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CITY OF HASTINGS
CITY COUNCIL AGENDA
Tuesday, January 18, 2022 7:00 p.m.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. DETERMINATION OF QUORUM
V. APPROVAL OF MINUTES
Approve Minutes of the City Council regular meeting and workshop on January 3, 2022.
VI. COMMENTS FROM THE AUDIENCE
Comments from the audience may include remarks about items listed on the Consent Agenda.
VII. COUNCIL ITEMS TO BE CONSIDERED
VIII. CONSENT AGENDA
The items on the Consent Agenda are items of routine nature or no perceived controversy to be
acted upon by the City Council in a single motion. There will be no discussion on these items
unless a Councilmember so requests, in which event the items will be removed from the Consent
Agenda to the appropriate Department for discussion.
1. Pay Bills as Audited
2. Approve Financial Services Advisor Contract
3. Approve Work Order Contract with Primary Diagnostics
4. Strategic Priorities 4th Quarter Report
5. Authorize Signature: Joint Powers Agreement – Dakota County CSAH 47 -
Vermillion Acres
6. 1st Reading\Order Public Hearing: City Code Chapter 34 - Fees
7. 1st Reading\Order Public Hearing: City Code Chapter 70 – Micromobility Vehicles
8. Order Public Hearing for CIP Bonds Planned for Public Works Facility
9. Water Service Repair Assessment Waiver – 3440 Cory Lane
10. Approve Fire Department Submission of Staffing for Adequate Fire and Emergency
Response (SAFER) Grant
11. Approve 2022-2023 LELS Police Officer Union Contract
12. Resolution Approve Gambling Premise Permit for Climb, Inc at Pub 55
13. Resolution Acceptance and Appreciation for Donation to the Fire Department from
the Fire Relief Association
14. Resolution Approval of the 2022 Massage License Renewal for Natalie Briones
15. Resolution Acceptance and Appreciation for a Donation to the Fire Department from
James and Janice Webber
IX. AWARDING OF CONTRACTS AND PUBLIC HEARING
These are formal proceedings that give the public the opportunity to express their concern, ask
questions, provide additional information, or support on a particular matter. Once the public
hearing is closed, no further testimony is typically allowed and the Council will deliberate
amongst itself and with staff and/or applicant on potential action by the Council.
1. Public Hearing: Ordinance Amendment – Annexation – Best Development (TH 316
& Michael Avenue)
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X. REPORTS FROM CITY STAFF
These items are intended primarily for Council discussion and action. It is up to the discretion of
the Mayor as to what, if any, public comment will be heard on these agenda items.
A. Public Works
1. Resolution: Approve Amendments to Resolution No. 8-09-08 Prevailing Wage
on City Projects
2. Resolution Approve 4th Street Water Tower Reconditioning Plans with Exception
to Prevailing Wage Policy and Authorize Advertisement for Bids
B. Parks and Recreation
C. Community Development
D. Public Safety
E. Administration
1. Resolution Special Assessment Deferral Policy
2. Approve Interim Wage Adjustments
XI. UNFINISHED BUSINESS
XII. NEW BUSINESS
XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS
XIV. ADJOURNMENT
Next Regular City Council Meeting: Monday, February 7, 2022 7:00 p.m.
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Hastings, Minnesota
City Council Meeting Minutes
January 3, 2022
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, January 3, 2022
at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota.
Members Present: Mayor Fasbender, Councilmembers Braucks, Folch, Fox, Leifeld, Lund and Vaughan
Staff Present: City Administrator Dan Wietecha
Assistant City Administrator Kelly Murtaugh
City Attorney Korine Land
Community Development Director John Hinzman
Comments from the Audience
Joleen Reamer of 1291 13th Street West addressed Council about sidewalk safety, especially in the winter
months. As a resident of nearly 59 years, she indicated that sidewalks need to be utilized all year long.
Concerns about conditions of the sidewalks is not just immediately after a snowfall. Mayor Fasbender invited
her to identify specific areas of concern. Ms. Reamer indicated that Pleasant on both sides from County Road
46 to 12th Street, West 18th between Pine and Maple, and near Conzemius Park were areas of concern.
Approval of Minutes
Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council
regular and workshop meetings on December 20, 2021.
Minutes were approved as presented.
Consent Agenda
Mayor Fasbender added Resolution No. 01-10-22 to Consent Agenda with unanimous approval of
Councilmembers.
1. Pay Bills as Audited
2. Resolution No. 01-01-22 Acceptance and Appreciation of a Donation for the Parks & Recreation
Department from Saros, Hagen and Seleskie
3. Approve Access Agreement for Business Associate between Expert T Billing and EpicCare Link
4. Resolution No. 01-02-22 Approve a Temporary One-Day Gambling Permit for the Knights of
Columbus
5. Resolution No. 01-03-22 Approve a Temporary One-Day Gambling Permit for River City Rhythm
6. Resolution No. 01-04-22 Authorizing Participation in National Opioids Settlement
7. Approve 2022-2023 Sergeants Unit Local #462 union contract
8. Declare Surplus Property and Authorize Sale: Police Department
9. Resolution No. 01-05-22 Acceptance and Appreciation of a Donation for the Police Department
from Arlan and Vicky Baukol
10. Resolution No. 01-06-22 Approve 2022-2023 Commercial Waste Hauler License Renewals
11. Resolution No. 01-07-22 Approve Annual Banking Depository
12. Resolution No. 01-08-22 Approve Electronic Funds Transfer Transactions
13. Approve Arts Task Force Appointments
14. Resolution No. 01-09-22 Approve 2022 Massage Therapy License Renewal for Ann Streeter
15. Resolution No. 01-10-22 Law Enforcement and Community Services Coordinated Response JPA
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Councilmember Vaughan motioned to approve as presented, seconded by Councilmember Leifeld.
Ayes 7; Nays 0.
Resolution No. 01-11-22 Adopt CDBG Budget
Hinzman described the purpose of the Community Development Block Grant (CDBG) from US Department of
Housing and Urban Development through Dakota County. Dakota County disperses some of the funds directly
to Cities. The funds have been utilized for an assessment abatement program for low- to moderate income
individuals.
Councilmember Lund motioned to approve the request as presented, seconded by Councilmember Fox.
7 Ayes; 0 Nays
OSHA Vaccine and Testing Requirement
Wietecha spoke about the OSHA Emergency Temporary Standard requirements on employers with 100 or
more employees. He presented an overview of the operational policy for employees, noting that minor
revisions may need to be made in response to the standards.
Council discussion on possible Supreme Court actions, timing of implementation of the policy, and OSHA
requirements. Council discussion on what Council action is requested, policy impact on City workforce, and
incentives for reporting vaccination status.
Motion to approve the City of Hastings Vaccination, Testing, and Face Covering Policy; implementation of
“wellness day”/stipend incentive; and approval of expenditures.
Councilmember Leifeld motioned to approve the request as presented, seconded by Councilmember Vaughan.
6 Ayes; 1 Nays Braucks
Community Investment Fund
Wietecha provided a recap of the Community Investment Fund discussed earlier this summer by the Finance
Committee and approved in the 2022 Budget. This community partnership is an effort to address projects that
the community has a strong interest in. A funding match from the applicant organization is not required, but
matching funds or in-kind help may help extend the available funds. As a pilot, the process can be used to
make improvements for the next year. Kick-off meeting in January for potential partner organizations.
Applications will be due at the end of March.
Council discussion about the Community Investment Fund as a pilot project. The fund could also be the
building of a nest egg for larger community wide projects as a long-term view. Council discussion on the intent
for several smaller projects or a larger project and allowing the community to influence. Clarification on
donations that can be designated to the Community Investment Fund. Clarification on eligibility and use of
funds for City-specific purpose and communication channels to be used to reach groups who may have an
interest in submitting proposals.
Arts Task Force Liaison
Wietecha provided background on the Arts Task Force and its charge. On this meeting’s Consent Agenda, 8
members were appointed to the Arts Task Force. Their work will kick-off in a few weeks. Earlier discussion
outlined the advisory role of the group and that they will advise on the future structure of a group as well as
create a short-term workplan. With present projects and workload, staff are unavailable to provide direct
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support the task force; a city council liaison may provide value. Councilmember Folch offered to participate as
liaison to the group. As a formal role, this would need Council approval to move forward.
Council discussion about the City’s commitment to the group to be successful if no staff member is assigned to
be a liaison to the task force. No concern about a councilmember acting as liaison. Council discussion on
planning ahead for these kinds of decisions and impact on staffing, budget and structural changes that may be
coming forward from the work of the task force. Through the interview process, task force members
understand their role as working members and fact-finders to make recommendations to Council on future
structure. The community via the task force can continue to provide information and data on economic
outcomes to support the future structure.
Motion to support assigning Councilmember Folch as liaison to the Arts Task Force.
Councilmember Folch motioned to approve the request as presented, seconded by Councilmember Vaughan.
7 Ayes; 0 Nays
Mayor Fasbender and Councilmembers made the following announcements:
Announcements
• Curbside Tree Collection – Free for Tennis Sanitation Customers, January 3 to January 14. Trees will
be picked up on your regular route day, please remove all decorations and do not bag your tree. Trees
taller than 6 feet, must be cut in half.
• Ice Fishing Adventures at Lake Rebecca, Saturday, January 8. Bait, tackle, and instruction provided.
Attendees can fish without a fishing license during this event. This event is in partnership with
Carpenter Nature Center. Free of charge, but registration is required and time slots are limited.
• The Met Council is holding a public hearing for the Hastings Wastewater Treatment Plant facility plan
on Wednesday, January 5, at 6 pm. The public hearing will be on Zoom, and info is at
HastingsWWTP.com.
• THRIVE in Hastings will host Ellie Krug on Wednesday, January 5. Ms. Krug will present “Bridging
Divides: A Transgender Woman Talks about Authenticity, Resiliency, and the Four Commonalities.”
The event will be over Zoom, and information is on Thrive’s Facebook page.
• There will be a town hall on homelessness and housing access on Thursday, January 6, at 7 pm at City
Hall.
• Recycle your old lights with the Hastings Holiday Lights Drop Off Collection. Residents can drop-off
their unwanted light strands at the Joint Maintenance Facility, 920 – 10th Street West, during the
holiday season through February 1
• City Offices will be closed Monday, January 17, in observance of Martin Luther King Jr. Day.
Meetings
• Operations Committee on Tuesday January 4 at 7:30 am
• Planning Commission on Monday, January 10 at 7:00 pm
• Parks & Recreation Commission on Tuesday, January 11 at 7:00 pm
• HEDRA on Thursday, January 13 at 6:00 pm
• City Council – Parks & Recreation Department workshop on Tuesday, January 18 at 5:30 pm
• City Council – Regular meeting on Tuesday, January 18 at 7:00 pm
• Heritage Preservation Commission on Tuesday, January 18 at 7:00 pm
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Councilmember Braucks motioned to adjourn the meeting at 8:16 p.m., seconded by Councilmember
Lund. Ayes 7; Nays 0.
____________________________ ______________________________
Mary Fasbender, Mayor Kelly Murtaugh, City Clerk
Hastings, Minnesota
City Council Workshop
January 3, 2022
The City Council of the City of Hastings, Minnesota met in a workshop on Monday, January
3, 2022 at 5:30 p.m. in the Community Room at the Hastings City Hall, 101 East 4th Street,
Hastings, Minnesota.
Members Present: Mayor Fasbender, Councilmembers Braucks, Folch, Fox, Leifeld, Lund,
Vaughan
Staff Present: City Administrator Dan Wietecha
Assistant City Administrator Kelly Murtaugh
Chief Bryan Schafer, Police Department
Commander Bryan Schowalter, Police Department
Officer Whitney Rinowski, Police Department
Mayor Fasbender called the workshop to order at 5:36 p.m.
Commander Schowalter reviewed the grant funds that enabled the community engagement work
of Officer Rinowski. The purpose of community engagement officer position is to engage with
the community in a number of ways based on draw on resources: businesses (graffiti, damage to
property, etc.), neighborhoods (break-ins, theft, suspicious people, traffic concerns), mental
health coordination (connect with services, follow-up during non-crisis times), homelessness
(partnering with housing support organizations), and code enforcement. These are the focus areas
of the three-year grant.
Council discussion on the intersection of homelessness and mental health coordination and how
this was addressed with eliminating the homeless encampments, placement in
temporary/permanent housing, and jobs. Discussion about next steps for the City in regards to
homelessness. Town Hall meeting on Thursday on the Homelessness issue. Question about
veterans in the homeless population. Questions about stigma of being in the “system.”
Rinowski gave an overview of the work this past year. They identified ongoing issues, worked to
help community members feel safer in the community, connected those struggling with
appropriate resources; experienced significant reductions in calls for service due to providing
connection to supportive services for homeless or those living with mental health conditions,
worked to reduce non-police related calls, organized National Night Out and Neighborhood
Watch programs, performed residential checks and safety assessments.
Future goals include participation in more community events, providing in-community
presentations, partnering more strongly with community groups/neighborhood watches, and
utilizing administrative citations rather than the court system.
Discussion on how Council help with policy, investment, and grant support.
ADJOURNMENT
The workshop adjourned at 6:51 p.m.
____________________________ ______________________________
Mary D. Fasbender, Mayor Kelly Murtaugh, City Clerk
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Ashley Bertrand – Senior Accountant
Date: 01/18/2022
Item: Disbursements
Council Action Requested:
Staff requests:
Council review of December 2021 CenterPoint & Xcel payments.
Council review of weekly routine disbursements issued 1/11/2022.
Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 1/18/2022.
Background Information:
Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements
are made twice a month, subsequent to Council approval.
Financial Impact:
Dec 2021 Xcel Payments $ 55,084.61
Dec 2021 CenterPoint Payments $ 4,876.84
Disbursement Checks, EFT on 1/11/2022 $ 181,447.16
Disbursement Checks & EFT to be issued on 1/18/2022 $ 360,038.41
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: ● Disbursement Reports
VIII-01
Xcel Acct #Amount Date Paid Account #
51-6960213-7 1,854.58 29-Dec 101-140-1403-6343
51-6960208-0 1,716.31 9-Dec 101-140-1404-6343
51-8110141-1 662.50 14-Dec 101-140-1407-6343
51-6960219-3 55.23 8-Dec 101-201-2016-6343
51-6960210-4 120.38 9-Dec 101-300-3100-6343
51-6960210-4 601.88 9-Dec 101-301-3200-6343
51-0011278454-9 75.08 9-Dec 101-302-3201-6343
51-0263715-0 643.52 14-Dec 101-302-3201-6343
51-6960218-2 13,335.57 21-Dec 101-302-3201-6343
51-0010048093-4 14.86 9-Dec 200-401-4440-6343
51-0011082067-5 179.31 9-Dec 200-401-4440-6343
51-6960215-9 1,248.44 9-Dec 200-401-4440-6343
51-6960220-6 782.40 8-Dec 200-401-4447-6343
51-6960209-1 197.45 28-Dec 201-401-4240-6343
51-6960214-8 921.44 8-Dec 213-210-2100-6343
51-7216831-9 387.61 9-Dec 220-450-4160-6343
51-6960216-0 9,804.65 1-Dec 600-300-3300-6343
51-6960210-4 481.50 9-Dec 600-300-3300-6343
51-6960216-0 10,074.43 30-Dec 600-300-3300-6343
51-6960216-0 2,952.36 1-Dec 600-300-3302-6343
51-6960216-0 3,536.70 30-Dec 600-300-3302-6343
51-6960217-1 1,038.33 9-Dec 601-300-3400-6343
51-6960212-6 4,400.08 2-Dec 620-300-3500-6343
55,084.61
Xcel Payments
Dec-21
VIII-01
Location Amount Account
Police 62.20 101-140-1403-6345
City Hall 1,639.44 101-140-1404-6345
City Storage 56.05 101-140-1407-6345
Alt Learning Ctr 31.80 101-401-4143-6345
Parks 61.07 200-401-4440-6345
Jt Maint 67.63 200-401-4447-6345
Pool 27.66 201-401-4240-6345
Fire 156.95 213-210-2100-6345
Le Duc 133.82 220-450-4160-6345
Water 184.59 600-300-3300-6345
Water 189.38 600-300-3302-6345
Garage 119.98 601-300-3400-6345
Arena 2,146.27 615-401-4103-6345
4,876.84
CENTERPOINT ENERGY
December 2021 Payment
VIII-01
1/07/2022 9:23 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1
PACKET: 07974 EFT Payments
VENDOR SET: 1
FUND : 101 GENERAL
DEPARTMENT: 201 POLICE BANK: GEN
BUDGET TO USE: CB-CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT
====================================================================================================================================
1 -001944 GUARDIAN SUPPLY LLC
I-10988 101-201-2010-6218 CLOTHING & BA NEW EMPLOYEE UNIFORMS 005812 1,890.67
I-10989 101-201-2010-6218 CLOTHING & BA NEW EMPLOYEE UNIFORMS 005812 1,970.67
I-10990 101-201-2010-6229 BODY ARMOR & FREEMAN-BODY ARMOUR/VESTS 005812 1,305.00
I-10991 101-201-2010-6229 BODY ARMOR & GREEN-BODY ARMOUR/VESTS 005812 1,305.00
1 -12074 DAKOTA ELECTRIC ASSN
I-3557071 JAN 22 101-201-2016-6343 LIGHT & POWER ELECTRIC 005815 18.26
DEPARTMENT 201 POLICE TOTAL: 6,489.60
------------------------------------------------------------------------------------------------------------------------------------
1 -000656 TOWMASTER
I-445207 101-301-3200-6353 REPAIRS & MAI SWENSON SWITCH 005805 60.47
1 -000704 ROAD EQUIPMENT PARTS CE
I-MS643161 101-301-3200-6212 MOTOR FUEL & AIR FILTERS, LUBE FILTERS 005806 235.32
1 -001037 PRECISE MOBILE RESOURCE
I-200-1034449 101-301-3200-6310 MAINTENANCE C SHIPPING 005809 20.00
I-200-1034492 101-301-3200-6310 MAINTENANCE C FLAT RATE DATA PLAN 005809 180.00
1 -06385 BOYER FORD TRUCKS
I-002P7325 101-301-3200-6353 REPAIRS & MAI ANTI-FREEZE 005814 24.34
1 -29600 H & L MESABI
I-09282 101-301-3200-6353 REPAIRS & MAI PLOW BLADES, BOLTS, NUTS 005818 324.00
I-09290 101-301-3200-6353 REPAIRS & MAI CURB GUARD 005818 1,072.00
1 -53395 NINE EAGLES PROMOTIONS
I-6072 101-301-3200-6218 CLOTHING & BA RUEDY - CLOTHING 005822 78.00
1 -79344 NUSS TRUCK & EQUIPMENT
I-4692555P 101-301-3200-6353 REPAIRS & MAI NAME PLATE 005825 202.80
1 -82152 UNLIMITED SUPPLIES INC.
I-399221 101-301-3200-6353 REPAIRS & MAI WASHERS, PINS, PACK SEAL 005826 135.68
I-399229 101-301-3200-6353 REPAIRS & MAI STEEL WHEELS 005826 62.66
DEPARTMENT 301 PUBLIC WORKS STREETS TOTAL: 2,395.27
------------------------------------------------------------------------------------------------------------------------------------
FUND 101 GENERAL TOTAL: 8,884.87
VIII-01
1/07/2022 9:23 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2
PACKET: 07974 EFT Payments
VENDOR SET: 1
FUND : 200 PARKS
DEPARTMENT: 401 PARKS & RECREATION BANK: GEN
BUDGET TO USE: CB-CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT
====================================================================================================================================
1 -30383 HOTSY EQUIPMENT OF MINN
I-11578 200-401-4447-6350 REPAIRS & MAI POWER WASHER REPAIR, SOAP 005819 345.95
DEPARTMENT 401 PARKS & RECREATION TOTAL: 345.95
------------------------------------------------------------------------------------------------------------------------------------
FUND 200 PARKS TOTAL: 345.95
VIII-01
1/07/2022 9:23 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3
PACKET: 07974 EFT Payments
VENDOR SET: 1
FUND : 600 WATER
DEPARTMENT: 300 PUBLIC WORKS BANK: GEN
BUDGET TO USE: CB-CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT
====================================================================================================================================
1 -001021 INNOVATIVE OFFICE SOLUT
I-IN3594803 600-300-3300-6353 REPAIRS & MAI BATTERY BACKUPS 005808 108.00
1 -001682 CORE & MAIN LP
I-Q160707 600-300-3300-6241 METERS FOR RE COUPLINGS 005811 1,199.78
I-Q162347 600-300-3300-6353 REPAIRS & MAI WALL CHARGER 005811 146.58
1 -12074 DAKOTA ELECTRIC ASSN
I-2215911 JAN 22 600-300-3300-6343 LIGHT & POWER ELECTRIC 005815 151.76
1 -26730 GRAPHIC DESIGN
I-QB41442 600-300-3300-6202 PRINTED FORMS STATEMENTS 005817 206.34
I-QB41442 600-300-3300-6322 POSTAGE POSTAGE 005817 962.29
1 -53395 NINE EAGLES PROMOTIONS
I-6075 600-300-3300-6218 CLOTHING & BA CLARK - CLOTHING 005822 45.00
1 -65000 QUALITY FLOW SYSTEMS, I
I-42118 600-300-3300-6352 REPAIRS & MAI INSTALL/PROGRAM WTP 005823 16,611.00
DEPARTMENT 300 PUBLIC WORKS TOTAL: 19,430.75
------------------------------------------------------------------------------------------------------------------------------------
FUND 600 WATER TOTAL: 19,430.75
VIII-01
1/07/2022 9:23 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4
PACKET: 07974 EFT Payments
VENDOR SET: 1
FUND : 601 WASTEWATER
DEPARTMENT: 300 PUBLIC WORKS BANK: GEN
BUDGET TO USE: CB-CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT
====================================================================================================================================
1 -001111 ROYAL TIRE INC.
I-337-54617 601-300-3400-6353 REPAIRS & MAI TIRES 005810 1,617.68
1 -12074 DAKOTA ELECTRIC ASSN
I-2148443 JAN 22 601-300-3400-6343 LIGHT & POWER ELECTRIC 005815 169.17
I-3470135 JAN 22 601-300-3400-6343 LIGHT & POWER ELECTRIC 005815 102.86
1 -26725 W.W. GRAINGER, INC.
I-9157397598 601-300-3400-6353 REPAIRS & MAI FUSES 005816 37.05
1 -26730 GRAPHIC DESIGN
I-QB41442 601-300-3400-6202 PRINTED FORMS STATEMENTS 005817 206.33
1 -48018 MACQUEEN EQUIPMENT, INC
I-P39124 601-300-3400-6353 REPAIRS & MAI HYD FILTER CARTS 005821 127.73
DEPARTMENT 300 PUBLIC WORKS TOTAL: 2,260.82
------------------------------------------------------------------------------------------------------------------------------------
FUND 601 WASTEWATER TOTAL: 2,260.82
VIII-01
1/07/2022 9:23 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5
PACKET: 07974 EFT Payments
VENDOR SET: 1
FUND : 603 STORM WATER UTILITY
DEPARTMENT: 300 PUBLIC WORKS BANK: GEN
BUDGET TO USE: CB-CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT
====================================================================================================================================
1 -26730 GRAPHIC DESIGN
I-QB41442 603-300-3600-6202 PRINTED FORMS STATEMENTS 005817 206.33
DEPARTMENT 300 PUBLIC WORKS TOTAL: 206.33
------------------------------------------------------------------------------------------------------------------------------------
FUND 603 STORM WATER UTILITY TOTAL: 206.33
VIII-01
1/07/2022 9:23 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6
PACKET: 07974 EFT Payments
VENDOR SET: 1
FUND : 615 ARENA
DEPARTMENT: 401 PARKS & RECREATION BANK: GEN
BUDGET TO USE: CB-CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT
====================================================================================================================================
1 -000766 WATSON COMPANY
I-121991 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 005807 702.88
I-122078 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES, FUEL 005807 629.40
1 -04652 BECKER ARENA PRODUCTS,I
I-603578 615-401-4103-6217 OTHER GENERAL RINK GLASS 005813 323.77
1 -68006 R & R SPECIALTIES, INC.
I-74674-IN 615-401-4103-6353 REPAIRS & MAI BLADE SHARPENING 005824 110.00
DEPARTMENT 401 PARKS & RECREATION TOTAL: 1,766.05
------------------------------------------------------------------------------------------------------------------------------------
FUND 615 ARENA TOTAL: 1,766.05
VIII-01
1/07/2022 9:23 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7
PACKET: 07974 EFT Payments
VENDOR SET: 1
FUND : 620 HYDRO ELECTRIC
DEPARTMENT: 300 PUBLIC WORKS BANK: GEN
BUDGET TO USE: CB-CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT
====================================================================================================================================
1 -46878 L & S ELECTRIC
I-660167 620-300-3500-6353 REPAIRS & MAI MOTOR REPAIR & MATERIALS 005820 2,722.82
DEPARTMENT 300 PUBLIC WORKS TOTAL: 2,722.82
------------------------------------------------------------------------------------------------------------------------------------
FUND 620 HYDRO ELECTRIC TOTAL: 2,722.82
REPORT GRAND TOTAL: 35,617.59
VIII-01
1/07/2022 9:23 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8
------------------------------------------------------------------------------------------------------------------------------------
** G/L ACCOUNT TOTALS **
=========LINE ITEM========= =======GROUP BUDGET=======
ANNUAL BUDGET OVER ANNUAL BUDGET OVER
YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG
2021-2022 101-201-2016-6343 LIGHT & POWER 18.26 1,000 224.12
101-301-3200-6212 MOTOR FUEL & OIL 235.32 50,000 4,115.25
101-301-3200-6218 CLOTHING & BADGES 78.00 3,000 1,177.12
101-301-3200-6310 MAINTENANCE CONTRACTS 200.00 31,600 18,524.73
101-301-3200-6353 REPAIRS & MAINT-EQUIPMENT 1,881.95 55,000 4,303.03
200-401-4447-6350 REPAIRS & MAINT-BUILDING 345.95 10,000 3,842.19- Y
600-300-3300-6218 CLOTHING & BADGES 45.00 1,000 552.16- Y
600-300-3300-6241 METERS FOR RESALE 1,199.78 7,500 5,074.77
600-300-3300-6343 LIGHT & POWER 151.76 140,000 992.92- Y
600-300-3300-6352 REPAIRS & MAINT-STRUCTURE 16,611.00 86,254 30,472.00
600-300-3300-6353 REPAIRS & MAINT-EQUIPMENT 254.58 20,000 5,733.36- Y
601-300-3400-6343 LIGHT & POWER 272.03 20,000 6,435.69
601-300-3400-6353 REPAIRS & MAINT-EQUIPMENT 1,782.46 28,500 7,844.78- Y
615-401-4103-6217 OTHER GENERAL SUPPLIES 323.77 5,000 2,950.61
615-401-4103-6254 COST OF MERCHANDISE 702.88 25,000 5,283.87
615-401-4103-6353 REPAIRS & MAINT-EQUIPMENT 110.00 23,000 835.86
620-300-3500-6353 REPAIRS & MAINT-EQUIPMENT 2,722.82 64,000 38,731.47
** 2021-2022 YEAR TOTALS ** 26,935.56
2022-2023 101-201-2010-6218 CLOTHING & BADGES 3,861.34 23,000 19,138.66
101-201-2010-6229 BODY ARMOR & VESTS 2,610.00 1,000 1,610.00- Y
600-300-3300-6202 PRINTED FORMS & PAPER 206.34 3,000 2,793.66
600-300-3300-6322 POSTAGE 962.29 18,900 17,905.71
601-300-3400-6202 PRINTED FORMS & PAPER 206.33 3,000 2,793.67
603-300-3600-6202 PRINTED FORMS & PAPER 206.33 3,000 2,793.67
615-401-4103-6254 COST OF MERCHANDISE 629.40 28,000 27,370.60
** 2022-2023 YEAR TOTALS ** 8,682.03
------------------------------------------------------------------------------------------------------------------------------------
** DEPARTMENT TOTALS **
ACCT NAME AMOUNT
101-201 POLICE 6,489.60
101-301 PUBLIC WORKS STREETS 2,395.27
-------------------------------------------------------------------------------------
101 TOTAL GENERAL 8,884.87
VIII-01
1/07/2022 9:23 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9
** DEPARTMENT TOTALS **
ACCT NAME AMOUNT
200-401 PARKS & RECREATION 345.95
-------------------------------------------------------------------------------------
200 TOTAL PARKS 345.95
600-300 PUBLIC WORKS 19,430.75
-------------------------------------------------------------------------------------
600 TOTAL WATER 19,430.75
601-300 PUBLIC WORKS 2,260.82
-------------------------------------------------------------------------------------
601 TOTAL WASTEWATER 2,260.82
603-300 PUBLIC WORKS 206.33
-------------------------------------------------------------------------------------
603 TOTAL STORM WATER UTILITY 206.33
615-401 PARKS & RECREATION 1,766.05
-------------------------------------------------------------------------------------
615 TOTAL ARENA 1,766.05
620-300 PUBLIC WORKS 2,722.82
-------------------------------------------------------------------------------------
620 TOTAL HYDRO ELECTRIC 2,722.82
-------------------------------------------------------------------------------------
** TOTAL ** 35,617.59
NO ERRORS
** END OF REPORT **
VIII-01
1/07/2022 9:15 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1
PACKET: 07975 Regular Payments
VENDOR SET: 1
FUND : 101 GENERAL
DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN
BUDGET TO USE: CB-CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -1 MISCELLANEOUS VENDOR
JESSE KAPLAN I-01-03-2022 101-201-2010-2099 ESCROW POLICE JESSE KAPLAN : RETURNED CASH 204078 151.00
DEPARTMENT NON-DEPARTMENTAL TOTAL: 151.00
------------------------------------------------------------------------------------------------------------------------------------
1 -001464 CRAIG RAPP LLC
I-CPG_HA 1.3.22.2 101-105-1051-6323 CONFERENCE & 2022 DUES 204072 1,600.00
1 -48688 METRO AREA MNGR ASSN.
I-2022 DUES 101-105-1051-6433 DUES,SUBSCRIP 2022 DUES 204084 45.00
DEPARTMENT 105 ADMINISTRATION TOTAL: 1,645.00
------------------------------------------------------------------------------------------------------------------------------------
1 -002011 MINNESOTA OCCUPATIONAL
I-386680 101-107-1052-6312 TESTING SERVI TESTING 204086 374.00
1 -002060 THE JOURNAL
I-26869 101-107-1071-6333 LEGAL NOTICES LEGAL NOTICE 204094 143.50
I-26870 101-107-1071-6333 LEGAL NOTICES LEGAL NOTICES 204094 92.25
I-26871 101-107-1071-6333 LEGAL NOTICES LEGAL NOTICES 204094 61.50
DEPARTMENT 107 CITY CLERK TOTAL: 671.25
------------------------------------------------------------------------------------------------------------------------------------
1 -001069 MIDWEST ELECTRICAL CONS
I-21-2472 101-140-1404-6350 REPAIRS & MAI CH: ELECTRICAL REPAIRS 204085 918.00
I-21-2473 101-140-1404-6520 BUILDINGS & S CH: ELEVATOR PROJECT 204085 1,460.00
I-21-2474 101-140-1403-6520 BUILDING & ST PD: FIRE PANEL UPGRADE 204085 490.00
I-21-2475 101-140-1404-6520 BUILDINGS & S CH: FIRE PANEL UPGRADE 204085 490.00
I-21-2476 101-140-1406-6350 REPAIRS & MAI FD: REPAIR OUTLETS 204085 540.00
1 -002088 MEI TOTAL ELEVATOR SOLU
I-942435 101-140-1404-6310 MAINTENANCE C CH / PD ELEVATOR MAINTENANCE 204083 780.00
I-942435 101-140-1403-6310 MAINTENANCE C CH / PD ELEVATOR MAINTENANCE 204083 780.00
1 -76750 TERRYS HARDWARE, INC.
I-313458 101-140-1404-6353 REPAIRS & MAI CH: FXFN V BELT 204093 5.99
I-313533 101-140-1404-6353 REPAIRS & MAI CH: SOFTNER 204093 12.74
DEPARTMENT 140 FACILITY MANAGEMENT TOTAL: 5,476.73
------------------------------------------------------------------------------------------------------------------------------------
1 -001916 MARIE RIDGEWAY LICSW LL
I-1562 101-201-2010-6311 EXPERT & CONS WELLNESS CHECK 204082 470.00
1 -49201 MN DEPT OF PUBLIC SAFET
I-685332 101-201-2010-6313 DISPATCH CONT BCA CDJN ACCESS FEE 204087 960.00
DEPARTMENT 201 POLICE TOTAL: 1,430.00
------------------------------------------------------------------------------------------------------------------------------------
VIII-01
1/07/2022 9:15 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2
PACKET: 07975 Regular Payments
VENDOR SET: 1
FUND : 101 GENERAL
DEPARTMENT: 300 PUBLIC WORKS BANK: GEN
BUDGET TO USE: CB-CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -000412 GOODPOINTE TECHNOLOGY C
I-4247 101-300-3100-6311 EXPERT & CONS 2022 ICON PAVT MGMT SOFTWARE 204075 1,950.00
1 -001656 NAPA AUTO PARTS
I-2845-541100 101-300-3100-6354 REPAIRS & MAI 2001 FORD FUEL INJECTOR 204088 76.47
DEPARTMENT 300 PUBLIC WORKS TOTAL: 2,026.47
------------------------------------------------------------------------------------------------------------------------------------
1 -001672 SPIN CITY LAUNDROMAT, L
I-876813 101-301-3200-6217 OTHER GENERAL LAUNDER RAGS 204092 20.00
1 -38300 JOHNSTONE SUPPLY
I-S101056123.001 101-301-3200-6353 REPAIRS & MAI TIME DELAY RELAY 204079 82.91
1 -45400 LITTLE FALLS MACHINE IN
I-362604 101-301-3200-6353 REPAIRS & MAI POLY SPINNER 204081 175.80
1 -70400 RDO CONSTRUCTION EQUIPM
I-P0449001 101-301-3200-6353 REPAIRS & MAI FILTER ELEMENTS 204090 80.12
1 -88735 WERNER IMPLEMENT CO INC
I-15171 101-301-3200-6353 REPAIRS & MAI PARTS, CORES 204097 412.00
DEPARTMENT 301 PUBLIC WORKS STREETS TOTAL: 770.83
------------------------------------------------------------------------------------------------------------------------------------
FUND 101 GENERAL TOTAL: 12,171.28
VIII-01
1/07/2022 9:15 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3
PACKET: 07975 Regular Payments
VENDOR SET: 1
FUND : 200 PARKS
DEPARTMENT: 401 PARKS & RECREATION BANK: GEN
BUDGET TO USE: CB-CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -001480 HOMETOWN ACE HARDWARE
I-11951 200-401-4440-6450 MISCELLANEOUS BOLT 204077 4.64
I-11957 200-401-4440-6356 UPKEEP OF GRO WARMING SHELFTER SUPPLIES 204077 63.09
1 -88735 WERNER IMPLEMENT CO INC
I-15902 200-401-4440-6353 REPAIRS & MAI TOOL CAT TIRE SWITCH 204097 89.89
I-15984 200-401-4440-6353 REPAIRS & MAI SKID TIRE SWITCH 204097 157.30
DEPARTMENT 401 PARKS & RECREATION TOTAL: 314.92
------------------------------------------------------------------------------------------------------------------------------------
FUND 200 PARKS TOTAL: 314.92
VIII-01
1/07/2022 9:15 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4
PACKET: 07975 Regular Payments
VENDOR SET: 1
FUND : 210 HERITAGE PRESERVATION
DEPARTMENT: 170 HERITAGE PRESERVATION BANK: GEN
BUDGET TO USE: CB-CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -002214 GAYLORD ARCHIVAL
I-2743622 210-170-1704-6217 OTHER GENERAL GAYLORD BROS INC 204074 284.82
DEPARTMENT 170 HERITAGE PRESERVATION TOTAL: 284.82
------------------------------------------------------------------------------------------------------------------------------------
FUND 210 HERITAGE PRESERVATION TOTAL: 284.82
VIII-01
1/07/2022 9:15 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5
PACKET: 07975 Regular Payments
VENDOR SET: 1
FUND : 213 FIRE & AMBULANCE
DEPARTMENT: 220 AMBULANCE BANK: GEN
BUDGET TO USE: CB-CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -1 MISCELLANEOUS VENDOR
SHARON MATHISON I-12-29 213-220-2200-6460 REFUNDS-AMBUL SHARON MATHISON : AMB REFUND 204091 1,712.40
DEPARTMENT 220 AMBULANCE TOTAL: 1,712.40
------------------------------------------------------------------------------------------------------------------------------------
FUND 213 FIRE & AMBULANCE TOTAL: 1,712.40
VIII-01
1/07/2022 9:15 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6
PACKET: 07975 Regular Payments
VENDOR SET: 1
FUND : 600 WATER
DEPARTMENT: 300 PUBLIC WORKS BANK: GEN
BUDGET TO USE: CB-CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -001722 US SALT
I-22011 600-300-3302-6216 CHEMICALS & C WATER TREATMENT SALT 204095 7,199.71
1 -09306 CITY OF BLOOMINGTON
I-20122 600-300-3300-6312 TESTING SERVI BACT SAMPLING NOV 21 204071 273.00
1 -28018 HACH COMPANY
I-12793452 600-300-3300-6353 REPAIRS & MAI NITRATAX SENSOR 204076 3,000.00
DEPARTMENT 300 PUBLIC WORKS TOTAL: 10,472.71
------------------------------------------------------------------------------------------------------------------------------------
FUND 600 WATER TOTAL: 10,472.71
VIII-01
1/07/2022 9:15 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7
PACKET: 07975 Regular Payments
VENDOR SET: 1
FUND : 615 ARENA
DEPARTMENT: 401 PARKS & RECREATION BANK: GEN
BUDGET TO USE: CB-CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -000163 PBBS EQUIPMENT CORP
I-242406 615-401-4103-6350 REPAIRS & MAI BOILER REPAIR 204089 384.25
1 -20108 FARMER BROS CO.
I-94320462 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 204073 1,024.48
DEPARTMENT 401 PARKS & RECREATION TOTAL: 1,408.73
------------------------------------------------------------------------------------------------------------------------------------
FUND 615 ARENA TOTAL: 1,408.73
VIII-01
1/07/2022 9:15 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8
PACKET: 07975 Regular Payments
VENDOR SET: 1
FUND : 620 HYDRO ELECTRIC
DEPARTMENT: 300 PUBLIC WORKS BANK: GEN
BUDGET TO USE: CB-CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -85343 VIKING ELECTRIC SUPPLY
I-S005408182.001 620-300-3500-6353 REPAIRS & MAI ELECTRIC PARTS 204096 73.71
DEPARTMENT 300 PUBLIC WORKS TOTAL: 73.71
------------------------------------------------------------------------------------------------------------------------------------
FUND 620 HYDRO ELECTRIC TOTAL: 73.71
VIII-01
1/07/2022 9:15 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9
PACKET: 07975 Regular Payments
VENDOR SET: 1
FUND : 705 INSURANCE FUND
DEPARTMENT: 600 MISCELLANEOUS BANK: GEN
BUDGET TO USE: CB-CURRENT BUDGET
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -44648 LEAGUE MN CITIES INSURA
I-1ST QTR W?C 705-600-6004-6340 INSURANCE WOR 1ST QTR WORKERS COMP PREMIUM 204080 119,200.00
I-40002705 - DEC 21 705-600-6004-6338 INSURANCE PRO LEAGUE MN CITIES INSURANCE TRU 204080 191.00
DEPARTMENT 600 MISCELLANEOUS TOTAL: 119,391.00
------------------------------------------------------------------------------------------------------------------------------------
FUND 705 INSURANCE FUND TOTAL: 119,391.00
REPORT GRAND TOTAL: 145,829.57
VIII-01
1/07/2022 9:15 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10
------------------------------------------------------------------------------------------------------------------------------------
** G/L ACCOUNT TOTALS **
=========LINE ITEM========= =======GROUP BUDGET=======
ANNUAL BUDGET OVER ANNUAL BUDGET OVER
YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG
2021-2022 101-107-1052-6312 TESTING SERVICES 374.00 16,200 403.90- Y
101-107-1071-6333 LEGAL NOTICES PUBLISHING 297.25 0 2,004.68- Y
101-140-1403-6520 BUILDING & STRUCTURES 490.00 75,000 2,145.71
101-140-1404-6350 REPAIRS & MAINT-BUILDING 918.00 10,000 7,618.71
101-140-1404-6353 REPAIRS & MAINT-EQUIPMENT 18.73 20,000 2,400.33
101-140-1404-6520 BUILDINGS & STRUCTURES 1,950.00 75,000 21,722.55- Y
101-140-1406-6350 REPAIRS & MAINT-BUILDING 540.00 3,000 1,577.48
101-201-2010-6313 DISPATCH CONTRACT-COUNTY 960.00 432,917 49,694.27- Y
101-300-3100-6354 REPAIRS & MAINT-VEHICLES 76.47 2,000 1,166.83
101-301-3200-6217 OTHER GENERAL SUPPLIES 20.00 1,500 416.69- Y
101-301-3200-6353 REPAIRS & MAINT-EQUIPMENT 750.83 55,000 4,303.03
200-401-4440-6353 REPAIRS & MAINT-EQUIPMENT 247.19 25,000 4,588.96
200-401-4440-6356 UPKEEP OF GROUNDS 63.09 74,200 9,160.24- Y
200-401-4440-6450 MISCELLANEOUS 4.64 1,500 537.38
210-170-1704-6217 OTHER GENERAL SUPPLIES 284.82 1,000 715.18
213-220-2200-6460 REFUNDS-AMBULANCE 1,712.40 20,000 10,190.09- Y
600-300-3300-6312 TESTING SERVICES 273.00 7,500 4,497.00
600-300-3300-6353 REPAIRS & MAINT-EQUIPMENT 3,000.00 20,000 5,733.36- Y
600-300-3302-6216 CHEMICALS & CHEMICAL PRODU 7,199.71 55,000 11,024.59
615-401-4103-6254 COST OF MERCHANDISE 1,024.48 25,000 5,283.87
615-401-4103-6350 REPAIRS & MAINT-BUILDING 384.25 12,500 1,962.60- Y
620-300-3500-6353 REPAIRS & MAINT-EQUIPMENT 73.71 64,000 38,731.47
705-600-6004-6338 INSURANCE PROPERTY 191.00 0 260,704.00- Y
** 2021-2022 YEAR TOTALS ** 20,853.57
2022-2023 101-105-1051-6323 CONFERENCE & SCHOOLS 1,600.00 3,950 2,350.00
101-105-1051-6433 DUES,SUBSCRIPTIONS,MEMBERS 45.00 2,355 2,310.00
101-140-1403-6310 MAINTENANCE CONTRACTS 780.00 1,800 1,020.00
101-140-1404-6310 MAINTENANCE CONTRACTS 780.00 13,000 12,220.00
101-201-2010-2099 ESCROW POLICE EVIDENCE RM 151.00
101-201-2010-6311 EXPERT & CONSULTANT 470.00 61,605 61,135.00
101-300-3100-6311 EXPERT & CONSULTANT 1,950.00 67,850 65,900.00
705-600-6004-6340 INSURANCE WORKERS COMP 119,200.00 0 119,200.00- Y
** 2022-2023 YEAR TOTALS ** 124,976.00
------------------------------------------------------------------------------------------------------------------------------------
VIII-01
1/07/2022 9:15 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11
** DEPARTMENT TOTALS **
ACCT NAME AMOUNT
101 NON-DEPARTMENTAL 151.00
101-105 ADMINISTRATION 1,645.00
101-107 CITY CLERK 671.25
101-140 FACILITY MANAGEMENT 5,476.73
101-201 POLICE 1,430.00
101-300 PUBLIC WORKS 2,026.47
101-301 PUBLIC WORKS STREETS 770.83
-------------------------------------------------------------------------------------
101 TOTAL GENERAL 12,171.28
200-401 PARKS & RECREATION 314.92
-------------------------------------------------------------------------------------
200 TOTAL PARKS 314.92
210-170 HERITAGE PRESERVATION 284.82
-------------------------------------------------------------------------------------
210 TOTAL HERITAGE PRESERVATION 284.82
213-220 AMBULANCE 1,712.40
-------------------------------------------------------------------------------------
213 TOTAL FIRE & AMBULANCE 1,712.40
600-300 PUBLIC WORKS 10,472.71
-------------------------------------------------------------------------------------
600 TOTAL WATER 10,472.71
615-401 PARKS & RECREATION 1,408.73
-------------------------------------------------------------------------------------
615 TOTAL ARENA 1,408.73
620-300 PUBLIC WORKS 73.71
-------------------------------------------------------------------------------------
620 TOTAL HYDRO ELECTRIC 73.71
705-600 MISCELLANEOUS 119,391.00
-------------------------------------------------------------------------------------
705 TOTAL INSURANCE FUND 119,391.00
-------------------------------------------------------------------------------------
** TOTAL ** 145,829.57
NO ERRORS
** END OF REPORT **
VIII-01
1/13/2022 11:21 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1
PACKET: 07988 Regular Payments
VENDOR SET: 1
FUND : 407 HEDRA
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -001245 BAUER SERVICES
I-12212021-2179B 407-180-1502-6350 REPAIR & MAIN WATER DISCONNECT 415 4TH ST 000000 1,855.00
FUND 407 HEDRA TOTAL: 1,855.00
REPORT GRAND TOTAL: 1,855.00
VIII-01
1/13/2022 11:21 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2
------------------------------------------------------------------------------------------------------------------------------------
** G/L ACCOUNT TOTALS **
=========LINE ITEM========= =======GROUP BUDGET=======
ANNUAL BUDGET OVER ANNUAL BUDGET OVER
YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG
2021-2022 407-180-1502-6350 REPAIR & MAINT-BUILDING 1,855.00 5,000 216.68- Y
** 2021-2022 YEAR TOTALS ** 1,855.00
NO ERRORS
** END OF REPORT **
VIII-01
1/13/2022 10:54 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1
PACKET: 07987 Regular Payments
VENDOR SET: 1
FUND : 101 GENERAL
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -000550 METRO CITIES / ASSOCIAT
I-931 101-102-1021-6433 DUES,SUBSCRIP 2022 DUES 000000 7,713.00
1 -000709 EDEL OIL SERVICE, INC.
I-15312 101-301-3200-6212 MOTOR FUEL & OIL, OIL FILTERS 000000 285.00
1 -001545 SHI INTERNATIONAL CORP
I-B14562950 101-160-1501-6310 MAINTENANCE C CREATIVE CLOUD MAASS 000000 827.09
I-B14562950 101-160-1061-6310 MAINTENANCE C CREATIVE CLOUD - MAASS/SKELLY 000000 351.45
1 -001656 NAPA AUTO PARTS
I-2845-542083 101-301-3200-6353 REPAIRS & MAI FLAME PROOF YELLOW 000000 26.58
1 -001672 SPIN CITY LAUNDROMAT, L
I-876837 101-301-3200-6217 OTHER GENERAL LAUNDER RAGS 000000 20.00
1 -001689 NORTHLAND SECURITIES, I
I-6853 101-120-1201-6311 EXPERT & CONS CONTINUING DISCLOSURE 000000 2,250.00
1 -001937 SOUTH METRO SWAT
I-2022 DUES 101-201-2010-6311 EXPERT & CONS 2022 SWAT DUES 000000 12,500.00
1 -001938 VELOCITYEHS
I-247437 101-140-1404-6310 MAINTENANCE C MSDA ONLINE RENEWAL 2022 000000 699.80
I-247437 101-301-3200-6310 MAINTENANCE C MSDA ONLINE RENEWAL 2022 000000 349.90
1 -09311 CITY OF BURNSVILLE
I-2021-00000006 101-301-3200-6355 STREET MARKIN JPA FEE FOR CRACK SEALING 000000 221.65
I-2021-00000006 101-301-3200-6356 UPKEEP OF GRO JPA FEE FOR CRACK SEALING 000000 139.48
1 -20110 RIVER COUNTRY COOPERATI
I-121 101-301-3200-6212 MOTOR FUEL & OIL PARTS, DRIP PAN 000000 510.00
I-601-1 101-301-3200-6212 MOTOR FUEL & OIL 000000 187.50
1 -45400 LITTLE FALLS MACHINE IN
I-362947 101-301-3200-6353 REPAIRS & MAI HOLDER, COVER, SANDER, ETC 000000 71.93
1 -49361 MN DEPT OF PUBLIC SAFET
I-2009 CHEV 101-201-2010-6354 REPAIRS & MAI 2009 CHEV IMPALA 000000 25.00
1 -69420 RIVERTOWN TREE SERVICE
I-13136 101-401-5002-6347 TREE REMOVAL 206 5TH ST 000000 543.00
1 -76750 TERRYS HARDWARE, INC.
I-313601 101-140-1406-6353 REPAIRS & MAI FD: AIR FILTERS 000000 48.48
1 -84072 VALLEY SALES OF HASTING
I-60253 101-300-3100-6354 REPAIRS & MAI SENSOR KIT 000000 23.40
FUND 101 GENERAL TOTAL: 26,793.26
VIII-01
1/13/2022 10:54 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2
PACKET: 07987 Regular Payments
VENDOR SET: 1
FUND : 200 PARKS
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -001938 VELOCITYEHS
I-247437 200-401-4440-6433 DUES,SUBSCRIP MSDA ONLINE RENEWAL 2022 000000 699.80
FUND 200 PARKS TOTAL: 699.80
VIII-01
1/13/2022 10:54 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3
PACKET: 07987 Regular Payments
VENDOR SET: 1
FUND : 213 FIRE & AMBULANCE
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -001745 NAPA AUTO PARTS
I-2845-541678 213-220-2200-6221 EQUIPMENT PAR MEDIC 3 BLADES 000000 8.66
I-2845-541855 213-210-2100-6221 EQUIPMENT PAR PARTS FOR ENGINE 4 000000 22.48
1 -001938 VELOCITYEHS
I-247437 213-210-2100-6216 CHEMICALS & C MSDA ONLINE RENEWAL 2022 000000 699.80
1 -02977 ASPEN MILLS
I-286265 213-210-2100-6218 CLOTHING & BA UNIFORMS-BIEGEL 000000 194.99
1 -06366 BOUND TREE MEDICAL LLC
I-84343140 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 111.10
I-84343141 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 222.20
I-84344789 213-220-2200-6219 MEDICAL & FIR BOUND TREE MEDICAL LLC 000000 39.00
I-84350326 213-220-2200-6219 MEDICAL & FIR BOUND TREE MEDICAL LLC 000000 550.76
1 -28150 HASTINGS FORD
I-19308 213-220-2200-6221 EQUIPMENT PAR REPAIR PARTS, MEDIC 2 000000 90.82
FUND 213 FIRE & AMBULANCE TOTAL: 1,939.81
VIII-01
1/13/2022 10:54 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4
PACKET: 07987 Regular Payments
VENDOR SET: 1
FUND : 222 DUI ENFORCEMENT/EQUIP S.R
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -002186 CAMPBELL KNUTSON, P.A.
I-21-001881 222-201-2015-6311 EXPERT & CONS FORD 2005 21-001881 000000 464.00
FUND 222 DUI ENFORCEMENT/EQUIP S.RTOTAL: 464.00
VIII-01
1/13/2022 10:54 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5
PACKET: 07987 Regular Payments
VENDOR SET: 1
FUND : 600 WATER
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -001056 STANTEC CONSULTING SERV
I-1870143 600-300-3300-6311 EXPERT & CONS WATERCAD MODEL, 4TH ST TOWER 000000 6,000.00
1 -001480 HOMETOWN ACE HARDWARE
I-11786 600-300-3300-6353 REPAIRS & MAI COUPLING 000000 9.29
I-11789 600-300-3300-6217 OTHER GENERAL CEMENT 000000 6.13
I-11905 600-300-3300-6217 OTHER GENERAL GLASS CLEANER, WINDEX 000000 21.73
I-11945 600-300-3300-6350 REPAIRS & MAI BIKE HOOK, THERMO, BIT SET 000000 74.76
1 -001938 VELOCITYEHS
I-247437 600-300-3300-6310 MAINTENANCE C MSDA ONLINE RENEWAL 2022 000000 349.90
1 -09306 CITY OF BLOOMINGTON
I-20237 600-300-3300-6312 TESTING SERVI DEC 21 BACT SAMPLING 000000 273.00
1 -76750 TERRYS HARDWARE, INC.
I-312898 600-300-3300-6353 REPAIRS & MAI COUPLING, ELBOW, PIPE 000000 9.54
I-313270 600-300-3300-6350 REPAIRS & MAI MOUSE TRAPS 000000 8.78
FUND 600 WATER TOTAL: 6,753.13
VIII-01
1/13/2022 10:54 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6
PACKET: 07987 Regular Payments
VENDOR SET: 1
FUND : 601 WASTEWATER
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -002188 TC LAND LLC
I-1.11.2022 601-300-3400-6311 EXPERT & CONS HERITAGE RIDGE 2ND EXCAVATION 000000 75,592.15
1 -76750 TERRYS HARDWARE, INC.
I-313349 601-300-3400-6353 REPAIRS & MAI FUSES 000000 13.49
FUND 601 WASTEWATER TOTAL: 75,605.64
VIII-01
1/13/2022 10:54 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7
PACKET: 07987 Regular Payments
VENDOR SET: 1
FUND : 603 STORM WATER UTILITY
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -001137 HAMLINE UNIVERSITY
I-121721 603-300-3600-6433 DUES, SUBSCRI 2022 METRO WATERSHED 000000 1,600.00
FUND 603 STORM WATER UTILITY TOTAL: 1,600.00
VIII-01
1/13/2022 10:54 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8
PACKET: 07987 Regular Payments
VENDOR SET: 1
FUND : 615 ARENA
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -000280 CINTAS CORPORATION NO 2
I-5090519811 615-401-4103-6219 MEDICAL & FIR FIRST AID CABINENT 000000 69.17
1 -001938 VELOCITYEHS
I-247437 615-401-4103-6350 REPAIRS & MAI MSDA ONLINE RENEWAL 2022 000000 699.80
FUND 615 ARENA TOTAL: 768.97
VIII-01
1/13/2022 10:54 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9
PACKET: 07987 Regular Payments
VENDOR SET: 1
FUND : 620 HYDRO ELECTRIC
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT
====================================================================================================================================
1 -001015 PREMIUM WATERS, INC.
C-318509779 620-300-3500-6217 OTHER GENERAL BILLING CORRECTION 000000 11.97-
I-318542167 620-300-3500-6217 OTHER GENERAL COOLER RENTAL 000000 14.00
FUND 620 HYDRO ELECTRIC TOTAL: 2.03
REPORT GRAND TOTAL: 114,626.64
VIII-01
1/13/2022 10:54 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10
------------------------------------------------------------------------------------------------------------------------------------
** G/L ACCOUNT TOTALS **
=========LINE ITEM========= =======GROUP BUDGET=======
ANNUAL BUDGET OVER ANNUAL BUDGET OVER
YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG
2021-2022 101-120-1201-6311 EXPERT & CONSULTANT 2,250.00 33,000 12,710.00
101-160-1061-6310 MAINTENANCE CONTRACT - COM 351.45 9,845 11,221.93- Y
101-160-1501-6310 MAINTENANCE CONTRACT-PLANN 827.09 20,637 1,857.40- Y
101-300-3100-6354 REPAIRS & MAINT-VEHICLES 23.40 2,000 1,120.03
101-301-3200-6212 MOTOR FUEL & OIL 982.50 50,000 3,132.75
101-301-3200-6217 OTHER GENERAL SUPPLIES 20.00 1,500 436.69- Y
101-301-3200-6355 STREET MARKING 221.65 16,500 6,846.38
101-301-3200-6356 UPKEEP OF GROUNDS 139.48 50,400 33,959.63
101-401-5002-6347 TREE REMOVAL 543.00 6,000 25,200.20- Y
213-210-2100-6218 CLOTHING & BADGES 194.99 44,590 17,168.37
213-220-2200-6219 MEDICAL & FIRST AID 372.30 58,000 7,988.87- Y
213-220-2200-6221 EQUIPMENT PARTS 8.66 6,000 3,419.58
222-201-2015-6311 EXPERT & CONSULTANTS 464.00 0 2,713.75- Y
600-300-3300-6217 OTHER GENERAL SUPPLIES 27.86 2,500 1,410.78
600-300-3300-6311 EXPERT & CONSULTANT 6,000.00 88,288 40,372.34
600-300-3300-6312 TESTING SERVICES 273.00 7,500 4,224.00
600-300-3300-6350 REPAIRS & MAINT-BUILDING 83.54 10,000 6,387.65- Y
600-300-3300-6353 REPAIRS & MAINT-EQUIPMENT 18.83 20,000 5,752.19- Y
601-300-3400-6353 REPAIRS & MAINT-EQUIPMENT 13.49 28,500 7,858.27- Y
620-300-3500-6217 OTHER GENERAL SUPPLIES 2.03 150 14.98- Y
** 2021-2022 YEAR TOTALS ** 12,817.27
2022-2023 101-102-1021-6433 DUES,SUBSCRIPTIONS,MEMBERS 7,713.00 25,808 18,095.00
101-140-1404-6310 MAINTENANCE CONTRACTS 699.80 13,000 11,520.20
101-140-1406-6353 REPAIRS & MAINT-EQUIPMENT 48.48 8,000 7,951.52
101-201-2010-6311 EXPERT & CONSULTANT 12,500.00 61,605 48,635.00
101-201-2010-6354 REPAIRS & MAINT-VEHICLES 25.00 49,036 49,011.00
101-301-3200-6310 MAINTENANCE CONTRACTS 349.90 20,000 19,650.10
101-301-3200-6353 REPAIRS & MAINT-EQUIPMENT 98.51 55,000 54,836.94
200-401-4440-6433 DUES,SUBSCRIPTIONS,MEMBERS 699.80 3,885 3,185.20
213-210-2100-6216 CHEMICALS & CHEMICAL PRODU 699.80 0 699.80- Y
213-210-2100-6221 EQUIPMENT PARTS 22.48 13,500 13,477.52
213-220-2200-6219 MEDICAL & FIRST AID 550.76 62,000 60,101.57
213-220-2200-6221 EQUIPMENT PARTS 90.82 3,500 3,409.18
600-300-3300-6310 MAINTENANCE CONTRACTS 349.90 2,800 2,450.10
601-300-3400-6311 EXPERT & CONSULTANT 75,592.15 43,750 31,842.15- Y
603-300-3600-6433 DUES, SUBSCRIPTIONS, MEMBE 1,600.00 1,000 600.00- Y
615-401-4103-6219 MEDICAL & FIRST AID 69.17 250 180.83
615-401-4103-6350 REPAIRS & MAINT-BUILDING 699.80 5,000 4,264.92
** 2022-2023 YEAR TOTALS ** 101,809.37
NO ERRORS
** END OF REPORT **
VIII-01
1/13/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1
PACKET: 07989 EFT Payments
VENDOR SET: 1
FUND : 101 GENERAL
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT
====================================================================================================================================
1 -000335 DAKOTA COMMUNICATIONS C
I-HA2022-02 101-201-2010-6313 DISPATCH CONT DCC FEE / 2022 FEB 000000 27,794.00
1 -000656 TOWMASTER
I-445283 101-301-3200-6353 REPAIRS & MAI MARKERS NYLON ORNAGE 000000 36.55
1 -000704 ROAD EQUIPMENT PARTS CE
I-MS643417 101-301-3200-6353 REPAIRS & MAI PANEL AIR, AIR FILTERS, SEAL 000000 64.55
1 -000921 ADAM SCHUMACHER
I-2021 101-160-1601-6324 MILEAGE MILEAGE 000000 63.84
I-2021 101-160-1601-6321 TELEPHONE CELL PHONE 000000 150.00
1 -001018 VALLEY CHEVROLET OF HAS
I-21846 101-300-3100-6354 REPAIRS & MAI TPMS STEM 000000 23.40
1 -001021 INNOVATIVE OFFICE SOLUT
I-IN3617762 101-105-1051-6201 OFFICE SUPPLI OFFICE SUPPLIES 000000 21.29
1 -001311 GILBERT MECHANICAL CONT
I-212962 101-140-1404-6353 REPAIRS & MAI CH: NEW CONDENSATE PUMP 000000 7,283.89
1 -002089 ROBERT CLARK
I-23401 101-301-3200-6323 CONFERENCE & CLARK- PESTICIDE LICENSE 000000 10.00
1 -002142 GOODHIRE
I-CIT10830008 101-107-1052-6307 PERSONNEL/LAB SERVICES DEC 21 000000 520.99
1 -12074 DAKOTA ELECTRIC ASSN
I-1527043 JAN 22 101-302-3201-6343 LIGHT & POWER ELECTRIC 000000 2,793.15
1 -48769 METROPOLITAN COUNCIL EN
I-DEC 2021 SAC 101-230-2301-2017 SAC CHARGES P DEC 2021 SAC 000000 17,395.00
I-DEC 2021 SAC 101-230-2301-5221 BUILDING PERM DEC 2021 SAC 000000 173.95-
1 -53295 NIEDERKORN, KIMBERLY
I-Q4 2021 101-120-1201-6324 MILEAGE Q4 MILEAGE 000000 97.88
1 -53395 NINE EAGLES PROMOTIONS
I-6066 101-300-3100-6218 CLOTHING & BA SCHUETTE - CLOTHING 000000 329.00
1 -829 DAVID BAUER
I-12-28 101-201-2010-6323 CONFERENCE & BAUER PER DIEM 000000 248.16
I-12-28 101-201-2010-6325 TRANSPORTATIO BAUER PER DIEM 000000 35.60
FUND 101 GENERAL TOTAL: 56,693.35
VIII-01
1/13/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2
PACKET: 07989 EFT Payments
VENDOR SET: 1
FUND : 200 PARKS
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT
====================================================================================================================================
1 -11314 CUSHMAN MOTORS
I-204778 200-401-4440-6353 REPAIRS & MAI CUTTING EDGE FOR HOLDER 000000 399.53
FUND 200 PARKS TOTAL: 399.53
VIII-01
1/13/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3
PACKET: 07989 EFT Payments
VENDOR SET: 1
FUND : 213 FIRE & AMBULANCE
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT
====================================================================================================================================
1 -000171 MARTIN-MCALLISTER CONSU
I-14345 213-220-2200-6323 CONFERENCE & IDS, PAULSON, STEVENS, MCGRAW 000000 3,200.00
1 -000335 DAKOTA COMMUNICATIONS C
I-HA2022-02 213-210-2100-6313 DISPATCH CONT DCC FEE / 2022 FEB 000000 13,897.00
1 -000357 IMAGE TREND, INC.
I-132631 213-210-2100-6311 EXPERT & CONS MONTHLY FEE 000000 675.00
I-132636 213-210-2100-6311 EXPERT & CONS ANNUAL FEES / MONTHLY FEE 000000 4,772.18
1 -001211 DEAN SUCHY
I-ZAPPOS 213-210-2100-6203 SAFETY BOOTS SUCHY - BOOTS 000000 200.00
1 -001869 McKESSON MEDICAL-SURGIC
I-18923554 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 5.80
I-18923646 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 126.03
I-18923780 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 27.94
I-18923827 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 9.13
I-18924004 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 1,178.77
1 -001954 GULF COAST PHARMACEUTIC
I-278233 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 1,497.75
I-S278203 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 000000 1,021.08
1 -002037 EXPERT BILLING, LLC
I-9451 213-220-2200-6311 EXPERT & CONS 221 AMB BILLS 000000 6,188.00
1 -002160 GRACE HOLM
I-WC 2021 213-210-2100-6109 ON CALL PAY-R WC PAYMENTS 000000 2,978.40
1 -06385 BOYER FORD TRUCKS
I-002P7324 213-210-2100-6221 EQUIPMENT PAR AIR CLEANER / ANTI FREEZE 000000 18.35
1 -08726 CENTURY COLLEGE
I-915088 213-210-2100-6323 CONFERENCE & ICS 300 - JENSEN 000000 325.00
1 -62700 LINDE GAS & EQUIPMENT I
I-67910955 213-220-2200-6216 CHEMICALS & C OXYGEN 000000 1,207.82
I-68001700 213-220-2200-6216 CHEMICALS & C OXYGEN 000000 189.99
I-68166819 213-220-2200-6216 CHEMICALS & C OXYGEN 000000 222.41
FUND 213 FIRE & AMBULANCE TOTAL: 37,740.65
VIII-01
1/13/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4
PACKET: 07989 EFT Payments
VENDOR SET: 1
FUND : 401 PARKS CAPITAL PROJECTS
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT
====================================================================================================================================
1 -001962 ISG
I-78192 401-401-4115-6590 CONTRACTORS & LAKE ISABEL D&E 000000 1,200.00
FUND 401 PARKS CAPITAL PROJECTS TOTAL: 1,200.00
VIII-01
1/13/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5
PACKET: 07989 EFT Payments
VENDOR SET: 1
FUND : 416 PW Cold Storage Building
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT
====================================================================================================================================
1 -000554 WSB & ASSOCIATES INC
I-R-019217-000-1 416-000-0000-6311 EXPERT & CONS PW COLD STORAGE TOPO 000000 2,611.75
PROJ: 96 -416-000 PW COLD STORAGE BUILDING PW COLD STORAGE BUILDING
I-R-019321-000-1 416-000-0000-6311 EXPERT & CONS PW COLD STORAGE GEOTECH 000000 2,797.25
PROJ: 96 -416-000 PW COLD STORAGE BUILDING PW COLD STORAGE BUILDING
FUND 416 PW Cold Storage Building TOTAL: 5,409.00
VIII-01
1/13/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6
PACKET: 07989 EFT Payments
VENDOR SET: 1
FUND : 481 2021 IMPROVEMENTS
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT
====================================================================================================================================
1 -000554 WSB & ASSOCIATES INC
I-R-018897-000-3 481-300-3628-6311 EXPERT & CONS 2021-1 CONS INSPECT, WALLIN 19 000000 2,772.00
PROJ: 91 -481-300 2021 IMPROVEMENTS CONSTRUCTION
FUND 481 2021 IMPROVEMENTS TOTAL: 2,772.00
VIII-01
1/13/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7
PACKET: 07989 EFT Payments
VENDOR SET: 1
FUND : 600 WATER
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT
====================================================================================================================================
1 -002089 ROBERT CLARK
I-20018020551 600-300-3300-6218 CLOTHING & BA CLARK - CLOTHING 000000 170.00
I-6833819 600-300-3300-6203 SAFETY BOOTS CLARK - BOOTS 000000 199.95
1 -26336 GOPHER STATE ONE-CALL I
I-1120449 600-300-3300-6318 SERVICE FOR L LOCATES - DEC 21 000000 76.95
1 -48425 MCNAMARA WILLIAM
I-1940222 600-300-3300-6218 CLOTHING & BA MCNAMARA - CLOTHING 000000 54.99
I-2162614 600-300-3300-6218 CLOTHING & BA MCNAMARA CLOTHING 000000 89.03
1 -73168 SHERWIN-WILLIAMS
I-4062-8 600-300-3300-6350 REPAIRS & MAI PAINT 000000 62.46
FUND 600 WATER TOTAL: 653.38
VIII-01
1/13/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8
PACKET: 07989 EFT Payments
VENDOR SET: 1
FUND : 601 WASTEWATER
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT
====================================================================================================================================
1 -48768 MCES
I-0001134791 601-300-3400-6353 REPAIRS & MAI FEB 21 WASTEWATER 000000 132,886.01
FUND 601 WASTEWATER TOTAL: 132,886.01
VIII-01
1/13/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9
PACKET: 07989 EFT Payments
VENDOR SET: 1
FUND : 615 ARENA
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT
====================================================================================================================================
1 -000766 WATSON COMPANY
I-122270 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 000000 850.71
1 -001314 HUEBSCH LAUNDRY CO.
I-20123810 615-401-4103-6350 REPAIRS & MAI ENTRY RUG SERVICE 000000 35.28
1 -24100 GARTNER REFRIGERATION
I-11424206 615-401-4103-6353 REPAIRS & MAI SERVICE CALL 000000 163.00
1 -75794 SYSCO, MINNESOTA
I-347833844 615-401-4103-6254 COST OF MERCH CONCESSION SUPPLIES 000000 1,102.36
FUND 615 ARENA TOTAL: 2,151.35
VIII-01
1/13/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10
PACKET: 07989 EFT Payments
VENDOR SET: 1
FUND : 620 HYDRO ELECTRIC
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT
====================================================================================================================================
1 -000953 AVANT ENERGY, INC.
I-15431 620-300-3500-6311 EXPERT & CONS MONTHLY FEES 000000 330.00
FUND 620 HYDRO ELECTRIC TOTAL: 330.00
VIII-01
1/13/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11
PACKET: 07989 EFT Payments
VENDOR SET: 1
FUND : 807 ESCROW - DEV/ENG/TIF-HRA
VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT
====================================================================================================================================
1 -000554 WSB & ASSOCIATES INC
I-R-018271-000-7 807-300-1696-2022 HIAWATHA BROA HBC ROW INSPECTIONS 000000 1,033.50
I-R-018897-000-3 807-300-1702-2022 Wallin 19th C 2021-1 CONS INSPECT, WALLIN 19 000000 1,100.00
I-R-018899-000-3 807-300-1698-2022 HR2 CONSTRUCT HERITAGE RIDGE 2ND ADD 000000 1,188.00
FUND 807 ESCROW - DEV/ENG/TIF-HRA TOTAL: 3,321.50
REPORT GRAND TOTAL: 243,556.77
VIII-01
1/13/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 12
------------------------------------------------------------------------------------------------------------------------------------
** G/L ACCOUNT TOTALS **
=========LINE ITEM========= =======GROUP BUDGET=======
ANNUAL BUDGET OVER ANNUAL BUDGET OVER
YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG
2021-2022 101-107-1052-6307 PERSONNEL/LABOR CONSULTANT 520.99 0 3,874.98- Y
101-120-1201-6324 MILEAGE 97.88 1,200 465.27
101-140-1404-6353 REPAIRS & MAINT-EQUIPMENT 7,283.89 20,000 4,883.56- Y
101-160-1601-6321 TELEPHONE 150.00 3,200 64.18- Y
101-160-1601-6324 MILEAGE 63.84 300 236.16
101-201-2010-6323 CONFERENCE & SCHOOLS 248.16 28,170 1,546.21- Y
101-201-2010-6325 TRANSPORTATION & PARKING 35.60 0 35.60- Y
101-230-2301-2017 SAC CHARGES PAYABLE 17,395.00
101-230-2301-5221 BUILDING PERMIT*NON-EXPENS 173.95- 296,000- 126,864.59
101-300-3100-6218 CLOTHING & BADGES 329.00 600 100.53
101-300-3100-6354 REPAIRS & MAINT-VEHICLES 23.40 2,000 1,120.03
101-301-3200-6323 CONFERENCE & SCHOOLS 10.00 5,200 3,914.78
101-301-3200-6353 REPAIRS & MAINT-EQUIPMENT 36.55 55,000 4,266.48
101-302-3201-6343 LIGHT & POWER 2,793.15 200,000 30,415.13
200-401-4440-6353 REPAIRS & MAINT-EQUIPMENT 399.53 25,000 4,189.43
213-210-2100-6109 ON CALL PAY-REGULAR 2,978.40 106,388 54,491.88
213-210-2100-6203 SAFETY BOOTS 200.00 2,500 1,524.06
213-210-2100-6221 EQUIPMENT PARTS 18.35 13,500 4,599.54- Y
213-210-2100-6323 CONFERENCE & SCHOOLS 325.00 29,970 63.39
213-220-2200-6216 CHEMICALS & CHEMICAL PRODU 1,397.81 15,000 8,584.23- Y
213-220-2200-6219 MEDICAL & FIRST AID 2,518.83 58,000 7,988.87- Y
213-220-2200-6311 EXPERT & CONSULTANT 6,188.00 92,600 807.81
213-220-2200-6323 CONFERENCE & SCHOOLS 3,200.00 11,790 5,104.65
401-401-4115-6590 CONTRACTORS & CONSTRUCTION 1,200.00 276,300 234,475.00
416-000-0000-6311 EXPERT & CONSULTANT 5,409.00 0 5,409.00- Y
481-300-3628-6311 EXPERT & CONSULTANT 2,772.00 0 2,711,072.06- Y
600-300-3300-6203 SAFETY BOOTS 199.95 450 663.69- Y
600-300-3300-6218 CLOTHING & BADGES 314.02 1,000 866.18- Y
600-300-3300-6318 SERVICE FOR LOCATES 76.95 3,500 19.65
615-401-4103-6353 REPAIRS & MAINT-EQUIPMENT 163.00 23,000 672.86
807-300-1696-2022 HIAWATHA BROADBAND CITY FI 1,033.50
807-300-1698-2022 HR2 CONSTRUCTION INSPECTIO 1,188.00
807-300-1702-2022 Wallin 19th Construction S 1,100.00
** 2021-2022 YEAR TOTALS ** 59,495.85
2022-2023 101-105-1051-6201 OFFICE SUPPLIES 21.29 6,400 6,378.71
101-201-2010-6313 DISPATCH CONTRACT-COUNTY 27,794.00 436,165 408,371.70
101-301-3200-6353 REPAIRS & MAINT-EQUIPMENT 64.55 55,000 54,836.94
213-210-2100-6311 EXPERT & CONSULTANT 5,447.18 76,325 70,877.82
213-210-2100-6313 DISPATCH CONTRACT-COUNTY 13,897.00 309,450 295,553.00
213-220-2200-6216 CHEMICALS & CHEMICAL PRODU 222.41 0 222.41- Y
213-220-2200-6219 MEDICAL & FIRST AID 1,347.67 62,000 60,101.57
600-300-3300-6350 REPAIRS & MAINT-BUILDING 62.46 2,000 1,937.54
601-300-3400-6353 REPAIRS & MAINT-EQUIPMENT 132,886.01 32,200 100,686.01- Y
VIII-01
1/13/2022 11:22 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13
** G/L ACCOUNT TOTALS **
=========LINE ITEM========= =======GROUP BUDGET=======
ANNUAL BUDGET OVER ANNUAL BUDGET OVER
YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG
615-401-4103-6254 COST OF MERCHANDISE 1,953.07 28,000 25,417.53
615-401-4103-6350 REPAIRS & MAINT-BUILDING 35.28 5,000 4,264.92
620-300-3500-6311 EXPERT & CONSULTANT 330.00 7,500 7,170.00
** 2022-2023 YEAR TOTALS ** 184,060.92
*** PROJECT TOTALS ***
PROJECT LINE ITEM AMOUNT
91 2021 IMPROVEMENTS 481-300 CONSTRUCTION 2,772.00
** PROJECT 91 TOTAL ** 2,772.00
96 PW COLD STORAGE BUILDING 416-000 PW COLD STORAGE BUILDING 5,409.00
** PROJECT 96 TOTAL ** 5,409.00
NO ERRORS
** END OF REPORT **
VIII-01
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Eitemiller, Finance Manager
Date: January 18, 2022
Item: Approve Financial Advisory Services Contract
Council Action Requested:
Approve the contract extension for Financial Advisory Services with Northland Securities.
Background Information:
The City of Hastings entered into a contract with Northland Securities in June 2018. This
contract merged advisory services for the City and HEDRA, which had previously been handled
by two separate advisors.
This contract extension does not have a set duration. Instead, this agreement is open-ended, and
will remain in effect unless a written 30-day notice of termination is provided by either the City
or Northland Securities.
For the past three years, Northland has provided services to the City, not only in debt issuance
planning and implementation, but TIF reporting, a debt tracking model and continuing disclosure
filings, along with occasional consulting needs. These are services that the City needs on an
annual basis. If this agreement is approved, the fees and hourly rates will increase. For a capital
project relative to recent years, debt issuance costs will increase approximately $11,000 to
$12,000. Debt issuance costs are paid through capital project budgets, meaning they would be
included in the annual project planning process.
The hourly rate for consulting services would increase from $195 per hour to $220. Beyond the
first year, fee and hourly rate amounts would change each January 1 by a percentage equal to any
increase in the Consumer Price Index for All Urban Consumers beginning January 1, 2023.
Staff is asking the City Council to approve this contract to retain Northland Securities as the
City’s financial advisor.
Financial Impact:
The proposed a rate increase for bond issuances would be included in the overall cost of future
capital projects. The consulting services hourly rate increase will by paid by City departments
that utilize their services, primarily Finance and Community Development.
Advisory Commission Discussion:
N/A
VIII-02
Council Committee Discussion:
N/A
Attachments:
Financial Advisor Contract
VIII-02
FINANCIAL ADVISORY SERVICES AGREEMENT
BY AND BETWEEN
THE CITY OF HASTINGS, MINNESOTA
HASTINGS ECONOMIC DEVELOPMENT AND REDEVELOPMENT
AUTHORITY
AND
NORTHLAND SECURITIES, INC.
This Agreement made and entered into by and between the City of Hastings, Minnesota
and the Hastings Economic Development and Redevelopment Authority (hereinafter,
“City") and Northland Securities, Inc., of Minneapolis, Minnesota (hereinafter, "NSI").
WITNESSETH
WHEREAS, the City desires to use the services of NSI for Financial Advisory Services.
WHEREAS, NSI desires to furnish services to the City as hereinafter described.
NOW, THEREFORE, it is agreed by and between the parties as follows:
SERVICES TO BE PROVIDED BY NSI
The scope of work to be provided under this Agreement includes the following:
1. Assist the City with debt issuance and monitoring.
2. Assist the City with financial compliance and financial planning strategies.
3. Assist the City with economic development financial analysis, program
development and financial reporting.
4. Attend meetings, deliver presentations, and submit products.
5. Advise the City on best practices and the development of policies and procedures.
NSI will provide the City with a separate written agreement, including scope of work,
compensation to be paid to NSI, among other disclosures, for each debt issuance or project
engagement that is consistent with this Agreement. From time to time, the City may at its
discretion, and consistent with this Agreement, authorize NSI to undertake a project
without a separate written agreement.
Nothing in this Agreement limits the ability of the City to separately engage NSI as
underwriter for the issuance of bonds on which NSI has not previously provided advice
regarding the structure, timing, terms, and other similar matters. The City may decide to
use NSI for any or all offered services by NSI at its sole discretion.
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COMPENSATION
Debt Issuance
Fees for debt issuance is based on the par amount of bonds issued and are as follows:
Par Amount Fee Amount
$0 to $500,000 $9,000
$500,001 to $1,000,000 $13,500
$1,000,001 to $2,000,000 $17,850
$2,000,001 to $10,000,000 $17,850 plus $2.00/$1,000
$10,000,000 to $20,000,000 $33,850 plus $1.00/$1,000
1. Fee schedule applies to the aggregate amount of debt issued that day. NSI will not
charge extra for multiple purposes or series in a single offering.
2. Revenue Bonds will be billed at 1.25 times the above fee schedule.
3. There will be no extra fees for meetings transcript, travel, copying, mail/shipping,
and official statement preparation and distribution.
4. Fee amounts listed above will increase each January 1, beginning with January 1,
2023, by a percentage equal to any increase in the Consumer Price Index for All
Urban Consumers (the “CPI”) as published by the United States Department of
Labor during the preceding twelve months.
Continuing Disclosure
NSI will serve as Dissemination Agent for compliance with continuing disclosure
obligations pursuant to the terms of a separate written Continuing Disclosure agreement
between the City and NSI.
Advisory Services for Consulting Projects
NSI will establish fair and manageable arrangements for consulting projects billed on an
hourly basis. For every project, NSI will provide the City with a written description of
work to be performed and a not to exceed compensation amount (the “Budget”). NSI will
not bill the City more than the Budget unless the City requests and agrees in writing to a
revised scope of work and Budget. Compensation for advisory services provided under
this Agreement will be based on the rate of $220 per hour. NSI will bill the City monthly
for services performed and actual reimbursable expenses (publication of notices, printing,
and mailing). Invoices will detail the work performed, requested compensation for the
period and show amounts previously billed and amount remaining under the approved
project budget.
The advisory service rate per hour will increase each January 1, beginning with January
1, 2023, by a percentage equal to any increase in the CPI during the preceding twelve
months.
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SUCCESSORS OR ASSIGNS
The terms and provisions of this Agreement are binding upon and inure to the benefit of
the City and NSI and their successors or assigns.
DISCLAIMER
In performing service under this Agreement, NSI is relying on the accuracy of information
provided by the City and the services provided by NSI are based on current State Law.
The parties agree that the Minnesota property tax system and other laws may change and
may affect the accuracy and validity of services provided by NSI. NSI will perform its
work using the best available information. The City recognizes and accepts that future
property values, tax levies and tax rates, among other factors, may vary from the
assumptions used by NSI and such changes may affect the work product produced and
provided by NSI.
TERM OF THIS AGREEMENT
This Agreement may be terminated by thirty (30) days written notice by either the City or
NSI. In the event of termination by the City, NSI shall provide the City with an itemized
hourly statement of services already provided. All billable hours by NSI shall be billed at
the stated hourly rates should early termination occur.
Dated this ___ day of ______________, 2022.
Northland Securities, Inc.
By: _____________________________
Tammy Omdal
Managing Director
City of Hastings, Minnesota
By: _____________________________
Title _____________________________
Hastings Economic Development and Redevelopment
Authority
By: _____________________________
Title _____________________________
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City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: City Administrator Dan Wietecha
Date: January 18, 2022
Item: COVID Testing
Council Action Requested:
Approve Work Order Contract with Primary Diagnostics
Background Information:
At its January 3 meeting, the City Council approved the City of Hastings Vaccination, Testing, and Face
Covering Policy consistent with OSHA’s COVID-19 Vaccination and Testing Emergency Temporary
Standard (ETS). Implementation of the policy includes weekly testing of on-vaccinated employees
beginning February 9.
There are 11 vendors providing testing under the State of Minnesota’s cooperative purchase venture. In
consulting with the State, we narrowed the list to 4 vendors. I recommend Primary Diagnostics due to its
pricing and provision of a program administration service. The pricing is $14 per employer-proctored test
and $30 for telehealth-proctored test. We anticipate utilizing a combination of both. The program
administration at $15 per “active” employee per month would coordinate tracking and recordkeeping of
employee tests to document compliance with the ETS.
Financial Impact:
The contract is set to not exceed $35K. Actual costs will depend on the number of employees, frequency,
and types of tests.
Committee Discussion:
Not applicable
Attachment:
• Work Order Contract
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Page 1 of 9
City of Minnesota
Professional and Technical Services
Work Order
This Work Order is between the City of Hastings (“City”) and Primary Diagnostics whose designated business
address is 595 Pacific Avenue, Fl 4, San Francisco, CA, 94133 (“Contractor”). This Work Order Contract issued
under the authority of Master Contract T-Number 22CTS, SWIFT Contract Number #204065 and is subject to all
provisions of the Master Contract, which is incorporated by reference.
Recitals
1. The Contractor represents that it is duly qualified and agrees to perform all duties described
in this Contract to the satisfaction of the City.
Work Order Contract
1. Term of Contract
1.1. Effective date: January 18, 2022, or the date the City obtains all required signatures, whichever
is later.
The Contractor must not begin work under this contract until this contract is fully executed
and the Contractor has been notified by the City’s Authorized Representative to begin the
work.
1.2. Expiration date: June 30, 2022, or until all obligations have been satisfactorily fulfilled,
whichever occurs first.
1.3. Incorporation of Terms. Master Contract T-Number 22CTS, SWIFT Contract Number #204065 as
signed by the State of Minnesota and Contractor, is incorporated herein in its entirety by
reference.
2. Contractor’s Duties. The Contractor, who is not a City or State employee, will perform COVID-19
testing services as described below:
2.1. Coordinator/Project Manager Services - Work with City Authorized Representative to
establish a testing plan based on the City’s requirements for employee testing per HR/LR Policy
#1446
2.2. Provide test kits according to Exhibit A, Test Kit Information, which is attached and
incorporated into this agreement along with subsequent iterations of Exhibit A.
2.3. Provide a collection process that is in accordance with applicable City and federal testing
requirements and lab transportation guidance.
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2.4. Coordinate with and facilitate lab testing of all specimens with an appropriately licensed
lab.
2.5. Provide means for City employees to register for testing. Provide confirmation for
testing via telephone call, email or text message. Registration must include consent for testing
and consent to authorize the release of results to designated City Human Resources personnel.
2.6. Provide report of testing results to authorized parties with a business need as listed
below.
2.7. Provide appropriate personnel who will contact testing participants with results either
via telephone call, email, or text message. Participants will be contacted between 8am and
8pm, seven days a week, including holidays. Any private health information retained by
Contractor shall be treated as not public data in accordance with the Exhibit B, Data Privacy,
which is attached and incorporated into this Work Order Contract.
2.8. Provide reports detailing testing results to designated City Human Resources personnel.
Reports should include, but not be limited to, individual testing results, participation data,
demographics, positivity rate and other data elements as agreed upon between the parties.
2.9. Maintain on file Competency Documentation of each Contractor staff who performed
services under this Work Order Contract. Competency documentation will include, but not be
limited to, documentation of the qualification of each staff performing services under this Work
Order Contract such as licensing, clinical skills checklist, clinical years’ experience, and criminal
background check. The City will treat all Competency Documentation as confidential and will
not disclose such documentation unless authorized by law, Contractor, or the Contractor’s staff.
2.10. Status Reporting. Contractor shall send a status report once a week via email to the City’s
Authorized Representative communicating the number of tests provided, the number of tests
administered on each date and the time it was administered.
2.11. Data Privacy. Comply with all applicable data privacy requirements including in the
master contract and as specified in Exhibit B – Data Privacy, which is attached and incorporated
into this Work Order Contract.
2.12. American Rescue Plan (ARP). ARP funds may be used to fund this Work Order Contract.
Contractor will comply with Exhibit C, American Rescue Plan Terms, which is attached and
incorporated into this contract.
3. City’s Duties. The City will:
3.1. Facilitate employee completion of COVID-19 testing consent forms and test registration.
3.2. Assume sole responsibility for employee, staff or other designated participant
compliance with City’s testing requirements.
3.3. Provide a list of testing participants with names, agencies, employee IDs and email
addresses.
4. Consideration and Payment
4.1.Consideration. The City will pay for all services performed by the Contractor under this Work
Order Contract as outlined in Exhibit B.
4.1.1. Total Obligation. The total obligation of the City for all compensation
and reimbursements to the Contractor under this Word Order Contract will not
exceed $35,000.
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Page 3 of 9
5. Change Orders. City and Contractor can make changes to ordering information in Exhibit A via
change order. Changes should be memorialized in a newly titled Exhibit A (e.g. Exhibit A1,
Exhibit A2, etc.) and City and Contractor must sign the new Exhibit A. Changes must not alter
the Term of this Contract or the Total Obligation.
6. Authorized Representatives
6.1.The City’s Authorized Representative is:
Name Dan Wietecha
Email Address dwietecha@hastingsmn.gov
Phone No. 651-480-2350
6.2.The Contractor’s Authorized Representative is
Name Abigail Stoddard
Email Address abigails@primary.health
Phone No. 612-616-1431
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Page 4 of 9
SIGNATURES AS REQUIRED BY THE CITY.
1. City of Hastings
With delegated authority
Print name: Mary Fasbender
Signature:
Title: Mayor Date:
1. City of Hastings
With delegated authority
Print name: Kelly Murtaugh
Signature:
Title: City Clerk Date:
2. Contractor
The Contractor certifies that the appropriate person(s)
have executed the Contract on behalf of the Contractor as
required by applicable articles, bylaws, resolutions, or
ordinances.
Print name:
Signature:
Title: Date:
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Page 5 of 9
Exhibit A: Test Kit Information
Ordering Entity:
Ordering Authorized Representative:
Ordering Entity Representative Contact Information:
Delivery Address: [Attach spreadsheet if shipping to multiple
addresses, indicate how many tests kits to each
location]
Date Purchase Requested:
Funding String:
Is a Courier Requested?
[Indicate “Yes” or “No”. (Indicate “Yes” only if
testing as a group with onsite supervision)]
HIPAA Consent
Do these tests require HIPAA consent to release data
to organization in addition to patient?
[Indicate “Yes” or “No”. ]
Who Should Have Access to Dashboard Results? [Indicate name and email address of individual]
When are tests needed by? [Please give the vendor at
least 7 days]
[Type of Test Definition and Directions
At-Home—Test kits are sent to an individual’s home
Bulk Order—Test kits are sent to a single location and distributed by the employer
Employer-Proctored or Self Administered—Employer sets up and proctors testing
Self Administered—Employee takes the test with no proctoring (check with your agency’s HR
if this is an option and how it needs to be done to comply with Policy 1446)]
Teleproctored – Employee is provided a link to directly connect to a proctor
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Test Type Quantity Price per test Shipping (if not
included with
price per test)
Total Cost
PCR, Tele-Proctored $90
PCR, Self Administered $70
Bulk Order Onsite PCR,
Employer Proctored
$45
Antigen, Tele-Proctored $30
Antigen, Employer Proctored
or Self-Administered
$14
Program Administration Fees
(dashboards, IT set-up, per
person testing fee)
$15 per person,
per month
N/A
Training N/A Included N/A
Total City Obligation
Per person per month program administration fees are roster of participants
registered within the Primary platform. Agencies must estimate on their order
forms the total number of participants and will be charged $15 per participant per
month. Onsite staffing is available. Rates are $82.55 per hour, plus travel & expenses,
with a 4 hour minimum. Prices above include shipping contingent on the following
requirements:
● At-home rapid antigen tests may be mailed directly to home addresses or
distributed by employers.
● At-home PCR tests are mailed to home addresses with all necessary
materials and must be ordered in increments of 4 tests.
● Employer proctored PCR tests are shipped directly to employers and
returned to labs in increments of 30 tests; additional mailing labels can be
supplied at $40/each.
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Page 7 of 9
EXHIBIT B
Data Privacy
A. To the extent the CITY discloses or provides information protected under the Minnesota Government
Data Practices Act, Minnesota Statutes Chapter 13, (the “Data Practices Act”) as “not public data” on
individuals to CONTRACTOR under this Contract, it is solely for the business purposes described in this
Contract. Contractor must limit its use of the data to the business purposes described in this Contract.
“Not public data” means any data that is classified as confidential, private, nonpublic or protected
nonpublic by statute, federal law, or temporary classification. Minn. Stat. § 13.02, subd. 8a.
B. If this Contract involves performance of duties or services or activities, items or data subject to the
Health Insurance Portability and Accountability Act of 1996 (HIPAA) or the Privacy Act or 1974 or any
other applicable federal or State law, the Contractor covenants (or warrants) that it will appropriately
collect, maintain, and safeguard Protected Health Information as defined in 45 CFR 160.103 or other not
public data or private data, including but not limited to individually identifiable health information or
personally identifiable information, and agrees that it is subject to, and shall comply with, applicable
federal or State law and the provisions of 45 CFR 164 Subpart E concerning use or disclosure of
protected health information
C. Notwithstanding paragraphs A or B, in its capacity under this Contract, CONTRACTOR must comply
with the provisions of the Data Practices Act as though it were a governmental entity as defined by the
Data Practices Act. CONTRACTOR will be performing functions of a government entity under Minn. Stat.
§ 13.05, subd. 11, and thus any data created, collected, received, stored, used, maintained or
disseminated by CONTRACTOR in performing its duties under this contract is subject to the protections
of the Data Practices Act. The civil remedies of Minnesota Statutes, section 13.08 apply to the release of
the data governed by the Data Practices Act, Minnesota Statutes, ch. 13, by either the CONTRACTOR or
the CITY.
D. If the CONTRACTOR receives a request to release data created, collected, received, stored, used,
maintained or disseminated by CONTRACTOR in performing its duties under this Contract, CONTRACTOR
must immediately notify and consult with the CITY’s Authorized Representative as to how the
CONTRACTOR should respond to the request.
E. Under this Contract, CONTRACTOR will be performing the functions of a government entity including,
but are not limited to, responding appropriately pursuant to Minn. Stat. §§ 13.03 and 13.04 to requests
for data created, collected, received, stored, used, maintained, or disseminated by CONTRACTOR in
performing its duties under this Contract.
F. CONTRACTOR’s obligations while performing the functions of a government entity include, but are
not limited to, complying with Minn. Stat. § 13.05, subd. 5, to establish appropriate security safeguards
for all records containing data on individuals.
G. CONTRACTOR must comply with Minn. Stat. § 13.055 to investigate and appropriately report or
notify regarding any potential unauthorized acquisition of data created, collected, received, stored,
used, maintained, or disseminated by CONTRACTOR in performing its duties under this Contract.
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Exhibit C: American Rescue Plan Terms
6. Records shall be maintained by Contractor for a period of five (5) years after all funds have been
expended or returned to Treasury, whichever is later
7. Contractor understands and agrees it must maintain a conflict of interest policy consistent with 2
C.F.R. § 200.318(c) and must disclose in writing to Treasury or the pass-through entity, as
appropriate, any potential conflict of interest affecting the awarded funds in accordance with 2
C.F.R. § 200.112.
8. Federal regulations applicable to this award include, without limitation, the following:
8.1 Recipient Integrity and Performance Matters, pursuant to which the award term set forth in 2
C.F.R. Part 200, Appendix XII to Part 200 is hereby incorporated by reference.
8.2 Governmentwide Requirements for Drug-Free Workplace, 31 C.F.R. Part 20.
8.3 New Restrictions on Lobbying, 31 C.F.R. Part 21.
8.4 Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601-
4655) and implementing regulations.
9. Statutes and regulations prohibiting discrimination applicable to this award include, without
limitation, the following:
9.1 Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq.) and Treasury’s implementing
regulations at 31 C.F.R. Part 22, which prohibit discrimination on the basis of race, color, or
national origin under programs or activities receiving federal financial assistance;
9.2 Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits
discrimination on the basis of disability under any program or activity receiving federal
financial assistance;
9.3 The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et seq.), and Treasury’s
implementing regulations at 31 C.F.R. Part 23, which prohibit discrimination on the basis of
age in programs or activities receiving federal financial assistance; and
9.4 Title II of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. §§ 12101 et seq.),
which prohibits discrimination on the basis of disability under programs, activities, and
services provided or made available by City and local governments or instrumentalities or
agencies thereto.
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10. Any publications produced with funds from this award must display the following language: “This
project [is being] [was] supported, in whole or in part, by federal award number [enter project FAIN]
awarded to [name of Recipient] by the U.S. Department of the Treasury.”
11. Increasing Seat Belt Use in the United States. Pursuant to Executive Order 13043, 62 FR 19217 (Apr.
18, 1997), Recipient should encourage its contractors to adopt and enforce on-the-job seat belt
policies and programs for their employees when operating company-owned, rented or personally
owned vehicles
12. Reducing Text Messaging While Driving. Pursuant to Executive Order 13513, 74 FR 51225 (Oct. 6,
2009), Contractor should encourage its employees, subrecipients, and contractors to adopt and
enforce policies that ban text messaging while driving, and Recipient should establish workplace
safety policies to decrease accidents caused by distracted drivers.
13. Contractor shall initiate reasonable steps, or comply with the Department of the Treasury’s
directives, to ensure that Limited English proficiency (LEP)persons have meaningful access to its
programs, services and activities. Recipient agrees to consider the need for language services for LEP
persons when Recipient develops applicable budgets and conducts programs, services, and
activities. As a resource, the Department of the Treasury has published its LEP guidance at 70 FR
6067. For more information on taking reasonable steps to provide meaningful access for LEP
persons, please visit http://www.lep.gov.
14. Contractor shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of
federal financial assistance from excluding from a program or activity, denying benefits of, or
otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. §
2000d et seq.), as implemented by the Department of the Treasury’s Title VI regulations, 31 CFR Part
22, which are herein incorporated by reference and made a part of this contract (or agreement).
Title VI also includes protection to persons with “Limited English Proficiency” in any program or
activity receiving federal financial assistance, 42 U.S.C. § 2000d et seq., as implemented by the
Department of the Treasury’s Title VI regulations, 31 CFR Part 22, and herein incorporated by
reference and made a part of this contract or agreement.
15. Contractor shall maintain a complaint log and inform the Department of the Treasury of any
complaints of discrimination on the grounds of race, color, or national origin, and limited English
proficiency covered by Title VI of the Civil Rights Act of 1964. Recipient also must inform the
Department of the Treasury if Recipient has received no complaints under Title VI.
16. Contractor must have in place standard grant assurances and review procedures to demonstrate
that that they are effectively monitoring the civil rights compliance of sub- recipients.
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1
CITY OF HASTINGS STRATEGIC PRIORITIES
2021-2023
Adopted by the Hastings City Council on September 6, 2021
2021 Q4 PROGRESS REPORT
VISIT HASTINGSMN.GOV/STRATEGICPLANNING FOR PRIORITIES & QUARTERLY REPORTS
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2
Q4 2021 EXECUTIVE SUMMARY
Strategic Priority Initiative Accomplishments
People, Processes,
Infrastructure, and
Finance
1.1 Multi-Year Financial
Model
✓ Identified inflationary assumptions
and capital expenditures
✓ Continued to project revenue
estimates
✓ Updated model with the final budget
1.2 Diversity, Equity,
and Inclusion
✓ Several attended THRIVE’s “Creating a
better story for Hastings” DEI sessions
✓ Expanded outreach to people who are
not often heard from via online
resources
o Online resources (such as
presentations, design
summary, assessment
information, project maps,
online communications forms)
during COVID to reach more
residents
o Encouraging 1-on-1 meetings
via phone, Zoom, or in person
with City Staff to make
comments and questions
available and convenient to all
o Started using School District’s
Peach Jar online tool to reach
families.
Community Image
and Public
Engagement
2.1 Strategic
Communications Plan
✓ Continued stakeholder meetings
✓ Expanded Rivertown News to a
quarterly newsletter
2.2 Tourism Funding ✓ Applied for and received funding for a
$5,000 grant from Explore Mn to
increase online marketing for winter
and spring tourism campaigns.
✓ Reviewed metrics from Fall marketing
campaign; currently developing
Choose Your Winter in Hastings
campaign
✓ Updated the annual Visitor Guide in
September
✓ Initiated conversations with O’Rourke
Media Group to update printed trail
maps, including an expanded trail
map that includes the Point Douglas
Trail and connection to the Greenway
Trails that will highlight the top 10
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3
trail attractions.
✓ Regularly review the U of M tourism
study and use the suggested target
markets and other ideas for
marketing plans
✓ Regularly update tourism attractions
and events up-to-date with Explore
MN to take advantage of their robust
email distribution list.
✓ Will send two chamber staff to the
Explore Minnesota Annual
Conference in March.
Parks and Public
Spaces
3.1 Parks and Public
Space Beautification
✓ Budgeted for Louis Lane Ponding Basin
– FMR grant, pollinator friendly
✓ Budgeted and posted Parkskeeper
position
3.2 Vermillion Street
Corridor Plan
✓ MNDOT hiring HR Green
✓ Scope of study increased to be
more comprehensive and
technically sound
✓ HEDRA Block 28 acquisitions, focus
on redevelopment for that area
✓ Façade grant program includes
Vermillion
✓ Private projects – Jersey Mikes,
Schlomkas, Pool & Spa - continued
investment
3.3 Lake Rebecca/Lake
Isabel Parks
Renovations
✓ Held Corps of Engineers habitat
management meeting in November
to discuss invasive species.
✓ Lake Isabel Grant-Received
preliminary approval; awaiting final
approval by National Park Service
✓ New playground equipment
ordered for Lake Isabel
✓ Design completed for Lake Isabel
Housing and
Economic
Development
4.1 Downtown Special
Service District
Delayed to Q12022
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4
*Future Topics
Develop an internal
communication
strategy focused on
council/staff
communications
2.1 Strategic
Communications Plan
✓ Departmental work sessions with the
City Council to gain deeper knowledge
✓ Developed 3-plus Thursday weekly
emails to keep Council abreast of
important topics
✓ Expanded meetings with the Mayor
and City Administrator
✓ City Administrator meeting with
Councilmembers prior to each
meeting.
✓
Continue to Improve
environmental
sustainability of City
operations.
1 People, Process,
Infrastructure, &
Finance
✓ Purchased a hybrid squad, electric
Zamboni
✓ Explored battery powered small
equipment for parks and PW
✓ Installed solar lights at dog park
✓ Exploring federal funding
✓ Held House Capital Investment
Committee tour to request funding for
rooftop solar panels on the arena.
Incorporate elements
of the HPAAC Arts &
Culture Plan into City
goals and initiatives.
2. Community Image
and Public Engagement.
✓ Renewed Arts Task Force and
appointed 8 members in Jan 2022.
Install new welcome
sign on Hwy 55
2. Community Image
and Public Engagement.
✓ Removed old sign by the library
Stimulate job
creation in Hastings.
4. Housing and
Economic Development
✓ Quality One expansion
✓ Fleet Farm to open and provide jobs
✓ Smaller retail and new businesses
Complete a full
housing inventory
analysis to guide
development
strategy.
4. Housing and
Economic Development
✓ Report completed January 2019
✓ Housing continues to happen, develop
✓ CC workshop w/ CDA held 12/20
*Denotes ideas put forward by City Council members as important, but not yet added to
the strategic initiatives. As initiatives are completed, additional initiatives will move up
as priority initiatives, based on Council approval. See pages 17-18 of this report for a list
of all Future Topics.
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5
End state: A functioning multi-year operational financial model that consistently captures
and communicates projected expenses, investments, and revenue streams to city leaders,
staff, and citizens.
Accomplishments:
Q4 2021
✓ Identified inflationary assumptions and capital expenditures
✓ Continued to project revenue estimates
✓ Updated model with the final budget
Milestone Responsible
Leader(s)
Date Status
Analyze preliminary budget Finance Manager Sept
2021
Completed
Identify inflationary increases Finance Manager 4Q21 Completed
Identify one-time capital expenditures Finance Manager 4Q21 Completed,
review Jan
2022
Identify projected revenue Finance Manager 4Q21 In Progress
Update model with final budget Finance Manager Dec
2021
Completed
Identify looming operating, debt, and
capital needs.
Management Team 1Q22 In Progress
Report model to Finance Committee Finance Manager 1Q22 Not Started
Update projections prior to annual budget
cycle
Finance Manager May
2022
Not Started
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End state: A Hastings city government and community that honor, respect, and practice
diversity, equity, and inclusion as lived values.
Accomplishments:
Q4 2021
✓ Several attended THRIVE’s “Creating a better story for Hastings” DEI sessions
✓ Expanded outreach to people who are not often heard from via online resources
o Online resources (such as presentations, design summary, assessment
information, project maps, online communications forms) during COVID to
reach more residents
o Encouraging 1-on-1 meetings via phone, Zoom, or in person with City Staff
to make comments and questions available and convenient to all
o Started using School District’s Peach Jar online tool to reach families.
Milestone Responsible
Leader(s)
Date Status
Create a Workplace Culture that Prioritizes
Equity and Inclusion
• Increase diversity in hiring
• Increase retention of employees
• Increase DEI training for staff and
officials
Human
Resources
Department
Heads
Ongoing In Progress
Engage More People Who Are Not Often
Heard
• Solicit feedback and input from
diverse audience
• Create opportunities for advisory and
commission engagement by diverse
residents of the City
Department
Heads
Ongoing In Progress
Increase Experience of Hastings as
Welcoming for All
• Continue strategic partnerships with
community organizations
• Create marketing campaign to
promote diverse perspectives
Department
Heads
Ongoing In Progress
1. PEOPLE, PROCESSES, INFRASTRUCTURE & FINANCE
VIII-04
7
• Increase public art, culture and
history projects focusing on diverse
communities
VIII-04
8
End state: A communications infrastructure that shares the City’s story with its various
stakeholders, enables the City to disseminate accurate information in emergencies,
promotes economic development and reaches underserved or underrepresented
populations in the City.
Accomplishments:
Q4 2021
✓ Continued stakeholder meetings
✓ Expanded Rivertown News to a quarterly newsletter
✓ Held two departmental work sessions with the City Council to gain deeper knowledge
✓ Developed 3-plus Thursday weekly emails to keep Council abreast of important topics
✓ Expanded meetings with the Mayor and City Administrator
✓ City Administrator meeting with Councilmembers prior to each meeting.
Milestone Responsible Leader(s) Date Status
Define the story, key audiences and
messaging for each
Management Team
and Communications
Coordinator
2Q22 In Progress
Review metrics and analytics to evaluate
content and channels
Communications
Coordinator
2Q22
and
ongoing
In Progress
Assess and build internal communications
processes and procedures
City Council,
Management Team,
and Communications
Coordinator
3-4Q21 In Progress
Assess and build an external
communications strategy (strategies for
target audiences)
Communications
Coordinator
3Q22 Not Started
Assess and build an emergency
management/crisis communications plan
Public Safety and
Communications
Coordinator
TBD Not Started
Assess and build strategy for under-
represented populations
Communications
Coordinator with
partners
3Q22 Not Started
Assess and improve the user experience
with the City’s website
Communications
Coordinator
Ongoing In Progress
VIII-04
9
Review and amend communications-
related policies and procedures (web,
social media, media relations, event
policies, and processes)
Communications
Coordinator
4Q22 Not Started
VIII-04
10
Accomplishments:
Q4 2021
✓ Applied for and received funding for a $5,000 grant from Explore Mn to increase
online marketing for winter and spring tourism campaigns.
✓ Reviewed metrics from Fall marketing campaign; currently developing Choose Your
Winter in Hastings campaign
✓ Updated the annual Visitor Guide in September
✓ Initiated conversations with O’Rourke Media Group to update printed trail maps,
including an expanded trail map that includes the Point Douglas Trail and connection
to the Greenway Trails that will highlight the top 10 trail attractions.
✓ Regularly review the U of M tourism study and use the suggested target markets and
other ideas for marketing plans
✓ Regularly update tourism attractions and events up-to-date with Explore MN to take
advantage of their robust email distribution list.
✓ Will send two chamber staff to the Explore Minnesota Annual Conference in March.
End state: New funding sources for promoting tourism leads to a measurable increase in
tourism over pre-COVID levels.
Milestone Responsible
Leader(s)
Date Status
Review existing marketing and
communications
City and
Chamber/Tourism
4Q21 In Progress
Review U of M tourism study City and
Chamber/Tourism
4Q21 Already
utilize in
planning
Identify alternate revenue sources City and
Chamber/Tourism
1Q22 and
Ongoing
In Progress
Continue using free resources such as
press releases, online event calendars, or
online rating
Chamber/Tourism
staff
Ongoing In Progress
Continue lead generation to build email
database for future marketing.
Chamber/Tourism
staff
Ongoing Currently
updating all
events via
Explore MN
and using
their email
distribution
VIII-04
11
lists
Send Chamber/Tourism staff to Explore
Minnesota annual conference
Chamber/Tourism
staff
Feb 2022 Completed;
staff will
attend March
conference
Annual report (including occupancy rate
at local hotels) to City Council.
City and
Chamber/Tourism
staff
Sept 2022 Not Started
VIII-04
12
End state: All Hastings parks are maintained to documented standards; non-park public
spaces defined in the initiative are likewise clean with landscaping well maintained and
snow managed.
Accomplishments:
Q4 2021
✓ Budgeted for Louis Lane Ponding Basin – FMR grant, pollinator friendly
✓ Budgeted and posted Parkskeeper position
Milestone Responsible
Leader(s)
Date Status
Identify priority list of high-profile and
high-use locations
Parks Dept and
Parks
Committee
1Q22 In Progress
Maintain high-profile and high-use
locations using team structure
Parks Dept Ongoing In Progress
Identify underutilized spaces to convert to
lower-maintenance areas
Parks Dept and
Parks
Committee
1Q22 In Progress
Approve additional staff, both seasonal
and full-time (may be phased in over
several years)
City Council Ongoing In Progress
Sustain existing adopt-a-park and
volunteers
Parks Dept 2022 Ongoing
Educate the community on the elements
of the parks & trail system and the work
of the park maintenance division
Parks Dept and
Communications
Coordinator
2022 Not Started
3. PARKS & PUBLIC SPACES
VIII-04
13
End state: Implement the Vermillion Corridor Plan for economic revitalization of the TH
61 corridor. Ensure MN DOT enhancements are consistent with the plan.
Accomplishments:
Q4 2021
✓ MNDOT hiring HR Green
✓ Scope of study increased to be more comprehensive and technically sound
✓ HEDRA Block 28 acquisitions, focus on redevelopment for that area
✓ Façade grant program includes Vermillion
✓ Private projects – Jersey Mikes, Schlomkas, Clear Choice Pool & Spa - continued
investment
Milestone Responsible
Leader(s)
Date Status
Continue participation in joint planning
with MN DOT
Public Works
Director
Ongoing In Progress
Consultant begins corridor study Consultant 4Q21 In Progress
Completion of corridor study Consultant 1Q23 In Progress
Final design and cost estimates MNDOT 2023-2025 Not Started
Hwy 61 construction begins MNDOT 2026 Not Started
Communicate to council any updates to
MN DOT planning
Public Works
Director
Ongoing Ongoing
Identify priority areas for redevelopment Community
Development
Director
Ongoing Ongoing
Meet with property owners to determine
likelihood for redevelopment and the
extent to which HEDRA would play a role
Community
Development
Director
Ongoing Ongoing
Meet with interested redevelopment
partners to determine interest and
identify obstacles
Community
Development
Director
Ongoing Ongoing
Determine any HEDRA resources to spur
development
Community
Development
Director
Ongoing Ongoing
3. PARKS & PUBLIC SPACES
VIII-04
14
End states: If finding is received, the Lake Rebecca Revitalization Project results in a unique
amenity and asset to the community. Lake Isabel park restoration is completed consistent with
available funding to restore that beloved public space to its full beauty and usefulness.
Accomplishments:
Q4 2021
✓ Held Corps of Engineers habitat management meeting in November to discuss
invasive species.
✓ Lake Isabel Grant-Received preliminary approval; awaiting final approval by
National Park Service
✓ New playground equipment ordered for Lake Isabel Park
✓ Design completed for Lake Isabel Park
Milestone Responsible
Leader(s)
Date Status
LAKE REBECCA PARK:
Monitor progress of grant for Lake
Rebecca
Parks Dept 3Q21 Pending
decision by
LCCMR – 1Q22
If funded, RFP and complete plan for
Rebecca restoration
Parks Dept and
consultant
3Q22 – 2Q23 Pending
If funded, approve plan for Rebecca
restoration
Parks
Committee and
City Council
3Q23 Pending
If funded, begin construction at Lake
Rebecca
3Q23 – 2Q24 Pending
If funded, complete work at Lake Rebecca Pending
If not funded, consider plan for future
restoration
Parks Dept and
consultant
2022 Not Started
If not funded, appearance/security
improvements (e.g.: remove back parking
lot)
Parks Dept 2022 Not Started
LAKE ISABEL PARK:
Grant approved for Lake Isabel Park DNR July 2021 Pending NPS
review and
3. PARKS & PUBLIC SPACES
VIII-04
15
approval.
Complete D&E plan for Isabel restoration ISG, Parks Dept 4Q21 Completed
Approve plan for Isabel restoration Parks
Committee and
City Council
4Q21 Pending
Final grant authorization NPS Sept 2021 Delayed
Bid construction project Late
2021/Early
2022
In Progress
Begin construction at Lake Isabel May 2022 Pending
Complete work at Lake Isabel Summer 2022 Pending
VIII-04
16
End state: A special taxing district is established in the downtown area providing enhanced
maintenance and services for Downtown Hastings leading to a 10% increase in visitors to the
businesses in the district.
Milestone Responsible
Leader(s)
Date Status
Research the mechanics of establishing an
SSD
Community
Development
Dept.
3Q21 Completed
Research experiences of others in
establishing and operating an SSD
Community
Development
Dept.
4Q21 Not started
Discuss initiative with downtown property
and business owners to determine support,
obstacles, and areas for potential funding of
a future SSD
Community
Development
Dept.
1Q22 Not Started
Prepare a draft list and budget for potential
service and activities that may be provided as
part of an SSD
Business
Community
1Q22 Not Started
Hold meetings to discuss the draft plan with
downtown property and business owners
Business
Community
2Q22 Not Started
Incorporate changes and concerns adjusting
plan as necessary
Business
Community
3Q22 Not Started
Develop the ordinance amendment and SSD
Plan for official public hearing
City Attorney 3Q22 Not Started
Public hearing and approve ordinance City Council 3Q22 Not Started
VIII-04
17
Future Topics - A list of items deemed important but not identified as a top priority at the time of planning.
When initiatives are complete, parking lot items will be added as new initiatives.
Future Topics for Consideration
See Page 16 of the City of Hastings Statement of Strategic Direction at
www.hastingsmn.gov/strategicplanning for details related to these topics.
Ideas Related to People, Processes, Infrastructure, and Finance
1. Continue to Improve environmental sustainability of City operations.
Q4 2021 Accomplishments:
✓ Purchased a hybrid squad, electric Zamboni
✓ Explored battery powered small equipment for parks and PW
✓ Installed solar lights at dog park
✓ Exploring federal funding
✓ Held House Capital Investment Committee tour to request funding for rooftop
solar panels on the arena.
Ideas Related to Community Image and Public Engagement
1. Develop an internal communication strategy focused on council-staff
communication.
Q4 2021 Accomplishments:
✓ Held two departmental work sessions with the City Council to gain deeper
knowledge
✓ Developed 3-plus Thursday weekly emails to keep Council abreast of important
topics
✓ Expanded meetings with the Mayor and City Administrator
✓ City Administrator meeting with Councilmembers prior to each meeting.
2. Develop policy for public recognition.
3. Incorporate elements of the HPAAC Arts & Culture Plan into City goals and
initiatives.
Q4 2021 Accomplishments:
VIII-04
18
✓ Renewed Arts Task Force and appointed 8 members in January 2022.
4. Install new welcome sign on Hwy 55 (new initiative 9/7)
Q4 2021 Accomplishments:
✓ Removed old sign by the library
Ideas Related to Parks and Public Spaces
1. Expand Hastings’s status as a trail hub to drive tourism and awareness of Hastings.
2. Develop a plan for a new multipurpose indoor sports field.
Ideas Related to Housing and Economic Development
1. Stimulate job creation in Hastings.
Q4 2021 Accomplishments:
✓ Quality One expansion
✓ Fleet Farm to open and provide jobs
✓ Smaller retail and new businesses
2. Complete a full housing inventory analysis to guide development strategy.
Q4 2021 Accomplishments:
✓ Report completed January 2019
✓ Housing continues to happen, develop
✓ CC workshop w/ CDA held 12/20
VIII-04
City Council Memorandum
To: Mayor Fasbender and City Council From: John Hinzman, Community Development Director Date: January 18, 2022 Item: Authorize Signature: Joint Powers Agreement - Vermillion Acres - Dakota
County (1190 County Road 47)
Council Action Requested: Authorize signature of the attached Joint Powers Agreement (JPA) between the City and Dakota County for construction of intersection improvements along CSAH 47 in
association with the Vermillion Acres Senior Housing Development. A simple majority
is necessary for action. Background Information: As part of the Site Plan and Plat approval for Vermillion Acres certain roadway and
intersection improvements along County Road 47 near Village Trail were required in
order to facilitate traffic generated from the development. The JPA outlines project costs and responsibilities. Exhibit B of the JPA provides the following detail: Developer Total $163,378.60
County Total $118,549.24
Remaining 15% (City/Developer) - To be paid by Developer per Vermillion Acres Development Agreement $20,977.40
TOTAL $302,905.24 Financial Impact: No impact to the City. The JPA establishes project costs and limitations for County contribution. The executed Development Agreement for Vermillion Acres obligates the
developer to pick up remaining costs for construction of improvements. Advisory Commission Discussion: N\A Council Committee Discussion:
N\A
Attachments:
• Location Map
• Joint Powers Agreement
VIII-05
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F:\DESIGN TREE ENGINEERING\PROJECTS\000 - MISC 20\00020016 - HASTING SENIOR LIVING\CONSTRUCTS\CIVIL\00020016-C-BASE-PROPOSED-COUNTY ROAD IMPROVEMENTS.DWG #### 3/3/2021
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BEGINTAPEREND TAPER, MATCH INTOEXISTING STRIPINGEND TAPER, MATCH INTOEXISTING STRIPING
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Attachment A
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Dakota County Contract #C0034564
JOINT POWERS AGREEMENT FOR
ENGINEERING, RIGHT OF WAY, CONSTRUCTION, MAINTENANCE, AND COST
PARTICIPATION
BETWEEN
THE COUNTY OF DAKOTA
AND
THE CITY OF HASTINGS
FOR
DAKOTA COUNTY PROJECT NO. 47-06
CITY PROJECT NO. 21-XX
SYNOPSIS: Dakota County and the Hastings agree to construction of the intersection
improvements along County State Aid Highway (CSAH) 47 (Vermillion Road) 500 feet west of
Village Trail to 350 feet east of 31st Street West to include left turn lanes at Village Trail and 31st
Street in Hastings, Dakota County. Dakota County Project Number (DCP) 47-06 manages
intersections to increase transportation system efficiency, improve safety and maximize existing
highway capacity along County State Aid Highway (CSAH) 47 (Vermillion Road) in conjunction
with development.
VIII-05
Dakota County Contract #C0034564 October 12, 2021
Page | 2
THIS AGREEMENT, made and entered into by and between the County of Dakota, referred to in
this Agreement as the "County", and the City of Hastings, referred to in this Agreement as the
"City", and witnesses the following:
WHEREAS, under Minnesota Statutes Sections 162.17, subd. 1 and 471.59, subd. 1, two
governmental units may enter into an Agreement to cooperatively exercise any power common
to the contracting parties, and one of the participating governmental units may exercise one of its
powers on behalf of the other governmental units; and
WHEREAS, to provide a safe and efficient transportation system, the County and the City are
partnering on County Projects 47-06, for construction, and cost participation; and
WHEREAS, Dakota County and the City agree to install left turn lanes at the intersections of
Village Trail and 31st Street along County State Aid Highway (CSAH) 47 (Vermillion Road) in the
City of Hastings, Dakota County; and
WHEREAS, a joint powers agreement with the City is necessary to identify the terms of Dakota
County and City responsibilities and participation in the project; and
WHEREAS, County staff recommends a joint powers agreement with the City to define the
construction, maintenance responsibilities, and project cost participation; and
WHEREAS, the City of Hastings is the lead agency for the project and will be responsible for
completing all construction necessary to construct the turn lane improvements in 2021; and
WHEREAS, the purpose of the project is to allow for more efficient traffic flow, improve safety and
maximize highway capacity; and
WHEREAS, the County will provide funding for the intersection project in accordance with the
adopted cost participation policy F.1 Roadway – Replacement and Modernization, 2 to 3 lane;
and
WHEREAS, the CIP will be administratively amended to transfer $118,600 of funding from the
safety and management set-aside to CP 47-06; and
VIII-05
Dakota County Contract #C0034564 October 12, 2021
Page | 3
WHEREAS, staff recommends entering into a joint powers agreement with the City for the addition
of left lanes at the intersections of Village Trail and 31st Street.
NOW, THEREFORE, it is agreed the County and City will share project responsibilities and jointly
participate in the project costs associated with the construction of left turn lanes at the
intersections of Village Trail and 31st Street in accordance with Dakota County’s adopted cost
share policy, subject to approval by the County Attorney’s Office as to form.
1. Administration. The City is the lead agency for the construction and construction
administration of DCP 47-06 (CP 21- XX). Subject to the requirements below, the County
and the City shall each retain final decision-making authority within their respective
jurisdictions.
2. Cost Share. After application of all applicable cost sharing provisions of this Agreement
and Dakota County 2040 Transportation Plan cost sharing polices F.1 through F.19 the
County will participate in the Project as defined below.
Dakota County Project 47-06 (CP 21-XX) is the construction of left turn lanes at the
intersections of Village Trail and 31st Street along CSAH 47 (Vermillion Road). See
Attachment A. The County will provide funding for the project in accordance with the
adopted cost participation policy F.1 Roadway – Replacement and Modernization, 2 to 3
lane. The County will participate up to 85 percent of the engineering, right-of-way and
construction costs for the left-turn lanes required by the County. County cost sharing
provision of this Agreement are in accordance with County Policies for new or
reconstruction involving excavation and other new or reconstructed infrastructure
contained in F.1 through F.19 of the current adopted Dakota County Transportation Plan.
The estimated County cost is $118, 549.24 (Attachment B).
3. Non-Project Costs. It is understood that for efficiency and cost effectiveness, the City may
request elements exceeding the City’s Municipal State Aid collector/local street standards
such as City utilities not required as part of the highway project and aesthetic
improvements, be included in the Project. The City shall be responsible for 100% of the
costs of City utilities not required due to construction, and 100% of all aesthetic elements
that exceed the County maximum participation for aesthetic elements in accordance with
County policies included in the current adopted Dakota County Transportation Plan.
VIII-05
Dakota County Contract #C0034564 October 12, 2021
Page | 4
4. Municipal Construction Items. The costs for the design and reconstruction of
improvements to any street under City jurisdiction, outside of the scope and construction
limits for the Project, and any access or access improvements to local developments that
are planned but not required by the Project, shall be the responsibility of the City.
5. Construction Items. Cost sharing includes all highway and roadway construction items,
including removals; mobilization and traffic control, temporary widening or other measures
if required as part of traffic control or project staging; mitigation as required by state and
federal permits including accessibility requirements; replacement or restoration of fences,
landscaping and driveways when affected by construction; replacement or adjustment of
sanitary sewer, water and storm sewer systems, if required due to construction; wetland
mitigation and banking; and all other construction aspects outlined in the plan except for
elements as called out under this Agreement or County policies included in the current
adopted Dakota County Transportation.
6. Aesthetic Elements. The county will not participate in Aesthetic elements for the Project
including decorative pavements, trail lighting, undergrounding of private utilities,
landscaping and plantings. The responsibility for maintenance of all aesthetic elements
shall be in accordance with County policies included in the current adopted Dakota County
Transportation Plan.
7. Miscellaneous Elements. General maintenance will be handled in accordance with County
policies included in the current adopted Dakota County Transportation Plan.
8. Right-of-Way. Dakota County includes the right-of-way determined by preliminary design
for the projects of the existing highway right-of-way. Acquisition of additional right of way
is not required for this project.
9. Plans, Specifications and Award of Contract. The lead agency will prepare or cause the
preparation of plans and specifications consistent with County and City design standards,
State-Aid design standards and MnDOT standards and specifications. Concurrence with
the plans and specifications is required prior to advertising for bids. The lead agency shall
submit a copy of the bid and County’s cost share prior to award for concurrence by the
County. The contract construction shall be performed in accordance with approved plans.
VIII-05
Dakota County Contract #C0034564 October 12, 2021
Page | 5
10. Construction Standards. All construction, including traffic control, shall be accomplished
in accordance with applicable State Aid, County and City standards, specifications, and
policies to the satisfaction of the County and City. The County and City reserves the right
to inspect construction materials and methods as needed.
11. Project Cost Updates. The lead agency must provide updated cost estimates showing the
County’s shares of Project costs at the following times:
• prior to advertising a construction contract;
• after bid opening (prior to contract award);
• during construction if total contract changes exceed $25,000;
Project cost estimate updates include actual and estimated costs for construction.
The Parties acknowledge that Project cost estimates are subject to numerous variables
causing the estimates to be subject to change and the updates are provided for
informational purposes in good faith. Each agency is responsible for informing their
respective council or board regarding Project costs estimates.
12. Payment. Upon presentation of an itemized claim by one agency to the other, the receiving
agency shall reimburse the invoicing agency for its share of the costs incurred under this
Agreement upon receipt or within a maximum of 35 days from the presentation of the
claim. If any portion of an itemized claim is questioned by the receiving agency, the
remainder of the claim shall be promptly paid, and accompanied by a written explanation
of the amounts in question. Payment of any outstanding amount will be made following
good faith negotiation and documentation of actual costs incurred in carrying out the work.
The County’s share of $118,549.24 was transferred from the safety and management set-
aside to CP 47-06 in 2021.
13. Change Orders and Supplemental Agreements. Any change orders or supplemental
agreements that affect any of the Projects’ cost participation must be approved by the
authorized representative of each party prior to execution of work, the City’s appointed
representative is Nick Eggers is Public Works Director, and the County’s appointed
representative is Erin Laberee, Assistant County Engineer, or their successors. Both
Parties shall endeavor to provide timely approval of change orders and supplemental
agreements so as not to delay construction operations.
VIII-05
Dakota County Contract #C0034564 October 12, 2021
Page | 6
14. Amendments. Any amendments to this Agreement will be effective only after approval by
each governing body and execution of a written amendment document by duly authorized
officials of each body.
15. Effective Dates for Design and Construction of Project. This Agreement will be effective
upon execution by duly authorized officials of each governing body and shall continue in
effect until all work to be carried out in accordance with this Agreement has been
completed. Absent an amendment, however, in no event will this Agreement continue in
effect after January 1, 2023.
16. Final Acceptance. Final acceptance of the Projects must be approved by both parties.
17. Pavement Maintenance. Upon acceptance of the Projects, the City shall be responsible
for all pavement maintenance within City right-of-way and the County shall be responsible
for all pavement maintenance within County right-of-way unless necessitated by a failure
of a municipal utility system or installation of new facilities.
18. Indemnification. Each Party agrees to defend, indemnify, and hold harmless the other
Parties against any and all claims, liability, loss, damage, or expense arising under the
provisions of this Agreement and caused by or resulting from negligent acts or omissions
of the indemnifying Party and/or those of its employees or agents. All Parties to this
Agreement recognize that liability for any claims arising under this Agreement are subject
to the provisions of the Minnesota Municipal Tort Claims Law; Minnesota Statutes,
Chapter 466. In the event of any claims or actions filed against either Party, nothing in this
Agreement shall be construed to allow a claimant to obtain separate judgments or
separate liability caps from the individual Parties. Each Party shall include the other Party
as additional insured in the contract documents.
19. Employees of Parties. Any and all persons engaged in the work to be performed by the
County shall not be considered employees of the City, for any purpose, including Worker’s
Compensation, and any and all claims that may or might arise out of said employment
context on behalf of said employees while so engaged. Any and all claims made by any
third party as a consequence of any act or omission on the part of said employees while
so engaged on any of the work contemplated herein shall not be the obligation or
responsibility of the City.
VIII-05
Dakota County Contract #C0034564 October 12, 2021
Page | 7
Any and all persons engaged in the work to be performed by the City shall not be
considered employees of the County for any purpose, including Worker’s Compensation,
and any and all claims that may or might arise out of said employment context on behalf
of said employee while so engaged. Any and all claims made by any third party as a
consequence of any act or omissions of the part of the City’s employees while so engaged
on any of the work contemplated herein shall not be the obligation or responsibility of the
County.
Nothing contained in this Agreement is intended or should be construed as creating or
establishing the relationship of partners or joint ventures between the County and City,
nor shall the County be considered or deemed an agent, representative, or employee of
City and City shall not be deemed an agent, representative, or employee of the County.
20. Audits. Pursuant to Minnesota Statutes Section 16C.05, Subd. 5, any books, records,
documents, and accounting procedures and practices of the County and the City relevant
to this Agreement are subject to examination by the County or the City and either the
Legislative Auditor or the State Auditor as appropriate. The County and the City agree to
maintain these records for a period of six years from the date of performance of all services
covered under this Agreement. Dakota County will be financially responsible for the cost
of the audit.
21. Integration and Continuing Effect. The entire and integrated agreement of the Parties
contained in this Agreement shall supersede all prior negotiations, representations or
agreements between the City and the County regarding the Projects; whether written or
oral. All agreements for future maintenance or cost responsibilities shall survive and
continue in full force and effect after completion of the construction provided for in this
Agreement together with each party’s indemnification obligations.
22. Authorized Representatives. The authorized representatives for the purpose of the
administration of this Agreement are:
COUNTY OF DAKOTA Mark Krebsbach, Dakota County Engineer (or successor)
14955 Galaxie Ave. Apple Valley, MN 55124 Office: (952) 891-7102 Mark.Krebsbach@co.dakota.mn.us
CITY OF HASTINGS Nick Eggers, Public Works Director (or successor)
101 4th Street Hastings, MN 55033 Office: 651- 480-6185 nickegger@hastingsmn.gov
VIII-05
Dakota County Contract #C0034564 October 12, 2021
Page | 8
The Authorized Representative shall obtain authorization to implement or administer any
provision of this Agreement from his or her respective governing body as required by the
governing body’s policies and procedures. The parties shall promptly provide notice to
each other when an Authorized Representative’s successor is appointed. The Authorized
Representative’s successor shall thereafter be the Authorized Representative for
purposes of this Agreement.
All notices or communications required or permitted by this Agreement shall either be hand
delivered or mailed by certified mail, return receipt requested, to the above addresses.
Either party may change its address by written notice to the other party. Mailed notice shall
be deemed completed two business days after the date of mailing.
[SIGNATURE PAGE TO FOLLOW]
VIII-05
Dakota County Contract #C0034564 October 12, 2021
Page | 9
IN WITNESS THEREOF, the parties have caused this Agreement to be executed by their duly
authorized officials.
CITY OF HASTINGS RECOMMENDED FOR APPROVAL:
By Nick Eggers Mary Fasbender Its: Public Works Director Its: Mayor APPROVED AS TO FORM: (SEAL) By Its: City Attorney Its: City Clerk Date
VIII-05
Dakota County Contract #C0034564 October 12, 2021
Page | 10
DAKOTA COUNTY RECOMMENDED FOR APPROVAL:
__________________________ By
Mark Krebsbach Steven C. Mielke Its: County Engineer Its: Physical Development Director Date
APPROVED AS TO FORM:
Assistant County Attorney
Date
KS-
COUNTY BOARD RESOLUTION
No. 21-331 Date: June 22, 2021
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BEGINTAPEREND TAPER, MATCH INTOEXISTING STRIPINGEND TAPER, MATCH INTOEXISTING STRIPING
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Attachment A
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ITEM ITEM DESCRIPTION UNIT ESTIMATED
QUANTIIES UNIT PRICE TOTAL PRICE
2104.505 REMOVE BITUMINOUS PAVEMENT SY 25 $6.00 $150.00
2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LF 327 $3.00 $981.002105.507 COMMON EXCAVATION/BORROW CY 347 $20.00 $6,940.00
2211.503 AGGREGATE BASE (CV) CLASS 5 CY 70 $35.00 $2,450.00
2355.506 BITUMINOUS SEAL COAT SY 2388 $2.00 $4,775.40
2360.501 TYPE SP 12.5 WEARING COURSE MIX (3,C)TON 50 $90.00 $4,500.00
2360.502 TYPE SP 12.5 NON WEARING COURSE MIX (3,B)TON 25 $90.00 $2,250.00
2503.503 24" RC PIPE SEWER LF 50 $80.00 $4,000.00
2501.502 24" RC PIPE FLARED END W/SAFETY APRON EA 1 $1,000.00 $1,000.002503.602 CONNECT TO EXISTING STORM EA 1 $1,000.00 $1,000.00
STRIPING & SIGNAGE LS 1 $3,750.00 $3,750.002575.501 TURF ESTABLISHMENT LS 1 $4,750.00 $4,750.00
2575.601 EROSION CONTROL LS 1 $3,000.00 $3,000.00
SUBTOTAL $39,546.40CONTINGENCY (10%)$3,954.64
TOTAL $43,501.04COUNTY (85%)$36,975.88
REMAINING 15%$6,525.16
2104.505 REMOVE BITUMINOUS PAVEMENT SY 25 $6.00 $150.002104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LF 535 $3.00 $1,605.00
2105.507 COMMON EXCAVATION/BORROW CY 1393 $20.00 $27,860.002211.503 AGGREGATE BASE (CV) CLASS 5 CY 239 $35.00 $8,365.00
2355.506 BITUMINOUS SEAL COAT SY 2830 $2.00 $5,660.002360.501 TYPE SP 12.5 WEARING COURSE MIX (3,C)TON 201 $90.00 $18,090.00
2360.502 TYPE SP 12.5 NON WEARING COURSE MIX (3,B)TON 100 $90.00 $9,000.00STRIPING & SIGNAGE LS 1 $3,750.00 $3,750.00
2575.501 TURF ESTABLISHMENT LS 1 $4,750.00 $4,750.00
2575.601 EROSION CONTROL LS 1 $3,000.00 $3,000.00
SUBTOTAL $82,230.00
CONTINGENCY (10%)$8,223.00DEVELOPER TOTAL $90,453.00
2104.505 REMOVE BITUMINOUS PAVEMENT SY 25 $6.00 $150.00
2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LF 387 $3.00 $1,161.00
2105.507 COMMON EXCAVATION/BORROW CY 556 $20.00 $11,120.00
2211.503 AGGREGATE BASE (CV) CLASS 5 CY 105 $35.00 $3,675.00
2355.506 BITUMINOUS SEAL COAT SY 2065 $2.00 $4,130.002360.501 TYPE SP 12.5 WEARING COURSE MIX (3,C)TON 80 $90.00 $7,200.00
2360.502 TYPE SP 12.5 NON WEARING COURSE MIX (3,B)TON 40 $90.00 $3,600.00STRIPING & SIGNAGE LS 1 $3,750.00 $3,750.00
2575.501 TURF ESTABLISHMENT LS 1 $4,750.00 $4,750.00
2575.601 EROSION CONTROL LS 1 $3,000.00 $3,000.00SUBTOTAL$42,536.00
CONTINGENCY (10%)$4,253.60DEVELOPER TOTAL $46,789.60
2104.505 REMOVE BITUMINOUS PAVEMENT SY 30 $6.00 $180.00
2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LF 630 $3.00 $1,890.002105.507 COMMON EXCAVATION/BORROW CY 863 $20.00 $17,260.00
2211.503 AGGREGATE BASE (CV) CLASS 5 CY 256 $35.00 $8,960.00
2355.506 BITUMINOUS SEAL COAT SY 5013 $2.00 $10,026.00
2360.501 TYPE SP 12.5 WEARING COURSE MIX (3,C)TON 124 $90.00 $11,160.00
2360.502 TYPE SP 12.5 NON WEARING COURSE MIX (3,B)TON 62 $90.00 $5,580.00
STRIPING & SIGNAGE LS 1 $4,000.00 $4,000.00
2575.501 TURF ESTABLISHMENT LS 1 $5,000.00 $5,000.00
2575.601 EROSION CONTROL LS 1 $3,000.00 $3,000.00SUBTOTAL$67,056.00
CONTINGENCY (10%)$6,705.60TOTAL$73,761.60
COUNTY (85%)$62,697.36REMAINING 15%$11,064.24
SUBTOTAL $231,368.40
CONTINGENCY TOTAL $23,136.84
PROJECT TOTAL $254,505.24
DEVELOPMENT TOTAL $137,242.60
COUNTY TOTAL $99,673.24
REMAINING 15%$17,589.40
ADD2021.501 MOBILIZATION LS 1 $24,000.00 $24,000.00
2563.601 TRAFFIC CONTROL LS 1 $20,000.00 $20,000.00SUBTOTAL$44,000.00
CONTINGENCY (10%)$4,400.00TOTAL$48,400.00
DEVELOPER (54%)$26,136.00COUNTY (39%)$18,876.00
REMAINING (7%)$3,388.00
TOTAL $48,400.00
PROJECT TOTAL $302,905.24
DEVELOPMENT TOTAL $163,378.60
COUNTY TOTAL $118,549.24
REMAINING 15% (CITY/DEVELOPER)$20,977.40
TOTAL $302,905.24
HASTINGS SENIOR LIVING
3/3/2021
COUNTY ROAD 47
COST SHARE
Dakota County Contract C0034564 Attachment B
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City Council Memorandum To: Mayor Fasbender & City Councilmembers From: John Hinzman, Community Development Director Travis Dunn, Building Official
Date: January 18, 2022 Item: 1st Reading\Order Public Hearing: City Code Amendment – Chapter 34 - Fees Council Action Requested: Consider 1st Reading and schedule a public hearing of the attached amendment to
Hastings City Code Chapters 34.03 pertaining to Building Department Fees. Upon action
by the City Council, the public hearing, 2nd reading, and final action would be scheduled for the February 7th City Council Meeting. Approval requires a simple majority of the City Council.
Background Information:
Changes include the following:
• Inclusion of Fees Historically Charged. Section 1 of the ordinance includes a
building permit valuation table, state surcharge computation, and plan review fee
which were not previously included in the code. These fees have been charged historically but have not been included in the fee schedule. Fees are identical to last year with the exception of raising the minimum valuation fee to $50 from $29.50 on the first $500 worth of value.
• Elimination of Fee Categories. Separate fees for in-ground swimming pools, retaining walls, and patio door replacement have been eliminated. Swimming pool work will based on permit valuation and patio door will charged as doors and windows.
• Plumbing Fees Simplified. Separate residential plumbing fees have been eliminated and combined with existing commercial fees which are unchanged.
• Fire Sprinkler and Fire Alarm System Fees Simplified. Fee categories based on valuation have been eliminated. All sprinklers and alarms will now be charged
a base fee $100 or percentage of valuation.
• Fire Suppression Hood Installation. Fees increased from $75 to $100.
Financial Impact:
Most fee changes will have a nominal impact Advisory Commission Discussion:
N\A
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Council Committee Discussion: N\A
Attachments:
• Draft Ordinance Amendment
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CITY OF HASTINGS, MINNESOTA
ORDINANCE NO. 2022-___
AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING CITY
CODE SECTION 34.03 - FEE SCHEDULE
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HASTINGS:
SECTION 1. Fees within this section have been historically charged by the City of Hastings but
have not previously been codified. The following language shall be added to Hastings City
Code 34.03 - Fee Schedule as follows:
BUILDING PERMITS The following valuation table is to be used for all general construction when no specific fee is
provided. Permit fees are reviewed and adopted by action of the council. Permit fee valuation
shall be a total value of work, including materials and labor. Verification of valuations used to
establish building permit fees will be held to the most current Building Valuation Data,
published periodically by the International Code Council or other Building Standards
Publications. Valuations may require actual total cost documentation provided by the permit
applicant showing all costs for material and labor and approved by the Building Official. (MN
Rules 1300)
VALUATION FEE SURCHARGE
$1.00 TO $500 $50.00 x .0005 of job
$501 TO $2,000 $50.00 for the first $500 plus x .0005 of job
$3.70 for each add’l $100, or fraction thereof, to and including
$2,000
$2,001 to $25,000 $83.50 for the first $2,000 plus x .0005 of job
$16.55 for each add’l $1,000, or fraction thereof, to and including $25,000
$25,001 to $50,000 $464.15 for the first $25,000 plus x .0005 of job
$12.00 for each add’l $1,000, or fraction thereof, to and including $50,000
$50,001 to $100,000 $764.15 for the first $50,000 plus x .0005 of job
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$8.45 for each add’l $1,000, or fraction thereof, to and including $100,000
$100,001 to $500,00 $1,186.65 for the first $100,000 plus x .0005 of job
$6.75 for each additional $1,000, or fraction thereof, to and including $500,000
$500,001 to $1,000,000 $3,886.65 for the first $500,000 plus x .005 of job
$5.50 for each add’l $1,000 , or fraction thereof, to and including
$1,000,000
$1,000,001 and up $6,636.65 for the first $1,000,000 plus See State Surcharge
$4.50 for each add’l $1,000 , or fraction Computation below
thereof.
State Surcharge Computation
Construction Value Range Surcharge Computation
$1,000,001 to $2,000,000 $500 + .0004 x (valuation - $1,000,000)
$2,000,001 to $3,000,000 $900 + .0003 x (valuation - $2,000,000)
$3,000,001 to $4,000,000 $1,200 + .0002 x (valuation - $3,000,000)
$4,000,001 to $5,000,000 $1,400 + .0001 x (valuation - $4,000,000)
$5,000,001 or more $1,500 + .00005 x (valuation - $5,000,000)
PLAN REVIEW FEE
65% of the permit fee determined by valuation
25% of the permit fee for similar plans. (MN. R 1300.0160 subp.6 B)
Plans review performed prior to permit submittal and issuance which are canceled will be invoiced for the full plan review fee and must be paid prior to any other permits issued to the applicant. Building Permit Applications received without a named contractor require payment of the plan review portion of fees prior to being accepted.
Exception: The Plan Review Fee is waived on the following for one-two family residential:
A) Minor non-structural remodel
B) Detached accessory structure provided floor area does not exceed 200 Sq. ft.
C) Above ground swimming pools
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SECTION 2. Fees within this section exist within Hastings City Code Section 34.03 - Fee
Schedule and are hereby amended as follows (language underlined is added, language stricken is
deleted):
Building Safety
In-ground swimming pools $200.00 + $1.00 surcharge
Retaining Walls (over 4 feet high) $50.00 + $1.00 surcharge
Windows
Door\Window replacement (total replacement of window. Sash replacement only exempt) $100.00 + $1.00 surcharge
Commercial Building Windows $100.00 base fee or 1.25% of valuation surcharge $1.00 or .0005 x value
Replace Patio Door Only $25.00 + $1.00 surcharge
Plumbing
Single Family Residential Basic Fee $75.00 + $1.00 surcharge
Each Fixture $3.00
Residential Basic Plumbing. Permit Fee $50.00 + $1.00 surcharge
Residential and Commercial $100.00 base fee or 1.25% x valuation surcharge of $1.00 or .0005x value
Installation or Replacement of Single Fixture (water heater, water softener, etc.) $35.00 + $1.00 surcharge
Relocation of structures
Single Family Dwellings $100.00 no surcharge fee
Accessory structures < 120 200 SF Zoning Permit Required Accessory structures > 120 200 SF $50.00 no surcharge fee
Fire Sprinkler & Fire Alarm Systems $1.00 to $500.00 and up $25.00 + $1.00 surcharge $100.00 base fee or 1.25% of valuation surcharge $1.00 or
.0005 x value
$501 to $1000 $50.00 + $1.00 surcharge $1001 to $2000 $75.00 + $1.00 surcharge
$2001 and up $100.00 base fee or 1.25% of
valuation surcharge $1.00 or .0005 x value
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Fire Suppression/Hood Installation $75.00 $100.00 + $1.00
surcharge
SECTION 3. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191,
in the case of a lengthy ordinance, a summary may be published. While a copy of the entire
ordinance is available without cost at the office of the City Clerk, the following summary is
approved by the City Council and shall be published in lieu of publishing the entire ordinance.
The text adopted by the Hastings City Council on February 7, 2022 modifies Section 34.03
- Fee Schedule of the City Code to allow by amending certain fees charged by the Building
and Safety Department for permits.
SECTION 4. EFFECTIVE DATE. This Ordinance shall be effective upon seven (7) days after
its passage and publication.
Adopted by the Hastings City Council on this 7th day of February 2022 by the following vote:
Ayes: Nays: Absent:
CITY OF HASTINGS
____________________________________
Mary Fasbender, Mayor
ATTEST:
_________________________________
Kelly Murtaugh
City Clerk
I hereby certify that the above is a true and correct copy of the Ordinance presented to and
adopted by the City of Hastings, County of Dakota, Minnesota, on the 7th day of February 2022,
as disclosed by the records of the City of Hastings on file and of record in the office.
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_____________________________
Kelly Murtaugh
City Clerk
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City Council Memorandum To: Mayor Fasbender & City Councilmembers From: John Hinzman, Community Development Director Date: January 18, 2022
Item: 1st Reading\Order Public Hearing: City Code Amendment – Chapter 70 - Micromobility Vehicles Council Action Requested: Consider 1st Reading and schedule a public hearing of the attached amendment to
Hastings City Code Chapters 70.09 pertaining to Micromobility Vehicles (bicycles,
electric assisted bicycles, and motorized foot scooters). Upon action by the City Council, the public hearing, 2nd reading, and final action would be scheduled for the February 7th City Council Meeting. Approval requires a simple majority of the City Council.
Background:
The draft ordinance is in response to Bird Rides, Inc interest in operating an electric scooter ride sharing business within the City of Hastings. Bird has historically operated similar businesses in larger cities throughout the US and is expanding to other markets. Upon approval of the ordinance, Bird Rides would
be eligible to apply for a City license.
Ordinance Provisions: The proposed ordinance includes the following:
• Provides definitions for various Micromobility vehicles and
micromobility sharing services.
• Requires an annual $500 city license and $50 per vehicle charge as well as a license agreement for the operation of micromobility sharing
services.
• Establishes impounding provisions for vehicles
• Establishes certain minimum equipment and operational standards for vehicles used in micromobility sharing services.
Financial Impact: Adoption of the ordinance would allow for the operation of micromobility ride sharing services which could increase visits and economic spending in Hastings.
Advisory Commission Discussion: N\A Council Committee Discussion:
N\A
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Attachments:
• Draft Ordinance Amendment
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ORDINANCE NO. XXX
AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA, ENACTING HASTINGS CITY CODE CHAPTER 70, SECTION 70.09 REGARDING MICROMOBILITY VEHICLES AND ESTABLISHING A FEE FOR MICROMOBILITY SHARING SERVICES
The City Council of the City of Hastings, Dakota County, Minnesota, does hereby ordain
as follows:
SECTION 1. ENACTMENT. The Code of the City of Hastings, County of Dakota, State of Minnesota, Chapter 70, Section 70.09: Micromobility Vehicles, shall be enacted as follows:
A. Purpose. State laws and the provisions of this chapter shall govern the operation of Micromobility Vehicles upon any street, roadway, parkland, or right-of-way within the
City.
B. Definitions. For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning.
BICYCLE. As used in this chapter shall have the meaning specified in Minn. Stat., §
169.011, subd. 4, as amended. ELECTRIC-ASSISTED BICYCLE. As used in this chapter shall have the meaning specified in Minn. Stat., § 169.011, subd. 27, as amended.
IMPOUNDMENT or IMPOUND. As used in this chapter means removal of a Micromobility Vehicle to a storage facility or designated impound location by the City or a licensed City contractor in response to authorization from a police officer, traffic control agent, or other City employee who is designated by the City Administrator to act under this
section. LICENSE AGREEMENT or LICENSE. As used in this chapter shall mean a written contract or agreement issued by the City Administrator or their designee, with approval by the City Council.
MICROMOBILITY VEHICLE. As used in this chapter shall include bicycles, electric-assisted bicycles, motorized foot scooters, and any other transportation device identified as a micromobility vehicle pursuant to City Council action.
MOTORIZED FOOT SCOOTER or SCOOTER. As used in this chapter shall have the
meaning specified in Minn. Stat., § 169.011, subd. 46, as amended. MICROMOBILITY SHARING or MICROMOBILITY SHARING SERVICE. As used in this chapter shall mean any rental or lending service that:
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i. Allows riders to temporarily use micromobility vehicles available from a fleet in exchange for a fee or other form of direct or indirect compensation; and
ii. Encourages, allows, or is susceptible to motorized foot scooter vending, renting or lending from City-maintained right-of-way or other City property. iii. A Micromobility Vehicle may be deemed to be part of a Micromobility Sharing
Service based on any of the following: marketing or advertising associated with a
business logo attached to the device; marketing or advertising associated with the overall appearance of the device; the existence of a locking mechanism that can be unlocked for a fee or other form of direct or indirect compensation; or any other indicator that would lead a reasonable person to believe that the device is used for
Micromobility Sharing as defined in this chapter.
C. License and License Agreement Required. Notwithstanding any other provision to the contrary, no person or entity shall engage in a Micromobility Sharing Service in City- right-of-way or other City property without obtaining a license from the City and entering into a
license agreement. Any Micromobility Vehicle that is not required to be part of a
Micromobility Sharing Service and license agreement under this chapter shall be deemed a personal Micromobility Vehicle. Any person in possession of a personal Micromobility Vehicle may ride such vehicle into and through the City, subject to all applicable state and local laws and rules.
D. License Application. License applications shall be submitted pursuant to City Code Chapter 110. E. License limitations. The City may limit the number of devices that a Micromobility Sharing
Service is permitted to operate. In making the determination of the number of devices that
are permitted to operate, the City shall consider the City’s ability to: 1. Maintain the integrity of the City’s entire transportation system;
2. Keep rights-of-way, trails, and park walkways free and clear of unnecessary
obstructions; and 3. To protect the health, safety, and welfare of the residents of the City.
F. Impounding Authorized.
1. A Micromobility Vehicle may be immediately impounded by any traffic officer or duly authorized city employee because:
i. The Micromobility Vehicle was found attached or secured to a bicycle rack,
or any other immovable object in the right-of-way, unless expressly permitted by the license issued to the Micromobility Sharing Service.
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ii. The Micromobility Vehicle was found unattended and blocking traffic or public infrastructure, illegally parked, interfering with maintenance of the
right-of-way or parkland, or otherwise compromising public safety.
iii. The Micromobility Vehicle is part of an unlicensed Micromobility Sharing Service.
iv. The Micromobility Vehicle is deemed to be part of a Micromobility Sharing
Service and it is left unattended on private property. Impoundment shall not occur unless a request to remove the Micromobility Vehicle is made to the Micromobility Sharing Service by the private property owner or authorized representative of such property and the Micromobility Vehicle is not
removed within forty-eight (48) hours.
v. The Micromobility Vehicle is in violation of one or more of the terms of the City-issued license or is in violation of one or more of the terms of this chapter.
2. Not more than seventy-two (72) hours after impounding of a Micromobility Vehicle, the City shall provide notice to the owner if identifiable. If the Micromobility Vehicle is redeemed prior to the notice, or if the City is unable to identify the owner, then notice need not be sent. Saturdays, Sundays and City
holidays are to be excluded from the calculation of the seventy-two-hour period.
3. All Micromobility Vehicles impounded under this section are subject to an impound fee sufficient to offset the City’s costs of enforcement and storage for each device.
4. Any Micromobility Vehicle coming into the possession of the City and remaining unclaimed by the owner for a period of at least sixty (60) days may be sold at public auction or sale following reasonable notice.
G. Equipment requirements. When used as part of a Micromobility Sharing Service, each
Micromobility Vehicle must meet the applicable federal and state safety standards set forth for the particular device. Each Micromobility Vehicle must comply with the applicable registration requirements and must be equipped with technology such as GPS, that allows the Micromobility Vehicle to be located and tracked by the Micromobility Sharing Service
and the City. Each Micromobility Vehicle must include contact information for the
Micromobility Sharing Service. H. Compliance with Laws. Micromobility Vehicle operators and consumers shall comply with all applicable federal, state, and local laws, as they may be amended from time to
time. The operation of a Micromobility Vehicle upon a public street, alley, highway,
sidewalk, or other public property in the City shall be governed by the corresponding provisions of Minn. Stat., Chapter 169.
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I. Control of Right-of-Way. Licenses issued pursuant to this chapter shall not operate so as to transfer ownership or control of the public right-of-way to Micromobility Vehicle
operators, or to any other party.
J. Enforcement. In addition to any other remedy available at equity or law, failure to comply with the provisions of this section, or with the terms of any license issued pursuant hereto, may result in impoundment as provided in this chapter, license termination, suspension or
cancellation, administrative fines, restrictions, or other penalties as provided herein.
SECTION 2. AMENDMENT. The Code of the City of Hastings, County of Dakota, State of Minnesota, Chapter 34, City Fees shall be amended by adding the following fee:
Micromobility Sharing Service License $500 annual license (calendar year) +
$50/vehicle SECTION 3. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the
entire ordinance is available without cost at the office of the City Clerk, the following summary is
approved by the City Council and shall be published in lieu of publishing the entire ordinance. The text adopted by the Hastings City Council on , 2022 modifies the City Code to allow the licensing of Micromobility Vehicle Sharing Services
in the City and establish a license fee.
SECTION 4. EFFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage and publication according to law.
Passed this day of , 2022.
Mary Fasbender, Mayor
Attest:
Kelly Murtaugh, City Clerk
Published in the _________ on [Date].
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City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Eitemiller, Finance Manager
Date: January 18, 2022
Item: Approve Public Hearing for CIP Bonds Planned for Public Works Facility
Council Action Requested:
Approve calling for a public hearing for the CIP Bonds intended to fund part of the Public Works storage
facility.
Background Information:
The City is proposing to finance the construction of a Public Works facility through the issuance of General
Obligation Capital Improvement Plan Bonds, pursuant to Minnesota Statutes, Section 475.521. As drafted,
the proposal is for bonds up to $2.25M. This upper limit is intended to maintain flexibility depending on
actual bids and balancing other potential projects.
As part of the issuing process, the City is required to hold a public hearing to receive public comment prior
to the consideration of approval of a Capital Improvement Plan. It is proposed that the City will hold the
public hearing on February 22, 2022. A resolution calling for the public hearing is included in the packet for
consideration by the City Council, along with a form of the public hearing notice to be published no later
than Thursday, February 3, 2022.
Staff is asking the City Council to approve this resolution calling for the public hearing.
Financial Impact:
None
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
Resolution calling for public hearing and sample form for public notice.
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13403519v1
2
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA
HELD: January 18, 2022
Pursuant to due call and notice thereof, a regular or special meeting of the City Council of
City of Hastings, Dakota County, Minnesota, was duly called and held at the City Hall on January
18, 2022, at 7:00 P.M. for the purpose, in part, of calling a public hearing on the intention to issue
general obligation capital improvement plan bonds and the proposal to adopt a capital improvement
plan therefor.
The following members were present:
And the following were absent:
Member _________________ introduced the following resolution and moved its adoption:
RESOLUTION NO. _____________
RESOLUTION CALLING PUBLIC HEARING ON THE INTENTION TO ISSUE GENERAL
OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS AND THE PROPOSAL TO ADOPT
A CAPITAL IMPROVEMENT PLAN THEREFORE
A. WHEREAS, pursuant to Minnesota Statutes, Section 475.521 the City of Hastings,
Minnesota (the "City") may issue bonds to finance capital expenditures under its capital
improvement plan (the "Plan") without an election provided that, among other things, prior to
issuing general obligation capital improvement plan bonds (the "Bonds") the City adopts the Plan
after holding a public hearing thereon and publishing a notice of its intention to issue the Bonds
and the date and time of a hearing to obtain public comment on the issuance of the Bonds and
adoption of the Plan; and
B. WHEREAS, the City Council will hold a public hearing on February 22, 2022 on its
intention to issue the Bonds and to adopt the Plan; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings,
Minnesota, that the City Council hereby calls for a public hearing on its intent to issue the Bonds
and to adopt the Plan, the public hearing to be held on the date and time set forth in Exhibit A
attached hereto. The City Clerk is hereby directed to cause the notice of public hearing to be
published at least 14 but not more than 28 days before the date of the public hearing in the official
newspaper of the City or a newspaper of general circulation in the City.
The motion for the adoption of the foregoing resolution was duly seconded by member
___________________ and, after full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
Whereupon the resolution was declared duly passed and adopted.
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3
STATE OF MINNESOTA
COUNTY OF DAKOTA
CITY OF HASTINGS
I, the undersigned, being duly qualified and acting City Clerk of the City of Hastings,
Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of
minutes with the original thereof on file in my office, and that the same is a full, true and complete
transcript of the minutes of a meeting of the City Council, duly called and held on the date therein
indicated, insofar as such minutes relate to the City Council calling a public hearing on the
intention to issue general obligation capital improvement plan bonds and the proposal to adopt a
capital improvement plan therefor.
WITNESS my hand on ____________________, 2022.
_______________________________________
City Clerk
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4
EXHIBIT A
CITY OF HASTINGS, MINNESOTA
NOTICE OF PUBLIC HEARING ON INTENTION TO ISSUE
GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS
AND THE PROPOSAL TO ADOPT A CAPITAL IMPROVEMENT PLAN
THEREFOR
NOTICE IS HEREBY GIVEN, that the City Council of the City of Hastings,
Minnesota (the "City") will meet at the City Hall, 101 4th Street East, in the City, and/or
by telephone or other electronic means, as allowed under Minnesota Statutes, Section
13D.021, at 7:00 P.M. on Tuesday, February 22, 2022, for the purpose of conducting a
public hearing on (a) the intention to issue general obligation capital improvement plan
bonds in an amount not to exceed $2,250,000 and (b) the proposal to adopt a capital
improvement plan therefor. The proceeds of the bonds will be used to finance the
construction of a public works facility for the City within the City pursuant to Minnesota
Statutes, Section 475.521.
All interested persons may appear and be heard at the time and place set forth
above.
If a petition requesting a vote on the issuance of the bonds is signed by voters
equal to five percent of the votes cast in the City in the last general election and is filed
with the City within thirty days after the public hearing, the bonds may only be issued
upon obtaining the approval of the majority of the voters voting on the question of
issuing the bonds.
Due to the declaration of emergency because of the current COVID-19 pandemic,
this public hearing may be conducted by electronic means. If you have questions or
comments and wish to be heard, you may present them in writing by mail addressed to
the City Clerk at City Hall at 101 4th Street East, Hastings, MN 55033, or email the City
Clerk at kmurtaugh@hastingsmn.gov, or call and leave a message at (651) 480-2350, no
later than noon on February 22, 2022. Written comments must be received prior to the
public hearing. Please visit the City's website at www.hastingsmn.gov for additional
information on an opportunity to be heard at this meeting.
BY ORDER OF THE CITY COUNCIL
OF THE CITY OF HASTINGS,
MINNESOTA
/s/ Kelly Murtaugh, City Clerk
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City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Ryan Stempski – Public Works Director/City Engineer
Date: January 12, 2022
Item: Water Service Repair Assessment Request – 3440 Cory Lane
COUNCIL ACTION REQUESTED
Enclosed for Council approval is a request from Marlane Benedict for the City to pay the cost to repair the
water service line at her property located at 3440 Cory Lane and to assess the costs back to the property.
The cost of the work in this case was $5,000.
BACKGROUND
The City Attorney has prepared an agreement and waiver of assessment appeal for the property owner to
sign, detailing out the conditions and terms of the assessment and protecting the City from an assessment
appeal.
The Council is requested to approve Ms. Benedict’s request for the City to fund the water service repair and
assess the cost back to the property under the condition that she first enters into an assessment agreement
with the City.
ATTACHMENTS
Resident Request
Assessment Agreement
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1
PRIVATE WATER SERVICE REPAIR SPECIAL ASSESSMENT AGREEMENT
THIS AGREEMENT is made this ________ day of _____________________, 2022, by and
between the City of Hastings, a Minnesota municipal corporation (“City”), and Marlane H.
Benedict, a single person (the “Owner”).
RECITALS
A. Owner is the fee owner of real property located at 3440 Cory Lane, in the City of
Hastings, Dakota County, Minnesota, legally described as follows:
Lot Ten (10), Block One (1) in SUNNY ACRES 4, according to the recorded plat
thereof.
Torrens Property
PID: 19-73203-01-100
Certificate of Title No. 95351
(“Subject Property”).
B. The City has found that certain repairs to the private water service are required.
C. The Owner will cause the construction of the required private water service repairs.
D. The Owner has requested that the City assess the costs of construction of the
required private water service repairs to serve the Subject Property.
E. The Owner acknowledges that the required private water service repairs will benefit
the Subject Property.
NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS
THE PARTIES AGREE AS FOLLOWS:
1. PRIVATE WATER SERVICE REPAIRS. The Owner will hire and approve a
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2
contractor of their choice to construct private water service repairs (“Improvements”) that serve
the Subject Property.
2. SPECIAL ASSESSMENTS. The City agrees to advance the funds necessary for
the water line repairs in return for Owner’s agreement to have the costs assessed against the Subject
Property as provided for in this Agreement. The Owner agrees to pay one hundred percent (100%)
of the cost of the Repairs through the assessment process. The City will assess the Subject Property
the following principal amount for the Repairs: $5,000.00 (“Assessment Amount”). The
Assessment Amount shall be deemed adopted on the date this Agreement is signed by the City.
The Assessment Amount shall be paid over a 5-year period without deferment, together at a rate
of 3.34% interest on the unpaid balance. Interest shall begin accruing thirty (30) days after the
City Council’s approval of this Agreement. The Owner further agrees that the Assessment Amount
may be exceeded if the increases are a result of requests made by the Owner or otherwise approved
by the Owner in a subsequent written document. The first installment shall be due and payable
with first half of property taxes in 2023. Owner further agrees that the City can assess an additional
$50.00 which represents $5.00 per year for the term of the assessment to offset the fees imposed
by Dakota County for this assessment, plus the City’s administrative fee.
3. WAIVER OF APPEAL. Owner hereby authorizes the City to certify to the Dakota
County Auditor/Property Tax Assessor a special assessment against the Subject Property up to the
Assessment Amount. The Owner hereby waives all rights to assessment notices, hearings, appeals,
and procedural and substantive objections and all other rights pursuant to Minn. Stat. §429.061,
§429.071 and §429.081 for the special assessment against the Subject Property up to the Assessment
Amount, including, but not limited to, any claim that the Assessment Amount against the Subject
Property exceeds the benefit to the Subject Property for the Improvement. The Owner acknowledges
and agrees that the benefit of the Improvement to the Subject Property does in fact equal or exceed
the Assessment Amount. The Owner also acknowledges and agrees that the Subject Property receives
a special benefit equal to or exceeding the Assessment Amount.
4. BINDING EFFECT; RECORDING. This Agreement shall be binding upon the
Owner and the Owner’s successors and assigns. This Agreement may be recorded against the title
to the subject property.
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3
CITY:
CITY OF HASTINGS
By:
Mary Fasbender
Mayor
By:
Kelly Murtaugh
City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
On this ___ day of __________________________, 2022, before me a Notary Public
within and for said County, personally appeared Mary Fasbender and Kelly Murtaugh, to me
personally known, who being each by me duly sworn, each did say that they are respectively the
Mayor and City Clerk of the City of Hastings, the municipality named in the foregoing instrument,
and that the seal affixed to said instrument was signed and sealed on behalf of said municipality
by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to
be the free act and deed of said municipality.
Notary Public
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OWNER:
By:
Marlane H. Benedict
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this ____ day of
__________________________, 2022, by Marlane H. Benedict, a single person.
Notary Public
THIS DOCUMENT WAS DRAFTED BY
AND AFTER RECORDING, RETURN TO:
Korine L. Land (#262432)
LeVander, Gillen & Miller, P.A.
1305 Corporate Center Drive, Suite 300
Eagan, MN 55121
651-451-1831
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City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: John Townsend, Fire Chief
Date: January 12, 2022
Item: Approve Fire Department Submitting for Staffing for Adequate Fire and Emergency
Response (SAFER) Grant Application
Council Action Requested:
Approve fire department submitting for SAFER grant application.
Background Information:
FEMA has announced a SAFER grant opportunity. The grant application period opened January 3, 2022 with
a deadline of February 4, 2022. This grant provides funding for hiring new firefighter positions for a period of
36 months. There are no matching dollars during the 36-month period. At the end of the grant funding
period for these positions, the City assumes full financial responsibility. Staff added through this grant cannot
be reduced for at least 12 months, no matter the City’s financial position. If the City were to reduce staff
prior to the 12-month period, we would be required to return all grant funds received.
The department would request funding for six additional full-time firefighters. Six additional full-time
firefighters would increase staffing on each of our 24-hour shifts from five to seven. . This increase in full-
time staff would allow the department to staff more appropriately for our increasing call volume and
decreasing paid-on-call staff. This increase in staff will also help decrease overtime to our full-time staff.
Financial Impact:
Estimated costs covered by grant for the initial 36 months:
Year Cost/FTE Cost for 6
2023 $137,500 $825,000
2024 142,700 856,000
2025 148,100 888,700
City Costs after the 36-month grant period:
2026 153,800 $925,000
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Council Workshop: Discussed department needs and operations at council workshops.
Attachments: None
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City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Dan Wietecha, City Administrator
Date: January 18, 2022
Item: 2022 Police Officers Union Contract
Council Action Requested:
Approve the 2022 union contract for Law Enforcement Labor Services Local #249 Police
Officers Unit.
Background Information:
It is recommended that the Council act approving the 2022 union contract for the Local
#249 Police Officers Unit. The contract term is for January 1, 2022 – December 31, 2022.
Proposed changes include:
• 3.0% cost of living adjustment on January 1, 2022.
• Increase wage differential for temporary assignments to $200.00 per month.
• Adjust Field Training Officer payment to two (2) hours of overtime (3 hours
total).
• Add instructor pay at a differential of .5 of the hourly rate.
• Renewal of Memorandum of Understanding: K-9 Handler
• Renewal of Memorandum of Understanding: Schedule
• Renewal of Memorandum of Understanding: Vacation Bidding
• Renewal of Memorandum of Agreement: Severance Pay
• Renewal of Memorandum of Understanding for Mandatory Physical Fitness Test
• Renewal of Memorandum of Understanding for the Mental Health Program.
All other provisions of the contract will remain unchanged.
Financial Impact:
Wage adjustments are included in the 2022 budget.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
N/A
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LABOR AGREEMENT
BETWEEN
CITY OF HASTINGS
AND
LAW ENFORCEMENT LABOR SERVICES, INC.
(LOCAL NO. 249)
POLICE OFFICERS
JANUARY 1, 2022 THROUGH DECEMBER 31, 2022
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INDEX
1. Purpose of Agreement ................................................................................................................................... 4
2. Recognition .................................................................................................................................................... 4
3. Definitions ...................................................................................................................................................... 4
4. Employer Security ......................................................................................................................................... 5
5. Employer Authority ...................................................................................................................................... 5
6. Union Security ............................................................................................................................................... 6
7. Employee Rights—Grievance Procedure .................................................................................................... 6
8. Savings Clause ............................................................................................................................................... 8
9. Seniority ......................................................................................................................................................... 8
10. Discipline ........................................................................................................................................................ 8
11. Constitutional Protection .............................................................................................................................. 9
12. Work Schedule............................................................................................................................................... 9
13. Overtime ......................................................................................................................................................... 9
14. Court Time ................................................................................................................................................... 10
15. Call Back Time ............................................................................................................................................ 10
16. Working out of Classification ..................................................................................................................... 10
17. Vacation ....................................................................................................................................................... 11
18. Sick Leave and Other Leaves of Absence .................................................................................................. 11
19. Severance Pay .............................................................................................................................................. 12
20. Holidays ........................................................................................................................................................ 12
21. Uniform Allowance ..................................................................................................................................... 12
22. Insurance ...................................................................................................................................................... 13
Health ........................................................................................................................................................... 13
Life ................................................................................................................................................................ 13
Long Term Disability .................................................................................................................................. 13
23. Injured on Duty ........................................................................................................................................... 14
24. Wages ........................................................................................................................................................... 15
25. P.O.S.T Training and License .................................................................................................................... 15
26. Waiver .......................................................................................................................................................... 15
27. Duration ....................................................................................................................................................... 16
Memorandum of Understanding: K-9 Handler ...................................................................................................... 17
Memorandum of Understanding: Schedule ............................................................................................................ 18
Memorandum of Understanding: Mandatory Physical Fitness Test.......……………….………………………17
Memorandum of Understanding: Vacation Bidding……..…………………………………………………........19
Memorandum of Agreement: Post Employment Health Care Saving Plan……………………………………20
i
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LABOR AGREEMENT
BETWEEN
CITY OF HASTINGS
AND
LAW ENFORCEMENT LABOR SERVICES
POLICE OFFICERS
1. Purpose of Agreement
This Agreement is entered into as of January 1, 2022 between the City of Hastings, hereinafter
called the “Employer”, and the Law Enforcement Labor Services, Inc. hereinafter called the
“Union”.
It is the intent and purpose of this Agreement to:
1.1. Establish procedures for the resolution of disputes concerning this Agreement’s
interpretation and/or application; and
1.2. Place in written form the parties’ agreement upon terms and conditions of employment for
the duration of this Agreement. The Employer and the Union through this Agreement shall
continue their dedication to the highest quality police service and protection to the residents
of Hastings. Both parties recognize this Agreement as a pledge of this dedication.
2. Recognition
2.1 The Employer recognizes the Union as the exclusive representative, under Minnesota
Statutes, §179A.03, Subd. 8, for all police personnel in the following job classification:
POLICE OFFICER
2.2 In the event the Employer and the Union are unable to agree as to the inclusion of a new
or modified job class, the issue shall be submitted to the Bureau of Mediation Services for
determination.
3. Definitions
3.1. Union: Law Enforcement Labor Services, Inc.
3.2. Union Member: A member of the Law Enforcement Labor Services, Inc., (Local No.
249).
3.3. Employee: A member of the exclusively recognized bargaining unit.
3.4. Department: The City of Hastings Police Department.
3.5. Employer: The City of Hastings.
3.6. Chief: The Chief of the Hastings Police Department.
3.7. Union Officer: Officer elected or appointed by the Law Enforcement Labor Services, Inc.,
(Local No. 249).
3.8. Overtime: Work performed at the express authorization of the Employer in excess of the
employee’s scheduled shift.
3.9. Scheduled Shift: A consecutive hour work period including two (2) rest breaks and a lunch
break.
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3.10. Rest Periods: Two (2) periods during the Scheduled Shift during which the employee
remains on continual duty and is responsible for assigned duties.
3.11. Lunch Break: A period during the Scheduled Shift during which the employee remains
on continual duty and is responsible for assigned duties.
3.12. Uniform: Those items actually worn on the body to protect the Officer from the elements
such as: uniform shirts and pants, uniform headgear, authorized duty footwear; weather
gear such as gloves, rainwear, rubber boots, physical training/exercise clothing, and
footwear. Such authorized protective equipment such as “personal body armor”.
3.13. Equipment: Those attachments, peripherals, or items of convenience that are used in
conjunction with the work clothing. Included would be duty weapon, leather goods (other
than pants belt and footwear), radio accessories, badges, brief cases, or other office-type
equipment.
3.14. Strike: Concerted action in failing to report for duty, the willful absence from one’s
position, the stoppage of work, slow-down, or abstinence in whole or in part from the full,
faithful, and proper performance of the duties of employment for the purpose of inducing,
influencing, or coercing a change in the conditions or compensation or the rights,
privileges, or obligations of employment.
3.15. Probationary Period: Twelve (12) calendar months following date of hire but in no case
shall the probationary period exceed fifteen (15) calendar months from date of hire.
4. Employer Security
4.1. The Union agrees that during the life of this Agreement, it will not cause, encourage,
participate in or support any strike, slow-down, or other interruption of or interference with
the normal functions of the Employer.
4.2. Any employee who engages in a strike may have his/her appointment or employment
terminated by the Employer effective the date the violation first occurs. Such termination
shall be effective upon written notice served upon the employee. An employee who is
absent from any portion of his/her work assignment without permission, or who abstains
wholly or in part from the full performance of his/her duties without permission from the
Employer on the date or dates when a strike occurs is prima facie presumed to have engaged
in a strike on such date or dates. An employee who knowingly strikes and whose
employment has been terminated for such action may, subsequent to such violation, be
appointed or reappointed or employed or reemployed, but the employee shall be on
probation for two years with respect to such civil service status, tenure of employment.
5. Employer Authority
5.1. The Employer retains the full and unrestricted right to operate and manage all personnel,
facilities, and equipment; to establish functions and programs; to set and amend budgets;
to determine the utilization of technology; to establish and modify the organizational
structure; to select, direct, and determine the number of personnel; to establish work
schedules, and to perform any inherent managerial function not specifically limited by this
Agreement.
5.2. Any terms and condition of employment not specifically established or modified by this
Agreement shall remain solely within the discretion of the Employer to modify, establish,
or eliminate.
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6. Union Security
6.1. The Employer shall deduct from the wages of employees who authorize such a deduction
in writing an amount necessary to cover monthly dues, or a “fair share” deduction, as
provided in Minnesota Public Employment Labor Relations Act, if the employee elects not
to become a member of the Union. Such monies shall be remitted as directed by the Union.
6.2. The Union may designate employees from the bargaining unit to act as a steward and an
alternate and shall inform the Employer in writing of such choice and changes in the
position of steward and/or alternate.
6.3. The Employer shall make space available on the employee bulletin board for posting Union
notice(s) and announcement(s).
6.4. The Union agrees to indemnify and hold the Employer harmless against any and all claims,
suits, orders, or judgments brought or issued against the Employer as a result of any action
taken or not taken by the Employer under the provisions of this Article.
7. Employee Rights—Grievance Procedure
7.1. Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the
interpretation or application of the specific terms and conditions of this Agreement.
7.2. Union Representatives. The Employer will recognize representatives designated by the
Union as the grievance representatives of the bargaining unit having the duties and
responsibilities established by this Article. The Union shall notify the Employer in writing
of the names of such Union representatives and of their successors when so designated, as
provided by Section 6.2 of this Agreement.
7.3. Processing of a Grievance. It is recognized and accepted by the Union and the Employer
that the processing of grievance as hereinafter provided is limited by the job duties and
responsibilities of the employees and shall therefore be accomplished during normal
working hours only when consistent with such employee duties and responsibilities. The
aggrieved employee and a Union representative shall be allowed a reasonable amount of
time without loss in pay when a grievance is investigated and presented to the Employer
during normal working hours provided that the employee and the Union representative
have notified and received the approval of the designated supervisor who has determined
that such absence is reasonable and would not be detrimental to the work of the Employer.
7.4. Procedure. Grievance, as defined in Section 7.1 shall be resolved in conformance with
the following procedure:
Step 1. An employee claiming a violation concerning the interpretation or
application of this Agreement shall, within twenty-one (21) calendar days after
such alleged violation has occurred, present such grievance to the employee’s
supervisor as designated by the Employer. The Employer-designated
representative will discuss and give an answer to such Step 1 grievance within ten
(10) calendar days after receipt. A grievance not resolved in Step 1 and appealed
to Step 2 shall be placed in writing setting forth the nature of the grievance, the
facts on which it is based, the provision or provisions of the Agreement allegedly
violated, the remedy requested, and shall be appealed to Step 2 within ten (10)
calendar days after the Employer-designated representative’s final answer in Step
1. Any grievance not appealed in writing to Step 2 by the Union within ten (10)
calendar days shall be considered waived.
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Step 2. If appealed, the written grievance shall be presented by the Union and
discussed with the Employer-designated Step 2 representative. The Employer-
designated representative shall give the Union the Employer’s Step 2 answer in
writing within ten (10) calendar days after receipt of such Step 2 grievance. A
grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar
days following the Employer-designated representative’s final Step 2 answer. Any
grievance not appealed in writing to Step 3 by the Union within ten (10) calendar
days shall be considered waived.
Step 3. If appealed, the written grievance shall be presented by the Union and
discussed with the Employer-designated Step 3 representative. The Employer-
designated representative shall give the Union the Employer’s answer in writing
within ten (10) calendar days after receipt of such Step 3 grievance. A grievance
not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days
following the Employer-designated representative’s final answer in Step 3. Any
grievance not appealed in writing to Step 4 by the Union within (10) calendar days
shall be considered waived.
Step 4. If the grievance is still unresolved in Step 3, the UNION and EMPLOYER
may agree, within ten (10) calendar days after the reply of the Step 3
Representative was due, to petition the Bureau of Mediation Services for assistance
in settling through mediation. If either party determines during the mediation
process that further mediation would serve no purpose, the UNION within ten (10)
calendar days by written notice to the EMPLOYER, may request arbitration of the
dispute.
Step 5. A grievance not resolved in Step 4 and appealed to Step 5 by the Union
shall be submitted to arbitration subject to the provisions of the Public
Employment Labor Relations Act of 1971, as amended. The selection of an
arbitrator shall be made in accordance with the “Rules Governing the Arbitration
of Grievances”, as established by the Bureau of Mediation Services.
7.5. Arbitrator’s Authority:
A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or
subtract from the terms and conditions of this Agreement. The arbitrator shall
consider and decide only the specific issue(s) in writing by the Employer and the
Union, and shall have no authority to make a decision on any other issue not so
submitted.
B. The arbitrator shall be without power to make decisions contrary to, or inconsistent
with, or modifying or varying in any way the application of laws, rules, or
regulations having the force and effect of law. The arbitrator’s decision shall be
submitted in writing within thirty (30) days following close of the hearing or the
submission of briefs by the parties, whichever is later, unless the parties agree to
an extension. The decision shall be binding on both the Employer and the Union
and shall be based solely on the arbitrator’s interpretation or application of the
grievance presented.
C. The fees and expenses for the arbitrator’s services and proceedings shall be borne
equally by the Employer and the Union provided that each party shall be
responsible for compensating its own representatives and witnesses. If either party
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desires a verbatim record of the proceedings, it may cause such a record to be
made, providing it pays for the record. If both parties desire a verbatim record of
the proceedings, the cost shall be shared equally.
7.6. Waiver: If a grievance is not presented within the time limits set forth above, it shall be
considered “waived”. If a grievance is not appealed to the next step within the specified
time limit or any agreed extension thereof, it shall be considered settled on the basis of the
Employer’s last answer. If the Employer does not answer a grievance or an appeal thereof
within the specified time limits, the Union may elect to treat the grievance as denied at the
step and immediately appeal the grievance to the next step. The time limit in each step
may be extended by mutual written agreement of the Employer and the Union in each step.
8. Savings Clause
This Agreement is subject to the laws of the United States, the State of Minnesota and the City of
Hastings. In the event any provision of this Agreement shall be held to be contrary to law by a
court of competent jurisdiction from whose final judgment or decree no appeal has been taken
within the time provided, such provisions shall be voided. All other provisions of this Agreement
shall continue in full force and effect. The voided provision may be renegotiated at the written
request of either party.
9. Seniority
9.1. Seniority shall be determined by the employee’s length of continuous employment with
the Police Department and posted in an appropriate location. Seniority rosters may be
maintained by the Chief on the basis of time in grade and time within specific
classifications.
9.2. During the probationary period, a newly hired or rehired employee may be discharged at
the sole discretion of the Employer. During the probationary period, a promoted or
reassigned employee may be replaced in his/her previous position at the sole discretion of
the Employer.
9.3. A reduction of work force will be accomplished on the basis of seniority. An employee on
layoff shall have an opportunity to return to work within two (2) years of the time of his/her
layoff before any new employee is hired.
9.4. Senior qualified employees shall be given shift bid preference after completion of
probationary period.
9.5. Vacation period shall be selected on the basis of seniority until April 1, “Summer Choice”
(May, June, July, August); August 1, “Fall Choice” (September, October, November,
December); December 1, “Winter Choice” (January, February, March, April).
10. Discipline
10.1. The Employer will discipline employees for just cause only. Discipline will be in one or
more of the following terms:
a) Oral reprimand;
b) Written reprimand;
c) Suspension;
d) Demotion; or
e) Discharge.
10.2. Suspensions, demotions and discharge will be in written form.
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10.3. Written reprimands, notices of suspension, and notices of discharge which are to become
part of an employee’s personnel file shall be read and acknowledged by signature of the
employee. Employees and the Union will receive a copy of such reprimands and/or
notices.
10.4. Employees may examine his/her own individual personnel file at reasonable times under
the direct supervision of the Employer.
10.5. Employees will not be questioned concerning an investigation of disciplinary action unless
the employee has been given an opportunity to have a Union representative present at such
questioning.
10.6. Grievances relating to this Article shall be initiated by the Union in Step 3 of the grievance
procedure under Article VII.
11. Constitutional Protection
Employees shall have the rights granted to all citizens by the United States and Minnesota State
Constitutions.
12. Work Schedule
12.1. The normal work year is two thousand and eighty (2,080) hours, to be accounted for by
each employee through:
a) Hours worked on assigned shifts.
b) Holidays;
c) Authorized leave time; and
d) Training.
12.2. Holidays and authorized leave time is to be calculated on the basis of the actual length of
time of the assigned shift.
12.3. Nothing contained in this or any other Article shall be interpreted to be a guarantee of a
minimum or maximum number of hours the Employer may assign employees.
13. Overtime
13.1. Employees will be compensated at one and one-half (1 ½) times the employee’s regular
base pay rate for hours worked in excess of the employee’s regularly scheduled shift.
Changes of shifts do not qualify an employee for overtime under this Article.
13.2. All posted overtime or overtime of four (4) hours or more shall be bid by seniority. Other
overtime will be assigned by administration.
13.3. For the purpose of computing overtime compensation overtime hours worked shall not be
pyramided, compounded, or paid twice for the same hours worked.
13.4. Time and one-half rate will apply for all other off-duty overtime such as first-aid training
courses, departmental meetings, firearms training, and authorized police training courses,
with a minimum of two hours. Authorized time worked over two hours is to be
compensated at the time and one-half rate.
13.5. Employees have the obligation to work overtime or call backs if requested by the Employer
unless unusual circumstances prevent the employee from so working.
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13.6. Employees are entitled to compensatory time off when assigned work by the Police Chief
or designee, in excess of the normal work shift. Employees shall have the option of
compensatory time off or pay at a rate of one and one-half (1½) for each hour worked,
compensatory time off may be banked by the employee to a maximum of eighty (80) hours.
All employees must request the use of compensatory time off in the same manner as they
request vacation. If an employee is terminated from employment he/she will be
compensated for accumulated compensatory time earned up to the above stated maximum.
Documentation must be kept for all hours earned and used, and must be approved by the
Police Chief or designee. Once an employee elects time worked to be credited at
compensatory time, the time must be used as compensatory time off and shall not be paid
for, except in the event of termination of employment.
14. Court Time
An employee who is required to appear in court during his/her scheduled off-duty time shall receive
a minimum of three (3) hours pay at one and one-half (1½) times the employee’s base pay rate. An
extension or early report to a regularly scheduled shift for court appearance does not qualify the
employee for the three (3) hour minimum. If court is canceled less than 24 hours before the
scheduled time, the employee will receive two (2) hours of pay at straight time pay.
15. Call Back Time
An employee who is called to duty during his/her scheduled off-duty time shall receive a minimum
of two (2) hours’ pay at one and one-half (1½) times the employee’s base pay rate. An extension
or early report to a regularly scheduled shift for duty does not qualify the employee for the two (2)
hour minimum.
16. Working out of Classification
Employees assigned by the Employer to assume the full responsibilities and authority of a higher
job classification for five (5) consecutive working days or more shall receive the salary schedule
of the higher classification.
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17. Vacation
17.1 Effective December 31, 2008, Vacation accrual shall be accumulated on the following
basis:
Years of
Service
Annual Accrual
Hours Days
0-1 80 10
Beginning of 2nd year 96 12
Beginning of 6th year 104 13
Beginning of 7th year 112 14
Beginning of 8th year 120 15
Beginning of 9th year 128 16
Beginning of 10th year 136 17
Beginning of 11th year 144 18
Beginning of 12th year 152 19
Beginning of 13th year 160 20
Beginning of 14th year 168 21
Beginning of 15th year 176 22
Beginning of 20th year 200 25
17.1. All vacation pay shall be accrued, and in the event an employee’s employment is
terminated for any reason, the employee shall receive, upon his/her termination, the
vacation pay which he/she have coming to him/her at that time on a pro-rata basis. No
more than four consecutive weeks vacation can be taken at one time.
17.2. In computing vacation pay, length of service shall be based upon the anniversary date of
the day an employee commences employment.
17.3. Vacation carry over maximums are set at the following:
0-5 years of employment 120 hours maximum
6-10 years of employment 180 hours maximum
11 years and longer of employment 300 hours maximum
18. Sick Leave and Other Leaves of Absence
18.1. Sick Leave: All employees of the City shall be entitled to accumulate one day of sick
leave for each month of employment. Sick leave will be granted for employee sickness,
on-the-job personal injury, employee temporary physical disability and quarantine, or
serious illness in the immediate family (i.e. spouse and children), when the attending
physician certifies that the employee’s attendance and assistance to the member of the
family who is ill is required. The Employer may require a doctor’s certificate on any sick
leave claim that exceed three (3) days in length.
Effective January 1, 1997, employees with sick leave balances in excess of 160 days (eight
(8) hours each) shall receive four (4) hours of sick leave (to be placed in a prolonged illness
sick leave bank) and four (4) hours of vacation for each month of employment . For
employees who have accumulated in excess of 160 days of sick leave, this Agreement shall
start from the balance accrued as of January 1, 1997 and shall not be retroactive.
18.2. Personal Leave: All employees of the City shall be entitled to four (4) shifts personal
leave per occurrence which shall not accumulate. Personal leave for purpose of this
paragraph includes and is limited to: Death in the immediate family, death of spouse,
parent, brother, sister, child, grandchild, grandparent, and spouse’s parent, brother, sister,
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child, grandchild, or grandparent. Immediate family also includes “step” family members
of the employee or employee’s spouse.
18.3. Jury Duty: Employees’ subpoenaed as witnesses or called and selected for jury duty shall
receive his/her regular compensation and other benefits for his/her employment, less the
amount received as jurors or witness fees.
18.4. Union Leave: The City agrees to grant the necessary time off without pay to any
employee designated to attend a labor convention or to serve in any capacity on other Union
business, attend other official Union School or Classes. Union negotiation sessions with
the Employer to include mediation and/or arbitration will be attended by both the steward
and the alternate steward, without any loss of pay, if such sessions are scheduled when they
are on duty.
19. Severance Pay
19.1 If an employee retires at age 65, or as otherwise provided by law, or is forced to retire due
to physical condition not allowing them to continue gainful employment, or voluntarily
employment with the City after due notice, with the consent of the City, but not if
discharged or resigns by the request of the City, all and in each case after ten (10) years of
service, he/she will receive fifty percent (50%) of unused sick leave and prolonged illness
sick leave, based on his/her current hourly rate, as severance pay of the first 160 days of
accumulated sick leave.
19.2 If an employee is killed in the line of duty, 100% of the deceased employee’s unused sick
leave will be paid out to the deceased’s estate.
19.3 Retirement Health Savings Plan (RHS)—The Union and the City agree to implement
an RHS plan as agreed upon by the membership. It is understood there will be no change
to the current level of severance payout calculations.
20. Holidays
All employees whose work week is other than regularly scheduled Monday through Friday, shall
receive a credit for 120 hours that shall be taken as additional vacation days. Employees scheduled
Monday through Friday shall receive an equal number of hours for holidays. These days must be
taken during the year in which they are earned. Employees shall earn 4.62 hours of holiday benefit
for each pay period or major fraction that the employee works during the contract year. For the ten
(10) holidays that follow, if worked, employees shall be compensated at 1½ times their wage rate:
New Year’s Day Labor Day
Presidents Day Veterans Day
Martin Luther King Day Thanksgiving Day
Memorial Day Friday after Thanksgiving
July 4th Christmas Day
Effective July 1, 2003, when an employee works overtime on Christmas Day, New Year’s Day,
4th of July, or Thanksgiving Day, the employee shall receive double time the rate of pay.
21. Uniform Allowance
The City will provide the initial uniform. Equipment shall remain the property of the City until
after the twenty-fourth (24) month of employment. Upon termination of a probationary employee,
all clothing and equipment will be returned to the City of Hastings.
Following initial issue and upon successful completion of probationary period the annual clothing
and equipment allowance shall be $750. These monies will be issued to employees in two separate
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checks (½ each check on February 1 and August 1). The clothing and equipment allowance shall
be taxable to the employee and added into his/her regular paycheck.
22. Insurance
Health
22.1. The City will agree to pay the cost of single health insurance coverage, if such coverage
is elected by the employee.
The City will agree to contribute a percentage of premium as established by the City
Council, towards coverage other than single as offered by the City and elected by the
Employee. The City contribution will not be less than 50% and will be reviewed by the
Council on a regular basis. For 2021 the City will contribute 70% towards the premium
of family plans and 65% towards the premium of employee plus spouse and employee
plus child(ren) plans. Employees will be responsible for paying the remaining percentage
of the premium, which will be done through payroll deduction. Regular, full-time
employees may not waive single coverage.
22.2 Retirement Health Insurance
An employee hired prior to January 01, 1993, who is retiring from the City, with at least
ten years of employment and is at least 50 years of age, shall be entitled to City-paid health
insurance for a maximum of ten (10) years or until they reach the qualifying age of
Medicare, whichever comes first. Any eligible employee electing retirement will only be
eligible for City-paid health insurance if they provide four months prior written notification
of their intent to retire. However, if due to medical or personal reasons the employee
wishes to retire prior to the four month advance notification requirement, and remain
eligible for City-paid health insurance for a maximum of 10 years or until they reach the
qualifying age of Medicare, the City Council may waive the four-month notification, and
may determine with the employee an appropriate retirement date. A request to retire prior
to the four-month advance notification requirement must be submitted in writing to the
City Administrator for consideration.
Effective January 1, 2000, a retiree (hired prior to 1993) eligible for paid health insurance
coverage until qualifying for Medicare will be required to be enrolled for family health
insurance coverage six (6) months prior to the date of retirement to be eligible for the City-
paid family health care coverage. In the event an eligible retiree does not enroll in family
health coverage six (6) months prior to their retirement date, the City will only pay the
premium for single coverage, and the retiree is responsible for the timely payment of the
difference between the single and family monthly premium.
Regular full-time employees hired after January 01, 1993 are not eligible for the paid early
retirement health insurance benefits. Employees hired after January 1, 1993, who are retiring, may
remain on Hastings’ group health insurance indefinitely, at their own expense. The employee shall
pay the City in advance on a monthly basis for the cost. The City will then remit payment to the
insurance company. When the former employee reaches age 65, the City may transfer the former
employee and covered dependents to a non-active employee pool. This indefinite continuation is
made available under Minnesota Statute 471.61, which is also known as Chapter 488.Life
22.4. All regular employees will receive a Fifty Thousand Dollar ($50,000) Life Insurance
Policy, with the full cost of the premiums to be paid by the City.
Long Term Disability
22.5. The City will provide a long-term disability insurance policy with no cost to the employee,
as follows:
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Eligibility
Each active, full-time employee who works a minimum of thirty (30) hours per week,
except temporary employees.
Qualifying Period
Benefits accrue with respect to any one period of total disability after the expiration of a
qualifying period of three (3) consecutive months.
Benefit Period
Monthly benefits are payable during the continuance of total disability as follows, but in
no event are benefits payable beyond the attainment of age 65.
A) Total disability due to sickness to age 65.
B) Total disability due to accident to age 65.
Monthly Schedule Amount
Sixty percent (60%) of normal monthly earnings to a maximum benefit of Five Thousand
Dollars ($5,000.00).
23. Injured on Duty
23.1. Employees injured while on duty will receive full pay for a maximum of ninety (90)
working days while unable to work due to such injury. The first three (3) days lost due to
an injury on duty will be charged to the employee’s sick leave account. An employee with
no sick leave accumulated will not receive payment for the first three (3) working days
lost.
23.2. Any compensation payable to the employee under Worker’s Compensation insurance will
be reported to the Employer. The Employer shall make supplementary payments to the
employee (not to be charged to the employee’s accumulated sick leave) to make up the
difference between Worker’s Compensation and his/her normal rate of pay.
23.3. Any employee who claims an absence from work due to an injury sustained on the job shall
provide if requested by the Employer, a statement from the employee’s attending physician
as to the nature of the injury.
23.4. Any employee who claims an absence from work due to an injury sustained on the job is
subject to an examination to be made on behalf of and paid for by the Employer by a person
competent to perform the same and as designated by the Employer.
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24. Wages
24.1 Effective January 1, 2022, monthly wages will be adjusted as follows:
January 1, 2022
3.0% COLA
Start
(70% of top) $29.54
12 months
(80% of top) $33.76
24 months
(90% of top) $37.99
36 months
(TOP) $42.20/hourly
The City and the Union agree to a reopener of Section 24 Wages upon completion of the
pending Compensation and Classification Study with the intent of beginning
implementation of the Compensation and Classification Study with an effective date of no
later than July 1, 2022.
24.2 The wage differential over Top Patrol for Police Officer(s) temporarily assigned as
Investigator/Detective, Drug Task Force Agent, Community Engagement Officer, or
School Resource Officer shall be $200.00 per month over Top Patrol, effective January 1,
2022.
24.3 The longevity schedule shall be as follows:
Years of
Service
Longevity
Amount*
5 1%
10 2%
15 3%
*added to base, above top pay
24.4 A Field Training Officer Payment of two (2) hours of overtime or (3 hours in total)
compensatory time when Patrol Officer is actually assigned to work as a Field Training
Officer.
24.5 Any Patrol Officer that works during the hours of 6:00 p.m. and 6:00 a.m. will receive
payment of an additional $0.50 per hour for each hour worked.
24.6 Instructor Pay: Any Employee that works as a Use of Force instructor in firearms, ALICE,
less than lethal, taser, and defensive tactics or medical instructor will be paid at a
differential of .5 their hourly rate for each hour spent instructing.
25. P.O.S.T Training and License
The Employer will provide for the minimum required hours of approved P.O.S.T. Training for
licensure. The Employer will also pay the P.O.S.T. License fee for each employee.
26. Waiver
26.1 Any and all prior agreements, resolutions, practices, policies, rules, and regulations
regarding terms and conditions of employment, to the extent inconsistent with the
provisions of this Agreement, are hereby superseded.
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26.2 The parties mutually acknowledge that during the negotiations which resulted in this
Agreement, each had the unlimited right and opportunity to make demands and proposals
with respect to any term or condition of employment not removed by law from bargaining.
All agreements and understandings arrived at by the parties are set forth in writing in this
agreement for the stipulated duration of this Agreement. The Employer and the Union
each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any
and all terms and conditions of employment referred to or covered in this Agreement or
with respect to any term or condition of employment not specifically referred to or covered
by this Agreement, even though such terms or conditions may not have been within the
knowledge or contemplation of either or both of the parties at the time this Agreement was
negotiated or executed.
27. Duration
This Agreement shall be effective as of the first day of January, 2022 and shall remain in full force
and effect until the thirty-first day of December, 2022.
CITY OF HASTINGS LAW ENFORCEMENT LABOR
SERVICES, INC., LOCAL NO. 249
Approved by the Hastings City Council: January X, 2022 Approved by LELS Membership:
Mary D. Fasbender, Mayor Jay Maher, Business Agent
Dan Wietecha, City Administrator Dan Vomastek, Union Steward
Kelly Murtaugh, City Clerk Jacob Willers, Union Steward
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Memorandum of Understanding: K-9 Handler
This memorandum of understanding is made and entered into between the City of Hastings, Minnesota
(“Employer”), and Law Enforcement Labor Services, Inc., representing Local 249.
The parties agree as follows:
1. The position of K-9 handler is an assignment created by the Employer, and all of the terms and conditions
of the labor agreement apply to the K-9 handler with any exceptions contained in this Memorandum of
Understanding.
2. Any officer assigned the position of K-9 handler will be provided a dog that is the property of the City of
Hastings. The dog may be given to the K-9 handler at the conclusion of the dog’s law enforcement career,
due to age or injury, at the sole discretion of the Employer.
3. The City of Hastings will provide a kennel and dog house at the residence of the K-9 handler, in addition to
all necessary food, veterinary services, training equipment and any other items necessary for the K-9
program. The kennel, dog house and any equipment purchased by the City of Hastings will remain the
property of the City.
4. Officers assigned to be a K-9 handler will work a normal patrol schedule shift. Officer(s) assigned to be a
K-9 handler will be allowed ½ hour from each shift for the care and maintenance of the dog.
5. Training will normally be provided for on a monthly basis and will be part of the normal work schedule
when practical. Training outside of the normal work schedule will be compensated as provided in the
current labor agreement.
6. Officers assigned to be a K-9 handler will receive the wage differential provided in Article 24.2 of the
current labor agreement.
7. The terms of this memorandum are subject to negotiation along with the labor agreement between the two
parties.
CITY OF HASTINGS LAW ENFORCEMENT LABOR
SERVICES, INC., LOCAL NO. 249
Approved by the Hastings City Council: January X, 2022 Approved by LELS Membership:
Mary D. Fasbender, Mayor Jay Maher, Business Agent
Dan Wietecha, City Administrator Dan Vomastek, Union Steward
Kelly Murtaugh, City Clerk Jacob Willers, Union Steward
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Memorandum of Understanding: Schedule
This memorandum of understanding is made and entered into between the City of Hastings, Minnesota
(“Employer”), and Law Enforcement Labor Services, Inc., representing Local 249.
Whereas, the City and Union are parties to a 2018 collective bargaining agreement (“CBA”), which in
article 13.5 stipulates payment for training and departmental meetings, etc.; and
Whereas, Article 5 stipulates that the City has inherent managerial right to change the schedule; and
NOW THEREFORE BE IT RESOLVED, that the parties hereto agree as follows:
If the City establishes a schedule that balances to 2080 hours annually (Four Days On –Four Days Off),
scheduled mandatory training, and scheduled meetings will be deducted from the time owed the
City. The Union and the City agree to balance, scheduled mandatory training, and scheduled meetings
through work schedule adjustment as may be required to balance at 2080 hours.
CITY OF HASTINGS LAW ENFORCEMENT LABOR
SERVICES, INC., LOCAL NO. 249
Approved by the Hastings City Council: January 3, 2022 Approved by LELS Membership:
Mary D. Fasbender, Mayor Jay Maher, Business Agent
Dan Wietecha, City Administrator Dan Vomastek, Union Steward
Kelly Murtaugh, City Clerk Jacob Willers, Union Steward
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MEMORANDUM OF UNDERSTANDING: VACATION BIDDING
This Memorandum of Understanding is made by and between the City of Hastings (“City”) and
Law Enforcement Labor Services, Local 249 (“Union”).
WHEREAS, the City and Union are parties to a collective bargaining agreement (“CBA”) in
effect from January 1, 2022 through December 31, 2022 and continuing by operation of law;
WHEREAS, the CBA addresses vacation bidding by seniority;
WHEREAS, the parties wish to implement a revised vacation bidding system;
NOWHEREFORE, the parties agree:
1. The vacation bidding periods set forth in Article 9.6 (Summer Choice, Fall Choice, and Winter
Choice) shall remain in effect.
2. The past practice of employees submitting three picks during each vacation bidding period shall
be revised to two picks during each period.
3. A single pick, with one exception, is defined as consecutive calendar days.
4. Once per year, an employee may choose to utilize a pick that is defined as consecutively
scheduled work days.
5. The maximum vacation time of four weeks, set forth in Article 17.1, shall be revised to three
weeks during the duration of the MOU.
6. The terms of this MOU shall continue for the duration of the 2022 Collective Bargaining
Agreement and until a successor agreement is in place.
IN WITNESS whereof the parties hereto have hereunto set their hands the date and year affixed below.
CITY OF HASTINGS LAW ENFORCEMENT LABOR
SERVICES, INC., LOCAL NO. 249
Approved by the Hastings City Council: January X, 2022 Approved by LELS Membership:
Mary D. Fasbender, Mayor Jay Maher, Business Agent
Dan Wietecha, City Administrator Dan Vomastek, Union Steward
Kelly Murtaugh, City Clerk Jacob Willers, Union Steward
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MEMORANDUM OF AGREEMENT
This Memorandum of Agreement is entered into between the City of Hastings (hereafter “City") and Law
Enforcement Labor Services, Inc., Local 249 (hereafter "Union").
WHEREAS, the City and the Union have a collective bargaining agreement that allows
employees represented by the Union to participate in the Minnesota State Retirement System (MSRS)
Post Termination Health Care Savings Plan (HCSP); and
WHEREAS, the City and Union wish to establish an initial HCSP in 2019; and
WHEREAS, in accordance with the IRS regulations, HCSP's may be modified during a
collective bargaining process;
NOWHEREFORE, the parties agree hereto agree that the requirements of establishing a
HCSP for LELS, Inc., Local 249 will be the following:
1) Employees retiring as of January 1, 2022 will have all 100% of the following put into their HCSP:
1a) 100% of accrued Severance (sick)
1b) 100% of accrued Compensation Time
1c) 100% of accrued Vacation
The terms of this Memorandum shall remain in effect through December 31, 2022, unless the parties
mutually agree to extend the duration of this Memorandum.
IN WITNESS whereof the parties hereto have hereunto set their hands the date and year affixed below.
CITY OF HASTINGS LAW ENFORCEMENT LABOR
SERVICES, INC., LOCAL NO. 249
Approved by the Hastings City Council: January X, 2022 Approved by LELS Membership:
Mary D. Fasbender, Mayor Jay Maher, Business Agent
Dan Wietecha, City Administrator Dan Vomastek, Union Steward
Kelly Murtaugh, City Clerk Jacob Willers, Union Steward
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Memorandum of Understanding: Mandatory Physical Fitness Test
This Memorandum of Understanding (hereinafter, “MOU”) is entered into between the City of Hastings,
(hereinafter, “City”) and Law Enforcement Labor Services, Inc., Local 249 (hereinafter, “Union”), on
behalf of the Police Officers bargaining unit.
Whereas, the City and Union are parties to a 2022 collective bargaining agreement (“CBA”), which
contains no negotiated language over a mandatory physical fitness test.; and
Whereas, the City intends to implement a mandatory physical fitness testing program; and
Whereas, the parties agree the implementation of a mandatory physical fitness testing program in a
mandatory subject of bargaining, and
NOW THEREFORE BE IT RESOLVED that the parties hereto agree as follows:
1.There will be a mandatory physical fitness test one time each year. Employees may be
offered the opportunity for re-tests later in the year but the re-test will not be mandatory.
2.Employees will be given a pre-test health screening. This screening will consist of a number of
“yes” or “no” questions. The screening questionnaire will not be disclosed to the employer. The
officer can keep the screening questionnaire for their records. Employees answering “yes” to any
questions on the questionnaire are encouraged to visit their doctor to assess their ability to take
the physical fitness test. Employees will be given two (2) hours of 2080 time to meet their doctor
when a basic form of appointment verification is provided the employer.
3.An employee not able to participate in the test will inform the Employer and provide a doctor’s
slip. The Employee will inform the employer when, if ever, they can take the test. If the test
needs to be modified to accommodate an employee’s medical condition, the employee will
inform the employer of such accommodation as directed by a physician or other licensed medical
authority. An employee not able to participate in the test due to their doctor’s assessment or
needs an accommodation shall not be disciplined or ordered to submit to a fitness for duty exam.
4.. For purposes of assessing employees, the Concept 2 Rower and Concept 2 Rower Calculator will
be used. The Concept 2 Rower engages both the upper and lower parts of the body, inducing the
same physiological response in everyone, regardless of athleticism, and does not place any impact
on the joints. As a metabolic exercise machine, it is more accurate in demonstrating someone’s
ability to perform in a full body incident such as a fight or other high demand event.
5.Employees will attain a minimum standard of 70% based on a 2000-meter row. This minimum
requirement is based on an individual’s age, gender, and weight.
6.An employee not meeting the goals above shall not be disciplined, nor ordered to submit to a
fitness for duty exam. Every employee will identify their own personal health and/or fitness
goals for the purpose of measuring and establishing improvement.
7.In order to further the department’s goal of physical fitness, employees will be allowed up to ten
(10) hours of 2080 time to engage in physical fitness training activities at the Hastings Police
facility and the department will not change its current work policy.
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IN WITNESS whereof the parties hereto have hereunto set their hands the date and year affixed below.
CITY OF HASTINGS LAW ENFORCEMENT LABOR
SERVICES, INC., LOCAL NO. 249
Approved by the Hastings City Council: Approved by LELS Membership:
Mary D. Fasbender, Mayor Jay Maher, Business Agent
Dan Wietecha, City Administrator Dan Vomastek, Union Steward
Kelly Murtaugh, City Clerk Jacob Willers, Union Steward
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Memorandum of Understanding: Mental Health Program
This Memorandum of Understanding (“MOU”) is entered into by and between the City of Hastings
(“City”) and Law Enforcement Labor Services, Inc., Local 249 (“Union”), on behalf of the Police
Sergeants bargaining unit, for the purpose of establishing guidance for an employee mental health
program. The City and Union shall collectively be referred to as “the Parties.”
WHEREAS, the Hastings Police Department (“Police Department”) recognizes that,
during the course of performing their job duties, Police Department employees may become
involved in or exposed to incidents that have the potential to cause various forms of short or long-
term emotional and psychological trauma; and
WHEREAS, the Police Department is committed to supporting the mental health of all its
employees by providing them with resources that will help ensure stability and longevity in the
personal and professional lives of each employee; and
WHEREAS, the Police Department desires to provide employees with cost-free mental
health services from a qualified mental health professional that specializes in working with public
safety employees; and
WHEREAS, the City and Union are parties to a 2022 collective bargaining agreement
(“CBA”) which does not contain any negotiated language over the establishment or participation
of Police Department employees in a mental health program; and
WHEREAS, the Parties agree that the establishment and implementation of a mandated
mental health program is the subject of bargaining; and
NOW, THEREFORE, BE IT RESOLVED, in consideration of the foregoing recitals,
the Parties hereby agree as follows:
1.Definitions.
a.Approved Mental Health Provider. A provider who has the following
qualifications: (1) a licensed mental health professional, (2) demonstrated
experience in counseling emergency services personnel, (3) received approval by
representatives of the applicable labor groups and police administration, and (4) has
an established contract with the Police Department.
i.For purposes of this definition, “applicable labor groups” includes those
representing the police officers and police sergeants.
2.Procedure. The annual mental health check-in program provides Police Department
employees with access to a qualified mental health professional. The program is
administered under the following guidelines:
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a. The program is mandatory for both sworn and civilian full-time and regular part-
time Police Department employees.
b. Eligible employees must complete at least one (1) annual appointment with the
Police Department’s approved mental health provider.
c. When an employee attends an appointment with the approved mental health
provider, the cost of the appointment will be paid by the City.
d. Mental health appointments will be scheduled throughout the calendar year at times
and locations agreeable to the Police Department and the approved mental health
provider. Agreed upon times will be established and posted, generally with a
minimum of 30 days’ notice. Available dates will be posted at the Police
Department and will be assigned on a first come, first serve basis. Employees may
schedule their mental health appointment directly with the approved mental health
provider.
e. The Police Department agrees to allow employees the necessary time away from
their scheduled work duties to attend the mental health appointment, without loss
of pay or deduction of leave.
f. In the event the mental health appointment must be scheduled when an employee
is off duty, the employee will be compensated at straight time rate of pay for the
appointment and travel to and from the appointment.
g. This mental health program is not a replacement for existing Police Department or
City programs, including, but not limited to, the Critical Incident Stress Debriefing
or the Employee Assistance Program.
3. Mental Health Program Committee. The Police Department shall establish a committee
responsible for implementing and managing a mental health appointment and any related
programs. The Union Stewards from the applicable bargaining units shall be the
representative of their respective bargaining unit. Functions of the committee shall also
include, but are not limited to, the following:
a. Provide input and assistance in the development and implementation of programs
related to mental health.
b. Make recommendations on the type and content of mental health awareness and
related programs, services, or training.
c. Distribute applicable mental health related information to employees.
d. Evaluate the overall effectiveness of programs related to mental health.
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e. Evaluate and recommend approved mental health providers to Police Department
administration.
f. Participation in the Committee shall not be considered negotiation by the
bargaining unit.
4. Confidentiality. The communication between the evaluator and member is privileged and
therefore the Police Department considers all mental health appointments, communication
during the appointment, and any recommendations as confidential in accordance with the
applicable federal and state privacy laws. The approved mental health provider shall be
prohibited from sharing any employee information other than confirming with the Police
Department that an employee was compliant with the program’s directive by the end of
each year.
5. Follow Up Visits. If an employee or the mental health provider feel that services beyond
the one (1) required appointment would be needed or beneficial for the employee, the
mental health provider may create a referral at the employee’s discretion. These additional
appointments are not mandatory. If the employee wishes to schedule follow up
appointments with the mental health provider, the employee may schedule those
appointments directly with the mental health provider.
a. The Police Department will pay for up to six (6) total appointments with the
approved mental health provider for each employee per year. After the six (6)
appointments, the employee is responsible for the payment of any further
appointments; employees are encouraged to utilize their Health Insurance or
Healthcare Reimbursement Account for any desired additional services or
appointments.
6. Verification: For billing purposes, an employee from the bargaining unit who is scheduling
any appointments with the mental health provider within parameters of this MOU, shall
submit in writing a statement of “A member of LELS Local No. 462 has scheduled an
appointment with Marie Ridgeway and Associates during the week of…” The letter shall
be sent through interdepartmental mail to the designated HR representative without any
identifying information of which member is receiving services, to protect confidentiality.
[The Remainder of this Page Intentionally Left Blank]
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IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed by its duly
authorized representatives.
CITY OF HASTINGS
Approved by the Hastings City Council:
Mary D. Fasbender, Mayor
Dan Wietecha, City Administrator
Kelly Murtaugh, City Clerk
LAW ENFORCEMENT LABOR
SERVICES, INC., LOCAL NO. 249
Approved by LELS Membership:
Jay Maher, Business Agent
Daniel Vomastek, Union Steward
________________________________
Jacob Willers, Union Steward
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City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Kelly Murtaugh, City Clerk
Date: January 18, 2022
Item: Approve Lawful Gambling Premise Permit for Climb Theater Inc. at Pub 55
Council Action Requested:
Approve the attached resolution allowing a Lawful Gambling Premise Permit for Climb Theater Inc. at
Pub 55, 880 Bahls Drive.
Background Information:
Climb Theater Inc., 6415 Carmen Ave E, Inver Grove Heights, is registered with the Minnesota
Gambling Control Board and has submitted the applicable documents for a Lawful Gambling Premise
Permit at Pub 55.
Climb Theater Inc. already holds a Lawful Gambling Premise Permit to conduct gambling at Vermillion
Bottle Shop Inc. d/b/a The Bar, 2101 Vermillion St. and Green Mill, 909 Vermillion Street. City Code
110.17 Lawful Gambling does not specify the number of locations a lawful gambling organization may
conduct lawful gambling within the City.
Financial Impact:
N/A
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 01 - -22
RESOLUTION APPROVING THE LAWFUL GAMBLING
PREMISE PERMIT APPLICATION BY
CLIMB THEATER INC.
WHEREAS, Climb Theater Inc. has made application for a Lawful Gambling Premise Permit at
Pub 55, 880 Bahls Drive;
WHEREAS, Climb Theater Inc. shall comply with all applicable laws governing lawful
gambling, including the requirement of 50% of lawful gambling expenditures to be used for lawful
proposes within the City of Hastings’ trade area.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, that the
Mayor and City Clerk are authorized and directed to sign this resolution.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 18th DAY OF
JANUARY 2022.
Mary D. Fasbender, Mayor
ATTEST:
Kelly Murtaugh, City Clerk
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City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: John Townsend, Fire Chief
Date: January 12, 2022
Item: Accept Donation from Hastings Fire Department Relief Association
Council Action Requested:
Council is asked to accept a donation from the Hastings Fire Department Relief Association for vehicle highway
stabilization kits used for stabilizing vehicles involved in motor vehicle crashes. The value of this equipment
donation is $16,423.00
Background Information:
Hastings Fire Department Relief Association is donating this purchased equipment. The equipment is highway
stabilization kits and struts used for stabilizing vehicles. This new equipment replaces old technology struts
currently in use, and places this capability on our first out rescue, and second out back-up rescue vehicles.
The City is appreciative to the Hastings Fire Department Relief Association for their generous contribution.
Financial Impact: This donation removes the need to replace the current old technology struts and removes
the need for future need to replace this technology. Total Value of $16,423.00
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments:
• Quote for Equipment
VIII-13
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 01- -22
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
DONATIONS TO THE HASTINGS FIRE DEPARTMENT
WHEREAS, the Hastings Fire Department Relief Association made a
donation to be designated to the fire department; and
WHEREAS, the City Council is appreciative of the donation and
commends the Hastings Fire Department Relief Association for their civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota; That the donation is accepted and acknowledged with
gratitude; and
Adopted this 18th day of January, 2022.
________________________________
Mary Fasbender, Mayor
Attest:
____________________________
Kelly Murtaugh, City Clerk
VIII-13
SAME AS BELOW 08 - MN PPE
12/23/2021 9:48:33 (O) 1
02
HASTI006 6514806150 000700
HASTINGS FIRE DEPARTMENT QUOTE
115 W 5TH ST
HASTINGS MN 55033
285 / 196
Attention: CRAIG LATCH ESTIMATE EXPIRY DATE: 12/29/2021
Part# Description U Qty Price Amount_______________ _______________ _ ________ ____________ ____________
22-796852 HIGHWAY VSK 1 7450.45 7450.45
Paratech Highway Vehicle Stabilization
Kit
Includes:
(2) 22-796200 Acme Thread Strut, 25" to
36" Range
(2) 22-796202 Acme Thread Strut, 37" to
58" Range
(2) 22-796012 Strut Extension 12 in
(2) 22-796024 Strut Extension 24 in
(2) 22-796036 Strut Extension 36 in
(4) 22-796025 Multi-Base
(4) 22-796180C Hinged Base w/Anchor
Ring 12 in
(4) 22-890553 Ratchet Belt w/Finger
Hook 27 FT
(4) 22-796161 Tie Down Keys w/J Hook
*Max Load Up to 80,000 lbs. w/ 4:1
Safety Factor*
22-796200SD STRUT DR. 25-36 1 3363.00 3363.00
Acmethread Strut Driver 25-36
22-796202SD STRUT DR. 37-58 1 3719.25 3719.25
Acmethread Strut Driver 37-58
22-796025 MULTI-BASE 2 222.30 444.60
Paratech Rescue Support Systems
Multi-Base (Only) for all Paratech
Struts
22-796180C HINGE B 12 W/RG 2 544.35 1088.70
Paratech Rescue Support Systems Hinged
Base 12" w/ Anchor Ring (Only) for all
Paratech Struts
22-796161 TIE DOWN KEYS 8 44.65 357.20
PARATECH RESCUE SUPPORT SYSTEMS TIE DOWN
VIII-13
SAME AS BELOW 08 - MN PPE
12/23/2021 9:48:33 (O) 2
02
HASTI006 6514806150 000700
HASTINGS FIRE DEPARTMENT QUOTE
115 W 5TH ST
HASTINGS MN 55033
285 / 196
Attention: CRAIG LATCH ESTIMATE EXPIRY DATE: 12/29/2021
Part# Description U Qty Price Amount_______________ _______________ _ ________ ____________ ____________
KEYS W/ J-HOOK (ONLY)
Subtotal: 16423.20
Tax: .00
Authorization: _________________________ TOTAL: 16423.20
VIII-13
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Kelly Murtaugh
Date: January 18, 2022
Item: 2022 Massage Therapy License Renewal for Natalie Briones
Council Action Requested:
Adopt the attached resolution approving the 2022 Massage Therapy License Renewal for Natalie
Briones.
Background Information:
Natalie Briones completed the necessary paperwork and passed the background check conducted
by Hastings Police Department for a Massage Therapy License. Ms. Briones practices at 202 2nd
Street East.
Massage Therapy Licenses expire December 31.
Financial Impact:
Approvals and issuance of the license is contingent upon the City receiving the license fee.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
VIII-14
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 01 - - 22
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING A MASSAGE THERAPY LICENSE RENEWAL FOR
NATALIE BRIONES
WHEREAS, Natalie Briones has made application for a Massage Therapy License
Renewal and passed the background check conducted by Hastings Police Department; and
WHEREAS, Ms. Briones intends to practice out of 202 2nd Street East; and
WHEREAS, approval and issuance of the license is contingent upon the City receiving
the license fee; and
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Hastings
that Natalie Briones’ massage therapist license be renewed for the period ending December 31,
2022, unless revoked by City Council.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 18th
DAY OF JANUARY 2022.
Mary D. Fasbender, Mayor
ATTEST:
Kelly Murtaugh, City Clerk
VIII-14
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: John Townsend, Fire Chief
Date: January 12, 2022
Item: Accept a Donation from James and Janice Weber
Council Action Requested: Council is asked to accept a donation in the amount of $50.00, made to
the fire department, and to adjust the fire donation account #213-210-2100-5815 in the same amount.
Background Information: James and Janice Weber have made this donation to be used towards fire
prevention.
Financial Impact: Increase the fire donation account by $50.00
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: N/A
VIII-15
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 01- -22
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
DONATIONS TO THE HASTINGS FIRE DEPARTMENT
WHEREAS, James and Janice Weber made a donation to be designated
to the fire department; and
WHEREAS, the City Council is appreciative of the donation and
commends James and Janice Weber for their civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota; That the donation is accepted and acknowledged with
gratitude; and
Adopted this 18th day of January, 2022.
________________________________
Mary Fasbender, Mayor
Attest:
____________________________
Kelly Murtaugh, City Clerk
VIII-15
City Council Memorandum To: Mayor Fasbender & City Councilmembers From: John Hinzman, Community Development Director Date: January 18, 2022
Item: Public Hearing: Ordinance Amendment - Annexation - Best Development (TH 316 & Michael Avenue) Council Action Requested Open a public hearing in consideration of the attached ordinance amendment to allow
annexation of property into the City of Hastings. The 71 acre parcel is owned by Best
Development Company and located east of TH 316 and Michael Avenue. Following any public testimony, the Council should table the public hearing and consideration of the ordinance amendment until the February 7, 2022 City Council
Meeting.
The City Council considered 1st reading of the ordinance amendment and ordered the public hearing at the December 6, 2021 meeting. Approval requires a simple majority of Council.
BACKGROUND
The original annexation application was submitted by Summergate Development in
conjunction with a purchase agreement for development of the property. The purchase
agreement between Summergate and property owner Best Development Company has since been cancelled. Best Development has assumed position as both applicant and
property owner for the annexation application and continues to seek approval. Best is in
negotiations with a new development entity who seeks purchase and development of the
property. Staff has had preliminary conversations with the new potential developer and it appears there would be changes to the concept plan developed by Summergate.
Staff believes a new purchase agreement and concept plan will be available prior to the
February 7th City Council Meeting to allow more informed consideration of the action.
Notice of the revised action would also be mailed to property owners within 350 feet of the property.
Attachments:
• Location Map
• Ordinance Amendment - Annexation
IX-01
LOCATION MAP
IX-01
CITY OF HASTINGS, MINNESOTA
ORDINANCE NO. 2021-___ AN ORDINANCE OF THE CITY OF HASTINGS EXTENDING
ITS CORPORATE LIMITS TO INCLUDE CERTAIN LAND ABUTTING
THE CITY WHICH IS OWNED BY BEST DEVELOPMENT COMPANY
LLC
PREAMBLE
WHEREAS, the City of Hastings has received a petition from Best Development
Company, LLC (“Petitioners”) seeking annexation of land to the City of Hastings, and;
WHEREAS, the Petitioners have represented to the City of Hastings that they are the sole owners of property generally located north and east of TH 316 and Michael Avenue, and identified as PID 25-00200-51-012 and 25-01100-27-012. The
property is legally described as follows:
That part of the South Half of the Southwest Quarter of Section 2, Township 114, Range 17, Dakota County, Minnesota lying north and east of CSAH #316, except that Parcel 16 MN DOT ROW Plat 19-138.
AND That part of the west 100 acres of the Northwest Quarter of Section 11, Township 114, Range 17, Dakota County, Minnesota lying north and east of CSAH #316, except that
Parcel 16 MN DOT ROW Plat 19-138.
WHEREAS, the property is unincorporated; it abuts the limits of the City of Hastings;
is not included within any other municipality; is not included in any area that has
already been designated for orderly annexation pursuant to Minn. Stat. 414.0325; and is
approximately 71.0 acres in size, and;
WHEREAS, the City of Hastings held a public hearing pursuant to Minnesota Statutes
414.033, Subd. 2b, on January 18, 2022, following thirty (30) days written notice by
certified mail to the Town of Marshan (“Township”) and to all landowners within and
contiguous to the area legally described herein to be annexed, and;
WHEREAS, provisions of Minnesota Statutes 414.033, Subd. 13 are not applicable in
that there will be no change in the electric utility service provider resulting from the
annexation of the territory to the municipality.
IX-01
ENACTMENT
Section 1. The City Council hereby determines and finds that the property
described above abuts the City of Hastings; that the area to be annexed is 120 acres or less, that the property is not included in any area that has already been designated for orderly annexation pursuant Minn. Stat. 414.0325; that the City of Hastings received a properly prepared Petition for Annexation signed by all of the owners of the property;
and that the Petition for Annexation complies with all of the provisions of Minn. Stat.
414.033.
Section 2. The property is urban or suburban in character and is in need of City
services which can be provided by the City of Hastings.
Section 3. The corporate limits of the City of Hastings are hereby extended to
include the property described above and that same property is hereby annexed to and
included within the City of Hastings as if the property had originally been a part of the
City.
Section 4. The City Clerk is directed to file a certified copy of this Ordinance
with the Minnesota Office of Administrative Hearings; Marshan Township; Dakota
County and the Minnesota Secretary of State.
Section 5. Property taxes payable on the annexed land shall be paid to Marshan
Township for year 2022, the year in which the annexation becomes effective, in
accordance with Minn. Stat. 414.033, Subd. 12.
Section 6. The City of Hastings, pursuant to Minn. Stat. 414.036, shall provide
reimbursement to Marshan Township to compensate the Township for loss of taxable
property in the amount of eight hundred ninety dollars and forty-six cents ($890.46)
payable in two annual payments: (1) on January 2, 2023 in the amount of $445.23; and
(2) on January 2, 2024 in the amount of $445.23.
Section 7. Pursuant to Minn. Stat. 414.036 with respect to any special assessments
assigned by Marshan Township to the annexed property and any portion of debt incurred
by the Township prior to the annexation and attributable to the property to be annexed,
there are no special assessments or debt incurred by the Township on the subject area for
which reimbursement is required.
Section 8. This Ordinance shall become effective upon its passage, seven days after
its publication, the filing of the certified copies as directed in Section 4 and upon approval
of this Ordinance by the Minnesota Office of Administrative Hearings.
Adopted by the Hastings City Council on January 18, 2022, by the following vote:
IX-01
Ayes: Nays: Absent:
ATTEST: __________________________ Mary D. Fasbender, Mayor
________________________________
Kelly Murtaugh, City Clerk (City Seal)
I HEREBY CERTIFY that the above is a true and correct copy of ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 18th day of January 2022 as disclosed by the records of the City of Hastings on
file and of record in the office.
________________________________
Kelly Murtaugh, City Clerk (SEAL) This instrument drafted by:
City of Hastings (JH)
101 4th St. E. Hastings, MN 55033
IX-01
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Ryan Stempski – Public Works Director/City Engineer
Date: January 11, 2022
Item: Approve Amendments to Resolution No. 8-09-08 – Prevailing Wage Policy on City Projects
Council Action Requested:
The Council is requested to approve amendments to Resolution No. 8-09-08 (Prevailing Wage Policy on
City Projects) (1) to increase the project amount for the Policy to apply and (2) to allow the City Council
to give an exception to the Policy for unique projects.
Background Information:
(1) The Prevailing Wage Policy on City Projects was approved in 2008, and due to inflation, there is a
need to update the minimum dollar amount that applies to the Policy. Staff is recommending the Policy
increase the current minimum amount from $100,000 to $175,000. The recommended amount of
$175,000 is a consistent threshold with the Minnesota Competitive Bidding Requirements in Cities. The
Competitive bidding law typically involves the solicitation of sealed bids and the award of the contract to
the “lowest responsible bidder”. (2) To accommodate unique and specialized projects, the proposed
amendments would provide City Council with the ability to allow an exception to the Prevailing Wage
Policy.
Committee Discussion: $175K threshold recommended by Finance Committee 12/21/2021; $175K
threshold and unique project exception recommended by Operations Committee 1/4/2022.
Financial Impact:
Prevailing Wage is required when Federal or State Funds are used on any portion of a City Project,
therefore many projects are subject to prevailing wage. Most municipalities do not have a prevailing
wage requirement unless receiving funding from these sources.
Attachments:
Original Resolution No. 8-09-08
Amended Resolution (showing minor redline changes)
X-A-01
X-A-01
X-A-01
X-A-01
RESOLUTION #
AMENDING RESOLUTION #8-09-08
of the City of Hastings
Establishing a Prevailing Wage Policy
WHEREAS, the City Council adopted Resolution 8-09-08 on August 4, 2008, that implemented a
Prevailing Wage Policy on all contracts involving City facilities or City property, if the project exceeded
$100,000; and
WHEREAS, The City Council recognizes that some special projects may need to be given an
exception to the requirements of Resolution 8-09-08 if there are unique circumstances involved such as
specialized labor, or there will be no substantial benefit to the City if Resolution 8-09-08 were applied to
the project; and
WHEREAS, the City Council also recognizes that Minn. Stat. Section 471.345 has a requirement for
publicly bidding projects over $175,000, while Resolution 8-09-08 applies to projects over $100,000; and
WHEREAS, the City Council desires to amend Resolution 8-09-08 to allow the Council to approve
special exceptions to Resolution 8-09-08 and to increase the threshold of its applicability from $100,000
to $175,000.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, that it hereby
adopts the following policy concerning contracts involving City facilities of City improvements in an
amount greater than $175,000, unless excepted by the City Council:
a.) The language included in this policy shall be incorporated in all plans, specifications, bids and
contracts, and that this same language shall operate as the ongoing policy of the City of
Hastings with respect to any such plans, specifications, bids and contracts.
b.) The Prevailing wage is the rate of wages and benefits certified as prevailing by the Minnesota
Department of Labor and Industry under Minnesota Rules Section 5200.1010 and Minnesota
Statutes Section 177.42, Subdivision 6 for the area where the project is located. Prior to
entering into any contract expecting to be in an amount greater than $100,000$175,000 the
City shall request and obtain from the Minnesota Department of Labor and Industry as
provided in Minnesota rules 5200.1018 the certified prevailing wage rates for each
classification of employees expected to work on the Project. Copies of certified prevailing
wage rates shall be kept on file with the City for the life of the Project.
c.) Unless a project is excepted from this Resolution by the City Council, Aall invitations for bids
and all contracts entered into for construction, alteration or repair of public buildings,
bikeways, trails, roads and bridges in amounts over $100,000$175,000 shall include a
statement indicating that the City expects the current prevailing wage rate, as of the date of
the issuance of the initial plans and specifications shall apply to the contract for construction
as if fully set forth therein and all contractors and subcontractors shall be expected to full
comply with the prevailing wage during the entire contract term.
d.) After bid opening and prior to contract award, the apparent low bidder shall submit to the
City a list of all anticipated subcontractors and the various classes of laborers to be employed
on the contract work by the contractor or any subcontractor, together with a schedule of
wage rates and fringe benefits to be provided such employees. It is required that such wage
rates and fringe benefits shall be at least the required prevailing wage rate.
X-A-01
e.) Only those contractors who have submitted bids that clearly indicate that they will comply
completely with the City’s prevailing wage policy will be given consideration for award of the
contract. Failure to indicated compliance with the City’s prevailing wage policy shall result in
the contractor being disqualified from further consideration and characterized as a non-
responsible bidder, and thus ineligible for consideration of contract award.
f.) Each contractor and subcontractor performing any work subject to the provisions of this
policy shall furnish to the City copies of all Project payroll records not later than 14 days after
the end of each pay period. The City shall examine and retain copies of said payroll records
for a period of at least three years to ensure compliance with the Prevailing Wage obligation.
Upon request, the City shall make copies of payroll records available to members of the public,
subject to the requirements of the Minnesota Government Date Practices Act, Minnesota
Statutes Section 13.01, et seq.
g.) A contractor who or subcontractor working on a Project who is subject to the provisions of
this policy will be considered to have materially breached its contract or subcontract if it: (1.)
fails to pay the Prevailing Wage Rate as defined herein and set forth in the contract or
subcontract; (2.) misclassifies employees to avoid paying the appropriate rate certified by the
Department of Labor and Industry; or (3.) fails to furnish payroll records to the City.
h.) The City shall ensure compliance with this Policy and shall designate an individual to hear and
investigate any complaints and ensure that appropriate action is taken. The City may take any
action necessary to enforce compliance, including but not limited to, withholding contract
payments until such time as the contractor and/or subcontractor makes aggrieved employees
whole for all lost wages of benefits and/or instituting a civil action for liquidated damages,
rescission of the contract or subcontract or an injunction or specific performance of the
contract or subcontract.
i.) The City shall prepare and maintain a list of all persons, firms and contractors who have failed
to comply with the prevailing wage policy of the City of Hastings or otherwise indicated they
have no interest or intention of complying with the prevailing wage policy of the City of
Hastings. No further contracts shall be awarded to any person, firms or contractors who fail
to comply or refuse to comply with the Prevailing Wage Policy of the City of Hastings.
Adopted by the Hastings City Council on_____, 2022, by the following vote:
Ayes:
Nays:
Absent:
Mary Fasbender, Mayor
ATTEST:
Kelly Murtaugh, City Clerk (City Seal)
X-A-01
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Ryan Stempski – Public Works Director/City Engineer
Date: January 12, 2022
Item: Consider Resolution to Approve 4th Street Water Tower Reconditioning Plans & Specifications with
Exception to the Prevailing Wage Policy on City Projects and to Authorize Advertisement for Bids
COUNCIL ACTION REQUESTED
Council is requested to consider adopting the enclosed resolution approving the 4th Street Water Tower
Reconditioning plans and specifications with exception to the Prevailing Wage Policy on City Projects and
authorizing advertisement for bids.
BACKGROUND INFORMATION
Reconditioning of the 4th Street Water Tower involves structural repairs and replacement of coatings on the
interior wet, interior dry, and exterior to protect the substrate of the tower. The City contracted with KLM (an
experienced engineering company in the water tower industry) to prepare plans and specifications and to
provide full time welding and coating inspections of the contractor’s work. KLM advises that we see the same
pool of well qualified contractors bidding this type of project regardless of the wage rates. This is due to the fact
that full tower reconditioning is specialized work, requiring experienced employees and expensive equipment,
which makes it a challenging market to jump into.
FINANCIAL IMPACT:
KLM further advised that most cities do not require prevailing wage rates when rehabilitating their water towers.
For the 4th Street Water Tower Reconditioning Project, KLM estimates an increase up to $200,000 if the
Prevailing Wage Policy were to apply. This would thereby increase the engineer’s construction estimate from
$1,400,000 to $1,600,000.
OPERATIONS COMMITTEE RECOMMENDATION:
The Operations Committee met on January 4, 2022, to include a discussion regarding prevailing wages on the 4th
Street Water Tower Reconditioning Project. Due to the unique nature of the project, specialized labor involved,
limit of approximately five qualified contractors, and the potential cost implications, the Operations Committee
recommended the project obtain City Council exception to the Prevailing Wage Policy on City Projects prior to
bidding out the project.
ATTACHMENTS
Resolution Approving the Project with Exception to the Prevailing Wage Policy on City Projects and Authorizing
the Advertisement for Bids
X-A-02
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS WITH EXCEPTION FROM THE PREVAILING WAGE POLICY ON CITY
PROJECTS, AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR 4TH STREET WATER TOWER RECONDITIONING PROJECT
WHEREAS, the project plans and specifications have been completed by KLM Engineering, Inc., and
WHEREAS, it is recognized that full tower reconditioning is specialized work, and
WHEREAS, we anticipate the same pool of well qualified contractors to bid on this work, and
WHEREAS, the engineer’s construction estimate of the work increases from $1,400,000 to $1,600,000 if the
Prevailing Wage Policy on City Projects applies, and
WHEREAS, the City Council may provide an exception to the Prevailing Wage Policy on City Projects.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that
1. Plans and specifications for these improvements prepared by KLM Engineering, Inc. are hereby
approved with an exception to the Prevailing Wage Policy on City Projects.
2. The City Engineer shall prepare and cause to be published on the Quest Construction Data Network
web site and on the City of Hastings official web site an advertisement for bids for the construction of
the approved Project. The advertisement shall be published for three weeks, shall specify the work to
be done, shall state that bids will be opened virtually on a date and time to be determined, and that no
bids will be considered unless filed ONLINE and accompanied by a cash deposit, cashier’s check, bid
bond, or certified check payable to the City of Hastings for 5% of the amount of each bid.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 18th DAY OF JANUARY, 2022.
Ayes:
Nays:
Mary D. Fasbender, Mayor
ATTEST:
Kelly Murtaugh, City Clerk
SEAL
X-A-02
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: City Administrator Dan Wietecha
Date: January 18, 2022
Item: Special Assessment Deferral Policy
Council Action Requested:
Adopt Resolution Authorizing Deferral of Special Assessments for Senior Citizens, Disabled, or Military
Persons.
Background Information:
State statute authorizes the City to have a written policy which would allow deferral of special
assessments for senior citizens, disabled, and military persons if it would cause a hardship to make
assessment payments. The deferred assessment would be recorded with the county. The City would carry
any deferred costs and collect at some point in the future when the deferment ends.
The deferment ends and all accumulated amounts (plus applicable interest, if any) become due upon the
death of the owner (if the spouse is not otherwise eligible for the deferment); the sale, transfer or
subdivision of any part of the property; loss of homestead status on the property; or the council’s
determination that immediate or partial payment would impose no hardship.
Financial Impact:
The annual impact would depend on the amount and number of any potential deferrals. The assessment
and any applicable interest would be collected at the end of the deferral.
Committee Discussion:
Finance Committee recommended policy December 21, 2021
Attachment:
• Resolution Authorizing Deferral of Special Assessments for Senior Citizens, Disabled, or
Military Persons
X-E-01
RESOLUTION NO. ______
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
A RESOLUTION AUTHORIZING DEFERRAL OF SPECIAL ASSESSMENTS
FOR SENIOR CITIZENS, DISABLED, OR MILITARY PERSONS
WHEREAS, by Minnesota Statutes, Sections 435.193 through 435.195, the City is authorized and
empowered, in its discretion, to defer payment of special assessments against homesteaded property owned
by certain persons who are elderly, disabled or in the military reserves ordered into active military service
and for whom it would be a hardship to make such assessment payments until a particular event occurs;
and
WHEREAS, the City Council deems it desirable and in the best interests of the City and its citizens
to implement such authority and power by establishing standards, guidelines and procedures for the granting
and processing of such deferments.
NOW, THEREFORE, be it resolved that the City Council does hereby adopt the following
standards, guidelines and procedures as established herein:
ELIGIBILITY STANDARDS
1. The applicant must be one of the following:
A. 65 years of age or older;
B. Retired by virtue of a permanent and total disability;
C. A person who is a member of the Minnesota National Guard or other military reserves who is
ordered into active military service, as defined in section 190.05, subdivision 5b or 5c, as stated
in the person’s military orders;
and
2. The applicant must be a person for whom it would be a hardship to make the payments; and
3. The property for which deferment is requested must be classified and taxed as homestead property
by the City Assessor as of the date the application for deferment is made; and
4. The first year’s installment of the proposed special assessment must, either alone or in the aggregate
with installments of other special assessments due against the property and payable in the first year
of the proposed assessment, total more than one percent (1%) of the applicant’s Adjusted Gross
Income (AGI).
X-E-01
INTEREST RATE
Any special assessment deferred pursuant to this policy shall bear interest at the prevailing interest rate
applicable at the time the assessment was originally levied.
TERMINATION
The option to defer the payment of special assessments shall terminate and all amounts accumulated plus
applicable interest, shall become due upon the occurrence of any of the following events:
1. The death of the property owner, provided that the surviving spouse is otherwise not eligible for
the benefits hereunder;
2. The property is sold, transferred, subdivided, or in any way conveyed to another by the fee owner
qualified for deferred status;
3. The property loses its homestead status for any reason; or
4. The City Council determines that there would be no hardship to require an immediate or partial
payment of the deferred special assessment.
PROCEDURES
1. The applicant for deferment must file a completed application and affidavit with the City Clerk on
or before November 15th of the year preceding the year for which deferral status is requested in
order to implement the deferral for said year.
2. The City Clerk shall transmit all deferments granted pursuant to the policy to the County Auditor
for recording with the Office of the County Recorder, Dakota or Washington County, Minnesota,
so as to give notice of such deferment to all future owners and encumbrancers of the property for
which a deferment has been granted.
Passed the 18th day of January, 2022.
Mary Fasbender, Mayor
Attest:
Kelly Murtaugh, City Clerk
X-E-01
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: City Administrator Dan Wietecha
Date: January 18, 2022
Item: Interim Adjustments to Wage Scales
Council Action Requested:
Approve adjustments to wage scales as outlined in this memo.
Background Information:
In a couple of recent hiring efforts and in several departing employee exit interviews, wages have been
cited as a below market. In a preliminary data review, it appears that several positions, across multiple
departments, may be below market. The City Council approved a Compensation & Classification Study
to ensure we are paying wages competitive with the market. The study would also help with recruiting
and retaining employees as well as maintaining internal consistency and ensuring pay equity compliance.
The Comp & Class Study is the primary goal, and it will be starting soon, with an anticipated completion
in early summer. In reviewing preliminary data from LMC wage surveys, it appears that 5 positions are
much further below market than other positions. They range from 7.9% to 14.8% below the preliminary
data. In comparison, other positions below the preliminary market data are spread between 0.5% to 6.5%
below market.
I recommend bringing these 5 outlier positions in line with the other positions such that none are more
than 7.0% below the preliminary data.
Position Current Step A Prelim Compare Difference Proposed Difference
Finance Mgr $ 132,282 $ 145,828 10.2% $ 136,282 7.0%
Parks Dir $ 132,282 $ 145,094 8.9% $ 134,682 7.0%
Comm Dev Dir $ 132,282 $ 142,759 7.9% $ 133,382 7.0%
Sr Acct $ 94,500 $ 108,472 14.8% $ 101,400 7.0%
IT Lead Support $ 83,795 $ 91,526 9.2% $ 85,545 7.0%
This recommendation is intended to balance the Comp & Class Study and the time and process for its
completion with mitigating the wage disparity for outlier positions. The Comp & Class Study is still the
primary goal, and any interim adjustments should be minimized in order to maintain a consistent process
and minimize inserting conflicting data. To this end, setting the threshold at 7% limits the number of
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positions affected; whereas, setting it at 6% would have meant 2 additional positions covering 20
employees. The 7% threshold both limits the amount of change inserted into the process and also
demonstrates that this brings the outliers in line with broader employee population. Additionally, setting
the threshold at 7% means an incremental wage increase pending completion of the study, allowing the
Comp & Class to determine the actual, final recommended wage comparison.
Financial Impact:
Retroactive to the first of the year, through June 30 (anticipated implementation of the Comp & Class
Study) these adjustments would total $8,075 plus FICA and PERA.
Committee Discussion:
Administration Committee (Lund*, Fox, and Leifeld) met Dec 1, 2021 and Jan 11, 2022 and supports
these adjustments.
Attachment:
Not applicable
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