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20210816 - CC Packet
Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL AGENDA Monday, August 16, 2021 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM V. APPROVAL OF MINUTES Approve Minutes of the City Council regular meeting on August 2, 2021. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1. Pay Bills as Audited 2. Budget Amendments 3. 2nd Quarter Financial Statements 4. Approve Pay Estimate No. 3 for 2021 Neighborhood Infrastructure Improvements – McNamara Contracting, Inc. ($392,542.70) 5. Declare Surplus Property and Authorize Sale: Fire Department 6. Declare Surplus Property and Authorize Sale: Police Department 7. Resolution: Approve a One-Day Temporary Gambling Permit for Regina Auxiliary 8. Resolution: Conveyance of Deed (Pioneer Park) 9. Special Event Policy IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Parks and Recreation C. Community Development Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes D. Public Safety 1. Resolution: Emergency Operations Plan E. Administration 1. COVID-19 & Delta Variant 2. Closed meeting pursuant to Minn. Stat. 13D.05 subd. 3 to discuss the performance evaluation of the City Administrator XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XIV. ADJOURNMENT Next Regular City Council Meeting: Tuesday, September 7, 2021 7:00 p.m. Hastings, Minnesota City Council Meeting Minutes August 2, 2021 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, August 2, 2021 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Braucks, Folch, Fox, Lund and Vaughan Member Absent: Councilmember Leifeld Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Korine Land Community Development Director John Hinzman Deputy Chief David Wilske Finance Manager Chris Eitemiller Public Works Director Nick Egger Proclamation: Commending Nick Egger on His Service to the City of Hastings. City Council read the proclamation and individually thanked Egger for his service to the City of Hastings. Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the City Council workshop and regular meetings on July 19, 2021 and workshop on July 21, 2021. Minutes were approved as presented. Comments from the Audience Mayor Fasbender stated comments received via email have been distributed to all councilmembers and are acknowledged. Consent Agenda 1.Pay Bills as Audited 2.Designate Dragging on the River as a Special Event 3.Approve Water Service Repair Assessment Agreement – 472 Tiffany Drive (Fischer) 4.Resolution No. 08-01-21: Approve a One-Day Temporary Gambling Permit for Regina Auxiliary 5.Resolution No. 08-02-21: Authorize Submittal of Grant - Dakota CDA RIG Planning - Architectural Assessment 6.Public Safety Advisory Commission (PSAC) Annual Report Councilmember Folch motioned to approve as presented, seconded by Councilmember Braucks. Ayes 6; Nays 0. Resolution No. 08-03-21: Bond Sale: General Obligation Bonds, series 2021A Tammy Omdal, Northland Securities, detailed the bond sale from earlier in the day. Council discussed the bond rates. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Councilmember Vaughan motioned to approve as presented, seconded by Councilmember Braucks. Ayes 6; Nays 0. Resolution No. 08-04-21: Limitation on Water Usage Wietecha discussed the amendment to Resolution 07-12-21 Declaring a Limitation on Water Sprinkling and Other Exterior Water Usage to allow for car-wash fundraisers by non-profit organizations. Bob Hartman, Hastings Football Connections Vice President, explained in previous years a car-wash was a fundraiser and requested a variance to have one this year. Council discussed the timeframe of the car-wash, amount of water used, other benefits of the car-wash, and clarified the amendment applies to all non-profits. Councilmember Fox motioned to approve as presented, seconded by Councilmember Folch. Ayes 6; Nays 0. Resolution No. 08-05-21: Emergency Operations Plan Wilske explained the updated Emergency Operations Plan, including the latest addition of the Pandemic Influenza Response protocol. Council discussed why the document was not available to the public, the incident command structure, possible training or workshop for Council, if the workshop could be closed to the public since the document contains classified information and to continue the discussion in a workshop. There was no motion. IT Manager Wage Scale Wietecha explained why the pay scale of the IT Manager position should be increased. Councilmember Fox motioned to approve as presented, seconded by Councilmember Folch. Council discussed individual position requests and competitive wage contribution to hiring. Ayes 6; Nays 0. Compensation & Classification Study Wietecha discussed the need and cost for a compensation and classification study and requested that the matter be referred to Administration Committee. Council recommended this be sent to the Administration Committee and the Committee consider the City’s tax base, and discussed other possible ways to compensate employees and possible challenges to managing the study results. Councilmember Braucks motioned to approve as presented, seconded by Councilmember Fox. Ayes 6; Nays 0. Closed meeting pursuant to Minn. Stat. 13D.05 subd. 3 to discuss the performance evaluation of the City Administrator Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Councilmember Braucks motioned to close the regular meeting, seconded by Councilmember Folch. Ayes 6; Nays 0. Councilmember Braucks motioned to open the closed meeting, seconded by Councilmember Folch. Ayes 6; Nays 0. Councilmember Braucks motioned to re-open the regular meeting, seconded by Councilmember Folch. Ayes 6; Nays 0. Councilmember Folch requested to discuss the Historic Hastings signs at the next City Council meeting. Mayor Fasbender and Councilmembers made the following announcements: Announcements • National Night Out is tomorrow, Tuesday, August 3. Join us for games, bounce house, activities, and food at Lions Park from 5:30 to 7:30. Many neighborhoods are also holding local get-togethers. • Summer Programs at Levee Park o Thursday, August 5, Music in the Park with Bok Choy. Supported by the Ruth and George Doffing Charitable Foundation. o Tuesday, August 10, Performance in the Park with Ballet Co. Lab. Sponsored by Smead Manufacturing Company and the Metropolitan Regional Arts Council. o Friday, August 13, Movie in the Park is Babe. Sponsored by Ardent Mills. Please bring a non- perishable food donation for Hastings Family Service. o Saturday, August 14, Bike with a Ranger, in partnership with the National Park Service. Registration required. Meetings • Planning Commission meeting on Monday, Aug 9, 2021 at 7:00 pm • Parks & Recreation Commission meeting on Tuesday, Aug 10, 2021 at 7:00 pm • HEDRA on Thursday, Aug 12, 2021 is cancelled • City Council meeting on Monday, Aug 16, 2021 at 7:00 pm • Finance Committee of the Council on Tuesday, Aug 17, 2021 at 12:30 pm Councilmember Fox motioned to adjourn the meeting at 9:51 p.m., seconded by Councilmember Lund. Ayes 6; Nays 0. ____________________________ ______________________________ Mary Fasbender, Mayor Kelly Murtaugh, City Clerk City Council Memorandum To: Mayor Fasbender & City Council Members From: Connie Lang - Accountant Date: 08/12/2021 Item: Disbursements Council Action Requested: Staff requests: Council review of July 2021 CenterPoint & Xcel payments. Council review of weekly routine disbursements issued 08/10/2021. Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 08/17/2021. Background Information: Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements are made twice a month, subsequent to Council approval. Financial Impact: July 2021 Xcel Payments $ 56,096.07 July 2021 CenterPoint Payments $ 3,271.42 Disbursement Checks, EFT on 08/10/2021 $ 261,183.84 Disbursement Checks & EFT to be issued on 08/17/2021 $ 709,296.59 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: ● Disbursement Reports VIII-01 Xcel Acct #Amount Date Paid Account # 51-6960213-7 3,996.05 29-Jul 101-140-1403-6343 51-6960208-0 1,463.65 12-Jul 101-140-1404-6343 51-8110141-1 853.31 12-Jul 101-140-1407-6343 51-6960219-3 53.26 9-Jul 101-201-2016-6343 51-6960210-4 140.76 12-Jul 101-300-3100-6343 51-6960210-4 703.81 12-Jul 101-301-3200-6343 51-0011278454-9 49.14 12-Jul 101-302-3201-6343 51-0263715-0 328.83 12-Jul 101-302-3201-6343 51-6960218-2 12,590.23 20-Jul 101-302-3201-6343 51-6960215-9 2,628.21 7-Jul 200-401-4440-6343 51-0010048093-4 14.06 12-Jul 200-401-4440-6343 51-0011082067-5 128.64 12-Jul 200-401-4440-6343 51-6960220-6 892.65 9-Jul 200-401-4447-6343 51-6960209-1 4,595.23 28-Jul 201-401-4240-6343 51-6960214-8 1,091.62 9-Jul 213-210-2100-6343 51-7216831-9 558.48 12-Jul 220-450-4160-6343 51-6960216-0 14,183.60 30-Jun 600-300-3300-6343 51-6960210-4 563.04 12-Jul 600-300-3300-6343 51-6960216-0 4,571.25 30-Jun 600-300-3302-6343 51-6960217-1 1,692.18 25-Jul 601-300-3400-6343 51-6960212-6 4,998.07 7-Jul 620-300-3500-6343 56,096.07 XCEL AUTOMATIC PAYMENTS July 2021 Payments VIII-01 Police 101-140-1403-6345 46.68 City Hall 101-140-1404-6345 346.14 City Storage 101-140-1407-6345 69.13 Alt Learning Ctr 101-401-4143-6345 63.26 Parks 200-401-4440-6345 102.28 Jt Maint 200-401-4447-6345 196.69 Pool 201-401-4240-6345 54.01 Fire 213-210-2100-6345 435.49 Le Duc 220-450-4160-6345 251.09 Hudson Bldg 404-500-6008-6345 0.00 Water 600-300-3300-6345 272.70 Water 600-300-3302-6345 186.00 Garage 601-300-3400-6345 183.59 Arena 615-401-4103-6345 1,064.36 3,271.42 CENTERPOINT ENERGY Payment 07/07/21 VIII-01 08-11-2021 02:01 PM Council Report AUG 10TH PYMTS, 2021 PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ CITY CLERK GENERAL DAKOTA COUNTY TREASURER COUNTY RECORDING-NOTARY 20.00_ TOTAL: 20.00 LEGAL GENERAL CAMPBELL KNUTSON, P.A. JUNE 2021 LEGAL FEES 16,988.51 LEVANDER, GILLEN & MILLER, P.A. JULY LEGAL FEES 2,250.00 JULY LEGAL FEES 115.00 JULY LEGAL FEES 45.00 JULY LEGAL FEES 225.00 JULY LEGAL FEES 135.00 JULY LEGAL FEES 135.00 JULY LEGAL FEES 160.50 JUNE LEGAL FEES 2,250.00 JUNE LEGAL FEES 525.00 JUNE LEGAL FEES 735.00 JUNE LEGAL FEES 3,400.99 JUNE LEGAL FEES 165.00 JUNE LEGAL FEES 105.00_ TOTAL: 27,235.00 I.T. GENERAL TYLER TECHNOLOGIES, INC. INCODE MAINTENANCE 28,947.60 ALL STATE COMMUNICATIONS, INC. INSTALL FIBER PD 3,780.00 FAXPRODUCTS.COM LLC UPGRADE AND MAINTENANCE 310.00 CDW GOVERNMENT INC CRADLEPOINT FIRE/PD 136.20 CRADLEPOINT MEDIC 2 843.95 TRITECH SOFTWARE SYSTEMS TRITECH MAINTENANCE 5,644.77_ TOTAL: 39,662.52 POLICE GENERAL LOGIS/LOCAL GOVERNMENT INFORMATION SYS DISPATCH CONTRACT-LOGIS AP 3,119.00 GUARDIAN SUPPLY LLC LINSCHEID UNIFORMS 127.97 WALSER POLO 49.99 SCHAFER - UNIFORMS & BADGE 515.94 FOX VALLEY TECHNICAL COLLEGE SRO TRAINING- WILLERS 195.00 GRAPHIC DESIGN TABLE CLOTHS 512.00_ TOTAL: 4,519.90 PUBLIC WORKS GENERAL ROYAL TIRE INC. TIRES 490.64 FOCUS ENGINEERING, INC. MONTHLY RETAINER 6-27 -7/3 4,950.00_ TOTAL: 5,440.64 PUBLIC WORKS STREETS GENERAL RCM SPECIALTIES, INC. EMULSION 595.01 FOCUS ENGINEERING, INC. MONTHLY RETAINER 6-27 -7/3 2,200.00 SPIN CITY LAUNDROMAT, LLC. LAUNDER RAGS 20.00 COLE PAPERS, INC. CAN LINERS 348.50 SIR LINES-A-LOT, LLC LONG LINE STREET MARKINGS 6,335.46 SAFE STEP LLC SIDEWALK EVALUATIONS & REP 562.50 ANDERSEN, EARL F. SIGNS, CHANNELS, POSTS 211.05 ESS BROTHERS & SONS INC RINGS 1,846.90_ TOTAL: 12,119.42 NON-DEPARTMENTAL PARKS MANSFIELD OIL COMPANY 817 GAL DIESEL 2,176.83 MISCELLANEOUS V MAST, KATE PARK RENTAL REFUND 21.38_ TOTAL: 2,198.21 PARKS & RECREATION PARKS SAFE-FAST, INC. SAFETY GLASSES 67.68 HOMETOWN ACE HARDWARE LUBE 6.13 RUBBER TAPE 18.58 VIII-01 08-11-2021 02:01 PM Council Report AUG 10TH PYMTS, 2021 PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ PAINTING SUPPLIES 20.61 LEVEE BATH ROOM SUPPLIES 33.26 TRAIL SEALER 109.71 RETURN FROM INV #10986 35.34- NAPA AUTO PARTS TIRE REPAIR 19.48 APPLE VALLEY FORD 2011 FORD REPAIR 4,715.20 CEMSTONE PRODUCTS CO. REBAR 44.80 MISCELLANEOUS V MAST, KATE PARK RENTAL REFUND 300.00 DALCO SUPPLIES 992.93 GERLACH OUTDOOR POWER EQUIP CARB KIT FOR WASH WHIP 49.95 HASTINGS TIRE & AUTO SVC TUBE REPAIR 10.18 SHERWIN-WILLIAMS PAINT FOR SHELTER 109.18 TERRYS HARDWARE, INC. TAPE 17.76_ TOTAL: 6,480.11 PARKS & RECREATION AQUATIC CENTER HORIZON COMMERCIAL POOL SUPPLY CHEM DELIVERY 50.00 HOMETOWN ACE HARDWARE LANDSCAPE 13.00 TERRYS HARDWARE, INC. BALLS FOR POOL 7.94 POOL REPAIR 14.48_ TOTAL: 85.42 FIRE FIRE & AMBULANCE IMAGE TREND, INC. MONTHLY FEE 675.00 PHASE 2 MONTHLY FEE 273.19 LOGIS/LOCAL GOVERNMENT INFORMATION SYS DISPATCH CONTRACT-LOGIS AP 305.00 NAPA AUTO PARTS SWITCH 27.98 COLE PAPERS, INC. SCBA WASHER 24,806.00 US DIGITAL DESIGNS, INC STATION ALERTING EQUIPMENT 68,043.18 ASPEN MILLS UNIFORMS 600.69 UNIFORMS 72.58 MACQUEEN EQUIPMENT, INC. SCBA FITTING INSTALL 1,225.86_ TOTAL: 96,029.48 AMBULANCE FIRE & AMBULANCE LEVANDER, GILLEN & MILLER, P.A. JULY LEGAL FEES 105.00 JUNE LEGAL FEES 612.50 BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 87.00 MEDICAL SUPPLIES 190.11 MEDICAL SUPPLIES 197.90 PRAXAIR DISTRIBUTION-409 OXYGEN 1,100.74 OXYGEN 135.00_ TOTAL: 2,428.25 ECONOMIC DEVELOPMENT HEDRA LEVANDER, GILLEN & MILLER, P.A. JULY LEGAL FEES 433.00 JULY LEGAL FEES 1,776.50 JULY LEGAL FEES 222.50 JUNE LEGAL FEES 260.00 JUNE LEGAL FEES 1,493.50 JUNE LEGAL FEES 76.00_ TOTAL: 4,261.50 DEBT 2018 G O DEBT U.S. BANK 2018A PAYING AGENT FEE 500.00_ TOTAL: 500.00 INVALID DEPARTMENT 2021A GO DEBT STANDARD & POOR'S FINANCIAL SVC 2021A ANALYTICAL SERVICES 11,638.00_ TOTAL: 11,638.00 PUBLIC WORKS WATER TYLER TECHNOLOGIES, INC. INCODE MAINTENANCE 17,865.95 VIII-01 08-11-2021 02:01 PM Council Report AUG 10TH PYMTS, 2021 PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ HAWKINS INC ACID, CHLORINE 2,163.57 CHLORINE CYLINDER 15.00 VALLEY CHEVROLET OF HASTINGS, INC. AIRBAG MODULE & REPAIRS 720.37 FOCUS ENGINEERING, INC. MONTHLY RETAINER 6-27 -7/3 1,650.00 LEVANDER, GILLEN & MILLER, P.A. JULY LEGAL FEES 73.50 JUNE LEGAL FEES 219.00_ TOTAL: 22,707.39 PUBLIC WORKS WASTEWATER FOCUS ENGINEERING, INC. MONTHLY RETAINER 6-27 -7/3 1,650.00_ TOTAL: 1,650.00 PUBLIC WORKS STORM WATER UTILIT FOCUS ENGINEERING, INC. MONTHLY RETAINER 6-27 -7/3 550.00 CEMSTONE PRODUCTS CO. GLOVES, MORTAR 71.20_ TOTAL: 621.20 NON-DEPARTMENTAL ESCROW - DEV/ENG/T FOCUS ENGINEERING, INC. HERITAGE RIDGE DEV 2,042.50 SCHOOLHOUSE SQUARE SR APTS 169.50 VILLAS AT PLEASANT 353.79 HERITAGE RIDGE 2ND ADD'N 16,095.51 WALLIN 19TH ADD'N 561.75 CUSTOM SAWDUST 226.00 QUALITY ONE WOODWORKING 423.75 LEVANDER, GILLEN & MILLER, P.A. JULY LEGAL FEES 256.00 JULY LEGAL FEES 61.50 JULY LEGAL FEES 1,036.50 JULY LEGAL FEES 102.50 JULY LEGAL FEES 210.00 JUNE LEGAL FEES 492.00 JUNE LEGAL FEES 158.00 JUNE LEGAL FEES 153.00 JUNE LEGAL FEES 1,244.50_ TOTAL: 23,586.80 =============== FUND TOTALS ================ 101 GENERAL 88,997.48 200 PARKS 8,678.32 201 AQUATIC CENTER 85.42 213 FIRE & AMBULANCE 98,457.73 407 HEDRA 4,261.50 578 2018 G O DEBT 500.00 581 2021A GO DEBT 11,638.00 600 WATER 22,707.39 601 WASTEWATER 1,650.00 603 STORM WATER UTILITY 621.20 807 ESCROW - DEV/ENG/TIF-HRA 23,586.80 -------------------------------------------- GRAND TOTAL: 261,183.84 -------------------------------------------- TOTAL PAGES: 3 VIII-01 08-12-2021 11:16 AM Council Report AUG 17TH PYMTS, 2021 PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL GENERAL MISCELLANEOUS V ANTHONY CARTER CHRISTO RETURN CASH - #19-000846- 182.00 METROPOLITAN COUNCIL ENVIRONMENTAL SER JULY SAC 17,221.05_ TOTAL: 17,403.05 ADMINISTRATION GENERAL LADY JONES NOTARY FEE, STAMP INSERT 20.00 NOTARY FEE, STAMP INSERT 5.67_ TOTAL: 25.67 CITY CLERK GENERAL MCFOA OF MN MCFOA RENEWAL MEMBERSHIP 45.00 MINNESOTA OCCUPATIONAL HEALTH DRUG TESTING FEE 446.50 DRUG TESTING FEE 124.00 DRUG TESTING FEE 186.00 THE JOURNAL PUBLIC NOTICES 175.35 PUBLIC NOTICES 73.50 GOODHIRE STANDARD BACKGROUND CHECK 190.00_ TOTAL: 1,240.35 FACILITY MANAGEMENT GENERAL MN DEPT/LABOR & INDUSTRY FD PRESSURE VESSEL 10.00_ TOTAL: 10.00 COMMUNITY DEVELOPMENT GENERAL GRADY W TIMMERMAN MILEAGE 22.57_ TOTAL: 22.57 I.T. GENERAL TIERNEY BROTHERS INC. SERVICE CALL 231.32 PARAGON DEVELOPMENT SYSTEMS INC ETHERNET SWITCH 911.38 PDS FS ARCHITECT 1,750.00 DELL DIRECT SALES L.P. NOTE BOOK POWER BANK PLUS 532.32 DELL 24 MONITOR-P2422H X 8 2,159.92_ TOTAL: 5,584.94 POLICE GENERAL DAKOTA COMMUNICATIONS CENTER DCC FEE - SEPT 2021 28,008.00 DCC FEE - SEPT 2021 946.00- DAKOTA ELECTRIC ASSN ELECTRIC-EMERGENCY MGMT 18.36 MN DEPT OF PUBLIC SAFETY FIREFIGHTER FINGERPRINT CH 66.50 MILLER & HOLMES, INC. CAR WASHES 125.00_ TOTAL: 27,271.86 PUBLIC WORKS STREETS GENERAL O'REILLY AUTOMOTIVE GREASE GUN, WRENCH, COUPLE 60.95 FULL SERVICE BATTERY, INC. BATTERIES 93.95 NORTHSTAR MUDJACKING & MORE, LLC CEMENT RAISING 1,250.00 HOMETOWN ACE HARDWARE SUPPLIES 85.86 SUPPLIES 15.65 SAND QUIKCRETE 6.50 BUG KILLER 13.55 CAULKGUN 9.29 HANDLE, TANK 36.25 HANDLE 17.66 SPIN CITY LAUNDROMAT, LLC. LAUNDER RAGS 20.00 OUTLAW IRON LAWN CARE LLC MOWING ROUTE 1,680.00 NORTHWEST ASPHALT & MAINTENANCE 2021 CRACK SEAL PROJECT 14,177.01 GOPHER STATE CLEANING, INC. GOPHER STATE CLEANING, INC 24,750.00 GRAPHIC DESIGN INSPECTION BOOKS 378.00 TERRYS HARDWARE, INC. HOSE 32.99 STARTER ROPE 5.79 SLEEVES, NUTS, TUBES 7.11 WOLFE, JUSTIN SMART PHONE REIMBURSEMENT 150.00 VIII-01 08-12-2021 11:16 AM Council Report AUG 17TH PYMTS, 2021 PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ XCEL ENERGY REFUND OVERPYMT OF STREET 130.00_ TOTAL: 42,920.56 PUBLIC WORKS STR. LIGH GENERAL STEER UNDERGROUND 18TH & VERMILLION - LIGHTI 2,000.00 DAKOTA ELECTRIC ASSN ELECTRIC - STREET LIGHTS 2,634.30 MN DEPT OF TRANSPORTATION REPAIRS & INSPECTIONS 65.56_ TOTAL: 4,699.86 NON-DEPARTMENTAL PARKS MANSFIELD OIL COMPANY 652 GALLONS DIESEL 1,756.91 502 GALLONS GAS 1,447.03_ TOTAL: 3,203.94 PARKS & RECREATION PARKS CENTRAL TURF & IRRIGATION SUPPLY IRRIGATION PARTS 100.02 CENTRAL WOOD PRODUCTS PLAYGROUND CHIPS 1,835.00 SCHLOMKA'S PORTABLE RESTROOMS & MOBILE JULY SERVICES 2,430.00 HOMETOWN ACE HARDWARE SUPPLIES 34.94 DRIVEWAY SEALER FOR TRAIL 48.34 NAPA AUTO PARTS PIN 11.27 BATTERY FOR 2011 FORD 262.56 BRAKE CLEAN & TUNE UP 75.95 COLE PAPERS, INC. GARBAGE BAGS FOR PARKS 273.20 ANNA RUDER VOLLEYBALL REF 211.33 LAURA LAUBER VOLLEYBALL REF 244.33 MADISEN ZEIEN VOLLEYBALL REF 25.00 MICHAEL A. PATRICK SOFTBALL UMP 180.00 MARK UZPEN SOFTBALL UMP 156.00 JAMESON HEASTON SOFTBALL UMP 52.00 MATTSON, DONALD SOFTBALL UMP 78.00 LINN RETAIL CENTERS, INC. TUBE - PAINTER 10.18 EGGERT'S DOOR SYSTEMS VETS - DOOR OPENING 1,200.00 CEMSTONE PRODUCTS CO. PAD FOR BATHROOM 689.00 NIEBUR TRACTOR & EQUIPMENT, INC. FILTER 14.52 PRECISION LANDSCAPING & CONSTRUCTION DOWNTOWN PLANTS 8,787.50 SOLBERG AGGREGATE COMPANY ROCK FOR RAMP, 1ST ST REPA 1,122.18 TERRYS HARDWARE, INC. NEW BLOWER 249.99 NEW BLOWER 31.53 LEVEE - TOILET REPAIR 24.99_ TOTAL: 18,147.83 PARKS & RECREATION AQUATIC CENTER INNOVATIVE OFFICE SOLUTIONS, LLC BLEACH 108.32 TONER 64.67 RETURN 90.93- HORIZON COMMERCIAL POOL SUPPLY CHEMICAL 118.82 CHEMICALS 50.00 DALCO TOILET PAPER 175.36 1ST LINE BEVERAGES INC. SLUSHY 316.75 RYAN MECHANICAL INC POOL UPGRADES 30,000.00 BUTTERFLY VALVE 2,380.00 SYSCO, MINNESOTA CONCESSION SUPPLIES 1,283.08 CONCESSION SUPPLIES 1,080.48 FOOD FOR SLUSHY 1,235.24_ TOTAL: 36,721.79 FIRE FIRE & AMBULANCE O'REILLY AUTOMOTIVE CUT OFF WHEEL FOR FIRE 2.99 DAKOTA COMMUNICATIONS CENTER DCC FEE - SEPT 2021 14,004.00 DCC FEE - SEPT 2021 946.00- VIII-01 08-12-2021 11:16 AM Council Report AUG 17TH PYMTS, 2021 PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ FIRESERVICE MANAGEMENT, LLC REPAIR BUNKER GEAR PANTS 125.71 GRACE HOLM WORKERS COMP REIMB. 7/19-8 992.80 ASPEN MILLS UNIFORM - USSATIS 610.51 EMERGENCY APPARATUS MAINT REPAIR TO ENGINE 2 1,918.70 REPAIR TO ENGINE 3 1,549.30 REAPIR TO ENGINE 4 1,548.26 REPAIR TO LADDER 1 1,818.05 REPAIR TO RESCUE 1 1,149.65 REPAIR TO TENDER #1 1,040.37 REPAIR TO ENGINE 2 608.09 REPAIR TO ENGINE 3 575.63 MACQUEEN EQUIPMENT, INC. 5G PAILS 988.50 NIEBUR TRACTOR & EQUIPMENT, INC. REPAIR TO CHAIN SAW 97.72 WARD DIESEL FILTER SYSTEMS DIVERTER BOX FOR ENGINE 4 1,951.02_ TOTAL: 28,035.30 AMBULANCE FIRE & AMBULANCE MEDICAL DISPOSAL SYSTEMS, INC. HAZ WASTE COLLECTION 139.03 PRAXAIR DISTRIBUTION-409 OXYGEN 183.12_ TOTAL: 322.15 EDA/HRA GUARDIAN ANGELS - NORTHLAND SECURITIES, INC. 2020 ANNUAL TIF REPORTING 1,000.00_ TOTAL: 1,000.00 EDA/HRA NAPA TIF DISTRICT NORTHLAND SECURITIES, INC. 2020 ANNUAL TIF REPORTING 1,000.00_ TOTAL: 1,000.00 INVALID DEPARTMENT TIF 7 HUDSON SPRAY NORTHLAND SECURITIES, INC. 2020 ANNUAL TIF REPORTING 1,000.00_ TOTAL: 1,000.00 INVALID DEPARTMENT 2021 IMPROVEMENTS MCNAMARA CONTRACTING INC 2021-1 PAY ESTIMATE #3 392,542.70 MN DEPT OF TRANSPORTATION REPAIRS & INSPECTIONS 150.87_ TOTAL: 392,693.57 NON-DEPARTMENTAL WATER MISCELLANEOUS V CHOICE REAL ESTATE S 03-139000-00 9.80 LANTING, JELTE 10-107000-02 23.29 LEVOS, ONDREA 12-811550-00 177.24 HANNAH, JOSEPH 13-116000-01 2.96 NELSON, MAX 13-119010-02 100.33 ENGLER, LYNDA 14-221120-08 162.92 JURGENSEN, MARTIN H. 15-050000-02 72.59 BUTZE, LUKE 15-091000-04 9.91 MOLSTROM, DEANNE 15-198000-02 29.90 KRANZ, TED 16-043000-04 22.71 KRANZ, TED 16-046000-07 73.02 OFFORD, BRIAN 16-293000-01 13.24 HANSON, RUSSELL 29-619000-01 80.00 EISENTRAGER, MICAH 29-683000-01 108.39 D WALLIN & W WALLIN 50-000125-00 21.91_ TOTAL: 908.21 PUBLIC WORKS WATER HOMETOWN ACE HARDWARE BIBB HOSE 14.87 DEHUMIDIFIER 195.29 CORE & MAIN LP REMOTE TRAINING - AMI 2021 1,200.00 DAKOTA ELECTRIC ASSN ELECTRIC - WATER DEPT 54.52 GOPHER STATE ONE-CALL INC LOCATES JULY 2021 403.65 GRAPHIC DESIGN UTILITY BILLING STMTS, POS 277.40 VIII-01 08-12-2021 11:16 AM Council Report AUG 17TH PYMTS, 2021 PAGE: 4 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ UTILITY BILLING STMTS, POS 1,288.64 WATER BAN FLIERS 300.00 TERRYS HARDWARE, INC. DIGITAL FRACTIONAL CALIPER 32.99_ TOTAL: 3,767.36 PUBLIC WORKS WASTEWATER DAKOTA ELECTRIC ASSN ELECTRIC - WASTE WATER 105.95 ELECTRIC - WASTEWATER 48.33 GRAPHIC DESIGN UTILITY BILLING STMTS, POS 277.40 MACQUEEN EQUIPMENT, INC. SWIVEL JOINT 476.30 MCES WASTEWATER SVC - SEPT 2021 117,650.62_ TOTAL: 118,558.60 PUBLIC WORKS STORM WATER UTILIT GRAPHIC DESIGN UTILITY BILLING STMTS, POS 277.40 SOLBERG AGGREGATE COMPANY RIP RAP MATERIALS-1ST UNDE 1,237.34 ROCK FOR RAMP, 1ST ST REPA 314.60_ TOTAL: 1,829.34 PUBLIC WORKS HYDRO ELECTRIC PREMIUM WATERS, INC. WATER COOLER RENTAL 13.00_ TOTAL: 13.00 NON-DEPARTMENTAL ESCROW - DEV/ENG/T WSB & ASSOCIATES INC HBC ROW CONST. INSPECTION 2,106.00 ANDERSEN, EARL F. SIGNS, BRACKETS, POSTS 810.64_ TOTAL: 2,916.64 =============== FUND TOTALS ================ 101 GENERAL 99,178.86 200 PARKS 21,351.77 201 AQUATIC CENTER 36,721.79 213 FIRE & AMBULANCE 28,357.45 405 GUARDIAN ANGELS - TIF 1,000.00 408 NAPA TIF DISTRICT 1,000.00 411 TIF 7 HUDSON SPRAYERS 1,000.00 481 2021 IMPROVEMENTS 392,693.57 600 WATER 4,675.57 601 WASTEWATER 118,558.60 603 STORM WATER UTILITY 1,829.34 620 HYDRO ELECTRIC 13.00 807 ESCROW - DEV/ENG/TIF-HRA 2,916.64 -------------------------------------------- GRAND TOTAL: 709,296.59 -------------------------------------------- TOTAL PAGES: 4 VIII-01 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Chris Eitemiller, Finance Manager Date: August 16, 2021 Item: 2021 Budget Amendments Council Action Requested: Staff requests Council approval for three budget amendments. Background Information: The Hastings Police Department was awarded a COPS grant award in 2020 to hire a new Community Resources Officer. No funds were drawn upon until 2021 because the new officer had not yet been hired. This grant must be used for a new position. The total federal award, to be reimbursed over the three years, is $125,000. The City needs to formally recognize this funding. For 2021, this amount is $64,978. As part of Phase 3.1 of the Riverfront Renaissance project, Xcel Energy removed overhead utilities and poles from an alley, and placed all electrical power-related components beneath the surface. This work was done in 2018. Due to delays from Xcel Energy, the City just recently received the final invoice. Because of the length of time passed since this project work, the 2018 capital project fund has been closed. Therefore, fund balance from our debt redemption fund will be utilized to pay this invoice of $57,390.46. The final amendment is related to the purchase of a new Fire Truck. There is an option to purchase idle reduction technology. The total cost for this technology is $20,600, and needs to be added to the original budget of $700,000. The Fire Department applied for grant funding to pay for this addition, but was unsuccessful. This feature is expected to save enough in fuel and maintenance costs to pay for itself within four years. Financial Impact: The Police grant has revenue to match the spending. The Xcel invoice is related to the 2018 street capital project, and will be paid from debt-specific fund balance. The Fire truck amendment will be funded by General Fund balance. Advisory Commission Discussion: N/A Council Committee Discussion: N/A VIII-02 Attachments: • Hastings PD COPS Hiring Program Award document • 2018 Council memo authorizing Xcel Energy utility work as part of the 2018 capital project. • Fire Truck idle reduction technology details VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 VIII-02 V I I I - 0 2 IDLE REDUCTION TECHNOLOGY VIII-02 Command Zone screen Pierce Manufacturing Inc., An Oshkosh Corporation Company P.O. Box 2017, Appleton WI 54912-2017 USA www.piercemfg.com P-0141-IDLEREDUCTSS 6/21 LESS NOISE. FEWER EMISSIONS. MINIMAL FUEL. AND NO ENGINE POWER. Perform on and off the scene, in open and closed spaces, with less wear on firefighters and the truck. Pierce® Idle Reduction Technology pairs automatic diesel engine controls with high-performance lithium-ion batteries and lead-acid batteries. Power NFPA 1901 required devices, user-defined mission critical on-scene loads, and HVAC climate control with the main chassis engine shut down with one hour of run time at 150 amps. Featuring built-in safety interlocks and Pierce Command Zone™ auto-start for battery power monitoring and engine re-start, departments can work more safely and efficiently without a second thought. Pierce Idle Reduction Technology is an option on new apparatus and as an aftermarket solution. Lithium-ion batteries Specifications, descriptions, and illustrative material in this literature are as accurate as known at the time of publication, but are subject to change without notice. Illustrations may include optional equipment and accessories and may not include all standard equipment. All measurements are nominal values. © Pierce Manufacturing Inc., Pierce and the Pierce logo are registered trademarks; Command Zone is a trademark; and Perform. Like No Other. is a service mark of Pierce Manufacturing Inc., Appleton, WI. Printed in U.S.A. All other trademarks are the property of their respective owners. Components Lithium-ion batteries for performance, lead-acid batteries for vehicle startup Pierce Command Zone Multiplexed Electrical System for control Touchscreen Display Command Zone required to activate or deactivate system Safety Interlocks Automatic Idle Reduction System activates when the following conditions are satisfied for 5 minutes: • Cab is lowered & locked • Battery & ignition are on • Vehicle is running • Pump is not engaged • Chassis park brake is set • Transmission is in neutral Battery Charging Via chassis while operating or dedicated 30 amp power drop at the station Efficiencies • Less engine wear • Lower fuel & DEF fluid usage • Reduced soot buildup from idling • Less frequent service intervals • Lower total cost of ownership Emissions Control Zero chassis emissions when operating under lithium-ion power VIII-02 gal/hr hrs $ ton/yr years Pierce Manufacturing Inc., An Oshkosh Corporation Company P.O. Box 2017, Appleton WI 54912-2017 USA Specifications, descriptions, and illustrative material in this literature are as accurate as known at the time of publication, but are subject to change without notice. © Pierce Manufacturing Inc., Pierce and the Pierce logo are registered trademarks; Command Zone is a trademark; and Perform. Like No Other. is a service mark of Pierce Manufacturing Inc., Appleton, WI. Printed in U.S.A.Pr All other trademarks are the property of their respective owners. Enter the information below: Select Engine: Average on-scene time: Average calls per day: Average cost of diesel: Cost of oil change*1: Cost of air filter change*1: minutes calls/day $/gal $ $ Results: Fuel economy at idle*2: Idling hours per year: Cost of idling per year*3: Reduced CO2 emissions per year*4: Return on IRT investment: The IRT estimator assumes the Li-Ion battery pack is fully charged for every call. Due to recharge times and call frequency this may not always be the case. Realize the benefits IRT can have on your budget and the environment. IDLE REDUCTION TECHNOLOGY (IRT) ROI ESTIMATOR *1. The default costs for oil and air filter changes are estimates gathered from Pierce dealers. For best results contact your service center for an estimate.*2. Argonne National Laboratory estimates were used for fuel economy. *3. The cost of idling per year includes the fuel cost from idling and the maintenance costs from idling engine hours. *4. The total CO2 produced per gallon was calculated using the Carbon Dioxide Emissions Coefficient provided by the U.S. Energy Information Administration. VIII-02 Pierce Manufacturing Inc., An Oshkosh Corporation Company P.O. Box 2017, Appleton WI 54912-2017 USA Specifications, descriptions, and illustrative material in this literature are as accurate as known at the time of publication, but are subject to change without notice. © Pierce Manufacturing Inc., Pierce and the Pierce logo are registered trademarks; Command Zone is a trademark; and Perform. Like No Other. is a service mark of Pierce Manufacturing Inc., Appleton, WI. Printed in U.S.A.Pr All other trademarks are the property of their respective owners. Instructions: 1.Select an engine from the drop down list. 2.Enter your average on-scene time defined as the time between arriving on scene and applying the park brake and releasing the park brake to depart the scene. 3.Enter the average calls per day your vehicle executes. 4.Enter the average cost of diesel in your operating area. AAA Gas Pricing 5.Enter the cost of an oil change or leave the default value. 6.Enter the cost of an air filter change or leave the default value. 7.Click Calculate. IDLE REDUCTION TECHNOLOGY (IRT) ROI ESTIMATORVIII-02 City Council Memorandum To: Mayor Fasbender & City Council Members From: Chris Eitemiller, Finance Manager and Ashley Bertrand, Senior Accountant Date: August 16, 2021 Item: 2021 2nd Quarter Financial Report Council Action Requested: Review and approve the attached second quarter financial report. Background Information: The second quarter financial report is a quarterly update of 2021 activity through June 30, 2021. Consistent with past practice, some numbers in the report are adjusted to take into consideration the effects of year-end accruals and year- to-year allocation differences. Detail of the City’s investments holdings is provided in Appendix A. Detail of the City’s capital infrastructure projects is provided in Appendix B. Financial Impact: N/A Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: 2021 2nd Quarter Financials Appendix A – 2021 Investment Holdings as of June 30, 2021 Appendix B – 2021 Capital Infrastructure Projects as of June 30, 2021 VIII-03 2021 2nd Quarter Financial Update 2 | P a g e 2021 2nd Quarter Financial Update Governmental Funds General Fund General Fund Revenue Summary: The largest source of revenue is property tax levy. The City received an advance payment in June, while the second half will be received in July. The percentage received by June 30, 2021 is reduced from the same date in 2020. In 2020, Dakota County advanced a higher percentage of funds to assist municipalities as they dealt with the COVID pandemic. Our investments are not performing as well as prior years due to the pandemic; you will see this repeatedly in each fund. Public Works-Streets has a large increase in 2021 due to State Aid for the Highway 316 project, and the annual Mill & Overlay program. The increase in Transfers is due to a budget amendment which transferred funds from the Vehicle & Equipment Fund to the General Fund. These funds were used to fund IT expenditures for switches and a storage system. VIII-03 2021 2nd Quarter Financial Update 3 | P a g e General Fund Expense Summary: Legal expense is higher than 2020, due to the change in City Attorney and the new contract. Approved Budget amendments using fund balance account for expenditures exceeding revenues. o This variance consists of: General Fund balance transferred to other funds, IT, Facilities, Public Works’ Engineering, Streets and Mill & Overlay programs, an Accounting system project consultant, and annual donations and carry forward amounts. Departments such as IT, Safety, and Parks & Recreation show spending above the annual trend because of capital purchases made in the first half of the year. This trend will even up as the year progresses. VIII-03 2021 2nd Quarter Financial Update 4 | P a g e Parks - Fund 200 Income is tracking as expected with investment earnings lower than previous years. Joint Facility revenue is lower than anticipated; we are awaiting the second quarter payment. Expenditures look on target at 48% of 50% being spent. Approved budget amendments include capital items such as a 16-foot mower and seasonal wage increases. VIII-03 2021 2nd Quarter Financial Update 5 | P a g e Aquatic Center – Fund 201 Since the Aquatic Center did not open in 2020 due to the COVID-19 pandemic, the variances are larger than normal. Mechanical Room and Pool House Renovations approved as part of the carry forward budget amendment accounts for the $150,000 of expenditures exceeding revenues. These funds were originally budgeted in 2020, but put on hold due to the pandemic. VIII-03 2021 2nd Quarter Financial Update 6 | P a g e Fire & Ambulance – Fund 213 Fire & Ambulance Revenue Summary: The City received large State and Federal Stimulus payments for Medicare patients, which explains the large amount in the percentage of budget in the grant revenue line item. The rural fire contract was approved recently; payment is due by the end of August. Charges for Services revenue item is Ambulance revenue, which is higher than in 2020, and is on pace to meet budget. VIII-03 2021 2nd Quarter Financial Update 7 | P a g e Fire & Ambulance Expense Summary: Fire expense is less in 2021, due largely to savings in the Dispatch contract with Dakota County. The City-wide dispatch budget decreased over $33,000 from 2020. Based on call data, Fire’s share of this total was reduced. In addition to the total budget decreasing, Fire’s Other Services and Charges category saw a nearly $60,000 net decrease. Other Services & Charges expense is higher in Ambulance for 2021. The contract for medical services accounts for this increase. Miscellaneous expense in Ambulance is higher in 2021, which consists of higher ambulance refunds and County Grant-funded spending. Purchase of a Fire Truck included in the 2021 budget is accounted for in the Vehicle & Equipment Fund. The purchase is proceeding as planned. VIII-03 2021 2nd Quarter Financial Update 8 | P a g e Arena – Fund 615 The Arena has been approved to purchase a new, electric, Zamboni. No expenses yet show as of 6/30/21, but this accounts for the budget having more expenditures than revenues. VIII-03 2021 2nd Quarter Financial Update 9 | P a g e Enterprise Funds The Enterprise funds consist of our three utility funds and the hydro plant. Water – Fund 600 Water revenue is steady with 25% collected as of June 30th. VIII-03 2021 2nd Quarter Financial Update 10 | P a g e Sewer – Fund 601 The sewer revenue is also steady at 31% collected since June 30th. Expense is in line with the budget. Storm Water – Fund 603 The storm water fund revenue and expenditures are both under budget. VIII-03 2021 2nd Quarter Financial Update 11 | P a g e Hydro – Fund 620 Revenues for the hydro plant are slightly higher in 2021. Lower water flows due to the hot summer are reflected in the lower revenue amount generated through second quarter. City-Wide Debt Service Debt Service expenditures are as anticipated. The principal payment due date is February 1st; all principal payments were made as of the end of the first quarter. Interest payments are made on February 1st as well as August 1st. VIII-03 2021 2nd Quarter Financial Update 12 | P a g e Transfers 2021 Transfers Quarterly transfers are made for administrative charges, internal funding, and savings needs. Transfers posted for 2nd quarter 2021 were all budgeted transfers or budgeted use of stabilization funds. VIII-03 2021 2nd Quarter Financial Update 13 | P a g e Cash and Investments Balances Cash balances fluctuate throughout the year based on planned spending, receipt of fund revenues and the timing of property tax payments. The cash balance within a fund can be one indicator of the health of the fund. FUND DESCRIPTION June 30, 2020 June 30, 2021 General Fund 4,990,077 5,168,781 Parks 1,091,333 1,151,164 Aquatic Center 305,220 455,798 Cable TV 109,410 111,982 Cable Access 39,243 39,365 Heritage Preservation 84,880 83,364 Fire & Ambulance 398,218 481,775 LeDuc Historical Estate Operations 171,342 169,848 Police Reserves 7,973 16,050 DUI Enforcement & Forfeitures 31,078 34,814 Drug Awareness & Forfeitures 12,318 12,338 2015 Equipment Certificates 34,832 6,045 2016 Equipment Certificates 37,828 33,095 Aquatic Center Debt Service 16,401 16,423 Parks Facility Bonds 368,931 323,230 2013 Equipment Certificates 71,104 63,501 2014 Equipment Certificates 62,028 16,459 Parks Capital Projects 78,849 113,645 Budget Stabilization Fund 332,085 345,232 Economic Development of the EDA 854,648 1,218,385 Guardian Angels - TIF (099) 19,209 20,687 NAPA-TIF (116) (10,015) 7,431 Downtown Redevelopment TIF (007) (18,880) (20,543) TIF 7 Hudson Sprayers 0 8,455 2020 Improvements 600,374 (181,194) Debt Redemption 1,075,032 1,009,730 2016A GO TIF (quasi refunding) Bonds 172,380 134,597 2009A GO Improvement Bonds 85,443 13,128 2010B GO Improvement Bonds 131,659 135,757 2011 GO Improvement Bonds 314,080 113,701 2012 GO Improvement Bonds 121,426 88,454 2013 GO Improvement Bonds 90,157 66,057 2014 GO Improvement Bonds 152,667 111,270 2015 GO Improvement Bonds 157,478 114,821 2016 GO Improvement Bonds 274,556 210,663 2017 GO Improvement Bonds 134,537 98,261 2018 GO Improvement Bonds 184,230 (5,220) 2019 GO Improvement Bonds 1,030,343 991,202 2020 GO Improvement Bonds 0 76,694 Water 2,429,724 2,024,820 Wastewater 866,771 1,422,062 Storm Water 641,770 949,761 Arena 539,858 525,821 Hydro Electric 52,240 30,405 Retiree Health 213,819 55,677 VIII-03 2021 2nd Quarter Financial Update 14 | P a g e Compensated Absences 265,648 109,052 Vehicle Revolving Fund 520,686 186,698 Insurance Fund 94,666 201,976 Escrow -Dev/Eng/TIF-HRA 204,365 395,422 Ruth Doffing Trust Fund-Library 97,777 93,937 C. Simmons Trust 221,240 221,599 C. Simmons Residuary 22,249 11,425 VIII-03 2021 2nd Quarter Financial Update 15 | P a g e Investments The City’s total investment portfolio was valued at $16,516,261 as of June 30, 2021. Allocation of the City’s portfolio is as follows. Additional detail is available in Appendix A. Additional Information Further detail of the information presented here may be obtained by contacting the finance department. The Interim Finance Manager may be reached for questions at CEitemiller@hastingsmn.gov. The Senior Accountant may be reached at 651-480-2354 or ABertrand@hastingsmn.gov. VIII-03 2021 2nd Quarter Financial Update 16 | P a g e Appendix A – Investment Holdings Detail of Municipal Bonds, Agencies and CDs VIII-03 2021 2nd Quarter Financial Update 17 | P a g e VIII-03 2021 2nd Quarter Financial Update 18 | P a g e Appendix B – Capital Infrastructure Status VIII-03 VIII-04 VIII-04 VIII-04 VIII-04 VIII-04 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: John Townsend, Fire Chief Date: August 11, 2021 Item: Declare Surplus Property and Authorize for Public Sale, Donation or Disposal Council Action Requested: Declare surplus property and authorize for public sale, donation or disposal. Background Information: The department has a number of outdated radios and pagers. This includes 800 mhz radios, recently replaced with upgraded technology, VHF radios, and old VHF pagers. All of these items are of no use to our department and have little value. The 800 mhz radios may have some value to other public safety agencies. This request is to sell or donate to another public safety agency. If not able to sell or donate they will be recycled and destroyed. The following items to be declared surplus/excess property and authorized for sale/disposal: 1. XTS 2000 Radio – 32 2. APX 7000 – 3 3. Minitor II Pager – 36 4. Minitor III Pager – 2 5. Minitor IV Pager – 3 6. Minitor V Pager – 57 Financial Impact: None Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: None VIII-05 City Council Memorandum To: Mayor Fasbender & City Council Members From: Bryan D. Schafer, Chief of Police Date: August 16, 2021 Item: Surplus Property Destruction Council Action Requested: Declare DWI forfeiture surplus property and authorize for destruction. Background Information: The Hastings Police Department currently has a firearm obtained through DWI and/or criminal seizure forfeiture proceedings. This firearm is now cleared for destruction in accordance with Minnesota law. Upon declaration of the firearm as excess/surplus property, it will be destroyed per department evidence destruction protocol. I request the following firearm be declared surplus/excess and authorized for destruction: Kimber .45 Caliber Semi-Automatic firearm; Serial #KU31842; - Case #14-000622 Financial Impact: Neutral budgetary impact Advisory Commission Discussion: None Council Committee Discussion: None Attachments: None VIII-06 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Erica Henderson Date: August 16, 2021 Item: One-Day Temporary Gambling Permit for Regina Auxiliary Council Action Requested: Approve the attached resolution allowing the date change of a one-day temporary gambling permit for Regina Auxiliary. Background Information: At the August 2, 2021 meeting, City Council approved Regina Auxiliary’s application for a one-day temporary gambling permit on October 31, 2021 at Regina Senior Living, 1175 Nininger Road. However, Regina Auxiliary has changed the date to September 24, 2021. Financial Impact: The associated fee has been paid. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-07 CITY OF HASTINGS RESOLUTION NO. 8 - - 21 RESOLUTION APPROVING THE APPLICATION BY REGINA AUXILIARY FOR A TEMPORARY ONE-DAY GAMBLING PERMIT WHEREAS, Regina Auxiliary was previously approved for a one-day temporary gambling permit on October 31, 2021 at Regina Senior Living, 1175 Nininger Road; and WHEREAS, Regina Auxiliary has changed the date of the gambling event to September 24, 2021. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that Regina Auxiliary’s date change request from October 31, 2021 to September 24, 2021 is approved. Approved by the City Council on this 16th day of August 2021. Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk VIII-07 633 SOUTH CONCORD STREET • SUITE 400 • SOUTH SAINT PAUL, MINNESOTA 55075 • 651-451-1831 • FAX 651-450-7384 OFFICE ALSO LOCATED IN SPOONER, WISCONSIN TIMOTHY J. KUNTZ ANGELA M. LUTZ AMANN KORINE L. LAND DONALD L. HOEFT BRIDGET McCAULEY NASON PETER G. MIKHAIL SCOTT M. LUCAS DAVID L. SIENKO TONA T. DOVE AARON S. PRICE CASSANDRA C. WOLFGRAM CASSANDRA J. BAUTISTA AMANDA J. JOHNSON SEAN E. FROELICH CHRISTOPHER J. KRADLE MEMO TO: Mayor Fasbender and Members of the Hastings City Council FROM: Kori Land, City Attorney DATE: August 16, 2021 RE: Pioneer Park BACKGROUND: As the Council is aware, Hiawatha Broadband Communications (“HBC”) will be installing fiber throughout the City. As part of its project, it would like to use a small portion of Pioneer Park near the intersection of 15th and Pine to locate a utility cabinet that will serve as a hub for part of the project. The cabinet will house electronics as well as ports for fiber distribution. As we started to prepare the easement agreement, we discovered that while Pioneer Park is known and operated as a City Park, the property is actually owned by Dakota County. Upon further research, we discovered that in the mid-1970s the County and City adopted resolutions to authorize a conveyance of the Park to the City, but the conveyance was not completed. When we asked the County why the conveyance stalled, the County discovered from its records that there is a cemetery on a portion of the Park which apparently interfered with the transfer of the land to the City. The Dep. County Attorney can find no reason that the existence of a cemetery should thwart the conveyance and is interested in divesting the County of this Park. The County Board is expected to authorize the conveyance of the Park to the City at its Board meeting on August 24, 2021. We have requested a Title Commitment from DCA Title and expect it shortly. If the conveyance is approved and the property is transferred successfully, it is anticipated that an Easement Agreement with HBC would be on your next agenda for approval. However, HBC would like to start site improvements prior to the conveyance, therefore, the attached Resolution not only authorizes acceptance of the deed from the County, it also authorizes the City to enter into any agreements necessary with HBC or Dakota County or both, to execute a right of entry so that HBC can begin its work. RECOMMENDATION: Adopt the attached Resolution accepting the conveyance of a deed for Pioneer Park from Dakota County. VIII-08 HASTINGS CITY COUNCIL RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS ACCEPTING THE CONVEYANCE OF A DEED FOR PIONEER PARK FROM DAKOTA COUNTY Council member ______ introduced the following Resolution and moved its approval: WHEREAS, Dakota County (“County”) owns or controls that certain plots, parcels or tracts of land, together with all rights and privileges arising in connection therewith, located in the City of Hastings, County of Dakota, State of Minnesota, legally described as: All of Block 3 and Block 4, BELDEN & YOUNG’S ADDITION TO HASTINGS Abstract Property PID: 19-13600-04-010 Address: 801 – 15th Street West, Hastings, MN 55033 (“Property”), more commonly known as Pioneer Park; and WHEREAS, the County intends to convey the Property to the City; and WHEREAS, Hiawatha Broadband Communications (“HBC”) and the City are negotiating a non-exclusive utility easement (“Utility Easement”) for purposes of placing certain utilities on a portion of the Property to assist with its fiber installation project (“Project”); and WHEREAS, HBC desires to enter upon the Property prior to the conveyance to begin the Project within the Utility Easement; and WHEREAS, the County is not opposed to authorizing HBC a right of entry for such purposes. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: 1. The City Council approves accepting the conveyance of the Property as presented, contingent on the receipt of a Title Commitment; and 2. The City Council approves a right of entry for HBC to begin work for the Project; and 3. The City Council hereby authorizes the appropriate officials to execute any documents necessary to effectuate such conveyance and right of entry. Council member_________________ moved a second to this resolution and upon being put to a vote it was adopted by the Council Members present. VIII-08 Adopted by the Hastings City Council on August 16, 2021, by the following vote: Ayes: Nays: Absent: Mary Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk VIII-08 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: City Administrator Dan Wietecha Date: Item: Council Action Requested: Add “The City may promote the event through various media outlets.” for Tier 2 events in the Special Event Policy. Background Information: In 2018, the City developed the Special Event Policy in order to have consistent criteria for determining the amount and kinds of support the City may provide to various community events. The difference in criteria between Tier 1 and Tier 2 events is that a Tier 1 event is an established event (10+ years) with demonstrated ongoing community value and a more significant impact on public facilities/resources. Among the support the City might provide for a Tier 1 event, the City “may promote through various media outlets.” On August 12, 2021, the Administration Committee discussed extending the promotional opportunity to include Tier 2 events. The Committee recognized that the expectation is that the event organization should be responsible for creating and providing its own promotional material, with the City’s role being to share or link to the material. The Administration Committee recommended adding “The City may promote the event through various media outlets.” for Tier 2 events in the Special Event Policy and updating the application form to inquire if a Tier 1 or Tier 2 event would be requesting promotional assistance. Financial Impact: Not applicable Committee Discussion: Administration Committee met August 12 and recommended the change Attachments: Special Event Policy VIII-09 August 16, 2021 Special Event Policy City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov SPECIAL EVENT POLICY 1. Purpose The purpose of this policy is to set forth procedures to be followed by organizer of Special Events who wish to exclusively use City property and/or require City services to ensure safety and coordination. Any organization wishing to sponsor or hold a Special Event will be required to complete a Special Event Permit Application no less than 60 days prior to the event. The City will conduct a thorough review, request City Council approval, and inform the applicant if the event is approved. A Special Event is defined as any race, concert, community celebration, fundraiser, dance, car show, large assembly, or other Special Event on City property that has received City Council approval. 2. City Services Provided for Special Events Tier 1: Tier 1 events are those events that are larger scale for which the City provides some basic services without charge. Tier 1 events are those events that the City Council has determined have a broad interest to the public and a broad duration and impact on public resources. This could include multi-day events and/or events which require significant impacts on street/trail/public infrastructure. The City may provide financial support to these events as determined in the annual budget appropriation up to 100% of related personnel costs and/or City equipment. Licensing costs are not included in City supported funding. The City must be listed as a key co-sponsor of the event on promotional materials and may promote through various media outlets. The event organizer may be asked to provide reimbursement for costs in excess of the support level authorized in the budget appropriation. Criteria to qualify as a Tier 1 event: Event is organized by a local group, association, or non-profit organization Attendance is open to all members of the public Admission is free for all or a majority of the event An established event (10 + years) with demonstrated ongoing community value Significant impact of public facilities/resources Event expenses are appropriated annually during the budget process Tier 2: The City may provide up to 75% of related personnel costs and/or City equipment to assist Special Events operated by Tier 2 organizations. Tier 2 events are those events that the City Council has determined are in the general interest to the public and have limited duration and impact on public resources. The City may provide financial support to these events as determined in the annual budget appropriation. Licensing costs are not included in City supported funding. City support may include Police Reservists, blocking of streets, barricades etc. These events must be approved by City Council and the organizer must reimburse the City for any costs in excess of this support level. Approval of an event does not require the City to VIII-09 City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov approve similar events or even the repeat of the same event in subsequent years. Each event will be reviewed and approved separately. Criteria to qualify as a Tier 2 event: Event is organized by a local group, association, or non-profit organization Attendance is open to all members of the public Admission is free for all or a majority of the event Limited impact on public facilities/resources Event expenses are appropriated annually during the budget process Tier 3: The City may provide up to 50% of related personnel costs and/or City equipment to assist Special Events operated by Tier 3 organizations. Licensing costs are not included in City supported funding. These events must be approved by City Council and the organizer and must reimburse the City for any costs in excess of this support level. Approval of an event does not require the City to approve similar events or even the repeat of the same event in subsequent years. Each event will be reviewed and approved separately. Criteria to qualify as a Tier 3 event: Event is organized by a non-profit organization Attendance is open to all members of the public Admission/participation fee may be charged with significant portion of proceeds intended for charitable cause Lower impact on public facilities/resources Tier 4: Approval of all other events is at the sole discretion of the City of Hastings. Events must be determined to be in the general interest of the public. These events are subject to a fee for use of public property and must pay 100% of City costs related to the event. Approval of an event does not require the City to approve similar events or even the repeat of the same event in subsequent years. Each event will be reviewed and approved separately. Criteria to qualify as a Tier 4 event: Event is organized by private business or for profit organization Attendance may/may not be open to the public Admission/participation fee may be charged and proceeds intended for organizing entity/cause Lower impact on public facilities/resources Waiving Fees The City understands the value of each of the Special Event applications and the true community and economic value of the events. We also appreciate the dedication of these individuals to their causes. The City is aware of balancing the public purpose to support individual event needs with overall resources dedicated to privately run events. This policy affords for most Special Event organizers to receive a discounted service for City services. The level of support most recently provided for any event held in the past 12 months will remain as is going forward, unless specifically approved by the City Council as part of the budget and/or event approval process. VIII-09 City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov New events or previous events that have not been held in the last 12 months will be categorized according to this policy. 3. Fees For Special Events a. Hourly Rate is the hourly cost for any employee working on a Special Event. These rates are charged according to City Ordinance §34.04 (a) which lists a rate of two (2) times the hourly rate paid to the staff person who is performing services. These fees are reviewed annually. b. Purchased or Rented Materials includes all direct costs for materials provided by the City of Hastings for use at the event. c. Equipment Charges include current equipment usage rates as established by the City fee schedule. 4. Alternatives to City Services a. Applicants have the option to hire qualified private security to satisfy any public safety requirements identified by staff during review of the event request. b. Posting of signage relating to street closures, parking restrictions, lot closures, etc. may be done by event volunteers based on a timeline identified by staff during review of the event request. Placement will be reviewed by the proper City authorities for accuracy. VIII-09 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: City Administrator Dan Wietecha Date: August 16, 2021 Item: Emergency Operations Plan Council Action Requested: Approve resolution accepting the Emergency Operations Plan. Background Information: The City’s Emergency Operations Plan (EOP) is intended to ensure an effective and coordinated response to maximize the protection of life and property, prepare for and respond to emergencies and recover to a state of normalcy, ensure the continuity of government, and provide support to all areas in the City that require assistance in the event of a major disaster. The plan is consistent with the City’s Emergency Management Ordinance (City Code, Section 32.06), Minnesota Statutes (Chapter 12), and the National Incident Management System (NIMS). At its August 2 meeting, the City Council voiced concern about training and requested a workshop to focus on the EOP. The City Council did not act on the resolution at that meeting. City staff, in conjunction with partner agencies, regularly participate in training, including most recently a tabletop program on August 4 and a large-scale exercise scheduled for August 18. Dakota County Emergency Management has conducted training geared for elected officials in the past and has assured us that it is planning but not yet scheduled a similar program for later this year. We have scheduled a City Council workshop to review roles and activities within the EOP for October 18. I recommend that the plan be accepted by resolution now, because having an approved current EOP may impact emergency response and potentially grant eligibility, recognizing that additional training will be provided in the coming months. Financial Impact: Not applicable Committee Discussion: Not acted upon by City Council at its August 2 meeting Attachments: Resolution for the Acceptance of the City of Hastings Emergency Operations Plan X-D-01 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 08 - - 21 A RESOLUTION FOR THE ACCEPTANCE OF THE CITY OF HASTINGS EMERGENCY OPERATIONS PLAN WHEREAS, the City of Hastings has an Emergency Operations Plan that was first developed in 2006; and WHEREAS, the Emergency Operations Plan is used to assist with providing guidance for large scale emergency operations; and WHEREAS, the Emergency Operations Plan was last reviewed and updated in 2018; and WHEREAS, the City of Hastings continuously strives to be prepared in the event of a large-scale emergency. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the City of Hastings Emergency Operations Plan has been reviewed; and 2. That the Emergency Operations Plan has been updated; and 3. That the City Council approves and accepts the updated Emergency Operations Plan. Adopted this 16th day of August 2021, _______________________________ Mary Fasbender, Mayor Attest: _____________________ Kelly Murtaugh, City Clerk X-D-01 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: City Administrator Dan Wietecha Date: August 16, 2021 Item: COVID-19 and Delta Variant Council Action Requested: At this time, only proposing discussion, no action. Background Information: For the past year and a half, we have had various response actions during the COVID-19 pandemic, including a declared health emergency which ended on July 1, 2021. Due to increasing occurrence of the Delta variant of COVID-19, in early August, the CDC has updated its guidelines and now recommends that people “wear a mask indoors in public if you are in an area of substantial or high transmission,” including for individuals who have been vaccinated. Dakota County is now in the substantial category, so the CDC recommendation applies. The county’s latest 7-day case rate is at 88.3 per 100,000 population (August 6). The threshold for “substantial” is 50; the threshold for “high” is 100. Effective Monday, August 9, I have directed all City employees to wear masks or cloth face coverings at work in the following circumstances: • when indoors unless they are able to consistently maintain social distancing or they are alone (for example in a private office or cubicle) • when in a work vehicle with another person This requirement is for City employees, not the general public. However members of the public are encouraged to also wear masks when in City buildings. Signage has been placed at building entrances and disposable masks are available for the public. X-E-01 As of Monday, August 9, Washington County is requiring employees and visitors to wear masks when in County buildings. On Monday, August 9, Dakota County was requiring employees to wear masks, and on Wednesday, August 11, extended the requirement to visitors in County buildings until the incidence rate drops below “substantial.” West St. Paul is requiring masks for City employees, encouraging online staff meetings, and asking employees who can to work remotely at least 2 days per week. To my knowledge, at this point, all other Dakota County municipalities are encouraging but not requiring masks by employees and visitors. Financial Impact: Not applicable Committee Discussion: Not applicable Attachments: Not applicable X-E-01