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Home My WebLink About20200817 - CC Follow-Up Agenda CITY OF HASTINGS CITY COUNCIL FOLLOW-UP AGENDA Monday, August 17, 2020 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Mayor Fasbender, Councilmembers Balsanek, Braucks, Folch, Leifeld, Lund and Vaughan Staff Present: City Administrator Dan Wietecha Administrative Services Director Julie Flaten City Attorney Dan Fluegel Community Development Director John Hinzman Proclamation: Women’s Equality Day City Council read the proclamation. V. APPROVAL OF MINUTES Approve Minutes of the Regular City Council and the City Council Workshop Meetings on August 3, 2020 Minutes were approved as presented. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. Mayor Fasbender stated comments received about items not on the agenda have been distributed to all councilmembers and are acknowledged. VII. COUNCIL ITEMS TO BE CONSIDERED Unanimous consent is required to add items to the agenda. VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Folch, Leifeld to approve as presented Roll call vote 7 Ayes, 0 Nays 1. Pay Bills as Audited Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes – 2. Approve Pay Estimate #1 Water System Chlorination Equipment Project - $185,687.00 (MJ O’Connor, Inc.) – 3. Approve Pay Estimate #2 2020 Neighborhood Infrastructure Improvements - $617,202.46 (A-1 Excavating) – 4. Approve Pay Estimate #2 2020 Mill & Overlay Program - $286,937.45 (Bituminous Roadways, Inc.) 5. Declare City Property as Excess & Authorize Placement of Items in Auction (Public Works Vehicles & Equipment) No. 08-03-20 6. Resolution : Support of Dakota County Transportation CIP and Requests for Projects No. 08-04-20 7. Resolution : Approve Atomic Recycling LLC Commercial Waste Hauler License No. 08-05-20 8. Resolution : Agreement with Dakota County for Elections CARES Act Funding 9. Approve Change Order to Contract with AEM Financial Services 10. Set Special City Council Meeting to Canvass 2020 General Election Results No. 08-06-20 11. Resolution : Acceptance and Appreciation of a Donation from the Langenfeld Family to the Police Department No. 08-07-20 12. Resolution : Supporting MN DNR purchase of property for inclusion in Hastings Scientific Natural Area 13. Renewal of the 2020-2022 School Resource Officer and Traffic Control Agent Contract with Independent School District 200 14. Approve Agreement with Bergan KDV for 2020 Audit Services No. 08-08-20 15. Resolution : Acceptance and Appreciation of a Donation from Dean Markuson to the City of Hastings of a POW/MIA Flag 16. 2020 Trail Improvements Contract Award and Authorization IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Community Development C. Parks & Recreation D. Administration 1. Utility Rate Study Update Stacie Kvilvang of Ehlers Inc, provided an update to the Utility Rate Study including future rate increases and WAC/SAC recommendations. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 in searchable format on the City’s website at City Council packets can be viewed http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Council discussion on limiting reliance on WAC/SAC fees, inability to transfer fee revenue between utility funds, number of units charged per residence, upcoming development included in study, number of new commercial properties per year in City, WAC/SAC reduction in fees has not spurred development, higher rates on multi-housing and other cities may offer density discounts, timeline for fee decision, creation of programs to assist certain businesses, residents subsidizing costs when reduction is made to WAC/SAC fees, need to keep fee structure, all communities have similar fee structures, are potential developments grandfathered in, need to educate businesses, council workshop of WAC/SAC fees before decision is made, ’ communication plan to businesses, and adding FAQs to City website. 2. CARES Act Wietecha explained the requests to update/renovate various workspaces and frequently touched surfaces to aid in preventing the spread of COVID-19 ative Committee’s discussion on assistance to and a recap of the Administr non-profits. Council discussion on cost of community survey, Administrative Committee recap of meeting, request for plan to move forward with remaining allocation of funding, allocating part of $250K Dakota County grant funds to Chamber of Commerce, discuss Chamber of Commerce at next Council meeting, Administrative Committee to meet and make recommendations to full council. – Folch, Lund to approve purchase of items 1 5 in memo. Roll call vote: Ayes 7, Nays 0 3. Utility Bill Adjustment Request Wietecha introduced Karl and Jeannie Hajny who would like to address the council regarding a utility bill. Karl and Jeannie Hajny, detailed that they received a high-water bill due to a leak for their rental property located at 119 East 2 nd Street. They asked Council for consideration in helping with the water bill. Council discussion on City process for notification, past usage, similar past requests, is clean water less of a burden on system, City not being involved in renter/owner agreements on utilities. Vaughan, Lund to deny request. Roll call vote: Ayes 6, Nays 1, Councilmember Balsanek voting against. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 in searchable format on the City’s website at City Council packets can be viewed http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes 4. Closed Door Session to Discuss Pending Litigation Balsanek, Vaughan to close the public meeting at 9:13 p.m. and open the closed-door session. Roll call vote: Ayes 7, Nays 0 Lund, Braucks, to close the closed-door session and reopen the public meeting at 10:12 p.m. Roll call vote: Ayes 7, Nays 0 XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS • Happy Birthday to Councilmembers Joe Balsanek and Trevor Lund this week. • Music in the Park, at Levee Park, supported by Ruth & George Doffing Charitable Fund: o Dirty Shorts Brass Band on Thursday, August 20 at 7 pm A New Orleans style brass band playing everything from jazz to Dixie to funk to blues to rock & roll to swing. Starlette’s Web on Thursday, August 27 at 7 pm is the Midwest’s o only tribute band to iconic female artists of pop, rock, and county from the 80s to today. o Power of 10 on Thursday, September 3 at 7 pm features dynamic vocals, an awe-inspiring horn section and a superb rhythm section performing a mix of timeless and current hits. o Music in the Park has limited attendance of 250 people and social distancing requirements. It is free and open to the public. • We have several other recreation programs coming up at Levee Park: o Bike with a Ranger on Saturday, August 22 at 9 am. A park ranger will lead participants on the 10-mile loop to learn about history and wildlife. For teens and adults, please RSVP. o Performance in the Park on Tuesday, August 25 at 6 pm. Taiko Arts Midwest delivers a loud and energetic Japanese drum and dance performance. Sponsored by SMEAD Manufacturing Company and a grant from the Metropolitan Regional Arts Council. o Raptors in the Park on Wednesday, August 26 at 6 pm. A live raptor presentation in partnership with Carpenter Nature Center. –“Secret Life of Pets 2” will be shown on Friday, o Movie in the Park August 28 at 7:30 pm, sponsored by Ardent Mills. Crossroads Church will host family friendly activities before the movie at 6:30 pm. Please bring a non-perishable food donation for Hasting Family Service. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 in searchable format on the City’s website at City Council packets can be viewed http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes • City Offices will be closed Monday September 7 in observation of Labor Day • Heritage Preservation Commission will meet on Tuesday, August 18 at 7:00 p.m. • Parks and Recreation Commission will meet on Wednesday, August 19 at 7:00 p.m. • Planning Commission will meet on Monday, August 24 at 7:00 p.m. • HEDRA will meet on Thursday, August 27 at 8:00 a.m. • City Council will hold a workshop on Tuesday, September 8 at 5:30 p.m. th on Diversity, Equity, and Inclusion XIV. ADJOURNMENT 10:13 p.m. Next Regular City Council Meeting: Tuesday, September 8, 2020 at 7:00 p.m. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 in searchable format on the City’s website at City Council packets can be viewed http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes