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HomeMy WebLinkAbout20211220 - CC PacketSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL AGENDA Monday, December 20, 2021 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Recognition of Milestone Employees Recognition of Outgoing Commissioners Planning Commissioner Emily King HEDRA Commissioner Dennis Peine Dakota County Update, Commissioner Mike Slavik Pleasant Hill Library Update, Julia Carlis V. APPROVAL OF MINUTES Approve Minutes of the City Council regular meeting and workshop on December 6, 2021. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1. Pay Bills as Audited 2. Approve Ice Rental Agreement with ISD 200 3. Clarification of 2022 Budget Memo 4. Write-off Uncollectable EMS Bills Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy 5. Reappoint Planning Commissioners Messina, Romens, and Teiken 6. Appoint Planning Commissioner Bryce LeBrun 7. Appoint HEDRA Commissioner Trevor Johnson 8. Heritage Preservation: Reappoint Commissioners Simacek and Youngren and Appoint Commissioner Krista Peterson 9. Reappoint Parks & Recreation Commissioners Santelman and Karnick 10. Resolution: Call for Public Hearing: Tax Increment Finance District No. 9 11. Resolution: Approve 2022 Massage Therapist License Renewals 12. Resolution: Approve 2022-2023 Commercial Waste Hauler License Renewals 13. Resolution: Adopt Election Polling Places 14. Resolution: Declaring Insurance Liability Coverage 15. Resolution: Designation of Official Newspaper 16. Resolution: Approve Final Payment – 2021 Neighborhood Infrastructure Improvements ($179,578.79) McNamara Contracting, Inc. 17. Approve Criminal Justice Network (CJN) Joint Powers Agreement IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. Public Hearing: Adjustment of City Fees X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Parks and Recreation 1. Resolution: Acceptance and Appreciation of Donation from Tecla Karpen Estate C. Community Development D. Public Safety E. Administration 1. 2nd Reading: Amend City Code Chapter 34: Fees 2. Mayor and City Council Wages XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XIV. ADJOURNMENT Next Regular City Council Meeting: Monday, January 3, 2022 7:00 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Hastings, Minnesota City Council Meeting Minutes December 6, 2021 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, December 6, 2021 at 7:05 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Braucks, Folch, Fox, Leifeld, Lund and Vaughan Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Korine Land Community Development Director John Hinzman Re-affirmation of Resolution that In Hastings All Are Welcome Mayor Fasbender amended her public statement and invited Councilmembers to re-affirm through reading of the 2018 resolution. Employees hired in 2021 were recognized. Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the City Council workshop and regular meetings on November 15, 2021; Special Council meeting on November 29, 2021. Minutes were approved as presented. Comments from the Audience Mayor Fasbender stated comments received via email have been distributed to all councilmembers and are acknowledged. Kelsey Waits (1602 Fallbrook Court) addressed the Council about her family’s story and stated that proclamations and re-affirmations are words but do not do the work to protect transgender children. She shared Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes experiences within the City. She expressed concern over the silence of leaders and that elected leaders have the responsibility to act on the proclamation. Pat Wesselmann (3839 Shannon Drive) addressed the Council on property taxes. He expressed concern over a large increase in taxes when they have increased so much recently. He shared concerns about the impact of the Highway 316 project, witnessing snow plow difficulties and increased Jake Braking or traffic acceleration noise. April Bailey (2614 Yellowstone Drive) spoke as a member of IDEA and mother of a transgender child. She expressed concern over the safety of trans children and that the voices of elected officials are needed for change. Consent Agenda 1. Pay Bills as Audited 2. Resolution No. 12-01-21 Authorize Signature: Dakota CDA RIG Grant – Siewert 3. Resolution No. 12-02-21 Approve Liquor License Transfer for F & C, LLC dba Froth & Cork 4. Pre-approval: High Performance Leadership Class 5. 2021 Budget Amendment: Storage 6. 1st Reading and Schedule Public Hearing: Mayor and City Council Wages—Pulled from Consent, Moved to X. E. Administration 7. Amend Capital Asset Policy 8. Write-off Internal Loan between Sewer Utility and Hydroelectric Plant 9. Resolution No. 12-03-21 Acceptance and Appreciation of a Donation to the Fire Department from Pat Moen Lawn Care 10. Declare Surplus Property and Authorize Public Sale: Police Department 11. Public Safety Advisory Commission Appointments: Pemble, Stevens, Auge, and Baukol. Councilmember Braucks motioned to approve as amended, seconded by Councilmember Leifeld. Ayes 7; Nays 0. Awarding of Contract: Hastings Business Park Agriculture Lease Hinzman described the history and purpose behind the lease of the agricultural land in the Industrial Park. Councilmember Vaughan motioned to approve as presented, seconded by Councilmember Fox. Ayes 7; Nays 0. Public Hearing and 2nd Reading\Amend City Code – Zoning – Definition of Family This item was withdrawn from the agenda. Public Hearing: Truth in Taxation for 2022 Budget Wietecha gave a presentation that reviewed the budget process indicating that Council could act on the budget resolutions this evening or at the next Council meeting. He reviewed the budget principles, gave an overview of the budget (capital expenditures, personnel, fee changes). He also reviewed the proposed use of the ARPA funds. He showed a graphic outlining the historical taxes and tax capacity for the City. Finally, he gave an overview of upcoming capital projects. Mayor Fasbender opened the public hearing at 8:13 p.m. and hearing no comments closed the public hearing at 8:14 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Resolution No. 12-04-12 Site Plan – Jersey Mikes – 1217 Vermillion Street Hinzman reviewed the Jersey Mikes plan. The plan comes forward with a full recommendation of the Planning Commission. Council discussion on need for MnDOT approval. Hinzman indicated that MnDOT has been involved and has approved the configuration as it relates to access on Hwy 61. Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Braucks. Ayes 7; Nays 0. 1st Reading/Order Public Hearing: Ordinance for Annexation Hinzman reviewed the property proposal for the parcel of land at Hwy 316 and Michael Avenue. Annexation would bring 71 acres into the City from Marshan Township. The property would hold approximately 159 single-family homes and is part of the Comprehensive Plan. The Planning Commission recommends approval. Council discussion about access to Hwy 316 from Michael Avenue and getting MnDOT involved. Council discussion about Marshan Township response to annexation. Pat Wesselmann (3839 Shannon Drive) posed a question about residents of new development choosing to go through South Pines to utilize roundabout. Councilmember Folch motioned to approve as presented, seconded by Councilmember Fox. Ayes 7; Nays 0. Resolution No. 12-08-21: Comprehensive Plan Amendment – Extend Urban Service Boundary No further discussion on the Summergate development. Councilmember Lund motioned to approve as presented, seconded by Councilmember Vaughan. Ayes 7; Nays 0. Emergency Paid Sick Leave Wietecha reviewed the 2020 FFCRA required employers to provide employees 80 hours of paid sick leave in response to COVID. This expired December 31, 2020, but Council extended this leave through December 31, 2021. Since the pandemic continues, it is proposed that the emergency paid sick leave be extended through June 30, 2022 and that each employee be given eighty (80) hours of emergency paid sick leave. Council discussion on what steps the City is taking to encourage vaccination and concern over potential loss of employees if OSHA ETS is enacted at the federal level. Wietecha explained that all employees are being encouraged to vaccinate and discuss with their health care provider any concerns they have and incentives are being discussed. Motion: Extend emergency paid sick leave through June 30, 2022 and replenish the amount of emergency paid sick leave available to each employee at 80 hours, effective December 6, 2021. Councilmember Vaughan motioned to approve as presented, seconded by Councilmember Folch. Ayes 7; Nays 0. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes 1st Reading and Order Public Hearing: Amend City Code Chapter 34: Fees Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Braucks. Ayes 7; Nays 0. Resolution No. 12-05-21 to Approve 2022 Final Budget and Final Levy Council discussion that there are limits to what funds will do; a 1% increase does not raise significant funds to address needs. The Council intends to discuss ongoing funding source for trail improvement for long- term solution. Council discussed the initiation of the Community Investment Fund. Council discussed the shock of tax increases and the effort to hold the line on spending, but now the City is in the position to need to catch up on some infrastructure expenses. The silence of the Council reflects hours of review in discussing the budget and options. The Council discussed the utility rate increases. Councilmember Folch motioned to approve as presented, seconded by Councilmember Leifeld. Ayes 7; Nays 0. Resolution No. 12-06-21 to Approve 2022 Special Levy Councilmember Braucks motioned to approve as presented, seconded by Councilmember Vaughan. Ayes 7; Nays 0. Resolution No. 12-07-21 to Approve 2022-2026 Capital Improvement and Capital Equipment Plans Councilmember Folch motioned to approve as presented, seconded by Councilmember Lund. Ayes 7; Nays 0. 1st Reading and Schedule Public Hearing: Mayor and City Council Wages This item was pulled from consent. Wietecha explained the interest in looking at Council wages and reviewed the wages from other comparable Cities. Council discussion on how and when the materials were presented and that no Council member is in their position for the money. Council discussion on the Compensation and Classification study and increase study expense to add Council wage review. Council discussion on more detailed data and methodology for comparison. Councilmember Vaughan motioned to approve as presented, seconded by Councilmember Leifeld. Ayes 7; Nays 0. Mayor Fasbender and Councilmembers made the following announcements: Announcements • After a delay due to the pandemic, our new City Council group photo is now in the City Hall lobby. Thank you to Cindy at Mac McGoon Portrait Design Studio. • Reminder: A snow emergency automatically goes into effect when two or more inches of snow have accumulated. Vehicles must be moved off the street until the road has been cleared from curb to curb. Cars that are in violation may be ticketed and towed. • Recycle your old lights with the Hastings Holiday Lights Drop Off Collection. Residents can drop-off their unwanted light strands at the Joint Maintenance Facility, 920 – 10th Street West, during the holiday season from December 1 to February 1 • City Offices will be closed from 11:15 to 1:15 on Tuesday, December 14, to accommodate the Employee Holiday Party. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes • The Met Council will hold a virtual open house about its plans for relocating the wastewater treatment plant at 6pm on Wednesday, December 15. Met Council will also hold a formal public hearing, also by Zoom, at 6 pm on Wednesday, January 5. Information and registration at HastingsWWTP.com. Meetings • HEDRA meeting on Thursday, Dec 9 at 6:00 pm • Planning Commission meeting on Monday, Dec 13 at 7:00 pm • Parks & Recreation Commission meeting on Tuesday, Dec 14 at 7:00 pm • City Council – Dakota County CDA Workshop on Monday, December 20 at 5:30 pm • City Council regular meeting on Monday, December 20 at 7:00 pm Councilmember Braucks motioned to adjourn the meeting at 9:06 p.m., seconded by Councilmember Leifeld. Ayes 7; Nays 0. ____________________________ ______________________________ Mary Fasbender, Mayor Kelly Murtaugh, City Clerk Hastings, Minnesota City Council Workshop December 6, 2021 The City Council of the City of Hastings, Minnesota met in a workshop on Monday, December 6, 2021 at 5:30 p.m. in the Community Room at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Vaughan, Leifeld, Folch, Braucks, Lund and Fox Staff present: City Administrator Dan Wietecha Asst City Admin Kelly Murtaugh Fire Chief John Townsend Assistant Fire Chief Chris Paulson Mayor Fasbender called the workshop to order at 5:36 p.m. Chief Townsend offered a brief review of the November 15 presentation. Council asked to start where the last presentation ended with recommendations. Chief reviewed the recommendations and the expected outcomes from implementation of the recommendations. Key recommendations include: discontinue hospital transfers, review staffing levels, and POC response model. The cost for turnover is high, partially due to inability to expand the skills of the firefighters. Many are new in their time with the City, so training cannot be focused on skill expansion. We need to be able to compete with neighboring fire communities to attract and retain well-qualified firefighter/EMS. Recommendations will take additional funds. SAFER grants may be able to help offset the cost of adding full-time firefighters to staff. Council discussion on reuse of gear, how gear is cared for and frequency of replacement. Questions about the cost of some of the challenges (overtime, turnover, work comp, mental health) versus the cost of some of the recommendations. Questions about salary, Fire Academy preparation and the level of preparation staff bring when they start. Council questions about how positions are marketed and if we are selling the community in recruiting. Discussion about liability and safety issues if we have too few staff. Council expressed general support in exploration of grants and how some recommendations might help in the short term—like reducing transfers. Council recommended connecting with Regina to discuss the situation and maintain good relationship. Workshop adjourned 6:52 p.m. Mary D. Fasbender, Mayor Kelly Murtaugh, City Clerk City Council Memorandum To: Mayor Fasbender & City Council Members From: Connie Lang – Accountant Date: 12/16/2021 Item: Disbursements Council Action Requested: Staff requests: Council review of November 2021 CenterPoint & Xcel payments. Council review of weekly routine disbursements issued 12/14/2021. Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 12/21/2021. Background Information: Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements are made twice a month, subsequent to Council approval. Financial Impact: Nov 2021 Xcel Payments $ 30,753.93 Nov 2021 CenterPoint Payments $ 3,201.22 Disbursement Checks, EFT on 12/14/2021 $ 461,357.33 Disbursement Checks & EFT to be issued on 12/21/2021 $ 295,198.21 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: ● Disbursement Reports VIII-01 Xcel Acct #Amount Date Paid Account # 51-6960213-7 1,995.88 29-Nov 101-140-1403-6343 51-6960208-0 1,515.56 8-Nov 101-140-1404-6343 51-8110141-1 752.96 12-Nov 101-140-1407-6343 51-6960219-3 57.08 5-Nov 101-201-2016-6343 51-6960210-4 132.27 8-Nov 101-300-3100-6343 51-6960210-4 661.33 8-Nov 101-301-3200-6343 51-0011278454-9 70.09 8-Nov 101-302-3201-6343 51-0263715-0 593.34 12-Nov 101-302-3201-6343 51-6960218-2 13,247.83 19-Nov 101-302-3201-6343 51-0010048093-4 14.54 8-Nov 200-401-4440-6343 51-0011082067-5 176.70 8-Nov 200-401-4440-6343 51-6960215-9 1,883.09 8-Nov 200-401-4440-6343 51-6960220-6 938.22 5-Nov 200-401-4447-6343 51-6960209-1 192.52 26-Nov 201-401-4240-6343 51-6960214-8 1,252.17 5-Nov 213-210-2100-6343 51-7216831-9 471.50 8-Nov 220-450-4160-6343 51-6960210-4 529.06 8-Nov 600-300-3300-6343 51-6960217-1 875.02 8-Nov 601-300-3400-6343 51-6960212-6 5,394.77 2-Nov 620-300-3500-6343 30,753.93 Xcel Payments Nov 2021 Payments VIII-01 Location Account #Amount Police 101-140-1403-6345 72.92 City Hall 101-140-1404-6345 156.03 City Storage 101-140-1407-6345 55 Alt Learning Ctr 101-401-4143-6345 28.72 Parks 200-401-4440-6345 61.07 Jt Maint 200-401-4447-6345 64.35 Pool 201-401-4240-6345 1170.14 Fire 213-210-2100-6345 119.45 Le Duc 220-450-4160-6345 55 Water 600-300-3300-6345 123.47 Water 600-300-3302-6345 141.22 Garage 601-300-3400-6345 63.46 Arena 615-401-4103-6345 1090.39 3201.22 CENTERPOINT ENERGY Nov 2021 Payment VIII-01 12-16-2021 09:07 AM Council Report DEC 14 PYMTS, 2021 PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL GENERAL AVESIS DEC 21 VISION 160.54 DEC 21 VISION 6.07 HASTINGS AREA CHAMBER/COM LODGING TAX OCT 21 6,976.61_ TOTAL: 7,143.22 NON-DEPARTMENTAL GENERAL AVESIS DEC 21 VISION 0.01- TOTAL: 0.01- COUNCIL & MAYOR GENERAL FASTSIGNS - ROSEVILLE OFFICE SIGNS-COUNCIL NAME 454.00 MAC MCGOON STUDIOS CITY COUNCIL PHOTO 1,230.00_ TOTAL: 1,684.00 ADMINISTRATION GENERAL INNOVATIVE OFFICE SOLUTIONS, LLC OFFICE SUPPLIES 210.60_ TOTAL: 210.60 CITY CLERK GENERAL MINNESOTA OCCUPATIONAL HEALTH DRUG TESTING - NEW EMPLOYE 124.00_ TOTAL: 124.00 FACILITY MANAGEMENT GENERAL FASTSIGNS - ROSEVILLE OFFICE SIGNS-COUNCIL NAME 162.00 NALCO COMPANY CH 927.57 TERRYS HARDWARE, INC. CS 32.47 CS 4.99_ TOTAL: 1,127.03 POLICE GENERAL LOGIS/LOCAL GOVERNMENT INFORMATION SYS LOGIS APPL/MDC FIRE & POLI 3,119.00 LEXIPOL, LLC ANNUAL RENEWAL 2022 4,780.55 CRIME STOPPERS OF MINNESOTA 2022 LAW ENFORCEMENT PARTN 200.00 THE BPAD GROUP, INC. BPAD APPLICANT TESTING 180.00 SHRED RIGHT SHREDDING 15.00 RIVER BLUFF HUMANE SOCIETY ANIMAL CONTROL 80.00 MARIE RIDGEWAY LICSW LLC EXPERT CONSULT - WELLNESS 450.00 DAKOTA ELECTRIC ASSN ELECTRIC 18.01 GRAPHIC DESIGN OFFICE SUPPLIES 159.00 OFFICE SUPPLIES 126.00 MPPOA 2022 DUES 200.00 TRI COUNTY LAW ENFORC. ASSN 2022 DUES 75.00_ TOTAL: 9,402.56 PUBLIC WORKS GENERAL FOCUS ENGINEERING, INC. TH 316 STUDY 750.04 COVID 19 50.85 CSAH 46 STUDY 292.39 GENERAL ENGINEERING SERVIC 4,520.00 PLANNING DEPT ENG SUPPORT 114.41 PARKS ENG SUPPORT 88.99 WATER SYSTEMS OPS & MAINT 597.48 WASTEWATER OPS / MAINT 38.14 STREETS OPS / MAINT 279.67 TH 61 STUDY 38.14 MET COUNCIL WWTP RELOCATE 279.69 4TH ST WATER TOWER 432.23_ TOTAL: 7,482.03 PUBLIC WORKS STREETS GENERAL PRECISE MOBILE RESOURCE MGMT. LLC DATA PLAN 180.00 FOCUS ENGINEERING, INC. TH 316 STUDY 333.35 COVID 19 22.60 CSAH 46 STUDY 129.95 VIII-01 12-16-2021 09:07 AM Council Report DEC 14 PYMTS, 2021 PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ PLANNING DEPT ENG SUPPORT 50.85 PARKS ENG SUPPORT 39.55 WATER SYSTEMS OPS & MAINT 265.55 WASTEWATER OPS / MAINT 16.95 STREETS OPS / MAINT 124.32 TH 61 STUDY 16.95 MET COUNCIL WWTP RELOCATE 124.30 4TH ST WATER TOWER 192.10 HOMETOWN ACE HARDWARE PIPE INSULATION 7.79 TIMER, SEALS, WATER, FILM 55.18 STRETCH FILM 27.89 STRETCH FILM CREDIT 27.89- BIKE HOOKS 13.91 BULBS 53.11 MINNESOTA PAVING & MATERIALS COLD MIX 1,350.00 CUSTOM SAWDUST LLC DECEMBER BUILDING RENTAL 3,650.00 BOYER FORD TRUCKS LABOR, REMAN MODULES, DUCT 1,814.31 COMMERCIAL ASPHALT CO WEAR COURSE 5.04 TON 320.80 RIVER COUNTRY COOPERATIVE OIL 4,617.80 TERRYS HARDWARE, INC. CONCRETE PATCHER, PROPANE 47.48 PIPE INSULATION 21.27 WERNER IMPLEMENT CO INC TIRE REPAIR, PARTS 129.13 TIRE REPAIR, PARTS 1.95 ZARNOTH BRUSH WORKS, INC. BROOMS 268.00_ TOTAL: 13,847.20 PUBLIC WORKS STR. LIGH GENERAL DAKOTA ELECTRIC ASSN ELECTRIC 2,789.80_ TOTAL: 2,789.80 PARKS & RECREATION GENERAL DAKOTA COUNTY TREASURER/AUDIT OFFICE CLEAN UP DAY 694.97_ TOTAL: 694.97 NON-DEPARTMENTAL PARKS AVESIS DEC 21 VISION 6.07_ TOTAL: 6.07 PARKS & RECREATION PARKS NINE EAGLES PROMOTIONS VIALL - CLOTHING 374.00_ TOTAL: 374.00 NON-DEPARTMENTAL CABLE TV AVESIS DEC 21 VISION 2.36_ TOTAL: 2.36 NON-DEPARTMENTAL FIRE & AMBULANCE AVESIS DEC 21 VISION 86.71_ TOTAL: 86.71 FIRE FIRE & AMBULANCE O'REILLY AUTOMOTIVE PARTS FOR ENGINE 4 6.98 IMAGE TREND, INC. MONTHLY FEE 675.00 PHASE 2 MONTHLY FEE 273.19 LOGIS/LOCAL GOVERNMENT INFORMATION SYS LOGIS APPL/MDC FIRE & POLI 305.00 HOMETOWN ACE HARDWARE PARTS FOR ENGINE 4 53.53 NAPA AUTO PARTS PARTS FOR BRUSH 1 78.86 CITYGATE ASSOCIATES, LLC FD STUDY 4,013.63 EMERGENCY APPARATUS MAINT REPAIR TO ENGINE 4 9,414.89 POMPS TIRE SERVICE TIRES FOR ENGINE 4 2,333.56 TERRYS HARDWARE, INC. SNOW SCRAPER STAFF VEH. 1 24.99_ TOTAL: 17,179.63 VIII-01 12-16-2021 09:07 AM Council Report DEC 14 PYMTS, 2021 PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ AMBULANCE FIRE & AMBULANCE McKESSON MEDICAL-SURGICAL GOV. SOLUTIO MEDICAL SUPPLIES 78.46 MEDICAL SUPPLIES 21.96 MEDICAL SUPPLIES 404.08 DANIELS HEALTH HAZ-WASTE COLLECTION 139.02 BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 199.90 MEDICAL SUPPLIES 169.90 LINDE GAS & EQUIPMENT INC. OXYGEN 1,172.95 OXYGEN 191.49 OXYGEN 255.31 ZOLL MEDICAL CORP MEDICAL SUPPLIES 1,281.32 MEDCIAL SUPPLIES 809.32 MEDICAL SUPPLIES 214.71_ TOTAL: 4,938.42 POLICE-DUI ENFORCEMENT DUI ENFORCEMENT/EQ CAMPBELL KNUTSON, P.A. FORFEITURE DISBURSE. 19-00 155.00_ TOTAL: 155.00 PUBLIC WORKS 2021 IMPROVEMENTS FOCUS ENGINEERING, INC. 2021-1 NEIGHBORHOOD INFRAS 988.75 2021-2 SEWER LINING PROGRA 282.50_ TOTAL: 1,271.25 PUBLIC WORKS 2022 IMPROVEMENTS FOCUS ENGINEERING, INC. 2022-1 NEIGHBORHOOD INFRAS 423.75_ TOTAL: 423.75 DEBT 2012 GO IMPROVEMEN COMPUTERSHARE TRUST CO. 2012A FISCAL AGENT FEE 525.00_ TOTAL: 525.00 NON-DEPARTMENTAL WATER AVESIS DEC 21 VISION 6.03_ TOTAL: 6.03 PUBLIC WORKS WATER HAWKINS INC CHLORINE CYLINDERS 20.00 HYDROFLOUSILICIC ACID, CHL 2,203.82 IN CONTROL, INC. ENGINEERING SERVICES SCADA 547.50 SAFE-FAST, INC. MCNAMARA - CLOTHING 92.45 E. H. RENNER & SONS, INC. WELL #6 PARTS/ LABOR 5,117.10 FOCUS ENGINEERING, INC. TH 316 STUDY 250.01 COVID 19 16.95 CSAH 46 STUDY 97.46 PLANNING DEPT ENG SUPPORT 38.14 PARKS ENG SUPPORT 29.66 WATER SYSTEMS OPS & MAINT 199.17 WASTEWATER OPS / MAINT 12.71 STREETS OPS / MAINT 93.22 TH 61 STUDY 12.71 MET COUNCIL WWTP RELOCATE 93.22 4TH ST WATER TOWER 144.07 RECON AUTO PARTS DRUM/ROTOR, WAGNER OEX 148.55 DAKOTA ELECTRIC ASSN ELECTRIC 42.71 GOPHER STATE ONE-CALL INC LOCATE TICKETS - NOVEMBER 234.90 GRAPHIC DESIGN UTILITY BILLING STATEMENTS 238.00 UTILITY BILLING STATEMENTS 1,114.84 MN RURAL WATER ASSOC. MEMBERSHIP 2022 350.00 TERRYS HARDWARE, INC. BATTERIES 30.98 DUCT TAPE, VACUUM BREAKER 37.45 VACUUM BREAKER CREDIT 16.18- TOTAL: 11,149.44 VIII-01 12-16-2021 09:07 AM Council Report DEC 14 PYMTS, 2021 PAGE: 4 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL WASTEWATER AVESIS DEC 21 VISION 4.70_ TOTAL: 4.70 PUBLIC WORKS WASTEWATER ROYAL TIRE INC. TIRES 147.82 FOCUS ENGINEERING, INC. TH 316 STUDY 250.01 COVID 19 16.95 CSAH 46 STUDY 97.46 PLANNING DEPT ENG SUPPORT 38.14 PARKS ENG SUPPORT 29.66 WATER SYSTEMS OPS & MAINT 199.16 WASTEWATER OPS / MAINT 12.71 STREETS OPS / MAINT 93.22 TH 61 STUDY 12.71 MET COUNCIL WWTP RELOCATE 93.22 4TH ST WATER TOWER 144.07 DAKOTA ELECTRIC ASSN ELECTRIC 144.84 ELECTRIC 80.01 GRAPHIC DESIGN UTILITY BILLING STATEMENTS 238.00 I-STATE TRUCK CTR\INTERSTATE POWER SYS BRAKE CHAMBER 91.20 MCES WASTEWATER SERVICES JAN 22 132,886.01_ TOTAL: 134,575.19 NON-DEPARTMENTAL STORM WATER UTILIT AVESIS DEC 21 VISION 4.40_ TOTAL: 4.40 PUBLIC WORKS STORM WATER UTILIT FOCUS ENGINEERING, INC. TH 316 STUDY 83.34 COVID 19 5.65 CSAH 46 STUDY 32.49 PLANNING DEPT ENG SUPPORT 12.71 PARKS ENG SUPPORT 9.89 WATER SYSTEMS OPS & MAINT 66.39 WASTEWATER OPS / MAINT 4.24 STREETS OPS / MAINT 31.07 TH 61 STUDY 4.24 MET COUNCIL WWTP RELOCATE 31.07 4TH ST WATER TOWER 48.03 GRAPHIC DESIGN UTILITY BILLING STATEMENTS 238.00_ TOTAL: 567.12 NON-DEPARTMENTAL ARENA AVESIS DEC 21 VISION 16.68_ TOTAL: 16.68 PARKS & RECREATION ARENA WATSON COMPANY CONCESSION SUPPLIES 770.80 PRO GUARD SPORTS, INC. SPORTS GEAR 406.33 R & R SPECIALTIES, INC. BLADE SHARPENING 110.00 SYSCO, MINNESOTA CONCESSION SUPPLIES 821.45_ TOTAL: 2,108.58 NON-DEPARTMENTAL HYDRO ELECTRIC AVESIS DEC 21 VISION 0.30_ TOTAL: 0.30 PUBLIC WORKS HYDRO ELECTRIC PREMIUM WATERS, INC. DEPOSIT, WATER, SERVICE ST 16.95 COOLER RENTAL 14.00 ATLAS TOYOTA - LIFT OF MINNESOTA HARNESS 253.44 TERRYS HARDWARE, INC. STORAGE HOOK, GALV TEE 12.58_ TOTAL: 296.97 VIII-01 12-16-2021 09:07 AM Council Report DEC 14 PYMTS, 2021 PAGE: 5 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL ESCROW - DEV/ENG/T FOCUS ENGINEERING, INC. VILLAS AT PLEASANT 226.00 HERITAGE RIDGE 2ND ADDITIO 565.00 WALLIN 19TH ADDITION 197.75 HERITAGE RIDGE 3RD ADDITIO 113.00 ANDERSEN, EARL F. WALLIN 19TH SIGNAGE 246.08 DUANE R WALLIN & WINSTON R WALLIN LLLP WALLIN 19TH-CASH SECURITY 241,812.50_ TOTAL: 243,160.33 =============== FUND TOTALS ================ 101 GENERAL 44,505.40 200 PARKS 380.07 205 CABLE TV 2.36 213 FIRE & AMBULANCE 22,204.76 222 DUI ENFORCEMENT/EQUIP S.R 155.00 481 2021 IMPROVEMENTS 1,271.25 482 2022 IMPROVEMENTS 423.75 572 2012 GO IMPROVEMENT 525.00 600 WATER 11,155.47 601 WASTEWATER 134,579.89 603 STORM WATER UTILITY 571.52 615 ARENA 2,125.26 620 HYDRO ELECTRIC 297.27 807 ESCROW - DEV/ENG/TIF-HRA 243,160.33 -------------------------------------------- GRAND TOTAL: 461,357.33 -------------------------------------------- TOTAL PAGES: 5 VIII-01 12-16-2021 08:49 AM Council Report DEC 21ST PYMTS, 2021 PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ PARKS & RECREATION ARENA INTERNATIONAL CHEMTEX LLC COOLING TOWER CHEMS & PUMP 1,515.04 COOLING TOWER CHEMS & PUMP 1,320.94_ TOTAL: 2,835.98 =============== FUND TOTALS ================ 615 ARENA 2,835.98 -------------------------------------------- GRAND TOTAL: 2,835.98 -------------------------------------------- TOTAL PAGES: 1 VIII-01 12-16-2021 08:38 AM Council Report DEC 21ST PYMTS, 2021 PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL GENERAL METROPOLITAN COUNCIL ENVIRONMENTAL SER METROPOLITAN COUNCIL ENVIR 31,981.95_ TOTAL: 31,981.95 FINANCE GENERAL CITY OF HASTINGS TO REPLENISH PETTY CASH 27.10_ TOTAL: 27.10 LEGAL GENERAL CAMPBELL KNUTSON, P.A. NOV 21 LEGAL FEES 16,302.20_ TOTAL: 16,302.20 FACILITY MANAGEMENT GENERAL MEI TOTAL ELEVATOR SOLUTIONS PD 31,728.46 ECOLAB PEST ELIMINATION DIVISION CH 143.84 PD 90.28 CS 84.26 FD 76.04_ TOTAL: 32,122.88 COMMUNITY DEVELOPMENT GENERAL SIGNARAMA ROSEVILLE NAMEPLATES - 1 53.13_ TOTAL: 53.13 I.T. GENERAL OFFICE OF MN.IT SERVICES NOV 21 WAN/USUAGE 515.15_ TOTAL: 515.15 POLICE GENERAL CITY OF HASTINGS TO REPLENISH PETTY CASH 20.00 INTL ASSOC CHIEFS OF POLICE 2022 DUES 190.00 MN DEPT OF PUBLIC SAFETY 2005 FORD 25.00 SOUTH EAST TOWING OF HASTINGS INC DEC 21 LOT RENT 195.00_ TOTAL: 430.00 BUILDING & INSPECTIONS GENERAL HASTINGS VEHICLE REGIS. 2016 MALIBU, FUSION 28.50_ TOTAL: 28.50 PUBLIC WORKS GENERAL WOLFE, JUSTIN WOLFE - CLOTHING 112.47_ TOTAL: 112.47 PUBLIC WORKS STREETS GENERAL NAPA AUTO PARTS PIPE REDUCER 4.64 PIPE REDUCER, CONNECTORS 19.76 REDUCER RETURNS 26.62- LED DRIVING LIGHT 89.99 SPIN CITY LAUNDROMAT, LLC. LAUNDER RAGS 20.00 ANDERSEN, EARL F. ROUND TUBE 1,672.40 RUEDY, GARY RUEDY - CLOTHING 147.69 ZIEGLER, INC. SEAL O RINGS 43.72 FLANGES 385.35_ TOTAL: 2,356.93 PARKS & RECREATION GENERAL HASTINGS SCHOOL DISTRICT #200 TILDEN COST SHARE 2,500.00_ TOTAL: 2,500.00 PARKS & RECREATION PARKS INNOVATIVE OFFICE SOLUTIONS, LLC LAMINATION POUCHES 78.55 TENNIS SANITATION, L.L.C. 20 YD DUMPSTER 691.60 THE JOURNAL PARKS AERIATION ADS 277.50 HOLIDAY LIGHTING & DESIGN INSTALL 2021 HOLIDAY LIGHT 6,746.25_ TOTAL: 7,793.90 HERITAGE PRESERVATION HERITAGE PRESERVAT TROPHIES PLUS PLAQUES 117.84_ TOTAL: 117.84 VIII-01 12-16-2021 08:38 AM Council Report DEC 21ST PYMTS, 2021 PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ FIRE FIRE & AMBULANCE KIEL KWIATKOWSKI KWIATKOWSKI - BOOTS 200.00_ TOTAL: 200.00 AMBULANCE FIRE & AMBULANCE EXPERT BILLING, LLC 187 AMB BILLS 5,236.00_ TOTAL: 5,236.00 LEDUC LEDUC HISTORIC EST ECOLAB PEST ELIMINATION DIVISION LD 124.58_ TOTAL: 124.58 POLICE-DUI ENFORCEMENT DUI ENFORCEMENT/EQ SOUTH EAST TOWING OF HASTINGS INC TOWING 230.00 TOWING 50.00_ TOTAL: 280.00 ECONOMIC DEVELOPMENT HEDRA DENNIS GERALD PEINE 13 MEETINGS 13.00 STANTEC CONSULTING SERVICES INC. WOOD SEALING 2,107.25 MARK VAUGHAN 13 HEDRA MEETINGS 13.00 LORI BRAUCKS 11 MEETINGS 11.00 MARTHA SULLIVAN 7 MEETINGS 7.00 SCOTT SINCLAIR 8 MEETINGS 8.00 BRUCE GOBLIRSCH 11 MEETINGS 11.00 MARAGET HORSCH 13 HEDRA MEETINGS 13.00_ TOTAL: 2,183.25 PUBLIC WORKS 2021 IMPROVEMENTS MCNAMARA CONTRACTING INC 2021-1 FINAL PAY ESTIMATE 179,578.79 MN DEPT OF TRANSPORTATION 2021-1 MATERIALS INSPECT 783.79_ TOTAL: 180,362.58 PUBLIC WORKS 2022 IMPROVEMENTS BRAUN INTERTEC 2022 GEOTECH EVAL 1,009.75_ TOTAL: 1,009.75 DEBT 14 IMPROVEMENT U.S. BANK 2014A FISCAL AGENT FEE 500.00_ TOTAL: 500.00 DEBT 2016 GENERAL OBLIG U.S. BANK 2016B FISCAL AGENT FEE 450.00_ TOTAL: 450.00 DEBT 2017 G O DEBT U.S. BANK 2017A FISCAL AGENT FEE 450.00_ TOTAL: 450.00 NON-DEPARTMENTAL WATER MISCELLANEOUS V ROSELAND, BIANCA 03-090000-07 266.16 TONGUE, MATTHEW 08-347000-07 151.92 SADOWSKI, MIKE 10-378000-02 6.69 REINARDY, TIM 13-371000-00 150.00 LARSON, TIMOTHY 13-502000-02 4.71 CERVIGNI, PABLO 14-117000-01 141.77 MEARS, ROSE 16-560000-00 87.24 MCGRATH, JARED M 29-737000-03 23.91 WALSH, ROBERT 06-269000-00 117.79_ TOTAL: 950.19 PUBLIC WORKS WATER HOMETOWN ACE HARDWARE PLIERS 8.36_ TOTAL: 8.36 PUBLIC WORKS WASTEWATER NAPA AUTO PARTS BATTERY, CORE DEPOSIT 169.99 CORE DEPOSIT CREDIT 18.00- TOTAL: 151.99 VIII-01 12-16-2021 08:38 AM Council Report DEC 21ST PYMTS, 2021 PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ PARKS & RECREATION ARENA WATSON COMPANY CONCESSION SUPPLIES 1,243.18 CONCESSION SUPPLIES 257.52 CONCESSION SUPPLIES 696.53 HUEBSCH LAUNDRY CO. ENTRY RUG SERVICE 35.28 HOMETOWN ACE HARDWARE SOCKET WRENCH SET, DRILL B 358.71 QUALITY PROPANE OF MN PROPANE 150.18 NINE EAGLES PROMOTIONS SEASONAL STAFF SWEATSHIRTS 530.00 SYSCO, MINNESOTA CONCESSION SUPPLIES 1,045.75_ TOTAL: 4,317.15 MISCELLANEOUS INSURANCE FUND LEAGUE OF MN CITIES INS TRST WC CLAIMS 1,736.33_ TOTAL: 1,736.33 NON-DEPARTMENTAL ESCROW - DEV/ENG/T CAMPBELL KNUTSON, P.A. SCHOOLHOUSE SQUARE TIF 60.00_ TOTAL: 60.00 =============== FUND TOTALS ================ 101 GENERAL 86,430.31 200 PARKS 7,793.90 210 HERITAGE PRESERVATION 117.84 213 FIRE & AMBULANCE 5,436.00 220 LEDUC HISTORIC ESTATE 124.58 222 DUI ENFORCEMENT/EQUIP S.R 280.00 407 HEDRA 2,183.25 481 2021 IMPROVEMENTS 180,362.58 482 2022 IMPROVEMENTS 1,009.75 574 14 IMPROVEMENT 500.00 576 2016 GENERAL OBLIGATION 450.00 577 2017 G O DEBT 450.00 600 WATER 958.55 601 WASTEWATER 151.99 615 ARENA 4,317.15 705 INSURANCE FUND 1,736.33 807 ESCROW - DEV/ENG/TIF-HRA 60.00 -------------------------------------------- GRAND TOTAL: 292,362.23 -------------------------------------------- TOTAL PAGES: 3 VIII-01 City Council Memorandum To: Mayor Hoffman-Fasbender & City Councilmembers From: Jeff Elliott, Arena Manager Date: 12/20/2021 Item: Hastings Civic Arena Ice Rental Agreement – ISD 200 Council Action Requested: Approve the agreement between Hastings Civic Arena and Independent School District 200 for ice rental season 2021-2022. Background Information: ISD 200 utilizes the Hastings Civic Arena as their home rink for all ice hockey seasons, and they are one of our major ice rental customers. Trent Hanson the Hastings High School Athletic Director has asked for a formal agreement between City and School with regard to ice rental at the Civic Arena. Staff agree that an agreement is in order and will be a good tool for both City and School to utilize and will set a baseline in understanding the responsibilities of each party. City staff have reviewed agreements between other cities and school districts, and have utilized information gathered from those to craft the agreement being proposed. Staff have also worked with the City Attorney to ensure language is appropriate and the terms of the agreement are reasonable and acceptable from the City’s perspective. Staff provided the School Athletic Director with a draft copy, and no revisions were proposed. Financial Impact: The City will charge ISD 200 ice rental rates according to fee schedule, and ISD 200 will pay the charges as noted in the agreement. Revenue for the City will remain as projected within the annual budget. Advisory Commission Discussion: None Council Committee Discussion: None Attachments: • 2021-2022 Ice Rental Agreement VIII-02 ICE RENTAL AGREEMENT CONTRACT FOR: Ice Time Rental between Independent School District 200 and the City of Hastings. Contract Period: November 1,2021- February 25, 2022, unless terminated earlier by law or as provided herein. THIS CONTRACT is made and entered into by and between Independent School District 200, a body corporate and politic existing under the laws of the State of Minnesota (hereinafter referred to as “the District“), and the City of Hastings, a Minnesota municipal corporation (hereinafter referred to as the “Contractor”). WHEREAS, the District desires to purchase ice time from the Contractor; and WHEREAS, the Contractor owns and operates an indoor ice arena located at 2801 Redwing Blvd, Hastings, MN 55033 (hereinafter referred to as the “Arena”). NOW, THEREFORE, in consideration of the premises and in further consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereto have contracted and agreed as follows: 1. The Contractor shall deliver to the District the ice rental at the Arena as specifically described in Attachment A, and detailed in the attached rental schedule which is attached hereto and made a part hereof. 2. The District shall pay the Contractor for services satisfactorily performed or product satisfactorily delivered, if any, in the amount of $76,563.81 plus additional amounts as described in Attachment A, which shall be invoiced by the Contractor at the end of each month’s use and paid by the District within 30 days of the invoice date. 3. This Contract is the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations, understandings or agreements. Any alterations, variations, modifications or waivers of this Contract shall only be valid when they are agreed to in writing and signed by authorized representatives of the District and the Contractor. Either party may cancel this Contract for cause upon 30 days written notice to the other party and the Contractor reserves the right to reschedule dates and times of ice time as reasonably deemed necessary by the Contractor. 4. Minnesota law shall be use to construe and interpret this Contract, without giving effect to the principles of conflict of laws. All proceedings related to this Contract shall be venued in Dakota County and the State of Minnesota. 5. All of the data created, collected, received, stored, used, maintained, or disseminated by the District and the Contractor in the performance of this Contract is subject to the VIII-02 requirements of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, the Family Educational Rights and Privacy Act (FERPA), 20 USC §§ 1232g and rules and regulations promulgated under these laws. Under Minn. Stat. §16C.05, Subd. 5, the District’s and the Contractor’s books, records, documents, and accounting procedures and practices relative to this Contract are subject to examination by the State of Minnesota and/or the Minnesota State Auditor or Legislative Auditor, as appropriate for a total of six years. 6. The Contractor and the District shall each be responsible for the acts of their respective officers, employees and agents, and not the acts of the other party’s officers, employees or agents. Under no circumstances, however, shall a party be required to pay on behalf of itself and the other party, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one party. The limits of liability for the parties may not be added together to determine the maximum amount of liability for any party. It is the intention of the parties that the Contractor is and shall be considered an independent contractor. The Contractor and the District agree to keep in effect policies of commercial general liability insurance to insure against liabilities up to $1,000,000 for each claimant and $1,000,000 for each single occurrence. The Contractor and the District agree to comply with all applicable workers’ compensation laws in Minnesota. 7. Neither party shall assign this Contract or any of the rights, duties or payments arising under this Contract to any third party without the written consent of the other. 8. All notices required under this Contract must be in writing and provided to the designated contact person for the other party. The parties shall keep each other informed in writing of any change in the designated contact person. At the time of the execution of this Contract, the following persons are the designated contacts: District Contact Contractor Contact Trent Hanson Jeff Elliott Athletic Director Civic Arena Manager 200 General Sieben Dr. West City of Hastings Hastings, MN 55033 920 West 10th Street (651) 480-0332 Hastings, MN 55033 (651) 480-6195 9. If any portion of this Contract is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and conditions shall not be affected and the rights and obligations of the parties under this Contract shall be construed and enforced as if the Contract did not contain the particular provision held to be invalid. 10. The District, its officers, agents, employees and invitees shall follow all non- discriminatory rules and regulations, imposed by the Contractor for users of the facility. VIII-02 IN WITNESS WHEREOF, the undersigned parties hereby acknowledge that they have read and understand the contract documents and have executed this Contract on the dates recorded below. INDEPENDENT SCHOOL DISTRICT 200 Date:___________________________ ____________________________________ Authorized Signature ____________________________________ Print or Type Name of Signatory ____________________________________ Director of Finance/Superintendent ____________________________________ Organization CONTRACTOR Dated: CITY OF HASTINGS, A Minnesota Municipal Corporation By:_________________________________ Mary Fasbender, Its Mayor (SEAL) By:_________________________________ City Clerk VIII-02 ATTACHMENT A 1. The ice rental dates shall begin November 1, 2021 and run through February 25, 2022. 2. Schedule of reserved dates and times is defined as: a. Per attached customer schedule and as agreed upon by school athletic director. 3. Ice rental rates for the contract term are set at $200.00/ice hour. Total value of ice time at time of contract - $76,563.81 a. High School locker room usage fee $12.01/ice hour. 4. Contractor is responsible for cleaning up the rental area to its pre-event condition at the end of each rental and contractor shall provide an on-duty manager and ice maintenance personnel, the game announcer, score keeper and ticket personnel and charge the district $167.50 per game. 5. The District (each high school) will receive all ticket sales revenue. 6. The District (each high school) will provide a mutually agreed upon number of crowd control staff. 7. The District (each high school) will provide an event referees and off-ice officials. VIII-02 City of Hastings  101 Fourth Street East  Hastings, MN 55033-1944  Phone: 651-480-2350  www.hastingsmn.gov City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Chris Eitemiller, Finance Manager Date: December 20, 2021 Item: Clarification of 2022 Budget Adoption memo Council Action Requested Informational only – no action needed Background Information On December 6, 2021, the City Council adopted the 2022 budget. While the resolution and departments’ budget details were accurate, there were two errors on the Expense summary table included in the introductory memo. These errors were only contained in the memo, and no changes are needed to the budget, but in the interest of transparency, staff wishes to bring this to the City Council’s attention. The totals for Public Works’ Governmental and Proprietary Funds’ spending were transposed. The $2.6 million figure reflects Governmental Fund spending, while the Proprietary Fund column should have contained $7.9 million. In addition, the Proprietary fund total spending figure of $7.9 million included debt service of $648,950. The accurate allocation is $7.3 million for operations and $648,950 of debt service for a total of $7.9 million spending for Public Works’ Proprietary funds. The net result of these changes is a reduction of $648,950 from the spending total shown in the December 6, 2021 memo. The correct total is $42,284,068. Financial Impact There is no change to the 2022 budget that was adopted on December 6, 2021. Governmental Operating Funds Proprietary Funds Infrastructure Total - City General Government 7,464,523 1,887,971 - 9,352,494 Public Safety 11,255,985 11,255,985 Public Works 2,639,285 7,331,696 4,203,000 14,173,981 Culture and Recreation 3,684,199 - 3,684,199 Debt Service 3,368,459 648,950 - 4,017,409 28,412,451 9,868,617 4,203,000 42,484,068 2022 Recommended Expense Budget - City Funds VIII-03 City Council Memorandum TO: Mayor Fasbender and City Council Members FROM: John Townsend, Fire Chief DATE: December 15, 2021 SUBJECT: Request for Cancellation of Two Ambulance Invoices Attached are two ambulance invoices, being submitted for cancellation and the reason for each request. These two ambulance invoices are from 2017 and 2018 and are beyond the acceptable timeframe for insurance submission. Due to the incapacitated response of each of these patient’s, our ambulance crews were unable to obtain the patient’s names, and the outside billing office is unable to determine the patient’s names or insurance information. If you have any questions, please feel free to contact me. Requested Action: Approve cancellation of two ambulance invoices as submitted with this memo. Financial Impact: Write off total amount of $3,940.00 for both ambulance invoices. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: Two ambulance invoices VIII-04 VIII-04 VIII-04         To: Mayor Fasbender and City Council From: John Hinzman, Community Development Director Date: December 20, 2021 Item: Reappoint Planning Commissioners: Messina, Romens, and Teiken   Council Action Requested: The City Council is asked to approve the following reappointments to the Planning Commission:  Gino Messina - 1/1/22 to 12/31/23. First appointed to a partial term on 5/20/19. This would be his third term.  Kyle Romens - 1/1/22 to 12/31/23 - First appointed on 12/16/19. This would be his second term  Chris Teiken - 1/1/22 to 12/31/23 - First appointed to a partial term on 12/21/20. This would be his second term Members may serve up to three consecutive two year terms upon approval of the City Council. The Commissioners have provided excellent service to the City and staff supports reappointment. Background Information: N\A Financial Impact: N\A Advisory Commission Discussion: N\A Council Committee Discussion: N\A Attachments: City Council Memorandum VIII-05 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: John Hinzman, Community Development Director Date: December 20, 2021 Item: Appoint Planning Commissioner – Bryce LeBrun Council Action Requested: The City Council is asked to make the following appointments to the Planning Commission: • Bryce LeBrun of 735 West 6th Street to the Planning Commission from 1/1/22 to 12/31/23. The appointment fills the vacancy created by Emily King’s departure. Commissioners are eligible to serve a total of three, two year terms. Action requires a simple majority of City Council. Background Information: Six candidates were interviewed for the position by Planning Committee Chair Folch, Planning Commission Chair Messina, City Administrator Wietecha, and Community Development Director Hinzman. Mr. LeBrun the unanimous selection of the committee Please see attached application for further information. Financial Impact: N\A Advisory Commission Discussion: N\A Council Committee Discussion: N\A Attachments: • Advisory Commission Application VIII-06 Advisory Commission & Task Force Interest Form The City of Hastings encourages active participation of its residents. City Advisory Commissions and Task Forces are two ways in which residents can take a participatory involvement in the planning, development, and preservation of our growing and historical community. Thank you for your interest in serving on an advisory commission or task force. Information about these opportunities is available on the City’s website at www.hastingsmn.gov/city-government/commissions. Commission (Please indicate your interest) Questions? Contact 651-480-2350 or Charter Dan Wietecha dwietecha@hastingsmn.gov Hastings Economic Development & Redevelopment Authority John Hinzman (HEDRA) Jhinzman@hastingsmn.gov Heritage Preservation Commission Justin Fortney (HPC) Jfortney@hastingsmn.gov Parks & Recreation Chris Jenkins (PRC) Cjenkins@hastingsmn.gov Planning John Hinzman (PC) Jhinzman@hastingsmn.gov Public Safety Bryan Schafer (PSAC) bschafer@hastingsmn.gov Arts Task Force Kelly Murtaugh kmurtaugh@hastingsmn.gov Other/ no Preference Dan Wietecha Dwietecha@hastingsmn.gov To help us have a better understanding of your interests and background, we ask for some general information. Please complete and sign the application. Name Address Day Phone Evening Phone E-mail How long have you lived in Hastings? Bryce LeBrun 735 6th St W, Hastings, MN 55033 lebrbryce1@gmail.com 920-495-5144 X (1st) X (2nd)- Was previously a member before reinstatement, would be willing to help out again if needed. I have lived in Hastings since May 2017, so close to 5 years. VIII-06 City of Hastings Page 2 of 2 Advisory Commission Interest Form Please share why you are interested in becoming involved with a City commission or task force. Supplemental Information Employer: Occupation: What experience would you bring to the C ommission or Task Force? Please return to: City of Hastings City Use 101 Fourth Street East OR via email to the Date Received: Hastings, MN 55033 Commission contact Forwarded to: § 31.36 PUBLIC DISCLOSURE. (A) Each public official of the City of Hastings shall file for public record in the office of the City Clerk, a sworn statement in a form approved by the City Council and which must contain, at a minimum, the following information: (1) The names of all businesses, corporations, companies, firms, partnerships, or other business enterprises, doing business with or in the City of Hastings, in which the public official is connected thereto as an employee, owner, director, officer, adviser, or consultant, or in which the public official has a continuing financial interest, through ownership of stock or as a beneficiary of any pension or retirement plan; (2) A description of all parcels of real property, other than property occupied by the public official as a personal residence, in which the public official has any interest, including the right to occupy any such property; and (3) The interest of a spouse, or minor child or other member of the immediate household of any public official shall be considered an interest of the public official for purposes of filing the statement required. (B) Each person who becomes a public official shall, within 30 days after assuming the office or position, file a public disclosure required by this section. (1) Following an initial filing, the information on that filing shall remain in effect and all public officials will continue to attest to its truth. Within 30 days of any change to the information on the initial filing and following any reappointment or reelection, all public officials shall file a new sworn statement with the City Clerk. City staff members covered under this provision shall fill out an initial filing and shall thereafter complete any amended filings within 30 days of any change to the information on the initial filing or at least every 4 years, in the years in which the Mayor and at large Councilmember seats are up for election, whichever comes first. (Am. Ord. 511, passed 4-5-2004) (2) This subchapter shall not be construed to require the filing of any information relating to any person’s connection with any professional society or any charitable, religious, social, fraternal, recreational, civil or political organization or any similar organization not conducted as a business enterprise. (3) The City Administrator shall inform each person who is required to file a statement, the time and place for filing, and shall furnish each such person with a copy of this subchapter and the required statement form. The City Administrator shall inform the City Council when any person, who is required to file a statement, fails to file the statement in a timely manner. (Prior Code, § 2.81) Dakota County Transportation Project Manager Regarding Planning Comission - I am a licensed Professional Civil Engineer in Minnesota (license No. 59322). I have an in depth understanding of Cityof Hastings processes, standards, construction specifications and codes as well as the roles of city staff, commissioners and council. I am familiar with the Hastings zoning & subdivision ordinance. From my engineering & surveying background I have a good understanding of right of way & property law, and the design, construction, costs & financing of stormwater infrastructure, parking, public & private utilities, buildings,streets, and site work. I have particular interest in and knowledge of bicycle & pedestrian infrastructure, safety and accessibility. I regularly read about and keep up on innovations & changes in development requirements, street design and zoning codes across the US and worldwide. Additionally, I have a good understanding of the roles and responsibilites of various stakeholder organizations (the City, MnDOT, Met Council, MnDNR,Dakota County, etc.) Regarding the Arts Task Force - I have been involved in music and musical organizations since I was 9 years old. I play percussion and saxaphone along with piano and guitar. I have also been involved in theater productions both on stage and as musical support. Since moving to Hastings, Ihave been participating in the River Valley Band and the Hastings-Prescott Area Arts Council. I was one of the HPAAC members involved in the Hastings is Arts study and I am well aware of the benefits that arts and culture can provide a community in everything that a city does. Regarding Planning Commission: I have kept updated and informed on municipal issues and developments since moving to Hastings. I have always held a strong personal interest in cities and how growth shapes them and affects thelives of residents & the opportunities for residents, developers and businesses. I believe that there are great opportunitiesfor smart & positive growth in Hastings. One of the things that originally attracted me to move to and, more recently,buy a home in Hastings is that I found a sense of place here that I did not find in other Twin Cities Metro suburbs;I think there are ways to foster local development that will channel & enhance Hastings’ unique sense of place whilesimultaneously improve livability for current & future residents. I think Hastings has an opportunity to grow and revitalizein the next few years in a way that is both recognizable and popular with current residents as well as attractive and unique to newcomers or returners. Joining the Planning Commission is a way I can use my personal interests & time (time I already spend thinking about these topics) to actively assist in continuing to make Hastings a better place to live and work. Regarding the Arts Task Force - I have been an active member of the arts community in Hastings since moving here as a part of the River Valley Band & the Hastings-Prescott Area Arts Council. I am strongly supportive of Arts & Culture having a structured role in City of Hastings government and projects. This relates to my above-referenced sense of place for Hastings. Many other peer cities arerealizing the value in including arts and culture in city processes and decision making. VIII-06 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: John Hinzman, Community Development Director Date: December 20, 2021 Item: Appoint HEDRA Commissioner: Trevor Johnson City Council Action Requested: The City Council is asked to approve the appointment of Trevor Johnson to the Hastings Economic Development and Redevelopment Authority (HEDRA). Trevor would fill the vacancy created by the departure of Dennis Peine and serve until December 31, 2027. Citizen members may serve up to two consecutive six year terms. Background Information: Four candidates were interviewed by HEDRA Commissioners Peine, Braucks and Vaughan, City Administrator Wietecha and Community Development Director Hinzman. Mr. Johnson was the unanimous recommendation of the interview committee. Financial Impact: N\A Advisory Commission Discussion: N\A Council Commission Discussion: N\A Attachments: • Application VIII-07 Advisory Commission Interest Form The City of Hastings encourages active participation of its residents. City Advisory Commissions are one form in which residents can take a participatory involvement in the planning, development, and preservation of our growing and historical community. Thank you for your interest in serving on an advisory commission. Information about City commissions is available on the City’s website at www.hastingsmn.gov/city-government/commissions. Commission (Please indicate your interest) Questions? Contact 651-480-2350 or Charter Dan Wietecha dwietecha@hastingsmn.gov Hastings Economic Development & Redevelopment Authority John Hinzman (HEDRA) Jhinzman@hastingsmn.gov Heritage Preservation Commission Justin Fortney (HPC) Jfortney@hastingsmn.gov Parks & Recreation Chris Jenkins (PRC) Cjenkins@hastingsmn.gov Planning John Hinzman (PC) Jhinzman@hastingsmn.gov Public Safety Bryan Schafer (PSAC) bschafer@hastingsmn.gov Other/ no Preference Dan Wietecha Dwietecha@hastingsmn.gov To help us have a better understanding of your interests and background, we ask for some general information. Please complete and sign the application. Name Address Day Phone Evening Phone E-mail How long have you lived in Hastings? Trevor Johnson 319 2nd St. W 715-441-3524 715-441-3524 thetrevor.johnson@gmail.com 4 years. VIII-07 City of Hastings Page 2 of 2 Advisory Commission Interest Form Please share why you are interested in becoming involved with a City commission. Supplemental Information Employer: Occupation: What experience would you bring to the C ommission? Please return to: City of Hastings City Use 101 Fourth Street East OR via email to the Date Received: Hastings, MN 55033 Commission contact Forwarded to: § 31.36 PUBLIC DISCLOSURE. (A) Each public official of the City of Hastings shall file for public record in the office of the City Clerk, a sworn statement in a form approved by the City Council and which must contain, at a minimum, the following information: (1) The names of all businesses, corporations, companies, firms, partnerships, or other business enterprises, doing business with or in the City of Hastings, in which the public official is connected thereto as an employee, owner, director, officer, adviser, or consultant, or in which the public official has a continuing financial interest, through ownership of stock or as a beneficiary of any pension or retirement plan; (2) A description of all parcels of real property, other than property occupied by the public official as a personal residence, in which the public official has any interest, including the right to occupy any such property; and (3) The interest of a spouse, or minor child or other member of the immediate household of any public official shall be considered an interest of the public official for purposes of filing the statement required. (B) Each person who becomes a public official shall, within 30 days after assuming the office or position, file a public disclosure required by this section. (1) Following an initial filing, the information on that filing shall remain in effect and all public officials will continue to attest to its truth. Within 30 days of any change to the information on the initial filing and following any reappointment or reelection, all public officials shall file a new sworn statement with the City Clerk. City staff members covered under this provision shall fill out an initial filing and shall thereafter complete any amended filings within 30 days of any change to the information on the initial filing or at least every 4 years, in the years in which the Mayor and at large Councilmember seats are up for election, whichever comes first. (Am. Ord. 511, passed 4-5-2004) (2) This subchapter shall not be construed to require the filing of any information relating to any person’s connection with any professional society or any charitable, religious, social, fraternal, recreational, civil or political organization or any similar organization not conducted as a business enterprise. (3) The City Administrator shall inform each person who is required to file a statement, the time and place for filing, and shall furnish each such person with a copy of this subchapter and the required statement form. The City Administrator shall inform the City Council when any person, who is required to file a statement, fails to file the statement in a timely manner. (Prior Code, § 2.81) I am interested in getting more involved in our community. My wife grew up here and I convinced her this is where we should move to raise our family. It's a great size, has great people, has it's own character and history, and I appreciate the many commisions and councils that are working hard to help our community continue growing and progressing without losing our unique, small town identify. I'd like to contribute to that while getting to know more of my neighbors. Director of Operations and Engineering Kasco Marine, Inc. (Prescott, WI) I have 20 years of experience working in and running manufacturing faciltiies, ranging from small assembly operations to plastics processing to large medical device companies. I understand the value that manufacturing brings to a community as well as the challenges of operating in a smaller community, particularly with our current challenges of supply chain and staffing. As a resident and home owner in the historic district, I also value the unique history and character of our local architecture and want to see that continue to be utilized positively in growing our local economy. Finally, as an avid outdoors person and someone who works in developing and manufacturing equipment for water quality and waterfront use, I believe our landscape and waterways are a great asset to be leveraged and cared for. I love working on a team of individuals with varying backgrounds and views and feel HEDRA offers an opportunity to cooperate with many of the other commissions in our city. VIII-07 To: Mayor Fasbender and City Councilmembers From: Justin Fortney, City Planner Date: December 20, 2021 Item: Appointments to the Heritage Preservation Commission: Council Action Requested: The City Council is asked to make one appointment to the HPC and two reappointments. The interview committee (Cindy Toppin, Wietecha, and Fortney) interviewed Krista Peterson who displayed a good understanding of commission’s role in the community and showed a great appreciation for its history. - New Appointment Krista Peterson 1/1/2022 to 12/31/2022 - Reappointment Mark Simacek 1/1/2022 to 12/31/2024 - Reappointment Dave Youngren 1/1/2022 to 12/31/2024 Background Information: The HPC has nine-member positions with three terms expiring every year. There are no term limits for HPC members. However, after three consecutive terms, the positions must also be open to new applicants. Requests for interested citizens to apply have been advertised in the newspaper, city website, city newsletter, and Facebook. Commissioner Simacek has served for over three terms. Only one application was received for the vacancy. Financial Impact: N\A Advisory Commission Discussion: See below Council Committee Discussion: The Interview Committee unanimous recommended the proposed appointment at their 6:00 p.m. interviews on December 15, 2021 Attachments: City Commission Interest Form – Krista Peterson City Council Memorandum VIII-08 Advisory Commission Interest Form The City of Hastings encourages active participation of its residents. City Advisory Commissions are one form in which residents can take a participatory involvement in the planning, development, and preservation of our growing and historical community. Thank you for your interest in serving on an advisory commission. Information about City commissions is available on the City’s website at www.hastingsmn.gov/city-government/commissions. Commission (Please indicate your interest) Questions? Contact 651-480-2350 or Charter Dan Wietecha dwietecha@hastingsmn.gov Hastings Economic Development & Redevelopment Authority John Hinzman (HEDRA) Jhinzman@hastingsmn.gov Heritage Preservation Commission Justin Fortney (HPC) Jfortney@hastingsmn.gov Parks & Recreation Chris Jenkins (PRC) Cjenkins@hastingsmn.gov Planning John Hinzman (PC) Jhinzman@hastingsmn.gov Public Safety Bryan Schafer (PSAC) bschafer@hastingsmn.gov Other/ no Preference Dan Wietecha Dwietecha@hastingsmn.gov To help us have a better understanding of your interests and background, we ask for some general information. Please complete and sign the application. Name Address Day Phone Evening Phone E-mail How long have you lived in Hastings? VIII-08 City of Hastings Page 2 of 2 Advisory Commission Interest Form Please share why you are interested in becoming involved with a City commission. Supplemental Information Employer: Occupation: What experience would you bring to the C ommission? Please return to: City of Hastings City Use 101 Fourth Street East OR via email to the Date Received: Hastings, MN 55033 Commission contact Forwarded to: § 31.36 PUBLIC DISCLOSURE. (A) Each public official of the City of Hastings shall file for public record in the office of the City Clerk, a sworn statement in a form approved by the City Council and which must contain, at a minimum, the following information: (1) The names of all businesses, corporations, companies, firms, partnerships, or other business enterprises, doing business with or in the City of Hastings, in which the public official is connected thereto as an employee, owner, director, officer, adviser, or consultant, or in which the public official has a continuing financial interest, through ownership of stock or as a beneficiary of any pension or retirement plan; (2) A description of all parcels of real property, other than property occupied by the public official as a personal residence, in which the public official has any interest, including the right to occupy any such property; and (3) The interest of a spouse, or minor child or other member of the immediate household of any public official shall be considered an interest of the public official for purposes of filing the statement required. (B) Each person who becomes a public official shall, within 30 days after assuming the office or position, file a public disclosure required by this section. (1) Following an initial filing, the information on that filing shall remain in effect and all public officials will continue to attest to its truth. Within 30 days of any change to the information on the initial filing and following any reappointment or reelection, all public officials shall file a new sworn statement with the City Clerk. City staff members covered under this provision shall fill out an initial filing and shall thereafter complete any amended filings within 30 days of any change to the information on the initial filing or at least every 4 years, in the years in which the Mayor and at large Councilmember seats are up for election, whichever comes first. (Am. Ord. 511, passed 4-5-2004) (2) This subchapter shall not be construed to require the filing of any information relating to any person’s connection with any professional society or any charitable, religious, social, fraternal, recreational, civil or political organization or any similar organization not conducted as a business enterprise. (3) The City Administrator shall inform each person who is required to file a statement, the time and place for filing, and shall furnish each such person with a copy of this subchapter and the required statement form. The City Administrator shall inform the City Council when any person, who is required to file a statement, fails to file the statement in a timely manner. (Prior Code, § 2.81) VIII-08 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Chris Jenkins, Parks & Recreation Director Date: December 20, 2021 Item: Reappoint Parks & Recreation Commissioners Council Action Requested: The City Council is asked to approve the reappointments of Commissioners Craig Santelman and Bruce Karnick to the Parks and Recreation Commission from 1/1/2022 to 12/31/2023. Background Information: Commissioner Santelman will be moving into his 2nd term and Commissioner Karnick into his 3rd term on the Parks & Recreation Commission. Commissioners may serve up to three consecutive two year terms upon approval of the City Council. Financial Impact: N/A Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: ▪ None VIII-09 City Council Memorandum To: City Council From: Eric Maass, AICP, EDFP, Economic Development Coordinator Date: December 20, 2021 Item: Resolution calling for Public Hearing on the proposed modification of the Hastings Downtown Redevelopment Area, the proposed establishment of Tax Increment Financing District No. 9 within the Hastings Downtown Development Area, the Proposed adoption of the modified redevelopment area, and the proposed adoption of Tax Increment Financing relating to tax increment financing district No. 9. REQUEST: Authorize Signature of Resolution calling for Public Hearing on the proposed modification of the Hastings Downtown Redevelopment Area, the proposed establishment of Tax Increment Financing District No. 9 within the Hastings Downtown Development Area, the Proposed adoption of the modified redevelopment area, and the proposed adoption of Tax Increment Financing relating to tax increment financing district No. 9. 1) Authorize Signature of Resolution. RECOMMENDATION: Staff recommends authorizing signature of the Resolution as presented by Staff. BACKGROUND INFORMATION: History: The City has received an application from NJS Development, LLC to consider Tax Increment Financing (TIF) to help support a proposed apartment building to be constructed on a portion of the former UBC site in the downtown area. Northland Securities has provided a schedule for review of the application which requires a public hearing. The attached resolution does not approve TIF funding, but rather approves calling for the public hearing regarding the consideration of the TIF application. ATTACHMENTS:  Resolution  Location Map VIII-10 CITY OF HASTINGS DAKOTA COUNTY STATE OF MINNESOTA RESOLUTION _____ RESOLUTION CALLING PUBLIC HEARING ON THE PROPOSED MODIFICATION OF THE HASTINGS DOWNTOWN REDEVELOPMENT AREA, THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 9 WITHIN THE HASTINGS DOWNTOWN REDEVELOPMENT AREA, THE PROPOSED ADOPTION OF THE MODIFIED REDEVELOPMENT PLAN FOR THE HASTINGS DOWNTOWN REDEVELOPMENT AREA, AND THE PROPOSED ADOPTION OF TAX INCREMENT FINANCING PLAN RELATING TO TAX INCREMENT FINANCING DISTRICT NO. 9 BE IT RESOLVED by the City Council (the "Council") of the City of Hastings, Minnesota (the "City"), as follows: Public Hearing. This Council shall meet on Tuesday, February 22, 2022, at approximately 7:00 p.m., to hold a public hearing on the proposed modification of the Hasting Downtown Redevelopment Area (the “Project Area”), the proposed establishment of Tax Increment Financing District No. 9 (the “TIF District”) within the Project Area, the proposed adoption of the Modified Redevelopment Plan for the Project Area, and the proposed adoption of Tax Increment Financing Plan relating to the TIF District, all pursuant to and in accordance with Minnesota Statutes, Sections 469.001 through 469.047, both inclusive, as amended, Minnesota Statutes Sections 469.090 through 469.1081, both inclusive, as amended, and Minnesota Statutes, Sections 469.174 through 469.1794, both inclusive, as amended (collectively, the “Act”). 1. Notice of Hearing; Filing of Program and Plan. The City Clerk is hereby authorized to cause a notice of the hearing, substantially in the form attached hereto as Exhibit A, to be published as required by Minnesota Statutes, Section 469.175, Subdivision 3 of the Act and to place a copy of the proposed Tax Increment Financing Plan for the TIF District on file in the City Clerk’s Office at Hastings City Hall and to make such copies available for inspection by the public. 2. Consultation with Other Taxing Jurisdictions. The City Clerk is hereby directed to mail a notice of the public hearing and a copy of the proposed Tax increment Financing Plan for the TIF District to Dakota County and Independent School District No. 200, informing those taxing jurisdictions of the estimated fiscal and economic impact of the TIF District. Adopted by the City Council of the City of Hastings, Minnesota, this 20th day of December, 2021. _____________________________ Mayor ATTEST: ____________________________________ City Clerk VIII-10 Exhibit A CITY OF HASTINGS STATE OF MINNESOTA NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council (the "Council") of the City of Hastings, Minnesota, will hold a public hearing on Tuesday, February 22, 2022, at approximately 7:00 p.m., in the City Hall Council Chambers, relating to the proposed modification of the Hastings Downtown Redevelopment Area (the “Project Area”), the proposed establishment of Tax Increment Financing District No. 9 (the “TIF District”) within the Project Area, the proposed adoption of the Modified Redevelopment Plan for the Project Area, and the proposed adoption of Tax Increment Financing Plan relating to the TIF District, all pursuant to and in accordance with Minnesota Statutes, Sections 469.001 through 469.047, both inclusive, as amended, Minnesota Statutes Sections 469.090 through 469.1081, both inclusive, as amended, and Minnesota Statutes, Sections 469.174 through 469.1794, both inclusive, as amended (collectively, the “Act”). Copies of the proposed Tax Increment Financing Plan will be on file and available for public inspection at the office of the City Clerk at City Hall. The property included within the Project Area is described in the Modified Redevelopment Plan on file in the office of the City Clerk. The property to be included within the TIF District is described in the Tax Increment Financing Plan on file in the office of the City Clerk. The boundaries of the Hastings Downtown Redevelopment Area and the proposed Tax Increment Financing District No. 9 are shown in the adjacent map. All interested persons may appear at the hearing and present their views orally or in writing prior to the hearing to City Hall, 101 4th Street E, Hastings, MN 55033. BY ORDER OF THE CITY COUNCIL /s/ . City Clerk [publish on February 10, 2022] VIII-10 Tax Increment Financing District No. 9 Tax Increment Financing District No. 9 Development District No. 1 Hastings Downtown Redevelopment Area City of Hastings Dakota County, Minnesota Tax Increment Financing District No. 9 Development District No. 1 (Hastings Downtown Redevelopment Area) VIII-10 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Kelly Murtaugh Date: December 20, 2021 Item: 2022 Massage Therapy License Renewals Council Action Requested: Adopt the attached resolution approving the 2022 Massage Therapist License Renewals. Background Information: City Ordinance 116 requires that massage therapists practicing within the City of Hastings be licensed annually. The licensing period for a massage therapist is January 1 through December 31. The City has received and reviewed applications for massage therapist license renewals for the January 1, 2022 - December 31, 2022 licensing period. Approvals and issuance of licenses are contingent upon the City receiving all license fees, required documents and passing the background check conducted by Hastings Police Department. Financial Impact: All associated fees have been paid or will be paid prior to issuance of a license. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-11 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 12 - -21 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING 2022 MASSAGE THERAPY LICENSE RENEWALS WHEREAS, the City has received and reviewed applications for renewal of massage therapist licenses; and WHEREAS, approval and issuance of licenses are contingent upon the City receiving all license fees, required documents and successfully passing the background check conducted by the Hasting Police Department. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Hastings that the following massage therapist license renewals are approved for the January 1, 2022 - December 31, 2022 licensing period. Massage Therapist Practicing At: Barb Odman Barb's Therapeutic Massage 213 Sibley Street #103 Alama Dalmas Caring Hands 427 Vermillion Street Christine Meshak Caring Hands 427 Vermillion Street David Mueller Caring Hands 427 Vermillion Street Elizabeth Olsen Caring Hands 427 Vermillion Street Judith K Kulla Caring Hands 427 Vermillion Street Michael John Cline Caring Hands 427 Vermillion Street Sandra K Burdine Caring Hands 427 Vermillion Street Jeanne Lecher Caring Hands 427 Vermillion Street Joan Seidl Health Touch Therapeutic Massage 800 Oak Street Jolynn Ganther Millner Family Chiropractic d/b/a Health Solutions Center 117 West 3rd Street Sharon Pollock Millner Family Chiropractic d/b/a Health Solutions Center 117 West 3rd Street Christine Marie Jones Mobile Massage Samantha Koss Power Within Chiropractic 925 Hwy 55 Suite 103 Ericka Hakanson Pure Serenity Wellness Center Inc. 202 2nd Street East Heather Duhaime Simply Still Spa 1250 North Frontage Road Suite 100 Mindy Bekker Simply Still Spa 1250 North Frontage Road Suite 100 Shannan Koch Simply Still Spa 1250 North Frontage Road Suite 100 Nicole DePalma In Home 1700 Maple Street Suzie Dillon In Home 1517 Forest Street VIII-11 Melissa Frion Massage Moms 103 Sibley Street Molly Schmidt Massage Moms 103 Sibley Street Amanda Kaeding Traveling Hands Massage, LLC 220 Sibley Street, Suite 110 ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 20th DAY OF DECEMBER 2021. Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk VIII-11 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Kelly Murtaugh Date: December 20, 2021 Item: 2022 - 2023 Commercial Waste Haulers’ License Renewals Council Action Requested: Adopt the attached resolution approving the 2022 - 2023 Commercial Waste Haulers’ License Renewals. Background Information: City Ordinance 50.07 states that commercial waste haulers’ licenses expire December 31 of the odd year, regardless of when the license was first issued. The two-year licensing period for a commercial waste hauler starts on January 1 of an even numbered year through December 31 of the following odd numbered year. The City has received and reviewed applications for commercial waste haulers’ license renewals for the January 1, 2022 - December 31, 2023 licensing period. Approvals and issuance of licenses are contingent upon the City receiving all required forms, documents and license fees. Financial Impact: All associated fees have been paid or will be paid prior to issuance of a license. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-12 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 12 - -21 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING 2022 – 2023 COMMERCIAL WASTE HAULER LICENSE RENEWALS WHEREAS, the City has received and reviewed applications for renewal of commercial waste haulers’ licenses; and WHEREAS, approval and issuance of licenses are contingent upon the City receiving all required forms, documents and license fees. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Hastings that the following commercial waste haulers’ license renewals are approved for the January 1, 2020 - December 31, 2022 licensing period. Allied Waste Services of North America, LLC dba Republic Services of the Twin Cities – IGH 4325 66th St. E Inver Grove Heights, MN 55076 All Star Rolloff, Inc. 7211 River Road Inver Grove Heights, MN 55076 Alpha Ltd, dba Alpha Container Services & Recycling 4180 160th Street East Rosemount, MN 55068 Aspen Waste Systems, Inc. 2951 Weeks Avenue SE Minneapolis, MN 55414 Bauer Roll-off Service of Cannon Falls, LLC 13975 280th St. E Cannon Falls, MN 55009 Buckingham Trucking, Inc. 5980 Credit River Road Prior Lake, MN 55372 VIII-12 Dick’s Sanitation Service, Inc 8984 215th St W Lakeville, MN 55044 Highland Sanitation & Recycling, Inc PO Box 10 Vermillion, MN 55082 LePage & Sons, Inc 23602 University Ave NW Bethel, MN 55005 Lloyd’s Construction Services, Inc. 6528 County Road 101 E Shakopee, MN 55379 LRS of Minnesota, LLC dba Atomic Recycling 807 Broadway St NE, Suite 185 Minneapolis, MN 55413 Paul’s Industrial Garage, Inc. W9724 State Road 35 Hager City, WI 54014 Anderson’s Dumpster Box Service, Inc. 930 Duluth Street St. Paul, MN 55106 Tennis Sanitation LLC 720 4th Street P. O. Box 62 St. Paul, MN 55071 Veit Container Corp dba Veit Disposal Systems 21075 134th Ave North Rogers, MN 55374 Waste Management - Burnsville 1901 Ames Drive Burnsville, MN 55306 ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 20TH DAY OF DECEMBER 2021. Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk VIII-12 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Kelly Murtaugh Date: December 20, 2021 Item: Adopt Election Polling Place Locations Council Action Requested: Adopt the attached resolution approving Election polling place locations. Background Information: Minnesota Statute 204B.16 dictates that cities must annually adopt polling locations by December 31 for the following year, regardless if there are no polling place changes or scheduled elections. There are few residences within City limits located in Washington County. This area is Ward 1, Precinct 1. Due to the small number of voters located in Ward 1, Precinct 1, there is no associated polling place and Washington County mails voters their ballots. Financial Impact: N/A Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-13 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 12- -21 A RESOLUTION APPROVING POLLING LOCATIONS FOR 2022 ELECTIONS WHEREAS, per Minnesota Statute 204B.16, cities are required to approve polling place locations annually for the following year regardless if there are no polling place changes or no scheduled elections. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota that the following locations are approved as polling locations for 2022; Ward 1 Precinct 2 City Hall, 101 4th Street East Precinct 3 Hope Lutheran Church, 16898 Michael Avenue Ward 2 Precinct 1 St. John's Lutheran Church, 202 8th Street West Precinct 2 Our Saviour's Lutheran Church, 409 9th Street West Ward 3 Precinct 1 Calvary Christian Church, 907 15th Street West Precinct 2 United Methodist Church, 615 15th Street West Ward 4 Precinct 1 St. Philip's Lutheran Church, 1401 15th Street West Precinct 2 Crossroads Church, 225 33rd Street West Adopted on this 20th day of December 2021. _______________________________ Mary Fasbender, Mayor Attest: _____________________ Kelly Murtaugh, City Clerk VIII-13 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 12- -21 RESOLUTION DECLARING INSURANCE LIABILITY FOR THE CITY OF HASTINGS WHEREAS, the City of Hastings obtains liability insurance coverage from the League of Minnesota Cities; and WHEREAS, the League requires the City Council to establish the level of liability insurance coverage by resolution for the City, and; WHEREAS, the City, since 2010, has opted to not waive the monetary limits on municipal tort liability established by Minnesota Statues 466.04, and; NOW, THEREFORE BE IT RESOLVED, that the Hastings City Council does hereby declare to not waive the monetary limits on municipal tort liability and to not purchase excess liability insurance. Adopted this 20th day of December 2021. Mary D. Fasbender, Mayor Attest: Kelly Murtaugh, City Clerk VIII-14 VIII-14 VIII-14 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: City Administrator Dan Wietecha Date: December 20, 2021 Item: Designation of Official Newspaper Council Action Requested: Approve the attached resolution designating the Hastings Journal as the official City newspaper. Background Information: The City Charter (section 7.03) holds that the “City Council may annually designate…its official newspaper.” The term “may” is permissive, implying the City could designate a paper either more or less frequently than annual, including the authority to switch newspapers mid-year. On June 7, 2021, The Hastings Journal was designated as the official City newspaper for the remainder of 2021, effective July 1. We have discussed the importance of meeting short publication deadlines to ensure timely notices with the Hastings Journal. Financial Impact: Anticipated publication costs are budgeted. Committee Discussion: Not applicable Attachment: • Resolution Designating Official Newspaper VIII-15 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION _______ RESOLUTION DESIGNATING OFFICIAL NEWSPAPER WHEREAS, it is necessary for the Hastings City Council to designate a newspaper of local general circulation as the official legal newspaper for the City; WHEREAS, under Resolution 06-08-21, the City Council designated The Hastings Journal as the City’s official newspaper; WHEREAS, the Hastings Journal continues to meet all necessary requirements for designation; NOW, THEREFORE, BE IT HEREBY RESOLVED that the Hastings Journal is designated as the official newspaper for the City of Hastings. Adopted this 20th day of December, 2021. _______________________________ Mary Fasbender, Mayor Attest: _______________________________ Kelly Murtaugh, City Clerk VIII-15 City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director/City Engineer Date: December 13, 2021 Item: Approve Final Payment – 2021 Neighborhood Infrastructure Improvements COUNCIL ACTION REQUESTED Council is requested to adopt the attached resolution approving final payment to McNamara Contracting on City Project 2021-1, the 2021 Neighborhood Infrastructure Improvements. BACKGROUND INFORMATION All project work was completed in the fall, including punch list items per the Contract Documents. The 1-Year Warranty Period will extend to October 26, 2022. FINANCIAL IMPACT There were no change orders on the project. The contract amount was $2,595,590.00. The final total construction cost for the project was $2,618,147.40, which is approximately 0.9% over the contract amount and well within industry standards. Although the project was delivered slightly over the construction contract amount, it was still delivered under the total project budget amount for this project in the 2021 Budget. STAFF RECOMMENDATION Staff is recommending that the City Council adopt the attached resolution approving final payment for the project. ATTACHMENTS  Resolution accepting work and ordering final payment for Project 2021-1, the 2021 Neighborhood Infrastructure Improvements. VIII-16 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR PROJECT 2021-1, THE 2021 NEIGHBORHOOD INFRASTRUCTURE IMPROVEMENTS WHEREAS, pursuant to a written contract signed with the City of Hastings on May 5, 2021, McNamara Contracting Inc. has satisfactorily completed City Project 2021-1, the 2021 Neighborhood Infrastructure Improvements. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk and Mayor are hereby directed to issue a proper order for the final payment of $179,578.79 on the above said project for such contracts, taking the contractor receipt in full. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 20th DAY OF DECEMBER, 2021. Ayes: Nays: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL VIII-16 VIII-16 VIII-16 VIII-16 VIII-16 VIII-16 City Council Memorandum To: Mayor Fasbender & City Council Members From: Bryan D. Schafer, Chief of Police Date: December 20, 2021 Item: Criminal Justice Network (CJN) Joint Powers Agreement Council Action Requested: Approve the attached CJN Joint Powers Agreement Background Information: Hastings has been a member of a cooperative partnership that addresses the needs of criminal justice information, technology and data transfer between criminal justice partners for over two decades. CJN provides criminal justice networking and products to include scheduling, field-based reporting (FBR) and a records management system (RMS). Additionally, a file sharing and transfer system is in place to process, transfer and/or share criminal justice data with courts, jail services, probation, and social services, just to name a few. The products developed and implemented by CJN are well respected and there are a number of criminal justice agencies across the State of Minnesota that utilize and pay for services from CJN. A few of these entities include the City of St Paul, County of Steele and the County of Rice. This entity is currently under the purview of Dakota County and the staff are County employees. Operational decisions and goals are generally made by members of a board that are authorized through the current CJN JPA with Dakota County. Members include Dakota County, City of Burnsville, City of Farmington, City of Hastings, City of Mendota Heights, City of South St Paul, City of West St Paul, Dakota County Sheriff’s Office, City of Farmington and City of Rosemount. Over the last few years, discussions took place with Dakota County and board members to move CJN from being a subset of Dakota County and make it a separate JPA organization. I was a part of the work group that included the County Attorney, Chief Deputy, South St. Paul Police Chief, Burnsville City Manager, and CJN Executive Director that negotiated the draft joint powers agreement you are being asked to consider. Approving this JPA is crucial for supporting criminal justice agencies and information management systems for the benefit of all parties involved. Funding for the JPA organization will come from member contributions along with current fund balance transfer from Dakota County’s CJN Operations accounts. The 2022 funding that Hastings will contribute is in the current 2022 Operational Budget and will not significantly change due to the JPA. This JPA has been reviewed and approved of by City Attorney Korine Land. VIII-17 Financial Impact: Negative (budgeted) impact Advisory Commission Discussion: None Council Committee Discussion: None Attachments: Joint Powers Agreement Establishing the Criminal Justice Network Board VIII-17 Joint Powers Agreement Establishing the Criminal Justice Network Board VIII-17 CJN JPA Page 2 of 22 07.14.21 Table of Contents Contents RECITALS ....................................................................................................................................................................... 4 ARTICLE 1 Statement of Purpose and Powers to be Exercised ............................................................................ 4 ARTICLE 2 Definitions ............................................................................................................................................ 4 ARTICLE 3 Term and Effective Date ...................................................................................................................... 5 ARTICLE 4 Manner of Exercising Powers .............................................................................................................. 5 ARTICLE 5 Membership ......................................................................................................................................... 5 5.1 Initial Members. ............................................................................................................................................ 5 5.2 Additional Members. .................................................................................................................................... 5 5.3 Requirement of Good Standing .................................................................................................................... 6 ARTICLE 6 Joint Powers Board .............................................................................................................................. 6 6.1 Establishment of the Board .......................................................................................................................... 6 6.2 Powers of the Board ..................................................................................................................................... 6 6.3 Board Representatives and Vacancies .......................................................................................................... 7 6.4 Board Governance – Officers ........................................................................................................................ 7 6.5 Board Governance – Voting .......................................................................................................................... 8 6.6 Board Committees ........................................................................................................................................ 8 6.7 Board Meetings ............................................................................................................................................. 8 ARTICLE 7 Executive Director ................................................................................................................................ 8 ARTICLE 8 Budget And Funding ............................................................................................................................. 8 8.1 Fiscal Year ..................................................................................................................................................... 8 8.2 Recommended Annual Budget ..................................................................................................................... 8 8.3 Member Contributions to Adopted Budget ................................................................................................. 9 8.4 Expenditure of the Annual Budget ............................................................................................................. 10 8.5 Criminal Justice Network Fund Balance Transfer. ...................................................................................... 10 8.6 In-Kind Contributions .................................................................................................................................. 10 8.7 Legal Services .............................................................................................................................................. 10 8.8 Credit or Payment to Members for Services .............................................................................................. 10 ARTICLE 9 Audit ................................................................................................................................................... 10 ARTICLE 10 Termination And Dissolution ............................................................................................................. 11 10.1 Termination. ............................................................................................................................................... 11 10.2 Effect of Termination. ................................................................................................................................. 11 VIII-17 CJN JPA Page 3 of 22 07.14.21 10.3 Distribution of Assets. ................................................................................................................................. 11 ARTICLE 11 Withdrawal Of A Member ................................................................................................................. 11 11.1 Unilateral Withdrawal................................................................................................................................. 11 11.2 Effect of Withdrawal. .................................................................................................................................. 11 ARTICLE 12 Insurance And Indemnification ......................................................................................................... 12 12.1 Responsibility for Own Acts and Omissions................................................................................................ 12 12.2 No Waiver ................................................................................................................................................... 12 12.3 Indemnification ........................................................................................................................................... 12 12.4 Insurance .................................................................................................................................................... 12 12.5 Uninsured Liability ...................................................................................................................................... 13 ARTICLE 13 Intellectual Property .......................................................................................................................... 13 ARTICLE 14 Miscellaneous Provisions ................................................................................................................. 134 14.1 Amendments. ............................................................................................................................................. 14 14.2 Governing Law and Venue. ......................................................................................................................... 14 14.3 Counterparts. .............................................................................................................................................. 14 VIII-17 CJN JPA Page 4 of 22 07.14.21 This Joint Powers Agreement (as amended from time to time, this “Agreement”) is entered into between the undersigned parties (also referred to herein as “Members”), all being political subdivisions of the State of Minnesota, by and through their respective governing bodies. RECITALS WHEREAS, pursuant to Minn. Stat § 471.59, political subdivisions in the State of Minnesota are empowered to provide assistance to, and act in coordination with, other political subdivisions as deemed necessary to benefit the public; and WHEREAS, the parties to this Agreement wish to jointly and cooperatively provide for the establishment, operation and maintenance of technology systems and services to support criminal justice agencies and information management systems for the use and benefit of the parties and others; and WHEREAS, the parties to this Agreement wish to create and establish a joint powers entity and joint powers board referred to as the Criminal Justice Network to collaboratively accomplish their mutual goals of improving and supporting criminal justice agency information management systems and capabilities. NOW, THEREFORE, in consideration of the mutual promises and benefits that each Party shall derive here from, the parties agree as follows: ARTICLE 1 Statement of Purpose and Powers to be Exercised The purpose of this Agreement is: (1) to establish CJN, a joint powers entity to provide information management systems and technology services to support criminal justice agencies for the use and benefit of the Members and others; (2) to provide personnel benefits for the employees of CJN; (3) to define the rights and obligations of the Members with respect to the establishment, operation and maintenance of CJN; and (4) to provide a forum for discussion, study, development and implementation of recommendations of mutual interest regarding criminal justice processes, information systems and integration of criminal justice information systems. ARTICLE 2 Definitions 2.1 “Board” means the Criminal Justice (CJN) joint powers board formed by this Agreement. 2.2 “Criminal Justice Network” or “CJN” means the joint powers entity formed by this Agreement. 2.3 “Initial Member” is a governmental unit that executed this Agreement as of the Effective Date and created the Criminal Justice Network (CJN) Board. 2.4 “Law Enforcement Agency” means a unit of state, local government, or federally-recognized tribe that is authorized by law to grant full powers of arrest and to charge a person with the duties of preventing and detecting crime and enforcing the general criminal laws of any state, and/or incarcerating individuals. This includes, without limitation: municipal police departments, VIII-17 CJN JPA Page 5 of 22 07.14.21 county sheriff departments (both patrol and jail functions), the Minnesota Department of Corrections, the Minnesota Bureau of Criminal Apprehension, and the Minnesota State Patrol. 2.5 “Member” means an Initial Member and each additional governmental unit satisfying the requirements of Section 5.2 after the Effective Date of this Agreement but excluding any governmental unit that has withdrawn from the Agreement pursuant to Article 11 hereof. 2.6 “Membership Fee” means the amount of the operating and capital costs of CJN that is charged to an individual Member for a fiscal year. 2.7 “Supermajority” means two-thirds (66.7%) of the Board representatives. 2.8 “System Fees” means the amount of money a Member or non-Member pays to access and use the systems and applications developed or purchased by CJN or services provided by CJN. CJN shall not charge System Fees to the County for its non-Law Enforcement Agency users during the Initial Term of this Agreement. A Member’s System Fee is in addition to the Member’s annual Membership Fee. 2.9 “Total Membership Fees” means the total amount of the operating and capital costs of CJN that is approved by the Board and charged to all Members for each fiscal year to assist in funding the total costs of CJN. 2.10 “Withdrawing Member” means a Member that has given notice of its intent to withdraw from the Agreement pursuant to Section 11.1. ARTICLE 3 Term and Effective Date This Agreement is effective, and the joint powers entity is established, on January 1, 2022, referred to herein as the Effective Date, and shall continue until December 31, 2027, or until terminated as provided in Article 10 or as required by law or court order (“Initial Term”). ARTICLE 4 Manner of Exercising Powers The joint powers of the Members will be exercised through the Board having the powers and duties described herein. The Board is authorized to exercise the joint powers on behalf of and in cooperation with the Members as provided herein. ARTICLE 5 Membership 5.1 Initial Members. The Initial Members are the County of Dakota (“County”), the City of Burnsville, the City of Farmington, the City of Hastings, the City of Inver Grove Heights, the City of Mendota Heights, the City of Rosemount, the City of South St. Paul, and the City of West St. Paul. 5.2 Additional Members. In addition to the Initial Members, any governmental unit as defined in Minn. Stat. § 471.59 that maintains a Law Enforcement Agency is eligible to become a Member, subject to the prior approval of the Board, by: VIII-17 CJN JPA Page 6 of 22 07.14.21 A. Executing and delivering to the Board a counterpart signature page to this Agreement, indicating its acceptance of the terms and conditions hereof; and B. Satisfying such other conditions mandated by the Board at the time as a condition to becoming a Member, and payment of a Membership Fee. 5.3 Requirement of Good Standing. Continued membership in CJN is contingent upon the payment by each Member of the annual Membership Fees as determined by the Board. After being given notice and 30 calendar days to cure any default for non-payment of fees, Members who are not in good standing may be terminated from this Agreement by a Supermajority vote of the Board. Members who are involuntarily terminated by the Board shall not act to discharge any liability incurred or chargeable to the Members before the effective date of termination, and the terminated Member is not entitled to any distribution of assets or fees paid, all as stated in Section 11.2. ARTICLE 6 Joint Powers Board 6.1 Establishment of the Board. The parties hereby establish the Board as a joint powers board, which shall jointly exercise such powers and authorities as are necessary to achieve its purposes as provided in Article 1. The Board shall be an entity separate from the parties and shall not be deemed to be an agent or partner of the parties to this Agreement. 6.2 Powers of the Board. The Board shall have the following powers and duties: A. To take actions necessary and convenient to discharge the duty to implement, maintain and operate the systems and applications necessary for the continuation of CJN and its integration of information systems for criminal justice agencies; B. To adopt bylaws and rules or policies consistent with this Agreement that are required to effectively exercise the powers or accomplish the objective of CJN; C. To adopt an annual operating and capital budget, including a statement of sources of funding and allocation of costs to the Members; D. To enter into contracts in its own name, including contracts to purchase materials, goods, or services and contracts to provide its Members and non-Members with access and use of systems and applications developed or purchased by CJN and other services provided by CJN; E. To establish processes for setting and charging System Fees; F. To acquire, lease, hold and dispose of property, both real and personal including transfer of property from a Member to CJN; G. To arrange with one or more of the Members to incur debt or issue bonds for the benefit of CJN, as permitted by law; H. To develop, acquire, operate and maintain applications and systems for criminal justice agencies to improve operational efficiencies, integrate information between criminal justice agencies, including those systems acquired jointly and cooperatively for the benefit of the Members; I. To hire, discipline, or discharge employees required to accomplish the purposes of this Agreement, including employing an Executive Director and delegating personnel authority to the Executive Director; VIII-17 CJN JPA Page 7 of 22 07.14.21 J. To purchase any insurance or indemnity or surety bonds as necessary to carry out this Agreement and purpose of CJN; K. To seek, apply for, and accept appropriations, grants, gifts, loans of money, or other assistance as permitted by law from any person or entity, whether public or private; L. To commence any type of legal action or proceeding permitted by law to protect CJN’s property and interests; M. To exercise all powers necessary and incidental to carrying out the purposes set forth in Article 1 of this Agreement; N. To contract with a Member or third party for auditing, financial, human resources, information technology, risk management, legal, and other services as needed for CJN; and O. To approve contracting and purchasing policies for CJN. 6.3 Board Representatives and Vacancies. A. Board Creation and Composition. The Board shall consist of one Board representative from each of the Members who is appointed by the respective head of the Member’s Law Enforcement Agency. Each Member shall also be entitled to appoint an alternate Board representative, who shall act for the Board representative during that individual’s absence. In addition, for the Initial Term of this Agreement, the County’s Board of Commissioners is entitled to appoint one Board representative and one alternate. This Agreement at times uses the term “Board representative” to refer to both a Board representative and that representative’s alternate. B. Board Compensation. Board representatives shall serve without compensation from CJN, but this shall not prevent a Member from providing compensation for a Board representative if such compensation is authorized by the Member and by law. C. Representative Terms. The terms of each Board representative will be established in the Board’s bylaws. Any Board representative shall be subject to removal by the appointing Member at any time, with or without cause. If any Board representative is removed by the appointing Member, the vacancy shall be filled by that appointing Member. A Board representative’s term terminates at such time as the individual ceases to be a member of the governing body of the applicable Member or an employee of the applicable Member. 6.4 Board Governance – Officers. At its first meeting, and its first regular meeting of each subsequent year, the Board shall elect a Chair and Vice Chair from among the Board representatives. The Chair and Vice Chair shall be elected by the Board for one-year terms. The Chair shall preside at all meetings of the Board and shall perform other duties and functions as may be determined by the Board. The Vice Chair shall preside over and act for the Board during the absence of the Chair. 6.5 Board Governance – Voting. A. Actions of the Board will be taken by vote of the Board in which each Board representative shall have one equal vote. Proxy voting is not permitted. The Board shall function by a majority of the Board representatives present at the time of the vote. B. Decisions of the Board will be made by a majority of the votes cast except where a Supermajority is required. VIII-17 CJN JPA Page 8 of 22 07.14.21 C. A Board representative shall not be entitled to vote on behalf of the Member during the time that such Member is in default on any contribution to CJN or on any contract with CJN. During the existence of such default, the vote or votes of such Member shall not be counted as eligible votes. 6.6 Board Committees. The Board may appoint standing committees, ad hoc committees and workgroups, with the powers described in the Board’s bylaws or in resolutions adopted to establish the committee or workgroup. 6.7 Board Meetings. The Board shall meet as set forth in the bylaws adopted by the Board or upon a call of the Board Chair. All meetings of the Board shall comply with Minnesota Statutes Ch. 13D, the Minnesota Open Meeting Law. ARTICLE 7 Executive Director CJN shall have a chief operating officer with the title Executive Director. The Executive Director shall be the administrative head of CJN and shall report to the Board and the Executive Committee, if the Board creates one, for the administration and operation of CJN. The Executive Director shall be an employee of CJN. Any vacancy in the office of the Executive Director shall be filled as soon as possible after the effective date of such vacancy. In the case of absence or disability of the Executive Director, the Board may designate any other qualified person to carry out the duties of the Executive Director during such absence or disability. ARTICLE 8 Budget and Funding 8.1 Fiscal Year. The fiscal year for CJN shall be the calendar year. 8.2 Recommended Annual Budget. The annual budget of CJN must be adopted in the following manner: A. The Executive Director shall prepare a proposed annual operating and capital budget for the following fiscal year for consideration by the Board no later than April 1st of each year; B. Annually, prior to April 1st the Executive Director shall deliver to each Board representative a copy of the proposed budget; C. Annually prior to May 1st, the Board will supply each Member with a proposed budget for the following fiscal year; and D. The annual budget for the following fiscal year shall be adopted at a meeting of the Board in June. If the Board fails to adopt a budget by July 1st, the budget from the current fiscal year shall be deemed approved for the next fiscal year. This requirement to adopt a budget at a regular meeting of the Board by July 1st does not apply to the calendar year in which this Agreement is first executed; however, the Board shall adopt a budget for the first fiscal year of this Agreement at its first Board meeting in 2022. VIII-17 CJN JPA Page 9 of 22 07.14.21 8.3 Member Contributions to Adopted Budget. A. The Board shall have the authority to fix cost sharing charges for all Members in an amount sufficient to provide the funds required for CJN’s operational and capital costs in the budget. B. The CJN annual budget (Total Membership Fees) will be comprised of a minimum of two funding components: Operations and Records Management System (RMS). During the Initial Term, the County will contribute a fixed annual subsidy in the amount of $472,642.00, which shall constitute the County’s annual Total Membership Fees, except for Membership Fees assessed to the Dakota County Sheriff’s Office pursuant to this section. There will be no annual adjustment of the subsidy amount. C. City Members and the Dakota County Sheriff’s Office shall contribute to the Operations fund in proportional share based on the population of the geographical areas for which it provides law enforcement services determined as of July 1 of the previous fiscal year, except for fiscal year 2022. For purposes of this section, the geographical area for which the Sheriff’s Office provides law enforcement services means that area outside the boundaries of all cities located within Dakota County, but includes the area within the boundaries of the cities of Coates, Hampton, Miesville, New Trier, Randolph and Vermillion. For fiscal year 2022, the contribution from each of those Members for the Operations fund shall be: City of Burnsville 20.0% City of Farmington 6.0% City of Hastings 7.6% City of Inver Grove Heights 8.9% City of Mendota Heights 6.2% City of South St Paul 7.0% City of West St Paul 12.4% Dakota County Sheriff's Office 25.6% City of Rosemount 6.2% County of Dakota 0.0% D. The RMS funding component of the CJN annual budget is to be utilized to pay for costs associated with the following items: (1) RMS maintenance and support of ProPhoenix; (2) the development fund; (3) escrow to maintain ProPhoenix RMS code in a secure location; and (4) staff support. The City Members and the Dakota County Sheriff’s Office shall contribute equally to the RMS fund for the costs associated with items (1) through (3). For costs associated with staff support, the City Members and the Dakota County Sheriff’s Office shall contribute to the RMS fund based on their proportional total number of users determined as of July 1 of the previous fiscal year, except for fiscal year 2022. For fiscal year 2022, the contribution from each of those Members for the RMS fund shall be as follows: City of Burnsville 29% City of Farmington 10% City of Hastings 10% City of Inver Grove Heights 16% City of Mendota Heights 5% City of South St Paul 10% City of West St Paul 10% VIII-17 CJN JPA Page 10 of 22 07.14.21 Dakota County Sheriff's Office 10% City of Rosemount 9% County of Dakota 0% E. The Board may authorize an additional funding component as necessary to generate reserve funds in the event the Members amend the term of this Agreement beyond the Initial Term. F. Upon adoption of the budget by the Board, each Member is obligated to make payments to CJN for the Member’s Membership Fees for the following fiscal year in accordance with this Article, except as adjusted to account for withdrawal of a Member consistent with Article 11. 8.4 Expenditure of the Annual Budget. A. The Board may establish procedures and limitations as may be necessary to preserve the integrity and purpose of the approved operating and capital budget (Total Membership Fees). After adoption of the annual operating and capital budget by the Board, the Executive Director shall make all expenditures in accordance with such budget. Purchases and letting contracts shall be done in accordance with procedural guidelines established by resolution of the Board, consistent with Minnesota law. B. The Executive Director shall have the power to transfer funds within the total annual operating budget in order to meet unanticipated needs or changed situations. The Executive Director shall not transfer funds within the total annual capital budget or between the operating budget and capital budget. The Executive Director shall report any transfer of funds within the annual operating budget to the Board in the next report. 8.5 Criminal Justice Network Fund Balance Transfer. The County will transfer to CJN all funds in the County’s CJN Operations (CJN-OPS) account and in the County’s CJN Records Management System (CJN-RMS) account. 8.6 In-Kind Contributions. The Board may accept in-kind contributions from any Member. The County will provide CJN with certain in-kind contributions, which will be subject to, and governed by, the terms of one or more contracts with CJN. 8.7 Legal Services. The Dakota County Attorney's Office (“DCAO”) will provide CJN with general legal advice on issues such as JPA governance, data practices, and contract and policy review at no cost during the Initial Term, except that during the Initial Term, CJN shall pay the DCAO for the costs of litigation at the DCAO’s current hourly rate for paralegals and attorneys, and for actual costs incurred associated with litigation. The DCAO’s provision of legal services to CJN will be subject to the terms of a separate legal services agreement. 8.8 Credit or Payment to Members for Services. The Board may approve annual fee payment or cost allocation credits to any Member that provides in-kind contributions to CJN. ARTICLE 9 Audit The Board shall call for an annual audit of the financial affairs of CJN, to be performed by an independent Certified Public Accountant and completed in accordance with generally accepted auditing VIII-17 CJN JPA Page 11 of 22 07.14.21 principles. The Board shall provide a copy of the audit report to the Members. CJN’s books, reports and records shall be available for and open to inspection by the Members at all reasonable times. ARTICLE 10 Termination and Dissolution 10.1 Termination. This Agreement shall terminate upon the occurrence of any one of the following events: A. When Members withdraw pursuant to Article 11 so that in the judgment of the Board it becomes impractical or uneconomical to continue to operate under this Agreement; B. When necessitated by operation of law or as a result of a decision by a court of competent jurisdiction; or C. When a Supermajority agrees, pursuant to a resolution of the governing bodies of the Members, to terminate this Agreement. 10.2 Effect of Termination. Termination shall not discharge any liability incurred by the Board or by the Members during the term of this Agreement. Each Member shall be liable for its own acts and for the acts of the Board to the extent provided by law. Property or surplus money acquired by the Board shall be distributed to the Members in proportion to their contributions. The Board shall approve a final report of its activities and affairs. 10.3 Distribution of Assets. Prior to termination of this Agreement or if CJN is otherwise disbanded, the Board shall first adopt a plan providing for the orderly disposition of assets and unwinding of agreements of the Board. Such plan shall provide that following the disposition of any assets owned by the Board and the payment of all obligations of the Board, any funds remaining shall be distributed to the remaining Members who have not previously withdrawn consistent with the approved plan. ARTICLE 11 Withdrawal of a Member 11.1 Unilateral Withdrawal. A. No Member may withdraw from this Agreement during the Initial Term. If the term of the Agreement is extended, a Member may withdraw by providing notice to withdraw to the Board Chair at least eighteen (18) months prior to the withdrawal date, with a copy of a resolution of its governing body indicating its intent to withdraw from this Agreement. B. Upon receipt of the notice to withdraw and the resolution of the governing body of a Member authorizing withdrawal, the Board Chair shall forward a copy of the resolution to all other Members. C. The notice to withdraw shall be made by Registered or Certified Mail to CJN’s primary office, in each case, return receipt requested and postage prepaid, which is deemed to have been provided upon receipt as indicated by the date on the signed receipt, certification, or affidavit. The Board Chair may accept notice of withdrawal by more informal means, only if authorized in writing signed by the Board Chair. 11.2 Effect of Withdrawal. Withdrawal of any Member shall not terminate this Agreement except as provided in Section 10.1. Withdrawal shall not act to discharge any liability incurred or VIII-17 CJN JPA Page 12 of 22 07.14.21 chargeable to any withdrawing Member before the effective date of withdrawal. Such liability shall continue until appropriately discharged by law or agreement. No withdrawing Member shall be entitled to a refund or distribution of Membership Fees, administrative or operating fees or funds paid, reimbursement or repayment of in-kind contributions, or forgiveness of fees owed to the Board. ARTICLE 12 Insurance and Indemnification 12.1 Responsibility for Own Acts and Omissions. No Member shall be liable for the acts or omissions of another Member, unless it has specifically agreed in writing to be responsible for the same. Each Member acknowledges and agrees that it is insured or self-insured consistent with the limits established in Minnesota State Statutes. Each Member agrees to promptly notify all Members if it becomes aware of any potential Board-related claims or facts that are likely to give rise to such claims. Neither the Board nor any Member shall have the power to do any act or thing the effect of which is to create a charge or lien against the property or revenues of the Board or another Member, except as expressly provided herein or in any of the documents authorized herein. 12.2 No Waiver. Notwithstanding the foregoing, the terms of this Agreement are not to be construed as, nor operate as, waivers of a Member’s statutory or common law immunities or limitations on liability, including but not limited to, Minnesota Statutes Chapter 466. Further, the Members’ obligations set forth in this Agreement are expressly limited by the provisions of Minnesota Statutes Chapter 466 and Minnesota Statutes section 471.59, and any other applicable law or regulation providing limitations, defenses or immunities to the Members and the Board. For purposes of determining total liability for tort damages, each Member and the Board are considered a single governmental unit and the total liability for all of the Members and the Board shall not exceed the limits on governmental liability for a single governmental unit as specified under Minnesota Statutes Section 466.04, Subd. 1, or as waived or extended by the Board or all Members under Minnesota Statutes Sections 466.06 or 471.981. 12.3 Indemnification. The Board shall be considered a separate and distinct government joint powers entity to which the Members have transferred all responsibility and control for actions taken pursuant to this Agreement. The Board shall comply with all laws and rules that govern a public entity in the State of Minnesota and shall be entitled to the protections of Minnesota Statutes Chapter 466. Without limiting the application of Section 12.1, to the extent of any liability insurance carried by the Board and available for such purpose, and any tail coverage carried by the Board, the Board shall defend, indemnify and hold harmless each Member from any and all liability arising from or as a result of: (i) any accident, injury to or death of any person or loss or damage to tangible or intangible property that may be directly or indirectly caused by the acts or omissions of the Board; (ii) any act of the Board in the observation or performance of any of its responsibilities, or any failure by the Board to perform any such responsibilities; and/or (iii) any actions or inactions of Members taken as a result of their membership on the Board. Nothing in this Agreement shall be construed to provide liability coverage or indemnification to an officer, employee, or volunteer of any Member for any act or omission for which the officer, employee, or volunteer is guilty of malfeasance in office, willful neglect of duty, or bad faith. VIII-17 CJN JPA Page 13 of 22 07.14.21 12.4 Insurance. The Board shall provide for worker’s compensation benefits for all CJN employees in the amount consistent with state statutes. The Board may also carry additional policies of insurance as it deems appropriate. 12.5 Uninsured Liability. If the Board incurs liability that is in excess of the insurance obtained by the Board, or incurs liability that is outside the coverage of such insurance, the liability shall be distributed among the Members on the basis of each Member’s proportional Membership Fee in the year in which the action or inaction giving rise to the liability occurred. ARTICLE 13 Intellectual Property A. The County, through its existing Criminal Justice Network Department, has developed and owns all right, title and interest to software (hereafter “Software”) enabling web-based information sharing and tracking between authorized criminal justice agencies. These criminal justice agencies include law enforcement agencies, the Dakota County Attorney’s Office, Dakota County Community Corrections, Dakota Communications Center, judicial organizations and related agencies as well as their authorized users. The Software is accessed and implemented through a number of applications including, but not limited to: • Administration • Case Management • eBriefing • eForms • Gun Permits • Integration Services • Jail Transportation Management System • Scheduling • Search • Subscription B. Concurrent with the execution of the Agreement and formation of the new CJN, the County, acknowledging that it has received sufficient consideration from CJN, agrees to assign all rights, title and interest in the Software to CJN. This assignment specifically includes all intellectual property (hereafter “IP”) related to the Software including, but not limited to, any copyrights, source code, proprietary databases, online forms, user interfaces, user lists, fee sheets, trade secrets and trademarks, presently owned by the County that are related to and exclusive to implementation and use of the Software. This IP includes any registered or unregistered IP and includes IP arising out of state or federal law. The assignment specifically excludes any third-party databases and non- transferrable licenses to which the County lacks sole ownership or the ability to transfer ownership. The assignment also excludes any County owned databases that are non- exclusive to the implementation and use of the Software. C. Following execution of the Agreement, CJN shall be responsible for entering into any third-party agreements including licensing or other related agreements related to third- party databases and related third-party tools necessary for full implementation and use of the Software. VIII-17 CJN JPA Page 14 of 22 07.14.21 D. CJN acknowledges its familiarity with the Software and that as of the execution of the Agreement, the Software is in usable condition, satisfies all operational conditions and accomplishes its intended purpose. E. Upon assignment of the Software to CJN, CJN will assume responsibility for all future costs and expenses related to maintenance, revisions, updates and future developments of the Software as well as any on-going support of third-party users of the Software. F. Upon assignment of the Software, CJN will assume responsibility for any and all costs related to ensuring and monitoring compliance and proper use of the Software by the Members, authorized third parties and their designated users. G. CJN agrees to establish and implement policies and procedures so as to ensure that use of the Software by the Members, third-party users and their authorized users complies with all applicable Federal, State and Local laws. H. Upon assignment of the Software to CJN, CJN will assume all liabilities and responsibilities, both criminal and civil, regarding use of the Software by the Members, third-party users and all of their authorized users. I. CJN agrees to utilize best industry practices in maintaining the on-going confidentiality and security of the Software so as to prevent unreasonable access to all portions of the Software by non-authorized users. J. In the event that CJN is otherwise disbanded or terminated during the Initial Term, CJN agrees, absent any other agreement, to reassign all rights, title and interest in the Software to the County. ARTICLE 14 Miscellaneous Provisions 14.1 Amendments. This Agreement may be amended at any time and from time to time by agreement of all Members that have not previously withdrawn pursuant to Article 11. 14.2 Governing Law and Venue. The laws of the State of Minnesota govern all matters related to this Agreement, without giving effect to the principles of conflict of law. Venue and jurisdiction for any litigation related to this Agreement must be in those courts located within Dakota County, State of Minnesota or U.S. District Court, District of Minnesota. 14.3 Counterparts. This Agreement may be executed by the Members in any number of counterparts. IN WITNESS WHEREOF, each of the Members has caused this agreement to be executed on its behalf as of the date(s) written below. COUNTY OF DAKOTA, MINNESOTA By______________________________ Its ______________________________ Approved as to form ________________________________ Assistant County Attorney Date File No. KS-21-16 VIII-17 CJN JPA Page 15 of 22 07.14.21 CITY OF BURNSVILLE, MINNESOTA By: ______________________________ Its: ______________________________ Date: ____________________________ VIII-17 CJN JPA Page 16 of 22 07.14.21 CITY OF FARMINGTON, MINNESOTA By: ______________________________ Its: ______________________________ Date: ____________________________ VIII-17 CJN JPA Page 17 of 22 07.14.21 CITY OF HASTINGS, MINNESOTA By: ______________________________ Its: ______________________________ Date: ____________________________ VIII-17 CJN JPA Page 18 of 22 07.14.21 CITY OF INVER GROVE HEIGHTS, MINNESOTA By: ______________________________ Its: ______________________________ Date: ____________________________ VIII-17 CJN JPA Page 19 of 22 07.14.21 CITY OF MENDOTA HEIGHTS, MINNESOTA By: ______________________________ Its: ______________________________ Date: ____________________________ VIII-17 CJN JPA Page 20 of 22 07.14.21 CITY OF ROSEMOUNT, MINNESOTA By: ______________________________ Its: ______________________________ Date: ____________________________ VIII-17 CJN JPA Page 21 of 22 07.14.21 CITY OF SOUTH ST. PAUL, MINNESOTA By: ______________________________ Its: ______________________________ Date: ____________________________ VIII-17 CJN JPA Page 22 of 22 07.14.21 CITY OF WEST ST. PAUL, MINNESOTA By: ______________________________ Its: ______________________________ Date: ____________________________ VIII-17 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Chris Eitemiller, Finance Manager Date: December 20, 2021 Item: Conduct Public Hearing & Approve adjustment of City of Fees Council Action Requested: Council is requested to conduct a public hearing and adopt the attached ordinance amendment adjusting various City fees. Background Information: Utility fees In 2020, the City worked with Ehlers on a Utility Rate review which looked at the sustainability of our utility funds to cover projected capital needs over the next several years. The review recommends rate increases for water, sewer, and storm water. In accordance with this review, staff recommends a 3.5% increase in water rates. This will help fund infrastructure improvements, water tower painting, and well #9 elevated storage projects. A 1% increase is recommended for our sewer rates. This adjustment keeps the fund in line with inflationary increases to expenditures, and assist with funding the infrastructure improvements and capital asset purchases in the coming years. A 4% increase is also recommended for our Storm Water Fund. The Storm Water Fund’s future capital projects are driving this proposed increase. Each utility’s rate increase equals what was implemented for 2021. Ambulance Fees The Fire/EMS department proposes to increase ambulance run fees. The ambulance fees were last increased in 2016. Meanwhile, costs have increased for operating our ambulance service. Increasing costs include; maintenance, fuel, and replacement of the ambulances, as well as EMS supplies, medications, various EMS equipment and medical devices. The separate rates for resident and non-resident customers will be eliminated, replaced with a single service rate. Because operating costs are the same for residents and non-residents, it was determined that charging a single rate was preferable. Safety Inspection Fees The state of MN requires periodic safety inspections for schools, hotels, churches and daycare facilities. Inspections for schools, hotels and churches must occur every three years. Daycare licensing inspections are annual, but aren’t as numerous. These school, hotel and church inspections will occur in 2022. Currently, the Fire/EMS department provides these inspections free of charge. By contracting with the state of MN, the City can receive payment at a rate set by state statute. IX-01 and X-E-01 Fire Extinguisher Training The department currently offers extinguisher training as a service to the community. We have been utilized by both private for profit, and non-profit organizations, as well as youth and community groups. This service requires staff time, supplies, and maintenance of extinguishers, and training props. This fee allows the department to capture expenses incurred while providing this training. Aquatics Fees In previous meetings this year, the Council has approved increasing seasonal wages in the Parks Department to help attract the necessary staff to provide services and programming. In an effort to help offset the increase needed at the Aquatic Center, the Parks department will increase multiple fees, such as daily admission, pool rental, birthday parties and seasonal passes. Arena Fees The Parks Department proposes to increase ice rental rates, beginning on July 1, 2022 to help offset continually increasing operating expenses. The department plans to have a similar increase again, effective July 1, 2024. Even with this increase, Hastings will have lower prime time rental rates that all but one of 20 ice arenas in this immediate area. Non-prime time rental rates will also be near the bottom of this area, with 7 of the 20 arenas having lower rates at non-prime times. The spring/summer rental rates are also near the bottom of this group of arenas. Water Meters The cost of water meters, and the mobile meter readers has increased. The Water utility is increasing fees to match their increased expenses. IX-01 and X-E-01 Financial Impact: Utility Fees The proposed rate increase is included in the 2022 budget. It is anticipated this increase will create a neutral or positive revenue stream from each of the utility funds. Rate increase requests in future years will be evaluated based on the fund health, and are expected to be in line with inflationary measures and capital projects. If approved, the updated fee structure will be effective with the January 2022 billing. Residential Impact Chart – quarterly bill 2021 2022 Variance Water-Consumption 16.95$ 17.54$ 0.59$ Water-Fixed 18.76$ 19.42$ 0.66$ Water-Total 35.71$ 36.96$ 1.25$ Sewer-Consumption 64.05$ 64.69$ 0.64$ Sewer-Fixed 18.85$ 19.04$ 0.19$ Sewer-Total 82.90$ 83.73$ 0.83$ Storm Water-Fixed 19.92$ 20.72$ 0.80$ MN Test Fee 2.43$ 2.43$ -$ Total Bill 140.96$ 143.84$ 2.88$ Average Single Family Home City Average Based on 15,000 Gallons Ambulance Fees The proposed rate increase is included in our 2022 budget. The rate increase, while supporting Ambulance services, will simultaneously help reduce the amount of property taxes needed to provide this service. The rate increase will generate approximately $108,000 annually. Safety Inspection Fees Anticipated revenue for these inspections is approximately $13,000. Again, inspections for schools, churches and hospitals are done every three years, so this revenue will not be received again until 2025. The revenues generated by daycare licensing inspections annually are expected to be relatively minor. Fire Extinguisher Training This fee will be $200 for groups up to 20 people. Additional trainees, up to 20, can be added for a total of $75. This will generate approximately $1,000 and will help cover department expenses related to these training sessions. Aquatics Fees Fee increases will generate approximately $34,000, which will be used to increase the hourly rate paid to seasonal staff. Arena Fees The ice rental rates, beginning on July 1, 2022 would generate approximately $25,800 to help pay for increasing costs, including the hourly rate paid to seasonal staff. IX-01 and X-E-01 Water Meters and Mobile Meter Reader Units The fee increase for meters will offset increased expenses, with no net revenue increase. A new charge will be added for installing the mobile meter reader units. It takes Public Works staff an hour on average to install a mobile reader. A charge of $64 will be added for this service. The charge is reflective of the average total hourly cost for the staff that would be installing these readers. Advisory Commission Discussion: N/A Council Committee Discussion: The September 7th Finance Committee meeting included discussion on the utility funds and rate increase requests. Attachments: Ordinance amendment and full Building Permit Fee Schedule IX-01 and X-E-01 Updated 12/1/21 CITY OF HASTINGS, MINNESOTA ORDINANCE NO. 2021- THIRD SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING CHAPTER 34 OF THE HASTINGS CITY CODE PERTAINING TO FEES FOR MUNICIPAL SERVICES BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: Chapter 34 of the Hastings City Code is hereby amended as follows: Section 34.03 Fee Schedule Current (2021) Proposed (2022) Water Base Charges 5/8” Meter $18.76 $19.42 1.0” Meter $46.91 $48.55 1.25” & 1.5” Meter $93.82 $97.10 2.0” Meter $150.10 $155.35 3.0” Meter $281.45 $291.30 4.0” Meter $609.78 $631.12 6.0” Meter $1,313.37 $1,359.34 Irrigation Base Charges 5/8” Meter $37.52 $38.84 1.0” Meter $93.82 $97.09 1.25” & 1.5” Meter $187.64 $194.22 2.0” Meter $300.20 $310.70 3.0” Meter $562.90 $582.60 4.0” Meter $1219.56 $1262.24 6.0” Meter $2626.74 $2718.69 Section 34.03 Effective Date Water Consumption Current (2021) Proposed (2022) Residential Users (applies all year) 0 – 15,999 gallons $1.13/1,000 gallons $1.17/1,000 gallons 16,000 – 30,999 gallons $1.47/1,000 gallons $1.52/1,000 gallons 31,000 – 60,999 gallons $2.35/1,000 gallons $2.43/1,000 gallons 61,000 gallons and above $4.46/1,000 gallons $4.62/1,000 gallons IX-01 and X-E-01 Updated 12/1/21 Current (2021) Proposed (2022) Other Users 0 – 15,999 gallons $1.13/1,000 gallons $1.17/1,000 gallons 16,000 – 75,999 gallons $1.47/1,000 gallons $1.52/1,000 gallons 76,000 – 200,999 gallons $2.35/1,000 gallons $2.43/1,000 gallons 201,000 gallons and above $4.46/1,000 gallons $4.62/1,000 gallons Sewer Fixed Charges $18.85 $19.04 Sewer Consumption Charge (based on metered use during winter billing quarter) $4.27/1,000 gallons $4.31/1,000 gallons Storm Water Utility Rates Low Density Residential $19.92/lot $20.72/lot Medium Density Residential $10.95/lot $11.39/lot High Density Residential $77.67/acre $80.77/acre Manufactured Housing $59.74/acre $62.13/acre Commercial/Office $95.58/acre $99.40/acre Industrial $83.63/acre $86.97/acre Public/Institutional Exempt/acre Exempt/acre Golf Course $17.93/acre $18.65/acre Open Space/Vacant $19.92/lot $20.72/lot Agricultural $19.92/lot $20.72/lot Ambulance Rates Code BLS $1,373.00 $1,510.00 Code BLS Non-resident $1,523.00 0.00 Code ALS-1 $1,631.00 $1,795.00 Code ALS-1 Non-resident $1,781.00 0.00 Code ALS-2 $1,803.00 $1,984.00 Code ALS-2 Non-resident $1,853.00 0.00 Code ALS-Treat/No transport $522.00 $522.00 Code ALS-Treat/No transport-cardiac arrest 0.00 $1,100 Code ALS-Treat/No transport – Non-resident $702.00 0.00 Non-resident fee $150.00 0.00 Fire Extinguisher Training Training Fee – 1st 20 attendees 0.00 $200.00 Training Fee – additional 20 attendees 0.00 75.00 Safety Inspections School Inspections 0.00 0.14/square foot Daycare/Foster care Inspections 0.00 50.00 Hotel Inspections 0.00 0.14/square foot Church Inspections 0.00 0.14/square foot IX-01 and X-E-01 Updated 12/1/21 Current (2021) Proposed (2022) Aquatic Center Pool Rental $125.00 $140.00 Staff Costs 0-50 Guests $108.00 $120.00 51+ Guests $156.00 $175.00 Birthday Parties Option A 0-10 Guests $150.00 $165.00 Additional Guests over 10 $15.00 $15.00 Lunch per person $4.00 $5.00 Option B 0-10 Guests $100.00 $115.00 Additional Guests over 10 $9.00 $10.00 Lunch per person $4.00 $5.00 Daily Admission Over 42” $7.50 $9.00 Under 42” $5.75 $7.00 After 5 p.m. $5.00 $7.00 Family Swim $5.00 or season pass or punch card $7.00 Lap Swim $4.00 or season pass or punch card $5.00 Lap Swim Season Pass Resident $37.00 $45.00 Non-Resident $44.00 $56.00 Punch Cards 10 Punches $58.00 $65.00 20 Punches $94.00 $105.00 30 Punches $110.00 $123.00 40 Punches $126.00 $141.00 Each add’l 10 punches over 40 $30.50 $35.00 Season Pass-Resident Single $58.00 $65.00 Family of 2 $105.00 $118.00 Family of 3 $154.00 $172.00 Family of 4 $203.00 $227.00 Family of 5 $252.00 $282.00 Family of 6 $301.00 $337.00 Family of 7 + $350.00 $392.00 Season Pass-Non-Resident Single $68.00 $76.00 Family of 2 $125.00 $140.00 Family of 3 $184.00 $206.00 Family of 4 $243.00 $272.00 Family of 5 $302.00 $338.00 Family of 6 $361.00 $404.00 Family of 7 + $419.00 $469.00 IX-01 and X-E-01 Updated 12/1/21 Current (2021) Proposed (2022) Swimming Lessons Private $60.00 for three 30-minutes lessons $70.00 Semi-private $60.00 for three 30-minutes lessons $70.00 Swim Lesson Express $7.00 for a 1 – 45-minute lesson/swimmer $15.00 One day/week classes $40.00 for a 4 – 45-minute classes $50.00 Monday through Thursday classes $45.00 for 8 – 30-minute classes/student $55.00 Tuesday and Thursday classes $45.00 for 8 – 30-minute classes/student $55.00 Lifeguard Training $200.00 $225.00 Jr. Lifeguard Training $50.00 $75.00 Tons of Tots $5.00 or season pass/punch card $7.00 Water Fitness $4.00 each or season pass or punch card $5.00 Water Walking $4.00 daily or $37.00 season or Season Pass or Punch Card $5.00 Arena Dry Floor Rental Per hour $82.00 $85.00 Ice Rental Prime (7am to 9:30pm) $200.00 $215.00 Non-Prime (9:30pm to 7am) $150.00 $160.00 Off-season Ice Rates 1-10 hours $0.00 $160.00 11-25 hours $0.00 $150.00 26 or more $0.00 $140.00 Public Skate Ice Skating $4.50 $5.00 Ice Hockey $6.00 $7.50 Free Style $6.00 $10.00 Skate Rental $2.50 $3.00 Skate Sharpening $5.00 $6.00 Community Development Annexation $500 + $1,000 escrow $500 + $3,000 escrow Environmental Assessment $500 + $1,000 escrow $500 + $3,000 escrow Sign Permits $ 1 - $ 500 $30 $0 $ 1 - $ 1000 $50 $50 $1001-2500 $75 $0 $2501 + $100 $0 $1001 + $0 $100 IX-01 and X-E-01 Updated 12/1/21 Current (2021) Proposed (2022) Water Meters – Utilities Fees 3/4" IPERL with MXU $320 $384 1" IPERL with MXU $375 $474 1 1/2" T2 OMNI irrigation meter with MXU $1,000 $1,219 1 1/2" C2 OMNI commercial meter with MXU $1,355 $1,679 This ordinance shall be effective with the January 2022 billing, with the exception of Arena rate changes, which will take effect July 1, 2022. IX-01 and X-E-01 Updated 12/1/21 Moved by Councilmember , seconded by Councilmember to adopt the ordinance as presented. Adopted by the Hastings City Council on this 20th day of December, 2021, by the following vote: Ayes: Nays: Absent: CITY OF HASTINGS ATTEST: Mary Fasbender, Mayor Kelly Murtaugh, City Clerk I hereby certify that the above is a true and correct copy of the Ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 20th day of December, 2021, as disclosed by the records of the City of Hastings on file and of record in the office. Kelly Murtaugh, City Clerk IX-01 and X-E-01 City Council Memorandum X-B-01 To: Mayor Fasbender & City Councilmembers From: Chris Jenkins, Parks & Recreation Director Date: December 20, 2021 Item: Tecla Karpen Estate Donation Council Action Requested: Approve resolution and accept donation from Tecla Karpen’s Estate in the amount of $260,000.00, designated the donated funds to be used to support appropriate projects. Background Information: In late 2019, the City was contacted by Tecla Karpen’s Estate Manager to inquire if a cash donation could help the City to complete projects in Hastings that would honor Tecla Karpen’s visions and passions for natural area habitat protection, enhancement and restoration, specifically within the Mississippi River Corridor and Vermillion River Watershed. Staff met with the estate manager to learn more and discuss possibilities. At that time, there was specific interest in using the funds to acquire a parcel of land currently owned by Flint Hills Resources that borders Lake Rebecca Park. That interest spurred City staff to contact FHR to inquire if there was interest in selling or donating that parcel of land. FHR ultimately decided they would be interested in donating that parcel of land to the City, and we have been working through the logistics of that for some time. Currently, Stantec is completing a Phase 1 Environmental Assessment on that parcel of land to determine if there are any environmental concerns prior to formalizing a donation. With that parcel of land in process of donation to the City, there is no need to use the donated funds to purchase that property. In keeping with Tecla Karpen's wishes, the donated funds are designated to be used on projects within the Mississippi River Corridor and Vermillion River Watersheds to protect, enhance or restore habitats. These types of projects could include habitat restoration/enhancement at Lake Rebecca Park, Jaycee Park, Hastings River Flats Park in the Mississippi River Corridor and C.P. Adams Park, Old Mill Park, Vermillion Falls Park, and Vermillion Linear Park within the Vermillion River Watershed. It is the City’s goal to honor Tecla Karpen’s wishes, and to work with existing partners (Friends of the Mississippi River(FMR) and Hastings Environmental Protectors(HEP)), and perhaps new partners to develop and complete impactful projects for the residents and visitors of Hastings. It is also worthy to note here that the City has recently applied to the Legislative-Citizen Commission on Minnesota Resources (LCCMR) for a $2m grant for potential projects in and around Lake Rebecca Park. At this time the LCCMR has not made a final funding decision, but Hastings’ Lake Rebecca Park project scored well in the preliminary decisions. This donation could also supplement this grant funding if needed. Financial Impact: The donated funds will be used to complete or supplement habitat protection, enhancement or restoration projects. Advisory Commission Discussion: None Council Committee Discussion: None Attachments: ▪ Donation Resolution X-B-01 Attest: ____________________________ Kelly Murtaugh, City Clerk X-B-01 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION - A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS, The Estate of Tecla Karpen has presented to the City Of Hastings Parks & Recreation Department a donation of $260,000.00; and WHEREAS, Tecla Karpen was a keen observer of wildlife, a staunch supporter of habitat and ecological restoration, and passionate in protecting critical habitats; and WHEREAS, it is appropriate to honor Tecla’s wishes to protect, enhance and restore habitats within the Mississippi River Corridor and Vermillion River Watershed; and WHEREAS, this donation is significant, and will provide financial resources needed to protect, enhance and restore habitats; and WHEREAS, the City of Hastings is committed to honoring Tecla’s wishes, and is committed to protecting, enhancing and restoring habitat in it’s many natural and open space parklands; and WHEREAS, the City Council is appreciative of the donation and commends The Estate of Tecla Karpen for it’s civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1.That the donation is accepted and acknowledged with gratitude; and 2.That the donation will be appropriated for work and projects on City lands that will protect, enhance, and restore habitat within the Mississippi River Corridor and Vermillion River Watershed. Adopted this 20th day of December, 2021 ________________________________ Mary Fasbender, Mayor City Council Memorandum To: Mayor Fasbender & City Councilmembers From: City Administrator Dan Wietecha Date: December 20, 2021 Item: City Council Compensation Council Action Requested: Informational update – no action needed at this time. Background Information: Compensation of the Mayor and Councilmember positions was last adjusted in 2014 with an effective date of January 1, 2015. Per state statute, changes to City Council compensation are effective the first of the year following adoption if that adoption occurs before the General Election date. At the December 6 City Council meeting, a public hearing was called for December 20. Unfortunately, we missed the publication deadline to notice the hearing, so the City Council cannot act the draft ordinance tonight. Because a hearing had been intended plus there had been several questions about the data, I’m providing a brief update tonight. In the meantime, we have had interviews with two of the three consultants we are considering for an employee Compensation & Classification Study, with the third upcoming. Both that we spoke with indicated that they could include reviewing Mayor and Councilmember compensation during the study without delaying the study or raising the price. Whether we fold these into the larger study or not, the Mayor and Councilmember compensation would still require a public hearing and the ordinance would not take effect until January 2023. Data: Presently, Hastings compensates the Mayor at $9,400 and City Councilmembers at $7,200 annually. In reviewing salaries paid by cities with populations between 15,000 and 35,000 in the 7-county metro area, the averages are $10,077 for Mayor and $7,693 for Councilmembers. During the week of November 29, we checked online ordinances for 33 comparable cities with populations between 15,000 and 35,000 in the 7-county metro area. Of these, 9 did not have readily reported data, so we followed up with phone inquiries. The City of Shakopee did not respond so was excluded from the calculation. In all cases, the data reflects current compensation; though some appeared to have been in place for several years and a couple were set to actually become effective in January X-E-02 2022. A couple of the comparison cities had additional “per meeting” pay for special meetings; this was not included in the analysis. There are several measures of central tendency. The mean is the sum of the measurements divided by the number of subjects; it is often called the average. The median is the measurement that falls in the middle of the ordered sample. The mode is the value that occurs most frequently. The mean is appropriate for quantitative data; however, it can be highly influenced by outliers or skewed data. The median is also appropriate for quantitative data but is not affected by outliers. Since this was a discrete data set without outliers, I used the mean in calculating average wages. Financial Impact: Adjustment based on present data review would increase 2023 budget by $3,700. Committee Discussion: Not applicable Attachment: Wage Data, cities with 15,000 to 35,000 population in 7-county Metro X-E-02 Mayor Council Andover 12000 10000 Anoka 4476 3684 Brooklyn Center 13079 10013 Champlin 9550 6610 Chanhassen 9000 7200 Chaska 9500 7100 Columbia Heights 13800 7800 Cottage Grove 10848 8172 Crystal 10619.84 8169.72 Farmington 8040 7020 Forest Lake 6500 5500 Fridley 10688.53 7761.85 Golden Valley 14071 10531 Ham Lake 6000 4900 Hastings 9400 7200 Hopkins 9751 7472 Inver Grove Heights 11400 8200 Lino Lakes 10112 8500 New Brighton 8600 7000 New Hope 14248 10400 Oakdale 8400 7020 Prior Lake 12059.16 9525 Ramsey 8000 6000 Richfield 12376 9607 Rosemount 9736 7408 Roseville 9300 7020 Savage 10000 7500 Shakopee Shoreview 10128 7524 South St. Paul 12300 8700 Stillwater 9000 7200 West St. Paul 9878 7927 White Bear Lake 9600 7500 X-E-02