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Home My WebLink About20201005 - CC Minutes Hastings,Minnesota City Council Meeting Minutes October 05,2020 The City Council of the City of Hastings,Minnesota met in a regular meeting on Monday, October 5,2020 at 7:00 p.m. via Zoom video conference. Mayor Fasbender explained why and referenced various city, state and federal declarations and guidelines that an in-person meeting was not practical or prudent due to the COVID-19 Pandemic. Members Present: Mayor Fasbender, Councilmembers Balsanek, Braucks,Folch, Leifeld, Lund and Vaughan Staff Present: City Administrator Dan Wietecha Administrative Services Director Julie Flaten City Attorney Dan Fluegel Community Development Director Johri Hinman Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council Meeting on September 21,2020. Minutes were approved as presented. Comments from the Audience Mayor Fasbender stated comments received about items not on the agenda have been distributed to all councilmen►bers and were acknowledged. Consent Agenda 1. Pay Bills as Audited I Approve Service Agreement—Fixed Base Water Meter Data Reading System 3. Renew Storm Sewer Easement Agreement with US Government 4. City Administrator Evaluation Summary 5. Resolution No. 10-01-20: Vacation of Easement-Lot 10, Block 3,Riverwood 8�' Addition(West 36" Street) 6. Authorize Signature: Development Agreement -Villas at Pleasant 7, Authorize Signature: Stormwater Access and Maintenance Agreement -Villas at Pleasant S. Authorize Signature: Declaration of Easement for Shared Driveway-Wallin 10''Addition(River Shore Drive) 9. Authorize Signature: Declaration of Easement for Shared Driveway-Wallin I0r' Addition(Oak Hili Drive) 10. Resolution No. 10-02-20:Acceptance and Appreciation of a Donation to the Fire Department from the Molitor Family Councilmember Folch motioned to approve as presented, seconded by Councilmember Braucks.Roll Call: Ayes 7;Nays 0. Sieben Ridge-TC Land(General Sieben Drive) a. Resolution No. 10-03-20: Preliminary Plat- 116 Lots b. Authorize Signature: Preliminary Grading Agreement Sign up to receive automatic notification of Council agendas At ccagenda-subscribe-9 or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City's website at httP-!,ww-Y;ha-,ting% m :�:.nd-minulrs Hinzman discussed the preliminary plat and site grading for Sieben Ridge subdivision.He also indicated that the Planning Commission and Planning Committee of the Council discussed and supported the development. Council discussed the duplication of street names and disclosure provided to potential home buyers regarding mining operations. Mark Guenther, developer, provided clarification on the point of disclosure. Councilmember Balsanek motioned to approve the preliminary plat as presented, seconded by Councilmember Vaughan. Roll Call: Ayes 7;Nays 0. Councilmember Balsanek motioned to approve the preliminary grading agreement as presented, seconded by Councilmember Braucks. Roll Call: Ayes 7;Nays 0. Resolution No. 10-04-20: Site Plan-Expansion of Existing Building -Schlomka (1904 Vermillion St) Hinman detailed the site plan application to reconstruct a portion of the building located at 1904 Vermillion Street to be utilized as a Coldwell Banker Burnet real-estate office and storage building. The Planning Commission unanimously voted to approve the site plan. Councilmember Folch motioned to approve as presented, seconded by Councilmember Leifeld, Council discussed how the development is consistent with the Vermillion Street Corridor plan, types of vehicles parked on site,traffic from the site,neighborhood notification, real estate company offices and appreciation for improvement to the site. Another motion to approve the item as presented was inadvertently called for and made by Councilmember Leifeld and was seconded by Councilmember Braucks. The original motion made by Councilmember Folch and seconded by Councilmember Leifeld was the effective motion. Roll Call for the original motion:Ayes 7;Nays 0. CARES Act)Funding Wietecha discussed the CARES Act federal requirements for expenses and recommended City Council affirmatively presume that Hastings public safety payroll was substantially dedicated to mitigating the COVID-19 health emergency from March 1, 2020 through November 15, 2020 and use unallocated CARES funding for that purpose. Council discussed payroll expenses related to COVID pandemic,possible license fee relief and support to all businesses, how to support residents by adding funds to the City's fund reserves, money for the local school district, business grants, use of funds for public safety,City contributed 42°o of CARES Act funds received to businesses/non-profits. Councilmember Vaughan motioned to approve as presented, seconded by Councilmember Braucks. Roll Call:Ayes 5;Nays 2—Folch and Leifeld. Mayor Fasbender and Councilmembers made the following announcements: • HEDRA will meet on Thursday, October 8'at 6:00 p.m. • Planning Commission will meet on Monday, October 12`h at 7:00 p.m. • Parks &Recreation Commission meeting for Tuesday, October 13' is cancelled. Sign up to receive automatic notification ofCouncil agendas ,At ccagenda-subscribae,,nhaesingsmn.gov or by calling 6514RO-2350 City Couned packets can be viewed in searchable format on the City's wzbaite at htt 'rwsesv.hAstin srnn uvlci r-govern+nt.nt'ci( -cuvncilrc,il -cc,uneilae.nilcse-and-ntiisutrs Heritage Preservation Comnussion will meet on Tuesday, October 13' at 7:00 p.m. • City Council workshop on Diversity, Equity, and Inclusion on Monday, October 19"' at 5:30 p.m. • Fire Prevention Week is October 4-10.The Hastings Fire Department is promoting"Serve Up Safety in the Kitchen"to educate everyone about simple but important actions they can take to keep safe. ■ Never leave cooking food unattended. ■ Be alert when cooking. ■ Have a"kids' free zone" of at least 3 feet around the stove. • The City has created a grant program to provide $5,000 grants to non-profit organizations that can demonstrate financial hardship due to COVID-19. Priority will go to non-profit organizations that provide human services or public health services to Hastings residents (such as food delivery, mental health counseling, community outreach, housing assistance, and economic security). Details will be posted on our website after the HEDRA meeting this Thursday. • The Hastings Police Department is participating in the Pink Patch Project from October 1-31. Patches, pins, and pint glasses are available for sale at the Police Department and City Hall with proceeds benefitting the American Cancer Society. Councilmember Braucks motioned to adjourn the meeting at 8:33 p.m., seconded by Councilmember Balsanek. Roll Call: Ayes 7;Nays 0. t�- F Mary F ender,Mayor Julie l ten, City Clerk Sign up to rricive automatic notification of Council agendas At ccagenda-subscribCuihbstingsmn.gov or by calling 551-480-2350 City Council packets can be viewed in searchable format on the City's website at httn.,'lwtivtv.hactin .mn�,uk;citY�ovarrnir:nllcity-ctuniilic:ity� uc�l-- cnl�.-;end-minitea CITY OF HASTINGS DAKOTA COUNTY,MINNESOTA RESOLUTION No. RESOLUTION ORDERING PUBLIC HEARING FOR WELLHEAD PROTECTION PLAN WHEREAS,the State requires a City to revise its Wellhead Protection Plan every ten years to protect its ground water aquifer and municipal water supply; WHEREAS,the City presented Part I of the Wellhead Protection PIan at the September 81 Council Meeting; WHEREAS, a Pubic Hearing is required after completion of Part II of the Wellhead Protection Plan; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. A Public Hearing for the Wellhead Protection Plan be held at the 7pm council meeting on Monday,November lb,2020,and; 2. An advertisement of the Public Hearing be published in the St Paul Pioneer Press on November 5th and be pasted on the City's website on November 5"' ORDERED BY THE CITY COUNCIL OF HASTINGS,MINNESOTA, THIS 19TH DAY OF OCTOBER, 2020. Ayes: Nays: Marjqasbender, Mayor ATTEST U ie dates, City Clerk SEAL CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION SUPPORTING DAKOTA COUNTY'S 2021-2025 CAPITAL IMPROVEMENT PROGRAM WHEREAS, Dakota County is finalizing approval of their 2021-2025 Capital lmprovemen Program, and WHEREAS,the City continues to benefit from the construction and maintenance of area and county-wide transportation,facilities, and grounds improvements, an WHEREAS,the County's Capital Improvements Plan proposes a$1.1 Million contribution of County Transportation Sales & Use Tax funds towards the construction of the Trunk Highway 316 Improvements project, and WHEREA said contribution will close the funding gap on the project and enable the full scope o improvements to move forward for construction and completion in 2021,and WHEREAS,the City of Hastings also supports continued development of the Vermillion River Greenway as a regional facility,and the City will continue work with the county to identify improvements needed t regional standards, and WHEREAS,the City of Hastings continues to welcome further discussion with Dakota County to explore possibilities for enhancements to other existing facilities as well as the construction of new facilities that will help to better serve the Hastings area. NOW,THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS;that 1. The City of Hastings hereby supports the projects included in Dakota County's 2021-2025 Capital Improvement Program 2. The City of Hastings supports the County's contribution Transportation Sales and Use Tax towards the Highway 316 Improvements Project. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA,THIS 1 T" DAY OF OCTOBER,2020 Ayes: ys: �` e,4 c Mary Fasbender, Mayor ATTIE �HeFlaten, City Cle SEAL Dakota County Contract C0032481.1 FIRST AMENDMENTTO JOINT POWERS AGREEMENT BETWEEN THE COUNTY OF DAKOTA AND THE CITY OF HASTINGS FOR COST SHARING OF REGIONAL.TRAIL IMPROVEMENTS RECONSTRUCTION PROJECT WHEREAS, effective February 18, 2020,the County of Dakota and the City of Hastings entered into a joint powers agreement (Agreement)for the cost sharing of regional trail improvements and reconstruction of a mile of Hamburg Avenue to improve drainage issues in the road ditches by replacing culverts, reducing sediment build-up and improve water infiltration; and WHEREAS the parties desire to amend certain terms of the Agreement as more fully set forth below; and WHEREAS,the Agreement provides that any amendments shall be valid only when expressed in writing and duly signed by the parties. NOW,THEREFORE, in consideration of the mutual covenants contained herein,the parties agree as follows: 1. To amend Section 5 Payment as follows: a. 5.1 Contribution Amount.The County shall reimburse the City a total amount not to exceed Two-hundred seventy-four thousand five-hundred Dollars and 00/100 ($274,500.00), including a 10 percent contingency, for actual construction costs incurred for the paving, crack repair work, reconstruction, and widening of 3,300 feet of the Mississippi Regional Trail to Hastings.The areas of construction, crack repair work, widening,and reconstruction are depicted and highlighted in magenta in Exhibit 1. In addition, crack repair work may occur within any area where the County will assume jurisdiction and operation as identified in Exhibit 1. 2. All other terms of the Agreement between the County of Dakota and the City of Hastings trail improvements and reconstruction shall remain in full force and effect unless otherwise amended or terminated in accordance with law or the terms of the Agreement. 3. In any case where this Amendment conflicts with the Agreement,the Amendment shall govern. IN WITNESS WHEREOF,the parties hereto have executed this Amendment on the dates) indicated below. COUNTY OF DAKOTA CITY OF HASTINGS ,� t S Y Steven C. Mielke, Director Mary Fa ender, Mayor Physical Development Division Date of Signature Date of Signature: APPROVED AS TO FORM: 1 Is/Helen R. Brosnahan 1012/20 Qy AA- Assistant Dakota County Attorney Date i laten, City Clerk Resolution No, 20-445 KS-18-403-001 Date of Signature: FIRST AMENDMENT TO JOINT POWERS AGREEMENT BETWEEN THE COUNTY OF DAKOTA AND THE CITY OF HASTINGS FOR COST SHARE PEDESTRIAN AND BICYCLE PLAN WHEREAS, effective January 7, 2020, the County of Dakota ("County") and the City of Hastings ("City") entered into a Joint Powers Agreement for the cost share of Pedestrian and Bicycle Plan with Minnesota Department of Health Grant monies through the County's Statewide Health Improvement Program ("SHIP"); and WHEREAS, the parties desire to amend the terms of the Agreement as set out below; and WHEREAS, the Agreement provides that any amendments shall be valid only when expressed in writing and duly signed by the parties. NOW,THEREFORE, in consideration of the mutual covenants contained herein the parties agree as follows: 1. To amend the recitals as follows: 1. To extend the term of the Agreement until June 30, 2021. 2. All other terms of the Agreement and any amendments between the County and City shall remain in full force and effect unless otherwise amended or terminated in accordance with law or the terms of the Agreement. 3. In any case where this Amendment conflicts with the earlier Agreement or any amendments thereto, this Amendment shall govern. IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date(s) indicated below. CITY OF HASTINGS By A'L.ALL ►/�d- Mary Fas nder, Mayor Date of Signature: By r City Clerk Date of Signature: COUNTY OF DAKOTA APPROVED AS TO FORM: By Is/Helen R. Brosnahan 10113/20 Steve C. Mielke, Director, Helen R. Brosnahan Physical Development Division Assistant Dakota County Attorney Date Date of Signature: County Res. No. County Attorney File No. KS-19-631.1 f