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Home My WebLink About20200908 - CC Follow-Up Agenda CITY OF HASTINGS CITY COUNCIL FOLLOW-UP AGENDA Tuesday, September 8, 2020 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Mayor Fasbender, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund and Vaughan Staff Present: City Administrator Dan Wietecha Administrative Services Director Julie Flaten City Attorney Dan Fluegel City Planner Justin Fortney Public Works Director Nick Egger Assistant City Engineer John Caven Proclamation: Girl Scouts is a Force for Good Week City Council read the proclamation. V. APPROVAL OF MINUTES Approve Minutes of the Special City Council Meetings on August 14, 2020 and August 25, 2020 and the Regular City Council and the City Council Workshop Meetings on August 17, 2020. Minutes were approved as presented. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. Mayor Fasbender stated comments received about items not on the agenda have been distributed to all councilmembers and are acknowledged. VII. COUNCIL ITEMS TO BE CONSIDERED Unanimous consent is required to add items to the agenda. VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Balsanek, Braucks to approve as presented Roll call vote 7 Ayes, 0 Nays 1. Pay Bills as Audited No. 09-01-20 2. Resolution : Acceptance and Appreciation of a Donation from Stepping Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 format on the City’s website at City Council packets can be viewed in searchable http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Out Inc. to the Parks & Recreation Department No. 09-02-20 3. Resolution : Acceptance and Appreciation of a Donation from The Hoffman Family to the Parks & Recreation Department No. 09-03-20 4. Resolution: Acceptance and Appreciation of a Donation from The Wagner Family to the Parks & Recreation Department st 5. 1 Reading\\Order Public Hearing: Ordinance Amendment - Rezone Property to R-3 Medium-High Density Residence - Villas at Pleasant (Northridge and Pleasant) st 6. 1 Reading\\Order Public Hearing: Ordinance Amendment - Rezone Property to R-2 Medium Density Residence - Sieben Ridge (General Sieben Drive) – th 7. Order Public Hearing: Vacation of Easement Lot 10, Block 3, Riverwood 8 th Addition (36 Street W) IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. Enterprise Services Agreement with Policy Confluence Inc (dba Polco and National Research Center) Wietecha discussed the Enterprise Services Agreement with Policy Confluence Inc. NCS has updated its survey to include COVID-19 recovery planning, City Council approved up to $25,000 in CARES Act funding to have NCS/Polco conduct new surveys. Braucks, Balsanek to approve as presented Roll call vote 7 Ayes, 0 Nays X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works 1. Public Informational Presentation for Wellhead Protection Plan Caven introduced John Greer, Senior Hydrogeologist at BARR Engineering, who presented a summary of the City’s progress of revising the Wellhead Protection Plan which is required by the Minnesota Department of Health. ’ Council discussion if plume of PFCs over river considered a polluting source for this plan. Staff provided clarification. B. Community Development No. 09-04-20 1. Resolution : Variance - Shoreland Water Oriented Structures - Whelan (613 East 1 st Street) Fortney detailed the variance request of a shoreland water-oriented structure at 613 East 1 st Street. Council discussion on options for property to accommodate structures in other areas, relevant ordinances, FEMA guidelines, authority over riverfront, concrete pad, landscaping requirements and City oversight. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Balsanek, Folch to approve as presented Roll call vote 7 Ayes, 0 Nays C. Parks & Recreation D. Administration No. 09-05-20 1. Resolution : Approve Issuance and Sale of $3,665,000 General Obligation Improvement Bonds, Series 2020A Flaten introduced Jessica Green, Northland Securities, who explained the results of the bond sale which occurred earlier today. Council discussion on Finance Committee in depth discussion prior to Council meeting and savings realized from low interest rate. Folch, Balsanek to approve as presented Roll call vote 7 Ayes, 0 Nays 2. CARES Act Wietecha updated the Council of the City’s spending of the CARES Act money, additional items requested to be approved, non-profit anchor organization funding and non-profit relief funding. Council discussion on auditing of funds distributed to others, sub-recipient agreements, source of funds, Economic Development Task Force discussed paying back HEDRA for HEART grant and license fee relief and setting aside funds for contingency business relief. Councilmember Folch made a motion to pay HEDRA back $233,000 from HEART grant and license fee relief, seconded by Councilmember Balsanek Wietecha asked Council to consider tabling the item until the next Council meeting. Motion to table by Councilmember Folch, seconded by Councilmember Balsanek Roll call vote 7 Ayes, 0 Nays – Motion to approve staff recommendations for funding #1 7 in memo by Councilmember Vaughan, seconded by Councilmember Braucks. Roll call vote 6 Ayes, 0 Nays, Folch abstained 3. Reduce Second Period Billing for School Resource Officer (SRO) Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Wietecha summarized the School Resource Officer program and ISD 200 request to reduce the billing because Hastings Public Schools utilized a distance learning model due to the COVID Pandemic. Braucks, Leifeld to approve as presented Roll call vote 7 Ayes, 0 Nays 4. Dakota Communications Center (DCC) Funding Wietecha discussed the proposed change in Dakota Communications Center funding and how it would affect the City. Councilmember Balsanek has served on the DCC Board of Directors since its inception in 2008 and provided historical information. 5. Waiver of Degree Requirement for Fire Chief Wietecha discussed the four-year degree requirement listed in the Fire Chief job description and why its one-time waiver is requested. He discussed the next steps in the hiring process with the Public Safety Committee of the Council. Council discussion if changing requirement should the process be opened up to other potential candidates who are now eligible for position. Public Safety Committee recap of meeting where topic was discussed. Leifeld, Balsanek to approve as presented Roll call vote 6 Ayes, 1 Nays, Vaughan voting against 6. City Administrator Evaluation Fluegel discussed the proposed City Administrator Evaluation process and timelines. Council discussion on two options provided and future evaluations. Councilmember Braucks made a motion to move forward with Option 2 as outlined in the Council memo and approve a contract with Martin McAllister Consulting. Roll call vote 5 Ayes, 2 Nays, Folch and Leifeld voting against 7. Closed Door Session to Discuss Pending Litigation Mayor Fasbender indicated the relevant MN Statute as to why there is a closed-door session. Folch, Lund to close the public meeting at 8:52 p.m. and open the closed- door session. Roll call vote: Ayes 7, Nays 0 Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Lund, Folch to close the closed-door session and reopen the public meeting at 9:50 p.m. Roll call vote: Ayes 7, Nays 0 XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS • Councilmember Balsanek will attend the DCC Board of Directors Meeting on Thursday, September 17 at 8:00 a.m. th • Councilmember Folch requested a complete overview of the CARES Act funds committed/spent to date at the next Council meeting. • Planning Commission will meet on Monday, September 14 th at 7:00 p.m. • Heritage Preservation Commission will meet on Tuesday, September 15 th at 7:00 p.m. • Public Safety Advisory Commission will meet on Thursday, September 17 th at 6:30 p.m. • Upcoming Levee Park events: o Storytime in the Park on Wednesday, September 16 th at 6:00 p.m. Stories, songs, and socially distanced activities geared for kids age 10 and under. Must be accompanied by an adult or babysitter. o Performance in the Park on Tuesday, September 22 nd at 6:00 p.m. BRKFST Dance Co. will give a breakdancing, martial arts, and contemporary dance performance. o rd Raptors in the Park on Wednesday, September 23 at 6:00 p.m. A live raptor presentation in partnership with Carpenter Nature Center. –“The Karate Kid” will be shown on o Movie in the Park th Friday, September 25 at 7:00 p.m., sponsored by Ardent Mills. Teran Harmon State Farm Insurance Agent will host fun giveaways, including glow sticks. Please bring a non- perishable food donation for Hasting Family Service. XIV. ADJOURNMENT 9:51 p.m. Next Regular City Council Meeting: Monday, September 21, 2020 7:00 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes