evaluation for Cleaning, Repairing, & Painting of the 750,000-Gallon Elevated Reservoir (4th Street Tower) for the City of Hastings, MN. City Project No. 2022-2, KLM Project No. 1574-21. Mr. Stempski, The project bid opening was held on Wednesday, February 9, 2022, at 2:00 PM CST. Bids were opened publicly through QuestCDN’s online bidding platform. Bids received were as follows: Bidders Base Bid School Logo Add. Alternate Bid G&L Tank Sandblasting and Coatings LLC $722,500.00 $3,500.00 Osseo Construction Co. LLC $876,000.00 $12,000.00 Classic Protective Coatings, Inc. $971,958.00 $6,500.00 J.R. Stelzer Co. $1,107,750.00 $8,000.00 TMI Coatings, Inc. $1,155,000.00 $9,000.00 In review of documentation provided by each of the bidders, all bidders meet the qualifications of the Specifications and are considered responsible bidders eligible for award of this project. The low bidder, G&L Tank Sandblasting and Coatings LLC, does not have a work history with KLM Engineering. As a result, several of G&L’s provided municipal and consultant references for recent similar projects in Kentucky, Oklahoma, Missouri, Tennessee, and Minnesota, along with some manufacturer representatives known to KLM, were contacted. Responses were all positive, noting they were happy with the work performed, sites were kept clean, and work was done on time or ahead of schedule. A couple of the municipalities have already gone forward with awarding additional work to G&L. In addition to contacting references, KLM had a lengthy video conference call with G&L to discuss their company history and work experience, KLM’s expectations, general work performance measures, and project specific details. G&L also confirmed their intent to honor their Bid Proposal amounts. Bid amounts overall were significantly lower than originally predicted. The consensus of the bidders contacted was that the project schedule is occurring at a period most were still aggressively looking to fill in their predominantly busy 2022 season schedules. IX-03 Corporate Office 1976 Wooddale Drive, Suite 4 Woodbury, MN 55125 “Protecting America’s Water, One Tank at a Time.” Given the information received, KLM recommends awarding the contract to the lowest qualified bidder, G&L Tank Sandblasting and Coatings LLC, for the Base Bid amount of $722,500.00. KLM also recommends including award of the School Logo Add. Alternate Bid amount of $3,500.00, in anticipation the School District will pursue application of their logo. Please feel free to contact me with any questions. Sincerely, KLM Engineering Inc. Rodney Ellis VP/COO IX-03 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Justin Fortney, City planner Date: February 22, 2022 Item: Resolution: Special Use Permit - Autobody Repair and Training – #2022-15 Retail Service Operation – 2550 Millard Ave. Council Action Requested: Consider adoption of the attached resolution granting a request from Matthew Goebel for a Special Use Permit to operate a retail service business (autobody repair) at 2550 Millard Avenue, formerly used as Green Lawn Underground Sprinklers. Approval of a SUP requires six of seven Councilmembers. Background Information: The applicant proposes to use the site for retail autobody work and as a training center for autobody technicians. For additional information, please review the attached February 14, 2022 Planning Commission staff report. Financial Impact: N/A Advisory Commission Discussion: The Planning Commission voted 7-0 to recommend approval of the Special Use Permit at the February 14, 2022 meeting with limited discussion. No one from the public spoke for or against the item during the public hearing. Attachments: • Resolution • Planning Commission Staff Report – February 14, 2022 X-C-01 HASTINGS CITY COUNCIL RESOLUTION NO._________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING SPECIAL USE PERMIT APPROVAL TO OPERATE A RETAIL AND SERVICE FACILITY WITHIN THE I-1 INDUSTRIAL PARK ZONING DISTRICT Council member ___________________________ introduced the following Resolution and moved its adoption: WHEREAS, Matthew Goebel has petitioned for a Special Use Permit in accordance with City Code Chapter 155.34 – Zoning Code – I-1 Industrial Park to operate a retail and service facility consisting of an autobody repair shop. The subject property is located at 2550 Millard Ave and legally described as Lot 4, Block 1, HASTINGS INDUSTRIAL PARK NO 2, Dakota County, Minnesota; and WHEREAS, on February 14, 2022, a public hearing was conducted before the Planning Commission of the City of Hastings, as required by state law, city charter, and city ordinance; and WHEREAS, The Planning Commission recommended approval; and WHEREAS, The City Council has reviewed the request and recommendation of the Planning Commission. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the Special Use Permit as presented subject to the following conditions: 1) Retail sales of automobiles shall be prohibited. 2) Any modifications to the site including exterior screening, expansion of buildings, and modification of exterior lighting must be approved by the City. 3) Approval is subject to a one-year Sunset Clause; Operation must begin within one year of City Council approval or approval is null and void. 4) If the use authorized is discontinued for a period of three years or longer, the permit shall be null and void. 5) There shall be no outdoor storage of inoperable, unlicensed, or damaged vehicles. X-C-01 Council member ______________________ moved a second to this resolution and upon being put to a vote it was adopted by the Council Members present. Adopted by the Hastings City Council on February 22, 2022, by the following vote: Ayes: Nays: Absent: ATTEST: __________________________ Mary Fasbender, Mayor ________________________________ Kelly Murtaugh, City Clerk (City Seal) I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 22nd day of February, 2022, as disclosed by the records of the City of Hastings on file and of record in the office. ________________________________ Kelly Murtaugh, City Clerk (SEAL) This instrument drafted by: City of Hastings (JJF) 101 4th St. E. Hastings, MN 55033 X-C-01 To: Planning Commission From: Justin Fortney, City Planner Date: February 14, 2022 Item: Public Hearing: Special Use Permit - Autobody Repair and Training – #2022-15 Retail Service Operation – 2550 Millard Ave. Planning Commission Action Requested: Hold a public hearing and consider a request from Matthew Goebel for a Special Use Permit to operate a retail service business (autobody repair) at 2550 Millard Avenue, formerly used as Green Lawn Underground Sprinklers. Background Existing Condition The 1.21-acre site consists of a 7,344 Sq Ft. shop building building on the west side and a 4,860 Sq Ft office/ shop building on the east. The site was developed in 2001. Planning Committee of City Council Review N\A Comprehensive Plan Classification The site is designated as “Industrial” in the 2030 Hastings Comprehensive Plan. The proposed use is consistent with the Plan. Adjacent Zoning and Land Use The following land uses abut the site Existing Use Zoning Comprehensive Plan North Veteran’s Park P-I – Public Institutional Park East Veteran’s Park P-I – Public Institutional Park South Storage Building I-1 – Industrial Park Industrial West Intek Weatherseal I-1 – Industrial Park Industrial Planning Commission Memorandum X-C-01 Special Use Permit Review Proposed Use City Code Chapter 155.34, Section C.1 identifies retail and service establishments as “Uses by Special Permit” within the I-1 Industrial Park Zoning District. The applicant is proposing to use the existing site for retail autobody repair and as a training center for autobody technicians. The applicant proposes minor interior remodeling as needed. Screening of Exterior Storage The zoning code requires that any stored materials must be screened from view in the Industrial park. Inoperable, unlicensed, and damaged vehicles have not been allowed to be parked outdoors on similar SUP requests. The applicant understands this proposed condition. Analysis The site layout is designed well for the proposed use and it is situated well. The proposed use will not create higher volumes of traffic than other area uses. Notification Notice was published and sent to property owners within 350-feet of the subject property. No comments have been received. Attachments • Location Map • Site Photos • Application X-C-01 Location Map X-C-01 Site Pictures Portion of Application X-C-01