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Home My WebLink About20201221 - CC Follow-Up Agenda CITY OF HASTINGS CITY COUNCIL FOLLOW-UP AGENDA Monday, December 21, 2020 7:00 p.m. CALL TO ORDER I. PLEDGE OF ALLEGIANCE II. ROLL CALL III. DETERMINATION OF QUORUM IV. Mayor Fasbender, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund and Vaughan Staff Present: City Administrator Dan Wietecha Administrative Services Director Julie Flaten City Attorney Dan Fluegel Community Development Director John Hinzman Finance Manager Chris Eitemiller Parks & Recreation Director Chris Jenkins Employee Recognition: 5 years 10 years 20 years 35 years Geoffrey Latsch Chad Jensen Tom Bakken Al Storlie Paige Marschall Bigler Brock Bukkila Quentin Nelson 15 years Jeremy Jacobson Craig Schultz Amy Carlson Natalie Judge Alan Gaylor Tina Gipson Brenda McGrath John Jamison Kevin Okeson Terry Meier Joe Cysiewski Dawn West Craig Nowlan Renier Steenkamp Joy Schroeder Chris Weid Justin Wolfe John Townsend A recognition video was shown thanking employees for their 360 years of combined service! Recognition – HEDRA Commissioners Joe Balsanek and Jen Fox Recognition – Planning Commissioners Mitch Johnson and Lisa Siebenaler Recognition – Parks & Recreation Commissioner Nicole DePalma Recognition – Heritage Preservation Commissioners Karen Douglas and Christina Johnson Appreciation was given to outgoing Commissioners. Presentation – Dakota County Commissioner Mike Slavik Commissioner Slavik updated the Council of Dakota County’s various activities and the 2021 budget. APPROVAL OF MINUTES V. Approve Minutes of the Regular and Workshop Meetings on December 7, 2020. Minutes were approved as presented. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes COMMENTS FROM THE AUDIENCE VI. Comments from the audience may include remarks about items listed on the Consent Agenda. Mayor Fasbender stated comments received about items not on the agenda have been distributed to all councilmembers and are acknowledged. COUNCIL ITEMS TO BE CONSIDERED VII. Unanimous consent is required to add items to the agenda. CONSENT AGENDA VIII. The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Braucks, Folch to approve as amended. Roll call vote 7 Ayes, 0 Nays 1. Pay Bills as Audited No. 12-06-20 2. Resolution : Approve Final Payment – Water Chlorination Plumbing & - Mechanical Systems MJ O’Connor, Inc. ) ($15,170.24 No. 12-07-20 3. Resolution : Approve Final Payment – 2020 Neighborhood Infrastructure Improvements ($477,472.72) – A-1 Excavating, Inc. st 4. Approve Pay Estimate #2 – E 21 Street Water Quality Improvements – ($125,761.34) Minnesota Dirt Works No. 12-08-20 5. Resolution : Support of Amendment to Dakota County All Hazards Mitigation Plan for Flood Mitigation No. 12-09-20 6. Resolution : Approve New Location of Massage Establishment License for Barb’s Therapeutic Massage and Massage Therapy License for Barb Odman No. 12-10-20 7. Resolution : Approve 2021 Massage Therapist Licenses Renewal No. 12-11-20 8. Resolution : Adopt Election Polling Places 9. Approve 2021 Police Sergeants Labor Union Contract No. 12-12-20 10. Resolution : Acceptance and Appreciation of a Donation to the Police Department from the Langenfeld’s No. 12-13-20 11. Resolution : Declare Surplus Property & Authorizing Sale of Public Works 2010 Ford Escape Hybrid 12. Reappoint Planning Commissioners: Rob Halberg and Todd Matzke 13. Appoint Planning Commissioners: Melanie Peters and Chris Teiken 14. Appoint HEDRA Commissioner: Margaret “Peggy” Horsch 15. Reappoint Public Safety Advisory Commissioners Gary Stevens and Jesse Starkson 16. Reappoint Heritage Preservation Commissioners: Mark Borchardt and Cindy Toppin 17. Reappoint Parks & Recreation Commissioners Bruce Karnick, Dave Pemble, Chelsea Piskor, and Ben Spader 18. Appoint Public Safety Advisory Commissioner: Dozier Hunter AWARDING OF CONTRACTS AND PUBLIC HEARING IX. These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. Public Hearing: Adjustment of City Fees Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Wietecha discussed the adjustment to the City fees and fee schedule. Staff recommends that water rates increase 3.5%, sewer rates increase 1% and the Storm Water fee increases 4%. The proposed utility rate increases are included in the 2021 budget and will be effective with the January 2021 billing. Public hearing opened at 7:51 p.m. Hearing no comments Public hearing closed at 7:52 p.m. X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Community Development No. 12-14-20 1. Resolution : Adopt 2040 Comprehensive Plan Hinzman detailed the 2040 Comprehensive Plan and the recommended Metropolitan Council amendments. Council discussion on last time Council was updated in a workshop setting, Council review of action steps and receiving updates on a regular basis, align comprehensive plan with strategic planning goals, and recognition to residents on Steering Committee. Braucks, Vaughan to approve as presented Roll call vote 7 Ayes, 0 Nays No. 12-15-20 2. Resolution : Conduit Housing Revenue Bond - Call for Public Hearing and Preliminary Approval - Schoolhouse Square Senior Housing - Real Estate Equities Hinzman discussed the proposal from Real Estate Equities for a housing finance program and to grant a preliminary approval to a housing facility revenue bond for financing associated with the Schoolhouse Square Senior Housing Facility. Council discussion on risk to City’s bond rating, if opportunity should be given to other developers, and Dakota County CDA denial of request due to competitiveness. Tammy Omdal, Northland Securities, provided additional information. Folch, Leifeld to approve as presented Roll call vote 7 Ayes, 0 Nays 3. Downtown Business Association - Winter\\Spring Request for Assistance Hinzman summarized the most recent requests from the Downtown Business Association for City Assistance. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Council discussion focused on the DBA request to have the City fund and provide lighting in Levee Park and downtown area. Discussion included year-round or seasonal lighting, effectiveness of lighting to create increased business, where funding should come from, lighting of the railroad bridge, lighting of the buildings along second street which are privately owned, if using City funds seeking input from businesses outside the downtown area, creating an attraction/destination, setting priorities for creating an attraction or beautification, focusing all efforts only on downtown area, Chamber of Commerce and/or Tourism Board to take lead and to provide events and other attractions, need to move quickly, and City staff serving in support role. Council also discussed the opening of the ice rink in Levee Park, expansion of the rink size, maintenance of Levee Park amenities, beautification, and task force to assist. Kristy Barse, Chamber of Commerce President provided options for how City and Tourism Board can work together and importance of tourism to entire City. Lacy Quail, business owner, expressed frustration the City isn’t providing enough support fast enough. Councilmember Folch made a motion to light trees and Rotary Pavilion from Bridge to Pavilion. Seconded by Councilmember Leifeld. Councilmember Balsanek offered an amendment to take funds out of HEDRA. Council discussion on timing if HEDRA approval is needed. Councilmember Balsanek withdrew the motion. Councilmember Folch amended the main motion to allocate up to $30,000 of City funds and authorize staff to enter into a contract with a vendor to place lights in Levee Park. Seconded by Councilmember Leifeld. Council discussion on bidding requirements, use of local vendors, and not having a contract for the Council to review prior to voting. Roll call vote 5 Ayes, 2 Nays Braucks, Vaughan voting against C. Parks & Recreation D. Administration nd No. 2020-14 1. 2 Reading/Ordinance Amendment : Amend City Code Chapter 34: Fees Folch, Leifeld to approve as amended. Roll call vote 7 Ayes, 0 Nays Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes No. 12-16-20 2. Resolution : Approve 2021 Final Budget and Final Levy No. 12-17-20 3. Resolution : Approve the 2021 Special Levy No. 12-18-20 4. Resolution: Approve 2021-2025 Capital Improvement and Capital Equipment Plan Wietecha discussed the 2021 Budget and Final Levy, Special Levy and the 2021-2025 Capital Improvement and Equipment Plans. The 2021 budget includes a 3.54% levy increase and is operationally balanced and was developed with economic uncertainty in mind. Council discussion on milestones for capital project expenditure approval and prioritization of items. Resolution No. 12-16-20: Approve 2021 Final Budget and Final Levy Braucks, Vaughan to approve as presented. Roll call vote 7-0 Resolution No. 12-17-20: Approve the 2021 Special Levy Vaughan, Folch to approve as presented. Roll call vote 7-0 Resolution No. 12-18-20: Approve 2021 - 2025 Capital Improvement Plan and Capital Equipment Plan Folch, Lund to approve as presented. Roll call vote 7-0 5. Extend FFCRA Emergency Paid Sick Leave Benefit Flaten specified why the Emergency Sick Leave provided by the Families First Coronavirus Response Act should be extended and how the unused hours could be allocated. Balsanek, Lund to approve as presented. Roll call vote 7-0 6. Recognition of Councilmember Joe Balsanek Former Mayor, Paul Hicks, recognized Joe for his years of service to the citizens of Ward 2 and the entire City. Mayor Fasbender recognized and expressed appreciation for Councilmember Balsanek’ s tenure on the City Council and HEDRA. a. Joint Legislative House Resolution by Representative Jurgens and Senator Bigham Representative Jurgens and Senator Bigham shared a Joint Legislative Resolution for Councilmember Balsanek b. City Hall Photo by Hastings City Council Mayor Fasbender displayed a recognition print created for Councilmember Balsanek Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS thst City Offices will be closed on December 25 and January 1. th Holiday light recycling drop off running through December 30. Dakota County residents can drop off their unwanted light strands at the Joint Maintenance th Facility located at 920 W. 10 Street.  Show Us How You Shine Hastings. If you are decorating your home or business with outdoor lights this holiday season, please consider sharing a picture for all to see. Photos will be shared on the City website / social media, and placed on a map for a self-guided, drive-by tour. This is not a contest, just a chance to have fun. th Planning Commission will meet on Monday, December 28 at 7:00 p.m. XIV. ADJOURNMENT 10:41 p.m. Next Regular City Council Meeting: Monday, January 4, 2021 7:00 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes