HomeMy WebLinkAboutVIII-05 Approve Price Lock for Community Survey
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: City Administrator Dan Wietecha
Date: February 7, 2022
Item: Price Lock for Community Survey
Council Action Requested:
Agree to price-lock with Polco/NCS for community survey in 2023 or 2024.
Background Information:
The City last conducted a community survey in late 2020, utilizing the National Citizen Survey
(NCS) through Policy Confluence Inc. (dba Polco and National Research Center). This provides
important baseline information for goals and planning.
The cost for the 2020 NCS community survey was $8,900. Since then, the cost has increased
significantly to $15,500 in 2021 and $17,000 in 2022. Since the City has conducted this survey
on roughly a three-year cycle, Polco/NCS has offered that we could lock in the 2020 price for a
future survey in 2023 or 2024. This would save the City at least $8,100 (based on current 2022
pricing). The City would not be billed for the survey until 2023 or 2024, when we proceed with
the survey.
Financial Impact:
$8,900 in 2023 or 2024 budget
Committee Discussion:
N/A
Attachments:
• 2022-2023 Quote
VIII-05
Hastings, MN - 2022 & 2023
Reference: 20220120-113620984
Quote created: January 20, 2022
Quote expires: January 31, 2022
Quote created by: Alec Vice
Account Executive
avice@polco.us
+1 (608) 469-4467
Products & Services
Item & Description Quantity Unit Price Total
The National Community Survey - 2023
The National Community Survey - Secured
Pricing for 2023
Lock-in 2020 pricing now and save $7k+
Pay any time over the next two years.
Same features as the 2020 survey
administration
- 500 Additional Postcard Mailings
1 $8,900.00 $8,900.00
Polco Premium 2022 & 2023
The Polco Premium Plan allows you to engage
with residents in a way that is convenient for
them to ensure more voices engage, and that
they engage in a civil way. You can create as
many of your own short surveys or polls as you
would like and build a following to allow for
quick input and continued engagement.
You can have up to 10 administrators on Polco
and we would encourage you to share
administrative seats with other departments
and especially those on your communications
team.
Premium Features
Custom Profile
Unlimited Content
10 Administrator Seats
Resident Verification
Guest Responses
Demographic breakdowns
Geographic Maps
Access to Full Library of Polls and Surveys
Results Filtered by Verification Status
Advanced Survey Creation Options
Custom Geographic Areas
1 $5,500.00 / year $0.00 / year
after $5,500.00 discount
for 2 years
Hastings, MN
115 5TH ST W
Hastings, MN 55033
United States
Dan Wietecha
City Administrator
dwietecha@hastingsmn.gov
6514802326
VIII-05
Subtotals
Annual subtotal $0.00
after $5,500.00 discount
One-time subtotal $8,900.00
Total $8,900.00
Questions? Contact me
Alec Vice
Account Executive
avice@polco.us
+1 (608) 469-4467
Polco / NRC
8001 Terrace Ave, Ste 201
Middleton, WI 53562
US
VIII-05