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Home My WebLink About20210517 - CC Follow-Up Agenda CITY OF HASTINGS CITY COUNCIL FOLLOW-UP AGENDA Monday, May 17, 2021 7:03 p.m. L CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Mayor Fasbender, Councilmembers Braucks, Folch, Fox, Leifeld, Lund and Vaughan Staff Present: City Administrator Dan Wietecha City Attorney Korine Land City Clerk Erica Henderson City Planner Justin Fortney Community Development Director John Hinzman Parks & Recreation Director Chris Jenkins Presentation: Dakota County Historical Society/LeDuc Historic Estate Matt Carter,Dakota County Historical Society Executive Director, and Mariah Ring, LeDuc Historic Estate Site Supervisor, provided an update on the LeDuc Historic Estate. V. APPROVAL OF MINUTES Approve Minutes of the Regular City Council meeting on May 3, 2021. Minutes were approved as presented. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. Mayor Fasbender stated comments received have been distributed to all councilmembers and are acknowledged. Kori Colvin, Laine Johnson, and Sasha, Hastings residents, detailed why chickens should be allowed within City limits and requested Council to consider amending City Code. She also noted there is a petition with approximately 90 signatures in favor of chickens within City limits. Mayor Fasbender explained the process of how this item may be added to the agenda. Councilmember Leifeld recommended to add the keeping of chickens to the June 7, 2021 City Council meeting agenda. VIL COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Braucks, Fox to approve as presented. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City's website at http:/hvww.hastingsmn.gov/city-govemment/city-council/city-council-agendas-and-minute s Roll call vote 7 Ayes,0 Nays 1. Pay Bills as Audited 2. Resolution No. 05-06-21: Approve New Massage Therapist and Establishment Licenses—Melissa Frion,Massage Moms 3. Resolution No. 05-07-21: Approve Massage Therapy License for Molly Schmidt 4. Approve Froth& Cork Liquor License Amendment 5. Resolution No. 05-08-21: Approve an In-Store and Tent Fireworks Sales Licenses 6. Resolution No. 05-09-21: Release of Deferred Green Acre Assessments 7. Declare Surplus Property and Authorize Sale: Building Department 8. Declare Surplus Property and Authorize Sale: Police Department 9. Resolution No. 05-10-21: Acceptance and Appreciation for a Donation to the Parks & Recreation Department from the Haas Family 10. Resolution No. 05-11-21: Extension Preliminary and Final Plat Approval- Schoolhouse Square 4th- Real Estate Equities 11. Authorize Signature: Long Term Stormwater Maintenance Agreement- Schoolhouse Square 4th Addition 12. Award Contract—2021 Seal Coat Program—Pearson Bros. ($62,123.69) 13. Proclamation—National Public Works Week 14. Proclamation—Emergency Medical Services Week 15. Designate DBA Summer 2021 Downtown Music Series as a Special Event 16. Resolution No. 05-12-21: Dakota County All Hazard Plan IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions,provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. Award Contract: Hastings City Hall Roof and HVAC -Miller Dunwiddie Fortney explained that the City was awarded a $2M state bonding grant for various City Hall repairs, and discussed the received proposals and why the contract should be awarded to Miller Dunwiddie Inc. Folch, Leifeld to approve as presented. Roll call vote 7 Ayes, 0 Nays 2. Public Hearing: Sidewalk Cafe License for Froth& Cork LLC d/b/a Froth& Cork, 110 4111 Street East Hinzman detailed the sidewalk cafe request from Froth & Cork and the received public comments. He also noted staff reviewed the application and recommends approval Public hearing opened at 7:45 p.m. Hearing no comments. Public hearing closed at 7:46 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City's website at http://www.hastingsmn.gov/city-govemment/city-council/city-council-agendas-and-minutes X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action.It is up to the discretion of the Mayor as to what, if any,public comment will be heard on these agenda items. A. Public Works B. Parks and Recreation 1. Diseased and Hazardous Boulevard Trees Jenkins summarized the history of Emerald Ash Bore in the City, staff's mitigation efforts to decrease the spread and described the proposed Hardship Relief Program which the Finance Committee supports. He indicated that the ordinance specifies treatment and removal of a diseased tree is the homeowner's responsibility. Council discussion of the Hardship Relief Program participation requirements, the determination of payment if a tree is treated but dies, Rainbow Tree warranty on treated trees, thanked staff for their efforts, possibly removing trees during street improvement projects and that the treatment would have to be paid for indefinitely or until the tree dies. Vaughan, Fox to approve as presented. Council discussion how to proceed if this was denied, concern of hardship to residents incurred due to the removal of a tree and amending the required number of trees in Hardship Program. Roll call vote 6 Ayes, 1 Nays -Folch C. Community Development 1. Authorize Issuance of Sidewalk Cafe License for Froth& Cork LLC d/b/a Froth & Cork, 110 4t'Street East Lund, Braucks to approve as presented. Roll call vote 7 Ayes, 0 Nays 2. Motor Coach Commerce Facility-Hastings Commons LLC (24xx Vermillion Street) a. Resolution No. 05-13-21: Interim Use Permit b. Resolution No. 05-14-21: Site Plan Hinzman discussed the Interim Use Permit request and the site plan from Hastings Commons LLC.He also summarized the settlement agreement between the City and Hastings Commons LLC. The Planning Commission voted five to two in favor of approval. Council discussion of the hotel entrance through the motor coach facility and how the proposed landscape plan fits into the Vermillion Corridor plan. Leifeld,Vaughan to approve the Interim Use Permit as presented. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City's website at http://www.hastingsmn.gov/city-govemment/city-council/city-council-agendas-and-minutes Council discussed the previous time this item was presented for approval, whether this project fits into the revitalization of Vermillion Street Corridor Plan and legally Council cannot deny the project. Roll call vote 7 Ayes,0 Nays Leifeld, Braucks to approve the Site Plan as presented. Roll call vote 7 Ayes, 0 Nays Council thanked staff for their hard work on this project and conveyed well wishes and success to the business. D. Public Safety E. Administration 1. Appointment of Kelly Murtaugh as Assistant City Administrator/Human Resources Director Wietecha discussed the hiring process and the recommended appointment of Kelly Murtaugh to the Assistant City Administrator/Human Resources Director. Leifeld, Fox to approve as presented. Roll call vote 7 Ayes,0 Nays 2. 2021 Budget Amendment: Building Safety Department Truck Wietecha discussed the condition of the Building Department vehicles and the proposed budget amendment to allow the purchasing of two new vehicles. He explained the purchasing options and recommends Option 1, the conventional truck. Council discussion of the pricing and pro's and con's for hybrid vehicles versus conventional vehicles and thanked staff for presenting the hybrid option. Braucks, Lund to approve Option 1, conventional truck. Roll call vote 5 Ayes,2 Nays—Folch and Leifeld 3. 2022 Budget Process and Timeline Wietecha detailed the 2022 budget process and timeline. Council discussion of possible Finance Committee meeting dates and the possibility of being added to the Governor's bonding initiatives list. XI. UNFINISHED BUSINESS Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City's website at http://www.hastingsmn.gov/city-govemment/city-council/city-council-agendas-and-minutes XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS,COUNCILMEMBERS Announcements • This week is National Public Works Week and National EMS Week. Please join me in a great and heartfelt thank you to our employees in these departments. They provide essential services and help ensure the safety of our community. • The Levee Park Calendar of Events has been posted on the City website. There will be lots of great and free programs again this year. And thank you to the many organizations and businesses that help make these possible. • City offices will be closed Monday, May 31, in observance of Memorial Day. • For this year, Hastings American Legion Post 47 will host Memorial Day. It will be a single location event held at Hastings Levee Park. The event will start at 10:00 Monday, May 31, with a speaker, colors, rifle squad, TAPS and wreath laying ceremony. Meetings Tuesday, May 18 7:00 pm Heritage Preservation Commission Thursday, May 20 6:30 pm Public Safety Advisory Commission Monday, May 24 6:00 pm Planning Commission Monday, June 7 5:00 pm City Council— strategic planning workshop 7:00 pm City Council—regular meeting XIV. ADJOURNMENT 9:09 p.m. Next Regular City Council Meeting:Monday,June 7,20217:00 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City's website at http://www.hastingsmn.gov/city-govemment/city-council/city-council-agendas-and-minute s