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Home My WebLink About20200908 - CC Minutes Hastings,Minnesota City Council Meeting Minutes September 08,2020 The City Council of the City of Hastings,Minnesota met in a regular meeting on Tuesday, September 8, 2020 at 7:00 p.m. via Zoom video conference. Mayor Fasbender explained why and referenced various city, state and federal declarations and guidelines that an in-person meeting was not practical or prudent due to the COVID-19 Pandemic. Members Present: Mayor Fasbender,Councilmembers Balsanek, Braucks, Folch, Leifeld,Lund and Vaughan Staff Present: City Administrator Dan Wietecha Administrative Services Director Julie Flaten City Attorney Dan Fluegel Community Development Director John Hinzman City Planner Justin Fortney Public Works Director Nick Egger Assistant City Engineer John Caven Proclamation: Girl Scouts is a Force for Good Week City Council read the proclamation. Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the Special City Council Meetings on August 14,2020 and August 25, 2020 and the Regular City Council and the City Council Workshop Meetings on August 17,2020. Minutes were approved as presented. Comments from the Audience Mayor Fasbender stated comments received about items not on the agenda have been distributed to all councilmembers and are acknowledged. Consent Agenda 1. Pay Bills as Audited 2. Resolution No. 09-01-20:Acceptance and Appreciation of a Donation from Stepping Out Inc.to the Parks&Recreation Department 3. Resolution No. 09-02-20: Acceptance and Appreciation of a Donation from The Hoffman Family to the Parks&Recreation Department 4. Resolution No. 09-03-20: Acceptance and Appreciation of a Donation from The Wagner Family to the Parks&Recreation Department 5. 151 Reading\Order Public Hearing: Ordinance Amendment-Rezone Property to R-3 Medium- High Density Residence -Villas at Pleasant (Northridge and Pleasant) 6. 1s1 Reading\Order Public Hearing: Ordinance Amendment-Rezone Property to R-2 Medium Density Residence-Sieben Ridge(General Sieben Drive) 7. Order Public Hearing: Vacation of Easement—Lot 10,Block 3, Riverwood 8"Addition(36th Street W) Councilmember Balsanek motioned to approve as presented, seconded by Councilmember Braucks. Roll Call: Ayes 7;Nays 0. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651480-2350 City Council packets can be viewed in searchable format on the City's website at littp'//www llastinesmn-,ov/city-eovernment/City-council/city-council aRendas and mintites Enterprise Services Agreement with Policy Confluence Inc(dba Polco and National Research Center) Wietecha discussed the Enterprise Services Agreement with Policy Confluence Inc.,that NCS has updated its survey to include COVID-19 recovery planning and that City Council previously approved up to $25,000 in CARES Act funding to have NCS/Polco conduct new surveys. Councilmember Braucks motioned to approve as presented,seconded by Councilmember Balsanek. Roll Call: Ayes 7;Nays 0. Public Informational Presentation for Wellhead Protection Plan Caven introduced John Greer, Senior Hydrogeologist at BARR Engineering,who presented a summary of the City's progress of revising the Wellhead Protection Plan which is required by the Minnesota Department of Health. Council discussed if the plume of PFC's from the north side of the river was considered a polluting source for the City's Wellhead Protection Plan. Resolution No. 09-04-20: Variance- Shoreland Water Oriented Structures-Whelan(613 East 1"Street) Fortney detailed the variance request of a shoreland water-oriented structure at 613 East 1" Street and that the Planning Commission voted 4 tol to approve the request. Council discussed other possible areas on the property to accommodate structure,relevant ordinances, FEMA guidelines,the approving authority of riverfront development,the concrete pad, landscaping requirements and the City's oversight. Councilmember Balsanek motioned to approve as presented, seconded by Councilmember Folch. Roll Call:Ayes 7;Nays 0. Resolution No.09-05-20: Approve Issuance and Sale of$3,665,000 General Obligation Improvement Bonds,Series 2020A Flaten introduced Jessica Green,Northland Securities,who explained the results of the bond sale which occurred earlier today. Council recapped the Finance Committee's in-depth discussion about the bond sale which occurred just prior to Council meeting and the savings realized from low interest rate. Councilmember Folch motioned to approve as presented,seconded by Councilmember Balsanek. Roll Cal t:Ayes 7;Nays 0. CARES Act Wietecha updated the Council of the City's spending of the CARES Act money, requested additional items, non-profit anchor organization funding and non-profit relief funding. Council discussed how the distributed funds would be audited, sub-recipient agreements,source of funds, that the Economic Development Task Force discussed paying back HEDRA for HEART grant and license fee relief and setting aside funds for contingency business relief. Councilmember Folch made a motion to pay back HEDRA $233,000 for the HEART grant and license fee relief, seconded by Councilmember Balsanek. Wietecha asked Council to consider tabling the reimbursement until the next Council meeting to allow staff time to examine the topic. Sign up to receive automatic notification of Council agendas At ceagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City's website at limp'//www Iiastinpsmn gov/city-Eovernment/city-council/city-council agendas and minutes Councilmember Folch motioned to table to discussion of HEDRA reimbursement,seconded by Councilmember Balsanek.Roll Call:Ayes 7;Nays 0. Councilmember Vaughan motioned to approve staff's recommendations of funding#1 through#7 as listed in the memo, seconded by Councilmember Braucks. Roll Call: Ayes 6;Nays 0;Abstained-Folch. Reduce Second Period Billing for School Resource Officer(SRO) Wietecha summarized the School Resource Officer program and ISD 200 request to reduce the billing because Hastings Public Schools utilized a distance learning model due to the COVID Pandemic. Councilmember Balsanek motioned to approve as presented, seconded by Councilmember Leifeld. Roll Call: Ayes 7;Nays 0. Dakota Communications Center(DCC)Funding Wietecha discussed the proposed change in Dakota Communications Center funding and how it would affect the City. Councilmember Balsanek has served on the DCC Board of Directors since its inception in 2008 and provided historical information. Waiver of Degree Requirement for Fire Chief Wietecha discussed the four-year degree requirement listed in the Fire Chief job description and why its one-time waiver is requested. He discussed the next steps in the hiring process with the Public Safety Committee of the Council. Council discussed.whether the position should be opened to accept applications due to the proposed change of the requirements because there may be new eligible candidates and summarized the Public Safety Committee discussion of the possible requirement change. Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Balsanek. Roll Call: Ayes 6;Nays 1 - Vaughan. City Administrator Evaluation Fluegel discussed the proposed City Administrator Evaluation process and timelines. Council discussed the pros and cons of both options provided and future evaluations. Councilmember Braucks motioned to approve Option 2 as outlined in the Council memo and approve a contract with Martin McAllister Consulting, seconded by Councilmember Lund. Roll Call: Ayes 5;Nays 2— Folch and Leifeld. Closed Door Session to Discuss Pending Litigation Mayor Fasbender indicated the relevant MN Statute as to why there is a closed-door session. Councilmember Folch motioned to close the public meeting and open the closed-door session at 8:52 p.m., seconded by Councilmember Lund. Roll Call: Ayes 7; Nays 0. Councilmember Lund motioned to close the closed-door session and reopen the public meeting at 9:50 p.m., seconded by Councilmember Folch. Roll Call: Ayes 7;Nays 0. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651480-2350 City Council packets can be viewed in searchable format on the City's website at littp:Hwww.liastin esmn.gov/city-eovernment/city-council/city-counci l-agendas-and-ininutes Mayor Fasbender and Councilmembers made the following announcements: • Councilmember Balsanek will attend the DCC Board of Directors Meeting on Thursday, September 171 at 8:00 a.m. • Councilmember Folch requested a complete overview of the CARES Act funds committed/spent to date at the next Council meeting. • Planning Commission will meet on Monday, September 140'at 7:00 p.m. • Heritage Preservation Commission will meet on Tuesday, September 15"at 7:00 p.m. • Public Safety Advisory Commission will meet on Thursday, September 17'' at 6:30 p.m. • Upcoming Levee Park events: o Storytime in the Park on Wednesday, September 16°i at 6:00 p.m. Stories, songs, and socially distanced activities geared for kids age 10 and under.Must be accompanied by an adult or babysitter. o Performance in the Park on Tuesday, September 22"d at 6:00 p.m. BRKFST Dance Co. will give a breakdancing,martial arts, and contemporary dance performance. o Raptors in the Park on Wednesday, September 23`d at 6:00 p.m.A live raptor presentation in partnership with Carpenter Nature Center. o Movie in the Park—"The Karate Kid"will be shown on Friday, September 25'at 7:00 p.m., sponsored by Ardent Mills. Teran Harmon State Farm Insurance Agent will host fun giveaways, including glow sticks. Please bring a non-perishable food donation for Hasting Family Service. The City Council meeting was adjourned at 9:51 p.m. Mary Fadbender, Mayor quie 1 ten,City Clerk Sign up to receive automatic notification of Council agendas At ceagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City's website at littp:Hwww.liastingsmn gov/city-2overnment/city-council/city-council-agendas and minutes